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Home My WebLink About06/25/1998 PRC MinutesCITY OF DIAMOND BAR i MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D. 21865 Copley Drive JUNE 25, 1998 CALL TO ORDER: Chairman Finnerty called the meeting to order at 7:05 p.m. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Chairman Finnerty. ROLL CALL: Present: Chairman Finnerty, and Commissioners Anis, Holder and Pruitt. Absent: Vice Chairman Nolan was excused from the meeting. i �b Staff: Community Services Director Bob Rose, and Community Services Supervisor Wendy Bowman MATTERS FROM THE AUDIENCE - None 1. CONSENT CALENDAR: 1.1 Approval of Minutes of May 28, 1998 Regular Meeting. Chair/Finnerty asked that the minutes be amended as follows: The last sentence on Page 3 be changed to read: "Chair/Finnerty said she believes that an evaluation of an in-house program is beyond the scope of the responsibility of the Parks and Recreation Commission. She asked that the second paragraph on Page 4 be changed as follows: Delete the second sentence and insert the following in its place: "Bringing the program in-house should be a means to a goal and not a goal in itself." C/Pruitt moved, C/Anis seconded, to approve the minutes of May 28, 1998 as amended. The motion carried 3-0-1 by the following Roll Call vote: „--' AYES: COMMISSIONERS: Anis, Pruitt, Chair/Finnerty June 25, 1998 NOES: ABSTAIN: ABSENT: INFORMATIONAL ITEMS: Page 2 COMMISSIONERS: COMMISSIONERS: COMMISSIONERS: 2. Recreation Update Parks & Recreation Commission None Holder VC/Nolan CSS/Bowman presented the recreation update. CSS/Bowman responded to C/Pruitt that the maximum day camp enrollment is 50 and the maximum enrollment for the tiny tot program is 20. Responding to C/Anis, CSS/Bowman stated that children may continue to sign up for youth baseball until the league start on July 6. After July 6, the entry fee is pro -rated. CSS/Bowman stated the City is seeking sponsors for a nine hole "Night -Glow" golf tournament for age 12 and up to be held at the Diamond Bar Golf Course late in October. Per hole sponsorship is $50. 3. Pantera Park - Update CSD/Rose presented staff's report. He stated that the project is slated to ibe completed by July 22, 1998 with Grand Opening ceremonies tentatively proposed for Saturday, July 25, 1998 at 10:00 a.m. He stated that the landscape architect for the park is very concerned about the field use. As a result, the AYSO user group volunteered to not schedule any practices or games at Pantera Park for the fall season. OLD BUSINESS: 4. Commission's Goals for Fiscal Year 1998/1999. Discussion of 501-C-3 non-profit foundation included the following suggestions: Foundation members made up of community members in addition to a representative of the City Council and the Parks and Recreation Commission; that whoever holds the office of Mayor Pro Tem serve on the foundation and that whoever holds the Chairmanship or Vice Chairmanship of the Parks and — ��A. Ill .., �lul•Il il. I � NI ..._.�_..... � i+-r�:t .. _ i�. IHn ._.. __. � . w we....�.�.�,i�.....,,.....-, — _ —_ __ _ — June 25, 1998 Page 3 Parks & Recreation Commission Recreation Commission serve on the foundation so that the slots continue with the position and not with individuals. C/Pruitt moved to present to the City Council the concept of putting together a committee to coordinate the setting up of a 501-C-3 non-profit foundation which will consist of one member of the City Council, one member of the Parks and Recreation Commission and community members. C/Anis seconded the motion. Following discussion, C/Pruitt amended her motion as follows: That a subcommittee of the Parks and Recreation Commission consisting of Chair/Finnerty and C/Pruitt meet with CSD/Rose on July 7, 1998 at 2:00 p.m. at City Hall to formulate a purpose and direction for establishing a 501-C-3 non- profit foundation for the sole purpose of funding the implementation of the Parks Master Plan. Further, the Parks and Recreation Commission recommends that if established, the 501-C-3 non-profit foundation shall consist of one j member of the City Council, one member of