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HomeMy WebLinkAbout11/21/1996 PRC Minutes— — — I, L", ,-d.i'd.���� f CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION BOARD HEARING ROOM OF S.C.A.Q.M.D. 21865 Copley Drive NOVEMBER 21, 1996 CALL TO ORDER: Chairman Tye called the meeting to order at 7:13 p.m. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by GLaw. ROLL CALL: Present: Chairman Tye, Vice -Chairperson Finnerty, Commissioners Law, Medina, O'Connor Staff: Community Services Director Bob Rose, Community Services Supervisor Wendy Bowman, Recreation Specialist - Contract Classes Judy Reising, and Recreation Specialist - Athletics Paolo Lopez MATTERS FROM THE AUDIENCE - None CONSENT CALENDAR: CJO'Connor requested that Consent Calendar Item 1.4.1 be pulled. C/Law moved, VC/Finnerty seconded, to approve Consent Calendar Items 1.1 through 1.5.3 with the exception of 1.4.1, as presented. The motion was carried 5-0. 1.1 Approval of Minutes of October 24, 1996 Regular Meeting. i 1.2 Schedule of remaining meetings for 1996 for Parks & Recreation Commission: Thursday, November 21, 1996 Thursday, December 19, 1996 1.3 Schedule of meetings in 1997 for Parks and Recreation Commission - Received and filed 1.4 Received and filed transmittals of correspondence _sm� 1.4.2 Invitation to Senior Volunteer Recognition Dinner November 21, 1996 Page 2 Parks & Recreation Commission 1.4.3 Announcement regarding CAPRCBM Awards Banquet 1.5 Received and filed transmittal of News Releases 1.5.1 New light fixtures at Maple Hill Park Tennis Courts 1.5.2 Adult Softball, Adult Basketball, and Youth Basketball program announcements MATTERS WITHDRAWN FROM CONSENT CALENDAR: 1.4.1 Letter from Diamond Bar Pop Warner Football C/O'Connor asked what Diamond Bar Pop Warner Football Association, Inc. means by thanking the City for "its anticipated support". CSD/Rose responded that the City supports Pop Warner Football through the use of City facilities and by the presence of Commissioners and other City officials at the Bowl Games. C/O'Connor stated she favors support of youth activities and that she would attend the Bowl Games. C/O'Connor moved, C/Law seconded, to approve 1.4.1 as presented. The motion was carried 5-0. OLD BUSINESS: 2. Eighth Anniversary Celebration - CSD/Rose reported the 8th Anniversary Celebration ad-hoc committee last met on November 14. Representatives from D.B.I.A. and the Los Angeles County Sheriff's Department attended the meeting to discuss sponsorships, narking, and the proposed car show. The committee is currently putting together the budges for an enhanced event. The committee is concerne.c tna": Peierson Park :may not offer sufficient parking for ',an enhanced event. Alternate parking solutions are being considered. The event is currently oroposed to be held on Sunday April 20, 1997 from 12:00 noon to 5:00 p.m. or 5:00 p.m. C/O'Connor stated the committee discussed the feasibility of a temporary stop sign on Golden Springs Road at Sylvan Glen Road. CSD/Rose responded to Chair/Tye that the committee discussed holding the celebration at the Ranch Festival i'ocation on Copley Drive, Pantera Park, or Diamond Bar High School as aiternalives ro Peterson Park. 11 r November 21, 1996 Page 3 Parks & Recreation Commission C/Medina suggested incorporating a 5K or 10K run the morning of the celebration. CSD/Rose stated there has been discussion about including numerous events in the celebration. However, the committee feels that it would not be able to facilitate a number of events. If community organizations are interested in promoting other events, they would be encouraged to do so. CSD/Rose responded to VC/Finnerty that the Sheriff's Department feels that with the vehicle speed on Golden Springs Road at Peterson Park that diagonally parked vehicles backing into travel lanes on Golden Springs Road would present a safety concern. C/O'Connor mentioned that the Sheriff's Deputies suggested lowering the speed limit to 25 MPH on Golden Springs Road the day of the event. NEW BUSINESS: 3. Request for Red Curbs at Paul C. Grow Park - CSD/Rose stated staff received a request from Quail Summit Elementary School Principal Carolyn Haugen, for the City to install red curbing in the parking lot of Paul C. Grow Park. The request is for red curbs at the entrance to the park and along the curb behind the existing parking stalls. It is anticipated that red curbs will reduce the number of cars parking in this small lot, thereby increasing the visibility of pedestrians (especially children) entering the lot. This request was prompted by an incident in which a child was almost hit by a car several weeks ago. The Traffic and Transportation Commission recently considered and approved the red.curb painting along Forest Canyon Drive for a distance of twenty feet on each side of the driveway leading