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Home My WebLink About07/26/1990 PRC MinutesMINUTES OF THE PARRS AND RECREATION COMMISSION REGULAR MEETING OF JULY 26, 1990 CALL TO ORDER: Vice Chairman Don Nardella called the meeting to order at 6:30 p.m. at the Community Room, 1061 Grand Avenue, Diamond Bar, California. PLEDGE OF The audience was led in the Pledge of ALLEGIANCE: Allegiance by Commissioner Gary Stitt. ROLL CALL: Commissioners Ruzicka, Stitt, Whelan and Vice Chairman Nardella. Chairman Nyal Absent (excused). Also present were Parks and Maintenance Superintendent Donald Hensley and Clerk Typist Christine Haraksin. Parks and Mainte- nance Director Charles Janiel was absent. MATTERS FROM THE Gene Surgener, Vice President of Pop AUDIENCE: Warner Football, 21830 Santa Quin, Diamond Bar spoke regarding the $5.00 per child fee for the use of the practice fields at the schools in the Walnut Valley Unified School District. C/Ruzicka explained that Gene Surgener, Vice President of Pop Warner Football would like the Parks and Recreation Commission to help Pop Warner get use of Diamond Bar High School and other fields including Lorbeer Jr. High without a fee and without having to go to the school board. The Commission has gone over with Mr. Surgener and Pop Warner the fact that the school board is a totally different political entity but he and his organization believe that if there is unity between the Parks and Recreation Commission, City Council and the Citizens of Diamond Bar that perhaps the Walnut Valley Unified School District would be more in tuned to listening to their needs and meeting some of their needs more than they have in the past. APPROVAL OF MINUTES: Minutes of Page 1, second to last paragraph replace June 14, 1990: "field" and in its place insert "contract". C/Ruzicka moved and C/Stitt seconded. With the consensus of the Commission the motion was passed to accept the amended June 14, 1990 Minutes. � I Minutes of Page 1, middle of page regarding the Senior June 28, 1990: Citizens it was stated that staff be directed July 26, 1990 Page 2 to tag all property that the Senior Citizens, , purchased with Diamond Bar labels. Page 1, bottom of page it was to be stated that if it was not possible to have the banner poles installed as a change order that this item was to be returned to the Commis- sion. Page 2, third paragraph down replace "merely regarding" and insert "for the purpose of". Page 2, bottom of page after Scheduling Funding" insert the words "be tabled until the Commission Meeting of July 12, 1990. Also replace "August 5, 1990" with "July 5, 1990". ACTION ITEM: Development Review: REPORTS: C/Ruzicka moved and C/Whelan seconded. With the consensus of the Commission the motion was passed to accept the amended June 28, 1990 Minutes. VC/Nardella stated that prior to his conver-;y.',, sation with Assistant City Manager Terrence Belanger he had been assured, as a routine matter, projects that would be or will be of concern to the Parks and Recreation Commis- sion will be routed to the Commission's attention. Staff will try to anticipate any kind of questions that the Commission might have. VC/Nardella directed staff to keep the Commission informed regarding projects of concern to the Parks and Recreation Commis- sion as indicated by Assistant City Manager Terrence Belanger. Oral report from VC/Nardella stated this is a regulariagenda Recreation Advisory item but as of this time the Recreation Board Committee: Advisory Board Members have not met ,since their last meeting. Memorandum regarding VC/Nardella stated Pantera Elementary School:—, Pantera will be receiving funding and that there i Elementary School: has been discussions with the Pomona School District regarding joint development. July 26, 1990 Page 3 INFORMATION ITEMS: C/Ruzicka spoke regarding school facilities and when any type of group tries to use their fields its almost unusable because of no maintenance by the school district. Because of the charged fees the local citizen rate is turned off yet the school district still does not use these fees or any other funds to maintain their fields. VC/Nardella stated the Mayor and Councilwoman Papen have met with the officials of the Pomona Unified School District and have requested from them a plan on the retrofit- ting of Lorbeer Jr. High and Diamond Point Elementary, this would include the outfitting of lights, track and stadium stands. C/Whelan asked if its possible to direct staff to see if there are grants available. Staff will be developing joint usage JPA agreements with the Pomona School District, Walnut School District as well as the YMCA, Little League and others that we will be negotiating with in the future. VC/Nardella directed staff to acquire for the Commission's review other cities master facility leases and other agreements cities have found to be useful