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HomeMy WebLinkAbout06/12/1995citr / C 0"Cl AGENDA Monday, June 12, 1995 6:30 P.M. Adjourned Regular Meeting South Coast Air Quality Management District Auditorium 21865 East Copley Drive Diamond Bar, California Mayor Mayor Pro Tem Phyllis E. Papen Gary H. Werner Council Member Eileen R. Ansari Council Member Clair W. Harmony City Manager Terrence L. Belanger City Attorney Michael Jenkins City Clerk Lynda Burgess Copies of staff reports, or other written documentation relating to agenda items, are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 860-2489 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. Please refrain from smoking, eating or drinking The City of Diamond Bar uses recycled paper in the Council Chambers. �` .,, w and encourages you to do the same. may. DIAMOND BAR CITY COUNCIL MEETING RULES PUBLIC INPUT The meetings of the Diamond Bar City Council are open to the public. A member of the public may address the Council on the subject of one or more agenda items and/or other items of which are within the subject matter jurisdiction of the Diamond Bar City Council. A request to address the Council should be submitted in writing to the City Clerk. As a general rule the opportunity for public comments will take place at the discretion of the Chair. However, in order to facilitate the meeting, persons who are interested parties for an item may be requested to give their presentation at the time the item is called on the calendar. The Chair may limit the public input on any item or the total amount of time allocated for public testimony based on the number of people requesting to speak and the business of the Council. Individuals are requested to refrain from personal attacks toward Council Members or other persons. Comments which are not conducive to a positive business meeting environment are viewed as attacks against the entire City Council and will not be tolerated. If not complied with, you will forfeit your remaining time as ordered by the Chair. Your cooperation is greatly appreciated. In accordance with Government Code Section 54954.3(a) the Chair may from time to time dispense with public comment on items previously considered by the Council. (Does not apply to Committee meetings.) In accordance with State Law (Brown Act), all matters to be acted on by the City Council must be posted at least 72 hours prior to the Council meeting. In case of emergency or when a subject matter arises subsequent to the posting of the agenda, upon making certain findings, the Council may act on an item that is not on the posted agenda. CONDUCT IN THE CITY COUNCIL CHAMBERS The Chair shall order removed from the Council Chambers any person who commits the following acts in respect to a regular or special meeting of the Diamond Bar City Council. A. Disorderly behavior toward the Council or any member of the thereof, tending to interrupt the due and orderly course of said meeting. B. A breach of the peace, boisterous conduct or violent disturbance, tending to interrupt the due and orderly course of said meeting. C. Disobedience of any lawful order ofthe Chair, which shall include an order to be seated or to refrain from addressing the Board; and D. Any other unlawful interference with the due and orderly conduct of said meeting. INFORMATION RELATING TO AGENDAS AND ACTIONS OF THE COUNCIL Agendas for the regular Diamond Bar City Council meetings are prepared by the City Clerk and are available 72 hours prior to the meeting. Agendas are available electronically and may be accessed by a personal computer through a phone modem. Every meeting of the City Council is recorded on cassette tapes and duplicate tapes are available for a nominal charge. ADA REQUIREMENTS A cordless microphone is available for those persons with mobility impairments who cannot access the public speaking area. Sign language interpreter services are also available by giving notice at least throe business days in advance of the meeting. Please telephone (909) 860-2489 between 8 a.m. and S p.m. Monday through Friday. HELPFUL PHONE NUMBERS Copies of Agenda, Rules of the Council, Cassette Tapes of Meetings (909) 860-2489 Computer Access to Agendas (909) 860 -LINE General Information (909) 960-2489 NOTE: ACTION MAY BE TAKEN ON ANY ITEM IDENTIFIED ON THE AGENDA. THIS MEETING IS BEING BROADCAST LIVE BY JONES INTERCABLE FOR AIRING ON CHANNEL 12, AND BY REMAINING IN THE ROOM, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. Next Resolution No. 95-25 Next Ordinance No. 05(1995) 1. CALL TO ORDER: 6:30 p.m. June 12, 1995 PLEDGE OF ALLEGIANCE: Mayor Papen ROLL CALL: Council Members Ansari, Harmony, Mayor Pro Tem Werner, Mayor Papen 2. SPECIAL PRESENTATIONS, PROCLAMATIONS, CERTIFICATES: None 3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Although the City Council values your comments, pursuant to the Brown Act, the Council generally cannot take any action on items not listed on the posted agenda. Please complete a Speaker's Card and give it to the City Clerk (completion of this form is voluntary). There is a five minute maximum time limit when addressing the City Council. 4. COUNCIL COMMENTS: Items raised by individual Council - members are for Council discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. 5. SCHEDULE OF FUTURE EVENTS: 5.1 CITY COUNCIL MEETING - June 20, 1995 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 6. CONSENT CALENDAR: 6.1 APPROVAL OF MINUTES: 6.1.1 Regular Meeting of May 2, 1995 - Approve as Submitted. Continued from June 6, 1995 6.1.2 Adjourned Regular Meeting of May 9, 1995 - Approve as Submitted. Continued from June 6, 1995. Requested by: City Clerk 6.2 PARKS & RECREATION COMMISSION MINUTES - Regular Meeting of March 23, 1995 - Receive & File. Continued from June 6, 1995. Requested by: Community Services Director JUNE 12, 1995 PAGE 2 6.3 TRAFFIC & TRANSPORTATION COMMISSION MINUTES: 6.3.1 Regular Meeting of March 9, 1995 - Receive & File. Continued from June 6, 1995. 6.3.2 Special Meeting of March 30, 1995 - Receive & File. Continued from June 6, 1995. Requested by: City Engineer 6.4 PLANNING COMMISSION MINUTES: 6.4.1 Regular Meeting of March 27, 1995 - Receive & File. Continued from June 6, 1995. 6.4.2 Regular Meeting of April 10, 1995 - Receive & File. Continued from June 6, 1995. 6.4.3 Regular Meeting of April 24, 1995 - Receive & File. Continued from June 6, 1995. Requested by: Community Development Director 6.5 VOUCHER REGISTER - Approve Voucher Register dated June 6, 1995 in the amount of $748,295.02. Continued from June 6, 1995. Requested by: City Manager 6.6 TREASURER'S REPORT - Receive and File Treasurer's Report for April, 1995. Continued from June 6, 1995. Requested by: City Manager 6.7 CLAIM FOR DAMAGES - Filed by Phil Rini May 12, 1995. Continued from June 6, 1995. Recommended Action: It is recommended that the City Council reject the request and refer the matter for further action to Carl Warren & Co., the City's Risk Manager. Requested by: City Clerk 6.8 NOTICE OF COMPLETION FOR CONSTRUCTION OF NEW SIDEWALKS ON DIAMOND BAR BOULEVARD - On April 4, 1995, the Council awarded a sidewalk construction contract to JDC, Inc. for $24,300 for construction of sidewalks on Diamond Bar Blvd. between Fountain Spgs. Rd. and Pathfinder Rd. Work has been completed and determined to be in accordance with plans and specifications approved by the City. Continued from June 6, 1995. Recommended Action: It is recommended that the City Council accept work performed by JDC, Inc. and authorize the City Clerk to file the Notice of Completion and release any retention amounts after 35 days of filing. Requested by: City Engineer JUNE 12, 1995 PAGE 3 6.9 (A) GRAND AVENUE STREET REHABILITATION, TRAFFIC SIGNAL SYNCHRONIZATION AND INTERSECTION MODIFICATION PROJECT BETWEEN GOLDEN SPRINGS DRIVE AND SAN BERNARDINO COUNTY LINE - Grand Ave . , between Golden Springs Dr. and the San Bernardino County line, is in need of pavement rehabil- itation and/or reconstruction. On March 21, 1995 Council authorized staff to advertise for bids. Staff now proposes to award a construction contract to the lowest responsible bidder. Continued from June 6, 1995. Recommended Action: It is recommended that the City Council award a contract to Gentry Brothers, Inc. in an amount not -to -exceed $914,395.30, and provide a contingency amount of $140,000 for project change orders to be approved by the City Manager, for a total authorization amount of $1,054,395.30. (B) CONSTRUCTION ADMINISTRATION/ INSPECTION SERVICES FOR GRAND AVENUE REHABILITATION - On March 21, 1995, the Council approved plans and specifications for Grand Ave. Rehabilitation which includes pavement rehabilitation, intersection improvements and traffic signal synchron- ization. After distributing 50 Requests for Proposals, 10 firms were interviewed and, with concensus of the Committee, Harris & Associates was found to be the best qualified. Continued from June 6, 1995. Recommended Action: It is recommended that the City Council authorize the Mayor to enter into a Professional Services Agreement with Harris & Associates for Construction Administration and Inspection Services for Grand Ave. Rehabilitation in an amount not -to -exceed $41,310 and provide a contingency amount of $4,000 for contract amendment(s) to be approved by the City Manager, for a total authorization of $45,310. (C) RESOLUTION NO. 95 -XX: A RESOLUTION OF THE CITY OF DIAMOND BAR, CALIFORNIA ACCEPTING A GRANT OF CERTAIN REAL PROPERTY HEREIN DESCRIBED FOR PUBLIC PURPOSES AND THE DEDICATION OF THE RIGHT TO RESTRICT DIRECT VEHICULAR INGRESS AND EGRESS THERETO FROM ADJACENT PROPERTY - This matter requests the Council's acceptance of a grant deed from Calvary Chapel/Hidden Manna Corp. of real property (for street purposes) at the southeasterly corner of Golden Spgs. Dr. and Grand Ave. along with the dedication of the right to restrict direct vehicular access to/from the street from this frontage. Continued from June 6, 1995. Recommended Action: It is recommended that the City Council accept the Grant Deed and adopt Resolution No. 95 -XX directing the City Clerk to sign the Certificate of Acceptance and record the document. Continued from June 6, 1995. JUNE 12, 1995 PAGE 4 Requested by: City Engineer 6.10 RESOLUTION NO. 95 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING PLANS AND SPECIFICATIONS FOR PARK SITE LANDSCAPE IMPROVEMENTS (A) SYCAMORE CANYON PARK; (B) STARSHINE PARK; (C) HERITAGE PARK IN THE CITY OF DIAMOND BAR AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS - The following three site improvements are approved projects in the 1994/95 FY Capital Improvement Budget: a) Sycamore Canyon Park - Repair of wood poles along front edge of playground and installation of fence between playground and slope; b) Starshine Park - Installation of picnic table and barbecue; c) Heritage Park - Extension of basketball court from half court to full court. There is $14,750 in Quimby Funds allocated specifically for these projects. Also, there is $4,000 in General Fund Capital equipment funds available, bringing the total amount available to $18,750. Engineer's estimated cost of these projects is $17,000. Continued from June 6, 1995. Recommended Action: It is recommended that the City Council adopt Resolution No. 95 -XX approving plans and specifications for park site improvements at Sycamore Canyon Park, Starshine Park and Heritage Park and direct the City Clerk to advertise for and receive bids. Requested by: Community Services Director 6.11 (A) RESOLUTION NO. 95 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE ENGINEER'S REPORT FILED PURSUANT TO SECTION 22623 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE WITH RESPECT TO THE CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 38; AND DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR CERTAIN LANDSCAPING MAINTENANCE WITHIN SAID DISTRICT FOR FISCAL YEAR 1995-96; AND FIXING A TIME AND PLACE FOR A HEARING OF OBJECTIONS THEREON - Pursuant to Council's direction of March 21, 1995, staff has prepared the Engineer's Report for District No. 38 for FY 1995-96. Said Report was prepared pursuant to the provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highway Code of the State of California. Continued from June 6, 1995. Recommended Action: It is recommended that the City Council approve the Engineer's Report, adopt Resolution No. 95 -XX declaring the City's intention to levy and collect assessments for District No. 38 and direct the City Clerk to advertise the public hearing for the first regular meeting of July, 1995. JUNE 12, 1995 PAGE 5 (B) RESOLUTION NO. 95 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE ENGINEER'S REPORT FILED PURSUANT TO SECTION 22623 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE WITH RESPECT TO THE CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 39; AND DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR CERTAIN LANDSCAPING MAINTENANCE WITHIN SAID DISTRICT FOR FISCAL YEAR 1995-96; AND FIXING A TIME AND PLACE FOR A HEARING OF OBJECTIONS THEREON - Pursuant to Council's direction of March 21, 1995, staff has prepared the Engineer's Report for District No. 39 for FY 1995-96. Said Report was prepared pursuant to the provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highway Code of the State of California. Continued from June 6, 1995. Recommended Action: It is recommended that the City Council approve the Engineer's Report, adopt Resolution No. 95 -XX declaring the City's intention to levy and collect assessments for District No. 39 and direct the City Clerk to advertise the public hearing at the first regular meeting of July, 1995, and mail notices/ Resolutions with Engineer's Reports to all parcel owners. (C) RESOLUTION NO. 95 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE ENGINEER'S REPORT FILED PURSUANT TO SECTION 22623 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE WITH RESPECT TO THE CITY OF DIAMOND BAR LANDSCAPING ASSESSMENT DISTRICT NO. 41; AND DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR CERTAIN LANDSCAPING MAINTENANCE WITHIN SAID DISTRICT FOR FISCAL YEAR 1995-96; AND FIXING A TIME AND PLACE FOR A HEARING OF OBJECTIONS THEREON - Pursuant to Council's direction of March 21, 1995, staff has prepared the Engineer's Report for District No. 41 for FY 1995-96. Said Report was prepared pursuant to the provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highway Code of the State of California. Continued from June 6, 1995. Recommended Action: It is recommended that the City Council approve the Engineer's Report, adopt Resolution No. 95 -XX declaring the City's intention to levy and collect assessments for District No. 41 and direct the City Clerk to advertise the public hearing for the first regular meeting of July, 1995. Requested by: City Engineer 6.12 AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT WITH CHARLES ABBOTT ASSOCIATES FOR ENVIRONMENTAL MANAGEMENT SERVICES - The Council awarded a professional services agreement in the amount of $19,900 to Charles Abbott Associates, Inc. for environmental management services. Staff is requesting that an additional $8,000 be allocated for JUNE 12, 1995 PAGE 6 additional services related to the City's used motor oil program. Continued from June 6, 1995. Recommended Action: It is recommended that the City Council approve an amendment to the professional services with Charles Abbott Associates, Inc. authorizing the City Manager to allocate an additional $8,000 for environmental management services related to the used motor oil grant program. Requested by: City Manager 6.13 REQUEST FOR PROFESSIONAL SERVICES RELATED TO RENEWAL OF THE CITY'S CABLE TELEVISION FRANCHISE - The Council adopted Ordinance No. 04(1995) extending the term of the cable television franchise with Jones Intercable for an additional six month period. This extension now allows the City to commence a comprehensive evaluation of the cable television system, including financial and technical audits, service capability and operator performance and a review of the cable operator's past record of compliance with the franchise ordinance. Continued from June 6, 1995. Recommended Action: It is recommended that the City Council allocate $16,500 in FY 1994-95 for professional services related to renewal of the City's cable television franchise; further, that the City Council authorize the City Manager to enter into separate professional services agreement with the following firms: (1) Conrad & Associates for financial and customer complaint auditing services in an amount not -to -exceed $2,800; (2) Communications Support Corporation for technical inspection services in an amount not -to -exceed $3,700; and (3) law firm of Richards, Watson and Gershon for special legal services in an amount not -to -exceed $10,000. Requested by: City Manager 7. PUBLIC HEARINGS: 7.1 1995-96 BUDGET Recommended Action: It is recommended that the City Council open the public hearing, receive testimony and continue the matter to June 20, 1995. Continued from June 6, 1995. Requested by: City Manager JUNE 12, 1995 PAGE 7 8. OLD BUSINESS: 8.1 APPOINTMENT OF DELEGATES AND/OR ALTERNATES - Wildlife Corridor Conservancy Joint Powers and Southern California Joint Powers Insurance Authority (SCJPIA). Continued from June 6, 1995. Requested by: Mayor 9. NEW BUSINESS: 9.1 CONSIDERATION OF APPOINTMENT TO UNEXPIRED TERM OF FORMER COUNCIL MEMBER MILLER - On May 18, 1995, Council Member Gary G. Miller was sworn in as a Member of the State Assembly to complete the unexpired term remaining upon the recall of Assemblyman Paul Horcher. It is the opinion of the City Attorney that Mr. Miller's City Council seat became vacant at the time he took the State Oath of Office. Government Code Section 36512(b) states that "the council shall, within 30 days from the commencement of the vacancy, either fill the vacancy by appointment or call a special election to fill the vacancy. The special election shall be held on the next regularly established election date no less than 114 days from the call of the special election. A person appointed or elected to fill a vacancy holds office for the unexpired term of the former incumbent." The 30 -day period will expire June 17, 1995. Continued from June 6, 1995. Recommended Action: It is recommended that the City Council 1) on or before June 17, 1995, consider the appointment of a registered voter of Diamond Bar to complete the unexpired term of Council Member Gary G. Miller or 2) delay the selection of a replacement until the election is held on November 7, 1995. Requested by: City Manager 9.2 ORDINANCE NO. XX (1995) AN ORDINANCE ADOPTING AND ENACTING A NEW CODE FOR THE CITY OF DIAMOND BAR; PROVIDING FOR THE REPEAL OF CERTAIN ORDINANCES NOT INCLUDED THEREIN; PROVIDING A PENALTY FOR THE VIOLATION THEREOF; PROVIDING FOR THE MANNER OF AMENDING SUCH CODE; AND PROVIDING WHEN SUCH CODE AND THIS ORDINANCE SHALL BECOME EFFECTIVE - In 1992, the City Council authorized an agreement with Municipal Code Corp. of Tallahassee, Fl to codify its ordinances into a document commonly referred to as a "Municipal Code." Said publication is a compilation of all ordinances adopted by the City beginning with incorporation up to July 5, 1994. Continued from June 6, 1995. JUNE 12, 1995 PAGE 8 Recommended Action: It is recommended that the City Council approve for first reading by title only, waive full reading and set a Public Hearing for July 18, 1995. Requested by: City Manager 10. ANNOUNCEMENTS: 11. ADJOURNMENT: n VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK IT FROM: 1J V�-�� �n:'v 4 h c ADDRESS: ORGANIZATION: AGENDA #/SUBJECT: DATE: 12-) 9�/ PHONE: I expect to address the Council on the subject agend ke'm Please have the Council Minutes reflect my name and address as written above. Signature TO VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL FROM: ADDRESS: 41 CkI 1 ORGANIZATION. 4Y AGENDA #/SUBJECT CITY CLERK ) DATE. 89 I expert to address the Council on the subje t agenda itefn. Please have the Council Minutes reflect my name and address as written above. n Sig�it�i�re TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA#/SUBJECT: CITY// CLERK / "LJj/6vr Cr DATE: t'( -6`5S PHONE: d"irl '7y Z, I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. 6J Signature u TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUBJECT: CITY CLERK DATE: �, 1 I PHONE: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. S+g atu re Id 1,41p VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO CITY CLERK AD :1ESS: "� f OR ANIZATION: AG : VISA #/SUBJECT: DATE: 6 _' � _ �,— UCO PHONE: 1-0 6 �I I ex pect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. JQi�c'c�` Sij ure VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: _ ! 1r- ADDRESS: ORGANIZATION: AGENDA #/SUBJECT: �c DATE: �1 PHONE: I expect to address the Council on the subject ag da item. Please have the Council Minutes reflect my name and address as written above. 1, -__Suture VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL )i - TO: FROM: ADDRESS: ORGANIZATION: CITY CLERK DATE: b l 6--' W1 PHONE:940-' 67%7. AGENDA #/SUBJECT: I exp t to adJ es a Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL Z _I TC FF JN : AE DRESS: OF cGANIZATION: AC ENDA #/SUBJECT: CITY CLERK i� 4,�l -" DATE: [ - 6 - PHONE: /s -- I &xpect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. ACA-� �7 Si ature TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #/SUBJECT: CITY CLERK C,/l DATE: PHONE: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature 2. ry s MINUTES OF THE CITY GVUIVGIL REGULAR MEETING OF THE CITY OF DIAMOND BAR AY14A; MAY 2,1995 CALL TO ORDER: Mayor Papen called the meeting to order at 6:40 p.m. in the AQMD Auditorium, 21865 E. Copley, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Council Member Harmony. ROLL CALL: Council Members Ansari, Harmony, Miller and Mayor Papen. Mayor Pro Tem Werner was excused. Also present were Terrence L. Belanger, City Manager; Frank Usher, Assistant City Manager; Michael Jenkins, City Attorney; George Wentz, City Engineer; Jim DeStefano, Community Development Director; Bob Rose, Community Services Director and Lynda Burgess, City Clerk. M/Papen asked for a moment of silence for Inez Vidal and her family. SPECIAL PRESENTATIONS, PROCLAMATIONS, CERTIFICATIONS, ETC.: 2.1 Proclaimed May, 1995 as "WATER AWARENESS MONTH" and presented Proclamation to Ed Layton, President of the Walnut Valley Water District. 2.2 Proclaimed May, 1995 as "GOODWILL INDUSTRIES MONTH." 2.3 Proclaimed May 1-6,1995 as "HIRE A VETERAN WEEK." 2.4 Proclaimed Saturday, May 13, 1995 as "LETTER CARRIER'S FOOD DRIVE" and presented Proclamation to Richard Martinez, Director of D.B. Post Office Branch; Art Turner, President of D.B. Local Letter Carriers Chapter and other delegates from the National Association of Letter Carriers Branch 1100. 2.5 James Starkey, representing Congressman Jay Kim, presented a letter extending the Congressman's best wishes on D.B.'s 6th Anniversary. 3. PUBLIC COMMENTS: Oscar Law, 21511 Pathfinder, thanked the Council for supporting the Dial -A -Cab program and construction of sidewalks on D.B. Blvd. between Pathfinder Rd. and Fountain Spgs. He asked the Council to consider funding a new recreation center for seniors. C/Papen thanked Mr. Law for representing the senior citizens so well. Bob Huff, Evangelical Free Church of D.B., encouraged the Council to participate in the National Day of Prayer, Thursday, May 4, 1995. He advised that services will MAY 2, 1995 PAGE 2 be held on that day at 6:00 a.m., 12:00 p.m., and 7:00 p.m. Martha Bruske, 600 So. Great Bend, advised that there was a house fire on her block early in the morning on April 22, 1995. She was concerned about the Fire Department's response time and that the fire plug was not easily accessible. She advised that the cause of the fire was due to aluminum wiring in the home and asked the Council to make a public announcement regarding the damages of aluminum wiring. She complained that an automobile, trash and mattresses were abandoned at the property and asked for assistance in cleaning it up. M/Papen advised that the Council was aware of the fire and asked staff to report on the discrepancies. She stated that this was the first that the Council knew about the debris around the house. Betty Osborn, 568 Great Bend, expressed concern that the chimney was still in tact and asked that the house be inspected. She also advised that renters live in that residence and asked the Council to contact the owner. Don Schad, 1824 Shaded Wood Rd., advised that aluminum wiring was outlawed several years ago and asked Council to make sure that it is outlawed in this city. ACM/Usher updated the Council and the residents of the estimated time the "911" calls were made and the response time by the Fire Department and that staff has preliminary information regarding the "911" calls. He further advised that the tenants' vehicle will be towed away for repairs in the next couple of days. He stated that the City's Building Official and Fire Cause Investigators will get together with a report of the findings. He also stated that preliminary investigations indicate that aluminum wiring is the cause for the fire. Staff is working on getting the Red Cross involved in any future disaster that may occur to other families. M/Papen asked what the time line would be for clean up. Dennis Tarango, Building Official, advised that the building staff inspected the damaged house and determined that 75% had been damaged. He stated that with that kind of damage, the owner is required to provide a "game plan" to staff for repair work. He advised that he personally inspected the fireplace and that the fire strapping is intact and has been given approval by the Building Engineer. He explained that the owners had been contacted and that their insurance company has been out to the site for determination of the damage. Chief Lockhart addressed the issue of the Fire Department's response time and advised that computer generated logs were reviewed for that same date and time. He advised that, per the Sheriffs Call Record, the initial call came into the Sheriff s Department at 05:11:42 and was transferred and picked up by the Fire Department at 05:11:55 and at 05:12:34, the telephone call was terminated. He advised that per the Fire Department's Call History, it is shown that the call was received at MAY 2, 1995 PAGE 3 05:12:45 and dispatched at 05:13:25 and units were on scene at 05:15:00, a response time total of 2 minutes and 5 seconds. He also indicated that there were a total of 21 calls that came into "911". Further, during hydrant checks in February, the neighbor was notified verbally that the shrubs needed to be cleared for easy access. He stated that, just because the hydrant was hidden by shrubs, time was not lost in fighting the fire and that the Fire Department will work with the City in making reasonable and appropriate recommendations for public awareness in regard to electrical fires. He also stated that as a matter of routine, the Fire Department contacts the Red Cross if residents are being displaced from their homes. M/Papen asked why there is no follow-up after a verbal warning during hydrant inspections. She advised that staff will continue to research and interview neighbors regarding the response time by the Fire Department. She also asked CM/Belanger to continue discussions with the Fire Department in making sure that verbal warnings are followed up in a proper and timely manner. Chief Lockhart advised that there are no follow-ups to verbal warnings. C/Ansari stated that neighbors advised that Walnut Sheriff officers arrived several minutes before the Fire Department and asked Chief Lockhart if the times are synchronized between the Fire Department and the Sheriff Department. She also asked Chief Lockhart for mobile phone reports indicating the times received. Chief Lockhart reported that their clocks are not synchronized; however the times that were given were all relative times. The Fire Department will check to see if any of the residents used a cellular phone and if so, it will be researched. Kurt Larson, 559 S. Great Bend, advised that he was one of the 21 that called "911". He stated that he looked at the clock when he called at 4:58 am. At 5:10 a.m., the Sheriffs patrol car arrived and did nothing until the fire truck showed up minutes later. He further stated that when he first saw the fire, it was in the garage and that if the Fire Department had arrived 2 minutes earlier, it could have been contained to the garage. Chief Lockhart stated that he would sit down with Mr. Larson and review the logs. Wilbur Smith, 21630 Fairwind Ln., stated that he submitted a letter to the City Council and requested that that letter be included in the Minutes of April 4, 1995; however, it was not included. He asked that letter now be included within those minutes. M/Papen advised that per the City's policy, a notation is made in the minutes that a letter was submitted and on file in the City Clerk's office; however, it is not verbatim. MAY 2, 1995 PAGE 4 Max Maxwell, 3211 Bent Twig Lane, expressed frustration with the City Clerk's office and the City Attorney in refusing to place the General Plan on the ballot. He also announced that his committee filed a Text of the Initiative which basically gives the reasons why and what the committee wants done to the General Plan. M/Papen asked Mr. Maxwell if his group's plan supports the road through Tonner Canyon. Max Maxwell advised the reason why the group does not want a road through Tonner Canyon is because the Master EIR and the EIR for the General Plan approved in 1992 states that that road will not relieve traffic for more than two years. M/Papen stated that neither the Council's General Plan nor the Planning Commission's General Plan discusses a 30 -acre shopping center development and the development of the D.B. Golf Course into commercial property and asked Mr. Maxwell where the plans are that identify these issues. Terry Birrell stated that the Council prepared a land use map in their General Plan which designated property as planned development; however, the current General Plan has property designated as planned development and also a specific plan which can be used at the developer's discretion. Further, she was paraphrased incorrectly on the Council's Minutes dated April 4, 1995, page 1. She requested that the Council allow written comments in the final minutes. She asked the Council to place their version of the General Plan on the ballot. Frank Dursa shared an article from the Orange County Register entitled "Land Plan Rejection Upheld by Judge." He asked the Council to place both General Plans on the ballot for the public to vote. Debbie O'Connor, 23725 Bower Cascade PI., thanked Bill Silkul, owner of the Mobile Station at the corner of D.B. Blvd. and Golden Springs for donating a portion of every gallon of gasoline purchased during the month of April for school computers. She invited the Council and citizens to attend the AYSO Annual Cotton Towel Soccer Classic, May 6-7, at Chaparral Middle School, Cal Poly and Mt. Sac. Raul Medina, Parks & Recreation Commissioner, thanked the Council, donors and all of the children who participated in the City's 6th Annual Celebration. He suggested that the Council present certificates to these special people. Don Schad, 1824 Shaded Wood Rd., advised that in April 1994 a new "nature hike" program was started at Sycamore Canyon Park and thanked the people that participated in this program. Don Gravdahl stated that he resides near the Diamond Point Club with 657 homeowner membership and includes a fully equipped recreation center. He MAY 2, 1995 PAGE 5 advised that the City was given permission to use this facility for contract classes; however, 2 residents out of 657 contacted the City threatening to picket if the City were to have any classes at the club. He asked the Council to give Diamond Point Club another chance to use their recreation center. Ken Anderson asked the citizens to get out and vote at the upcoming election. John Forbing advised that Jones Intercable interviewed Don Schad regarding nature hikes in the park and complimented Mr. Schad for his efforts. He stated that the cost of the building for the seniors could be estimated at over $1 million. He stated once the General Plan is completed, there is a developer who will donate 350 acres on the hill below Summit Ridge Park which could be turned into a golf course through bond money to be guaranteed by "green fees." He also advised that on one of those acres, it would include a new library, City Hall and a new senior center at no cost to taxpayers. 4. COUNCIL COMMENTS: C/Harmony stated that he had a terrific time at the 6th Anniversary Celebration. He commented against the Council's General Plan and advised that the citizens' version of the Plan and the Council's version were too far apart. He urged the Council to place both Plans on the ballot for vote of the residents. He thanked citizens for not signing the recall against him and announced a celebration in front of City Hall on Friday at 4:30 p.m. He reported that Bramalea recently completed a study indicating that the golf course under Summit Ridge park would cost $17 million to build with a value of $12 million and it would not be feasible to build. He stated that the Dial -A -Ride program for the seniors is a great success. He then requested a complete detailed engineering report on movement of land and buckling of Morning Sun Street and asked if K -Mart will be closing due to financial problems. Further, he requested that staff determine if Ralph will close due to a recent merger and if there is a lessee for the former Boston Store. He reported that he had attended the funeral for Inez Vidal and thanked M/Papen for promoting the blood drive for Inez's needs. C/Ansari thanked everyone who volunteered and participated in the 6th Anniversary Celebration. She announced the Ranch Festival Crafts Faire, Saturday, May 6, 1995 - 9:00 a.m. in the K -Mart parking lot. She also announced the 1st Annual Woman's Conference "Emergence of Woman in the 21 st Century," Saturday, May 6, 1995 - 12:00 p.m., at the Holiday Inn Express, Walnut. She reported that a Wildlife Corridor Conservation Authority Meeting would be held at 7:00 p.m. at Brea Civic Center and a General Plan Meeting at 7:00 p.m. at the AQMD and in meeting room CC6 at 6:30 p.m., there will be a workshop regarding the San Gabriel Valley's future for transportation, etc. She asked the Council for peace on the Council and in the community. C/Miller advised that he received calls from residents regarding adequate parking at the parks during sporting events. He asked for a consensus in looking into this issue and the possibility of removing the red striping to allow for additional parking. MAY 2, 1995 PAGE 6 C/Miller then asked C/Harmony if he had requested staff or the City of Walnut to research the buckling of the streets in Walnut. C/Harmony advised that he wanted answers because this buckling is happening in the City. M/Papen advised staff that the Council does not want a certified engineer's report, however, Council wants some kind of report. C/Miller asked CE/Wentz if the water leak is under county roads and if it's affecting county residential land. CE/Wentz confirmed that the water leaking is on county property. C/Miller stated that he was against spending money for engineering reports on the leak. CE/Wentz advised that staff is aware of the situation and that the property owners have been contacted and information from their Engineering Department will be coming forth in the future. M/Papen thanked staff and all of the volunteers that were a part of the 6th Anniversary Celebration. She shared her experiences on her recent trip to China and reported that she had not submitted any bills or receipts from her trip to the City. She congratulated the D.B. Caucus, Nick Anis and Gary Neely for a successful I-Net'95 event on Saturday 6, 1995. She also advised that the General Plan Meeting will be held on Tuesday, May 9, 1995 at 7:00 p.m. at the AQMD Auditorium, 21865 E. Copley. She stated that a copy of the General Plan can be checked out or purchased and she encouraged the residents to review it. She reported that the Council's recommendation for upper Sycamore Canyon is to restrict 70% of the land for development and declare it as "open space." Further, in the South Pointe area, the General Plan calls for 30% of that area to be dedicated as "open space." She stated that with these two recommendations, it would double the number of acres in the City as dedicated "open space" from 400 to over 800 acres. 5. SCHEDULE OF FUTURE EVENTS: 5.1 PLANNING COMMISSION - May 8, 1995 - 7:00 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.2 CITY COUNCIL GENERAL PLAN PUBLIC HEARING - May 9, 1995 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. 5.3 TRAFFIC & TRANSPORTATION COMMISSION - May 11, 1995 - 7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr. 5.4 CITY COUNCIL MEETING - May 16, 1995 - 6:30 p.m., AQMD Auditorium, 21865 E. Copley Dr. MAY 2, 1995 PAGE 7 6. CONSENT CALENDAR: C/Miller moved, C/Ansari seconded to approve the Consent Calendar with the exception of Items 6.4 and 6.8. With the following Roll Call vote, motion carried: AYES: COUNCIL MEMBERS - Ansari, Harmony, Miller, M/Papen NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - MPT/Werner 6.1 APPROVAL OF MINUTES: 6.1.1 Regular Meeting of April 4, 1995 -Approved as Submitted. 6.1.2 Special Meeting of April 6, 1995 -Approved as Submitted. 6.2 PLANNING COMMISSION MINUTES - Regular Meeting of March 27, 1995 - Received and Filed. 6.3 TRAFFIC & TRANSPORTATION COMMISSION MINUTES - Regular Meeting of March 9, 1995 - Received and Filed. 6.5 TREASURER'S REPORT FOR MARCH, 1995 - Approved and Filed. 6.6 CLAIM FOR DAMAGES - Filed by Hassan Tehrani on March 24, 1995 - Rejected request and referred matter for further action to Carl Warren & Company, the City's Risk Manager. 6.7 NOTICE OF COMPLETION FOR GOLDEN SPRINGS DRIVE LANDSCAPE MEDIANS FROM THE WESTERLY CITY LIMIT TO LEMON AVENUE - Accepted work performed by Advanced Construction and authorized the City Clerk to file the Notice of Completion and release any retention amount. MATTERS WITHDRAWN FROM CONSENT CALENDAR: 6.4 VOUCHER REGISTER - dated May 2, 1995 in the amount of $479,763.31. M/Papen moved, C/Miller seconded to remove the Warrant in the amount of $73.37 for film processing, which was not accompanied by the appropriate receipt, from the Register and moved for approval of the Voucher Register dated May 2, 1995 in the reduced amount of $479,689.94. C/Harmony asked what type of documentation is not present to support this item. M/Papen advised that there is a Council credit card bill for film processing in the amount of $73.37 with no copies of the photographs or receipts. C/Harmony advised that all photographs and receipts were turned in for MAY 2, 1995 PAGE 8 payment. M/Papen advised that as of 4:30 p.m. today, there was insufficient documentation available for her to sign off on the payment of this bill. She stated that it will be pulled and the Finance Committee will reconsider the bill at their next meeting. With the following Roll Call vote, motion carried: AYES: COUNCIL MEMBERS - Ansari, Harmony, Miller, M/Papen NOES: COUNCIL MEMBERS - None ABSENT: COUNCIL MEMBERS - MPT/Werner 6.8 AWARD OF CONTRACT FOR STREET MAINTENANCE SERVICES - M/Papen reported that staff recommended award of a contract to provide street maintenance services for five years. Requests for Proposals were distributed to six firms and three of those firms submitted proposals. By contracting through a private firm, the City would save a projected $155,000. CM/Belanger stated that staff believed that it was prudent not to have vertical integration of contracts and for that reason, Mr. Liu will provide contract administration.. ACM/Usher advised that proposals were received from the County, the City of Brea and Charles Abbott & Assoc. The proposal by Charles Abbott & Assoc. was substantially below the other two proposers. Interviews and reference checks were completed on behalf of Charles Abbott and it was determined that they could perform the necessary services for street maintenance. If Council approves the contract, Charles Abbott & Assoc. will open a service location in the City where they will keep and maintain the necessary road maintenance equipment. He stated that it should be evident to the Council as well as to the citizens, that the staffs intentions relative to the manner in which this contract will be administered will prevent any possibility of vertical integration of responsibility and it will also prevent any consideration by anyone of any potential conflict of interest. C/Harmony asked about the County's response time, manpower and what is the County's emergency staffing relative to Charles Abbott's time. He also asked how many cities this firm is responsible for in the County. He also asked what kind of guarantee the City will have for emergency services by sub -contractor. Charles Abbott reported that their response time is always greater and faster than the County's. He advised that in the proposal, they indicated a response time as one hour minimum. Mr. Abbott stated that he did not know MAY 2, 1995 PAGE 9 the manpower for the County; however, his firm's manpower is unlimited because they contract with specialty contractors to get the work done. He further reported that they contract with Palos Verdes Estates. He again stated that the manpower is unlimited when a private contractor is hired. He stated that the County has few resources and put things aside depending upon the emergency type. C/Ansari expressed concern over an appearance of a conflict of interest and indicated that, as long as the City can separate the one who is in charge of the project, by having staff in charge of the contractor, it should be ok. C/Miller advised that, for the record, the County's bid was $424,967; City of Brea's was $342,901 and Charles Abbott & Assoc. was $269,400. C/Miller moved, M/Papen seconded to award a five-year contract to Charles Abbott & Assoc. for street maintenance services subject to completion of the actual contractual documents including a specific public works program/plan for FY 1995-96. Furthermore, authorize the City Manager or his employee to directly administer the contract as the Project Administrator. C/Harmony asked the Council to think over and have work sessions on the proposals submitted in regard to getting quality service or cheap service. He expressed concern in not knowing if the contractor's work is quality work until it is too late. He also stated that he would like to invite the County to answer important questions. M/Papen spoke in opposition to C/Harmony's suggestions in that it will not take seven years to find out if the work is not quality work. She advised that she received a written report from the Director of Laguna Niguel's Public Works in which they completed an annual report on street maintenance by Charles Abbott & Assoc. indicating that this firm responded in a quick and efficient manner. C/Miller stated that he has no problem with Mr. Liu being in charge of the contract. With the following Roll Call vote, motion carried: AYES: COUNCIL MEMBERS - Ansari, Miller, M/Papen NOES: COUNCIL MEMBERS - Harmony ABSENT: COUNCIL MEMBERS - MPT/Werner 7. PUBLIC HEARINGS: None MAY 2, 1995 PAGE 10 8. OLD BUSINESS: 8.1 PRESENTATION ON DESIGN OF PANTERA PARK - CSD/Rose reported that staff had been working with the community for the past several months to develop a design to meet the needs while not negatively impacting the local neighborhood and remain within budget limits. He advised that the process in designing the park included public workshops before the Parks & Recreation Commission, Public Hearings before the Planning Commission and the culmination of the design process on March 13, 1995 when the Planning Commission issued a Conditional Use Permit granting authority to construct the park. He stated that the final design of Pantera Park includes two adult size softball fields with full size soccer overlays across the outfields, tot lot play area, restroom/concession building, on-site parking lot, picnic areas, large multi-purpose hard court areas for roller hockey and basketball, two half court basketball courts, two tennis courts, trails that lead to existing nature trails, lighting for the ball field, hard courts, tennis courts and security lighting in the parking lot and throughout the park. Construction drawings are being worked on by RJM Design Group. Funds for this development were obtained from a grant funded by Proposition A, called the "Safe Parks Act" totaling $1.47 million for design and development. Lary Ryan, Partner of RJM Design Group, reviewed the consensus plan that evolved out of several community workshops. M/Papen asked if the Park would be completed with the $1.47 million and include all of the facilities described in the presentation. CM/Belanger responded that there may be some components of the park that may not be funded under the current allocation of funds. Staff is currently reviewing estimated cost projections for all construction components of ,the park and that all components shown in the plans will be put out to bid for construction with the intent of remaining within the budget. M/Papen asked why the Planning Commission would prohibit a multi- purpose community building. CDD/DeStefano stated that the primary concern by the Commission was relative to parking in which a 7,500 sq. ft. facility, with the kinds of uses that were outlined similar to Heritage Park Center, may overburden the 130 parking spaces provided for the entire park. M/Papen commented that funding of the building has not been determined and asked that some kind of budget plan be set up for the future. She asked why more parking spaces can't be built on such a large piece of land and if the recreation building is not going to be built, what type of facilities will there be for restrooms and snack shops and is that included in the $1.47 million. MAY 2, 1995 PAGE 11 She expressed concern that staff is relaying this park as a phase and the Council has never discussed building this park in phases. She further asked, if the community center is not built at this park, then where. She stated that she would like to see the Council discuss these issues and get some answers from staff. CDD/DeStefano stated that there is sufficient space on the site to provide for parking; however, that is probably at the expense of other facilities on the park. He advised that the Planning Commission did not prohibit the building of the community center but rather they were concerned about parking. He stated that discussions at the Commission level were dealing with this issue in the future and that's where it is referred to as a phase. CM/Belanger discussed several sites for a community center. He advised that the best candidate for the site of the community center would be the 25 acre Summit Ridge Park. He advised that staff will bring a list of potential areas and a payment plan that would apply for any site for the community center during the Council's budget meetings. A 1,080 sq. ft. building is proposed for Pantera Park which will include restrooms, storage area and concession stand. M/Papen asked if this building would include a recreation office. CM/Belanger advised that there is a maintenance/office work area. M/Papen stated that she would like to see the proposed building built like the recreation office at Sycamore Canyon Park. C/Harmony asked if staff has opened up a dialogue with the Pomona School District with the idea that this park site could accommodate the first graduating class matriculating through Diamond Ranch High School. CM/Belanger stated that staff has contacted the School District and their intentions related to a transition class that would become the first sophomore class at Diamond Ranch High School. The District is still considering an additional building on the Lorbeer site to accommodate a 9th grade transition class. C/Harmony asked if the lighting issue was resolved since most of the residents did not want the entire park lit. CM/Belanger stated that the kinds of designs of lighting for the ball courts and tennis courts have advanced considerably in that lights that spill over into the neighborhood will not happen. CSD/Rose advised that the lighting issue was discussed extensively both MAY 2, 1995 PAGE 12 pro and con and during the Planning Commission Public Hearing, there was technical information provided by a consultant from the lighting field that resolved a lot of the issues regarding actual spillage of lights. The result of these discussions were restriction of hours, use of the lights that mitigated other concerns being expressed by the neighbors of the park. Mr. Ryan advised that a complete computer model was prepared for Pantera Park that took into account the ball field lighting, parking lot and sports court lights and placement of the lights. CM/Belanger asked about direct light glare. Mr. Ryan advised that all of the lighting angles are calculated and are combined with baffles and filters to break down the glare and spillage. C/Ansari expressed the need for a community center. CSD/Rose stated that the only necessary items needed to house the types of recreation programs at park sites is a storage area, telephone and outdoor space. He advised that any indoor recreation programs are housed at private association locations and parks that have the facilities. C/Ansari asked if it's possible for a larger over hang where tables could be placed underneath for a picnic area. CSD/Rose advised that there is a shade cover programmed for the park and designed as a picnic area similar to Peterson Park. With consensus of the Council, staff was directed to not make a decision to down -size the park without bringing it to the Council and get Council concurrence. Mike Goldenberg, Vice Chairman, Parks & Recreation Commission, advised that during the Planning Commission's review of the project, Mr. Liu presented situations that would occur regarding traffic mitigation. He advised that if the multi-purpose meeting room is added at this time, it may create a problem for the neighborhood in regard to traffic. Construction of the multi-purpose meeting room is estimated at $2.5 million. He advised that the entire Parks & Recreation Commission wanted the multi-purpose room; however, their budget has only $1.47 million for the entire park. He suggested that portables could be used if needed. 