HomeMy WebLinkAbout04/23/1992 PRC MinutesCITY OF DIAMOND BAR
MINUTES OF THE PARKS AND RECREATION COMMISSION
APRIL 23, 1492
CALL TO ORDER: Chair/Whelan called the meeting to order at 7:05
p p.m. at the AQMD Building, Room CC5, 21865 East
Copley Drive, Diamond Bar, California.
PLEDGE OF The audience was led in the Pledge of Allegiance by
ALLEGIANCE: C/Plunk.
ROLL CALL: Commissioners: Schey, Plunk, Vice Chairman Ruzicka
and Chairman Whelan. Commissioner Medina arrived
at 7:14 p.m.
Also present were Assistant City Manager Terrence
Belanger, Administrative Assistant Kellee Fritzal,
Recreational Supervisor Bob Rose, and Contract
Secretary Liz Myers.
MINUTES:
Mar. 12, 1992 C/Schey requested the Minutes of March 12, 1992 be
Mar. 19, 1992 amended on page 3, to properly indicate "Landscape
and Lighting Maintenance Districts"; page 5, first
paragraph to indicate "Turf and Field Appraisal and
Maintenance Program"; and page 8, to indicate that
the meeting was adjourned to March 19, 1992.
Chair/Whelan requested the minutes to be corrected
on page 5, fifth paragraph, to read, "..it may be
more cost effective...".
Motion was made by VC/Ruzicka, seconded by C/Plunk
and CARRIED UNANIMOUSLY to approve the Minutes of
March 12, 1992, as amended.
C/Schey stated that he will abstain from discussion
of the March 19th and March 24th minutes because he
did not attend either meeting.
C/Plunk inquired if the finalized presentation of
the "White Paper01 should be attached to the Minutes
of March 19, 1992.
ACM/Belanger stated that, if desired, the
Commission's minutes can show an attachment.
Motion was made by-VC/Ruzicka, seconded by C/Plunk
and CARRIED to approve the Minutes of March 19 and
March 24, 1992. C/Schey abstained.
REORGANIZATION:
Election of Chair C/Schey suggested that, as a matter of procedure,
the commissions should be apprised of changes to
ordinances that may affect the Commissions.
April 23, 1992 Page 2
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ACM/Belanger explained that the Council informed
the Commissions, at the March 24th joint session,
that they will be coming back with the legislation
to amend the Ordinance. In the future, staff will
assure to communicate such changes to any
Commissioners that are absent.
VC/Ruzicka stated that the goal for the coming
year, to establish a Parks Master Plan and a Needs
Assessment. He feels the current Chairman,
Chair/Whelan, is the most suited person for this
task.
Motion was made by C/Ruzicka and seconded by
C/Schey to nominate C/Whelan for Chairman.
Motion was made by C/Plunk and seconded by C/Whelan
to nominated C/Ruzicka for Chairman.
C/Schey stated that he believes the chairmanship
should be rotated on an annual basis.
C/Plunk stated that she feels that the goals of the
Parks and Recreation Commission would not be
impeded by rotating the chairmanship.
The Commission voted on the Motion for C/Whelan for
Chairman.
AYES: COMMISSIONERS: Medina and Ruzicka.
NOES: COMMISSIONERS-: Whelan, Plunk, and Schey.
ABSTAIN: COMMISSIONERS: None.
The Motion FAILED.
The Commission voted on the Motion for C/Ruzicka
for Chairman.
AYES: COMMISSIONERS: Medina, Whelan, Plunk,
and Schey.
NOES: COMMISSIONERS: Ruzicka.
ABSTAIN: COMMISSIONERS: None.
The Motion CARRIED.
C/Schey stated that his "nay" vote, on the
reappointment of Chairman Whelan, in no way should
be interpreted to reflect any indication of
dissatisfaction of his performance, or the ability
to perform another term. It simply .reflects a
philosophy of the rotation of chairmanship, without
regard to personality. The Commission concurred.
Election of Motion was made by C/Medina and seconded by C/Schey
Vice -Chair to nominate C/Plunk for Vice Chairperson.
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April 23, 1992
PRESENTATION:
Page 3
Motion was made by Chair/Ruzicka and seconded by
C/Whelan to nominate C/Whelan for Vice Chairperson.
The Commission voted on the Motion for C/Plunk for
Vice Chairperson.
AYES: COMMISSIONERS: Medina, Whelan, Plunk,
Schey, and Chair/Ruzicka.
NOES: COMMISSIONERS: None.
