HomeMy WebLinkAbout11/08/1990 PRC MinutesCITY OF DIAMOND BAR
MINUTES OF THE PARKS AND RECREATION COMMISSION
NOVEMBER 8, 1990
CALL TO ORDER: Vice Chairman Nardella called the meeting to order at 6:49
p.m. at the City Hall, 21660 East Copley Drive, Suite 100,
Diamond Bar, California.
PLEDGE OF The audience was led in the Pledge of Allegiance by
ALLEGIANCE: Commissioner Stitt.
ROLL CALL: Commissioners Ruzicka, Stitt and Vice Chairman Nardella.
Commissioner Whelan and Chairman Nyal were absent.
Also present were Parks and Maintenance Director Charles
Janiel, Superintendent Donald Hensley, and Administrative
Analyst Kellee Fritzal.
MATTERS FROM Tommy Williams, 22628 Redfire Lane, representative of Pop
AUDIENCE: Warner Association, requested the support of the Commission in
obtaining a permanent field for their team next year, possible
at Diamond Bar High School (DBHS).
Commissioner Ruzicka suggested Pop Warner representatives
approach the Athletic Director at DBHS to discuss field usage.
VC/Nardella recommended Pop Warner withhold discussions with
DBHS until Diamond Bar has completed negotiations of the
Master Use Agreement. He stated Diamond Bar will negotiate
field usage for Pop Warner at the same time negotiations for
other user groups occur with the Walnut Valley School District
(WVSD).
James Roberts, 23627 Bower Cascade Place, Diamond Bar,
represented a group of informal street hockey players
currently playing at Diamond Point Elementary School. He
_ requested help from the Commission in obtaining a playing
field approximately 150' long by 75' wide of flat concrete
surface with walls at each end and rounded corners. He stated
there is an increase in the number of interested players and
would consider starting a league to help defer costs to the
City.
VC/Nardella stated the request will be taken into considera-
tion with thought to any construction to be done that may
correspond with the needed facilities.
C/Ruzicka suggested the group formalize the organization to
establish the interest and justify the consideration for a
future recreational program.
CONSENT VC/Nardella requested the Minutes of October 25, 1990 be
CALENDAR: amended on page 5, fifth paragraph, to omit the comma and the
word "in" after the statement °... become necessary to
cancel"; on page 8, first paragraph, to read "...the retention
of any staff."; and page 9, first paragraph, to omit "a nice
l size" and replace with,"the" to the statement.
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November 8, 1990 Page 2
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Motion was made by Commissioner Ruzicka, seconded by
Commissioner Stitt and CARRIED UNANIMOUSLY to approve the
Consent Calendar and the Minutes of October 25, 1990 with th-_'i!
aforesaid amendments.
ORAL REPORT: VC/Nardella reported Chris Adams, Director of Walnut Valley
RAB Members Recreation, recommended all proceeds or savings, generated
Report by changing to an all Saturday Program, be used to offset the
costs of Park Monitors. Upon the request to explain how the
calculations of budgetary items are determined, Chris Adams
explained that if money in one line item was deficient, money
from another line item would be pulled and substituted. A
complete review of the budget, as compared to the originally
approved line item budget, was requested to help Diamond Bar
determine the cost effectiveness of each program.
Staff reported a complete review of the budget was requested
and the December 6, 1990 RAB meeting was made a formal meeting
to discuss these issues.
VC/Nardella noted severe concerns for the quality' of the
programs to be received with the termination of staff and the
reallocation of budgetary dollars.
Kellee Fritzal, suggested the Commissioners express to staff
any concerns of park programs, or problems of contract classes
they may hear about.
VC/Nardella explained the quality of the contract or leisur:
classes should remain the same and the only changes made have
been the termination of the Park Drop-in program, to be in
effect December 1, 1990.
C/Ruzicka inquired as to the attitude of WVR toward the change
in the Park Drop-in program.
VC/Nardella stated, in his opinion, Chris Adams )appeared
disgruntled. He explained, every RAB meeting since September,
the Commission has made a significant program change whereby
the WVR must redo budgets, and account for the expenditures
and the reallocation of monies. He asserted the WVRs
interpretation of the budget is that funds have been
contractually committed and are to be allocated to any program
deemed necessary, regardless of the line item budget.) Whereas
Diamond Bars position is that if a program is no longer being
provided due to its ineffectiveness, than those monies are no
longer to be contributed. The matter is now with the City
Attorney and will be sorted out shortly.
OLD BUSINESS: Staff presented the Commission with photos of various
Christmas banner themes. This is informational only, if banners are
bought Council will need to approval.
