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HomeMy WebLinkAbout03/28/1996 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION BOARD HEARING ROOM OF S.C.A.Q.M.D. 21865 Copley Drive, Diamond Bar MARCH 28, 1996 CALL TO ORDER Community Services Director Rose called the meeting to order at 7:09 p.m. ADMINISTRATION OF OATH OF OFFICE BY CITY CLERK, LYNDA BURGESS PLEDGE OF ALLEGIANCE The audience was led in the Pledge of Allegiance by Commissioner Medina. ROLL CALL Present: Commissioners Finnerty, Law, Medina, O'Connor, and Tye. I I 'i IL Staff: Community Services Director Bob Rose; Recreation Supervisor Chris Emeterio; Recreation Supervisor Wendy Bowman; Community Services Manager, Ted Owens I Absent: None 1. Reorganization of the Parks and Recreation Commission a. Election of Chairman - C/O'Connor nominated C/Tye for Chairman, C/Medina seconded the nomination 1 C/Finnerty moved to close the nominations for Chairman, seconded by C/Law. Motion to close nominations carried unanimously, 5-0. Vote for C/Tye as Chairman, was unanimous, 5-0. b. Election of Vice Chairman - C/Law nominated C/Finnerty for Vice Chairman. Motion seconded by C/Medina C/Law moved to close the nominations, motion seconded by C/O'Connor. Motion to close nominations carried unanimously 5-0. March 28, 1996 Page 2 Parks & Recreation Commission Vote for C/Finnerty as Vice Chairman was unanimous, 5-0. MATTERS FROM THE AUDIENCE None CONSENT CALENDAR 2. Minutes of January 25, 1996 Regular Meeting - VC/Finnerty requested a word revision on page 9, paragraph 2, from "... the property will revert..." to "the property could revert..." VC/Finnerty moved to approve the Minutes of January 25, 1996 as corrected, seconded by C/Medina. Motion carried 3-0, with C/O'Connor and C/Law abstaining. 3. Minutes of February 22, 1996 Regular Meeting - VC/Finnerty moved to approve the Minutes of February 22, 1996, seconded by C/Tye. Motion carried 3-0, with C/O'Connor and C/Law abstaining. 4. Transmittal of up -dated Commissioner's Handbook - Accepted by Commission. OLD BUSINESS S. Request from the City Council to Re -Consider the Addition of High School Students as non-voting members of the Parks and Recreation Commission - CSD/Rose reported that on' January 25, 1996 the Parks and Recreation Commission discussed this issue and at that time the Commission recommended that any high school students interested in becoming involved with the Commission, would be a part of an on-going sub- committee. Because of the appointment of new Commissioners, the City Council has requested that each Commission review this issue again. C/Medina stated that he is not against the students being involved, however asked if these students will be involved with the other Commissions. C/Law stated that he is in favor of the students becoming more involved with our City government. A.3=„1 ,... �.,�... ,.....,,. m ,.,..�_��, _ .� ......,,.� ...._ ..n..l��. ..,...i_, - _r���� r_•.. �.rr i._ �, ,.,__.o- ri wIlk: ,"i'd 171 1 Mldm ..c..lljd� lid .Id'.1�....I'll .,-I,,,e,,.— , s.kll March 28, 1996 Page 3 Parks & Recreation Commission VC/Finnerty stated that students do not have the power to vote in elections, however they need to participate in the governmental process if they are going to make a difference when they become adults. C/O'Connor asked if there was a limit to the number of people that can be on the proposed sub -committee, and not limit it to high school students. VC/Finnerty stated that the recommendation by the City Council is specifically for the high school level. CH/Tye stated that we need to have input from everyone in the community j including the high school students. He urged the City Council to include high school members as non voting members of the City Council as well as the other Commissions. C/Medina agreed with CH/Tye's comments. �- With regard to C/Tye's question, CSD/Rose stated that this matter is also being re -considered by the other Commissions. The City Council is not planning such an action for the City Council. C/O'Connor asked how the selection would be made. ( CSD/Rose stated that the selection process has not been determined. VC/Finnerty asked why a second request is being made by the City Council when the Parks and Recreation Commission did not reject this idea, but modified it. CSD/Rose reported that the request from the City Council was resubmitted for clarification purposes, since none of the Commissions embraced exactly what the City Council was proposing. Therefore, because of the new members on each of the Commissions, the City Council felt that the new Commissions should have an opportunity to review this proposal. VC/Finnerty moved to recommend to the City Council to set up a standing sub -committee composed of two juniors or seniors in high school that are Diamond Bar residents and attend local high schools to be invited to attend the Commission meetings on a regular basis with time set aside on the r agenda to report on their needs and to discuss agendized items. Motion seconded by C/Medina. March 28, 1996g Pa e 4 Parks &Recreation Commission C/Law stated his agreement with this motion. C/O'Connor asked why we would limit it to students who are juniors and seniors that attend high