HomeMy WebLinkAbout05/23/1996 PRC Minutes--
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f—� CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION, COMMISSION
BOARD HEARING ROOM OF S.C.A.Q.M.D.
21865 Copley Drive
MAY 23, 1996
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CALL TO ORDER
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Chairman Tye called the meeting to order at 7:06 p.m.
C PLEDGE OF ALLEGIANCE
The audience was led in the Pledge of Allegiance by Vice Chairman Finnerty.
ROLL CALL
Present: Chairman Tye, Vice Chairman Finnerty, Commissioners Medina and
O'Connor
Absent: Commissioner Law (Excused Absence)
Staff: Community Services Director Bob Rose, Community Services
Supervisor Wendy Bowman and Parks and Maintenance Superintendent
Don Hensley
MATTERS FROM THE AUDIENCE
There were no matters from the audience at this meeting.
CALENDAR OF EVENTS
June 9, 1996 - Father's Day Brunch in Carlsbad (All Ages)
June 10, 1996 - Tiny Tots Graduation (10:30 -12:00 p.m. Heritage Park)
June 17, 1996 - Summer Day Camp begins (Ages 6-12 years)
June 26, 1996 - Concerts In The Park begin (All Ages)
June 26 & 27, 1996 - Players Island Resort in Mesquite, Nevada Excursion
(Seniors)
June 27, 1996 - Parks and Recreation Commission Meeting - 7:00p.m.,
A.Q.M.D. Board Hearing Room
May 23, 1996
CONSENT CALENDAR
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Page 2 Parks & Recreation Commission
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1. Approval of Minutes.of April 25, 1996 Regular Meeting
C/Connor requested that Paragraph 2, Page 2, be changed to indicate that
"C/O'Connor" made the request that the spelling of the last word in the first
sentence of paragraph 6, Page 3, be corrected to "proposing"., and that
Paragraph 3, Page 2, be changed to indicate that "VC/Finnerty" made the
request that the first sentence of the first paragraph on Page 8 be corrected.
C/O'Connor made a motion, seconded by VC/Finnerty to approve the minutes
as corrected. The motion was approved 4-0.
NEIN BUSINESS
4. Video Presentation by Students from Lorbeer Middle School Regarding the
Creek in Sycamore Canyon Park.
CSD/Rose introduced Mark Cheung, Francisco Enriquez, Anthony Kim,
Venessa Hernandez and Sujata Patel, students from Mrs. Lewis's Lorbeer
Middle School class who presented their scientific study test results on
humankind's negative impact to the Sycamore Canyon Park stream's
environment.
Mark Cheung responded to VC/Finnerty that the student's samples were taken
during the winter and spring months, when the concentration levels of the
samples were likely diluted by the rain.
C/O'Connor stated she accompanied the students during some of the sampling
trips to Sycamore Canyon Park. In addition, she attended the student's
presentation before the Walnut Valley Water District. She thanked the students
for their presentation to the Commission.
CSD/Rose responded, to CH/Tye that Diamond Bar has been aware of possible
contaminates in the Sycamore Canyon Park flood control channel. The
channel collects runoff from the surrounding neighborhood developments.
The City tests the channel at least every two years to be certain that the runoff
is not hazardous to humans. He pointed out that testing revealed the
hazardous content levels are at or below the California standards for drinking
water. He reported that Claremont College science students will design a filter
May 23, 1996 Page 3 Parks & Recreation Commission
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for the Sycamore Canyon Park runoff pipe to filter out the runoff's iron
material. He indicated that a private developer, with the cooperation of the
City, has applied for a State permit to build a wildlife riparian habitat in the
undeveloped area of the park. The habitat will be built and maintained by the
private developer.
I Responding to CH/Tye, Mark Cheung stated 135 students conducted tests in
four areas of the canyon. During their five months of testing, the students
witnessed an increase in the amount.of graffiti in the undeveloped area of the
park.
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CSD/Rose responded to CH/Tye that the City contracts with Lanterman Hospital
for graffiti removal and litter abatement on the canyon trail only and not in the
creek area.
