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HomeMy WebLinkAbout03/12/1992 PRC MinutesC CALL TO ORDER: C I PLEDGE OF ALLEGIANCE: ROLL CALL: CITY OF DIAMOND BAR MINUTES OF THE PARKS AND RECREATION COMMISSION MARCH 12, 1992 CONSENT CALENDAR: Minutes of Feb. 20, 1992 Feb. 27, 1992. OLD BUSINESS: Park and Recreation Issues: Chairman Whelan called the meeting to order at 7:00 p.m. at City Hall, 21660 E. Copley Drive, suite 100, Diamond Bar, California. The audience was led in the Pledge of Allegiance by Vice Chairman Ruzicka. Commissioners: Medina, Plunk, Schey, Vice Chairman Ruzicka, and Chairman Whelan. Also present were Assistant City Manager Terrence Belanger, Administrative Assistant Kellee Fritzal, Administrative Assistant Troy Butzlaff, and Recreation Supervisor Bob Rose. Chair/Whelan welcomed C/Schey and C/Medina to the Commission. Motion was made by VC/Ruzicka,'seconded by C/Plunk & and CARRIED to approve the Minutes of February 20, 1992 and February 27, 1992. C/Schey and C/Medina abstained. Chair/Whelan stated that the "White Paper" must be finalized for the presentation to the City Council, scheduled March 24, 1992. ACM/Belanger informed the Commission that 45 minutes has been allotted for presentation, and discussion, of the "White Paper", with the City Council, as it relates to the Parks and Recreation Commission. Upon completion of the study session, the Commission will have an understanding on how the Council views the role of the Commission in the following months. It is suggested that the document going to the Council be more of a general statement, as opposed to specifics. VC/Ruzicka suggested that the third paragraph, first page, of the "White Paper", should include a statement that outlines the Commission's goals for this year, to read, "The completion of this needs assessment, and Parks and Recreation Master Plan will be the goal of the Commission this year.". The third paragraph, of the second page, stating, "The utilization of Edison easements", should be moved down to a lower paragraph so that it is a separate idea. Furthermore, the Mission Profile and Priorities List should be updated, and the 8 categories bulleted to make sure it contains everything the Commission thinks should be on there, and the order of priority. He suggested March 12, 1992 Page 2 that the following items should be included in the categories: A Parks Master Pian, under sub- committees; A Needs Assessment; and, under Policy, an idea for Impact Fees for new homes and apartments. C/Medina suggested that the third paragraph also include that one of the goals is to get children involved in the community. Chair/Whelan suggested that the Commission review the "White Paper" by paragraph. The Commission concurred. Following discussion, the Commission concurred on the following changes: the second paragraph should become the first paragraph; paragraph three should become the second paragraph; paragraph one should become paragraph four; the statement, "This will lead to developing properties to the best and highest use possible.", should. follow the needs assessment, and added to paragraph 2; the first line of paragraph two should be modified to read "The Commission's top priority is to develop a Master Plan of Parks, that includes a recreational needs assessment for the community.", and the following sentence should be amended to read, " ..be established and periodically be updated."; following the last statement, the wording should indicate that "The completion of this needs assessment and Master Plan will be the goal of the Commission for this year."; add that professional consultants will also be sought for assistance, as well as local colleges and universities; there should be a statement, inserted in the middle of paragraph four, indicating the economic challenges; revise the statement, "It is apparent that the City does not have the physical or the economic resources..." to indicate "The importance of economic resources to the fulfillment of any of the goals and objectives is important."; and omit "In severe economic times..." of paragraph three. The Commission began review, of the "White Paper" work sheet. VC/Ruzicka, concerned that the Administration item can be misinterpreted to mean that the Commission has a desire to hire office and field staff, suggested that the item be crossed out. �sV,Niti9sl�'�".'