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HomeMy WebLinkAbout11/19/1992 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS AND RECREATION COMMISSION NOVEMBER 19, 1992 j CALL TO ORDER: Chairman Ruzicka called the meeting to order at 7:10 p.m. at the AQMD, Hearing Room, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF The audience was led in the Pledge of Allegiance by ALLEGIANCE: Commissioner Whelan. ROLL CALL: Commissioners: Medina, Whelan, Vice Chairman Plunk, and Chairman Ruzicka. Commissioner Schey arrived at 7:18 p.m. Also present were Community Services Director Bob Rose, Administrative Assistant Kellee Fritzal, Recreation Supervisor Marla Pearlman, and Contract Secretary Liz Myers. APPROVAL OF THE MINUTES: Oct. 22, 1992 C/Whelan indicated that he will be abstaining from voting on the Minutes because he was not present at the October 22, 1992 meeting. Motion was made by VC/Plunk, seconded by C/Medina and CARRIED to approve the Minutes of October 22, 1992, as presented. AYES: COMMISSIONERS: Medina, VC/Plunk, and Chair/Ruzicka. NOES: COMMISSIONERS: None. ABSTAIN: COMMISSIONERS: Whelan. i ABSENT: COMMISSIONERS: Schey. PRESENTATION: South Pointe CSD/Rose reported that the consultant was not Master Plan available this evening to deliver the scheduled presentation. The consultant has indicated that he can be available on December 2, December 3, or December 17, 1992. Following discussion, the Commission concurred to schedule the presentation for the regularly scheduled Commission meeting of December 17, 1992. OLD BUSINESS: Parks Master The Commission and staff are presently gathering Plan Update information for the development of a Parks Master Plan. A brief update will be provided by the Commissioners on the task assigned. i I November 19, 1992 Page 2 VC/Plunk stated that CSD/Rose has developed a matrix for the actual park site inventory, and is currently working with a cub scout group who expect to have the inventory and condition of the parks completed in three weeks. As far as public facilities and non park facilities, VC/Plunk stated that she will be contacting the Walnut Unified School District to confirm the theater and amphitheater. CSD/Rose will be working on determining the meeting rooms and banquet rooms, and the facilities at the colleges and universities, to include such special features such as pools, theaters, amphitheaters, auditoriums,I planetariums, arboretums, equestrian facilities, and athletic facilities (handball, racquetball, tennis, basketball, soccer, baseball, football, archery range, and other). It is anticipated that the process will be complete sometime in January of 1993. 1tf., dip:r � �� s %�� C��du �. k-icu 7u,& �� VC/Plunk reported that she and C/Medina have decided to put the map aside until it has been determined what facilities actually pertain to the planning process. She reviewed those facilities that are under consideration: o The specific facilities that are available in those colleges and universities out of our area, such as cultural facilities, auditoriums, and planetariums, are being considered. o Golf courses will be limited to those in the immediate area, or those that have a specific uniqueness, such as Big T Golf Course in La Mirada. o Parks are limited to only those that are nearby, concentrating on the special features that these regional parks would have, such as Frank G. Bonelli Park's water feature. o The Industry Hills Recreation Center is the only facility left on the other points of interest list. It has been determined that, for planning purposes for the City, Disneyland; Knotts Berry Farm, and Anaheim Stadium do not pertain to us.T� o Shopping centers have been omitted from the".0 list. o In the process of looking for specialized recreational facilities. VC/Plunk stated that CSD/Rose has developed a matrix for the actual park site inventory, and is currently working with a cub scout group who expect to have the inventory and condition of the parks completed in three weeks. As far as public facilities and non park facilities, VC/Plunk stated that she will be contacting the Walnut Unified School District to confirm the theater and amphitheater. CSD/Rose will be working on determining the meeting rooms and banquet rooms, and the facilities at the colleges and universities, to include such special features such as pools, theaters, amphitheaters, auditoriums,I planetariums, arboretums, equestrian facilities, and athletic facilities (handball, racquetball, tennis, basketball, soccer, baseball, football, archery range, and other). It is anticipated that the process will be complete sometime in January of 1993. 