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HomeMy WebLinkAbout05/09/1991 PRC MinutesMotion was made by C/Meyer, seconded by C/Plunk and CARRIED UNANIMOUSLY to approve the Consent Calendar. MINUTES OF APRIL C/Plunk requested the Minutes of April 18, 1991 be 18,1991 amended to indicate the correct spelling of "Mr. - Greenberg", and to include a reference that Mr. Greenberg and the subcommittee did not meet, as requested by the Commission. Motion was made by C/Stitt, seconded by C/Plunk and CARRIED UNANIMOUSLY to approve the Minutes of April 18, 1991, as amended. OLD BUSINESS: Seasonal Banners PMD/Janiel addressed the Commission with information regarding the costs associated with "spanner banners", and vertical banners. The installation of either type of banner would require contracted installers. The Ranch Festival has expressed interest in promoting this project. The $10,000.00 can be earmarked for either project. It is recommended that the Commission direct staff as necessary. PMD/Janiel displayed an example of a vertical banner. The cost of the banner is $160.00, which includes the hardware necessary for installation. Chair/Whelan suggested that vertical banners cover more of an area for less money, are more Y decorative, and less overbearing than "spanner banners". C/Plunk noted that more vertical banners are needed to make a visual impact, thereby increasing the costs. CITY OF DIAMOND BAR MINUTES OF THE PARKS AND RECREATION COMMISSION MAY 9, 1991 CALL TO ORDER: Chairman Whelan called the meeting to order at 7:02 p.m. at City Hall 21660 East Copley Drive, Suite 100, Diamond Bar, California. FLEDGE OF The audience was led in the Pledge of Allegiance by ALLEGIANCE: I Commissioner Meyer. ROLL CALL: Commissioners Plunk, Meyer, Stitt, Vice Chairman Ruzicka, and Chairman Whelan. I Also present were Parks and Maintenance Director Charles Janiel, Administrative Analyst Kellee Fritzal, Recreation Superintendent Bob Rose and Parks Superintendent Don Hensley. CONSENT CALENDAR: C/Plunk requested that item 2 be pulled from the Consent Calendar. Motion was made by C/Meyer, seconded by C/Plunk and CARRIED UNANIMOUSLY to approve the Consent Calendar. MINUTES OF APRIL C/Plunk requested the Minutes of April 18, 1991 be 18,1991 amended to indicate the correct spelling of "Mr. - Greenberg", and to include a reference that Mr. Greenberg and the subcommittee did not meet, as requested by the Commission. Motion was made by C/Stitt, seconded by C/Plunk and CARRIED UNANIMOUSLY to approve the Minutes of April 18, 1991, as amended. OLD BUSINESS: Seasonal Banners PMD/Janiel addressed the Commission with information regarding the costs associated with "spanner banners", and vertical banners. The installation of either type of banner would require contracted installers. The Ranch Festival has expressed interest in promoting this project. The $10,000.00 can be earmarked for either project. It is recommended that the Commission direct staff as necessary. PMD/Janiel displayed an example of a vertical banner. The cost of the banner is $160.00, which includes the hardware necessary for installation. Chair/Whelan suggested that vertical banners cover more of an area for less money, are more Y decorative, and less overbearing than "spanner banners". C/Plunk noted that more vertical banners are needed to make a visual impact, thereby increasing the costs. May 9, 1991 Page 2 Chair/Whelan indicated that service groups that desire banners would pay for the installation, as well as the signs. C/Plunk suggested that the City may want one large banner to be located at an area that is visible from a major intersection. C/Meyer suggested building a more permanent monument that would contain advertisement for both community and City events. It could also be used as a memorial type location for some of the service clubs. The cost of such a structure would be less than $30,000. The monument could be located at the golf course on Golden Springs and Grand Avenue. He noted that many of the service clubs could not afford the cost of the banners. VC/Ruzicka stated that there does not seem to be much enthusiasm by the community for banners. He concurred with C/Met'er's suggestion. He questioned if it is considered good policy for the Parks and Recreation Commission to recommend to the City Council how an organization repays it's debt to the City. The Commission should only address the issue of the desirability to install banners. C/Stitt stated that banners tend to detract from the City. He concurred with C/Met'er's proposal and VC/Ruzicka's concerns. Motion was made by C/Plunk, seconded by C/Meyer and CARRIED UNANIMOUSLY to recommend to the City Council to consider a monument sign, with movable letters, for use by local community groups for advertising space, ,with a nominal fee, instead of the consideration for banner signs. Motion was made by C/Plunk, seconded by C/Stitt and CARRIED UNANIMOUSLY to recommend locating the proposed community advertising sign on the corner of Golden Springs and Grand Avenue. The Commission discussed the likelihood that the revenue from the Ranch Festival would remain for the use of the Parks and Recreation. Motion was made by C/Plunk and