to the parking lot of Paul C. Grow Park. Staff recommends that the Parks and Recreation Commission recommend to the City Council the painting of the requested curbs to red at Paul C. Grow Park. The City's Public Works contractor has estimated a cost of $128.10 to paint 210 linear feet (61 cents per linear foot) if done in conjunction with a scheduled job. VC/Finnerty stated the school is asking the City to cooperate in diverting a potential problem. She indicated it is her opinion that it would be in the City's best interest to cooperate with the school in order to obtain the school district's cooperation in the future. Chair/Tye asked why the school is asking the City to paint school owned property. November 21, 1996 Page 4 Parks & Recreation Commission f ,+i M CSD/Rose responded that the item was brought to the City because of the consideration provided by Principal Carolyn Haugen regarding all items that may effect the use and operation of the park. CSD/Rase explained to C/Law why a blue curbed handicapped parking space would not be feasible for the proposed area. C/O"Connor suggested that since the City is still waiting for a Joint Use Agreement, the Commission should suggest that the school paint the curb. She indicated that she believes all schools have traffic problems and red curbing is ineffective without enforcement. Chair/Tye moved, VC/Finnerty seconded, to recommend to the City Council the painting of the requested curbs to red at Paul C. Grow Park. The motion was carried 5-0. INFORMATIONAL ITEMS: 4. Recreation Update. CSS/Bowman presented the following update: YOUTH BASKETBALL Youth basketball registration for boys and girls ages 4 to 8 is underway and will continue until the league fills. A special walk-in registration day was held on October 26 with 50 participants registering. Currently, 106 participants have registered generating $5,830 in revenue. Uniforms have been ordered and the basketball courts at Maple Hill were resurfaced at the end of August. Skills day wili oe nein December 7 and the player draft will be done on December 12. The :eaguc =s scheduled to begin January 4, 1997, with picture day set for January 11in addition, ohn McKitrick, President of the Heritage Park Recreation Council has agreed to provide a scholarship in the amount of the league fee for a hardship case. ADULT SPORTS The basketball and softbail leagues are currently completing the second half of the fall November 21, 1996 v. Page 5 Parks & Recreation Commission, season. Statistics and standings information has been well received by the teams. Packets have been mailed to past participants, individuals on our interest list, and handed out to all current league teams. Flyers have been distributed to local businesses and news releases have been sent to the Windmill, the LA Times, Inland Valley Daily Bulletin, San Gabriel Valley Tribune/Highlander, and Jones InterCable. Registration deadline is Friday, December 6. The City is continuing to pursue an adult volleyball league and attempting to arrange for time in the gymnasium around the adult basketball schedule on Sundays. CONTRACT CLASSES The second session of fall classes is currently underway. News releases have been sent out promoting our holiday workshop classes. Contract goals for the year are to generate $130,000 in revenue. To date, $30,341.25 in revenue has been generated. The winter brochure will be mailed to the public December 13 with classes scheduled to begin January 6, 1997. am NEW EMPLOYEES CSS/Bowman introduced Judy Reising and Paolo Lopez. Judy was hired as the new Contract Class Recreation Specialist on October 17. Judy is new to the area. She was employed by Texas A&M University for five years in the area of promotion, public relations and marketing. Judy holds a B.S. Degree in Radio/TV/Film and a Master of Arts Degree in Mass Communication Journalism. Paolo Lopez joined the staff on November 20 as the Recreation Specialist for Athletics. Paolo has been a Recreation Specialist for the City of Long Beach for the past six years. He -will receive a B.S. Degree in Criminal Justice from California State University at Long Beach in December of this year and will pursue a Master' of Arts Degree in Recreation Administration. CSS/Bowman stated that Administrative Clerk Marlene Dunn has relocated from the Brea office to the Diamond Bar Community Services Center. Marlene is the receptionist for the Community Services Center, and is responsible for contract class registration, quarterly brochure input and staff support. Mickey McKitrick was promoted to Senior Leader and continues to provide support for adult and youth sports programs. CSS/Bowman responded to C/O'Connor that the Youth Basketball uniforms were ordered from Impressive Screenworks through the City of Brea purchasing department. November 21, 1996 Page 6 Parks & Recreation Commission When the contract expires, Diamond Bar will send out for bids from local vendors. C/O'Connor stated she would like to have the City give local merchants the opportunity to bid. CSS/Bowman indicated the City takes the lowest bid. CSD/Rose responded to C/O'Connor that the Winter brochure has gone to press and does not contain any information regarding the City's Anniversary Celebration. The Spring brochure will announce the Anniversary Celebration. CSS/Rose responded to C/O'Connor that the Heritage Park Recreation Council was established as a non-profit organization in the 1960's or 1970's to support the Heritage Park programs'. The Council runs a concession stand during Youth Baseball and Youth Basketball. Concession stand funds are used to purchase goods for sale andprovide a stipend to teenage volunteers .for working. President John McKitrick provides a volunteer umpire training program. In addition, Mr. McKitrick is interested in starting a community foundation which would solicit donations and provide funds for the City's recreation: program. COMMISSIONER COMMENTS:'�' C/Law stated he is continuing discussions with the City Manager regarding securing land for a Senior Citizens Center in the Summitridge Park area. CSD/Rose stated the Parks Master Plan telephone survey is scheduled to -take place in the near future. He indicated staff is reviewing the questions and the Commissioners are welcome to participate in the review. C/O'Connor stated she attended the Peterson Park Lighting public hearing on November 7. Two residents expressed concern about noise. The Diamond Bar Girls Softball group representatives assured the residents that their concerns would be addressed. C/O'Connor asked for a copy of the Town Hall Meeting minutes of November 2. She stated she attended the November 20, 1996 D.B.I.A. meeting. She indicated that a statement was made that the dedication of the Cougar statue will be held January 5, 1997. C/Medina suggested Diamond Bar include a registration form in its recreation program brochure. He referred the -Commission to Manitoba, Canada's brochure which includes merchant advertising and registration forms for athletic programs. He asked why the City's brochure does not include the Commissioner's names. els;" Chair/Tye stated he was disappointed with the November 2, 1996 Town Hall meeting 4Y'' F- November 21, 1996 Page 7 Parks.& Recreation Commission turnout. He indicated Steve Rose, Purkiss-Rose, Inc. recommended the Town Hall meeting j be held on Wednesday evening instead of on Saturday. CSD/Rose reported that the next Parks Master Plan Joint Town Hall meeting is scheduled to be held either Thursday, January 16, 1997 or Wednesday, January 22, 1997. VC/Finnerty stated that in her opinion, Diamond Bar citizens are not aware of public events. She suggested the City place a spanner banner at a strategic intersection such as Diamond Bar Boulevard and Grand Avenue. CSD/Rose responded that the banner issue is being reconsidered by City Council. Currently, the prior Commission recommended a series of vertical pole banners. He suggested the Parks and Recreation Commission reconsider the issue and forward a recommendation to City Council. CSD/Rose responded to Chair/Tye that the Parks Master Plan telephone survey will be completed prior to the next Town Hall meeting. He will ask if the surveyors can, upon completion of the survey, extend an invitation to the Town Hall meeting. VGFinnerty suggested a banner be placed across the front of the Community Services Center to announce the Parks MasterPlan Town Hall meetings. She further suggested the meeting be held at a different location such as Diamond Bar High School or the old Boston Store location. ANNOUNCEMENTS: CSD/Rose indicated that a construction fence has been erected at Quail Summit Elementary School around the playfield on the school side away from the park for the construction of the permanent elementary school facilities. Construction will continue until September, 1998. CSD/Rose stated that the Sycamore Canyon Park creek bed repair is scheduled to be completed next week. Rocks are being installed to slow the water flow and prevent erosion. CSD/Rose stated that on Tuesday, November 19, the City Council approved a Resolution which authorized staff to submit an Environmental Enhancement Grant application for trail improvements in the natural area of Sycamore Canyon Park. The grant justification is to provide a walkway and bikeway access from Golden Springs Road to Diamond Bar Boulevard. ADJOURNMENT: C/Law made a motion; seconded by C/O'Connor to adjourn the meeting at 8:50 p.m. to December 19, 1996 at 7:00p.m. at the AQMD Board Room. The motion was carried 5-0. November 21, 1996 Attest: Steve 1 yew Chairman Page 8 Parks & Recreation Commission Respectfully -S bmitted, Bob base Secretary ll I I