1tf., dip:r � �� s %�� C��du �. k-icu 7u,& �� November 19, 1992 Page 3 = C/Schey reported that he is in the process of accumulating various standards from other communities. These standards are basically consistent from one community to the next, however, each community seems to have modified these standards in accordance to the needs of their city, relating to the type of population. A basic set of criteria has been established, and a matrix will be developed so that the Commission can review it to determine if this basic criteria needs to be modified to fit our community's needs. He then reported that, after discussing the use of telephone surveys with a couple of recreation consultants that do Parks Master Plans and Assessments, he now feels that the surveys may be beneficial in obtaining input from the breadth of the community, not typically represented in the user groups. It seems to be a useful tool for obtaining input to determine those priorities of desired facilities, based on our resources. Chair/Ruzicka expressed his concern that there should be a method to assure that every user is represented in that survey rather than a random picking from the telephone directory. C/Schey pointed out that communities do not rely solely upon the telephone survey, which does depend on statistical randomness. The survey is used as a base level that provides a broad cross section of the community, and then input from user groups, for example, are factored in, and into the Needs Assessment. The telephone survey assures that those people that don't already have special interest input to the process, get represented. Chair/Ruzicka stated that the User Group meeting was successful, and that they all cooperated in negotiating a schedule for park use in the coming months. He then suggested that the City look into the possibility of expanding the recreation program to include a cooperative effort with neighboring communities, such as Brea, and Chino Hills. Parks A facility use request was received from a company Reservation called Veterinary Outreach, located in Lakewood. Request - They were granted use of Summitridge Park on _ Veterinarian Sunday, November 15 to provide low cost dog and cat Outreach vaccinations to the community. The Commission k Facility Sub -Committee was assigned to visit the vaccination session to review its effects on other park users. November 19, 1992 Page 4 CSD/Rose reported that he visited the site during the session, and observed the following: the clinic was set up on the south parking lot adjacent to Grand Ave., using a Volkswagen van with a tarp, blocking only 3 or 4 parking spaces; there was plenty of space available on the parking lot for this use; it h;ad no effect on any other users in the park; the' process seemed to be efficient, quick,and effective; plenty of staff were present to do the service; and the people who took advantage of the service were pleased that the service was available. AA/Fritzal summarized a letter, received from Glenn Craft, and four other Veterinarian Hospitals opposing the Mobile Vaccination Clinic, as presented in the staff report. Dan Brostlez, 5212 Carfax Ave., Lakewood, owner of the Veterinarian Outreach, and numerous other facilities throughout Southern California, made the following comments: they offer low cost vaccinations; when low cost vaccinations are not available, the local veterinarian fees, generally, ;o are higher; they do reflect a form of competition, however, they are a community service; mobile vaccine units are expanding; they offer only basic vaccinations for preventive purposes; and since they only operate 2 hours a month, they are not a major competitor for local veterinarians; and another veterinarian who wishes to set up business in the City would be more of a competition than our service. Dan Brostlez, in response to a series of Commission inquiries, stated the following: they are not affiliated with Petco; if there is a delayed reaction to the vaccine, they would refer the client to their veterinarian hospital in Azusa, or to a local hospital or an emergency clinic in the City; he listed the various local cities that they, currently operate in, such as Chino Hills, Ontario, Pomona, etc.; they offer the service mostly in pet stores, but have operated in parks; Diamond Bar has only one sufficient size pet store; they are incorporated, and are not non profit; and they do have a business license to operate, and will obtain any necessary permits required in the cities that they operate in. November 19, 1992 Page 5 i I VC/Plunk noted that other services, such as tennis lessons and craft fairs, have not been allowed to operate in the parks because they are commercial ventures. The Veterinarian Outreach has an unfair advantage over the local veterinarians because they do not pay rent to conduct their service. Furthermore, this service is already offered in the community. C/Medina suggested that the company be asked to pay a set fee for the use of the park. C/Schey pointed out that competition is not the issue, but rather that the public parks are being used for commercial ventures, which, he feels, should not be allowed. Motion was made by C/Whelan, and seconded by VC/Plunk to not continue with allowing the Mobile Clinics to operate in the parks, and to encourage local businesses and veterinarian hospitals to have low cost clinics at their own facilities. I R = CSD/Rose suggested that the Commission's action not preclude the possibility for the Pomona Humane Society's exclusive use, in July, for low cost dog and cat vaccinations at the park. C/Schey suggested that the motion be amended to reaffirm the City's policy of restricting private commercial uses in our parks. C/Whelan and VC/Plunk rescinded the motion and the second to that