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Home My WebLink About10/22/1992 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS AND RECREATION COMMISSION OCTOBER 22, 1992 CALL TO ORDER: Chairman Ruzicka called the meeting to order at 7:10 p.m. at the AQMD, Hearing Room, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF The audience was led in the Pledge of Allegiance by ALLEGIANCE: Chairman Ruzicka. ROLL CALL: Commissioners: Medina, Vice Chairman Plunk, and Chairman Ruzicka. Commissioners Schey and Whelan were excused. Also present were Community Services Director Bob Rose, Administrative Assistant Kellee Fritzal, Recreation Supervisor Marla Pearlman, and Contract Secretary Liz Myers. APPROVAL OF THE MINUTES: Sept. 24, 1992 VC/Plunk requested that the 4th paragraph, page 7, of the minutes of September 24, 1992 be rewritten. Chair/Ruzicka requested that the word "use" be amended to "user" in the 4th paragraph on page 6. Motion was made by VC/Plunk, seconded by C/Medina and CARRIED to approve the Minutes of September 24, 1992, as amended. OLD BUSINESS: Parks Master CSD/Rose distributed a handout to the Commission, Plan from C/Schey, with information of the Parks Master Plan Purkiss-Rose, a landscape architect that is located in the City of Fullerton, and a park standards list from the City of Costa Mesa's Parks Master Plan. CSD/Rose explained that these are suggested standards, from professionals in the area of Parks and Recreation, Landscape Architects, etc., that the City could use as guidelines. The City will develop our own standards that are specific for Diamond Bar, compare our inventory to those standards, and ultimately see our deficiencies. The rest of the Parks Master Plan will then address how to deal with those deficiencies. In response to Chair/Ruzicka, CSD/Rose stated that staff has a file of all material received on the Parks Master Plan, and that it will be made available to the Commission upon request. Staff will be compiling the information into a matrix, showing a comparison to other cities, to aid in developing the City's Parks Standards. October 22, 1992 Page 2 VC/Plunk stated that she and C/Medina plan to color code the map, of facilities outside the City, once staff has reduced it in size. There is a cub scout troop that is interested in working to do the actual site inventory list. VC/Ruzicka suggested that it may be beneficial to have an overlay map showing the locations of these facilities, and the changes made as things progress. He noted that it might be necessary to schedule a second meeting, in a couple of months, to see the Commission's progression. Senior The Senior Citizen Sub -Committee of VC/Plunk and Sub -Committee C/Medina met to discuss the services available to Update local senior citizens and to develop a survey seeking citizen input on those services. It is recommended that the Commission comment on and approve use of the survey for the collection of information from Diamond Bar Senior Citizens. VC/Plunk reported that, upon meeting with the City Council Senior Citizens Sub -Committee, the following was suggested: the survey be called a Needs Assessment of Seniors in Diamond Bar; the survey ask that the listed programs be prioritized; and that there not be mention of free, or low cost services. CSD/Rose stated that there are some Senior Programs in the area, such as in walnut, Pomona, and Brea. The L.A. County Senior Programs are federally funded, on a four year cycle, to provide the program. The funding requires a 15% minimum match from the City or agency providing the services. The City in turn must contract with different organizations and providers of those services. CSD/Rose then reviewed those services, currently funded by L.A. County, as is indicated in item 3, in the Survey Of Older Citizens In Diamond Bar presented in the staff report. VC/Plunk suggested that item 3, of the survey, be amended to read, "Day trips by bus to amusement or cultural attractions", and "Trips for 3 to 4 days ... out-of-state destinations". Chair/Ruzicka inquired if contact has been made with the leadership of these different organizations to inquire if these questions will sufficiently cover the needs of older citizens. October 22, 1992 Page 3 F" CSD/Rose stated that it would be beneficial for the sub -committee and staff to get with the two organized groups in town to get their input to the survey. It is hoped that the results of the survey show the possible participation, of the programs that could be offered, from as big a cross section of town as possible. The