school in Diamond Bar. If they are residents of Diamond Bar and they attend a different high school, why couldn't they also be considered. C/Tye stated that if all students are considered, then there could be more than a dozen schools being represented. C/Law stated that the Commissions are for the City of Diamond Bar and'the Commissions are there to work for the citizens of Diamond Bar. C/O'Connor clarified that there are a lot of students who go to other high schools, that they are still citizens of Diamond Bar and are involved with the recreational programs and the parks in the City of Diamond Bar. She does h not want to see these students Excluded only because they attend a high school outside of the area. ON CH/Tye stated that the students, who attend the Diamond Bar high schools will represent a majority of the students who reside in Diamond Bar. He asked if the Commission should create the parameters or can the Commission send it back to the Council with what the Commission deems appropriate. CSD/Rose recommended that the Commission express all their recommendations for the City Council to consider. C/Medina suggested that the word "high � student"" be replacedlaced with young adult. VC/Finnerty stated that suggestion would openen u the committee for college students. i k Without further comment, the motion carried unanimously 5-0. NEW BUSINESS 6. 1996 Summer Concerts in the Park Series -CSD/Rose reviewed the for Summer Concert tentative schedule of dates and style of music the �i ' I / I March 28, 1996 Page 5 Parks & Recreation Commission Series. The only issue that has not been resolved is the patriotic concert scheduled for July 3rd. VC/Finnerty asked what the status is for the youth battle of the bands. RS/Emeterio reported that a second meeting was scheduled for the bands interested in the "Battle of the Bands". For the second time, representatives of the bands did not show up. CH/Tye asked if the "Battle of the Bands" was being considered as one of the Summer Concerts. CSD/Rose stated the "Battle of the Bands" is not being considered as part of the Summer Concerts in the Park Series. C/Law suggested that the "Battle of the Bands" perform prior to or after the F -n normally scheduled Concert. �. VC/Finnerty asked if C/Law's comments could be considered. CH/Tye expressed concern for the residents with the noise level if a concert was held after the regular concert. He was also concerned about the time required to set up and take down for an additional band on a regular concert night. CSD/Rose stated that staff is still interested in pursuing an appropriate venue for the "Battle of the Bands" concert. RS/Emeterio stated that he will be going to the local high schools and discussing this concert with the fine art directors. He also wants to see it happen. VC/Finnerty volunteered her time to listen to the tapes submitted by the bands being considered for the Summer Concerts series. i C/Law asked what was planned for the 4th of July date. CSD/,Rose reported that a group representing the musical "From Sea to Shining Sea" wants to perform. The City will also consider, other bands that perform patriotic music. 4 6 I V II I 1 r oid41 d March 28, 1996 Page 6 Parks & Recreation Commission ,d C/Tye asked when "From Sea to Shining Sea" will audition. CSD/Rose stated that the audition is scheduled to take place by the end of April. He further reported that the group has not yet submitted a revised script for the City Council's review. Once the revised script is reviewed and the audition is heard by the City Council subcommittee, the issue will go before the entire City Council for a determination. INFORMATION ITEMS 7. Recreation Up -date - Ted Owens, Community Services Manager for the City of Brea, introduced the new Recreation Supervisor Wendy Bowman. Ms. Bowman will be responsible for the Diamond Bar office operations and all the varipus recreation programs provided to City of Diamond Bar on behalf of the City of Brea. He announced that Chris Emeterio has been reassigned and that this will be his last Commission meeting. Wendy Bowman introduced herself and advised that she has worked for the City of Yorba Linda as the Recreation Coordinator at Travis Ranch Activity Center. YOUTH BASKETBALL This program is for boys and girls 4-8 years old. There are two divisions; 4 and 5 year olds and 6 through 8 year olds: The goals for the program were 160 participants (60/4 and 5 year olds; 100/6-8 year olds), and $8,800 in revenue. There are presently 170 children registered, generating $9,350. The final day was Saturday, March 16. All players received a participant trophy and the coaches were recognized with Volunteer Coach Plaques and thanked for their support. The 1996 City -Wide Youth Track and Field Meet was held at the Diamond Bar High School track facilities on Saturday, March 16. The event was deemed a tremendous success by the participants, coaches, and staff. Participants included boys and girls born from 1981-1989. For a $5 fee, runners could enter any two events plus a relay. The majority of the youth that participated are from local, elementary and middle schools. A total of ° 350 boys and girls participated, generating $1,750'in revenue. Last year