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09/19/1995
citNj / elo COU�Rcl./ AGENDA Tuesday, September 19, 1995 6:30 P.M. Regular Meeting South Coast Air Quality Management District Auditorium 21865 East Copley Drive Diamond Bar, California Mayor Mayor Pro Tem Phyllis E. Papen Gary H. Werner Council Member Eileen R. Ansari Council Member Clair W. Harmony City Manager Terrence L. Belanger City Attorney Michael Jenkins City Clerk Lynda Burgess Copies of staff reports, or other written documentation relating to agenda items, are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 860-2489 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking �, The City of Diamond Bar uses recycled paper in the Council Chambers. .,, and encourages you to do the same. DIAMOND BAR CITY COUNCIL MEETING RULES PUBLIC INPUT The meetings of the Diamond Bar City Council are open to the public. A member of the public may address the Council on the subject of one or more agenda items and/or other items of which are within the subject matter jurisdiction of the Diamond Bar City Council. A request to address the Council should be submitted in writing to the City Clerk. As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Cbsir may limit the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business of the Council. Individuals are requested to refrain from personal attacks toward Council Members or other persons. Comments which are not conducive to a positive business meeting environment are viewed as attacks against the entire City Council and will not be tolerated. If not complied with, you will forfeit your remaining time as ordered by the Chair. Your cooperation is greatly appreciated. In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Council. (Does not apply to Committee meetings.) In accordance with State Law (Brown Act), all matters to be acted on by the City Council must be posted at least 72 hours prior to the Council meeting. In case of emergency or when a subject matter arises subsequent to the posting of the agenda, upon making certain findings, the Council may act on an item that is not on the posted agenda. CONDUCT IN THE CITY COUNCIL CHAMBERS The Chair shall order removed from the Council Chambers any person who commits the following acts in respect to a regular or special meeting of the Diamond Bar City Council. A. Disorderly behavior toward the Council or any member of the thereof, tending to interrupt the due and orderly course of said meeting. B. A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting. C. Disobedience of any lawful order ofthe Chair, which shall include an order to be seated or to refrain from addressing the Board; and D. Any other unlawful interference with the due and orderly conduct of said meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for the regular Diamond Bar City Council meetings are prepared by the City Clerk and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting of the City Council is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. Sign language interpreter services are also available by giving notice at least three business days in advance of the meeting. Please telephone (909) 860-2489 between 8 am. and S p.m. Monday through Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules of the Council, Cassette Tapes of Meetings (909) 860-2489 Computer Access to Agendas (909) 860 -LINE General Information (909) 860-2489 NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA. Next Resolution No. 95-55 Next Ordinance No. 06(1995) 1. CALL TO ORDER: 6:30 p.m. September 19, 1995 PLEDGE OF ALLEGIANCE: Mayor Papen ROLL CALL: Council Members Ansari, Harmony, Mayor Pro Tem Werner, Mayor Papen 2. SPECIAL PRESENTATIONS, PROCLAMATIONS, CERTIFICATES: 2.1 Presentation of Certificate of Recognition to Kate Otto, member of the "Batbusters" Softball Team for winning the Amateur Softball Association, girls of 16 years of age and under, Fastpitch-Softball National Championship held in Midland, Texas. 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and aive it to the Citv Clerk (completion of this form is voluntary). There is a five minute maximum time limit when addressing the City Council. 4. COUNCIL COMMENTS: Items raised by individual Council - members are for Council discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. 5. SCHEDULE OF FUTURE EVENTS: 5.1 PLANNING COMMISSION MEETING - September 25, 1995 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.2 PARKS & RECREATION COMMISSION - September 26, 1995 - 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. 5.3 CITY COUNCIL MEETING - October 3, 1995 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 6. CONSENT CALENDAR: 6.1 PARKS & RECREATION COMMISSION MINUTES - Regular Meeting of June 22, 1995 - Receive & File. 5EP'lEMBER 19, 1995 PAGE l Requested by: Community Services Director 6.2 VOUCHER REGISTER - Approve Voucher Register dated September 19, 1995 in the amount of $417,264.14. Requested by: City Manager 6.3 RELEASE OF GRADING BONDS: 6.3.1 RELEASE OF "SANITARY SEWER" BOND FOR "HIDDEN SPRINGS" CONDOMINIUM COMPLEX AT 300-366 TORITO LANE - The Principal desires release of Faithful Performance and Labor & Materials Surety Bond No. 3SM 801 916 00 posted for construction of Sanitary Sewer P.C. DB -04-001. The City Engineer finds that all work has been performed as shown on the approved "As -Built" sanitary sewer plan. Recommended Action: It is recommended that the City Council declare the obligations under Faithful Performance and Labor & Materials Bond No. 3SM 801 916 00 null and void and release the bond. 6.3.2 GRADING SURETY BOND POSTED FOR 2532 BRAIDED MANE DRIVE IN "THE COUNTRY" - The Principal desires release of Surety Bond No. 3SM 800 129 00 in the amount of $7,380. The City Engineer finds that all work has been performed as shown on the approved "As -Built" grading plan. Recommended Action: It is recommended that the City Council declare the obligations under Surety Bond No. 3SM 800 129 00 null and void and release said bond. Requested by: City Engineer 6.4 RESOLUTION NO. 95 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR SUPPORTING THREE VALLEYS WATER DISTRICT STAND-BY CHARGE - In July 1995, the Metropolitan Water District eliminated its per -acre standby charge and replaced it with a "readiness -to -serve" charge. Based on current revenue projections, the Three Valleys Water District would experience a shortfall related to payment of "readiness -to -serve" charges. Three Valleys has an option to either adopt a levy for a standby parcel charge or increase water rates to offset the shortfall. Recommended Action: It is recommended that the City Council adopt Resolution No. 95 -XX supporting the Three Valleys Water District standby charge. Requested by: City Manager SEPTEMBER 19, 1995 PAGE 3 6.5 RESOLUTION NO. 89-97I: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE CITY'S CONFLICT OF INTEREST CODE FOR DESIGNATED CITY PERSONNEL - All cities are required to adopt conflict of interest codes designating certain positions participating in making decisions which may affect financial interests. Since adoption of the City's Code on October 3, 1989, amendments have been necessary to add new positions or delete obsolete positions. Recommended Action: It is recommended that the City Council adopt Resolution No. 89-97I to add the positions of Deputy Director of Public Works and Senior Planner to the City's Conflict of Interest Code. Requested by: City Clerk 6.6 DIAMOND RIDE BUDGET ADJUSTMENT - The City's Diamond Ride - Dial -A -Cab Program has been in operation for 4 1/2 months (April 18 through August 31). Due to the increased level of service being provided (i.e., geographical area, hours of service and scheduling), ridership has increased dramatically. With the large increase, the estimated budget of $6,800 a month is not adequate to cover average monthly expenditures of $10,500. To adequately cover the Dial -A -Cab program, a budget adjustment is necessary. Recommended Action: It is recommended that the City Council appropriate an additional $62,000 to the Paratransit Services -Dial -A-Cab account, bringing the total to $154,000 and increase the contractual amount to the program of $144,000; review and adopt a revised service area map using major streets as boundaries (Arrow Highway to the north; Imperial Highway to the south; Central Avenue to the east and Hacienda Boulevard to the west). All the malls and most of the hospitals and clinics currently being used by residents are in this area. Certain additional medical facilities are speci- fied as approved destinations. Ontario Intl. Airport is also specified as an approved destination. Requested by: City Manager 6.7 HOLIDAY RIDE PROGRAM - In order to provide business enhancement during the holiday season, it is proposed that, in lieu of the Holiday Shuttle Program, a "Holiday Ride" be established in conjunction with current Dial -A - Cab services. The combined program would provide service to any D.B. resident with the following limitations: (1) Requires proof of residency; (2) Must be 18 years or older or accompanied by an adult; (3) "Holiday Ride" only to be provided within City boundaries; (4) "Holiday Ride" only for use to and/or from retail/commercial areas; (5) "Holiday Ride" fare will be $.50 per ride. The program would be operational from November 24 to December 31. SEPTEMBER 19, 1995 PAGE 4 The Dial -A -Cab program would continue in operation. Recommended Action: It is recommended that the City Council provide "Holiday Ride" within the City limits to the general public from the Friday after Thanksgiving to New Year's Eve (42 days) with an allocation of $20,000 of Prop. A funds. Requested by: City Manager 7. PUBLIC HEARING: 7.1 RESOLUTION NO. 95 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA VACATING A PORTION OF GONA COURT IN THE CITY OF DIAMOND BAR - This matter was requested by the Crosskeys of Walnut Homeowners Association (HOA) to vacate a portion of Gona Ct. from Golden Springs Dr. to 450 ft. southerly for establishing a private street. Recommended Action: It is recommended that the City Council open the public hearing, receive testimony and adopt Resolution No. 95 -XX vacating a portion of Gona Ct. Requested by: City Engineer 8. OLD BIISINESS: 8.1 AWARD OF CONTRACT FOR CONSTRUCTION OF PARK SITE IMPROVEMENTS AT SYCAMORE CANYON PARK, STARSHINE PARK AND HERITAGE PARK IN THE CITY OF DIAMOND BAR - On June 12, 1995, Council adopted Resolution No. 95-25 authorizing the City Clerk to advertise for and receive bids for construction of park site improvements at Sycamore Canyon, Starshine and Heritage Parks. Bids were received from two contractors, opened and publicly read on July 13, 1995. The low bid was $43,355.75 and the high bid was $61,258. Recommended Action: It is recommended that the City Council award a contract to Malibu Pacific Tennis Courts, Inc., the lowest responsive bidder, in the amount of $43,355.75, plus an additional amount not to exceed $2,500 to serve as a contingency. It is further recommended that the City Council appropriate a total of $50,000 in Quimby Fees in the 1995-96 FY budget for construction costs, inspection fees and landscape architect services necessary for project completion. Requested by: Community Services Director 9. NEW BIISINESS: 9.1 DIAMOND BAR BRANCH LIBRARY AND LIBRARY ASSISTANCE - In FY 94-95, the Council appropriated $200,000 for library SEPTEMBER 19, 1995 PAGE 5 assistance, of which $160,000 was designated for operations and $40,000 for books, materials and equip- ment. Only $52,500 of the $160,000 was actually used. While the hours of many other branch libraries have been drastically reduced by the County, staff has succeeded in negotiating a reduction of only five hours per week at the Diamond Bar Library. Staff is proposing that funds be appropriated to again supplement library services through purchase of computer equipment, etc. Recommended Action: It is recommended that the City Council appropriate $60,000 in the Library Services Fund, of which $40,000 would be utilized for acquisition of computer hardware, operational software and related furniture and $20,000 would provide a collection enhancement grant. Further, authorize the Mayor to execute an agreement providing for these services. Requested by: City Manager 9.2 CITY ENTRANCE SIGNS - City entry signs currently exist at three major gateways in the City. Two additional sites, Grand Ave. near the freeway and Golden Spgs. Dr. near Calbourne Dr., are presently without entry signage. These two entrance points provide an opportunity for placement of additional entry statements. The issues for Council to consider are: (1) Shall signs be installed at the referenced locations? (2) Shall the new signs duplicate the existing entry sign design? (3) Shall a new design standard be established and installed at each major entrance to the City? Recommended Action: It is recommended that the City Council review entry signage alternatives and direct staff appropriately. Requested by: Community Development Director 9.3 CONSIDERATION OF PROPOSED DONATION OF PUBLIC ART - Noted sculptor and resident, Kahlil Bendib, has submitted a proposal to donate public sculptures. The donation would be called "Ode to Diamond Bar" and would include three sculptures located at three different park sites. Requested by: Councilwoman Ansari 10. ANNOUNCEMENTS: 11. CLOSED SESSION: 12. ADJOURNMENT: FA TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUBJECT: CITY CLERK 11,11, xx"�� gxl� DATE: PHONE:/ (o 0n o I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. gnature TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUBJECT: CITY CLERK DATE: �--1 7 - qi PHONE`S ys 3�� I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature TO: FROM: ADDRESS: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL CITY CLERK 1 l J Q S DATE: PHONE: ORGANIZATION: AGENDA #/SUBJECT: Vs I expect to address the Council on the subject agenda item. Ple se have the Council Minutes reflect my name and address as written above. Signa#ufe-- VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: /- 7 ADDRESS: ORGANIZATION: AGENDA #/SUBJECT: DATE: PHONE: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signatu e TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUBJECT: CITY CLERK L !! z- -Pa L l L rt 64 TS DATE: PHONE: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. &444U,, -- Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: /`2 % �DATE: ADDRESS: �Z( �rt,c.c1c' �G{,f% �x, PHONE:�yiz ORGANIZATION: AGENDA #/SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature 11 VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: rel AT- ADDRESS: PHONE:�1� ORGANIZATION: AGENDA #/SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature FA TO: FROM: ADDRESS: .ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUBJECT: CITY CLERK r cc c 1< Iv�e. Lic. DATE: i o Ya'3 PHONE: %0 % 6,2 y z 7 -)9- IIs wk(j f'c;"f� S'- r;6- j' IV ,'j 4 uv -I ( J /vlerK a rA be fl 4 I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: PATE: ADDRESS; 2i1 s ,2E:� C �yoiJ �2c> PHONE: SqS—lZ�� ORGANIZATION:c'T C��- W�\nvk `%u AGENDA #/SUBJECT: CQ; s c W C a -t ins rJ flLlj� �, S 0 CPC) w . v w V Q_57--, k til C, -t-V I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. S gnature TO. FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUBJECT CITY CLERK M U ►J rJ T L lD �•�L M A � D�TE: q- l 9-1r Z � cz. �c� ►.s 9va D PHONE: 69r l Z 68 I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. i Signature TO: FROM: ADDRESS: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL CITY CLERK DATE: 91119193— PHONE: ORGANIZATION: �I2oSs 1���-�_� M olq AGENDA #/SUBJECT: J I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL CITY CLERK r . A.) C - AGENDA #/SUBJECT: I expect to address the Council on the subject name and address as written above. / DATE: 5;�?— /,�7 — y�, PHONE: item. Please have the Council Minutes reflect my Signature ' VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL L� TO: CITY CLERK FROM: D 0-,Z , Z, —f G�s� DATE: O1 I l q ADDRESS: S S („ 0-c. Pa4 PHONE: �\ �' �,,C� ORGANIZATION: `"✓1 (,�� 4 A� �� 14 AGENDA #/SUBJECT: �� 0 6/�Vs 5 1� t v► I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature Parc PACMACAMMOYCLIMPA7, /NC. September 5, 1995 Mayor Phiilis Papen 21660 East Copley Drive, Ste. 100 Diamond Bar, CA 91765 Re: Batbusters/Kate Otto Dear Mayor Papen: Kate Otto, who resides in Diamond Bar is a player on the Batbusters. We recently won the Amateur Softball Association, girls 16 years of age and under, Fastpitch-Softball National Championship held in Midland, Texas. Seventy-five teams from throughout the country, most of which had won a qualifying tournament competed in the National Tournament. Winning the championship for girls would be similar to winning the Little League World Series for boys. am writing you with the hopes that you will honor Kate at one of your board meetings with a commendation as she truly deserves it. You can reach me at 714-772-3591 to discuss this further., Thank you. for considering this request. Sinc el , i Rober en Executive Vice President Manager, Batbusters MANUFACTURERS OF r-AR="XN''- AMOMP RAMM,CN=.& OFFICE: 2968 RANDOLPH AVE. COSTA MESA, CA 92626-4312 MAIL: P.O. BOX 10869 COSTA MESA, CA 92627-0266 PH. (714)862.1033 FAX (714) 6U- 7595 Kate Otto, who resides in Diamond Bar is a player on the Batbusters. We recently won the Amateur Softball Association, girls 16 years of age and under, Fastpitch-Softball National Championship held in Midland, Texas. Seventy-five teams from throughout the country, most of which had won a qualifying tournament competed in the National Tournament. Winning the championship for girls would be similar to winning the Little League World Series for boys. am writing you with the hopes that you will honor Kate at one of your board meetings with a commendation as she truly deserves it. You can reach me at 714-772-3591 to discuss this further., Thank you. for considering this request. Sinc el , i Rober en Executive Vice President Manager, Batbusters MANUFACTURERS OF r-AR="XN''- AMOMP RAMM,CN=.& CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION BOARD HEARING ROOM OF S.C.A.Q.M.D. 21865 Copley Drive JUNE 22, 1995 CALL TO ORDER Chairman Ruzicka called the meeting to order at 7:06 p.m. PLEDGE OF ALLEGIANCE The audience was led in the Pledge of Allegiance by Commissioner Tye. ROLL CALL Present: Chairman Ruzicka, Vice Chairman Goldenberg, Commissioners Tye, and Medina. Staff: Community Services Director Bob Rose Recreation Supervisor Marla Pearlman Absent: Commissioner Finnerty MATTERS FROM THE AUDIENCE None CONSENT CALENDAR 1. Approval of Minutes of May 25, 1995 meeting. VC/Goldenberg moved to approve the minutes as corrected, seconded by C/Tye and carried 3-0. Commissioner Medina abstained. OLD BUSINESS None NEW BUSINESS JUNE 22, 1995 Page 2 Parks & Recreation Commission 2. Proposed Meeting Rules of the Parks and Recreation Commission - CSD/Rose advised that staff's plan is to create a cover sheet that would accompany the agenda packet that would more prominently display the members names, meeting time and the meeting rules. C/Medina asked if these rules only pertain to this commission. CSD/Rose advised that these new rules only pertain to the Park and Recreation Commission. He also advised that the rules have been adjusted from the City Council's agenda but arranged fit the Parks and Recreation Commission. C/Tye commented that these rules would take care of any negative situations that could arise out of the Parks and Recreation Commission meetings. CH/Ruzicka stated that as long as he has been on the Commission, there has never been any situation where the Commission had to invoke any type of sergeant of arms type atmosphere. He stated in favor of these rules for ground rules. VC/Goldenberg also agreed to the rules. He also stated that somewhere in the future these rules may be required when there is a new make-up of the Parks and Recreation Commission. With the consensus of the Commission, the Meeting Rules of the Parks and Recreation Commission were accepted. CH/Ruzicka asked if a "Current Event" calendar is in the works as part of the agenda. CSD/Rose advised that staff will work on the outline for this calendar. C/Medina asked that the Parks & Recreation calendar of events be advertised in the local publications. CSD/Rose advised that they currently are advertised in the local publications. VC/Ruzicka concurred with C/Medina's comments for placing the activities in the local publications. JUNE 22, 1995 Page 3 Parks & Recreation Commission RS/Pearlman advised that the Recreation Staff has a press release format that is given to the local publications. She stated that it is up to the publication's discretion as far as what they place in the publication. INFORMATION ITEMS 3. Commission Status - Raul Medina - CSD/Rose reported that at the May 25, 1995, Parks and Recreation Commission Meeting, staff announced that due to the resignation of Councilmember Gary Miller, the term of Commissioner Raul Medina would expire in 90 days. However, since no replacement for the Councilmember has been appointed by the City Council, the current Commissioner shall remain in office, per Section 2.32.040(c) of the municipal code. He stated that staff was under the impression that when the vacancy occurred, 90 days from that date is when the seat had to be vacated. However, he clarified that in the Diamond Bar municipal code section 2.32.040(c) it clearly states that 90 days after the succession of a Council person is when the Commissioner shall be replaced. He also advised that in the next election in November, all of the Commissioner's seats will become vacant at the end of February 1996. C/Tye advised that he read the packet material the same way as staff and the wording in the handbook is definitely different. CSD/Rose advised that staff will revise the verbiage in the handbook. 4. Concerts in the Park Schedule - 9 Concerts in the Park DATE THEME June 28 Patriotic Music July 5 Calypso/Reggae July 12 60's Classics July 19 Rock & Roll July 26 40's Jazz/Swing August 2 Country Western August 9 Roaring 20's August 16 50's LONG BEACH COMMUNITY BAND SAPADI LLA SHOUT BILLY LEMON & THE WARNING JOE PALUMBO JAZZ COMBO DEAN DOBBINS BAND CRAZY RHYTHM HOT SOCIETY ORCH. BOBBY COCHRAN JUNE 22, 1995 Page 4 Parks & Recreation Commission August 23 Top 40 MID WEST COAST CSD/Rose advised the concession stands will be provided by the Rotary Club, F.C. International Soccer, Kiwanis Club, Lions Club, Ranch Festival, Jr. Woman's Club, Miss Diamond Bar and by the Diamond Bar Historical Society. He also advised that the L.A. County Health Department has required the City of Diamond Bar to follow a permit process in order to have the concession stands in the park. He stated that in order to abide by the permit process, a hot water heater was installed in order to have hot/cold running water. And the concessions will be moved from under the trees to the sidewalk area near the portable building. 