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HomeMy WebLinkAbout07/25/1996 PRC Minutes,. — CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION BOARD HEARING ROOM OF S.C.A.Q.M.D. 21865 Copley Drive JULY 25, 1996 I CALL TO ORDER: Chairman Tye called the meeting to order at 7:05 p.m. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by C/Law. ROLL CALL: Present: Chairman Tye, Commissioners Law, Medina, O'Connor Absent: Vice Chairman Finnerty i - Staff: Community Services Director Bob Rose, Community Services Supervisor Wendy Bowman MATTERS FROM THE AUDIENCE: There were no matters from the audience at this meeting. CONSENT CALENDAR: 1. Approval of Minutes of June 27, 1996 Regular Meeting C/Connor requested that sentences one and two of paragraph 1, Page 6, f EMERGENCY AGENDA ITEM: be changed to read "the Water District property" instead of Lots 92 and 93 so that the paragraph now reads: CSD/Rose stated this item refers to the Water District property which is owned by the City of Diamond Bar. City Council will consider the sale of the property at their regularly scheduled July 2, 1996 meeting. C/O'Connor made a motion, seconded by C/Medina to approve the minutes I as changed. The motion passed 4-0. - -. . — -- ___=--_ ____v __v._ .._ .11 4T ., ` p July 25, 1996 ,Page 2 : Parks & Recreation Commission OLD BUSINESS - None 2, Parks Master Plan - CSD/Rose stated that at the June 27, 1996 Parks and Recreation Commission meeting, Chair/Tye appointed VC/Finnerty and C/Law as subcommittee members to assist staff with the draft RFP update that will be used to obtain a consultant for the development of a Parks Master Plan. The subcommittee met on July 2. He referred the Commissioners to the updated RFP included in the packet. He indicated that City Council intends to hold a scoping session with the consultant and the community in September., He explained that the completed document will be reviewed by the Planning Commission for compliance with the General Plan and ultimately forwarded to the City Council for discussion and adoption. Staff recommends that the Parks and Recreation Commission recommend to the City Council that the RFP be released in order to obtain a consultant for the development of the Parks ' Master Plan. CSD/Rose responded to C/Law that he anticipates a period of one year from the scoping session to the adoption of a Parks Master Plan. The City Attorney will advise the Planning Commission regarding conformity to State requirements and the City's General Plan. CSD/Rose responded to C/O'Connor that the Parks and Recreation Commission does not conduct Public Hearings. The Commission receives public input. The Parks and Recreation Commission will hold several public meetings during the formulation of the Parks Master Plan. The Planning Commission and City Council are the only bodies that can conduct Public Hearings. The Commissioners may attend the Public Hearings and participate as citizens. I Commissioners may chose to be involved in the consultant review process: Staff usually makes its recommendation to the City Manager's office and City Council. C/O'Connor asked if the Parks Master Plan will include the City's Sphere of Influence. CSD/Rose responded that discussions regarding the Sphere of Influence will be included to comply with the spirit of the General Plan. In particular, discussions of open space use and equestrian/hiking trails will', be included. In response to C/Law, CSD/Rose indicated the Parks Master Plan is a tool, for future parks planning. i July 25, 1996 Page 3 Parks & Recreation Commission Responding to C/Medina, CSD/Rose confirmed that the Parks Master Plan could include discussion of a City Hall, Library, Senior Center, and a variety of community facilities. The inclusion would depend on City Council approval for the resulting additional consulting fees. C/Law suggested that if the S.C.A.Q.M.D. building became available, the City should considering acquiring the facility for use as a community facility. C/Law made a motion, seconded by GO'Connor to recommend that the City Council release the RFP to obtain a consultant for the development of the Parks Master Plan, and direct staff to include two Parks and Recreation Commissioners in the consultant interview process. The motion was carried 4-0. NEW BUSINESS -None INFORMATIONAL ITEMS: `_— 5. Recreation- Update. CSS/Bowman presented the following update: ADULT SPORTS Adult basketball and softball leagues are approximately midway into the season and revenue/participant figures for these leagues have been included in