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Home My WebLink About09/28/1995 PRC Minutesf t CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION, BOARD HEARING ROOM: OF S.C.A.Q:M.D. 21865 Copley Drive - SEPTEMBER 28, 1995 �I CALL TO ORDER Chairman Ruzicka called the meeting to order at 7:07 p.m. PLEDGE OF ALLEGIANCE The audience was led in the Pledge of Allegiance by Vice Chairman Goldenberg. i ROLL CALL Present: Chairman Ruzicka, Vice Chairman Goldenberg, Commissioner Finnerty, Commissioner Medina arrived at 7:10p.m. Staff: Community Services Director Bob Rose �$RA Recreation Supervisor Chris Emeterio j Absent: Commissioner Tye. MATTERS FROM THE AUDIENCE None CONSENT CALENDAR 1. Approval of Minutes of July 27, 1995 meeting 2. Transmittal of 1995 Political Reform Act C/Finnerty moved to approve the minutes, seconded by VC/Goldenberg and carried unanimously 3-0. OLD BUSINESS 4. Senior Citizens Program- CSD/Rose reported and commented that the Senior ' Citizen activities have become very popular within the Senior community. He stated that Lillian Orejel is doing a fabulous job with the Senior activities and she is also very popular within the Senior community. September 28, 1995 Page 2 Parks & Recreation Commisslon Lillian Orejel, Senior Program Coordinator gave an oral report on the monthly upcoming events for fiscal year 1995-96 for the Senior Citizens in Diamond Bar. With the consensus of the Commissioners, this report was received and filed. VC/Goldenberg suggested that the same report on Senior Citizens be given at a future City Council meeting. He stated it is very important that 'the community is aware of what is being offered to the Seniors in this community. CH/Ruzicka announced that he did attend the Seniors' "Kick -Off' and commented that it was extremely organized and that everybody was having a great time. VC/Goldenberg suggested that the City should contact the Chamber of Commerce to do one of their future cable productions on senior activities C/Medina asked how the Diamond Ride dial -a -cab program was going. CSD/Rose advised that the City is spending approximately $10,000 per month to support the ridership for the Diamond Ride dial -a -cab. He further advised that this amount is double of what the City budgeted originally for this program. CSD/Rose stated that the Diamond Ride dial -a -cab will be made available during the holiday season in place of the Holiday Shuttle for persons 18 years or older. ' The program will be offered free of charge, starting Thanksgiving and continuing through New Years Day. NEW BUSINESS 5. Temporary Lighting at Peterson Park - Charlene Goff, President of F.C. International reported that the reason for the request for temporary lighting at Peterson Park is because many of the players and coaches cannot get to the practices earlier than 6:00 p.m. in the evening. In another month or so, it will be getting dark by 5:OOp.m. VC/Goldenberg asked if because of the temporary lighting in Peterson Park, will the City get another letter from Cimarron Oaks VII asking that these lights cease. CSD/Rose advised that a letter was sent to Cimarron Oaks VII dated Decen lber ...lA. .. _,._,,,..— ,RIA „", ..,,,,,,,i _r.- sx.,9A. ,a t rl.IC 4, Ij1k 10 i Yn 11 r 11 , I t81,Zj � I, a""L."��`&k4A!U7 September 28, 1995 Page 3 Parks & Recreation Commission 28, 1994 advising them that the City had been in touch with F.C. International and it was agreed that they would conclude the use of the lights on December 31, 1994. He further advised that the letter stated that should a request come in for this year, the homeowner's association would be notified and have the opportunity to respond to that during the Parks and Recreation Commission meeting. He stated that when the request was received from F.C. International, staff contacted Mike McCarthy, Business Agent, Cimarron Oaks VII on September 20, 1995 to advise him that this process was taking place. CSD/Rose also stated that Mike McCarthy advised him that he would get a hold of the homeowner's association board and if there was a problem, then he would be in contact. CSD/Rose advised that based on noise tests conducted on September 26 ,1995, the generator running the temporary lights does not violate the City noise ordinance C/Finnerty asked what kind of disturbance the temporary lights were causing the homeowner's association according to their letter dated December 20, 1994. f CSD/Rose advised that the homeowner's association was not