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Home My WebLink About07/10/1997 PRC Minutes. —. — I .___..-.1. "1 ii.,., .r..-- Idt r-- i.=— - - _ _ CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION �a HERITAGE PARK COMMUNITY CENTER 2900 S. Brea Canyon Road JULY 10, 1997 CALL TO ORDER: { Chairman Finnerty called the meeting to order at 7:10 p.m. I PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Chair/Finnerty i ROLL CALL: Present: Chairman Finnerty, Vice -Chairman O'Connor, Commissioners, Tye, and Medina i Absent: Commissioner Holder i Staff: Community Services Director Bob Rose Consultant Team: Steve Rose, Purkiss Rose -RSI, Jim Pickel, Purkiss Rose -RSI, Nick Conway, Arroyo Group, Chris Coman, Alfred Gobar Associates MATTERS FROM THE AUDIENCE - None CALENDAR OF EVENTS - Received and filed. CONSENT CALENDAR: 1.1 Transmittal of Summer Issue of California league of Cities Recreation, Parks and Community Services Newsletter. 1.2 Approval of Minutes of June 12, 1997 Regular Meeting of Parks and Recreation Commission. 1.3 Approval of Minutes of June 26, 1997 Regular Meeting of Parks and Recreation Commission C/Medina requested that on the June 12, 1997 minutes, page 4, paragraph 5 include "that the Ranch Festival be required to obtain the appropriate insurance", July 10, 1997 Page 2 PARKS & RECREATION COMMISSION':° • ti�Nil'tii and page 5, paragraph 7, be amended to read "...Commission recommend to the City Council ..." Chair/Finnerty asked that on page 4, paragraph 9 of the June 26 minutes be corrected to reflect that Euclid Management and McCarthy Management are located in Upland and that the representatives for the management companies are not residents of the neighborhood adjacent to Peterson Park. C/Tye moved, VC/O'Connor seconded, to approve Consent Calendar Items 1.1, 1.2 as presented and 1.3 as corrected. The motion was approved with C/Tye and C/Medina abstaining on Item 1.3. NEW BUSINESS: 1. Proposed Agreement with the Pomona Unified School District regarding the Installation of Athletic Field Lights. r, Kellee Fritzal, Assistant to the City Manager, presented the staff report. Staff recommends that the Parks and Recreation Commission recommend that the City Council approve the Addendum to Agreement for Use of Facilities with the Pomona Unified School District and to also add Diamond Ranch High School to Attachment I of the Joint Use Agreement. Assist. to the CM/Fritzal also stated that the addendum is the first step to seeking Request For Proposals for the design of ballfield lighting at Lorbeer Middle School. Chair/Finnerty asked if Attachment I will be amended by the Pomona Unified School District to include Diamond Ranch High School? Assist. to CM/Fritzal stated that the staff will submit the amended Attachment I to the school district for them to take action on it along with the Addendum to the Agreement For Use of Facilities. The school district has stated that they will take action as soon as it is presented. f In response to Vice-Chair/O'Connor, Assist. to CM/Fritzal stated that page 2 of the Addendum will reflect the meeting date that the Diamond Bar City Council approves the addendum. Vice-Chair/O'Connor - Page 2, #11, of the Joint Use Agreement states, "The value i of any contributions will be applied to the amount due for facilities used by i ,�- ___,_ y__�•mv�.-en.r+nine.wmr.nrw,rx.�mnixninn��-'___....n .._..,__-i.1-Hi._...__...._�...�l..u.+wuxeMiuwal.MH�n.abl6Jk�WW+.�ro-�n - r,_�__— __ _ I July 10, 1997 Page 3 PARKS & RECREATION COMMISSION I City on a pro -rated basis...", will the City be able to get some value for the cost of the installation of $100,000 for the lights as an option? Assist. to CM/Fritzal stated that staff has addressed this issue extensively and has an agreement with Pomona Unified School District, Assistant Superintendent, Ed Walsh, who stated that this is his desire. She also stated that staff will continue ahead with the project and work out all the details prior to the installation. The funds have been budgeted and staff feels that this is a valuable project regardless if the City is reimbursed in the form of facility use or not. The Commission is being asked to act only on the Addendum and that the conditions of the Agreement will stay in