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HomeMy WebLinkAbout10/28/1993 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS AND RECREATION COMMISSION OCTOBER 28, 1993 CALL TO ORDER: The meeting was called to order at 7:05 p.m. at the Heritage Park Community Center, 2900 Brea Canyon Road, Diamond Bar, California. PLEDGE OF The audience was led in the Pledge of Allegiance by ALLEGIANCE: Chairman Schey. ROLL CALL: Commissioners: Goldenberg, Ruzicka, Medina, Vice Chairman Johnson, and Chairman Schey. Also present were Community Services Director Bob Rose; Administrative Assistant Kellee Fritzal; Administrative Assistant Sandy Barlow; Recreation Supervisor Marla Pearlman. APPROVAL OF MINUTES: Sept. 30, 1993 C/Ruzicka requested that the minutes of September 30, 1993, be amended on page 5 to read, "C/Ruzicka expressed concern for the attendance at the Ranch Festival. At least two businesses approached him with these same concerns and suggested a sign be posted over the Grand Avenue intersection in order to enhance the advertisement of the Festival." C/Ruzicka requested staff to verify if any comments were made during the subject meeting in reference to the traffic situation in front of the YMCA regarding the use of the street for roller hockey. VC/Johnson requested that the minutes be amended on page 5 to indicate that Dr. Hockwalt is President of the American Heart Association for the Diamond Bar/Walnut Branch. C/Medina indicated that he will be abstaining from voting on the minutes because he was absent during that subject meeting. Moved by C/Ruzicka, seconded by VC/Johnson and carried to approve the minutes of September 30, 1993 as amended, and subject to staff's review of the last paragraph on page one. AYES: COMMISSIONERS: Goldenberg, Ruzicka, VC/Johnson, Chair/Schey NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: C/Medina ABSENT: COMMISSIONERS: None October 28, 1993 Page 2 NEW BUSINESS: Reso. 91-1A CSD/Rose reported that Resolution No. 91-1A is a Resolution of the Parks and Recreation Commission establishing the place, day and time of Commission meetings. He pointed out that the Resolution has amended to indicate that the Commission will meet the fourth Thursday of every month, unless a holiday falls on that date, then the meeting would convene on the third Thursday of that same month. Staff recommended that the Commission adopt Resolution No. 91-1A Moved by C/Ruzicka, seconded by vC/Johnson and carried unanimously to adopt Resolution 91-1A. Diamond Bar AA/Fritzal reported that the Diamond Bar Junior Women's Club has offered to donate a trophy case to the Heritage Park Community Center, as specified in the staff report. The. case could be located in the hallway on the wall between the kitchen and the community room. The Junior Women's Club has indicated that they would like the case to be for their material only. The case would be designed in two sections, each containing two shelves and separate locks. AA/Fritzal then introduced Mary Helen Warren, representing the Diamond Bar Junior Women's Club. Chair/Schey requested information on the organization's background. Ms. Warren explained that the organization is open for membership from the Cities of Pomona, Phillips Ranch, Chino, and Diamond Bar. The Junior Women's Club has participated in the "Jaws of Life", the "House of Ruth", as well as various other community programs and services. The awards displayed would come from the local community. The Club is interested in obtaining an appropriate location to display the awards to expose the Club's involvement in the community and to help encourage further membership. Chair/Schey expressed concern that the case should be made available for use by all community clubs. Ms. Warren stated that other community clubs should be able to display their awards, 1 n 1 October 28, 1993 Page 3 particularly since this is a public building. A larger case can be designed in order to allow other community clubs the opportunity to display their awards, asking each participant to share in the cost of the case. Ms. Warren pointed out that because there is a very limited space within the building, the size of the display case is limited. AA/Fritzal stated that the building has been measured to determine the available space and approximate location. C/Medina suggested that, if there are available funds, the City could purchase and install large shelves placed on the opposite wall of the proposed location of the display case. These shelves would be used to represent the different organizations within the community. VC/Johnson inquired if staff has completed any preliminary work to develop a plan for the use of wall space. CSD/Rose explained that the matter is still in the discussion stage. He then asked Ms. Warren various questions regarding the structure of the display case. Ms. Warren, in response to CSD/Rose, stated that the carpenter hired to build the display case is aware of the limited space situation. It can be requested that the display case be constructed in such a manner that it can be easily moved if necessary. The height of the case took into consideration the lighting on the wall. C/Goldenberg suggested that staff first determine how many clubs are interested in using the display case and how it's use will be allocated before the display case is designed. Chair/Schey stated that staff and the Commission need more time to review the ramifications of the offer before making a final decision. Staff needs to further investigate how best to utilize the space available, and how best to accommodate any additional requests. The Commission concurred. October 28, 1993 Page 4 _.. It was the consensus of the Commission to request staff to determine what wall space can back be reasonably used, and to bring recommendation to the Commission on how best to proceed with this matter. Ms. Warren, on behalf of the Diamond Bar Junior Women's Club, offered to donate a Christmas Tree to the City. Chair/Schey suggested that Ms. Warren contact staff to determine the appropriate specifications for the tree. OLD BUSINESS: Status Report: Pantera Park CSD/Rose reported on Pantera Park's progress. The grading plan and the site plan was recently received for the Pantera Elementary School to be built across from Pantera Park. The elements of the Park and School are being designed together in order to best serve the community's needs. Park Improvements CSD/Rose reported that a number of Capital Improvement Projects have been approved for the parks this year. The City is in the process of selecting an on call Landscape Architect to assist in each of the park improvements. The award of contract will be considered