HomeMy WebLinkAbout05/27/1993 PRC MinutesCALL TO ORDER:
PLEDGE OF
ALLEGIANCE:
ROLL CALL:
APPROVAL OF
THE MINUTES:
CiTI WE DIP-MWn" Disar __
MINUTES OF THE PARKS AND RECREATION COMMISSION
MAY 27, 1993
Chairman Ruzicka called the meeting to order at
7:03 p.m. at the AQMD, Hearing Room, 21865 East
Copley Drive, Diamond Bar, California.
The audience was led in the Pledge of Allegiance by
Chairman Ruzicka.
Commissioners: Medina, Johnson, Goldenberg, Vice
Chairman Schey, and Chairman Ruzicka.
Also present were Community Services Director Bob
Rose, Administrative Assistant Kellee Fritzal,
Brea's Community Service Manager Ted Owens, Brea's
Athletic Specialist Chris Emeterio, Brea's Contract
Class Specialist Jan Stwertnik, and Contract
Recording Secretary Liz Myers. Administrative
Intern Sandy Barlow arrived at 7:10 p.m.
Apr. 22, 1993 Motilin was made by C/Johnson, seconded by C/Medina
and CARRIED UNANIMOUSLY to approve the Minutes of
April 22, 1993, as presented.
COMMISSION
REORGANIZATION:
Election of Nomination was made by C/Medina and seconded by
Chairperson C/Goldenberq for Chair/Ruzicka as Chairman.
Nomination was made by C/Johnson, seconded by
Chair/Ruzicka for VC/Schey as Chairman.
The Commission voted upon the nomination for
Chair/Ruzicka as Chairman.
AYES: COMMISSIONERS: Goldenberg and Medina.
NOES: COMMISSIONERS: Johnson, VC/Schey, and
Chair/Ruzicka.
ABSTAIN: COMMISSIONERS: None.
ABSENT: COMMISSIONERS: None.
The Nomination FAILED.
The Commission voted upon the nomination for
VC/Schey as Chairman.
AYES: COMMISSIONERS: Goldenberg, Johnson,
Medina, Ruzicka, and
VC/Schey.
NOES: COMMISSIONERS: None.
ABSTAIN: COMMISSIONERS: None.
ABSENT: COMMISSIONERS: None.
May 27, 1993
Page 2
The Nomination UNANIMOUSLY PASSED.
Chair/Schey commended C/Ruzicka for his service as
chairman this past year.
Election of
Nomination was made by C/Ruzicka and seconded by
Chairman.
Vice -Chairman
C/Medina for C/Johnson as Vice
COMMISSIONERS: Goldenberg, Johnson,
AYES: and
Medina, Ruzicka,
VC/Schey.
NOES: COMMISSIONERS: None.
ABSTAIN: COMMISSIONERS: None.
ABSENT: COMMISSIONERS: None.
The Nomination UNANIMOUSLY PASSED.
C/Ruzicka congratulated Chair/Schey and VC/Johnson
on their new positions.
OLD BUSINESS:
Request for
staff rt the
requestereceiv of o e Maple H ll Park
Rollerblade
q d for the use
tennis court for rollerblade hockey on Friday an
the
Hockey an
Maple Hill
Saturday evenings. The issue. was discussed at
staff was asked to do
Tennis Courts
April 22, 1493 meeting, and
regarding the costs associated
further research
with tennis court modifications, investigate the
liability
J,p,I.A.fs costs and requirements for
potential
insurance following those modifications,
supervision requirements, and
scheduling issues,
other facilities as an option. CSD/Rose
the use of
then reviewed the information obtained, as
to
indicated in the staff report. in addition
the staff report, CSD/Rose rep
information in
that Hansburger, the Facilities supervisorperb f
( ),
-Mark
the Walnut Unified School District
Principal chaparral
indicated that the
ontheir tennis
School is interested in having tennis
courts converted to a roller hockey playing
is in agreement with having
facility. .The WWSD or
eitseparata
that type of program conducted
in conjunction with the City. Furthermorehe
interviewed
reported that the landscape architects,is
Park indicated thautittwo
on the Pantera project,
possible in the design process to p
a rollerblade
basketball courts together, running
the two courts so that the
hockey court acrossalso
basketball standards do not interfere. They
expressedt
indicated that there was less concern
use
basketball participants, regarding joiants.
from
with roller hockey, than from tennis participants.
left on the
Also, in regards to the black marks
May 27, 1993 Page 3
tennis court surfacing material made by the braking
device on the roller blades, the California Street
Hockey Association,stated that when the courts are
to be jointly used, they obtain an agreement from
the roller blade hockey participants to remove the
braking device so no black marks are made. In the
programs five years, no injuries or problems have
occurred by removing the breaking device.
