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Home My WebLink About03/14/1991 PRC MinutesNEW BUSINESS: Leasing office at Staff recommended that the City lease the office Summitridge Park at Summitridge Park, to the Ranch Festival, under the stated terms and conditions. C/Plunk asked the amount the City received last year for the Ranch Festival. AA/Kellee Fritzal stated that the funds had not been received. C/Meyer asked what public purpose it serves to lease the office. PMD/Janiel stated that the purpose is to offer support to the Ranch Festival. CITY OF DIAMOND BAR MINUTES OF THE PARKS AND RECREATION COMMISSION MARCH 14, 1991 r CALL TO ORDER: Vice Chairman Ruzicka called the meeting to order at 7:05 p.m. at the City Hall, 21660 East Copley Drive, Suite 100, Diamond Sar, California. PLEDGE OF The audience was led in the Pledge of Allegiance ALLEGIANCE: by Commissioner Meyer. ROLL CALL: Commissioners Plunk, Meyer, Stitt, and Vice Chairman Ruzicka. Chairman Whelan was absent (excused). Also present were Parks and Maintenance Director Charles Janiel, Administrative Analyst Kellee Fritzal, and Superintendent Don Hensley. MATTERS FROM THE Don Schad, residing at 1824 Shaded Wood Road, AUDIENCE: stated the Earth Day program was successful last year. He offered to spirit a program this year. Parks and Maintenance Director Charles Janiel responded that the Rotary Club has expressed an interest in planting trees, and suggested Mr. Schad get in contact with them. He specified that the trees will have to be planted in an area already irrigated. Don Schad asked permission from the Commission to plant trees at parks that are already irrigated, but are sparse of trees. i VC/Ruzicka requested a sketch from Mr. Schad indicating the area where trees would be planted. CONSENT CALENDAR: Motion was made by C/Meyer, seconded by C/Plunk and CARRIED UNANIMOUSLY to approve the Consent Calendar and the Minutes of February 14, 1991 and the Minutes of February 28, 1991. NEW BUSINESS: Leasing office at Staff recommended that the City lease the office Summitridge Park at Summitridge Park, to the Ranch Festival, under the stated terms and conditions. C/Plunk asked the amount the City received last year for the Ranch Festival. AA/Kellee Fritzal stated that the funds had not been received. C/Meyer asked what public purpose it serves to lease the office. PMD/Janiel stated that the purpose is to offer support to the Ranch Festival. March 14, 1991 Page 2 C/Meyer cautioned that this action could establish precedent for other groups to ask for offices inw public buildings. C/Plunk inquired if a stipulation could be included in the contract stating that if the Park and Recreation Department would need the office, they would have 30 days to vacate. i AA/Fritzai stated that a termination clause could be included. Motion was made by C/Plunk, seconded by C/Stitt and CARRIED UNANIMOUSLY to approve staff's recommendation subject to a 30 day notice termination clause, if the City should need the complex. Sub -Committee C/Plunk noted that the recreation programming is Update listed as resolved. She stated she was under the impression that it is still an ongoing committee. PMD/Daniel explained that the listed committees are still presently functioning. C/Meyer volunteered for the Master Plan subcommittee. C/Plunk volunteered for the Senior Citizen sub- committee. PMD/Daniel informed the Commission that the Senior Citizen subcommittee had internal problems and disbanded. They should come back together when the Senior Citizen Center becomes more of a reality. C/Meyer volunteered for the Master Plan sub- committee. VC/Ruzicka inquired of staff when a good time would be to meet with the Senior Citizens. AA/Fritzai suggested that it could be a good idea to meet about once a quarter to hear their opinions on issues. VC/Ruzicka requested staff, when in contact with the Senior Citizens, to inform them that he is available to listen in at their next meeting. C/Plunk asked for copies of reports on the Heritage Park renovation. PMD/Janiel stated that he is unaware of any written reports received from the subcommittees. i f . ,......... ., ��"IP'I,.,. �._a�,u':R'�IfY:z"�r�,�;tl March 14, 1991 OLD BUSINESS: Page 3 C/Stitt stated he has some information on Heritage Park dating back July 1990 that he will offer to C/ Plunk . VC/Ruzicka inquired when the next meeting