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HomeMy WebLinkAbout07/27/1995 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION �— BOARD HEARING ROOM OF S.C.A.Q.M.D. 21865 Copley Drive JULY 27,1995 CALL TO ORDER Chairman Ruzicka called the meeting to order at 7:04 p.m. PLEDGE OF ALLEGIANCE The audience was led in the Pledge of Allegiance by Chairman Ruzicka. ROLL CALL jPresent: Chairman Ruzicka, Vice Chairman Goldenberg, Commissioners Finnerty, and Medina. Commissioner Tye arrived at 7:05 p.m. } Staff: Community Services Director Bob Rose i Recreation Supervisor Chris Emeterio MATTERS FROM THE AUDIENCE - None CALENDAR OF EVENTS CONSENT CALENDAR 1. Approval of Minutes of June 22, 1995 meeting - C/Tye moved to approve' the minutes, seconded by C/Medina and carried 3-0. C/Finnerty abstained. OLD BUSINESS 2. Up -date 'on Capital Improvement Projects - CSD/Rose reported that the following capital improvements include: a. Peterson Park Picnic Shelter - CSD/Rose advised that the picnic shelter is ready for the cement pad footings. He stated that once the cement footers have been inspected, the remainder of the shelter will be completed. C/Finnerty asked for the completion date. July 27, 1995 Page 2 Parks & Recreation Commission''�° CSD/Rose advised that the completion date is set for September 1, 1995. b. Maple Hill Park ADA Retro -fit - CSD/Rose advised that Phase I of the playground equipment demolition work has been completed. He stated that Phase II will go out to bid in September. He also advised that the completion date for Phase I is scheduled for September 29, 1995. C. Park Monument Signs - CSD/Rose advised that this item will Ibe presented at the August 1 City Council meeting for award of contract. He stated that in order for the guarantee of the contractor's bids, the monument signs need to be acted on by August 1, 1995. He advised that the lowest bid belongs to Hondo Company Inc., in the amount of $60,245.00 for 10 monument signs. He also advised that there was discussion by the City Council as to whether that amount of money should be spent on the signs. CSD/Rose stated that staff did prepare a fall -back position that eliminates the second monument signs at Summit^ Ridge Park and Ronald Reagan Park. He further stated that this charjge would generate savings of $10,000. d. Pantera Park - CSD/Rose reported that the construction drawings are' in process. Discussions have been held to include a 1,000 square foot meeting room in the building. He advised that the entire construction document process will take approximately 6 months. This includes the review of the documents by the entities that are effected by the proposed construction, of the park. VC/Goldenberg raised a concern that the 1,000 square foot meeting room will not be large enough to benefit the community. CSD/Rose explained thatoriginally the building only included 1,000 square feet, however the meeting room being discussed will add another 1,000 square' feet, for a total building site of 2000 square feet. He further explained that the intent of the meeting room is more of a neighborhood use rather than a community use. He advised that this building would provide a location for birthday parties, neighborhood meetings, etc. C/Finnerty asked what the human occupancy would be for this room,. July 27,19-95 Page 3> Parks-,& Recreation Commission CSD/Rose advised that the capacity limit would depend on the use of the room. He explained that if the meeting room was being used for auditorium style seating it would require seven square feet per person or maximum of 142 people; for dining style seating, 15 square feet per person, or maximum of 66 people; and any type of child care program, 35 square feet per person, or maximum of 28 people. C/Ruzicka further explained that this building was never meant for large groups meetings. C/Finnerty asked if the drawings would include any additional space for room additions in the future. CSD/Rose stated that at this point staff does not have the final design of the building. VC/Goldenberg stated that the Commission would like to see either a larger building or at least some sort of conceptual thought -for modular growth., C/Tye asked about the financing and the budgeting of the monument signs. ` CSD/Rose advised that the original budget for the monument signs was $30,000. He further advised that when the plans and specifications were taken to the City Council for approval, staff estimated a total installation cost of $55,000. He stated that staff will now approach the City Council with the need for approximately $70,000 to construct and f install the monument signs. With the consensus of the Commission, the Capital Improvement Projects Report has been received and filed. NEW BUSINESS - None INFORMATIONAL ITEMS 3. Report on User Group Sub -Committee Meeting held on July 13, 1995- CSD/Rose advised that the User Group Meeting for the allocation of athletic facilities was held -on July 13, 1995 and 13 youth sports representatives July 27, 1995 4. Page 4 Parks & Recreation Commission attended. He reported that the City facilities were'allocated for the dates of August 1 - December 31.' He stated that AYSO Soccer was having a concern with the Walnut Valley Unified School District regarding the facilities for their program and the policy to charge to $7.00 per participant for the use of school district facilities. Recreational Program Up -date a. Contract Classes - RS/Emeterio advised that the contract class program for the summer is well underway and will continue through the enol of August. The program goal for the summer is $50,000. The current revenue taken in to date is $41,072. Last year's revenue at this time was $41,000. He also advised that classes that have been most popular are Basketball Camp, Spirit Camp, Soccer Camp, Roller Skating, Critters land Crafts, Spanish for Kids, Prehistoric Past, and Accessing the Inter Net. b. Athletics - RS/Emeterio advised that the Youth Baseball program began the week of July 5. The program currently has 478 participants, compared to last year's enrollment of 471. He further advised that'this program is being played at