9. NEW BUSINESS: None 10. ANNOUNCEMENTS: None MAY 2, 1995 PAGE 13 11. ADJOURNMENT: There being no further business to conduct, the meeting was adjourned at 10:09 p.m. in memory of Inez Vidal. ATTEST: Mayor LYNDA BURGESS, City Clerk MINu FES OF THE CITY OF DIAMOND CArl ADJOURNED REGULAR MEETING OF THE CITY COUNCIL MAY 9, 1995 1. CALL TO ORDER: Mayor Papen called the meeting to order at 6:45 p.m. at the SCAQMD Auditorium, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by C/Ansari. ROLL CALL: Mayor Papen, Mayor Pro Tem Werner, Council Members Harmony and Ansari. C/Miller was excused. Also Present: Terrence L. Belanger, City Manager; Michael Montgomery, Special Legal Counsel; George Wentz, City Engineer; James DeStefano, Community Development Director and Tommye Nice, Deputy City Clerk. Mayor Papen announced that Council Member Miller was attending another meeting and would be arriving in approximately one hour. 2. PUBLIC HEARING: (A) Resolution No. 95 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR INCORPORATING RESOLUTION NO. 92-43 BY REFERENCE AND CERTIFYING THE ADEQUACY OF THE ADDENDUM TO THE GENERAL PLAN ENVIRONMENTAL IMPACT REPORT AND MAKING FINDINGS THEREON PURSUANT TO THE CALIFORNIA ENVIRONMENTAL QUALITY ACT. (B) Resolution No. 95 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ADOPTING THE 1995 GENERAL PLAN FOR THE CITY OF DIAMOND BAR. CDD/DeStefano reported that development of the 1995 General Plan had taken place over the past 1 1/2 years beginning with review by the Council -appointed General Plan Advisory Committee. The Planning Commission then held approximately 12 public hearings and the Council began detailed deliberation of the document in January, 1995. The latest draft of the General Plan, dated March 31, 1995, was distributed on April 7, 1995 for a 30 -day review by the public at the direction of the Council. The 30 -day publicly -noticed review period incorporated documents available for inspection, purchase or loan at City Hall and inspection at the Library. Approximately 80 "clean copies" of the General Plan were provided to the Council and the public using the City's mailing list. The "clean copy" eliminated all overlays and included all current changes and corrections directed by Council. The Planning Commission then reviewed four specific items on April 10, 1995, as directed by Council and concurred with Council's draft recommendations on all but one item. Regarding the South Pointe Master Plan property, the Commission MAY 9, 1995 PAGE 2 agreed with Council's verbiage for the Planned Development proposed for the area with two exceptions. The first was that the most sensitive property discussed within the Planned Development area should be the eastern -most portion of the canyon. The second difference was the Commission's suggestion that development of Larkstone Park be in addition to the 30% set aside in Planned Development as Open Space, meaning that of the 78 acre site, instead of about 23 acres set aside for open space, incorporation of Larkstone Park (approximately 2 1/2 acres) would increase open space to approximately 26 acres. Regarding PD 5, the 27 -acre Site D area located at Brea Canyon Rd. and D.B. Blvd., the General Plan allows for residential uses and, through a correction, staff will indicate Council's desire for a designation of Public Facilities, Open Space and Park for the property. The Planning Commission reviewed the change and, by a split vote, recommended that Council incorporate a Public Facilities designation for the entire property which is consistent with the previous Commission recommendation for use of the property. In addition to an errata, staffs presentation included Council's decision-making involvement with respect to adoption of an addendum to the Environmental Impact Report, as well as an Implementation & Mitigation Monitoring Program for the Environmental Impact Report and General Plan. Regarding the addendum, the Environmental Impacts of the 1995 General Plan were examined and compared with the originally -adopted 1992 General Plan. An Environmental Impact Report was prepared for the 1992 General Plan which addressed environmental impacts associated with the range of alternatives considered within that document. An analysis was performed by the City's consultant, Cotton\ Beland Assoc., Inc. regarding the environmental impacts of the 1995 General Plan. The conclusion was that the 1995 General Plan would not result in any new or more adverse environmental impacts that were not already considered within the scope of analysis contained in the previously certified EIR. In accordance with the State Environmental Quality Act, an addendum to the previously certified EIR was prepared and attached. The addendum does not require public review. The Implementation & Mitigation Monitoring Program is a combined document. Upon adoption of the General Plan, implementation begins. In addition, as a result of discussions contained in the General Plan, the next step for the City would be to create improved Hillside Management Ordinances, Tree Preservation Ordinances, Subdivisions, etc. The Mitigation Monitoring Program sets forth all strategies contained within the General Plan and timing and responsibility for oversight to insure implementation of all strategies. Staff received four letters since publication of the packet on Friday, May 5, 1995: 1) WN.U.S.D., dated April 26, 1995 and received on May 1, 1995, provided suggestions for Planned Development Areas 4 and 5; 2) Calif. Dept. of Transportation dated May 1, 1995 suggesting that, in future development projects, the City look into development impact fees for public facilities such as the freeway system; 3) Dept. of Conservation dated May 8, 1995, indicating that there is an oil exploratory area either within or adjacent to the City, known as the Tonner Canyon Shell Oil area, and that if any development were to take place at any future date in that area, there is a set of guidelines and procedures that must be followed with regard to capping wells, etc; 4) Boy Scouts of America dated May 5, 1995 indicating that Edward Jacobs and Tom Kolin of that organization may MAY 9, 1995 PAGE 3 speak on behalf of the Chairman of the Boy Scouts of America, L.A. Area Council. With respect to revisions and errata, CDD/DeStefano presented the following: On Page 1-17 of the Land Use Element, there is a discussion of Planned Development Areas 2, 3 and 4. In a letter included in the packet, Bramalea suggested minor changes to the description for Planned Development Area 2. Bramalea correctly pointed out that within Planned Development Area 2, the description of the site requires amendment; that the 75 acres of Sub Area B is located P -a-9 of Pantera Park; that the 2 acre area discussed in this Planned Development located at D. B. Blvd. and Gold Rush Dr. should be noted as being at the southeast comer of those two streets; the last sentence should conclude by stating that lot sizes would range from 6,000 to 10,000 square feet. Regarding Planned Development Area 5, he pointed out that while the text indicates that the land uses appropriate for the site include five units per acre residential land use, Council asked that land uses incorporating Public Facilities, Open Space and Park be incorporated into that Planned Development Area. On Page 1-18, Specific Plan Area 1, under Strategy 1.6.3, second paragraph, subsection (a) beginning with the words "Facilities appropriate for this site..." should be deleted. Regarding Table 1-3, Page 1-25, the top third of the table refers to Land Use Designations, Residential Designations and follows with a Subtotal. Reading from left to right, the Subtotal Gross Acres in the City is 5,884 and the Total Gross Acres should read 5,884. The bottom quarter of Table 1-3 indicates "Other Designation" under Water, the Total Gross Acres total 21 instead of 19. On Table 1-3, Other Designations "Open Space" Gross Acres in the City should be 518 and therefore, Total Gross Acres should also read 5$: Private Recreation is listed as 58 acres and should be changed to read: 15 with the Total Gross Acres also indicating J-5. Total Gross Acres under Other Designations, "Agriculture" should read 3,589 and not zero (0). The final totals on the page are correct. Regarding Table 1-4, Page 1-26, a revised table was provided. The dwelling unit discussion in the Residential Land Use classification was split. Therefore, the table under the "Land Use" heading currently reads: 'Residential." Lines were added to read "City" and "Sphere." Reading from left to right, corrections are as follows: Existing Units/Sq. Ft. for Residential is 17,813 Dwelling Units; Potential Additional is 1,205; Expected Total Development is 19,018; and Population at General Plan Buildout is 58,000. The next line for the Sphere of Influence would read: Existing Units 0; Potential Additional Units 1,800; Expected Total Development 1,800; Population at General Plan Buildout 5,500. Totals remain unchanged. With respect to Page 1-27, Land Use Map, at the western most boundary of the City west of Brea Canyon Rd., west of the 57 Fwy. at the terminus of Pathfinder Rd., there is a public park below Pathfinder. Above Pathfinder, in a small notation, is Private Recreational. This designation is incorrect. It is a graphic error and should MAY 9, 1995 PAGE 4 be restated as OpenSSpace. This designation is consistent with Council's previous direction for the two open space areas that exist on either side of the Pathfinder Homeowners Assn. property. Referring to Page II -9 and II -10 of the Housing Element, changes to Table II -3 were provided to Council. Council's requested update of these tables includes statistics through March, 1995. The Church of Christ in Pomona, the Pomona Women's Fellowship Home Site, Pomona and the Elsie Manning Friend in Need Service Center, Pomona no longer provide area homeless facilities and services. The Catholic Charities Brother Miguel Center of Pomona was added to the list (includes Target Groups Low income families and Facility/ Service Provide shelter, vouchers, food and referrals). On Table II -3, Page II -9, Pomona Valley Shelter, the number of beds was changed from 22 per night to i. Families can be serviced. Under Pomona Neighborhood Center, # Beds should read: 170+. Under Dept. of Social Services, Pomona, Facility/Service should read: "Homeless assistance is provided at $301nig_ht, 16 days maximum." The Beta Center should be corrected to state under Facility/Service: 7 day emerges food supply for each family member is added. On Page II -10, Table II -3, the Women's & Family Crisis Center Social Services, Pomona # Beds should be changed to: 32 each in two shelters and Facility/Service is corrected by adding the following: "SHELTERS ARE IN LOS ANGELES." Bienvenidos Children Center, Inc., West Covina, # Beds should indicate M and the EMERGENCY SHELTER is actually located in Altadena. At the end of Table II -3, "Source:" should be shown as Cotton/ Beland/Assoc., March 1995. The text of the first paragraph on Page II -10 was changed to reflect the table just discussed. Regarding Table II -4, Page II -14, the following changes were noted: under Low Density Residential classification the Acres under Vacant Land should be changed to Z2 and the DUs to 2,& for a Unit Total of M instead of 140. The TOTALS for the table are changed to read as follows: Acres 1.827.7; DU's 1.331; and Unit Total 1471• In response to M/Papen, CDD/DeStefano responded that the document currently states 1,205 DUs under Vacant Land and the total should be corrected to 1,331 as provided by Cotton/Beland based upon the latest mathematical calculations of development opportunity and application of density and; therefore, the number of dwelling units that may be created on those vacant areas. The number may change as the discussion of Land Use and Housing Element concludes. Referring to Page III -5, Resource Management Element, the second paragraph regarding the number of recreational areas should be corrected as a result of proper clarification contained within Table III -1 on Page III -4. The new first sentence follows: "Currently, within the City there is a total of 478.3 acres of MAY 9, 1995 PAGE 5 recreational facilities, including 45.4 acres of developed parkland and 97 acres of undeveloped parkland for a total of 142.4 acres of City owned park land." With respect to Page V-22, Circulation Element, he recommended that the fourth line of the first paragraph be changed to read: "The City of Industry is considering the development of the area beyond the terminus of Sunset Crossing Road, Beaverhead Drive, Washington Street and Lycoming Street with industrial uses and a waste -to -rail materials recovery facility" and the rest of the sentence should be eliminated. In addition, the next sentence should be eliminated. It now reads: "The area through which these streets would be extended is presently undeveloped." M/Papen stated that, in addition to the changes recommended by staff, the following words should be eliminated from the next sentence: 'The extension of these streets and..." so that the sentence now reads: 'The proposed development of industrial uses would significantly increase the volume of traffic along these residential streets and introduce a significant number of trucks into these residential neighborhoods." On Page V-23, sub -strategy (g) (4) Local funding; should be corrected to read: "(g) (4) Local funding such as, Prop C or Redevelopment funds;" Council concurred to adopt staffs recommended changes/corrections. CDD/DeStefano stated that staff believed, through the course of development of this General Plan, that the Council has a document containing all of the mandatory elements and all of the legal contents required for adoption pursuant to the California Government Code. M/Papen suggested the following changes/additions/corrections: Introduction, Page 1, third paragraph, second sentence, capitalize Diamond; Housing Element Page II -2, Paragraph 1 and Paragraph 4, change 1994 to 1995; Housing Element, Page II4; Resource Management Element, Page III4, Table III -1, insert the number of parking spaces for the D.B. Golf Course, the Little League Park and The Country Estates Park; Table III -1, Page III4, itemize local school recreational facilities i.e., tennis courts, etc.; Circulation Element, Page V-12, b. Paratransit Services, correct the paragraph to reflect the current "Diamond Bar Dial a Cab" service in place of Dial -a -Ride and change the last sentence to read: 'Transportation is provided within 10 miles of the City limits at a reduced rate; Paragraph V-24, Strategy 1.1.7 was previously deleted by the Council because it was redundant with the previous Strategy 1.1.5. In error, Strategy 1. 1.6 was deleted. Therefore, Strategy 1. 1.7 should read as follows: "Encourage Orange and San Bernardino Counties to fund and construct an environmentally sensitive transportation corridor through Soquel Canyon and/or Carbon Canyon;" Public Services and Facilities, Page VI -2, Paragraph 1, change the third sentence to read'The City has established a system for collection of solid waste;" Page VI -2, Paragraph 8, delete the last phrase "although the statewide drought makes the long-term supply of water to this area questionable;" Page VI -2, Paragraph 11, change to read: "Other services within MAY 9, 1995 PAGE 6 Diamond Bar include branch office postal services administered in Pomona, MTA, Foothill Transit and OCTA bus systeml, Walnut -Diamond Bar YMCA, and Seniors organization;" Page VI -3, Paragraph 7, first sentence, delete "continuation of the" so the sentence reads: "Although local water purveyors can adequately serve the area in terms of facilities, a Statewide drought could put severe restrictions on the availability of water;" Page VI -3, Paragraph 8, second sentence change to read: "The City should take a more active role in energy conservation and the implementation of new energy technologies;" Page VI -4, GOAL 1, change to read: "Consistent with the Vision Statement, provide adequate infrastructure facilities and public services to support development and planned growth." Responding to MPT/Werner regarding Existing Noise Contours Map, Figure IV -3 on Page IV -16, Public Health & Safety Element, CDD/DeStefano stated that the graphics are based upon an analysis performed over the course of development of this Plan and reflect the conditions at the time of the analysis. With traffic increases and other noise sources that may impact D.B., those numbers may change. Objective 1.10 and subsequent Strategies refer to reviewing and revising standards with respect to noise generators that would have impacts upon the City, as well as improving development standards so that the receptors of noise would be protected. The material contained within the graphic is accurate as of the time the information was obtained. M/Papen opened the Public Hearing. Wilbur Smith, 21630 Fairwind Ln., stated that regarding Page II -3, numbers should reflect the current situation. In the Circulation Element, Page V-22, he indicated that Strategy 1.1.4 should reflect that the easterly portion of the Sphere of Influence is outside SEA 15. Responding to Mr. Smith, M/Papen referred him to Sub -strategy (c). Mr. Smith requested that the map reflect this statement. C/Miller arrived at 7:40 p.m. Responding to C/Harmony, Mr. Smith stated the basic problem was not to have a road through Tonner Canyon and SEA 15 in particular. He indicated the language in the General Plan could be more specific if the easterly portion referred to in Strategy 1.1.4 is defined as being outside SEA 15. In response to MlPapen, Don Cotton stated that under b. Housing Stock Characteristics, Page II -3, the average resale value of $312,324 for 1991 being up 2.7 percent from 1990 was for a four bedroom home. M/Papen requested that sentence 5 be changed to include "four bedroom home" so that the sentence reads: "A review of resale house price date from the California Market Data Cooperative (CMDC) in Diamond Bar indicates an average resale value of a four bedroom home of $312,324 for 1991 which was up 2.7 percent from a value of $304,000 for 1990." MAY 9, 1995 PAGE 7 Max Maxwell, 3211 Bent Twig Ln., agreed with Mr. Smith regarding Page V-22 of the Circulation Element. He indicated the Resolution number is blank on the EIR form and asked what the number would be. M/Papen responded that the Resolution Number will be assigned by the Clerk at the time it is adopted. Mr. Maxwell further stated that the Council will be costing the City another $50,000 to $100,000 if the Council does not put this General Plan, along with GPAC's initiative on the ballot. The initiative has been filed and, therefore, according to law 65360 regarding general plans, referring to a statement that says "any plan that is under consideration that any land development or any approval by the Council of an issue that is not in accordance with any plan...", the Council will be breaking the law because the GPAC intended to put their initiative on the ballot and it is under consideration even though the Council might pass the General Plan tonight. There being no further testimony offered, M/Papen closed the Public Hearing. M/Papen stated she is not a traffic engineer or a geologist and that she hesitated to put a line on a map with respect to the question of Strategy 1. 1.4 and SEA 15 as raised by Mr. Smith. Technical studies regarding the area have not been completed. She believed it is the intent of both the Planning Commission and the Council unanimously to, as much as possible, avoid disturbance of Tonner Canyon and SEA15 to preserve the wildlife corridor and also allow for the possibility of a regional bypass that would relieve the City's streets from outside traffic. CDD/DeStefano displayed Figure 1-1 describing existing land uses in the City's planning area. He pointed out the demarcation for SEA 15 and where it is located within the City's area. Also contained within the Land Use Element is the proposed land use plan indicating a demarcation for SEA 15. According to the text of the Circulation Element, Strategy 1.1.5, Page V-23, which is very specific, there are a series of requirements for any future road consideration, one of which is avoiding the disruption of SEA 15. If there is going to be a roadway, it is going to be within the eastern most portion of the Sphere of Influence avoiding disruption of SEA 15. MPT/Werner stated that this is the same drawing that was brought before the Council months ago and in his opinion, what Mr. Smith is suggesting is not that difficult. He suggested that Strategy 1. 1.4 (c) be changed to read: "Avoiding SEA 15." CM/Belanger responded that the City could avoid SEA 15 and still disrupt SEA 15. M/Papen asked if any Council Member objected to deleting "disruption of from Strategy 1.1.4 (c) so that it reads: "Avoiding SEA 15". Seeing no objection, staff was directed to make the change. MAY 9, 1995 PAGE 8 M/Papen suggested the following changes/additions/corrections: Page 1-12, Strategy 1.1.6, correct the second sentence to read: "This designation also includes lands which may have been restricted to open space by map restriction, deed (dedication, condition. covenant and/or restriction, or by an Open Space Easement pursuant to California Government Code (CGC), Section 51070 et seq. and Section 64499 et seq;" Page 1-15, Strategy 1.5.3, correct the first sentence to read: "Land designated as Open Space by deed (dedication, condition, covenant, and/or restriction) by open space easement (CGC Section 51070 et seq) or by map restriction (explicit or previous subdivision) must comply with an established review and decision making process prior to the recision, termination, abandonment and/or removal of an open space dedication easement and/or restriction;" Page 1-23, F. LAND USE PLAN, 1. Land Use Designations, second paragraph, correct the number of land use designations from 16 to 18;" Page 1-23, F. LAND USE PLAN, 2. Land Use Intensity/Density, correct the third sentence to read: "Density is described in terms of dwelling units per gross acre of land (du/ac). M/Papen opened the Public Hearing with respect to the Land Use Element. Edward C. Jacobs, President, L.A. Area Council, Boy Scouts of America, stated the Boy Scouts seek the same density designation as always under L.A. County and an unbiased perspective so that the property's use is not predetermined prior to formulation of a specific plan. The Scouts are concerned with language in the current version of the General Plan requiring that any future development in the Specific Plan area will have to "create fiscal benefits for the City". Further, the Scouts were concerned that the language encouraged a predetermined use for the property, a use which must create fiscal benefits. Eliminating this phrase will maintain consistency with other portions of the Land Use Element and will reinforce unbiased perspective toward the Specific Plan designation. He presented Council with the Scout's specific wording for the General Plan. M/Papen acknowledged the following WVUSD Board members: Christine McPeak, President; Carol Herrera, Larry Redinger and Marsha Sykes. Ronald Hockwalt, Superintendent, WVUSD, asked to expand upon the letter dated April 26, 1995 to the Council which addressed concerns regarding the Land Use Element, Page 1-17, (d) Planned Development Area 4, formerly the RNP property. The current language is too restrictive. The Board requested that the Council drop reference to dwelling units since the school district has no interest in residential development in this area. Second, the Board would like the Council to expand the language to include commercial to public facilities and open space. Third, the language from the Planning Commission seems very restrictive to the Board. The school district is on record supporting a minimum of 30 percent of the 78 acres as open space and preserving the canyon. The district stands by these positions but finds the Planning Commission recommendation still too restrictive. With respect to Page 1-17 (e) Planned Development Area 5, also known as Site D, the Board felt that current language did not provide enough flexibility. The Board requested that MAY 9, 1995 PAGE 9 the Council expand the language to include public facilities, recreational and commercial land uses. As in the past and throughout discussion over the last several years, the district is requesting greater flexibility including a mixed land use pallet under the umbrella of Planned Development. The district requested that the Council incorporate these changes into the General Plan prior to adoption. Don Schad stated that, in his opinion, had the first General Plan been put into effect, this would be a much more peaceful City and a lot nicer to live in. If the present General Plan goes through, instead of the citizens' plan, then the City's natural resources will be gone with no chance to replace what most of the citizens moved here for in the first place. Sandstone Canyon and Tonner Canyon will be gone forever. Map and deed restrictions were placed on some tracts for a variety of reasons. The GPAC recommended that any land designations be modified or changed only by a vote of the people, especially those citizens who would be impacted the most by lifting those restrictions. Many real estate transactions were done with the promise that adjoining open space areas will never be developed. The housing density factor will impact open areas. GPAC approved between 600 and 700 new homes to be allowed before the City is built out. This will also reflect a certain amount of traffic increase as a result of over building. The City's traffic problems are severe now. Why compound the problem with greater density. As all of the easy areas are now developed, the trend seems to go after the wooded stream fed canyons and hills. Once again, the GPAC committee and citizens have been ignored. The rezoning of key environmentally sensitive areas for more commercial was also a "no" by GPAC and citizens but the power of three changed all of that again and with 35 to 40% vacancy in D.B., it doesn't dictate destroying hills, canyons and existing neighborhoods just to create more vacancies. The "no vote" regarding Tonner Canyon was an adamant effort and if a roadway was ever built in Tonner Canyon, the net result would impact D.B. very severely through increased traffic, smog and noise - noise factors exceeding the standards in the General Plan and opening the way for massive development plus the total destruction of the last major wilderness area in L.A. County. The Council of three promised the General Plan would be placed on the ballot. Based on past performance, this is the last chance for the Council to keep at least one promise to all citizens. Carolyn Elfelt, 21119 Silver Cloud Dr., indicated that she was present to support the school district's request for use of its D.B. properties. In April, she attended an EdSource Conference during which the goals for national education by the year 2000 were discussed. WVUSD has achieved the goals or has the processes in place to attain them. According to the State Superintendent of Public Instruction, Calif. funding will be spent to improve areas in which the district is already strong. During the conference, business leaders emphatically stressed that in order to be ready for the next century, students will have to know as much technology as possible. Technology costs money. Therefore, the value of the school district's property, as determined by the General Plan, will affect the district's ability to provide technology in its schools. She asked the Council to please allow the district MAY 9, 1995 PAGE 10 the flexibility it needs to have as many options as possible in the use of its property in order to better meet the needs of the students. Wilbur Smith requested that Page 1-10, Strategy 1.1.1 (f) contain language indicating all of the units within this category are to be used for the purpose of satisfying the State requirements of 20.0 dwelling units per gross acre. Regarding (g) under Strategy 1.1.1, Page 1-11, he asked that the Council define the number of domestic units per acre as a function of the average slope calculation. Regarding Page 1-12, Strategy 1.1.6, he did not understand why residences are allowed in an open space area. In his opinion, if its open space, there should be no residences. With respect to Page 1-12, Strategy 1.1.10, residences are allowed under the Agricultural (AG) designation. In his opinion, these statements are allowing development of Tonner Canyon and this is contrary to the Vision Statement of the General Plan. He stated that Table 1-4, Page 1-26, indicates that Tonner Canyon and the SEA 15 are targeted for development. He further stated that, in modifications to the EIR, there is no indication that the Council is really preparing to allow for development of the Sphere of Influence and SEA 15; however, the words in the document state that is exactly what will occur and this is a contradiction. He indicated that potential development of Tonner Canyon and the SEA 15 is the reason there will be an effort to referend the General Plan and to have an initiative which puts forth the citizens version of the General Plan. Max Maxwell stated that GPAC requested that parks and open space be separated. He indicated that the City requires that five acres per 1000 residents be set aside for parks. The school district purchased property with a promise to the Pathfinder Homeowners Assn. that they would preserve in its entirety. The school district bought property with restrictions on it. He stated that GPAC does not support the taxpayers paying $1.4 million to have commercial development on the school district property. GPAC wants the General Plan to go to a vote of the people. SEA protection has been overruled. Hundreds of homes are being built now, some of which are in the back side of "The Country Estates." Jan Dabney, representing D&L Properties, Inc. and SASAK, Inc., asked that both properties remain in the current zoning as set forth by the Planning Commission and forwarded to the Council at the last meeting. The D&L Property is proposed to be Rural Residential (RR) and SASAK Corp. is presently processing a map for the May 6, 1995 Council agenda. He stated that he has heard "The citizen's General Plan" for six years. These issues were widely discussed at GPAC and very few of the controversial land use issues were a landslide vote in either direction. Much of the language and much of the consideration given in the Mission Statement was widely discussed and not everyone was in agreement. The majority paled, as it should be. There has been a representation that each GPAC committee was 100% in agreement with everything that came out of GPAC. Over the last three General Plans, the public has heard, on each occasion, that that General Plan is the best General Plan and that it is the "citizen's General Plan." On two of the occasions, the General Plan has come out with theoretically the same citizens MAY 9, 1995 PAGE 11 group, substantially modified. He stated that when he, as a professional engineer, hears terms put forth such as "a road through Tonner Canyon is going to increase the traffic impact in the City of D.B." which has currently ground to a stop and business people cannot get their cars into sites because of the pass-through traffic, he finds such statements a travesty. He further stated he is not advocating a highway through Tonner Canyon, but it needs to be reviewed. If a highway can be kept out of the SEA area, obviously it should be. He indicated that lack of a traffic corridor is what is killing this community. He stated that, in his opinion, the reason the corridor has not been approved to this date is that this City has taken six years to approve a General Plan while every surrounding community has built out their community and dropped traffic onto Grand Ave. Without having some instrument allowing the City to work in concert with other communities, the City is currently suffering the consequences. Terry Birrell stated that the GPAC General Plan respected map restrictions on the 400 acres off of Grand Ave. and Summitridge Dr. and map restrictions on the school district property. She further stated that map restrictions were placed on the property through the developer's negotiations with L.A. County because of density transfers which occurred years ago. For the City to incorporate and then lift those restrictions seemed immensely unfair. She continued that Mrs. Elfelt indicated that the school district needs money to educate children. She agreed with that statement but wondered why the district speculated with $1.5 million of taxpayers dollars. The district bought property with restrictions on it which had been purchased only three years earlier for less than $100,000. The district speculated that it could force a change. She deplored the waste of taxpayers dollars. She encouraged the Council to respect the designations placed on the land by GPAC and L.A. County. The Council indicated that its changes to the GPAC plan are in the interest of economic development for the City. She pointed to an article from the Wall Street Journal which concludes that in Europe, helped by greenbelt regulations, Europe's town centers prosper. She suggested that if the City is truly looking for economic development in an appropriate manner, that the City consider what is being created and that the City not be used merely as a pass through. She requested the Council to be more respectful of the GPAC version of the General Plan and put both versions on the ballot and let the citizens voices be heard. Ken Anderson stated he would like to see an open forum so that all sides could be considered prior to closing the Public Hearing. There being no further testimony offered, M/Papen closed the Public Hearing. RECESS: M/Papen recessed the meeting at 8:45 p.m. RECONVENE: M/Papen reconvened the meeting at 8:55 p.m. M/Papen referred the Council to the Boy Scouts' request regarding Page 1-12, Strategy 1.1.9, last paragraph stating the Boy Scouts have requested the language MAY 9, 1995 PAGE 12 • ll _ • • �- • c1 •• 1- • • •1 • C��ilill -T• - -I affelim �•i •1 •.� .1 5710:1-T-11-7 - • 11I - - 1" •= =60 •- • �� .= Il•_« • •.�.I .1.= 1 -11-.1 -1• I- =1 •111=1 • I- �' 1= _• •1 =• •1= •1 =11=/ MPT/Werner stated that Mr. Smith raised the issue of SEA 15 and the question of contradiction between what the General Plan is stating in terms of preservation of the SEA and suggesting that the property is developable. He further stated that his comments addressed the Boy Scout property, as well as all of the properties in the Sphere of Influence area. He asked the City Attorney what purpose is served by designating anything for properties outside of the City which are currently subject to L.A. County zoning and could be subjected to a zoning initiative through the County. He continued that, in his opinion, the residents who are asking for the City's absolute control of the open space should be directing their concerns to the Board of Supervisors. Specifically, where does the City's control come from in designating these properties outside of the City and what does the City accomplish. SC/Montgomery stated that the original purpose of the Sphere of Influence was to ask the communities that were incorporated to work with the surrounding areas to plan them in a harmonious concept so that if and when annexation occurred, those areas would readily be assimilated into the surrounding city to which they adjoin or to which they have been assigned by the County. Long term planning by the County envisions that they will not be able to provide public services to isolated pockets. The duty of the Council, under the planning act and through the Land Use Element, has a duty to address the unincorporated areas that abut the City and that are in the Sphere of Influence and give the residents in the unincorporated areas an idea of what would be acceptable to the City should they choose to pass the annexation petition. MPT/Werner continued that the City has no authority to zone the property unless the property was annexed to the City. SC/Montgomery responded that while this is true, the City's designation is persuasive to the regional planner. L.A. County created the SEA 15 designation and it overlays the Agricultural (AG) zoning of the property. He further stated that the Boy Scouts would have a difficult time changing the zoning if the City endorses the Agricultural (AG) zoning on the Sphere of Influence. MPT/Werner suggested that if, under County zoning, the Boy Scouts were to sell the property under AG zoning to a developer and the developer proposes to build 2 acre ranchettes. Under current zoning, if the City were to designate the property anything other than 2 acre ranchettes, would L.A. County be in a position to approve 2 acre ranchettes. MAY 9, 1995 PAGE 13 SC/Montgomery responded affirmatively by stating that the regional planner is going to look at how the Sphere of Influence has been treated by the City for zoning in the General Plan. The County cannot arbitrarily and politically bypass zoning. Whatever is done by the City regarding the Sphere of Influence will have a great deal of impact at the County level. MPT/Werner stated that the Boy Scout property was targeted for acquisition by the Joint Powers of Authority. Would the City's designation of land use on that property have any influence on the fair market value of the property. SC/Montgomery responded that obviously, it would and if the Boy Scouts can show that their property was depressed simply because the Conservancy planned to acquire it, the Boy Scouts would be able to secure other zoning. If the Boy Scouts cannot show that it should have been changed and all of the reasonable planners say that is what the zoning should have been, then that is what the fair market value would be even though the Agricultural (AG) zoning under the County prevails. MPT/Werner stated that a contradiction was alleged to exist and, in his opinion, he did not see a contradiction. The property has some very complex natural features, environmental conditions and political conditions in terms of jurisdictions and perhaps other conditions influencing what, if anything, will happen with the property in the future. The current General Plan addresses a base line land use designation which identifies, as required by State law, the appropriate land use density for the property (1 du/2ac). Other sections of the General Plan show this property to be a significant ecological area under natural resources and rather than melding this together with the land use designation, the General Plan overlays the significant ecological area designation onto the land use designation and the plan suggests that in some future development plan, the preservation objectives stated under the SEA should be worked out compatibly with land use objectives. He asked if this is a contradiction to which SC/Montgomery responded that it is not because the City cannot anticipate what the changing situation is going to be and the two designations can work together to an end result deemed acceptable to the City and the developer in terms of preservation of the SEA. C/Harmony asked if there would be any adverse impact on the Boy Scout property if it was designated Open Space Recreational rather than Agricultural. Responding to C/Harmony, SC/Montgomery stated that, as a matter of law, a landowner is never entitled to more than the existing use. The trend is toward reduction of entitlement. There is no right to gain a more economically developable use. Therefore, the General Plan could indicate a current use zoning. MPT/Werner reiterated Ms. Birrell's reminder that the City's incorporation application stated there would be no change to land use designations. Responding to MPT/Werner, C/Harmony stated the Council, without his vote, created new designations for properties. He further stated that the promise to the MAY 9, 1995 PAGE 14 people is to keep the zoning on properties the same as it was through the County. Specific Plans and Planned Developments pull protection out of the General Plan. The school district is asking for commercial and those aspects pre -suggest the idea of lifting map restrictions. M/Papen restated the request by the Boy Scouts for the proposed change of language as previously outlined. It was moved by C/Ansari, seconded by MPT/Werner to retain the current language for Strategy 1.1.9, Page 1-12. MPT/Wemer, responding to C/Harmony, stated that he sensed that C/Harmony felt that a Specific Plan overlay had a negative connotation because it leaves to the future some land use decisions. He offered that the Specific Plan overlay as a well accepted planning tool, not only holds off land use decisions to the future, it provides a better opportunity to bring together all of the issues, objectives and goals of the entire General Plan document and the environmental impacts associated with projects and bring them together in a complete design for the property. By eliminating the Specific Plan overlay, a project is reduced to the Conditional Use Permit process and the same level of control is not evident. The Specific Plan is a legislative action which goes to Council and becomes ordinance. C/Harmony indicated he thought that is what a development plan would accomplish which is a better technique for future development of a project so that the citizens have specific notice and can deal with a project. Specific Plans allow for special agreement arrangements which gets very close to the concept of spot zoning. He indicated he has problems with the technique of Specific Plan and properties should be zoned as they currently are zoned and when a land developer wants to develop a property the developer comes forward, asks for amendments to the General Plan, if necessary, and puts the plans on the table and everyone is notified. Until then, the developer knows what the rules are and what obstacles need to be overcome instead of upgrading the zoning now and not having anything to show for it. C/Ansari's motion carried 4-1 by the following Roll Call vote: AYES: COUNCIL MEMBERS - Ansari, Miller, MPT/Werner, M/Papen NOES: COUNCIL MEMBERS - Harmony ABSENT: COUNCIL MEMBERS - None Regarding Planned Development Area 4, Page 1-17 (d), M/Papen stated that there is a mixed ownership on this property with the City owning four acres of freeway frontage property in the same PD -4 zone. Total acres should be 82 vacant acres with the City owning four acres and the school district owning 78 acres. The Planning Commission asked that the General Plan specify that the 30% set aside for open space not include Larkstone Park. She suggested that the residential MAY 9, 1995 PAGE 15 language be deleted and designate PD -4 to consist of public facilities, commercial offices, general commercial and open space and add the word park. Responding to M/Papen, CDD/DeStefano stated that with respect to the school district property 78 acres, 231/2 acres would be set aside for open space; two and one-half acres for Larkstone Park; 19 1/2 acres for commercial, and 32 acres for public facilities. Addressing Dr. Hockwalt, C/Harmony restated the school district's desire to "protect their investment" and the property has been currently appraised at $1.2 million. He asked Dr. Hockwalt how it would protect the district's investment to upgrade the property to commercial. Responding to C/Harmony, Dr. Hockwalt stated the property was appraised at $3.5 million. C/Harmony stated that his understanding of previous discussions was that one-half of the property would remain as open space. Dr. Hockwalt responded that discussions he has been involved in allowed for 30% of the property being set aside as open space. In response to C/Harmony, Dr. Hockwalt responded that the school district has always wanted to preserve the entirety of Sandstone Canyon. In addition, he indicated he did not view it as profit taking, he viewed it as maintaining and managing the assets that the school district has. C/Ansari, addressing Dr. Hockwalt, stated that she is appalled by the master plan and the five Planned Development areas that are listed specifically. She was not against the school district's general building. The General Plan is specific as to what is allowed in the Planned Development areas. There have been two referendums because of Planned Development and she felt that the General Plan process should proceed. In her opinion, there is no need to develop a master plan for each of these areas. She believed both the GPAC version of the General Plan and the version of the General Plan now before the Council should go on the ballot and let the community decide what it wants. She is not in favor of another referendum. She further stated that this designation grants entitlements. M/Papen stated these designations do not grant entitlements. C/Ansari continued that the perception of the community is that these designations give entitlements. The language of the General Plan states that a master plan shall be developed for each area of the City designated as a Planned Development. MPT/Werner, addressing C/Ansari, stated that there are no entitlements. An entitlement is equal to a permit and once a permit is obtained, building can begin. MAY 9, 1995 PAGE 16 That does not happen from any aspect of the General Plan. Entitlement is a very specific term. Perhaps'some of the citizens need to understand that this is not an entitlement, it is a General Plan. He indicated he would like to see the General Plan less specific as was originally intended, however, the people who are now opposed to the verbiage said the General Plan was not specific enough. So now the City is at the point where the General Plan is more specific; however, it is not an entitlement. He stated he would not have a problem calling the Planned Development areas "Planned Preservation areas." It was his understanding that the restrictions on the school district property are for residential dwelling units. The school district is asking that the residential dwelling units be deleted from the land use designation so they are acquiescing to the restriction on the property indicating they do not want the restriction. The City is now asked to put in place "commercial." He was not aware of any commercial restriction on the property. The school district is also saying they are going to preserve 1/3 of the property in natural open space and the remaining 1/3 of the property in public facility. Those sound positive and consistent with the planned preservation area. He believed that what the school district requested is consistent with what has transpired over the past one and one- half years with regard to this property. SC/Montgomery stated that C/Werner was correct. The Land Use designation is a threshold to the application of the permit. Application for permit cannot be made if the Land Use designation does not permit the use intended. MPT/Werner continued that the General Plan is a foundation. The City is not saying, through this General Plan, that something can or cannot be built. It is a straightforward foundation toward the next step in the process and he believed that it was what the State had in mind when it said that cities are obligated to establish the land use principals that will allow a property owner to come forward and ask for a reasonable use of their property. With that, he indicated he would support the school district's request that is consistent with everything being said by members of the community. He did not suggest removing any restrictions from the property. If there is a restriction on the property, the restriction remains. M/Papen suggested the following wording for Page 1-17, (d) Planned Development Area 4: "PD4 consists of 82 vacant acres and is located west of Brea Canyon Road, north of Peaceful Hills Road and south of South Pointe Middle School. Land uses appropriate for this planned development area would include commercial, park, public facilities and open space. A minimum of 30% of the site will be set aside as open space, not including parkland. The most sensitive portion of the site shall be retained in permanent open space. The site plan shall incorporate the planning and site preparation to accommodate the development of Larkstone Park of a suitable size and location to serve the neighborhood as approved by the City." Motion by MPT/Werner, seconded by C/Miller to adopt M/Papen's language. C/Harmony stated that he is in favor of the GPAC language which indicated no development in Sandstone Canyon - 78 acres, no development - and to allow 1/3, MAY 9, 1995 PAGE 17 1/3 and 1/3 is a real corruption of that body's deliberation; that is open space, it had reservations on it, the land was only worth $150,000 when Miller bought it. The school district bought it for $1,200,000. This is profit taking all of the way and it should be open space and the school district has to stick with their investment. M/Papen responded that one of the school board members mentioned to her during the recess that one of the reasons they had to spend in excess of $1 million to acquire the property, which was worth $3 million, was because they were going to lose $8 million in State funding because of the Council's delays in 1993 in approving any kind of development on this property. In her opinion, there is quality education in the WVUSD and the citizens want to encourage that. It is unfortunate that school districts have to go into land use planning in order to provide monies for education. However, if that is what it takes to provide the quality of education long- term in this community, she supports the school district 100%. Following discussion, regarding Parlimentary Procedure and with concensus of Council, the meeting continued. C/Ansari questioned M/Papen's statement that the school district's project was held up in 1993. At that time, it was part of the South Pointe Master Plan. This item did not come before the Council again until the end of March, 1994, when the school district requested a re -hearing. The district was told at that time that they would have to begin grading in a couple of weeks and she was surprised because during a meeting with Dr. Hockwalt and Marsha Sykes on December 1, 1993, she was not told that they would need grading in the second or third week of April, 1994. It was brought before the Council the end of April, 1994, so it was rushed through on a time line that she did not feel was explored enough. It was held up because of the will of the people concerned about the South Pointe Master Plan. She was not against builders building on their land. She felt the Council should specify a master plan and if the Council wants to call a master plan Open Space Area 1, Area 2, Area 3, Area 4 and Area 5. C/Ansari moved to rename Planned Development Area 4 to Open Space Area 4 and replace current wording with the following language for Strategy 1.6.1, (d) Page 1-17: "OS -4 consists of 78 vacant acres and is located west of Brea Canyon Road, north of Peaceful Hills Road and south of South Pointe Middle School." No other language should be incorporated and the people have so stated. The City should pass the General Plan and then come back and amend the Plan for each developer and each plot of land as it is presented. C/Ansari's motion died for lack of a second. C/Miller stated that C/Harmony's statement that he sold the property to the school district is not true and he wants this issue cleared. He indicated he does not have a problem calling this area "Planned Preservation" and leaving the text as written. MAY 9, 1995 PAGE 18 C/Miller amended MPT/Werner's motion to rename area 4 "Planned Preservation Area" leaving all of the text as requested by the school district. MPT/Werner agreed to the amendment. MPT/Werner did not see any difficulty in doing what C/Ansari suggested for Planned Development Area 4. The current language is more restrictive whereas what C/Ansari suggested opens the door and makes it less compatible and more contradictory to what the rest of the General Plan states. M/Papen stated that if the descriptive language is removed and the Plan only identifies the number of acres and location, then the property owner is allowed to come in with all 20 land uses from which to pick and choose and the application could be for any land use. Responding to M/Papen and MPT/Werner, CM/Belanger stated there would be no restriction on what kind of application could be made. The school district asked for a land use designation presuming the district would be the applicant. However, some future landowner could submit an application and ask that the land use mix be changed to something else. Any property owner has a right to ask for anything and this particular property owner has stated they would like it to be a certain way. But if a future property owner comes in and says they want it to be 30 acres of commercial and 50 acres of residential, they can ask for it no matter what the General Plan states. The applicant can request a General Plan amendment. In response to C/Ansari, CM/Belanger stated that a General Plan designation of Planned Development does not zone the property. If the property owner came back to the City with a plan that is outlined here, at the very least, they would have to subject themselves to a zone change which means they would have to go through public hearing and it is all subject to referendum - it is a legislative act. Anything that is done to any property in a planning designation requires, at a minimum, a change in zoning because you don't zone the property. The Plan is simply stating these are categories. The property owner has to come back and say what they want to do. The property is not being given an entitlement. The only way the property can get an entitlement is to get zoning and specific legislative approval by the Council to do something. The General Plan does not do that. MPT/Werner's motion carried 3-2 by the following Roll Call vote: AYES: COUNCIL MEMBERS - Miller, MPT/Werner, M/Papen NOES: COUNCIL MEMBERS - Ansari, Harmony ABSENT: COUNCIL MEMBERS - None Staff was directed to change all Planned Development (PD) Area headings to Planned Preservation Area (PP)". MAY 9, 1995 PAGE 19 M/Papen stated that regarding Strategy 1.6.1 (e), Page 1-17, the request by the school district is to add the following language: "Land uses appropriate for this site include public facilities, commercial offices and general commercial." which includes deletion of the reference to single family land use. Motion made by MPT/Werner, seconded by M/Papen to amend the second sentence of Strategy 1.6.1 (e) Planned Preservation Area 5 to read as follows: "Land uses appropriate for this site include a maximum of five (5) single family detached residential dwelling units per acre and public facilities." In response to C/Harmony, Dr. Hockwalt stated that the 28 acre parcel had not been declared surplus property and if the school district wished to declare it surplus, it would have to go through the necessary legal procedures. In addition, if the property was declared surplus, it would have to be offered for sale to other public agencies. Since the district is not declaring the property surplus, it will not be offered for sale and the school district can develop the property in order to follow through with the principles of asset management. Motion carried 3-2 by the following Roll Call vote: AYES: COUNCIL MEMBERS - Miller, MPT/Werner, M/Papen NOES: COUNCIL MEMBERS - Ansari, Harmony ABSENT: COUNCIL MEMBERS - None Motion made by MPT/Werner, seconded by C/Miller to adopt Resolution No. 95-20, Resolution of the City Council of the City of Diamond Bar incorporating Resolution No. 92-43 by reference and certifying the adequacy of the addendum to the General Plan Environmental Impact Report and making findings thereon pursuant to the California Environmental Quality Act as amended. Motion carried 3-2 by the following Roll Call vote: AYES: COUNCIL MEMBERS - Miller, MPT/Werner, M/Papen NOES: COUNCIL MEMBERS - Ansari, Harmony ABSENT: COUNCIL MEMBERS - None Responding to M/Papen, SC/Montgomery stated that the General Plan can be adopted for a limited period of time and put on the ballot as to whether it should be continued or allowed to terminate at that time. Motion by MPTNVerner to adopt Resolution No. 95-21 adopting the 1995 General Plan, with the Plan to remain in effect during the remainder of 1995. Motion died for lack of a second. Motion by M/Papen, seconded by C/Miller to adopt Resolution No. 95-21: A Resolution of the City Council of the City of Diamond Bar adopting the 1995 General Plan for the City of Diamond Bar as amended. MAY 9, 1995 PAGE 20 MPT/Werner asked what was the intent with regard to the ballot measure and if the ballot measure were to fail, what would be the status of the General Plan. M/Papen suggested adopting the General Plan and directing the City Attorney to bring back options to the Council for discussion at the first meeting in June. SC/Montgomery explained that the way a ballot measure would be phrased in the analysis is that it either terminates that day on a vote of the people or it continues. It's called an "interim ordinance" and then it's put on the ballot for the issue of "should it continue or not?" and you can phrase it either way. You can say "should ordinance so and so of the General Plan be continued?" or you can say "should ordinance so and so, General Plan, be terminated?" In response to MPT/Werner, M/Papen suggested that the Council wait for a report from the City Attorney on the options available and the impacts of doing it different ways. MPT/Werner moved to amend M/Papen's motion with a supplemental provision that adoption of the General Plan would extend for a period of 13 months from tonight unless it is voted upon to continue. M/Papen indicated that she would not accept a substitute motion because the proposal is not a friendly amendment. MPT/Werner offered to amend his motion to extend the General Plan for 18 months if the ballot measure is approved. SC/Montgomery reminded Council that when they indicate 18 months and put the measure on the ballot and the voters vote against adoption, that's the end of it. MPT/Werner explained that he meant that between the time it's voted down in November and the expiration of that 18 month period is the period of time that the Council would then have to make the corrections. SC/Montgomery suggested it would be more reasonable to indicate that you're either adopting this for the next election or not. M/Papen's motion failed by the following Roll Call vote: AYES: COUNCIL MEMBERS - Miller, M/Papen NOES: COUNCIL MEMBERS - Ansari, Harmony ABSTAIN: COUNCIL MEMBERS - MPT/Werner ABSENT: COUNCIL MEMBERS - None It was moved by MPT/Werner, seconded by C/Miller to continue the Public Hearing for two weeks. MAY 9, 1995 PAGE 21 Following discussion, MPT/Werner and C/Miller amended their motion to continue to the Public Hearing until the next regular Council meeting on May 16, 1995. MPT/Werner requested staff to provide more background on some of the topics currently being discussed so that Council would be in a better position next time. 5. ADJOURNMENT: There being no further business to discuss, the meeting was adjourned at 10:35 p.m. to Tuesday, May 16, 1995 at 6:30 p.m. Tommye Nice, Deputy City Clerk ATTEST: Mayor 6.1 Z CITY OF DIAMOND BAR MINUTES OF THE PARKS & RECREATION COMMISSION BOARD HEARING ROOM OF S.C.A.Q.M.D. 21865 Copley Drive MARCH 23, 1995 CALL TO ORDER Chairman Goldenberg called the meeting to order at 7:10 p.m. PLEDGE OF ALLEGIANCE The audience was led in the Pledge of Allegiance by Commissioner Finnerty. ROLL CALL Present: Chairman Goldenberg, Vice Chairman Ruzicka, Commissioners Finnerty, and Medina. Staff: Community Services Director Bob Rose Recreation Supervisor Marla Pearlman Absent: Commissioner Tye MATTERS FROM THE AUDIENCE None 1• Reorganization of the Parks and Recreation Commission a. Election of Chairman C/Medina nominated Vice Chairman Ruzicka for Chairman of the Parks and Recreation Commission, seconded by C/Finnerty. With no objection, Vice Chairman Ruzicka elected as Chairman of the Parks and Recreation Commission. b. Election of Vice Chairman C/Medina asked that since C/Tye is not present, that the election for vice chairman be carried over to the next meeting. Motion failed due to lack of a second. C/Finnerty nominated Commissioner Tye for Vice Chairman of the Parks and Recreation Commission. Motion failed due to lack of a second. March 23, 1995 Page 2 Parks & Recreation Commission C/Medina nominated Commissioner Goldenberg for Vice Chairman of the Parks and Recreation Commission, seconded by C/Finnerty. With no objection, Commission Goldenberg elected as Vice Chairman of the Parks and Recreation Commission. CONSENT CALENDAR - VC/Goldenberg moved to approve the Consent Calendar, seconded by C/Medina and carried 4-0. 2. Minutes of February 23, 1995 3. Correspondence received by staff and transmitted to the Parks and Recreation Commission. 3.1 Community Services Conference registration information from the League of California Cities. 3.2 Commissioner's Workshop registration information from the California Contract Cities Association. 3.3 Letter from Janet Karapetian requesting support for the Children's Center for Creative Development 3.4 Speech by Sally R. Reed, Chief Administrative Officer of Los Angeles County, on the "State of L.A. County." 