5. Recreation Up -date a. Contract Classes - RS/Pearlman advised that summer walk in registration was conducted on Saturday, June 17 at Sycamore Canyon Park. She reported that staff enrolled 140 families, over 300 participants, and collected $13,000 in revenue during three hours of registration. She stated that the most popular summer classes include Spanish for Kids, Soccer Camp, Basketball Camp, Computers and Kids, Gold and Accessing the Internet. CJMedina asked where people would go if they were interested in teaching a contract class. RS/Pearlman advised that at this time they are getting the Fall contract schedule together and any interested people should contact Recreation staff. She also advised that contract classes can not be conducted in a private home. b. Athletics - YOUTH BASEBALL - RS/Pearlman advised that the 4-5, 6-7, and 8-9 divisions for the summer league are filled with 450 participants enrolled. She advised that registration for 10-11 and 12-13 divisions are still be taken. She stated that coaches have received equipment and rosters for their teams and may begin practice immediately. RS/Pearlman advised that all coaches have attended certification training provided by Diamond Bar staff. She also advised that Dr. Ky Kugler, head athletic trainer for Cal Poly Pomona, provided a clinic for care and prevention of athletic injuries and also offered assistance to the coaches in the future should they have questions. She reported that Dr. Kugler also has made available coolers, books and tapes regarding athletic JUNE 22, 1995 Page 5 Parks & Recreation Commission injuries. ROLLER HOCKEY - RS/Pearlman advised that there has been some delay in the confirmation from the Walnut School District and lack of interest from the community. She advised that staff developed a small waiting list for the program of interested persons consisting of eight names. CSD/Rose advised that he spoke with Jerry White at the YMCA, and stated that any more referrals that come through Diamond Bar will be passed onto the YMCA. VC/Goldenberg asked if a roller hockey court is planned for Pantera Park. CSD/Rose advised that the court planned for Pantera Park is designed as a multi-purpose court to handle basketball and roller hockey. ADULT SOFTBALL - RS/Pearlman reported that the adult softball league is set to begin on Sunday, lune 25. She advised that the league consists of 20 teams, an increase of 4 teams over spring. LINE nRIVE SCHOOL OF SOFTBALL - RS/Pearlman reported that staff has met with Line Drive School of Baseball Manager, Randy Kapano to negotiate future programming of individual baseball/softball lessons, clinics and camps. She advised that this program will serve both boys and girls and will be available by this fall. c. Summer Day Camp - RS/Pearlman reported that the first week of day camp for Diamond Bar began June 19. She advised that the day camp's weekly theme is "Welcome to the Wild". She reported that campers will be attending Wild Rivers and Skate Express the first week. RS/Pearlman reported that there are 12 children enrolled for week one and staff is distributing flyers throughout the community to "get the word out" that Diamond Bar now has a Day Camp. RS/Pearlman introduced the new day camp t -shirts. d. Excursions - RS/Pearlman advised that there are three excursions available to the community over the summer months. She stated that the Stateline Turnaround is scheduled for June 24, Laguna Arts Festival and Pageant of the Masters is scheduled for July 20, and Tea and a Toast is scheduled for August JUNE 22, 1995 Page 6 Parks & Recreation Commission ANNOUNCEMENTS: C/Tye expressed his frustration at the politics being played over a very minimal wage increase for the City staff members. He stated that the Park and Recreation Staff work very long and hard to keep the community activities successful and a 3.5% increase is not enough. CJMedina stated that he met pro -athlete Mark Kuykendall who is a resident of Diamond Bar. He stated that Mr. Kuykendall has done clinics and he asked him to help the community by putting on a baseball clinic. VC/Goldenberg concurred with C/Tye's remarks and comments. He stated that anyone that is unhappy should write letters, contact the Councilmembers and talk about how they feel about issues. ADJOURNMENT: At 7:55 p.m., it was moved by VC/Goldenberg and seconded by C/Tye to adjourn the meeting. Motion carried 4-0. Respectfully submitted, /s/ Bob Rose Bob Rose Secretary Attest: /s/ Joe Ruzicka Joe Ruzicka Chairman I N T E R O F F I C E M E M O R A N D U M TO: Mayor Papen and Mayor Pro Tem Werner FROM: Linda G. Magnuson; Accounting Manager SUBJECT: Voucher Registers, September 19, 1995 DATE: September 14, 1995 Attached is the Voucher Register dated September 19, 1995. As requested, the Finance Department is submitting the voucher register for the Finance Committee's review and approval prior to its entry on the Consent Calendar. The checks will be produced after any recommendations and the final approval is received. Please review and sign the attached. CITY OF DIAMOND BAR VOUCHER REGISTER APPROVAL The attached listing of vouchers dated September 19, 1995 has been reviewed, approved, and recommended for payment. Payments are hereby allowed from the following funds in these amounts: FUND NO. FUND DESCRIPTION 001 General Fund 112 Prop A Fund 115 Int. Waste Mgt. Fund 118 Air Quality Management Fund 125 CDBG Fund 138 LLAD #38 Fund 139 LLAD #39 Fund 141 LLAD #41 Fund 225 Grand Ave. Const. Fund 250 CIP Fund TOTAL ALL FUNDS APPROVED BY: Linda G. Magn�lson Accounting Manager i � 1 rrence L. Belanger City Manager Phyllis E. Mayor AMOUNT $252,034.05 16,807.55 809.58 68.18 5,011.55 12,514.62 17,058.49 13,274.65 8,183.67 91,501.80 $417,264.14 4? �� Papen r r Re nerr_ _ Ma Prq Tem t TOTAL DUE VENDOR --------) 375.00 *# City of D 1 a m o n d Bar *** RUN TIME: 17:41 09/14/95 V O U C H E R R E G I S T E R PAGE 1 DUE THRU.............09/19/95 VENDOR NAPE VENDOR ID. PREPAID ACCOUNT PROJ.TX-NO ------------------------------------------------------------------------------------------------------------------------------------ BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK 3CMA 30MA }001-4030-2330 4 609196 09/13 09/19 Conf-Sept 16 -Belanger 70.00 09/19/95 0000025978 TOTAL PREPAID AMOUNT ----f 70.00 TOTAL DUE VENDOR --------1 0.00 A2Z Signs A2ZSigns *001-4210-6220 1 60919F 09/14 09/19 2164 AddlSalesTaiDue 12.32 TOTAL DUE VENDOR --------1 122.:2 AT & T AT&T *118-4098-2125 2 60919A 09/13 09/19 LongDistPhneSvcs-AirQlty 41.12 TOTAL DUE VENDOR --------3 41.12 Accurate Landscape accurate *001-4311-5300 2 60919A 01/3143 09/13 09/19 38930 Maint-Paul Grow Park -Aug 1,100.00 *001-4313-5300 2 60919A 02/3143 09/13 09/19 38930 Maint-Heritage Park -Aug 750.00 *001-4316-5300 2 60919A 03/3143 09/13 09/19 38930 Maint-Maple Hill -August 900.00 *001-4319-5300 2 60919A 134/3'143 09/13 09/19 38930 Maint-Peterson Park -Aug 1,200.00 *001-4322-5300 2 60919A 05/3143 09/13 09/19 38930 Maint-Ron Reagan -Aug 1,000.00 *u71-4325-5300 2 60919A 06/3143 _ ;7a/13 09/19 '38930 Maint-Starshine Prk-Aug 500.00 *001-4328-5300 2 60919A 07/3143 09/13 09/19 38930 Maint-Summitridge-Aug 1,500.00 *001-43.1-5300 2 60919A 08/314:3 09/13 09/19 38930 Maint-Sycamore Cyn -Aug 1,600.00 TOTAL DUE VENDOR --------1 8,550.00 Accurate Landscape Accurate *139-453'1-5W 2 60919A 01/3376 09/13 09/19 38882 August Maint Dist #39 6,090.00 TOTAL DUE VENDOR --------f 6,090.00 Accurate Landscape Accurate *15?, -453,9-550,1 4 60919A 01/3376 09/13 09/19 38467 July Maint Dist #39 5,920.72 TOTAL DUE VENDOR --------f 5,920.22 Accurate Landscape Accurate C K!1-4350-5.305 8 6CI919A 01/3265 09/13 09/19 38373 SetUpSvcs-ConInPrks 200.00 TOTAL DUE VENDOR --------> 200.00 Accurate Landscape Accurate *138-4538-2210 10 60919F 01/3440 09/14 09/19 38338 BackflwDevice-D�st38 375.00 TOTAL DUE VENDOR --------) 375.00 * * * City of Diamond Bar * * * RUNTIME: 17:4109/14/95 VOUCHER REGISTER PAGE 2 DUE THRU.............09/19/95 VENDOR NAME VENDOR ID. * * PREPAID ACCOUNT PROJ.TX-ND BATCH PO.LINE/ND. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK ------------------------------------------------------------------------------------------------------------------------------------ Action Mobil ActionPort *250-4310-6415 06696 2 60919A 01/3147 09/13 09/19 141061 EquipRent-Mp1HillConstrc 135.00 TOTAL DUE VENDOR --------) 135.00 After 5 SIgn Shoppe After5Sign *001-4350-5305 10 60919A 01/C2982 09/13 09/19 31713 Banner-ConInPrk 43.30 TOTAL DUE VENDOR --------) 43.30 Agoura Hills, City of AgouraHili *001-4010-2325 10 60919C 09/13 09/19 LeagueInstalltn-9/7-Paper 27.00 09/19/95 0000025973 TOTAL PREPAID AMOUNT ----) 27.00 TOTAL DUE VENDOR --------) 0.00 Allen, Marilyn 1684 *001-3476 3 60919E 09/13 09/19 14931 Recreation Refund 15.00 TOTAL DUE VENDOR --------) 15.00 American Planning Assoc AxPlanAsc *()')1-4210-2:30 1 60Q1931 09/1.3 CKV19 CommWbshp-''/16-Fong/Myer 60.00 09/19/95 X'100025'; 1 TOTAL. PREPAID AMOUNT ----) 60.00 TOTAL DUE VENDOR --------) 0.00 BNI BNI *0011-45113-2320 1 6001QA 09/13 09/19 50:321 GreenBook Supplemrt-Engr 14.82 TOTAL DUE VENDOR --------) 14.82 Basari, Hongmy 16.96 *001-:3478 7 60919E 09/13 09/19 14882 Recreation Refund 25.00 TOTAL DUE VENDOR --------) 25.00 Bear State BearState *1,,)l-4'1)14-2-10 12 60919A 09/13 09/1Q 37997 AirCondtnMaint-HrtgeCtr 70.00 TOTAL DUE VENDOR --------) 70.00 Brandman Assoc., Micnael Brandman *0 )1-2300-1010 16 60919F 09/14 09/19 03950739 Prof Svcs -FPL 94-25 3,522.58 *,�01- 3irp-1011: 17 6091WOQ/14 09/19 06950482A Prof Svcs -FPL 94-25 475.00 *001-2300-1010 18 6091�fF 09/14 091119 069509828 Prof Svcs -FPL 94-25 2,629.20 TOTAL DUE VENDOR --------) 6,626.78 f*f City of Diamond Bar 4 RUN TIME: 17:41 09/14/95 V O U C H E R R E G I S T E R PAGE 3 DUE THRU .............09/19/95 VENDOR NAME VENDOR ID. * PREPAID ACCUT PR(kJ.TX-NO BATCH PO.LINE/NO. ------------------------------------------------------------------------------------------------------------------------------------ ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK Brea, City of BreaCity f001-4350-5300 6 60919B 01/3140 09j13 09/19 35333 August Contract Services 36,717.75 TOTAL DUE VENDOR --------> 36,717.75 California Contract CCCA *001-4010-2330 11 60919E 09/14 09/19 SeminrlO/13-15-Papn/Ansri 460.00 TOTAL DUE VENDOR --------) 460.00 Charles Abbott & Asc Inc CharlesAbb *001-4510-5502 2 60919A 01/3165 09/13 09/19 049102 Road Maint Svcs -August 25,736.95 *001-4510-5506 4 60919A 01/3171 09/13 09/19 049102 Marking/SigningSvcs-Aug 5,493.07 *001-4510-5522 2 60919A 01/3172 09/13 09/19 049102 Right of Way Maint-Aug 22.50 TOTAL DUE VENDOR --------) 31,25.52 Charles Abbott h Asc Inc CharlesAbb *001-4551-5223 1 60919A 09/13 09/19 36 JunePlanCheckSvcs-Tintah 112.50 TOTAL U VENDOR --------) 112.50 Chino Skate Express Chino% ate QC4 4350-5310 12 60919E 01/3262 09/13 09/13 1069 Day Camp Eicurs-8/15 96.00 TOTAL DUE VENDOR --------) 96.00 Chun, Tony 1710 *2.)01-3473 .3 60919E 09/13 09/19 14932 Recreation Refund 58.00 TOTAL DUE VENDOR --------) 55.00 Cintas Cintas *001-4:10-21SO 6 609199 01/3206 09/13 09/19 64037840:' UniformRent-Week of 3/21 16.65 *001-4310-2.130 8 609199 01/3206 09/13 09/19 640360342 Unxformkent-Week of 8/28 16.65\\ TOTAL. DUE VENDOR --------) 33• Ji) Coffee Smith CoffeeSmit *0G1-4090-2325 6 60919B 01/3235 09/13 09/19 9623 Meeting Supplies 57.00 TOTAL DUE VENDOR --------) 57.00 Computer Applied Systems CAS *0") 4050-4030 2 6(Y9198 01/3250 09/1.3 09/19 950905 CompMaint-Finance-Sept 83.00 TOTAL DUE VENDOR --------) =32.00 * * * City of 0 1 a m o n d Bar * * * RUN TIME: 17:41 09/141/95 V O U C H E R R E 0 I S T E R PAGE 4 DUE THRU.............09/19/95 VENDOR NAME VENDOR ID. * * PREPAID ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK: ------------------------------------------------------------------------------------------------------------------------------------ Computer Design Concepts GompDesign *115-4515-2352 2 609,198 01/3378 Computer Upgrade CompUpgrad *001-4090-1200 8 60919B 09/13 09/11+ 228 09/13 09/19 Conrad b Associates Conrad *001-4090-4000 6 60919B 01/C3073 09/13 09/1`; 3511 Consolidated Reprographic ConsRepro *001-4510-1200 5 60919B 01/3357 09/13 09/19 31330 *001-4510-1200 7 60919B 01/3357 09/13 09/19 315310 D. B. Chamber of Commerce DBChamber *001-4010-2325 11 60919D 09/13 09/19 Daisy Wheel Ga.syWheel - *001-4050-1200 4 609198 09/13 09/19 168949 *001-4050-1200 01 6091?B 01/3409 09/13 09/19 168950 Day y, Night Copy Center Day&Night ,800.00 *001-4350-5305 13 60919B 01/3234 09/13 09/19 7547 DeLara, Consuelo DelaraC 144.84 *661-3476 1 6091'?B 09/13 09/19 001-3476 C 6091'?B 09/13 09/19 Dewar Lundin & Assoc. Dewar, *25 -451. 6411 014'46 2 6.09'19B 01;C20557 09/19 DB0015 UsedOilPromoShirts 217.58 TOTAL DUE VENDOR --------> 217.58 Panasonic-Disk/Driver 41.89 TOTAL DUE VENDOR --------) 41.89 AuditSvcs-CableFrnchse 2 ,300.00 TOTAL DUE VENDOR --------} ,800.00 Xerox Bond Paper 108.63 Xerox Bond Paper 36.21 TOTAL DUE VENDOR --------} 144.84 Mixer-9/7-Ansari 5.00 09/19/x5 TOTAL PREPAID AMOUNT TOTAL DUE VENDOR --------1 0.00 Ribbons -Epson L91070 7.12 Printer Ribbons-TI8920 106.46 TOTAL DUE VENDOR --------] 113.58 Flyrs-ConInPrks 8/23 64.96 TOTAL DUE VENDOR --------) 64.96 Refund-Tiny7otsPrgrm 113.00 Refund-TinyTotsPrgrm 5.00 - TOTAL DUE VENDOR --------'t 10.00 SlurrySealArea5-FinalPymt 420.70 TOTAL DUE VENDOR --------) 420.00 *+ City of Diamond Bar *�* RUN TIME: 17:41 09/14/95 V 0 U C H E R R E G I S T E R DUE THRU.............09/19/95 PAGE 5 VENDOR NAME VENDOR ID. * * PREPAID * * ACCOUNT PROJ.TX-ND BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK: ------------------------------------------------------------------------------------------------------------------------------------ Diamond Bar Business Asoc DBBusAssoc *001-4090-2140 8 60919F 01/3355 Diamond Bar High School DBarHighSc *001-4095-2115 2 609198 01/3424 09/14 09/19 Rent-SuitelOO-Jul-Sept 17,921.10 TOTAL DUE VENDOR --------) 17,921.10 09/13 09/19 Display Ad-FtblPrgrm TOTAL PREPAID AMOUNT ---- TOTAL DUE VENDOR -------- 75.00 09/19/95 0000025970 75.00 0.00 Diamond Bar Petty Cash PettyCash *001-4030-1200 4 60919A 09/13 09/19 Cmgr Supplies 3.78 *001-4030-2325 6 60919A 09/13 09/19 Cmgr Meetings 15.92 *001-4040-2325 2 60919A 09/13 09/19 City Clerk Mtgs 6.00 *001-4040-2390 1 60919A 09/13 09/19 City Clerk -Elections 8.40 *001-4090-1200 6 60919A 09/13 09/19 Gen Govt Supplies 42.05 *001-4090-2320 2 60919A 09/13 09/19 Gen Govt Publications 0.50 *001-4095-1200 1 60919A 09/13 09/19 Comm Info Supplies 1.62 *001-4210-1200 2 60919A 09/13 09/19 Planning Supplies 10.45 *001-4210-2325 1 60919A 09/13 09/19 Planning Mtgs 10.25 *125-4215-2325 1 60919A 09/13 09/19 CDBG-Mort Credit Mtg 0.43 TOTAL DUE VENDOR --------} 99.40 Diamond Bar Petty Cash PettyCash *001-4030-2330 3 60919A 09/1:3 09/19 Cmgr-TrvliConf *001-4090-1200 7 60919A 09/13 09/19 Gen Govt Supplies 95.13 ¢001-4210-1200 3 60919A 09/13 09/19 Planning Supplies 8.11 *001-4210-2325 2 60919A 09/13 09/19 Planning Meetings 40.25 *001-4350-1200 2 60919A 09/13 09/1q Comm Svcs -Supplies 152.15 *001-4350-5305 11 60919A 09/13 09/19 ConInPrks-Supplies 18.31 *001-4415-2^-•10 3 60919A 09/13 09/19 Fuel -Senior Patrol 35.75 *118-4098-1200 1 60919A 09/13 09/19 AQMD Fund Supplies 27.06 *l-,5-4215-2325 2 60919A 09/13 09/19 CDBG-Mtgs 35.02 TOTAL DUE VENDOR --------) 433.61 Diamond Bar Senior Club DBSeniorCl *125-4215-2355 6 609198 01/3198 09/13 091119 Reimb-Liabins-DBSenrClub 180.10 TOTAL DUE VENDOR --------> 180.10 Diamond Bar/Walnut YMCA DBWalYMCA *125-4215-2355 2 609198 01/3196 O9/i3 09/19 CDBG-DayCampContrib-July 3,716.00 *125-4215-2355 4 609198 01/3196 09/13 09/19 CDBG-July Off Track Prgrm 245.00 TOTAL DUE VENDOR --------) 3,961.00 *** City of 0 1 a m o n d Bar * * * RUN TIME: 17:41 09/14/95 V O U C H E R R E G I S T E R PAGE 6 DUE THRU.............09/19/95 VENDOR NAME VENDOR ID. * PREPAID ACCOUNT PROJ.T%-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK ------------------------------------------------------------------------------------------------------------------------------------ Diana Cho & Associates DianaCho *125-4215-4000 2 60919F 01/316.3 *125-4215-4000 4 60919E 01/3163 Dinkelman, Nancy *0;)1-3478 Discovery Zane *001-4350-5310 168` 6 60919E DiscovZone 10 60919B 01/3205 Diversified Paratransit DiversPara *112-4553-5529 4 60919B 01/3?90 *112-4553-5529 6 60919B 01/3290 *112-4553-5529 8 60919F 01/3290 Dorado, Lourdes 1681 *001-3478 16 60919E Doty Bros Equipment Co. DotyBros *13 -453;_-1110 8 609198 01;1"3~.18 Eastman Inc. Eastman *001-4350-12W) 5 60919D 09/3367 Ewing, Georgia 1697 -. ;01-34T: 8 6091QE _Apiorer P_st 7 EMpPost7 *001-4350-5305 15 609198 01/3434 09/14 09/14 JulySvcs-HandiCapRamps 495.50 09/14 09/19 Ju1ySvcs-Map1eHi11RetroFt 339.50 TOTAL DUE VENDOR --------) 835.00 09/13 09/19 15440 Recreation Refund 50.00 TOTAL DUE VENOM --------) 50.00 09/1; 09/19 Day Camp E:curs-7/25 123.69 TOTAL DUE VENDOR --------) 123.69 09/13 09/iQ Dial -A -Cab Svcs -7/16-30 5,424.71 09/13 09/19 Dial -A -Cab Svcs -8/1-15 4,983.88 09/14 09/19 Dial -A -Cab Svcs -8/16-30 5,558.96 TOTAL DUE VENDOR --------) 15,967.55 09/13 09/19 14184 Recreation Refund 31.00 TOTAL DUE VENDDR--------) 31.00 09/13 09/19 33582 RepairWaterLine-GrandAve 5,260.00 TOTAL DUE VENDOR --------) 5,260.00 09/13 09/19 014959166 Tiny Tots Supplies 303.47 TOTAL DUE VENDOR --------) 303.47 09/13 09/19 1520 Recreation Refund 42.00 TOTAL DUE VENDOR --------> 42.00 09/13 09/19 Meals-ConInPrkStaff-8/2 99.50 TOTAL DUE VENDOR --------) 99.50 * * * City Df Diamond Bar * * * RUN TIME: 17:41 09/14/95 V 0 U C H E R R E G I S T E R PAGE 7 DUE THRU.............09/19/95 VENDOR NAME VENDOR ID. * * PREPAID ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK ------------------------------------------------------------------------------------------------------------------------------------ F&A Federal Credit Union F&ACreditU +001-2110-1012 2 60919D 09/13 Oa/19 PP18 Payroll Deductions 2,787.75 09/19/95 W0,25977 TOTAL PREPAID AMOUNT ----) 2,787.75 TOTAL DUE VENDOR --------) 0.00 Federal Express Corp. FedExpress *001-2300-1010 11 60919E 09/13 09/19 ExpressMailSvcs-FPL 93-10 18.50 *401-2300-1010 12 60919B 09/13 09/19 ExpressMailSvcs-FPL92-1 27.00 *001-2300-1010 13 609198 09/13 09/19 ExpressMailSvcs-FPL93-10 16.00 *001-4090-2120 3 60919D 09/13 09/19 Express Mail Svcs-GenGovt 29.25 *001-4090-2120 4 60919E 09/13 09/19 ExpressMailSvcs-GenGovt 139.55 *001-410-4220 6 60919E 09/13 09/19 ExpressMailSvcs-Gen Plan 71.40 TOTAL DUE VENDOR --------> 301.70 Flags Are Us Flowers *001-4090-239` 2 609198 01/.3340 09/13 09/19 Arrangemnt-MOrtiz-7/18 56.83 TOTAL DUE VENDOR --------) 56.3? Fred Fiedler & Associates Fiedler *001-2300-1010 15 60919F 09/14 09/19 Refund -FPL 95-32-SignRvw 500.00 *001-344-1 5 6u919F 09/14 09/19 Refund -FPL 95-32-SignRvw 100.00 - TOTAL DUE VENDOR --------) 400.00 Fritzal, Kellee FritzaP: *0�?1-4030-2330 5 60919C 09/13 09/19 Reimb-MMASCConf 8/10-11 119.90 TOTAL DUE VENDOR --------) 119.90 3TE California GTE *001-4316-2125 1 609190 09/13 09/19 Phone Svcs -Maple Hill Prk 40.74 TOTAL DUE VENDOR --------) 40.74 GTE California GTE *001-4319-2125 1 60919C 09/13 09%19 Phone Svcs -Peterson Park 40.09 TOTAL DUE VENDOR --------) 40.0` GTE California GTE *001-4,331-2125' 6091'+0 09113 09/19 Phone Svcs -Sycamore Cyn 88.96 TOTAL DUE VENDOR --------) 88.96 ** City of Diamond Bar RUN TIME: 17:41 09/14/95 V O U C H E R R E G I S T E R PAGE 8 DUE THRU.............09/19/95 VENDOR NAME VENDOR ID. * * PREPAID # ACCOUNT ------------------------------------------------------------------------------------------------------------------------------------ PROJ.TX-NO BATCH PO.LINE/NO. ENTRYIDUE INVOICE DESCRIPTION AMOUNT DATE CHECK GTE California GTE *001-4331-2125 4 609190 09/13 09/19 Phone Svcs -Sycamore Cyn 83.47 TOTAL DUE VENDOR --------} 8:1_1.47 GTE California GTE *001-4090-2125 9 60919C 09/13 09;13 Phone Svcs-GenGovt-Aug 1,568.96 TOTAL DUE VENDOR --------) 1,568.96 GTE California GTE }001-4090-2125 14 60919F 09/14 09/19 Phone Svcs -Bldg & Sfty 108.99 TOTAL CLIE VENDOR --------} 108.99 GTE Leasing GTELease *001-4090-2130 8 60919F 01/3306 09/14 09/19 13315467 NorstarEquipRent-Oct 466.79 TOTAL DUE VENDOR --------} 466.79 Geiger, Donna GeigerD *001-4040-4000 6 60919C 01/3238A 09/13 09/19 09A-95036 MntSecretary-CCnclMtg8/15 190.00 *001-4040-4000 8 60919C 01/3218A 09/1.3 09/19 098-95035 MntSecretary-CCnclMtg7/27 120.00 TOTAL DUE VENDOR --------} 310.00 Gentry Brothers Inc. GentryBros *225-4510-6411 06395 20 60919C 01/3354 09/13 09/19 ManholeSafetyShaft-G1dnSp 7,709.00 *250-4510-6412 07496 8 60919F %%2/r,3166 09/14 09/19 3 GrandAveRehabImprvmnts 12,231.00 *250-4510-6412 07496 10 60919F 02/C3166 09/14 09/19 3 GrandAveRehablmprvmnts 75,561.30 TOTAL DUE VENDOR --------) 95,501.30 Gerry, Connie 1682 *(X+1-347? 14 60919E 09/13 09/19 14885 Recreation Refund 103.CK TOTAL DUE VENDOR --------) 103.00 Grand Myatt San Francisco GrandHyatt *001-4010-'2330 10 60919C 09/13 09/13 LeagueContlO/22-24-Werner 230.00 TOTAL DUE VENDOR --------) 230.00 Hess, Tract 1680 *001-3472 13 60''19E 09/13 09;19 14133 Recreation Refund 57.00 TOTAL DUE VENDOR --------) 57.00 * * * City of D1amand Bar * * * RUN TIME: 17:41 09/14/95 V O U C H E R R E G I S T E R PAGE 9 DUE THRU.............09/19/95 VENDOR NAME VENDOR ID. * PREPAID + ACCOUNT PROJ.TX-ND BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK ------------------------------------------------------------------------------------------------------------------------------------ Hi-Way Safety Inc HiWaySafe *225-4510-6411 06396 24 609190 01/3275A 09/13 09/19 70050 HighPaint Graphics HighPoint *001-4095-2111 2 60919C 01/3252 09/13 09/19 49322 Highlander Publications Highlander *225-4510-6411 06396 22 60919C 01/3320A 09/13 09/19 Hinderliter Be Llamas Hinderlitr *001-4090-4010 2 60919F 01/3457 09114 09119 Hodson, Cynthia 16-93 *001-3478 15 60919E 09/13 09/19 15491 Huish Family Fun Center HuishFamxl *XI -4350-5310 - 6 6091QA 01j'32% 09/13 0/19 Inland Valley Dly Bulletn IVDB *001-404_-2115 6 60919B 01/3241 09/13 09/19 181109 Irvine, Cay of IrvineCity +001-4350-5310 8 609198 01/3178A 09/13 09/19 58700 jeeco jeeco *001-4314-2210 14 60919C 01/3427A 09/13 09/19 18249 BarricadeRental-GrandAve 186.00 TOTAL DUE VENDOR --------) 186.00 PrePressSvcs-FallNwsletr 1,146.91 TOTAL DUE VENDOR --------) 1,146.91 Ad-GrandAveProj-8/10 201.17 TOTAL DUE VENDOR --------) 201.17 SalesTaxAnalysis-3rd9tr 900.00 TOTAL DUE VENDOR --------) 900.00 Recreation Refund 63.00 TOTAL DUE VENDOR --------) fQ.06 Day Camp Excurs-8/8 288.55 09/1"'Q5 TOTAL PREPAID AMOUNT ----) 288.55 TOTAL DUE VENDOR- --------) 0.00 Bids-TrfcSignlConstructn 79.50 TOTAL DUE VENDOR --------) 79.50 Day Camp Excur-8/22 48.00 TOTAL DUE VENDOR --------) 48.00 FloorStripper-HrtgPrkCtr 20.84 TOTAL DUE VENDOR --------) 20.84 +++ City of Diamond Bar +++ RUN TIPS: 17:41 09/14/95 V O U C H E R R E G I S T E R PAGE 10 DUE THRU .............09/19/95 VENDOR NAPE VENDOR ID. + + PREPAID + ACCOUNT PROJ.TX-NO ------------------------------------------------------------------------------------------------------------------------------------ BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK Kees, Bill KeesB +401-3443 4 60919D 09/13 09/19 Reimh-RouteSlgnRvwFees 50.00 09/19/95 0000025971 TOTAL PREPAID AMOUNT ----) 50.00 TOTAL DUE VENDOR --------) 0.00 Kens Hardware Fens +001-4310-1200 4 609190 01/3270 09/13 09/19 Park Supplies 144.66 TOTAL DUE VENDOR --------) 144.66 Kim, Kyung 1695 +001-3478 12 60919EE 09!13 09/19 1042 Recreation Refund 10.00 TOTAL DUE VENDOR --------) 10.00 Kim, Myung 1690 +001-3478 11 60919E 09/13 09/19 15067 Receration Refund 40.00 TOTAL DUE VENDOR --------) 40.00 L.A. County -Sheriff's Dep LACSheriff +001-4411-5401 2 60919C 091113 09/19 72088 June Helicopter Svcs 83.56 TOTAL DUE VENDOR --------) 83.56 LA Cellular Telephone LACellular +001-4030-2125 3 60919F 09/14 09/19 Cellular Svcs-CMgr 52.19 +001-44=,0-2125 4 60919F 09/14 09/19 Cellular Svcs-CMgr 97.30 +001-4090-2125 10 60919F 09/14 09/19 Cellular Svcs-GenGovt 74.65 +001-4090-2125 it 60919F 04/14 09/19 Cellular Svcs-GenGovt 33.38 *001-4090-2125 12 60919F 09/14 09/19 Cellular Svcs-GenGovt 47.45 x001-4090-2125 i3 60919F 09/14 09/19 Cellular Svcs-GenGovt 32.32 +001-4415-2125 2 60919F 09/14 09/19 Cellular Svcs-SrPatrol 55.48 TOTAL DUE VENDOR --------) 392.77 LA Cellular Telephone LACellular #001-4440-2125 3 60919F 09/14 09/19 Cellular Svcs-EmerPrep 77.07 TOTAL DUE VENDOR --------) 77.07 Lakeshore Lakeshore +001-4350-1200 4 609190 01/3391 09/13 09/19 2'223478 TinyTotSupplies 461.83 TOTAL DUE VENDOR --------) 461.8:3 * * * City of 0ia®ond Bar * * * RUN TIME: 17:41 09/14/95 V 0 U C H E R R E G I S T E R PAGE I DUE THRU.............09/19/95 VENDOR NAME VENDOR ID. * * PREPAID ACCOUNT PROJ.TX-NO BATCH PO.LINE/N0. ENTRYA)UE INVOICE DESCRIPTION AMOUNT DATE CHECK ------------------------------------------------------------------------------------------------------------------------------------ Laverne, City of LaverneCit *001-4411-5405 4 60919B Leighton and Associates Leighton *001-4510-4520 4 60919F 01/3449 *001-4510-4520 2 60919F 01/3449 Lin, Yea,)in 1705 *001-3478 5 60919E 09/13 04/19 09/14 09/19 09/14 09/19 90702 09/13 09/19 14121 Little, Joan 1712 *001-3478 2 60919E 09/13 09/19 14965 Los Angeles Business LABusiness *001-4090-2320 4 60919C 01/3425- 09/13 09/19 Los Angeles County LACIntSvc *O61-4090-2130 6 60914E 01/3304 Main Street Tours *0(1I-4415-2330 Maintex *001-4314-2210 MainStreet 2 60919C 01/3350 Maintex 16 60919C 01/3233 09/14 09/14 51 09/13 09/19 5941A 09/13 09/19 174286 Mayberry, Kristin 160,? *00!-3473 10 60919E 09/13 (Y9/19 15451 Aug -Parking Cite Hearings 42.00 TOTAL DUE VENDOR --------) 42.00 GeoTechR''vw-DBLndslde 5,056.21 GeoTechRvw-DBLndslde 89.75 TOTAL DUE VENDOR --------) 5,145.96 Recreation Refund 15.00 TOTAL DUE VENDOR --------) 15.00 Recreation Refund 33.00 TOTAL DUE VENDOR --------) 33.00 Subscription Renwewal 59.95 TOTAL DUE VENDOR --------) 59.95 Rent/Lease-Pagers-July 125.66 TOTAL DUE VENDOR --------) 125.66 TranspSrVltrPtrlSherf-BBQ 360.00. TOTAL DUE VENDOR --------) 360.00 MaintSupplies-HrtgeP6 23.87 TOTAL DUE VENDOR --------) 23.87 Recreation Refund 65.00 TOTAL DUE VENDOR --------) 65.03 *** City of Diamond Bar ** RUNTIME: 17:4109/14/95 VOUCHER REGISTER DUE THRU.............09/19/95 VENDOR NAME VENDOR ID. ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION -------------------------------------------------------------------------------------------- Mayflower Movers Mayflower TOTAL DUE VENDOR --------) *001-4090-4000 10 6091'?F 01/3415 09/14 09/19 Mobil Mobil Aug -Retirement Contrib *001-4090-2200 8 60919F 01/3324 09/14 09/19 6502 Montgomery, Michael MMontgomer SpecLegalSvcs-GenPln-Aug *001-2110-1008 9 60919C 09/13 09/19 *001-2110-1008 10 60919C 09/13 09/19 *001-2110-1008 11 609190 09/13 09/19 *001-4020-4021 8 60919C 01/3364 09/13 09/19 *001-4020-4021 10 60919C 01/3364 09/13 09/19 *001-4020-4021 12 60919C 01/3364 09/13 09/19 Moore, Monette 1711 48,500.00 09/19/95 0(„X'(,00018 *001-3478 4 6091QE 09/13 09/19 15098 Nextel Com#tunications Nextel 66.41 *001-4440-2130 4 60919F 01/3365 09,114 09/19 835360 Papen, Phyllis PapenP *c01-4415-2::25 2 6091'�D 09/13 09/1Q Payroll Transfer PayrollTr *i,J1-1020 3 609190 09/13 09/19 Photo Plus by i* PhotoPlus 40''5-211 4 WC 19D 01/3251 09/13 09/19 PAGE 12 * # PREPAID # * AMOUNT DATE CHECK. ----------------------------- MovingSrvcs-OffSiteStorag 211.25 TOTAL DUE VENDOR --------) 211.25 AirConditionRepair-Tempo 558.75 TOTAL DUE VENDOR --------) 558.75 Aug -Retirement Contrib 190.70 - Aug -Retirement Redeposit 97.57- Aug-RetirePriorService 386.20- SpecLegalSvcs-GenPln-Aug 108.50 SpecLegalSvcs-OakTreeLane 1,125.00 SpecLegalSvcs-DaysInn 500.00 TOTAL DUE VENDOR --------) 1,059.03 Recreation Refund 33.00 TOTAL DUE VENDOR --------) 33.00 2 Way Radio Rent -Sept 169.57 TOTAL DUE 'VENDOR --------) 169.57 Reimb-SrV1ntrCCCABB9-8/16 14.00 TOTAL DUE VENDOR --------) 14.00 Payroll Transfer-PP18 48,500.00 09/19/95 0(„X'(,00018 TOTAL PREPAID AMOUNT ----) 43,500.00 TOTAL Diff VENDOR --------) 0.00 Photo Svcs -Display Unit 66.41 TOTAL DUE VENDOR --------) 66.41 *+ City of Diamond Bar f*a RUN TIME: 17:41 09/14/95 V 0 U C H E R R E G I S T E R PAGE 13 DUE THRU.............09/19/95 VENDOR NAME VENDOR ID. a PREPAID # ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/OUE INVOICE DESCRIPTION AMOUNT DATE CHECK ------------------------------------------------------------------------------------------------------------------------------------ Pitney Bowes PitneyBowe }001-4090-2130 4 60919D 011,3167 Pomona Vly Transportation PomonaVly *112-4360-5310 14 60919D 01/3089 PostNet and Printing PostNet *001-4050-2110 2 60919D 01/3381 +001-4050-2110 3 609190 01/3381 Premiere Leasing Co. PremiereLe 001-43.50-2140 4 60919D 01/3231 Project Sister PrajSister *W1-4010-23225 9 60919A Public Empl Retirement R&DBiue QRS *001-2110-1008 12 60919D #001-'?1to- 10019 13 60919D *001-2110-1008 14 60919D f001-2110-1008 15 6091'�D +001-2110-1008 16 60919D Public Empl Retirement PERS x,01-2ll(--10iJ8 17 60919D *001-2110-1008 18 60919D 09/13 09/19 Aug95 09/13 09/19 5413 09/13 09/19 950158 09/13 09119 950159 09/13 09/19 3797 09/13 09/19 09/13 09/19 09/13 09/19 09/13 09/19 09/13 09/19 09/13 09/19 09/13 09/19 09/12 09/1' R .& D Blueprint R&DBiue PP18 Retire Contrib-ER TOTAL DUE VENDOR --------) *001-4510-2110 2 60919D 01/C3114 09/13 09/19 21879 *(01-4510-2110 3 60919D 09/13 09,x19 21879 *001-4510-2110 4 60919D 09/13 09/19 21879 *OW -4-300-1012 14 60919E 09/14 09/19 30257 Rent/LeaseNilEquip-Aug 99.59 PP18 Retire Contrib-ER TOTAL DUE VENDOR --------) 99.59 6,614.07 ShuttleSvcs-ConInPrk-8/9 840.00 Prtg/Mailing-LLAD439 TOTAL DUE VENDOR --------) 840.00 1,148.89 PrtgSvcs-95-96 Budgets 560.19 AddlPrtgSvcs-Budgets 79.13 TOTAL DUE VENDOR --------) 639. Lease-SycCyn-9/16-10/16 389.70 TOTAL DUE VENDOR --------) 389.70 Charity8enfit-9/16-Ansari 25.00 09/19/95 00000259310 TOTAL PREPAID AMOINT ----) 25.00 TOTAL DUE VENDOR --------) 0.00 PP17 Retire Contrib-EE 3,115.18 09/19/95 0000025976 PP17 Retire Contrib-ER 3,458.59 09/19/95 OW-;rj'S676 AugRetireContrib-Mntgmry 190.70 09/19/95 00(10025'776 AugReDeposit-Mantgamery 97.57 09/19/95 0000025976 AugReDeposit-Montgomery 386.20 09/19/95 0((11025976 TOTAL PREPAID AMOUNT ----) 7,243.24 TOTAL DUE VENDOR --------) 0.00 PP18 Retire Contrib-EE 3,134.28 PP18 Retire Contrib-ER 3,479.79 TOTAL DUE VENDOR --------> 6,614.07 Prtg/Mailing-LLAD#39 1,148.99 Prtg/Mailing-LLAD439 1,148.99- Prtg/Mailing-LLAD#39 1,148.89 BiuprntSvcs-EN94-():65 46.55 TOTAL DUE VENDOR --------) 1,195.44 * City of Diamond Bar *** RUN TIME: 17:4109/14/95 VOUCHER REGISTER DUE THRU.............09/19/95 VENDOR NAME VENDOR ID. ACCOUNT PRW.TX-ND BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION -------------------------------------------------------------------------------------------------- RJM Design RJMDesign *250-4310-6415 06696 11 609190 01/C3359 *250-4.310-6415 07596 4 60919D 01/3398 Repro Graphics ReproGraph *001-4095-2110 2 60919D 01/3375 Resource Recycling ResourceRe ¢115-4515-2320 1 60919D Richards Watson 4 Gershon RichardsWa *001-2300-1010 14 60919D *001-2300-1012 13 60919D *001-4020-4020 1 60919D *115-4515-4000 1 60919D *225-4510-6411 06396 25 60919D *250-4310-6415 066"6 7 60919D hichards Watson ;.Gershon - RichardsWa PAGE 14 * * PREPAID * * AMOUNT DATE CHECK. -------------------------- 09/14 09119 11404 Const Mgt-Maplehill 1,477.00 09/13 09/19 11405 Park Signage Svcs -July 246.00 *001-4020-4020 TOTAL DUE VENDOR --------) 1,723.00 09113 09/19 PrtgSvcs-FaIINwsletter 6,455.00 *115-4515-4000 TOTAL DUE VENDOR --------) 6,455.00 09/13 09/19 3.314 Subscription Renewal 42.00 TOTAL DUE VENDOR --------) 42.00 09/13 09/19 June -Svcs FPL 92 -30 -Patel 1,951.00 09113 09/19 June-LotLineAdj-EN95-091 226.00 09113 09/19 June -General Legal Srvcs 6,604.90 09/13 09/19 June-SolidWasteSvcs 312.50 09113 09/19 June -Svcs -Grand Ave 87.50 09/13 09/19 June-Svcs-MpleHillRtroFit 1,431.50 *001-2300-1010 19 609190 09/14 09/19 *wl-1S00-1012 15 6091tG 09114 09/19 *001-4020-4020 2 60919G O1/3334A 09/14 09/14 *,)01-4020-4021 1'3 609196 01/C3071 09/14 09/19 *115-4515-4000 2 609196 02/3334A 09/14 09/19 San Gabriel Vlly Conimerce SOVCommerc *01-4010-2327, 8 60919A San Gabriel Vly Tribune SGVTribune *o01-4040-2115 10 60919E 01!3240 *001-4040-2115 12 60919E 0113240 *0+ " 1-404?-<"• 115 8 60919E 01/3,240 TOTAL DUE VENDOR --------) 10,613.40 July -Svcs -FPL 92-30 200.00 July -Svcs -EN 95-91 1,662.50 July -Legal Services 3,402.37 July Svcs -Cable TV 140.00 July-SolidWasteSvcs 237.50 TOTAL DUE VENDOR --------) 5,642.37 09/13 09/19 Bkfst Mtg-9/1-Papen TOTAL PREPAID AMOUNT ----) TOTAL DUE VENDOR --------) 09/13 09/19 17864 Bids -Traffic SIgnal Const 09/13 09/19 19387 Bids-O1SpBikeLane 09/13 09/19 21442 Notice of Nominees TOTAL DUE VENDOR -------- 10.00 10.00 0.00 131.84 158.72 99.84 390.40 * * * City of Diamond Bar *** Rl1N TIME: 17:41 09/14/95 V O U C H E R R E G I S T E R PAGE 15 DUE THRU.............09/19/95 VENDOR NAME VENDOR ID. * * PREPAID ACCOUNT PROJ.TX-NO BATCH PO.LINE/N0. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK ------------------------------------------------------------------------------------------------------------------------------------ Shurgard of Walnut Shurgard *001-4090-2140 6 60919F 01/3420 Small, Willie 1706 *001-3474 1 60919E Solis, Raul 1713 *001-3478 1 60919E SouthWest Airlines Southwest *001-4010-2330 9 60919A 01/3445 Southern Ca. Edison SoCaEdison *001-4311-2126 1 60919G *001-4313-2126 2 60919G *001-4316-2126 1 609196 *001-4319-2126 2 60919G *001-4322-2126 2 60919G *001-4328-2126 2 609196 *001-4231-2126 2 60919G Southern Ca. Edison SoCaEdison *138-4538-2126 2 60919F Southern Ca. Edison SoCaEdison *001-4510-2126 1 60919E 09/14 09/19 12600 09/13 09/19 14586 09/13 09/19 14941 09/13 09/19 09/14 09/19 09/14 09/19 09/14 09119 09/14 09/19 09/14 09/19 09/14 09/19 09/14 09/19 09114 09/19 09/14 09/19 Southern Ca. EdisonSro±Card:son 227.90 TOTAL DUE VENDOR --------) *001-4325-2126 1 609196 09/14 0'9/19 *001-4510-2126 2 60919G 0/14 09/19 *138-4538-2126 3 609196 09/14 09/19 *139-4539-2126 1 609196 09/14 09/1' *141-4541-2126 1 60919G 09/14 09/19 SurplusFurnitureStorage 227.90 TOTAL DUE VENDOR --------) 227.90 Recreation Refund 40.00 TOTAL DUE VENDOR --------) 40.00 Recreation Refund 55.00 TOTAL DUE VENDOR --------) 55.00 AirfareLeagueConflO/22-24 300.00 09/19/95 0000025975 TOTAL PREPAID AMOUNT ----) 300.00 TOTAL DUE VENDOR --------) 0.00 Elect Svcs-PaulGrowPrk 69.48 Elect Svcs -Heritage Prk 2,904.24 Elect Svcs-MapleHillPrk 527.59 Elect Svcs -Peterson Prk 164.98 Elect Svcs-RonReagan 1,261.05 Elect Svcs-Summitridge 396.29 Elect Svcs-SycamoreCyn 789.34 TOTAL DUE VENDOR --------) 6,112.97 Elect Svcs -Dist #38 32.06 TOTAL DUE VENDOR --------) 32.06 Elect Svcs -Traffic Contrl 5,526.18 TOTAL DUE VENDOR --------1 5,526.13 Electric Svcs-StarshinePk 33.00 Electric Svcs-TrafficCntl 1,817.36 Electric Svcs -Dist #38 737.15 Electric Svcs -Dist #39 36.13 Electric Svcs -Dist #41 31.55 TOTAL DUE VENDOR --------) 2,657.19 *** City of Diaeond Bar ## RUN TIME: 17:41 09/14/95 V O U C H E R R E G I S T E R PAGE 16 DUE THRU.............09/19/95 VENDOR NAME VENDOR ID. t PREPAID # # ACCOUNT PROJ.TX-NO BATCH PO.LINE/N0. ------------------------------------------------------------------------------------------------------------------------------------ ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK Southern Ca. Edison SoCaEdison ¢001-4510-2126 3 609190 09/14 09/19 Elect Svcs-TrafficCntrl 874.78 *141-4541-2126 2 60919G 09/14 09/19 Elect Svcs -Dist #41 318.19 TOTAL DUE VENDOR --------) 1,192.97 Southern Ca. Edison SoCaEdison *001-4510-2126 4 609190 09/14 09/19 Elect Svcs-TrafficCntrl 466.28 *139-4539-2126 2 609196 09/14 09/19 Elect Svcs -Dist #39 571.65 TOTAL DUE VENDOR --------) 1,037.93 The Lards Place TheLordsPI *001-2300-1002 1 60919E 09/13 09/19 021202 Refund-ConcDeposit-SycCyn 100.00 TOTAL DUE VENDOR --------) 100.00 Tim's Mobil Timftil *001-4030-2200 2 60919F 02/3346 09/14 09/19 6725 Vehicle Maint-Taurus 13.19 TOTAL DUE VENDOR --------) 13.19 Time Out Personnel Svc. TimeOut *001-4040-4000 10 60919E 01/3369 091/13 09/19 539 Temp Svcs-CClk-W/E 8/20 38.36 *001-4050-4000 2 60919E 02/3369 09/13 09/19 539 TenpSvcs-Finance-W/E 8/20 38.36 TOTAL DUE VENDOR --------) 76.72 UIEC Records&Information UIEC *001-4040-2340 2 60919D 01/3414 09/13 09/19 Records Semnr-9/13-CClk 55.00 091'19/9`. �0- `41'4 TOTAL PREPAID AMOUNT ----) 55.00 TOTAL DUE VENDOR --------} 0.00 Virgil's Mobil Service Virgils *001-4090-2310 5 60919E 01/3439 09/13 09/19 K4862620 Fuel -Gen Govt 16.52 *001-4090-2310 3 60919E 01/3439 09/13 09/19 K9205011 Fuel -Gen Govt 18.00 TOTAL DUE VENDOR --------) 34.52 Walnut Vly Water Dist WVWaterDis *001-4:19-2126 1 609140 09/14 09/19 Water Usage -Peterson 3,351.88 *001-4322-2126 1 609196 09/14 09/19 Water Usage-RonReagan 1,999.29 *001-4325-2126 2 609196 09/14 09/19 Water Usage-Starshine 1,247.75 *001-4328-2126 1 609196 09/14 09/19 Water Usage-Susmitridge 3,534.95 *001-40,31-2126 1 60919G 09/14 09/19 Water Usage-SycamoreCyn 1,223.66 TOTAL DUE VENDOR --------) 11,357.53 +++ Citof Diamond y gar +++ RUN TIME: 17:41 09/14/95 V O U C H E R R E G I S T E R PAGE 17 DUE THRU.............09/19/95 VENOM NAME VENDOR ID. + + PREPAID * } ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ------------------------------------------------------------------------------------------------------------------------------------ ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK Walnut Vly Water Dist WVWaterDis +139-4539-2126 .3 60919G 09/14 09/19 Water Usage Dist #39 4,314.96 TOTAL DUE VENDOR --------) 4,314.96 Walnut Vly Water Dist WVWaterDis +141-4541-2126 3 609196 09/14 09/19 Water Usage Dist #41 5,626.24 TOTAL DUE VENDOR --------) 5,626.24 Walnut Vly Water Dist WVWaterDis +138-4538-2126 1 60919F 09/14 09/19 ReclaimedWater-Dist#38 50.01 TOTAL DUE VENDOR --------) 50.01 Walnut Vly Water Dist WVWaterDis +138-4538-2126 4 60919G 09/14 09/19 Water Usage -Dist #3S 6,060.40 +139-4539-2126 4 609190 09/14 09/19 Water Usage -Dist #39 125.53 *141-4531-2126 4 609190 0'3/14 09/19 Water Usage -Dist #41 7,296.67 TOTAL DUE VENOM --------) 13,482.60 Walnut, City of WalnutCity *WI -4411-2200 1609198 09/13 09/19 City6hare-CCAPMaint-95/96 5,610.00 TOTAL DUE VENDOR --------) 5,610.00 West Coast Arborist Inc. WCArbor +071-4558-5549 6 60919E 01i3146 09/13 09/19 9965 City Tree Maint-8/16 2,050.00 +001-4558-5509 4 60919E 01/3146 09/13 09/19 9966 City Tree Maint-8/4 4,800.00 TOTAL DUE VENDOR --------) 6,850.00 Western Governmental WestGovt 001-4ci30-2320 1 60919E 09/13 09/19 MembershipRenwl-Belanger 35.00 TOTAL DUE VENDOR --------) 35.00 Whitaker, Graeme 1679 +001-3478 17 60919E 09/13 09/19 15254 Recreation Refund 30.00 TOTAL DUE VENDOR --------) 30.00 Wright, Paul WrightP +001-40'=0-4000 8 6)9191) 01/3205 09/13 09/19 Audio/VisualSvcs 8/15-9/5 300.00 TOTAL DUE VENDOR --------> 300.00 *** Citof Diamond Bar *** y RUN TIPS: 17:41 09/14/95 V O U C H E R R E G I S T E R PAGE 18 DUE THRU.............09/19/95 VENDOR NAPE VENDOR ID. * PREPAID ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ------------------------------------------------------------------------------------------------------------------------------------ ENTRY/DUE INVOICE DESCRIPTION AMDUNT DATE CHECK. Yosemite Waters YosemWater *001-4310-1200 6 60919E 02/3230 09/13 09/19 156126 Water-5ycmoreCyn 12.00 *001-4310-2130 10 60919E 01/3230 09/13 09/19 156126 EquipRent-SycCynPrk 6.95 TOTAL DUE VENDOR --------} 18.95 Zerillo, Pamela 1683 *001-3478 9 60919E 09/13 09/19 15112 Recreation Refund 65.00 TOTAL DUE VENDOR --------) 65.00 TOTAL PREPAID -----------) 59,501.54 TOTAL DUE ---------------) 357,762.60 TOTAL REPORT ------------> 417,264.14 +*} City of Diamond Bar* RUN TIME: 17:41 09/14/95 V O U C H E R R E G I S T E R PAGE 1 FUND SUMMARY REPORT DUE THRU.............09/19/95 DISBURSE G/L GJE WILL POST GJE HAS POSTED FUTURE TRANSACTIONS FUND ------------------------------------------------------------------------------------------------------------------------------------ TOTAL DIRECT PAY REVENUE EXPENSE REVENUE EXPENSE REVENUE EXPENSE 001 General Fund 252,034.05 75,849.92 888.00 175,296.13 118 Air Quality Imp 68.18 68.18 139 LLAO #39 Fund 17,058.49 17,058.49 138 LLAD 438 Fund 12,514.62 12,514.62 250 C.I.P. Fund 91,501.80 91,501.80 115 Int Waste Mgmt F 809.58 809.58 125 CDBG Fund 5,011.55 5,011.55 112 Prop A -Transit F 16,807.55 16,807.55 225 Grand Av Const F 8,183.67 8,183.67 141 LLAD #41 Fund 13,274.65 13,274.65 TOTAL ------------ ------------ ------------------------------------------------ ------------------------ ALL FUNDS 417,264.14 75,849.92 888.00 340,526.-22 C=TY or D=Z11*1V `7D BZ�li AGENDA REPORT AGENDA NO.:, TO: Terrence L. Belanger, City Manager MEETING DATE: September 19, 1995 REPORT DATE: SEPTEMBER 12, 1995 FROM: George A. Wentz, City Engineer TITLE: Release of Sanitary Sewer Bond Posted for "Hidden Springs" Condominium Complex at 300-366 Torito Lane. SUMMARY: The Principal, Diamond Development Company, desires release of a faithful performance and labor and materials surety bond posted for construction of Sanitary Sewer P.C. DB -94-001 located at 300-366 Torito Lane, in Tract 50519. The City Engineer finds that Principal has performed all work as shown on the approved "As -Built" sanitary sewer plan, on file with the City. This bond was a condition precedent to the issuance of a sewer construction permit for approximately 317 linear feet of 8" V.C.P. mainline sewer for thirty-four (34) condominium units, in the amount of $25,000.00. RECOMMENDATION: It is recommended that the City Council 1)declare the obligations under this bond null and void and release the surety bond which was posted with the City of Diamond Bar in April, 1994 and 2)instruct the City Clerk to notify Diamond Development Company and the American Motorists Insurance Company of the City Council's action. LIST OF ATTACHMENTS: X Staff Report Resolution(s) Ordinances(s) Agreement EXTERNAL DISTRIBUTION: _ Public Hearing Notification Bid Specification (on file in City Clerk's Office) X Other: Bond for Faithful Performance & Labor and Materials; Copy of Letter to L A C D P W & Finaled Sewer Permit SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? N/A 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? Yes X No 4. Has the report been reviewed by a Commission? Yes X No Which Commission? 5. Are other departments affected by the report? Yes X No Report discussed with the following affected departments: REVIEWED BY: Terrence L. er elan Frank M. User rg e A. e g City Manage Assistant City Manager t5<City Engineer MEETING DATE: TO: FROM: SUBJECT: CITY COUNCIL REPORT AGENDA NO. September 19, 1995 Honorable Mayor and Members of the City Council Terrence L. Belanger, City Manager Release of Sanitary Sewer Bond Posted for "Hidden Springs" Condominium Complex at 300-366 Torito Lane. ISSUE STATEMENT: The Principal, Diamond Development Company, desires release of a Faithful Performance and Labor and Materials Surety Bond posted for construction of Sanitary Sewer P. C. DB -94-001 located at 300-366 Torito Lane, in Tract 50519. RECOMMENDATION: It is recommended that the City Council 1)declare the obligations under this bond null and void and release the Surety Bond in the amount of $25,000.00 which was posted with the City of Diamond Bar in April, 1994 and 2)instruct the City Clerk to notify Diamond Development Company and the American Motorists Insurance Company of the City Council's action. FINANCIAL SUMMARY: This recommendation has no financial impact on the City's F.Y. 1995-1996 budget. BACKGROUND: The sewer construction on this Tract serves a thirty-four (34) unit condominium complex with spa. The sewer was inspected and finaled on August 30, 1995 by the City's Consultant, Mr. Mike Myers of Charles Abbott and Associates. On September 5, 1995, the City Council adopted Resolution No. 95-54 accepting a dedication of Sanitary Sewer Improvements for public use in Tract 50519 and requesting the Los Angeles County Consolidated Sewer Maintenance District to complete annexation of the area within said subdivision and immediately commence operation and maintenance of sewer improvements known as P.C. No. DB -94-001. Copies of the As -Built Sewer plans, certified Resolution No. 95-54 and Tract Map 50519 were routed to L.A. County Public Works Department on September 12, 1995. Therefore, we now recommend that the bond which was posted with the City of Diamond Bar be released. The City Engineer finds that Principal has performed all work as shown on the approved "As -Built" sanitary sewer plan, on file with the City. This bond was a condition precedent to the issuance of a sewer construction permit for approximately 317 linear feet of 8" V.C.P. mainline sewer for thirty-four (34) condominiums at 300-366 Torito Lane, in the amount of $25,000.00. PAGE 2 P.C. No. DB -94-001 SEPTEMBER 12, 1995 DISCUSSION: The following listed Surety bond needs to be released: Address: Owner: Tract No.: Bond No.: Surety Company: Amount: PREPARED BY: Anne X. Garvey 300-366 Torito Lane Diamond Development 50519 3SM80191600 American Motorists $25,000.00 Company Insurance Company Premium: $500.00/2 yrs S jEFi "^'^Ills BOND (LABOR AN -EATERIALS AND FAITHFUL PERFORM: E) Project: Tr. 4/50519 Company XHOW ALL MEN B: THESE RESENTS: That Diamond Devi Ipment as, and Ar ican Motorists hereinafter referred to col ctively as, "Principle", ander trance Companv a corporation organized and e: ting under the laws of the Statc f Illinois and duly authorized to transact sure business in the State of Calif zia as, and hereinafter referred to as, "Surety", i held and firmly bound unto th :ity of Diamond Bar, hereinafter referred to as a "City-, in the sum of $25,0' 00 Dollars for Faithful Performance and ,000.00 Dollars for Lal and Materials, for the payment of which Principle d Surety bind themselves, the heirs, administrators, successors and assigns, joi ly and severally as follows: THE CONI '1011 OF THE ABOVE OBLIGATION IS '3AT: WHEREAS, Principal i :he owner of a parcel of land - the City, which it is seeking to perform g�adi+g erations and has filed with the -ity a 1jaq. plan and .`grading petmiL application r such parcel of land described :s: Tract 4/50519, Hidden Springs, 30( ,66 Torito Ln., Diamond Bar, CA : and .e]GIJ6r r - WHEREAS, as a conditi precedent to the approval of s; d-4rad:,,&q plan Principle is required to deliver to e City a bond, securing paymer to the contractor, his subcontractors and to pers a renting equipment or furnish- .,j labor or materials to them o h i� r��eLrW Tt id in the faithful performance :f Principle to complete such B,'u"PsUant to r provisions of the City's code; and 05 IF= t^ WHEREAS, all of such -ading is to be performed in ac-Lrdance with the 9--e4--mg plans approved by the city igineer for such parcel; and WHEREAS, Principle E .11 perform any changes or al—rations in the are�iag864 required by the City to co: arm to approved plans for above said and 0454i gar- 8E ` ) 4�r1 WHEREAS, Principle sl _1 complete the gxedinq operatict.s within days from the date of cemmencem= and6qC'-�'r, WHEREAS, the complet: t of such yzad-i" shall be at the sole cost and expense of Principle. NOW, THEREFORE, if rinciple shall faithfully per:orm and shall pay the contractor, his subcontrac•- rs and all persons renting equirment or fug-n'tlj ng labor or materials to them for tr -, full cost of all work as shorn on the �g plan in accordance with the cond:.;_ons of approval of said plan and permit, then this obligation shall be null a;,.I void. PROVIDED, HOWEVER, if Principle shall not pay the contractor, his subcontractor and all persons renting mrgnt or furnishing labor or raterials to them for the full cost of said approved 9, then this obligation shall remain in full force and effect and such contractor, subcontractor, City and persons shall have a direct right ofaction against the Prir-iple and Surety under this obligation, subject to the priority of the City. _ State of California County of Orange On APR 2 6 1994 before me, Susan E. Morales, Notary Public )DATE) MANE TITLE OF OFFICER• I E. 'JANE DOE NOTARY PUBLIC-) personally appeared Doug Lane ENAME(SI OF SIGNERIS)) N personally known to me - OR - C proved to me on the basis of satisfactory evidence ;o be the person(s) whose name(s) is/are sub- scribed to the within instrument and acknowledged h_ .,. ,..... --• ; to me that he/she/they executed the same in y„ OFFICIAL SEAL > his/her/their authorized capacity(ies), and that by SUSAN E. MORALES his/her/their signature(s) on the instrument the �. NOTARY PUBLIC -CALIFORNIA COMMISSION g880053 - person(s), or the entity upon on behalf of which the y ORANGE COUNTY person(s) acted, executed the instrument. my comm. Em. December a, ISS -6 --_'==-_ .---_ `T-_ ; Witness my hand and official seal. RIGHT THUMBPRINT (OPTIONAL) CAPACITY CLAIMED BY SIGNER(S) ❑ INDIVIDUAL(S) ❑ CORPORATE OFFICER(S) ❑ PARTNER(S) (TITLE(S)) C$ ATTORNEY IN FACT ❑ TRUSTEE(S) ❑ GUARDIAN/CONSERVATOR ❑ OTHER: SIGNER IS REPRESENTING: (NAME OF PERSON(S) OR ENTITYIIES)) American Motorists Insurance Company (SEALI (SIGNATURE OF NOTARY) ATTENTION NOTARY: The Information requested below Is OPTIONAL It could, however, prevent fraudulent attachment of this certificate to any unauthonzed document. THIS CERTIFICATE Title or Type of Document MUST BE ATTACHED TO THE DOCUMENT Number of Pages Date of Document DESCRIBED AT RIGHT: Signer(s) Other Than Named Above COTTS FORM 53240 -ALL PURPOSE ACKNOWLEDGMENT YAM SIGNER WA CITYIREPPESENTATIONIP,NGERPRINT-Rn 1292 '1992 WOLCOTT$ FORMS IN: I ► ! 