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Home My WebLink About01/22/1998 PRC Minutesl CITY OF DIAMOND BAR MINUTES OF THE PARKS AND RECREATION COMMISSION HEARING BOARD ROOM OF S.C.A.Q.M.D. 21865 Copley Drive JANUARY 22, 1998 CALL TO ORDER: Chairman Finnerty called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Commissioner Holder. OATH OF OFFICE: City Clerk Lynda Burgess administered the Oath of Office to newly appointed Parks and Recreation Commissioner Daniel Nolan. i ROLL CALL: Present: Chairman Finnerty and Commissioners Anis, Holder, Medina and Nolan Staff: Community Services Director Bob Rose and Community Services Supervisor Wendy Bowman MATTERS FROM THE AUDIENCE - None 1. SELECTION OF VICE CHAIRMAN: Commissioner Anis -volunteered to serve as Vice Chairman. Commissioner Nolan seconded the nomination. There were no other nominations offered for position of Vice Chairman. Commissioner Anis was elected Vice Chairman of the Parks and Recreation Commission by unanimous vote. Chair/Finnerty reminded VC/Anis.that as Vice Chairman of the Parks and Recreation Commission she will serve on the Parks Master Plan Subcommittee. The next subcommittee meeting will be held on February 12, 1998 at 6:30 p.m. Location for the meeting is to be determined. r� 2. CONSENT CALENDAR: I 2.1 Approval of Minutes of November 20, 1997 Regular Meeting. 2.2 Transmittal of letter regarding Summitridge Park dated November 12, 1997. JANUARY 22, 1998 PAGE 2 PARKS & RECREATION COMMISSIONii�lli 2.3 Transmittal of letters from students, and City Council responses regarding City parks. CSD/Rose responded to Chair/Finnerty that he believes the letters from the students referred to in Consent Calendar Item 2.3 resulted from a classproject. He indicated the City's parks maintenance contractor has been alerted to the students' concerns. C/Medina moved, C/Holder seconded, to approve Consent Calendar Items 2.1, 2.2 and 2.3 as presented. The motion was carried 5-0 with VC/Anis and C/Nolan abstaining on Consent Calendar Item 2.1. 3. INFORMATIONAL ITEMS: 3.1 Recreation Update. CSS/Bowman presented the recreation update. CSD/Rose responded to Chair/Finnerty that the City's is researching options forrk public notification such as a calendar of events. Chair/Finnerty recommended the calendar be distributed at the beginning of the Fall school session. VC/Anis recommended the City produce a monthly calendar of events for distribution. C/Nolan indicated his interest in pursuing a city sponsored adult soccer league. CSS/Bowman stated she will propose an adult soccer program in her contract proposal to the City. 3.2 Status of Capital Improvement Projects. CSD/Rose reported on the status of the Pantera Park Construction project and the Peterson Park ADA Retrofit project. Pantera Park is scheduled to open May or June, 1998. Peterson Park ADA Retrofit is behind schedule. Construction began June 23, 1997 and was slated to be completed in 90 days. The majority of the hardscape work has been completed and signed off. However, the tot lot construction has not been certified by the playground equipment company following two inspections. The City is following legal proceedings to assure the project is properly completed. JANUARY 22, 1998 PAGE 3 PARKS & RECREATION COMMISSION CSD/Rose responded to CSS/Bowman that the City's rain policy states that it is the responsibility of the user group to contact the City to determine whether the fields are available for use the day it rains. 3.3 Schedule of 1998 Parks and Recreation Commission Meetings. Regularly scheduled meetings as presented. Additional meetings will be called on an "as needed" basis. 3.4 California Parks and Recreation Society Conference. CSD/Rose stated the educational conference will be held in Long Beach on Thursday through Sunday, March 12 through 15, 1998. Registration is available on a "daily" or "whole conference" basis. Deadline for registration is Tuesday, January 27, 1998. Chair/Finnerty encouraged Commissioners to attend the conference. CSD/Rose stated the City pays the Commissioner's costs related to attending. 