4. Distribution of up -dated Parks and Recreation Commission Handbook OLD BUSINESS 5. R.F.P. For Recreation Services - CH/Ruzicka reported that he and C/Finnerty met with the staff from the City of Brea to negotiate the contents of the proposed Recreation Services Agreement for the period of May 1, 1995 thru April 30, 1996. CSD/Rose advised that the updated R.F.P. information submitted by the City of Brea includes the day camp program, adult excursions and rollerblade hockey program. He also advised that the City of Diamond Bar will continue to offer tiny -tots, senior program and concerts in the park as in-house programs. CSD/Rose stated that the R.F.P. submitted by the City of Brea is in two formats 1) a proposal based on the current programming that is being offered through March 23, 1995 Page 3 Parks & Recreation Commission the City of Brea and those programs include contract classes and youth/adult sports; 2) an R.F.P. created by the City of Diamond Bar that Brea has responded to in an expanded format from the current recreational program. He went over the recreational program options comparison between Brea's final proposal and in-house program. He also went over insurance and employment benefit replacement costs. CSD/Rose advised that staff recommends signing a contract agreement with the City of Brea for a one-year period of time. VC/Goldenberg asked where the tiny tot program is in the R.F.P. CSD/Rose advised that the tiny tot program will be an in-house program and that it is not included in Brea's proposal. CH/Ruzicka stated that this was a very difficult decision. He stated that the City of Brea is very good for Diamond Bar and has done a remarkable job with our programs, however, the overhead cost is very high. VC/Goldenberg asked what up -front costs the City is responsible for with regard to personnel. CSD/Rose advised that there are no up front costs. The City of Diamond Bar will pay a monthly fee for the recreation services program provided by the City of Brea. VC/Goldenberg asked if provisions have been made with the City of Brea to cover our needs in the event of illness or disability if a key person is unable to perform. Ted Owens, Community Services Manager of the City of Brea, advised that as provided in the past, if one of the staff gets sick, schedules a vacation or suffers a disability, other personnel will be rotated into that position. He also advised that this will not result in additional cost to the City of Diamond Bar. He also stated that in regard to the liability insurance, this quote was received by the City of Brea's risk management personnel and if the premium cost is less, then a credit will be given to Diamond Bar. VC/Goldenberg asked Ted Owens how he felt about the contract. Ted Owens commented that quality services are going to be provided and he feels real comfortable with this contract. March 23, 1995 Page 4 Parks & Recreation Commission C/Medina expressed his concern that by using the City of Brea might reduce the opportunity for employing residents of the City of Diamond Bar for the recreation program. RS/Pearlman stated that she has made contact at the high school for use in recruitment of potential employees for the recreation program. C/Finnerty asked how many students are being looked at to be employed. RS/Pearlman advised that the number is not known at this time, however that employees would be needed in youth sports, adult excursions and day -camp programs. Ted Owens advised that if a Diamond Bar resident is hired and they do a good job and they want to come back, they won't have to go through the recruitment process again. C/Finnerty stated that the 22% overhead charge still remains and that figure seems to be set in stone. VC/Goldenberg asked about the costs for employee benefits for the in-house program and why they are so high. CSD/Rose advised that the benefit costs include a full-time Recreation Supervisor, full-time recreation coordination, a full-time secretary and benefits for part-time staff. With the Brea contract, Diamond Bar only pays its prorated costs of these benefits. VC/Goldenberg moved to accept the recommendation and to recommend to the City Council the approval of the proposed agreement with the City of Brea, seconded by CJFinnerty and carried 4-0. 6. Monument Identification Signs for City Parks - CH/Ruzicka reported that at the meeting of November 17, 1994, the Commission requested staff to develop plans and specifications for the construction of new monument signs to replace the existing L.A. County signs. CSD/Rose presented back-up documentation for this agenda item and the proposed monument sign lay -out. He advised that this sign will be a 12 foot long structure with a height of 78" high, 15" footing of river rock with a March 23, 1995 Page 5 Parks & Recreation Commission concrete pre -cast monument sign with the city's logo in a bronze material set at the top portion where it peaks. He also advised that the actual lettering of the sign would be a times roman print. CSD/Rose advised that once this agenda item is accepted by the Commission, the recommendation would go to the Planning Commission. He advised that once this went through the Planning Commission, it would go to the City Council for approval to receive bids for construction. He stated that there are $30,000 in funds for this current year to cover these signs, and each sign would cost approximately $5,000 including demolition of existing signs. C/Finnerty asked if the waterproofing material is for graffiti prevention? CSD/Rose advised that it serves to prolong the life of the sign and will also serve as a graffiti deterrent. VUGoldenberg moved to recommend to the Planning Commission to review and comment on the proposed monument sign specifications for the City parks and to the City Council to solicit bids for a contractor to construct the new signs, seconded by C/Finnerty and carried 4-0. NEW BUSINESS 7. Proposed Parks and Recreation Commission Meeting Rules - CH/Ruzicka stated that the recommended action by staff is to review the current City Council meetingrules and comment on the desire to have similar rules for the Parks and Recreation Commission. C/Finnerty stated that there is no need for these rules. VC/Goldenberg commented that these are not rules, but guidelines. He also stated that this Commission has always followed the guidelines. VC/Ruzicka recommended that the Commission accept these guidelines as part of the Commission's structure, approve them as they are and modify them as necessary for future purposes. CSD/Rose advised that these rules can be revised by staff to be more appropriate for the Commission and brought back to a future meeting for consideration. The Commission concurred and asked that they be brought back to the May meeting as staff requested. March 23, 1995 Page 6 Parks & Recreation Commission 8. Request for City of Diamond Bar support for the Children's Center for Creative Development - CH/Ruzicka reported that the Commission is to review and comment on the request from Ms. Janet Karapetian for the City of Diamond Bar's support for the Children's Center for Creative Development and request staff action as necessary. Ms. Janet Karapetian, Founder and President of Children's Center for Creative Development reported that she has submitted paper work on her program and asked for any questions by the Commissioners. VC/Goldenberg commented on the statement in Ms. Karapetian's letter that 40% of Diamond Bar residents live below the median level and he advised that this was not true. VC/Goldenberg asked about her background. Janet Karapetian distributed her resume and introduced herself. She advised that she would like to open a studio to teach art to the children in Diamond Bar who cannot afford art classes and want to experience art. VC/Goldenberg asked for her budget and her goals. Janet Karapetian responded that she has a rough draft of her budget and goals. CH/Ruzicka asked if this organization would supplement or take the place of other organizations that already serve children in Diamond Bar now. He also asked if she has a focus on any area in general. Janet Karapetian advised that a lot of children do not participate in sports, but would rather participate in another program. This is why she would like to start this program, as an alternative. C/Medina advised that he knows Nympha Grubbs, owner of the Diamond Bar Art Center, personally and has attended her classes. He also commented that children really enjoyed her classes. C%Medina asked what other classes besides painting would be offered. Janet Karapetian advised that the proposed program would include, drawing and painting, oils, pastels, pop-up cards, shaping, modeling and mask making. She also advised that she has worked with the City of Brea and the City of Diamond Bar as a contract instructor for the past eight years. March 23, 1995 Page 7 Parks & Recreation Commission VC/Goldenberg commented that this program would require a nominal fee rather than the higher contract class fee for the residents. He also commented that the Commission cannot make a recommendation until a budget proposal or business plan is submitted. CH/Ruzicka asked Janet Karapetian to submit her goals, budget, etc. to CSD/Rose for the Commission's recommendation. VC/Goldenberg stated to CSD/Rose that the Commission would like to see included in the presentation the program concept, the proposed budget, budget options, and the sources of funding. CSD/Rose asked RS/Pearlman to assist Janet Karapetian to complete and submit the requested information. 9. Larkstone Park - CH/Ruzicka reported that staff recommends that the Commission recommend to the City Council that negotiations for replacement land for Larkstone Park not include the land that was offered to L.A. County at the time of incorporation. CSD/Rose provided a visual aide to the Commission with polaroids of the land that was offered by the Walnut Valley Unified School District. He advised that in the discussions with school representatives that this is the land that the school district intended to trade for the Larkstone Park land. CSD/Rose advised that he was requested by the County of Los Angeles to get this land exchange completed as soon as possible. He advised that staff does not believe that this is a good location to build a park, it would be a major liability for the City of Diamond Bar to take over the ownership of this property and he explained the major problems with this land. He stated that staff is looking for a recommendation not to accept this land as trade and to ask the City Council to negotiate with the school district on appropriate land in the exchange for Larkstone Park. VC/Goldenberg expressed his frustrations regarding the Walnut Valley Unified School District taking over the Larkstone Park land. He stated that the City of Diamond Bar should be compensated by charging the school district market value rent for this piece of property. VC/Goldenberg moved, seconded by C/Finnerty to recommend to the City Council that the City of Diamond Bar reject Walnut Valley Unified School March 23, 1995 Page 8 Parks & Recreation Commission District's offer of this substitute land for the Larkstone Park and in the event that fair and just compensation or trade for suitable land not be made in a timely manner, then rent should commence on the Larkstone Park area at the fair market value, at triple net per month, plus taxes, insurance, and maintenance. Call for Roll was 4-0. 10. Ball field Lights at Peterson Park - CH/Ruzicka advised that Proposition A funds will be approved by the County of Los Angeles in the amount of $140,000 in order to finance ball field lights at Peterson Park. He also advised that the Commission recommend to the City Council the approval of the agreement with Los Angeles County for Proposition A funding and create an ad hoc committee to assist staff in the public workshop process. CH/Ruzicka volunteered himself for this ad hoc committee. CSD/Rose advised that staff expects objections by adjacent neighbors to the installation of lights in the park. He stated that a consultant and the ad hoc committee will be available to provide technical information for the athletic field lighting, receive public input and make recommendations to the City Council. CSD/Rose advised that the primary objective for the ad hoc committee would be two members of the Commission that are committed to attending the workshops with the public and to bring back information to the Commission so that at the appropriate time, the recommendations can be made to the City Council. VC/Goldenberg nominated, seconded by C/Medina to nominate C/Tye for the Peterson Park Ball field Lights Ad Hoc Committee. CSD/Rose updated the Commission that this issue will be before the City Council on April 4, 1995 to approve the agreement. VC/Goldenberg moved, seconded by C/Medina that the Commission recommend to the City Council the approval of the agreement with Los Angeles County for Proposition A funding of ball field lights for Peterson Park. Item passed 4-0. INFORMATIONAL ITEMS 11. 6TH ANNIVERSARY CELEBRATION - RS/Pearlman reviewed the 6th anniversary celebration information packet with the Commission. The celebration is scheduled for April 30, 1995 from 1 p.m: 5p.m. She advised that several community based entertainment groups have been confirmed. She also advised that an information flyer will be going out through the schools during March 23, 1995 Pae 9 Page Parks & Recreation Commission the week of April 17. C)Medina requested that this letter and information included in the packet go to all Diamond Bar based non-profit groups. VC/Goldenberg advised that he spoke with Deputy Luter at the Walnut Sheriff's Department and they are interested in setting up a booth to share information about S.A.N.E. and Citizen Volunteer programs. He also asked that either a staff member or a Commissioner report on the progress of plans for this Celebration during the next two City Council meetings. RS/Pearlman also explained the rules of 2 -pitch softball 12. Pantera Park Development - CSD/Rose advised that this project received its Conditional Use permit from the Planning Commission. He also advised that during the meeting there was discussion to add the water element back into the facility. He stated that the motion to add the water element back into the plan did fail on a 3-2 vote, leaving the water element out of the plan. CSD/Rose advised that there were no other discussions on changes and no changes were made. He advised that now that the conditional use permit has been issued, the City has two years in which to start construction on the park for the conditional use permit to be valid. He stated that if for some reason the project was delayed there is an opportunity to apply for a one year extension. CSD/Rose advised that RJM Design Group has been instructed to prepare construction documents and once those construction documents are completed they will come back to City Council for approval to go out to bid for a contractor to build the park. He stated that in the meantime, the City Council has requested that RJM Design Group attend the May 2 City Council meeting to make a presentation on the proposed park. He advised that the plan remains to have a ground breaking ceremony at the park site sometime in September 1995, with a six to eight month process to complete the park. C/Finnerty asked if the community center idea is being held for the future or if the idea is totally gone. CSD/Rose advised that the community center is gone from the master plan, unless it is requested that it be placed back on. He advised that if that is the case, then the entire procedure has to be followed again. He further stated that the concern of having the community center was the need for additional parking spaces if a community center was built. March 23, 1995 Page 10 Parks & Recreation Commission CH/Ruzicka asked how many parking places are indicated on the plans for this project. CSD/Rose advised that there are about 138 spaces on site. 13. Recreation Up -date a. Contract Classes RS/Pearlman shared the new brochure for the Spring classes. She advised that the Summer brochure is being developed now. CH/Ruzicka asked how would a program such as the one Ms. Karapetian presented affect our programs. CSD/Rose stated that her idea for subsidized programs will not effect the current pay for service programs. He stated that her program may spur additional interest in the City's programs. b. Athletics 1. City Wide Youth Trak and Field Mppr - RS/Pearlman reported on the City Wide Youth Track and Field Meet, Saturday, March 18, 1995 at Diamond Bar High School. She advised that approximately 300 children participated. She stated that the kids that qualified in this meet will go on to the San Gabriel Valley meet and from there the Long Beach meet. RS/Pearlman advised that Diamond Bar has won that meet two years in a row. She thanked all of the volunteers, participants and audience for their participation. She especially thanked was Mr. Ed Lindsey from Chapparel Middle School. She advised that Ed assisted staff the entire day, he was the meet's starter and he encouraged the kids all the way through the meet. RS/Pearlman also thanked Mr. Charlton who works at Nicholas Junior High School in Fullerton. She stated that Mr. Charlton was the meet's announcer and he kept the kids going and cheered them on across the finish line. She advised that special letters will be going out to Mr. Lindsey and Mr. Charlton. VC/Goldenberg asked RS/Pearlman to call and remind him of these events so that he can also participate as a volunteer. 2. Youth Basketball - RS/Pearlman stated that Youth Basketball is set to March 23, 1995 Page 11 Parks & Recreation Commission finish on April 1, 1995 barring inclement weather. She advised that youth basketball was extended three weeks because of rain -outs. She also advised that trophies and photos will be distributed to the coaches, who will in turn, distribute the materials to the participants. ANNOUNCEMENTS: C/Medina commented that he liked the new Spring Diamond Bar Brochure. VC/Goldenberg stated that the City Council and the Chamber of Commerce are having a business retention drive and that information is in the new Spring Brochure. He also commented on the senior patrol program and would like to see more people involved in it. CH/Ruzicka thanked VC(Goldenberg for a job well done during his term as Chairman of the Parks and Recreation Commission. He stated that during the next year there will be some issues facing the Commission that maybe controversial. He also stated that during his term he would like to see the Parks Master Plan completed. CH/Ruzicka commented on Ms. Karapetian's letter and asked RS/Pearlman to work with Ms. Karapetian. CSD/Rose presented new name plates to the Commissioners. ADJOURNMENT: At 9:20 p.m., it was moved by VC/Goldenberg and seconded by C/Finnerty and carried unanimously to adjourn the meeting. Respectfully submitted, /s/ Bob Rose Bob Rose Secretary Attest: /s/ Joe Ruzicka Joe Ruzicka Chairman CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION MARCH 9, 1995 CALL TO ORDER Chairman Ortiz called the meeting to order at 7:02 P.M. at the South Coast Air Quality Management District (SCAQMD) Hearing Room, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE The audience was led in the Pledge of Allegiance by Chairman Ortiz. ROLL CALL Commissioners: Chairman Ortiz, Vice Chairman Istik, Chavers, Leonard Excused: Gravdahl Staff: Senior Engineer, David Liu; Consultant Engineer, Michael Myers; Administrative Assistant, Tseday Aberra; sergeant Rawlings; and Recording Secretary, Carol Dennis Chair/Ortiz welcomed Commissioner Joyce Leonard. C/Leonard stated that she has been a Diamond Bar resident for 16 years. She stated that she currently holds a Real Estate Brokers license and is affiliated with Re -Max Realtors. I. APPROVAL OF MINUTES 1. Meeting of February 9, 1995. C/Chavers indicated he is abstaining from approval of the minutes due to his absence from the February 9 Traffic and Transportation Commission meeting. VC/Istik questioned the approval of the minutes of the December 8, 1994 Traffic and Transportation meeting. He stated he was a few minutes late and that was voted on 2- 0. He asked if 2-0 constitutes approval of the minutes. SE/Liu responded that three commissioners were present and that two constitutes a majority of those present. Regarding the February 9, 1995 Traffic and Transportation Commission minutes, VC/Istik submitted the following corrections: 1) Page 4, sixth paragraph, fourth line, change "adequate" to "advisable" so that the sentence reads: "Some streets should have been designed as Residential Collectors with no houses facing the March 9, 199s Page 2 T&T Commission street and because of this he feels it would be advisable to tell people the grade of the street." 2) On Page 7, VII. Status of Previous Action Items, he stated that the discussion of why the item had not been before the City Council is close to what was discussed at that time. 3) Regarding Page 8, second paragraph, he stated that there was a discussion regarding receipt of the City Council packets and since that time, he has been receiving them on time. He indicated he also stated at that meeting that Commissioner Chavers had indicated that he was receiving his packet sometimes on the Wednesday following the meeting. He stated he indicated on February 9 that was not reflected in those previous minutes and ironically, neither was it included in the minutes of February 9, 1995 so he asked that the comment be added if it is something that C/Chavers said. C/Chavers stated that he received this week's Council Meeting notice in yesterday's mail. VC/Istick stated he received his the same day. It was postmarked Santa Ana and dated March 3. 4) With respect to the third paragraph on Page 8, VC/Istick stated that was somewhat summarized. There was nothing in the minutes besides a vote on his part on those two issues. He feels strongly about this and has talked to the representative of the Evangelical Free Church and two Commissioners who are present tonight about whether or not he had something to say and if they recall any discussion on that part and they do. So that goes back to his statement on February 9 about the minutes being condensed or summarized or are some parts being cut out and he objects to some parts being cut out. 5) Regarding Page 9, paragraph five, what he recalls is SE/Liu stating "Here are the rules that were forwarded by Mayor Papen" and he further asked the question, "would you want to receive the rules once a year or in every packet?" And in response to that, he stated that he didn't think it was necessary to include the rules in every packet. He March 9, 1995 Page 3 T&T Commission stated he wants to leave in the question that was asked. A motion was made by VC/Istik and seconded by Chair/Ortiz to Postpone approval of the minutes until the revisions are made. VC/Istik would like to see the revised minutes. The motion was approved with the following roll call: AYES: COMMISSIONERS: VC/Istik, Chair/Ortiz NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Chavers, Leonard ABSENT: COMMISSIONERS: Gravdahl II. COMMISSION COMMENTS C/Chavers stated he was able to get one copy of a handout regarding the Chino Valley Freeway. He further stated that many are pinning their hopes that when the freeway segment is improved there will be improvements to traffic conditions in Diamond Bar. C/Chavers stated that he noted with interest that the traffic signals at Golden Springs Drive/Golden Prados Drive and Golden Springs Drive/ Prospectors Road and Golden Springs Drive/Carpio Drive were on the agenda. He asked if those were authorized by Council to be constructed. SE/Liu responded that Council has authorized these projects as this year's capital improvement projects. C/Chavers commented that the City is now looking at another fiscal year and he believes those particular signals were a part of the 1994/1995 fiscal year and since the City is now approaching 1995/1996 it is his understanding that the City Council will put money into the budget for more traffic signals in fiscal year 1995/1996. He stated he would like to see efforts expedited to get the upcoming signals that are programmed into the budget identified, get the Council to approve them, get the designs put together and move as fast as possible. If there are funds available for 1995/1996 he would like to see it spent early in the fiscal year and have the benefit of the. new equipment. He asked staff to update the Commission on the warrant information available, the current rankings, and what new intersections are coming to light. He indicated that he had witnessed an accident at Diamond Bar Boulevard and Goldrush Drive. He believes there are some very real concerns regarding this intersection and wants them addressed and acted upon as quickly as possible. March 0, 1995 Page 4 T&T Commission SE/Liu responded that with respect to the traffic signals for the next fiscal year the City is currently conducting traffic signal warrant studies at 10 intersections. These are: Diamond Bar Boulevard at Tin Drive, Goldrush Drive, Silverhawk Drive, Acacia Hill and Palomino Drive; Golden Springs Drive at Calbourne Drive and Raquet Club Road; Pathfinder Road at Peacefull Hills Road; and Sunset Crossing Road at the southbound SR 57. The warrant studies should be completed in approximately three weeks and with the conclusion of the studies, staff will bring this back to the Traffic and Transportation Commission meeting as an agenda item. With the blessing from the Commission, this will be forwarded to the Council for budget approval. Chair/Ortiz asked for a report on bike lane striping. SE/Liu stated that one of the concerns raised by a resident is whether the bike lane line should be dashed when it approaches a private driveway. According to the CalTrans standard, "the bike lane line may either be dropped entirely approximately 200 feet in advance of the intersection or a dash line carried to the intersection or through the intersection". With respect to the definition of an intersection, staff believes that this can be interpreted to mean a public street. He indicated that at this time, staff is not aware of any specific requirements in the code. Responding to Chair/Ortiz, SE/Liu stated that the driveway opposite Montefino at Diamond Bar Boulevard is a private driveway. VC/Istik stated that the SR 57 Freeway southbound on/off ramp at Sunset Crossing is under the jurisdiction of and should be funded by CalTrans. He further stated that CalTrans would probably let the City go in and pay the entire cost but since it is used to a great degree for eastbound SR 60 access it might be appropriate to ask CalTrans to think about funding a portion or all of the project. He asked to see the warrant study for Prospectors Road at Golden Springs Drive. SE/Liu responded that he would include the warrant study as part of the April Traffic and Transportation Commission packet. VC/Istik stated that would be agreeable. III. PUBLIC COMMENTS: Craig Clute, 21217 Fountain Springs Road, asked what the City's involvement is and how effective it might be in expressing its concerns to CalTrans. He is concerned with March 9, 1995 Page 5 T&T Commission sound walls and the type of construction and design pattern the soundwall might have. He stated he would not like to see all of the greenery removed from the Diamond Bar Boulevard and Pathfinder Road location just to accommodate a sound wall. Responding to Mr. Clute, SE/Liu stated that the City gets involved in the environmental process. Public meetings are conducted prior to the project approval. In response to Chair/Ortiz, SE/Liu stated that the March 8 Los Angeles County Metropolitan Transportation Authority (LACMTA) meeting was a workshop dealing with the Long Range Transportation Plan. LACMTA is soliciting public input for the Los Angeles County plan. C/Chavers stated that the project Mr. Clute is referring to has been funded for several years and it was moved up through efforts by Mayor Papen. The design is near completion. The Project Development Coordinator is Lu Quan. The City can give its input, however, CalTrans is not obligated to ask for input from the City. CalTrans will meet the letter of the law when it comes to the Environmental Impact requirements and the Mitigation Measures. In order to widen the freeway and add the lane, sound walls were a necessary mitigation measure under the EIR and CalTrans will build them. If any City wants to coordinate with CalTrans the City must proactively seek a relationship with CalTrans. With respect to this specific sound wall, CalTrans is widening the freeway from south of the Diamond Bar Boulevard off -ramp eight to 12 feet and north of Diamond Bar Boulevard moving up and over the bridge and before it catches grade again somewhere around the Pathfinder Road interchange, pushing the freeway out. In order to retain the fill land they will install a retaining wall with a sound wall on top of it and the greenery will be destroyed. He anticipates the wall will be plain concrete with a very plain masonry wall. CalTrans may ask the City to pay for anything additional to make the wall architecturally and aesthetically pleasing. There are never any public meetings for construction design. The public meetings were held during the Environmental Impact review which was done approximately six years ago about the time the City incorporated. C/Chavers suggested that Mr. Clute contact CalTrans in coordination with City staff to determine what they are doing for the landscaping, retaining wall and block wall. Mr. Clute asked if CalTrans has plans to widen the Grand Avenue ramps. SE/Liu responded that he has no information for March 9, 1995 Page 6 T&T Commission that location. C/Chavers stated that it is a separate project. CalTrans divides things into design and construction packages. The SR 57 south of the SR 60 split will be one package. What happens in the SR 57/SR 60 confluence and the SR 60 extending up over the hill into Pomona will be a second design and construction package. He offered his services to staff with regard to contacting people at CalTrans. SE/Liu provided Mr. Clute with a copy of the Executive Summary from the March 8, 1995 MTA Long Range Transportation Plan workshop. IV. CONSENT CALENDAR: - None V. OLD BUSINESS: A. Neighborhood Traffic Management Study. SE/Liu reported that to resolve the traffic problems in a systematic areawide approach with the consensus approval of the community for the triangle area bounded by Pathfinder Road to the north, Diamond Bar Boulevard to the east and Brea Canyon Road to the west. DKS and staff have developed the proposed correspondence and the questionnaire that will be sent to the residents next week. Staff would like for the Commission to concur with the enclosures. There are approximately 500 residents in the area who will receive this mailing and they will have at least four weeks to respond. Staff is also requesting that the April Traffic and Transportation Commission meeting be a joint meeting and workshop with the neighborhood residents for this study. Responding to Chair/Ortiz, SE/Liu indicated that in addition to the workshop there are several items scheduled for the meeting agenda. Chair/Ortiz recommended two meetings for April with one meeting designated for the workshop only. C/Chavers stated he is comfortable with two meetings. As an alternative he would be agreeable to starting the meeting at 6:00 p.m. with the regular business being conducted in the first hour. The public workshop could be opened at 7:00 P.M. and a second meeting could be scheduled if needed. March 9, 199s Page 7 T&T Commission C/Chavers stated he is comfortable with two meetings. As an alternative he would be agreeable to starting the meeting at 6:00 p.m. with the regular business being conducted in the first hour. The public workshop could be opened at 7:00 p.m. and a second meeting could be scheduled if needed. VC/Istik stated he would like to have one meeting. C/Leonard indicated she would agree with one meeting starting at 6:00 p.m. Chair/Ortiz stated the next meeting would begin at 6:00 P.M. as opposed to 7:00 p.m. SE/Liu asked for Commission input with respect to the mailer which will be sent out next week. VC/Istik stated that at the February 9 Traffic and Transportation meeting it was brought up under "Old Business" that this item would come before the Traffic and Transportation Commission for approval at this meeting. Responding to VC/Istik, SE/Liu stated that DKS Associates has completed approximately 25% of the study. The Diamond Bar Boulevard project has been completed and DKS Associates has completed a review of the existing data for the neighborhood traffic management study. VC/Istik suggested that the residents could be told the key issues the City is looking for and that these items could be highlighted. C/Leonard indicated that she approves of the question- naire as written. C/Chavers stated that Item #4 on the questionnaire seems to be a fairly technical statement. He suggested that the item be rephrased to encourage a layman's response. He feels the questionnaire might lead people to exaggerate and therefore not elicit real opinions and he encouraged staff to work with DKS to find a more open ended way to ask these questions. VC/Istik suggested that on Item #3 people could be encouraged to use a relative importance of 1 to 12. March 9, 1996 Page 8 T&T Commission VI. the final result . Chair/Ortiz suggested that an example of how the questionnaire is to be completed should be included on the form. A motion was made by C/Chavers and seconded by C/Leonard to have staff work with the consultant to incorporate, where possible, the comments by the Commission and get the questionnaire out to the public. The motion was approved 4-0 with the following roll call: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSTAIN: COMMISSIONERS: ABSENT: COMMISSIONERS: Chavers, Leonard, VC/Istik, Chair/Ortiz None None Gravdahl Mr. Clute suggested that owners and renters and the Country Hills Town Center Management Company, the school district and the school crossing guard company should be invited to the meeting. NEW BUSINESS A. Request for multi -way stop sign warrant analysis on Palomino Drive between Diamond Bar Boulevard and Ballena Drive. AA/Aberra reported that the Department of Public Works continues to receive complaints about speeding on Palomino Drive. In the past, the Commission has discussed the feasibility of installing stop signs on Palomino Drive. Staff is requesting input from the Commission and asking that the Commission concur with staffs recommendation to conduct a warrant study for a three-way stop sign on Palomino Drive at Ballena Drive and Platina Drive. VC/Istik stated he would concur with the recommended action. C/Leonard stated she would also concur with the recommendation. C/Chavers indicated that there is a traffic signal warrant study being conducted on Diamond Bar Boulevard at March 9, 1995 Page 9 TAT Commission Palomino Drive. The information would be beneficial to have as part of this study and he is concerned that a three-way stop is treating the symptom rather than curing the disease. He is concerned about even considering a traffic signal at Palomino given how closely it is spaced to the SR 60/Diamond Bar Boulevard interchange. Perhaps the Palomino Drive/Diamond Bar Boulevard intersection should be viewed as to how the problem is fixed as opposed to putting stop signs down on Palomino Drive at Ballena Drive and Platina Drive. He suggested maybe there are geometric configurations where the access could be limited at the Diamond Bar Boulevard intersection. Perhaps it could be made a right-in/right-out only. Perhaps it could be made left -in and not allow left turns out. Some of those things would start to change the traffic pattern fairly dramatically. He stated he supports the idea that the warrant analysis be done but he would like for an accompanying analysis to be done of the intersection of Diamond Bar Boulevard and Palomino Drive to see if there isn't another option. A motion was made by C/Chavers and seconded by VC/Istik to approve staff's recommendation to conduct multi -way stop sign warrant analysis on Palomino Drive at Ballena Drive and at Platina Drive and that staff concurrently investigate ways to improve the intersection of Diamond Bar Boulevard/Palomino Drive. The motion was approved 4- 0 with the following roll call: AYES: COMMISSIONERS: C/Chavers, VC/Istik, NOES: C/Leonard, Chair/Ortiz COMMISSIONERS: None ABSTAIN: COMMISSIONERS: None ABSENT: COMMISSIONERS: C/Gravdahl B. Request by ,Tones Intercable to remove the existing red curb on both sides of their second driveway on Brea Canyon Road. SE/Liu stated that at the February Traffic and Transportation Commission meeting the Commission requested that staff work with the business owner to see if there might be any alternative solutions for the loading/ unloading condition that exists. Staff has determined that the Jones Intercable business office and March 9, 1996 Page 10 T&T Commission the auto body shop are part of the same structure. The Jones Intercable facility is approximately 19,400 square feet of floor area. Jones Intercable has 31 employees on an average daily basis and 34 employees who work outside the facility for a total of 65 employees. The auto body shop employs two people. According to the City's Planning and zoning Code, the parking requirement for the structure is 48. There are currently 34 parking spaces in a parking lot which is accessed from Lycoming Street and an additional 22 spaces are provided in the parking lot which is accessed from Brea Canyon Road. This gives a total of 56 parking spaces which exceeds the requirement of 48. Staff has been in contact with several people at Jones Intercable and tonight their representative is present with a suggestion for resolution to this situation. Staff suggests that until the on-site parking facilities are fully utilized the City should not grant any further consideration. Therefore, staff recommends that the Commission deny the request and continue to work with Jones Intercable to assist them in better utilizing their on-site parking facility. Janet Spatz, General Manager of Jones Intercable and resident of Diamond Bar, stated that she fully expected the Commission to deny their request based on prior comments by the Commissioners. She indicated that due to the shifting during the day, the current parking facility is empty part of the day. What the company has done is to identify certain spaces in the parking lot that are not used until the afternoon or evening shift by painting them with different striping so the trucks will be able to use those spaces in the morning hours. She stated they are not certain how effective this will be, however, they are trying to use this method to solve their own problem. She indicated they would like the opportunity to return to the Commission if this solution is not workable. She stated some trucks will still be on the street somewhat, however, much more of the traffic will be off of the street. VC/Istik asked Ms. Spatz if Jones Intercable is withdrawing their request. Ms. Spatz responded "not permanently". She indicated that they are withdrawing their request for the time being but they might wish to return to the Commission if this solution doesn't work. March 9, 1996 Page 11 TAT Commission VC/Istik stated he felt strongly about the issue. Certainly with the testimony for parking and loading and unloading on the street on the east and west side, it is not something to set a precedent on if at all possible. Ms. Spatz stated she would withdraw the request for the time being. Chair/Ortiz asked that the minutes reflect Ms. Spatz request and all Commission comments be stopped. C. Request by a resident to install flashing beacons or pedestrian signal with a crosswalk on Diamond Bar Boulevard at Quail Summit Drive. SE/Liu stated that staff recommends that the Commission discuss this matter and concur with staff to conduct a warrant study on Diamond Bar Boulevard at Quail Summit Drive to ascertain if a pedestrian crosswalk with flashing beacon or pedestrian signal is warranted. VC/Istik stated that having tried to cross there he agrees with staff's recommendation. C/Chavers stated that he views these types of solutions with a great deal of trepidation and wonders if a signal might be warranted at that location. C/Leonard stated that at the minimum the location should have a pedestrian crosswalk. She indicated she feels a traffic signal might better serve the area and at the minimum she would vote for a warrant study. C/Chavers asked if it would be possible to do both warrants concurrently so that the Commission has all of the data available. SE/Liu stated staff would comply with C/Chavers request. VC/Istik stated he has been involved recently with two flashing beacons in Walnut and so far they have stopped the number of accidents on Grand Avenue. Chair/Ortiz stated that crosswalks are false barriers without educating the pedestrians and in essence, they are not safe. He suggested the City implement some kind of educational program to notify the proper method for using crosswalks. March 9, 1995 Page 12 T&T Commission Responding to Chair/Ortiz, Sgt. Rawlings stated that upon request of a school the Crime Prevention Unit will give presentations on traffic safety. In response to C/Chavers, Sgt. Rawlings stated that Deputy Bryant teaches the Traffic Safety program. His agenda does not include teaching children how to use crosswalks. The program includes substance abuse and gangs, etc. Chair/Ortiz suggested the Commission research a pedestrian safety education program for school children. A motion was made by C/Chavers and seconded by C/Leonard that the Commission concur with staff's recommendation to conduct warrant studies regarding a pedestrian crosswalk at Diamond Bar Boulevard at Quail Summit Drive with an amendment to include warrant analysis for traffic signal purposes as well so that the Commission has all of the available data to make its evaluation. VC/Istik asked if C/Chavers included flashing beacons as part of the motion with traffic signals as a third item. C/Chavers responded that to him, this is all a part of the pedestrian crosswalk analysis. The motion was approved 4-0 with the following roll call: AYES: COMMISSIONERS: Chavers, Leonard, VC/Istik, Chair/Ortiz NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: None ABSENT: COMMISSIONERS: Gravdahl VII. STATUS OF PREVIOUS ACTION ITEMS. A. Installation of stop signs at the Legs of residential T - intersections (Cold Spring Lane at Barbi Lane, Cold Spring Lane at Ambushers Street, and Gold Run Drive at Running Branch Road). SE/Liu stated this item was approved by the City Council on February 7, 1995. The work order will be given to the County and should be installed in about a month. SE/Liu further stated that at the February 7, 1995 March 9, 1995 Page 13 T&T Commission meeting the City Council awarded the construction contract to Macadee Electric, Inc. for the Golden Springs Drive traffic signals. Construction is scheduled to begin in April and should be completed by June. VIII.ITEMS FROM COMMISSIONERS C/Chavers commended staff on the Diamond Bar Boulevard Rehabilitation Project. VC/Istik asked for a status on the change of speed limits for some of the residential streets from 30 to 25 MPH. SE/Liu responded that this item will likely be agendized for the first week in April. He stated he has conveyed the wishes of the Commission and the City Manager understands this will be included in a future meeting. Staff is currently writing the report. He indicated he will attempt to have the item placed on the March 21 agenda, otherwise it will be on the agenda for April. VC/Istik stated that he favors going back to 25 MPH on the double loaded streets in the City that have a very narrow pavement in each direction. VC/Istik stated he had a handout for the Commission so that they could see what kind of report C/Chavers makes when he is making a presentation to another City's City Council. Chair/Ortiz asked VC/Istik to make a copy for staff. C/Chavers stated it clearly presents what kind of records can be kept in the way of meeting minutes. He indicated in some instances City's he presents to will say "applicant presentation made by Todd Chavers" and he may have talked for 30 minutes and answered 30 minutes of questions. Other times he sees very complete meeting minutes like the one VC/Istik has handed out. He encouraged the Commission and staff to look at the handout from that perspective and get a feel for whether or not this is a direction the Commission might take. Chair/Ortiz stated that this is a further strengthening of VC/Istik's comments on meeting minutes that they should be complete and concise. C/Chavers stated that he would use the term "salient". VC/Chavers indicated that he had expressed some rather harsh March 9, 1995 Page 14 TiT commission words because he was upset. He does not think it is the place of the City Manager to stand between an advisory body and the Council that appointed that advisory body. He stated he has never seen anything like that reflected in the meeting minutes. He further stated that he is certain that his words were strong enough that they came through on the tape. He is troubled that some things that he thinks should be there and are salient are not getting included. He indicated he is not sure he has the answer as to how to do that but this is a good place to look at it and see if this is a better direction to go. He stated he thinks we do a good job, we can always do better. Chair/Ortiz stated he remembers the meeting. Chair/Ortiz inquired Sgt. Rawlings about the Sheriff's Department policy on stop signs. He asked if enforcement begins the minute the stop signs are installed or if there a grace period. Responding to Chair/Ortiz, Sgt. Rawlings responded that there is no written policy regarding stops sign enforcement. Under hazardous situations, enforcement should begin immediately for safety reasons. With respect to the recently installed stop signs on Brea Canyon Road at Cold Springs Lane, he stated the Sheriff's Department was asked to issue warnings for the first week. For non -hazardous changes in the law there is a procedure to give a grace period. Chair/Ortiz stated that during weddings and funerals there are usually about 20 cars parked along the red curb at St. Denis. Even though there are citations being issued by the Sheriff's Department, staff should generate a letter to St. Denis stating that when there are funerals or special events, they instruct the parties that are going to use the grounds that they will be cited for illegal parking. Sgt. Rawlings stated that the Sheriff's Department is writing citations there. IB. ITEMS FROM STAFF SE/Liu stated that the Commission is required to elect a Chairperson and Vice Chairperson for a term of one year at its first regular meeting of March. He suggested that this item be agendized for the April meeting. CE/Myers presented the Commission with a copy of the preliminary design report for the Golden Springs Drive Bike March 9, 1995 Page 15 T&T Commission Lane project. He said the item will go before the City Council in April with a request for authorization to solicit bids. The item will then be returned to the Council in May with a request for authorization to award a contract. Construction is scheduled to begin the middle of May and to be completed the middle of June. This project and schedule is expending some third year SBA 821 fund before they are lost. At first blush the project seemed very straight forward. Upon detail study, some complications did arise. The parking as it exists in the northern end, particularly from Sylvan Glen Road to Temple Avenue, makes it very difficult if not impossible to fit all of the traffic lanes, bicycle lanes, parking lanes and turn lanes into a 64 foot roadway. Staff recommends and is proceeding to defer this portion to a second phase improvement project allowing more time for study. The first phase will be the introduction of the bicycle lane each side of Golden Springs Drive from Diamond Bar Boulevard to Sylvan Glen Road. Primarily this is a striping project. The portion of Golden Springs Drive from Platina Drive to Diamond Bar Boulevard is currently two to three hundred feet of posted "No Stopping". CE/Myers asked that the "No Stopping Any Time" on Golden Springs Drive from Diamond Bar Boulevard to Sylvan Glen Road issue be agendized for the April Traffic and Transportation Commission meeting and return to the April City Council meeting for recommendation for authorization to. advertise. CE/Myers indicated he can anticipate the public concern about no -stopping because it does remove a number of parking spaces that are approximate to the school on Golden Springs Drive. The overall available supply of curb parking spaces would not be diminished below what is necessary to provide pickup and delivery, although there is some inconvenience involved. Most parents prefer to use the Golden Springs Drive frontage road and Ballena Drive for loading and unloading. All of the other immediately adjacent land uses do not take direct access from Golden Springs Drive and do not appear to have pedestrian or useable access but take access from the side streets or the frontage roads. C/Chavers asked why this was presented as an informational item rather than an agenda item. CE/Myers responded the design report was completed only over the last week and was not ready for presentation at the time the agenda was prepared for the Commission. C/Chavers asked if staff would intend to have a public meeting March 9, 1995 Page 16 T&T Commission in the hour prior to the public workshop at the next meeting. CE/Myers responded that that is his recommendation. C/Chavers asked if there has been a meeting scheduled with the principal of Golden Springs Elementary School. CE/Myers responded that prior to the next meeting he would do that. There are no prepared plans available at this time. That will occur over the next two to three weeks. C/Chavers stated that there are no separate left turn lanes at Golden Springs Drive and High Knob Road. Since there are two different street configurations on Golden Springs Drive will staff consider using what is at the north end as a template bringing that to the south end. He asked how badly does the City need left turn lanes and will that be a part of the analysis. CE/Myers responded that it has not been a part of the analysis on Phase I. The intention was to perpetuate the turning lanes that are currently in existence. The reason for Phase II is because there are many more issues to be dealt with than appeared at the outset of the project. C/Chavers stated that it is inevitable that someone will say, "rather than lose the parking in front of the school, why not do it like it is up north?". The Commission and staff need to be prepared to answer that question prior to embarking upon a public meeting or the Commission will look very foolish. He encourage CE/Myers to meet with the principal, Mr. Mangham and Kathy Nolan, the head of the PTA at the school. VC/Istik stated that the school district can use the streets for drop off and in so doing, it takes away the original use for which the street was intended and that is to move people. C/Leonard asked for clarification that the Phase I is primarily the "no stopping" issue and Phase II is for construction of the bike lanes. CE/Myers responded that Phase II is to primarily be able to construct a bicycle lane from Diamond Bar Boulevard to Sylvan Glen Road on both sides of the roadway. The most significant complication is the necessity to install "No. Stopping Any Time" in areas which now enjoy parking and particularly in front of the school. Chair/Ortiz asked if funds were available for a bicycle safety program for the local schools. CE/Myers responded that he believes the funds are for constructing bicycle and pedestrian facilities and improvements. He is not aware of funds for educational programs. SE/Liu reiterated that the SB 821 funds are not available for educational programs. Sgt. Rawlings stated the Sheriff's Department could conduct educational March 9, 1995 Page 17 T&T Commission programs upon request. The Crime Prevention Deputy that the City has under contract could perform those duties. Chair/Ortiz asked staff to look into have this service performed at the local schools. C/Chavers asked if it changed the City's O&M and if the City has to sweep the bike lanes more often and keep them clean so that people will use them and does the street lighting have to be changed in any way to accommodate the bike lane users. CE/Myers responded that he is not aware of any requirement for additional street lighting. Responding to C/Chavers, Sgt. Rawlings stated that the Sheriff's Department has pamphlets that address bicycle safety and the text could be used in City publications. Responding to Chair/Ortiz, CE/Myers stated he needs no action from the Commission this evening and asked if the Commission wishes to agendize this item for its next meeting. C/Leonard reced n the agenda workshop. SE/Liu could resp nded that he ished in the hour p g believed it could be done. C/Chavers stated he does not believe an hour will be sufficient for the regular meeting agenda and would prefer a meeting the week prior to the workshop meeting. Chair/Ortiz stated he agrees with C/Chavers. SE/Liu suggested that the regular meeting could begin at 6:00 p.m. and the workshop could begin at 7:30 or 8:00 P.M. VC/Istik stated written comments could be accepted if people have plans to be out of town. SE/Liu indicated that the residents will have three and one- half weeks to give their responses. He suggested that the workshop could be moved to April 6. C/Chavers stated he thought there was more urgency with, respect to the bike lanes. His preference would be to conduct the regular meeting on April 6 and have the workshop on April 13. C/Chavers indicated that he is concerned with the appearance March 9, 1995 Page 18 T&T commission of bringing an unagendized item before the Commission so that the report to the Council can say staff ran it by the Traffic and Transportation Commission and feels this would put the Commission in a very embarrassing position. VC/Istik stated he would hope that reports handed out at the meeting are not forwarded to Council as reviewed items. C/Chavers stated that the process leaves him very uncomfortable. He indicated he can see people showing up for a meeting asking why the Commission is bothering to have a public meeting when the Council has already approved the item. CE/Myers stated that the authorization to bid could be moved to the April 18 City Council meeting and the award contract could be moved to the second Council meeting in May. C/Chavers stated the Commission could hold its public meeting on March 30 which would put the item ahead of the Council meeting. VC/Istik suggested that if the Commission is having a separate meeting and it is being done based on something the Council has already talked about he would rather not have the meeting or meet sooner. C/Chavers suggested March 30 for the public meeting. Without objection, the Commission concurred. CE/Myers responded that he would have substantially completed plans and specifications. VC/Istik asked if the 30 MPH to 25 MPH streets that the Commission voted on in December could be forwarded to the Council. He stated he is concerned with what was discussed at the last meeting about the item being put off until after the General Plan is adopted. CE/Myers responded that it might be appropriate for a member of the Commission work directly with the Mayor and reiterated the importance of putting this matter before the City Council. There has been a lot of businesses before the City Council. The agenda is created, set and published by the City Manager and the Mayor. SE/Liu reiterated that the City Manager is aware of this item and has given him direction to proceed and staff is compiling the information which will be forwarded to the City Council on March 21 or April 4. C/Leonard stated her willingness to speak with the Mayor Page March 9, 1995 Pa a 19 T&T Commission regarding the item. vC/Istik responded that he does not want to hang something on the timing of the General Plan. There has been testimony from Mr. Clute this evening and others have spoken regarding the item and there has been concurrence from Sgt. Rawlings to take the 30 MPH down to 25 MPH where it used to be. SE/Liu recommended that the meeting be adjourned to March 30, 1995 at 7:00 p.m. at the south Coast Air Quality Management District Building and the room number will be determined. Chair/Ortiz requested that staff provide an updated list of all Commissioners with their names, telephone numbers, addresses and their appointors. SE/Liu responded since there will be a reorganization of the Traffic and Transportation Commission, the list will be provided following that meeting with the updated information. X. INFORMATIONAL ITEMS - None 8I. ADJOURNMENT Chairman Ortiz declared the meeting to adjourned at 9:22 p.m. Respectfully, /s/ David G Liu David G. Liu Secretary Attest: /s/ Tom Ortiz Tom Ortiz Chairman March 301 1995 Page 2 T&T Commission V. OLD BUSINESS: Prohibition of parking on Golden Springs Drive between Diamond Bar Boulevard and Sylvan Glen Road. SE/Liu reported that this item was prese995 nted a and an informational item at the February9 ,CE/Myers would now Transportation Commission meeting andbe making the formal presentation. CE/Myers reported that at the February 9, 1995 Traffic and Transportation Commission meeting a preliminary design report was presented. The Commission andtheCity Council had previously considered upgradingimprovIII the bicycle lane on Golden Springs Drive This project from a Clas bicycle route to a Class II bicycle lane. proposes the phasing of a bicycle lane on Golden Springswih Drive from Diamond Bar Boulevard to Temple Avenue, phase from Diamond Bar Boulevard to Sylvan Glen the firs P Road and the second phase from Sylvan Glen Road to Temple Avenue, which would then complete the bike lane from Brea Canyon Road northerly to the northern City limits - The of the project would restrict parking The phase I p Drive from Diamond Bar on both sides of Golden Springsrestrictions Boulevard to Sylvan Glen Road. Parking rn s Drive currently exist on both sides of Golden springs on the between Diamond Barrd anto 300 El Encinofrive; feet north of east sidea P Ballena Drive; on the west side between 300 fee and on southerly to 300 feet northerly of Carpio Dri Glen the west side between 300 feet southerly Ro ddsylvan In order to 300 feet northerly of Sunset Crossing it . necessary to implement the continuous biby n to prohibit stopping any time in those areas where parking is now permitted. This includes the west side of Golden Springs Drive from El Encino Drive, northerly to 300 feet south of Carpio Drive continuing on the west side 300 feet northari Ccon arp1 n ing eonothe0 west side south 300 of Sylvan Glen Roadof feet north of Sunset Crossing Road. ont the feasromt 3 i feet Golden Springs Drive, parking is north of Ballena Drive to Temple Avenue. CE/Myers continued that the matter beforeCommission concerns the issue of prohibition of pa kin g in these areas. He stated that on two occasions he has met with A. CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION s MARCH 30, 1995 CALL TO ORDER Chairman Ortiz called the meeting to order at 7:02 p.m. at the South Coast Air Quality Management District (SCAQMD) Hearing Room, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE The audience was led in the Pledge of Allegiance by Commissioner Chavers. ROLL CALL Commissioners: Chairman Ortiz, Vice Chairman Istik, Commissioners Chavers, Gravdahl, Leonard Staff: Senior Engineer, David Liu; Consultant Engineer, Michael Myers; Administrative Assistant, Tseday Aberra; Sergeant Rawlings; and Recording Secretary, Carol Dennis I. APPROVAL OF MINUTES 1. Meeting of February 9, 1995. A motion was made by C/Gravdahl and seconded by Chair/Ortiz to approve the minutes as presented. The motion was approved 3-2 with the following roll call: AYES: COMMISSIONERS: Gravdahl, Chair/Ortiz, VC/Istik NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: Chavers, Leonard ABSENT: COMMISSIONERS: None II. COMMISSION COMMENTS - None III. PUBLIC COMMENTS - None IV. CONSENT CALENDAR: - None March 30, 1995 Page 3 T&T Commission the principal of Golden Springs school because the school was judged to be the most critical area of concern where parking now exists and where parking would be removed. This project does not envision acquisition of right-of- way or widening of the roadway from the current 64 feet. The project does include four travel lanes (two in each direction of 11 feet each), turn lanes (10 feet of roadway) at intersections, and the proposed five feet of bicycle lane on each side of Golden Springs Drive. There is no room within the designated 64 feet for street parking at intersections. However, there would be a less than desirable opportunity for a 12 foot parking and bicycle lane combination on one side only of Golden Springs Drive. In this instance, travel lanes would be reduced to 10 1/2 feet. CE/Myers stated that the remaining $28,000 funding for this project was acquired in 1990 and is scheduled to be withdrawn by MTA in June, 1995. When the Commission has considered this matter and determined that the project should move forward, the item will be scheduled for City Council. SE/Liu reported that the City of Diamond Bar was granted $98,000 through the Transportation Development Act (TDA) SB 821 regional funds in fiscal year 1991/1992. At that time the staff from Public Works identified the following four arterials for Diamond Bar: 1) Diamond Bar Boulevard; 2) Golden Springs Drive; 3) Brea Canyon Road; and 4) Grand Avenue. SB 821 monies are to be used for various bicycle or pedestrian facilities. The utilization of these funds carry very stringent requirements. Additionally, approximately $22,000 was apportioned to the City of Diamond Bar for fiscal year 1994/1995 which will be incorporated as part of the Golden Springs Drive upgrade project. VC/Istik asked if the curb to curb width is consistent for the entire length of the proposed project. CE/Myers responded that it is. Responding to C/Leonard, CE/Myers indicated that the principal of Golden Springs school acknowledges that parents utilize Golden Springs Drive for drop off and pick up of their children in the morning and afternoon hours and there has been a problem with parking at the school for several years. The school has issued several f March 30, 1995 Page 4 T&T Commission memorandums encouraging parents to utilize El Encino Drive. Recently, the school district constructed a pedestrian access through the parameter fencing on the northwesterly corner of E1 Encino Drive. CE/Myers further stated that while he was at the school, the principal asked several parents if they would like to have a crossing guard on the back side of the school at Palomino Drive and the parents indicated they were enthusiastically in favor. C/Chavers asked that the resolution be corrected as follows: The resolution states parking is restricted on Golden Springs Drive. In fact, there are houses on a cul-de-sac off of Ballena Drive and a frontage road connecting Platina Drive and E1 Encino Drive. Therefore, the resolution should read that the restriction of parking is only on the 64 foot width and not on the frontage roads. He further stated that if the bicycle lanes narrow the car lanes, it could be beneficial since smaller lanes tend to slow traffic. In addition, there are no land uses along Golden Springs Drive that rely on t street parking. He suggested that staff consider this presentation as part of improving and upgrading Golden Springs Drive and part of this improvement could consist of an eight foot wide landscaped median between San Leandro Drive and Ballena Drive. He stated he is in favor of adopting staff's recommendations with the above suggestions included. C/Gravdahl stated that for this project to go into effect, the Sylvan Glen Condominium complex street parking which has been in effect since 1976 will be eliminated. He indicated he would like to have the Commission ask the condo owners for their input. Responding to C/Gravdahl, CE/Myers stated that this meeting was noticed strictly as a Traffic and Transportation Commission meeting. The Golden Springs school principal was notified, however, surrounding homeowners were not. He further responded that Temple Avenue is not designated as a bike route by Pomona and the Diamond Bar General Plan does not provide any expansion of bike routes along Temple Avenue. SE/Liu responded to C/Gravdahl that the San Gabriel Valley Bikeway Master Plan includes ridership data which could be provided to the Commission. 