1 '-' narromL trISURVICE o;mwnec _.tERICAN MOTORISTS INSUR.A `E COMPANY iome Office: Long Grove, IL 60049 POWER OF ATTORNEY Know All Men By These Present That the American motorists Insurance Cc ny, a corporation organized and existir under the laws of the State of Illinois, and having its principal offic n Long Grove, Illinois, does hereby app nt Doug Lane of Oram California44444AAAAAAANAAAAAAA -a its true and lawful agent(s) and attorne 0 -in -fact, to make, execute, seal, and +liver during the period aeginning with the date of issuance of i s power and ending December 31, 1994, ur ass sooner revoked for and on its behalf as surety, and as its act ar lead: Any and all bonds A undertakings provided the amo it of no one bond or idertaking exceeds TWO MILLION F IE HUNDRED THOUSAND I ,LARS ($2,500,000.00)%%%^%�%%^ EXCEPTION: NO AUTHORITY is granted to t a, execute, seal and deliver any bond of ,ndertaking which guarantees the payment or collection of any promissory te, check, draft or letter of credit. This authority does not permit the same ligation to be split into two or more br� is in order to bring each such bond within the dollar limit of authorii as set forth herein. This appointment may be revoked at any - e by the American Motorists Insurance Cor3any. The execution of such bonds and undertaF gs in pursuance of these presents shall ba as binding upon the said American Motorists Insurance Company as lly and amply to all intents and purposes., as if the same had been duly executed and acknowledged by its regular , elected officers at its principal office in Long Grove, Illinois. THIS APPOINTMENT SHALL CEASE AND TERMINI WITHOUT NOTICE AS OF DECEMBER 31, 1994, This Power of Attorney is executed by at, -,ority of a resolution adopted by the Executive Committee of the Board of Directors of said American Motorists Ins., ance Company on February 23, 1988 at Long Grove, Illinois, a true and accurate copy of which is herer,,=+fter set forth and is hereby certified to by the undersigned Secretary as being in full force and effect: "VOTED, That the Chairman of the Board, lie President, or any Vice President, or their appointees designated in writing and filed with the Secretary, or the Secretary shall have the power and authority to appoint agents and attorneys -in -fact, and to authorize then to execute on behalf of the Company, and attach the seal of the Company thereto, bonds and undertakings, recognizances, contracts of indemnity and other writings, obligatory in the nature thereof, and any such officers of the Company may appoint agents for acceptance of process." This Power of Attorney is signed, sealed and certified by facsimile under and by authority of the following resolution adopted by the Executive Committee of the Board of Directors of the Company at a meeting duly called and held on the 23rd day of February, 1988: "NOTED, That the signature of the Chairman of the Board, the President, any Vice President, or their appointees designated in writing and filed with the Secretary, and the signature of the Secretary, the seal of the Company, and certifications by the Secretary, may be affixed by facsimile on any power of attorney or bond executed pursuant to resolution adopted by the Executive Committee of the Board of Directors on February 23, 1988 and any such power so executed, sealed and certified with respect to any bond or undertaking to which it is attached, shall continue to be valid and binding upon the Company." In Testimony Whereof, the American Motorists Insurance Company has caused this instrument to be signed and its corporate seal to be affixed by its authorized officers, this 01 day of January , 1994 . Attested and Certified: F.C.L/McCulllloough,, SSSecrettaary by (OVER) AMERICAN MOTORISTS INSURANCE COMPANY J.S.Kemper,IlI,Senior Vice President DL1MOND 11%i City of Diamond Bar 21660 E. Copley Drive, Suite 100 • Diamond Bar, CA 917654177 (909) 860.2489 • Fax (909) 861-3117 September 12, 1995 Dean Efstathiou Assistant Deputy Director County of Los Angeles Public Works Department Water Works & Sewer Maintenance Division 900 S.Fremont Ave. Alhambra, CA. 91803 SUBJECT: Sewer No. DB -94-001 For Tract No. 50519 at 300-366 Torito Lane in Diamond Bar Dear Mr. Efstathiou: Phyllis E. Papen On September 5, 1995, the City Council of the City of Mayor Diamond Bar adopted Resolution No. 95-54 "Accepting the Dedication of Sanitary Sewer Improvements Known As Gary H. Werner Private Contract No. DB -94-001 in Tract 50519, For Public Mayor Pro Tem Use and Requesting the Los Angeles County Sewer Maintenance District to Complete Annexation of the Area Eileen R. Ansari Within Said Subdivision and Immediately Commence Council Member Operation and Maintenance of Sewer Improvements Known as Private Contract No. DB -94-001 in the City Of Diamond Clair W. Harmony Bar." Council Member I am forwarding 2 sets of bluelines and 2 copies of certified Resolution No. 95-54 for the newly constructed sewer at 300-366 Torito Lane, Tract 50519, in the City of Diamond Bar. I am also forwarding you a copy of Tract Map 50519 for your records. The Department of Public Works Consolidated Sewer Maintenance District reviewed and approved the plans for the subject sewer from a maintenance perspective on April 27. 1994. Recyded papa DB -94-001 PAGE 2 SEPTEMBER 12, 1995 Please be advised that the City of Diamond Bar has inspected and signed off on Sewer No. DB -94-001. It is in compliance with the enclosed Record Drawing and we are requesting that your Department commence maintenance operations. If you have any questions please feel free to call me or Anne Garvey at 909-396-5671. Sincerely, /' George A.Wentz City Engineer Attachments: 3 No. cc: Diamond Development Co. CITY OF DIAMOND BAR 21660 E. COPLEY DRIVE, SUITE 190 DIAMOND BAR, CA 91765 CJ W R— 9 S / 0 7 909-396-5671 The undersigned hereby makes application to construct specific improvements on public streets at the location described below with the understanding all work is subject to the provisions of the City of Diamond Bar Municipal Code and an approved Street Construction Permit In consideration of the granting of the permit, itis further agreed by the applicant that the City of Diamond B ar and any of its officers or employees shall be saved harmless by the applicant from any liability or responsibility for any accident, loss or damage to persons or property, happening or occurring as the proximate result of any work undertaken under the terms of this application and the permit or permits which may be granted in response thereto, and that all liabilities are hereby assumed by the applicant. Traffic Control devices shall be installed per Cal-Tran's Traffic Manual and W.A.T.C.H. Handbook before start of construction. This permit shall expire six (6) months after the date issued. PROPOSED CONSTRUCTION: (Describe and show sketch if appropriate) E. Z- rvl tFl /J t i V L E S q0t - y v4 i Q_ L VA-fE i--'_ r -A LS d �a(o - V axlr.)OS -TO— 0;:WI►A►J Nvc.� — 1 LOCATION OF WORK- Zoo ORKZoo -ry Lit fJ L Signature of Applicant �71 S�AnI C2UuJCC= �/ Applicant (printed) //0 F W/I—S/ = c 5'E YoJ Address 1-7 City, tip Code / Telephone (Office & 24 hr. Emergency Numbers) Estimated value of work: S 25 tJ 00 = Z/ /Z 7/ C, I/ Date / ,C. ) . CROJLE V N�vt7 5 Contractor NO cJO Address Fac e f2 7 ij.ti.J c ft �z6 z_ City, Zip Code /'71 -f) -7 "7 - f „ Lr 1 -71 Y 5`2 8 - 2 3 Telephone (Office & 24 hr. Emergency Numbers Permission is granted to Applicant as noted above to construct the improvements as noted on this permit and per the approved pians in accordance with the standards and specifications of the City of Diamond Bar for public improvements. Incorporated in this permit are all applicable approved plans for the improvement and special conditions attached hereto, including the Standard Specific aeons for Pub Works Construction, latest edition. nnE �1 l 7�r.i F For City Engineer rJ ~ PERMIT NO. F' P - Q1, 906 PLAN CHECK FEE 4 1E4 PERMIT ISSUANCE FEE i %tvp -Sri :,801 9itr DO _ UJ DATE ISSUED / 2 % f / j GUARANTEE (CASH BOND) Applicant Copy - White INSPECTION i yr ti✓ Cashier Copy - Goldenrod Office Copy - Green TOTAL AMOUNT DUE I G City Engineers Office - Pink & Yellow N7;= W ubject to removal and reconstruction. 6HOURS BEFORE STARTING WORK CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO.: �„ �, L TO: Terrence L. Belanger, City Manager MEETING DATE: September 19, 1995 REPORT DATE: September 13, 1995 FROM: George A. Wentz, City Engineer TITLE: Release of Grading Surety Bond Posted for 2532 Braided Mane Drive in the "Country" in Diamond Bar. SUMMARY: The Principal, David Huang, desires release of a surety bond posted for grading located at 2532 Braided Mane Drive in the amount of $7,380. The City Engineer finds that Principal has performed all work as shown on the approved "As -Built" grading plan, on file with the City. This bond was a condition precedent to issuance of a grading permit for 4,100 cubic yards of grading for a new single family residence, patio, pool and garage at 2532 Braided Mane Drive in the amount of $7,380.00. RECOMMENDATION: It is recommended that the City Council 1)declare the obligations under this bond null and void and release the surety bond in the amount of $7,380.00 which was posted with the City of Diamond Bar in November, 1993; 2)instruct the City Clerk to notify David Huang and the American Motorists Insurance Company of the City Council's action. LIST OF ATTACHMENTS:x Staff Report _ Public Hearing Notification Resolution(s) _ Bid Specification (on file _ Ordinance(s) in City Clerk's Office) Agreement(s) X Other: Final Engineering Certificate and Copy of Surety Bond EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed N/A by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A 4. Has the report been reviewed by a Commission? _ Yes x No Which Commission? N/A 5. Are other departments affected by the report? Yes x No Report discussed with the following affected departments: N/A REVIEWED BY: Telence L. B nger Frank M. U e e t wen4 City Manager Assistant City Manager A� City Engineer MEETING DATE: TO: FROM: SUBJECT: CITY COUNCIL RrPORT AGENDA NO. September 19, 1995 Honorable Mayor and Members of the City Council Terrence L. Belanger, City Manager Release of Grading Surety Bond Posted for 2532 Braided Mane Drive in the "Country" in Diamond Bar. ISSUE STATEMENT: The Principal, David Huang, desires release of a Surety Bond posted for grading located at 2532 Braided Mane Drive in the amount of $7,380.00. RECOMMENDATION: It is recommended that the City Council 1)declare the obligations under this bond null and void and release the Surety Bond in the amount of $7,380.00 which was posted with the City of Diamond Bar in November, 1993; 2)instruct the City Clerk to notify David Huang and the American Motorists Insurance Company of the City Council's action. FINANCIAL SUMMARY: This recommendation has no financial impact on the City's F.Y. 1995-1996 budget. BACKGROUND: The grading on this lot was for an 8,250 square foot single family residence and a 954 square foot garage. The lot was inspected and final grade was approved on September 5, 1995 by the City's Consultant, Mr. Jack Ozdere of Ron Kranzer and Associates. The City Engineer finds that Principal has performed all work as shown on the approved "As -Built" grading plan, on file with the City. This bond was a condition precedent to issuance of a grading permit for 4,100 cubic yards of grading for a new single family residence, patio, pool and garage at 2532 Braided Mane Drive in the amount of $7,380.00. We now recommend that the bond which was posted with the City of Diamond Bar be released. DISCUSSION: The following listed Surety bond needs to be released: Address: 2532 Braided Mane Drive Owner: David Huang Tract No.: 23483 Bond No.: 3SM 800 129 00 Surety Company: American Motorists Insurance Company Amount: $7,380.00 PREPARED BY: Anne M. Garvey 4ITY OF DIAMOND BR 21660 E. COPLEY DRIVE, SUITE 100 DIAMOND BAR, CA 91765 t 714 -860 -CITY 714860-2489 SUPERVISED GRADING INSPECTION CERTIFICATE JOB ADDRESS/TRACT NO. 253 2 ��/IIDIiO i(/l W PERMIT NO. Ef�-9 -7 OWNER 012, /9AVxO #VXA4 CONTRACTOR ylGyppiNT V�LOfJME�J SOILS ENGINEER'S ROUGH GRADING CERTIFICATION I certify that the- earth fills placed on the following lots were installed upon compete and properly prepared base material and compacted in compliance with requirements Building Code Section 7010. I further certify that where the report or reports of engineering geologist, relative to this site, have recommended the installation of buttre fills or other similar stabilization measures, such earthwork construction has be completed in accordance with the approved design. LOT NOS. See report dated for compaction test data, recommended allowable se bearing values and other recommendations. EXPANSIVE SOILS (YES) (NO) LOT NOS. BUTTRESS FILLS (YES) (NO) LOT NOS. REMARKS Engineer Reg.No Date signature SUPERVISING GRADING ENGINEER'S ROUGH GRADING CERTIFICATION I certify to the satisfactory completion of rough grading'including: grading to approxima final elevations, property lines located and staked; cut and fill slopes correctly grad and located in accordance with the approved design; swales and terraces graded ready f, paving, berms installed; and required drainage slopes provided on the building pads. further certify that where report or reports of an engineering geologist and/or soi engineer have been prepared relative to this site, the recommendations contained in su• reports have been followed in the presecution of tb,_ work. LOT NOS. (2�=r►ai-ccc,: LpT Fort f�"t��v�r_ C'Yewi�itvCt. tT was S� t�s�=wC i�j>z�, n REMARKS P4N D Engineer Reg. No. SUPERVISING GRADING ENGINEER'S FINAL GRADING CERTIFICATION Date 9IS- I certify to the satisfactory completion of grading in accordance with the -approved plans. All required drainage devices have been installed; slope planting* established. and irriga- tion systems provided (where required); and adequate provisions have been made for drainag of surface waters from each building site. The recommendations of the soils engineer and/ or engineering geologist (if such persons were employed) have been incorporated in the wor LOT NOS. ��, 7/2 /J 07- , � 2 3 ��?, /�/5 . 90 - S/�q REMARKS /Ir/1V,AL ��/f �/UGi / /S /.v Engineer ! C �N�L� Reg. No. /7e6 Iv- Date cJ—�/Ar V oil JONES 7470 N. , L LOS ANGELES, CA 90041-1097 P.O. BOXX 4137 41375, LOS ANGELES, CA 90041-1091 & ASSOCIATES (213) 257-8291 FAX (213) 256-7218 luvuw eua, rfntV by THESE _PRESENTS: That Chin;-Chih David Huang as, and -... - hereinafter referred to collectively as, "Principle", and American Motorists a corporation organized and existingunder the laws of the State ofran a Company I�1 nois and duly authorized to transact surety business in the State of California as, and hereinafter referred to as, "Surety", are held and firmly bound unto the city of Diamond Bar, (Seven thousand three hundred eightyy 6 no/100) hereinafter referred to as the "City", in the sum of $7,380.00 Dollars for Faithful Performance and $7,380.00 Dollars for Labor and Materials, for the payment of which Principle and Surety bind themselves, their heirs, administrators, successors and assigns, jointly and severally as follows: THE CONDITION OF THE ABOVE OBLIGATION IS TEAT: WHEREAS, Principal is the owner of a parcel of land in the City, which it is seeking to perform grading operations and has filed with the City a grading plan and grading permit application for such parcel of land described as: 2532 Braiden Mane Dr., Diamond Bar, CA 91765 and WHEREAS, as a condition precedent to the approval of said grading plan Principle is required to deliver to the City a bond, securing payment to the contractor, his subcontractors and to persons renting equipment or furnishing labor or materials to them for such improvements and in the faithful performance of Principle to complete such grading pursuant to the provisions of the City's Code; and WHEREAS, all of such grading is to be performed in accordance with the grading plans approved by the City Engineer for such parcel; and WHEREAS, Principle shall perform any changes or alterations in the grading required by the City to conform to approved plans for above said grading; and WHEREAS, Principle shall complete the grading operations within days from the date of commencement; and WHEREAS, the completion of such grading shall be at the sole cost and expense of Principle. NOW, THEREFORE, if Principle shall faithfully perform and shall pay the contractor, his subcontractors and all persons renting equipment or furnishing labor or materials to them for the full cost of all work as shown on the grading plan in accordance with the conditions of approval of said plan and permit, then this obligation shall be null and void. PROVIDED, HOWEVER, if Principle shall not pay the contractor, his subcontractor and all persons renting equipment or furnishing labor or materials to them for the full cost of said approved grading, then this obligation shall remain in full force and effect and such contractor, subcontractor, City and persons shall have a direct right of action against the Principle and Surety under this obligation, subject to the priority of the City. PROVIDED, HOWEVER, if Principle shall not faithfully perform all work as shown on the approved grading plan then this obligation shall remain in full force and effect. PROVIDED FURTHER, HOWEVER, that Surety hereby stipulates and agrees that no change, extension of time, alteration of modification of the contract documents or of the work to be performed thereunder shall in any way effect its obligation on this bond and. it does hereby waive notice of any such change, extension of time. altPrmtinn n,-_- ,��-.�»������� State of CALIFORNIA 1 CAPACITY CLAIMED BY SIGNER County Of LOS ANGELES J} ❑ INDIVIDUAL(S) SEP _ 7553 ❑ CORPORATE n before me, KIMBERLY A. BADARACCO, A NOTARY PUBLIC OFFICER(S) DATE NAME TITLE OF OFFICER • EG..'JANE DOE NOTARY FOBUC TRLE(S) ❑ PARTNER(S) personally appeared RIPTON KELLER MG ATTORNEY-IN-FACT NAME(S) OF SIGNER(S) known to me - OR • ❑ prover to me on th.: basis of satisfactory3vidence TRUSTEES) to be the person(s) whose name(s) islare ❑ SUBSCRIBING WITNESS subscribed to the within instrument and ac- ❑ GUARDIANICONSERVATOR KIMBERLY )L BADARACW knowledged to me that he/she/they exequted ❑ OTHER: COMM. 1965838 p the same in his/her/their authorized Plt7vtlsLr IIS ogHIA o capacity(ies), and that by his/her/their AT ' Loc ANGELES COUNTY signature(s) on the instrument the person(s), wy Corm Exp. ►lay 1. loge I SIGNER IS REPRESENTING: ortheentityuponbehalf ofwhich the person(s) acted, executedeInstrument. NAME OF PERSONISI OR ENTITrIES) / Witn4 s my ha dnd Official veal. AMERICAN MOTORISTS INSURANCE COMPANY SIGNATURE OF NOTARY ATTENTION NOTARY: Although the Information requested below Is OPTIONAL, It could prevent fraudulent anachmem of this certificate to unauthonzed document THIS CERTIFICATE Title or Type of Document BOND MUST BE ATTACHED TO THE DOCUMENT Number of Pages Date of Document DESCRIBED AT RIGHT: Signer(s) Other Than Named Above xxxxxxxxxxxxxxxxxxxx �l meu 15y '..nese Presents: t the American Motorists Insurenea Company, a corporation organized and existing under the laws of the State of rllinois, and having its principal office in Long Grove, Illinois, does hereby appoint Ripton Keller of Los Angeles, California ****** Its true and lawful agent(s) and attorney(s)-in-fact, to wake, execute, seal, and deliver during the period beginning with the date of issuance of this power and ending December 31, 1994, unless sooner revoked for and on its behalf as surety, and as its act and deed: Any and all bonds and undertakings provided the amount of no one bond or undertaking exceeds FIVE HUNDRED THOUSAND DOLLARS ($500,000.00)**** EXCEPTION: NO AUTHORITY is granted to make, execute, seal and deliver any bond or undertaking which guarantees the payment or collection of any promissory note, check, draft or letter of credit. This authority does not permit the saw. obligation to be split into two or mora bonds in order to bring each such bond within the dollar limit of authority as set forth herein. This appointment may be revoked at any time by the American Motorists Insurance Company. The execution of such bonds and undertakings in pursuance of these presents shall be as binding upon the said American Motorists Insurance Company as fully and amply to all intents end purposes, as if the saws had been duly executed and acknowledged by its regularly elected officers at its principal office in Long grove, Illinois. THIS APPOINTMENT SHALL CEASE AND TERMINATE WITHOUT NOTICE AS OF DECEMBER 31, 1994. This Power of Attorney is executed by authority of a resolution adopted by the Executive Committee of the Board of Directors of said American Motorists Insurance Company on February 23, 1988 at Long Grove, Illinois, a true and accurate copy of which Is hereinafter set forth and is hereby certified to by the undersigned Secretary as being in full force and effect: 'NOTED, That the Chairman of the Board, the President, or any Vice President, or their appointees designated in writing and filed with the Secretary, or the Secretary shall have the power and authority to appoint agents and attorneys -in -fact, and to authorize thew to execute on behalf of the Company, and attach the seal of the Company thereto, bonds and undertakings, racognizances, contracts of indasmity and other writings, obligatory in the nature thereof, and any such officers of the Company way appoint agents for acceptance of process." This Power of Attorney is signed, sealed and certified by facsimile under and by authority of the following resolution adopted by the Executive Committee of the Board of Directors of the Company at a meeting duly called and hold on the 23rd day of February, 1988: "VOTED, That the signature of the Chairman of the Board, the President, any Vice President, or their appointees designated in writing and filed with the Secretary, and the signature of the Secretary, the seal of the Cospany, and certifications by the Secretary, may be affixed by facsimile on any power of attorney or bond executed pursuant to resolution adopted by the Executive Committee of the Board of Directors on February 23, 1988 and any such power so executed, sealed and certified with respect to any bond or undertaking to which it is atteched, shall continue to be valid and binding upon the Canpmny.^ In Testimony Whereof, the American Motorists Insurance Company has caused this instrument to be signed and its corporate seal to be affixed by its authorized officers, this 31 day of August , 1992 . Attested and Certified: �! 35%, F.C.McCullouoh, Secretary by (OVER) AMERICAN MOTORISTS INSURANCE COMPANY ;-- Z -'—=' J.S.Kempar,IlI,Senior Vice President ORIGINAL Ann Garvey City Of Diamond Bar Sep 12, 1995 RE: Grading bond for 2532 Braided Mane, Diamond Bar Dear Ann: My House has passed final inspections. Please release my grading bind for this. bond No: 3SM 800 129 00 Surety: American Motor Insurance 7470 N. Figueroa, L.A., CA 90041 location: 2532 Braided Mane, Diamond Bar, CA 91765 Amount: $7380.00 Thank you sincerely'//�� 64 -C� C. David Huang Huang CITY OF DIAMOND BAR AGENDA REPORT TO: Mayor and City Council MEETING DATE: September 19, 1995 FROM: Terrence L. Belanger, City Manager AGENDA NO. I REPORT DATE: September 14, 1995 ISSUE: Consideration of support of parcel charge by Three Valleys' Water District for purchase of Metropolitan Water District water. DISCUSSION: In July 1995, the Metropolitan Water District eliminated its per -acre standby charge and replaced it with a "readiness -to -serve" charge, Based on current revenue projection, the Three Valleys' Water District would experience a shortfall related to payment of "readiness -to -serve" charge. Three Valleys' has an option of either adopting a levying of a standby parcel charge or increasing water rates to offset the shortfall. RECOMMENDATION: It is recommended that the City Council of the City of Diamond Bar adopt the resolution of support of the Three Valleys' Water District standby charge. SUBMITTAL CHECKLIST: 1 Has the resolution, ordinance or agreement been reviewed _ Yes X No by the City Attorney? 2 Does the report require a majority or 4/5 vote? MAJORITY 3 Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? _ Yes X No Which Commission? 