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HomeMy WebLinkAbout09/13/1990 PRC MinutesMINUTES OF THE PARRS AND RECREATION COMMISSION REGULAR MEETING OF SEPTEMBER 13, 1990 CALL TO ORDER: Commissioner Stitt called the meeting to order at 6:33 p.m. at City Hall, 21660 East Copley Drive, Suite 100, Diamond Bar, California. PLEDGE OF The audience was led in the Pledge -of ALLEGIANCE: Allegiance by Commissioner Joe Ruzicka. ROLL CALL: Commissioners Ruzicka, Stitt and Whelan. Vice Chairman Nardella arrived at 6:40 p.m. Chairman Nyal arrived at 7:10 p.m. Also present were Parks and Maintenance Director Charles Janiel, Administrative Analyst Kellee Fritzal, Superintendent Donald Hensley and Minute Secretary Liz Myers. MATTERS FROM THE None. AUDIENCE: CONSENT CALENDAR: Commissioner Stitt presented the Consent Calendar. C/Ruzicka moved and C/Stitt seconded. With the consensus of the Commission the motion was passed to approve the Consent Calendar. APPROVAL OF MINUTES: I Minutes of VC/Nardella said he would like more July 2, 1990 detailed minutes. C/Ruzicka noted comments that were misappropri- ately placed. He would like emphasized the importance of prioritizing administrative tasks and to have them properly reflected in the agenda. C/Stitt moved and VC/Nardella seconded. With the consensus of the Commission the motion was passed to accept the Minutes of July 2, 1990. Minutes of VC/Nardella reiterated his need for more July 12, 1990 detailed minutes, particularly when future action and/or decisions are involved. _ C/Ruzicka wanted to know if there were any other records of meetings to refer back to. AA/Fritzal said that audio tapes are kept for one (1) year. C/Ruzicka moved and C/Stitt seconded. With the consensus of the Commission the motion was passed to accept the Minutes of July 12, 1990. Minutes of C/Ruzicka moved and C/Stitt seconded. With the fAugust 23, 1990: consensus of the Commission the motion was passed to accept the Minutes of August 23, 1990. y September 13, 1994 REPORTS: Page 2 Oral report from VC/Nardella summarized that Walnut Recreation Advisory valley Recreation (WVR) indicated they Board Committee: would prefer quarterly formal meetings, and see less formal monthly meetings, without mandatory attendance. WVR believes their responsibilities are limited to creating budgets and programs and since the WVR program is to be terminated,, it is not necessary to meet on a regular basis. AA/Fritzal stated that this issue will be brought back before the Advisory Board Meeting to be voted on in October. As of now, it is believed the WVR's intended decision did not violate the true meaning of the JPA because there will still be monthly meetings. council should be advised on the proposed change. VC/Nardella indicated he has no problem with less formal meetings as long as WVR remains responsive to informative requests. The meetings are a valuable avenue for the Commissioners. C%Whelan would like to see WVR make a presentatio.. at the Commissioners Study Session upon receiving, a request for information at the end of a formal --- meeting. He also suggested giving WVR a week leeway to gather information, to avoid a month interim between responses. VC/Nardella concurs, and adds the WVR meetings be attended under that authority, and if necessary, ask WVR to respond appropriately at the next meeting. Director/Daniel reminded the Commission that decisions have to be -made through the entire body 'of the Recreation Advisory Board and any action involving JPA has to go through that board. The Commission can continue to operate, gather information, have monthly meetings, and be able to take action on items with a quorum. VC/Nardella showed concern that a quorum would not be met if monthly meetings were not mandatory. A formal meeting should be requested on specific items. 'VC/Nardella also requests direction from staff as to what -information the WVR should be asked to provide, and how responsive they, will be September 13, 1990 Page 3 C/Ruzicka stresses that all possible resource information concerning parks programs is'needed. He questions the ability of the Commission to run a parks program without important file information from WVR. AA/Fritzal stated discussions about "phasing in, phasing out" programs will be on the next agenda. VC/Nardella notes a consensus among Commissioners for a need to continue to participate. VC/Nardella and C/Whelan will continue to attend meetings. VC/Nardella concludes it may be necessary to ask WVR what kind of resource information is available, and to bring a list of information to the next meeting. Heritage Park VC/Nardella reports about the outcome of the Update: Heritage Park preschool and notes that everything is moving well. Park Monitoring VC/Nardella reports on the Park Monitoring Budget Budget: in regard to the convergence to a Saturday program, and the dollar amount saved. Only Ronald Reagan Park will have a Saturday program. Chris Adams concluded in her preliminary cost analysis that an additional $2,500 will be needed after the convergence. VC/Nardella suggested to AA/Fritzal to make reference to the letter from Dr. Brown stating that the cost of adding a park is $10,000. Adams originally had stated the cost to be around $12,000. AA/Fritzal requests VC/Nardella's figures on the cost savings, using only Ronald Reagan Park. The figures will be included in the next meeting agenda along with the status of the _ Park Monitoring Budget. VC/Nardella stated that the Board did approve the reallocation of