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November 8, 1990 Page 3
Staff informed the Commission of the intent of the Rotary
Club, in conjunction with the interact Club at DBHS, to wrap
three (3) inch red ribbon around light poles to achieve a
candy cane effect, upon the Commissions approval. Staff
requested direction from the Commission to formulate a plan of
action for Christmas of 1990, and a long term plan for future
Christmas themes and its implementation process.
VC/Nardella explained the original intention from the Chamber
of Commerce and the City Council was to start a Christmas
program on a small scale to spruce up the City, perhaps around
the shopping center. He expressed concern for the red ribbon
project because of the amount of light poles in the City.
Kellee Fritzal remarked shopping centers are usually
responsible for their own decorations.
Charles Janiel informed the Commission there are approximately
200 street lights on Diamond Bar Boulevard from Brea Canyon to
Temple.
c/Ruzicka inquired about the costs of wrapping the light
poles.
Staff stated the ribbon will cost approximately $200 to $300
and the Clubs' services are volunteered.
( C/Ruzicka commented the cost of wrapping every pole is
marginal. He felt the project would be well noticed this year
and would enhance the°community spirit for next years
Christmas theme.
VC/Nardella expressed concern of possible vandalism if the
wrapping was to cover the whole pole. He suggested beginning
the wrapping at eight (8) feet.
Director Charles Janiel wondered about the safety of young
kids on a 16 foot extension ladder.
VC/Nardella requested staff to allow the decoration of the
light poles with the recommendation to begin wrapping at eight
(8) feet and continue wrapping for eight (8) feet, to include
every pole from Brea Canyon to Temple.
C/Ruzicka suggested the Commission foresee a five (5) year
plan in which decorations could be added gradually each year,
to eventually include banners for all occasions.
VC/Nardella recommended creating subcommittees to handle the
various occasions throughout the year.
VC/Nardella requested staff put the issue of Christmas
decoration on the agenda for January, 1991.
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November 8, 1990 Page 4
Park Drop-in Staff reported meeting with WVR November 5, 1991 to review
Program budget figures. Staff included a letter by City IManager
Robert Van Nort calling for an audit of the program. 7--7,
;I
In review of the quarterly budget it is feared the monies have;
been dissolved within their administrative costs.
VC/Nardella requested the quarterly budget be compared to the
beginning line item budget entered into with WVR.
Kellee Fritzal informed the Commission of a intended meeting,
involving Walnut and Diamond Bar representatives, toldiscuss
recreation services, and a inventory of the recreation
equipment.
VC/Nardella stressed the importance of conveying the
impression to the RAB that the equipment purchased was
specifically allocated to the area used, and should remain.
C/Ruzicka questioned the scope of WVRs understanding of the
budget.
Staff explained the problem arising is from different
interpretations of the budget. WVR believed the monies were
given in good faith and the recreation program was set up to
include the full range of the programs, disregarding line item
budgets. Diamond Bar believed the money was given in
proportion to a line item budget and allocated to specifier -7,
areas, with monies returned if a program is canceled.
VC/Nardella emphasized the loss in profit incurred by WVR
should not be solved at Diamond Bar's expense.
CORRESPONDENCE:
Facilities Staff included a memorandum from Dr. David L. Brown from
Usage Rental WVUSD summarizing the Facility Usage Rental for Diamond Bar
Schools. The annual fees for the use of facilities for the
recreation activities for 1991 through 1992 are $103,500.
VC/Nardella stated, for the significant amount of money the
school district is requesting for the use of the fields, the
Commission should coordinate the scheduled use of the
facilities.
C/Ruzicka noted the harsh dealings of WVUSD with the community
and questioned the determination of the usage rates.
Staff explained the school district included all direct and
indirect costs in their interpretation of community usage of
school facilities.
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Recreation Staff included correspondence from City Manager Robert Van
Services. Nort to the City Manager of Walnut, Linda Holmes suggesting
the retention of an independent auditor to prepare a final
report to eliminate any conflict which may arise in the
termination of the JPA.
INFORMATION:
Staff reported the Parks and Recreation Commission regularly
Rescheduling
scheduled meeting of November 22, 1990 is on Thanksgiving.
November 22,
Staff suggested the meeting be rescheduled to Monday,
1990 Mtng.
November 26, 1990 at City Hall.
Staff received consensus from the Commission to reschedule the
next regular meeting to November 26, 1990.
VC/Nardella reminded the Commission of the December 1, 1990
meeting to discuss the roles and responsibilities of the
Commission and staff. He also reminded the Commission of the
CIP Joint Meeting Tuesday, November 13, 1990 at 3:00 p.m.