5. Are other departments affected by the report? _ Yes X No Report discussed with the following affected departments: REVIEWED BY: Terrence L. Belang City Manager BOARD OF DIRECTORS Edward N. Layton President Election Division III William G. Wentworth Vice President Election Division I Donald L. Nettles Vice President Election Division IV Richard C. Engdahl Assistant Treasurer Election Division II Keith K. Gunn Duector Election Division V STAFF: Edmund M. Biederman General Manager Secretary Norman R. Miyake Treasurer LEGAL COUNSEL: H. Jess Senecal WALNUT VALLEY WATER DISTRICT 271 South Brea Canyon Road • P.O. Box 508 Walnut California 91789-3002 • (909) 595-1268 • (818) 964-6551 FAX (909) 594-9532 August 23, 1995 Mr. Terrence L. Belanger City Manager City of Diamond Bar 21660 E. Copley Drive, Suite 100 Diamond Bar, California 91765 Dear Terry: Re: Three Valleys' Parcel Charge Thank you for taking the time to meet with Karen, my assistant, and me to discuss and develop a presentation to make to your Council that would support my Board's efforts to have Three Valleys adopt a parcel charge to pay Metropolitan's new readiness -to -serve charge. Since this, as you know, is a complicated matter, I have prepared a two page handout, a copy of which is enclosed, that I thought might be helpful in making this presentation to the Council. In reality, what it boils down to is deciding what is the best method for Three Valleys to collect the funds needed to pay this new charge levied by Metropolitan. It could either be done by having Three Valleys levy the parcel charge currently used by Metropolitan Water District or it could be added to the water rate. Adding it to the water rate would find our District paying a minimum of 33 percent of Three Valleys' total charge. Implementing the parcel charge method would have every Three Valleys' agency share in this cost. This approach is the most equitable because all of the other Three Valleys agencies, besides Rowland Water District and our District, have alternate sources of water and are actually using Metropolitan water for "readiness -to -serve" insurance. Another downside to adding this charge to the water rate is that, as these other agencies develop alternate sources of water, the yearly add-on to the water rate would increase as the number of acre feet of water sold by Three Valleys decreases and, since water use is a divisor, the cost per acre-foot would escalate. I don't deny that the parcel charge will escalate. It will, but at a much slower rate and much more uniformly and equitably as other parcels within Three Valleys are created upon being developed. Mr. Terrence L. Belanger - 2 - August 23, 1995 Lastly, and I think equally important, is the fact that if the readiness -to -serve charge is collected as a water charge, the City's total water bill would escalate disproportionately, as would those for the school districts and other non -tax supported agencies (see my previous letters). In reality, the parcel charge, which will pay the readiness -to -serve charge, will subsidize water rates paid by tax -supported agencies. What we would like you to do is to request that the City Council either adopt a resolution similar to the one our Board will adopt, a copy of which is enclosed, or concur in urging Three Valleys to adopt and levy a parcel charge for the express purpose of paying Metropolitan's readiness -to -serve charge in future years. The resolution may be worth the time reading and delivering to your Council because it highlights the benefits of using a parcel charge. In an effort to help you prevail in this attempt, both of my Board members representing the Diamond Bar area and I will be glad to participate in any committee meetings or at a Council meeting that addresses this subject. Please keep us advised of your progress in this matter so we may continue to assist you in any way possible. Very truly yours, 171, _�' - 'VALLEY WATER DISTRICT r, L "�/ M. BIEDERMAN General Manager EMB.ja Enclosures cc: Director Richard C. Engdahl Director Edward N. Layton C:\1-DATA\CORRES\BELANGER.SAM METROPOLITAN WATER DISTRICT'S READINESS -TO -SERVE CHARGE (RTS) Need: To recover Metropolitan Water District's principal and interest payments on non -tax supported debt service that has been or will be issued to fund capital improvements. Date of Implementation: During fiscal year 1995-96. Basis: Average water purchases from all of Three Valleys' service connections during fiscal years 1992-93 and 1993-94. Set at 58,090 acre feet. Total RTS assessed Three Valleys: $2,107,573 Or $12.21 per parcel(1) Or $36.45 per acre-foot(1) (1) Initially set by MWD to generate $50 million from their entire service area for fiscal year 1995-96 Payment Options: (1) By Parcel Charge (2) Add to purchased water cost Apportionment of Charge (Walnut Valley's Share) By Parcel: 31,814 parcels (Walnut Valley) 152,033 parcels (Total Three Valleys) = 21°e° By Water Use: 19.272 acre feet (Walnut Valley) 58.090 acre feet (Total Three Valleys) - 33% (1) Walnut Valley's Share of Three Valleys' Readiness -to -Serve Charge By Parcel Charge: $388,499 of $2,107,573 - Or 18% By Water Use: 19,272 of 58,090 acre feet - Or 33% Methods of Levy in Walnut Valley Service Area By Parcel: 31,814 parcels x $12.21 per parcel = $388,449 By Water Demand: 19,272 acre feet x $36.45 per acre-foot = $702,464 Difference (more) _ $3149015 Impact on Average Residential Consumer By Parcel Charge $12.21 By Water Use0) $18.23 Difference (more) $ 6.02 (1) Assumes use of one-half an acre-foot per residence per year (2) C:\1-DATA\EXG\MWDRTS.SAM RESOLUTION NO. 95 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, IN SUPPORT OF THREE VALLEYS MUNICIPAL WATER DISTRICT STANDBY CHARGE WHEREAS, Three Valleys Municipal Water District (Three Valleys) was formed for the purpose of providing water supplies to its member agencies; and WHEREAS, Three Valleys purchases water from metropolitan Water District (MWD) for delivery to such member agencies; and WHEREAS, MWD is required to establish rates and charges which will result in revenues sufficient to meet its operation, maintenance, capital, and debt service requirements; and WHEREAS, since 1992 MWD has imposed a per -acre water standby charge as one of the means of obtaining the required revenues; and WHEREAS, MWD has now adopted a new fee schedule effective July 1, 1995 which will eliminate the per -acre water standby charge and replace it with a readiness -to -serve charge; and WHEREAS, Three Valleys will be assessed a readiness -to - serve charge based upon its rolling historic average purchases of water from MWD; and WHEREAS, Three Valleys has determined it will experience an anticipated revenue shortfall in 1995-96 to pay these charges; and WHEREAS, Three Valleys has an option to impose a standby charge or to increase its water rates to offset the shortfall in anticipated revenues occasioned by the imposition of the readiness -to -serve charge; and WHEREAS, the availability of water benefits all land within Three Valleys; and WHEREAS, if Three Valleys increases its water rates and charges to make up the revenue required, the major water users and tax supported agencies of its member agencies will be paying a disproportionate share of the entire amount of such charges and the owners of property not presently receiving or using their full allocation of water will be relieved of such additional charges; and WHEREAS, it is inequitable and unfair to allow owners of undeveloped property and other member agencies with alternate supplies to obtain the benefits of water availability without having to contribute to the cost of its availability. WHEREAS, by spreading the cost of the MWD charges over a broader base to include developed and undeveloped land, all Walnut Valley Water District water users will be offered a more equitable water rate, comparable to those of surrounding agencies that have access to other local water sources; and WHEREAS, the failure to rely on a standby charge will force member agencies to increase their water rates and charges, which would mean that Three Valleys would be making the decision with respect to water rates which have historically and traditionally been reserved to the governing bodies of their member agencies; and NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Diamond Bar respectfully recommends and urges Three Valleys Municipal Water District to impose a standby charge for the purpose of meeting its revenue requirements arising out of the MWD readiness -to -serve charge instead of increasing water rates to its member agencies. PASSED, APPROVED AND ADOPTED this day of 1995. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the day of 1995 by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: Lynda Burgess, City Clerk City of Diamond Bar JUrcIAr i RESOLUTION NO. RESOLUTION OF THE WALNUT VALLEY WATER DISTRICT BOARD OF DIRECTORS IN SUPPORT OF THREE VALLEYS MUNICIPAL WATER DISTRICT STANDBY CHARGE WHEREAS, Three Valleys Municipal Water District (Three Valleys) was formed for the purpose of providing water supplies to its member agencies; and WHEREAS, Three Valleys purchases water from Metropolitan Water District (MWD) for delivery to such member agencies; and WHEREAS, MWD is required to establish rates and charges which will result in revenues sufficient to meet its operation, maintenance, capital, and debt service requirements; and WHEREAS, since 1992 MWD has imposed a per -acre water standby charge as one of the means of obtaining the required revenues; and WHEREAS, MWD has now adopted a new fee schedule effective July 1, 1995, which will eliminate the per -acre water standby charge and replace it with a readiness -to -serve charge; and WHEREAS, Three Valleys will be assessed a readiness -to -serve charge based upon its rolling historic average purchases of water from MWD; and WHEREAS, Three Valleys has determined it will experience an anticipated revenue shortfall in 1995-96 to pay these charges; and WHEREAS, Three Valleys has an option to impose a standby charge or to increase its water rates to offset the shortfall in anticipated revenues occasioned by the imposition of the readiness -to -serve charge; and WHEREAS, the availability of water benefits all land within Three Valleys, and WHEREAS, if Three Valleys increases its water rates and charges to make up the revenue required, the major water users and tax supported agencies of its member agencies will be paying a disproportionate share of the entire amount of such charges and the owners of property not presently receiving or using their full allocation of water will be relieved of such additional charges; and 6/30/95 WHEREAS, it is inequitable and unfair to allow owners of undeveloped property and other member agencies with alternate supplies to obtain the benefits of water availability without having to contribute to the cost of its availability; and WHEREAS, by spreading the cost of the MWD charges over a broader base to include developed and undeveloped land, all Walnut Valley Water District water users will be offered a more equitable water rate, comparable to those of surrounding agencies that have access to other local water sources; and WHEREAS, the failure to rely on a standby charge will force member agencies to increase their water rates and charges, which would mean that Three Valleys would be making the decision with respect to water rates which have historically and traditionally been reserved to the governing bodies of their member agencies. NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Walnut Valley Water District respectfully recommends and urges Three Valleys Municipal Water District to impose a standby charge for the purpose of meeting its revenue requirements arising out of the MWD readiness -to -serve charge instead of increasing water rates to its member agencies. PASSED AND ADOPTED at a regular meeting of the Board of Directors of the Walnut Valley Water District, held Thursday, , 1995. President Secretary ATTEST: Secretary 6/30/95 C:\1-DATA\RES\TV5TBY.SAM AGENDA REPORT AGENDA NO. TO: Terrence L. Belanger, City Manager MEETING DATE: September 19, 1995 REPORT DATE: September 12, 1995 FROM: Lynda Burgess, City Clerk TITLE: Resolution No. 89-971: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE CITY'S CONFLICT OF INTEREST CODE FOR DESIGNATED CITY PERSONNEL SUMMARY: All cities are required to adopt conflict of interest codes designating certain positions participating in making decisions which may affect financial interests. Since adoption of the City's Code on October 3, 1989, amendments have been necessary to add new positions or delete obsolete positions. RECOMMENDATION: It is recommended that the City Council adopt Resolution No. 89-971 to add the positions of Deputy Director of Public Works and Senior Planner to the City's Conflict of Interest Code. EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? X* Yes —No 2. Does the report require a majority vote? X Yes _ No 3. Has environmental impact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? _ Yes X No Which Commission? 5. Are other departments affected by the report? X Yes _ No Report discussed with the following affected departments: *City Attorney prepared original Resolution --this effort changes the exhibits. REVIEWED BY: DEPARTMENT HEAD: Terrence L. B ger Frank M. s e LynA Burgess City Manage Assistant City Manager City Clerk CITY COUNCIL REPORT AGENDA NO. MEETING DATE: September 19, 1995 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Conflict of Interest Code for City Personnel ISSUE STATEMENT: All state and local government agencies (including cities) are required to adopt conflict of interest codes designating certain positions which entail the making or participate in the making of decisions which may affect financial interests. RECOMMENDATION: Adopt Resolution No. 89-971 Amending the City's Conflict of Interest Code for Designated City Personnel. FINANCIAL SUMMARY: No financial impact. BACKGROUND: The City established its Conflict of Interest Code through adoption of Resolution No. 89-97 on October 3, 1989. Six positions were designated at that time to be required to file statements with the City Clerk disclosing interests in real property and/or "income and investments from businesses which provide or sell services or supplies of the type associated with the job assignment and utilized by the City." Since that time, various amendments have been adopted by the City Council for the purpose of establishing further positions or adding Commissions also required to file disclosure statements. DISCUSSION: Adoption of Resolution No. 89-971 would add the positions of Deputy Director of Public Works and Senior Planner authorized by City Council adoption of Resolution No. 90-45J on September 5, 1995. PREPARED BY: J Lynda Burgess, City Clerk RESOLUTION NO. 89-97 I A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE CITY'S CONFLICT OF INTEREST CODE FOR DESIGNATED CITY PERSONNEL A. Recitals. (i) The City of Diamond Bar has heretofore enacted a Conflict of Interest Code for designated personnel. (ii) The Political Reform Act of 1974, California Government Code Sections 81000, et seq., requires the City to adopt amendments to its Conflict of Interest Code to ensure employees of the City are appropriately designated when new employees are added to The City or changed circumstances occur with respect to job functions. (iii) Pursuant to the provisions of California Government Code Section 87311, a duly noticed Public Hearing was conducted and concluded prior to the adoption of this Resolution. B. Resolution. NOW, THEREFORE, the City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. In all respect as set forth in the Recitals, Part A, of this Resolution. 2. The City's Conflict of Interest Code, as heretofore adopted, hereby is amended by the adoption of a new Exhibit "A" setting forth designated employees and disclosure categories pertaining thereto. 3. Persons holding designated positions shall file statements of economic interests pursuant to Sections 4 and 5 of the Conflict of Interest Code. 4. The City Clerk shall certify to the adoption of this Resolution. 1995. PASSED, ADOPTED AND APPROVED this 19th day of September, Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond Bar held on the 19th day of September, 1995, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: City Clerk of the City of Diamond Bar ATTACHMENT A CONFLICT OF INTEREST CODE FOR THE CITY OF DIAMOND BAR The Political Reform Act, Government Code Section 81000, et. seq., requires state and local government agencies to adopt and promulgate conflict of interest codes. The Fair Political Practices Commission has adopted a regulation, 2 Cal. Code of Regs. Section 18730, which contains the terms of a standard conflict of interest code. It can be incorporated by reference and may be amended by the Fair Political Practices Commission after public notice and hearings to conform to amendments in the Political Reform Act. Therefore, the terms of 2 Cal. Code of Regs. Section 18730 and any amendments to it duly adopted by the Fair Political Practices Commission are hereby incorporated by reference and, along with the attached Appendix in which members and employees are designated and disclosure categories are set forth, constitute the conflict of interest code of the City of Diamond Bar. Designated employees shall file statements of economic interests with the agency who will make the statements available for public inspection and reproduction. (Gov. Code Section 81008). Upon receipt of the statements of the City Council, Planning Commission and City Manager, the agency shall make and retain a copy and forward the original of these statements to the Fair Political Practices Commission. Statements for all other designated employees will be retained by the agency. APPENDIX A * DESIGNATED EMPLOYEES DISCLOSURE CATEGORIES Accounting Manager Administrative Analyst Administrative Assistant Assistant City Manager Assistant to City Manager Associate Engineer Associate Planner City Clerk Community Relations Coordinator Deputy Director of Public Works Director of Community Development Director of Community Services Director of Public Works/City Engineer Parks & Recreation Commission Senior Accountant Senior Engineer Senior Planner Superintendent of Parks & Maintenance Traffic & Transportation Commission Transportation Planner Treasurer 1, 2 1, 2 1, 2 1, 2 1, 2 1 1 1, 2 1, 2 1, 2 1, 2 1, 2 1, 2 1 2 1 1 2 1 1 2 * NOTE: City Council, City Manager, City Attorney and Planning Commissioners are required to submit disclosure statements pursuant to State law (California Government Code Sections 87200, et. seq.), not this Code. ATTACERENT B CONSULTANTS, AD HOC COMMITTEES, TASK FORCES AND SIMILAR GROUPS ** Commission Regulation 18700 defines "consultant" as an individual who, pursuant to a contract with a state or local government agency: (A) Makes a governmental decision whether to: (i) Approve a rate, rule, or regulation; Adopt or enforce a law; Issue, deny, suspend, or revoke any permit, license, application, certificate, approval, order, or similar authorization or entitlement; (iv) Authorize the agency to enter into, modify, or renew a contract provided it is the type of contract which requires agency approval; (v) Grant agency approval to a contract which requires agency approval and in which the agency is a party or to the specifications for such a contract; (vi) Grant agency approval to a plan, design, report, study, or similar item; (vii) Adopt, or grant agency approval of, policies, standards, or guidelines for the agency, or for any subdivision thereof; or (B) Serves in a staff capacity with the agency and in that capacity performs the same or substantially all the same duties for the agency that would otherwise be performed by an individual holding a position specified in the agency's Conflict of Interest Code. ** With respect to consultants, ad hoc committees, task forces and similar groups, the City Manager shall determine in writing if a particular consultant, ad hoc committee, task force or similar group performs a range of duties requiring disclosure hereunder. That determination shall include a description of the consultant's, ad hoc committee's, task force's or similar group's duties and a statement of the extent of disclosure requirements. A copy of that determination shall be filed with the City Clerk and a copy forwarded to the City Council. APPENDIX $ Cateaory 1 Persons in this category shall disclose all interests in real property within the jurisdiction of the City. Real property shall be deemed to be within the jurisdiction if it or any part of it is located not more than two miles outside the City's boundaries or within two miles of any land owned or used by the City. Category 2 Persons in this category shall disclose all income from and investments in the businesses which provide or sell services or supplies of the type associated with the job assignment and utilized by the City. In addition, as to any business entity in which the person or his or her spouse owns, directly, indirectly or beneficially, a ten percent or greater interest, the person shall disclose his or her pro rata share of the income and the sources of income of the entity if the entity provides or sells services or supplies of the type indicated in the first sentence of this paragraph. CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. is `- TO: Terrence L. Belanger, City Manager MEETING DATE: September 19, 1995 REPORT DATE: September 13, 1995 FROM: Kellee A. Fritzal, Administrative Assistant TITLE: DIAMOND RIDE BUDGET ADJUSTMENT SUMMARY: The City's Diamond Ride - Dial -A -Cab Program has been in operation for the past four and a half months (April 18 through August 31). Due to the increased level of service being provided (i.e., geographic area, hours of service and scheduling) the ridership has increased dramatically. Due to the large increase in ridership, the estimated budget of $6,800 a month is not adequate to cover the average monthly expenditure of $10,500. To adequately cover the Dial -A -Cab program a budget adjustment is necessary. RECOMMENDATION: The City Council appropriate an additional $62,000 to the Paratransit Services - Dial -A - Cab account, bringing the total to $154,000 and increase the contractual amount to the Dial - A -Cab program to $144,000. Review and adopt a revised service area map using major streets as boundaries: Arrow Highway to the north; Imperial Highway to the south; Central Avenue to the east; and Hacienda Boulevard to the west. All the malls and most of the hospitals and clinics currently being used by residents, are in this area. Certain additional medical facilities are specified as approved destinations. Ontario International Airport is specified as an approved destination. EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: I . Has the resolution, ordinance or agreement been reviewed by the City Attorney? 2. Does the report require a majority or 4/5 vote? 3. Has environmental impact been assessed? 4. Has the report been reviewed by a Commission? Which Commission? 5. Are other departments affected by the report? Report discussed with the following affected departments: REVIEWED BY: O' -Terrence L. Belanger City Manager N/A a Yes —No MAJORITY N/A _ Yes —No _ Yes X No _ Yes X No Public Works Department Frank M. Usher 4ellee A. Fritzal Assistant City Manager Administrative Assistant CITY COUNCIL REPORT AGENDA NO. MEETING DATE: September 13, 1995 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: BUDGET AMENDMENT (INCREASE) DIAMOND RIDE ISSUE Should the City amend the Dial -A -Cab budget to provide for the increased expenditures for the Dial -A -Cab program? RECOMMENDATION The City Council appropriate an additional $62,000 to the Paratransit Services - Dial -A -Cab account, bringing the total to $154,000 and increase the contractual amount to the Dial -A -Cab program to $144,000. Review and adopt a revised service area map using major streets as boundaries: Arrow Highway to the north; Imperial Highway to the south; Central Avenue to the east; and Hacienda Boulevard to the west. All the malls and most of the hospitals and clinics currently being used by residents, are in this area. Certain additional medical facilities are specified as approved destinations. Ontario International Airport is specified as an approved destination. FINANCIAL SUMMARY The City allocated $92,000 for the Dial -A -Cab program, which was based on an estimate of $6,800 per month; however, the actual contract service is averaging $10,500 per month. If approved, the Dial -A -Cab program would be increased from $62,000 to $154,000. The City receives approximately $551,000 annually in Proposition A Local Return funds, including revenues from the Transit Subsidy Program of $170,000, the total yearly annual revenue is estimated at $721,000. The 1995-96 Proposition A Budget allocated expenditures of $518,000. The budget amendment, if approved, would increase the allocation of overall Proposition A expenditures to $580,000. It should be noted that included in this years allocation is $120,000 for capital improvement projects. BACKGROUND In December 1994, the City Council conducted a review of transportation opportunities. Based upon the review, the City decided that a Dial -A -Cab program would provide a more effective and efficient means of transportation for Seniors and the physically challenged. The Dial -A -Cab program commenced on April 18, 1995. Staff s expectation was that there would be an increase in ridership, due to the desirability of the new service. Staff based possible ridership figures on the previous Dial -A -Ride program, which consisted of 1,182 passengers in 1994. As the City Council is aware, the Dial -A -Cab ridership has increased dramatically. In the first four and a half months, the program has continued to increase. The City receives a monthly management report from the Dial -A - Cab operator concerning ridership. The City also receives the daily logs. The logs include name, origination and destination. Based upon the daily logs and management report the following statistics have been compiled from April 18 through August 30, 1995. DIAMOND RIDE PAGE THREE Another method to control expenditures would be to increase the fares for out of town trips. A review of two months reveals that outside trips are more costly. In July there were 765 trips-- 367 trips within the City and 447 trips outside the City, the average cost per trip was $12.78. In August there were 1,006 trips-- 493 trips within the City and 478 outside the City, the average cost per trip was $10.26. The August cost per rider was lower, due to more trips being within the City. Staff does not feel that an increase of fare for trips outside the City should be established; however, this fare should be monitored. ('I"I'Y OF 1) AMONn n,arz AGENDA REPORT TO: Terrence L. Belanger, City Manager MEETING DATE: September 19, 1995 FROM: Kellee A. Fritzal, Administrative Assistant TITLE: HOLIDAY RIDE PROGRAM AGENDA NO. REPORT DATE: September 14, 1995 SUMMARY: Proposal in lieu of the Holiday Shuttle Program that "Holiday Ride" be established in conjunction with the current Dial -A -Cab service. The combined program will provide service to any Diamond Bar resident, with the following requirements: (1) Requires proof of residency, (2) Must be 18 years or older or accompanied by an adult, (3) Holiday Ride shall only be provided within the City boundaries, (4) Holiday Ride can be used only to and/or from retail/commercial areas, (5) Holiday Ride fare will be $.50 per ride. The Holiday Ride program would be operational from November 24 to December 31. The Dial -A -Cab program would continue in operation. The program is being provided to provide a business enhancement during the holiday season. RECOMMENDATION: Provide "Holiday Ride" within the City limits to the general public from the Friday after Thanksgiving to New Year's Eve (42 days). Appropriate $20,000 of Proposition A funds to the Holiday Ride service. EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed N/A = Yes No by the City Attorney? 