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HomeMy WebLinkAbout03/28/1991 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS AND RECREATION COMMISSION MARCH 28, 1991 CALL TO ORDER: PLEDGE OF ALLEGIANCE: ROLL CALL: MATTERS FROM THE AUDIENCE: CONSENT CALENDAR: OLD BUSINESS: Chairman Whelan called the meeting to order at 7:00 p.m. at the Community Room, 1061 Grand Avenue, Diamond Bar, California. The audience was led in the Pledge of Allegiance by Commissioner Meyer. Commissioners Plunk, Meyer, Stitt, Vice Chairman Ruzicka, and Chairman Whelan. Also present were Parks and Maintenance Director Charles Janiel, Administrative Analyst Kellee Fritzal, Administrative Analyst Troy Butzlaff, Superintendent Don Hensley, and Contract Secretary Liz Myers. The following citizens discussed their concerns regarding "photo day's" at the Sycamore Canyon Park. Sharon Shephard, residing at 23821 Sunset Crossing, stated that the young models are encouraged to pose in a lewd and lascivious manner; the activities occur during park hours while young children are playing; many of the models wear string bathing suits, and are openly solicited by the photo- graphers. These type of activities should be curtailed in our parks. Tom Shephard, residing at 23821 Sunset Crossing, complained that the photographers pushed people to get them out of their way; there were no police present; and it was impossible to find parking. The event is unnerving. Sandra Goosman, residing at 23523 Sunset Crossing, stated that there is not an adequate area to change; the models, many aged 14 to 16 years old, are without parental supervision; they wear suggestive outfits; and there are no police. Chair/Whelan explained that it is difficult to address and enforce an ordinance based on a morality issue. This community input is valuable and will be taken into consideration. Motion was made by VC/Ruzicka, seconded by C/Meyer and CARRIED UNANIMOUSLY to approve the Consent Calendar. Don Stokes Tom Greenberg, President of the Diamond Bar Memorial Jaycees, stated that the Diamond Bar Jaycees wish to propose the placement of an honorary plaque within the boundaries of the yet to be named park March 28, 1991 Page 2 of Diamond Bar. They would like to put the plaque, temporarily, in the foyer of City Hall until such park is ready. The brass plaque, 18" by 2411, and will have the Jaycee logo at the bottom. Nominations will be solicited from all the service clubs in Diamond Bar, however, the final selection will be made by the Jaycees. The Jaycees will bear the entire cost of erecting this plaque along with the costs of adding one name per year. Chair/Whelan inquired if there will be criteria posted for all the service groups for determining "honorary" candidates. Mr. Greenberg responded that the criteria will be posted, but explained that the issue has not been finalized as of yet. C/Meyer acknowledged that public recognition of people who have provided service to the community is an admirable idea and worthy of a lot of consideration. It would seem that we should be looking for a place that could accommodate all the service clubs that would provide recognition to other members. Mr. Greenberg stated that other service clubs will have the ability to nominate. The input from other clubs will be very important and will not be ignored. Chair/Whelan inquired if the Jaycee would be able to solicit support from other interested groups between now and the next meeting. Upon receiving Mr. Greenberg's affirmation, he stated that it would appear that a subcommittee is needed to organize all the information into a report. He recommended a formation of a subcommittee to meet with the Jaycees, and compile a report including the criteria and a list of interested groups. C/Meyer and VC/Ruzicka volunteered for the subcommittee. Chair/Whelan directed staff to put the matter on the agenda for the next meeting as an action item. PD/Janiel suggested the matter be scheduled for the meeting of April 18, 1991 due to conflicting schedules. Park Use Policy AA/Fritzal addressed the Commission concerning the establishment of a park usage policy, as well as the items to be covered in the policy. It is staff's recommendation that the Commission R �• March 28, 1991 Page 3 recommend to the City Council the establishment of a parks facilities use ordinance. C/Plunk addressed some of the items that should be indicated in the policy including applicable County codes and review by sheriff and fire. C/Meyer noted that the goals of the park and recreation element should be elaborated and dealt with in the General Plan. He inquired what kind of problems there are using the existing County ordinance for the utilization of the parks. AA/Fritzal explained that the existing ordinance does not deal with the reservation system. It is up to the Commission to decide on a policy. C/Meyer noted the hiring of Brea to give the City guidance in this area. He inquired if the Commission should set policy without any type of input from trained professionals. AA/Fritzal stated input has been received. She further recommended the formation of a subcommittee with respect that the General Plan will be drafted in June of 1991. VC/Ruzicka speculated if the City will be better able to enforce the current ordinance once the City takes over the scheduling of parks July 1, 1991. I PD/Daniel stated that the purpose at this time is not too look at the park and recreation element. Policy needs to be set for the day to day activities. Staff needs direction from the Commission as to policy and procedures to include; 1. Approve a forum. 2. Identify the parks and facilities to be used, and the scheduling of groups to use them. 3. Insurance requirements. 4. Equipment usage. 5. Special requests. C/Meyer stated that in one hand staff is referring to the issue of administrative policies and grading user groups, and on the other hand referring to the need to have the authority to make those policies. 