C/O'Connor suggested that the Lorbeer Middle School students may wish to
adopt the creek in Sycamore Canyon Park to assist with graffiti removal.
CSD/Rose explained the City's flood channel test results to the Commission.
PMS/Hensley stated that in 1989 he received confirmation from the Fish &
Game Department and Haz-Mat that the Sycamore Canyon Park stream is not
hazardous to animals.
CH/Tye agreed with CSD/Rose that the City should test the stream prior to the
beginning of the Concerts In The Park session.
VC/Finnerty responded to CSD/Rose and Mark Cheung that Presley Homes
installed the canyon drain in 1974. CSD/Rose stated Sycamore Canyon Park
was built out in 1977.
CH/Tye thanked the Lorbeer Middle School students for their impressive
presentation. He urged them to take pride of citizenship in their community
and to continue their involvement in the City and its environment. He
presented City pins to the students.
PMS/Hensley thanked the students for their participation.
CSD/Rose presented written information regarding the City's Adopt a Park
program.
III. _......
May 23, 1996 Page 4 Parks & Recreation Commission
VC/Finnerty made a motion, seconded by C/Medina that the City immediately
retest the water in the Sycamore Canyon Park flood channel. In addition, from
this time forward, the water should be tested a minimum of every two years to
maintain the proper level of purity and to insure that the water is not hazardous
to humans. The motion was approved 4-0.
C/O'Connor requested that a copy of the City's test results be forwarded!to
Lorbeer Middle School.
David Chalukian, Accurate Landscaping and Maintenance Corporation,
suggested that a creek bed soil sample should be included in the testing.
OLD BUSINESS
2. Park Maintenance Site Visits.
CSD/Rose stated that during the Fall, Parks & Recreation Commissioners nj et
with staff and representatives of Accurate Landscaping and Maintenance
Corporation regarding maintenance and potential improvements at the City's
eight public parks. Staff recommends that the Commission schedule a site visit
for each Commissioner at a different park with staff and the parks maintenance
contractor. Staff recommends one visit per week over the next eight weeks.
David Chalukian and Charles Flynn, Accurate Landscaping and Maintenance
Corporation, addressed the Commission and outlined the schedule of
maintenance for the City's eight parks.
David responded to C/O'Connor that his company is working with the City to
resolve certain issues including coordination of stocking extra supplies at parks
with more weekend activities. He indicated the park facilities are cleaned and
stocked each evening. In addition, crews are dispatched to the parks daily.!
CSD/Rose responded to C/O'Connor that his department has initiated steps to
insure that staff and the maintenance contractor will receive advance notice of
special events to insure adequate stocking of supplies. The maintenance
contractor is in charge of supplies for the City's eight parks.
The Commission agreed to the following eight week park visit schedule on
Thursdays at 9:00 a.m.:
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Page 5 Parks & Recreation Commission
DAM Facility Commissioner
5/30/96 Sycamore Canyon Park CH/Tye
6/6/96 Peterson Park GO'Connor
6/13/96 Heritage Park VC/Finnerty
6/20/96 Summitridge Park GMedina
6/27/96 Starshine Park C/Law
7/4/96 No Visit Scheduled
7/11/96 Maple Hill Park C/O'Connor
7/18/96 Ronald Reagan Park GMedina
7/25/96 Paul C. Grow Park CH/Tye
3. Summer Concerts In The Park.
CSD/Rose presented the final recommended schedule of the Summer Concert
in the Park Series. Staff is working with non-profit organizations to provide the
concessions schedule.
CSD/Rose responded to CH/Tye that concessionaires may not roam through the
park because it disturbs the patrons.
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NEW BUSINESS (Continued),
5, User Group Sub -Committee.
r CSD/Rose stated the User Group Sub -Committee is scheduled to meet on
Thursday, June 20 at 7:00 m, at Heritage Park Community Center to allocate
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the use of the City's athletic facilities for the period August 1 through
December 31, 1996. He indicated that about 20 applicants attend the two to
three hour meeting. Staff provides a list of recommended use allocation based
upon last year's schedule and the City's policies and procedures for allocation
of facilities: Staff recommends that a Commissioner be appointed to fill the
vacancy on the User Group Sub -Committee to attend the User Group meeting
with CH/Tye and staff.