force. The Addendum is needed to permit the City on the site, design the lighting and complete the installation. CCfye - Page 2, #11 of the Agreement reads, "The value of any contributions will be applied to the amount due for facilities used by the City on a pro rated basis according to the proportion of expected use by each party, such proportions to be agreed on prior to the acceptance of any contributions." C/Tye suggested that the City have an understanding with the school district prior to the approval of the addendum. Assist. to the CM/Fritzal - In order to determine the value of the contribution, the City will need to obtain the lighting specifications and an engineer's estimate for the cost of the installation and then at that time negotiations with the school district will be conducted. Vice-Chair/O'Connor asked, for clarifcation purposes, if an arrangement with the Pomona Unified School District will be made prior the installation of the lights for credit or on a pro rated basis for the cost of the lights with the school district? Assist. to the CM/Fritzal - Yes, that is correct, we currently do not know the cost of the lighting installation. Staff is estimating $100,000, but will not know the actual cost until an engineer's estimate is obtained. The City, as well as the Pomona Unified School District, have spoken to various lighting companies and are confident that the cost will be $100,000 ($80,000 for lighting and $20, 000 for administrative costs). Vice-Chair/O'Connor - Since this is already part of the Joint Use Agreement then there shouldn't be any question that there will be some credit, just a matter of how much? µ July 10, 1997 Page 4 PARKS & RECREATION COMMISSION Assist. to the CM/Fritzal - Yes, there will be credit, we just have to get the exact dollar figure. C/Medina moved and seconded by Vice-Chair/O'Connor to recommend to the City Council approval of the Addendum to Agreement for Use of Facilities with the Pomona Unified School District as corrected with the addition of Diamond Ranch High School to Attachment I. The motion was approved 4-0. OLD BUSINESS: 1. Parks Master Plan. CSD/Rose presented the staff report. Staff recommends that the Parks and Recreation Commission: 1. Review the revised version of the Draft Parks Master Plan; 2. Receive the presentation from the consultant team; 3. Ask questions of the consultant team; 4. Receive public input; 5. Conduct the deliberations of the Commission and, 6. Recommend to the City Council action deemed appropriate by the Commission. Option I: Recommend adoption of the Parks Master Plan to the City Council. Option II: Postpone consideration of a recommendation to the July 24 Parks and Recreation Commission meeting. Option III: Appoint a Commission ad hoc committee to meet with the Parks Master Plan consultant team to complete corrections to the Draft Master Plan. Schedule of Meetings leading to adoption of the Parks Master Plan: 1. July 10 or 24, 1997 - Parks and Recreation Commission recommendation 'for adoption to the City Council. 2. August 5, 1997 presentation of the Draft Parks Master Plan to the City Council. I I - 1 11. 1 — I I I I I I I I I , - . I 1 1 7 1 , r , 1 -r 1, 1 1 � , 1 11111,11 1_ V� � -1 1 .1. , 11-11 dl—1 1 .7 11 �� — ': 14,AA �, W'W"', July 10, 1997 Page 5 PARKS & RECREATION COMMISSION 3. August 12 or 26, 1997 review of Draft Parks master Plan by Planning Commission for General Plan conformity finding (Government Code Section 65401). 4. Following Planning Commission review, the -document is to be forwarded to the City Council for consideration of adoption of the Parks Master Plan. William Brogie, Teacher - Lorbeer Middle School - On the Parks Master Plan, Section 5-5 map makes reference to the 50 undeveloped acres in Sycamore Canyon Park. Will these acres be restored to their natural state? And will there be improvement to the trail from the trail head to the natural areas. He also suggested that the Summitridge Park (Map Figure 54) proposed Community Center be constructed in such a manner as to retain the natural pad with slopes instead of a flat pad and that the view be preserved. He also suggested that it not include a gymnasium. �- Joe Ruzicka, 22311 Birdseye Drive and Planning Commission Chairman, congratulated