1 March 30, 1995 Page 5 TST Commission CE/Myers agreed with C/Gravdahl that the City's Master Bikeway Plan should include provision for looping around the City and joining with regional bikeways. Chair/Ortiz stated he is concerned with the influx of bicycle riders to the area and the fact that there has been no notification to residents. He indicated he is also concerned with the lighting conditions and safety issues. Responding to Chair/Ortiz, Sgt. Rawlings stated that the two year history of Golden Springs Drive and Ballena Drive has produced four collisions, none of which involved parked vehicles or bicycle traffic. CE/Myers responded to Chair/Ortiz that there is street lighting on Golden Springs Drive and in his judgement it may not meet the current standards for illuminating a secondary roadway. He stated that upon approval of staff's recommendations to proceed with the project the matter will be referred to City Council and staff will comply with any additional requirements regarding noticing prior to that time. Responding to Chair/Ortiz, Sgt. Rawlings stated there has only been one non -injury pedestrian/ vehicle collision in the east crosswalk at the Golden Springs school location. C/Chavers motioned, seconded by VC/Istik, to accept staff's recommendation to move the issue to the City Council with the additional suggestions that some form of notification be provided to the frontage road homeowners and to the school and surrounding neighborhoods to be determined by staff, and that the resolution should indicate that parking removal does not affect the frontage roads, and that staff carry forward the recommendation that this is the first phase in the upgrading of Golden Springs Drive. The motion was approved 4-1 with the following roll call: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSTAIN: COMMISSIONERS: ABSENT: COMMISSIONERS: Chavers, VC/Istik, Leonard, Chair/Ortiz Gravdahl None None March 30, 1995 Page 6 T&T Commission VI. NEW BUSINESS A. Reorganization of the Traffic and Transportation Commission. SE/Liu stated that according to the City Ordinance, the Traffic and Transportation Commission is to elect a Chairperson and Vice -Chairperson at its first regular meeting in March and the newly elected officers are to serve for a term of one year or until March, 1996. Staff recommends that the Commission consider selection of a Chairperson and Vice -Chairperson to serve until March, 1996. Chair/Ortiz declared the nominations open for Chairperson. C/Gravdahl nominated Commissioner Istik. C/Chavers seconded the nomination. The nomination was approved unanimously with the following roll call: AYES: COMMISSIONERS: Gravdahl, Chavers, Leonard, VC/Istik., Chair/Ortiz NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: None ABSENT: COMMISSIONERS: None Chair/Ortiz declared Commissioner Istik as the newly elected Chairperson and turned the meeting over to Chair/Istik. Chair/Istik declared the nominations open for Vice - Chairperson. Chair/Ortiz nominated Commissioner Leonard. C/Gravdahl seconded the motion. The nomination was approved unanimously with the following roll call: AYES: COMMISSIONERS: Ortiz, Gravdahl, Chavers, Leonard, Chair/Istik NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: None ABSENT: COMMISSIONERS: None March 30, 1995 Page 7 T&T Commission VII. STATUS OF PREVIOUS ACTION ITEM: SE/Liu stated that the Grand Avenue street rehabilitation and synchronization project was approved by the City Council on March 21, 1995. The bid opening is scheduled for April 20 and, tentatively, the award of contract will be May 2 with the notice to proceed to the contractor on May 15. The project is scheduled to be completed by September 15, 1995, and in order to minimize traffic impact, the overlay portion of the construction will take place while school is in summer recess. VIII.ITEMS FROM COMMISSIONERS: C/Chavers thanked Commissioner Ortiz for his service to the Traffic and Transportation Commission. C/Gravdahl stated that his vote on the bikeway project might have been different if there had been notice to the homeowners and if the entire project had been one phase rather than two phases. Chair/Istik stated that he agreed with C/Gravdahl that this approach would have been better. IX. ITEMS FROM STAFF SE/Liu stated that the two agenda items for April 13 are: The first of two public workshops regarding the Neighborhood Traf fie Management Study to be held at Heritage Park Community Center at 7:00 p.m.; and the results of the left turn signal warrant studies conducted at three intersections. Responding to C/Chavers, SE/Liu stated the April 13 meeting is scheduled to begin at 6:00 p.m. for regular Traffic and Transportation meeting followed by the public workshop at 7:00 p.m. X. INFORMATIONAL ITEMS: SE/Liu referred the Commission to the City Council Appointments memorandum. C/Ortiz and VC/Leonard stated they would attend the April 22, 1995 League of Cities workshop. March 30, 1995 Page 8 TAT Commission BI. ADJOURNMENT Chairman Istik declared the meeting adjourned at 8:05 p.m. Respectfully, /s/ David G. Liu David G. Liu Secretary Attest: Is/ Jack Istik Jack Istik Chairman 1 LJ ( -i MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION MARCH 27, 1995 CALL TO ORDER Chairman Meyer called the meeting to order at 7:00 p.m. at the South Coast Air Quality Management Auditorium, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE The audience was led in the Pledge of Allegiance by Chairman Flamenbaum. EZW+ 44140 Present: Commissioners: Chairman Flamenbaum, Vice Chairman Huff, Meyer, Schad, Fong. Also Present: Community Development Director James DeStefano; Assistant Planner Ann Lungu; Associate Planner Robert Searcy; Recording Secretary Carol Dennis PRESENTATION: Chair/Flamenbaum presented a plaque to C/Meyer commending him for his services as Planning Commission Chairman for the period June 14, 1993 to February 27, 1995. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS - None CONSENT CALENDAR: 1. Minutes of March 13, 1995. C/Fong asked that the first sentence, last paragraph on Page 1 be changed to read: "C/Fong stated that he felt adequate deliberation was not made at the last meeting for the Commission to delete the water element from the Draft Resolution, Page 4, Condition #1." A motion was made by C/Meyer and seconded by C/Schad to approve the minutes as amended. The motion was carried 5-0. CONTINUED PUBLIC HEARING: Chair/Flamenbaum reminded the Commission that he continues to recuse himself from this agenda item and turned the meeting over to VC/Huff. March 27, 1995 Page 2 Planning Commission 1. Conditional Use Permit No. 94-7: A request to locate an unmanned public utility substation for a cellular telecommunication facility at an existing office building located at 3333 Brea Canyon Road, west of the intersection of Diamond Bar Boulevard and Brea Canyon Road. The installation of the facility requires the placement of a 90 foot high steel monopole with three antenna arrays, a microwave dish, and the construction of an enclosure to house the equipment room and emergency generator. Applicant: L.A. Cellular, Box 6028, Cerritos, CA 90702- 6028. Property Owner: Metro Diamond Bar Properties, Inc., 2030 Main #1020, Irvine, CA 92714. AstP/Searcy reported that the applicant requests that the item be tabled. This project was originally presented to the Planning Commission on January 9, 1995, continued to January 13, 1995 and subsequently continued to this meeting. As a result of the recommendation by the Planning Commission, the applicant has been investigating alternative sites. As a result, the applicant may submit a revised application to the Commission. Staff supports the applicant's request to table the item with an indication that the public hearing will be renoticed when the item is brought back to the Planning Commission. VC/Huff declared the public hearing reopened. Dan Hare, L.A. Cellular, stated that he was available to answer questions from the Planning Commission. C/Schad stated that several citizens have indicated they are concerned about the site of the proposed tower. Mr. Hare responded that the applicant created a computer model of the radio signal based on the topography which supports the school site. A live radio test was concluded last week at that site and the applicant is currently in the process of reviewing the data.,. If the conclusion is positive, the applicant will request use of the school site. Responding to C/Fong, Mr. Hare stated that although the primary consideration is the school site, they wish to leave all options open until the testing is completed. He indicated that it would be approximately two months before the item would again come before the Commission. Seeing no one else who wished to speak, VC/Huff declared the public hearing closed. March 27, 1995 Page 3 Planning Commission A motion was made by C/Meyer and seconded by C/Schad to table the item. The motion was carried with the following roll call: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSTAIN: COMMISSIONERS: ABSENT: COMMISSIONERS: PUBLIC HEARING - None OLD BUSINESS - None NEW BUSINESS - None INFORMATIONAL ITEMS: Meyer, Schad, Fong, VC/Huff None Chair/Flamenbaum None 1) Planning commissioners Institute. CDD/DeStefano reported that several members of the Planning Commission and staff attended the meeting last week and staff has provided the Commission with copies of presentation papers provided at that meeting. He asked if the Commissioners have requests to purchase cassette tapes of any of the presentations. 2) Update on Vesting Tentative Tract No. 47850. CDD/DeStefano reported that this is a 57 unit 73 acre site located off of Steeplechase Lane in "The Country Estates". This project was previously before the Planning Commission in November, 1991 and it was last before the City Council in November, 1992. As a result of a settlement agreement between the City and the applicant, a task within the implementation measures is a joint session between the Planning Commission and the City Council for review of the project. Staff has scheduled Thursday, April 6 at 6:30 p.m. at the South Coast Air Quality Management Auditorium for this meeting. The Planning Commission is joining the City Council for the specific purpose of receiving a presentation regarding the applicant's compliance with 24 points that were raised in November, 1992 pertaining to the geotechnical report. In addition, the City Council has requested the Planning Commissioner's comments regarding the project in their capacity as land use advisers to the City Council. Since the public hearing is with the City Council, the Council will review the project in the public hearing setting and move to take action on the item. March 27, 1995 Page 4 Planning commission Responding to Chair/Flamenbaum, CDD/DeStefano stated that the specific purpose of the joint session is to review the applicant's compliance with the 24 points raised in the geotechnical review sheet from the City. The City Council will have the ability to exercise any degree of discretion permitted by the Council through state statute and local ordinances pertaining to approval of the subdivision. The Planning Commission is being asked to provide any comments on the project. CDD/DeStefano asked the Planning Commissioners what they would like their role to be. C/Schad responded that the item has been reviewed by the Planning Commission several times. He indicated he does not feel the Planning Commission can add anything further and sees to reason for the Commissioners to be in attendance. VC/Huff stated he agrees with C/Schad that he sees no useful purpose in the Planning Commission attending. If it is mandated, the Commission needs to attend. If the Planning Commission is to review the project it should be done in an official capacity with the ability to take action. C/Meyer indicated that it is his understanding that the City Council denied the tract because of perceived discrepancies between the geotechnical report and the engineering review. If the Planning Commission through the normal process makes a recommendation on a subdivision, the matter would go to the City Council. If the Council wanted to deviate substantially from the recommendation of the Planning Commission the Council would send the item back to the Planning Commission for deliberation. The Planning Commission would rehear the item with direction from the City Council and would have a specified amount of time to return a revised recommendation to the City Council. In his opinion, this process is being condensed into a joint session. He stated he does not understand why the Planning Commission is involved in the joint session. C/Fong stated his comments are similar to those of C/Meyer. Chair/Flamenbaum asked CDD/DeStefano to convey the Commission's concerns to the City Manager and the City Council prior to the joint session and advise what is expected of the Planning Commission. CDD/DeStefano responded that he would relay the concerns of the Commissioners to the appropriate March 27, 1995 Page 5 Planning Commission parties and attempt to clarify the purpose for attendance by the Planning Commission. 3) Status Report on Draft General Plan CDD/DeStefano reported that the City Council last discussed this project on March 6, 1995. The Council deliberated on the Land Use Element and directed staff and the consultants to make the changes necessary to compile a final draft for distribution for public review. Staff intends to have the document ready for publication by the end of the week of March 27. He stated there may be a need for Planning Commission review of some items that may have changed. Monday, April 10, 1995 is scheduled for Planning Commission review. City Council has stated that once the document is published and 30 days has elapsed for public review, the Council will review the document the week of May 8. Staff anticipates the document will be adopted sometime during the month of May, 1995. Chair/Flamenbaum requested that the Commissioners advise him of the plans to attend the April 6, 1995 joint session meeting regarding Vesting Tentative Tract No. 47850. He suggested that any Commissioner not attending the meeting could forward his comments to Chair/Flamenbaum or to CDD/DeStefano. PLANNING COMMISSION ITEMS: The Commissioners thanked the staff for coordinating their attendance at the Planners Institute. Responding to C/Fong, CDD/DeStefano stated that the City is attempting to schedule a meeting with Chino Hills and Brea to discuss transportation related issues that effect the three cities. The City Council discussed the Chino Hills letter in January and as a result of the Council's review of the letter and the Circulation Element, there were a number of changes made to the Circulation Element. A copy of the revised Circulation Element is being forwarded back to Chino Hills with reference to their letter of November. There is a significant disagreement among the three cities with respect to the use of road through Tonner Canyon. Chino Hills is seeking a Scenic Highway designation for Carbon Canyon Road in an attempt to limit the possibility of being widened to increase capacity. As a result of Chino Hill's General Plan, Soquel Canyon now loops rather than connecting with Brea Canyon's version of the Canyon. Chino Hill's General Plan indicates a Tonner Canyon Road through the center of the valley floor. March 27, 1995 Page 6 Planning Commission Chair/Flamenbaum asked staff for a schedule of events for the next few months. CDD/DeStefano stated that the items scheduled for April 10 are the General Plan, the Intercommunity hospital secondary road study and a review of the proposed signage for all City parks. The only item currently scheduled for April 24 is a four lot subdivision on two and one-half acres across from the JCC Development project on Steeplechase Lane terminating at Hawkwood Road. Chair/ Flamenbaum requested that the Diamond Ranch High School road alignment be agendized for a future Planning Commission meeting. C/Schad thanked Steven Nice for assisting him in a tree planting program on Sunday, March 26 at Petersen Park. He stated that with the participation of approximately 40 students from Maple Hill School they planted 60 oak trees and 11 wild cherry plants. ANNOUNCEMENTS - None Chair/ Flamenbaum declared the meeting adjourned at 7:53 p.m. Respectfully Submitted, /s/ James DeStefano James DeStefano Community Development Director Attest: /s/ Bruce Flamenbaum Bruce Flamenbaum Chairman MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION APRIL 10, 1995 CALL TO ORDER Chairman Flamenbaum called the meeting to order at 7:10 p.m. at the South Coast Air Quality Management Auditorium, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE The audience was led in the Pledge of Allegiance by Commissioner Meyer. ROLL CALL Present: Commissioners: Chairman Flamenbaum, Vice Chairman Huff, Meyer, Schad, Fong. Also Present: Community Development Director James DeStefano; Assistant Planner Ann Lungu; Associate Planner Robert Searcy; Interim City Attorney Michael Montgomery; Bob Rose Community Services Director; Larry Ryan RJM Design Group, Laura Stetson Cotton\Beland\ Associates; and Recording Secretary Carol Dennis. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: Dr. Donna Earnheart, Veterinarian, Village Animal Hospital, Golden Springs Drive, addressed the Commission regarding the change in signage at the Diamond Bar Village Shopping Center. She asked what would be needed to request a variance for the three 3 -foot signs to be enlarged to 15 foot signs which would allow for a tenant listing. Chair/Flamenbaum responded that this item was reviewed by the Planning Commission several months ago and it was approved and passed on to the City Council. The current Diamond Bar Sign Ordinance limits signs to a height of six feet. In this instance, a variance was granted for the 10 foot signs. He suggested that if Dr. Earnheart wishes to seek another variance she would need to direct her request to the landlord/ landowner who would make the application to the City. Responding to Chair/ Flamenbaum, AstP/Lungu stated the three 10 foot signs are for tenant identification. Use of the space is determined by the landlord. April 10, 1995 Page 2 Planning Commission Dr. Dan Buffington, a Diamond Bar resident representing Diamond Bar Associates (DBA) regarding Tract 47850 asked the Planning Commission how the DBA can assist the Commission in reaching a favorable conclusion during their review of the project. Chair/Flamenbaum declared the Public Comments portion of the meeting closed. Chair/Flamenbaum stated that the City Council is sending Vesting Tentative Tract Map No. 47850 back to the Planning Commission for its comments. Responding to Chair/Flamenbaum, CDD/DeStefano stated that on Thursday, April 6, the City Council determined that the project should be returned to the Planning Commission for review of all of the items that the Commission raised as questions or comments requiring additional study. The Planning Commission's meeting is not a public hearing. The project has been referred to the Commission pursuant to a section of the government code that does not require a public hearing. However, it has been the history of this Planning Commission to encourage public input which would be at the Commission's discretion. City Council continued their public hearing to May 16. VC/Huff indicated his belief that the Commission could review the entire project and stated he would like to see the project put through the usual Planning Commission process. C/Schad concurred that the project should be reviewed in its entirety as quickly as possible. C/Fong stated that the project should be review through the normal process of the Planning Commission including a public hearing. C/Meyer stated that at the direction of City Council, he will seriously review the entire project. Chair/Flamenbaum indicated that it is his understanding the City Council has directed the Planning Commission to review the entire project and return their comments to the Council. April 10, 1995 Page 3 Planning Commission ICA/Montgomery told the Commission he was involved in the original agreement and he believes the City Council wants a complete review of the project by the Planning Commission. In response to the Planning Commission, Dr. Buffington stated he would make an informed presentation on the 24 questions for the Commission at the April 24 meeting. CONSENT CALENDAR: 1. Minutes of March 27, 1995. A motion was made by approve the minutes approved unanimously. OLD BUSINESS - None NEW BUSINESS: C/Meyer and seconded by C/Schad to as submitted. The motion was 1. Precise Alignment Feasibility Study for Citrus Valley Medical Center. AP/Searcy reported that the Planning Commission approved the Conditional Use Permit and Development Review applications for the Citrus Valley Medical Center on October 24, 1994. As a condition of approval, the Commission required the applicant to prepare a precise alignment feasibility study and to transmit the study to the Traffic and Transportation Commission for their review and comments. The study has been completed and transmitted to the Traffic and Transportation Commission for review. An ad hoc committee was created to analyze the study and to provide comments to the Planning Commission. The conclusion of the report recommends that the Planning Commission discontinue further consideration of a third or alternative access point. The costs would be prohibitive and the benefits are project to be minimal. Mr. Searcy referred the Commission to the written report prepared by Traffic and Transportation Commissioner Todd Chavers who headed the ad hoc committee. AP/Searcy continued that following preparation of the report, staff met with members of Citrus Valley Medical Center and Calvary Chapel and both parties concur with April 10, 1995 Page 4 Planning Commission the findings of the Traffic and Transportation Committee. Staff recommends that the Planning Commission receive and file the report. C/Meyer stated he had originally requested the precise alignment which was intended to result in a realistic mitigation measure for the long term traffic impacts resulting from the Citrus Valley Medical Center facility and the Calvary Chapel Church affecting the intersection of Golden Springs Drive and Grand Avenue. He indicated that if this report had been presented during the public hearings for the church and the hospital, he would have argued against approving either project. He further stated that he is disappointment and dissatisfied with the report and, in his judgment, there had not been any realistic solutions from the professional staff associated with either project. In addition, he cited the commercial potential at the corner of Golden Springs Drive and Grand Avenue which will further impact the intersection. From a planning standpoint, a financing program for improvements should be initiated by the City's Engineering Department. Craig Beam, development consultant for Citrus Valley Health Partners, 2745 West Chapman, Suite 203, Orange stated his firm concurs with staff's conclusion. Responding to C/Meyer, he indicated they have been reluctant to move forward with development until they are certain all of the conditions have been met and if the question of a precise alignment is going to be an open condition, it places an undo burden on the project. Jeff Subcheck, Dasco Development, stated his firm is concerned that a access road would place an additional burden on the intersection of Golden Springs Drive and Grand Avenue. He indicated he concurs with staff's conclusion. Responding to C/Flamenbaum, AP/Searcy stated the Citrus Valley Medical Center has complied with the conditions of Phase I Conditional Use Permit. CE/Myers stated that the study points out the cost of such a roadway would far outweigh the benefits. The impact of traffic to the intersection of Golden Springs April 10, 1995 Page 5 Planning commission Drive and Grand Avenue is a regional problem that extends to the freeways and inter -city travel. A motion was made by C/Meyer and seconded by C/Schad to reject the Precise Alignment Feasibility Study for Citrus Valley Medical Center as inadequate and to refer it back to the City's Engineering Department. The motion was approved 4-1 with the following roll call: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSTAIN: COMMISSIONERS: ABSENT: COMMISSIONERS: Meyer, Schad, Fong, VC/Huff Chair/Flamenbaum None None A motion was made by C/Meyer and seconded by VC/Huff to concur that Citrus Valley Medical Center has complied with the Conditional Use Permit for Phase I of the project. The motion was approved unanimously 5-0. 2. 1995 General Plan - City Council referral of specific proposed modifications pursuant to Government Code Section 65356 for review and recommendation. CDD/DeStefano reported that the City's Planning Commission, on October 17, 1994, recommended a Draft General Plan to the City Council for consideration and adoption. The City Council has considered the Planning Commission's recommendation, received public testimony and initiated additional changes through the course of their review. In accordance with Government Code Section 65356, and at the direction of the City Council, the matter has been returned to the Planning Commission in order to review four areas of modification that the Planning Commission had not previously discussed or contemplated. These four areas are: 1. The establishment of a RH, High Density Residential (20 du/acre) Land Use classification; 2. The addition of Residential uses at a density of 1 unit to 2 acres within the Agriculture (AG) designation; April 10, 1995 Page 6 Planning commission 3. Revisions to the Land Use Element text regarding the Planned Development classification and areas so designated; and 4. Modifications to the Land Use Map reflecting the above. With respect to the High Density Residential (20 du/acre), establishment of this new class effects both the Land Use Element and the Housing Element. The City Council considered 54 sites for this new designation. The majority were deemed not to be appropriate or sufficient for housing purposes. The City Council felt that by establishing the 20 unit per acre density, the City would come much closer to meeting the housing goals established by the State of California. A new designation of Medium High Density Residential (16 du/acre) was created for the former maximum level of density in the General Plan. The second area of Residential uses at a density of 1 unit to 2 acres with the Agricultural (AG designation applies only to the Sphere of Influence. The City Council concluded that a Specific Plan overlay would be most appropriate for future land use planning of this property. The General Plan consultant pointed out the need to establish a density or intensity maximum for this Land Use classification. The City Council concurred with the property owners to establish a Land Use classi- fication consistent with the County zoning of A2/2 (residential uses at a maximum density of 1 unit to 2 acres). With respect to revisions to the Land Use Element text regarding the Planned Development classification and areas so designated, the City Council, incorporating the Memorandum of Understanding between Bramalea and the City, specifically designated that 75% of the 400 acre Bramalea property would be set aside as Open Space dedicated to the public, that a maximum of 130 dwelling units be permitted on the site and that a two acre site be created at Gold Rush Drive and Diamond Bar Boulevard for Commercial purposes. Planned Development Area #3 was established for the corner of Grand Avenue and Golden Springs Drive. Planned Development Area #4 has been established for the Sandstone Canyon area. Site D at April 10, 1995 Page 7 Planning commission Brea Canyon Road and Diamond Bar Boulevard has been designated Planned Development Area #5. The Land Use Map identifies the Planned Development areas, properties identified as High Density Residential, properties re -designated Medium High Density Residential, the change to the Sphere of Influence to Agricultural (AG) with a Specific Plan overlay and other changes associated with the Land Use and Housing Element modifications outlined. Pursuant to Government Code 65356, City Council has established a report due date of April 27, 1995 for the Planning Commission's review and recommendation. The City Council will conduct a public hearing on May 9, 1995 for adoption of the General Plan. Although this is not a public hearing item, the Planning Commission is not precluded from receiving testimony regarding the changes being reviewed. He referred the Commission to a letter dated April 10, 1995 received from the Boy Scouts of America wherein they request consideration of a text change regarding Specific Plan and for map changes that were overlooked in the modifications of the General Plan. CDD/DeStefano recommended that the Planning Commission review the proposed changes and provide recommendations to the City staff for assistance in evaluating the proposed City Council changes. Chair/Flamenbaum stated the Planning Commission would received public testimony regarding the proposed General Plan changes. Tom Kolin, Chief Financial Officer, Boy Scouts of America, Los Angeles area Council, referred to the April 10 letter stating a particular area of concern is Page I- 13 of the Housing Element and requested that the following language under a. Specific Plan Area 1 be excluded: "create fiscal benefits for the City and enhance its infrastructure," so that it now reads: 11SP-1 incorporates the Sphere of Influence area. This 3600 acre multiple ownership area contains unique biological and open space resources. The formulation of a future Specific Plan should incorporate provisions to protect existing resources while minimizing future adverse impacts to both the human and natural environment of the April 10, 1995 Page 8 Planning commission City, as well as the region (see Strategy 1.1.4 of the Circulation Element)." Seeing no one else who wished to speak, Chair/Flamenbaum returned the item to the Planning Commission for deliberation. The Planning Commission reviewed the four items proposed for modification by the City Council and made the following recommendations: With respect to Item #1, "The establishment of RH, High Density Residential (20 du/acre) Land Use classification;", a motion was made by VC/Huff and seconded by Chair/Flamenbaum to accept staff's recommendation. The motion was approved unanimously. Regarding Item #2, "The addition of Residential uses at a density of 1 unit to 2 acres within the Agriculture (AG) designation;" A motion was made by C/Meyer and seconded by Chair/Flamenbaum to approve staff's recommendation. The motion was approved 4-1 with the following roll call: AYES: COMMISSIONERS: Meyer, Chair/Flamenbaum, Schad, Fong NOES: COMMISSIONERS: VC/Huff ABSTAIN: COMMISSIONERS: None ABSENT: COMMISSIONERS: None The following revisions were proposed for Item #3 "Revisions to the Land Use Element text regarding the Planned Development classification and areas so designated; and" as follows: A motion was made by VC/Huff and seconded by C/Fong to approve the recommendation to accept Planned Development Areas 1, 2 and 3 on Pages I-19 and I-20. The motion was approved unanimously. Following discussion regarding Planned Development Area 4, Chair/Flamenbaum moved that the following recommended wording for Page I-20 be approved: 11PD-4 consists of 78 vacant acres and is located west of Brea Canyon Road, north of Peaceful Hills Road and south of South Pointe Middle School. Land uses appropriate for this planned development area include single family detached April 10, 1995 Page 9 Planning Comnission residential, public facilities and open space. A maximum of 165 dwelling units may be permitted incorporating a minimum of 30 percent of the 78 acre site (which shall be located on the eastern portion of the site) set aside as open space. The most sensitive portion of the site (located on the eastern portion) shall be retained in permanent open space. The site plan shall incorporate the planning and site preparation to accommodate the development of Larkstone Park of a suitable size and location to serve the neighborhood as approved by the City. The development of Larkstone Park shall be in addition to the 30 percent set aside as open space." The motion was seconded by C/Schad. The recommendation was approved unanimously. A motion was made by C/Fong and seconded by C/Schad that the Commission recommended that PD -5 retain the previous designation of Public Facilities (PF). The motion was approved 3-2 with the following roll call: AYES: COMMISSIONERS: Fong, Schad, VC/Huff NOES: COMMISSIONERS: Meyer, Chair/Flamenbaum ABSTAIN: COMMISSIONERS: None ABSENT: COMMISSIONERS: None A motion was made by C/Meyer and seconded by Chair/Flamenbaum to approve Item #4 "Modifications to the Land Use Map reflecting the above." The motion was approved unanimously. Chair/Flamenbaum requested Commissioners comments regarding the entire General Plan. C/Meyer indicated he preferred the original recommendation by the Planning Commission regarding the SASAK property that the conditional approval of the Tentative Map was conditioned to be part of the entire Master Plan. The original project that 20 units standing on its own was contrary to the surrounding neighborhood and made no sense on its own merits and only marginal sense as part of the overall project. C/Fong stated the park area designated as Private Recreation within "The Country Estates" is now designated as Open Space. He indicated he feels it is more appropriately designated as Private Recreation. April 10, 1995 Page 10 Planning Commission C/Fong further stated he is concerned about the strip along Brea Canyon Road adjacent to PD -4 designated Commercial. He indicated he believes the hill should be retained as a sound barrier for the homes to the west of the SR 57 and should be part of PD -4. C/Fong continued that he objects to changing the RNP property designation to RR from OS. C/Schad stated he agrees with C/Fong's comments and in particular, those regarding the Commercial strip along Brea Canyon Road. He indicated he likes the first General Plan that was put together by the citizens. C/Huff concurred with the statements regarding the SASAK property indicating the citizens would like more open space and fewer houses. He stated the new designation seems a clear opportunity to allow development. For the City Council to change the number of houses on the unit without any significant trade-off to the City makes no sense. He asked that the City Council reconsider this item. Chair/Flamenbaum stated he concurs with the SASAK property position voiced by other Commissioners and wishes the City Council would reconsider their decision. Secondly, he indicated the RNP property should be left as Open Space. He noted that the YMCA is indicated "Private Park" and "The Country Estates" park is noted as Open Space and should be listed as Private Recreation. He commented that he is not in favor of the Housing Element as rewritten. C/Meyer asked about the Multi -Family designation indicated on the map for the park on the north side of the Pomona Freeway at Golden Springs Drive. CDD/DeStefano stated that this is a graphic error which will be correct to indicate "Park". 3. Replacement Identification Signs for city Parks. CSD/Rose stated that the agenda item is in reference to park monument signs proposed for the City parks in Diamond Bar. Over the past year and at the direction of the City Council, the City's Community Services Department staff and the Parks and Recreation Commission have worked to develop an appropriate replacement for the April 10, 1995 Pag• 11 Planning Commission existing park identification signs that currently list Los Angeles County as the operator of the parks. The parks are actually owned and operated by the City of Diamond Bar and the City Council has directed that the Los Angeles County statement be replaced with the City of Diamond Bar. Staff and the Parks and Recreation Commission have reviewed a variety of options for accomplishing the task and those considered include retrofitting the existing signs with acrylic or wood overlays, replacing the existing signs with new wood signs, and replacement of the existing signs with new concrete monument signs. Staff and the Parks and Recreation Commission have recommended replacement of the existing signs with new concrete monument signs as being in the best interest of the community. The proposed signs provide a common theme in architecture that includes a distinctive design, river rock footing and a bronze replica of the City's logo. The park name is featured prominently on the sign along with the verbiage, "City of Diamond Bar". The signs provide clear identification of the City's parks, provides a visible element that is consistent in each of the park sites and projects an image of a high quality that is inherent in the City's parks. CSD/Rose continued that the process used in developing the designs include review of the existing park identification signs, review of Sign Ordinance 5A which was adopted by the City in 1994 and the need to properly identify the parks in a consistent manner with a high level of quality. There is a proposed design for a 12 foot long sign and for an eight foot long sign. The 12 foot sign is proposed to be located on the major boulevards adjacent to the parks which would include Golden Springs Drive for Sycamore Canyon Park, and Peterson Park, Grand Avenue for the southern entrance of Summit Ridge Park and Brea Canyon Road for Heritage Park. The eight foot signs are proposed for the more residential streets which include Forest Canyon Drive for Paul C. Grove Park, Maple Hill Road adjacent to Maple Hill Park, Starshine Road for Starshine Park and Summit Ridge Road for the east entrance of Summit Ridge Park. Potential future signage is proposed for lighting and landscape district #39 pocket parks. April 10, 1995 Page 12 Planning commission Pursuant to Section 112 of the City's Sign ordinance, the design of the monument signs for the City's parks have been submitted to the Planning Commission for advisory architectural review. Staff recommends that the Planning Commission review the proposed monument signs for all City Parks and prepare comments which will be forwarded to City Council for consideration. Larry Ryan, RJM Design Group, stated that the sign is proposed to be a pre -cast concrete panel which would allow for fabrication and mass creation thus reducing the overall cost. The signs would be brought to the field and erected on a concrete footing with a rock cobble base. The process envisioned a rural character with integral color concrete, sandblast finish, rock cobble base or veneered base and the bronze plaque. The lettering would be conveyed through the use of recessed formed letters to minimize vandalism. The bronze plaque is set into a recessed area in order to discourage vandalism. The overriding consideration in determining the size of the sign lettering is readability from a traveling vehicle. To that end, the module relates to a 10 to 12 foot sign increment. Responding to C/Schad, Mr. Ryan stated that lighting for the signs has not been considered. However, this aspect could certainly be added to the program. C/Schad stated he is concerned that lighting should be considered prior to setting in the concrete base or foundation for the sign. Responding to C/Meyer, AP/Searcy stated that the private sector would be required to provide an address on their signs. Mr. Ryan indicated that although the inclusion of an address is not part of the sign proposal, staff has discussed adding the address of the park at the base of the sign. In response to VC/Huff, AP/Searcy indicated that the proposed signs exceed the maximum sign height allowed for free standing signs. However, the City would consider six inches diminimous. VC/Huff stated that if there is a specific height requirement for the commercial sector, the City should abide by the same rules. AP/Searcy responded to Chair/Flamenbaum that the Planning Commission is acting as an advisory body for City signs. April 10, 1995 Page 13 Planning Commission Although the project is funded from Quimby, consideration of the costs is not excluded from the Commission's consideration. A motion was made by C/Meyer and seconded by Chair/Flamenbaum to recommend that the replacement identifications signs for Diamond Bar City parks will substantially comply with the height requirement, that the address will be added to the sign, that bougainvillea will be planted on the back side of the sign and that lighting will be added where appropriate. The motion was approved unanimously. 4. Amendment to Planned Sign Program No. 92-1. AstP/Lungu reported that in October, 1992, the Planning Commission approved a Planned Sign Program for Sunset Village Shopping Center located at 1241 S. Grand Avenue. The property owner has had requests from tenants for a larger color palate and larger selection in lettering style. The existing program has white lettering only and the applicant is requesting the addition of red, green and yellow. The existing lettering styles are Helvetica Medium and Helvetica Bold. The applicant is requesting the addition of Clarendon Bold. AstP/Lungu stated this application does not require a public hearing. Staff recommends that the Planning Commission approve the amendment to Planned Sign Program No. 92-1(1), Findings of Fact, and conditions as listed within the resolution. A motion was made by C/Schad and seconded by C/Meyer to approve the amendment to Planned Sign Program No. 92-1. The motion was approved unanimously. PUBLIC HEARING - None INFORMATIONAL ITEMS - None PLANNING COMMISSION ITEMS: Chair/Flamenbaum thanked staff for the schedule of future events for the Planning Commission. C/Schad asked when the Planning Commission would begin authoring a Development Code. CDD/DeStefano responded that an estimate of $100,000 for budgeting of the Development Code is being forwarded for incorporation into the City Budget for 1995/1996. April 10, 1995 Page 14 Planning Commission CDD/DeStefano reminded the Planning Commission will review the Capital Improvement program on May 8. Chair/Flamenbaum suggested that consideration be given to standards for building development signs. ANNOUNCEMENTS - None ADJOURNMENT: Chair/Flamenbaum declared the meeting adjourned at 10:30 p.m. Respectfully Submitted, /s/ James DeStefano James DeStefano Community Development Director Attest: /s/ Bruce Flamenbaum Bruce Flamenbaum Chairman MINUTES OF THE CITY OF DIAMOND BAR REGULAR MEETING OF THE PLANNING COMMISSION APRIL 24, 1995 CALL TO ORDER Vice Chairman Huff called the meeting to order at 7:08 p.m. at the South Coast Air Quality Management Auditorium, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF ALLEGIANCE The audience was led in the Pledge of Allegiance by Vice Chairman Huff. ROLL CALL Present: Commissioners: Vice Chairman Huff, Meyer, Schad. Commissioner Fong arrived at 7:13 p.m. Also Present: Assistant Planner Ann Lungu; Associate Planner Robert Searcy; Consultant Attorney Robert Owen; Consultant Engineer Mike Meyer; and Recording Secretary Carol Dennis. MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS: CONSENT CALENDAR: 1. Minutes of April 10, 1995. A motion was made by C/Meyer and seconded by C/Schad to approve the minutes as submitted. The motion was approved 3-0 with the following roll call: AYES: NOES: ABSTAIN: ABSENT: NEW BUSINESS - None PUBLIC HEARING: COMMISSIONERS: Meyer, Schad, VC/Huff COMMISSIONERS: None COMMISSIONERS: None COMMISSIONERS: C/Flamenbaum, Fong 1. Tentative Parcel Map No. 23382, Conditional Use Permit No. 92-1 and Oak Tree Permit No. 95-2. TPM No. 23382 (pursuant to Code Section 21.24) is a request to subdivide a 2.55 gross acre parcel into four residential lots ranging from .55 acres to .90 acres. The tentative April 24, 1995 Page 2 Planning Commission map also includes the following: Conditional Use Permit No. 92-1 (pursuant to Code Section 22.56.215 and the Hillside Management Ordinance No. 7 (1992)) which is required to protect resources contained in a significant ecological area and for hillside management in areas where grades are in excess of ten percent; and Oak Tree Permit No. 95-2 (pursuant to Code Section 22.56, Part 16) which is required to preserve and protect an existing oak tree. Applicant: Hunsaker and Associate Inc., 10179 Hunnekens Street, San Diego, CA 92121 Property Owner: Warren Dolezal, 4251 South Higuera Street, San Luis Obispo, CA 93401 Property Address: 3000 block (North side) of Steeplechase Lane between Hawkwood Road and Wagon Train Lane, Diamond Bar AstP/Lungu reported that the applicant wishes to continue this item to a later date. A motion was made by C/Meyer and seconded by C/Schad to continue the item. The motion was approved 3-0 with the following roll call: AYES: COMMISSIONERS: Meyer, Schad, VC/Huff NOES: COMMISSIONERS: None ABSTAIN: COMMISSIONERS: None ABSENT: COMMISSIONERS: Chair/Flamenbaum, Fong OLD BUSINESS: 1. Certification of Master Environmental Impact Report No. 91-2 and approval of vesting Tentative Tract Map No. 47850, located easterly of Steeplechase Lane and South of Windmill Drive adjacent to the private gated community known as "The Country Estates". At the Joint Session on April 6, 1995, consideration of the project was continued before the Planning Commission for their review and comments. Applicant/Owner: Diamond Bar Associates, Inc., 3480 Torrance Blvd. #301, Torrance, CA 90503 April 24, 1995 Page 3 Planning Commission AP/Searcy stated that the Applicant/Owner had requested continuance of this item. He suggested that the Commission request that a representative of the applicant state the reason for their request. Dan Buffington, Diamond Bar Associates, Inc., stated that the applicant wished to continue the item until certain legal matters had been cleared up. He indicated the attorney for the applicant feels there are discrepancies in the interpretation of the settlement agreement between he and Mr. Owen and they are attempting to work out these difference. Mr. Buffington further stated that until the matters are worked out, the applicant seeks a continuance. In response to C/Meyer, AP/Searcy stated that the appropriate action would be to table the item until the attorneys have settled their differences. At that time, the item will be re-agendized. A motion was made by C/Meyer and seconded by C/Schad to table the item. Responding to VC/Huff, AP/Searcy stated the item was scheduled to go back to the City Council on Tuesday, May 16. Since the item has been continued to the May 16 meeting, regardless of the action taken by the Planning Commission, the City Council will open the public hearing at that meeting. At their discretion, they could act on the matter or table the item to a later date. The motion was approved 3-1 with the following roll call: AYES: COMMISSIONERS: Meyer, Schad, Fong NOES: COMMISSIONERS: VC/Huff ABSTAIN: COMMISSIONERS: None ABSENT: COMMISSIONERS: Chair/Flamenbaum INFORMATIONAL ITEMS - None PLANNING COMMISSION ITEMS: C/Schad stated he would like to have the Commission get under way on the Development Code so that a Tree Ordinance can be established. April 24, 1995 Page 4 Planning Commission ANNOUNCEMENTS - None ADJOURNMENT: VC/Huff declared the meeting adjourned at 7:17 p.m. Respectfully Submitted, /s/ Rob Searcy Rob Searcy Associate Planner Attest: /s/ Robert Huff Robert Huff Vice Chairman City of Diamond Bar I N T E R O F F I C E M E M O R A N D U M TO: Mayor Papen and Mayor Pro Tem Werner FROM: Linda G. Magnuson, Accounting Manager SUBJECT: Voucher Register, June 6, 1995 DATE: June 1, 1995 Attached is the Voucher Register dated June 6, 1995. As requested, the Finance Department is submitting the voucher register for the Finance Committees review and approval prior to its entry on the Consent Calender. The checks will be produced after any recommendations and the final approval is received. Please review and sign the attached. CITY OF DIAMOND BAR VOUCHER REGISTER APPROVAL The attached listing of vouchers dated June 6, 1995 have been reviewed, approved, and recommended for payment. Payments are hereby allowed from the following funds in these amounts: FUND NO. FUND DESCRIPTION 001 General Fund 112 Prop A - Transit Fund 115 Integrated Waste Mgt Fund 118 Air Quality Improvement Fund 125 Com Development Block Grant Fund 138 LLAD #38 Fund 139 LLAD #39 Fund 141 LLAD #41 Fund 250 CIP Fund TOTAL ALL FUNDS APPROVED BY: Linda G. Magnuson Accounting Manager kerrenc�e L. Belange City Manager AMOUNT $671,533.81 21,320.29 393.93 1,489.38 4,401.21 9,802.59 9,315.00 3,212.97 26,825.84 $748,295.02 PhylAis E. Papen Mayor Gar erner Mayor Pr Tem City of Diamond Bar ## RUN TIME: 09:5506/02/95 VOUCHER REGISTER DUETHRU.............06I06/95 VENDOR NAME VENDOR ID. * * PREPAID ACCOUNT ----------------------------------------------------------------------------------- PROJ.TK-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION ------------------------------------------------ AMOUNT DATE CHECk: AT & T AT&T 06/01 06/06 37445 #001-4090-2125 1 50606A 06/01 06/06. Phone5vcs-B&S 10.25 05/16/95 0000tl25=l55 *138-4538-.1500 2 506066 01/2641 06/01 TOTAL PREPAID AMOUNT ----) 10.25 *001-4"42-5300 2 506060 43/2093B 06/01 TOTAL DUE VENDOR --------) 0.00 AT & T AT&T 06/01 06/06 37626 *001-4331-2125 1 506060 06/01 06/06 PhoneSvc-SycCanyon 5.15 *001-4331-52,00 2 50606C 08/20938 06/01 TOTAL DUE VENDOR --------) 5.15 AT & T AT&T #001-4090-2125 2 50606C 06/01 06/06 PhoneSvc-GenGovt 21.97 TOTAL DUE VENDOR --------) 21.97 AT & T AT&T *118-4098-2125 1 50606C 06./01 06/06 PhoneSvc-CityOnLine 46.03 TOTAL DUE VENDOR --------) 46.03 Accent Awards AccentAwar #112-4553-5528 2 50606C 01,2811 06/01 06/06 4621 Accurate Landscape Accurate *138-4538-2210 2 50606C 01/2205 06(01 06/06 :37411 *138-4538-2210 4 `A1606C 01/2205 06/01 06/06 37445 X13.;-45^8-2210 6 50606C 01/2205 06/01 06/06 37446 *138-4538-.1500 2 506066 01/2641 06/01 06/06 37572 Accurate Landscape Accurate x)01-4311-`ti10+) 2 50606C 06/209:.8 06./01 06/06 37626 *001-4313-5300 2 50606C 02/2093$ 06/01 06/06 37626 ,001-4316-5300 2 50606C 04/2093B 06/01 06106 37626 ,001-4319-5300 2 50606C 01/2093B 06/01 06/06 37626 *001-4"42-5300 2 506060 43/2093B 06/01 06/06 :17626 ,001-4'325-50'00 2 50606C 05/20938 06/01 06/06 37626 ,0i)1-4'32.3-5300 2 50606C 07/2093B 0h/O1 061 ?7626. *001-4331-52,00 2 50606C 08/20938 06/01 06/+6 37626 Dial A Cab Magnets 1,218.76 TOTAL DUE VENDOR --------) 1,218.76 IrrigSvcLLAD# 2 366.59 Add'1MtceLLAD#38 112.00 Add'1MtceLLAD#38 26'71.00 Mnthly Maint-Dist 38 3,648.80 TOTAL DUE VENDOR --------) 4,396.37 Maint-PaulGrow 1,100.00 MnthlyMaint-HrtgePrk 750.00 Maint-MapleHiil 900.00 MnthlyMaint-Petersn 1,200.00 MnthlyMaint-RReagan 1,000.00 Maint-Starshine 500.00 Maint-Summitridge 1,500.00 Maint-SycCynPrk 1,600.00 TOTAL DUE VENDOR --------) 8,550.00 *** City of Diamond Aar ** RUN TIME: 09:55 06/02/95 V U U U H t K. K t ;� i" I t K DUE THRU.............06/06/95 VENDOR NAME VENDOR ID. # PREPAID ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK ------------------------------------------------------------------------------------------------------------------------------------ Accurate Landscape Accurate *139-4539-t 10 4 50606C 01..12206C0,6/01 06/06 37412 *139-4539-2210 6 50606C 01/2206C 06/01 06/06 37447 413'7 -453? -5500 2 50606C 01/2642 06/01 06.