2. Does the report require a majority or 4/5 vote? MAJORITY 3. Has environmental impact been assessed? N/A Yes No 4. Has the report been reviewed by a Commission? _ _ Yes X No Which Commission? 5. Are other departments affected by the report? _ Yes X No Report discussed with the following affected departments: Public Works Department REVIEWED BY: Ar p Terrence L. Belanger Frank M. Usher Kellee A. Fritzal G City Manager Assistant City Manager Administrative Assistant C,11 Y C;VUPIC.IL KEYVKI AGENDA NO. MEETING DATE: September 19, 1995 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: HOLIDAY RIDE PROGRAM ISSUE Should the City provide a "Holiday Ride" Program for all residents from November 23 to December 31, in conjunction with the Diamond Ride Program? RECOMMENDATION Provide "Holiday Ride" within the City limits to the general public from the Friday after Thanksgiving to New Year's Eve (42 days). Appropriate $20,000 of Proposition A funds to the Holiday Ride service. FINANCIAL SUMMARY Proposition A funds will be utilized. The City receives approximately $551,000 in Local Return Funds and revenue for the Transit Subsidy Program of $170,000 for total annual revenue of $721,000. With the approval of the increased Diamond Ride Program and the Holiday Ride Program, the Proposition A expenditures would be $600,000. BACKGROUND Staff reviewed the possible options with the Holiday Shuttle Program and determined that the program could operate more efficiently utilizing the current Diamond Ride Dial -A -Cab program. At the City Council Budget Workshop, the program was discussed and received tentative approval from the City Council. As presented in the budget message, in -lieu of the Holiday shuttle, it is proposed that during the holiday season there be no ridership restrictions for rides within Diamond Bar. In an effort to promote shopping in Diamond Bar, reduce holiday traffic and decrease parking difficulties, the City has provided a "Holiday Shuttle" for the last five years. The service operated from the Friday after Thanksgiving to New Year's Eve. The Shuttle followed a fixed route making stops at various shopping areas within the City. There has been a variety of opinions regarding the success of the program. The service has operated for five years with different degrees of advertising/promotion. Since its inception the ridership has been: 1990- 711 passengers (38 days) 1991 - 1,239 passengers (42 days) 1992- 1,686 passengers (42 days) 1993 - 1,811 passengers (42 days) 1994- 1,162 passengers (42 days) Due to the recent review of all transportation opportunities (November 1994), the City Council implemented a Dial - A -Cab Program to replace Dial -A -Ride. The Dial A Cab Program has proven to be very successful with the Seniors and Disabled. DISCUSSION The "Holiday Ride" program is intended to provide residents with a convenient and inexpensive means of shopping Diamond Bar businesses during the holiday season. Staff recommends that if the City Council adopts this program the following restrictions should be considered: Proof of residency Must be 18 years or older or accompanied by an adult Holiday Ride shall only be provided within the City boundaries Holiday Ride can be used only to and/or from retail/commercial areas Holiday Ride fare will be $.50 per ride. If the City Council adopts this program staff recommends that an advertising/marketing plan be developed to publicly announce the program. TO: MEETING DATE: FROM: CITY OF DIAMOND BAR AGENDA REPORT Terrence L. Belanger, City Manager September 19, 1995 REPORT DATE: Michael D. Myers, Acting City Engineer AGENDA NO. -7,1 September 14, 1995 TITLE: Public Hearing Re: Resolution of Intention to Vacate and Consideration of Resolution of Vacation to vacate a portion of Gona Court from Golden Springs Drive to 450 feet southerly. ISSUE: After conducting a public hearing and considering the evidence and testimony, consider a resolution of vacation for this portion of Gona Court. Favorable action on this resolution must find that the right-of-way is unnecessary for the present and prospective public use. RECOMENDATION: Upon hearing no evidence to the contrary, find that the right-of-way is unnecessary for the present and prospective public use and adopt the resolution of vacation, with conditions, as recommended by Staff. LIST OF ATTACHMENTS: X Staff Report Public Hearing Notification X Resolution(s) Bid Specifications Ordinances(s) (on file in City Clerk's Office) Agreement(s) Other: EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been _ Yes X No reviewed by the City Attorney? 2. Does the report require a majority or 4/5 vote? MAJORITY Majority 3. Has environmental impact been assessed? N/A —Yes _ No 4. Has the report been reviewed by a Commission? X Yes _ No Which Commission? Planning Commission 5. Are other departments affected by the report? X Yes _ No Report discussed with the following affected departments: Planninq Department, Sheriff's Department & Fire Department REVIEWED BY: Terrence L elanger Frank M. Usher Michael D. Myers City Manage Assistant City Manager Acting City Engineer CITY COUNCIL REPORT AGENDA NO. MEETING DATE: September 19, 1995 TO: Honorable Mayor and Members of the City Council FROM: Michael D. Myers, Acting City Engineer SUBJECT: Public Hearing Re: Resolution of Intention to Vacate and Consideration of Resolution of Vacation to vacate a portion of Gona Court southerly of Golden Springs Drive ISSUE STATEMENT This item asks the City Council to conduct a public hearing in accordance with its Resolution No. 95-49, a resolution declaring its intention to vacate a portion of Gona Court southerly of Golden Springs Drive. After consideration of the evidence and testimony heard at this hearing, this item then asks the Council to consider a Resolution of Vacation for this portion of Gona Court (See Attachememts 1 and 2). Action on this resolution must consider the testimony received at the public hearing and must necessarily find that the right-of-way is unnecessary for the present and prospective public use. RECOMMENDATION Not withstanding evidence to the contrary that may be heard at the public hearing, it is recommended that the City Council approve the attached Resolution vacating a portion of Gona Court and reserving an easement for public utilities and public services purposes, an easement for sanitary sewer purposes and an easement for storm drain purposes over the entirety of the area vacated and including conditions as described in the resolution attached. FINANCIAL SUMMARY Approving this resolution of vacation has nominal, but favorable impact on the City's budget. Public Hearing & Resolution of Vacation September 19, 1995 Vacation of Portion of Gona Court Page 2 of 8 By vacation of this right-of-way the City's financial risk related to the liability for this public street is reduced. Also, the City's street operation and maintenance costs are reduced. Both these costs are reduced minimally though and in proportion to the elimination of approximately 1/10 miles of the approximately 135 miles of streets in the City. In can be anticipated that the greater sense of privacy, security and prestige associated with a private street entering this community would translate to increased property values for each of the 131 units in this complex. The City would receive its allocated share (approximately 4.3%) of any increase in property tax. As the land area to be vacated is to be a private street and storm drain easement, no additional taxable land will be added to the Assessor's rolls. BACKGROUND/DISCUSSION This matter is before the City Council because of a request by the Cross Keys of Walnut Homeowners Association (HOA) to vacate this portion of Gona Court for the purpose of establishing a private street. This vacation proceeding was undertaken and is conducted in accordance with Division 9, Part 3 (Public Streets, Highways, and Service Easements Vacation Law), of the Streets and Highways Code (commencing with Section 8300 et seq.) which provides a procedure and requirements for vacating streets. As provided by Section 8320 of the Streets and Highways Code the City Council initiated proceedings to vacate by adopting a resolution of intention to vacate; Resolution 95-49. As required by Section 65402 of the Government Code, no street shall be vacated until the Planning Commission has reported on the proposed location, purpose and extent as to conformity with the General Plan. This report was contained in the Planning Commission's Resolution No. 95-11 Public Hearing & Resolution of Vacation September 19, 1995 Vacation of Portion of Gona Court Page 3 of 8 (copy attached), adopted at its meeting of July 24, 1995 (in which the Commission found and reported that the proposed vacation was in conformance with the General Plan of the City of Diamond Bar). As required by Section 892 of the Streets and Highways Code (California Bicycle Transportation Act, Section 890 et seq.) rights-of-way established for other purposes shall not be abandoned unless the governing body determines that the rights-of-way are not useful as a non -motorized transportation facility. The Planning Commission considered this matter at the time it studied conformity with the General Plan. It found, and in its Resolution recommended the City Council find, that the proposed vacation is not necessary for a non -motorized transportation facility. This finding is included in the resolution of vacation. Notice of the public hearing has been published in the newspaper twice, posted at three locations in the City and posted along this portion of Gona Court all in accordance with state law and the resolution of intention. Additionally notice was mailed and/or delivered to all properties (residential and commercial) within 500' of this portion of Gona Court including the 131 properties within the project. As all necessary prerequisites have been met, this Public Hearing is being conducted in accordance with the requirements of state law and the resolution of intention. This hearing is for the purpose of receiving testimony and hearing evidence offered by interested persons regarding the Council's declared intention. If from all the evidence heard and submitted, the City Council finds that the street as described in the resolution of intention is unnecessary for present or prospective public use the Council may adopt a resolution of vacation. The resolution may include conditions which must be satisfied prior to recording and may include instructions to the City Clerk to not record the resolution until the conditions are satisfied. Only upon recordation, not upon passage, of the resolution of vacation in the Office of the County Recorder is the vacation complete. As there are existing sanitary sewers, storm drains, water lines and public utilities within the area proposed to be vacated, the owners and/or Public Hearing & Resolution of Vacation September 19, 1995 Vacation of Portion of Gona Court Page 4 of 8 operators have been advised of this public hearing and the Council's declared intention. Responses have been received from all and none have indicated that they object to such vacation. All have indicated that, if the existing right-of-way is vacated, they desire that the City retain suitable public utilities and public services easements for their existing facilities. Relocation of any existing facilities is not desired and therefor the resolution of vacation reserves and excepts an easement for public utility and public services purposes and an easement for sanitary sewer purposes over the entirety of the right-of-way vacated and an easement for storm drain purposes over the northerly 60 feet. The latter easement is included separately and specifically as the County has requested, on behalf of the Los Angeles County Flood Control District, that a storm drain easement be reserved and subsequently transferred to the County. To accomplish this a quitclaim deed may be recorded concurrently with the recording of the vacation. The preparation of this quitclaim is included as a condition of the resolution of vacation. The matter of present circulation was considered. The street is required for access to all the properties, both HOA owned and privately owned, within the tract. All such properties are subject to the C,C & Rs of the HOA. However, access to these properties can also be gained if this is a private street as well as a public street. A single entity exists which is able to assure the perpetuation of this access as a private street to all the affected properties. The resolution has conditioned that the HOA annex this property and modify its C,C & Rs to designate the area as a private street (and fire lane) and provide for specific standards related to private streets. The matter of future circulation was considered. All surrounding properties are fully developed. The street system adequately serves these surrounding properties and no extension of or interconnection with this portion of Gona Court appears to be required or desired. The general Plan makes no reference to any possible extension of or interconnection with this portion of Gona Court. Therefore it does not seem that this street is necessary for the prospective public use and consequently no reservation of any easement for future street purposes is included in the resolution. Public Hearing & Resolution of Vacation September 19, 1995 Vacation of Portion of Gona Court Page 5 of 8 The matter of urban planning has been considered as it regards the suitability of converting public streets to private streets and creating "walled" communities throughout the city. Though this proposed vacation has been found to be in conformance with the General Plan, the issue is a valid consideration for the Council as it affects the cityscape of Diamond Bar. While this is the first consideration by the City of the conversion of a public street to private, this is not the first or only residential project in the City to include private streets. The ongoing growth of "The Country" and the recently approved Vesting Tentative Tract No. 32400 (Arciero and Sons) both propose development of detached residential homes behind gates on private streets. Numerous residential condominium projects presently exist throughout the City which have access directly from primary/secondary streets by way of private streets or driveways. Some have gates and some do not. Though not a complete list they include: Allegro (184 units) Canyon Park (161 units) Diamond Gate (92 units) Silver Hawk (62 units) Tally Wood (150 units) Montefino (550 units) Clear Creek (200 units) The Highlands Sunset Ridge (80 units) Sunset Ridge II (70 units) These as well as others throughout the City comprise an integral part of the Diamond Bar community and do not seem out of place because of the private streets or gates. The curbs, gutters, pavement and sidewalks may be considered an asset of the public and the question arises as to the appropriate consideration, if any, in the transfer of these assets. It is estimated that the current cost to construct new improvements similar to these which are 15 years old would be approximately $70,000. These improvements were constructed by the developer of this subdivision in about 1980, at his sole cost and expense. Upon completion and acceptance of these improvements by Los Angeles County all rights, title and interest transferred to the public. The developer's costs were costs presumably included in the sales price of the units and ultimately then a Public Hearing & Resolution of Vacation September 19, 1995 Vacation of Portion of Gona Court Page 6 of 8 cost paid by the owners of the units. While these are assets of considerable cost to construct they are not an asset that is easily marketable and therefor, except for possibly the single situation at hand, not an asset for which a market value can be easily established. The subject of compensation has been discussed and the HOA has indicated that they do not wish to make any financial consideration for the transfer of these assets. Even though the Council might find that the right-of-way is not necessary for public use, the HOA would argue that the opportunity for the City (i.e public) to reduce its liability risks and operation/maintenance costs is sufficient reason and adequate compensation to the public for transferring this asset. It is not unreasonable though to recognize that these public assets do have value, but it is extremely difficult to fix that present value. Should the Council agree with the HOA argument, the resolution specifically includes the transfer of all rights, title and interests in these assets to the HOA, without additional compensation. Should the Council decide that additional compensation is appropriate, it may establish appropriate compensation or direct Staff to initiate negotiations. The street lights are an asset of the Southern California Edison Company who bills the city-wide lighting assessment district a flat rate per light for the power, depreciation, operation and maintenance costs. Upon vacation of this right-of-way no assets will transfer, but the billing for the lights within the vacated area will be changed to the HOA. The area of the right-of-way vacation is approximately 25,000 square feet. Upon vacation title to the property is free from the public easement. Fee title belongs to the adjacent property owners and is usually claimed along the vacated right-of-way centerline. As the subdivision in this particular case is a planned unit development (not an "air space" condominium project) the adjacent property is owned in fee by several separate interests - six in all including the HOA. It was the HOA's objective in requesting this vacation that the HOA would enjoy fee title (similar to the other commonly owned lots in this subdivision, Lots 132 Public Hearing & Resolution of Vacation Vacation of Portion of Gona Court September 19, 1995 Page 7 of 8 through 139) in which then all owners in the project would have an undivided interest, liability and obligations. To accomplish this objective, a lot line adjustment must be processed and a Certificate of Compliance and deeds reflecting the lot line adjustment recorded concurrent with the recording of the vacation: This lot line adjustment would attach all that portion of Gona Court which is claimed by adjacent properties to Lot 139. This lot is the primary driveway adjacent to Gona Court and is common area owned by the HOA. Included as a condition of the resolution of vacation is the requirement to finalize this lot line adjustment Certificate of Compliance and, along with the deeds, record both concurrently with the recordation of the resolution. CONCLUSION This is submitted to the City Council to open and conduct a public hearing on the matter of its declared intention to vacate a portion of Gona Court as described in its resolution of intention, Resolution No. 95-49 . Upon closing the hearing, consideration of the evidence and testimony and subsequent discussion the Council may take action accordingly. Action to vacate must be by resolution and must include a finding that the right-of- way is unnecessary for present and prospective public use. Although without benefit of the Public Hearing at this time, it is not unreasonable to see that this portion of Gona Court may be found to be unnecessary for the present and prospective public use and therefor may be vacated. However, before doing so the Council must find, from all the evidence submitted, that this right-of-way is unnecessary for the present or prospective public use. Even with such finding though the Council is not obligated to approve this vacation and absent such finding the Council must deny this vacation. Further, the Council may deny this vacation on any grounds or it may choose to not act at this time. Beyond this, two issues would seem to be of particular concern to the Council. One; the effect that such action, and particularly the precedent, might have on the cityscape of the Diamond Bar. Second; the possible Public Hearing & Resolution of Vacation September 19, 1995 Vacation of Portion of Gona Court Page 8 of 8 compensation for the assets (curb, gutter and pavement) that necessarily must be transferred concurrent with this action. Should the Council elect to proceed with the vacation the following matters are more routine and are addressed as noted. As there are existing public utilities in use and no preparation has been made to relocate or provide alternate facilities, the Council can only determine that the public convenience and necessity require these utilities, and therefore it must reserve easements for these facilities. Such reservations and exceptions for these easements must be, and are, recited in a resolution of vacation. As required by Section 892 of the Streets and Highways Code the City Council must determine that the right-of-way is not useful as a non - motorized transportation facility prior to vacation. Based on the Planning Commission's recommendation such determination has been included in the resolution. Conditions contained in the resolution to be satisfied precedent to recording the resolution of vacation include preparation of lot line adjustment documents, preparation of quitclaim to Los Angeles County Flood Control District for storm drain easement and preparation of various HOA documents. The resolution further requires that these documents be recorded concurrently with recordation of the resolution of vacation. Other conditions that the Council may deem appropriate may also be included in the resolution of vacation. PREPARED BY: Michael D. Myers, P.E. 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' _ r• B st' �' �'�3%c _ : n " .. - � • i! .e:!sa.��' •ems, =v � � � � �. ~`.: v�,r��'/✓BO%F8i4E ti + ?Bi' TS.s�ao�nsy" �- ' '` • `ti= ��^ _ � " oY 4: 3 (� 51- � ��' h� \ • � SEE SHEET Nc • ` • ,`' - _ i(r, r� 'f: !38.:?O� - �� 'i M •��SLE OETAJL 'f, PC RESOLUTION NO. 95 - Ll A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DIAMOND BAR, CALIFORNIA FINDING THAT THE VACATION OF A PORTION OF GONA COURT IS IN CONFORMANCE WITH THE GENERAL PLAN OF THE CITY OF DIAMOND BAR. A. RECITALS: (i) WHEREAS, vacation of a portion of Gona Court, a street now in use for public purposes, is requested by the Cross Keys Homeowners Association, for the purpose of establishing a private street and; (ii) WHEREAS, the Planning Commission of the City of Diamond Bar has considered the matter of vacating a portion of Gona Court, the location and extent of which is generally shown as the "area to be vacated" on Exhibit "A", attached hereto, and; (iii) WHEREAS, Section 65402 of the Government Code of the State of California requires that no street shall be vacated until the location, purpose and extent has been reported upon by the planning agency of the city as to conformity with the General Plan. B. RESOLUTION: NOW, THEREFORE, THE PLANNING COMMISSION OF THE CITY OF DIAMOND BAR DOES HEREBY RESOLVE: Section 1 The Planning Commission hereby finds that the vacation of that portion of Gona Court as generally shown on Exhibit "A", attached hereto, as the "area to be vacated", along with the reservation and exception of an easement for public utilities and public services purposes over that portion of Gona Court to be vacated is in conformance with the Draft General Plan of the City of Diamond Bar. Section 2 The Planning Commission hereby recommends to tte City Council that the portion of Gona Court to to vacated, as generally shown on Exhibit "A", attached hereto, as the "area to be vacated", to found to not be useful as a non -motorize - transportation facility as required by Section 89; of the Streets and Highways Code of the State c! California. 111iiEI� I ADOPTED AND. APPROVED THIS 24th DAY OF JULY , 1995 BY THE PLANNING COMMISSION OF THE CITY OF DIAMOND BAR. BRUCE FLAMENBAUM, CHAIRMAN Attachments: Exhibit "A" I, James DeStefano, Secretary of the Planning Commission of the City of Diamond Bar, do hereby certify that the foregoing resolution was duly introduced, passed, and adopted, at a regular meeting of the Planning Commission held on the 24th day of July, 1995 by the following vote to wit: AYES: COMMISSIONERS: SCHAD, FONG, MEYER and HUFF NOES: COMMISSIONERS: FLAMENBAUM ABSENT: COMMISSIONERS: ABSTAINED: COMMISSIONERS: ATTEST: /t t Jam DeStefano, S(: etary iG�,II IIi°aCI'F-1EIllT r \ Scoo � to .� � _,+�'• __ �"` � - - - ..1• •� ' 'r � - _- _ - '%r i:, - _ �', `. , �•'�.:.' :,,�.. a'ti •, . _ :;. _ ,/�,� / '.r.\ _ - Tye `�•c� -��4�. - �:.'. - ,i.`+• 'Ir '\ (• -' - 1. i•!.'�^ _ - .: J. ;r: •' EXR �• Af _•�_:- _• .ti. •w_••"j": -� .4 .i: i' - ' 'yrs '•�t- i , .�,. ;,;,,� �_ 1+:�..f: � ,'tea.. / ''. ✓„ 41, co- S.' �,'� •'.� t� � i. :'ti-' ; Yrti • ._lyb•t' V•' _�. ,' .)-.r � {•.;,5�,',}1`: D . 'i,. _ `.�• % �•u L>n ' /,. '• �i .J o '" J _ �� ,i' Yy •y " S� � - ���.