Loading...
HomeMy WebLinkAbout11/17/1994 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION HERITAGE COMMUNITY CENTER November 17, 1994 CALL TO ORDER Chairman Goldenberg called the meeting to order at 7:10 p.m. PLEDGE OF ALLEGIANCE The audience was led in the Pledge of Allegiance by Chairman Goldenberg. ROLL CALL Present: Chairman Goldenberg, Vice Chairman Ruzicka, Commissioner Medina Staff: Community. Services Director Bob Rose Parks & Maintenance Superintendent Don Hensley Recreation Supervisor Marla Pearlman Absent: Commissioners Schey and Tye MATTERS FROM THE AUDIENCE None. OLD BUSINESS 1. Park Signage CSD/Rose advised that at the May 26, 1994 meeting an estimate for wood and acrylic overlay would be looked into. He advised that Sign City Company reviewed the parks' signs and gave a recommendation and cost estimate. CSD/Rose went over memo dated May 26, 1994 which indicates a wood sign that is mounted on a cement background placed on footings. C/Schey came into the meeting at 7:15 p.m. CSD/Rose continued that some parks would require two signs. He advised that if all park signs were changed out it would cost an estimated amount of $27,000. He also commented on an estimate made by Quick Crete Product, November 17, 1994 Page 2 Inc. which shows the possibility of the acrylic overlay. He advised that going with Quick Crete is by far cheaper, being about $18,000. He reviewed pictures, included in the Agenda, of the existing park signs in Diamond Bar. CSD/Rose requested input from the Commissioners. VC/Ruzicka asked what the life expectancy of the wood opposed to the concrete and if the cost could be amortized, in any way. CSD/Rose advised that per Sign City Company, if the wood needs to look new, these wood signs will need maintenance on an annual basis (every couple years) costing approximately 10% of the cost per sign. He advised that the type of maintenance would include removing the paint, putting a deep stain into the wood to keep any weathering from effecting the wood, re -paint the surface of the sign. VC/Ruzicka also asked if the acrylic material needs that type of maintenance or any maintenance at all. CSD/Rose advised that the acrylic does not need the maintenance however he expressed his concerns that these acrylic signs tend to lose letters, broke, etc. He advised that the cost per acrylic letter is approximately $29.00 per letter. He also advised that the manufacturer says these acrylic signs are very durable. VC/Ruzicka commented that he is in favor of going with the more expensive signs because of the life expectancy, amortize that additional cost by saving money to repair the sign. CSD/Rose commented that, from an on-going maintenance point of view, that the concrete signs are the way to go and that the cost comparison shows there is not that big of a difference, i.e., concrete cost is $3,170.00 and wood cost is $3,104.00. He commented on the $30,000 budget and the commission does not have enough money to buy all monument signs. He stated that the commission either go back and ask for additional money or we come back with a recommendation that some of the parks will have one type of sign, or some parks will get a new sign. He advised that the demolition on the existing signs will cost approximately $400-5500 per sign. 1 November 17, 1994 Page 3 C/Schey expressed his feelings in that the City should lead the way in signage and that he believes that we are not leading the City in the right direction by putting up acrylic signs. He advised that his preference, as the budget would allow, is to replace the existing signs with new concrete signs and stretch the budget by modifying some existing signs with the wood overlay but not acrylic. Chair/Goldenberg asked if the $31,700 represented the demolition and removal. CSD/Rose answered that this price and all the prices quoted are for the installation, footing, the manufacture of the sign. He advised that the price quoted for demolition and removal is approximately $400-$500 per sign. Chair/Goldenberg asked if there are other companies that make signs that will work with our budget and an exact sign that the city wants. CSD/Rose answered that we need to develop the specifications and take the specifications out to bid. The bid would include some alternatives and then we could choose what to do based on competitive prices. He advised that $30,000 is the budget that comes from the Quimby fees and there are more Quimby fees available, if approved by City Council. C/Medina questioned if we could use marble like materials for the overlay instead of the acrylic. He commented that the marble would blend better with the cement than wood or acrylic. Chair/Goldenberg commented that the marble would still make the sign look "make -shift." He advised that the commission request additional funds, if necessary, and finish this project in the next budget year. VC/Ruzicka commented that the commission agrees that we don't want cheap acrylic on the city's signs. C/Schey moved, C/Ruzicka seconded, that staff create the plans and specifications for the concrete monument signs necessary to replace the existing signage at all parks with a strong recommendation that the budget be amended, if necessary, to allow the installation of new all -concrete signs. November 17, 1994 Page 4 4 yes; -0- no; Motion carried unanimously. C/Schey stated that he would like the signs to have the lettering the same as the existing county signs. Chair/Goldenberg asked if the logo is appropriate on the sign if the sign says the "City of Diamond Bar". He expressed his concerns that the color logo doesn't fit in with the natural look or the environment. C/Schey agreed that we either have the logo or the reading of the "City of Diamond Bar". Not both on the same sign. VC/Ruzicka asked if this logo is an additional cost. CSD/Rose advised yes. Chair/Goldenberg introduced C/Ansari and asked her opinion on the signs and if the 6 color logo should be on the sign. C/Schey commented that if the 6 color logo is in acrylic, then no way should this be on the sign. Chair/Goldenberg asked CSD/Rose to get a separate quote on the 6 color logo so the commission knows what it will cost. CSD/Rose reiterated that what the commission wants, is cement monument signs similar to those at Summit Ridge Park, that we are interested in a river rock footing for height, and to get a separate quote for the 6 -color logo. Chair/Goldenberg asked if the $3,170 included the river rock. CSD/Rose answered