Staff informed the Commission of the full agenda to be
discussed on the evening of the Joint Meeting and suggested
the Commissioners arrive at 5:30 p.m., a more accurate time
for the start of discussion for mutual philosophies of the
CIP.
VC/Nardella requested staff convey the time to Commissioner
Whelan and Chairman Nyal.
VC/Nardella inquired as to the progress of Chairman Nyal's
resignation and suggested his replacement be able to attend
the December 1, 1990 meeting as a helpful training exercise.
VC/Nardella stated Mayor Warner is still accepting suggestions
on candidates for replacement on the Commission.
Environmental
Staff included for Commissions review the procedure and
Enhancement
criteria manual for the Environmental Enhancement and
and
Mitigation Program. Staff reported a grant application for
Mitigation
the only eligib7�e project in Diamond Bar, the truck lane on
Program
the 60 Freeway, is being prepared in conjunction with Cal
Trans. The purpose of the program is to provide grants to
local, state and federal agencies and nonprofit entities to
mitigate the environmental impact of modified or new public
-
transportation facilities.
VC/Nardella summarized the intent of the documents is to
review the mitigation portion of those funds.
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Director Charles Janiel concurred, and explained that staff,
with the aid of Cal Trans, will try to get funding fo,,- *'
landscaping from City limits at Pomona down to GrandAvenue, I
The grant allows only for the planting of trees for th� publics,, -.1
benefit of improving the air quality, reducing the heat
levels, and reducing the psychological affects of the
roadways. Cal Trans is preparing plans to fit the specifica-
tions, and is working with staff in preparing the application.
C/Ruzicka inquired if staff would be able to complete the
necessary paperwork by the November 30, 1990 deadline.
Director Charles Janiel explained the grant is going to be in
progress for ten (10) years therefore if the application is
not completed this year, then it will get done next year.
Motion was made by C/Ruzicka, seconded by C/Stitt and CARRIED
UNANIMOUSLY to recommend, to the City Council, the passage of
the resolution for the application for grant funds for the
Environmental Enhancement and Mitigation Program.
Bike Trail Staff reported the application to LACTC for additional funding
Grant for a bike lane on Brea Canyon. A Administrative Analyst is
currently working on receiving the funds to complete the
application by the deadline. The issue will be on the City
Council agenda for their approval.
Use Group Director Charles Janiel reported the need to schedule the
Sub -Committee next User Group Sub -Committee Meeting.
C/Ruzicka designated November 19, 1990, 6:30 p.m., at City
Hall to be the next scheduled meeting.
C/Stitt volunteered to fill in for Chair/Nyal on the User
Group Sub -Committee.
VC/Nardella requested an update on the condition of Peterson
Park.
Staff reported t�e play equipment should be installed by next
week and the anticipated starting date for field usage will be
January 1, 1991.
VC/Nardella requested staff put Sunday softball on the agenda
in order to provide direction to WVR for its scheduling.
Holiday Staff reported the City is offering a Holiday shuttle free
Shuttle to all citizens from November 23, 1990 through December 31,
1990 from 10:00 a.m. to 7:00 p.m. It is hoped the shuttle
will facilitate and encourage shopping and patronizing of
local businesses. The program will give the City ar--,
opportunity to analyze ridership demand for future expansion.
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November 8, 1990 Page 7
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VC/Nardella pointed out the program ties in with the Chamber
of Commerce "Shop Diamond Bar" program and stated, if the
program works with the Proposition A funds, the program could
be kept running with money from participating merchants to
continue the shuttle on a regular basis.
Kellee Fritzal explained the white bus will have the Diamond
Bar logo for easy visual accessibility and will offer a
transportation alternative to seniors and young people to
shopping centers. The intent is to offer a very flexible
j service. Staff stressed to the Commission the importance of
publicizing it among the community.
COMMISSIONER C/Ruzicka announced the season for DBHS football ended with
COMMENTS: a 9 and 1 record and attributed many of his sons
accomplishments to Pop Warner training.
C/Stitt commented on how good it was to see so much
involvement among the community at tonight's meeting. He
stated looking forward to working with C/Ruzicka on the User
Group Sub -Committee.
VC/Nardella requested staff include a summarization of the
pros and cons of the issues, in their reports, as opposed to
just the recommendations of staff. He stated by seeing both
sides of the issue, the Commission is better able to make an
informed decision.
VC/Nardella commented on the improved quality of the minutes
the Commission has been receiving.
ADJOURNMENT: Motion was made by C/Ruzicka, seconded by C/Stitt and CARRIED
UNANIMOUSLY to adjourn the meeting at 8:46 p.m.
AT'�E S T
Chairman
7
Charle Daniel
Secretary