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HomeMy WebLinkAbout03/26/1998 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D. 21865 Copley Drive, Diamond Bar, CA 91765 MARCH 26, 1998 CALL TO ORDER: Chairman Finnerty called the meeting to order at 7:12 p.m. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Commissioner Holder. ROLL CALL: Present: Chairman Finnerty, Vice Chairman Anis and Commissioners, Holder, Medina and Nolan I j Staff: Community Services Director Bob Rose, Parks and Maintenance 4 Superintendent Don Hensley, and Community Services Supervisor Wendy Bowman MATTERS FROM THE AUDIENCE: Thom Pruitt, President of Diamond Bar Pop Warner Football and Cheerleading Association, announced that on Monday, April, 6, 1998, his organization will host a Celebrity Golf Tournament fundraiser at the Via Verde Country Club, 1400 Avenida Entrada, San Dimas. Mr. Pruitt responded to CSD/Rose that his organization would appreciate volunteers to assist in the tournament. The organization needs communication radios for use during the golf tournament. An awards dinner is scheduled for 5:30 p.m. following the tournament. Cost for the dinner only is $30. CALENDAR OF EVENTS: As presented in the agenda. 1. REORGANIZATION OF COMMISSION +r 1.1 Election of Chairman Chair/Finnerty opened nominations for Chairman of the Parks and Recreation MARCH 26, 1998 Page 2 Parks & Recreation Commission'i Commission. Commissioner Nolan nominated Commissioner ' Annette Finnerty. Commissioner Pruitt seconded the nomination. There were no other nominations offered. The motion to approve Commissioner Finnerty as Chairman of the Parks and Recreation Commission was carried 5-0. 1.2 Election of Vice Chairman Chair/Finnerty opened the nominations for Vice Chairman of the Parks and Recreation Commission. Chair/Finnerty nominated Commissioner Dan Nolan. Commissioner Anis seconded the nomination. There were no other nominations offered. The motion to approve Commissioner Nolan to serve as Vice Chairman of the Parks and Recreation Commission was carried 5-0. 2. CONSENT CALENDAR: 2.1 Approval of Minutes of February 26, 1998 Regular Meeting. 2.2 Transmittal of Information Regarding Commissioner's Workshop - April 4, 1998. 2.3 Transmittal of Letter from Charlene Goff, President of F.C.I. and City's Response. 2.4 Transmittal of Letters to Supporters of an In -House Recreation Program from City Council Member Debby O'Connor. 2.5 Transmittal of updated draft of Commission Handbook dated March, 1998. 2.6 Transmittal of Facility Use Policies for Commission Review Prior to April 23 Commission Meeting. C/Pruitt moved, C/Anis seconded, to approve Consent Calendar Items 2.1 through 2.6. The motion was carried 5-0 with C/Pruitt abstaining from Consent Calendar Item 2.1. VC/Nolan stated he will be available to attend the April 4, 1998 Commissioner's Workshop. C/Anis and C/Pruitt indicated they would also plan to attend. INFORMATIONAL ITEMS: 3. Recreation Update CSS/Bowman presented the recreation update. v r MARCH 26, 1998 Page 3 Parks &Recreation Commission CSD/Rose stated he received a recommendation that two additional hoops could be placed at center court for the 4 and 5 year olds to create an additional court for condensed play. Full court space is too large for that age group. The Commission discussed placement of a spanner banner to advertise contract recreation classes. CSS/Bowman responded to C/Pruitt that the City is negotiating with the computer class instructor Tom Toby who is seeking a donation of software to upgrade his instruction systems from 3.1 to Windows 95, Exel, etc. 4. 9th Anniversary Celebration Update CSD/Rose stated that the 9th Anniversary Celebration is scheduled for Sunday, April 19, 1998 from 12:00 noon to 5:00 p.m. at Peterson Park, 24142 Sylvan Glen Road. He indicated that approximately 28,000 flyers will be distributed communitywide to announce the event. Advertising is being considered for placement in 10 bus shelters at a cost of $150 each. Signs will be placed in the ti park, at 6 intersections throughout the City and at the park entrance. News releases have been distributed and the City is looking into a Century Cable commercial which would be shown on Channel 12 and other viewer stations. Scheduled events include a Kiwanis sponsored 5K-1 OK walk/run, DBIA Show and Shine Car Show, YMCA Craft Fair, Chamber of Commerce Health Fair, game booths, carnival rides, Heritage Park Recreation Council Raffle, Diamond Bar Senior Citizen's Bingo, a helicopter rescue demonstration by the Walnut Sheriff's Department, entertainment, cake -cutting ceremony, food booths and more. Chair/Finnerty pointed out that many residents do not know the location of Peterson Park. She suggested that on the day of the event, direction signs should be placed in strategic locations such as Diamond Bar Boulevard at Golden Springs Drive and at Diamond Bar Boulevard at Grand Avenue. CSD/Rase stated that three parking lots will be available for the event: Golden Springs Elementary School, Diamond Point Elementary School and the Park N' Ride Lot on Diamond Bar Boulevard at the SR 60 underpass. Eight shuttles will transport people from the parking lots to the park. Chair/Finnerty recommended that signs indicating the time of shuttle transport be placed at each parking location. MARCH 26, 1998 Page 4 Parks & Recreation Commission 9 5. 