motion. Motion was made by C/Schey, seconded by VC/Plunk and CARRIED UNANIMOUSLY to reaffirm the overall policy that private commercial use of City parks for profit and private gain will be prohibited. There was also a consensus of the Commission to affirm the desire to work with the Pomona Valley Humane Society to make available to this community a low cost dog and cat vaccination service, and to correspond with local veterinarians to encourage them to participate in such low cost clinics. "A, November 19, 1992 Page 6 ?rg'yl, INFORMATIONAL ITEMS: Recreation RS/Pearlman presented the staff report, giving an Update update of the Contract Classes, Adult Athletics, and Youth Athletics. She also briefly reviewed the revised Expenditure/Revenue/Participation Summary report. C/Schey requested staff to track how many of the 3,600 participants are participating in several activities. Parks Update CSD/Rose reported on the following: the Tiny Tots program has been moved to Sycamore Canyon Park and is being conducted in a portable classroom; the Tiny Tot portable classroom is also being used for other recreation contract classes to help fray the cost; staff is working with the Walnut Valley School District Junior High Schools to participate in the San Gabriel Valley Athletic Association flag football, volleyball, and cross country tournaments; the Laughlin trip on November 7th & 8th was successful; there are 26 Rose Parade tickets still available at a cost of $48.00; the Newport Harbor Light Cruise, on December 20th, is sold out; a bus trip to see the Phantom of the Opera is scheduled for the beginning of March; a trip to Crystal Cathedral is scheduled for the end of March; and a trip to Catalina is scheduled in April. AA/Fritzal reported that the concession stand at Peterson Park has been completed, and a notice of completion has been filed by the City Council. CSD/Rose presented the draft plans for Peterson Park to the Commission for their review. One hundred and thirteen (113) new trees are proposed, varying in size from 1 gallon to 24 inch boxes. AA/Fritzal stated that a Mulberry and a Chinese Elm will be removed as a result of the Community Building at Heritage Park. It is not anticipated that those trees can be successfully transplanted. VC/Plunk suggested that the City develop a policy to recycle trees as a method of disposal. 77, I November 19, 1992 Page 7 AA/Fritzal reported that demolition of the existing building, at Heritage Park, is scheduled for December, 1992. The area will be fenced off, however, the bathroom, tot lot, two picnic tables, and the public phone will remain accessible to the community. It is anticipated that construction will be completed in Summer of 1993. C/Whelan suggested that, on the onset of construction, a schematic plan be posted for the public to view. Commission C/Medina stated that he has received tentative Comments: approval, from the President of the Filipino American Society, to make a donation of tables and chairs for Heritage Park. He inquired when the Senior Needs Assessment Survey will be circulated. CSD/Rose reported that the item will be brought before the Council at the December 1, 1992 meeting. AA/Fritzal, in response to C/Whelan, stated that the funds from Proposition A, for Pantera Park, should be received in June of 1993. There will be further information January of 1993. C/Schey stated that he, too, was impressed by the way the User Group meeting was conducted. VC/Plunk made the following comments: She would like to work with the School District regarding parking at Pantera Park; a note should be sent to David Meyer thanking him for the use of the map; Dianne Van Nort was in a plane crash, and survived without injury; it was suggested that the dog training class be held a half hour earlier and run for 10 weeks, there should be a phone on site in case of an emergency, and have some sort of a hard surface area to conduct the class during the rainy season; and she will be teaching a composting class in'the spring of 1993. Chair/Ruzicka stated the following: he is impressed by the information reported by the Commissioners on the Parks Master Plan; the User Group meeting was successful at scheduling field use through July 1993; the user groups need information regarding field use of the Pomona facilities; and he would like to add the Sycamore Canyon Park playground super slide to the matrix for minor projects. November 19, 1992 Page S Staff Comments: CSD/Rose presented VC/Plunk with a certificate of recognition for completing a composting and recycling course at the University of California Cooperative Extension. He then reported that the Diamond Bar Ranch Festival presented a plaque, and a check for $800 dollars, to the Park and Recreation Department, to be used for the Heritage Park Community Center. CSD/Rose commended AA/Fritzal, the City representative for the Ranch Festival Committee, for her participation in the success of the Ranch Festival, and, in honor of her efforts, presented her with the plaque. ADJOURN14ENT: Motion was made by C/Whelan, seconded by C/Schey and CARRIED UNANIMOUSLY to adjourn the meeting at 8:45 p.m. Resp ctiv , Bob Rose Secretary At (<r T'oe' Ruzicka /f Chairm laz i . i i t _fi'T