last contract year's goals. The next softball and basketball leagues are scheduled to start August 25 and September 8. Staff is in the process of compiling mailing lists for both leagues of current and past participants. The contract goal for the year is to serve 48 softball teams, generating $18,720 in revenue and 48 basketball teams, generating $20,640 in revenue. CONTRACT CLASSES Registration is continuing for the summer session with classes scheduled through mid September. To date, 818 participants have enrolled in classes generating $28,413 in revenue. Target revenue for the contract year is $130,000. Some of the more popular classes are Karate, Computer Applications, Beginning Ballet and Tap, Golf and Tennis. July 25, 1996 1N Page 4 Parks & Recreation Commission �'.li`';'; ADULT EXCURSIONS The July 14 Pageant of the Masters and Laguna Art Festival excursion was sold out. The Hollywood Bowl "Evening Under the Stars" with Carol Burnett is sold out. A total of 78 people have signed up for the two excursions, generating revenue of $4,081. Effective July 1, 1996, the City of Diamond Bar staff began administering the adult excursions from Heritage Park. YOUTH BASEBALL The 4 through 9 divisions for the summer youth baseball league are filled. Currently, there are 424 participants enrolled in the league generating $23,320 in revenue. Registration is still open for the 12-13 division. Projected revenue for this summer program is $25,740 with about 430 players participating. DAY CAMP Day camp continues to be a popular program and the number of participants is increasing. Staff believes that the numbers will increase even more now that summer school has ended. The week of July 1-5 theme was "Cyber Trek" with an excursion to Imax and Planet Kids in Irvine. The week of July 8-12 theme was "Jurassic Retreat" with excursions to Universal Studios and Bullwinkle's Fun Center. The week of July 15-22 theme is "Big Top Fun" with excursions to Orange Coulnty Fair and.Scandia. To date, 152 campers have attended generating $12,651 in revenue. Projected revenue for the 10 week program is $35,600 with 400 campers attending. To date, 37 participants have signed up for the weekly excursionswith the day campers, generating $880 in revenue. Registration is limited depending on day camp numbers due to the 10-1 ratio of campers to staff. CSS/Bowman responded to C/O'Connor that parents may accompany their child on the youth excursions. This does not alter the staff to child ratio. CSD/Rose suggested that if the parent accompanies the child, the parent should sign a waiver releasing the child to the parents care, custody and control. -0 islBW�, ��'�r� „mr'.fuii a.�, r July 25, 1996 Page 5 Parks & Recreation Commission C/Medina suggested the City incorporate the Registered Dieticians Program and ballroom dancing in its schedule of events. CSS/Bowman responded to Chair/Tye that the 1995-1996 contract year fell short of projected revenue goals. Staff believes that the adult softball revenue shortfall is a result of Sunday morning family activities. ANNOUNCEMENTS: C/Medina requested the City of Diamond Bar recognize its residents who have participated in the Olympics. CSD/Rose suggested the names be forwarded to the City Council for the recognition ceremonies. CSD/Rose responded to C/O'Connor that he will provide a User Group Schedule at the f. August 22 Commission meeting. �- C/O'Connor announced the July 27 Brea Community Center grand opening. She offered to attend as a City representative. The Commission concurred that C/O'Connor should participate in the event. CSD/Rose asked that C/O'Connor report back to the Commission on August 22. l C/O'Connor reminded the Commission that the City of Walnut MRF relocation celebration is scheduled for Saturday, July 27 at Lemon Avenue and LaPuente Road. Chair/Tye stated today was the last scheduled City Park visit. Concerts in the Park has been very successful. Chair/Tye thanked CSD/Rose for his support during last months Parks and Recreation Commission meeting. He indicated he will always err on the side of,parks. CSD/Rose responded to C/O'Connor that the "Meals on Wheels" program is funded by the Los Angeles County Area Agency on Aging. A local contractor receives the funding and provides service to Diamond Bar through the Rowland Heights location. ADJOURNMENT: C/Law made a motion, seconded by C/O'Connor to adjourn the meeting at 8:37 p.m. The �,� motion was carried 4-0. July 25, 1996 Page 6 Parks & Recreation Commissio ,121,�[ 1-1--, Attest: Steve Tye Chairman Re Vpe B6 b Ted, Secretary