Loading...
HomeMy WebLinkAbout02/14/1991 PRC MinutesAlso present were City Manager Robert Van Nort, Parks and Maintenance Director Charles Janiel and Administrative Analyst Kellee Fritzal. MATTER FROM THE Robert Van Nort, City Manager, reviewed two (2) AUDIENCE: items that have been discussed by the Commission over the course of several months in hopes of clarifying some issues. CM/Van Nort stated one of the items to be discussed is the Parks and Recreation element. Currently the City has appointed 30 citizens to develop a Draft General Plan. Once the document is completed, it will be forwarded to all the Commissions and then k to the City Council. It will be at that time that the Commissions will have an opportunity to state their input. Those recommendations will be forwarded to the City Council. CM/Van Nort stated the second item to be discussed is the budget process. The City is faced with all the revenues coming in either at, or about 95%, of what was projected. There is no guarantee that the state will not cut further. CM/Van Nort announced that there is a study session on February 26, 1991, between 6:00 p.m. to 9:00 p.m., concerning the 1991 - 1992 budget. All the Commissions are invited to attend and listen to a presentation from the revenue standpoint. He stated the three (3) primary items to be discussed are: 1) Law Enforcement, 2) Parks and Recreation, and 3) Traffic. He would like the Commission to attend so that they can hear the Council's philosophy and then proceed to work within it to develop the Park and Recreation budget. If there are concerns, direct them to the City Council. CONSENT CALENDAR: C/Stitt requested the Minutes of January 24, 1991 be pulled from the Consent Calendar. Motion was made by C/Meyer, seconded by VC/Ruzicka and CARRIED UNANIMOUSLY to approve the Consent Calendar. CITY OF DIAMOND BAR MINUTES OF THE PARKS AND RECREATION COMMISSION FEBRUARY 14, 1991 CALL TO ORDER: Chairman Whelan called the meeting to order at 7:00 ` p.m. at the City Hall, 21660 East Copley Drive, Suite 100, Diamond Bar, California. PLEDGE OF The audience was led in the Pledge of Allegiance by ALLEGIANCE: Vice Chairman Ruzicka. ROLL CALL: Commissioners Meyer, Plunk, Stitt, Vice Chairman Ruzicka and Chairman Whelan. Also present were City Manager Robert Van Nort, Parks and Maintenance Director Charles Janiel and Administrative Analyst Kellee Fritzal. MATTER FROM THE Robert Van Nort, City Manager, reviewed two (2) AUDIENCE: items that have been discussed by the Commission over the course of several months in hopes of clarifying some issues. CM/Van Nort stated one of the items to be discussed is the Parks and Recreation element. Currently the City has appointed 30 citizens to develop a Draft General Plan. Once the document is completed, it will be forwarded to all the Commissions and then k to the City Council. It will be at that time that the Commissions will have an opportunity to state their input. Those recommendations will be forwarded to the City Council. CM/Van Nort stated the second item to be discussed is the budget process. The City is faced with all the revenues coming in either at, or about 95%, of what was projected. There is no guarantee that the state will not cut further. CM/Van Nort announced that there is a study session on February 26, 1991, between 6:00 p.m. to 9:00 p.m., concerning the 1991 - 1992 budget. All the Commissions are invited to attend and listen to a presentation from the revenue standpoint. He stated the three (3) primary items to be discussed are: 1) Law Enforcement, 2) Parks and Recreation, and 3) Traffic. He would like the Commission to attend so that they can hear the Council's philosophy and then proceed to work within it to develop the Park and Recreation budget. If there are concerns, direct them to the City Council. CONSENT CALENDAR: C/Stitt requested the Minutes of January 24, 1991 be pulled from the Consent Calendar. Motion was made by C/Meyer, seconded by VC/Ruzicka and CARRIED UNANIMOUSLY to approve the Consent Calendar. February 14, 1991 Page 2 i Motion was made by C/Meyer, seconded by VC/Ruzicka and CARRIED to approve the Minutes of January 24, 1991. AYES: COMMISSIONERS: Meyer, Plunk, VC/Ruzicka, and C/Whelan NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Stitt NEW BUSINESS: Presentation Cindy Morton, President of the Diamond Bar Girl's from Girl's Softball, informed the Commission that sign ups are Softball completed with 321 players of ages between 5 and 15 years old. The League would like to invite the Commission to attend the opening ceremonies February 23, 1991 at 11:00 a.m. The League assessed the needs of Peterson Park, and have decided to purchase 2 sets of bleachers to donate to the City, if it meets the Commission's approval. Chair/Whelan explained that at the dedication ceremonies, Peterson Park had been designated as the Girl's Softball home field. He clarified that the League does not have an exclusive use to the fields. 