-w Q� {�J[ �c:) A _ W V _ - � _ - - ' `: . � p,,,6 . `� � , "' ;; ».mss, :,; t -�� � b ` • q � .� o• �: 9� - >t - 'ASV .�`�,`5���7 .� N+' - 4'� 5 c'•+' � � •, �� •QQ1� 1♦ '-�...Py� -. ii • �_- =: g8 ,�=•'jam •:: _ -� t"OM1\ •kms •J {v - -� '- ;a-. l��� `�V���l i' +�I 'r.fi �'��r+ � ���� •'- i,.;�, �- -: ,mss\ � ;; � \,.,1FJX. 'c' V� ti.`,.�;.2.^ •� •.i�� ��E ��� L .� r� 6�1 CI��,F, =ba =•R l='- �-` Ns7 ` --'� C-1 8� •'.,.'�''a. �}L. `' _ - - ,���" - _-,`.-^ o 'v ` ^ate - 'c-:-%'•{{}} - •� _ - '3 _ _ -_ �,`~ - - - � . obi•` - :i-�' w apt• ;_ - - -;- - _ �. - M _ _ ,Shy �•1'bY'/'- -�.- ''• - Q In c, •`1,,'r • - _ ,f- ` _ - - _ : '1 .g � 1 ^n.' __^/L•rt',/ tin'G• t ,C. ��' _ Kl � - - _ \ __i- - Vii' J' r?r• "� f _ �/ - Z M, m aVF ,1�^;�'�•w';',`•2=1:• .�-�\ ? _ I', -�-;�•,y,fk2 ,����i-�;`��'`• o°�- j.' .-1�;ri 6�. 19 tN \• .;r =` L� ;•` - - -'. _y2-�•'Y._ ;, •,�`=-. ' - - ._ </� �' - - -:.CAO � � -C SIA•'=_... ,�=�;�.'-;=��.}•�rl ��.,_ :� °r:� - _. -_ ; � - ��:��� -- RESOLUTION NO 95 - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA VACATING A PORTION GONA COURT IN THE CITY OF DIAMOND BAR PART A RECITALS (i) WHEREAS, Gona Court has been dedicated to the City of Diamond Bar, as successor to the County of Los Angeles, for public street and highway purposes via the recordation of Tract No. 34157 as shown on map recorded on January 30, 1980 in Book 937 at Pages 1 through 8 inclusive of Maps in the Office of County Recorder of the County of Los Angeles, State of California; and (ii) WHEREAS, on August 15, 1995, the City Council duly passed and adopted Resolution No. 95-49 declaring its intention to vacate a portion of Gona Court in the City of Diamond Bar, the general location and extent of which was shown therein; and (iii) WHEREAS, said Resolution fixed 7:00 P.M. on the 19th day of September, 1995, in the South Coast Air Management District Auditorium at 21865 East Copley Drive in the City of Diamond Bar, California, 91765 as the time and place for hearing all persons interested in the proposed vacation, and the date of said hearing was not less than fifteen (15) days from the date of the adoption of said Resolution; and (iv) WHEREAS, Notice of Public Hearing was duly published for two (2) successive weeks as required by Section 8322 of the Streets and Highways Code of the State of California, and said Resolution was published and posted in the manner prescribed for the publishing and posting of resolutions of the City of Diamond Bar; and (v) WHEREAS, notice of this street vacation was duly posted conspicuously along the line of said street proposed to be vacated as required by Section 8323 of the Streets and Highways Code of the State of California, at least two (2) weeks before the date set for said hearing, which notices were posted not more than three hundred (300) feet apart, were not less than three (3) in number, referred to the Resolution of Intention, stated the day, 1 hour and place of hearing and contained a map showing the location of the portion of the street to be vacated; and (Vi) WHEREAS, on September 19, 1995, at 7:00 P.M.in the in the South Coast Air Management District Auditorium at 21865 East Copley Drive in the City of Diamond Bar, California, 91765, the City Council held said hearing and received testimony and considered the evidence with respect thereto; and, (vii) WHEREAS, the location, purpose and extent of the proposed vacation of said street was duly reviewed by the Planning Commission of the City of Diamond Bar and found and reported in its Resolution No. 95-11, duly passed at its regular meeting of July 24, 1995, to be in conformance with the Diamond Bar General Plan and further said Commission recommended to the City Council that the City Council find that the location and extent of the right-of-way proposed to be vacated is not required for a non - motorized transportation facility. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA DOES HEREBY RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: PART B RESOLUTION Section 1 That all of the facts set forth in Part A - Recitals, of this Resolution are true and correct. Section 2 That the portion of Gona Court to be vacated, generally described in Resolution No. 95-49, and more particularly described in Exhibit "A", attached hereto, is unnecessary for present or prospective public uses. Section 3 That the portion of Gona Court to be vacated, as hereinabove described, is not required for a non - motorized transportation facility. Section 4 That, within the portion of Gona Court to be vacated, there are existing public utilities, sanitary sewers, storm drains, and other facilities which are required for public convenience and necessity and the City Council, from such vacation herein ordered, hereby reserves and excepts an easement for public utilities and public services purposes and an easement for sanitary sewer purposes over the whole of the part vacated and an easement for storm drain purposes over the northerly 60 feet of the part vacated. Section 5 That portion of Gona Court herein above described is hereby ordered vacated, upon satisfaction of the following conditions: a) A lot line adjustment shall be approved by the Director of Community Development and the City Engineer and a Certificate of Compliance, along with all necessary deeds reflecting the lot line adjustment, shall be recorded concurrently with the recording of this resolution in the Office of the County Recorder of the County of Los Angeles. Such lot line adjustment shall incorporate all of the herein above described vacated portion of Gona Court with Lot 139 as said lot is shown on map of Tract No. 34157 recorded in Book 937 at Pages 51 through 58 inclusive of Maps in the Office of County Recorder of said County; and b) A quitclaim deed to the Los Angeles County Flood Control District for the hereinabove described storm drain easement shall be approved by the City Engineer and shall be recorded concurrently with the recording of this resolution in the Office of the County Recorder of the County of Los Angeles. Such quitclaim shall incorporate the northerly 60 feet of the herein above described vacated portion of Gona Court; and C) The Cross Keys of Walnut Homeowners Association, a California Mutual Benefit Association, shall annex as common area, as common area is defined in that document titled Declaration of Covenants, Conditions and Restrictions of Cross Keys Village (C,C & Rs, herein), recorded September 8, 1980 in Official Records in the Office of the County Recorder of the County of Los Angeles as Instrument No. 80-866712, all that portion of Gona Court to be vacated, as herein above described and shall amend the C,C & Rs to designate such annexed property as "private 3 street" and "fire Lane" and provide therein a separate class of standards for the construction, modification, repair, operation and maintenance of "private streets" includimg provisions for a minimum pavement width of 36 feet, requirements for vehicular clearance and access to meet the requirements of Section 10.207 of the Los Angeles County Fire Code and the approval of the Los Angeles County Fire Department and minimum requirements for gates to meet Regulation 5 of the Los Angeles County Fire Prevention Manual the approval of the Los Angeles County Fire Department, all as approved by the Director of Community Development and the City Engineer. All such documents evidencing same shall be recorded concurrently with the recording of this resolution of vacation in the Office of the County Recorder of the County of Los Angeles. Section 6 That upon recordation of this resolution and the vacation of that portion of Gona Court described hereinabove to be vacated, all rights, title and interest in the existing pavement, curb, gutter and sidewalk within the area vacated shall be vested in the Cross Keys of Walnut Homeowners Association ("Association" herein) for the benefit and use of all members of the Association. Section 7 The City Clerk is directed, only upon satisfaction of the above conditions and concurrent with the recordation of the lot line adjustment Certificate of Compliance, all necessary deeds reflecting the lot line adjustment, the quitclaim of storm drain easement, the documents annexing the vacated area to the project and the documents amending the C,C & Rs, to record a certified copy of this Resolution of Vacation in the Office of the County Recorder of the County of Los Angeles, State of California. 2 PASSED, APPROVED AND ADOPTED THIS DAY OF ----------------,1995. Phyllis E. Papen, Mayor City of Diamond Bar, California I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the day of 1995, by the following roll call vote: AYES: COUNCIL MEMBER(S): NOES: COUNCIL MEMBER(S): ABSENT: COUNCIL MEMBER(S): ABSTAINED: COUNCIL MEMBER(S): ATTEST: --------------------------------- Lynda Burgess, City Clerk City of Diamond Bar, California 5 LEGAL DESCRIPTION That certain real property situated in the City of Diamond Bar, County of Los Angeles, State of California, described as follows: All that portion of Gona Court, a street dedicated for public use per Tract No. 34157, in the City of Diamond Bar, County of Los Angeles, State of California as said street is shown on map of said tract filed in Book 937, pages 51 through 58, inclusive, of Maps, in the Office of County Recorder of Los Angeles County, State of California. LEGAL DESCRIPTION APPROVED: Michael D. Myers, RCE 30702 Acting City Engineer DATE CITY OF DiAMo uu BAR AGENDA REPORT AGENDA NO. 1F,1 TO: Terrence L. Belanger, City Manager MEETING DATE: September 19, 1995 REPORT DATE: September 14, 1995 FROM: Bob Rose, Community Services Director TITLE: AWARD OF CONTRACT FOR THE CONSTRUCTION OF PARK SITE IMPROVEMENTS AT SYCAMORE CANYON PARK, STARSHINE PARK AND HERITAGE PARK IN THE CITY OF DIAMOND BAR SUMMARY: On June 12, 1995, the City Council adopted Resolution No. 95-25 authorizing the City Clerk to advertise for and receive bids for the construction of park site improvements at Sycamore Canyon Park, Starshine Park and Heritage Park in the City of Diamond Bar. Bids were received from two contractors which were opened and publicly read on July 13, 1995. The low bid was $43,355.75 and the high bid was $61,258. References of the lowest (continued on Page 2) RECOMMENDED ACTION: It is recommended that the City Council award a contract to Malibu Pacific Tennis Courts, Inc. the lowest responsive bidder, for the construction of park site improvements at Sycamore Canyon Park, Starshine Park and Heritage Park in the City of Diamond Bar in the amount of $43,355.75, plus an additional amount not to exceed $2,500 to serve as a contingency. It is further recommended that the City Council appropriate a total of $50,000 in Quimby Fees in the 1995/96 fiscal year budget for construction costs, inspection fees and landscape architect services necessary for the completion of this project. LIST OF ATTACIV LENTS: X Staff Report _ Public Hearing Notification Resolution(s) _ Bid Specifications (on file in City Clerk's Office) Ordinance(s) X Other: Bid Opening Results X Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed X Yes _ No by the City Attorney? 2. Does the report require a majority vote? X Yes No 3. Has environmental impact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? _ Yes X No 5. Are other departments affected by the report? — Yes X No Report discussed with the following affected departments: REVIEWED BY: Terrence L. Belafi er Frank M. Usherl':25�7 BoIT Rose City Manager l,r Assistant City Manager Community Services Director SUMMARY: (continued) responsive bidder, Malibu Pacific Tennis Courts, Inc., have been received and the contract for this project is prepared to be awarded. Funds for this project were budgeted with Quimby Fees in the 1994/95 fiscal year budget. It was not anticipated that this project would be carried over to the new fiscal year and there are no funds currently allocated in the 1995/96 fiscal year budget. There are $221,103 in Quimby Fees in reserve that are available for the City Council to allocated for park projects. CITY COUNCIL REPORT AGENDA NO. MEETING DATE: September 19, 1995 TO: Honorable Mayor and Members of the City Council FROM: Terrance L. Belanger, City Manger SUBJECT: AWARD OF CONTRACT FOR CONSTRUCTION OF PARK SITE IMPROVEMENTS AT SYCAMORE CANYON PARK, STARSHINE PARK AND HERITAGE PARK IN THE CITY OF DIAMOND BAR ISSUE STATEMENT: Shall the City Council award a contract for the construction of Park Site Improvements at Sycamore Canyon Park, Starshine Park and Heritage Park. RECOMMENDED ACTION: It is recommended that the City Council award a contract to Malibu Pacific Tennis Courts, Inc., the lowest responsive bidder, for the construction of Park Site improvements at Sycamore Canyon Park, Starshine Park and Heritage Park, in the City of Diamond Bar in the amount of $43,355.75, plus an additional amount not to exceed $2,500 to serve as a contingency. It is further recommended that the City Council appropriate a total of $50,000 in Quimby Fees in the 1995/96 fiscal year budget for construction costs, inspection fees and landscape architect services necessary for the completion of this project. FINANCIAL SUMMARY: Construction of the Park Site Improvements at Sycamore Canyon Park, Starshine Park and Heritage Park were funded in the 1994/95 fiscal year budget with Quimby Fees in the amount of $14,750. This project is not included in the 1995/96 fiscal year budget. There are $221,103 in Quimby Fees in reserve that are available for the City Council to allocate for park projects. It will require approximately $50,000 to complete the construction of the Park site improvements at these three parks. Council Report Page Two BACKGROUND: (continued) On June 12, 1995, the City Council adopted Resolution No. 95-25 authorizing the City Clerk to advertise for and receive bids for the construction of Park Site Improvements at Sycamore Canyon Park, Starshine Park and Heritage Park in the City of Diamond Bar. Bids were received from two contractors, which were opened and publicly read on July 13, 1995. The low bid was $43,355.75 and the high bid was $61,258. References of the lowest responsive bidder, Malibu Pacific Tennis Counts, Inc., have been received and the contract for this project is prepared to be awarded. Funds for this project were budgeted with Quimby Fees in the 1994/95 fiscal year budget in the amount of $14,250. It was not anticipated that this project would be carried over to the new fiscal year and there are no funds currently allocated in the 1995/96 fiscal year budget. There are $221,103 in Quimby Fees in reserve that are available for the City Council to allocate for park projects. DISCUSSION: The plans and specifications for the Park Site Improvements at Sycamore Canyon Park, Starshine Park and Heritage Park that were approved by the City Council on June 12, 1995 includes the following: 1. Sycamore Canyon Park a. repair of peeler poles around upper tot lot b. installation of fencing at top of slope adjacent to tot lot 2. Starshine Park a. installation of walkway and picnic table pad b. installation of picnic table, barbecue and trash container 3. Heritage Park a. extension of basketball b. installation of drainage court to full court system along basketball court The improvements were estimated to cost $17,000 ($14,250 Quimby Fees and $2,250 General Fund) in the staff report presented to the City Council on June 12, 1995. The actual bid for the 3 projects came in at $43,355.75. There are $221,103 in Quimby Fees in reserve that are available, for the City Council to allocate for park projects. PREPARED BY: Bob Rose Community Services Director AGREEMENT KNOW ALL MEN BY THESE PRESENTS: That the following agreement is made and entered into, in duplicate, as of the date executed by the City Clerk and the Mayor, by and between Malibu Pacific Tennis Courts Inc. hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as "City. WHEREAS, pursuant to Notice Inviting Sealed Bids or Proposals, bids were received, publicly opened, and declared on the date specified in said notice; and WHEREAS, City did accept the bid of Contractor Malibu Pacific Tennis Courts Inc. and; WHEREAS, City has authorized the City Clerk and Mayor to enter into a written contract with Contractor for furnishing labor, equipment, and material for the construction of ADA improvements to Sycamore, Starshine and Heritage Parks in the City of Diamond Bar. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed: 1. GENERAL SCOPE OF WORK: Contractor shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the construction of the improvements at Sycamore, Starshine and Heritage Parks in the City of Diamond Bar. Said work to be performed in accordance with specifications and standards on file in the office of the City Manager and in accordance with bid prices hereinafter mentioned and in accordance with the instructions of the City Manager. 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY The aforesaid specifications are incorporated herein by reference thereto and made a part hereof with like force and effect as if all of said documents were set forth in full herein. Said documents, the Resolution Inviting Bids attached hereto, together with this written agreement, shall constitute the contract between the parties. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the contractor whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this written agreement shall control. 3. TERMS OF CONTRACT a. The undersigned bidder agrees to execute the contract within ten (10) calendar days from the date of notice of award of the contract or upon notice by City after ten (10) calendar days, and to complete the installation of the work within sixty (60) calendar days from the execution of the first contract. The bidder agrees further to the assessment of liquidated damages in the amount of one -hundred ($100.00) dollars for Park Site improvements Sycamore Canyon, Starahine and Heritage Parks 1 City of Diamond Bar each calendar day the work remains incomplete beyond the expiration of the completion date. City may deduct the amount thereof from any monies due or that may become due the Contractor under this contract. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages. 4. INSURANCE.: The Contractor shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the Contractor allow any subcontractor to commence work on his subcontract until an insurance required of the subcontractor has be obtained. The contractor shall take out and maintain at all times during the life of this contract the following policies of insurance: a. Compensation Insurance: Before beginning work, the Contractor shall furnish to the Engineer a certificate of insurance a proof that he hag taken out fun compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every contractor shall secure the payment of compensation to his employees. Contractor, prior to commencing work, shall sign and file with the City a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for worker's compensation or to undertake self insurance in accordance with the provisions of that Code, and I win comply with such provisions before commencing the performance of work of this contract." b. For all operations of the Contractor or any subcontractor in performing the work provided for herein, insurance with the following minimum limits and coverage: 1) Public Liability - Bodily Injury (not auto) $500,000. each person; $1,000,000. each accident. 2) Public Liability - Property Damage (not auto) $250,000. each person; $500,000. aggregate. 3) Contractor's Protective - Bodily Injury $500,000. each person; $1,000,000, each accident. Park Site Improvements Sycamore Canyon, Starshine and Heritage Parks 2 City of Diamond Bar 4) Contractor's Protective - Property Damage $250,000. each accident; $500,000 aggregate. 5) Automobile - Bodily Injury $500,000. each person; $1,000,000. each accident. 6) Automobile - Property Damage $250,000. each accident. C. Each such policy of insurance provided for in paragraph b. shall: 1) Be issued by an insurance company approved in writing by City, which is qualified to do business in the State of California. 2) Name as additional insured the City of Diamond Bar, its officers, agents and employees, and any other parties specified in the bid documents to be so included; 3) Specify it as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under said policy; 4) Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter." 5) Otherwise be in form satisfactory to City. d. The policy of insurance provided for in subparagraph a. shall contain an endorsement which: 1) Waives all right of subrogation against an persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insured in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of Contractor or any subcontractor in performing the work provided for herein; 2) Provides it shall not be canceled or altered without thirty (30) days' written notice thereof given to City by registered mail. Perk Site Improvements Sycamore Canyon, Sta shine and Heritage Perks 3 City of Diamond Bar The Contractor shall at the time of the execution of the contract present the original policies of insurance required in paragraphs a. and b. hereof or present a certificate of the insurance company, showing the issuance of such insurance, and the additional insureds and other provisions required herein. 5. PREVAYLING WAGE: Notice is hereby given that in accordance with the provisions of California Labor code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in locality in which the public work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the office of the City Clerk of the City of Diamond Bar, Suite 100, 21650 E. Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. Pursuant to Labor Code Section 1775, the contractor shall forfeit, as penalty to City, not more than fifty dollars ($50.00) for each laborer, workman, or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under the attached contract, by him or by any subcontractor under him, in violation of the provisions of said Labor Code. 6. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code as amended by Chapter 971, Statues of 1939, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the prosecution of the work. Attention is directed to the provisions in Sections 1777.5 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticeable occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five except: a. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request for certificate, or Park site Improvements Sycamore Canyon, Starshine and Heritage Parks 4 City of Diamond Bar b. When the number of apprentices in training in the area exceeds a ratio of one to five, or C. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally, or d. When the Contractor provides evidence that he employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen. The Contractor is required to make contribution to funds established for the administration of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other contractors on the public works site are making such contributions. The Contractor and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 7. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and the Contractor and any subcontractor under him shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The Contractor shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman, or mechanic employed in the execution of the contract, by him or any subcontractor under him, upon any of the work hereinbefore mentioned, for each calendar day during which said laborer, workman, or mechanic is required or permitted to labor more than eight (8) hours in violation of said Labor Code. 8. TRAVEL AND SUBSISTENCE PAY: Contractor agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 9. CONTRACTOR'S 1JABILITY: The City of Diamond Bar and its officers, agents and employees shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work, or for injury or damage to any person Park Site Improvements Sycamore Canyon, Starshine and Heritage Parks 5 City of Diamond Bar or persons, either workmen employees of the contractor or his subcontractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. The contractor shall be responsible for any damage or injury to any person or property resulting from defects or obstruction or from any cause whatsoever, except the sole negligence or willful misconduct of City, its employees, servants, or independent contractors who are directly responsible to City during the progress of the work or at any time before its completion and final acceptance. The Contractor will indemnify City against and win hold and save City harmless from any and all actions, claims, damages to persons or property, penalties, obligations, or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of the contractor, his agents, employee, subcontractors, or invitees provided for herein, whether or not there is concurrent passive or active negligence on the part of City, but excluding such actions, claims, damages to persons or property, penalties, obligations, or liabilities arising from the sole negligence or willful misconduct of City, it employee, servants, or independent contractors who are directly responsible to City, and in connection therewith: a. The Contractor will defend any action or actions filed in connection with any of said claims, damages, penalties, obligations, liabilities and win pay an costs and expenses, including attorneys' fees incurred in connection therewith. b. The Contractor will promptly pay any judgment rendered against the Contractor or City covering such claims, damages, penalties, obligations, and liabilities arising out of or in connection with such work, operations, or activities of the Contractor hereunder, and the Contractor agrees to save and hold the City harmless therefrom. C. In the event City, without fault, is made a party to any action or proceeding filed or prosecuted against the Contractor for damages or other claims arising out of or in connection with the work, operation, or activities of the contractor hereunder, the contractor agrees to pay to City any and all costs and expenses incurred by City in such action or proceeding together with reasonable attorneys' fees. So much of the money due to the Contractor under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damage as aforesaid. Park Site Improvements Sycamore Canyon, Starsldne and Heritage Parks 6 City of Diamond Bar 10. NON-DISCRTMMATION: No discrimination shall be made in the employment of persons upon public works because of the race, color, or religion of such persons, and every contractor for public works violating this section is subject to an the penalties imposed for a violation of Division 2, Part 7, Chapter I of the Labor Code in accordance with the provisions of section 173 5 of said Code. 11. CONTRACT PRTCF AND PAYMENT: City shall pay to the Contractor for furnishing an material and doing the prescribed work the unit prices set forth in the Price Schedule in accordance with Contractor's Proposal dated July 6, 1995, in the total amount of $ 43,355.75. 12. ATTORNFY'S FFFS: In the event that any action or proceeding is brought by either party to enforce any term or provision of this Agreement, the prevailing party shall recover its reasonable attorneys' fees and costs incurred with respect thereto. IN WITNESS WHEREOF, the parties hereto have caused these presents to be duly executed with all the formalities required by law on the respective dates set forth opposite their signatures. State of California Contractor's License No. Date APPROVED AS TO FORM City Attorney Date Contractor's Business Phone 618117 By: t �, P �-f � t �il PvT Title CITY OF DIAMOND BAR, CALIFORNIA By: By: Mayor City Clerk Emergency Phone at which Contractor can be reached at any time Park Site Improvements Sycamore Canyon, Starshine and Heritage Parks o 1(6 - 2,7,h-?-,�6G, City of Diamond Bar CITY OF DIAMOND BAR BID OPENING LOG SHEET f - BID OPENING DATE: July 13, 1995 11:00 a.m. PROJECT NO.: Park Improvements - Sycamore, Starshine & Heritage Parks BIDDERS NAME �al�bv padihc —��ei]RL3 (lis Inc - BID BOND /© l6 `- Jc�� . 00 /07o 0 BID AMOUNT 35-3775 INTEROFFICE MEMORANDUM CITY OF DIAMOND BAR TO: Fellow Council Members FROM: Phyllis E. Papen, Mayor�,J Eileen R. Ansari, Council Membe SUBJECT: Diamond Bar Branch Library and Library Assistance DATE: September 14, 1995 RECOMMENDATION: The City Council appropriate a total of $60,000 in the Library Services Fund, and authorize the Mayor to execute an agreement which provides for the use of these funds for the purchase of a 4 -station local area network computer hardware system with related furniture, and a collection enhancement grant, subject to amendments required by County Counsel and approved by the City Manager. BACKGROUND: During recent weeks, we, with City staff, have had a number of meetings with Library administrators, both at the region level and at the central administration in Downey. As we have previously reported, while the hours of many branch libraries are being reduced, we have been able to achieve a schedule for the Diamond Bar Branch which has no reduction in days open, remaining at six days, and which is reduced by only 5 hours per week, at 50 hours. The original County plan was for five days and 45 hours. This has been achieved for Fiscal Year 1995-1996 without having to participate in the proposed Mello -Roos Community Facilities District, which would have imposed an assessment of $21 per parcel. While our recent library study indicates that Diamond Bar property taxpayers already pay, through the library portion of the property tax, a total amount adequate to fund the current level of library operation, and we do not like to see any reduction in hours, we believe that the compromise reached, without having to be in the assessment district, is the best achievable resolution for this fiscal year. Last year, we provided in our budget, an appropriation of $200,000 for library assistance. $160,000 was for operational costs, and $40,000 was for books, materials, and equipment. Of the $160,000, $52,500 was used. Our staff and the East County Region Library staff were preparing appropriate agreements for using the $40,000 to provide computers and related furniture, which would remain the property of the City, for use by Diamond Bar Library patrons. We are recommending that this amount be carried over for use in Fiscal Year 1995-1996. An agreement to place a 4 -station computer system, with related furniture, in the Diamond Bar Library, which is acceptable to the Library administration, is now ready. The computers, operational software, and related furniture will remain the property of the City, and of course, they will be for the benefit of the patrons at the Diamond Bar Branch. The Library Services Fund has an unallocated total of $155,000 in the Fiscal Year 1995- 1996 budget. We are recommending that from these funds a total of $60,000 be appropriated. Of this amount, up to $40,000 would be made available for the purchase of the computer hardware, operational software, and related furniture. Further, we are recommending that $20,000 be provided as a collection enhancement grant, as specified in the agreement, for the purchase of certain books, materials, and applications software. We are also recommending approval of the related assistance agreement. City Council approval is respectfully recommended for this project which will be very beneficial to the people of Diamond Bar. ASSISTANCE AGREEMENT This Assistance Agreement is entered this day of September, 1995, between the City of Diamond Bar (City), and the County of Los Angeles Public Library, East Region (County Library). SECTION 1. RECITALS A. The City of Diamond Bar desires to enhance and improve the availability of information and service to patrons of the Diamond Bar Branch Library. B. The City Council of the City of Diamond Bar allocated $40,000 for materials and equipment for the Library in Fiscal Year 1994-1995, which was not used. C. The City, in cooperation with the County Library, desires to place four work stations, with server and related equipment, and to provide books and materials for the benefit and use of patrons at the Diamond Bar Branch Library. SECTION 2. 4 -STATION LOCAL AREA NETWORK (LAN) COMPUTER HARDWARE SYSTEM A. The City of Diamond Bar will, using a mutually agreed upon set of standards and specifications, select, acquire, configure, install and provide ongoing maintenance and related technical support for the following: one (1) file server; four (4) multimedia personal computers; a shareable CD-ROM tower consisting of 7 independent drives; one (l) laser printer; network and disk operating software, related computer peripherals, and any related computer furniture. All equipment and furniture will be sited at the Diamond Bar Library. The City shall follow standard purchasing procedures. However, the City does reserve the right to determine the best method of acquiring said equipment and may elect to make a decision without further discussion or negotiation with the County. In no event shall the total dollar amount of any equipment purchased pursuant to this agreement exceed $40,000. B. The County Library will provide an appropriate location, with convenient access to electrical and telephone facilities, for the equipment to be purchased pursuant to this agreement. The County Library agrees to cooperate fully with the City in the placement of said equipment at the Diamond Bar Library. C. The City will retain ownership of the computer hardware, furniture, and any software (e.g., disc operating software, network operating system) that is a necessary part of the hardware provided by the City. D. The County Library shall not modify, alter, replace or change any hardware or software purchased under this agreement, either in whole or in part, without the prior written consent of the City. E. Application software shall be obtained by the County Library. F. All city -donated equipment, furniture, and software will remain at the Diamond Bar Library as long as the Diamond Bar Library is a part of the County Library system, and it will not be relocated by the County to other County libraries, nor removed during its useful life by the City of Diamond Bar. G. It is understood that the City intends that all components of the proposed LAN be operational by December 30, 1995. SECTION 3. COLLECTION ENHANCEMENT GRANT A. The City of Diamond Bar will provide a grant of $20,000 to purchase books and materials in the following categories for the Diamond Bar Branch: 1. Library Order Packets Adult Topics $1,500 (Examples: law, practical child/adolescent psychology, social issues, science and com- puter textbooks, broad based topics, travel, multi -cultural fiction and non-fiction) Children's Topics $3,000 (Examples: school homework, support materials) Non-English Fiction and Non -Fiction $1,700 (Examples: Chinese, Korean, Vietnamese, Thai, Japanese, Tagalog) Specialized Serials $ 800 (Examples: Guides to Colleges, Guides to Certificate Programs, College Blue Book) 2. CD-ROM Titles for use with the LAN System $9,000 (Examples: McGraw's Multimedia Encyclopedia of Science and Technology, Encyclopedia of American History, Microsoft Encarta Encyclo- pedia (elementary), New Grolliers Multimedia Encyclopedia (Middle School and up), Encyclo- pedia Britannica, Eyewitness Encyclopedia of JojvijsiuiuipV ItuoiSag `olgjono 'd Iaugolw NOI-DHS ISVH HIVQ Auvxam onEnd saigJNV S0130 ALNfI00 I.iolD Xji0 `ssaSjng tpufi-1 :ISEI LIV .Iva puom!(Ijo 43 .ioAvW `uadvd siiiAgd :EILVQ :Ag QHAONcIc V 'b6-£661 -waA luosi3 Suunp Uajgi'I nq puoui7aiQ oqj lo3 sleualal 3o astgolnd .Ioj kreigi-I ag10l Aj!D aq1 Aq papinoid aounlsissr Ivioutug-Mliillis oqi pm p000t, ui `f,.reigrI ng puoumia aql le posnoq oq ll!m sluua;uui asoq,L Q -pasugo.ind soliil3o isil ajalduioo t, mouai sl! io3 AI!D oqi of opino.id of saa.ift, fimgq oq.L .3 sluualuui .iviiuiis jo ostgo.ind oql .io3 pasn aq Am Z uoilooS iopun pasn jou spun, .g '9961 Onoigl spoipouad paxopui RVn of ss000r ixal-lln3 000`b$ ixol lin3 jyja ' £ (Ilags}loog gosoioiW tipadoioAoug s(euliuV vipaul -!IlnW `Moog TIVaH fTlutl oiuil3 oXVW `aouaioS CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO.� TO: Terrence L. Belanger, City Manager MEETING DATE: September 19, 1995 REPORT DATE: September 12, 1995 FROM: James DeStefano, Community Development Director TITLE: City Entrance Signs SUMMARY: City entry signs exist at three major gateways to Diamond Bar. Two additional sites located on Grand Avenue near the Freeway and on Golden Springs Drive near Calbourne Drive, are presently without entry signage. These two entrance points provide an opportunity for the placement of additional entry statements. The issues for City Council consideration are: (1) Shall signs be installed at the referenced locations? (2) Shall the new signs duplicate the existing entry sign design? or (3) Shall a new design standard be established and installed at each major entrance to the City? RECOMMENDATION: It is recommended that the City Council review the entry signage alternatives and direct staff appropriately. LIST OF ATTACHMENTS:& Staff Report _ Resolution(s) _ Ordinances(s) _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: Public Hearing Notification Bid Specification (on file in City Clerk's Office) X Conceptual Designs 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? 2. Does the report require a majority or 4/5 vote? 3. Has environmental impact been assessed? 4. Has the report been reviewed by a Commission? Which Commission? 5. Are other departments affected by the report? Report discussed with the following affected departments: Yes X No X Yes _ No X Yes _ No PLANNING COMMISSION X Yes No COMMUNITY SERVICES REVIE BY: Terrence L. Banger Frank U erz J es DeStef o City Manager Assistant City M ager ommunityDe 1 ment Director MEETING DATE: TO: FROM: SUBJECT: ISSUE STATEMENT: CITY COUNCIL REPORT Agenda No. September 19, 1995 Honorable Mayor and Members of the City Council Terrence L. Belanger, City Manager City Entrance Signs City entry signs exist at three major gateways to Diamond Bar. Two additional sites located on Grand Avenue near the Freeway and on Golden Springs Drive near Calbourne Drive, are presently without signage. These two entrance points provide an opportunity for the placement of additional entry statements. The issues for City Council consideration are: 1. Shall signs be installed at the referenced locations? 2. Shall the new signs duplicate the existing entry sign design? or, 3. Shall a new design standard be established and installed at each major entrance to the City? RECOMMENDED ACTION: It is recommended that the City Council review the entry signage alternatives and direct staff appropriately. FINANCIAL SUMMARY: It is estimated that, depending upon the alternative selected, the cost to design, construct and install each entry sign will range from $1300.00 to $6000.00 BACKGROUND: Five sites in the City have been identified as appropriate locations for the placement of City entrance signs. These sites include: 1. West City limits on Golden Springs Drive at Calbourne Drive. 2. Northwest City limits on Grand Avenue at the Freeway. 3. North City limits on Diamond Bar Boulevard near Temple Avenue. 4. East City limits on Grand Avenue at Longview Drive. 5. South City limits on Diamond Bar Boulevard near Brea Canyon Road. City Council Report City Entrance Signs Meeting Date: September 19, 1995 Page 2 Each of these sites serve as entryways into the community and are located on major streets. Each site has a landscaped median upon which to place the entry sign. The sites located on Golden Springs Drive at Calbourne Drive and on Grand Avenue at the Freeway are presently without entry signage. As directed by the City Council, the staff prepared several entry sign design options for review. A subcommittee (now disbanded) of the City Council has previously reviewed the proposals and has recommended the installation of City entrance signs at the two locations referenced. The Council subcommittee reviewed several sample designs which are included as an attachment to this report and are described as follows: 1. Low profile sign using existing metal mounted on river rock base. ( First choice of Subcommittee ) 2. High profile sign using existing metal mounted on river rock base. ( Second choice of Subcommittee) 3. Narrow profile corten steel metal sign protruding from top of stone monument wall. 4. Existing metal sign mounted on pole rising above river rock base designed to support banners. 5. Wide profile metal sign protruding from top of stone monument wall. 6. Pyramid shaped monument sign with metal or concrete "Diamond Bar". 7. Park monument sign design modified to read "Welcome to Diamond Bar". 8. Existing City entry sign design. In accordance with Section 112.6 of the City Sign Code, official city monument signs located at City limits shall be submitted to the Planning Commission for an advisory architectural review prior to installation. The Planning Commission reviewed the entry sign alternatives and provided numerous comments. The Commissioners provided individual comments describing their preferences for: Concept Nos. 1, 4, and 5, a desire to review additional designs utilizing precast concrete, research of existing monument signs used by other communities and, preparation of additional alternatives designed in conformity with the Sign Ordinance. Upon conclusion, the Commission took action to table the item and requested the preparation of amendments to the existing sign ordinance granting the Commission discretionary review over public signs. City Council Report City Entrance Signs Meeting Date: September 19, 1995 Page 3 The subcommittee prefers sign concept sample no. 1 as the new entrance sign. This alternative proposes to use the existing metal sign mounted on a rock base. Concept No. 1 utilizes design characteristics and building materials found within the existing entry signs and the recently approved City park identification signs. The overall height of the sign would appear to be approximately 12 feet. Staff proposes the installation of a "modified " Concept No. 1 for the entrance locations on Grand Avenue at the freeway and on Golden Springs Drive at Calbourne Drive. We recommend consideration of this concept with design changes reducing the overall height to approximately 6 feet. Upon evaluation of the installed signs the Council may wish to consider this design for use at other City entrance locations. Staff is seeking City Council comment and direction on the issues. Options the City Council may wish to consider include: 1. Installation of additional entry signs utilizing the existing sign design. 2. Installation of additional entry signs utilizing a new design. 3. Installation of new entry signage at each major gateway to the City. 4. Develope additional signage concepts for review by the Commission and / or by the Council. 5. Maintain existing entry sign status. Council direction to implement options 1, 2, or 3 will require the preparation of plans and specifications and a subsequent award of contract for the construction of new signs. PREPARED BY; James DeStefano Community Development Director Attachment: Signage Alternatives 4� Lh At 44 0 0 V -P �4 .14 rJ4 C4 0- uo. F3 'ti IF i; _-'-� i rA FA C N U) I e 0 PITU hr mdn M AUENDAREPOKY TO: Mayor and City Council MEETING DATE: September 19, 1995 FROM: Terrence L. Belanger, City Manger ISSUE: Consideration of proposed donation of public art. AGENDA NO. `' , REPORT DATE: September 14, 1995 DISCUSSION: Noted sculptor and City of Diamond Bar resident, Kahlil Bendib, has submitted a proposal to the City for the donation of public sculptures. The public sculptures would be the "Ode to Diamond Bar" and would include three sculptures located at three different parksites. The first of the sculptural trilogy would be entitled, Country Living. The sculpture would be of a cow and calf, located on a slope at Ronald Reagan Park. The second piece in the sculptural trilogy entitled, Last Refuge, would be a mountain lion in full run. Mr. Bendib suggests Maple Hill Park for this piece. Council may want to consider Summitridge Park as a more apropos area for this sculpture. The third piece in the trilogy would be entitled, Oasis. It would be a 6' long cricket. The sculptor suggests Summitridge Park. Staff would suggest that the hillside above Peterson Park may be more apropos. SUBMITTAL CHECKLIST: I Has the resolution, ordinance or agreement been reviewed N/A _ Yes _ No by the City Attorney? 2. Does the report require a majority or 4/5 vote? MAJORITY 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? _ Yes X No Which Commission? 5. Are other departments affected by the report? _ Yes X No Report discussed with the following affected departments: REVIEWED BY: WIGTerrence L. Belanger City Manager Khalil Bendib Sculptor 10161 C6 M-1_ The following is the preliminary description of a monument in three parts, a sculptural trilogy on Diamond Bar's special ecological niche - the envy of all surrounding burgs. Part One. "COUNTRY LIVING" Bronze, life-size. Subject: A cow and her calf grazing on a steep slope of Ronald Reagan Park. A reflection of Diamond Barrians' romance with the semi -rural, quasi -mountainous life style we all enjoy so much here. To me, the acrobatic cows that graze all year on the steep hills of the precipitous canyons of our beautiful city confer upon Diamond Bar a picturesque, unique, quasi - Alpine character. With its breath -taking vistas, chalet -like homes and ubiquitous cows and deer, Diamond Bar could almost pass for a lost fragment of the Swiss Alps miraculously recovered on this side of the Ocean... Ask any Swiss -American! Life-size, incongruously realistic in detail and setting from a distance this sculpture will appear real - in the wee hours especially - like some live, maverick bovine and her offspring reclaiming one of the slopes that not long ago still belonged to them. Proposed Ic cation: The east -facing slope of Ronald Reagan Park, which overlooks Peaceful Hills Rd. and Brea Canyon. Popular appeal: Once installed, this peaceful, serene duo should prove very popular, for its humor, its uniqueness, its strong identification with the natural environment and for its distinct family appeal. Small kids will be asking their parents to make them "ride the cow," and their grandparents will be snapping the shots. Khalil Bendib, 20734 C East Crest Lane, Diamond Bar CA 91 789 • Tel. (909) 598 - 2430 • Fax: (909) 598 - 2430 Khalil Bendlb Sculptor Part Two. "LAST REFUGE" Bronze, one and a half time life-size ( approximately 7 feet long). Subject: A mountain lion, in full run. A threatened species, this noble beast is an apt metaphor for our threatened environment; Still regularly passing through Tanner Canyon every year it is seen running, perhaps in a last-ditch effort to escape human encroachment and survive. Our local "king of the jungle", he poignantly reminds us of the fragility of nature around us and and of our precarious proximity to what remains of it. A powerful and ironic image, this piece will convey a bitter-sweet double-entendre on the beauty and resilience of our natural environment, which some still see as wild, unruly and dangerous (it is pouncing) while the rest of us lament the fact that we may be in the process of irretrievably destroying it by doing away with its habitat and persecuting it (it is running away). Proposed location: Maple Hill Park, located on a hill in the heart of Diamond Bar, seems to have just the perfect spot for it, where the puma would be greeting (pouncing on) revelers as they enter the park from Maple Hill Road. Papular appeal: This sculpture will attract by the inherent beauty of the superb feline's body, which will be rendered faithfully, and excite by the raw power displayed in every flexed muscle of the beast's magnificent anatomy. Khalil Bendib, 20734 C East Crest Lane, Diamond Bar CA 91 789 • Tel. (909) 598 -2430 • Fax: (909) 598 - 2430 Khalil Bendib Sculptor Part Three "OASIS" Bronze, 6 feet. Subject_ This one, a giant, 6 -feet -long cricket, stands for the hedonism of our California lifestyle. Every evening, in summer and spring, our compadre the cricket can be counted on to cheerfully chirp his joie -de -vivre all night long, serenading each one of us with songs of warmth and lust, lulling us to sleep with his ballads of comfort and insouciance. More than any other creature in the neighborhood, the cricket dutifully celebrates the voluptuousness of our heavenly Mediterranean climate, true connoisseur that he is in the delights of long, leisurely jacuzzi chats by the moonlight. Unfortunately, hearing the cricket at night is but a fantasy to the denizens of more densely populated, more urbanized areas of the Southland - like Los Angeles, where I lived for too many years before coming here; Out there, traffic, pollution and noise have forever dislodged the elitist, discriminating cricket, which - like all of us - prefers more bucolic, serene places such as Diamond Bar. Proposed location: Summer Ridge Park, on the slope directly facing the parking area, where everyone who comes to the park can see it. Popular appeal: A giant bug is bound to be very popular with children, intrigue those with a taste for biology or science fiction and amuse, by its exaggerated size, most revelers. In summary, This monument is meant to celebrate the precious, fragile natural beauty of our landscape, the high quality of our environment, as well as the rich diversity of it: Each one of the three parts symbolizing a different aspect of it: The cows standing for the serene Alpine atmosphere; * The cricket for the colorful Mediterranean flavor; * The puma - a native unique to our continent - for our proud American heritage. Khalll Bendib, 20734 C East Crest Lane, Diamond Bar, CA 91 789 • Tel. (909) 598 -2430 • Fax: (909) 598 - 2430