HomeMy WebLinkAbout08/27/1998 PRC MinutesCITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
HEARING BOARD ROOM OF S.C.A.Q.M.D.
21865 Copley Drive
AUGUST 27, 1998
CALL TO ORDER:
Chairman Finnerty called the meeting to order at 7:07 p.m.
PLEDGE OF ALLEGIANCE:
The audience was led in the Pledge of Allegiance by Chairman Finnerty.
ROLL CALL:
Present: Chairman Finnerty, Vice President Nolan and Commissioners, Anis and
Holder.
k Commissioner Pruitt arrived at 7:27 p.m.
Staff: Bob Rose, Community Services Director and Wendy Bowman,
Community Services Supervisor.
MATTERS FROM THE AUDIENCE - None
1. CONSENT CALENDAR:
1.1 Approval of Minutes of July 23, 1998 Regular Meeting.
VC/Nolan moved, C/Anis seconded, to approve the minutes of July 23, 1998 as
presented. The motion carried 4-0 by the following Roll Call vote:
AYES: COMMISSIONERS: Anis, Holder, VC/Nolan, Chair/Finnerty
NOES: COMMISSIONERS: None
ABSTAIN: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Pruitt
- INFORMATIONAL ITEMS:
-' 2. Recreation Update
AUGUST 27, 1998 PAGE 2 PARKS & RECREATION COMMISSION 511,
CSS/Bowman presented the recreation update.
With respect to adult soccer, CSS/Bowman responded to VC/Nolan that the City
owns some eight foot goals that are used for indoor soccer.
VC/Nolan stated that AYSO has regulation goals at the Paul C. Grow Park site.
Since they do not play on Sundays there may be some type of arrangement tl at
can be made for the City to use the goals for its programs. He suggested that
CSS/Bowman contact Vince Polemeni.
Chair/Finnerty recommended that staff post flyers at the different locations in
town where AYSO holds their games in September.
VC/Nolan stated that on September 19, every team and involved parent willlbe
at Chaparral Middle School for opening events. September 12 is the first league
i weekend. He suggested that the City consider mailing flyers to the 1400 AYSO;;
members.
CSS/Bowman responded to C/Anis that her staff attaches banners to the fencing
with wire.
C/Pruitt stated that as a result of the banner placed at Lorbeer Middle School she
has received a lot of inquiries. She asked for copies of adult league flyers to
hand out at the school.
C/Anis asked if staff checks with other day camps to determine why registration
is down.
CSS/Bowman responded that she checked with the YMCA. Registration was
down for the older children, not the younger children. The City of Pomona and
the City of Diamond Bar subsidize the Y's programs with CDBG grant funds.
VC/Nolan said he is pleased the women's self-defense class has been added to
the contract classes.
3. Recreation Contract - Update.
CSD/Rose reported that at the August 18, 1998 City Council meeting a three
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AUGUST 27, 1998 PAGE 3 PARKS & RECREATION COMMISSION
year contract was awarded to the City of Brea beginning September 1, 1998.
The entire Tiny Tots program has been added to the contract.
CSS/Bowman stated that the City is seeking a person to fill the Community
Services Leader position which requires one year of experience and at least a
high school diploma.
OLD BUSINESS:
4. 501(c)(3) Non -Profit Foundation.
CSD/Rose reported that the Ad Hoc Committee met on August 18 to discuss the
concept and development of a 501(c)(3). The purpose of this foundation will
be to fund the implementation of the adopted Parks Master Plan. The Ad Hoc
Committee developed draft bylaws and articles of incorporation for the
4 proposed foundation.
W Chair/Finnerty pointed out that the Internal Revenue Service has strict
guidelines which must be followed in setting up the foundation and its
documentation.
CSD/Rose explained the draft Bylaws and Articles of Incorporation.
VC/Nolan suggested the Commission consider a foundation name with "sizzle"
that more accurately addresses its goals and identifies its purpose.
Chair/Finnerty recommended that Article II, Section 1 be modified to
incorporate language from the Internal Revenue Service Code to wit: "The
purpose of the Foundation is to establish a permanent endowment fund to
lessen the burden of government by assisting the government of the,City of
Diamond Bar in the acquisition and development (including maintenance and
operation of said facilities) following the direction of, but not limited to, the
Parks Master Plan of 1998 and amendments to the Parks Master Plan in the
future."
Chair/Finnerty stated she believes that an odd number of board members is
preferable and recommended that 11 serve with one member being a
representative of the Diamond Bar Chamber of Commerce. Section 5., Article
V is corrected to Section 6 and is corrected to read as follows: "Terms of office
AUGUST 27, 1998 PAGE 4 PARKS & RECREATION COMMISSION
for the members of the first board appointed shall be concurrent with Council
terms of office for Council appointees. The four at -large appointees shall serve
two (2) year terms and two (1) year terms. These terms shall be determined by
random draw."
C/Anis pointed out that Article V - Board of Directors Section numbers should
be corrected beginning with Section 6 to correctly indicate Section 1 through
Section 9.
Responding to VC/Nolan, Chair/Finnerty indicated a sentence should be added
to the new Section 4 of Article V to read: "At -large members will be drawn
from the Chamber of Commerce (1), senior groups (1), youth organizations (1),
service organizations (1) and shall be residents of the City of Diamond Bar.