ABSTAIN: COMMISSIONERS: None.
The Motion CARRIED.
The Motion to nominate C/Whelan for Vice
Chairperson was withdrawn.
Heritage Park ACM/Belanger presented the model of the Heritage
Community Bldg. Park Community Building to the Commission. It is
Design the final result of the input received from various
user groups at the public hearings, and the
architect. The architect is currently engaged in
developing the plans and specifications for bid.
It is anticipated that the plans will be. on .the
City Council agenda on the first meeting in June,
1992.
C/Medina inquired if there will be a fixed stage in
the facility.
ACM/Belanger explained that there will be portable
risers available, however, they will not be fixed
because it would ruin the flexibility of the
building.
C/Schey stated that he questioned the usefulness of
the kitchen, and the feasibility of the octagonal
shape of the building.
ACM/Belanger indicated that staff will be talking
with the architect about methods to make the design
of the bu_lding less costly.
C/Schey rioted that the preliminary floor plan
indicates that the collapsible doors end at the
window spine. It needs to be more substantial than
that.
-, Chair/Ruzicka noted that the octagonal design of
the office was questioned at the public hearings.
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ACM/Belanger stated that, though the octagonal
design does give the building a distinctive
feature, it will be bid in such a way that it will
either be left in or taken out.
April 23, 1992 Page 4
Chair/Ruzicka stated that the fence/trellis not
only adds to the cost of the building, but may, cut
off using a particular piece of ground area, and
have to be torn down.
vC/Plunk indicated that there were comments made,
at the third public hearing, of reversing the
office so that it faces the field. It was also
suggested that the kitchen be close to the field.
AA/Fritzal explained that the suggestion of putting
the office by the fields was for security purposes.
However, since the office is not staffed, and the
building will be lighted.
ACM/Belanger explained that the kitchen is not
designed to be a commercial kitchen. In order to
maintain the integrity of the building for security
purposes, it has no openings to the outside.
Chair/Ruzicka inquired if the design presented is
to be the final design, despite all the criticism
it received in the public hearings.
ACM/Belanger stated that it is substantially the
final design. We tried to make it as responsive as
possible to all the comments made, recognizing that
it is almost impossible to be the perfect building.
The intent of the architect was to try to
incorporate a tremendous amount of flexibility in
-the building, and to take into consideration the
comments made by the various groups.
ACM/Belanger, in response to Chair/Ruzicka's
inquiry regarding the elevation of the roof, stated
that the architect was told that we don't want a
ceiling that will require a lot of maintenance and
a lot of construction costs.
C/Schey noted that more expensive wood has to be
used for a higher roof.
C/Whelan inquired why the office could not be moved
to the other side to face the park.
ACM/Belanger explained that any staff that would be
present, would not be there to provide security for
the park. The function of the design of the
building wasn't to provide a constant presence to
provide security for the park. it is designed to'+,,
deal with the kinds of uses that are going on
inside the building.
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April 23, 1992 Page 5
C/Whelan pointed out that the function of the
facility should be looked at long term, realizing
that it is going to grow. If it is used as a
recreation or a community center, and it is to be
used all day, with activities going on outside, it
makes more sense to have the office to the side to
oversee the whole park, then having it in the front
to overlook the kitchen.
Chair/Ruzicka stated that it would be more
practical to have the design as suggested by the
various groups, and to -accommodate the interests of
the citizens, rather than putting the money into
such features as the trellis, circular office,
roof, etc.
ACM/Belanger explained that the idea is to provide
a building that fits into the park, and, at the
same time, provide a much greater level of
flexibility for a variety of different uses that
can and 'will be used in the building. We are
attempting to build a building that is going to be
a substantial benefit,, recognizing that every
desire is unlikely to be met. The comments of the
Commissign have been noted. We will be meeting
with the ',architect and making suggestions for some
of the changes and modifications that have been
expressed today.
Chair/Ruz,icka stated that -the Diamond Bar
Improvemeint Association (DBIA) wants to be sure
that they are included in the Heritage Park
Community Building opening ceremony because they
have plans for planting a Redwood Tree on the
property.
VC/Plunk noted that the ramp in the front of the
building may be used as a skateboard ramp.
C/Medina noted the following: it would be more
cost effective to have the kitchen closer to the
existing bathroom; the sliding roof could be
tempting ,for children to play on; and the office
would cost less if it were rectangular.