first step is to determine the type of program we want to run for the fiscal year 1993/94. The second step is to apply for the LA County federally funded money, which is not available until the 1994 fiscal year. It is hoped that we can get a cross section of people to get involved in working with us to develop these services. Chair/Ruzicka suggested that a general statement, be added to the survey, allowing individuals an opportunity for additional input for other areas of concern. Motion was made by C/Medina, seconded by VC/Plunk and CARRIED UNANIMOUSLY to approve the concept of the survey, to be further developed with input from the local seniors. I Concession The Commission reviewed draft policy regulations Stand Use and procedures for the Peterson Park Concession Policy Stand at the September 24, 1992 meeting. The revised policies are presented in the staff report. It is recommended that the Commission approve the Concession Stand Use policies and procedures. Motion was made by VC/Plunk, seconded by C/Medina and CARRIED UNANIMOUSLY to approve the Concession Stand Use policies and procedures. NEW BUSINESS: User Group The Walnut Unified School District is offering its Sub -committee Board Room at no charge for the next User Group meeting. It is recommended that the Commission approve the scheduling at the next user group sub- committee meeting for Monday, November 16, 1992 at 7:00 p.m. in the W.V.U.S.D. Board Room. The Commission concurred with the recommended action. South Pointe There is a developer proposal for a residential and Master Plan commercial development known as the South Pointe Master Plan. A Consultant will be available to provide a presentation on the process on Thursday, November 5, 1992. It is recommended that the Chairman schedule a study session of the Parks and October 22, 1992 Page 4 li��l7f �'II Recreation Commission for Thursday, November 5, 1992 at 7:00 p.m. to discuss the process of the South Pointe Master Plan with the Consultant. The Commission concurred. Park A facility use request, to reserve Summitridge park Reservation on a Sunday morning each month, was received from a Request company called Veterinary Outreach located in Lakewood. They would like to provide low cost dog and cat vaccinations to the community. It is recommended that the Commission approve a variance from the facilities rules and regulations to allow monthly use of Summitridge Park by Veterinary Outreach, except July, which will be reserved for the Pomona Humane Society, for the same purpose. C/Medina pointed out the local veterinarians may complain because these low costs vaccinations may hurt their businesses. It is not a Diamond Bar organization. VC/Plunk stated that once a month may be too often, and may bother the neighborhood. However, she would not object to allowing the use once quarter. CSD/Rose stated that FC International, a soccer organization, currently uses the lower facility on Sundays. Staff can condition the approval so that the company is only allowed to use the facility one time in November of 1992. Staff will then investigate to see how it affects others using the park, and report back to the Commission. Motion was made by VC/Plunk, seconded C/Medina and CARRIED UNANIMOUSLY to approve the variance from the facilities rules and regulations for one time in the month of November of 1992, the date to be determined by the Community Services Director. INFORMATIONAL ITEMS: Adopt -A -Park AA/Fritzal referred the Commission to the Adopt -A - Packet Park flier, and application, presented in the staff report. This three fold flier will be sent out to every organization, and will also be located throughout town. As a follow-up, the application will be sent to the organization along with the fact sheet, previously approved by the Commission. -. The organization will then sit with staff and the Adopt -A -Park sub -committee to develop the project. If the Commission approves, the fliers will be sent out next week. October 22, 1992 Page 5 •� The Commission concurred that the flyer is very well done, and that staff can proceed. Recreation RS/Pearlman gave an update of the Contract Classes, Update Athletics, Diamond Bar Ranch Festival, and Youth Basketball, as presented in the staff report. She stated that the location of the Youth Basketball league may be changed from Castle Rock Elementary, as is indicated in the staff report, if better playing surfaces can be found. She stated that there are some corrections to the Expenditure/Revenue/Participation Summary report, and that she will bring back the