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HomeMy WebLinkAbout04/18/1991 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS AND RECREATION COMMISSION APRIL 18, 1991 !'7,CALL TO ORDER: Chairman Whelan called the meeting to order at 7:03 p.m. at the Community Room, 1061 Grand Avenue, Diamond Bar, California. PLEDGE OF The audience was led in the Pledge of Allegiance by ALLEGIANCE: Commissioner Plunk. ROLL CALL: Commissioners Plunk, Meyer, Stitt, Vice Chairman Ruzicka, and Chairman Whelan. Also present were Parks and Maintenance Director Charles Janiel, Administrative Analyst Kellee Fritzal, and Contract Secretary Liz Myers. CONSENT CALENDAR: Motion was made by C/Meyer, seconded by VC/Ruzicka and CARRIED UNANIMOUSLY to approve the Consent Calendar, and the Minutes of March 28, 1991. OLD BUSINESS: Banner Poles Staff presented compiled information from surrounding cities regarding specifications and procedures for the installation and use of banner Poles. It is recommended that the Commission direct staff as necessary. t j C/Meyer explained various reasons why banner poles are not cost effective. He advocated the use of vertical standard banners. C/Stitt inquired what the criteria would be for allowing various groups to make use of the banners. AA/Fritzal explained that it would be up to the Commission to set the policy and procedures for use. C/Plunk concurred that the use of free standing monuments, or vertical banners, is more cost effective. She suggested that the Ranch Festival account be closed out, and the money be used to publicize special events. VC/Ruzicka stated that the Commission is being asked to address two separate issues: banner displays; and the indebtedness of the Ranch Festival organization to the City. He indicated that the second issue is not within the Commissions' jurisdiction. Chair/Whelan directed staff to determine the costs ;may of the vertical standards as opposed to the "spanner banners". He suggested that there be more discussion with the Council members regarding their feelings toward the banners, and its' effect to the sign ordinance. He directed staff to include, on April 18, 1991 Page 2 the next agenda, information concerning the account 'I with the Ranch Festival. Motion was made by C/Meyer, seconded by VC/Ruzicka and CARRIED UNANIMOUSLY to table the matter until the next meeting, to include the requested information. I Jaycees Memorial Tom Greenberg, President of the Jaycees, addressed Plaque the Commission concerning the recommendations made by the subcommittee regarding the proposal submitted by the Jaycees at the meeting of March 28, 1991. Mr. Greenberg and the subcommittee did not meet as requested by the Commission. I He indicated that the recommendations made were honorable. However, he stated that the Jaypees proposal should be addressed as a separate issue. C/Meyer responded that if opportunity and space is going to be provided for special interests, atlthe taxpayers expense, then the same opportunity should be provided to all the service clubs. Chair/Whelan inquired if the Jaycees had contacted other service groups, as was requested by Ithe +` Commission. Tom Greenberg responded that the Jaycees had not contacted other groups. C/Plunk indicated her support to allow the Jaycees proposal to be addressed as a separate issue. IThe Commission should be more cooperative in hopes of encouraging further participation from other groups. She suggested that park space could! be rented out to various service groups that desire to display their items. Chair/Whelan pointed out that the library, a public facility, allows various groups to display their information without rent. He stated his support of the recommendations made by the sub -committee. C/Plunk indicated that the Jaycees, due to mis- communication, have been made to wait two years to receive a response to their idea. They need affirmation to the acceptability of their project, as it stands. Motion was made by C/Plunk, and seconded by C/Stitt' to recommend to the City Council to accept the Jaycees proposal, as originally stated and indicated in the Minutes of March 28, 1991. The recommendations of the sub -committee will not be addressed at this time. �,. ^ y.i „. i. iii' i G.-'tN..A., April 18, 1991 NEW BUSINESS: i - -� 5/10K run with L the YMCA Page 3 Chair/Whelan inquired if there was any further discussion. C/Meyer and VC/Ruzicka reiterated their support of the idea of the proposal. They asserted that the purpose of the Commission is to envision the future and set policy for accommodating more of these types of requests. Tom Greenberg stated that they are prepared to drop the project if it is not accepted as proposed. Chair/Whelan emphasized that the Commission should not be put into a position of setting precedent on this particular issue. He called for the vote at this time. AYES: COMMISSIONERS: Plunk. NOES: COMMISSIONERS: Stitt, Meyer, VC/Ruzicka, and Chair/Whelan. ABSTAIN: COMMISSIONERS: None. The Motion Failed. C/Meyer stated his resentment for being put into a position of voting against a great idea. He would have liked the opportunity to expand the concept for the purpose of getting other people to participate in it. He is prepared to make a motion that the sub -committees, recommendations be accepted. C/Plunk maintained that the Jaycees should not be asked to do any more work on the project. it should be the responsibility of the City to develop a program, and approach other groups to participate in it. She stated that the criteria, in the recommendations made by the sub -committee, need to be developed further. Motion was made by C/Meyer, seconded by VC/Ruzicka and CARRIED UNANIMOUSLY that the Commission recommend to the City Council to conceptually accept the recommendations made by the sub- committee in hopes of making it available to everyone. This item was pulled off the agenda until the next meeting, subject to staff receiving the necessary information. April 18, 1991 Page 4 INPORMATION: A'14k Park Maintenance Chair/Whelan recommended that the item be received Report and filed. The Commission concurred. Commission Chair/Whelan addressed the Commission regarding Protocol proper protocol to these issues; Staff - Requests made of staff should come through the Chairman, not directly to staff. Sub -committees - Decisions made by the sub- committee should be presented at the meeting. Outside Groups - Inform the Chairman if there is to be a meeting with outside groups. Letters and Correspondence - Correspondences should be written through the Chairman, when representing the Commission. Invited Guests - Inform the Chairman ahead of time of invited guests so that the issue can be placed on the agenda. ANNOUNCEMENTS: Commission C/Flunk informed the Commission that Dr. Halkwalt granted the Diamond Bar Little League time in which to request fee adjustments based upon the actual p � usage of WVUSD fields. I Chair/Whelan commended staff on the outcome of the Second Anniversary Celebration. Staff AA/Fritzal showed the Commission the new staff shirts. She also informed the Commission that Brea representatives should be present at the next meeting. PMD/0"aniel reminded C/Plunk and C/Meyer of the upcoming conference. ADJOURNMENT: Motion was made by C/Plunk, seconded by C/Stitt and CARRIED UNANIMOUSLY to adjourn the meeting at 8:35 p.m, to the next regular meeting of Ap 25, 1991 at 8:00 a.m. Resp ve y,, I Charle Daniel Secretary Attest; Pat elan Chairman "-,,; ., . �, _,_, ,., ....i. rv� r!^,,e _. ,__i. i,. .i r.�,'r', r•r i i, i' o .. i,• . ,-ern ^rrr , .J ,,, n._ m. w ra•.a,.,„• ,w ,, ...,.. ......e.. ..