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HomeMy WebLinkAbout04/23/1998 PRC Minutes�— CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D. 21865 Copley Drive APRIL 23, 1998 CALL TO ORDER: Chairman Finnerty called the meeting to order at 7:10 p.m. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Commissioner Pruitt. ROLL CALL: Present: Chairman Finnerty, Vice Chairman Nolan, and Commissioners, Anis, Holder, and Pruitt Staff: Community Services Director Bob Rose, and Community Services Supervisor Wendy Bowman MATTERS FROM THE AUDIENCE: Thom Pruitt, President of Diamond Bar Pop Warner Football and Cheerleading Association, thanked the Parks and Recreation Commissioners and City staff for their assistance with -the April 6, 1998 Celebrity Golf Tournament fundraiser at the Via Verde Country Club, 1400 Avenida Entrada, San Dimas The organization raised in excess of $6,000 for the youth of Diamond Bar. Vince Polimeni, AYSO Region 31 Regional Commissioner and Diamond Bar resident, spoke about his concerns for consistent practice and play fields and that the City of Diamond Bar has not acted on his January, 1998 proposal to co-sponsor lights at Pantera Park. He stated that if the City is not interested in the $100,000 contribution, the organization will have to reallocate the funds. CSD/Rose responded that although the response letter from the City was not specific, the 1998/1999 Fiscal Year Capital Improvement Plan proposal to the City Council includes a L proposal for lighting of both fields at Pantera Park at an estimated cost of about $300,000. Further construction cannot take place while the park is under construction by the current IIID! 11 II i __. _ _�. _ ­�j':-- mn um ai 11 u'�ii iiiii: V, .� _.,�,.. __�. _.. ___-�1 .. APRIL 23, 1998 Page 2 Parks & Recreation Commission contractor. The park will not be accepted until sometime in July. At this point, it has not been determined how the $100,000 offer would best benefit the Community. AYSO is the largest youth sports organization in the community and they will have shared use of the Pantera Park facility. Mr. Polimeni responded to VC/Nolan that the organization would like to have a decision regarding the offer prior to August 1, 1998 and preferably within 30 days from this date if the donation is refused. Jesse Perez, 1227 Devon Road, voiced his concern about the lack of sports facilities in the City. He supports Mr. Polimeni with respect to lighting Pantera Park. He offered to provide temporary lighting for AYSO and other groups. CSD/Rose explained that the City will respond to a written request to use temporary lighting. George Martindale, 521 Navajo Springs Road, said he is involved with Little League and AYSO. The organizations have lost participation due to the lack of lighting. It is difficultlfor children to begin practice at 4:00 p.m. because many parents work. He believes the City needs lighted fields. In response to CH/Finnerty, Thom Pruitt briefly explained the facility usage and requirements for the Diamond Bar Pop Warner organization. VC/Nolan spoke about his disappointment regarding lack of use of facilities. He asked the organizations to work with the school districts to secure cooperation. 1. CONSENT CALENDAR: 1.1 Approval of Minutes of March 26, 1998 Regular Meeting. 1.2 . Transmittal of Response Letter to AYSO dated April 8, 1998. 1.3 Transmittal of Letter from C.A.P.R.C.B.M. dated March 27, 1998. 1.4 Transmittal of Information regarding the California State Games, San Diego, July 10 through 19, 1998. C/Anis asked that the spelling of her name be corrected in the first line of Paragraph 2 under 1.2 Election of Vice Chairman on Page 2 of the March 26, 1998 minutes (Consent Calendar Item 1.1). C/Pruitt moved, C/Anis seconded, to approve the Consent Calendar with Item 1.1 ". corrected. The motion was approved 5-0. APRIL 23, 1998 INFORMATIONAL ITEMS: 2. Recreation Update Page 3 Parks & Recreation Commission CSS/Bowman presented the recreation update. 3. CIP Project Update - Oral Report a. Pantera Park CSD/Rose presented staff's. report. He stated that the project is slated to be completed by July 22, 1998 with a Grand Opening date of July 25, 1998. b. Ronald Reagan/Heritage Park ADA Retrofit CSD/Rose reported that David Evans Associates has provided a packet that includes all of the required improvements to meet the ADA law. Heritage Park will require about $117,000 of improvements and Ronald Reagan Park will require about $104,000 of improvements. Staff has presented an extensive list of items to the design team to be considered as improvements for both parks. Those items have not been included in the proposal. Currently, both projects are within the CDBG budget funds. Some of the contemplated improvements are not eligible for CDBG. Therefore, other funding mechanisms will be sought. 4. 9th Anniversary Celebration Oral Report CSD/Rose reported that the event's evaluation meeting is scheduled for 9:00 a.m. on Thursday, April 30, 1998 at City Hall. The Commissioner's concurred that the 9th Anniversary Celebration was phenomenally successful. CSS/Bowman thanked Commissioner's Holder and Pruitt for their assistance. C/Pruitt thanked staff for their efforts toward making the event so successful and flawless: She reported that she and several attendees felt this year's event was far superior to prior events. APRIL 23, 1998 Page 4 Parks & Recreation Commission 'IIh;P; VC/Nolan said that he heard only positive comments. The game section was awesome. He especially thanked C1Holder for the games section and stated that the participants enjoyed a high level of enthusiasm to the extent that they were encouraging others to participate. CSD/Rose stated that staff will survey the organizations that participatedto determine their level of satisfaction and to