4 He requested clarification. PD/Daniel stated the policy and procedures will be adopted by ordinance that will give staff and the Commission administrative guidelines to set priorities. March 28, 1991 Page 4 VC/Ruzicka suggested that staff inform the Chamber of Commerce of this issue with the purpose of receiving any input from them. C/Plunk stated that, according Joe McManus of the Chamber of Commerce, photographers need to receive age verification and parental releases, or subject release which is standard business procedure. AA/Fritzal stated the City is not involved with this standard business procedure. This issue is the concern of the camera operator. C/Meyer stated that the City already has an ordinance that was adopted by the County code and never used. The ordinance has never been used by Motion was made by C/Stitt, seconded by C/Plunk and CARRIED UNANIMOUSLY to grant staff the opportunity to prepare a'report to be reviewed by the City Council and the city attorney for the recommendation of a policy for a park facilities use ordinance. AA/Fritzal stated that there is no need to form a new subcommittee. The parks master plan subcommittee and the user group subcommittee are established and either can deal with this issue. VC/Ruzicka suggested, with the consensus of the Commission, that the issue be assigned to the parks master plan subcommittee. Motion picture/ AA/Fritzal addressed the Commission in regards to still photography the concern relating to the use of City park ordinance facilities by commercial motion picture and/or still photography firms, companies, or ventures. The Commission can choose to recommend that the City retain the established procedure adopted under the County Code, or recommend that a new ordinance be created to handle all public property in Diamond Bar. C/Plunk inquired if the ordinance can be written in which scouts, sports leagues, and recognizable charitable purposes are exempt from the ordinance. C/Meyer would like an ordinance that is explicable across the board for everyone. There needs to be a legal rationale to exclude a group from the use of the parks. C/Stitt stated the ordinance should be restrictive for commercial purposes but not for individual uses. VC/Ruzicka suggested that staff inform the Chamber of Commerce of this issue with the purpose of receiving any input from them. C/Plunk stated that, according Joe McManus of the Chamber of Commerce, photographers need to receive age verification and parental releases, or subject release which is standard business procedure. AA/Fritzal stated the City is not involved with this standard business procedure. This issue is the concern of the camera operator. C/Meyer stated that the City already has an ordinance that was adopted by the County code and never used. The ordinance has never been used by March 28, 1991 Page 5 the City so there is no bases to judge it's effectiveness. AA/Butzlaff explained that currently, since the policy is in place by the County of Los Angeles, the City is able to attach itself to that policy and, as a result, does not have to regulate that policy ourselves. Should it be the Commission's desire to implement, or draft an additional policy, or ordinance to specifically regulate commercial film usage, then it would be incumbent upon the City to do such regulation and maintain the regulatory measure of that specific ordinance. VC/Ruzicka inquired if it is possible to add to the ordinance and still ride with the County on enforcement. AA/Butzlaff stated that the City of Diamond Bar could increase fees, or add specific requirements and still ride with the County on enforcement. However, the County will only enforce the policy in regards to the issuance of permits. If specifics of the permit is violated, it becomes a City issue I and the local jurisdiction would have to enforce those issues. C/Plunk inquired if photo shoots could be limited by the length of time, location, and/or the time per year it is used by a single organization. AA/Butzlaff stated that the Commission could adopt specific times that would be consistent with the overall park usage policy, and have those included as an overall filming policy as well. Motion was made by C/Meyer, seconded by VC/Ruzicka and CARRIED UNANIMOUSLY to direct staff to continue on with the use of the present policy to determine it's effectiveness. INFORMATION: Monthly Parrs PD/Daniel requested more direction from the Update Commission on the by line of the article to be placed in the Windmill. VC/Ruzicka suggested that the report be placed ---, under the by line of the Commission's chairman ` because he has access to both staff and Commission, and to the organizations of the City. PD/Janiel suggested the report be done on a semi regular or regular basis. March 28, 1991 ANNOUNCEMENTS: ADJOURNMENT: Attest: Pat Whelan Chairman Page 6 VC/Ruzicka stated the park maintenance report could be done on a quarterly bases, and include comments from Deputy Luter, if desired, and written under the by line of the Chairman, but not necessarily written by the Chairman. Chair/Whelan concurred and requested help from C/Plunk. C/Plunk requested that a discussion on banner poles included at the next meeting. C/Plunk informed the Commission that Dr. Halkwalt visited the YMCA/Little League fields. C/Meyer stated his plans to meet with staff for the purpose of identifying recreational facilities that provide service or access to the City. Chair/Whelan requested an update on the Brea proposal. AA/Fritzal stated that a Professional Service Agreement (PSA) is currently being drafted. The contract should be in effect by May 1,1991. The Commission should be able to have a discussion with Brea at the April 18, 1991 meeting. Motion was made by VC/Ruzicka, seconded by Chair/Whelan and CARRIED UNANIMOUSLY to adjourn the meeting at 8:52 p.m. r l U Charles planiel Secreta e f...,.,,. ... .,M .,,w.. _ 1-1......11.1,111, 1 -1—. .. 'I'll ,. 11 111 .., T._..-. ,l i' -Z ,,� j"' T 1 , 1, "7 n ,"'.r r l "i�a:�. fl .a +i :l"r"1:" Ih �t�a ,Fn vt�. 5. uin. .d'?UMM &.,,