amended report at the next meeting. RS/Pearlman, in response to VC/Plunk, stated that Music classes did not do well, basically because they are offered at the schools for free, however, Musical Theater was very popular. Parks Update CSD/Rose presented the monthly report for October of 1992. VC/Plunk noted that there are no lights on, at b night, at Maple Hill, from the tennis courts to the parking lot. She then suggested that leaving the grass clippings, after mowing the lawn, may eventually, improve the condition of the turf at Peterson Park. CSD/Rose reported on the following events: a Laughlin trip November the 7 & 8, 1992 - room for 46 more people; a Newport Harbor Light Cruise in December, at a cost of $35.00 - sold out; and the Rose Parade, at a cost of $48.00. He then reviewed the information regarding the Environmental Enhancement Project, as presented in the staff report. AA/Fritzal:stated that the City now has a Diamond Bar Recreation Facilities map, and copies are available at City Hall. AA/Fritzal,' in response to VC/flunk's request for an update regarding the concern that some heritage trees may be removed as a result of the Community Building at, Heritage Park, stated that a Mulberry, two Evergreens, and a Chinese Elm will be removed to make way', for the building, but the 35+ year old Sycamores ('heritage trees) will not be removed. October 22, 1992 Page 6 CSD/Rose stated that there is a small park on Long View that has basketball courts. Chair/Ruzicka presented a plaque to CSD/Rose, on behalf of Mike Conway, District 20 Administrator of Little League, thanking CSD/Rose for his cooperation and assistance. AA/Fritzal reported the following items: Peterson Park Concession stand is near completion; girls softball is looking into purchasing a pepsi fountain for Peterson Park; the Heritage Park project site should be cleared around November 16, 1992; the Tiny Tots will be moved to Sycamore Canyon Park; and during construction of the Community Building and the picnic area at Heritage Park will be fenced off, but the bathrooms will remain open and functional. CSD/Rose stated that the effective date for the Colima Road to Golden Springs name change is March 1, 1993. ., .. ., .. _ _. ._ 'a •� :� _"i;' ,-�y�.+. ,."1&C��.#:ta�Y?.4' ?''..'ri�.k..r1„a�7Ai�'`' CSD/Rose, in response to VC/Plunk's inquiry, stated that staff will be sending a letter to the contractor regarding the trash concerns at Sycamore Canyon Park. CSD/Rose, in response to VC/flunk's request to update the Commission on the MOU with Bramalea, stated that the City Council approved a non-binding MOU to allow Bramalea California, Inc. to develop 110-135 homes in upper Sycamore Canyon, in exchange for 350 acres of property,, to be given to the City, and dedicated as open space. ANNOUNCEMENTS: Chair/Ruzicka stated that he received a suggestion, from a citizen, to run the sprinkler cycle on Diamond Bar Blvd. at 1:00 a.m., when there is little traffic, as opposed to 10:00 p.m., so not so w many cars get wet. CSD/Rose explained that there are approximately 36 stations, throughout the City, that runs for 9 hours a day in order to complete all of the cycles. Chair/Ruzicka stated that there is a group of citizens living at the Summit Ridge Park area that would like to see basketball courts at the park. CSD/Rose stated that there is a small park on Long View that has basketball courts. Chair/Ruzicka presented a plaque to CSD/Rose, on behalf of Mike Conway, District 20 Administrator of Little League, thanking CSD/Rose for his cooperation and assistance. AA/Fritzal reported the following items: Peterson Park Concession stand is near completion; girls softball is looking into purchasing a pepsi fountain for Peterson Park; the Heritage Park project site should be cleared around November 16, 1992; the Tiny Tots will be moved to Sycamore Canyon Park; and during construction of the Community Building and the picnic area at Heritage Park will be fenced off, but the bathrooms will remain open and functional. CSD/Rose stated that the effective date for the Colima Road to Golden Springs name change is March 1, 1993. ., .. ., .. _ _. ._ 'a •� :� _"i;' ,-�y�.+. ,."1&C��.#:ta�Y?.4' ?''..'ri�.k..r1„a�7Ai�'`' October 22, 1992 ADJOURNMENT: A st: lo�'Ruz cka Chairma Page 7 CSD/Rose stated that Diamond Bar is in the process of taking over the scheduling of outdoor recreational activities from the Pomona Unified School District. Motion was made by VC/Plunk, seconded by C/Medina and CARRIED UNANIMOUSLY to adjourn the meeting at 8:45 p.m. Respe tively, Bob Rose Secretary