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Home My WebLink About03/27/1997 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION BOARD HEARING ROOM OF S.C.A.Q.M.D. 21865 Copley Drive MARCH 27, 1997 CALL TO ORDER: I Chairman Tye called the meeting to order at 7:10 p.m. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance C/Medina. ROLL CALL: �I Present: Chairman Tye, Vice -Chairperson Finnerty, Commissioners, Medina and O'Connor i Staff: Community Services Director Bob Rose, Community Services Supervisor Wendy Bowman MATTERS FROM THE AUDIENCE - None I CALENDAR OF EVENTS: CSD/Rose presented the Calendar of Events. He added the April 20, 1997 City 8th Anniversary Celebration from 12:00 noon to 5:00 p.m. at Peterson Park. 1. REORGANIZATION OF PARKS & RECREATION COMMISSION: A. Election of Chairman Chair/Tye declared the nominations open for Chairman of the Parks & Recreation Commission. Commissioner Medina nominated Commissioner O'Connor. The motion died for lack of a second. Commissioner Tye nominated Commissioner Finnerty. - Commissioner O'Connor seconded the nomination. The nomination was approved 4-0. March 27, 1997 Pae 2 Parks & Recreation Commission B. Election of Vice Chairman Chair/Finnerty declared the nominations open for Vice Chairman. Chair/Finnerty nominated Commissioner O'Connor. Commissioner Tye seconded the nomination. The nomination was approved 4-0. 2. CONSENT CALENDAR: 2.1 Approval of Minutes of February 27, 1997, Regular Meeting. 2.2 Approval of Minutes of March 5, 1997 Regular Meeting. 2.3 Transmittal of information regarding the California Contract Cities j Association Commissioner's Workshop - Saturday, April 5, 1997 in Cerritos. VC/O'Connor moved, C/Tye seconded, to approve Consent Calendar Items 2.1 through 2.3. The motion was approved 4-0 with C/Medina abstaining on approval of the March 5, 1997 Regular Meeting minutes. Four commissioners reported theywill not attend the California Contract Cities Association Commissioner's April 5 Workshop.' 3. INFORMATIONAL ITEMS: A. Recreation Update. CSS/Bowman presented the Recreation Update. CSS/Bowman responded to GO'Connor that the Lorbeer Middle School gymnasium has not been available to the City for basketball play. The City has submitted a request for its future use. Chair/Finnerty stated that statistics indicate an indoor basketball program is more successful than an outdoor program. In response to Chair/Finnerty, CSS/Bowman indicated she expects basketball participation numbers to grow next year when the Saturday indoor program can be announced in advance. CSS/Bowman responded to C/Tye that letters are sent on behalf of Brea and Diamond Bar because the City contracts with Brea. TA',N 'P,vt *A", "'uma';I j March 27, 1997 Page 3 Parks & Recreation Commission C/Medina suggested the City conduct a tennis tournament CSS/Bowman indicated the City has been discussing the possibility of forming an open league and conducting a tennis tournament with one of its instructors and with "Tennis Anyone". C/Medina volunteered to assist the City with preparations for a city-wide tennis tournament. CSS/Bowman responded to Chair/Finnerty that the largest number of tennis f courts in any one location within the City is eight at the Diamond Bar High I School. C/Medina said a tennis tournament could be conducted at several locations within the city during two or three weekends. C/Medina suggested ballroom dancing for youth. 