%06 :37573 Accurate Landscape Accurate *141-4541-2210 2 50606C 03/2640 *1.13-4538-2210 8 50606C 01/2640 *139-45-57-2210 2 50606C 02/2640 06/01 06106 37525 06;01 06/'06 =7574 06/01 06/06 37577 Accurate Landscape Accurate *001-4319-2210 2 50606C 01/2207B 06/01 06/06 37413 *001-4325-2210 2 506060 07/2207B 06/01 06/06 37414 Aguilera, Nancy A. 1581 *001-3473 4 506068 Airtouch Cellular Airtouch *� �0 1-4030-212` 1 506062 0x./01 06/06 14":25 06/01 06/06 All City Management All City -001-4411-5531 2 50606C 01,2000A 06/01 06/06 00253 001-4411-5531 4 50606C 01/2ttdOA 06/01 06/06 10185 Alpha Beta AlphaBeta *001-4350-1100 31 50606H 01/2429 06/01 06/06 067849 Andreas, Barb 1=54 0. I -3473 24 50606B 06/01 06/06 14130 Add'1Maint-Dist#o= 162.91 Add'lMaint-Dist#39 313.00 MnthlyMtceDist39-May 5,920.22 TOTAL DUE VENDOR --------} 6,396.13 RodentCntlDist#41 295.00 RodentCntlDist# �8 100.00 RodentCntrlDist#39 295.00 TOTAL DUE VENDOR --------} 690.00 IrrigSvc-Petersn 171.42 IrrigSvc-Sumwitridge 72.42 TOTAL DUE VENDOR --------i 243.84 RecreationRefund 12.00 TOTAL DUE VENDOR --------i 12.00 CellularSvcs-CMgr 36.38 TOTAL DISE VENDOR -------- `36.38 CrossGuardSvc-4/16-4/29 2,850.85 CrossOuardSvc-4/30-5/13 2,850.05 TOTAL DUE VENDOR --------} `,701.70 MiscSupplies-AnnivCeleb 11.57 TOTAL DUE VENDOR --------} 11.57 RecreationRefund 27.00 TOTAL DUE VENDOR --------} 27.00 ** City of Diamond Bar#* RUN TIME: 09:55 06/02/95 VOUCHER REGISTER PAGE DUETHRU .............06/06,195 VENDOR NAME VENDOR ID. PREPAID # � ACCOUNT PROJ.TX-NO ------------------------------------------------------------------------------------------------------------------------------------ BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK Ansari, Eileen AnsariE ¢001-4010-23125 1 50606A 06/01 06/04. MtgReim-Mizer2/9/95 5.00 05/11/`Tj 000002585. *001-4010-2325 2 50606A 06/01 06/06 MtgReim-Mixer4/6/95 5.00 05/11/95 OCK00025856 *001-4010-L325 :31 50606A 06/01 06106 COGBreakfast4/27/95 7.64 05/11/95 0000025;16 *001-4010-2325 4 50606A (h6/01 06/06 Women Of Ac hmn t Br k fst 4 /28 45.00 05111/:'5 00(025-856 ¢001-4010-23'25 5 50,606A 06/01 06/06 StDenisCincoDeMayo5/7 7.00 05/11195 00000252'56 *001-4010-2325 6 50606A 06/01 06/06 ChamberMixer5/4195 5.00 05/11/95 0000025856 TOTAL PREPAID AMOUNT ----) 74.64 TOTAL DUE VENDOR --------) 0.00 Aqua Backflow & AquaBack $141-4541-2210 4 50606C 01/2916A 06/01 06/06 14273 BackflwDevInst-Dist41 400.00 TOTAL ILE VENDOR --------) 400.00 Aramark Refreshment Aramark #001-4090-2325 2 506060 01/2309A 06/01 06/06 3-354025 Gen Mtg Supplies 99.30 TOTAL DUE VENDOR --------) 99.:30 Austin Faust Assoc Inc. AustinFaus *001-4553-5222 4 506060 01/2530 06/01 (16/06 8118 SignalWarrantStudy 4,347.50 *001-4553-52,22 2 50606C 01/1,580 06/01 06/06 8165 SignalWarrantStudy 350.00 TOTAL DUE VENDOR --------) 4,697.50 Auyeung, Jean 1541 *001-3478 14 50606b 06/01 06/06 13812 REcr•eationRefund 64.00 TOTAL DUE VENDOR --------) 14.00 B.Chamberlain Consulting BChamber *001-4090-2'205 2 50606D 01/2504 06/01 06/06 95031042 Image System/Fin Comp Svc 172.89 TOTAL DUE VENDOR --------) 172.39 Barajas, Marta 1580 *001-3478 3 506068 06/01 06/06 14015 RecreationRefund 2'2.00 TOTAL DUE VENDOR --------) 22.00 Benavidez, Pearl 1543 x001 -:?473 33 50606B 06/01 06/06 140::4 RecreationRefund 12.00 TOTAL DUE VENDOR --------) 12.00 California Contract CCCA TOTAL PREPAID AMOUNT ----) 0.00 TOTAL OLE VENDOR --------} 0.00 City of Diamond Bar *** RUN TIME: 09:55 06/02/95 V O U C H E R R E 0 I S T E R PAGE 4 DUE THRU .............. l6106i95 VENDOR NAME VENDOR ID. * PREPAID ACCOUNT PROJ.TX-NO BATCH PO.LINE/N0. ------------------------------------------------------------------------------------------------------------------------------------ ENTRYiDUE INVOICE DESCRIPTION AMOUNT GATE CNEC1,: Benavidez, Pearl 1574 *001-3473 11 506068 06/01 061106 14034 RecreationRefund 15.00 TOTAL DUE VENDOR--------) 15.00 Boys Club/San Gabriel Vly BoysClub *001-4553-%20 2 50606C 01/203-36 06%01 06/06 1294 GraffitiRmvlApril95 310.00 TOTAL DUE VENDOR--------) 810.00 Brandman Assoc., Michael Brandman *001-2300-1010 21) 50606C 06/01 06/06 0495-0794 ProfSvc-FPL94-25/VTM41850 2,945.00 TOTAL DUE VENDOR--------) 2,945.00 Brea, City of BreaCity *001-4350-`300 2 50606D 01/1375 06/01 06/06 347e6 RecSvcs-April 95 25,5555.00 TOTAL DUE VENDOR--------) 25,555.00 Brendan's Brendans *001-4095-1200 2 506060 01/2983 06/01 06/06 10302 CityShirts/Sweatshir 405.36 TOTAL DUE VENDOR--------) 405.36 Bronnum, Melanie 1547 *001-3473 29 506068 06/01 06/06 1409' RecreationRefund 10.00 TOTAL DUE VENDOR--------) 10.00 Burges, Mike 1542 *001-3473 34 506068 06/01 06/06 13397 RecreationRefund 35.00 TOTAL DUE VENDOR--------) 35.00 Butterworth Legal butterwort *oQ1-4050-2320 150606C 06/01 06/06 B9+ 1363B LaborInCaIJUpdate 44.75 TOTAL Dik VENDOR--------) 44.75 CA Dept of Transportation CADeptTran *0(11-451Ct-2320 1 50606C 06/11 06/06 HwyDesignManual5thEdition 40.00 TOTAL DUE VENDOR--------) 40.00 California Contract CCCA TOTAL PREPAID AMOUNT ----) 0.00 TOTAL OLE VENDOR --------} 0.00 TOTAL DUE VENDOR --------} 2,:311+.00 Chan, Lisa #4# Cit -_: of Diamond Bar# (k./O1 06/06 13981 RecreationRefund RUN TIME: 09:55 1+6/02/95 V 0 U C H E R R E G I S T E R ?AGE 06/01 06/06 029 DUE THRU .............06/06/35 06/01 06/06 13981 RecreationRefund 33.00 VENDOR NAME VENDOR ID. TOTAL CLE VENDOR --------} 33.00 *001-2300-1010 5 50606D # PREPAID ACCOUNT ------------------------------------------------------------------------------------------------------------------------------------ PROJ.TX-NO BATCH PO.LINEMO• ENTRY/DUE *001-4510-5500 INVOICE DESCRIPTION AMOUNT DATE CHECK`. Carol Dennis CarolDenni TOTAL DUE VENDOR --------} *001-4210-4000 4 56606D 02/2540 06/01 06/06 ADR9503 MntSec-ADR 4/13-5/2 170.00 *001-2300-1010 21 50606D 06/01 06/06 CC9553 P02956 -Minutes FPL94-025 240.00 *001-4210-4220 2 50606D 01/2856 061101 06/06 GP9501 Gen Plan/Mit Mon Svcs 780.00 *001-4210-4000 2 50606D 02/2540 06%01 06/06 PC9504 Mnt5ec4/10,24;5/8 6:'0,00 *001-4553-4LXKi 2 50606D 01/2540 06/01 06/06 TT95-04 MntSec-T&T-4/13,5/11 490.10 TOTAL DUE VENDOR --------} 2,:311+.00 Chan, Lisa 1559 06/01 06/06 029 *001-3478 20 506068 (k./O1 06/06 13981 RecreationRefund 10.00 06/01 (Q./06 029 TOTAL DUE VENDOR --------) 10.04 Chan, Lisa 1565 06/01 06/06 029 *001-3478 35 50606B 06/01 06/06 13981 RecreationRefund 33.00 06/01 06/06 029 TOTAL CLE VENDOR --------} 33.00 Charles Abbott & Asc Inc CharlesAbb *001-2300-1010 1 50606D 06/01 06/06 029 P02s;94-Engr FPL92-16 696.00 *t+01-2300-1010 2 50606D 06/01 (Q./06 029 PO2694-Engr FPL96-06 1,479.00 x001-2300-1010 3 50606D 06/01 06/06 029 P02694-Engr FPL94-25 5W.00 *001-2300-1010 4 50606D 06/01 06/06 029 P02694-Engr FPL92-30 7139.50 *001-2300-1010 5 50606D 06/01 u6/06 02'. P02F�4-Engr FPL92-12 -0. .0 *001-4510-5500 2 50606D 01/2486 06/01 06/06 029 Engr Svcs -October 1;,130.50 TOTAL DUE VENDOR --------} 17,214.00 Charles Abbott & Asc Inc CharlesAbb x001-2300-1010 6 50606D 06/O1 06/06 032- F'02593-Engr FPL95-003 27+1.00 *101-2300-1010 7 50606D 06/01 06/06 032 P02385-Engr FPL94-035 174.00 *601-2),00-1010 01 50EO6D O6/O1 06/06 i1 3 PO FPL94-022 174.00 ;001-4510-5500 4 50606D 01/2486 06/01 06/06 0:32 Engr Svcs -January 14,388.50 x001-4551-523 2 50606D 01/2458 06/01 06/06 032 Plan Chk Svcs-TR48487 679.00 *001-4551-5223 4 50606D 01/2372 06/01 06/06 032 Plan Chk: Svc -Goldrush LLA 5W.00 *001-4551-5224 6 50606D 01/::598 06/01 O6/06 032' Pin Chk: Svcs -')154 CstlRoc 56.25 TOTAL DUE VENDOR --------> 16,741.75 Charles Abbott & Asc Inc CharlesAbb *001-2300-1010 9 506060 06/01 06/06 030 P02694-Engr FPL92-16 1,348.50 x001-4.510-5500 6 50606D 01r2486 06/01 06/06 030 Engr Svcs -November 12,875.00 *001-4551-5223 8 506061, 01/'2383 06/01 06/06 030 Plan Chk Svcs -November 20.62 x1)01-4551-5223 10 50606D O1/?36:? 01,101 0,:.;06 030 Plan Chk Svcs -November 645.00 *001-4551-5223 12 506060 01/2368 06/0106/06 030 Plan Chk Svcs -November 112.50 4 ;+01-4551-5223 14 5060)„D W ,/ '54 5 06 /01 061+).6 0 ,{) Plan Chk: Svcs-Novertber 750.00 *061-4551-52213 16 50606D 01/2316 06/01 06/06 030 Pian Chk Svcs -November 88.50 4001 - 455551 -5223 13 50606D 01/2325 06/01 06/06 0_a) Plan Chk Svcs -November 186.00 *0+1-4551-5223 20 50606D 01/'1425 06/01 06/06 030 Plan Chk. Svcs -November 112.50 4001-4551-5227 2 50606D 01/2289 06'01 06/06 COO InsPSvcs-November `,53.25 *** City of Diamond gar *** RUN TIME: 09:56°06/02;95 VOUCHER REG I ST ER F'A'3E = DUE THRU .............06/06/95 VENDOR NAME VENDOR ID. # PREPAID # ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ------------------------------------------------------------------------------------------------------------------------------------ ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK Charles Abbott & Asc Inc CharlesAbb (CONTINUED) *001-4551-5227 4 506.060 01/2364 06/01 06/06 030 InspSvcs-November 124.50 TOTAL DUE VENDOR --------) 16,916.37 Chavers, J. Todd ChaversJT *001-4553-4100 1 506060 06/01 06/06 T&T Mtgs-3/30,4/13,5/11 120.01 TOTAL DUE VENDOR --------) 120.00 Chevron USA ChevronUSA *001-4415-2310 2 506061) 011237' 06/01 06/06 MethanolFuel-VolPatrol 2.71 TOTAL DUE VENDOR --------) 2.71 Chokshi, Ketan 1570 *001-3478 39 50606B 06/01 061106 14253 RecreationRefund 34.00 TOTAL DUE VENDOR --------) 34.00 Chu, Ken 1544 *001-0,478 13 50606B 06/01 06/06 13929 RecreationRefund 51.00 TOTAL DUE VENDOR --------) 51.00 Cintas Cintas +001-4310-2130 6 50606D 01/2774A 06/01 06/06 64035013:3 Uniform Rent -5/08 16.65 *001-4:310-2130 2 506061) 01/2774A 06/01 06/06 6405b115 Uniform Ren -t-5/115 16.65 *001-4310-2130 4 50606D 01/2774A 06/01 06/06 640353901 Uniform Rent -5/22 0 16.65 TOTAL DUE VENDOR --------) 49.95 City Clerks Assoc of Ca. CCAC -001-4040-2315 1 506061) 06/01 06/06 Mmbrshp Dues-Burgess,Nice 130.00 TOTAL DUE VENDOR --------) 130.00 City Clerks Assoc of Ca. CCAC *001-4040-2340 2 50606D 01/3005 06/01 06/06 Seminar -Nice 8/25-26 125.00 TOTAL DUE VENDOR --------) 125.00 Clerk: of the Dist. Court C1kDistCrt *001-211+i-1009 1 50606D 06101 06/06 PP`+/IC: Withholding Order-92DP3.51 92.32' TOTAL DUE VENDOR --------) 92.32 City of Diamond Bar RUN TIME: 09:55 06/02/95 V O U C H E R R E G I S T E R DUE THRU.............06./06"95 PALE 7 VENDOR NAME VENDOR ID. * * PREPAID * * ACCOUNT ------------------------------------------------------------------------------------------------------------------------------------ PROJ.TX-NO BATCH PO.LINE/N0. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK Caco's Coca's *001-4440-1200 1 506,06A 06/01 06/06 Supplies-EOCMeal-Lndsld 70.:.5 05/19/95 000062586,9 TOTAL PREPAID AMOUNT ----) 70.25 TOTAL DUE VENDOR --------) 0.00 Colley Auto Cars, Inc. CoileyAuto *001-4415-2200 21 506061) 01/2926 Community Industries CommIndust *001-4553-Y,21 2 50606D 02/2060 Constructive Playthings ConstPlay *001-4095-2353 2 50606D 01/2905 Cotton/Beland Assoc CotBelAssa *250-4310-6415 o6595 2 50606D 01/2400 Crista Pacific Inc CristaPac *001-40'90-L'00 2 506.06D 01/2944 D&J Engineering *001-4220-5."01 *001-4220-5201 001-2300-1010 4001-1300-1010 Y001-2300-1010 4001-2300-1010 441)1-2300-1010 *001-23f�-1010 001-2300-1010 *001-2300-1010 *001-'2`300-1010 C&JEngine 2 506061) 01/'2005 4 50606D 01/2005 10 506061) 11 50606D 12) 506060 1. 506060 14 50606D 15 50606D 16 906.0 D 17 50606D 1.3 506061) 06/01 06/06 06./01 06/06 06%01 06/06 06/(11 06/06 3796 06/01 06/06 45005c2 06/01 06/06 95CE-001 06/01 06/06 95R-007 06/01 06/06 955-004 06/01 06/06 95S-004 06/01 06/06 95S-004 06/01 06/06 95S-004 06/01 06/06 95S-004 06/01 06/06 955-004 06/01 06/06 95S-:;04 06/01 06/06 95S-004 06/01 06/06 955-004 VehicleMaint-Vol Patrol TOTAL DUE VENDOR --------) CS -Litter Abatement 4/95 TOTAL DUE VENDOR --------} FacePaint/Prz-6thAnv TOTAL DUE VENDOR --------} CIP-Pantera Park -Prof Svc TOTAL DUE VENDOR -------- Optical Disks -Imaging Sys TOTAL DUE VENDOR -------- Bldg & Safety Sp Svcs Bldg&Safety Svc -4/17-5/19 P02773 -Review FPL 95-008 P02792 -Review FPL 95-013 P02903 -Review FPL 95-024 P02377 -Review FPL 95-015 P02 ,77 -Review FPL 95-016 P0877 -Review FPL 95-017 P02377 -Review FPL 95-013 P02877 -Review FPL 95-019 P02377 -Review FPL 95-020 801.07 301.07 339.44 339.44 43). 5.9 43.58 1,407.00 1, 407. Cul 1,136.63 1,136.63 631.25 17 (x)9.61 112.50 90.00 67.50 67.50 67.50 67.50 67.50 67.50 TOTAL DUE VENDOR --------> 18,410.36 k** Cite of Diamond Bar +* RUN TIME: 09:55 06/02/95 V 0 U C H E R R E G I S T E R DUE THRU.............46/06;''5 F A G E VENDOR NAME VENDOR ID. * * PREPAID * * ACCOUNT F'ROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE jHECK ------------------------------------------------------------------------------------------------------------------------------------ D. B. Improvement Assoc. DBIA *001-4210-4220 11 546060 01/21826 06/01 06/06 Gen Plan Ad -4/15/95 360.00 TOTAL DUE VENDOR --------) 360.00 Dataquick Dataquick *001-4210-2130 2 50606D 01/2006 06/01 06/041, 117,324 Equip.Rental-April 35.00 TOTAL DUE 'VENDOR --------) 35.00 Day & Night Copy Center Day&Night *001-4210-4220 4 50606D 01/1931A 06/01 06/06 08700 Copy Svcs -Gen Plan 1,040.99 #001-4210-42-2,0 6 50606D 01/2783 06/01 06/06 08700 Copies -Draft GP 170.06 *001-4510-2110 1 50606D TOTAL DUE VENDOR --------) 06/01 06/06 08779 Copies -T & T Commission 36.81 *001-4210-2100 2 50606D 01/2599 06/01 06/06 8748 Copy5vcs-PermitForms 395.11 *001-7300-1010 19 50606D 1,837.50 06/01 06/06 8783 P02951 Copy5vcs-FPL92-001 106.19 *001-4210-4220 8 50606D 01/2957 06/01 06/06 8816 100 Copies-GenPlan 1,133.00 TOTAL DUE VENDOR --------) 2,932.16 Deborah Lee LeeD *001-2:300-1002 1 50606A 06%01 06/06 RefundSycamoreCnyn 100.00 05/16/95 ooO002125863 TOTAL PREPAID AMOUNT ----) 100.00 TOTAL DUE VENDOR --------) 0.00 Dept of Transportation DeptTrans +001-4510-5507 2 50606D 01/2201A 06/01 06/06 1337220 TrfSignlMaint-March '?5 1,857.50 TOTAL DUE VENDOR -------- ) 1,837.50 Diamond Bar Business Asoc DBBusAssoc 001-4090-2140 2 50606D 01/19528 06/01 06/06 June Rent -Suite 190 5,70.7.30 +001-4090-2210 2 50606D 02/1952B 06/01 06/06 June CAM Suites 100,190 1,495.00 TOTAL DUE VENDOR --------) 7,202.80 Diamond Bar Shell DBShell *001-2300-1011 1 50646D 06/01 06/06 Re and Deposit-TSR94-25 100.00 TOTAL DUE VENDOR --------) 100.00 Diamond Bar/Walnut YMCA DBWalYMCA *125-42015-3355 2 506060 01/1?54 06/01 06/06 CDBG-Chldcre Asstnce-Apr 2,430.00 *125-4:15-2355 4 50606D 01/1955 06/01 46/06 --DBG-Day Camp Pge-April 420.00 TGTAL DUE VENDOR --------) 2,850.00 Engineering -Environmental EngEnvGeol *001-2300-1012 1 50606E Espinosa, Emma 1550 X001-347:' 28 506068 06/01 06/06 G505031A-195 GeotechRevEN95-072 260.00 TOTAL DUE VENDOR --------'r 260.00 06/01 06,.06 14071 RecreationRefund 12.'X1 TOTAL DUE VENDOR --------) 12.00 ity of Diamond iar# RLN TIME: 09:55 06/02/45 V O U C H E R R E G I S T E R PAGE 9 DUE THRU ...............6/661 5 VENDOR NAME VENDOR ID. # # PREPAID # ACCOUNT ------------------------------------------------------------------------------------------------------------------------------------ PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECk Diversified Paratransit DiversPara *112-4553-5528 4 506060 01/2913 06%01 06/06 Dial -A -Cab Prg - 4/13-30 1,003.53 TOTAL DUE VENDOR --------) 1,C@3.53 Doc's Vacuum & Sewing DocsVacuum *001-4313'-L",110 2 50606.0 01/2942 06,01 06/06 2670 VacuumRepair-HrtgPrk 24.07 TOTAL DUE VENDOR --------) 24.07 Eastman Inc. Eastman *001-4210-1200 3 50606H 04/2088A 06/01 06/06 0114275480 Supplies -Planning 6.60 *001-4350-1200 11 50606H 02/2086A 06/01 06/06 014239902 Supplies-commSvc 13.05 *001-4010-1200 2 50606H 05/2088A 06/01 06/06 014275429 Supplies-CCouncil 17.15 *001-4030-1200 2 50606H 06/2083A 06/01 06/06 014275458 Supplies-CMgr 15.51 *001-4090-1200 8 50606H 03/2088A 06/01 06/06 014275469 Supplies-GenGovt 44.39 *001-4030-1200 1 50606H 99/2088 06/01 06/06 014381173 Supplies-CMgr 29.92 *001-4040-1200 1 50606H 94/2088 06/01 06/06 014381183 Supplies-CClk: 45.41 *001-4050-1200 1 50606H 96/2088 06101 06/06 014381183 Supplies -Finance 35.54 *001-4090-1200 7 50606H 93/2088 06/01 06/06 014381258 Supplies -General 151.36 *031-4210-1200 4 50606H 07/2083A 06/01 06/06 014381279 Supplies -Ping 223.66 *001-4350-1200 9 50606H 95/2088 06/01 06/06 014381315 Supplies-CommSvcs 91.58 *001-4415-1200 1 50606H 91/2{M 06/01 06/06 014381330 Supplies-SrPatrol 9.17 *001-4440-12! 2 50606H 92/2088 06/01 06106 014381333 Supplies-EmerPrep 169.26 *001-4510-1200 3 50606H 08/2(k8A 06/01 06106 014381897 Supplies-PW/Eng 111.16 +001-4510-1200 14 50606H 98/2088 06/01 06/06 014412/436 Supplies-PW/Eng 10.65 *001-4310-1200 1 50606E `X/2088 06/01 06/06 01442:274 OfficeSupplies 9.56 *iN 1-4510-11400 1 50606H 97/2088 06/01 06/06 014428302 Supplies-PW/Eng 14.58 *001-4090-1200 4 50606E 01122920 06/01 06/06 014429102 Copy Paper •7219.61 *1u11-4050-1200 2 50606H 01/2088A 06/01 06/06 014443646 Supplies -Finance 5.41 TOTAL DUE VENDOR -------- 1? . 3.37 Elsaygh, Nabil 1563 *001-3473 15 50606E 06/01 06/06 139:1 RecreationRefund 52.00 TOTAL DUE VENDOR --------1 52.00 Engineering -Environmental EngEnvGeol *001-2300-1012 1 50606E Espinosa, Emma 1550 X001-347:' 28 506068 06/01 06/06 G505031A-195 GeotechRevEN95-072 260.00 TOTAL DUE VENDOR --------'r 260.00 06/01 06,.06 14071 RecreationRefund 12.'X1 TOTAL DUE VENDOR --------) 12.00 TOTAL ICE VENDOR --------) 50.00 * C t `.i o f D l a m v n d E a r x* RUN TIME: 09:55 06/02/95 V 0 U C H E R R E G I S T E R PAGE DUE THRU.............06/66/',+5 VENDOR NAME VENDOR ID. # PREPAID $ ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ------------------------------------------------------------------------------------------------------------------------------------ ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK. Espinosa, Emma 1573-. *001-3478 10 50606E 06%01 06%06 14071 RecreationRefund 3.00 TOTAL DUE VENDOR --------} 8.00 Espinosa, Emma 15;;.3 *001-3478 6 50606B 06/01 06/06 14071 RecreationRefund 12.00 TOTAL DUE VENDOR --------) 12.00 F&A Federal Credit Union F&ACreditU *001-2110-1012 2 50606A 06/01 06/06 PP11 PP11-CreditUnionDed 2,229.75 05131(95 0000025 76 TOTAL PREPAID AMOUNT ----) 2,229.75 TOTAL DUE VENDOR --------> 0.00 F&A Federal Credit Union F&ACreditU *001-2110-1012 1 50606A 06/01 06/06 PP10 PP10-CreditUnionDed 2,229.75 05/16/95 OCXX1025862 TOTAL PREPAID AMOUNT ----) 2, 29.75 TOTAL DUE VENDOR --------> 0.00 FKM Copier Products FKM *001-4090-1200 6 50606E 01/2969 06%01 06/06 293144 DryInk!FuserLuhe 304.32 TOTAL DUE VENDOR --------} 304.32 Federal Express Corp. FedExpress ° +001-2300-1010 3--6 50606H 06/01 06/06 5-470J-79911 MailSvc-FPL95-006 9.00 *001-2300-1010 38 5%)6H 06%01 06/06 5-478-79911 MailSvc-FPL92-001 65.00 *001-'2300-1010 39 50606H 06/01 06/06 5-478-79911 MailSvc-FPL94-025 27.25 *001-4090-2120 1 54606H 2088 06/01 06/06 5-478-79911 MailSvc-GenGovt 177.25 *001-4210-4220 9 50606H 06/01 06/06 5-478-79911 MailSvc-GenPlan 20.00 *112-4553-5528 5 50606H 06/01 06/06 5-478-79911 MailSvc-PropA 13.00 *125-4215-1200 ' 50WH 06/01 06/06 5-478-79911 MaiISvc-CDBG 13.00 +001-21200-1010 40 50606H 06/01 06/06 5-501-16075 MailSvc-FPL95-0'24 9.00 tool -2300-1010 41 50606H 06/01 06/06 5-501-16075 MaiISvc -FPL92-001 26.00 *001-2300-1011 150606H 06/01 06/06 5-501-16075 MailSvc-FER92-002 13.00 >01-4090-2120 2 50606H 06/01 06/06 5-501-16075 MailSvc-GenGovt 227.75 +125-4215-1200 4 50606H 06/01 06/06 5-501-16075 MailSvc-CDBG 13.00 TOTAL DUE VENDOR --------> 613.25 Federal Reserve Bank FedReserve *001-2110-1009 2 50606E 06/01 06/06 PP91'10 PP';/106avBandDed 50.00 TOTAL ICE VENDOR --------) 50.00 ## City 0 Diamond Bari RUN TIME: 09:55 06/02/95 V O U C H E R R E G I S T E R ='AGE ii DUE THRU.............o6/06/'5 VENDOR NAME VENDOR ID. # PREPAID ACCOUNT PROJ.TX-ND BATCH PO.LINE/ND. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE ---------------------------------------------------------------------------------------------------------- First Baptist Churchof DB FirstBapt }001-22CX)-1002 2 506[16E First Interstate Bank FirstInter #001-40:30- 325 1 50606A *001-4030-2325 2 50606A #001-4030-2325 3 50606A - First Interstate Bank FirstInter *001-4010-23'10 2 50606A First Interstate Bank FirstInter *001-4010-1200 1 50606A First Interstate Bank FirstInter -Wil -4090-2122,8 1 50606A Flamenbaum, Bruce Flaaenbaum ,001-4210-4100 1 50606G *001-4210-4100 6 506060 401-4210-4100 11 506066 Foley, Sandy 4001=3473 Foley, Sandy *bell -347$ 1557 22 50606E 1582 5 50606B 06/101 06/06 06/01 06/06 06/01 06/06 06/01 QE./06 06/01 06/06 06/01 06/06 O6 /01 04, /,1-) �. 06,01 06%06 06/01 06/06 06/01 06/06. 06/01 06/06 14096 06/'01 06/06 14096 RefSecurity0ep TOTAL ILE VENDOR------- Mtg4/11-ChinDel Mtg-MISOralBoard Mtg-CMgr-4110/'95 TOTAL PREPAID AMOUNT ---- TOTAL DUE VENDOR --------) TravelLegMtg-Miller TOTAL PREPAID AMOUNT ---- TOTAL DUE VENDOR-------- Film-Harmony TOTAL PREPAID AMOUNT ---- TOTAL DUE VENDOR -------- Bank Card Svc Chg-Mlr TOTAL PREPAID AMOUNT ---- TOTAL DUE VENDOR --------> Ping C❑tri Mtgs-4/10 Ping Com Mtgs-5/8,22 Ping Cam Mtgs-4/6 TOTAL DUE VENDOR --------) RecreationRefund TOTAL DUE VENDOR --------) RecreationRefund TOTAL DUE VENDOR --------) 200.00 '100.00 22' 4.t c �c arc 05/22 /y_ OOtirn)a..-. 37.58 05/25/95 00000''5870 �_.,�r.� -• Q5/25j95 (iti0liii�5_�:;;il 83.24 0.00 cn tee. 9 c i�c 11 �t .c. -:cam 0�%11%:.j OJr___, 58.19 0.00 12.11 05/3,11:95 t 000.0,25'37 _: 12.11 0.00 2.00 05/25/"�50(ii3'_s._�_''I L.r10 0.00 60.00 120.00 60.00 240.00 15.0<i 15.00 12.00 12.00 •�¢� 'amitor Diamond ��� RUN TIME: 09:55 06/02/95 V O y U C H E R R E G I S T E Bar R PAGE .� DUE THRU.............06/O6J�,5 VENDOR NAME VENDOR ID. PREPAID ACCOUNT PROJ.TX-NO BATCH PO.LINE/NG. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHE' ---------------------------------------------------------------------------------------------------------------- Fong, Franklin *001-4210-4100 *001-4210-4100 *001-4210-4100 Foothill Transit *1122-45531-, 533 *112-452-5535 FongF 5 506066 10 50606G 14 506066 FoothillTr 12 50606H 01/22885 6 50606H 02/2885 Franchise Tax Board FranchiseT *001-2110-1009 3 50606E Franchise Tax Board Franchiser *001-2110-1009 4 50606E Fred Pryor Seminars Fred Pryor X001-4551-2340 1 50606G GTE California GTE *118-4098-2125 2 50606E GTE California GTE *001-4090-2125 ? 50606E GTE California GTE *001-4040-2125 1 50606E GTE California GTE *)1-4440-2125 1 50606E 06/01 06/06 Ping Com Mtgs-4/10,24 120.00 06/01 66/06 Ping Com Mtgs-5/8,22 120.00 06/01 06/06 Ping Com Mtgs - 4/6 60.00 TOTAL I6UE VENDOR --------) 31W.00 OF./O1 06/06 3794 May-TrnstSubsdyPrgrm 924.30 06/01 06/06 3794 May-TrnstSubsdyFares 3,E.65.70 TOTAL DUE VENDOR --------) 4,590,00 06/01 06/06 PP9/10 WHOrder:'-151369488 109.96 TOTAL DUE VENDOR --------) 109.96 06/01 06/06 PP9/May WHOrder+21408690 50.CK) TOTAL DUE VENDOR --------) 50.00 06/01 06/06 Business Wrtg Sem-Smith 149.00 TOTAL DUE VENDOR --------) 149.00 06/01 06/06 PhoneSvc-CityOnLine 216.42 TOTAL DUE VENDOR --------) 116.42 06/01 06/06 PhoneSvc-B&S 113.74 TOTAL DUE VENDOR --------) 113.74 06/01 06/06 PhoneSvc-Modem 25,87 TOTAL DUE VENDOR --------> 25.:37 06/01 06/06 PhoneSvc-EmerPrep 57.11 TOTAL DUE VENDOR --------) 57.11 Citof Diamond Ba RUN TIME: 09:55 06/02 y r/95 V O U C H E R R E G I S T E R PAGE i? DUE THRU............. VENDOR NAME VENDOR ID. PREPAID ACCOUNT PRCU'.TX-NO BATCH PO.LINE/NO. ENTRy/DUE INVOICE DESCRIPTION AMOUNT DATE CHECi ---------------------------------------------------------------------------------------------------------------- GTE California GTE *001-4090-1125 4 50606E 06/01 06/06 PhoneSvc-CityHall 1,612.76 TOTAL DUE VENDOR --------) 1,611.76 GTE California GTE *001-4331-2125 4 50606H 06/01 06/06 PhoneSvc-SycOanyonPk: 05,47 TOTAL DUE VENDOR --------) 85.47 GTE California GTE *001-4331-2125 3 50606H 06/01 06/06 PhoneSvc-SycCnynPrk 53.55 TOTAL DUE VENDOR --------) 53.55 GTE California GTE *001-4313-2125 1 50606H 06/01 06/06 PhoneSvc-HeritagePk 5_.,55 TOTAL DUE VENDOR --------) 53.55 GTE California GTE *001-4331-2125 2 50606H 06/01 06/06 PhoneSvc-SycCnynPrk 71.28 TOTAL DUE VENDOR --------) 71.28 GTE Leasing GTELease *001-4090-2130 2 506.06E 01/2873A 06/01 06/06 '1270,32 TelephoneEquipRent 466.79 TOTAL DUE VENDOR --------) 466.79 Garrett, Lawrence 1569 *001-3478 .38 50606B 06/01 06/06 13471 RecreationRefund 57.00 TOTAL DUE VENDOR --------} 57.00 Geiger, Donna GeigerD *001-4040-4000 4 50606E 01/2264 (M-1"01 06/06 09A-950 2 CC°tg-5.,'2/95 1,-,4,00 x001-4350-4300 2 50606E 02/2264 06/01 06/06 09B-95011 P&RMtg-4/27 138.00 TOTAL DUE VENDOR --------} 302.00 Graffiti Control Systems GrafitiCon *001-4553-5520 4 50606E 01/2095 06/01 06/06 DB0495 GraffitiRemcval-April 1,930.00 TOTAL DUE VENDOR --------) 1,980.00 Cty of Diamond Bar # RJN TIME. 09:55 06/02/95 V 0 U C H E R R E G I S T E R PAGE 14 DUE THRU.............06/06/95 VENDOR NAME VENDOR ID. * PREPAID * ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK ------------------------------------------------------------------------------------------------------------------------------------ Guard, Troy 1575 UsedMotorOilAd TOTAL DUE VENDOR -------- *001-3473 2 506068 06/01 06/06 14076 RecreationRefund 06/01 06/06 Ping Com Mtgs-4/10,14 06/01 06/06 TOTAL DUE VENDOR --------} Gurrieri, Mary GurrieriM Ping Com Mtgs-4/6 TOTAL DUE VENDOR --------} *001-r".00- 1002 3 50606E 06/01 06/06 RefundSecDeposit TOTAL DUE VENDOR -------- Hall & Foreman Hall&Forem *001-2300-1012 2 50606E 06/01 06/06 029686 P1ngSvc-EN95-069 TOTAL DUE VENDOR -------- Hari, Padma 1546 *001-3473 31 50606B 06/01 06/06 14115 RecreationRefund TOTAL DUE VENDOR -------- Hari, Padma 1553 *001-3473 21 50606B 06/01 06/06 14115 RecreationRefund TOTAL DUE VENDOR --------} HighPoint Graphics HighPoint *001-4095-2110 150606E 01/2231B 06/01 06/06 47412 PrePress-BusCards Highlander Publications Highlander *115-4515-42115 2 50606E 01/2963 Home Depot HomeDepot *001-4350-1200 10 50606H 10/1937 Huff, Bob HuffB *001-4110-4100 3 506066 X1001-4110-41(8) 7 50606E *001-4210-4100 12 5)606G TOTAL DUE VENDOR --- -----) 06/01 06/06 UsedMotorOilAd TOTAL DUE VENDOR -------- 06/01 06/06 1111010 SuppliesFor5tage-AnnivCel TOTAL DUE VENDOR -------- 06/01 06/06 Ping Com Mtgs-4/10,14 06/01 06/06 Ping Com Mtgs-5/3,12 06/01 06/06 Ping Com Mtgs-4/6 TOTAL DUE VENDOR --------} 57.00 57.00 2i)i),i 0 100.00 505.00 505.00 16.00 16.00 50.07 50,00 10.83 �J 10.8:3 64.99 64.'99 2176.09 276.09 120.80 110.00 60.00 300.00 *** City of Diamond Har * * * RUNTIME: 09;5506/02/'x'5 dOUCHER REG I ST ER --'AGE 15 DUE THRU.............06/+?6/95 VENDOR NAME VENDOR 1D. # PREPAID # ACCOUNT PROJ.TII-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK ------------------------------------------------------------------------------------------------------------------------------------ Huffman, Sharon 1555 *001-3478 13 50606B ICMA Retirement Trust -457 lCMA *001-4030-0090 1 50606E *001-4040-0090 1 50606E *OU1-4050-0090 1 50606E *001-4090-0080 1 50606E *001-4210-0090 1 50606E *001-4310-0090 1 50606E *(K)1-4350-0090 1 50606E *001-4.510-0090 1 50606E *115-4099-0090 1 50606E *118-4099-0090 1 50606E *1;.38-4538-0090 3 50606E *001-2110-1007 1 50606E Image IV Systems Inc. Image4Sys *001-400-2200 2 50606E 01/2010 *001-4090-2200 4 504.06E 01/2010 impressive Screenwork.s Impressive *001-4350-1200 4 50606E 01/2632 *001-4350-1200 2 50606E 01;'2631 inland Valley Dly Bulletn IVDB 06/01 06/06 131905 06/01 06/06 23 50606E *001-2300-1010 2' t _� 50646E *001-2300-1010 24 50606E ¢001-2300-1010 25 50606E *001-2300-1010 26 50606E *it)1-2300-1010 27 50606E *001-2:3430-1010 28 5(16(YE *001-23x0-1010 29 50606E 06/01 06/06 131905 06/01 06/06 June 06/01 06/06 June 06/01 06/06 June 06/01 06/06 June 06/01 06/06 June 06/01 06/06 June 06/01 06/06 June 06/01 06/06 June 06/01 06/06 June 06/01 061106 June 06/01 06/06 June 06/01 06/06 PP9/10 06%01 06/06 175441 06101 06/06 175441 06/01 06/06 3133 06/01 06/06 3140 06/01 06/06 132815 06/01 06/06 137420 06/01 06/06 13795' 06/01 06/06 137952 06/01 06/06 137952 06/01 06/06 137952 06/01 06/06 137952 06/01 06/06 137952 RecreationRefund TOTAL DUE VENDOR --------) JuneBenefitContr JuneBenefitContr JuneBenefitContr JuneColtContrib JuneBenefitContr JuneBenefitContr JuneBenefitContr JuneEenefitContr JuneBenefitContr JuneBenefitContr JuneBenefitCont PP9/10Payro11Bed TOTAL DUE VENDOR EquipMaint CopyCharges-Apr TOTAL DUE VENDOR --------) Staff Shirts-Recreat Bsk:tblChampnShirts TOTAL DUE VENDOR --------) LegAd-FPL-008 LegAd-FPL-024 LegAd-FPL-015 LegAd-FPL-016 LegAd-FPL-017 -egAd-FPL-018 LegAd-FPL-019 LegAd-FPL-020 TOTAL IUE VENDOR institute for Local ILSG *001-4095-2355 1 50606A 06/01 06/06 RegLocalGovtTeachInst 9.00 9.00 1,159.19 517.86 162.25 400.00 590.60 253.34 570.21 1,011.40 32£.94 125.00 67.14 567.04 5,752.93 100.00 168.52 2268. 52 157.32 64.65 221.97 ..8.00 86.17 2'x'.12 28.12 22.12 28.11 28.10 28.10 -) 342.84 4,500.00 05/12/95 O+?04,1251351;, TOTAL PREPAID AMOUNT ----) 4,500.00 TOTAL DUE VENDOR --------) 0.00 *x* City of Diami,nd Ear# RUN TIME: 095506/02/95 VOUCHER REG I ST ER DUE THRU.............06/06/95 PAG h VENDOR NAME VENDOR ID. * * PREPAID * * ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK ------------------------------------------------------------------------------------------------------------------------------------ Internal Revenue Service IRS *001-4090-2395 1 50606A 06/01 06/06 TaxPymnt-ist0tr 501.85 05/16/95 000002506.8 TOTAL PREPAID AMOUNT ----? 501.35 TOTAL INE VENDOR --------i 0.00 Istik, Jack IstikJ *001-4553-4100 4 50606G 06/01 06/06 T&T Mtgs-3/30,4/13,5/11 120.00 TOTAL DUE VENDOR --------) 120.00 J.D.C. Inc. JDCInc *250-4215-6420 05695 2 50506E 01/2924 06/01 06/06 1 Sdwlk:Cants-DBBlvd 25,212.60 *001-4510-5502 8 50506F 01/1985 06/01 TOTAL DUE VENDOR --------? 25,212.60 Judicial Data Systems JudDataSys -1001-4510-5502 10 50506F 01/1984 06,101 06/06 *001-4411-5405 1 50506F 06/01 06/06 Apr AprParkingCites 155.25 *001-4411-505 2 50506F 06/01 06/06 Apr AprReviewProcess 16.00 *001-4411-5405 3 50506F 06/01 06/06 Apr MarOvercharge 244.70 - TOTAL DUE VENDOR -------- 146.55 Kwong, Yu 1545 *001-3478 32 50606B 06/01 06/06 13962 RecreationRefund 14.00 TOTAL DUE VENDOR --------1 14.00 L.A. County -Sheriff's Dep LACSheriff *001-4411-5404 1 50506F 06/01 06/06 322852 SpEvent5vc-April95 6,583.14 *001-4411-5401 1 50,06E 06/01 06/06 329331 ContSvc-April95 303,874.95 TOTAL DUE VENDOR --------7 315,458.09 L.A.County Public Works LACPubWk *001-4510-5506 4 50606H 01/1991 06/01 06/06 990000068'94 Critical5ign/Strip-Feb 1,351.66 *001-4510-5506 2 50506E 01/2949 06/01 06106 95600007809 Signing/StripingSvcs-Mar 100.62 TOTAL DUE 'VENDOR --------> 1,452.23 L.A.County Public Works . LACPubWk. *iC -4510-5507 4 50506F 01/'2'211 06/01 06/06 950100005'57 TrffcSignl-Maint3/95 1,707.36 TOTAL DUE VENDOR --------i 1,707.86 L.A.County Public Works LACPubWk Ool-4510-5502 12 50506.E 01/1984 06/01 06/06 9500000595 MthlyRoadInsp&RprJan953,45:3.1' *001-4510-5502 8 50506F 01/1985 06/01 06/06 950000060;9 RoadMaint(Feb95) 12), 501.67 -1001-4510-5502 10 50506F 01/1984 06,101 06/06 95000006:98 Mth1yRoadInsp&Rpr-2/95 4,448.59 *001-4510-5502 2 50506F 01/1987 06/01 06/06 95(00007817 Grading/DirtShouldrs3/95 515.55 -001-4510-5502 6 50506E 01/1936 06/01 06/06 9501'-007:.19 EmergCallOutsFY94/95(Mar) 435.09 #* City of Diaajond 8 a r *+* RUN TIME: 09:55 06702/95 V O U C H E R R E G I S T E R PAGE 17 DUE THRU.............06/06/95 VENDOR NAME VENDOR ID. N PRE, --AID ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK ------------------------------------------------------------------------------------------------------------------------------------ L.A.County Public Works LACPubWk *001-4510-5502 4 50506F 01/2522 L.A.Cwnty Public Works LACPubWk 001-4331-5300 4 50506F 01/2039A LA Cellular Telephone LACellular *001-4415-2125 1 50506E #001-4090-2125 5 !,ffkw *001-4090-2125 6 50506F #001-4090-2125 7 50506F *001-4030-2125 2 50506F *001-4030-2125 3 50506F X001-4090-2125 8 509)6F LA County Sheriffs Office LACGarnish *001-2110-1009 5 50506F Landscape West LandscapeW 141-4541-2210 6 50506F 01/22,208, -eague Qf Ca. Cities League Ot71-4010-2325 3 50506F Leighton and Associates Leighton (CONTINUED) 06/01 06/06 95000007820 StreetCleanUpJan-Mar95 186.63 TOTAL DUE VENDOR --------) 21,545.66 06/01 06/06 95000003523 SumpfumpMaint4/95 TOTAL DUE VENDOR -------- 06/01 06/06 '?4-3139 06/01 06/06 225-1231 06/01 06/06 2251232 06/01 06/06 2251233 06/01 06/06 312-3162 06/01 06/06 313-7806 06/01 06/06 313-3400 Cellular-VolPatrol Cellular-GenGovt Cellular-GenGovt Cellular-GenGovt Cellular-CMgr Cellular-CMgr Cellular-GenGovt TOTAL DUE VENDOR --------) 06/01 06/06 CS#94CO5164 GarnishCS#94CO5164 TOTAL DUE VENDOR -------- 06/01 06/46 15633 IrrkeprsDist#41 TOTAL DUE VENDOR -------- 06/01 06/06 Se1ComMtg6/1-Wernr/Harmny TOTAL PREPAID AMOUNT ---- TOTAL DUE VENDOR -------- *001-4310-5318 2 50506F 01/2784 06/01 06/06 35355 kU<)1-23th)-1012 6 50506F 06/01 06/06 35594 *001-2300-1012 4 50506F 06/01 06/06 8510,96 x001-2300-1012 5 50506F 06/01 06/06 05597 *001-2300-1012 3 50506F 06/01 06/06 85602 StormDamageSycCnyn GeotechRevEN93-043 GeotechRevEN93-005 GeotechRevEN93-012 GeotechRevEN95-077 TOTAL DUE VENDOR --------) 62.43 49.32 49.72 32.32 4:.69 65.12 .334.9 i 5.31 5.31 «1 69 551.69 40.00 06/01/`+` _� :. 40.00 0.00 402.25 673.50 131.50 2<<.50 221.00 1,705.75 * City of Oi=mond air RUN TIME: 09:55 06%02/95 V O U C H E R R E G I S T E R PAGE 13 DUE THRU.............06/06/95 VENDOR NAME VENDOR ID. PREFAID ACCOUNT PROJ.TX-NO BATCH PO.LINE/N0. ------------------------------------------------------------------------------------------------------------------------------------ ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK: Leonard, Joyce Leonard) #001-455'3-4100 3 50606E 06/01 06/06 TF Mtgs- /30,4/1_,5/11 120.00 TOTAL DUE VENDOR --------) 120.99 Lewis Engraving Inc. LewisEngra *001-4095-1200 4 50506F 01/2497 06/01 06/06 018424 Tile -Rotary 17.31 TOTAL DUE VENDOR --------) 17.32 Lin, Yeajin 1560 *001-3478 19 50606B 06/01 06/06 14121 RecreationRefund 10.00 TOTAL DUE VENDOR --------) 19.0U Liou, Lily 1571 *001-3473 S 50606B 06/01 06/06 14092 RecreationRefund 12.00 TOTAL DUE VENDOR --------1 12.00 Los Angeles County LACMTA *112-4553-5533 10 50506F 01/2884 061/01 06/06 March-ErrorInCalc 12.00 *112-4553-5533 4 50506F 01/2884 06/01 06/06 50630 May-TrstSubsdyPrgrw 160..40 *112-4553-5<W'5 4 50506F 02/2884 06/01 06/06 50630 May-TrnstSubsdyFares 600.60 TOTAL DUE VENDOR --------) 873.00 Louie, Joyce 15714 *001-3478 9 506068 06/01 06/06 13992 RecreationRefund 32.00 TOTAL DUE VENDOR --------) JL.Xj MMASC MMA5C *125-4215-2315 1 506060 06/01 06/06 Membership Dues-Frittal 40.00 TOTAL DUE VENDOR --------) 40.00 McCullough, MaryBeth 1566 *001-3473 36 506068 06/01 06/06 14024 RecreationRefund 27.00 TOTAL DUE VENDOR --------I -)7.00 Metrolink Metrolink *112-455:3-5533 2 50606G 01/14833 06/01 06/06 May-TrnstSubsdyPrgrm 2,758.00 *112-4553-5535 2 50.)6G 02/2883 06/01 06/06 May-TrstSubsffares 10,864.00 TOTAL DUE VENDOR --------} 13,622.00 4*# City of Diamond Ear * * * RUN TIME: 09:55 06/02/95 V D U C H E R R E G I S T E R PAG` i ? DUE THRU.............06/06/95 VENDOR NAME VENDOR ID. # * PREPAID f ACCOUNT PROJ.TX-NO BATCH PO.LINEINO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK: ------------------------------------------------------------------------------------------------------------------------------------ Meyer, David *001-4210-4100 *001-4210-4100 Microsolve *001-4040-4000 Mobil *001-4210-2310 *001-4090-2'310 *001-4090-2310 *001-4090-2310 *001-4310-2310 *001-4310-2310 *001-4090-2310 *001-4090-2310 *001-4210-2310 *001-4310-2310 *001-4310-2310 Montgomery, Michael >001-2110-1008 001-2110-1008 001-4020-4020 001-2110-1008 ')01-2110-1008 001-4020-4020 001-4020-4021 Morgan, Chiara *i r01-3478 MyerD 2 50606G 8 50606G Microsolve 8 50606G 01/2945 Mobil 4 506060 01/2933A 2 506066 01/2847 4 506060 01/2847 6 506060 01/2847 8 50606H 01/2582 4 50606H 01/2582 10 506060 01/2847 8 50606G 01/2847 2 506060 01/2933A 6 50606H 01/2582 2 50606H 01/2582 MMontgomer 3 50606G 4 50606G 150606G 01/2891A 5 506066 6 506060 2 50606G 01/2891A 150606G 1568 37 50606E Mt. Baldy United Way UnitedWay *001-2110-1013 1 506066 06/01 06/06 Ping Com Mtgs-4/10,24 06/01 06/06 Ping Com Mtgs-5/8,22 TOTAL DUE VENDOR -------- 06/01 06/06 CODCNSOI Consulting -Opt Database TOTAL IUE VENDOR -------- 06/01 06/06 K6036413 06/01 06/06 K6036656 06/01 06/06 K.6036726 06/01 06/06 K:6036855 06/01 06/06 K6036881 06/01 06/06 K6740252 06/01 06/06 K,6740543 06101 06/06 K:6740872 06/01 06/06 K6740926 06/01 06/06 K6741011 06/01 06/06 K6741055 06/01 06/06 April 06/01 06/06 April 06101 06/(6 April 06/01 06/06 May 06/01 06/06 May 06101 06/06 May 06/01 06/06 May 06/01 06/06 13804 06/01 06/06 Fuel -Planning Fuel-PoolCars Fuel-PoolCars Fuel-PoolCars Fuel-Prk.&Rec Fuel-Prk&Rec Fuel-PoolCars Fuel-PoolCars Fuel -Planning Fuel-Prk&Rec Fuel-Prk&Rec TOTAL DUE VENDOR April Retirement Contrib April Retirement Redepost April Retainer Svcs May Retirement Redepost May Retirement Contributn May Retainer Svcs Bpi, Legal Svcs -Oak Tr Lns TOTAL DUE VENDOR --------) RecreationRefund TOTAL DUE VENDOR -------- Payroll Deductions PP9/10 TOTAL DUE VENDOR --------> 120.00 120.00 240.00 600.00 600.00 20,S0 10.23 14.40 11.58 18.50 34.37 13.84 10.65 20�� .10 LV .2'0 34.47 209.14 110.0i- 97.57- 937.50 97.57- 'S'C 1,750.00 375.00 2,551.'98 59.00 59.00 50.00 50. LAG -1#* City of Diamond Far ### RUN TIME: 09:55 06/02/95 V 0 U C H E R R E G I S T E R PAGE 20 DUE THRU.............06i06/95 VENDOR NAME VENDOR ID. # PREPAID # ACCOUNT PROJ.TX-NO BATCH PO.LINEMO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK ------------------------------------------------------------------------------------------------------------------------------------ National Marrow Donor Pgm NtnlMarrow #001-4095-2357 1 506466 National Sanitary Supply NatSanitar #125-4215-12-W 80195 2 506066 0112915 OCB Reprographics OCEReprogr #250-4310-6415 07595 11 506066 01/2927 #250-4310-6415 07595 9 506066 01/2927 #250-4310-6415 07595 7 50606G #250-4310-6415 06595 4 50606G 01/2438 #250-4310-6415 06695 6 50606G 02/2438 Ortiz, Tom OrtizTom #001-4553-4100 2 50606G P.F. Pettibone.& Co. PFFettibon *001-4210-1200 2 50606G 01/2845 PERS Health Benefits PERSHealth #001-2110-1003 1 5606A #301-4090-0093 1 50606A PERS Health Benefits PERSHealth #001-2110-1003 2 50606G *001-4090-0093 2 50606G Parkas, Cindy 1575 +001-3478 12 506068 06/01 06/06 Bone Marrow Testing Pgm 1,102.50 TOTAL DUE VENDOR --------} 1,102.50 06/01 06/06 8212036 Trash Receptacle -Her Park 40.88 TOTAL INE VENDOR --------) 40.88 06/01 06/06 108411 Prk Sign Project :31.76 06/01 06/06 10996 Prk Sign Project 5172 06/01 06/06 116878 Park Signage -Printing 42.00 06/01 06/06 121071 GraphcSvcs-PanteraPk 51.26 06/01 06/06 129968 MapleHill-ADARetroFt 22.50 TOTAL DUE VENDOR --------7 206.24 06/01 06/06 T&T Mtgs-3/30,4/13,5/11 120.00 TOTAL DUE VENDOR --------> 120.00 06/01 06/06 5961 MinBook:s/ResoPaper-Ping 276.05 TOTAL DUE 'VENDOR --------} 276.05 06/01 06/06 May May95-HeaithInsPrem 10,589.69 05/10/95 0000025854 06/01 06/06 May May95-HealthAdmin 50.90 05/10/95 000002554 TOTAL PREPAID AMOUNT ----} 10,640.59 TOTAL DUE VENDOR --------} 0.00 06/01 06/06 June95 June Health Ins Prem 10,589.69 06/01 06/06 June95 June Health Admin Fee 50.90 TOTAL DUE VENDOR --------> 10,640.59 06/01 06/06 13953 RecreationRefund 15.00 TOTAL DUE VENDOR --------> 15.00 Pranz, Lori M. 1577 *** City of Diamond Bar Premiere Leasing Co. PremiereLe RUN TIME: 09:55 06/02/95 V O U C H E R R E G I S T E R 06/01 06/06 3315 PAGE ?1 389.70 DUE TFRU.............06/06/' 5 389.70 Prudential Service Burdau PSBI VENDOR NAME VENDOR ID. 4001-2110-1004 2) 506065 06/01 06/06 # PREPAID ACCOUNT PROJ.TX-NO ------------------------------------------------------------------------------------------------------------------------------------ BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK Pathak:, Krishna 1552 Vision Ins Prem -June 349.89 ¢001-3478 26 50606E 06/01 06/06 RecreationRefund 15.00 *001-3478 41 506068 06/01 06/06 RecreationRefund 10.00 TOTAL DUE VENDOR --------} 25.CO Pathak, Krishna 1561 TOTAL DUE VENDOR --------} 0.00 Payroll Transfer PayrollTr x•001-10,20 1 506066 06/01 06/06 Payroll Transfer PP#10 47,500.00 06/06/95 000006010 TOTAL PREPAID AMOUNT ----> 47,500.00 TOTAL DUE VENDOR --------} 0.00 Payroll Transfer PayrollTr *001-1020 2 506066 06/01 06/06 Payroll Transfer PP#11 46,9+10.00 06/06/95 0000000011 TOTAL PREPAID AMOUNT ----> 46,900.00 TOTAL DUE VENDOR --------} 0.00 Pitney Bowes Credit Corp. PBCC ¢001-4090-2130 4 506066 01/2343C 06/01 06%06 1444744MY95 Equip Lease -Folder Insrtr 99.59 TOTAL DUE VENDOR --------> 99.59 Pranz, Lori M. 1556 *001-3478 43 506068 06/01 06/06 Recreation. Refund 32.{X2 *001-3478 23 50606B 06/01 06/06 14152 RecreationRefund TOTAL DUE VENDOR --------> 50.00 Pranz, Lori M. 1577 TOTAL DUE VENDOR --------} 0.00 Premiere Leasing Co. PremiereLe *001-4350-2140 2 506066 01/1982 06/01 06/06 3315 Bldg Rent-Rec Ofc-May 389.70 TOTAL DUE VENDOR --------> 389.70 Prudential Service Burdau PSBI 4001-2110-1004 2) 506065 06/01 06/06 Dental Ins Prem -June 1,162.99 *001-2110-1004 3 50606G 06/01 06/06 Dental Shortage -May 18.79 *001-2110-1006 2 506066 06/01 06/06 Vision Ins Prem -June 349.89 TOTAL DUE VENDOR --------> 1,5:31.67 City of Diamond Bar # RUN TIME: 09:55 06/02/95 V 0 U C H E R R E G I S T E R PAGE 22 DUE THRU.............06/06/95 VENDOR NAME VENDOR ID, PREPAID ACCOUNT PRGJ.TX-NO BATCH PO.LINE/NO. ------------------------------------------------------------------------------------------------------------------------------------ ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK Prudential Service Bureau PSBI +001-2110-1004 1 50606A 06/01 06/06 May MayDentalInsPrem 1,144.20 05/10/95 00000'25855 *001-2110-1006 1 50606A 06/01 06/06 May MayVisionInsPrem 349.89 05/10/95 0000025255 TOTAL PREPAID AMOUNT ----} 1,494.09 TOTAL DUE VENDOR --------} 0.00 Public Empl Retirement PERS *001-2110-1008 1 50606A 06/01 06/06 PP10-RetireCont-EE 3,318.53 05/2`;`:=` 0c00(',:5���72 *001-2110-1008 2 50606A 06/01 06/06 PP10-RetireCont-ER 2,981.07 05/25/95 00000251372 TOTAL PREPAID AMOUNT ----) 6,307.60 TOTAL DUE VENDOR --------) 0.00 Raquepo, Mary 1548 }001-3479 30 50606B 06/01 06/06 14139 RecreationRefund 33.00 TOTAL DUE VENDOR --------) 33.00 Resource Directory OCResource *001-4090-2320 2 50606G 01/2859 06/01 06/06 16399 LA Resources Dir - 1995 63.21 TOTAL DUE VENDOR --------) 63.21 Richards Watson S Gershon RichardsWa +001-4020-4020 3 50606G 01/27135 06/01 06/06 April -City Attny Svcs 10 ,321.54 TOTAL DUE VENDOR --------) 10,321.54 Ritz Camera Ritz Camer 8001-4095-2110 2 506066 07/2225C 06/01 06/06 100420 Newsletter Photo Developm 20.34 ,�001-4095-2110 ? 50606G 0812225C 06/01 06/06 1100422 Newsletter Photo Developm 8.49 TOTAL DUE VENDOR --------> Zti.53 Rutan k Tucker RutanTuckr *001-4020-4021 3 50606G 01/2844 06/01 06/06 Legal Svcs-VTM47850 5,645.28 TOTAL DUE VENDOR --------> 5,645.28 SO. CA. City Clerks Assoc SCCCA *001-4040-2325 1 506066 06/01 06/06 C Clerk Mtg,6/16-Burgess 25.00 TOTAL DUE VENDOR --------) 25.00 San Gabriel Consortium SGConsort *001-4095-4260 2 506066 0112999 06/01 06/06 Econ Outlook Seminar 760.00 TOTAL DUE VENDOR --------) 760.00 # City of Diamond Bar RUN TIME: 09:55 06/02/95 V O U C H E R R E G I S T E R DUE THRU.............06/06/95 PAGE VENDOR NAME VENDOR ID. * * PREPAID ACCOUNT PROJ.TX-NO BATCH PO.LINE/ND. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK: --------------------------------------------------------------------------------------------------------------------- San Gabriel Valley 1001-4010-2325 San Gabriel Valley *001-4551-2325 SGVCCC 7 50606A SGVEA 150606A San Gabriel Valley City SGVCMA *001-4030-2325 5 506066 San Gabriel Vly Tribune SGVTribune 06/01 06/06 06/01 06/06 06/01 06/06 *001-2300-1010 32 506066 06/01 06/06 09704 *001-230-1010 33 50606G 06/01 06/06 09704 *001-2300-I010 34 506066 06/01 06/06 09704 *001-2''M-1010 35 506066 06/01 06106 09704 *001-2300-1010 37 50606G 06/01 06/01 1130 *001-4040-2115 2 50606G 01/2132B 06/01 06/06 22662 *001 X300-1010 30 50606G 06/01 06/06 9704 *001-2300-1010 31 50606G 06101 06/06 9704 Schad, Don *001-4210-4100 *001-4210-4100 *001-4210-4100 Siecke, Warren C. *001-4552-5222 Sincerely Inspired *125-4215-4000 SchadD 4 506060 06/01 06/06- 9 50606G 06/01 06/06 13 506066 06/01 06/06 SieckeW 6 50606G 01/2840 Sininspire 2 506066 01/2765 Luncheon5/22-Ansari TOTAL PREPAID AMOUNT ---- TOTAL DUE VENDOR --------) SGVEAMtg5/17-Liu TOIAL PREPAID AMOUNT ---- TOTAL DUE VENDOR -------- AnnlWrkshp 6/22 -Belanger TOTAL PREPAID AMOUNT ---- TOTAL DUE VENDOR -------- PD'/952-Lg1Ads-FPL95-017 P02952-LglAds-FPL95-018 P02952-Lg1Ads-FPL95-019 P02952-Lg1Ads-FPL95-020 PO2906-Lgl Ad FPL95-024 PubNotice-Monumen t Signs P02952-Lg1Ads-FPL95-015 PO2951.-Lg1Ads-FPL95-016 TOTAL DUE VENDOR --------) Ping Com Mtgs-4/10,24 Ping Com Mtgs-5/8, 22 Ping Com Mtg-4/6 TOTAL DUE VENDOR -------- 06/01 06/06 3426-8 Prima Facia Speed Svcs TOTAL DUE VENDOR -------- 06101 06/06 4 Compince Monitoring-CDBG TOTAL DUE VENDOR -------- 17.00 05/16/95 0000025 X67 11.00 0.00 15.00 05/16/95 00000-}5361 15.00 0.00 60.00 06/06/95 0000025875 60.00 0.00 37.02 37.01 37.01 37.00 11:1.92 56.96 37.0'2 37.02 392.96 120.00 120.00 60.00 300.00 299.25 299.25 860.00 660.00 f* City of Diamond liar RUN TIME: 09:55 06/02/95 V 0 U C H E R R E G I S T E R DUE THRU.............06/06/95 PAGE 24 VENDOR NAME VENDOR ID. * * PREPAID * * ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ENTRUDUE INVOICE DESCRIPTION AMOUNT DATE CHECK ----------------------------------------------------------------------------------------------------------------------------------- Sir Speedy ¢001-4090-2110 SirSpeedy 4 50606A 01/2282A Smart & FinaI Smart&Finl +001-4350-1200 6 50606G 01/2069 ►001-4313-2210 4 506060 01/2430 Southern Ca. Edison SoCaEdison 1001-4311-2126 1 50606H *001-4313-2126 1 50606H f001-4316-2126 1 50606H *001-4319-2126 1 50606H f001-4322-2126 1 50606H *001-4328-2126 1 50606H *0014331-2126 1 50606H Southern Ca. Edison SoCaEdison +141-4541-2126. 1 50606H *141-4541-2126 2 50606H Southern Ca. Edison SoCaEdison +001-4510-2126 1 506066 Standard Insurance of are Standard In *001-2110-1005 1 506060 *001-2110-1005 2 506066 State Treasurer's Office LAIF *001-4050-2330 1 50606A 06/01 06/06 17356 06/01 06/06 2141612 06/01 06/06 2148922 06/01 06/06 06/01 06/06 06/01 06/06 06/01 06/06 06/01 06/06 06/01 06/06 06/01 06/06 06/01 06/06 06/01 06/06 06/01 06/06 06/01 06/06 June 06/01 06/06 June 06/01 06/06 hailinglabels(1000) TOTAL PREPAID AMOUNT ----> TOTAL DUE VENDOR -------- Recreation Supplies Parks Maintenance Sup TOTAL DUE VENDOR -------- 74.42 05/16/95 0000025064 74.42 0.00 70.54 56.30 126.84 ElecSvc-PauICGrow 34.72 ElecSvc-HeritagePk 1,167.55 ElecSvc-MapleHill 256.80 ElecSvc-PetersonPk 89.91 ElecSvc-RonReagan 0189,85 ElecSvc-Summitridge 150.19 ElecSvc-SycCanyonPk 373.20 TOTAL DUE VENDOR --------) 2,992.22 ElecSvc-DistN41 124.20 ElecSvc-TrafficControl 406.61 TOTAL DUE VENDOR --------) 530.81 Electric Svc -Traffic Cntl 2,434.10 TOTAL DUE VENDOR --------) 2,484.10 Suppl Life Ins Prem -6/95 Life Ins Prem -6/95 TOTAL DUE VENDOR -------- LAIFConf6/2-Magnuson TOTAL PREPAID AMOUNT ---- TOTAL DUE VENDOR -------- 24. ski 4:35.00 459.00 95.00 05/12/' 95.00 0.W #* City of Diaaond Par RUN TIME: 09:55 06/02/95 V O U C H E R R E G I S T E R PAGE '2` ULE THRU.............06/06/95 VENDOR NAME VENDOR ID. # PREPAID ACCT PRDU.TX-NO BATCH PO.LINE/NO. ---------------------------------------------------------------------------------------------------------------------7-------------- ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK.. Stumbaugh, Heidi StumbaughH ¢001-2300-1013 2 50606G 06/01 06%+16 Deposit Refund - TSR95-2 100.00 TOTAL DUE VENDOR --------} 100.00 Sumpter, Christina M. 1551 *001-3478 27 506068 06/01 06/06 14010 RecreationRefund 80.00 TOTAL DUE VENDOR --------) 80.00 The Gas Company SoCaGas *001-4313-2126 2 50606H 06./01 06/06 GasSvcs-HeritagePk 115.16 TOTAL DUE VENDOR --------} 115.16 The Planning Center P1ngCenter *118-4098-4000 2 506066 01/2273 06/01 06/06 19496 ProfSvcs-CMP April 1,101.93 TOTAL DUE VENDOR --------} 1,101.9: Transportation Res Board TrnskesBd *001-4510-2320 3 506066 01/2948 06/01 06/06 Pavement Mgt Publications 85.78 TOTAL [LIE VENA --------) 85.78 U.S. Postmaster USPostmstr +001-4095-2120 1 50606A 06/01 06/06 Postage-SprgNewsletter 2,400.00 05/31/95 0600025874 TOTAL PREPAID AMOUNT ----) -2,400.00 TOTAL DUE VENDOR --7 ----- 0.00 Walnut Vly Water Dist WVWaterDis *001-4311-2126 2 90606H 06/01 06/06 WaterSvc-PaulCOrow 446.11 *001-4316-2126 2 50606H 06/01 06/06 WaterSvc-MapleHill 574.64 *001-4319-2126 2 50606H 06/01 06/06 WaterSvc-PetersonPk 665.31 *001-4322-2126 2 50606H 06/01 06/06 WaterSvc-RonReaganPk 204.99 *001-4325-2126 1 50606H 06/01 06/06 WaterSvc-Starshine 262.69 *001-4328-2126 2 50606H 06/01 061106 WaterSvc-Summitridge 1,526.53 *001-4331-2126 2 50606H 06/01 06/06 WaterSvc-SycamoreCnyon 773.03 TOTAL DUE VENDOR --------) 4,453.30 Walnut Vly Water Dist WVWaterDis *138-4538-2126 1 50606H 06/01 06/06 WaterSvc-Dist#38 1,405.30 *141-4541-2126 3 50606H 06/01 06/06 WaterSvc-Dist#41 1,435.47 TOTAL DUE VENDOR --------) 2,440.77 City of Diamond Ear RUN TIME: 09:55 06/02%95 V 0 U C H E R R E G I S T E R PAGE DUE THRU.............06/06/95 VENDOR NAME VENDOR ID. # PREPAID ACCOUNT PROJ.TX-NO ------------------------------------------------------------------------------------------------------------------------------------ BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK Walnut Vly Water Dist WVWaterDis *138-4.538-2126 2 50606H 06/01 06/06 WaterSvc-Dist#38 107.00 +138-4538-2126 3 50606H 06/01 06/06 WaterSvc-ContPortion 82.00 - TOTAL DUE VENDOR --------) 25.00 Walnut Vly Water Dist WVWaterDis *139-4539-2126 1 50606H 06/01 06/06 WaterSvc-Dis#39 2,623.87 TOTAL DUE VENDOR --------) 2,623.$7 Walnut Vly Water Dist WVWaterDis *001-4313-2126 3 50606H 06/01 06/06 WaterSvc-Heritage 592.62 *138-45:33-2126 4 50606H 06/01 06/06 WaterSvc-Dis#38 3,845.76 TOTAL DUE VENDOR --------) 4,401.38 West Coast Arborist Inc. WCArbor *001-4558-5509 2 50606H 01/1929A 06/01 06/06 9516 TreeTrimSvcs2Remvd 100.00 TOTAL DUE VENDOR --------) 100.00 West End Uniforms WestEndUni *001-4411-5406 2 50606H 01/2841 06/01 06/06 DIBAR010 VolPatrolUniform(2ea) 1,474.51 TOTAL DUE VENDOR --------) 1,474.51 Whittier, City of WhittierC k001-4030-2325 4 50606A 06/01 06/06 CSMFOMtg5/18-Butz/Fritzal 40.00 05/16/95 0000025;60 *001-4050-2325 1 50606A 06/01 06/06 CSMFOMtg5/18-Mag/Gitmed 40.00 05/16/95 00000'25860 #001-4551-2325 2 506064 06/01 06/06 CSMFOMtg5/18-Liu 20.00 05/16/95 000002-'5860 TOTAL PREPAID AMOUNT ----) 100.00 TOTAL DUE VENDOR --------) 0.00 Williams, Denise 1584 #041-3478 7 50606B 06/01 06/06 14233 RecreationRefund 11.00 TOTAL DUE VENDOR --------) 11.00 Wright, Paul WrightP *001-4090-4000 2 50606G 01/2766 06/01 06/06 Ausio/Visual Svc 5/8,9,16 510.00 TOTAL DUE VENDOR --------) 510.00 Wrightstone, Jeff 1564 *001-3474 1 50606B 06/01 06/06 13.597 RecreationRefund 40.00 TOTAL. IXff VENDOR --------) 40.00 *# City of Diamond Bar ** RUN TIME: 09:55 06/02/95 V 0 U C H E R R E G I S T E R PAGE 27 DUE THRU.............06/06/95 VENDOR NAME VENDOR ID. PREPAID ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ------------------------------------------------------------------------------------------------------------------------------------ ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK YWCA of the West End YWCA ¢125-4215-2355 6 506066 01/1957A 06/01 06/06 Y -Teen Pgm, Jan-Mar,95 584.33 TOTAL DUE VENDOR --------) 584.33 Yang, Yoo 1562 *101-3478 16 506068 06/01 06106 14169 RecreationRefund 34.00 TOTAL DUE VENDOR --------) 34.00 Yom, Ja 1553 *001-3473 25 506068 06101 06/06 14168 RecreationRefund 39.00 TOTAL DUE VENDOR --------) 39.00 Yosemite Waters YosemWater *001-4310-1200 3 506066 02/2021A 06/01 06/06 Drinking Water-Rec Ofc 6.95 *001-4310-2130 8 50606G 01/2021A 06/01 06/06 APR550270 EquipRent-Water 5/95 12.00 TOTAL DUE VENDOR --------) 18.95 TOTAL PREPAID -----------) 125,515.73 TOTAL DUE ---------------) 622,779.29 TOTAL REPORT ------------) 748,295.02 TOTAL------------------------ ----------------------------------------------------------------------- ALL FUNDS 748,295.02 143,903.09 1,106.00 603,:°35.9? + City of Diamond Har # RUN TIME: 09:55 061102/95 V O U C H E R R E G I S T E R PAGE 1 FUND SUMMARY REPORT DUE THRU.............06/06/95: DISBIRSE G/L GJE WILL POST GJE HAS POSTED FUTURE TRANSACTIONS FUND ------------------------------------------------------------------------------------------------------------------------------------ TOTAL DIRECT PAY REVENUE EXPENSE REVENUE EXPENSE REVENUE EXPENSE 001 General Fund 671,533.81 143,903.09 1,106.00 526,524.72 118 Air Quality Imp 1,489.38 1,489.38 112 Prop A -Transit F 21,320.29 21,320.29 138 LLAD #38 Fund 9,802 59 9"a) -mg 139 LLAD #39 Fund 9,315.00 9 ,15,no 141 LLAD #41 Fund 3,212.97 ? 212.97 250 C.I.P. Fund 26,825.84 26,325.84 125 CDBG Fund 4,401.21 4,401.21 115 Int Waste Mgmt F 393.93_ ;} TOTAL------------------------ ----------------------------------------------------------------------- ALL FUNDS 748,295.02 143,903.09 1,106.00 603,:°35.9? CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Terrence L. Belanger, City Manager MEETING DATE: June 4, 1995 P& REPORT DATE: May 31, 1995 FROM: Linda G. Magnuson, Accounting Manager TITLE: Treasurer's Report - April 30, 1995 SUMMARY: Submitted for Council's review and approval is the Treasurer's Statement for the month of April 1995. RECOMMENDATION: Review and approve. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification Resolution(s) _ Bid Spec. (on file in City Clerk's Office) Ordinances(s) _ Other Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? 2. Does the report require a majority or 4/5 vote? 3. Has environmental impact been assessed? 4. Has the report been reviewed by a Commission? Which Commission? 5. Are other departments affected by the report? Report discussed with the following affected departments: 7IEWE,DBY:rence L. Belangank M. lrsScEe City Manager Assistant City Manager Yes_ No Yes X No Yes X No Yes X No i Linda G. Ma uson Accounting Manager CITY COUNCM R]DrORT AGENDA NO. MEETING DATE: June 4, 1995 TO: Honorable Mayor and Members of the City Council FROM: City Manager SUBJECT: Treasurer's Statement - April 30, 1995 ISSUE STATEMENT: Per City policy, the Finance department presents the monthly Treasurer's Statement for the City Council's review and approval. RECOMMENDATION: Approve the April, 1995 Treasurer's Statement. FINANCIAL SUMMARY: No fiscal impact. BACKGROUND: Submitted for Council's review and approval is the Treasurer's Statement for the month of April, 1995. This statement shows the cash balances for the various funds, with a breakdown of bank account balances, investment account balances and the effective yield earned from investments. PREPARED BY: Linda G. Magnuson CITY OF DIAMOND BAR TREASURER'S MONTHLY CASH STATEMENT April 30, 1995 GENERAL FUND $7,034,898.70 $1,659,856.22 $814,226.47 $7,880,528.45 LIBRARY SERVICES FUND 156,774.75 2,786.90 159,561.65 TRAFFIC SAFETY FUND 21,343.51 9,897.70 31,241.21 GAS TAX FUND 2,709,793.29 173,020.79 1,336.74 2,881,477.34 TRANSIT TX (PROP A) FD 899,361.73 117,370.43 27,740.89 988,991.27 TRANSIT TX (PROP C) FD 1,199,948.08 68,871.48 66.50 1,268,753.06 INTEGRATED WASTE MGT FD 40,118.01 12,686.23 5,715.74 47,088.50 AIR QUALITY IMPRVMNT FD 76,464.65 980.00 1,268.46 76,176.19 PARK FEES FUND 358,677.39 4,983.54 363,660.93 S PARKS GRANT (PRP A) FD (38,016.02) 5,212.42 (43,228.44) COM DEV BLOCK GRANT FD (32,104.58) 348.68 5,598.38 (37,354.28) LANDSCAPE DIST #38 FD (9,215.32) 87,056.89 14,085.52 63,756.05 LANDSCAPE DIST #39 FD (1,660.80) 31,328.41 9,179.45 20,488.16 LANDSCAPE DIST #41 FD 146,525.17 41,415.57 7,441.61 180,499.13 GRAND AV CONST FUND 402,585.65 1,903.49 400,682.16 CAP IMPROVEMENT PRJ FD 278,725.01 838.14 143,176.00 136,387.15 SB 821 FUND 136,536.55 2,244.27 138,780.82 SELF INSURANCE FUND 414,504.64 5,809.34 420,313.98 TOTALS $13,795 260.41 $2,219,494.59 $1,036,951.67 $0.00 $14,977,803.33 SUMMARY OF CASH: DEMAND DEPOSITS: INVESTMENTS: GENERAL ACCOUNT $169,681.77 PAYROLL ACCOUNT 742.85 CHANGE FUND 175.00 PETTY CASH ACCOUNT 500.00 TOTAL DEMAND DEPOSITS $171,099.62 TIME CERTIFICATES $0.00 COMMERCIAL PAPER 0.00 LOCAL AGENCY INVESTMENT F 14,806,703.71 TOTAL INVESTMENTS 14,806,703.71 TOTAL CASH $14,977,803.33 Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. All funds are available for withdrawal within 24 hours. Investment in the Local Agency Investment Fund is allowed under the City's formally adopted investment policy. L.A.I.F - Effective Yield for March, 1995 5.93% There are sufficient funds available to meet the next month's financial obligations of the City. CARL WARREN & CO. Insurance Adjusters Claims Management and Administration 750 The Citv_ Drive Suite 400 Orange, CA 92668 Mail: P.O. Rox 25180 Santa Ana, CA 92799-5180 (714)740-7999 1800) 572-6900 FAX: (714) 740-7992 To: City of Diamond Bar �'arit�y 95 MAY 19 PM 1: 17 ATTENTION: Linda Burgess, CMC/AAE RE: Claim Rini v. Diamond Bar Claimant Phil Rini D/Event 11/16/94 Recd Y/Office 05/12/95 Our File S 82453 SWQ io / May 17, 1995 We have reviewed the above captioned claim and request that you take the action indicated below: [ZZ] QUX REJECTION: Bend a standard rejection letter to the claimant. [ ] CLAIM INSUFFICIENCY: In accordance with the telephone conversation of * a notice of insufficiency must be mailed to the claimant no later than *, 19*. THIS MUST BE MAILED TO THE CLAIMANT WITHIN 20 DAYS OF RECEIPT OF THE ORIGINAL CLAIM IN YOUR OFFICE. DQ NOT SUBMIT A "REJECTION LETTER. See Government Code Sections 910 and/or 910.2 and/or 910.4. [ ] AMENDED/SUPPLEMENTAL CLAIM: Send a standard rejection letter to the claimant, rejecting this additional/amended claim. [ ] LATE CLAIM RESPONSE: Return the original claim material to the claimant, advising that the claim is late and that their only recourse is to file a written "Application for Leave to Present a Late Claim". (Retain copies in your file.) THIS MUST BE MAILED TO THE CLAIMANT WITHIN 45 DAYS OF RECEIPT OF THE CLAIM IN YOUR OFFICE. DO NOT SEND A "REJECTION" LETTER. See Government Code Section 911.4 [ ] APPLICATION REJECTION: Reject claimant's "Application for Leave to Present a Late Claim. See Government Code Section 911.8. [ ] TAKE NO ACTION: Defer any written response to the claimant pending our further advice. Please provide us with a copy of the notice sent, as requested above. If you have any questions please contact the undersigned. cc: SCJPIA w/enc. CITY CLERK' May 10, Page 2 vehicle coming out of a drive way and caused claimant to suffer severe personal injuries. 