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HomeMy WebLinkAbout04/25/1996 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION k BOARD HEARING ROOM OF S.C.A.Q.M.D. 21865 Copley Drive APRIL 25, 1996 CALL TO ORDER Chairman Tye called the meeting to order at 7:15 p.m. ` PLEDGE OF ALLEGIANCE The audience was led in the Pledge of Allegiance by Commissioner O'Connor. r ROLL CALL Present: Chairman Tye, Vice Chairman- Finnerty, Commissioners Law, Medina, O'Connor i Staff: Community Services Director Bob Rose, Community Services Supervisor Wendy Bowman MATTERS FROM THE AUDIENCE There were no matters from the audience at this meeting. CALENDAR OF EVENTS f May 11, 1996 - Stateline Turnaround Trip (21 years and over) May 19, 1996 - Museum of Tolerance Trip (Seniors) May 22-23, 1996 - Stateline Sleep -Over (Seniors) May 23, 1996 - Parks and Recreation Commission Meeting - 7p.m., A.Q.M.D. Board Hearing Room CONSENT CALENDAR 1. Approval of Minutes of March 28, 1996 Regular Meeting —7F April 25, 1996 Page 2 Parks & Recreation Commi$sion C/Medina requested that paragraph 3 under Old Business 5. be corrected to read: "C/Law stated that he is in favor of the students becoming more involved with our City government. C/O'Connor requested that the spelling of the last word in the first sentence of paragraph 6, Page 3, be corrected to "proposing". VC/Finnerty requested that the first sentence of the first paragraph on Page' 8 be corrected to read as follows: "CSD/Rose stated that the City Manager had a meeting with Dr. Ronald Hockwalt etc..." C/O'Connor made a motion, seconded by C/Medina to approve the minutes as corrected. The motion was approved 5-0. C/Medina requested that the April 25 minutes reflect that he has requested that the City of Diamond Bar issue 7th Anniversary Certificates of Appreciation to all individuals that participated in the celebration. In addition, he requested r-- that Certificates of Appreciation be sent to Green Bay Bakery and Burger King 0ei acknowledging their donations to the celebration. 2. Transmittal of Resolution 96-28 (Standards of Operations) CH/Tye requested to know why the Commission has received copies of this resolution. CSD/Rose referred CH/Tye to Paragraph C, Page 6 which includes "appointed officials" of the City Council. The Resolution was adopted at the April City Council meeting and is being forwarded for inclusion in the Parks and Recreation Commission Handbook. No additional action is required. OLD BUSINESS 3. 1996 Summer Concerts in the Park Series - Tentative schedule of bands. CSD/Rose referred the Commissioners to the tentative band schedule. He stated that the community group that was interested in performing "From Sea to Shining Sea" has withdrawn their offer for the 1996 series. Nine concerts are tentatively scheduled from June 26 through August 21. CSD/Rose responded to C/Law that his suggestions for performing groups had been researched. April 25, 1996 Page 3 Parks & Recreation Commission CSD/Rose responded to C/Medina that, all things being equal, the city would give preference to local groups. CSD/Rose responded to C/O'Connor that the leader of Rock -A -biles lives in Diamond Bar. Responding to CH/Tye, CSD/Rose stated there are two back-up bands available in the event that any scheduled performer cancels. CH/Tye stated for the record that Marilyn McOwen's statement "as weeks and months pass with not the city approval" implies that the city failed to act. In fact, clear direction was given to the community group and the group failed to meet any of the criteria set forth by the city. 4. Pantera Park Update. CSD/Rose stated that Pantera Park is the city's number one priority project. The construction documents for the park were due from the architect on April 24. Nearly all of the documents have been received. The irrigation plan and the architecture plan for the activity room are yet to be completed. The final documents are due to be received by the city on or before Wednesday, May 1. Once the construction documents are received, they will go through the plan check process which is proposed to be completed by the end of June. He outlined the plan check process which involves several governmental entities. Upon completion of plan check, the project will be forwarded to City Council and the project will be let for bid. The city is currently soliciting proposals from potential project managers. The project manager will supervise the building of the park. In addition, the city is soliciting proposals from potential on-site inspectors. The on-site inspector will report to the project manager. The city proposes to break ground in August. CSD/Rose responded to C/Law that the due to concerns regarding adequate parking, the original concept of a 7500 square foot meeting area was reduced by the Planning Commission to a 1000 square foot area for small group meetings. CSD/Rose responded to C/O'Connor that the maximum occupancy of a 1000 square foot meeting area is approximately 66 for dining purposes and 140 for sit down auditorium style seating. April 25, 1996 Page 4 Parks & Recreation Commission Responding to C/Law, CSD/Rose stated there are approximately six (6) handicap parking spaces at the upper location next to the building and additional handicap parking spaces at the park entrance. There are approximately 160 parking spaces allocated for the park. > I C/Law recommended that, the city consider increasing the number of handicapped parking spaces at the'site. CH/Tye responded to C/Law that the Parks and Recreation Commission recommended a 7,500 square foot community center. The Planning Commission revised 'the recommendation which was forwarded to and approved by the City Council. C/Law referred the Commission to the Americans with Disabilities Act of 1991 which recommends one handicapped parking spaces per 29 parking spaces. CH/Tye recommended that C/Law take his recommendation for additional handicap parking spaces for Pantera Park to the City Council. CSD/Rose responded to CH/Tye that if construction begins in August the anticipates a completion date of June, 1997. NEW BUSINESS There was no new business at this meeting. INFORMATIONAL ITEMS 