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HomeMy WebLinkAbout10/24/1991 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARRS AND RECREATION COMMISSION OCTOBER 24, 1991 h -'CALL TO ORDER: Vice Chairman Ruzicka called the meeting to order at 7:00 p.m. at the Community Room, 1061 Grand Avenue, Diamond Bar, California. PLEDGE OF The audience was led in the Pledge of Allegiance by ALLEGIANCE: Commissioner Meyer. ROLL CALL: Commissioners Plunk, Stitt, Meyer, and Vice Chairman Ruzicka. Chairman Whelan was absent. Also present were Assistant"City Manager Terrence Belanger, Administrative Assistant Kellee Fritzal, Parks and Maintenance Director Charles Janiel and Recreation Supervisor Bob Rose. CONSENT CALENDAR: C/Meyer requested that the Minutes of October 10, 1991 be pulled from the Consent Calendar. Motion was made by C/Plunk, seconded by C/Stitt and CARRIED UNANIMOUSLY to approve the Consent Calendar. Motion was made by C/Plunk, seconded by C/Stitt and CARRIED to approve the Minutes of October 10, 1991. C/Meyer abstained. 'OLD BUSINESS: General Plan ACM/Belanger reported that the General Plan Review Advisory Committee (GPAC) will refer the General Plan back to the Planning Commission once the final revisions to the document have been made. After the Planning Commission receives the General Plan, the Parks and Recreation Commission will also review the plan. It is unlikely that there will be significant changes made to the Parks and Recreation aspects of the General Plan. However, there may be some revision made to the open space designations. It is recommended that the Commission receive and file the information concerning the purpose of the General Plan, until the Commission undertakes its review of the plan. Adopt -A -Park ACM/Belanger reported that staff, per the Commission's request, surveyed several cities in the Los Angeles and orange County area; regarding Adopt -A -Park programs and, has developed a brief synopsis on the various ways Adopt -'A -Park programs are conducted. It is recommended that the Commission review the information provided, and direct staff as necessary. C/Plunk agreed to Chair the Adopt -A -Park sub- committee. She proposed that the first step would be to survey various groups within the community to determine where their interests would lie regarding October 24, 1991 Page 2 the different Adopt -A -Park formats suggested by staff . ACM/Belanger indicated that staff would work with C/Plunk to develop a brief survey to distribute to all the identifiable service groups in the community. VC/Ruzicka stated that, for the record, the Commission concurs that there is now an Adopt -A- Park sub -committee of the Parks and Recreation Commission that will be chaired by C/Plunk. Park Use Policy ACM/Belanger explained that there were complications in printing out the Park Use Policy document. It is recommended that discussion of the Park Use Policy be continued to the next meetingi. Motion was made by C/Meyer, seconded by C/Stitt and CARRIED UNANIMOUSLY to continue the matter to the next meeting. PRESENTATIONS: Peterson Park Charles Good -man, architect for the concession Conceptual Plan stand proposed for Peterson Park, addressed the for a Concession Commission with information regarding two possible Stand sites. He presented information regarding SitelA (the original proposed site). The site (Site,) would be located adjacent to the existing restroom facility. It woud be designed to be a single story structure. The structure would tie into the existing utility facilities. Mr. Good -man presented the following information regarding Site B (an alternate site). The site (Site B) would be located adjacent to the existing flag pole area. Mr. Good -man indicated that Site B may be a better site architecturally. Mr. Good -man indicated that there would be a difference of about $35,500 between the Site A and Site B costs. He requested ^; ; guidance from the Commission on how to proceed with the project. ¢fi C/Plunk noted that Site B is located further from 3a #a the restroom making it more difficult for parents to keep track of small children going to the restroom and the concession stand.I( Mr. Good -man, responding to C/Stitt's comment, u stated that Site B could not be phased. However, ? the structure on Site A could be phased by building'' 3' the structure first, and then adding the fixtures at a later date. sr Iii E.I 4yp �n i., _., I'� ._ I r ''..