the Parks and Recreation Commission as well as, community members recommended by the Parks and Recreation Commissioners. The subcommittee will present its findings to the Commission on July 23', 1998 in order for the Commission to request staff to forward its recommendation to the City Council. C/Anis seconded the amended motion. The motion carried by the following roll call vote: AYES: COMMISSIONERS: Anis, Holder, Pruitt, Chair/Finnerty NOES: COMMISSIONERS: None ABSENT: COMMISSIONERS: VC/Nolan C/Anis reminded the Commission that C/Pruitt had made a recommendation that guidelines be provided for proposed Goal 2. - Outreach. Following discussion, C/Holder moved, C/Anis seconded, to adopt the three goals presented in staff's June 4, 1998 memorandum for Fiscal Year 1998/1999. The motion carried 4-0 with VC/Nolan being absent. NEW BUSINESS: 5. Spanner Banner. E CSD/Rose presented staff's report. June 25, 1998 Page 4 Parks & Recreation Commission rl''' I'''I oiip, Following discussion, C/Holder moved, Chair/Finnerty seconded,' to recommend to the City Council that a minimum of four double -sided middle -of - the -block full street width spanner banners be purchased to advertise City sponsored events only. The banners are recommended to be placed near the intersections of Grand Avenue and Diamond Bar Boulevard (one on Grand Avenue and one on Diamond Bar Boulevard), on Golden Springs Drive at Brea Canyon Road, and Diamond Bar Boulevard near the Kmart center. Motion carried 4-0 with VC/Nolan being absent. i ANNOUNCEMENTS: C/Holder stated that she has received complaints about the condition of the flags that are on display in the City. CSD/Rose explained that the City has new replacement flags on hand. The flags are being replaced as time permits. Lj C/Holder spoke about the success of the booths at the Castle Rock Elementary carnival. She thanked the City for the use of the walkie-talkies. The 24 games grossed over $11,000 and netted in excess of $6,000 for three and one-half hours, the food booth made $1,400 and the raffle made $1,100. C/Anis reported on her involvement with the Pantera Park Grand Opening -and the 10th Anniversary Celebration subcommittees. She asked if the City can sponsor a youth center in the vicinity of the Country Hills Towne Center because there are a significant number of teenagers who use the parking lot for skate boarding. CSD/Rose recommended placing the matter of a teen center on a future agenda for discussion. C/Pruitt suggested that the City look into providing a Police Athletic League (PAL) sponsored youth facility. CSD/Rose recommended that staff ask Mark St. Amat to provide information regarding the PAL programs at a future meeting. Chair/Finnerty suggested that different service organizations such as the Rotary or Kiwapis Clubs might sponsor a youth facility. June 25, 1998 Page 5 Parks & Recreation Commission C/Pruitt said the June 18 through 20 Walnut Rotary hosted Football Camp and Celebrity Golf Tournament was very well attended by professionals and interested youth. Pop Warner hosts Flag Football on Sundays. She noted that many young people participated in and enjoyed indoor soccer. She attended Little League closing ceremonies on June 20. On Saturday, July 25, Pop Warner will hold its opening day ceremonies. Beginning at 10:00 a.m. at the Diamond Bar High School on Sunday, July 26, Pop Warner children and the Diamond Bar Rotary will co-sponsor a blood drive/pancake breakfast entitled "Kids Helping Kids" to benefit the Stoddard family. She stated the third annual Pop Warner Carnival was a huge success. She thanked all who participated. Chair/Finnerty spoke about the June 17 User Group meeting. Sixteen groups were well represented. She said that at some point the City may need to consider charging non-residents for the use of Diamond Bar facilities. ADJOURNMENT: C/Pruitt moved, Chair/Finnerty seconded, to adjourn the meeting. There being no other business to come before the Commission, Chair/Finnerty adjourned the meeting at 10:00 p.m. Attest: r "At 61 Anne Finnerty Chairman Respectfu Submitted, 7_ BtbR Jse Secretary .. ii °^' 'I Ifl I I TPr 1 1h h11 11