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HomeMy WebLinkAbout06/24/1993 PRC MinutesCSD/Rose reviewed each of the projects, as listed in the staff report. The following projects are budgeted for FY1993/94: Installation of ball field lights at Peterson; development of Pantera Park; install pay phone in Sycamore Canyon Park; retro- fit irrigation heads at Heritage Park; repair landslide in back of Sycamore Canyon Park; and enhancement of the 5th City Anniversary Celebration. The following projects have also have been funded, or can be funded through other sources: repair/adjust Heritage Park lights; establish Senior Citizen Program; resurface tennis 'and CITY OF DIAKUxD zAa MINUTES OF THE PARES AND RECREATION COMMISSION CALL TO ORDER: JUNE 24, 1993 Chairman Schey called the meeting to order at 7:10 p.m. at the AQMD, Hearing Room, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF The audience was led in the Pledge of Allegiance by ALLEGIANCE: Chairman Schey. ROLL CALL: Commissioners: Goldenberg, Ruzicka, Vice Chairman Johnson, and Chairman Schey. Commissioner Medina was absent. Also present were Community Services Director Bob Rose, Administrative 'Assistant Kellee Fritzal, Administrative Intern Sandy Barlow, Brea's Contract Class Specialist Jan Stwertnik, and Contract Recording Secretary Liz Myers. APPROVAL of Staff requested that the Minutes reflect the proper THE MINUTES: spelling of "braking". May 27, 1993 Chair/Schey made the following corrections: amend "is" to "are" on page 4; and "form" to "from" on page 6. Motion was made by C/Ruzicka, seconded by VC/Johnson and CARRIED UNANIMOUSLY to approve the Minutes of May 27, 1993, as amended. OLD BUSINESS: CSD/Rose reported that the City Council, at their June 15, 1993 meeting, added $50,000 to the Parks Priorities and Recreation budget for projects at each of the Matrix City's eight parks, and requested that the Commission's priority matrix be utilized to prioritize the projects. It is recommended that the Commission develop a list of recommendations, or to establish a subcommittee to work with staff to develop a list of projects to recommend to the City Council. VC/Johnson inquired how many of the projects in the priority matrix are included in the 1993/94 budget. CSD/Rose reviewed each of the projects, as listed in the staff report. The following projects are budgeted for FY1993/94: Installation of ball field lights at Peterson; development of Pantera Park; install pay phone in Sycamore Canyon Park; retro- fit irrigation heads at Heritage Park; repair landslide in back of Sycamore Canyon Park; and enhancement of the 5th City Anniversary Celebration. The following projects have also have been funded, or can be funded through other sources: repair/adjust Heritage Park lights; establish Senior Citizen Program; resurface tennis 'and June 24, 1993 Page 2 basketball courts; retrofit parks/ playgrounds for ADA compliance; purchase stage for Concert in the Park; shade structure at Peterson Park; retrofit county signs at City Parks; and playground equipment at Maple Hill Park. The following projects are completed: Park Maintenance Contract Enhancement; adding sand to playground areas; and tennis court lights at Maple Hill Park. The following projects have not been funded as of this time: completion of Parks Master Plan; addition of top soil to mitigate the Peterson Park turf condition; playground drainage improvements at Peterson Park; re -wire electrical conduit at Maple Hill Park; tree Nursery at sycamore Canyon Park; relocate drinking fountain at Heritage Park; purchase slats for chain link fence enclosure at Sycamore Park; construct volleyball courts; construct additional basketball courts; icover hting for basketball courts; City swimming pool dumpster enclosures at parks; portable goals for soccer and backstops for softball; conversion of fenced enclosure into a roller rink at Sycamore Canyon Park; intramural sports co-sponsorship with the walnut Sheriff Station; and additional youth non -sport programs. CSD/Rose stated that the money could also be used towards some of the minor CIP projects listed in the staff report. Chair/Schey pointed out that the money could also be used to light the basketball courts at Maple Hill Park and Heritage Park. C/Ruzicka stated that he received a request from numerous citizens for the City to install a lighted basketball court at Summitridge. If possible, that particular project should be added to the priority list. Chair/Schey suggested that the item be continued to the next meeting to allow the Commission time to think about possible projects that the money could be used. CSA/Rose stated that staff could attach a cover letter to the priority matrix for FY1993-94 emphasizing the Commission'sthework sof eto select a the Parks and consultant to carry on Recreation Commission to complete a Parks Master 1 June 24, 1993 Page 3 Plan, not to exceed $50,000 dollars, and highlighting the top three or four projects. Motion was made by C/Ruzika, seconded by VC/Johnson and CARRIED UNANIMOUSLY to continue the matter to the next meeting, with the understanding that the Commission will think over possibilities to use the $50,000 dollars as well as to communicate with Council members to receive input from them. ADA