specific in their complaint, only that the use of temporary lighting was causing a disturbance for the residents. VC/Goldenberg moved to approve the recommendation that the temporary lighting permit at Peterson Park be issued to F.C. International for soccer jpractice. Motion seconded by C/Finnerty and carried unanimously 4-0. CH/Ruzicka asked that F.C. International keep all lines of communication open and if there is any contact by the homeowners association that this issue may be re -visited by the Commission. C/Medina suggested that the noise and light study be forwarded to the homeowners association for their review. He asked if the homeowners association's December 20, 1994 letter was the only communication made by them. CSD/Rose advised that the only communications with the homeowners association, were the December 20 and 28, 1994 letters and a telephone rF n, conversation last week. He further advised that a letter was received from Cimarron Oaks XI in July, 1995 asking for an update on the permanent lighting at Peterson Park. CSD/Rose advised that Cimarron Oaks -XI was also notified 1 t September.28, 1995 Page Parks & Recreation Commission', g , of the request for the temporary lighting for soccer practices. OLD BUSINESS (continued) 3. Up -date on Capital Improvement Projects - CSD/Rose reported on the status of the following capital improvement projects. a. Peterson Park Picnic Shelter - CSD/Rose advised that the roof and painting work that is now in progress will complete this shelter. b. Maple Hill Park ADA Retro -fit - CSD/Rose advised that on Phase I the majority of the concrete has been poured. He also advised that there was a change order that was completed due to sloughing of dirt on the adjacent slope that required the construction of a one -foot high retaining wall. He further advised that this change increased the cost of the project by about $7,600. CSD/Rose advised that the next major concrete pour is scheduled for Saturday, September 20, 1995 after which the play equipment will be placed in the playground. He further reported that the pians and specifications for Phase Il, which includes the walkway going up to the tennis courts and a picnic shelter, will be going to City Council for approval in November. CH/Ruzicka asked how long the construction at this park will take. CSD/Rose advised that Phase I will be completed within the next four weeks and Phase II will be started after the holidays. Phase II will ',not take as long to construct as Phase I. C. Park Monument Signs - CSD/Rose reported that at seven of the City's parks the footings have been completed and the river rock has been placed. He further reported that at Ronald Reagan Park the existing footing is being retrofitted. He advised that all 10 signs have been poured and they are in forms and require hardening for approximately 14 days for lifting and placement. CSD/Rose presented the proof for the bronze plaques. He advised that the completion date for the park monument signs is October 24, 1995, which will include all landscaping and the bronze plaque. d. Park Site Improvements - September 28, 1995 Page.5 Parks & Recreation Commission i 1) Sycamore Canyon - CSD Rose advised that the Sycamore Canyon Park improvements include a wrought iron fence at the top of the slope adjacent to the playground and replacement of peeler posts in the front of the upper tot lot area. 2) Starshine - CSD/Rose advised that Starshine Park will have a picnic table pad, picnic table, trash receptacle and a barbecue installed. 3) Heritage - CSD/Rose advised that the basketball court will be extended from a 1/2 court to a full court. He further advised that the award of contract was made at the September 5, 1995 City Council meeting to a company called Malibu Pacific Tennis Courts, Inc. CSD/Rose advised that the schedule for completion for the above projects is at approximately December 20, 1995. i VC/Goldenberg asked if the court will be moved to make it a full size i court and if there was going to be any grading. CSD/Rose advised that there will be grading into the slope. He further advised that the existing slab is 50'X50' and the added 30' will be away from the wall. He also advised that there will be drainage installed at the toe of the slope. CH/Ruzicka asked why the court would not be constructed toward the wall and away from the slope. CSD/Rose advised that the possibility was studied, however the biggest concern was that there were several pine trees that would have to be removed with that approach. He reported that with constructing the court toward the slope, only a small eucalyptus tree will be removed. e. Pantera Park - CSD/Rose advised that the construction documents are still being worked on. Soils testing is being completed to provide some critical information for the specifications of the construction documents. - CSD/Rose gave an estimated time for the start of construction as early Spring, 1996. -----a._-F,.