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HomeMy WebLinkAbout08/22/1991 PRC MinutesCALL TO ORDER: PLEDGE OF ALLEGIANCE: I ROLL CALL: — CITY OF DIAMOND BAR MINUTES OF THE PARKS AND RECREATION COMMISSION AUGUST 22, 1991 CONSENT CALENDAR: OLD BUSINESS: Chairman Whelan called the meeting to order at 7:03 p.m. at the Community Room, 1061 Grand Avenue, Diamond Bar, California. The audience was led in the Pledge of Allegiance by Commissioner Stitt. Commissioners Plunk, Stitt, and Chairman Whelan. Vice Chairman Ruzicka arrived at 7:05 p.m. Commissioner Meyer was absent (excused). Also present were Assistant City Manager Terrence Belanger, Recreation Superintendent Bob Rose, Planning Intern John Berry, and Contract Secretary Liz Myers. C/Plunk requested that the Minutes of August 8, 1991 be pulled from the Consent Calendar. Motion was made by C/Stitt, seconded by C/Plunk and CARRIED UNANIMOUSLY to approve the Consent Calendar. C/Plunk requested that the Minutes of August 8, 1991 be amended on page 2 to include her reference of the request made by Mr. Broski, during the August 23, 1990 meeting, for fencing on his property at Maple Hill Park; and amended on page 4, third paragraph, to indicate "some of the stalls, including Sycamore Park". Motion was made by C/Stitt, seconded by C/Plunk and CARRIED UNANIMOUSLY to approve the Minutes of August 8, 1991, as amended. Parks Use Policy ACM/Belanger addressed the Commission regarding the draft copy of the updated Park Use Policy. It is recommended that the Commission conveys any further deletions, additions, or modifications of the document during the meeting, or submit written comments at a later time. C/Plunk inquired if the appointment process should be mentioned in the draft Parks and Recreation Commission section. ACM/Belanger explained that there process in place, in the County code, the Park and Recreation Commission. is already a that governs August 22, 1991 Page 2 C/Plunk, referring to item 3.a., on page 8, stated that the Commission had concurred with the provision regarding tennis, but that there was discussion regarding a concern that the provision would exclude the National Junior Basketball of Diamond Bar/Walnut'. She requested that the provision be reworded. ACM/Belanger suggested that the provision include the statement, "...except for City activities, or for non profit athletic program, as approved by the City.". C/Plunk requested that the word "use" in item f, page 9, be amended to "user". ACM/Belanger stated that page 13, item B.3, should read, "... required for groups that make ..." C/Plunk inquired if the word "User" is appropriately used on page 15, item B.2. r� .. VC/Ruzicka indicated that the community organization leaders should be informed that it would be appropriate to submit, in writing, to the Commission, problems with any of the parks use policies and regulations, as well as their suggestions for changes. The Commission will review the suggestions, and make the appropriate changes, in a reasonable amount of time. C/Plunk requested, with the concurrence from the Commission, that there be a definitive review of the document in one year. C/Plunk noted the conflicting statements on the bottom of page 5, item C, and page 7, item A. 2 . , regarding campfires and charcoal fires. She requested that one or the other statement be removed. ACM/Belanger indicated that the first statement, under Definitions, is not a definition and should be removed. He further suggested that the statement, "No campfires, liquid fluids, or charcoal fires are allowed, except where allowed in designated areas, as provided by the City.", be included -as a new item under A.1.e. on page 7. It should also indicate on item 2, page 7, that the use of campfires and liquid fluids are not permitted, but charcoal fires are allowed in those areas designated by the City. C/Plunk, referring to item 3.a., on page 8, stated that the Commission had concurred with the provision regarding tennis, but that there was discussion regarding a concern that the provision would exclude the National Junior Basketball of Diamond Bar/Walnut'. She requested that the provision be reworded. ACM/Belanger suggested that the provision include the statement, "...except for City activities, or for non profit athletic program, as approved by the City.". C/Plunk requested that the word "use" in item f, page 9, be amended to "user". ACM/Belanger stated that page 13, item B.3, should read, "... required for groups that make ..." C/Plunk inquired if the word "User" is appropriately used on page 15, item B.2. r� .. August 22, 1991 Page 3 gg ACM/Belanger su ested that item B.1. be amended to read, "...user group (user) or one time user (user) is ...", so that the use of "User" in item B.2. refers back to the previous item. ACM/Belanger amended item C.2., page 16, to read, "...be allowed on City park property, outside public parking areas, except those designated for parks maintenance or specifically permitted by the City.". C/Plunk and Chair/Whelan indicated their concern for the verbage "indirect expenses" as stated on page 17, item 2.a. Chair/Whelan suggested that item 2.a. be amended to read "...all costs relating to such monitoring...". ACM/Belanger amended item 3.b., page 18, to read, "...motorized vehicle for dragging the fields, or other such related activities."; and item 4, page 19, to read "...equipment shall be placed and/or erected on...". Motion was made by VC/Ruzicka, seconded by C/Plunk and CARRIED UNANIMOUSLY to accept the draft Park Use Policy, as amended. ACM/Belanger stated that the