VC/Finnerty volunteered to serve on the User Group Sub -Committee. Without
objections, the Commission concurred.
INFORMATIONAL ITEMS
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May 23, 1996 Page Ci Parks & Recreation Commission
5. Recreation Update.
CSS/Bowman stated the Father's Day Brunch has been cancelled due to lack
of participants.
ADULT SPORTS
CSS/Bowman stated that the Adult Basketball league started in May. There are
currently 11 teams competing in the C league. Staff is currently recruiting one
more team to round the league off to 12 teams. The contract goal (May' 1,
1995 through April 30, 1996), was'to serve -48 teams and generate $20,640, in
revenue. For the contract year, 48 teams were registered generating $20,780
in revenue.
The adult softball league started on May 19. Currently, there are seven teams
registered witha possibility of one more in the wings. The contract goal (May
1, 1995 through April 30, 1996), was to serve 72 teams and generate $28,080
in revenue. For the contract year, 51 teams were registered generating $19,247
in revenue. Staff feels the shortfall in team participation and revenue is due'ito
the early Sunday morning and afternoon time slots for league play.
CONTRACT CLASSES
CSS/Bowman stated that spring classes are underway with Kindermusik,
Mommy and Me Dance, Drawing and Cartooning, Youth Bumper Bowling,
Golf, Karate, and Tea for Two being among the most popular.
CSS/Bowman further stated that the goal for the contract year was to generate „
$142,000 (including administration fees) in revenue with participation targeted
at 4,300. To date, 3,500 participants have registered for classes generating a
revenue of $128,265. She indicated the summer brochure is due out the last
week of May.
ADULT EXCURSIONS
CSS/Bowman stated twenty-four participants attended the Ramona Pageant on
Saturday, April 20 and lunched at the Anchor restaurant in Hemet. The target
revenue for the contract year (May 1, 1995 through April 30, 1996) was
$26,450. Total revenue generated for the contract year was $25,575.
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May 23,1996.-
YOUTH
3,1996..
YOUTH BASEBALL
Page 7 Parks & Recreation Commission
CSS/Bowman indicated that walk-in registration was held at Sycamore Canyon
Park on Saturday, May 4 from 9:00 a.m. to 12:00 noon for Diamond Bar
residents with open registration from 12:00 noon to 3:00 p.m. A total of 273
youth registered to participate in the league and comprised of 142 four to seven
year olds and 131 eight to thirteen year olds. Projected numbers for the league
are 468 participants comprised of 204 four to seven year olds and 264 eight to
thirteen year olds. Total projected revenue (contract year May 1, 1996 to April
30, 1997) is $29,040. To date, $15,015 in revenue has been generated.
News releases were sent to Jones Intercable, Inland Valley Daily Bulletin, San
Gabriel Valley Tribune/Highlander and Diamond Bar Windmill on May 7,
1996 indicating that registration will continue until the leagues are filled.
DAY CAMP
CSS/Bowman stated flyers for this program were mailed to past participants and
distributed to the schools on May 14. The summer, brochure, due out the first
week of June, will also market this popular program. In addition, new releases
were sent to the San Gabriel Valley Tribune/Highlander, Inland Valley Daily
Bulletin, Diamond Bar Windmill, and Jones Intercable.
Projected registration for this program (contract year May 1, 1996 through April
30, 1997) is 400 participants generating $35,600 in revenue.
CSS/Bowman indicated that on June 15, 1996, from 8:00 a.m. to 12:00 noon
a Project Adventure and New Games staff workshop will be held by Scott
Bowman, Irvine Unified School District.
CSS/Bowman stated that approximately 20 boys and girls qualified to attend the
S.C.M.A.F. finals track & field meet in Long Beach. Diamond Bar participants
I placed first in the 100 meter, relay, long jump and 400 meter events.
CSS/Bowman responded to CH/Tye that the minimum requirement for the
Father's Day Brunch is 29. There were only 16 iiarticipanls registered the day
the event was scheduled to be booked. The I rmluil-OS cancellation prior
f - to the event unless the applicant wants to pay the minimum required to hold
the facility.
