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Home My WebLink About01/23/1997 PRC Minutes___ __ _ __ _ __ __ rrx&Mawr�uNxkml�tlNdileillpM r.JlrWdw.n - CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION BOARD HEARING ROOM OF S.C.A.Q.M.D.- 21865 Copley Drive JANUARY 23, 1997 4 CALL TO ORDER: Vice Chairperson Finnerty called the meeting to order at 7:14 p.m. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by C/Law. ROLL CALL: Present: Vice -Chairman Finnerty, Commissioners, Law and'O'Connor Absent: Chairman Tye and Commissioner Medina Staff: Community Services Director Bob Rose, Community Services Supervisor Wendy Bowman MATTERS FROM THE AUDIENCE - None CALENDAR OF EVENTS: CSD/Rose presented the Calendar of Events. CONSENT CALENDAR: 1.1 Approval of Minutes of December 19, 1996 Regular Meeting. Due to lack of quorum, C/O'Connor moved, Commissioner Law seconded, to continue approval of the minutes of December 19, 1996 to February 27, 1997. The motion was carried 3-0. OLD BUSINESS: 2. Parks Master Plan Update. CSD/Rose stated that the Parks Master Plan consultant team Purkiss Rose -',RSI will provide an update on the status of the Parks Master Plan process and an overview of the scheduled January 30, 1997 Public Workshop. Steve Rose, Purkiss Rose -RSI stated the telephone survey and tabulations have been completed., When the special interest group surveys are completed) all survey i6fori-nation will be presented at the January 30 Public Workshop. Chris Coman presented results of the 500 telephone surveys. She stated 93 percent of residents polled said they were very or somewhat satisfied with park safety. Thirty-six percent of those surveyed frequently used the parks, 39 percent were moderate users and 25 percent said they seldom or never used the - parks. With respect to park program participation, 26 percent said they frequently take advantage of the programs, 18 percent were moderate users'and 51 percent said they never use park programs. The following is a list of park facilities frequented in ranking order: 1) Sycamore Canyon Park 2) Heri-age Community Center 3) Maple Hill 4) Ronald Reagan Park and 5) Peterson Park. Participants reported that the best aspects of the City's most frequently used parks are as follows: 1) 22 percent said convenience 2) cleanliness 3) athletic and playground equipment 4) landscaping 5) view. Participants stated they participated in activities as follows: 1) picnicking 2) walking/joggini 3) playground and tot lot use 4) bicycling and 5) tennis. Participants said they participate in adult softball and tennis most often outside the City, and youth sports and organized sports inside the City. The survey asked what facility they would most like to see in the City. The responses were in the following older: 1) community swimming pool 2) bicycling and jogging paths 3) tennis 4) playgrounds and tot lots and 5) recreation center. With respect to funding for parks, 47 percent said they are somewhat or very interested in user fees, 45 percent said they are somewhat or very interested in using public/private partnerships and 20 percent said they would be somewhat or very interested in a household tax to pay for park facilities. Fifty-four percent of those surveyed said they would be willing to pay $2 per month/$24 per year, 42 percent are willing to pay $3.50/$42 per year and 27 percent are willing to pay $5/$60 per year. - Ms. Coman responded to VC/Finnerty that she does not believe that the responses vary a great deal depending on the age of the community. She indicated she will research this matter. Ms. Coman indicated that population projections are being reviewed by!, City staff. These projections will be used to complete the projections of demand for facilities. She indicated that statistics showing participation by different demographic characteristics within the City will be presented at the January 30 �11 -. -. _;..11 , - 11-- ' .1-m n , ...i"cio , „IN. ,u-vwu. IWu LSk.,;fa iijjpj,. JlnE-1 "1k�&, January 23, 1997 Page 3 Parks & Recreation Commission workshop. Ms. Coman responded to C/O'Connor that the survey elicited 279 responses north of Grand Avenue and 221 responses south of Grand Avenue. C/O'Connor said she feels she caught her surveyor off -guard because she told the surveyor that she is a Parks and Recreation Commissioner. She was hurrying to answer the questions because she had a prior commitment. She indicated she was not impressed by the surveyor. C/O'Connor stated she found it was very difficult to answer the survey questions without thinking about her position as a Commissioner. She further stated the surveyor asked her about Diamond Bar's public pool and when C/O'Connor told the surveyor there is no public pool in Diamond Bar, there were no follow-up questions to determine if she and her family used other facilities. C/O'Connor stated that she uses a Homeowners Association swimming pool. C/O'Connor said that after stating she was willing to pay $5 per month the surveyor asked her if she