of the Park Field Usage sub -committee is. PMD/Daniel stated as of now an exact scheduled date is not known. The critical meetings are twice a year, just before scheduling. VC/Ruzicka stated that the meetings serve to give vent for a lot of steam. He requested staff set up another meeting, for the next quarter, in April, 1991 or May, 1991. Parks facilities Staff recommended that the Parks and Recreation use ordinance, & Commission consider the establishment of both a motion picture parks facilities use ordinance and a motion film photography picture film still photography ordinance. ordinance. AA/Fritzal stated the parks facilities use ordinance will establish guidelines to handle all j parks facilities use requests from sports =j organizations to one time users. There will be a policy given to the user groups which will explain the policies. The film permit will give Diamond Bar the opportunity to set up their own policies. C/Plunk inquired if there will be a sliding scale, at the discretion of an appointee, to evaluate the special needs of the groups. AA/Fritzal stated that it will be up to the Commission to decide if a sliding scale is preferred. The usual procedure is to set a one time fee to avoid selective enforcement. Staff would ensure special requirements. C/Meyer asserted that the Parks and Recreation Commission is an advisory body to the City Council on matters regarding parks and recreational activities in the City. Adopting ordinances is a legislative matter and solely the responsibility of the Council. The City Council has not given directives to the Commission to develop any ordinances, nor to advise pn any ordinances. PMD/Daniel suggested the Commission develop a manual of park policies and procedures describing the hours, priorities, and policies. March 14, 1991 Page 4 C/Meyer maintained there is a difference of an ordinance of a resolution and of a policy manual. The Commission should not insert things into an ordinance unless so directed by the legislative body. There should be clear cut direction from the City Council. The Commission should serve from an advisory standpoint. C/Plunk contended that the Commission has the authority to advise the City Council on those matters felt appropriate. C/Meyer requested a profile of the ordinances that currently regulate Parks and Recreation. He requested staff develop a policy type manual to help the Commission regulate and promote the use of the parks and also to include information on what the other communities are doing in regards to park policies. AA/Fritzal stated staff will bring back the information to the Commission for the meeting of March 28, 1991 for further discussion. ANNOUNCEMENTS: Commissioners C/Stitt commented on the amount of people enjoying 4'?: Peterson Park. He asked for an update of the Old Post office. AA/Fritzal explained that the site is currently being cleared due to it's hazardous condition. VC/Ruzicka stated that the DBIA liked the Park Superintendent's monthly report. The report should be submitted coinciding with the "Windmills" monthly distribution for the purpose of keeping the report current. AA/Fritzal informed the Commission that Deputy Luter will also be writing a report on vandalism in the area, as requested by the Commission. C/Plunk noted that it would be more appropriate to have a bigger flag in the meeting room.. She also mentioned that the City Birthday Celebration committee is in need of 19 volunteers for the run. AA/Fritzal stated another flag will be looked into. She stated the Commission may want to be available for the Second Anniversary ceremony. r' C/Plunk stated Dr. Hockwalt is interested in reconvening the calendar committee for the school district, with special interest on special events. March 14, 1991 Page 5 C/Plunk inquired if the programming committee will be meeting soon. AA/Fritzal responded that they will meet after April 19, 1991. A definite date will be set within the next month. C/Plunk inquired if the Commission will be eligible to vote on a recommendation to the Walnut School Board in regards to site "D". AA/Fritzal explained that the City already gave their official statement at the March 11, 1991 meeting. AAJOURNMENT: Motion'was made by C/Meyer, seconded by C/Stitt and CARRIED UNANIMOUSLY to adjourn the meeting at 8:35 p.m. Resp °v ly, Charle, Janiel Secretary Attest Joe' uzi a f Vice Cha, n