in negotiating either with private agencies or school districts. C/Whelan suggested looking into the feasi- bility of developing Pantera Park. VC/Nardella directed Field Usage Committee to meet with the sports groups and have them submit a list of those retrofit items and needs for each of the facilities used within the City. Once the master facility leases have been returned, Commission would like to review and determine what would be in the their best interest and submit that to the individual school districts along with what the priority needs and developments are of their particu- lar properties. July 26, 1990 Page 4 VC/Nardella directed staff to obtain the use "°'°.."" of facilities agreement between Pomona Unified School District and the City of Pomona. Memorandum regarding The Commission has been notified that WVUSD Notification - WVUSD will be officially taking action to terminate the JPA Agreement as of June 30, 1991, they will be taking that action in the -month of August. They have indicated desire to continue the child care portion of that program. VC/Nardella stated there is an excess of approximately $133,000.00 that is generated by those child care programs. This has been used to supplement the cost of the Recreation Program and the funds would not be available if we were to lose the day care program. It was stated that the School District could not participate alone,without the facilities of the City of Diamond Bar. VC/Nardella stated at the last meeting the Commission discussed putting off the re- development of Heritage Park until next summer in order that it would not affect thea' parent participation preschool program. C/Whelan suggested looking into a CDBG Grant for a portable to be put at Heritage Park, so the child care program could continue during the redevelopment. C/Whelan also stated that the Commission needs to find out what the guarantees are on the Recreation Program as the termination of the program comes to a close. VC/Nardella directed there be an item on the next agenda regarding concerns of the Walnut Valley Parks and Recreation Program on staffing and quality of program. VC/Nardella directed staff to set upla meeting date between C/Whelan, C/Stitt and the City Manager prior to Thursday, August 2, 1990, so that they will be able to discuss this at the JPA Meeting to determine whether the Commission wants the Preschool Program included in the brochure. July 26, 1990 Page 5 Quimby Pees: VC/Nardella directed staff to provide a report to the Commission on available sources of funding. Also request staff to provide information on obtaining grant writers. C/Whelan stated that the Commission needs to prioritize their ideas and needs. VC/Nardella stated once its determined what projects need development, the Commission needs to establish a priority on them. The Commission can then target individual pro- jects for immediate development and direct staff as necessary. C/Ruzicka suggested breaking down the priorities into goals as follows: 1. Administration 2. Retrofit a. Parks b. New Parks After breaking down priorities into these goals, the Commission then needs to determine whether these are short or long term goals. W--� VC/Nardella would like to see some communi- cation with the public as well as the sports groups and have at the next meeting an agenda item for needs assessment. VC/Nardella directed staff to prepare a questionnaire/survey for determining community and recreation needs and have this item returned to the Commission for their consideration at their August 9, 1990 meeting. OLD BUSINESS: Diamond Bar Park VC/Nardella requested and with the consensus Sclir`eduling: of the Commission this item was to be tabled and placed on the next Agenda for a vote as an Action Item. COMMISSIONER COMMENTS: C/Ruzicka stated he would be absent due to his son's tournament. Also, C/Ruzicka discussed a citizen complaint with Superintendent Don Hensley regarding problems �'" with sprinkler heads along Grand Avenue. July 26, 1990 Page 6 C/Stitt stated he was concerned regarding how the memos were very unclear the way they were written and about what the Commission is supposed to -be reviewing. C/Whelan requested that there be more detail in the minutes for the report from the Recreation Advisory Board Members. VC/Nardella requested that staff look into the timers on the sprinklers in the medians between Grand Avenue and Mountain Laurel. The timers are turning on around $3:301 4:00 and 4:30 p.m. and are hitting the traffic lanes causing a concern of an accident occurring due to people avoiding thejwater. VC/Nardella also suggested to consider, as a Commission, to arrange a joint meeting with the City of Walnut Parks and Recreation Commission. ADJOURNMENT: With no further comments, the meeting was adjourned at 8:26 p.m. ln,4 Christine araksin Secretary ATTE T: i Ivan Nyal,hairman