the Commission and consulting team for their efforts. He stated that the Planning Commissioners agree with the concept of a community center facility, they concur with Mr. Brogie's statement that construction of a community center site in Summitridge Park -should not destroy the nearly 360 degree view. Don Schad - Vice Chair of the Planning Commission - President of the Tonner Canyon Conservancy- asked for the preservation of the natural diversification of plant and wildlife in Diamond Bar while trying to eliminate the non -indigenous species. He also asked about the possibility of constructing a tunnel under Diamond Bar Blvd. to connect the North and South sides of Sycamore Canyon Park in order to connect the hiking trails. CSD/Rose in response to Mr. Brogie regarding Sycamore Canyon Park, as part of the Parks Master Plan, it is recommeded the improvments include access to the trail system, a cross over from the lower end of park onto the trail system. Staff is currently seeking funding for further improvements, such as access from the park to the Diamond Bar Blvd. trail head. The natural area of Sycamore Canyon Park is suseptable to fire and under State law, brush clearance is required to reduce the amount of fuel that could contribute to a wild fire that could damage homes. The establishment of a reparian habitat in 2 to 3 acres of the cleared area is July iii, 1997, Page 6 PARKS & RECREATION COMMISSION ,'y'i ill being planned. The area will be replaced with more of a wetlands area that is not suceptible to fire. This improvement should be completed within the next year. Preliminary discussion of a pathway under Diamond Bar Blvd. 'is being considered. The main consideration is that the entire canyon is a flash flood area and an increase in the flow of water coming through Sycamore Canyon Park could cause problems in the lower end of the park. Heavy rainfall in another part of the community could result in a flash flood through the park. Summitridge Park is 26 acre site and adjacent to the park is 250 acres being considered for donation to the City by the owner, SunCai Property. The Community Center in Summitridge Park may be located in the 26 acre park or in the 250 acres. No decision has been made yet. Mike Goldenberg - Diamond Bar resident and Planning Commissioner - stated that he is very angry at the lack of representation from the community.a4 at the Master Plan meetings. He also stated that he has personally taken it LJ upon himself to notify many residents of the importance iof these proceedings. Thank you to the Commission for a job well done. Steve Rose - Purkiss Rose - RSI - presented and reviewed updated corrections and received additional questions and comments from Commissioners. He also stated that Purkiss Rose -RSI will have a completed updated draft Parks Master Plan by July 24. Following discussion, C/Tye moved, Chair/Finnerty seconded, to postpone consideration of a recommendation regarding the Parks Master Plan to the July 24, 1997 Parks and Recreation Commission meeting and to appoint a Commission ad hoc committee to meet with the Parks Master Plan consultant team to complete corrections to the Draft Parks Master Plan. The motion was carried 4-0. Chair/Finnerty and VC/O'Connor agreed to serve on the Parks Master Plan ad hoc committee. ANNOUNCEMENTS: C/Medina inquired if staff had received any responses from any competing vendors for soda. r __ _!_-_— _ __ __. .- ____ _____ .____,--.i_____.¢.t�llaomm�.�ur�vriwwr.rrr..rxww..—x+,•--.- �, r.r �.�. _...,�--.I-.Ir rn..-,. .rv,uu.w xr.�i111J �I hI11N�uIIW... __,____.__.__ _-_�___ ___._ .— __� _ July 10, 1997 Page 7 PARKS & RECREATION COMMISSION machines in City parks. CSD/Rose responded that staff is currently in the process of developing a Request for Proposals (RFP) to be distributed. He further stated, that prior to the acceptance of any proposal, it is City policy to solicit at least 3 competitive bids. CJO'Connor asked if the 9th Anniversary Meeting could be rescheduled. The next sub -committee meeting will be on July 31 at 9:00am in the City Hall conference room. ADJOURNMENT: There being no objections, Chair/Finnerty adjourned the meeting at 10:35p.m. Respectful Submitted, Bob kose Secretary Attest: v:- OtA (A Ann e Fi erty ` Chairman