Furthermore, they stated that the surface material
used for rollerblade hockey courts is the same used
for tennis courts, and are resurfaced yearly unless
there is an extreme amount of play, then it is
resurfaced biyearly. It is staff's recommendation
that the Commission deny the use of Tennis Courts
for rollerblade hockey play. If it is the desire
of the Commission to seek alternative locations for
rollerblade hockey play in Diamond Bar, direct the
program subcommittee to meet with staff, the
rollerblade hockey participants, and their parents.
C/Medina pointed out that the participants of
rollerblade hockey had requested the use of the
Maple Hill tennis courts, and not the Chaparral
tennis courts, because they wanted a facility that
had lights to be able to play in the evenings.
CSD/Rose, in response to C/Goldenberg, stated that
the original RFP had all athletic facilities lit,
including the basketball courts. The California
Street Hockey Association (OSHA) did not indicate a
cost for resurfacing rollerblade hockey courts.
C/Medina suggested that staff research the
possibility of using the parking lot at St. Denis
because it does have lighting.
CSD/Rose, in response to C/Johnson, stated that
staff has not yet determined if the City would be
responsible for supervision if the City were to
enter into an agreement with the WVUSD. The
activity planned with Brea would be a drop in
program and it would not be run by City staff,
however, staff would be present to insure that the
requirements made by the insurance company were
enforced. The CSHA would run their program similar
to our contract classes.
Chair/Schey suggested that, since the use of the
tennis court as requested is not cost effective to
the city, staff should investigate working with the
WVUSD and the CSHA to use the basketball courts at
Chaparral as an interim facility, even if it
necessitated an asphalt overlay. Staff should also
pursue designing the basketball courts to serve as
May 27■ 1993
Page 4
a dual purpose in the design sof Pnnterark, since
sport.
it seems to be an actively growing
Motion was made by C/Ruzicka, seconded by C/Medina
of the
and CARRIED UNANIMOUSLY to deny the use
with
rollerblade hlareyxnultip h
tennis courts for
direction to staff to continue to exp
hockey,
alternative sites for use of rollerblade
but not to exclude sites
preferably lighted sites,
without lights because there are portable lights
available, and not to exclude interim facilities
with the participation of the WVUSD.
Reorganization
AA/ Fritzal reported that, with the reorganization
he addition
of Commission
of the Commisit°n, and was felt t that subcommittees
Subcommittees
Commissioner, .
need to be reorganized.
Following discussion, the following list is the
Recreation
new appointees of the Parks and
subcommittee members:
Subcommittees:
Ruzicka (Chairman) and Schey.
User Groups
Master Plan Ruzicka (Chairman).
Inventory Medina and Johnson.
Park Standards 3ohnsonchey nanduGoldenberg.
prog. Inventory
Senior Citizens Johnson (Chairman) and Medina.
Ruzicka (Chairman) and Johnson.and
ADA Compliance
Adopt-A-Park Johnson (Chairman)
Goldenberg.
AA/Fritzal explained that the Fifth Anniversary
it is not a
Subcommittee is notlisted because
subcommittee at this point.
standing active
1= BUSINESS:
Americans with
Blockhas Grantuested
Funds
$84/59 ein Community ty Devel pme t that the city
Disabilities
Act Retro-Fit
arks to meet
(CDBG) to retro-fit the City parks
(ADA)
of parks
Americans with Disabilities Act
planned foring
retred£intthe
He reviewed the areas
during the 1993-94 fiscal year,
final stages
staff report. This request is in the
Development Commission
of approval by the community
of Los Angeles County, and. funding should be
a
available beginning July 1, 1993. An RFP seeking
architect to design the maj orcomponts
City
landscape
of this retro-fit effort is going
May 270 1993 Pacle 5
Council for approval on June 1, 1993. Bernadette
Robinson, Executive Director of the Disability
Community Center, and her staff member, both
disabled, have indicated their willingness to work
with staff and the Commission to tour the
facilities and comment upon our retro -fit ideas.
It is recommended that the Commission ADA
Subcommittee schedule a meeting with staff to
finalize the process for completing the retro -fit
items.
CSD/Rose, in response to Chair/Schey, explained
that this stage would be considered the first
year's retro -fit work. The entire cost to do all
the parks, not in the Lighting and Landscaping
Districts, would be in the $300,000 dollar range.
It may not be required that all playground
equipment be retro -fit for accessibility, but
rather that entrances into park facilities, such as
bathrooms, be made assessable. In response to
C/Medina, CSD/Rose explained that public phones in
the parks are a separate issue from the ADA
requirements. However, it is the City's intent to
have public pay phones installed at every park.