7 D BUSINESS: }creation Programming Cindy Morton replied that they are aware of this. PMD/Daniel stated the matter should first be brought to the attention of the City Attorney. However, the bleachers to be purchased are of the same quality, with all the safety devices, the City would have purchased. Motion was made by C/Ruzicka, seconded by C/Plunk and CARRIED UNANIMOUSLY that the City of Diamond Bar, through the recommendation of the Parks and Recreation Commission, accept the donation of bleachers that have been purchased by the Diamond Bar Girl's Softball for the price of $4,000. AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSTAIN: COMMISSIONERS: Plunk, Meyer, Stitt, VC/ Ruzicka and C/Whelan None None AA/Fritzal reported that staff is concerned with keeping the costs of the Recreation services under $150,000. The City of Brea has reviewed the contract and has submitted a proposal under $150,000. February 14, 1991 Page 3 L2 C/Plunk requested a matrix that allows a comparison of the actual costs of each program. AA/Fritzal distributed the recreation proposals and a letter sent to the City of Brea. Chair/Whelan reminded the Commission that at the Commission meeting of December 13, there was discussion of putting together a building block recreation program in regards to the City of Brea proposal so programs can be reviewed and prioritized in negotiations. He stated that he and C/Plunk met with AA/Fritzal to discuss a recreation program with the possibility of developing an in- house program. Chair/Whelan handed out a chart for the Commission to review. The criteria for the program would be: 1. It should be self sustaining. 2. Classes must break even. 3. Non fee locations should be used first. 4. About 20 to 40 combination youth and adult classes. I The Commission discussed the pros and cons of the proposals received and the philosophy of contracting services or providing them in-house. Motion was made by C/Meyer, seconded by VC/Ruzicka, and CARRIED to recommend to the City Council that they negotiate a contract with the City of Brea to provide recreational services which would be subject to our budgetary limitations, our policy direction, a flexible type of service, and would include monitoring by the City. AYES: COMMISSIONERS: Meyer, Stitt, VC/ Ruzicka and C/Whelan NOES: COMMISSIONERS: Plunk ABSTAIN: COMMISSIONERS: None Update on PMD/Janiel reported, that both he and Sergeant Webb Southern attended the event sponsored by the Southern California California Girls at Sycamore Canyon Park and that Girls no apparent illegal activity took place. INFORMATION ITEMS: General Plan PMD/Janiel reported that CM/Van Nort's discussion was intended to give the Commission an update on the General Plan. February 14, 1991 Page 4 indoor/ PMD/Daniel submitted drawings and information for Street Hockey an indoor/outdoor soccer facility. He stated this Proposal was not intended to be a proposal, but rather information on other viable avenues, should the Commission care to continue further with the idea. COMMISSIONER Chair/Whelan read a letter from Michael A. Nichole, COMMENTS: Management Vice President of the Diamond Bar Jaycees, in regards to supporting concerts in the parks by contributing $1,000 to the first concert, upon various stated conditions. Chair/Whelan suggested filing the letter until such time that the Commission is prepared to make decisions regarding concerts in the parks. PMD/Daniel stated a letter will be drafted informing Mr. Nichole of the Commissions intent and giving our thanks for their efforts, concerns, and considerations. C/Plunk thanked staff and Sergeant Webb for their tea, review of the Southern California Girls. She thanked PMD/Daniel for the information concerning the Larkstone and Pantera site. She noted the brick dust at Sycamore Park appear to be more compact than they ought to be. PMD/Daniel stated staff will have the contractor loosen it appropriately. C/Plunk asked if there has been an improved design for both the drainage and the spider apparatus at Peterson Park. PMD/Daniel stated there has not been any progress made in regards to the drainage. Staff has been in contact with the vendor and has made arrangements to have someone come and replace the spider apparatus. C/Plunk requested that the Commission be included in regards to the negotiations of the golf course. Chair/Whelan inquired if the sports program at Heritage Park has been billed yet. AA/Fritzal replied that the School District Finance Department will inform Walnut Valley staff. Chair/Whelan requested the sub -committee reports be included on the next agenda. February 14, 1991 Page 5 �4 STAFF COMMENTS: AA/Fritzal reported that the Second Anniversary Celebration is scheduled for April 13, 1991 at the Diamond Bar High School (DBHS). If any Commissioner would like to become involved with the planning, they are welcomed to join any of the subcommittees. ADJOURNMENT: Motion was made by VC/Ruzicka, seconded by C/Stitt, and CARRIED UNANIMOUSLY to adjourn the meeting at 9:00 p.m. to the next regular meeting of February 28, 1991. Respectful Submi , Charles!'Janiel, Secretary/Parks & Recreation Commission ATTEST: i 1 1 � r Pa Whelan, Chairman