Subcommittee C/Goldenberg and VC/Johnson volunteered to be on Update the subcommittee to establish a draft priorities list for the possible use of the $50,000 dollars allocated in the budget. They concurred to meet with staff on June 28, 1993 at 8:30 a.m. Pantera Park CSD/Rose reported that staff is now reviewing the Landscape cost proposals from each of the three firms, RJM Architect Design Group, E.P.T., and Clark Green, which were Update selected upon completion of the interviews and park tours of the five Landscape Architects that had been considered for the design of Pantera Park. It is anticipated that the successful Landscape Architect will be available to attend the July 22, 1993 Commission meeting to begin the Pantera Park Parks Master design process. Plan VC/Johnson volunteered to attend the meeting with staff and RJM Design Group, scheduled June 25, 1993 at 11:00 a.m. ADA Subcommittee CSD/Rase reported that the ADA subcommittee met on Update June 7, 1993 to discuss plans on retrofitting City parks to meet ADA accessibility requirements. Part of the discussion included a desire to seek Diamond Bar residents (preferably disabled) to assist the subcommittee on this task. It is recommended that the Commission review and comment on the attached news release seeking volunteers to assist in the review of access to the City parks and recreation programs. VC/Johnson suggested that the news release set a two week deadline date. He suggested that a flier also be made available at each program now offered by the City. Parks Master CSD/Rose reported that each Commissioner submitted Plan their input to staff regarding the Park Standards. Chair/Schey reviewed the input submitted and brought back a recommendation for City-wide Park Standards, as indicated in the staff report titled City of Diamond Bar Revised Park Standards dated June 21, 1993. June 24, 1993 Page 4 Chair/Schey stated that he reviewed the recommendations submitted by the Commission, summarized in the staff report titled City of Diamond Bar Park Standards dated April of 1993. In assessing the City's deficiencies, the Commission should be looking at a population figure ten years in the future, and factoring in a population growth that should be indicated in the General Plan. Chair/Schey then reviewed the Revised Park Standards, explaining the rationale behind his recommendations, as summarized which is inhis memorandum dated April 28, 1993, the staff report. VC/Johnson suggested that equestrian trails, which should be developed in the long term if Diamond Bar does expand it's boundaries towards the wildernessand that or mountain area, be at a lower ratio, ort in street hockey, which is a growing sport popularity, be given a higher ratio of 1/15,000. C/Ruzicka stated that equestrian railsin trails linkedwith ex neighboring communities, and include different levels of skill. Chair/Schey suggested that it may be more appropriate to take bicycle trails and equestrian trails out of the standards, and placed as a policy statement in the Parks Master Plan indicating a desire to integrate the City of Diamond Bar into a reional equestrian ceh nter in an appropriate location. uestrian trail, and to establish Commission concurred. Motion was made by C/Ruzicka, seconded by VC/Johnson and CARRIED UNANIMOUSLX to approve the Revised Park Standards dated June 21, 1993, with the modification of the removal of the equestrian trails from the Park Standards to be place s to policy statement in the Parks Master Plan, and increase the ratio for street hockey to 1/15,000. NEW BUSINESS: 1993-94 CSD/Rose reported that the Community Services Budget/CIP Department budget for 1993-94, included in the staff report, was adopted by the City Council on June 15, 1993. The total expenditures are projected to be $867,920, with revenues estimated to be $247,500. Budget adjustments. can be made during the year. In response to Vc/Johnson, CSD/Rase reported that the budget does include one additional staff member for the Parks and Recreation Department. Parks GSD/Rose reported that the City Council, at their Maintenance June 15, 1993 meeting, awarded the Parks Contract Maintenance Contract to Accurate Landscape and Update Maintenance Corporation for $102,600. In response to Chair/Schey, CSD/Rose stated that the contract is for a one year agreement with a five year annual renewal clause, with CPI adjustments. Adopt -A -Park CSD/Rose reported that, since the implementation of Update the Adopt -A -Park program authorized by the City Council on September 1, 1992, nine organizations have completed (or are in the process of completing) six projects or adoptions, as is indicated in the staff report. In addition, FC International recently conducted a car wash as a fund raiser, with the proceeds going to the Adopt - A -Park program. VC/Johnson requested staff to explore some type of advertisement to lend to the participants in the Adopt -A -Park program to use on site as a way of attracting attention to the project and gaining more participants in the program. He also suggested that staff contact service clubs now to solicit their participation in the program because it is the start of their fiscal year. Staff and the Adopt -A -Park subcommittee should meet to start developing