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HomeMy WebLinkAbout03/25/1993 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS AND RECREATION COMMISSION MARCH 2S, 1993 CALL TO ORDER: Chairman Ruzicka called the meeting to order at 7:05 p.m. at the AQMD, Hearing Room, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF The audience was led in the Pledge of Allegiance by ALLEGIANCE: Commissioner Johnson. ROLL CALL: Commissioners: Medina, Johnson, and Chairman Ruzicka. Vice Chairman Schey was absent. Also present were Community Services Director Bob Rose, Administrative Assistant Kellee Fritzal, Recreation Supervisor Marla Pearlman, and Contract Secretary Liz Myers. APPROVAL OF Chair/Ruzicka requested that the Minutes of THE MINUTES: February 25, 1993 be held to the next meeting to allow staff the opportunity to amend page 9 of the Feb. 25, 1993 minutes. The Commission concurred. C/Medina informed the Commission that the manager of Oak Tree Lanes has indicated their intent to install a smoke filter as a solution to the smoking/no smoking issue. MATTERS FROM CSD/Rose, after speaking to the individuals in the THE AUDIENCE: audience, reported to the Commission that the individuals have indicated that they prefer to hold their comments until they have completed the necessary forms to place the issue regarding roller hockey as an agenda item. OLD BUSINESS: Parks Master C/Johnson pointed out that street hockey has been Plan Update included as one of the recommendations in the Parks Standards. Chair/Ruzicka suggested that the Commission hold a study session for the purpose of finalizing the parks standards for the Parks Master Plan. C/Johnson suggested that the sub -committee first be allowed to meet to develop a draft of the parks standards to be presented to the Commission. The Commission concurred. Priorities AA/Fritzal reported that staff is currently Matrix preparing for the budget preparation process for the 1993/94 fiscal year. Based on the Commission's Priority Matrix, and requests from the community over the past six months, the list of twenty-five items, included in the staff report, has been developed by staff for the purpose of developing Commission's goals for the 1993/94 fiscal year. March 25, 1993 Page 3 C/Johnson made the following comments regarding the Park and Athletic Facilities Policy and Procedures Manual: define "group" in section II.B.; include "lock box" to section IV.B.2 and C.1; include a statement "abide by health and safety regulation and submit at end of year for review by the Health Department or City representative" to section III.C.2; and include, in section IV.E.4, the statement "prior to submittal, modifications must have City Council review and include recommendations made by the Parks and Recreation Commission". He then pointed out that the Application for Use, in section V., needs to be modified to indicate Community Services Department. AA/Fritzal inquired if the Commission desired to make any modifications to section II.A.3. regarding „.e .,f +annis courts and basketball courts. CSD/Rose, in response to C/Johnson's inquiry if roller hockey does any damage to the tennis court, stated that, to his knowledge, the only problem associated with roller hockey is that the back brakes tend to leave scuff marks. C/Johnson pointed out that there is a variance clause in the manual which allows for any changes to be made in the future. Motion was made by C/Johnson, seconded by C/Medina and CARRIED UNANIMOUSLY to recommend to the City Council the adoption of the Parks and Athletic Facilities Policies, Regulations and Procedures Manual. NEW BUSINESS: Letter of Chair/Ruzicka read, for the record, the Letter of Appreciation: Appreciation to Pat Whelan acknowledging his 3 1/2 Pat Whelan years of dedicated service on the Parks and Recreation Commission, as presented in the staff report. CSD/Rose stated that applications for Commissioner of the Parks and Recreation Commission are now being accepted. March 25, 1993 Page 4 INFORMATIONAL ITEMS: Recreation UpdateRS/Pearlman presented the recreation update as adult included in the staff report, reviewing athletics, youth basketball, track meet, and contract classes. Due to a technical problem with the computer, the Commission will be provided with an expenditure/revenue report at a future meeting. Chamber of CSD/Rose reported that the Chamber of Commerce Commerce Board of Directors has approved a $1,500 dollars Donation to donation to the City for the purchase and to the tot to Peterson Park installation of a shade structure next lot at Peterson Park. A sample of the type of structure that can be purchased for that amount has been included in the staff report. Staff is in the process of investigating the type of structures that are available. The Chamber of Commerce has expressed a desire to place their plaque on whatever structure is installed. The Commission concurred that the Chamber of Commerce's donation is very appreciated. coMMISSIONER C/Medina reported that Green Bay Bakery has donated COMMENTS: three cakes for the City's. Fourth Birthday Celebration, and First Interstate Bank has offered to buy a banner. RS/Rose stated that the Fourth Birthday Celebration is scheduled for April 18, 1993 at Peterson Park. The festivities will begin with a car show, and include the cutting of the cake, a 501s/601s concert, and food booths. Staff will be advertising the event in the upcoming weeks. C/Johnson stated that the Diamond Bar Lions Club will be having an Easter Hunt at Summitridge Park at 10:00 a.m. April 11, 1993. Also, the YMCA is having a walkathon on March 27, 1993. Chair/Ruzicka expressed his sorrow for the passing of Don Nardella. The meeting will be closed in his honor. Chair/Ruzicka explained to a member of the audience who had arrived late that the roller hockey item will be placed on a future agenda to allow for Commission discussion and action. The Commission would appreciate all members of the public who have an interest in this matter to attend the meeting so that the item can be thoroughly discussed. March 25, 1993 Page 5 ADJOURNMENT: Motion was made by C/Johnson, seconded by C/Medina and CARRIED UNANIMOUSLY to adjourn the meeting at 8:12 p.m. in memory of Don Nardella. Respective i Bob Rose Secretary Attest: Joe RuzicKi Chairman J