6. Other than as heretofore mentioned, the names of the government officials, authorities, servants or employees causing the damages and injuries described herein are unknown. 7. Claimant suffered a broken foot in addition to extensive groin injuries. 8. Jurisdiction of this case would rest in Superior Court. Claimant will demand general damages in the amount of $150,000.00 and all expenses related to medical care, or otherwise incident to this occurrence. Respectfully submitted. ALAN ARTHUR ANJOZIAN PRO ON L LAW CORPORATION / DEVIN G. ROCKEFELLER, ESQ. CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Terrence L. Belanger, City Manager MEETING DATE: June 6, 1995 REPORT DATE: May 23, 1995 FROM: George A. Wentz, City Engineer TITLE: Notice of Completion for the Construction of New Sidewalks on Diamond Bar Boulevard. SUMMARY: The City Council, on April 4, 1995, awarded a sidewalk construction contract to JDC, Inc. for a total amount of $24,300. The completed work has been determined to be in accordance with the plans and specifications approved by the City. RECOMMENDATION: It is recommended that the City Council accept the work performed by JDC, Inc. and authorize the City Clerk to file the proper Notice of Completion and to release any retention amounts 35 days after the recordation date. LIST OF ATTACHMENTS: X Staff Report Resolution(s) Ordinances(s) Agreements) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: Public Hearing Notification Bid Specification (on file in City Clerk's Office) X Other: Notice of Completion 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? N/A 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? N/A 4. Has the report been reviewed by a Commission? N/A Which Commission? 5. Are other departments affected by the report? Yes X No Report discussed with the following affected departments: REVIEWED BY: City Manager Assistant City Manager orge A. Wen z f67` City Engineer CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 6, 1995 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Notice of Completion for the Construction of New Sidewalks On Diamond Bar Boulevard. ISSUE STATEMENT File and submit for recordation a Notice of Completion for the Construction of Sidewalks on Diamond Bar Boulevard. RECOMMENDATION It is recommended that the City Council accept the work performed by JDC, Inc. and authorize the City Clerk to file the proper Notice of Completion and to release any retention amounts 35 days after the recordation date. 140,tX,14* I, VXV4 This process of filing Notice of Completion has no financial impact on the City's 1994-1995 budget. BACKGROUND/ANALYSIS The City Council, at their regular meeting of April 4, 1995, awarded the contract for construction of new sidewalks on Diamond Bar Boulevard between Fountain Springs Road and Pathfinder Road to JDC, Inc., the lowest responsible bidder. The final construction contract amount, including change order items, was $28,014, compared to the total autorized amount of $28,300. On May 4, 1995, JDC, Inc. completed construction of the new sidewalks. Staff has determined that the completed work is in accordance with the plans and specifications prepared and approved by the City. Prepared By; Anne Garvey r r ! V] 1� (; C CCY )F DIAMOND BAR 21[660 EXOPLEY DRIVE, STE.100 ,;DIAMOND BAR, CA. 91765-4177 t ATTN.: CITU CLERK NOTICE OF COMPLETION NCtiCe au2oanr to C of Cade iectian 3093. must be riled within 10 days after completion. (See reverse side for Complete requirements.) Notice s hereby given that I The undersigned Is owner or culoorate officer of the owner of the interest or estate stated below in the property hereinafter described 2. The full name of the owner .s _ CITY OF DIAMOND BAR 3. The full address of the owner is 21660 E. COPLEY DRIVE, SUITE 100 DIAMOND BAR, CA. 91765-4177_ 4 -he nature of the interest or estate of the owner is; In fee ;If ether *han fee, str,ke in fee' and Insert. for eiample,' purchaser under contract of purchase," or'"lessee') S The full names and `ull addresses of all persons, it any, who hold title with the undersigned as joint tenants or as tenants in commor are NAMES ADDRESSES 6 A work of improvement on the property hereinafter described was completed on MAY 4, 1995 . The work done was CONSTRUC_T_ION OF NEW SIDEWALKS ON DIAMOND BAR BLVD nu�asavw FntnraAIN SPC_ A PATHFINDER 7 The name of the contractor, if any, for such work of improvement was JDC, INC. APRIL 4, 1995_ _ (It no contractor for work of Improvement as a whole, Insert 'none'.) (Date of Contract) S. The property on which said work of improvement was completed is in the city of DIAMOND BAR County of LOS ANGELES r State of California, and is described as follows: CONSTRUCTION OF NEB SIDEWALKS ONDIAMOND B_AR BOULEVARD RF1{I6FN Fg1iR7'TATN SPRTHGR ROAD Alm PA7RF7Yi1t71t ROAD IN DIAMOND BAR 9. The street address of said property is Dated: Verification for Individual Owner (If no street address has been officially assigned, insert "none".) Signature of owner or corporate officer of owner named In paragraph 2 or his agent VERIFICATION I, the undersigned, say: I am the SENIOR ENGINEER the declarant of the foreiii-9 (' n'c:,^ent of "Manager of" ''A partner a-, 1 0wner or. etc) notice of completion; I have read said notice of completion and know the contents thereof; the same is true of my own knowledge I declare under penalty of perjury that the foregoing is true and' correct. Executed on , 19—, at California. (Date of signature.) (City where signed.) (Personal signature of the individual who is swearing that the enP c• the notice of completion are true.) NOT-E—COM Pt. FTI— WCIICCTTS FORM II II Rt -1 6 74 'P'' CIa$i 31 V_1TV " YSTIM8M NA AGENDA REPORT TO: Terrence L. Belanger, City Manager MEETING DATE: June 6, 1995 FROM: George A. Wentz, City Engineer AGENDA NO. (p . (, H REPORT DATE: May 22, 1995 TITLE: Grand Avenue Street Rehabilitation, Traffic Signal Synchronization, and Intersection Modification Project Between Golden Springs Drive and the San Bernardino County Line SUMMARY: Grand Avenue, between Golden Springs Drive and the San Bernardino County Line, is in need of pavement rehabilitation and/or reconstruction. On March 21, 1995 the City Council authorized staff to advertise for bids for the Grand Avenue Street Rehabilitation, Traffic Signal Synchronization, and Intersection Modification Project. At this time, the City proposes to award a construction contract to the lowest responsible bidder. RECOMMENDATION: That the City Council award a construction contract to Gentry Brothers, Inc. in the amount not -to -exceed $914,395.30, and provide a contingency amount of $140,000 for project change orders to be approved by the City Manager, for a total authorization amount of $1,054,395.30. LIST OF ATTACHMENTS: X Staff Report _Resolution Ordinances(s) X Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: Public Hearing Notification _ Bid Specifications (on file in City Clerk's Office) Other 1. Has the resolution, ordinance or agreement been reviewed X Yes _ No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? _ Yes X No Which Commission? 5. Are other departments affected by the report? _ Yes X No Report discussed with the following affected departments: 1,7; k, VAI;ill N :I paD-Va Frank M. Usher / Assistant City Manager C:\WP60\LINDAKAY\AGEN95\GRDrehab.606 George A. -Wentz 0;( City Engineer CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 6, 1995 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Grand Avenue Street Rehabilitation, Traffic Signal Synchronization, and Intersection Modification Project Between Golden Springs Drive and the San Bernardino County Line ISSUE STATEMENT: The City proposes to award a contract for the Grand Avenue Street Rehabilitation, Traffic Signal Synchronization, and Intersection Modification Project between Golden Springs Drive and the San Bernardino County Line to Gentry Brothers, Inc., the lowest responsible bidder. RECOMMENDATION: That the City Council award a construction contract to Gentry Brothers, Inc. in the amount not -to -exceed $914,395.30, and provide a contingency amount of $140,000 for project change orders to be approved by the City Manager, for a total authorization amount of $1,054,395.30. FINANCIAL SUMMARY: The total allocated project budget is as follows: GAS TAX: $ 300,000 PROPOSITION C: $ 420,000 SB 821: $ 20,000 GRAND AVE. MITIGATION FUND $ 404,300 TOTAL AVAILABLE FUNDS $1,144,300 BACKGROUND: On March 21, 1995, the City Council authorized staff to advertise and receive bids for the Grand Avenue Street Rehabilitation, Traffic Signal Synchronization, and Intersection Modification Project Between Golden Springs Drive and the San Bernardino County Line. In response to the advertisements, a. total of thirty-six (36) contractors obtained plans and specifications for the project. 1 4ia�xa� �YGriUG June 6, 1995 Page Two DISCUSSION: Formal bids were received and opened on April 20, 1995 from six (6) firms. The base bids include the utilization of conventional asphalt concrete overlay of various thickness (0.5"-2"), the reconstruction of the depression area on the entire width of Grand Avenue (west of Shotgun Lane) with 6" AC on 30" Class 2 aggregate base, intersection modification of Grand Avenue/Diamond Bar Boulevard (on southerly side of Grand Avenue only) and Grand Avenue/Golden Springs Drive, and other incidental and appurtenant work necessary for the proper construction of the improvements. The bids received were as follows: COMPANY BASE BID AMOUNT 1. Gentry Brothers, Inc. $ 746,944.60 2. Mobassaly Engineering Inc. $ 754,389.85 3. Sully -Miller Contracting $ 776,335.25 4. Griffith Company $ 799,990.68 5. Silvia Construction, Inc. $ 849,968.38 6. Excel Paving Co. $ 929,538.20 Alternate bid items to widen both sides of Grand Avenue at Diamond Bar Boulevard (full intersection modification) and to utilize rubberized asphalt were also requested from the contractors. The following scenarios and their respective costs have been prepared: • SCENARIO A Utilization of conventional asphalt concrete with fabric for whole street, and full intersection modification of Grand Avenue at Diamond Bar Boulevard. This requires the relocation of the curbs and gutter approximately 2' back (current parkway width is 8') for 550' on both sides of Grand Avenue. This modification will provide a third lane for turning movements and also accommodate any future considerations for a third through lane for both west and eastbound traffic. (SEE EXHIBIT "A") COMPANY BASE BID PLUS ALTERNATES I -XIV XVI, XVII. XXII. XXIII & XXIV 1. Gentry Brothers, Inc. $ 914,395.30 2. Mobassaly Engineering Inc. $ 950,935.25 3. Sully -Miller Contracting $ 992,891.50 4. Griffith Company $ 979,658.28 5. Silvia Construction, Inc. $1,031,591.71 6. Excel Paving Co. $1,152,187.20 2 LJ IV44ta June 6, 1995 Page Three • SCENARIO B Utilization of conventional asphalt concrete with fabric along the curb side only, and full intersection modification of Grand Avenue at Diamond Bar Boulevard. COMPANY BASE BID PLUS ALTERNATES I -XIV XVI XVII, XXII, & XXIV 1. Gentry Brothers, Inc. $ 854,327.80 2. Mobassaly Engineering Inc. $ 862,035.35 3. Griffith Company $ 897,996.48 4. Sully -Miller Contracting $ 914, 803.75 5. Silvia Construction, Inc. $ 945,094.51 6. Excel Paving Co. $1,080,106.20 • SCENARIO C Utilization of asphalt rubber hot mix (ARHM) and full intersection modification of Grand Avenue at Diamond Bar Boulevard. Fabric will not be needed. COMPANY 1. Gentry Brothers, Inc. 2. Mobassaly Engineering Inc. 3. Sully -Miller Contracting 4. Griffith Company 5. Silvia Construction, Inc. 6. Excel Paving Co. BASE BID PLUS ALTERNATES I -XIV, XVI, XX, XXII, & XXIV $1,036,338.10 $1,072,351.45 $1,094 815.95 $1,097,188.98 $1,146,274.61 $1,279,758.00 The City has experienced mixed success in using rubberized asphalt. Based on the cost differences and ongoing evaluation by the State on related specifications for rubberized asphalt, staff recommends using conventional asphalt with fabric material over the entire width. This will allow a good comparison of performance of surfaces and reduce the project cost by over $120,000. The bid of $914,395.30 submitted by Gentry Brothers, Inc. has been determined by staff to be the lowest responsible bid. Gentry's references have ben contacted and staff has received favorable responses. Prepared By: David G. Liu C:\WP60\LRiDAKAY\CCR-95\GrdRehab.606 3 AGREEMENT The following agreement is made and entered into, in duplicate, as of the date executed by the Mayor and attested to by the City Clerk, by and between GENTRY BROTHERS INC. hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as "CITY." WHEREAS, pursuant to Notice Inviting Sealed Bids or Proposals, bids were received, publicly opened, and declared on the date specified in the notice; and WHEREAS, City did accept the bid of CONTRACTOR GENTRY BROTHERS INC. and; WHEREAS, City has authorized the Mayor to execute a written contract with CONTRACTOR for furnishing labor, equipment and material for the Grand Avenue Street Rehabilitation, Traffic Signal Synchronization, and Intersection Modification Project Between Golden Springs Drive and the San Bernardino County Line in the City of Diamond Bar. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed: 1. GENERAL SCOPE OF WORK: CONTRACTOR shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the Grand Avenue Street Rehabilitation. Traffic signal Synchronization, and Intersection Modification Project Between Golden Springs Drive and the San Bernardino County Line in the City of Diamond Bar. The work to be performed in accordance with the plans and specifications, dated March 21, 1995, (The Plans and Specifications) on file in the office of the City Clerk and in accordance with bid prices hereinafter mentioned and in accordance with the instructions of the City Engineer. 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The Plans and Specifications are incorporated herein by reference and made a part hereof with like force and effect as if set forth in full herein. The Plans and Specifications, CONTRACTOR'S Proposal dated April 20, 1995, together with this written agreement, shall constitute the contract between the parties. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the CONTRACTOR whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this written agreement shall control. 3. TERMS OF CONTRACT The CONTRACTOR agrees to complete the work within ninety 90 calendar days from the date of the notice to proceed. The CONTRACTOR agrees further to the assessment of liquidated damages in the amount of five hundred ($500.00) dollars for each calendar day the work remains incomplete beyond the expiration of the completion date. City may deduct the amount thereof from any monies due or that may become due the CONTRACTOR under this agreement. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages. 4. INSURANCE: The CONTRACTOR shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the CONTRACTOR allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The CONTRACTOR shall take out and maintain at all times during the life of this contract the following policies of insurance: a. Workers, Compensation Insurance: Before beginning work, the CONTRACTOR shall furnish to the City a certificate of insurance as proof that he has taken out full workers, compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every CONTRACTOR shall secure the payment of compensation to his employees. The CONTRACTOR, prior to commencing work, shall sign and file with the City a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract." b. For all operations of the CONTRACTOR or any sub- contractor in performing the work provided for 2 herein, insurance with the following minimum limits and coverage: 1) Public Liability - Bodily Injury (not auto) $500,000 each person; $1,000,000 each accident. 2) Public Liability - Property Damage (not auto) $250,000 each person; $500,000 aggregate. 3) CONTRACTOR'S Protective - Bodily Injury $500,000 each person; $1,000,000 each accident. 4) CONTRACTOR'S Protective - Property Damage $250,000 each accident; $500,000 aggregate. 5) Automobile - Bodily Injury $500,000 each person; $1,000,000 each accident. 6) Automobile - Property Damage $250,000 each accident. C. Each such policy of insurance provided for in paragraph b. shall: 1) Be issued by an insurance company approved in writing by City, which is admitted to do business in the State of California. 2) Name as additional insured the City of Diamond Bar, its officers, agents and employees, and any other parties specified in the bid documents to be so included; 3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under the policy; 4) Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter." 3 5) Otherwise be in form satisfactory to the City. d. The policy of insurance provided for in subparagraph a. shall contain an endorsement which: 1) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insureds in the policy of insurance provided for in paragraph b. by reason of any claim arising out of. or connected with the operations of CONTRACTOR or any subcontractor in performing the work provided for herein; 2) Provides it shall not be canceled or altered without thirty (30) days, written notice thereof given to City by registered mail. e. The CONTRACTOR shall, within ten (10) days from the date of the notice of award of the Contract, deliver to the City Manager or his designee the original policies of insurance required in paragraphs a. and b. hereof, or deliver to the City Manager or his designee a certificate of the insurance company, showing the issuance of such insurance, and the additional insured and other provisions required herein. 5. PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the CONTRACTOR is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Bar, Suite 100, 21660 E. Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. The CONTRACTOR shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general pre- vailing rate of wages hereinbefore stipulated for any work done under this Agreement, by him or by any subcontractor under him. 6. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the performance of the work. The CONTRACTOR is required to make contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other CONTRACTOR'S on the public works site are making such contributions. The CONTRACTOR and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex-officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 7. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and the CONTRACTOR and any sub- contractor under him shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The CONTRACTOR shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub- CONTRACTOR under him, upon any of the work hereinbefore mentioned, for each calendar day during which the laborer, workman or mechanic is required or permitted to labor more than eight (8) hours in violation of the Labor Code. S. TRAVEL AND SUBSISTENCE PAY: CONTRACTOR agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 9. CONTRACTOR'S LIABILITY: The City of Diamond Bar and its officers, agents and employees ("Idemnitees") shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workmen or employees of the CONTRACTOR, of his subcontractor's or the public, 5 or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. The CONTRACTOR shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever. The CONTRACTOR will indemnify Indemnitees against and will hold and save Indemnitees harmless from any and all actions, claims, damages to persons or property, penalties, obligations or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of the CONTRACTOR, his agents, employees, subcontractors or invitees provided for herein, whether or not there is concurrent passive or active negligence on the part of City. In connection therewith: a. The CONTRACTOR will defend any action or actions filed in connection with any such claims, damages, penalties, obligations or liabilities and will pay all costs and expenses, including attorneys' fees incurred in connection therewith. b. The CONTRACTOR will promptly pay any judgment rendered against the CONTRACTOR or Indemnitees covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of the CONTRACTOR hereunder, and the CONTRACTOR agrees to save and hold the Indemnitees harmless therefrom. C. In the event Indemnitees are made a party to any action or proceeding filed or prosecuted against the CONTRACTOR for damages or other claims arising out of or in connection with the work, operation or activities hereunder, the CONTRACTOR agrees to pay to Indemnitees and any all costs and expenses incurred by Indemnitees in such action or proceeding together with reasonable attorneys' fees. So much of the money due to the CONTRACTOR under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damages as aforesaid. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. 9 This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under this Agreement or any additional insured endorsements which may extend to Indemnitees. CONTRACTOR, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising our of or incident to activities or operations performed by or on behalf of the Indemnitor regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. 10. NON-DISCRIMINATION: Pursuant to Labor Code Section 1735, no discrimination shall be made in the employment of persons in the work contemplated by this Agreement because of the race, color or religion of such person. A violation of this section exposes the CONTRACTOR to the penalties provided for in Labor Code Section 1735. 11. CONTRACT PRICE AND PAYMENT: City shall pay to the CONTRACTOR for furnishing all material and doing the prescribed work the unit prices set forth in the Price Schedule in accordance with CONTRACTOR'S Proposal dated April 20, 1995 . 12. ATTORNEY'S FEES: In the event that any action or proceeding is brought by either party to enforce any term of provision of the this agreement, the prevailing party shall recover its reasonable attorney's fees and costs incurred with respect thereto. 13. TERMINATION: This agreement may City, without cause, upon the giving of Termination" to CONTRACTOR at least thirty date of termination specified in the notice. termination, CONTRACTOR shall only be paid and expenses necessarily incurred prior to termination. 7 be terminated by the a written "Notice of (30) days prior to the In the event of such for services rendered the effective date of IN WITNESS WHEREOF, the parties hereto have executed this Agreement with all the formalities required by law on the respective dates set forth opposite their signatures. State of California "CONTRACTOR'S" License No. 397682A Date GENTRY BROTHERS INC. — 384 E. LIVE OAR AVENUE IRWINDALE, CA 91706 By: TITLE CITY OF DIAMOND BAR, CALIFORNIA By: Date MAYOR ATTEST: By: CITY CLERK Date CONTRACTOR'S Business Phone 818-357-9631 Emergency Phone at which CONTRACTOR can be reached at any time APPROVED AS TO FORM: CITY ATTORNEY Date C:\WP60\LINDAKAY\AGREE-95\Grnrehab.606 111 OO+LOI '1115 3NnHOIYW 0 z z Q W D z w Q 0 z W Q z W J Q gg� 000 00 000 0000 r)n ----------- j O m 81 i i - I to A e bi �i LU > CITY Ur DIAMUND BAK AGENDA REPORT AGENDA NO. G . TO: Terrence L. Belanger, City Manager MEETING DATE: June b, 1995 REPORT DATE: May 24, 1995 FROM: David G. Liu, Senior Engineer TITLE: CONSTRUCTION ADMINISTRATION/INSPECTION SERVICES FOR GRAND AVENUE REHABILITATION SUMMARY: On March 21, 1995 the City Council approved the plans and specification for the Grand Avenue Rehabilitation which includes pavement rehabilitation, intersection improvements and traffic signal synchronization. The City in preparation for the capital improvement project distributed Request for Proposals for Construction Administration and Inspection services, fifty (50) proposals were distributed. The City received twenty proposals. After review of the proposals ten firms were interviewed by a committee composed of the Assistant City Manager, Senior Engineer and Administrative Assistant. After review of the proposals, interviews, and references checks, it was the unanimous consensus of the committee that Harris and Associates was the best qualified firm and had the ability to perform the necessary work. RECOMMENDATION: It is recommended that the City Council authorize the Mayor to enter into a Professional Services Agreement with Harris and Associates for Construction Administration and Inspection Services for the Grand Avenue Reconstruction in a amount not to exceed $41,310 and provide a contingency amount of $4,000 for contract amendments (s) to be approved by the City Manager, for a total authorization amount of $45,310. EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: I . Has the resolution, ordinance or agreement been reviewed X Yes _ No by the City Attorney? 2. Does the report require a majority or 4/5 vote? MAJORITY 3. Has environmental impact been assessed? N/A Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _ No Which Commission? 5. Are other departments affected by the report? _ Yes X No Report discussed with the following affected departments: REVIEWED BY: Te6nce L. Belan Frank M. Usher avid G. Liu City Manager Assistant City Manager Senior Engineer 0-111 %;"Unum IWLL vnl AGENDA NO. MEETING DATE: June 6, 1995 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: CONSTRUCTION ADMINISTRATION/INSPECTION SERVICES FOR GRAND AVENUE REHABILITATION RECOMMENDATION: It is recommended that the City Council authorize the Mayor to enter into a Professional Services Agreement with Harris and Associates for Construction Administration and Inspection Services for Grand Avenue Rehabilitation in a amount not to exceed $41,310 and provide a contingency amount of $4,000 for contract amendments (s) to be approved by the City manager, for a total authorization amount of $45,310. SUMMARY: On March 21, 1995 the City Council approved the plans and specification for the Grand Avenue Rehabilitation which includes pavement rehabilitation, intersection improvements, and traffic signal synchronization. On April 20, 1995 the bids for the Grand Avenue Rehabilitation were opened, the lowest responsible bidder has been determined. The City in preparation for the capital improvement project distributed Request for Proposals for Construction Administration and Inspection services, fifty (50) proposals were distributed. The City received twenty proposals. After review of the proposals, ten firms were interviewed by a committee composed of the Assistant City Manager, Senior Engineer and Administrative Assistant. After review of the proposals, interviews, and references checks, it was the unanimous consensus of the committee that Harris and Associates is the best qualified to perform the necessary work. FINANCIAL SUMMARY: The firm of Harris and Associates proposed a fee of $41,310 for the Construction Administration and Inspection Services. The total amount of the construction contract is $914,385.30. Harris and Associates cost proposal represents 4.5% of the construction amount. The standard rate for construction administration/inspection services for public works projects is 5% to 10% of the total construction cost. DISCUSSION: The Grand Avenue Rehabilitation Project consists of the rehabilitation of Grand Avenue between the 60/57 freeway and the San Bernandino County line. Included in the project is traffic signal synchronization, reconstruction of a portion of the roadway, intersection improvements, and storm drain relocation. The project is scheduled to begin during the school summer vacation. Firms that provide construction administration/inspection service were requested to provide a proposal for the overall administration of the project which includes: video documentation, monitoring and adherence of construction schedule, traffic control, public education/relations, inspection services, utility company coordination, and quality control. The City distributed fifty (50) RFP's to firms that have previously requested to be on the City's proposal list, knowledgeable in the field or have previously worked with the City. The City received twenty (20) proposals. A committee of the Assistant City Manager, Senior Engineer and Administrative Assistant reviewed the proposals. Based upon the review of the proposals, ten (10) firms were selected to be interviewed. The interview consisted of a 15 minute presentation by the firm on their understanding of the project and their firm's approach to the project and then was followed with a question and answer period. The firm of Harris and Associates was the unanimous consensus of the Committee based upon the firms qualifications and overall ability to perform the necessary work. Harris and Associates have provided municipal services for the past twenty years. Construction management and inspection services is a primary objective of the firm. Harris and Associated has provided the construction administration and inspection services on projects designed by other consultants. The committee selected Harris and Associates based upon the firm's inspector and project manager's experience on related projects. The firm has recently provide the same services to the City of Culver City on their downtown revitalization project and the Caltrans' Pomona 60/71 Interchange Project, which the Project Manager and Inspector were involved. In addition the firm emphasizes on claims avoidance and mitigation and public relations/notification which will include a 24 hour phone information line to provide daily project schedule updates and interface with the effected businesses and residents. Harris and Associates will also provide a weekly written summary that will include photo documentation. Based upon the Committee's review of the proposals and interviews the following was the ranking of the ten interviewed firms: FIRM PROPOSED COST* Harris and Associates $41,310 Dewan, Lundin & Associates $23,400 PBS & J $66,810 DGA $23,400 RKA Civil Engineers $44,500 Norris-Repke, Inc $34,212 Hall and Foreman $29,000 Dwight French & Associates $54,495 Consulting Services Group $37,586 Bryan Stirrat & Associates $50,578 Based on a construction period of 90 calendar days. Prepared by: Kellee A. Fritzal Administrative Assistant CONSULTING SERVICES AGREEMENT THIS AGREEMENT is made as of June 6. 1995 by and between the City of Diamond Bar, a municipal corporation ("City") and Harris and Associates. ("Consultant"). RECITALS A. City desires to utilize the services of Consultant as an independent contractor to provide consulting services to City as set forth in Exhibit "A." B. Consultant represents that it is fully qualified to perform such consulting services by virtue of its experience and the training, education and expertise of its principals and employees. NOW, THEREFORE, in consideration of performance by the parties of the covenants and conditions herein contained, the parties hereto agree as follows: 1. Consultant's Services. A. Scope of Services. The nature and scope of the specific services to be performed by Consultant are as described in Exhibit "A." B. Level of Services/Time of Performance. The level of and time of the specific services to be performed by Consultant are as set forth in Exhibit "A." 2. Term of Agreement. This Contract shall take effect Lune 6 1995, and shall continue until September 30. 1995, unless earlier terminated pursuant to the provisions herein. 3. Compensation. City agrees to compensate Consultant for each service which Consultant performs to the satisfaction of City in compliance with the schedule set forth in Exhibit "B." Payment will be made only after submission of proper monthly invoices in the form specified by City. Total payment to Consultant pursuant to this Agreement shall not exceed forty one thousand three hundred and ten dollars ($ 41.310). 4. General Terms and Conditions. In the event of any inconsistency between the provisions of this Agreement and Consultant's proposal, the provisions of this Agreement shall control. 5. Addresses. City: Terrence L. Belanger, City Manager City of Diamond Bar 21660 East Copley Drive, Suite 100 Diamond Bar, California 91765-4177 Consultant: Robert J. Mimiaga, PE, Vice President Harris and Associates 4281 Katella Avenue, Suite 100 Los Alamitos, CA 90720 950525 10572-00001 ]sj/sdl 1092677 4 6. Status as Independent Consultant. A. Consultant is, and shall at all times remain as to City, a wholly independent contractor. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant's employees, except as set forth in this Agreement. Consultant shall not, at any time, or in any manner, represent that it or any of its agents or employees are in any manner agents or employees of City. B. Consultant agrees to pay all required taxes on amounts paid to Consultant under this Agreement, and to indemnify and hold City harmless from any and all taxes, assessments, penalties, and interest asserted against City by reason of the independent contractor relationship created by this Agreement. In the event that City is audited by any Federal or State agency regarding the independent contractor status of Consultant and the audit in any way fails to sustain the validity of a wholly independent contractor relationship between City and Consultant, then Consultant agrees to reimburse City for all costs, including accounting and attorney's fees, arising out of such audit and any appeals relating thereto. C. Consultant shall fully comply with the workers' compensation law regarding Consultant and Consultant's employees. Consultant further agrees to indemnify and hold City harmless from any failure of Consultant to comply with applicable worker's compensation laws. City shall have the right to offset against the amount of any fees due to Consultant under this Agreement any amount due to City from Consultant as a result of Consultant's failure to promptly pay to City any reimbursement or indemnification arising under this Section 6. 7. Standard of Performance. Consultant shall perform all work to the highest professional standards and in a manner reasonably satisfactory to the City Manager or the City Manager's designee. 8. Indemnification. Consultant is skilled in the professional calling necessary to perform the services and duties agreed to be performed under this Agreement, and City is relying upon the skill and knowledge of Consultant to perform those services and duties. To the fullest extent permitted by law, Consultant hereby agrees, at its sole cost and expense, to defend, protect, indemnify, and hold harmless the City of Diamond Bar and its elected officials, officers, attorneys, agents, employees, volunteers, successors, and assigns (collectively "Indemnitees") from and against any and all damages, costs, expenses, liabilities, claims, demands, causes of action, proceedings, expenses, judgments, penalties, liens, and losses of any nature whatsoever, including fees of accountants, attorneys, or other professionals and all costs associated therewith, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to any act, failure to act, error, or omission of Consultant or any of its officers, agents, servants, employees, subcontractors, materialmen, suppliers or their officers, agents, servants or employees, arising or claimed to arise, directly or indirectly, out of, in connection with, resulting from, or related to this Agreement or the performance or failure to perform any term, provision, covenant, or condition of the Agreement, including this indemnity provision. This indemnity provision is effective regardless of any prior, concurrent, or subsequent active or passive negligence by Indemnitees and shall operate to fully indemnify Indemnitees against any such negligence. This indemnity provision shall survive the termination of the Agreement and is in addition to any other rights or remedies which Indemnitees may have under the law. Payment is not required as a condition precedent to an Indemnitee's right to recover under this indemnity provision, and an entry of judgment against an Indemnitee shall be conclusive in favor of the Indemnitee's right to recover under this 950525 10572-00001 Isj/sdl 1092677 4 Page 2 indemnity provision. Consultant shall pay Indemnitees for any attorneys fees and costs incurred in enforcing this indemnification provision. Notwithstanding the foregoing, nothing in this instrument shall be construed to encompass (a) Indemnitees' sole negligence or willful misconduct to the limited extent that the underlying Agreement is subject to Civil Code § 2782(a) or (b) the contracting public agency's active negligence to the limited extent that the underlying Agreement is subject to Civil Code § 2782(b). This indemnity is effective without reference to the existence or applicability of any insurance coverages which may have been required under the Agreement or any additional insured endorsements which may extend to Indemnitees. Consultant, on behalf of itself and all parties claiming under or through it, hereby waives all rights of subrogation and contribution against the Indemnitees, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to activities or operations performed by or on behalf of the Consultant regardless of any prior, concurrent, or subsequent active or passive negligence by the Indemnitees. In the event there is more than one person or entity named in the Agreement as a Consultant, then all obligations, liabilities, covenants and conditions under this Section 8 shall be joint and several. 9. Insurance. Consultant shall at all times during the term of this Agreement carry, maintain, and keep in full force and effect, with an insurance company admitted to do business in California and approved by the City (1) a policy or policies of broad -form comprehensive general liability insurance with minimum limits of $1,000,000.00 combined single limit coverage against any injury, death, loss or damage as a result of wrongful or negligent acts by Consultant, its officers, employees, agents, and independent contractors in performance of services under this Agreement; (2) property damage insurance with a minimum limit of $500,000.00; (3) automotive liability insurance, with minimum combined single limits coverage of $500,000.00; and (4) worker's compensation insurance with a minimum limit of $500,000.00 or the amount required by law, whichever is greater. City, its officers, employees, attorneys, and volunteers shall be named as additional insureds on the policy(ies) as to comprehensive general liability, property damage, and worker's compensation coverages. A. All insurance policies shall provide that the insurance coverage shall not be non - renewed, canceled, reduced, or otherwise modified (except through the addition of additional insureds to the policy) by the insurance carrier without the insurance carrier giving City thirty (30) day's prior written notice thereof. Consultant agrees that it will not cancel, reduce or otherwise modify the insurance coverage. B. Consultant agrees that if it does not keep the insurance in full force and effect, and such insurance is available at a reasonable cost, City may take out the necessary insurance and pay the premium thereon, and the repayment thereof shall be deemed an obligation of Consultant and the cost of such insurance may be deducted, at the option of City, from payments due Consultant. C. Consultant shall submit to City (1) insurance certificates indicating compliance with the minimum worker's compensation insurance requirements above, and (2) insurance policy endorsements indicating compliance with all, other minimum insurance requirements above, not less that one (1) day prior to beginning of performance under this Agreement. Endorsements shall be executed on City's appropriate standard forms entitled "Additional Insured Endorsement". 950525 10572-00001 1sj1A 1092677 4 Page 3 10. Confidentiality. Consultant in the course of its duties may have access to confidential data of City, private individuals, or employees of the City. Consultant covenants that all data, documents, discussion, or other information developed or received by Consultant or provided for performance of this Agreement are deemed confidential and shall not be disclosed by Consultant without written authorization by City. City shall grant such authorization if disclosure is required by law. All City data shall be returned to City upon the termination of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 11. Ownership of Materials. All materials provided by Consultant in the performance of this Agreement shall be and remain the property of City without restriction or limitation upon its use or dissemination by City. 12. Conflict of Interest. A. Consultant covenants that it presently has no interest and shall not acquire any interest, director or indirect, which may be affected by the services to be performed by Consultant under this Agreement, or which would conflict in any manner with the performance of its services hereunder. Consultant further covenants that, in performance of this Agreement, no person having any such interest shall be employed by it. Furthermore, Consultant shall avoid the appearance of having any interest which would conflict in any manner with the performance of its services pursuant to this Agreement. B. Consultant covenants not to give or receive any compensation, monetary or otherwise, to or from the ultimate vendor(s) of hardware or software to City as a result of the performance of this Agreement. Consultant's covenant under this section shall survive the termination of this Agreement. 13. Termination. City may terminate this Agreement with or without cause upon fifteen (15) days' written notice to Consultant. The effective date of termination shall be upon the date specified in the notice of termination, or, in the event no date is specified, upon the fifteenth (15th) day following delivery of the notice. In the event of such termination, City agrees to pay Consultant for services satisfactorily rendered prior to the effective date of termination. Immediately upon receiving written notice of termination, Consultant shall discontinue performing services. 14. Personnel. Consultant represents that it has, or will secure at its own expense, all personnel required to perform the services under this Agreement. All of the services required under this Agreement will be performed by Consultant or under it supervision, and all personnel engaged in the work shall be qualified to perform such services. Consultant reserves the right to determine the assignment of its own employees to the performance of Consultant's services under this Agreement, but City reserves the right, for good cause, to require Consultant to exclude any employee from performing services on City's premises. 15. Financial Condition. Prior to entering into this Agreement, Consultant has submitted documentation acceptable to the City Manager, establishing that it is financially solvent, such that it can reasonably be expected to perform the services required by this Agreement. Within thirty (30) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement, Consultant shall submit such financial information as may be appropriate to establish to the satisfaction of the City Manager that Consultant is in at least as sound a financial position as was the case prior to entering into this Agreement. Financial information submitted to the City Manager shall be returned to Consultant after review and shall not be retained by City. 950525 10572-00001 Lsj/sdl 1092677 4 Page 4 16. Non -Discrimination and Equal Employment Opportunity. A. Consultant shall not discriminate as to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation, in the performance of its services and duties pursuant to this Agreement, and will comply with all rules and regulations of City relating thereto. Such nondiscrimination shall include but not be limited to the following: employment, upgrading, demotion, transfers, recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship. B. Consultant will, in all solicitations or advertisements for employees placed by or on behalf of Consultant state either that it is an equal opportunity employer or that all qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, marital status, national origin, ancestry, age, physical or mental handicap, medical condition, or sexual orientation. C. Consultant will cause the foregoing provisions to be inserted in all. subcontracts for any work covered by this Agreement except contracts or subcontracts for standard commercial supplies or raw materials. 17. Assignment. Consultant shall not assign or transfer any interest in this Agreement nor the performance of any of Consultant's obligations hereunder, without the prior written consent of City, and any attempt by Consultant to so assign this Agreement or any rights, duties, or obligations arising hereunder shall be void and of no effect. 18. Performance Evaluation. For any contract in effect for twelve months or longer, a written annual administrative performance evaluation shall be required within ninety (90) days of the first anniversary of the effective date of this Agreement, and each year thereafter throughout the term of this Agreement. The work product required by this Agreement shall be utilized as the basis for review, and any comments or complaints received by City during the review period, either orally or in writing, shall be considered. City shall meet with Consultant prior to preparing the written report. If any noncompliance with the Agreement is found, City may direct Consultant to correct the inadequacies, or, in the alternative, may terminate this Agreement as provided herein. 19. Compliance with Laws. Consultant shall comply with all applicable laws, ordinances, codes and regulations of the federal, state, and local governments. 20. Non -Waiver of Terms, Rights and Remedies. Waiver by either party of any one or more of the conditions of performance under this Agreement shall not be a waiver of any other condition of performance under this Agreement. In no event shall the making by City of any payment to Consultant constitute or be construed as a waiver by City of any breach of covenant, or any default which may then exist on the part of Consultant, and the making of any such payment by City shall in no way impair or prejudice any right or remedy available to City with regard to such breach or default. 21. Attorney's Fees. In the event that either party to this Agreement shall commence any legal or equitable action or proceeding to enforce or interpret the provisions of this Agreement, the prevailing party in such action or proceeding shall be entitled to recover its costs of suit, including reasonable attorney's fees and costs, including costs of expert witnesses and consultants. 950525 10572-00001 lsjlsdl 1092677 4 Page 5 22. Notices. Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on (a) the day of delivery if delivered by hand during regular business hours or by facsimile before or during regular business hours; or (b) on the third business day following deposit in the United States mail, postage prepaid, to the addresses heretofore set forth in the Agreement, or to such other addresses as the parties may, from time to time, designate in writing pursuant to the provisions of this section. 23. Governing Law. This Contract shall be interpreted, construed and enforced in accordance with the laws of the State of California. 24. Counterparts. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be the original, and all of which together shall constitute one and the same instrument. 25. Entire Agreement. This Agreement, and any other documents incorporated herein by specific reference, represent the entire and integrated agreement between Consultant and City. This Agreement supersedes all prior oral or written negotiations, representations or agreements. This Agreement may not be amended, nor any provision or breach hereof waived, except in a writing signed by the parties which expressly refers to this Agreement. Amendments on behalf of the City will only be valid if signed by the City Manager or the Mayor and attested by the City Clerk. 26. Exhibits. All exhibits referred to in this Agreement are incorporated herein by this reference. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date first written above. "City" ATTEST: CITY OF DIAMOND BAR By: By: City Clerk Mayor Approved as to form: "CONSULTANT" By: City Attorney By: Its: 950525 10572-00001 lsYsdl 1092677 4 Page 6 ADDITIONAL INSURED ENDORSEMENT COMPREHENSIVE GENERAL LIABILITY Name and address of named insured ("Named Insured'): Name and address of Insurance Company ("Company'): General description of agreement(s), permit(s), license(s), and/or activity(ies) insured: Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the "Policy") or in any endorsement now or hereafter attached thereto, it is agreed as follows: 1. The ("Public Agency"), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the "Additional Insureds") under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy. 2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy. 3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company's liability. 4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall covered as third -party claims, i.e., in the same manner as if separate policies had been issued to each insured. Notliinn q, contained in this. vrav i.%inn- shajj_ QW-atp. ta in=,mm fr.vUd'irate*bt Q-,Mr,a j%1�m:.%-J..� u:rfi�y as provided under the policy. 5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained in or executed in J-1 ADDITIONAL INSURED ENDORSEMENT 950525 10572-00001 ]sj/sd1 1092677 4 COMPREHENSIVE GENERAL LIABILITY conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds. 6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non -renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereof. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement. 7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds. 8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance. 9. This endorsement and all notices given hereunder shall be sent to Public Agency at: 10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached. TYPE OF COVERAGES TO WHICH THIS ENDORSEMENT ATTACHES POLICY PERIOD FROWrO LIMITS OF LIABILITY 11. Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes: J-2 ADDITIONAL INSURED ENDORSEMENT 950525 10572-00001 Isjlsdl 10926774 COMPREHENSIVE GENERAL LIABILITY ❑ Contractual Liability ❑ Owners/Landlords/Tenants ❑ Manufacturers/Contractors ❑ Products/Completed Operations ❑ Broad Form Property Damage ❑ Extended Bodily Injury ❑ Broad Form Comprehensive General Liability Endorsement ❑ Explosion Hazard ❑ Collapse Hazard ❑ Underground Property Damage ❑ Pollution Liability ❑ Liquor Liability 12. A ❑ deductible or ❑ self-insured retention (check one) of $ applies to all coverage(s) except: (f none, so state). The deductible is applicable ❑ per claim or ❑ per occurrence (check one). 13. This is an ❑ occurrence or ❑ claims made policy (check one). 14. This endorsement is effective on of Policy Number at 12:01 A.M. and forms a part I, (print name), hereby declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company. Executed Phone No.: ( ) 19 Signature of Authorized Representative (Original signature only; no facsimile signature or initialed signature accepted) J-3 ADDITIONAL INSURED ENDORSEMENT 950525 10572-00001 lsj/sdl 10926774 COMPREHENSIVE GENERAL LIABILITY ADDITIONAL INSURED ENDORSEMENT AUTOMOBILE LIABILITY Name and address of named insured ("Named Insured'): Name and address of Insurance Company ("Company'): General description of agreement(s), permit(s), license(s), and/or activity(ies) insured: Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the "Policy") or in any endorsement now or hereafter attached thereto, it is agreed as follows: 1. The ("Public Agency"), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the "Additional Insureds") under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy. 2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy. 3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company's liability. 4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall covered as third -party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company's limits of liability as provided under the policy. 5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained or executed in conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds. J-4 ADDITIONAL INSURED ENDORSEMENT 95052510572-00001 Isj/sd110926774 AUTOMOBILE LIABILITY 6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non -renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (3 0) days prior to the effective date thereto. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement. 7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds. 8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance. 9. This endorsement and all notices given hereunder shall be sent to Public Agency at: 10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached. TYPE OF COVERAGES TO WHICH POLICY PERIOD THIS ENDORSEMENT ATTACHE FROM/TO LIMITS OF LIABILITY IL Scheduled items or locations are to be identified on an attached sheet. The following inclusions relate to the above coverages. Includes: ❑ Any Automobiles ❑ All Owned Automobiles ❑ Non -owned Automobiles ❑ Hired Automobiles 950525 10572-00001 lsjlsdl 1092677 4 ❑ Truckers Coverage ❑ Motor Carrier Act ❑ Bus Regulatory Reform Act ❑ Public Livery Coverage J-5 ADDITIONAL INSURED ENDORSEMENT AUTOMOBILE LIABILITY ❑ Scheduled Automobiles ❑ Garage Coverage W. 12. A ❑ deductible or ❑ self-insured retention (check one) of applies to all coverage(s) except: (if none, so state). The deductible is applicable ❑ per claim or ❑ per occurrence (check one). 13. This is an ❑ occurrence or ❑ claims made policy (check one). 14. This endorsement is effective on at 12:01 A.M. and forms a part of Policy Number 1, (print name), hereby declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company. Executed Phone No.: (_) 19 Signature of Authorized Representative (Original signature only; no facsimile signature or initialed signature accepted) J-6 ADDITIONAL INSURED ENDORSEMENT 95052510572-000011sj/sd110926774 AUTOMOBILE LIABILITY ADDITIONAL INSURED ENDORSEMENT EXCESS LIABILITY Name and address of named insured ("Named Insured'): Name and address of Insurance Company ("Company'): General description of agreement(s), permit(s), license(s), and/or activity(ies) insured: Notwithstanding any inconsistent statement in the policy to which this endorsement is attached (the "Policy") or in any endorsement now or hereafter attached thereto, it is agreed as follows: 1. The ("Public Agency"), its elected officials, officers, attorneys, agents, employees, and volunteers are additional insureds (the above named additional insureds are hereafter referred to as the "Additional Insureds") under the Policy in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured. The Additional Insureds have no liability for the payment of any premiums or assessments under the Policy. 