�,.a� d� March 12, 1992 Page 3 C/Schey stated that the context of the Commission's duty is to advise the City Council on recreation matters. Therefore, the Council can be properly advised by the Commission on such matters as field staff, and administrative function. ACM/Belanger suggested that the Commission could develop a policy statement, or a recommendation, to the City Council, as it relates to such items as play areas and organized programs, or picnic areas and the rental of facilities that has to do with staffing, contracting, and things of that nature. The Commission concurred. C/Plunk inquired if there was a way to receive updated information regarding recommendations sent to the City Council. ACM/Belanger stated that the same tracking format used by the City Council can be used for the Commission, so that the Commission can receive monthly updates regarding priority items. C/Plunk noted that the Commission had concurred that the title of Community Recreation Trust Fund would be changed. Chair/Whelan suggested that the Commission review the work sheet category by category. Administration C/Schey suggested that it would be appropriate to add a needs assessment and Master Parks Plan both here, and in the Sub -committee category. Budget Items C/Schey stated that he would like the utilization of existing Landscape and Lighting Maintenance Districts included in this category to indicate that such a mechanism is possible and effective. C/Plunk inquired if the JPA, Adopt -A -Park, and the Community Recreation Trust Fund should be put in this category. Chair/Whelan indicated that the Adopt -A -Park should be under Programming. The impact fees, mentioned by vC/Ruzicka, would go under Policy. The placement of the JPA will be determined at a later time. March 12, 1992 Page 4 Acquisitions C/Plunk suggested that the Larkstone Park item indicate Larkstone Park expansion. C/Plunk, noting that the 12 acre site at Lanterman is not for sale, but rather that the owners may be interested in a JPA, suggested that the item be more specific. VC/Ruzicka stated that the Lanterman site can be included in the statement written on the bottom of the document which mentions other sites considered for a JPA. Chair/Whelan, in response to C/Plunk, indicated that the Community Civic Center/senior Center site would be placed under Capital Improvement and Budget. ACM/Belanger, in response to C/Schey's inquiry if there should be mention of the acquisition of nature areas like Sandstone Canyon, suggested that it be listed as Conservancy Areas. C/Medina suggested that a permit fee be charged, particularly at peak times, for the use of the tennis facilities in parks, such. as Ronald Reagan, so that the facilities are equitably shared. Chair/Whelan stated that it has been addressed under the Park Use Policy. Capital Improvements C/Plunk suggested that the category be split into major and minor. The Commission concurred on the following: a public pool; a Community Center/senior Center; a gymnasium; unless there is a separate category, the JPA, with Pomona, regarding the YMCA Little League for possible field usage; the JPA with Lanterman; lights at Summitridge Park; and retrofitting seeding at Summitridge Park and Peterson Park. C/Schey suggested that there be funding for a professional assessment of the turf needs, at the various parks. 11 �7 .. .�� t„4. 4� .`,1 14fi;F,�',y,:M?v�lrx�”�u1y�.i`yhS�f�'�'s"`!"k�rfli,t2 March 12, 1992 Page 5 ACM/Belanger, with the Commission's concurrence, called the category, suggested by C/Schey, Turf and Field Appraisal and Maintenance. Program. In response to C/Plunk, the checking of the brick dust at all the Parks, would be part of the same category. C/Plunk stated that it was suggested that scalping the second baseball diamond, at Paul Grow Park, may be more cost effective, and give a better playing diamond. VC/Ruzicka indicated that sports organizations don't like scalped infields because they get rutted, and players may be injured. C/Plunk inquired if the upgrading the lights a Heritage Park should be placed under a Light Assessment and Maintenance category. Chair/Whelan stated that, it would be more cost effective to look at improving lighting and replacing fixtures at Heritage Park, rather than replacing them. ACM/Belanger in response to C/Medina's suggestion to place a meter box on the lighting system, stated that because of vandalism, it is better to make the lights free, with a timer on the system. C/Schey suggested that the Commission consider, as a future option, the system of issuing cards to user groups to