��._- --__----- I I :! -I ---- I r- I f --r "" i September 28, 1995 Page 6 Parks & Recreation Commission_ 6. Meeting Schedule for the Parks and Recreation Commission Meetings for the remainder of the calendar year - CSD1Rose reported the schedule for the following Parks and Recreation Commission Meetings: October 26, 1995 7:00 P.M. AQMD Board Hearing Room November 16, 1995 7:00 P.M. AQMD Board Hearing Room December 28, 1995 7:00 p.m. AQMD Board Hearing Room VC/Goldenberg commented that he has a calendar conflict with the December 28, 1995 meeting. CH/Ruzicka stated that there is no conflict with his schedule for the proposed dates. C/Finnerty stated that there is no conflict with her schedule for the proposed dates. With the consensus of the Commission, the proposed Parks and Recreation Commission Meeting dates will, remain as recommended. CSD/Rose stated that if any of these dates need to be changed, it should'i, be done so in a timely manner in order to reserve this room: AQMD takes about a week to 10 days to process a change. INFORMATIONAL ITEMS 7. Recreational Program Up -date - Chris Emeterio announced that Marla Pearlman, Recreation Supervisor had her baby girl two weeks ago. He also reported on the following Recreation Program update: a. Contract Classes - The contract class program completed the summer session and the,walk-in registration process for the fall session took place Saturday, September 16, at the Sycamore Canyon Park portable building. Staff believes that walk-in registration should be limited to only the summer session. Parents are comfortable with mail -in and call- in registration methods. b. Athletics Youth Baseball - The program concluded the week of August' 18. .d , _ aj, M� ti,�w� September 28, 1995 Page 7 Parks & Recreation Commission Program and customer care evaluations were mailed to all participants and results -are being processed. Equipment purchases for the 1996 season will be minimal, as quality equipment has been purchased the past two years which has enhanced the program level. The Summer Adult Softball leagues concluded on September 17, with the champions receiving shirts and a team trophy. The next league will begin October 15, with eighteen teams as the goal. Adult Basketball, which plays on Sunday afternoons/evenings, continues through November 5. Summer Day Camp - The camp ended August 25 with 35 participants enrolled for the last week and 10 enrolled from the City for the excursion to Disneyland. Growth of the camp this summer makes staff believe that there will be larger numbers next summer. This would require a larger classroom for the program. The total number of children participating this summer was 237 with an additional 72 children participating only in.the excursions. r C. Adult Excursions- The next scheduled excursion is the Gondola Getaway -to be held on 'Saturday, September 30. There are 24 participants registered for "a day in Italy." Dinner will be served, followed by shopping, boarding an authentic Venetian gondola and gliding through the canals of Naples. The Parade of Lights, to be held December 22 and 23, is filling quickly. d. Concert for Teens - Staff met and distributed a flyer to Diamond Bar High School Activities Director in an effort to find a collection of local bands that may be interested in an outdoor concert. If this recruiting effort does not produce a response then an alternative idea will be considered. C/Finnerty suggested that Ganesha High School should also be contacted due to the fact that north Diamond Bar students attend Ganesha. C/Medina suggested that this not be restricted to teens, but should be opened up as a music festival for everyone in the community. CH/Ruzicka commented that this was a request from City Council to arrange r a program geared for the young people in the community. He stated that if too many age groups are involved, there will be no continuity in the presentation of the program. i September 28, 1995 Page, 8 Parks & Recreation Commission C/Finnerty concurred with CH/Ruzicka's comments. She suggested that staff talk to Fine Arts or the Band Director at Diamond Bar High School to further advise on how to get the students involved with this program. CSD/Rose stated that the whole intent of this program is to get Diamond Bar resident bands involved in a concert as a teen activity. C/Finnerty stated that based on the availability of the students and the students heavily participating in band, football, etc., this concert should not take place until next Spring. 