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Home My WebLink About07/25/1991 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS AND RECREATION COMMISSION JULY 25, 1991 CALL TO ORDER: Vice Chairman Ruzicka called the meeting to order at 7:06 p.m. at the Community Room, 1061 Grand Avenue, Diamond Bar, California. PLEDGE OF The audience was led in the Pledge of Allegiance by ALLEGIANCE: Commissioner Meyer. ROLL CALL: Commissioners Plunk, Meyer and Vice Chairman Ruzicka. Chairman Whelan arrived at 8:00 p.m. Commissioner Stitt was absent (excused). Also present were Administrative Analyst Kellee Fritzal, Recreation Superintendent Bob Rose, and Contract Secretary Liz Myers. CONSENT CALENDAR: Motion was made by C/Meyer, seconded by C/Plunk and CARRIED UNANIMOUSLY to approve the Consent Calendar and the Minutes of June 27, 1991 and July 11, 1991. NEW BUSINESS: O'Campo AA/Fritzal presented the request for the City to contribute to the construction of a block wall between the future Pantera Park site and Mr. O'Campo's property located at 752 Bowcreek Drive. Pantera Park is presently enclosed with a chain- link fence. The issue to be considered is if park ' use is conflicting with private property. However, because Pantera is a future park site, there is presently no park use, and access to the park has been blocked until development. Staff recommended that the Commission consider the following 3 options: allocate funds to share the cost of constructing a block wall between the properties; budget the funds for the construction of a block wall between the properties, for next year's F budget; or deny the request. Mr. O'Campo, residing at 752 Bowcreek Drive, stated that due to an opening in the present chain link fence, he has had the following problems: bikers cutting across his front lawn; broken sprinklers; hikers and pedestrians walking on the side of his house and interfering with his privacy; and ATV's riding down the existing storm drain_. He stated that he has also been concerned with the safety of his child. He requested the City to share in the cost of a block wall. `C/Plunk noted that other parks have not been partitioned off by block walls between properties. �n'Ji A chain-link fence was installed at Maple Hill park, which had similar complaints. She suggested, as a compromise, that the City contribute the cost "',''' of a chain link fence. July 25, 1991 Page 2 C/Meyer explained that the City must have justification, of the public good, in order to expend public money. Mr. O'Campo indicated that since the City is his neighbor; the park should be partitioned and the cost shared by the City. VC/Ruzicka stated that because Maple Hill park was already developed, there was good cause for the City to pay for the fencing in order to protect the existing park equipment. C/Plunk stated that the Commission needs to view the property and observe the similarities and differences between Mr. O'Campo's situation and that of Maple Hill park. AA/Fritzal stated that staff will take pictures of the area and present them to the Commission at the August 8th meeting. C/Meyer inquired if the City installed a chain-link fence at the top of the slope, as opposed to participating in the block wall, would it address Mr. O'Campo's problem. Mr. O'Campo stated that it would partly address the problem, however, he would still like the two properties partitioned. He stated that the City's liability, if someone is injured, may be enough justification for expending public funds. i C/Meyer stated that the public purpose, for the expenditure of funds, will be defined by the City Attorney, and determined by the City Council. The issue is determining if the City should contribute to the cost of a block wall. j Motion was made by C/Plunk, seconded by C/Meyer and CARRIED UNANIMOUSLY to continue the matter to the August 8, 1991 meeting. OLD BUSINESS: # Park Use Policy AA/Fritzal presented the revised Park Use Policy and stated that any changes to the policy was indicated by bold type. She noted that the Reservation Policy indicates that for 50 or more persons, the park must be reserved. The park must be reserved if there is to be alcohol present, and a special permit must be obtained. Any persons reserving the park, regardless of the size of the group, is required to have insurance. I July 25, 1991 Page 3 C/Meyer suggested that discussion of the Park Use Policy be postponed until there is a full Commission. The Commission should submit written questions or concerns to staff. He further requested that the document include a provision for variance, a form for conflict resolution, and a definition section. The policies should be kept broad and generalized. C/Plunk suggested that the purpose and goals, stated in the Commission Handbook, be included into this document. Motion was made by C/Meyer, seconded by C/Plunk and CARRIED UNANIMOUSLY to continue the matter to the August 8th meeting. GTE AA/Fritzal informed the Commission that GTE has requested removal of the outside phone at Heritage Park. The trial test indicated that there was an average of only 4 calls a month. The cost to the City to keep the pay phone is approximately $55.00 a month. C/Plunk stated that, because of a safety issue, there is a need for a pay phone. She indicated that she has observed more than 4 phone calls a month. RS/Rose informed the Commission that the Sports Council would like to discontinue their phone service, inside the Heritage Building. C/Meyer directed staff to request more time, from GTE, for a more adequate testing period, and inform them that the phone as been observed to be utilized more often than they have indicated. CORRESPONDENCE: Recreation RS/Rose reported that the Recreation Program has Program been very well utilized by the community. Status Report C/Plunk requested that the report include expenditures as well. RS/Rose stated that a cost analysis could be done at the conclusion of the Summer Program, which would state the goals, and the money obtained and expended. The report could be made available for the second meeting in September, 1991. VC/Ruzicka inquired if he can -direct persons who have suggestions for additional programs to RS/Rose. July 25, 1991 I ANNOUNCEMENTS: i ADJOURNMENT: i j, i 1 } Page 4 RS/Rose stated that, if it is possible, new suggestions will be incorporated into the program, or included in the proposal for future programs. Chair/Whelan requested that staff contact GTE regarding a Labor Day Concert in the Park. C/Plunk requested that staff research the possibility of having a children's gardening area. She also suggested a semi annual meeting between the City Council and the Commission for the purpose of discussing how Commission decisions are viewed at the Council level. C/Meyer congratulated staff on a job well done with the Concerts in the Parks. VC/Ruzicka directed staff to obtain information regarding open space inventory, zoning map, land use map, and the land use elements designating the open space and the developable land. AA/Fritzal stated that staff will obtain the requested information. She explained that as part of the General Plan, the City has a land use map. Motion was made by C/Meyer, seconded by VC/Ruzicka and CARRIED UNANIMOUSLY to adjourn the meeting at 8:25 p.m. I Attest: i� Pat Wh&an Chairman Respectively, Kellee Fritzal' Secretary i R