The ADA Subcommittee concurred to meet with staff
and the two members of the Disability Community
Center on June 7, 1993 at 7:00 p.m. at City Hall.
INFORMATIONAL
ITEMS:
Pantera Park
CSD/Rose reported that the City has received 18
Landscape
proposals from landscape architects responding to
Architect
the RFP to design Pantera Park. Staff reviewed the
proposals as.submitted and qualified the following
five firms for interviews/presentations, which were
held today: RJM Design Group, Inc.; Harris and
Associates; E.P.T.; FORMA; and Clark Green. Staff
requested each firm to provide a list of parks they
developed three to five years ago, in which staff
will tour one or two parks from each firm. Staff
will notify the Commission of the tour meeting
dates. It is anticipated that staff will make a
recommendation to the City Council at the July 6,
1993 Council meeting for awarding a contract. The
successful landscape architect will be invited to
the July 22, 1993 Commission meeting to begin the
Pantera Park design process.
Park Maintenance
CSD/Rose reported that the City is currently
Contract
accepting bids from Landscape Maintenance firms to
provide contract maintenance of City parks. He
reviewed the specifications for park maintenance
May 27, 1993 Page d
that have 'been revised to. improve the quality of
the parks and to provide better service to the
community, as indicated in the staff report, as
well the special maintenance needs for Peterson
Park and Paul C. Grow Park. The bid process
includes a mandatory tour of the parks scheduled
June 3, 1993, with the bid opening scheduled for
June 8, 1993. The new contract is expected to
begin on July 1, 1993.
Chair/Schey suggested that the turf condition at
summit Ridge Park be investigated as well.. The
contract should also cover a more diligent overview
of the irrigation practices at the parks.
Recreation UpdateCSD/Rose reported that Recreation Supervisor Marla
Pearlman, a representative of Brea, is out on leave
following staff
due to medical reasons. The resent the staff
members, representing Brea, will p
report: Community Service Manager Ted Owens,
Athletic Specialist Chris Ementerio,-Contract Class
specialist Jan stwertnik.
Chris Emeterio presented an update on the athletic
programs, as indicated in the staff rep
reviewing adult softball leagues, adult coed
volleyball, adult basketball leagues, the youth
city-wide track meet, and youth baseball leagues.
Jan stwertnik presented an update on the contract
classes as indicated in the staff report.and the
Spring session is nearing completion,
summer session is scheduled to begin the end of
June of 1993. Some of the new classesCritters scheduled
d
include Youth Wrestling, Fencing,
Crafts, Cake Decorating, and two Macintosh computer
classes.
C/Medina suggested that the tennis program include
City sponsored tournaments as a way o
ng
the players of Diamond Bar.
Ted Owens reported that the Community Service
Department just received grant funds from Brea's
local trash disposal company to host a basketball
tournament for Junior High School children next
winter. The intent is to extend invitations to
Diamond Bar's local Junior High Schools to compete.
AA/Fritzal reported that the Commission is invited
to attend the Tiny Tot graduation to be held June
ll, 1993 at 6:30 P.M. at the Diamond Bar High
School Golden Horseshoe Room. She then reviewed
the following dates scheduled for upcoming
Map 27, 1993 Page 7
Excursion events: June 19 - Laughlin for $15.00;
July 11 - San Diego Champagne/Brunch Cruise; Aug. 6
Hollywood Bowl for fireworks and a box dinner;
and Sept. 15-16 - San Sua►ion to the Hertz Castle.
CSD/Rose, in response to C/Goldenberg, stated that
staff will put in a news release, or distribute
fliers, informing the public that there are
provisions for financial assistance for the
economically disabled to participate in the youth
baseball programs.
ANNOUNCEMENTS: C/Medina read a letter he received from the
Chairman at St. Denis, thanking the City for the
plaque given to retired Father Donald Pothoff.
C/Ruzicka requested an update of the Priorities
List for the next meeting. He also suggested that
the staff review the potential problems associated
with public phones in the parks as discussed at
previous Commission meetings over a year ago.
VC/Johnson requested staff to include an update, at
the next meeting, on the status of the Adopt -A -Park
program regarding how many organization are
involved in it.
Chair/Schey thanked the Commission for electing him
Chairman.
CSD/Rose introduced Sandy Barlow, employed in the
Community Service Department.
AD,TOM MFXT: Motion was made b
VC/Johnson and CARRIED UNANIMOUSLY tos adjourn the
meeting at 8:50 p.m.
Respe tip el ,
f
se
ttest: Secretary
D id Schey
Chairman
fl