HomeMy WebLinkAbout02/27/1997 PRC Minutesi
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
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�f BOARD HEARING ROOM OF S.C.A.Q.M.D.
21865 Copley Drive
FEBRUARY 27, 1997
CALL TO ORDER:
Chairman Tye called the meeting to order at 7:11 p.m.
PLEDGE OF ALLEGIANCE:
The audience was led in the Pledge of Allegiance by Chair/Tye.
ROLL CALL:
Present: Chairman Tye, Vice -Chairman Finnerty, Commissioners, Medina and
O'Connor
Staff: Community Services Director Bob Rose, Community Services
Supervisor Wendy Bowman
MATTERS FROM THE AUDIENCE - None
CONSENT CALENDAR: -
1.1 Approval of Minutes of December 19, 1996 Regular Meeting.
VC/Finnerty moved, C/O'Connor seconded, to approve the minutes of
December 19, 1996 as presented. The motion was carried 40.
1.2 Approval of Minutes of January 23, 1997 Regular Meeting.
CIO'Connor requested her motion under Consent Calendar Item 1.1 be
corrected to state approval of the December 19, 1996 minutes would be
continued to February 27, 1997.
C/O'Connor moved, VC/Finnerty seconded, to approve the minutes of January
23, 1997 as corrected. The motion was carried 2-0-2 with Chair/Tye and
C/Medina abstaining.
February 27, 1997
INFORMATIONAL ITEMS:
2. Recreation Update.
Page 2 Parks & Recreation Commission
CSS/Bowman presented the following Recreation Update.
Youth Basketball
Youth basketball is midway through the ten week season and going strong.
The league has been extended one week due to gym floor refinishing.
Projections of 180 participants and $9,900 revenue have been exceeded with
197 participants registered generating $10,835 revenue.
Staff has requested use of the Walnut Valley Unified School District gym next
year for this league. A new Customer Evaluation form will be disbursed to all
basketball participants. The league ends in March and the results will be
presented at the April Commission meeting.
Citywide Youth Track and Field Meet
Packets and flyers for the April 5, 1997 Diamond Bar High School Citywide
Youth Track and Field Meet have been delivered to the schools. The top two
finishers in each division will advance to the SGVMAA Track Meet at
Rosemead High School on May 3, 1997.
Staff attended a Track Workshop held at Veterans Stadium in Long Beach.
Adult Sports
Staff weekly updates winter basketball league standings and stats. Currently,
four teams participate in the "C" league and six teams participate in the ",D"
league generating $4,300 in revenue. The league is two teams short of; its
projected 12 teams per league goal.
Adult softball league commenced January 19, 1997 with four "C" teams and
four "D" teams generating $3,130 revenue. The league is four teams short of
the projected 12 teams per league goal. Two Raytheon Corporation teams
dropped out of the league because they did not want to play on Sundays.
The adult coed volleyball league began on Friday, January 31, 1997 at South
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February 27, 1997 Page 3 Parks & Recreation Commission
Point Middle School gymnasium. Four teams generate $880 revenue. Staff
continues to advertise and promote the league through press releases and
flyers. Staff is working to move the league from Friday night play.
Contract Classes
The City of Brea cooperative Developmental Reading Program has reached
maximum capacity and there is a waiting list. Due to the overwhelming
response, this class will be offered by Diamond Bar only.
Introduction to Windows 3.1 is one of the more popular computer classes
offered. The City has received requests to offer Windows '95 and Microsoft
Suite. Classes will be offered when the software becomes available through the
school computer lab. Line Dancing, Country Western and Western Waltz
continue to be favorite classes.
Press releases and feature flyers for recreation classes have been sent tq the
newspapers and schools. Contract goal for the year is $130,000 in revenue.
To date, $88,058 in revenue has been generated.
Summer Recruitment
Request for summer recruitment has been submitted to Brea Personnel and the
job flyer is complete. Job flyers will be delivered to local colleges and high
schools.
CSS/Bowman- responded to Chair/Tye that the City is looking to recruit four
youths primarily for the Summer Youth Baseball program. Brea conducts the
recruitment and.no priority is given to Diamond Bar residents.
CSD/Rose stated that the summer youth recruitment is a civil service position.
'If two applicants are equally qualified, a Diamond Bar resident may be given
priority.
