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Home My WebLink About12/19/1996 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION m BOARD HEARING ROOM OF S.C.A.Q.M.D. 21865 Copley Drive DECEMBER 19, 1996 CALL TO ORDER: I, Chairman Tye called the meeting to order at 7:01 p.m. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by C/O'Connor. ROLL CALL: Present: Chairman Tye, Vice -Chairperson Finnerty, Commissioners, Medina, O'Connor y Absent: Commissioner Law Staff: Community Services Director Bob. Rose, Parks and Maintenance Supervisor Don Hensley, Community Services Supervisor Wendy Bowman MATTERS FROM THE AUDIENCE - None CALENDAR OF EVENTS: CSD/Rose presented the Calendar of Events. C/O'Connor asked if, in accordance with VC/Finnerty's request, an alternative location was considered for the January 30, 1997 Parks Master Plan Public Workshop. CSD/Rose responded that Pomona Unified School District did not respond in time to the city's request to use one of their facilities. UO'Connor suggested that Commissioners attend service club meetings to encourage public participation. r CONSENT CALENDAR: 1.1 Approval of Minutes of November 21, 1996 Regular Meeting. December 19 1996 Page 2 Parks & Recreation Commission?r; C/O'Connor moved, Chair/Tye seconded, to approve the minutes of November 21, 1996 as submitted. The motion was carried 4-0. 1.2 Transmittal of Minutes of November 2, 1996 joint Town Hall Meeting. C/O'Connor moved, VC/Finnerty seconded, to approve transmittal of minutes of November 2, 1996 Joint Town Hall Meeting. The motion was carried +0. 1.3 Transmittal of E.E.M. Grant Request for Trail Improvements in Sycamore Canyon Park. Following discussion, C/O'Connor moved, Chair/Tye seconded, to receive and file Transmittal of E.E.M. Grant Request for Trail Improvements in Sycamore Canyon Park. The motion was carried 4-0. 1.4 Transmittal of C.P.R.S. 1997 Conference in Sacramento Registration Information. CSD/Rose encouraged the Commissioners to attend this excellent conference. He requested the Commissioners verify their reservations with staff by January 3, 1997. Following discussion, VC/Finnerty moved, C/Medina seconded, to receive and file Transmittal of C.P.R.S. 1997 Conference in Sacramento Registration Information. OLD BUSINESS: 2. Parks Maintenance Update. PMS/Hensley presented an update of maintenance actions taken at city park facilities as a result of Commissioner walk throughs. Chair/Tye requested Commissioners bring their calendars to the January 23 Parks and Recreation Commission meeting to schedule the 1997 park visits. VC/Finnerty moved, C/O'Connor seconded, to receive and file the Parks «. Maintenance Update. The motion was carried 4-0. ..A....www,..iidneu«1u.amba«i1NUYwnud.i` _--- -- F _1 December 19, 1996 Page 3 Parks & Recreation Commission 3. User Group Meeting Update. CSD/Rose presented an update of the November 26, 1996 User Group Meeting. He indicated the city has received requests from the Walnut Valley Pony League and the Walnut Valley Soccer Programs because they have been denied use of Walnut facilities. Fourteen organizations have requested use of the Heritage Park lighted ball fields. Because the city has more requests than it can accommodate, he asked for Commission concurrence with respect to the list of scheduling priorities for the Heritage Park lighted ball fields. VC/Finnerty stated that in her opinion, more consideration should be given to team members who are Diamond Bar residents than to team coaches who reside outside of the city. CSD/Rose indicated that irrespective of team member's residency, coaches who reside outside of Diamond Bar are able to obtain team facilities in their cities. Coaches who reside in Diamond Bar have difficulty obtaining facilities outside of their own city. VC/Finnerty reiterated her belief that more consideration should be given to team member's residency. Chair/Tye concurred with VC/Finnerty. CSD/Rose responded to C/Medina that the city does not comply with requests for field usage on a first come -first serve basis. Teams that apply by the deadline are included in the priority selection process. VC/Finnerty moved, C/O'Connor seconded, to recommend that the User Group priority selection format will be as follows: Priority 1 through 6 is based upon the type of organization (city