both Heritage Park and Paul C. Grow Park. RS/Emeterio stated that picture day was held on July 15. He also stated that all teams are being managed by volunteer coaches. C. Summer Day Camp- RS/Emeterio reported that the Diamond Bar Day Camp began June 19 with enrollment of 12 day campers. He advised that the camp will continue through August 25. He further advised that the maximum camp capacity for enrollment is 40 campers. RS/Emeterio stated that the program has seen a steady rise in participation with the exception of the Fourth of July holiday week. He further stated that the program offers arts and crafts, outdoor games, self esteem projects, music, and ecology. The campers have been treated to guest entertainers and guest speakers, barbecues, and pizza parties (don'ated by Little Caesar's Pizza). He further advised that staff has received many positive comments from the parents of the children attending the camp. d. Excursions - RS/Emeterio reported that the Adult Excursions for jhe summer session have included: the State line Turnaround, the Laguna Arts Festival and Pageant of the Masters, and Tea and Toast. He further reported that excursions scheduled for the fall include: Gondola n Getaway, Autumn Harvest in Oak Glen, Palm Springs Follies, Holiday it ..., 'trj,m r '�,,. u4. �.,, .r ,,. , .,.. ,1 „�." , -rim , ,,w.,..-- r --n July 27, 1995 Page 5 Parks & Recreation Commission Shopping at the Barstow Outlets, Newport Parade of Lights, Rose Parade, and Laughlin Get Away. 5. Concerts in the Park- CSD/Rose reported that there has been a very good turn out for the concerts in the park with the smallest crowd at 600 people and largest crowd at 1,200 people. He advised that there has been two incidents where children have been struck with rocks. He stated that a statement will be placed in the next Concerts in the Park program asking the parents to keep their children under supervision. CSD/Rose reported that the community Senior Volunteer Patrol will be patrolling the lower area of the park. VC/Goldenberg advised that the Walnut Sheriff's department will place additional deputies in the lower area of the park. C/Finnerty asked if the teenagers' battle of the bands program has been researched. CSD/Rose advised that staff has been in contact with the City of Brea for their proposal in supporting a battle of the bands program. He reported that Brea staff has been in contact with a Brea High School teacher who worked with programs that involve battle of the bands and this teacher will submit a proposal indicating this program. i VC/Goldenberg and C/Medina will be on the Battle of the Bands sub- committee. It was also announced that the first Battle of the Bands subcommittee meeting will be held on August 1, 1995, in the City Hall break room. ANNOUNCEMENTS C/Finnerty asked if Summit Ridge mini park is now a part the City's parks list. She also asked if this park is a part of the landscape assessment group and not part of the City budget. CSD/Rose advised that the City Council has acquired ownership of the Summit Ridge mini park and it will remain as part of the landscape assessment district. He further advised that the City decided to purchase this mini park for the possible future expansion of Summit Ridge Park. , C/Tye asked for an update on Larkstone Park. He congratulated Chris Emeterio and his wife on their new daughter. S July'27, 1995 Page 6 Parks & Recreation Commission CSD/Rose advised that the last communication with Walnut Unified School District indicated that they were concentrating on the Morning Sun situation and that Larkstone Park has not been discussed. C/Medina announced that Jones Intercable will charge him for copies of video tapes of the 6th Anniversary Celebration. CSD/Rose advised that he would contact tones Intercable regarding the video tapes. VC/Goldenberg asked for status on the City's interest in holding classes at the local Diamond Point Swim and Racquet Club. CSD/Rose advised that nothing has been brought forward by their Board of Directors. 'He further advised that staff will stay in touch with the Board of Directors regarding use of this facility. VC/Goldenberg advised that he has received several calls regarding rattlesnakes in Summit Ridge Park. He asked staff to research the posting of rattle snake signs. CSD/Rose stated that staff would research this issue. VC/Goldenberg asked staff to look into the tennis court lighting at Maple Hill Park. CH/Ruzicka asked the status on the roller hockey program. CSD/Rose advised that there were approximately eight residents who expressed interest and they were referred to the YMCA.. He stated that the YMCA's program will be sufficient to handle the resident's interest that has been seen thus far. He also advised that the City'of Diamond Bar is not planning to operate a roller hockey season this fall, but rather still keep referring the interested people to the YMCA. VC/Goldenberg asked how many participants are enrolled with the YMCA. He also asked staff to rethink the construction of the roller blade hockey field at Pantera Park. CSD/Rase advised that about 100 participants are signed up for roller blade hockey with the YMCA. He also advised that the Pantera Park roller blade hockey court is a multi-purpose court which would allow for full court basketball. CSD/Rose advised that there is a publics works project that is in the budget this year described as the cul-de-sac of Sunset Crossing. He further advised that this will include the movement of the cul-de-sac from where it is now up to approximately where the driveway that goes into the YMCA and the little league facility. ,rvM....,...... r...., July 27, 1995 Page 7 Parks & Recreation Commission Since the General Plan is in place, CH/Ruzicka asked staff if there has been any additional thought to the Parks' Master Plan. CSD/Rose advised that staff will make plans to begin the Parks Master Plan after the appeal period for the General Plan has passed. ADJOURNMENT At 8:30 p.m., it was moved by VC/Goldenberg and seconded it by C/Tye to adjourn the meeting. Motion carried 5-0. Attest: a joP Ruzic Chairman Res tf ly bmitted, Bob Rose "` y Secretary