Responding to Chair/Tye, CSS/Bowman indicated summer youth will be
employed for approximately 20 hours per week for six weeks from after July 4
through August.
CSS/Bowman responded to C/Medina that the popular Ballroom Dance Class
charge is $45 for six weeks.
February 27, 1997
Page 4 Parks & Recreation Commission
In response to Chair/Tye, CSS/Bowman stated the Adult Basketball is about
$1,000 to $2,000 short of the projected revenue. The City has difficulty
recruiting "C" level teams which have been lost to other leagues. Adult Softball
is short in teams and revenue due primarily to Sunday play.
CSS/Bowman responded to C/O'Connor that summer recruitment youth do not
have to be 16 years of age and will not require a work permit.
3. 8th Anniversary Celebration - Oral Report Update.
CSD/Rose reminded the Commission that the 8th Anniversary Celebration will
be held on Sunday, April 20, 1997 from 12:00 noon to 5:00 p.m. The
committee last met on Friday, February 21, 1997 to discuss final celebration
plans. The City Council approved a $10,000 budget for the event which is an
increase of $4,000 over last year's budget, and approved an additional sum of
$5,000. to purchase reusable vertical banners. The additional $4,000
approved budget amount will be used to enhance the entrance, increase
advertising, supply additional decorations and provide more children's games.
Some events will be free and some will be used as organizational fund raisers
(Pop Warner Football). The Celebration is proposed to feature the car show,
Sheriff's Department kid fingerprinting and' mounted patrol, Disaster
Preparedness, and community based entertainment groups as well las,
professional entertainment. DBIA is scheduled to donate $1,000 and provide
the refreshment booth. The next subcommittee meeting is scheduled on
Thursday, March 6, 1997 at 3:30 p.m. at City Hall.
OLD BUSINESS:
4. Parks Master Plan Update.
CSD/Rose introduced the Parks Master Plan consultant team Purkiss Rose -RSI
who provided a Parks Master Plan status of the January 30, 1997 Public
Workshop.
Steve Rose, Purkiss Rose -RSI stated the team continues to obtain information
toward recommendations to upgrade current park and athletic facilities and
acquire land for new parks and facilities.
Pam Woolridge responded to Chair/Tye that for survey purposes, a community
swimming pool may include a City owned or school district owned facility'as
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February 27, 1997 Page 5 Parks & Recreation Commission
well as, association and community pools. Residents stated their number one
concern was for a public swimming pool. Approximately one our of four
residents indicated they use public swimming pool facilities outside of the City.
Ms. Woolridge stated the survey results are being interpreted in a variety of
ways. She indicated she is aware that there is no City owned or school district
owned swim facility available in Diamond Bar. Therefore, the survey results
are interpreted accordingly. She indicated she, in accordance with the State of
California's benchmark, views homeowner association pools as public facilities.
CSD/Rose responded to C/O'Connor that from the City's point of view, there
are no public swimming pools. He stated he believes the survey will reveal
that the community perceives a need for a public swimming pool facility.
Responding to C/O'Connor, Mr. Rose stated that for survey purposes, the
community has 35 public swimming pools.
Chair/Tye reiterated his concern that the survey should be more definitive and
may understate the need for a "public" swimming pool facility.
Ms. Woolridge stated that the intent is to make conservative recommendations
with respect to expensive facilities. According to the survey results, Diamond
Bar's per capita participation in public swimming pool facilities is below that
of other California cities. She reiterated her statement that the survey question
generating the most interest is an open ended question to which residents have
responded that they would most like to have swimming pool facilities. The
survey limits the extent to which any single item might be pursued. Given the
conceptual information, the team is able to intuit the results. All aspects of the
information gathering process are taken into account when making
recommendations.
Responding to C -/Medina, Ms. Woolridge indicated the survey asks for estimates
for the past year and does not concentrate on one season.
C/O'Connor asked how many surveys were disregarded due to incompleteness.
Ms. Woolridge responded that the typical fallout is under five percent.
C/O'Connor asked why the survey was not completed by a California company
h,_ and what kinds of information or maps were provided the interviewing facility.
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February 27, 1997 Page 6 Parks & Recreation Commission
Ms. Woolridge stated her firm uses survey companies in Utah, Colorado and
North Dakota. Many high production computer aided telephone interviewing
facilities are located in the middle of the country in order to take advantage of
the different time zones. These types of high production interview facilities
deliver interviews at a much more reasonable cost. The facility has a list of all
of the City's parks, street addresses and cross streets adjacent to the facilities.