OLD BUSINESS:
h Third Anniv. Chair/Ruzicka stated that the Third Anniversary
Celebration Celebration, sponsored by the Diamond Bar Jaycees
and DBIA, is on April 25, 1992 from 12:00 p.m. to
` 4:00 p.m. at Sycamore Canyon Park.
April 23 1992 Page 6
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Adopt -A -Park C/Whelan stated that the sub committee, which
Program consists of C/Whelan and VC/Plunk, would like to
have the opportunity to further develop the program
with staff. VC/Plunk concurred.
ACM/Belanger explained that the intent is to
incorporate this into the City Council's budget
discussion in May. Staff will contact the sub-
committee regarding a meeting date.
NEW BUSINESS:
Parks Master Motion was made by C/Schey, seconded by C/Medina
Plan and CARRIED UNANIMOUSLY to nominate C/Whelan for
chairman of the Parks Master Plan sub -committee.
Chair/Ruzicka volunteered to be a member of the
sub -committee.
INFORMATION ITEM:
Recreation RS/Rose reported that the nine months of recreation
Program Update programming has gone very well. He noted the
scheduled dates for the Concerts in the Parks, as
indicated in the report: He invited the Commission
to the Tiny Tots graduation is on Friday, June
12th, at Castle Rock Elementary School.
Chair/Ruzicka inquired where the Tiny Tots program
will be moved to when construction begins for the
new building at Heritage Park.
ACM/Belanger stated that staff will explore
alternative locations for the program.
C/Schey inquired if there were some unusually costs
associated with running the youth basketball
program then what was anticipated.
RS/Rose explained that they had anticipated more
volunteer support in the youth sports program all
together. Since staff had to coach some of the
teams, the costs increased. We are trying to
adjust that for the next year.
C/Medina informed the Commission that he is working
with staff to arrange for a Youth Bowling program.
He would also like to arrange for a tennis program,
as well.
ACM/Belanger stated that staff is in the process of
r talking with the City of Brea to extend the current
contract one month to take us through the end of
this fiscal year. Also, there will be discussion
a
April 23, 1992 Page 7
with Brea regarding the second year of the
recreation service contract. Staff will be
presenting the information to the Commission.
Draft General AA/Fritzal stated that the Draft General Plan is
Plan included in the packet for the Commission's
information.
ACM/Belanger stated that the Planning Commission is
currently conducting public hearings on the General
Plan. it is anticipated that the document will go
before the City Council for it's public hearings on
June 9, 1992.
ANNOUNCEMENTS: ACM/Belanger reported that Parks and Maintenance
Director Janiel will be resigning his position to
accept a position in Fresno. City Engineer Mousavi
has resigned to accept a position at Baldwin Park.
Also, City Manager"Van Nort has resigned and will
commence as City Manager in Chino Hills, June of
1992. The City Council will be officially
appointing ACM/Belanger as the acting City Manager,
on May 5th, for a period of four months.
C/Medina stated that he enjoyed the conference he
attended in San Diego.
VC/Plunk requested an itinerary of the California
Contract City's Association meeting coming in May.
She inquired when there _will be discussion
regarding the Oak as a City,.Tree. She further
inquired as to why the bathrooms at the park are
locked prior to 5:00 p.m.
AA/Fritzal explained that the bathrooms are locked
at the time, maintenance staff go home. Staff does
provide keys to user groups that have scheduled
games or practices at the parks.
VC/Plunk, in regards to the City closing streets
for events such as parades and races, suggested
that the City not -close streets prior to the time
posted, and also consider out of towners that may
get trapped within the local streets without
knowledge of how to get out.
AA/Fritzal reported that the storage shed at
Sycamore Canyon park has been moved behind the
backstop, and will be used by the Girls Softball
League.
April 23, 1992 Page S
VC/Plunk stated that a Diamond Bar youngster,
Oily
Michael Jay Burns, Jr., has been chosen to
represent the United States in baseball games to be
played in Japan and China this summer.
C/Whelan would like to pursue the possibility of
getting a student representative, from each of the
High Schools in Diamond Bar, to be part of a sub-
committee to give input in regards to the Parks
Master Plan.
C/Schey inquired when the new equipment for the
park at Stardust and Windwood is scheduled to be
installed.
AA/Fritzal stated that staff will look into it, and
inform the Commission at the next meeting.
ADJOURNMENT: Motion was made by VC/Plunk, seconded by C/Whelan
and CARRIED UNANIMOUSLY to adjourn the meeting at
922® p.m.
Yrsectively,ence Belanger
Secretary
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Chair
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