some recognition guidelines to acknowledge participants in the Adopt -A -Park program for purposes of expanding the program, to be brought back to the Commission for review. User Group Update CSD/Rose reported that the User Group subcommittee met on June B, 1993 with the representatives of six local sports organizations to allocate the use of park athletic facilities for dates from August 1 - December 31, 1993. The scheduling of the facilities has been completed for City parks. Pop Warner and the Walnut Valley Unified School District has also reached a compromise regarding June 24, 1993 Page B INFORMATIONAL ITEMB: Proclamation: Motion was made by C/Ruzicka, seconded by July as VC/Johnson and CARRIED UNANIMOUSLY to recommend to Parks and the City Council to proclaim July as Parks and Recreation Month Recreation Month. Chair/Schey stated that he will attend the City Council July 6, 1993 meeting to accept the proclamation on behalf of the Parks and Recreation Commission. Parks GSD/Rose reported that the City Council, at their Maintenance June 15, 1993 meeting, awarded the Parks Contract Maintenance Contract to Accurate Landscape and Update Maintenance Corporation for $102,600. In response to Chair/Schey, CSD/Rose stated that the contract is for a one year agreement with a five year annual renewal clause, with CPI adjustments. Adopt -A -Park CSD/Rose reported that, since the implementation of Update the Adopt -A -Park program authorized by the City Council on September 1, 1992, nine organizations have completed (or are in the process of completing) six projects or adoptions, as is indicated in the staff report. In addition, FC International recently conducted a car wash as a fund raiser, with the proceeds going to the Adopt - A -Park program. VC/Johnson requested staff to explore some type of advertisement to lend to the participants in the Adopt -A -Park program to use on site as a way of attracting attention to the project and gaining more participants in the program. He also suggested that staff contact service clubs now to solicit their participation in the program because it is the start of their fiscal year. Staff and the Adopt -A -Park subcommittee should meet to start developing some recognition guidelines to acknowledge participants in the Adopt -A -Park program for purposes of expanding the program, to be brought back to the Commission for review. User Group Update CSD/Rose reported that the User Group subcommittee met on June B, 1993 with the representatives of six local sports organizations to allocate the use of park athletic facilities for dates from August 1 - December 31, 1993. The scheduling of the facilities has been completed for City parks. Pop Warner and the Walnut Valley Unified School District has also reached a compromise regarding June 24, 1993 page 6 field use at Castle Rock Elementary School and the High School. 1993-94 Letter 93 9 by Letter t e rCiof CSD/Rose reported that the 1993-94 was app of Agreement Agreement with Brea ectad on June 15, 1993, adjusting the Pro? with Brea for Recreation Council to 877 and menteri gated ethes2nd The pis Services $2114,435. City currently Year a three year agreement with Brea, which of does include a provision for adjusting the revenue There and expenditure figures in the contract. were no program changes made. Recreation Jan Stwertnik presented an update to the recreation in the staff report, ro ram, as indicated reviewing contract classes, adult sports, and youth that the Updatem sports. She informed the Commission received a plaquefrom the Recreation Program Diamond Bar Art Center for our support in the promotion of art. C/Ruzicka asked staff to consider holding computer working classes in the evening to accommodate individuals. Jan Stwertnik, amending the staff report, stated baseball that the younger division in the summer 188 generating $9,400 in program has participants, The older division has a total of 253 revenue. participants, with a revenue of $12,800. CSD/Rose reported that the summer baseball program can accommodate about 476 children. AI/Barlow reported that the following three Champagne excursions are remaining for the summer: San Diego has 20 spaces filled; Brunch Cruise to Hollywood Bowl on August 6th has 19 spaces lhasled2 in September and San Simion Hertz Castle Trip P spaces filled. AA/Fritzal reported that the Tiny Tot graduation High School. The was held June 11, 1993 at the has 18 registered for the summer Tiny Tot program ass. M/W/F class, and 17 registered forthe 30, The Concert -in -the -Parks programins/Th June the El Toro 1993 at Sycamore Canyon Park, Marine Corp Band. Subcommittee CSD/Rose reported that an updated Commission sub - included in the staff Assignments committee list has been report. ANNOUNCEMENTS: C/Goldenberg thanked staff for helping him learn 1 1 1 June 24, 1923 page 7 more about the function of a Parks and Recreation Commissioner. VC/Johnson suggested that the principals in all the schools in the City of Diamond Bar be on the City's mailing list for the recreation schedules and the City's newsletters. ADJpUR11MENT: Motion was made by C/Ruzicka, seconded by VC/Johnson and CARRIED UNANIMOUSLY to adjourn the meeting at 8:22 p.m. test: DaV chey Chairman Respective y, i 0 ose Secretary