seconded by C/Stitt to recommend that the City Council consider repayment of the $10,000 for the Park and Recreation budget. The motion is denied. { May 9, 1991 Page 3 AYES: COMMISSIONERS: Plunk NOES: COMMISSIONERS: Meyer, Stitt, VC/Ruzicka and Chair/Whelan ABSTAIN: COMMISSIONERS: None NEW BUSINESS: 1991 U.S Olympic PMD/Daniel addressed the Commission on information Festival Torch regarding the U.S. Olympic Festival. It is Run recommended that the Commission direct staff as necessary. Chair/Whelan requested that Ms. Wilson attend the next meeting and inform the Commission what she would like done for the event. Staff suggested that Ms. Wilson would like to see residential support on the boulevards during the event. C/Meyer directed staff to ensue possible ideas, and pursue the costs and budget implications, for the next meeting. CORRESPONDENCE: Chair/Whelan read a letter from Ms. Sprunk, a resident of Diamond Bar, suggesting to make the Native Oak the Diamond Bar City Tree. Upon the Commission's consensus, he directed staff to place the item on the next agenda for discussion. Chair/Whelan informed the Commission of the letter received from the Los Angeles County Commission on Obscenity and Pornography announcing it's Second Annual Recognition Luncheon. The purpose of the event is to recognize dedicated volunteers for their services in anti -pornography fields. He inquired if any Commissioner would like to attend the event May 16 at 12:00 p.m. C/Plunk .stated that she would like to attend, and C/Stitt stated that he may tentatively attend. RECREATION Chair/Whelan introduced the Recreation SERVICE UPDATE Superintendent Bob Rose to the Commission. VC/Ruzicka invited RS/Rose to attend the next Diamond Bar Improvement Association (DBIA) meeting. RS/Rose reviewed the information on the recreation program proposed for the summer. AA/Fritzal informed the Commission of a group called the American Explorers that concentrate on having events for teenagers 12 to 17 years of age. May 9, 1991 Page 4 Staff is -also conferring with a group proposing a Geofields Study Program. PMD/Daniel pointed out that there may not be enough time to adequately investigate the needed information to utilize the group's services this summer. C/Plunk, expressing the Commission's consensus, stated that the American Explorers Monday Mania and field trips sounds wonderful. She suggested that the program be researched so that it may at least be utilized during the fall. AA/Fritzal inquired what the Commission's thought �. are concerning non-resident fees. i The Commission concurred that no fee be charged for C non-residents for the Summer session. C/Meyer requested that Diamond Bar residents would have first priority to the accessibility of these programs.. AA/Fritzal stated that it has been recommended that Diamond Bar list swimming programs that are j, available in the surrounding communities, as a service to the residents. She requested feedback ' from the Commission. The Commission recommended listing the YMCA, the Hills Club, Walnut High School, and Cal Poly Pomona. The Commission was receptive to PMD/Daniel's suggestion of considering a back yard j swimming program next summer. Chair/Whelan asked how the Concert in the Parks Series will be advertised.' AA/Fritzal stated that a brochure or newsletter will be distributed to the residents approximately June 10, 1991. AA/Fritzal requested, and received, permission from Chair/Whelan to draft a letter to the Jaycees regarding their willingness to donate funds for a PA system. PMD/Daniel informed the Commission that an RFP will be sent out to receive proposals from local architects for the Heritage Park building. It I- J should be under construction by November. May 9, 1991 Page 5 I ANNOUNCEMENTS: Commission C/Plunk thanked the City for sending those who were able to attend to the Monterey conference. She will have a memo on the different conferences she attended by the next meeting. She requested an update on the YMCA 10K run. AA/Fritzal stated that there will be more information at a later date. C/Plunk stated that a Boy Scout troop will be suggesting a bicycle safety day. C/Stitt stated he enjoyed the Earth Day efforts at Peterson Park. VC/Ruzicka stated he has received concerns about the dryness of the median grass, resulting from water conservation. C/Meyer stated that he is pleased with all the activities occurring with the recreation service. He noted many of the long range policies that are coming up. He requested that staff be prepared to give direction to the Commission regarding the budgetary programs, the General Plan, and the recreation services. Chair/Whelan suggested that the Commission consider it's mission statement, goals and objectives. He directed staff to place discussion of the mission statement on the next agenda, and discussion of the goals on the agenda for the next study session. Chair/Whelan announced the Girl's Softball League would like the Commission to attend the tentative June 15 closing ceremony. ADJOURNMENT: Motion was made by C/Meyer, seconded by C/Plunk and CARRIED UNANIMOUSLY to act' rn the meeting at 9:00 p.m. / Resp t/ e , / R Charles Janiel j` Secretary Attest: Pat Whelan Chairman