would be willing to pay $2. C/O'Connor indicated that she felt the surveyors were 4 unaware of the facilities in Diamond Bar. C/O'Connor stated she did not recall that the surveyor asked her if she used facilities inside or outside of the City. Ms. Coman responded to VC/Finnerty that there is about a four percent error factor considered in the survey process. Susan Jones stated that she contacted the City and other service providers to determine what programs are available to the residents. The most popular are the sporting and fitness activities. In addition, the City provided children's programming, including the day camps, are very popular. Daycare and YMCA youth activities are also popular. Since swimming lessons are extremely popular, there is a need for a facility to accommodate this activity. Community needs include themed family activities such as Halloween carnivals, holiday events, a community center for hosting large events, and athletic field lighting. Steve Rose indicated that the research' continues. Updated information will be provided at the January 30 Public Workshop. Charts and diagrams will also be provided at the workshop. January 23, 1997 3. Parks Maintenance. Page 4 Parks & Recreation Commission CSD/Rose stated that at the December 19, 1996 Commission meeting, Chairman Tye requested the Commissioners be prepared to schedule City Park site visits. The visits will take place each Thursday morning at 9:00 a.m. beginning February 20, 1997. The following Parks Maintenance schedule was. determined: Heritage Park February 20, 1997 C/Law Sycamore Canyon February 27, 1997 C/O'Connor Maple Hill March 6, 1997 VC/Finnerty The remaining park visits will be scheduled at the February 27, 1997 Parks and Recreation Commission Meeting. NEW BUSINESS: 4. Priorities Matrix. CSD/Rose stated staff is beginning work'on the 1997/1998 fiscal year budget. The priorities matrix is the Commission's method of communicating its priorities to be considered for the budget process. CSD/Rose responded to C/O'Connor that he anticipates the Parks Master Plan will be completed in June or July. The budget is usually adopted prior to the beginning of the fiscal year. If the Parks Master Plan and budget are both adopted near the end of June, the City Council may include items within the budget that were proposed through the Plan. He indicated his budget must be submitted to the City Manager in March. Responding to C/Law, CSD/Rose indicated that with respect to a community center, the City will propose a five-year Capital, Improvement Program, which could include such a facility. Community center facility funding would have to be available before it would be included in the budget. Following discussion and clarification, the Commission agreed to continue this item to February 27, 1997. January 23, 1997 Page 5 Parks & Recreation Commission INFORMATIONAL ITEMS: 4. 8th Anniversary Celebration. CSD/Rose presented the 8th Anniversary Celebration update. He indicated the committee has not met since November, 1996. Staff has been meeting in order to define the scope and budget of the event. A $10,000 Anniversary Celebration budget is proposed for City Council consideration. The proposed $16,000 budget included permanent vertical banner materials which will instead be included in the general government account. The celebration will be enhanced to include items suggested by the Anniversary Celebration Committee. Event marketing will be increased for this year's event. 6. Recreation Update. CSS/Bowman presented the following update: YOUTH BASKETBALL One hundred ninety-seven youths have registered for basketball, generating $10,835 in revenue. The contract goal was 180 participants and $9,900 in revenue. Special backboards were ordered for play at South Point Middle School gymnasium that attach to existing 10 foot backboards which lowers the hoop height to 8'6". This change has been well received. The six team 4-5 year old division is continuing outdoor play at Maple Hill Park on six foot portable baskets. The gym is not available prior to 1:00 p.m. for Saturday use. CITYWIDE TRACK AND FIELD MEET The packet for the March 15, 1997 Citywide Track and Field Meet will be delivered to schools when the SGVMAA determines the date of their track meet. ADULT SPORTS The winter basketball league started Sunday, January 12, 1997 with four teams Participating in the "C" league and six teams participating in the "D" league, 4. Page 5 Parks & Recreation Commission INFORMATIONAL ITEMS: 4. 8th Anniversary Celebration. CSD/Rose presented the 8th Anniversary Celebration update. He indicated the committee has not met since November, 1996. Staff has been meeting in order to define the scope and budget of the event. A $10,000 Anniversary Celebration budget is proposed for City Council consideration. The proposed $16,000 budget included permanent vertical banner materials which will instead be included in the general government account. The celebration will be enhanced to include items suggested by the Anniversary Celebration Committee. Event marketing will be increased for this year's event. 