2. The insurance coverages afforded the Additional Insureds under the Policy shall be primary insurance, and no other insurance maintained by the Additional Insureds shall be called upon to contribute with the insurance coverages provided by the Policy. 3. Each insurance coverage under the Policy shall apply separately to each Additional Insured against whom claim is made or suit is brought except with respect to the limits of the Company's liability. 4. Nothing in this contract of insurance shall be construed to preclude coverage of a claim by one insured under the policy against another insured under the policy. All such claims shall covered as third -party claims, i.e., in the same manner as if separate policies had been issued to each insured. Nothing contained in this provision shall operate to increase or replicate the Company's limits of liability as provided under the policy. 5. The insurance afforded by the Policy for contractual liability insurance (subject to the terms, conditions and exclusions applicable to such insurance) includes liability assumed by the Named Insured under the indemnification and/or hold harmless provision(s) contained in or executed in J-7 ADDITIONAL INSURED ENDORSEMENT 95052510572-000011sj/sdl10926774 EXCESS LIABILITY conjunction with the written agreement(s) or permit(s) designated above, between the Named Insured and the Additional Insureds. 6. The policy to which this endorsement is attached shall not be subject to cancellation, change in coverage, reduction of limits (except as the result of the payment of claims), or non -renewal except after written notice to Public Agency, by certified mail, return receipt requested, not less than thirty (30) days prior to the effective date thereto. In the event of Company's failure to comply with this notice provision, the policy as initially drafted will continue in full force and effect until compliance with this notice requirement. 7. Company hereby waives all rights of subrogation and contribution against the Additional Insureds, while acting within the scope of their duties, from all claims, losses and liabilities arising out of or incident to the perils insured against in relation to those activities described generally above with regard to operations performed by or on behalf of the Named Insured regardless of any prior, concurrent, or subsequent active or passive negligence by the Additional Insureds. 8. It is hereby agreed that the laws of the State of California shall apply to and govern the validity, construction, interpretation, and enforcement of this contract of insurance. 9. This endorsement and all notices given hereunder shall be sent to Public Agency at: 10. Except as stated above and not in conflict with this endorsement, nothing contained herein shall be held to waive, alter or extend any of the limits, agreements, or exclusions of the policy to which this endorsement is attached. TYPE OF COVERAGES TO WHICH POLICY PERIOD LIMITS OF THIS ENDORSEMENT ATTACHES FROMlTO LIABILITY ❑ Following Form ❑ Umbrella Liability 11. Applicable underlying coverages: INSURANCE COMPANY POLICY NO. AMOUNT J-8 ADDITIONAL INSURED ENDORSEMENT 95052510572-00001Isj/sdl 10926774 EXCESS LIABILITY 12. The following inclusions, exclusions, extensions or specific provisions relate to the above coverages: 13. A ❑ deductible or ❑ self-insured retention (check one) of $ applies to all coverage(s) except: (f none, so state). The deductible is applicable ❑ per claim or ❑ per occurrence (check one). 13. This is an ❑ occurrence or ❑ claims made policy (check one). 14. This endorsement is effective on of Policy Number at 12:01 A.M. and forms a part 1, (print name), hereby declare under penalty of perjury under the laws of the State of California, that I have the authority to bind the Company to this endorsement and that by my execution hereof, I do so bind the Company. Executed Phone No.:( 19 Signature of Authorized Representative (Original signature only; no facsimile signature or initialed signature accepted) J-9 ADDITIONAL INSURED ENDORSEMENT 950525 10572-00001 lsj/sdl 1092677 4 EXCESS LIABILITY ffiIBIT "A" $$ IE HARRIS & ASSOCIATES SCOPE OF SERVICES FOR CONSTRUCTION IN SPECTIOW-1. 0 BAR i) \ CITY OF DIAMOND BAR GRAND AVENUE STREET REHABILITATION \ — -- 1. Pre-Congtrugjion Meeting: In consultation with THE CITY -OF DIAMOND BAR, HARRIS shall conduct a pre -construction meeting. HARRIS shall record, transcribe, and distribute minutes to all attendees. 2. On -Site Construction Inspection: HARRIS shall provide and maintain a full time Construction Inspector on the project site to provide construction inspection as an agent of the CITY OF DIAMOND BAR, and HARRIS shall establish and implement coordination and communication procedures among HARRIS, THE CITY OF DIAMOND BAR, Design Professionals, Consulting Professionals, and Contractors. 3. Quality Review: HARRIS shall establish and Implement a program to monitor the quality of the construction. The purpose of the program shall be to assist in guarding the CITY OF DIAMOND BAR against defects and deficiency in the work of the Contractor. HARRIS shall reject work and transmit to the CITY OF DIAMOND BAR and Contractor a notice of noncompliance when it is the opinion of HARRIS that the work does not conform to the requirements of the contract documents. Rejection of work must be approved by the CITY OF DIAMOND BAR. HARRIS may authorize minor variations in the work from the requirement of the contract documents that do not involve an adjustment in the contract price or the contract time, and which are consistent with the overall intent or agreed upon final appearance of the contract documents. Except for minor variations herein, HARRIS Is not authorized as a part of this service to change, revoke, alter, enlarge, relax, or release any requirements of the contract documents or to approve or accept any portion of the work not performed in accordance with the contract documents. Any minor variations authorized by HARRIS shall be duly recorded in written logs, and Included In the record drawings prepared by HARRIS. Communication between HARRIS and the Contractor with regard to quality review shall not In any way be construed as binding HARRIS or CITY OF DIAMOND BAR as releasing the Contractor from the fulfillment of any of the terms of the contract documents. HARRIS is not responsible for, nor does HARRIS control, the means and method of construction of the project. It is understood that HARRIS' action in providing quality review as stated herein is a service to the CITY OF DIAMOND BAR and by performing as provided herein HARRIS is not acting in a manner so as to assume responsibility or liability, in whole or in part, for all and any part of the construction work on the project. No action taken by HARRIS shall relieve any or all of the Contractors from their obligation to perform their work in strict conformity with May 18, 1995 the contract documents and in strict conformity with all Other applicable laws,, rules;'. and regulations. INS As a part of quality review, HARRIS shall provide the following services: cln OF DIAMOND �i Coordinate with utility companies and other agencies. '�, sAR \-+/ Prepare daily Inspection reports to be submitted to the CITY OF DIAMONajR BAR -on a weekly basis. Provide visual documentation of project conditions before, during, and after construction. A maximum of 24 progress photos will be provided to the CITY OF DIAMOND BAR weekly. Prepare quantity source documents and evaluate progress payment requests, and make recommendations for payment by the CITY OF DIAMOND BAR. Conduct final job walk through and prepare final punch list. Recommend final acceptance of the project. 4. Project Site Meetings: Periodically, HARRIS shall conduct meetings at the project site with the Contractor, and HARRIS shall conduct bi-weekly construction progress meetings with the Contractor and the CITY OF DIAMOND BAR. HARRIS shall record, transcribe, and distribute minutes to all attendees. In addition, HARRIS shall meet formally weekly with the CITY OF DIAMOND BAR, and informally as required. 5. Review of Reou_ests for Changes to the Contract Time and Price: HARRIS shall review the contents of requests for changes to the contract time or price submitted by a Contractor, assemble information concerning the request and endeavor to determine the cause of the requests, the impact on budget, schedule and project scope, and make recommendations to the CITY OF DIAMOND BAR with respect to acceptance of the requests. All changes to the agreement between the CITY OF DIAMOND BAR and the Contractor shall be only by change orders executed by the CITY OF DIAMOND BAR, 6. evi f Reguosts for Infgrmation, Shop Drawings. I Other I: HARRIS shall review the Contractor's requests for information, shop drawings, samples and other submittals to determine the anticipated effect on compliance with the project requirements. HARRIS' comments shall not relate to design considerations, but rather to matters of constructability, cost, sequencing, scheduling, and time of construction, and clarity, consistency, and coordination in documentation. 7. Record Drawings: HARRIS shall maintain project records and prepare record drawings to be given to the CITY OF DIAMOND BAR at the completion of the project. 8. Public Relations: HARRIS shall provide a 24 hour "Information Line" to provide daily project schedule updates, as well as a pager number for immediate response. HARRIS May 18, 1996 2 will maintain open lines of communication with the public and the Contractor to minimize impacts during construction. g. Plant inspection Services (OPTIONAL): If desired by the CITY OF DIAMOND BAR, HARRIS shall, for an additional fee, provide plant inspection services for rubberized asphalt. May 18, 1995 3 EXHIBIT "B" Fee Harris & Associates has prepared the following fee proposal based upon the information in the City's request for proposal and our investigation of the project. Position Hours Rate 'Extension Inspector 490 75 36,750 Project Manager 48 95 4,560 Project Director -- — — TOTAL 41,310 OP71ONAL SERVICE Plant Inspection 80 75 6,000 Hams does not bill for any direct project costs. All costs are included with our hourly billing rates. 28 Harris 11 Associates CITY OF DIAMOND DAR .11 AGENDA REPORT AGENDA NO. . ,/o TO: Terrence L. Belanger, City Manager MEETING DATE: June 6, 1995 REPORT DATE: June 1, 1995 FROM: Bob Rose, Community Services Director TITLE: Resolution No. 95 -XX approving plans and specifications for Park Site Improvements at Sycamore Canyon Park, Starshine Park and Heritage Park in the City of Diamond Bar. SUMMARY: The following three site improvements are approved projects in the 1994/95 fiscal year Capital Improvement Budget: a) Sycamore Canyon Park - Repair of wood poles along front edge of playground and installation of fence between playground and slope; b) Starshine Park - Installation of picnic table and barbecue; c) Heritage Park - Extension of basketball court from half court to full court. There is $14,750 in Quimby Funds allocated specifically for these projects. Also, there is $4,000 in General Fund Capital equipment funds available, bringing the total amount available to $18,750. Engineer's estimated cost of these projects is $17,000. RECOMMENDED ACTION: It is recommended that the City Council adopt Resolution No. 95 -XX approving the plans and specifications for the park site improvements at Sycamore Canyon Park, Starshine Park and Heritage Park and direct the City Clerk to advertise for and receive bids. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification -X- Resolution(s) -X- Bid Specifications (on file in City Clerk's Office) _ Ordinance(s) _ Other: Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed X Yes _ No by the City Attorney? 2. Does the report require a majority vote? X Yes _ No 3. Has environmental impact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? _ Yes X No 5. Are other departments affected by the report? _ Yes X No Report discussed with the following affected departments: REVIEWED BY: Te rence L. B ger Frank M. Usher Bob IZOS6, City Manager Assistant City Manager Community Services Director CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 6, 1995 TO: Honorable Mayor and Members of the City Council FROM: Terrance L. Belanger, City Manger SUBJECT: Resolution No. 95 -XX approving plans and specifications for Park Site Improvements at Sycamore Canyon Park, Starshine Park and Heritage Park in the City of Diamond Bar. ISSUE STATEMENT: Shall the City Council adopt Resolution No. 95 -XX approving the plans and specifications for Park Site Improvements at Sycamore Canyon Park, Starshine Park and Heritage Park in the City of Diamond Bar? RECOMMENDED ACTION: It is recommended that the City Council adopt Resolution No. 95 -XX approving the plans and specifications for Park Site Improvements at Sycamore Canyon Park, Starshine Park and Heritage Park in the City of Diamond Bar and direct the City Clerk to advertise for and receive bids. FINANCIAL SUMMARY: The three park site improvement projects are included in the approved 1994/95 C.I.P. budget. There is $14,750 in Quimby Funds allocated specifically for these projects, plus an additional $4,000 in General Fund Capital equipment funds available, bringing the total amount available to $18,750. The Engineer's estimated cost of these projects is $17,000. BACKGROUND/DISCUSSION: The three site improvement projects include: a) Sycamore Canyon Park - Repair of wood poles along front edge of playground and installation of fence between playground and slope; b) Starshine Park - Installation of picnic table and barbecue; c) Heritage Park - Extension of basketball court from half court to full court. PREPARED BY: Bob Rose Community Services Director RESOLUTION NO. 95- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING PLANS AND SPECIFICATIONS FOR PARK SITE IMPROVEMENTS A. SYCAMORE CANYON PARK B. STARSHINE PARK C. HERITAGE PARK IN THE CITY OF DIAMOND BAR AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS. WHEREAS, it is the intention of the City of Diamond Bar to maintain certain improvements in the City of Diamond Bar. WHEREAS, the City of Diamond Bar has prepared plans and specifications for the purchase and installation of certain improvements. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. That the plans and specifications presented to the City of Diamond Bar be and are hereby approved as the plans and specifications for improvements at Sycamore, Strarshine and Heritage Parks in the City of Diamond Bar. SECTION 2. That the City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for doing of the work specified in the aforesaid plans and specifications, which said advertisement shall be substantially in the following words and figures, to wit: Pursuant to a Resolution of the City Council of the City of Diamond Bar, Los Angeles County, California, directing this notice, NOTICE IS HEREBY GIVEN that the said City of Diamond Bar will receive at the office of the City Clerk in the City Hall of Diamond Bar, on or before the hour of 11:00 a.m. on July 13, 1995, sealed bids or proposals for improvements at Sycamore, Starshine and Heritage Parks in said City. Bids will be opened and publicly read immediately in the office of the City Clerk, Suite 100, 21660 E. Copley Drive, Diamond Bar, California. Bids must be made on a form provided for the purpose, addressed to the City of Diamond Bar, California, marked, "Bid for Sycamore, Starshine and Heritage Parks in the City of Diamond Bar." Park Site Improvements City of Diamond Bar Sycamore Canyon, Starshine and Heritage Parks PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages are on file in the office of the City Clerk of the City of Diamond Bar, Suite 100, 21660 E. Copley Drive, Diamond Bar, California, and are available to any interested party on request. The Contracting Agency also shall cause a copy of such determinations to be posted at the job site. Pursuant to Labor Code Section 1775, the Contractor shall forfeit, as penalty to the City of Diamond Bar, not more than fifty ($50.00) for each laborer, workman, or mechanic employed for each calendar day or portion thereof, if such laborer, workman, or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under the attached contract, by him or by any subcontractor under him, in violation of the provisions of said Labor Code. In accordance with the provisions of Section 1777.5 of the Labor Code as amended by chapter 971, Statutes of 1939, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the prosecution of the work. Attention is directed to the provisions in Sections 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticeable occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five except: A. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request for certificate; or B. When the number of apprentices in training in the area exceeds a ratio of one to five; or C. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally; or Park Site Improvements 2 City of Diamond Bar Sycamore Canyon, Starshine and Heritage Parka D. When the Contractor provides evidence that he employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen. The Contractor is required to make contributions to funds established for the administration of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other Contractors on the public works site are making such contributions. The Contractor and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standard, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. Eight (8) hours of labor shall constitute a legal days work for all workmen employed in the execution of the contract and the Contractor and any subcontractor under him shall comply with and be governed by the laws of the State of California having to do with working hours as set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The Contractor shall forfeit, as a penalty to the City of Diamond Bar, twenty-five ($25.00) for each laborer, workman, or mechanic employed in the execution of the contract, by him or any subcontractor under him, upon any of the work hereinbefore mentioned, for each calendar day during which said laborer, workman, or mechanic is required or permitted to labor more than eight (8) hours in violation of said Labor Code. Contractor agrees to pay travel and subsistence pay to each workman needed to execute the work required by this Contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. The bidder must submit with his proposal cash, cashier's check, certified check, or bidder's bond, payable to the City of Diamond Bar for an amount equal to at least 10 percent (10%) of the amount of said bid as a guarantee that the bidder will enter into the proposed contract if the same is awarded to him, and in event of failure to enter into such contract said cash, cashiers check, or certified check, or bond shall become the property of the City of Diamond Bar. If the City of Diamond Bar awards the contract to the next lowest bidder, the amount of the lowest bidder security shall be applied by the City of Diamond Bar to the difference between the low bid and the second lowest bid, and the surplus, if any, shall be returned to the lowest bidder. Park Site Improvements3 City of Diamond Bar Sycamore Canyon, Sta shine and Heritage Parka The amount of the bond to be given to secure a faithful performance of the contract for said work shall be one hundred percent (100%) of the contract price thereof, and an additional bond in an amount equal to one hundred percent (100%) of the contract price for said work shall be given to secure the payment of claims for any materials or supplies furnished for the performance of the work contracted to be done by the Contractor, or any work or labor of any kind done thereon, and the Contractor will also be required to furnish a certificate that he carries compensation insurance covering his employees upon work to be done under contract which may be entered into between him and the said City of Diamond Bar for the construction of said work. No proposal will be considered from a Contractor who is not licensed at the time of award in accordance with the provisions of the contractor's License Law (California Business and Professions Code, Section 7000 et seq.) and rules and regulations adopted pursuant thereto or to whom a proposal form has not been issued by the City of Diamond Bar. The work is to be done in accordance with the profiles, plans, and specifications of the City of Diamond Bar on file in the office of the City Clerk at the City Hall, Diamond Bar, California. Copies of the plans and specifications will be furnished upon application to the City of Diamond Bar and payment of $25.00, said $25.00 is non-refundable. Upon written request by the bidder, copies of the plans and specifications will be mailed when said request is accompanied by payment stipulated above, together with an additional non -reimbursable payment of $15.00 to cover the cost of mailing charges and overhead. The successful bidder will be required to enter into a contract satisfactory to the City of Diamond Bar. In accordance with the requirements of Section 9-3 of the General Provisions, as set forth in the Plans and Specifications regarding the work contracted to be done by the Contractor, the Contractor may, upon the Contractor's request and at the Contractor's sole cost and expense, substitute authorized securities in lieu of monies withheld (performance retention). Park Site Improvements 4 City of Diamond Bar Sycamore Canyon, Starshine and Heritage Parks The City of Diamond Bar, California, reserves the right to reject any and all bids. By order of the City Council of the City of Diamond Bar, California. Dated this day of PASSED, APPROVED AND ADOPTED this ATTEST: 1995. day of MAYOR , 1995. CITY CLERK I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the day of 1995 by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: LYNDA BURGESS, City Clerk City of Diamond Bar Park Site Improvements5 City of Diamond Bar Sycamore Canyon, Starshine and Heritage Parks ALIGN 1 4 2 LEGEND: 1. TRIM ALL POSTS ADJACENT TO NEW FENCING 0 6" ABOVE GRADE (REFER TO DETAIL 1 b) AND REPAIR/REPLACE AS FOLLOWS: • REMOVE (6) DAMAGED POLES • REPAIR PITS IN (11) POLES W/ INTEGRAL COLOR CONCRETE PATCH -COLOR TO MATCH POLE • INSTALL (19) NEW DOUGLAS FIR PEELER POLES, 12"0 MIN. 2. CONSTRUCT METAL FENCE PER DETAIL 1b. 3. EXISTING TOT LOT AREA 4. EXISTING WOOD FENCE 5. REPAIR/REPLACE POLES ALONG FRONT EDGE OF TOT LOT AS FOLLOWS: • REMOVE (9) DAMAGED POLES • REPAIR PITS IN (5) POLES W/ INTEGRAL COLOR CONCRETE PATCH - COLOR TO MATCH POLE • INSTALL (5) NEW DOUGLAS FIR PEELER POLES, 12"0 MIN. UIGNGR"�[ YCAMORE CANYON PARK X LOT EDGE REHABILITATION PLAN VIEW 1 a TY OF DIAMOND BAR, CALIFORNIA SCALE: 1' Iio 4" t. O.C., TYP. 6-0" O.C., TYP. i 2. TUBULAR STEEL POST, 1" SQUARE @ 8'-0" O.C. 3. 1/2" SQUARE STEEL PICKETS ® 4" O.C. 4. EXISTING POLES TO BE TRIMMED AS SHOWN 5. TUBLAR STEEL BOTTOM RAIL, 1/2" X 1" 6. FINISHED HEIGHT OF POLES 7. FINISHED GRADE OF SAND 8. CONCRETE FOOTING AT FENCE POST, TYP. 12" SYCAMORE CANYON PARK FENCE 1 b TOT LOT EDGE REHABILITATION CITY OF DIAMOND BAR, CALIFORNIA ELEVATION SCALE: 3/4'=1 1 2 4 �D 6' R 3 g9_00, CLR. 3 4 20'-o" LEGEND: 1. INSTALL TRASH RECEPTACLE, MODEL 1129, BY MIRACLE RECREATION EQUIPMENT COMPANY, AVAILABLE FROM KEITH VINT & ASSOC., (800)541-8897, PER MANUFACTURER'S SPECIFICATIONS. COLOR: BLUE 2. INSTALL BARBECUE GRILL, MODEL 1104-4, BY MIRACLE RECREATION EQUIPMENT COMPANY, AVAILABLE FROM KEITH VINT & ASSOC., (800)541-8897, PER MANUFACTURER'S SPECIFICATIONS. 3. INSTALL 24" BOX TREE, DOUBLE -STAKED, PER DETAIL 2b. TREE SPECIES TO BE SELECTED BY OWNER'S AUTHORIZED REPRESENTATIVE. 4. CONCRETE PAVING, NATURAL GRAY, MEDIUM BROOM FINISH, 4" SLAB W/ #3 REBAR ® 18" O.C., EACH WAY. PROVIDE TOOLED SCORE JOINTS, 1/4"W X 1/2"D, IN LOCATIONS SHOWN. 5. HANDICAP -ACCESSIBLE PICNIC TABLE, MODEL 1142-1, BY MIRACLE RECREATION EQUIPMENT COMPANY, AVAILABLE FROM KEITH VINT & ASSOC., (800)541-8897, PER MANUFACTURER'S SPECIFICATIONS. 6. EXPANSION JOINT, 1/2", PER SPECIFICATIONS. 7. EXISTING CONCRETE WALK AT PERIMETER OF EXISTING TOT LOT. 8. CONCRETE FOOTING AT FENCE POST, TYR NOTE: CONTRACTOR TO PATCH AND REPAIR ANY DAMAGE TO EXISTING IRRIGATION SYSTEM WHICH OCCURS AS A RESULT OF CONSTRUCTION OPERATIONS. CONTRACTOR SHALL MODIFY EXISTING IRRIGATION SYSTEM AS NECESSARY TO PROVIDE 100% COVERAGE WHILE PREVENTING OVERSPRAY ONTO NEW CONCRETE PAVED AREAS STARSHINE PARK PICNIC PAD ADDITION PLAN VIEW 2a CITY OF DIAMOND BAR, CALIFORNIA SCALE 1.8•=+ M DPSIGI�GROV� Q'K. PLANT P1T PER SPECS (D TREE - CENTER IN PIT. ®TREE STAKES PER SPECIFICATIONS 12 PER TREE) KEEP CLEAR OF ROOTBALL. REMOVE TOP OF STAKE TO ,' BELOW LOWEST BRANCH. SET STAKES PARALLEL TO PREVAILING MINDS. O2' MATER BASIN ON FINISH GRADE. OPLANT TABLET - REFER TO SPECIFICATIONS FOR OUANTITY AND PLACEMENT. © AM ENDED BACK FILL - REFER TO SPECIFICATIONS. ONATIVE. UNDISTURBED SOIL. ® SCARIFY SIDES AND BOTTOM OF PLANTING PIT. OSET TOP OF ROOTBALL 2" ABOVE SURROUNDING GRADE AND SLOPE FOR DRAINAGE. ® TREE TIES - REFER TO SPECIFICATIONS. MAP M GNcROVT INC. STARSHINE PARK TREE PLANTING 2 b PICNIC PAD ADDITION CITY OF DIAMOND BAR, CALIFORNIA SCALE: 118"=1' LEGEND 1. EXISTING TREE TO BE REMOVED 2. EXISTING TREE TO BE PROTECTED IN PLACE, TYPICAL 3. INSTALL 6" SPEE-D BASIN, MODEL #101, W/ 4X6" ADAPTER AND 4" ATRIUM GRATE, MODEL #75, BY NDS (800)72 1994. TIE TO EXISTING DRAIN SYSTEM W/ 4" RIGID PVC DRAIN LINE 0 1% SLOPE MIN. 4. INSTALL BASKETBALL POST AND BACKBOARD, MODEL #1254-07, BY LA STEELCRAFT PRODUCTS (213)681-9335, SINGLE POLE, ADJUSTABLE, 5-9/16" O.D., 16'-6"H W/ 4' EXTENSION AND REGULATION RECTANGULAR BACKBOARD, SET IN 4'-6"D X 20"0 CONCRETE FOOTING PER MANUFACTURER'S SPECIFICATIONS. PROVIDE HOOP AND NET, 'SUPERGOAU, MODEL #DL002-PBB5061 X, BY MacGREGOR, AVAILABLE FROM GSC SPORTS (800)227-7404.(2 TOTAL) 5.' 2"W PLEXIPAVE WHITE LINE MARKINGS BY COURT CONCEPTS (619)449-4945; APPLY PER MANUFACTURER'S SPECS 6. CONSTRUCT NEW CONCRETE MOWSTRIP TO MATCH EXISTING 7. EXISTING MOWSTRIP, BACKSTOP AND FOOTING TO BE REMOVED 8. CONSTRUCT A.C. PAVING, THICKNESS AND SUB -BASE TO MATCH EXISTING. PROVIDE PLEXIPAVE ACRYLIC COLOR COATING BY COURT CONCEPTS (619)449-4945, PER COLOR SCHEDULE BELOW, APPLIED PER MANUFACTURER'S SPECIFICATIONS. 9. EXISTING CONCRETE MOWSTRIP TO REMAIN. 10. EXISTING A.C. PAVING TO REMAIN. PROVIDE PLEXIPAVE ACRYLIC COLOR COATING BY COURT CONCEPTS (619)449-4945, PER COLOR SCHEDULE BELOW, APPLIED PER MANUFACTURER'S SPECIFICATIONS. • APPLY (2) COATS OF HUNT SEAL ASPHALT EMULSION OVER ENTIRE COURT AREAAND ALLOW TO CURE FOR A MINIMUM OF (20) DAYS BEFORE APPLICATION OF PLEXIPAVE SURFACE SYSTEM. • CONTRACTOR TO PATCH AND REPAIR ANY DAMAGE TO EXISTING IRRIGATION SYSTEM WHICH OCCURS AS A RESULT OF CONSTRUCTION OPERATIONS. CONTRACTOR SHALL MODIFY EXISTING IRRIGATION SYSTEM AS NECESSARY TO PROVIDE 100% COVERAGE WHILE PREVENTING OVERSPRAY ONTO ADJACENT PAVING. PLEXIPAVE COLOR SCHEDULE: ED RED F� MEDIUM GREEN HERITAGE PARK PLAN VI EW 3 BASKETBALL COURT RETROFIT CITY OF DIAMOND BAR, CALIFORNIA SCALE: V=20' M DESIGN GROUT' MTV ?Sr blWM Nn BAR AGENDA REPORT AGENDA NO C7 J I P Terrence L. Belanger, City Manager MEETING DATE: June 12, 1995 REPORT DATE: June 1, 1995 FROM: George A. Wentz, City Engineer TITLE: Landscaping Assessment District Number 38 SUMMARY: Pursuant to the City Council's direction of March 21, 1995, staff has prepared the Engineer's Report for District Number 38 for the 1995-96 Fiscal Year. Said report has been prepared pursuant to the provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highway Code of the State of California. RECOMMENDATION: It is recommended that the City Council approve the Engineer's Report, adopt the attached Resolution to declare the City's intention to levy and collect assessments for District Number 38 and direct the City Clerk to advertise the public hearing before the Council at the first regular meeting of July, 1995. LIST OF ATTACHMENTS: X Staff Report X Resolution(s) _ Ordinances(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: _ Public Hearing Notification _ Bid Specifications (on file in City Clerk's Office) X Other: Engineer's Report _ Agreement(s) 1. Has the resolution, ordinance or agreement been reviewed X Yes No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? Yes X No Which Commission? 5. Are other departments affected by the report? X Yes _ No Report discussed with the following affected departments: Community Services REVIEWED BY: Te ence L. Belange Frank M. Usher George A. W. City Manager Assistant City Manager City Engineer C:\NP60\LINDAKAY\AGEN95\DIST#38.612 CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 12, 1995 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Landscaping Assessment District Number 38 ISSUE STATEMENT: Pursuant to the City Council's direction of March 21, 1995, staff has prepared the Engineer's Report for District Number 38 for the 1995-96 Fiscal Year. RECOMMENDATION: It is recommended that the City Council approve the Engineer's Report; adopt the attached Resolution to declare City's intention to levy and collect assessments for District Number 38; and direct the City Clerk to advertise the public hearing before the Council on the question of the levy of the proposed assessments on assessable lots within District Number 38. FINANCIAL SUMMARY: The revenues generated by these Districts are proposed to pay for it. There will be no impact on the City's General Funds. BACKGROUND/DISCUSSION: The attached Engineer's Report for the City's Landscaping Assessment District Number 38, which is prepared pursuant to provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highway Code of the State of California, includes authority for the report, estimated costs of improvements, a diagram for the District and the assessments. The estimated number of parcels within the existing District is 17,341 parcels. The amount assessed upon the lands within District Number 38 for Fiscal Year 1994-95 was $15.00 per parcel. The amount estimated to be assessed for Fiscal Year 1995-96 is to remain at $15.00 per parcel. The assessments will be utilized towards the general maintenance of City's medians and parkways, and Reserve Fund will be buildup to fund Phase II of the Golden Springs Drive Landscape Medians between Lemon Avenue and Gona Court. Prepared By: David G. Liu C:\WP601LINDAKAYkCCR-95\DISTA38.612 RESOLUTION NO. 95- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE ENGINEER°S REPORT FILED PURSUANT TO SECTION 22623 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE WITH RESPECT TO THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 38; AND DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR CERTAIN LANDSCAPING MAINTENANCE WITHIN SAID DISTRICT FOR FISCAL YEAR 1995-96; AND FIXING A TIME AND PLACE FOR A HEARING OF OBJECTIONS THEREON. A. RECITALS. (i) Heretofore the City of Diamond Bar Assessment District No. 38 was created pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et. seq.). (ii) The City Engineer has prepared, filed with the City Clerk and presented to this Council a report relating to said assessment district pursuant to the provisions of the California Streets and Highways Code § 22623. (iii) No substantial changes in existing improvements are proposed for said Assessment District No. 38. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. The Recitals, as set forth in Part A of this Resolution, are in all respects true and correct. 2. The above-described report submitted by the City Engineer relating to City of Diamond Bar Assessment District No. 38 is hereby approved as filed. 11 3. This Council hereby declares its intention to levy and collect assessments during fiscal year 1995-96 pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California, known as the "Landscaping and Lighting Act of 1972," within that area designated "City of Diamond Bar Assessment District No. 38," as shown on Exhibit "A-1" attached hereto and incorporated herein by reference. 4. A general description of the improvements proposed for the aforementioned district is as follows: The maintenance and servicing of landscaping and any facilities which are appurtenant thereto or which are necessary or convenient for the maintenance and servicing thereof, including but not limited to, repair, removal or replacement, grading, clearing, removal of debris, pruning, fertilization, pest control and weed control, and the installation or construction of appurtenant facilities, including curbs, gutters, walls, sidewalks or paving, or water, irrigation, drainage, or electrical facilities. Said maintenance and servicing of the landscaping and installation, maintenance and servicing of related work shall be within the area of Assessment District No. 38 as shown on Exhibit "A-1." S. Reference is hereby made to the report of the City Engineer relating to the said assessment district hereinabove approved. Said report is on file with the City Clerk of the City of Diamond Bar and contains a full and detailed description of the improvements, the boundaries of the assessment district and contains the proposed assessments upon assessable lots and parcels 2 of land within City of Diamond Bar Assessment District No. 38 for fiscal year 1995-96. Said proposed assessment per lot is the amount of $15.00, the same amount which was levied in fiscal year 1994-95. 6. This Council hereby fixes 7:00 p.m. on , 1995 in the South Coast Air Quality Management District Auditorium, 21865 East Copley Drive, Diamond Bar, California, as the time and place for a hearing before this Council on this question of the levy of the proposed assessments on assessable lots with City of Diamond Bar Assessment District No. 38 for fiscal year 1995-96 and hereby gives notice of said hearing. 7. The City Clerk shall: (a) Certify to the adoption of this Resolution; and (b) Cause a true and correct copy of this Resolution to be published pursuant to California Government Code § 6061. PASSED, ADOPTED AND APPROVED this day of Mayor 3 1995. I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at the regular meeting of the City Council of the City of Diamond Bar held on the day of 1995, by the following Roll Call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Lynda Burgess, City Clerk City of Diamond Bar 5 CCUNTY EXHIBIT "A-1° ASSESSMENT DIAGRAM ASSESSMENT DISTRICT N0.38 FISCAL YEAR 1995-96 for the CITY OF DIAMOND BAR GF&F"IEDHICH & ASSOC., IHC. ENGINEER'S REPORT Update of ASSESSMENT DISTRICT NO. 38 Fiscal Year 1995-96 CITY OF DIAMOND BAR June 6, 1995 Prepared by: GFB-FRIEDRICH & ASSOC., INC. 6809 Indiana Avenue, Suite 201 Riverside, CA 92506 TABLE OF CONTENTS INTRODUCTION BOUNDARIES OF DISTRICT IMPROVEMENTS Landscaping FINANCIAL ANALYSIS Revenue Appropriations METHOD OF APPORTIONMENT ASSESSMENT ASSESSMENT ROLL EXHIBITS Exhibit "A-1" - Assessment Diagram Page 1 2 3 4 5 6 7 INTRODUCTION Pursuant to the order of the City Council of the City of Diamond Bar, this report is prepared in compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California. This report presents the engineering analysis for the 1995-96 Fiscal Year for the district known as: ASSESSMENT DISTRICT NO. 38 CITY OF DIAMOND BAR (Hereinafter referred to as "District"). This District, by special benefit assessments, provides funding for the maintenance of landscaped areas owned by the City of Diamond Bar which are located in public rights-of-way within the City of Diamond Bar. Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied according to benefit rather than according to assessed value. The section states: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with Section 5000)) [of the Streets and Highways Code, State of California] . " As the assessments are levied on the basis of benefit, they are considered a user's fee, not a tax, and, therefore, are not governed by Article XIIIA of the California Constitution. Properties owned by public agencies, such as a city, county, state or the federal government, are not assessable by law. BOUNDARIES OF DISTRICT The boundary of the District is completely within the City limits of the City of Diamond Bar and is shown on the Assessment Diagram (on file in the office of the City Clerk at the City Hall of Diamond Bar as Exhibit "A -l"). All parcels of real property included within the District are described in detail on maps on file in the Los Angeles County Assessor's office. IMPROVEMENTS The facilities and items of servicing and maintenance included within the District are as follows: Landscaping Servicing means the furnishing of water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including: 1. Repair, removal or replacement of all or any part of any landscape improvement. 2. Providing for the life, growth, health and beauty of landscaping, including without limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury. 3. The removal of trimmings, rubbish, debris and other solid waste. Improvements to be serviced and maintained include, but are not limited to, median island and parkway landscaping on major streets and thoroughfares in the City of Diamond Bar. 3 FINANCIAL ANALYSIS The estimated funding for maintenance and servicing of landscaping for the update of Assessment District No. 38 for the 1995-96 Fiscal Year is as follows: 1995-96 Recommended Budget Revenue: Appropriation Fund Balance (from FY 1994-95) $ 17,716 Property Tax and Assessments 260,115 Interest Revenue 2.000 TOTAL $ 279,831 Appropriations: Personal Services Salaries $ 28,100 City Paid Benefits 350 Benefits 3,950 Worker's Compensation Expense 1,150 Medicare Expense 450 Cafeteria Benefits 3,550 Operating Expenses Utilities 81,100 Maintenance -Grounds & Bldg 15,300 Professional Services 3,400 Contract Services 38,400 Capital Improvements 0 Reserves 104.081 TOTAL $ 279,831 4 METHOD OF APPORTIONMENT The net amount to be assessed upon lands within the District in accordance with this report is apportioned by a formula and method which fairly distributes the amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the improvements, namely the maintenance and servicing of public landscaping improvements within such District. The maintenance and servicing of public landscaping improvements installed and constructed in public places in the City of Diamond Bar provides a special benefit which is received by each and every lot or parcel within the District, tending to enhance their value. The primary benefits of landscaping are as set forth below: Beautification of the streets which are used by all of the residents in Diamond Bar. 2. A sense of community pride resulting from well-maintained green spaces. 3. The enhancement of the value of property which results from the foregoing benefits. Existing land use information indicates that well over 90 percent of the parcels within the City of Diamond Bar are residences. Because the special benefits derived apply equally to all residents and parcels, it has been determined that all assessable parcels would receive the same net assessment. 5 ASSESSMENT The amount to be assessed upon the lots and parcels within the District and the amount apportioned to each assessable parcel within the District is shown in the table below. Estimated Assessment Requirements: $ 260,115 Estimated Number of Parcels: 17,341 Estimated Assessment Per Parcel: $ 15.00 1994-95 Assessment Per Parcel: $ 15.00 1995-96 Assessment Per Parcel: $ 15.00 Difference: C1 ASSESSMENT ROLL The individual 1995-96 assessments, tabulated by Assessor's parcel number, are shown on an Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit "B" and are made a part of this report by reference. (The Assessment Roll is not included in this report due to its volume.) Dated: ( `✓ , 1995 GFB-FRIEDRICH & ASSOC., INC. o Q NO. 27861 \ EXP - , 'r9l civic 7 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. (0 TO: Terrence L. Belanger, City Manager MEETING DATE: June 6, 1995 REPORT DATE: June 2, 1995 FROM: Troy L. Butzlaff, Assistant to the City Manager TITLE: Amendment to Professional Services Agreement with Charles Abbott Associates for Environmental Management Services. SUMMARY: The City Council has heretofore awarded a professional services agreement in the amount of $19,900.00 to Charles Abbott Associates, Incorporated for environmental management services. Staff is requesting that an additional $8,000.00 be allocated for additional services related to the City's used motor oil program. RECOMMENDATION: It is recommended that the City Council approve an amendment to the professional services with Charles Abbott Associates, Incorporated authorizing the City Manager to allocate an additional $8,000.00 for environmental management services related to the used motor oil grant program. LIST OF ATTACHMENTS: EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 2,Staff Report —Resolution(s) —Ordinances(s) —Agreement(s) Other: None _ Public Hearing Notification Bid Specification 1. Has the resolution, ordinance or agreement been reviewed _ Yes A No by the City Attorney? 2. Does the report require a majority or 4/5 vote? MAJORITY 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes No Which Commission? 5. Are other departments affected by the report? _ Yes X No Report discussed with the following affected departments: REVIEWED BY: Te rence L. 9506ger Frank Usher Troy t4utzlaff City Managily, Assistant City Manager AssistaWto the City M nage DISCUSSION: The City Council budgeted $30,000.00 in FY 1994-95 for professional services related to the administration of the City's solid waste permit system and integrated waste management programs. Although $19,900.00 of the $30,000.00 was awarded to CAA to provide environmental management services, the City has reached and will soon surpass its contractual authorization. While the initial scope of work and budget included an estimate of costs that could be attributed to the City's used motor oil collection program, it failed to account for the program's overwhelming success that has resulted in the performance of additional tasks by the consultant. Consequently, the City is now facing a budget shortfall with still another month to go before the end of the fiscal year and termination of the consultant's contract. To complicate matters, the City planned to kick-off several used motor oil promotional events in June. Without a budget amendment, the City cannot afford to utilize CAA personnel and may be forced to cancel one or more of these events. Therefore, in order to insure that current efforts are not disrupted or delayed, staff is requesting that the City Council approve an amendment to the professional services agreement with Charles Abbott Associates, Incorporated authorizing the City Manager to allocate an additional $8,000.00 through the end of Fiscal Year 1994-95 for environmental management services related to the used motor oil grant program. FUS091:-49103 � 2 Troy L. ButzkON Assistant to the ty Manager 2 MTV Ar ny.UMM DID AGENDA REPORT AGENDA NO. Ca .11 TO: Terrence L. Belanger, City Manager MEETING DATE: June 12, 1995 REPORT DATE: June 6, 1995 FROM: George A. Wentz, City Engineer TITLE: Landscaping Assessment District Number 39 SUMMARY: Pursuant to the City Council's direction of March 21, 1995, staff has prepared the Engineer's Report for District Number 39 for the 1995-96 Fiscal Year. Said report has been prepared pursuant to the provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highway Code of the State of California. RECOMMENDATION: It is recommended that the City Council approve the Engineer's Report, adopt the attached Resolution to declare the City's intention to levy and collect assessments for District Number 39, and direct the City Clerk to advertise the public hearing at the first regular meeting of July, 1995, and mail notices/Resolutions with Engineer's Reports to all parcel owners. LIST OF ATTACHMENTS: X Staff Report X Resolution(s) _ Ordinances(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: _ Public Hearing Notification Bid Specifications (on file in City Clerk's Office) X Other: Engineer's Report Agreement(s) 1. Has the resolution, ordinance or agreement been reviewed X Yes _ No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? _ Yes X No Which Commission? 5. Are other departments affected by the report? X Yes No Report discussed with the following affected departments: Community Services REVIEWED BY: Terrence L. Belang6 Frank M. Usher rge A. entz City Manager Assistant City Manager City Engineer C:\WP60\LINDAKAY\AGEN95\DIST#39.612 CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 12, 1995 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Landscaping Assessment District Number 39 ISSUE STATEMENT: Pursuant to the City Council's direction of March 21, 1995, staff has prepared the Engineer's Report for District Number 39 for the 1995-96 Fiscal Year. RECOMMENDATION: It is recommended that the City Council approve the Engineer's Report; adopt the attached Resolution to declare City's intention to levy and collect assessments for District Number 39, and direct the City Clerk to advertise the public hearing at the first regular meeting of July, 1995, and mail notices/Resolutions with Engineer's Reports to all parcel owners. BACKGROUND/DISCUSSION: The attached Engineer's Report for the City's Landscaping Assessment District Number 39, which is prepared pursuant to provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highway Code of the State of California, includes authority for the report, estimated costs of improvements, a diagram for the District and the assessments. Requested by Bramalea Limited, Inc. and M. J. Brock and Sons, Inc. of the Diamond Bar Hills Project, Landscaping Assessment District Number 39 was formed in 1985 to include all of the unincorporated area known as Diamond Bar Hills in the Diamond Bar area. The formation of the District was to provide the method by which funds may be raised for the maintenance of the landscaped entrance developments, slopes, parkway parcels, open space areas and appurtenant improvements to be installed by the developers within the Diamond Bar Hills development. These landscaped improvements consist of turf, shrubs, plants, trees, automatic irrigation systems, and other appurtenant improvements. For FY 1985-86, with 354 parcels, the assessed amount was $236 per parcel. The administration of the District was provided by the Los Angeles County Department of Parks and Recreation until the City's incorporation in 1989. Resolution No. 89-50, adopted by the Council on June 6, 1989, effectuated the transfer of Landscaping Assessment Districts 38, 39, and 41 to the City of Diamond Bar. For FY 1990-91, based on the Assessment Engineer's calculations which include an estimate of available carry- over funds, 1990-91 revenues, and operating costs, the assessment amount was $130 per parcel. In FY 1991- 92, the assessment was reduced to $77 per parcel. Subsequently, in FY 1992-93, the assessment amount was District #39 June 12, 1995 Page Two reduced to the current amount of $73.50 per parcel. Since FY 1991-92, the Reserve Fund has been supplementing the District. As reflected in the Financial Analysis section of the Engineer's Report, the current revenue (based on $73.50/parcel) is inadequate in providing the operation and maintenance activities for the District. Two (2) scenarios are presented to the Council for your consideration: SCENARIO A: Maintain the current level of operation and maintenance activities. There are two (2) means to achieve this: (a) To increase the assessment to $130.00/parcel for the 1,272 parcels based on Table 1. TABLE 1 CURRENT 1994-95 BUDGET PROPOSED Contract Maintenance $ 74,600 $ 73,080 (For Both Parks and Slope Areas) Fire Breaks -0- -0- Professional Services $ 1,410 $ 4,000 Utilities $ 60,500 $ 57,475 Other As -Needed Maintenance $ 17,500 $ 15,500 Reserve Fund Balance 11,305)* 11,3051* Total $ 165,315 $ 161,360 * This is an additive item to reflect the total expenditure. E District #39 June 12, 1995 Page Three SCENARIO B: (b) To supplement with other funding sources (i.e. general funds) of approximately $67,868 based on Table 2. TABLE 2 DISTRICT GENERATED GENERAL FUND TOTAL FUND CONTRIBUTION TO DISTRICT $73.50 x 1,272 = $93,492 $67,868 $161,360 The City's General Fund can fund the contribution in accordance with Section 22657 of the California Streets and Highways Code (allowing for the City Council to make a contribution to the District's improvement fund, or to make a temporary advance to be paid out of the next year's assessment). The General Fund will maintain the five (5) mini parks (Silver Tip, Star Dust, Longview South, Summitridge, and Longview North), and staff will be working to resolve the issues of titles/access rights with the current owners. Decrease the current level of operation and maintenance activities. With the current revenue of $93,492, the following activities can be provided: Park Maintenance Only $ 48,460 (Irrigation & Landscape) Fire Breaks $ 6,000 Professional Services $ 4,000 Other As -Needed Maintenance $ 8,750 Rodent Control (slopes) $ 3,600 Reserve Fund Balance 11,305) Total $ 82,115 3 District #39 June 12, 1995 Page Four However, it should be noted that under this scenario all landscaped and irrigated slope areas, without irrigation and maintenance, will be reverted back to their natural conditions. These areas include slopes behind the homes along Grand Avenue, easterly City limit line, Longview Drive, Summitridge Drive, Cold Stream Court, Wynnewood Drive, and Rustic Court. Approximately 150 parcels will be impacted. Staffs recommendation is to maintain the current level of operation and maintenance activities. To achieve this, it is recommended that the City Council increase the assessment to $130.00 per parcel. Prepared By: Bob Rose David G. Liu C: \VRW\LINDAKAY\CCR-95\DISTIl39.612 4 SCENARIO A (b) PARKS TO BE MAINTAINED BY GENERAL FUND AND SLOPES TO BE MAINTAINED BY THE DISTRICT RESOLUTION NO. 95- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE ENGINEER'S REPORT FILED PURSUANT TO SECTION 22623 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE WITH RESPECT TO THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 39; AND DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR CERTAIN LANDSCAPING MAINTENANCE WITHIN SAID DISTRICT FOR FISCAL YEAR 1995-96; AND FIXING A TIME AND PLACE FOR A HEARING OF OBJECTIONS THEREON. A. RECITALS. (i) Heretofore the City of Diamond Bar Assessment District No. 39 was created pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et. seq.). (ii) The City Engineer has prepared, filed with the City Clerk and presented to this Council a report relating to said assessment district pursuant to the provisions of the California Streets and Highways Code § 22623. (iii) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. The Recitals, as set forth in Part A of this Resolution, are in all respects true and correct. 2. The above-described report submitted by the City Engineer relating to City of Diamond Bar Assessment District No. 39 is hereby approved as filed. 3. This Council hereby declares its intention to levy and collect assessments during fiscal year 1995-96 pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of 1 California, known as the "Landscaping and Lighting Act of 1972," within that area designated "City of Diamond Bar Assessment District No. 39," as shown on Exhibit "A-2" attached hereto and incorporated herein by reference. 4. A general description of the improvements proposed for the aforementioned district is as follows: The maintenance and servicing of landscaping and any facilities which are appurtenant thereto or which are necessary or convenient for the maintenance and servicing thereof, including but not limited to, repair, removal or replacement, grading, clearing, removal of debris, pruning, fertilization, pest control and weed control, and the installation or construction of appurtenant facilities, including curbs, gutters, walls, sidewalks or paving, or water, irrigation, drainage, or electrical facilities. Said maintenance and servicing of the landscaping and installation, maintenance and servicing of related work shall be within the area of Assessment District No. 39 as shown on Exhibit "A-2." Beginning in fiscal year 1995-96, funds from the aforementioned district will no longer be used to install, maintain, or service landscaping or appurtenant facilities located within the following Assessor Parcel Nos.: 8701-013-015 8701-013-047 8701-042-049 8701-047-010 8701-047-011 8713-045-057. 2 5. Reference is hereby made to the report of the City Engineer relating to the said assessment district hereinabove approved. Said report is on file with the City Clerk of the City of Diamond Bar and contains a full and detailed description of the improvements, the boundaries of the assessment district and contains the proposed assessments upon assessable lots and parcels of land within City of Diamond Bar Assessment District No. 39 for fiscal year 1995-96. Said proposed assessment per lot is the amount of $73.50, the same amount which was levied in fiscal year 1994-95. 6. This Council hereby fixes 7:00 p.m. on 1995 in the South Coast Air Quality Management District Auditorium, 21865 East Copley Drive, Diamond Bar, California, as the time and place for a hearing before this Council on this question of the levy of the proposed assessments on assessable lots with City of Diamond Bar Assessment District No. 39 for fiscal year 1995-96 and hereby gives notice of said hearing. 7. The City Clerk shall: (a) Certify to the adoption of this Resolution; and (b) Cause a true and correct copy of this Resolution to be published pursuant to California Government Code § 6061. PASSED, ADOPTED AND APPROVED this day of Mayor 3 1995. I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at the regular meeting of the City Council of the City of Diamond Bar held on the day of the following Roll Call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST• Lynda Burgess, City Clerk City of Diamond Bar 4 1995, by EXHIBIT "A-2" ASSESSMENT DIAGRAM ASSESSMENT DISTRICT N0.39 FISCAL YEAR 1995-96 for the CITY OF DIAMOND BAR 'BASE YRP LDJRTES' OF TXE LRY 6 DIY101O 8AF SHEET10F1SHEET F N'MBFR FOR EACH LOT OR PARCEL WITHIH THE ASSESSOR'S PARCEL NUMBER A5 ASSIGNED BY THE INGELES ASSESSOR'S OFFICE. MERSIONS FOR EACH LOT OR FARCE' OF UND WrtnIN SIFOWN ON THE A5SESSDP'S FARCE' MANS ON RLE IN N LOB ANGFIFS COUNTY ABSEKOP. E OF THE CITY CLERK OF THE CITY OF DIAMOND 05 ANGELES. STATE OF CALIFORNIA, THIS 1B_ CITY CLERK OF THE CITY OF DIAMOND BAR Z OF THE COUNTY AUDITOR, COUNTY OF LOS F CALIFORNIA. THIS DAY OF _,1,-. ,1B_ CITY CLERK OF THE CITY OF DIAMOND BAR GFB-FRIEDRICH & ASSOC., IICC. ENGINEER'S REPORT Update of ASSESSMENT DISTRICT NO. 39 Fiscal Year 1995-96 CITY OF DIAMOND BAR June 6, 1995 Prepared by: GFB-FRIEDRICH & ASSOC., INC. 6809 Indiana Avenue, Suite 201 Riverside, CA 92506 TABLE OF CONTENTS INTRODUCTION BOUNDARIES OF DISTRICT IMPROVEMENTS Landscaping FINANCIAL ANALYSIS Revenue Appropriations METHOD OF APPORTIONMENT ASSESSMENT ASSESSMENT ROLL EXHIBITS Exhibit "A-2" - Assessment Diagram Page 1 2 3 4 5 6 7 INTRODUCTION Pursuant to the order of the City Council of the City of Diamond Bar, this report is prepared in compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California. This report presents the engineering analysis for the 1995-96 Fiscal Year for the district known as: ASSESSMENT DISTRICT NO. 39 CITY OF DIAMOND BAR (Hereinafter referred to as "District"). This District, by special benefit assessments, provides funding for the maintenance of landscaped areas owned by the City of Diamond Bar which are located in public rights-of-way within the City of Diamond Bar. Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied according to benefit rather than according to assessed value. The section states: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with Section 5000)) [of the Streets and Highways Code, State of California]." As the assessments are levied on the basis of benefit, they are considered a user's fee, not a tax, and, therefore, are not governed by Article XIIIA of the California Constitution. Properties owned by public agencies, such as a city, county, state or the federal government, are not assessable by law. BOUNDARIES OF DISTRICT The boundary of the District is shown on the Assessment Diagram (on file in the office of the City Clerk at the City Hall of Diamond Bar as Exhibit "A-2"). All parcels of real property included within the District are described in detail on maps on file in the Los Angeles County Assessor's office. 2 IMPROVEMENTS The facilities and items of servicing and maintenance included within the District are as follows: Landscaaiing Servicing means the furnishing of water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including: 1. Repair, removal or replacement of all or any part of any landscape improvement. 