the monies within the budget to offset our Park Monitoring costs. No dollar amount was given. ORAL REPORT FROM Superintendent/Hensley reported that GTE is 'i DON HENSLEY willing to put in a phone at Heritage Park on a { PARK TELEPHONES: trial basis for one year. GTE will maintain it, �- be responsible for collecting the monies and keep September 13, 1990 Page 4 it in operation. Diamond Bar will receive 15% of 11P I'd !' monies collected. i Superintendent/Hensley requested the telephone be able to use 911 and call out only, as was his understanding of what the Commission requested. The Commission preferred this type of call blocking to discourage drug dealings. GTE wants a release from liability to be signed because there is no call back for 911 calls. Superintendent/Hensley noted the installation is being done at no cost to the City. The idea is to eventually do all the parks. VC/Nardella has directed staff to find out where the -15% of monies collected will go. He further directs staff to review the GTE agreement with the city attorney and return it to the Commission. CORRESPONDENCE: Letter to Mark The letter was in regard to the use of City Dali, Mad Dog facilities for business activities. Chair/Nyal Tennis: has already signed the letter and there were no objections noted except the word "Committee" in the letter should be changed to read "Commission Letter to R.L. The letter was in response to suggestions and Winningham: concerns made to the Commission. Chair/Nyal signed the letter. There were no objections. INFORMATION ITEMS: "Understanding "A practical guide to assist Cities in dealing the Media" with their local news media". No comments were made . ; Update on Prop B. C/Stitt would like to know if the City or the L.A. County Safe Commission is to endorse the letter or is it Neighborhood Parks strictly information only. Act;_ Chair/Nyal responded that unless otherwise directed, take it as information only. Recreation All opportunities available to the City concerning Update: recreation services are being considered. AA/Fritzal announced contracting with thelcity of Walnut for recreation services is unavailable. She stated that City Manager Van Nort had 'a September 13, 1990 Page 5 conversation with Linda Holmes, City Manager of Walnut. Walnut does not want to provide Diamond Bar with recreation services. The Commissioners from Walnut felt both cities were very different in their needs and requirements for recreation. AA/Fritzal asked the Commissioners to write down their expectations for recreation programs and deliver them to her as soon as possible. She recommends the recreation programs start off on a small scale and slowly escalate. VC/Nardella is concerned about the loss of $130,000 out of the original budget (if the Day Care Program is not continued). However, the Day Care issue has not been resolved. AA/Fritzal explained to the Commissioners that by knowing their expectations in regards to recreation programs, she would then know whose services would best fulfill their needs. C/Whelan stated that at one of the JPA meetings, r the Commission asked for a report on other communities recreation programs. The information p would help in making decisions on which programs to consider implementing in the City. VC/Nardella directed staff to have the recreation report available at the next RAB meeting, which is prior to the next Commission meeting. AA/Fritzal stated that by October 1, 1990, she hopes to send a copy of her report (a complete analysis of all opportunities, including costs) to each Commissioner. On October 11, the Commission would then make a recommendation on which direction staff should follow. Negotiations will then begin. VC/Nardella wants to know if the Commission should assume the money from Proposition A and the $189,000 is available. This will be negotiated with the contractor and City Council. C/Whelan is concerned about the lack of monetary information to base decisions. AA/Fritzal states negotiation will be based on the Commissions prioritized recommendations. September 13, 1990 page 6 Joint Powers AA/Fritzal states the JPA is being reviewed at a Agreement: staff level. They have received JPA's from 6 cities. Pomona Unified School District looks very cooperative. AA/Fritzal states that a JPA will be brought back to the Commission for input before anything is signed. Roles and VC/Nardella questions the functions of the Commis - Resources: sion and the staff resources that are available to enable them to make decisions. He further asks for a special meeting be held to formally lay out their directives and the means to accomplish them. Survey Form: AA/Fritzal informed the Commission that the Parks and Recreation Needs Survey will be in the Windmill, the Highlander and in the Chamber of Commerce newsletter. The Commissioners are asked to help disperse the Survey throughout the community. COMMISSIONER Chair/Nyal asks if the moratorium is over at COMMENTS: Peterson Park. ADJOURNMENT: ATT . Chairman Director/Daniel says there is no lifting of the moratorium. Chair/Nyal would like to know when the County signs will be removed. Director/Janiel assures the Commission that the signs will be replaced at the parks and the entrances to the city. Chair/Nyal wants the Commission to be part of the beautification of the City. Director/Janiel informs Chair/Nyal that normally there is a beautification committee that would handle these issues. With no further comments, the meet' was adjourned at 8:15 p.m. Charles/ Janiel Secretary