no, the $3,170 only includes the monument (rectangle), and lettering on a cement footing. C/Schey commented that he would like the City to do a good job on a few signs over a longer period of time than do a poor job immediately on all the signs. November 17, 1994 Page 5 MINUTES 2. Minutes of October 26, 1994. VC/Ruzicka stated that on page five, paragraph five, there should be "no" lighting on the basketball court rather than lighting on the basketball court. With that amendment, Vice Chairman Ruzicka moved, seconded by Commissioner Schey and carried unanimously. INFORMATIONAL ITEMS 3. Recreational Program Up -date a. Athletics 1. RS/Pearlman announced the National Youth Sports Coaches Association meeting for the basketball volunteer coaches is on Tuesday, November 22, 1994. She advised that the sports staff had put together a packet for the coaches to help them coach the kids. 2. RS/Pearlman also advised that youth basketball is coming up and that she has been in contact with the athletic trainer from Cal Poly Pomona, who has a PhD, and that he will be speaking to the volunteer coaches about first aid. b. Contract Classes 1. RS/Pearlman advised that all the information has been turned in for the Winter Session and there will be over 276 classes offered. She also advised that she was able to secure Diamond Point Racquet Club as a new location for classes. 2. RS/Pearlman advised that additional tennis classes have been added to the class schedule. She also advised that they have a new tennis instructor by the name of Gabriel Adepitan, November 17, 1994 Page 6 from Nigeria who played in the Davis Cup for his country and is very experienced in tennis. She also advised that she has had nothing but good comments about his teaching abilities from the class participants. Chair/Goldenberg mentioned that he was aware of a situation involving Mr. Adepitan and that he had a concern with the method that Mr. Adepitan used to clear the tennis courts of public users prior to the start of class. RS/Pearlman advised that she would look into this. 3. RS/Pearlman announced that youth basketball is 70% full and that December 1, 1994 is the final sign-up day. 4. RS/Pearlman announced that the city-wide track and field meet will be on March 18, 1995. She advised that the children from this meet will qualify for the San Gabriel Valley Athletic Association Meet and then onto the S.C.M.A.F. Championships at Long Beach Memorial Stadium. She also advised that last year there were 300 children from our track meet that participated. 5. She advised that she secured Lorbeer Junior High for the adult volleyball on Thursday evenings at 6:30 - 9:30 p.m. 6. RS/Pearlman advised that adult basketball and softball are continuing. C/Ansari advised that there is a baseball clinic at the Little League diamonds during the Christmas holidays for $40.00 day put on by professional baseball players, however the Kiwanis Club is putting on a free baseball clinic on the first Saturday in January and that the Parks & Recreation Commission should help publicize it. VC/Ruzicka stated that we shouldn't discourage anyone from.. joining the $40.00 clinic because it may help a non-profit organization. November 17, 1994 Page 7 CSD/Rose advised that they will contact the Kiwanis Club and get the information so that it can be publicized. 7. CSD/Rose advised that the Tiny Tots Program at the Heritage Park has added a new session for the 1 st and 2nd week of December. He stated that this class will stress holiday crafts and songs. 8. CSD/Rose announced that he received a call from the Walnut Valley Unified School District regarding our computer contract classes at Diamond Bar High School. Walnut Valley U.S.D. is concerned about a court decision requiring licenses for software used on each school computer. They advised the City that the school district was removing the software from the computers until it could verify its licensing status. Chair/Goldenberg advised that the City of Diamond Bar has several software packages that have been donated to the City, and that the City doesn't use. These could be donated to Walnut Valley U.S.D. to resolve this problem. CSD/Rose said he would offer this solution to the school district. Park Up -date: a. PS/Hensley gave park up -dates on the following parks: 1. Maple Hill has been approved by City Council for the A.D.A. retro -fit. Phase I will include the play equipment, rest rooms and parking lots. 2. Ronald Reagan has had plastic trash cans added to the tennis courts. 3. Heritage Park has two new park benches that were purchased with a donation from the Chamber of Commerce November 17, 1994 Page 8 4. Maple Hill will have the Basketball Court re -surfaced in December. The court is under warranty and there will be no cost to the City. C/Medina asked if the tennis courts are still cleaned on a regular basis. PS/Hensley advised that the tennis courts have not been scrubbed cleaned for quite some time in order to conserve water. They are swept daily, however. Now that the water drought is over, we will resume scrubbing down each tennis court once per week. ANNOUNCEMENTS C/Medina expressed his thanks to the City Council for recognizing and presenting a certificate to the Korean school for participation in the City's Fifth Anniversary Celebration. VC/Ruzicka reiterated the comment from the last meeting regarding the Sunset Crossing mini -park and the support it is getting from the community. Chair/Goldenberg announced that Diamond Bar High School will be in the CIF play- offs in Ventura. He also expressed his concerns that Mr. Schad, from the Planning Commission, announced that on 11 /19/94 at 10:00 a.m. there is going to be community clean-up at Sycamore Canyon Park. He felt that the Parks & Recreation Commission should have received an invitation to attend. C/Ansari announced that Friday, November 18, 1994 Ganesha High School will be in the play-offs and will be visiting Los Alamitos High School. She also thanked the Parks & Recreation Commission for their continuing work with the park system. Chair/Goldenberg advised that the next Parks & Recreation meeting will be held on the 3rd Thursday of December, which is December 15, 1994, at 7:00 p.m. ADJOURNMENT November 17, 1994 Page 9 At 8:10 p.m., it was moved by C/Schey and seconded it by C/Ruzicka and carried unanimously to adjourn the meeting to Thursday, December 15, 1994 at 7:00 p.m. Attest: Mike Coldenber Chairman Cl Respectfully, u mitted, Bob e Secretary