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HomeMy WebLinkAbout08/28/1997 PRC MinutesF—, CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION BOARD HEARING ROOM OF S.C.A.Q.M.D. 21865 Copley Drive AUGUST 28, 1997 CALL TO ORDER: Chairman Finnerty called the meeting to order at 7:12 p.m. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by VC/O'Connor. ROLL CALL: Present: Chairman Finnerty, Vice -Chairperson O'Connor, and Commissioners Holder, Medina and Tye W Staff: Community Services Director Bob Rose and Athletic Specialist Paolo Lopez MATTERS FROM THE AUDIENCE - None CALENDAR OF EVENTS: i CSD/Rose presented the Calendar of Events. i 1. CONSENT CALENDAR: 1.1 Approval of Minutes of July 10, 1997 Regular Meeting. 1.2 Approval of Minutes of July 24, 1997 Regular Meeting. j 1.3 Transmittal of Letter to AYSO dated 8/6/97 1.4 Transmittal of Letter to AYSO dated 8122/97 1.5 Transmittal of Newspaper Article dated 7/28/97 regarding Ranch Festival 1.6 Transmittal of Letter dated 8/22/97 regarding Ranch Festival request for use of Peterson Park. i C/Tye pulled Consent Calendar Items 1.2 and 1.5. VC/O'Connor requested the following spelling corrections on Consent Calendar Item 1.1: Page 6, Paragraph 2, correct Summitridge (first word in the paragraph), Page 6, Paragraph 2, last word in line 3 corrected to acre, Page 5, Paragraph 2 under 4., correct the second `" -" word to Brogie, and Page 5, the last sentence in Paragraph 5 under 4. correct the first AUGUST 28, 1997 PAGE 2 PARKS & RECREATION COMMISSION µ'A M�1ili , .ISI word to Slaff. VC/O'Connor moved, C/Tye seconded, to approve Consent Calendar Item 1.1 with corrections, and 1.3, 1.4 and 1.6 as presented. The motion was approved 5-0 with C/Holder abstaining on Consent Calendar Item 1.1. C/Tye requested that Consent Calendar Item 1.2 be changed as follows: page 3, Paragraph 5, second sentence under 4. OLD BUSINESS: 2. Parks Master Plan. is changed to read: "He volunteered that enlarging the Heritage Park Community Center and parking area to accommodate more citizens would have a negative impact on the Park as a whole." CITye stated that with respect to Consent Calendar Item 1.5, that the press made no attempt to request input from any Parks and Recreation Commissioner for the San ,Gabriel Valley News July 26, 1997 Ranch Festival article. GTye moved, CJHolder seconded, to approve Consent Calendar Items 1.2 and 1.5. The motion was carried 5-0. 2. INFORMATIONAL ITEMS: 1. Recreation Update. AS/Lopez presented the Recreation Update. 3. OLD BUSINESS - None 4. NEW BUSINESS: 1. Consideration of Cellular Telephone Antenna Site in Peterson Park. CSD/Rose stated that LA Cellular has presented a proposal to the City of Diamond Bar to install a cellular telephone antenna and small telecommunications facility at Peterson Park. Because this is the first such installation proposed to be located in a City Park, the Parks and Recreation Commission is asked to receive public testimony and forward its recommendation regarding the appropriateness of this precedent setting matter and its impact upon the park to the City Council in order for the City Council to render its decision. CSD/Rose referred the Commission to site plan drawings and explained the proposed installation. -- AUGUST 28, 1997 PAGE 3 PARKS & RECREATION COMMISSION Rob Searcy, Terra Firma Services representing LA Cellular, stated this installation is proposed to be placed on an existing facility to provide service along a portion of the SR 60. Maintenance is conducted about once a month. The technicians drive utility vehicles (Ford Broncos). Two locked bollards will be located at the sidewalk entrance from the parking area to provide site access. Technicians walk to the site during the rainy season. The lease and maintenance agreement provides for remedy of any damage caused by LA Cellular. LA Cellular will provide a bond or deposit funds with the City which will be used to pay for potential damage to the park site. When repairs are made, the City will provide LA Cellular with an invoice detailingthe funds disbursement. LA Cellular will replace the spent funds in the deposit account. CSD/Rose stated the details of the lease agreement are being negotiated between the City and LA Cellular. The City Council will make the final lease agreement terms decision. 