or non-profit based Diamond Bar team) per the city's Policies, Regulations and Procedures. Items 7 through 14 are prioritized based upon the number of Diamond Bar team member residents, subject to verification of residency according to the current or prior year team roster. The motion was carried 4-0. NEW BUSINESS: 4. Community information Signage. December 19, 1996 Page 4 Parks & Recreation Commissionj�n CSD/Rose indicated that during Commissioner Comments of the November 21, 1996 Commission meeting, a suggestion was made that spanner banners be located at a number of city intersections to advertise community events. He presented evidence that this item has been discussed at previous Commissions. In 1991 the City Council voted 4-1 to support vertical banners on utility. He indicated that staff believes the City Council is prepared to readdress the issue. Therefore, staff recommends that the Parks and Recreation Commission discuss this item and forward its recommendation to the City Council for consideration. VC/Finnerty moved, C/O'Connor seconded to recommend the following priorities for community information signage: 1) spanner banners 2) a series of three or four vertical banners per each side of an intersection with the sale of advertising to help mitigate the costs. The motion was approved 3-0-1 with C/Medina abstaining. INFORMATIONAL ITEMS: 4. Recreation Update. CSS/Bowman presented the following update: YOUTH BASKETBALL Youth basketball registration for boys and girls ages four to eight has exceeded expectations and projections. The goal for the program is to generate $9,900 in revenue with, 180 youth participating. We currently have 195 participants registered, generating $10,725 in revenue. We have added an additional time slot to our schedule to accommodate two new teams. Last years program goals were to generate $8,800 in revenue and to register 160 participants. Staff has been advised that South Point gymnasium will be available for the 6-8 year old division on Saturday afternoons. The 4-5 year old division will remain at Maple Hill School. ADULT SPORTS The basketball league ended December 8 with championship T-shirts awarded to, the Eagles for "C" league and the Raptors for the "D" league. Packets were distributed to present and past participants and the deadline to register for the next league was December 6. South Point gymnasium will be available on Friday evenings) for Volleyball. Basketball play will remain on Sundays. -_ R ., 11... I I II- , I - "I , " - i, 14, 11 " .' 11-11111 - i ,i.0 rc..� �,� m-411 11"� .wMrdl"�� rF?.L'4 3PS�n1A' mAC i December 19, 1996 Page 5 Parks & Recreation Commission CONTRACT CLASSES The winter brochure has been mailed to the public and classes are scheduled to begin January 6, 1997. The following new classes have been added: Tumbling Toddler/Parent and Me, Kiddie Gym, Cartooning for Kids, and Beginning Rubber Stamping. Press releases have been sent to promote the Winter Recreation classes. Contract goals for the year are to generate $130,000 in revenue. To date, $30,999.17 in revenue has been generated. The Contract Specialist has added several new tennis instructors who will be featured along with the tennis classes in the first monthly highlights distributed to the schools. MARKETING A marketing survey will be distributed to various shopping centers in order to obtain the center's assistance in advertising the city's programs. Staff will develop and distribute flyers to schools which will highlight upcoming classes and events. Job r- flyers seeking recreation leaders and workers for the city's youth basketball program were sent to the local high schools, Cal Poly Pomona and Mt. Sac. COMMISSIONER COMMENTS: C/O'Connor stated she attended the first annual Pop Warner Football Classic on November 30. She reported she and three of her neighbors were surveyed by the Parks Master Plan consultant. She indicated she was not impressed by the surveyor. However, her neighbors did not have the same concerns. She questioned whether the survey would elicit the desired results. ANNOUNCEMENTS - None ADJOURNMENT: There being no further business to conduct, Chair/Tye adjourned the meeting at 8:50 p.m I r December 19, 1996 Attest: Steve ye'o V4-' Chairman Page 6 Parks & Recreation Commission Respectfully u itted, Bose Secretary