4. OLD BUSINESS - None 5. ' NEW BUSINESS: 5.1 Request for Proposals (RFP) for Recreation Services Provider. CSD/Rose explained that the existing three year contract with the City of Brea to provide Recreation Services to the City of Diamond Bar expires on April 30, 1998. The RFP is utilized to describe the services requested for the new contract period. The City of Brea has indicated that they are interested in continuing as the provider of Recreation Services for the City of Diamond Bar. Staff recommends that the Parks and Recreation Commission review the draft RFP for Recreation Services and provide input to the staff. Chair/Finnerty suggested consideration of an activity dance for developmentally disabled persons. C/Medina recommended inclusion of health classes (CPR, Diabetes, heart care, etc.) for senior citizens. CSD/Rose indicated the senior programs are offered through the City's CDBG JANUARY 22, 1998 PAGE 4 PARKS & RECREATION COMMISSION`d;`',ti° resources rather than through the contract classes. CSD/Rose responded to VC/Anis that a Chamber of Commerce sponsored health fair is scheduled to be held during the City's Anniversary Celebration. Health fairs and health screenings have also been held at Heritage Park Community Center for Seniors. CSD/Rose reminded the Commission that it previously requested that the RFP be released to only the City of Brea with a competing proposal for an in -horse program. VC/Anis suggested the City hold an open house to promote its programs at the Pantera Park opening. Chair/Finnerty recommended that an open house be held in conjunction with the City's Anniversary Celebration. CSD/Rose suggested the City of Brea's proposal could include the cost of demonstration workshops for the Pantera Park opening. CSS/Bowman asked for the schedule of events for the Pantera Park opening and a specific request from the City for workshop programs it may wish the City, of Brea to provide. ANNOUNCEMENTS: Chair/Finnerty reiterated to C/Medina that the Oscar Law Memorial tree and park bench is slated to be installed duringthe Heritage Park ADA retrofit project. CSD/Rose explained that the Heritage Park ADA retrofit design, which will include the Oscar Law Memorial proposal, will ultimately be forwarded to City Council for approval. C/Medina reported that the Kiwanis Club will sponsor a 5K and 10K run at the City's Anniversary Celebration. The Chamber of Commerce is seeking sponsors for the City Anniversary Celebration to advertise on banners. CSD/Rose explained that single vertical banners will be placed on light poles throughout the City to advertise the event. Century Cable will incorporate a selection of past anniversary celebrations as a promotion for this year's event. CSS/Bowman stated C/Holder is in charge of the Anniversary Celebration's game booths. I, IA, r �, .e ^ha^ rv, •)`"'I'1', lei �'i.err..^'t a i_� ,� .x.. n4aldM,A1A,I11 1.44C'7-M,M eR"A MA JANUARY 22, 1998 PACE 5 PARKS & RECREATION COMMISSION C/Nolan stated he is pleased to be a member of the Parks and Recreation Commission. VC/Anis said she is happy to be a part of the Commission. She stated she is very pleased with the City of Brea's work on the recreation program. Chair/Finnerty reported that the Parks Master Plan subcommittee is prioritizing its "wish" list and has listed its first priority as a community center. The next meeting will involve completion of the project priority list and research potential funding sources. She welcomed VC/Anis and C/Nolan to the Commission. CSD/Rose announced that the February agenda will include a parks visitation schedule item. CSD/Rose also announced that the Parks and Recreation Commission's next meeting is scheduled for February 5, 1998 at 4:00 p.m. The Commission will meet at Pantera Park to tour the construction site and then proceed to Peterson Park to view the ADA Retrofit and ballfield lighting projects. ADJOURNMENT: There being no other business to come before the Commission, Chair/Finnerty adjourned the meeting at 9:07 p.m. Attest: Ann tte 'nnerty Chairman Respectfully Submitted, Bhbse)o--,-,-,- Secretary