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Home My WebLink About02/28/1991 PRC MinutesCITY OF DIAMOND BAR MINUTES OF THE PARKS AND RECREATION COMMISSION �. FEBRUARY 28, 1991 CALL TO ORDER: Chairman Whelan called the meeting to order at 7:01 p.m. at the Diamond Bar Library, 1060 South Grand Avenue, Diamond Bar, California. PLEDGE OF The audience was led in the Pledge of Allegiance by ALLEGIANCE: C/Stitt. ROLL CALL: Commissioners Meyer, Plunk, Stitt, Vice Chairman Ruzicka, and Chairman Whelan. Also present were Administrative Analyst Kellee Fritzal, Superintendent Don Hensley, and Contract Secretary Liz Myers. MATTERS FROM THE Kenny Plunk, 1522 Deerfoot, requested an AUDIENCE: explanation for the termination of the after school drop-in program at Heritage Park. Chair/Whelan explained the low attendance, and the limited budget. He stated the program will be reconsidered in the future. i Wayne Johansson, 2601 Sutters Mill Drive, addressed the lack of interest with Heritage Park program. F He suggested the City consider local neighborhood advisors to oversee the recreation program. C/Whelan explained eventually the City will run I' it's own program. In the mean time, there will be a full time City employee to oversee the recreation program. CONSENT CALENDAR: Chair/Whelan requested the Minutes of February 14, 1991 be pulled from the Consent Calendar. Staff included on the Consent Calendar: General Plan - March 5, 1991 - 5:30 p.m., 880 South Walnut. Site "D" - March 4 and 11, 1991 - 7:00 p.m., Castle Rock Elementary School. Motion was made by C/Meyer, seconded by VC/Ruzicka and CARRIED UNANIMOUSLY to approve the Consent Calendar as amended. Minutes of Staff noted on page 1, of the Minutes of February Feb. 14, 1991 14, 1991, the Suite number should be amended to 100, and on page 2, second paragraph, the time should be amended to 11:00 a.m. Chair/Whelan requested the minutes be amended on page 3, third paragraph to include the point that it is in reference to the Minutes of December, 1990 in regards to the discussion of the approval of the renegotiation with the City of Brea. February 28, 1991 Page 2 C/Meyer requested the minutes be amended on page 4, to correct the spelling to read "Nichole". C/Plunk requested the minutes, under "Recreation Programming", include references made to the handout of recreation providers, the letter from the City of Brea, and Chair/Whelan's draft of the proposal included in the Commissioner's packet. She stated under "Southern California Girls" there should have been reference made to the special responsibility of adults to children. C/Plunk requested the minutes record enough detail of the meetings so as to allow proper recollection of points discussed. VC/Ruzicka requested the Minutes of February 14, 1991 be returned to the Commission as so amended. NEW BUSINESS: Master Use Staff reported the master use agreement is being Agreements drafted. The estimated total cost of the facility 1-t---� usage should be $25,000 to $35,000. i %I Chair/Whelan inquired if the field usage charge will be lowered. Kellee Fritzal, Administrative Analyst, stated staff will discuss the issue with the School District. Chair/Whelan inquired how maintenance salaries will be determined based upon fee classes scheduled during vacation periods. AA/Fritzal stated there will be a flat rate salary paid to custodians. ghe noted the master use agreement will have a rate sheet determining all the costs. Site "D" Staff reported the memorandum handed out was to remind the Commission of the meeting planned for March 4 and 11, 1991, at 7:00 p.m., to include discussion on future land use and development of Site "D". Chair/Whelan inquired if there should be a representative present for each Commission. AA/Fritzal stated the staff will be present at the March 4, 1991 meeting to be sure all comments are received. The official City response will be expressed at the meeting of March 11, 1991. 0 i February 28, 1991 CORRESPONDENCE: Page 3 C/Plunk asserted the land should be reserved for park use. C/Meyer stated open space, or a park use would be best because it would establish a lower appraised value of public use. The City needs to make a commitment as to whether it is actually going to pursue acquisition or not. Diamond Bar Chair/Whelan presented the Commission the letter to Jaycees be mailed to the Diamond Bar Jaycees addressed to Mr. Nichole. Monthly Park Don Hensley, Superintendent, presented the Update Commission with the monthly report on the update of the parks. VC/Ruzicka stated that the report is an excellent tool for informing the citizens. He suggested putting the report into the Windmill, under a by line of the Chairman of the Parks and Recreation Commission. Chair/Whelan concurred and requested input from the Commission members in regards to the article. S/Hensley noted that the vandalism is a costly problem. C/Stitt asked if there is contact with the local police to patrol the area. AA/Fritzal stated the City can prepare a press release on vandalism problems in conjunction with Deputy Luter of the Walnut Sheriff's station. This information will be passed to Chair/Whelan. C/Stitt recommended laying the costs of any vandalism on the parents of the culprits. COMMISSIONERS C/Plunk informed the Commission that Jeff Stevens COMMENTS: invited them to the open ceremonies of the Diamond Bar Little League from 12:00 to 1:00 p.m.. She Commission suggested commending those that have shown Comments exemplary leadership in improving recreation in Diamond Bar. C/Plunk stated there is a concern for the lack of restroom doors in the girl's bathroom at Maple Hill. She stated that many students are also wondering what happened to the slide at Sycamore February 28, 1991 Page 4 park. C/Plunk would like to see the procedures concerning the recreation program tightened to ensure that documents arrive in a timely manner. She would like the Commissioner's packets to be complete, with the intent of keeping the Commission fully informed to be able to operate as a professional group. Chair/Whelan informed the Commission of his meeting with Jerry White, with the YMCA, in regards to the lack of communication involved with the recreation proposal, and the concern for the method of the presentation of the RFP. C/Plunk requested the phone at Heritage Park be checked to ensure it is in working condition. C/Stitt expressed concern in regards to the California Girls at Sycamore Park. He suggested banning swim suits at parks as a method of getting around the whole issue. AA/Fritzal stated there is a concern with becoming too restrictive. Chair/Whelan reminded staff of the request for the sub -committee reports. He reminded the Commission to inform the Chair of any items to be on the agenda. Chair/Whelan stated the Commission should be involved in reviewing the recreation contract and be able to give input when forming the program. He requested staff send letters to all those who submitted RFP's notifying them on the City's final decision. Chair/Whelan noted the bathrooms at Peterson Park need to be partitioned in such a way to block the visibility from the outside. He stated the Girls Softball requested a key to be able to raise the flag on weekends. They would also like an "as built" for Peterson Park for the purpose of determining the cost of installing lights. ,Staff Comments AA/Fritzal informed the Commission that the City Council has requested an wish list for items that could be taken on by community groups as a fund .� raising effort. AA/Fritzal announced there was a meeting today at 3:30 p.m. with Brea to discuss the recreation contract. The Commission will be kept informed. February 28, 1991 Page 5 ADJOURNMENT: Motion was made by VC/Ruzicka, seconded by C/Plunk and CARRIED UNANIMOUSLY to adjourn the meeting at 8:15 p.m. Attest: ��q--6Z4 I/ . Pat"Whelan, Chairman Respectfully Submitted, Keee Fritzal Admin' trative Analyst Parks and Recreation Commission