approximately 250 children competed in the meet. March 28, 1996 ADULT SPORTS Page 7 Parks & Recreation Commission The Spring Adult Basketball and Softball Leagues are set to begin in April. The participant and revenue goals for Adult Basketball is 48 teams and $20,640 in revenue. To date, there have been 37 teams and $16,050 in revenue for the contract year. The contract year is May 1, 1995 - April 30, 1996. With one more league left to be implemented prior to the end of the contract (set to begin in April 1996), the revenue and team participation goals will be met and probably exceeded. Staff is preparing for the next Adult Softball League that will begin in April. The goal of the program is to serve 72 teams and to generate $28,080 in revenue. The team goal for the next league is to register 18 teams. To date, there have been 44 teams registered for the present contract year generating $16,517 in revenue. ADULT EXCURSIONS The Whale Watching trip was March 2. There were 35 people registered, generating $1,115 in revenue. On March 16, 38 participants traveled to the Orchid Show in Santa Barbara. This activity produced $1,026 in revenue. The goal for the contract year is to serve 504 participants and generate $25,200 in revenue. To date, there have been 500 participants registered generating $24,577 in revenue. There is one more excursion set for April and this will conclude the excursions for the contract year. CONTRACT CLASSES Popular classes in the Winter that will again be offered in the Spring are Bugs and Other Buddies, Story Time and Baby sitting Isn't Child's Play. Kindermusik Beginnings is a new class for children 18 months - 3 years. There has been a great demand expressed for classes to serve this age group in the past few months. The goal for the contract year is to serve 4,300 participants while generating $130,000. There are approximately six weeks left in the contract and staff believes that the above goals will be met. To date, approximately 4,000 customers have been served generating $115,593 in revenue. March 28, '1996 Page 8 Parks & Recreation Commission 7TH ANNIVERSARY CELEBRATION Staff is continuing to prepare for the City's 7th Anniversary Celebration which will be held on Sunday, April 14, at Peterson Park from 1:00 p.m. to 5:00 p.m. Staff is planning to include many diverse groups as participants in this event. Last year an estimated 1,200 people attended the Anniversary Celebration. Some of'the planned activities include a one pitch softball tournament, children's gamelbooths, children's fun zone, moon bounce, petting zoo, pony rides, and face painting. Diamond Bar High School's Percussion Ensemble is set to perform at the event along with various dance groups, singers and other -forms of entertainment. "Sounds of Diamond Bar" is the theme for this event. C/Medina requested that certificates be presented to all individuals providing entertainment at the Anniversary Celebration. CSD/Rose reported that the City Council will support the issuing' of certificates to all those who provide entertainment. SUMMER DAY CAMP RS/Emeterio announced that the Summer Day Camp is expected to be in great demand this Summer. He reported that the facilities at Sycamore Canyon Park will probably not be able to accommodate all the children who are expected to enroll in this program, ANNOUNCEMENTS C/Medina welcomed the new members to the Commission. C/O'Connor stated that she is happy to be a part of the Commission. VC/Finnerty also welcomed the new members to the Commission. CH/Tye welcomed the new and past members to the Commission. He also thanked the Commission for electing him as Chairman. He asked for status on 1) Larkstone Park and 2) Ms. Martinez's fence at Maple Hill Park. j. CSD/Rose stated that the City Manager had a meeting with Dr. Ronald Hockwalt at the Walunt Unified School District and a promise was made to us that they would get back to us. He indicated that he will ask for further details and report back to the Commission at F-1 March 28, 1996 Page 9 Parks & Recreation Commission the next meeting. With regard to Ms. Martinez's fence, she has been contacted with regard to extending the fence. Other residents have complained of the fence being too low and they have also asked for the extension of the fence. This item will be presented as a budget item for the 1996/97 fiscal year. CH/Tye requested that the Commission recognize Mr. Joe Ruzicka and Mr. Michael Goldenberg for their years of service to the Community as Parks & Recreation Commissioners. CSD/Rose stated that the City will provide a Parks & Recreation Commission Commendation to Mr. Ruzicka and Mr. Goldenberg that will be signed by the new Chairman and Vice Chairman. C/Law suggested that the City present each of them with a City Tile. CSD/Rose advised that the City Council has already presented a City Tile to both Mr. Ruzicka and Mr. Goldenberg. C/Law discussed the new Civic Center and the locations that should be considered CSD/Rose announced that new business cards will be given to all Commissioners. ADJOURNMENT C/Law moved to adjourn the meeting at 8:37p.m., motion seconded by VC/Finnerty. Motion passed 5-0. Attest: St, e ye Chairman Respectfully 5ubmitted, BobRa' ie y Secretary