The URL can be used to link to this page

Home My WebLink About07/23/1992 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS AND RECREATION COMMISSION JULY 23, 1992 CALL TO ORDER: Chairman Ruzicka called the meeting to order at 7:07 p.m. at the AQMD Hearing Room, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF The audience was led in the Pledge of Allegiance by ALLEGIANCE: C/Schey. ROLL CALL: Commissioners: Medina, Schey, Vice Chairman Plunk, and Chairman Ruzicka. Commissioner Whelan was absent. Also present were Administrative Assistant Kellee Fritzal, Parks and Recreation Director Bob Rose, and Jan Stwertnik, Contract Class Coordinator for the City of Brea and Diamond Bar. MINUTES: Motion was made by VC/Plunk, seconded by C/Medina, and CARRIED UNANIMOUSLY to approve the Minutes of June 25, 1992. C/Schey abstained because he was not present at the June 25, 1992 meeting. OLD BUSINESS: Heritage Park Chair/Ruzicka inquired if staff was able to contact Community Bldg. Mr. Quartucy, Diamond Bar Lively Seniors President, to inform him of the Heritage Park Community Building agenda item. PRD/Rose explained that the meeting with Mr. Quartucy was postponed until next week. Staff will present an update, to the seniors. AA/Fritzal stated that staff has forwarded the Commission's concerns and issues, on this proposed project, to the architect. She briefly reviewed the design modifications made: the kitchen and office will remain in the same location; the shape of the office may be converted to a square; the roof height of the community activity room has been lowered by approximately 4 feet; the archway may also been designed to a straight walkway; and a fire sprinkler system will be installed. Bids will be going to the City Council in August. The building is projected to be completed around March or April of 1993. In response to Chair/Ruzicka, she stated that the modifications made have reduced the original costs of the building, however, the exact amount has not yet been determined. Chair/Ruzicka inquired why the office was not moved to the other side of the park, where it would be more accessible, and the whole park could be seen. July 23, 1992 Page 2 AA/Fritzal explained that the office is so located for security reason. A staff member should be able to see every room, the entrance way, and the parking lot, from the office. The building will not be reserved out, to anyone without having a staff member present. There will also be a staff member outside of the building, when there are functions going on outside. The public phone will be maintained at it's present location, by the bathrooms. AA/Fritzal, in response to C/Schey, stated the City has purchased two large storage boxes, for Heritage Park, to be used until the new storage room is completed. Staff is in the process of working with the School District to relocate the Tiny Tots. Chair/Ruzicka suggested that staff present a sample of the schedule of use at the presentation to the Senior Citizens so that they are aware that they have ample opportunity and access to the building. He further requested that a copy of the current status report be sent out to the organizations in town, especially the Diamond Bar Improvement Association (DBIA), and the Lively Senior Citizens. Senior Citizens Staff recommended that a Senior Citizen Sub - Sub -Committee Committee be formed to meet with staff to discuss the mission and goals, and a meeting with local seniors should then be arranged. VC/Plunk requested to be able to remain on the sub- committee. She suggested that a meeting be arranged during one of the Thursday study session meetings. Chair/Ruzicka stated that since the General Plan has now been passed, it may be appropriate for the Commission to go back to two meetings a month, with respect to the Needs Assessment and the Parks Master Plan. AA/Fritzal suggested that, if it is acceptable, the Senior Citizens sub -committee could meet on August 13, 1992 at 5:00 p.m., before the study session meeting. VC/Plunk stated that she had a request, from the community, that a Chess Club might be appropriate for the less active Senior Citizens. VC/Plunk and C/Medina volunteered to serve on the Senior Citizens Sub -committee. July 23, 1992 Page 3 NEW BUSINESS: Policy, Programs AA/Fritzal stated that it is requested that the & Priorities Commission determine a procedure for adding Matrix programs, policy, or procedures to the matrix, to be done at Commission meetings, or by contacting staff. Chair/Ruzicka suggested that if a Commissioner has an idea, staff should be contacted so that it can be placed on the agenda as a discussion item. C/Schey inquired if it would be more appropriate to have the Commission suggest priorities, with staff setting up the dates for review, or should staff suggest the priorities for review. He noted that some of these items, by necessity, are going to need to be sequential to the Master Plan Needs Assessment. Chair/Ruzicka suggested that each Commissioner prioritize the items, under each category, and =.a submit it to staff, so that staff can develop the f Commission's consensus. It would also be helpful, during the Commission's presentation to the City Council, to have the dates when a project is completed. AA/Fritzal requested that the Commissioner's prioritization list be submitted to staff by August 3, 1992. Staff will have the status, the Council action, and the listed dates and priorities, for the Commission's review at the next meeting. VC/Plunk requested staff to review those projects that have been completed, or are in the progress of being completed. AA/Fritzal reviewed the matrix and presented a status report. C/Medina suggested that the City Maintenance Yard, at Sycamore Canyon Park, if properly improved, could be used for certain recreational activities, such as Volleyball courts. The Commission concurred to request staff to do a feasibility study. AA/Fritzal, in response to Chair/Ruzicka, stated that staff is tentatively planning to present the RFP, for the Parks Master Plan, to the City Council, at the August 4, 1992 meeting. July 23, 1992 INFORMATIONAL ITEMS: Page 4 Recreation PRD/Rose presented the staff report, on the Program Recreation Program Update. The summer recreation Update program has been a big success. He then introduced Jan Stwertnik, who is the Contract Class Coordinator for the City of Brea and the City of Diamond Bar. Jan Stwertnik stated the response to this program has been outstanding. She then reviewed her function as coordinator, and gave an update of the contract classes. Mrs. Stwertnik stated in her opinion the key to a successful contract class program should have 4 ingredients: 1) a wide selection of classes to appeal to a diverse population; 2) good quality instructors; 3) good facilities; and 4) customer care. The Recreation program offers over 125 classes which is doubled from last summer's program. Some of the most popular classes consist of Tennis, gymnastics, adult dance and karate. She also stated there has been 1,346 participants so far in the summer program generating $53,568.00 in revenue and still have August to go. PRD/Rose, in response to C/Schey's inquiry, explained that the contract with the instructors is a 60/40% split, with 60% going to the instructor, and 40% to the City. The arrangement is successful. C/Schey, interested in the mathematics and musical programs, noted that such classes are a good way to unofficially supplement some of the cutbacks in the public schools. He suggested that the program be expanded to include reading or writing classes as well. ANNOUNCEMENTS -z C/Schey noted that the new equipment at Stardust park is a great success. He complimented the recreation staff on the successful operation of the 4-5 year old T -ball program. VC/Plunk informed the Commission that the Oak as the City tree was declined. She also stated that there is a petition to rescind the General Plan. Chair/Ruzicka requested that two portable pitchers mounds be installed at Peterson Park. E July 23, 1992 ADJOURNMENT: Page 5 Motion was made by C/Schey, second by C/Medina and CARRIED UNANIMOUSLY to adjourn the meeting at 8:14 p.m. RespVivelBob Secretary Attest: J e R= Chai n