C/O'Connor asked if the survey included responses regarding "natural
landscape".
Ms. Woolridge responded that in all probability, such a response would be
included in a "other" category.
In response to C/O'Connor, Ms. Woolridge indicated all surveys are catalogued
by computer and can be retrieved in a number of ways including by telephone
number.
Chris Coleman provided the Commissioners handouts of the survey and Town
Hall Meeting results and projections. After interviewing real estate personnel
and contractors, the overall projections remain similar to prior projections. The
consulting team interviewed all of the sports team's representatives with respect
to how often teams play and how many people participate in order to
determine facilities demand. With respect to a swimming pool facility, the City
has a need ratio of 1 to 43,700 residents which is a lower need than typically
expressed by other cities. Diamond Bar compares most closely to Upland and
Corona.
Ms. Coleman responded to CSD/Rose that the needs analysis includes
Diamond Ranch High School and does not include Pantera Park because
construction has not yet begun.
Responding to VC/Finnerty, Ms. Coleman responded that the school facilities
are included for information purposes only.
VC/Finnerty indicated that many school facilities are being used under duress.
Ms. Coleman responded to Chair/Tye that Exhibit No. 4 includes AYSO's input.
CSD/Rose recommended the Commission schedule a study session with the
consultant to discuss park facilities and their current and expanded uses.
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February 27, 1997 Page 7 Parks & Recreation Commission
Ms. Coleman continued explaining the exhibits.
Susan Jones stated the City lacks outdoor lighted facilities, indoor space
(classroom, large gathering areas for meeting, banquets and celebrations), and
special age group needs areas. She emphasized that facilities such as schools
need to be user friendly to encourage participation. She defined user friendly
as a lighted facility with a means to provide direction to events and classes.
The perfect world would provide a large multi-purpose community center.
Even if the funding was available for such facility today, the project may take
from two to five years to complete. In the meantime, the City needs to work
with the school districts to determine if surplus and unused space is available,
and research R&D or vacant commercial storefront space for short term use.
A Community Center would dramatically increase event registration and
participation.
Ms. Jones responded to C/Medina that Churches are usually less likely to
provide space for community events.
�. CSS/Bowman responded to VC/Finnerty that registration and participation has
not significantly increased at the new Country Hills Towne Center facility.
Steve Rose discussed the bicycle pathway and hiking trail map.
Jim Pickell discussed the City's park facilities and school sites map. He
indicated the school sites supplement the parks to accommodate the City's
passive and active athletic needs. However, deficits still exist in many areas.
He referred the Commission to Exhibit No. 4. and Exhibit No. 5. He indicated
Jeff Hall, AYSO, advised him that there are 12 schools in the community that
can accommodate soccer fields. The five City parks available to handle soccer
fields are: One at Paul C. Grow, two at Peterson Park, one at Heritage Park and
one at Maple Hill Park. Many soccer teams travel outside of Diamond Bar for
play.
Mr. Pickell referred to the map indicating proposed Community Park location
which would include a Community Center/Sports Facility. Suggested locations
for the proposed 40 to 50 acre facility are: The northwest end of Sunset
Crossing Road, the current Diamond Bar Golf Course (move the golf course to
r f. the northwest part of the community outside of the City Limits on State owned
and City of Industry owned land), revamp the current golf course to include an
�r executive golf course and Community Center/Sports Facility, or Lot D. The
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February 27, 1997 Page 8 Parks & Recreation Commission�,�yi
approximately cost of a 20 acre facility excluding land cost would be 3.5
million and for a 40 acre facility, 6-8 million dollars.,
C/O'Connor asked why a Community Center is not proposed for the Tres
Hermanos area by Diamond Ranch High School
Mr. Pickell stated that all possibilities have not been researched.
C/Medina suggested the vacant land north of the current City Hall location be
considered.
Mr. Pickell continued stating another possible location is above Summitridge
Park which would require a complete renovation of the current park site.
CSD/Rose explained that the Summitridge area opportunity would link
Summitridge Park, Summitridge Mini Park and SunCal properties.
Mr. Pickell stated other suggestions will include adding amenities to current��
park facilities.
C/O'Connor indicated the City of Industry is considering the construction of a
commercial area where the MRF was intended to be built.