access the lights. Proaramminq/Special Events The Commission concurred on the following: a nature center; an anniversary celebration; the oak as a City Tree; at -risk youth intermural sports program; City sponsored sports festival; adapt -a -park; and Arbor Day programming. C/Plunk suggested putting an insert, on the oak as the City Tree, into the document, for the purpose of getting it on the agenda. Chair/Whelan, in response to C/Plunk, stated that Reservation signage is part of the Park Use'Policy. - - ---_r--__ - p March 12, 1992 'Page 6 Sub -committees ''NU ,. Chair/Whelan, in response to C/Plunk, stated that the needs assessment is under the Parks Master Plan. VC/Ruzicka explained that he put down the sub- committees that he thought were currently in existence. Other sub -committees include: Adopt -A - Park; Sports User Groups; Senior Citizens; Master Plan; Recreation Program; and Conservancy. Policy The Commission concurred on the following: impact fees; greenwaste; and conservation of open space. C/Plunk inquired if the title, Mission Profile, could be confused with the Mission Statement. VC/Ruzicka explained that the Mission Profile is a sketch of what the Commission is trying to address. Each item to be addressed has a priorities list. The Mission Statement, however, will include all of these areas, and each item will be discussed in depth. C/Plunk suggested that, upon completion of each item, it not only be discussed but also the recommendation to Council and it's disposition should be included. Chair/Whelan suggested a JPA heading for the purpose of discussing what JPA's are available, and which JPA to look at. The JPA should still remain in Capital Improvements. ACM/Belanger indicated that staff will distribute copies of the amended draft "White Paper" to the Commission Tuesday of next week. The Commission concurred to adjourn the meeting to Thursday, March 19th at 6:30 p.m. INFORMATION ITEMS: Resource ACM/Belanger reported that the Resource Management Management Element has been amended, per the recommendations Element made by the Commission. There will be a series of public hearings on the General Plan, at both the Planning Commission and the City Council level, to begin next month. March 12, 1992 Page 7 Parks and ACM/Belanger reported that the Commission has Recreation received a copy of the draft Parks and Recreation Handbook Handbook, a memorandum written by the City Attorney, in 1989, for the Commissions, and a copy of the Resolution, recently adopted by the City Council, for conducting their meetings. If the Commission has any comments regarding the Handbook, inform staff so that the revisions can be made. County of LA ACM/Belanger reported that this item is for the Park & Rec. Commission's information regarding the County of Strategic Plan Los Angeles' plans on their Parks and Recreation For 2010 Programs. League of Ca. ACM/Belanger stated that those Commissioners Cities Community interested in attending the conference, to be held Serv. Conference in San Diego, should contact staff. New County wide ACM/Belanger reported that there is a new County Prog./Arts Org. wide grant program for art organizations. STAFF COMMENTS: ACM/Belanger reported that the YMCA has requested reservation of Sycamore Canyon Park for summer day camp. It will be handled, in a similar manner, like any other park reservation request. There will be reservation signage indicating the group, location, and the time period that the .area is reserved for. RS/Rase informed the Commission of the continuing success of the Recreation Program. COMMISSION C/Schey stated that he is pleased to be part of the COMMENTS: Parks and Recreation Commission. He volunteered to be a member of the User Group sub -committee. C/Plunk informed the Commission that Evan Ray qualified for the Junior Olympics. She inquired why the bathrooms at the parks are being locked prior to 5:00 p.m. VC/Ruzicka welcomed C/Medina and C/Schey to the Commission. C/Medina indicated that he would like the Recreation Program to have more of an emphasis on the children of the community. He suggested that ,. there be more tennis lessons geared to the children. P March 12, 1992 Page 8 Chair/Whelan requested staff to develop a JPA with the Maple Hills Club giving the City use of their pool and Community Building, ADJOURNMENT: The meeting was adjourned at 9:34 p.m. to Thursday, March 19, 1992 at 6:30 p.m. Respectively, Terrence Belanger Secretary Attest: Pat Whelan Chairman 11