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Home My WebLink About06/25/1992 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS AND RECREATION COMMISSION JUNE 25, 1992 CALL TO ORDER: PLEDGE OF ALLEGIANCE: ROLL CALL: MINUTES: May 28, 1992 OLD BUSINESS: Adopt -A -Park Program Parks Master Plan & Needs Assessment Policy, Programs & Priorities Matrix Chairman Ruzicka called the meeting to order at 7:07 p.m. at the AQMD Building, Hearing Room, 21865 East Copley Drive, Diamond Bar, California. The audience was led in the Pledge of Allegiance by Chairman Ruzicka. Commissioners: Medina, Vice Chairman Plunk, and Chairman Ruzicka. Commissioner Schey and Commissioner Whelan were absent. Also present were Administrative Assistant Kellee Fritzal and Parks and Recreation Director Bob Rose. Motion was made by C/Medina, seconded by VC/Plunk and CARRIED UNANIMOUSLY to approve the Minutes of May 28, 1992. Chair/Ruzicka congratulated PRD/Rose in his appointment to the position as Parks and Recreation Director. VC/Plunk requested that the Adopt -A -Park item be discussed later in the meeting to allow time for C/Schey and C/Whelan to arrive. It is recommended that the Commission receive and file the Request for Proposal (RFP) until the General Plan is formally adopted. AA/Fritzal, in response to the request made by VC/Plunk, stated that copies of various cities Parks Master Plan is available at City Hall for review. In response to Chair/Ruzicka, she confirmed that the RFP has been prepared, and will be submitted to the City Council. The Commission concurred to accept staff's recommendation. Chair/Ruzicka requested that staff also include the dates, to these columns, verifying when the listings were received by the Commission. Chair/Ruzicka suggested that a chairperson be appointed to the senior citizen's subcommittee, to assure that there is adequate communication between the Commission and the subcommittee. He indicated that he would be willing to chair the subcommittee, if necessary. - nr June 25, 1992 Page 2 r 7�;WAS A a �.', a, a AA/Fritzal indicated that staff will place, on the 6yi. July agenda, the list of concerns, brought up by the Commission, at the November, 1991 meeting, regarding the senior citizen's subcommittee. AA/Fritzal stated that the Senior Citizens come yearly request, a $1,000 grant for insurance and facility rental. This year, City Council applied for, a CDBG Grant, for the seniors, to cover this cost. The money has been granted, therefore, funding will no longer come out of the Parks and Recreation Department. VC/Plunk suggested that there be an At -Risk -Child Program, under Programming, to provide scholarships, for those in need, for sports programs in the City. She requested staff to contact Kathy Wilson, who has volunteered to help on the Anniversary Celebration. She requested an update on the City Tree issue. AA/Fritzal stated that the Oak as a City Tree will be going to the City Council this Tuesday. It is felt that the designation of the oak tree, as the City tree, is symbolic of the Councils commitment to thepreservation of all trees. The recommendation will not have any enforcement procedures attached to it. C/Medina suggested that the Anniversary Program include a cultural presentation of different societies and organizations. Schools and dance studios could be invited to perform during the celebration. This may help to increase attendance of the .Anniversary Celebration. AA/Fritzal stated that staff will be contacting organizations to determine the funding source of the Anniversary Celebration, and will begin planning around October for a multi -cultural event, as so recommended by the Commission. Chair/Ruzicka noted that if there are multi- cultural groups willing to back this event, there may also be a sufficient number of people willing to plan a 5K or 10K run. VC/Plunk stated that Kathy Wilson, with the U.S. Olympic Committee, and the L.A. Marathon, is interested in conducting a 5k and 10k run. r 7�;WAS A a �.', June 25, 1992 Page 3 NEW BUSINESS: Eagle Scout Chair/Ruzicka stated that Life Scout, Patrick Project Zubiate, has requested permission, for an Eagle Request Scout Project, to place signs along the trail of Sycamore Canyon Park. PRD/Rose stated that Patrick Zubiate was unable to attend tonight's meeting because of a choir tour scheduled during the summer. Apparently the Eagle Scouts have a very elaborate approval process for their projects, and Patrick Zubiate felt that it would enhance the chances of his project if it were first approved by the Commission. Patrick is interested in placing signs along the trail in Sycamore Canyon Park to identify the different flora and fauna. The sign will be approximately eight by eight inches, and would be mounted on posts three feet tall. He is interested in completing the project by the end of this summer. Park Superintendent Don Hinsley will be supervising the project. VC/Plunk suggested that there be a Memorandum Of Understanding (MOU), indicating that he will be working with PRD/Rose, in case there are any questions in the future. Motion was made by VC/Plunk, seconded by C/Medina and CARRIED UNANIMOUSLY to approve Patrick Zubiate's Eagle Scout project, to be accompanied by a MOU that he will be working with City staff in completing the project. INFORMATIONAL ITEMS - Recreation PRD/Rose presented the staff report regarding the Program Recreation Program Update, dated June 19, 1992. Update This is the first week of the recreation program, and there is a tremendous response. He made the following comments- the youth baseball program has 400 players registered; the new division added for 4-5 year old, was a success; the Math Renaissance has 75 participants; the Tiny Tot graduation was conducted on June 9, 1992 at Castle Rock Elementary School; the summer program, for the Tiny Tots, began June 22, with 26-30 kids enrolled; and the y Concerts In The Park will begin on July 1, 1992. June 25, 1992 Page 4 PRD/Rose further reported that the User Group meeting was held, and the facilities have been allocated for the period of July 1 to December 31, 1992. There were nine groups represented at the meeting, and all were very cooperative. He also reported that, for the Commission's information regarding the Youth Baseball Program, staff has taken a rather firm approach of denying parents requesting trades, transfers, or movements of players to other teams, to avoid manipulation of winning teams. If the parents feel too inconvenienced, their money can be refunded. Capital AA/Fritzal reported that the 1992-1993 Capital Improvement Improvement program (CIP) is attached to the staff Program report, for the Commission's information, as well as the 1991-1992 CIP program, and the Commission ranking of the 1991-1992 5 year CIP. Chair/Ruzicka indicated that he is in favor of maintaining a list of projects recommended and accomplished, by the Commission, throughout the year. OLD BUSINESS: Adopt -A -Park Staff has attached the revised Adopt -A -Park program description and Memorandum of Understanding, to the staff report, for the Commission's review. Separate MOU's will be developed for each project, detailing specific responsibilities. VC/Plunk, referring to comments made at the sports group organizational meeting, inquired what staff found out regarding the concern of protecting the City, if a volunteer gets hurt, without emasculating the rights of the volunteers. AA/F'ritzal stated that staff is still in the process of investigating this issue. VC/Plunk suggested that the' Liability/ insurance section be rewritten so that the laymen could better understand it. Motion was made by VC/Plunk, seconded by C/Medina and CARRIED UNANIMOUSLY to recommend to the City Council approval of the Adopt -A -Park Program. June 25, 1992 Page 5 ANNOUNCEMENTS: Commission VC/Plunk thanked staff for taking her on a tour of the parks. She requested that the active sports group waiver be reviewed because it is too broad and general, making it difficult to understand. Staff AA/Fritzal reported that the City Council will be reviewing the Resource Management Element on June 30, 1992. ADJOURNMENT: Motion was made by VC/Plunk, seconded by C/Medina and CARRIED UNANIMOUSLY to adjourn the meeting at 8:16 p.m. Respectively. &4c'f Bob Rose Secretary Attest - Jo R rc a Chai an