8. Concerts in the Park Evaluation - CSD/Rose presented a Concerts in the Park Evaluation that included input provided by the citizens of Diamond Bar. He stated that with the efforts of Sheriff's and the'Community Volunteer Patrol everything ran smoothly. He shared a request for the July 3 patriotic concert called "From Sea -to Shining Sea". He expressed a concern that with the musical's script written in a Christian format, it may not be constitutional to co sponsor this event. VC/Goldenberg stated that the only way the City is going to know if there is a problem with this musical is to present it and wait for the response. CH/Ruzicka commented that the City should not be afraid to present the Christian views especially when other religious views are presented within he community. VC/Goldenberg remarked that the views presented in the musical are what this country was founded on. i C/Finnerty asked if this musical is presented as a contemporary or historical point of view. CSD/Rose advised that this musical is presented in a historical context. In response to VC/Goldenberg's comments, CH/Ruzicka concurred that the City should present this musical. He stated that there will probably not be any complaints by anyone. CSD/Rose read parts of the script for the Commissioners. September 28, 1995 Page 9 Parks & Recreation Commission VC/Goldenberg moved to recommend the musical "From Sea to Shining Sea" as the 1996 July 3rd patriotic concert. Motion seconded by C/Finnerty and carried unanimously 4-0. ANNOUNCEMENTS C/Finnerty had no announcements. C/Medina had no announcements. VC/Goldenberg announced that he had an opportunity to take a City resident on a park tour. He stated that this particular resident, prior to the tour, was disenchanted with what she perceived to be the park situation in Diamond Bar. After the park tour, she was very pleased with the progress that the City has made in the utilization of the facilities that we have. She realized that parks are not strictly devoted to athletics and children, but rather to the residents of the community, on the whole. He advised that all of the picnic shelters that were visited had staples and decorations on them. He also advised that some of the trash cans that were in the parks were painted very nicely but they had no bottoms. He also mentioned that the trash containment areas in all of the parks are dirty and overflowing with trash. VC/Goldenberg also announced that the Maple Hill Park tennis court lights are terrible and that brighter lights are needed. CH/Ruzicka announced that with respect to the construction at Maple Hill Park, the residents are complaining that this park looks rough and unmaintained. He also shared a Sacramento newspaper article in regards to complaints of pay telephone booth crime. He commented that the telephone at Maple Hill Park is attracting many rough looking individuals and that the Commission may need to review why the pay phones are being provided. CSD/Rose advised that all of the pay phones in the parks in the City of Diamond Bar do not allow for incoming calls. CSD/Rose shared a newspaper article from the Daily Bulletin dated September 23, 1995 regarding the donation of three sculptures by a local artist to be displayed in the City of Diamond Bar's parks. He stated that the City Council did not take any action on this matter, however, it was referred back to staff for additional research and to the Parks and Recreation Commission for their input. CSD/Rose advised that this matter will be discussed at the next Parks and Recreation Commission meeting. i ADJOURNMENT ��dw September 28, 1995 Page 10 Parks & Recreation Commission Oil With no additional business, it was moved by VC/Goldenberg to adjourn the meeting. Motion seconded by C/Finnerty and carried unanimously 4-0. CH/Ruzicka adjourned the meeting at 8:54 p.m. Respectfully submitted, Bob Rose " Secretary Attest: 1 e Ruzic Chairman , OU OW; "�'NZ'Ufi *VHAd0U3AI'=-VJ A