Mr. Pickell responded to C/O'Connor that Larkstone Park and Pantera Park ,are
not included in the numbers because they are not under construction.
The Commission concurred to meet at 8:00 a.m. March 5, 1997, at the
Community Service Center to discuss the status of the Parks Master Plan with
the consultant team from Purkiss-Rose/RSI.
5. Ode to Diamond Bar.
CSD/Rose stated that at its meeting on February 4, 1997, the City Council
referred this matter to the Parks and Recreation Commission. The City Council
requested that the Commission discuss and review the approved plan to place
a donated cougar sculpture at Summitridge Park.
Following discussion, C/O'Connor moved, VC/Finnerty seconded, to advise, the
City Council that the Parks and Recreation Commission concurs with the need
to obtain the complete answers to Councilmember Werner's questions. The
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February 27, 1997 Page 9 Parks & Recreation Commission
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Commission believes it does not have enough information to be able to
comment further on the project. The motion was approved with the following
Roll Call vote:
AYES: COMMISSIONERS: O'Connor, VC/Finnerty, Medina and
Chair/Tye
! NOES: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
The Commission concurred to have C/O'Connor represent the Parks and
Recreation Commission at the City Council's March 4, 1997 meeting to relate
the Commission's'Ode to Diamond Bar motion.
6. Parks Maintenance.
CSD/Rose stated the Commission will be meeting with staff at each of the City's
parks to review maintenance needs. The following site visits were scheduled
at the January Commission meeting:
February 27, 1997 Sycamore Canyon Park C/O'Connor
March 6, 1997 Maple Hill Park VC/Finnerty
l
I The remaining park visits were scheduled as follows:
March 13, 1997 No Visit
March 20, 1997 Summitridge Park C/Medina
March 27, 1997 Ronald Reagan Park Chair/Tye
April 3, 1997 Heritage Park C/O'Connor
April 10, 1997 Paul C. Grow Park ClMedina
April 17, 1997 Peterson Park Chair/Tye
April 24, 1997 Starshine Park VC/Finnerty
Park site visits are scheduled for 9:00 a.m.
7. Priorities Matrix.
CSD/Rose stated that this item is continued from January 23, 1997 Commission
rt meeting. Staff is preparing the 1997/1998 fiscal year budget. The priorities
matrix is the Commission's method of communicating its priorities to be
�,_, considered for the budget process.
February 27, 1997 Page 10 Parks & Recreation Commission
The Commission concurred that the following items should be included in the
priority list:
1. Construct Skateboard Park/Rollerblade Hockey Court Sunset Crossing
Park.
2. Install Ballfield Lights at Lorbeer
3. Park needs assessment for Older Youth
4. Repair picnic tables at various parks - ongoing.
5. Drainage Correction Design for Sycamore Canyon Park
6. Financial, Support of Community Non -Profit Sports Organizations.
NEW BUSINESS:
8. Sycamore Canyon Creek Water Analysis.
CSD/Rose reported that Claremont McKenna College students have collected
water samples from Sycamore Canyon Creek. The water samples were
reviewed by Roberts Environmental Center and they report that no hazardous
materials were found in the water. A full written report will be forwarded to
the Commission when it becomes available. The passive filter system
previously recommended will not function due to sufficient water flo'iw.
Therefore, the system is recommended to include a pump system. The upper
canyon drain pipe connects to a natural spring on the opposite side 'of
Diamond Bar Boulevard.
C/O'Connor requested that a copy of the report be sent to Mrs. Nikki
Zimmerman, science teacher at Lorbeer Middle School.
COMMISSIONER COMMENTS:
C/O'Connor offered condolences to the family of Oscar Law.
Chair/Tye praised Oscar Law as an advocate for the community's Senior Citizens and
Diamond Bar Community Center., He asked that the City dedicate a tree or Park Bench at
Heritage Park in Mr. Law's memory.
VC/Finnerty concurred.
ANNOUNCEMENTS - None
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February 27, 1997 Page 11 Parks & Recreation Commission
ADJOURNMENT:
There being no further business to conduct, Chair/Tye adjourned the meeting at 11:25 p.m.
to March 5, 1997 at the Community Services Center in memory of Oscar Law
Respectful ubmitted,
Bobase
Secretary
Attest:
iyVe Steve r
Chairman
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