4. OLD BUSINESS A. 8th Anniversary Celebration. CSD/Rose reminded the Commission that the 8th Anniversary Celebration will be held on Sunday, April 20, 1997 from 12:00 noon to 5:00 p.m. He indicated _ a marketing flyer will be posted, news releases are scheduled for The Windmill, vertical banners along with 10 bus stop shelter ads to advertise the event. Banners will be placed at the City's entry monuments and at major intersections. He spoke about the scheduled entertainment, carnival rides, games and other events. The event is in line with anticipated budget. He outlined event parking. The next subcommittee meeting is scheduled on Friday, April 4, 1997 at City Hall. CSD/Rose responded to C/Medina that the City plans to ask the Miss Diamond Bar Beauty Pageant to assist with a raffle. Dial -A -Cab has offered'to fund a major raffle prize. VC/O'Connor stated the Girl Scouts are not allowed to donate or fund raise for other organizations. She reported on the school's participation. She indicated she is seeking an organization to man the Historical Society's popcorn ti. machine. She suggested the "Friends of the Library" conduct a book fair. March 27, 1997 Page 4 Parks & Recreation Commission Chair/Finnerty suggested a sign advertising Bingo be placed at the park entry and that a large shuttle sign be placed at K -Mart. CSD/Rose stated the event is being enhanced in anticipation of a large loth Anniversary Celebration. 5. NEW BUSINESS: A. 1997 Summer Concerts in the Park series. CSD/Rose presented a tentative schedule of dates for Summer Concerts in the Park series beginning June 25, 1997. Concerts are planned to be conducted at Sycamore Canyon Park on Wednesday evenings from 6:30 p.m. until 8:00 p.m. C/Medina suggested a Salsa group be considered for the July 16 performance. CSD/Rose responded to Chair/Finnerty that the City will provide tapes, of anticipated musical groups for the Commission's review. He indicated a plan to post 24 vertical banners and advertisements at bus stops throughout the City to advertise the series. The Commission concurred with staff's proposed listing with the exception of the July 16 performance. The Commission asked staff to consider C/Medina's request for consideration of a salsa group for that date. ANNOUNCEMENTS: C/Medina thanked C/Tye for his service as Chairman of the Commission. C/Tye thanked CSD/Rose for referring the Commissioners to the Sacramento seminar. CSD/Rose responded to C/Tye that he has not spoken with the City Manager with respect to planting a tree and/or placing a park bench at Heritage Park in honor of former Parks & Recreation Commissioner Oscar Law. C/Tye asked staff to consider placing both a park bench and tree at Heritage Park in Mr. Law's honor. CSD/Rose responded to C/Tye that the City Council plans to present a City Tile to Mrs. Law .I",f,, 0.0+r "1 W. 04ilV:T.6,. u¢�allAr. .,J� �42-1k ''diA I r I 1 March 27, 1997 Page 5 Parks & Recreation Commission when she returns to Diamond Bar from Texas. C/Tye expressed his disappointment with the small citizen turnout at the recent Parks Master Plan Town Hall Meeting. VC/O'Connor said she appreciated the opportunity to attend the Sacramento seminar. She indicated she is interested in pursuing the establishment of a foundation committee or commission. CSD/Rose stated the Parks Master Plan consultant is recommending that the City establish a foundation. VC/O'Connor expressed concerns about the City's ability to acquire monies for park land purchases and funding for additional City park facilities. Chair/Finnerty indicated she knows an individual who is willing to assist the City in establishing a foundation. �- C/Tye expressed his concerns about the potentially misleading Parks Master Plan facilities inventory. Chair/Finnerty stated the Sacramento semirar presented useful information with respect to forming a foundation and providing a community center for Diamond Bar. She recommended attendance at the conference for any new Parks & Recreation Commissioner. CSD/Rose congratulated Chair/Finnerty and VC/O'Connor on their election as Chairman and Vice Chairman, respectively, for the Commission. He thanked C/Tye for his leadership as f Chairman of the Commission for the past year. i CSD/Rose stated that next year's Parks and Recreation Conference will be held in Long Beach. March 27, 1997 Page 6 Parks & Recreation Commissign ADJOURNMENT: C/Tye moved, VC/O'Connor seconded, to adjourn the meeting. There being no objections, Chair/Finnerty adjourned the meeting at 8:55 p.m. Respectful) bmitted, Bob se Secretary Attest: Anne Fi erty Chairman