by the City Council at their November 2, 1993 meeting. Any Commissioner interested in being involved in any part of the park improvement projects should contact staff. C/Goldenberg expressed his interest in being involved with the Park Identification Signs subcommittee. Chair/Schey, concerned with the height of the new City Entrance Signs, stated that the Park Identification Signs should be consistent with the City's Sign Ordinance. VC/Johnson inquired when the sub -committees would be able to start work on new projects. CSD/Rose stated that staff will inform the Commission when the on call landscape architect October 26, 1993 Page 5 INFORMATIONAL ITEMS: Recreation Update: Contract Classes RS/Pearlman presented the staff report on Contract & Athletics Classes. The following are some of the new classes for the upcoming season: - Children's sewing - Drawing for adults - Sugar Easter eggs - Fabric picture frames is ready for input. Chair/Schey directed staff to create a schedule of the anticipated date for each of the projects for the Commission's review. C/Medina noted the poor conditions of the basketball courts at Maple Hill Park. Status of Parks CSD/Rose reported that the F.F.P. seeking a Master Plan consultant to complete the Parks Master Plan will go to the City Council for consideration on November 16, 1993. Status of CSD/Rose reported the Senior Citizen program is doing Senior Program very well at the new Heritage Park facility, thanks to the efforts of AA/Fritzal and AA/Barlow. Staff has met with representatives from Mt. Sac regarding the scheduling of classes for seniors at Heritage Park Community Center. The proposed classes include exercise, arts and crafts, and self improvement courses. Classes will begin in the spring semester at no charge to seniors. There is a new part-time position, as outlined in the staff report, to coordinate the senior program that is included in the 1993-94 fiscal year budget. The position and job requirement will go to the City Council for approval on November 2, 1993. Staff is also preparing to apply for a grant from the Area Agency on Aging to fund additional services for seniors. The grant request will be due by early February and funds will not be available before July 1, 1994. INFORMATIONAL ITEMS: Recreation Update: Contract Classes RS/Pearlman presented the staff report on Contract & Athletics Classes. The following are some of the new classes for the upcoming season: - Children's sewing - Drawing for adults - Sugar Easter eggs - Fabric picture frames October 28, 1993 Page 6 The revenue generated to date for fall programming is $32,063.00. Classes are still open for the second session. RS/Pearlman reported the Adult Basketball program began Sunday September 26, 1993. The league The Adult currently has ten teams participating. Softball leagues ended October 24, 1993. The fall season is to begin November 7, 1993 with 18 teams registered. The registration for the youth basketball program is due to begin on November 1, 1993. The Saturday registration day will be on November 6, 1993 from 9:00 a.m. to 1:00 p.m. at Heritage Park. In response to Chair/Schey, RS/Pearlman stated that a team photo and individual photo is included in the package for the basketball and baseball program. Staff is in the process of evaluating information from new photographers which will be utilized for the Youth Basketball and Youth Baseball programs. RS/Pearlman reported that the athletics staff attended the Southern California Municipal Athletic Federation sports Institute on October 7, 1993. The Staff had an opportunity to speak to several vendors that offer photos, trophies and equipment, and is evaluating the possible several of the vendors. Tiny Tots/ AA/Fritzal reported that the Tiny Tots are now meeting Adult Excursion at the Heritage Community Building. They are using the tables and chairs bought with the money donated by the Diamond Bar Improvement Association (DBIA). Staff has received positive comments on the use of the new facility- AA/Barlow reported that there are two excursions still scheduled for this session: the Huntington Harbor Cruise and the Newport Cruise. ANNOUNCEMENTS: Commissioners C/Medina requested an update to the preparations of the City's Fifth Anniversary Celebration. CSD/Rose reported that staff will be organizing the event for next year. Staff will bring back an update at the next meeting. 1 rI L n October 28, 1993 Page 7 C/Medina indicated that he can contact organizations to hep staff plan the anniversary celebration. C/Medina, in regards to roller hockey, stated that the City of Covina has a roller blade/hockey rink that is quite popular. Chair/Schey suggested that staff investigate the option of using portable railings for a roller hockey rink. C/Ruzicka requested to be notified on the subcommittees for park improvements, particularly on the ADA; user group, and retroffiting parks.. He then reported that a few residents approached him with a concern that the trees in Peterson Park were being undermined because of grass cutting techniques used at the base of the trees. He inquired if there is a way to protect the tree bark on the Elms and other trees to keep them from being damaged. CSD/Rose stated that staff will discuss the matter with the contractor. C/Ruzicka requested staff to send the DBIA a thank you note for the $2,500 dollars donated and to what the money went for. C/Goldenberg encouraged everyone to vote on election day. VC/Johnson requested staff to send a thank you note to the YMCA for the use of tables and chairs. Chair/Schey reported that there has been discussion from staff on ways to more fully utilize funds from the Landscape and Lighting Districts for the overall parks systems. This item will be brought before the Commission for discussion some time in the future. He then expressed his concern for the diminishing library -services offered in the community. He suggested that staff and the Commission consider pursuing a Library District, as was implemented by the City of Pasadena. He also stated that a benefit assessment district could be used as a way to expand senior programs, and expand community service buildings -and facilities. Staff CSD/Rose reported that the original proposal for October 28, 1993 page 8 street hockey made by the YMCA as been ith Jerry withdrawn. Staff will be meeting w white, the Director of the YMCA, the Walnut Valley Unified School District, and the California Street Hockey Association to discuss available options. ADJOURNMENT: Moved by VC/Johnson, seconded by C/Medina and carried unanimously to adjourn the meeting at 8:30 p.m. Respectively, Bob Rose Secretary Attest: C David Schey Chairman