1 F CSD/Rose responded to Chair/Finnerty that the proposed lease payment amount for the Darrin Drive site is higher than the Peterson Park site because there are two carriers located at the Darrin Drive site. ! Responding to C/Tye, Mr. Searcy explained that the proposed $1,000 monthly lease payment for the LA Cellular site is a negotiated figure between the provider and the City based upon standard industry facility rates. E In response to C/Medina, Mr. Searcy stated the proposed site operates on a different technology than radio, garage opener, microwave and television transmission frequencies and there is no opportunity for interference. VC/O'Connor asked if the proposed site will interfere with the Darrin Drive site. Mr. Searcy responded that there will be no interference between the two sites. The two sites are different types of technology and operate at different frequency ranges on the band. If the two sites are with 15 feet of one another, power sources can conflict. In this case, the two sites are situated approximately one-quarter of a mile apart. VC/O'Connor asked why citizens and a City Planning Commissioner were so Fy, concerned about the Darrin Drive site and do not have the same concerns about the proposed Peterson Park site. AUGUST 28 1997 PAGE 4 PARKS & RECREATION COMMISSION CSD/Rose stated his understanding that citizens were concerned about a commercial use within a residential zone. He read from the 1996 Telecommunications Act legislation regarding EMF's. CSD/Rose responded to VC/O'Connor that the monthly lease payment' will be deposited into the City's General Fund. VC/O'Connor expressed her interest in recommending the City Council earmark the lease payment for parks improvement. Mr. Searcy indicated to Chair/Finnerty that LA Cellular will consider other City owned sites for facilities placement. LA Cellular is interested in cooperating with cities to provide a service and benefit to the community. C/Tye 'moved, VC/O'Connor seconded to recommend that the City Council approve) the LA Cellular Telephone Antenna Site in Peterson Park. Responding to Chair/Finnerty, CSD/Rose stated the proposed site lease payment may be considered an offset for the park's new lighting system which will �ost the City approximately $18,000 per year to operate. Chair/Finnerty asked C/Tye to amend his motion to include a recommendation to the City Council that the monthly lease payment be designated fol- parks mai ntenance. C/Tye amended his motion and VC/O'Connor seconded the amended motion. Mr. Searcy responded to C/Tye that the site generates approximately 7 watts of power and will not interfere with the lighting system at Peterson Park. The motion was carried 5-0. 2. Oscar Law Memorial. CSD/Rose presented staff's report. Staff recommends that the Parks and Recreation Commission establish an ad hoc committee -to research various options for a memorial and request the ad hoc committee to present its recommendation at a future Commission meeting. Following discussion, C/Tye moved, Chair/Finnerty seconded, to recommend that 0the City Council approve placement of a regular park .bench and tree, with AUGUST 28, 1997 PAGE 5 PARKS & RECREATION COMMISSION dedication plaques, at Heritage Park in honor of Oscar Law, due to the fact that Mr. Law was a sitting Commissioner of the Parks and Recreation Commission at the time of his death. The motion was carried 5-0. ANNOUNCEMENTS: C/Tye stated that in his opinion, the Concerts in the Park were terrific. However, he indicated he does not believe Concerts in the Park is the proper venue for a "talent show" such as the one held on August 27, 1997. He suggested the City consider obtaining sponsors for Concerts in the Park to underwrite the cost of the events. VC/O'Connor asked if a sprinkler system problem exists at Paul C. Grow Park. I CSD/Rose responded to VC/O'Connor that the watering system was adjusted and needs to be readjusted. The landscape maintenance company's irrigation management position has experienced turnover and the City is negotiating with Accurate l=andscape to cure the problem. F , C/Tye stated the City's parks maintenance company's personnel problems should not adversely effect their quality of service. VC/O'Connor asked how often the City's parks arks are cleaned. She indicated she has observed trash at Paul C. Grow Park and broken glass at Peterson Park which has not been removed. CSD/Rose responded to VC/O'Connor that the Parks Master Plan is tentatively scheduled for the September 16, 1997 City Council agenda. i C/Tye pointed out a potential flooding problem at the southwesterly corner of Peterson Park. CSD/Rose reported on"Pantera Park's construction progress in response to Chair/Finnerty. CSD/Rose explained the temporary scheduling conflicts among the schools as a result of the need to accommodate Diamond Ranch High School's athletic department. CSD/Rose reported on the ADA Retrofit construction progress for Peterson Park in response to C/Tye. i AUGUST 28, 1997 PAGE 6 PARKS & RECREATION COMMISSION ADJOURNMENT: There being no other business to come before the Commission, VC(O'Connor moved, C/Tye- seconded, to adjourn the meeting. Chair/Finnerty adjourned the meeting at 9:22 p.m. to 7:00 P.m. September 25, 1997. Respectfully Submitted, B01346se Secretary Attest: J 1. Annette Finn e ty f Chairperson J ' I �i s S ;1 1'