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May 23, 1996
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Page 8
Seventh Anniversary Celebration.
Parks & Recreation Commission
CSD/Rose reported that the Seventh Anniversary Celebration Sub -Committee
consisting of C/O'Connor, /Medina, CSS/Bowman and CSD/Rose met on May
7. He stated that the committee feels that in order for the event to be more
inclusive, a year-round effort will be needed. He suggested that the planning
for the Eighth Anniversary Celebration should begin immediately. Therefore,
staff recommends that the Commission select two Parks & Recreation
Commission members to serve on the Sub -Committee. CSD/Rose stated a City
Council member suggesred that the event be held on July 4 along with the
patriotic concert. Staff had previously suggested that the Eighth Anniversary
Celebration be held on Sunday, April 20, 1997.
CH/Tye requested that C/Medina and C/O'Connor serve on the Eighth
Anniversary Celebration Sub -Committee. Without objections, the Commission
concurred.
CIO'Connor stated that it is her opinion that an anniversary should be held on
its respective date and should not be moved to another date. She suggested a
letter be sent to the schools immediately requesting their input and
participation in the 1997 event.
C/Medina suggested that the Chamber of Commerce be contacted requesting
their participation.
CSD/Rose stated staff will prepare and send letters by the first of June to the
schools and businesses requesting their participation.
CSS/Bowman responded to C/Medina that Jones Intercable has shown the
Seventh Anniversary Celebration video prior to the last two City Council
meetings. She indicated the City is in the process of securing a copy of the
video.
CH/Tye suggested the City write a letter to Jones Intercable requesting a copy
of the Seventh Anniversary Celebration video tape and request their
participation in the Eighth Anniversary Celebration.
ANNOUNCEMENTS
C/O`Connor stated she attended the Diamond Bar AYSO Cottontail tournament the
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weekend of May 18. Ninety-six teams participated on six Cal Poly Pomona fields and
four Mt. SAC fields. Last year 102 teams participated on four Cal Poly Pomona fields,
three Mt. SAC fields, and two Chaparral school fields. She indicated that participants
in the Fall and Spring sessions pay $10 each to play on Walnut Valley Unified School
District fields. Pomona Unified School District does not charge. Hudson Grill
provided a pancake breakfast at no charge to AYSO. Shilo Inn provided 100 for -cost
rooms to AYSO. The Outback restaurant in Upland donated food. She stated she
would like to see local businesses participate since 14 teams are from Diamond Bar.
She asked if the City or the Chamber of Commerce could provide a map that would
direct participants and their families to local businesses and recreational facilities.
CSD/Rose responded to C/O'Connor that staff can recommend Community
participation to the City Council.
CH/Tye stated he believes the AYSO tournament is a great marketing opportunity for
the City,of Diamond Bar.
CSD/Rose responded to CH/Tye that development of the pocket park at the north end
�Y- of Sunset Crossing Road is on hold. The cul-de-sacing of Sunset Crossing Road and
the construction of the pocket park will commence upon completion of the Walnut
Valley Water District's Improvement Project in the near future.
In response to CH/Tye, CSD/Rose stated that the fence footing prevented the new
sidewalk from being installed all the way to the block wall on Diamond Bar Boulevard
from Golden Springs Drive to Goldrush Drive. The sidewalk openings will
accommodate street light installations.
CSD/Rose responded to CH/Tye that the City has no jurisdiction to physically remove
signs posted on private property. CH/Tye suggested the City institute a procedure for
the owner of the sign to prove that they have the private property owner's permission
to post the sign.
CSD/Rase, responding to CH/Tye, stated the City is making some progress in getting
an agreement for Paul C. Grow Park with the Walnut Valley Unified School District.
No progress has been made in obtaining replacement land for Larkstone Park.
ADJOURNMENT
VC/Finnerty made a motion, seconded by C/Medina to adjourn the meeting at 9:45 p.m. The
motion was approved 4-0.
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Respectfully Submitted,
Boli f£oge
Secretary
Attest:
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Steve'-fye
Chairman
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