6. W VC/Nolan stated he has successfully negotiated a reduced rate for kids who wear uniform shirts for the 5K -10K walk/run. He said he is directing efforts toward increased participation by AYSO members. C/Pruitt suggested posting information about the 5K -10K walk/run at the high school track meets. CSS/Bowman thanked C/Holder and C/Pruitt for their assistance. Parks Master Plan Update CSD/Rose announced that at its March 17 meeting, the City Council adopted the City's first Parks Master Plan. He thanked the Commissioners and subcommittee members for their participation in the process. Status of Capital Improvement Projects. 6.1 Pantera Park CSD/Rose stated that this project is near completion . 6.2 Peterson Park ADA Retrofit CSD/Rose stated that this project has been completed. 6.3 Heritage Park/Ronald Reagan Park ADA Retrofit CSD/Rose stated that the City hired David Evans and Associates to complete these projects in the 1998/1999 Fiscal Year. 6.4 Recommended CIP Plan for 1998/1999 Fiscal Year Budget CSD/Rose reviewed the recommended CIP Plan for 1998/1999 fiscal Year Budget. The Commission discussed placement of signage, waste recepticals and dog feces receptacles during ADA retrofits. Commissioner's Reports on Participation at CPRS Conference. The Commissioners concurred that the seminar was an excellent learning tool and afforded the participants the opportunity to become acquainted with each 11 MARCH 26, 1998 F �d, Page 5 Parks & Recreation Commission other and with what is expected of them in their positions. 8. Status of RFP Process for Recreation Services Provider. CSD/Rose reported that proposals have been received from Chino Hills and Brea. In addition, an in-house report has been prepared. Interviews with Brea and Chino Hills are scheduled to take place on Wednesday and Thursday, April 1 and 2, 1998. This matter should be on the City Council meeting agenda for April 21 or May 5, 1998. OLD BUSINESS 9. Parks Maintenance Tours MS/Hensley stated that the Heritage walkthrough has been completed. All recommendations have been forwarded to CSD/Rose and will be included in the final report. The Commission concurred to schedule the Parks Maintenance Tours as follows: 3/31/98 9:00 a.m. Peterson Park Pruitt/Anis 4/7/98 10:30 a.m. Summitridge Park . Pruitt/Anis 4/16/98 9:00 a.m. Sycamore Park Holder/Nolan 4121/98 9:00 a.m. Ronald Reagan Park Holder/Nolan 4/28/98 9:00 a.m. Paul C. Grow Park Finnerty/Anis 5/5/98 9:00 a.m. Starshine Park Pruitt 10. 1998 Summer Concerts in the Park CSD/Rose presented the partial list of proposed 1998 Summer Concerts in the Park. The deadline for publishing the list in the City brochure is April 17, 1998. The final list will be presented at the April 23, 1998 Parks and Recreation Commission meeting. NEW BUSINESS: 11. Development of Commission Goals/Mission Statement. R At the request of C/Nolan, the Commission concurred to develop a working list of Commission Goals for the current period. MARCH 26, 1998 Page 6 Parks & Recreation Commission C/Nolan recommended that a copy of the list be forward to the City Council for their information and that the Council and appointed Commission's adopt as an overall goal, the philosophy of creating a politically -friendly and positive community atmosphere. He suggested that this matter be continued:s an agenda item for a future meeting. It was concurred by the Commission for each Commissioner to attend the April 23, 1998 meeting with ideas for implementing the Commission goals. ANNOUNCEMENTS: C/Holder reported that she has been busy with the 9th Anniversary Celebration.She suggested that the City maintain a data base of participants, contacts and community organizations and their officers. C/Anis stated she enjoyed the conference and the camaraderie. She said she would like to have a specific items to work on during the year. She offered to assist with the 9th Anniversary Celebration. C/Pruitt thanked the Commissioners for their encouragement and the Mayor for appointing her to the Commission. She said she was surprised and disappointed to have received a "Save our Hills" flyer from Evergreen Elementary School regarding the SunCal project. She stated that petitioners are stationed at the schools to collect signatures in opposition to the protect. C/Nolan stated that to his knowledge; AYSO has not received a response to their $100,000 offer. for lighting the athletic fields at Pantera Park. He asked that this item be placed on the April 23, 1998 agenda for discussion. MARCH 26, 1998 Page 7 Parks & Recreation Commission ADJOURNMENT: GPruitt moved, CJAnis seconded, to adjourn the meeting. There being no other business to come before the Commission, Chair/Finnerty adjourned the meeting at 10:25 p.m. Attest: ' inerty LIUAnnette Chairman Respectful) ubmitted, Bob'Rose Secretary