determine what amount of funds were realized. C/Holder stated that the profit for the two games booths operated by Castle Rock Elementary was $354.45. t VC/Nolan stated that the ice cream both made $400. CSS/Bowman offered to assist with contacting the organizations. She said the raffle raised $333 and the train raised $273.50 toward the volunteen program. C/Pruitt suggested that if the pony ride event returns next year, the City ought to provide specific guidelines with respect to setup and takedown. She said that the Velcro wall needs more Velcro. CSD/Rose stated that there is a feeling among staff members that the event should not be lengthened to three days. The Commission agreed that he celebration should remain a one day event and that it should not be commercialized. C/Pruitt said she believes personal contact helped get vendors to participate in the event. Chair/Finnerty commented that the setup and placement of the stage allowed maximum exposure for vendors, craftsmen and game participants. The stage and its placement was excellent and the entertainment was excellent. C/Pruitt stated that anyone who wishes copies of pictures of the celebration can order them through "The Workstation". The pictures can be viewed on the computer screen and ordered by number. C/Pruitt commented that she heard the 5K -10K Walk/Run was successful. She suggested that all participants should have a ribbon as a memento of their participation. 0..0 1N ., d.twdm-ems Ld APRIL 23, 1998 Page 5 Parks & Recreation Commission VC/Nolan said he believes that if one of the youth organizations participated or co-sponsored the Walk/Run that it would be even more successful. CSD/Rose expressed his desire to include professional entertainment for future events. C/Holder suggested including a chili-cookoff. Commissioner's Anis and Pruitt volunteered to serve on the 10th Anniversary Celebration subcommittee. VC/Nolan volunteered to assist with the 5K -10K Walk/Run. CSD/Rose reported that the 5K -10K Walk/Run realized a negative return of about $1,200. Most of the cost was for shirts, many of which are available for sale at $10 each. He asked Commissioner's to help spread the word that shirts are available for sale. The event director is seeking assistance for the 10th Anniversary Celebration. C/Pruitt suggested staff contact The View and request an article about the 5K - 10K Walk/Run which would include the information that shirts are available for sale and who to contact. She recommended that the event director seek sponsorship from local businesses to defer some of the costs. VC/Nolan said he believes such an event requires a committee of volunteers to go into the community and seek support. OLD BUSINESS 5. Commission's Goals CSD/Rose presented staff's report. The Commission concurred to merge Item No. 5 with Item No. 1 and include a Mission Statement, a purpose statement and a benefit statement, and merge Item No. 6. with Item No. 3 with the emphasis that outreach is not supposed k to be political in nature. The Commission further concurred to continue this C matter to the next Parks and Recreation Commission meeting. i I APRIL 23, 1998 Page 6 Parks & Recreation Commission si;i r 6. Facility Use Policies CSD/Rose reported that the facility use policies were adopted by the City Council in March, 1994. With the opening of Pantera Park slated for July 25, there will be new park facilities available for public use that are not included in the current policy manual. Facilities use fees should be reviewed. He explained that his 1998/1999 Fiscal Year recommended budget includes funds to hire a weekend staff person to monitor the City's parks for use reservation compliance. The staff person would maintain the areas reserved for use and offer assistance to persons with reservations. Staff recommends that the Parks and Recreation Commission review the current Facilities Use Policies, determine whether use fees should be charged and recommend changes including revised and new fees as appropriate. NEW BUSINESS: 7. Pantera Park Grand Opening Celebration CSD/Rose reported that Pantera Park is schedule to open in July with the Grand Opening celebration slated for July 25, 1998 to commemorate the facility's opening. Staff recommends that the Parks and Recreation Commission appoint two Commissioners to the Pantera Park Grand Opening Celebration subcommittee to assist in the planning and operation of this event. Chair/Finnerty appointed herself and C/Anis to the subcommittee. C/Pruitt and VC/Nolan offered their assistance. ANNOUNCEMENTS: C/Anis said she has tickets available for the Friends of the Library Wine Tasting Soiree on Sunday, April 26, 1998. VC/Nolan stated he attended the New Commissioner's Workshop which he thought was worthwhile. He commented that one of the gold donors for the Cerritos Performing Arts Center is Southern California Edison and the City of Diamond Bar may wish to consider contacting them for assistance with the city's lighting program. �;UA, rtkfl+�w�''��"4,+i� Ids-- a Y� APRIL 23, 1998 Page 7 Parks & Recreation Commission C/Pruitt recommended placement of receptacles for feminine hygiene items in the women's restrooms of the city's parks. She stated that a resident has called the City of Diamond Bar several times regarding a wall in Upper Sycamore Canyon Park that is covered with graffiti and needs painting. The YMCA is hosting a flag football benefit on May 10, 1998 for 7 to 14 year olds. She invited everyone to attend the Little League Chili Cookoff at 7:00 p.m. on May 1, 1998 at Kick's. ADJOURNMENT: C/Pruitt moved, C/Anis seconded, to adjourn the meeting. There being no other business to come before the Commission, Chair/Finnerty adjourned the meeting at 11:05 p.m. Respectfully Submitted, ,'i Bob RoKe Secretary Attest: Anne e Finnerty Chairman