final revision of the document, including all the attachments, will be presented at the September 12, 1991 meeting. NEW BUSINESS: Commissioner's ACM/Belanger addressed the Commission regarding the Request Commission's request for information on the status of any recommendations that have gone to the City Council. It has been determined that only one recommendation has not been directed to the City Council. That recommendation, concerning the designation of the oak tree as the official tree of Diamond Bar, will be sent to the Planning Commission for inclusion in the Tree Ordinance/Development Code. It is recommended that the Commission direct staff as necessary. C/Stitt corrected that, for the record, he did not request the staff report, as indicated in the memorandum. The request was made by C/Plunk. Chair/Whelan noted that present policy directs the Commission to request information through a Commission meeting, rather than coming to staff with individual requests. However, the memorandum August 22, 1991 Page 4 indicates that requests for information should be on the consensus of the Commission, to prevent staff from conducting research that the Commission was not interested in. It is requested that the Commission receive direction as to the proper procedure to obtain information from staff. I ACM/Belanger stated that there is an implied approval, from the Commission, for any requests made, unless it is otherwise indicated. He assured the Commission that they have been following an appropriate way for requesting information. Adopt -a -Park Chair/Whelan addressed the Commission regarding the request, made by several scouting organizations, along with the Key Club from DBHS, for an adopt -a - park program. He inquired if initiating such a program would be possible; if there is a liability issue involved; and if the program could be initiated quickly. ACM/Belanger indicated that staff will research those cities that have "adopt -a-? " programs, and come back to the Commission, at the September 12, 1991 meeting, with suggestions for operating such a'^ program for our parks. Chair/Whelan noted that the enclosed fence area, at the back of Sycamore Canyon Park, is trashy. General Plan - ACM/Belanger reviewed the Plan for Resource Resource Management (known as the Recreation/Open Management Space/Conservation Element of the proposed General Element Plan), and the Recreation and open Space document (an excerpt from the General Plan Master Environmental Assessment). He pointed out to the Commission that the Resource Management Plan indicates that Diamond Bar has a paucity of park lands for a community of its size, and that one must look at ways to increase park land resources significantly. He further explained that the Environmental Assessment provides the beginnings of the shaping of the City's Master Plan of Parks and Recreation. He introduced John Berry, a Planning Intern, who will be working with staff in developing the Master Plan of Parks and Recreation. He informed the Commission that only those elements, of the proposed General Plan, that contain policy issues, and issue statements, that is within the purview of the Park and Recreation Commission, has been presented. It is recommended that the Commission review the Plan for Resource Management. August 22, 1991 Page 5 f f VC/Ruzicka inquired if there is an inventory, of all the parks, included in the documents presented tonight. ACM/Belanger responded that the last three pages, of the document, contain that information. Staff will have presentation maps, of Land Use, Zoning, and Open Space, at the next meeting that will make it easier to visualize the open space/ recreation areas. Chair/Whelan suggested that the Commission review the document, and have an open discussion at the next meeting. He requested that the agenda be limited. ACM/Belanger stated that a copy of the Land Use portion of the General Plan will be made available to the Commission. C/Plunk requested that a representative of the Planning Network be asked to attend the next meeting. She made reference that it may be appropriate to discuss the Lanterman property, and the development of the YMCA fields. INFORMATION: Recreation RS/Rose addressed the Commission with an update of Program Update the Summer Recreation Program. The program was successful and attracted 1,550 people, and generated $52,000 dollars. They are in the process of developing the Fall Recreation Program and finalizing scheduling situations with Walnut Valley and Pomona School District. He briefly reviewed the various programs planned for the season. There will be a final Concert in the Parks, August 28th at 6:30 p.m. He informed the Commission that the awards picnic for the Heritage Park Youth Baseball will be Saturday, August 24th, at 12:00 noon. Chair/Whelan suggested a Holiday in the Park theme during the Christmas season. ACM/Belanger suggested the that there be further discussion later in the year to determine the feasibility of such a concert. He commended the efforts of the City of Brea, and RS/Rose, in preparing the Recreation Program. He then informed the Commission that Jones Intercable is putting together tapes of each of the concerts and will be shown on channel 51. August 22, 1991 ADJOURNMENT: Page 6 Chair/Whelan suggested playing a tape of one of the concerts at the City booth during the Ranch Festival. Motion was made by VC/Ruzicka, seconded by C/Stitt and CARRIED UNANIMOUSLY to adjourn the meeting at 8:40 p.m. Attest: Pat el _� f an Chairman Res ectively, erre Belanger Secretary V I r i I T''i''i�}�Pjf t,�x q;