� ... e.... .; ..,, �f October 24, 1991 Page 3 &�. C/Stitt stated that, because the proximity of the concession stand to the restrooms are more convenient, and the proposal could be implemented in phases, Site A is the most feasible proposal. VC/Ruzicka inquired if other alternatives have been explored. ACM/Belanger stated that regardless of which alternative is proposed, there would be a question related to the equipment. In either case, the project would go back to the City Council for discussion regarding additional monies. C/Plunk suggested asking the user groups which site would be preferable. They may be willing to pay the difference if Site B is desired. C/Meyer stated that since the project has been budgeted for $30,000, he would recommend Site A. The design analysis should be within the budgetary constraints, and include options for potential expansion. Site B could be considered as a future 1 project, or a long range type of expansion. VC/Ruzicka stated that a long term decision should be made to assure that the City gets a project that is desirable now, and in the future. ACM/Belanger suggested that the Commission may want to go to the site in order to better visualize the proposed projects. VC/Ruzicka, with the consensus of the Commission, tabled the matter to the next meeting. Each Commissioner should make arrangements with staff, and the architect, to visit the site, and review any technical matters. NEW BUSINESS: Park Light ACM/Belanger addressed the Commission regarding the Policy Park Light Policy. He explained that Heritage Park is the only athletic field that has lights, and it is utilized by every sports group in the City of Diamond Bar. In the past, there has been problems with the way the lights have been operated. As a >result, a lighting policy has been proposed which would address the lighting problems occurring. There are two alternatives for light usage at Heritage Park: 1) Hand out keys to the User groups and allow them to turn on and off the lights, as specified in the Parks Use Policy; or 2) Require recreation staff to be present to turn on and off October 24, 1991 Page 4 the lights, the user groups would be charged staff costs. It is staff's recommendation that alternative 1 be established as the lighting policy. The Commission concurred with staff's recommendation. Mad Dog Tennis Mad Dog Tennis, a private business, has requested the use of the City's public tennis courts to conduct private lessons. C/Stitt suggested that a letter be prepared communicating to Mad Dog Tennis that Diamond Bar is emphatically not interested in this type of program. Motion was made by C/Stitt, seconded by C/Plunk and CARRIED UNANIMOUSLY to deny the request for use of the City's public tennis courts for private lessons. INFORMATION: Park Grant ACM/Belanger addressed the Commission regarding the Application Park Grant Application for Pantera Park and Diamond Bar Community Park. He made the following comments regarding the plan for The Diamond Bar Community Park: there would be approximately 24 acres developed that would provide a wide variety of active and passive recreation uses; the location is 1 easily accessible both regionally and locally; by converting this property to open space recreation { use, 28 acres are preserved that might have other- wise have been used for residential development; the proposed project will cost approximately $12 million. He made the following comments regarding the plan for Pantera Park: there is approximately 23 acres, of which 7 acres would remain as natural open space; the balance of the site, approximate 16 acres, would be developed as active and passive } recreation uses; the proposed project will cost approximately $6 million dollars; and there may be an opportunity to join this property with the development of the Tres Hermanos Ranch area. The City is in the process of contacting all the community groups, indicated in the grant, to get letters of support, as well as contacting other public agencies, -in the immediate area, to get'' their support in terms of the regional aspects of these two sites. The ballot is up for vote June of 1992. ACM/Belanger explained that the reason for developing the schematic plans, before receiving input on the designs, was to be able to develop a October 24, 1991 Page 5 �M budget in order to submit a grant application. When it comes time to create the Master Plan of Parks, it will be staff's proposal to do it in a similar fashion. Recreation RS/Rose informed the Commission that the following Update programs have been successful: Cruise to Ensenada; - Heritage Park Youth Flag Football; Adult Sports program; Tiny Tots; and the Contract Classes. He stated that the School District has been quite flexible in accommodating the extra contract classes. ACM/Belanger stated that the City has been working with the Pomona Unified School District for the purpose of scheduling the outdoor athletic facility, and schedule their school facilities for contract classes. ANNOUNCEMENTS: Staff ACM/Belanger stated that the Diamond Bar Little League has written a letter to the Walnut Valley School Board, and the Superintendent, regarding the field use fees. ACM/Belanger stated that beginning January of 1992, the Commissi'on's regular meeting will be held at the AQMD Hearing Room. The first meeting will still be held at City Hall. Commission C/Plunk stated _that there has been discussion, within the community, suggesting that it might be beneficial to discuss, with our neighbors, to mutually develop the land along the perimeters. ACM/Belanger stated that, next Tuesday, the City Council will be considering the approval of the cooperative agreement to specifically plan the Tres Hermanos Ranch area. ADJOURNMENT: Motion was made by C/Meyer, seconded by C/Stitt and CARRIED UNANIMOUSLY to adjourn the meeting at 8:35 p.m. ly Terrence Belanger, Secretary s JeRW�r a Viceman