6. Recreation Update. CSS/Bowman presented the following update: YOUTH BASKETBALL One hundred ninety-seven youths have registered for basketball, generating $10,835 in revenue. The contract goal was 180 participants and $9,900 in revenue. Special backboards were ordered for play at South Point Middle School gymnasium that attach to existing 10 foot backboards which lowers the hoop height to 8'6". This change has been well received. The six team 4-5 year old division is continuing outdoor play at Maple Hill Park on six foot portable baskets. The gym is not available prior to 1:00 p.m. for Saturday use. CITYWIDE TRACK AND FIELD MEET The packet for the March 15, 1997 Citywide Track and Field Meet will be delivered to schools when the SGVMAA determines the date of their track meet. ADULT SPORTS The winter basketball league started Sunday, January 12, 1997 with four teams Participating in the "C" league and six teams participating in the "D" league, January 23, 1997 Page 6 Parks & Recreation Commission!'i6�' which is two less than the 12 projected teams. Staff put together a team from the individual interest list and will continue to promote and advertise upcoming leagues.>., The adult softball league is scheduled to begin on Sunday, January 19, 1997 with six "C" teams and four "D" teams participating, which is two teams short of the number projected. Adult coed volleyball is projected to start on Friday, January24, 1997 in the u South Point Middle School gymnasium. Six teams have expressed interest in league participation. The Recreation Program was denied week night access to South Point Middle School. Friday night access has been gratefully accepted for which staff is attempting to form a coed volleyball league. Diamond Bar High Schoohas Sunday night basketball. CONTRACT CLASSES Classes for the first session of the winter season started on January 6, 1997. Classes that continue to be popular are Kindermusik, Keyboarding, Mommy and rj Me Gymnastics, and Tumbling Toddler/Parent and Me. The Drawing and b Painting class with Allison Merriweather has reached maximum capacity and staff is looking at the possibility of offering an additional class. Press releases continue promoting the Winter Recreation classes. Contract goals for the year are to generate $130,000 in revenue. To date, $79,435 in revenue has been generated. (' MARKETING A marketing survey was developed by staff and shopping centers are being solicited for cooperation in advertising the programs. Each staff member has a i "target" center and will serve as a liaison between the City and the center. Staff initiated distribution of a monthly flyer to the schools which highlights upcoming classes and events. The January flyer highlighted the tennis classes, as well as current and new instructors. The flyers have generated additional signups. CSS/Bowman stated that with respect to the Parks Master Plan, staff is � 1TM l y ppv} — _. .. . . ..- i .. '.Pa"e•-Y 8�� mP. P'�191 t� k dAI.T �4'arFl;"'��fY rF.'rv, �'��Nl.,, Y! January 23, 1997 Page 7 Parks & Recreation Commission recommending themed family activities such as an Easter egg hunt, a Halloween haunt, and a gladiator day to be included in the 1997/98 budget. CSD/Rose responded to C/O'Connor that the City is a member of the Diamond Ranch High School Facilities Committee to determine accommodations for indoor and outdoor youth activities. C/O'Connor suggested that the City participate with schools to promote themed family activities. COMMISSIONER COMMENTS: C/Law complimented the City for establishing a Community Calendar. He reiterated his suggestion to the City Council that the calendar be distributed to all citizens. VC/Finnerty suggested the Community Calendar be distributed in the Windmill publication. C/O'Connor stated she was disappointed by the small turnout for the recent Emergency i' Preparedness Town Hall Meeting. She asked if Commissioners could be provided Emergency Preparedness kits. jC/O'Connor asked for an update of the Sycamore Canyon water analysis. I CSD/Rose stated that Cal Poly Pomona is proceeding with the analysis and creating a filter system. He indicated he will provide an update regarding this item at the February 27, 1997 j Commission meeting. I asked if the Cit y VC/Finnert y is continuing negotiations with Walnut Valley Unified School District for a Paul C. Grow Park Use Agreement. j CSD/Rose responded that CM/Belanger has submitted a request to meet with the new school district liaison regarding this matter. C/O'Connor suggested the Recreation Update be moved to the beginning of the meeting agenda. i �^ANNOUNCEMENTS - None �.a,. ADJOURNMENT: January 23, 1997 Page 8 Parks & Recreation Commission C/Law moved, UO'Connor seconded, to adjourn the meeting. There being no further business to conduct, VC/Finnerty adjourned the meeting at 9:25 p.m. i Respectful Su mitted, Bob Rose Secretary Attest: Annette Fi-PAerty Vice Chairman