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HomeMy WebLinkAbout05/23/1991 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS AND RECREATION COMMISSION MAY 23, 1991 CALL TO ORDER: PLEDGE OF ALLEGIANCE: ROLL CALL: CONSENT CALENDAR: MINUTES OF MAY 9, 1991 Chairman Whelan called the meeting to order at 7:03 p.m. at the Community Room 1061 Grand Avenue, Diamond Bar, California. The audience was led in the Pledge of Allegiance by Commissioner Plunk. Commissioners Plunk, Meyer, Stitt, Vice Chairman Ruzicka, and Chairman Whelan. Also present were Parks and Maintenance Director Charles Janiel, Administrative Analyst Kellee Fritzal, Recreation Superintendent Bob Rose, and Contract Secretary Liz Myers. C/Stitt requested that item 2 be pulled from the Consent Calendar. Motion was made by C/Meyer, seconded by VC/Ruzicka and CARRIED UNANIMOUSLY to approve the Consent Calendar. C/Stitt requested that the vote, indicated on page 3 of the Minutes of May 9, 1991, be amended to show a NOE vote for C/Stitt. Motion was made by C/Plunk, seconded by C/Stitt and CARRIED UNANIMOUSLY to approve the Minutes of May 9, 1991, as amended. NEW BUSINESS: City Tree PMD/Janiel addressed the Commission concerning a letter from Ms. Strunk regarding the selection of the oak tree as the official tree of Diamond Bar. The City Council has adopted an ordinance to protect and preserve the oak tree. It is staff's recommendation that the Commission recommend to the City Council that the oak tree be adopted as the official City tree. PMD/Janiel read a letter from Mr. Schad supporting the consideration of the Native California oak as the City tree, as well as encouraging further consideration for the Black Walnut and the California Sycamore. Motion was made by VC/Ruzicka, seconded by C/Plunk and CARRIED UNANIMOUSLY to approve staff's recommendation. April Report on Chair/Whelan, with the consensus of the Park Maintenance Commission, recommended that the item be received and filed. May 23, 1991 Page 2 ANNOUNCEMENTS: E'a Special Meeting Chair/Whelan stated that various items were not placed on the agenda. He proposed that a special meeting be called for May 28, 1991 at 6:00 p.m. to address the following issues: Walnut Valley Recreation (WVR) field scheduling; the development of a park use policy; the Olympic Torch Run. The Commission concurred. Olympic Torch Run Kathleen Wilson addressed the Commission regarding the Olympic Torch Run. She detailed the date, P time and location the run is to occur, and requested that Diamond Bar encourage community support for the July 8th run. She indicated that the Torch Coordinator and troop of fifteen will be happy to come to a reception hosted at one of the parks, as was suggested by the Parks and Recreation Commission. However, the amount of time they stay will depend upon how tired they are feeling. She emphasized that promotion will be the key to success. PMD/Janiel, in response to VC/Ruzicka's inquiry of what is expected of the Commission, stated that the Commission can ask the City Council for money to help promote the event. AA/Fritzal indicated that there are other means to sponsor concerts. The Commission further discussed various methods to promote the event. Chair/Whelan explained that the Commission cannot take action on this item at this time because it is not on the agenda. He invited Ms. Wilson to attend the special meeting. correspondence: Mike Nichole/ The Commission reviewed a letter addressed to Mike Jaycees Nichole, of the Jaycees, responding to his request to sponsor the "Concerts in the Park" series by donating $1,000. AA/Fritzal stated that the Rotary Club has also expressed interest to sponsor the "Concerts in the Park" series. The Jaycees and the Rotary Club have worked out a satisfactory agreement. Chair/Whelan expressed concern that other service groups would not be able to sponsor concerts if so desired. AA/Fritzal indicated that there are other means to sponsor concerts. May 23, 1991 Page 3 She also informed the Commission that due to a potential fire hazard, there will not be fireworks at the July 3rd concert. Chair/Whelan directed staff to indicate in the letter to Mike Nichole that a $1,000.00 donation will be used toward the sound system. Commission Chair/Whelan stated that, for the purpose of j Comments: continuity, discussion of the Commission's mission statement has been postponed until the Council has had an opportunity to discuss their mission statement. Chair/Whelan requested that the Commission inform him two weeks before a meeting if there is any item to be added to the agenda. C/Plunk stated that the lighting system at Heritage Park was not working properly last week. She inquired if the public phone system used at Heritage Park could be installed at the other parks. She indicated that the trees on the medians south of Grand on Diamond Bar Boulevard appear to be dead, and requested that they be removed and/or replaced. C/Plunk suggested that the community be educated on the oak tree as a means to promote community support. She also suggested that the Parks and Recreation look into having mulch piles for the parks as a way to tie into the City's leadership position on the reduction of waste. VC/Ruzicka directed staff to look into the complaint that there was a park use fee of $75.00 at Summit Ridge Park. VC/Ruzicka informed the Commission about an organization called the "YES" Foundation, Inc. He requested that the item be placed on the next meeting agenda so arrangements can be made to have Mr. Bostik, the organization's leader, attend the meeting. Chair/Whelan directed staff to put the item on the June 13th agenda, as an informational item. Staff Report RS/Rose stated that the Recreation brochure will be mailed out June 10, 1991. He indicated a change in one of the concerts in the parks, and noted that the "American Explorers" is being promoted, and presented in the brochure. To promote the summer recreation service, various marketing techniques have been utilized such as May 23, 1991 Page 4 news releases; fliers to schools; posters on park facilities; and a banner at Sycamore Park. As suggested by Chair/Whelan, posters will also be displayed at supermarkets, and local restaurants. C/Meyer complimented staff on a job well done. ADJOURNMENT: Motion was made by C/Plunk, seconded by C/Stitt and CARRIED UNANIMOUSLY to adjourn the meeting to the Special Meeting on May 28, 1991 at 6:00 p.m. j i Respect' ely Charles Janiel Secretary Attest: i Pat Whelan � Chairman I I i ti i