Article V, Section 1 shall read: "The total number constituting the Board of
Directors shall be eleven (11).
Section 2, Article V is corrected to read: "One (1) member of the Board of
Directors shall be a member of the City Council at the appointment of the
mayor for a one year term.
Chair/Finnerty encouraged each Commissioner to discuss the 501(c)(3)
foundation with their respective Council Members prior to the joint October 6
meeting.
Chair/Finnerty read from an article sent to her by Planning Commissioner Steve
Tye which discussed the fact that Washington Mutual, a local business, uses 2%
of its pre-tax profits for community programs and allows its employees to take
four paid hours every month to work for community organizations. She said
she believes the City needs to make an effort to tap into other such community
resources which the 501(c)(3) foundation will allow.
C/Anis pointed out the following typos: Article IV, Section 3. delete
"contributions" or "code" (next to the last word and/or the last word in the
paragraph). Chair/Finnerty will research this matter to determine the proper
correction. Delete "be" after ...to consider those matters that may lawfully
be ... in the fourth line of Section 1, Article III.
C/Holder pointed out that "not" should be changed to "nor" in the second line
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AUGUST 27, 1998
PAGE 5 PARKS & RECREATION COMMISSION
of Article V of the Articles of Incorporation, Page 1 so that the line reads:
"...propaganda or otherwise attempting to influence legislation, nor shall this
corporation..."
The document will be proofread for other possible typos and/or corrections. A
cleaned up draft will be presented by staff at the September 24 Commission
meeting.
NEW BUSINESS:
5. Proposed Agenda for the Tuesday, October 5 Joint Meeting with the City
Council.
Following discussion, the Commission concurred to present the following items
for discussion:
1. 501(c)(3) Non -Profit Foundation
2. Joint Use Agreements with School Districts
a. Paul C. Grow Park
b. Lorbeer Middle School
3. Larkstone Park
4. Spanner Banners
C/Pruitt requested the Commissioners be provided historical backup materials
for each of the discussion items prior to the joint meeting.
ANNOUNCEMENTS:
C/Anis said she plans to form a team to participate in the Lockup for Muscular Dystrophy 5K
Walk on September 20 at Griffith Park and asked if Commissioners and City staff members
would like to participate in this worthy cause.
C/Pruitt said she is pleased that Pantera Park is open. She extended a big thank you to
VC/Nolan for his assistance with the Pop Warner Pancake Breakfast. As a result of the
breakfast, three new blood donors were found for the Stoddard family. Pop Warner's season
AUGUST 27 1998 PAGE 6 PARKS & RECREATION COMMISSION
grand opening was attended by City Council Members, parents and participants. She attended
the library re -opening and has become a member of the Friends of the Library. On Sunday,
August 30, at Pantera Park, Pop Warner will host its annual Old Fashioned Family Picnic
which is open to the public. Pop Warner has significantly increased 'in number of participants
with close to 100 cheerleaders participating. The season kickoff will be September 6. She
congratulated the Diamond Bar Senior Little- League for winning the World Series
Championship.
VC/Nolan stated his family recently sponsored exchange students from Holland. Seventy-two
AYSO coaches were trained at Pantera Park over the past three weeks. He thanked the City
for the use of the facility. He spoke about AYSO's VIP Division for youth that are physically
and/or mentally disabled. To date, the division has two teams with 12 youths from age 8 to
19. He stated he would like to begin discussions for next year's Kiwanis 10K run. He
indicated he has visited Pantera Park on several occasions and has heard only positive
comments regarding the facility from neighborhood residents. He reiterated his concern
regarding the debris at the Diamond Bar Boulevard frontage of the upper portion of Sycamore
Canyon Park. He asked for an update for the September 24 meeting. I" '
C/Pruitt asked for an update of the Commissioner's park visits. She asked if the parks will be
revisited.
CSD/Rose stated that the report is being prepared and will be presented at the September 24
Commission meeting.
Chair/Finnerty commented that the flora located beneath the diamond at the City's entrances
are exceptionally good looking and a nice addition. She commented that the trees at Chuck
E. Cheese on Brea Canyon Road are uprooting the concrete and she feels it presents a safety
concern. She asked if staff is aware that Diamond Bar High School has a hockey program.
CSD/Rose responded that there are teams at both Diamond Bar High School and Diamond
Ranch High School. Games are played indoor at the Silo in Chino.
Chair/Finnerty stated that the 501(c)(3) Brahma Foundation formed for the educational benefit
and improvement of Diamond Bar High School held a breakfast yesterday. The Foundation
'i is looking to obtain funding to update the school's outdated computer lab.
CSS/Bowman responded to Chair/Finnerty that the Recreation Department is unable to teach
the Fall computer classes due to the state of the equipment at Diamond Bar High School. Staff
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AUGUST 27, 1998 PAGE 7 PARKS & RECREATION COMMISSION
is looking for an alternative site to conduct the classes. Approximately 15 people have signed
up to take the classes.
CSD/Rose talked about corrections in progress at Pantera Park with respect to the Tennis Court
and Basketball Court lighting.
ADJOURNMENT:
C/Pruitt moved, C/Anis seconded, to adjourn the meeting. There being no other business to
come before the Commission, Chair/Finnerty adjourned the meeting at 9:47 p.m.
Respectful) ubmitted,
Bob Rise
Secretary
Attest:
C'
Anne e Finnerty
Chairman