5. Recreation Update. YOUTH BASEBALL CSS/Bowman stated that walk-in registration for Youth Baseball will'be held at Sycamore Canyon Park on Saturday, May 4 from 9:00 a.m: to 12:00 noon for Diamond Bar residents. Open registration will be from 12:00 noon to 3:00 p.m. Youth Baseball flyers have been sent out to the schools. CITY-WIDE YOUTH TRACK AND FIELD MEET I r� April 25, 1996 Page 5 Parks & Recreation Commission CSS/Bowman indicated that the City -Wide Youth track and Field Meet was held at Diamond Bar High School on Saturday, March 16. A total of 350 boys and girls competed with 180 qualified competitors advancing to the S.G.V.M.A.A. meet at Azusa Pacific College on May 11. The qualifiers from that meet will move on to the S.C.M.A.F. meet at Long Beach Community College. ADULT SPORTS Registration is progressing for adult softball and basketball leagues. Both leagues are scheduled to begin on April 28. The softball league has been postponed for one week in an attempt to obtain additional teams. CONTRACT CLASSES CSS/Bowman stated that Spring- class registration is underway. �^ Kindermusik for children ages 18 months to three years is a new class and is at full capacity. Other popular and near full capacity classes are Mommy and Me Dance, Drawing and Cartooning, Youth Bumper Bowling, Golf, Karate, and Tea for Two. CSS/Bowman further stated that the goal for the contract year was to generate $130,000 in revenue with participation targeted at 4,300. To date, $127,000 in revenue has been generated with Spring registration still in progress. The goal should be reached by the end of the Spring session. ADULT EXCURSIONS The Ramona Pageant trip is scheduled for Saturday, April 20 with lunch in Hemet at the Anchor restaurant. To date, 24 participants have registered generating revenue of $960 for this event. Total revenue generated for the contract year is $25,543. SEVENTH ANNIVERSARY CELEBRATION CSS/Bowman thanked the subcommittee on behalf of the staff for their help and guidance in the planning and .staging of this event. She thanked the commissioners for their support on the day of the event. The day was filled with terrific live entertainment from various local April 25, 1996 Page 6 Parks & Recreation Commission groups. A fun zone was set up by staff with arts and crafts, games, face painting and tattooing for the children; a petting zoo, pony rides and moon bounce, as well as a performing magician and puppeteer. Various non-profit groups had crafts, food and information booths for public consumption. DAY CAM P CSS/Bowman indicated the very popular day camp is slated for the second summer. Children will have the opportunity for one major excursion each week and shorter excursions during the week. The publicity and marketing for'this program is in progress and flyers will be distributed to the schools the week of May 1. Registration for this popular program is limited to 40 participants due to space limitations as the program shares space with the recreation staff at the Sycamore Canyon Park trailer. She stated staff would like to expand the program. ANNOUNCEMENTS C/Law stated he will be absent from the Parks and Recreation Commission for approximately three to four months. He requested that the Commission grant him an excused absence. CSD/Rose responded to CH/Tye that the absence would be acknowledged on a meeting -to - meeting basis. C/Medina stated that the owner of Oak Tree Lanes has offered the use of the facility meeting rooms for senior citizen's groups. CSD/Rose responded to CH/Tye that the city requires a Certificate of Insurance endorsement from the private property owner naming the city as an additional insured when private facilities are used for city sponsored functions. The city currently uses Oak Tree Lanes for its Youth Bowling. He indicated he would be willing to meet with the owner to determine how the facilities might be used for senior functions. CSD/Rose responded to C/O'Connor that the city is pursuing two courses of action to acquire additional space for Day Camp use.;; He indicated the Los Angeles County Sheriff's Department is negotiating with the Country Hills Towne Center management for a possible Community Services Offices space. The discussion includes the possibility of including a recreation office at the location. Alternatively, a request for a second portable building has 'I . ,�i , .gyp,WW Wim April 25, 1996 Page 7 Parks & Recreation Commission E been included in the proposed budget for Parks and Recreation. The unit will be located at Sycamore Canyon Park. CSS/Bowman responded to C/O'Connor that the ratio of Day Camp staff to the number of students is 10:1 which is the same as the ratio for other public and private facilities. C/O'Connor thanked staff for a well run 7th Anniversary party. CSD/Rose responded to C/O'Connor that other subcommittees for the Parks and Recreation Department are formed on an as needed basis. VC/Finnerty asked if there has been any progress toward providing dances for mentally challenged residents. CSD Rose referred the question to CSS/Bowman. ^' CSS/Bowman stated that she would look into the status of this request. CH/Tye thanked the Commissioners and the staff for their participation in the 7th Anniversary party. CH/Tye stated that May is Older Americans month. He indicated the following opportunities for participation in city functions including "Friends of the Library" book Sale on May 18. CH/Tye stated, for the record, that he is in possession of the' coveted bomber jacket which he wore today in the 95 degree heat. CH/Tye requested that the entire back of the Peterson Park sign be cleaned in lieu of only the portion covered by graffiti. CSD/Rose responded that the chemical pressure wash tends to create an abrasion on the material being cleaned. CH/Tye stated he would prefer to have the entire sign painted for aesthetics. CH/Tye requested a parks tour and update for the Commission. AD)OURNMENT C/Law made a motion, seconded by VC/Finnerty to adjourn the meeting at 8:30 p.m. The motion was approved 5-0. I� April 25,1996 Page 8 Parks & Recreation Commission Respectfully Submitted, 1306-Dose Secretary Attest: Steve Tye Chairman h"4a'g