2. Providing for the life, growth, health and beauty of landscaping, including without limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury. 3. The removal of trimmings, rubbish, debris and other solid waste. The purpose of Assessment District No. 39 is for the maintenance and servicing of slopes and open spaces within the District. Commencing with the 1995-96 Fiscal Year, the following parcels will no longer be maintained with the proceeds of this District: Assessor's Parcel Abbreviated Number (APN) Legal Description Parcel Size 1. 8713-045-057 Tract No. 42559, Lot 52 36,431 sq. feet 2. 8701-013-015 Tract No. 42556, Lot 56 42,850 sq. feet 3. 8701-013-047 Tract No. 42560, Lot 51 1.27 acres 4. 8701-042-049 Tract No. 42568, Lot 85 43,072 sq. feet 5. 8701-047-010 (slope) 1.10 acre Tract No. 42576, Lot 50 2.90 acres 8701-047-011 (park) 1.80 acre 3 lNiN I L HAMA The estimated funding for maintenance and servicing of landscaping for the update of Assessment District No. 39 for the 1995-96 Fiscal Year is as follows: 1995-96 Recommended Budget Revenue: Reserve Fund Balance (from FY 1994-95) ($ 11,305) Property Tax and Assessments 93,492 Interest Revenue 1.000 TOTAL $ 83,187 Appropriations Personal Services $ 0 Operating Expenses Utilities 35,000 Maintenance -Grounds & Bldg. 9,000 Professional Services 3,400 Contract Services 29,900 Capital Improvements 0 Reserves 5,887 TOTAL $ 83,187 METHOD OF APPORTIONMENT The net amount to be assessed upon lands within the District in accordance with this report is apportioned by a formula and method which fairly distributes the amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the improvements, namely the maintenance and servicing of public landscaping improvements within such District. The maintenance and servicing of public landscaping improvements installed and constructed in public places in the City of Diamond Bar provides a special benefit which is received by each and every lot or parcel within the District, tending to enhance their value. The primary benefits of landscaping are as set forth below: 1. Beautification of the streets which are used by all of the residents in Diamond Bar. 2. Public parks which can be utilized and enjoyed by all residents within the District. 3. A sense of community pride resulting from well-maintained green spaces. 4. The enhancement of the value of property which results from the foregoing benefits. Existing land use information indicates that all of the parcels within the District are residences. Because the special benefits derived apply equally to all residents and parcels, it has been determined that all assessable parcels would receive the same net assessment. 5 ASSESSMENT The amount to be assessed upon the lots and parcels within the District and the amount apportioned to each assessable parcel within the District is shown in the table below. Estimated Assessment Requirements: $ 93,492 Estimated Number of Parcels: 1,272 Estimated Assessment Per Parcel: $ 73.50 1994-95 Assessment Per Parcel: $ 73.50 1995-96 Assessment Per Parcel: $ 73.50 Difference: R $ 0.00 ASSESSMENT ROLL The individual 1995-96 assessments, tabulated by Assessor's parcel number, are shown on an Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit "B" and are made a part of this report by reference. (The Assessment Roll is not included in this report due to its volume.) Dated: 1995 --� GFB-FRIEDRICH & ASSOC., INC. �O �AOF E SSIn„�ql ` �\ 411P. FR�FO y U ZJ1 NO. 27861 EXP - - N A. RIE RI CIVIL �Q \f CAltFO�a 7 EXHIBIT "A-2" ASSESSMENT DIAGRAM ASSESSMENT DISTRICT N0.39 FISCAL YEAR 1995-96 for the CITY OF DIAMOND BAR 'MSE NAP COUiTESY 0' THE Cm D, dAN01lI MR SHEET 10F 1 SHEET NLMSER FOR EACH LOT OR PARCEL FFI-N TME ASSESSOR'S PARCEL NLMEER AS ASSIGNED RY THE ANGELES ... 0- OFFICE. MENSIONS FOR EACH LOT OR PARCEL OF LAND WITHIN SHO WN ON TIE ASSESSOR'S PARCEL MARS ON FIE IN IE LOS ANGELES COUNTY ASSESSOR. E OF THE CITY CLERK OF THE CITU OF DIAMOND DS ANGELES, STATE OF CALIFORNIA. THIS 5_ CITYCLEAR OF THE CITY OF DIAMOND BAR E DF THE COUNTY AUDITOR, COUNTY OF LOS F CALIFORNIA, THIS AlOOF _, 18_. CITY CLERK OF THE CITY OF DIAMOND BAR GFB-FRIEDRICH � & ASSOC., INC. SCENARIO B (PARKS, FIREBREAKS AND RODENT CONTROL ON SLOPES) RESOLUTION NO. 95- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE ENGINEER`S REPORT FILED PURSUANT TO SECTION 22623 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE WITH RESPECT TO THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 39; AND DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR CERTAIN LANDSCAPING MAINTENANCE WITHIN SAID DISTRICT FOR FISCAL YEAR 1995-96; AND FIXING A TIME AND PLACE FOR A HEARING OF OBJECTIONS THEREON. A. RECITALS. (i) Heretofore the City of Diamond Bar Assessment District No. 39 was created pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et. seq.). (ii) The City Engineer has prepared, filed with the City Clerk and presented to this Council a report relating to said assessment district pursuant to the provisions of the California Streets and Highways Code § 22623. (iii) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. The Recitals, as set forth in Part A of this Resolution, are in all respects true and correct. 2. The above-described report submitted by the City Engineer relating to City of Diamond Bar Assessment District No. 39 is hereby approved as filed. 3. This Council hereby declares its intention to levy and collect assessments during fiscal year 1995-96 pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of 1 California, known as the "Landscaping and Lighting Act of 1972," within that area designated "City of Diamond Bar Assessment District No. 39," as shown on Exhibit "A-2" attached hereto and incorporated herein by reference. 4. A general description of the improvements proposed for the aforementioned district is as follows: The maintenance and servicing of landscaping and any facilities which are appurtenant thereto or which are necessary or convenient for the maintenance and servicing thereof, including but not limited to, repair, removal or replacement, grading, clearing, removal of debris, pruning, fertilization, pest control and weed control, and the installation or construction of appurtenant facilities, including curbs, gutters, walls, sidewalks or paving, or water, irrigation, drainage, or electrical facilities. Said maintenance and servicing of the landscaping and installation, maintenance and servicing of related work shall be within the area of Assessment District No. 39 as shown on Exhibit "A-2." Beginning in fiscal year 1995-96, funds from the aforementioned district will be used for park maintenance, including irrigation and landscaping, and for fire breaks and rodent control only on slopes within the district. 5. Reference is hereby made to the report of the City Engineer relating to the said assessment district hereinabove approved. Said report is on file with the City Clerk of the City of Diamond Bar and contains a full and detailed description of the improvements, the boundaries of the assessment district and 2 contains the proposed assessments upon assessable lots and parcels of land within City of Diamond Bar Assessment District No. 39 for fiscal year 1995-96. Said proposed assessment per lot is the amount of $73.50, the same amount which was levied in fiscal year 1994-95. 6. This Council hereby fixes 7:00 p.m. on 1995 in the South Coast Air Quality Management District Auditorium, 21865 East Copley Drive, Diamond Bar, California, as the time and place for a hearing before this Council on this question of the levy of the proposed assessments on assessable lots with City of Diamond Bar Assessment District No. 39 for fiscal year 1995-96 and hereby gives notice of said hearing. 7. The City Clerk shall: (a) Certify to the adoption of this Resolution; and (b) Cause a true and correct copy of this Resolution to be published pursuant to California Government Code § 6061. PASSED, ADOPTED AND APPROVED this day of , 1995. Mayor 3 I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at the regular meeting of the City Council of the City of Diamond Bar held on the day of 1995, by the following Roll Call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Lynda Burgess, City Clerk City of Diamond Bar 21 EXHIBIT "A-2" ASSESSMENT DIAGRAM ASSESSMENT DISTRICT N0.39 FISCAL YEAR 1995-96 for the CITY OF DIAMOND BAR `MSE MAP CW W RET Di TCEr gM1oFO 9AR a s90 I000 r°°0 aHEETIOFISHEET Ai NUMEER FOR EACH LOT OR A9 .-OHED 91 THE ANSGELESOASSESSOP'S OIFitF.n )N1EN910N5 Pon EADH LOT M nARtFt OF LAND IN -IN rE E LOS ANGELES COUNTY ASSESSORI MAFS W FILE Ni ICE OF THE CITY CLERK OF THE CRY OF DIAMOND LOS ANGELES. STATE OF CALIFORNIA. THIS 19_ CRY CLERK OF THE CIT' OF DIAMOND BAR FICE OF THE CWHTY AUDITOR, COUNTY 01 LOS DAY OF OF CALIFORNIA. THIS 9_ CITY CLERK OF TME CITY OF DIAMOND BAR GFB-FRIEDRICH & ASSOC., INC. ENGINEER'S REPORT Update of ASSESSMENT DISTRICT NO. 39 Fiscal Year 1995-96 CITY OF DIAMOND BAR June 6, 1995 Prepared by: GFB-FRIEDRICH & ASSOC., INC. 6809 Indiana Avenue, Suite 201 Riverside, CA 92506 TABLE OF CONTENTS INTRODUCTION BOUNDARIES OF DISTRICT IMPROVEMENTS Landscaping FINANCIAL ANALYSIS Revenue Appropriations METHOD OF APPORTIONMENT ASSESSMENT ASSESSMENT ROLL EXHIBITS Exhibit "A-2" - Assessment Diagram Page I 2 3 4 5 6 7 INTRODUCTION Pursuant to the order of the City Council of the City of Diamond Bar, this report is prepared in compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California. This report presents the engineering analysis for the 1995-96 Fiscal Year for the district known as: ASSESSMENT DISTRICT NO. 39 CITY OF DIAMOND BAR (Hereinafter referred to as "District"). This District, by special benefit assessments, provides funding for the maintenance of landscaped areas owned by the City of Diamond Bar which are located in public rights-of-way within the City of Diamond Bar. Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied according to benefit rather than according to assessed value. The section states: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with Section 5000)) [of the Streets and Highways Code, State of California]." As the assessments are levied on the basis of benefit, they are considered a user's fee, not a tax, and, therefore, are not governed by Article XIIIA of the California Constitution. Properties owned by public agencies, such as a city, county, state or the federal government, are not assessable by law. BOUNDARIES OF DISTRICT The boundary of the District is shown on the Assessment Diagram (on file in the office of the City Clerk at the City Hall of Diamond Bar as Exhibit "A-2"). All parcels of real property included within the District are described in detail on maps on file in the Los Angeles County Assessor's office. 2 IMPROVEMENTS The facilities and items of servicing and maintenance included within the District are as follows: Landscaping Servicing means the furnishing of water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including: 1. Repair, removal or replacement of all or any part of any landscape improvement. 2. Providing for the life, growth, health and beauty of landscaping, including without limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury. 3. The removal of trimmings, rubbish, debris and other solid waste. The purpose of Assessment District No. 39 is for the maintenance and servicing of mini -parks, and providing limited fire breaks and rodent control on all slopes within the District. 3 FINANCIAL ANALYSIS The estimated funding for maintenance and servicing of landscaping for the update of Assessment District No. 39 for the 1995-96 Fiscal Year is as follows: 1995-96 Recommended Budget Revenue: Reserve Fund Balance (from FY 1994-95) ($ 11,305) Property Tax and Assessments 93,492 Interest Revenue 1.000 TOTAL $ 83,187 Appropriations: Personal Services $ 0 Operating Expenses Utilities 0 Maintenance -Parks only 48,460 Fire Breaks 6,000 Rodent Control (slopes) 3,600 Other As -Needed Maintenance 8,750 Professional Services 4,000 Contract Services 0 Capital Improvements 0 Reserves 12,377 TOTAL $ 83,187 4 METHOD OF APPORTIONMENT The net amount to be assessed upon lands within the District in accordance with this report is apportioned by a formula and method which fairly distributes the amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the improvements, namely the maintenance and servicing of public landscaping improvements within such District. The maintenance and servicing of public landscaping improvements installed and constructed in public places in the City of Diamond Bar provides a special benefit which is received by each and every lot or parcel within the District, tending to enhance their value. The primary benefits of landscaping are as set forth below: Beautification of the streets which are used by all of the residents in Diamond Bar. 2. Public parks which can be utilized and enjoyed by all residents within the District. A sense of community pride resulting from well-maintained green spaces. 4. The enhancement of the value of property which results from the foregoing benefits. Existing land use information indicates that all of the parcels within the District are residences. Because the special benefits derived apply equally to all residents and parcels, it has been determined that all assessable parcels would receive the same net assessment. 5 ASSESSMENT The amount to be assessed upon the lots and parcels within the District and the amount apportioned to each assessable parcel within the District is shown in the table below. Estimated Assessment Requirements: $ 93,492 Estimated Number of Parcels: 1,272 Estimated Assessment Per Parcel: $ 73.50 1994-95 Assessment Per Parcel: $ 73.50 1995-96 Assessment Per Parcel: $ 73.50 Difference: 3 ASSESSMENT ROLL The individual 1995-96 assessments, tabulated by Assessor's parcel number, are shown on an Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit "B" and are made a part of this report by reference. (The Assessment Roll is not included in this report due to its volume.) Dated: , 1995 GFB-FRIEDRICH & ASSOC., INC. ?Qi ESSI0,�fl O %f NO. 27861 EXP HN A. F I D ICH sf CIVIL Q qjF nr --c 7 EXHIBIT "A-2" ASSESSMENT DIAGRAM ASSESSMENT DISTRICT N0.39 FISCAL YEAR 1995-96 for the CITY OF DIAMOND BAR 'NSE WP OOIRTESx OF THE CT' OE DIAILOO NR 1. W SHEET 10F 1 SHEET NMIBER FOR EACH LOT 0R PAR- W N THE LSSESSON'S PARCEL NUMBER AS ASS10NEO SY THE NCELES ASSESSOR'S OFFICE, AENSH]!6 FOR EACH LOT OR PARCEL OF LAND WITMN SHOWN ON THE ASSESSOR'S PARCEL MAPS ON FEE IN E LDS ANGELES COUNTY ASSESSOR, OF THE CITY CLERK OF THE CITY OF DAW ND IS ANGELES, STATE OF CALIFORNIA. THIS _ 1S_ CRY CLERK OF THE CRY OF DIAMOND BAR E OF THE COUNTY AUDITOR, COUNTY OF LOS CALIFORNIA, THIS DAY OF 1B_ CITY OF DIAMOND BAP GFBFRIEDRICH & ASSOC., INC. I SCENARIO A (a) "PARKS AND SLOPE AREAS TO BE MAINTAINED BY THE DISTRICT FUND" RESOLUTION NO. 95- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE ENGINEER'S REPORT FILED PURSUANT TO SECTION 22623 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE WITH RESPECT TO THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 39; AND DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR CERTAIN LANDSCAPING MAINTENANCE WITHIN SAID DISTRICT FOR FISCAL YEAR 1995-96; AND FIXING A TIME AND PLACE FOR A HEARING OF OBJECTIONS THEREON. A. RECITALS. (i) Heretofore the City of Diamond Bar Assessment District No. 39 was created pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et. seq.). (ii) The City Engineer has prepared, filed with the City Clerk and presented to this Council a report relating to said assessment district pursuant to the provisions of the California Streets and Highways Code § 22623. (iii) No substantial changes in existing improvements are proposed for said Assessment District No. 39. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. The Recitals, as set forth in Part A of this Resolution, are in all respects true and correct. 2. The above-described report submitted by the City Engineer relating to City of Diamond Bar Assessment District No. 39 is hereby approved as filed. 1 3. This Council hereby declares its intention to levy and collect assessments during fiscal year 1995-96 pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California, known as the "Landscaping and Lighting Act of 1972," within that area designated "City of Diamond Bar Assessment District No. 39," as shown on Exhibit "A-2" attached hereto and incorporated herein by reference. 4. A general description of the improvements proposed for the aforementioned district is as follows: The maintenance and servicing of landscaping and any facilities which are appurtenant thereto or which are necessary or convenient for the maintenance and servicing thereof, including but not limited to, repair, removal or replacement, grading, clearing, removal of debris, pruning, fertilization, pest control and weed control, and the installation or construction of appurtenant facilities, including curbs, gutters, walls, sidewalks or paving, or water, irrigation, drainage, or electrical facilities. Said maintenance and servicing of the landscaping and installation, maintenance and servicing of related work shall be within the area of Assessment District No. 39 as shown on Exhibit "A-2." 5. Reference is hereby made to the report of the City Engineer relating to the said assessment district hereinabove approved. Said report is on file with the City Clerk of the City of Diamond Bar and contains a full and detailed description of the improvements, the boundaries of the assessment district and contains the proposed assessments upon assessable lots and parcels 2 of land within City of Diamond Bar Assessment District No. 39 for fiscal year 1995-96. Said proposed assessment per lot is the amount of $130.00, which is $56.50 higher than the amount which was levied in fiscal year 1994-95. 6. This Council hereby fixes 7:00 p.m. on 1995 in the South Coast Air Quality Management District Auditorium, 21865 East Copley Drive, Diamond Bar, California, as the time and place for a hearing before this Council on this question of the levy of the proposed assessments on assessable lots with City of Diamond Bar Assessment District No. 39 for fiscal year 1995-96 and hereby gives notice of said hearing. 7. The City Clerk shall: (a) Certify to the adoption of this Resolution; and (b) Cause a true and correct copy of this Resolution to be published pursuant to California Government Code § 6061. PASSED, ADOPTED AND APPROVED this day of 1995. Mayor 3 I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at the regular meeting of the City Council of the City of Diamond Bar held on the day of the following Roll Call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST• Lynda Burgess, City Clerk City of Diamond Bar 4 1995, by EXHIBIT "A-2" ASSESSMENT DIAGRAM ASSESSMENT DISTRICT N0.39 FISCAL YEAR 1995-96 forthe CITY OF DIAMOND BAR LS[ w Fq1 O THE tln V DOBOC w o >a noo Doo loon SHEET 1 OF I SHEET ABBESSOHFS FAADEL FF-- " A3LDW h M ANGELES AiS65pKB OFFKC MfNSIONs FDK Gw lm OR IAIKB as LAID vFLE f iMOIYN piM ABBFSSOIFB FAIICEI HMFB ON FEi EI NE LOB ATGOa QTHRITY ABBESSOR. S OF THE CRY CUM OF THE CRY OF V AEIONO LOS ANGELES, VATS OF CAUFO—A. I M _ lB� QTY CLERK OF THE QTY DF DA .O BAR CE OF T COURY AU OA. COU OF LDS DF CAUFORF0k -S DAY OF 1B_ E CLERK OF THE CRY OF DIAMOND BAR GFBFRIEDRICH & ASSOC., IKC. ENGINEER'S REPORT Update of ASSESSMENT DISTRICT NO. 39 Fiscal Year 1995-96 CITY OF DIAMOND BAR June 6, 1995 Prepared by: GFB-FRIEDRICH & ASSOC., INC. 6809 Indiana Avenue, Suite 201 Riverside, CA 92506 TABLE OF CONTENTS INTRODUCTION BOUNDARIES OF DISTRICT IMPROVEMENTS Landscaping FINANCIAL ANALYSIS Revenue Appropriations METHOD OF APPORTIONMENT ASSESSMENT ASSESSMENT ROLL EXHIBITS Exhibit "A-2" - Assessment Diagram Page 1 2 3 4 5 6 7 INTRODUCTION Pursuant to the order of the City Council of the City of Diamond Bar, this report is prepared in compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California. This report presents the engineering analysis for the 1995-96 Fiscal Year for the district known as: ASSESSMENT DISTRICT NO. 39 CITY OF DIAMOND BAR (Hereinafter referred to as "District"). This District, by special benefit assessments, provides funding for the maintenance of landscaped areas owned by the City of Diamond Bar which are located in public rights-of-way within the City of Diamond Bar. Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied according to benefit rather than according to assessed value. The section states: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with Section 5000)) [of the Streets and Highways Code, State of California]." As the assessments are levied on the basis of benefit, they are considered a user's fee, not a tax, and, therefore, are not governed by Article XIIIA of the California Constitution. Properties owned by public agencies, such as a city, county, state or the federal government, are not assessable by law. BOUNDARIES OF DISTRICT The boundary of the District is shown on the Assessment Diagram (on file in the office of the City Clerk at the City Hall of Diamond Bar as Exhibitn A-2" ). All parcels of real property included within the District are described in detail on maps on file in the Los Angeles County Assessor's office. 2 IMPROVEMENTS The facilities and items of servicing and maintenance included within the District are as follows: Landscaping Servicing means the furnishing of water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including: 1. Repair, removal or replacement of all or any part of any landscape improvement. 2. Providing for the life, growth, health and beauty of landscaping, including without limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury. 3. The removal of trimmings, rubbish, debris and other solid waste. The purpose of Assessment District No. 39 is for the maintenance and servicing of mini -parks, slopes and open spaces within the District. C FINANCIAL ANALYSIS The estimated funding for maintenance and servicing of landscaping for the update of Assessment District No. 39 for the 1995-96 Fiscal Year is as follows: 1995-96 Recommended Budget Revenue: Reserve Fund Balance (from FY 1994-95) ($ 11,305) Property Tax and Assessments 165,360 Interest Revenue 1 000 TOTAL $ 155,055 Appropriations: Personal Services $ 0 Operating Expenses 57,475 Utilities Maintenance -Grounds & Bldg. 15,500 Professional Services 4,000 73,080 Contract Services 0 Capital Improvements 5,000 Reserves TOTAL $ 155,055 4 METHOD OF APPORTIONMENT The net amount to be assessed upon lands within the District in accordance with this report is apportioned by a formula and method which fairly distributes the amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the improvements, namely the maintenance and servicing of public landscaping improvements within such District. The maintenance and servicing of public landscaping improvements installed and constructed in public places in the City of Diamond Bar provides a special benefit which is received by each and every lot or parcel within the District, tending to enhance their value. The primary benefits of landscaping are as set forth below: Beautification of the streets which are used by all of the residents in Diamond Bar. 2. Public parks which can be utilized and enjoyed by all residents within the District. 3. A sense of community pride resulting from well-maintained green spaces. 4. The enhancement of the value of property which results from the foregoing benefits. Existing land use information indicates that all of the parcels within the District are residences. Because the special benefits derived apply equally to all residents and parcels, it has been determined that all assessable parcels would receive the same net assessment. 5 ASSESSMENT The amount to be assessed upon the lots and parcels within the District and the amount apportioned to each assessable parcel within the District is shown in the table below. Estimated Assessment Requirements: $ 165,360 Estimated Number of Parcels: 1,272 Estimated Assessment Per Parcel: $ 130.00 1994-95 Assessment Per Parcel: $ 73.50 1995-96 Assessment Per Parcel: $ 130.00 Difference: R $ 56.50 ASSESSMENT ROLL The individual 1995-96 assessments, tabulated by Assessor's parcel number, are shown on an Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit "B" and are made a part of this report by reference. (The Assessment Roll is not included in this report due to its volume.) Dated: �1 //,-/ e "i , 1995 0 �RQ'tc$;jir�; GFB-FRIEDRICH & ASSOC., INC. 9 o NO. 27861 EXP HN A. FRIEDRICH J9�!vll Q. 7 EXHIBIT RA -2" ASSESSMENT DIAGRAM ASSESSMENT DISTRICT N0.39 FISCAL YEAR 1995-96 forthe CITY OF DIAMOND BAR TMSE NAP COIOE fY OF TIR OM1 W DANOO EAR 0 foo — I— — SHEET 1 OF 1 SHEET JAMSER FOR EACH LOT OR PARCEL WITHIN M LSEESMIR'S PARCEL MU A AS AUMMED 91 THE MDELES ASEESSOR'S OFFICE, PENSIONS FOR EACH LOT ON PARCEL OF LAND WRHNI ENO'RIN ON THE ASSESSWIL PARCEL MAPS ON RLE IN F LOS AMOELIS COUNTY ASEEESOR, OF THE CNY CLFRS OF THE CITY OF DIAMOND IS ANGELES. STATE OF C—ORMA, THIS 19 CITY CLINK OF THE COV OF DIAMOND BAR OF THE COUNTY AUDITOR, COUNTY OF LOS C—FORMA, THIS OAT OF —19— C 19_ CRV CLERK OF THE CITY OF DIAMOND NR GFB-FRIEDRIC}i— & ASSOC., INC AWO AP a�iz AGENDA REPORT AGENDA NO. 6. ( / e...-+ TO: Terrence L. Belanger, City Manager MEETING DATE: June 12, 1995 REPORT DATE: June 1, 1995 FROM: George A. Wentz, City Engineer TITLE: Landscaping Assessment District Number 41 SUMMARY: Pursuant to the City Council's direction of March 21, 1995, staff has prepared the Engineer's Report for District Number 41 for the 1995-96 Fiscal Year. Said report has been prepared pursuant to the provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highway Code of the State of California. RECOMMENDATION: It is recommended that the City Council approve the Engineer's Report, adopt the attached Resolution to declare the City's intention to levy and collect assessments for District Number 41 and direct the City Clerk to advertise the public hearing before the Council at the first regular meeting of July 1995. LIST OF ATTACHMENTS: X Staff Report X Resolution(s) _ Ordinances(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: Public Hearing Notification Bid Specifications (on file in City Clerk's Office) X Other: Engineer's Report _ Agreement(s) 1. Has the resolution, ordinance or agreement been reviewed X Yes No by the City Attorney? — 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? Yes X No Which Commission? — 5. Are other departments affected by the report? X Yes _ No Report discussed with the following affected departments: Community Services i Terr ce L. Belanger Frank M. Usher rge A. Wentz City Manager Assistant City Engineer �� City Engineer C:\WP60\LINDAKAY\AGEN95\DISi#41.612 CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 12, 1995 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Landscaping Assessment District Number 41 ISSUE STATEMENT: Pursuant to the City Council's direction of March 21, 1995, staff has prepared the Engineer's Report for District Number 41 for the 1995-96 Fiscal Year. RECOMMENDATION: It is recommended that the City Council approve the Engineer's Report; adopt the attached Resolution to declare the City's intention to levy and collect assessments for District Number 41, and direct the City Clerk to advertise the public hearing before the Council on the question of the levy of the proposed assessments on assessable lots within District Number 41. FINANCIAL SUMMARY: The revenues generated by these Districts are proposed to pay for it. There will be no impact on the City's General Funds. BACKGROUND/DISCUSSION: The attached Engineer's Report for the City's Landscaping Assessment District Number 41, which is prepared pursuant to provisions of the Landscaping and Lighting Act of 1972 of Part 2 of Division 15 of the Streets and Highway Code of the State of California, includes authority for the report, estimated costs of improvements, a diagram for the District and the assessments. The estimated number of parcels within the existing District is 554 parcels. The amount assessed upon the lands within District Number 41 for Fiscal Year 1994-95 was $220.50 per parcel. The amount estimated to be assessed for Fiscal Year 1995-96 is to remain at $220.50 per parcel. The assessments will be utilized towards general maintenance of mini parks, slopes, and open space areas within District 41. Prepared By: David G. Liu C:1WP60\LINDAKAY\CCR-95\D1sTA41.612 RESOLUTION NO. 95- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING THE ENGINEER'S REPORT FILED PURSUANT TO SECTION 22623 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE WITH RESPECT TO THE CITY OF DIAMOND BAR ASSESSMENT DISTRICT NO. 41; AND DECLARING ITS INTENTION TO LEVY AND COLLECT ASSESSMENTS FOR CERTAIN LANDSCAPING MAINTENANCE WITHIN SAID DISTRICT FOR FISCAL YEAR 1995-96; AND FIXING A TIME AND PLACE FOR A HEARING OF OBJECTIONS THEREON. A. RECITALS. (i) Heretofore the City of Diamond Bar Assessment District No. 41 was created pursuant to Part 2 of Division 15 of the California Streets and Highways Code (§§ 22500, et. seq.). (ii) The City Engineer has prepared, filed with the City Clerk and presented to this Council a report relating to said assessment district pursuant to the provisions of the California Streets and Highways Code § 22623. (iii) No substantial changes in existing improvements are proposed for said Assessment District No. 41. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW, THEREFORE, THE City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. The Recitals as set forth in Part A of this Resolution, are in all respects true and correct. 2. The above-described report submitted by the City Engineer relating to City of Diamond Bar Assessment District No. 41 is hereby approved as filed. 1 3. This Council hereby declares its intention to levy and collect assessments during fiscal year 1995-96 pursuant to Part 2 of Division 15 of the Streets and Highways Code of the State of California, known as the "Landscaping and Lighting Act of 1972," within that area designated "City of Diamond Bar Assessment District No. 41,11 as shown on Exhibit "A-3" attached hereto and incorporated herein by reference. 4. A general description of the improvements proposed for the aforementioned district is as follows: The maintenance and servicing of landscaping and any facilities which are appurtenant thereto or which are necessary or convenient for the maintenance and servicing thereof, including but not limited to, repair, removal or replacement, grading, clearing, removal of debris, pruning, fertilization, pest control and weed control, and the installation or construction of appurtenant facilities, including curbs, gutters, walls, sidewalks or paving, or water, irrigation, drainage, or electrical facilities. Said maintenance and servicing of the landscaping and installation, maintenance and servicing of related work shall be within the area of Assessment District No. 41 as shown on Exhibit "A-3." 5. Reference is hereby made to the report of the City Engineer relating to the said assessment district hereinabove approved. Said report is on file with the City Clerk of the City of Diamond Bar and contains a full and detailed description of the improvements, the boundaries of the assessment district and contains the proposed assessments upon assessable lots and parcels 2 Of land within City of Diamond Bar Assessment District No. 41 for fiscal year 1995-96. Said proposed assessment per lot is the amount of $220.50, the same amount which was levied in fiscal year 1994-95. 6. This Council hereby fixes 7:00 p.m. on ' Quality 1995 in the South Coast Air Management ement District Auditorium, 21865 East Copley Drive, Diamond Bar, California, as the time and place for a hearing before this Council on this question of the levy of the proposed assessments on assessable lots with City of Diamond Bar Assessment District No. 41 for fiscal year 1995-96 and hereby gives notice of said hearing. 7. The City Clerk shall: (a) Certify to the adoption of this Resolution; and (b) Cause a true and correct copy of this Resolution to be published pursuant to California Government Code § 6061. PASSED, ADOPTED AND APPROVED this day of 1995. Mayor 3 of land within City of Diamond Bar Assessment District No. 41 for fiscal year 1995-96. Said proposed assessment per lot is the amount of $220.50, the same amount which was levied in fiscal year 1994-95. 6. This Council hereby fixes 7:00 p.m. on , 1995 in the South Coast Air Quality Management District Auditorium, 21865 East Copley Drive, Diamond Bar, California, as the time and place for a hearing before this Council on this question of the levy of the proposed assessments on assessable lots with City of Diamond Bar Assessment District No. 41 for fiscal year 1995-96 and hereby gives notice of said hearing. 7. The City Clerk shall: (a) Certify to the adoption of this Resolution; and (b) Cause a true and correct copy of this Resolution to be published pursuant to California Government Code § 6061. PASSED, ADOPTED AND APPROVED this day of Mayor 3 1995. I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at the regular meeting of the City Council of the City of Diamond Bar held on the day of the following Roll Call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: Lynda Burgess, City Clerk City of Diamond Bar 4 1995, by SHEET 1 OF 1 SHEET EXHIBIT "A-3" ASSESSMENT DIAGRAM ASSESSMENT DISTRICT N0.41 FISCAL YEAR 1995-96 for the CITY OF DIAMOND BAR .. IS IT SP '�. 1• ti• r1 �. �•� • , IE O 'I SCALE: r . 300' Y • lb I B I • r� • • FILED IN THE �U OFFICE OF THE CITY CLERK THE CITY DIAMOND &1R, COUNTY OF LOB ANGELES, STATE OFF CALIFOORNIA.A. THIS • DAV OF N8_ - � d CITY CLERK OF THE CITY OF DIAMOND BAR FILED IN THE OFFICE OF THE COUNTY AUDITOR, COUNTY OF LOB ANGELES, STATE OF CALIFORNIA. TNIS DAY OF 1B CITY CLERK OF THE CITY OF DIAMOND BAR THE ASSESSMENT NUMBER FOR EACH LOT OR PARCEL WITHIN THE E/ D15TAICT IS THE ASSESSORS PARCEL NUMSER AS ASSIGNED SY THE COUNTY OF LOS IWELES ASSE55011'E OFFICE. THELINES ANO DIMENSIONS FOR EACH LOT OR PARCEL OF LAND WITHN THE INSTINCT AIIE SFO WN ON THE ASSESSaI'S PARCEL MAPS ON HLE IN THE OFFICE OF THE LOS ANGELES COUNTY ASSE1130A. � Lur rnRresr a GF&FRIEDRICH THE cm a DMNCIE] BAR ENGINEER'S REPORT Update of ASSESSMENT DISTRICT NO. 41 Fiscal Year 1995-96 CITY OF DIAMOND BAR June 6, 1995 Prepared by: GFB-FRIEDRICH & ASSOC., INC. 6809 Indiana Avenue, Suite 201 Riverside, CA 92506 TABLE OF CONTENTS INTRODUCTION BOUNDARIES OF DISTRICT IMPROVEMENTS Landscaping FINANCIAL ANALYSIS Revenue Appropriations METHOD OF APPORTIONMENT ASSESSMENT ASSESSMENT ROLL EXHIBITS Exhibit "A-3" - Assessment Diagram Page 1 2 3 4 5 6 7 INTRODUCTION Pursuant to the order of the City Council of the City of Diamond Bar, this report is prepared in compliance with the requirements of Article 4, Chapter 1, Landscaping and Lighting Act of 1972, Part 2 of Division 15 of the Streets and Highways Code of the State of California. This report presents the engineering analysis for the 1995-96 Fiscal Year for the district known as: ASSESSMENT DISTRICT NO. 41 CITY OF DIAMOND BAR (Hereinafter referred to as "District"). This District, by special benefit assessments, provides funding for the maintenance of landscaped areas owned by the City of Diamond Bar which are located in public rights-of-way within the City of Diamond Bar. Section 22573, Landscaping and Lighting Act of 1972, requires assessments to be levied according to benefit rather than according to assessed value. The section states: "The net amount to be assessed upon lands within an assessment district may be apportioned by any formula or method which fairly distributes the net amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the improvements. The determination of whether or not a lot or parcel will benefit from the improvements shall be made pursuant to the Improvement Act of 1911 (Division 7 (commencing with Section 5000)) [of the Streets and Highways Code, State of California]." As the assessments are levied on the basis of benefit, they are considered a user's fee, not a tax, and, therefore, are not governed by Article XIIIA of the California Constitution. Properties owned by public agencies, such as a city, county, state or the federal government, are not assessable by law. BOUNDARIES OF DISTRICT The boundary of the District is shown on the Assessment Diagram (on file in the office of the City Clerk at the City Hall of Diamond Bar as Exhibit "A-3"). All parcels of real property included within the District are described in detail on maps on file in the Los Angeles County Assessor's office. 2 IMPROVEMENTS The facilities and items of servicing and maintenance included within the District are as follows: Landscaping Servicing means the furnishing of water for the irrigation of any landscaping, the operation of any fountains, or the maintenance of any other improvements. Maintenance means the furnishing of services and materials for the ordinary and usual maintenance, operation and servicing of any improvement, including: 1. Repair, removal or replacement of all or any part of any landscape improvement. 2. Providing for the life, growth, health and beauty of landscaping, including without limitation, cultivation, irrigation, trimming, spraying, fertilizing, or treating for disease or injury. 3. The removal of trimmings, rubbish, debris and other solid waste. The purpose of Assessment District No. 41 is for the maintenance and servicing of mini -parks, slopes and open spaces within the District. 3 FINANCIAL ANALYSIS The estimated funding for maintenance and servicing of landscaping for the update of Assessment District No. 41 for the 1995-96 Fiscal Year is as follows: 1995-96 Recommended Budget Revenue: Appropriation Fund Balance (from FY 1994-95) $ 153,847 Property Tax and Assessments 122,157 Interest Revenue 3.000 TOTAL $ 279,004 Appropriations Personal Services $ 0 Operating Expenses Utilities 60,500 Maintenance -Grounds & Bldg 12,000 Professional Services 3,400 Contract Services Contract Services 35,400 Weed/Pest Abatement 14,000 Capital Improvements 0 Reserves 153.704 TOTAL $ 279,004 4 METHOD OF APPORTIONMENT The net amount to be assessed upon lands within the District in accordance with this report is apportioned by a formula and method which fairly distributes the amount among all assessable lots or parcels in proportion to the estimated benefits to be received by each lot or parcel from the improvements, namely the maintenance and servicing of public landscaping improvements within such District. The maintenance and servicing of public landscaping improvements installed and constructed in public places in the City of Diamond Bar provides a special benefit which is received by each and every lot or parcel within the District, tending to enhance their value. The primary benefits of landscaping are as set forth below: 1. Beautification of the streets which are used by all of the residents in Diamond Bar. 2. Public parks which can be utilized and enjoyed by all residents within the District. 3. A sense of community pride resulting from well-maintained green spaces. 4. The enhancement of the value of property which results from the foregoing benefits. Existing land use information indicates that all of the parcels within the District are residences. Because the special benefits derived apply equally to all residents and parcels, it has been determined that all assessable parcels would receive the same net assessment. 5 ASSESSMENT The amount to be assessed upon the lots and parcels within the District and the amount apportioned to each assessable parcel within the District is shown in the table below. Estimated Assessment Requirements: $ 122,157 Estimated Number of Parcels: 554 Estimated Assessment Per Parcel: $ 220.50 1994-95 Assessment Per Parcel: $ 220.50 1995-96 Assessment Per Parcel: $ 220.50 Difference: T ASSESSMENT ROLL The individual 1995-96 assessments, tabulated by Assessor's parcel number, are shown on an Assessment Roll on file in the Office of the City Clerk of the City of Diamond Bar as Exhibit "B" and are made a part of this report by reference. (The Assessment Roll is not included in this report due to its volume.) Dated: ' ' , 1995 GFB-FRIEDRICH & ASSOC., INC. y, a NO. 2786! ti EXP�� WHNXVFRtEDI&C H OF CM 7 EXHIBIT "A-3" ASSESSMENT DIAGRAM ASSESSMENT DISTRICT N0.41 FISCAL YEAR 1995-96 for the CITY OF DIAMOND BAR J THE ASSE59.IENT NLMRR FOR EACH LOT - PARCEL -- TIE DISTRICT IS THE ASSEBSOR" FABCEL NUMBER AS AS—NED BY THE COUNT' OE LOS ANGELES ASSESSOR'S OFFK'E. CH LOT oR 1ARCEL OF LAND THE DISTIECT ARE SNOMM ON THE ASSESSWS PARCEL NAM 0. %ILE IN THE OFFICE OF TNF LOS ANGELES COUNTY ASSESSOR. �F NAR COURTEV 7 THE CITY OF 011000 BAP SHEET 1 OF i SHEET L. FHED IN THE OFFICE OF THE CITY CLERK OF THE CITY OF DIAMOND BAR, COUNTY OF LOS ANGELES. STATE OF CADFOPNIA, THIS DAY OF •/B= CITY CLERK OF THE CITY OF DIAMOND BAR FILED IN TME OFFICE OF THE COUNTY AUDITOR, COUNTY DAV OF ANGELES, STATE OF CALIFORNIA, THIS 18_ CTY CLERK OF THE CITY OF DIAMOND BAR GF&FRIEDRICH ASSOC. INC. CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Terrence L. Belanger, City Manager MEETING DATE: June 6, 1995 REPORT DATE: June 2, 1995 FROM: Troy L. Butzlaff, Assistant to the City Manager TITLE: Amendment to Professional Services Agreement with Charles Abbott Associates for Environmental Management Services. SUMMARY: The City Council has heretofore awarded a professional services agreement in the amount of $19,900.00 to Charles Abbott Associates, Incorporated for environmental management services. Staff is requesting that an additional $8,000.00 be allocated for additional services related to the City's used motor oil program. RECOMMENDATION: It is recommended that the City Council approve an amendment to the professional services with Charles Abbott Associates, Incorporated authorizing the City Manager to allocate an additional $8,000.00 for environmental management services related to the used motor oil grant program. . LIST OF ATTACHMENTS: X_Staff Report _ Public Hearing Notification —Resolution(s) _ Bid Specification —Ordinances(s) _Agreement(s) Other: EXTERNAL DISTRIBUTION: None SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed _ Yes No by the City Attorney? 2. Does the report require a majority or 4/5 vote? MAJORITY 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _No Which Commission? 5. Are other departments affected by the report? _Yes No Report discussed with the following affected departments: REVIEWED BY: Te rence L. 906ger Frank Usher Troy utzlaff City Manag Assistant City Manager Assis to the City M ge MEETING DATE: TO: FROM: SUBJECT: ISSUE STATEMENT: CITY COUNCIL REPORT AGENDA NO. June 6, 1995 Honorable Mayor and Members of the City Council Terrence L. Belanger, City Manager Amendment to Professional Services Agreement with Charles Abbott Associates for Environmental Management Services. The City Council has heretofore awarded a professional services agreement in the amount of $19,900.00 to Charles Abbott Associates, Incorporated for environmental management services. Staff is requesting that an additional $8,000.00 be allocated for additional services related to the City's used motor oil program. RECOMMENDATION: It is recommended that the City Council approve an amendment to the professional services with Charles Abbott Associates, Incorporated authorizing the City Manager to allocate an additional $8,000.00 for environmental management services related to the used motor oil grant program. FINANCIAL SUMMARY: During Fiscal Year 1994-95, the California Integrated Waste Management Board awarded the City of Diamond Bar several grants totaling $62,986.00 to support its used motor oil recycling program. These funds may be used to cover personnel and materials costs related to the City's used motor oil program. Based upon an analysis of the grant program budget there appears to be sufficient funds available to cover this request. BACKGROUND: In August 1994, the City entered into a contract with Charles Abbott Associates, Incorporated (CAA) for professional environmental services related to the administration of the City's solid waste permit system and to provide general assistance in developing and implementing various integrated waste management programs. In addition to their permit administration and integrated waste management activities, CAA has been very active in the development of an aggressive campaign designed to heighten community awareness about used oil recycling and the consequences of illegal disposal. CAA personnel have assisted City staff in the implementation of programs and promotional events that emphasize the ease and convenience of the City's used oil collection program. Jones Intercable, your cable television provider (operator), has requested that the City of Diamond Bar enter into informal ^"^^ussions for the purpose of considering renewal of its cable television franchise. As part of the tranchise iewal process, the City will soon commence proceedings which afford residents (within the franchise area) the opportunity to identify future cable -related community needs and interests. This process also allows the community to evaluate the performance of the cable operator during the current franchise term. Public input is essential for quality cable programming and service. Therefore, we are asking you to take a few moments of your time to complete and return this short questionnaire (postage prepaid). Your :omments and suggestions will assist the City and its cable operator in providing the best cable service pussibie. Thank you for your valuable input. --__----,a—___ _ ._ Detach here, and mail today! — — — — — — — — — — — — — — — — — — 1. Which of the following best describes your current level of cable service? ❑ Limited Basic (Channels 2-24) ❑ Basic Plus (Channels 2-57) ❑ Premium Service (Basic Plus and one or more premium channel•, 2. Does the current mix of cable programs meet your interest and needs? ❑ Yes ❑ No 3. How many channels do you feel are required to adequately meet your needs? L175-100 ❑ 101-125 ❑ 126-150 ❑ Adequate no", 4. What kind of programming would be of interest to you? (A ase check all that ap, ❑ Sports ❑ Educational ❑ Cultural/Fine Arts L4#.o al Eve �A&U,programming ❑ Pay -Per Vievv ❑ Home Shopping ❑ Family Entertainment ❑ Primum _ 5. Have you ever tried to contact your cable operator by tele 6. What was the reason for your telephone call? C 'Technical problems ❑ Programming questions ❑ Change your 7. How long did you wait to be served? 4 =JU 0-15 minutes 8. Were you able to achieve the desired re For the following questions, please w would you rate on a scale from 1 to 5 (l = poor, 5 e with J.A.M.LE. 4 � 9. How would you rate the cable; zed phone system)? 1 1 2 3 4 5 overall performance in terms of t� ow would you rate the response Programming '_ �. yoit received from the cable operator's Cable reception. 5 service representatives? Resolving technical problems 1 2 3 4 5 Technical Knowledge 1 2 3 4 5 Timeliness and usefulness of Helpfulness 1 2 3 4 5 informational materials 1 2 3 4 5 Courtesy 1 2 3 4 5 Billing practices I 2 3 4 5 Cost of cable service 1 2 3 4 ( A,2�, Do jwa hmw any additional comments that would help us fiiiiiiiiiiWtive or provide additional cable services? Coverage of community events 1 3 4 5 Support of community needs 1 4 5 _ NO POSTAGE NECESSARY ., IF MAILED IN THE UNITED STATES BUSINESS REPLY MAIL FIRST CLASS MAIL PERMIT NO. 21 POMONA, CA POSTAGE WILL BE PAID BY THE ADDRESSEE City of Diamond Bar 21660 E. Copley Drive, Suite 100 Diamond Bar, CA 91765-9943 DISCUSSION: The City Council budgeted $30,000.00 in FY 1994-95 for professional services related to the administration of the City's solid waste permit system and integrated waste management programs. Although $19,900.00 of the $30,000.00 was awarded to CAA to provide environmental management services, the City has reached and will soon surpass its contractual authorization. While the initial scope of work and budget included an estimate of costs that could be attributed to the City's used motor oil collection program, it failed to account for the program's overwhelming success that has resulted in the performance of additional tasks by the consultant. Consequently, the City is now facing a budget shortfall with still another month to go before the end of the fiscal year and termination of the consultant's contract. To complicate matters, the City planned to kick-off several used motor oil promotional events in June. Without a budget amendment, the City cannot afford to utilize CAA personnel and may be forced to cancel one or more of these events. Therefore, in order to insure that current efforts are not disrupted or delayed, staff is requesting that the City Council approve an amendment to the professional services agreement with Charles Abbott Associates, Incorporated authorizing the City Manager to allocate an additional $8,000.00 through the end of Fiscal Year 1994-95 for environmental management services related to the used motor oil grant program. PREPARED BY: =_2K Troy L. Bu Assistant to the 'ty Manager 2 crry 4F nt.ltl AMD RALR AGENDA REPORT AGENDA NO. 3 TO: Terrence L. Belanger, City Manager MEETING DATE: June 6, 1995 REPORT DATE: June 2, 1995 FROM: Troy L. Butzlaff, Assistant to the City Manager TITLE: Request for Professional Services Related to Renewal of the City's Cable Television Franchise SUMMARY: The City Council has heretofore adopted Ordinance 04 (1995) extending the term of the cable television franchise with Jones Intercable for an additional six (6) month period. This extension now allows the City to commence a comprehensive evaluation of the cable television system, including financial and technical audits, service capability and operator performance, and a review of the cable operator's past record of compliance with the franchise ordinance. RECOMMENDATION: It is recommended that the City Council allocate $16,500.00 in Fiscal Year 1994-95 for professional services related to renewal of the City's cable television franchise. It is further recommended that the City Council authorize the City Manager to enter into separate professional services agreements with the following firms: (1) Conrad & Associates for financial and customer complaint auditing services in an amount not -to -exceed $2,800.00; (2) Communications Support Corporation for technical inspection services in an amount not -to -exceed $3,700.00; and (3) the law firm of Richards, Watson, and Gershon for special legal services in an amount not -to -exceed $10,000.00. LIST OF ATTACHMENTS: _XStaff Report _ Public Hearing Notification —Resolution(s) _ Bid Specification —Ordinances(s) _Agreement(s) Other: Needs Assessment, Consultant Proposal EXTERNAL DISTRIBUTION: None SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed _ Yes No by the City Attorney? 2. Does the report require a majority or 4/5 vote? MAJORITY 3. Has environmental impact been assessed? N/A _ Yes _ No 4. Has the report been reviewed by a Commission? N/A _ Yes _No Which Commission? 5. Are other departments affected by the report? _ Yes A No Report discussed with the following affected departments: REVIEWED BY: Assistant City Manager CITY COUNCIL REPORT AGENDA NO. MEETING DATE: June 6, 1995 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Request for Professional Services Related to Renewal of the City's Cable Television Franchise ISSUE STATEMENT: The City Council has heretofore adopted Ordinance 04 (1995) extending the term of the cable television franchise with Jones Intercable for an additional six (6) month period. This extension now allows the City to commence a comprehensive evaluation of the cable television system, including financial and technical audits, service capability and operator performance, and a review of the cable operator's past record of compliance with the franchise ordinance. RECOMMENDATION: It is recommended that the City Council allocate $16,500.00 in Fiscal Year 1994-95 for professional services related to renewal of the City's cable television franchise. It is further recommended that the City Council authorize the City Manager to enter into separate professional services agreements with the following firms: (1) Conrad & Associates for financial and customer complaint auditing services in an amount not -to -exceed $2,800.00; (2) Communications Support Corporation for technical inspection services in an amount not -to - exceed $3,700.00; and (3) the law firm of Richards, Watson, and Gershon for special legal services in an amount not -to -exceed $10,000.00. BACKGROUND: Jones Intercable operates a cable television franchise under the terms and conditions set forth by the County Master Cable Television Ordinance (Division 4 of Title 16 of the Los Angeles County Code) and Ordinance 12,137 as amended and heretofore adopted by the City. This franchise, which was originally approved by the County of Los Angeles Board of Supervisors on April 22,1980 to Walnut Valley Cable Television and subsequently sold to Jones Intercable of California, expired on May 23, 1995. Recently, the City Council adopted Ordinance 04 (1995) extending the term of the cable television franchise with Jones Intercable for an additional six (6) month period. The purpose of this extension was to enable the City to conduct a comprehensive evaluation of the cable system and to identify the future cable -related service needs of the community. DISCUSSION: During the renewal proceedings, the Cable Act requires that the City consider several aspects of the cable operator's past performance, financial, legal, and technical ability, and future potential. Section 626(c)(1) provides that four (4) factors be considered in reviewing the renewal proposal. These factors include whether: (1) the cable operator has substantially complied with the material terms of the existing franchise and with applicable law; (2) the quality of the operator's service, including signal quality, response to consumer complaints, and billing practices, but without regard to the mix, quality or level of cable services or other services provided over the system, has been reasonable in light of community needs; (3) the operator has the financial, legal, and technical ability to provide the services, facilities, and equipment as set forth in the operator's proposal; and (4) the operator's proposal is reasonable to meet the future cable -related needs and interests of the community, taking into account the cost of meeting such needs and interests. There are a number of tools and strategies that can be used in evaluating these four (4) factors. The City can perform a community needs assessment and retain specialists to assist it in the review and evaluation of the cable operator's past performance, financial, legal, and technical ability, and future potential. The City may on its own initiative, and shall at the request of the franchisee, commence proceedings which afford the public in the franchise area appropriate notice and participation. Public comment is received for the purpose of "(1) identifying the future cable -related community needs and interests; and (2) reviewing the performance of the cable operator under the franchise during the then current franchise term" (Title 47, USC, Section 546[a]). Staff has prepared a cable television survey to assist the City in its evaluation of the cable operator. A copy of this survey is attached for your information. This survey will be distributed to every household in the community through the City's Summer Newsletter. It is requested that residents return the survey to the City by June 30, 1995. The information obtained through this survey will be particularly important in identifying areas of inadequate performance by the existing operator and will enable the City to make more knowledgeable and intelligent findings about the cable system in general. In addition to public involvement, the City should begin a comprehensive process that involves an examination of the present system's financial and technical status, service capability and their past compliance with the franchise ordinance. This process will enable the City to evaluate both the financial condition and technical capability of the existing system in order to make future projections of revenues and services. In conducting a technical evaluation of the system, the City should retain an engineer or technical advisor to perform on-site tests of the cable system. In addition to the on-site tests, the evaluation should include an appraisal of the headend equipment and the quality of the equipment and signal strength at various locations throughout the City. The information obtained through this audit will be useful in determining the cost and extent of a future rebuild and will provide the City with a factual basis for future negotiations. Staff has been working closely with the County of Los Angeles Internal Services Department. The County has prepared a Request for Qualifications (RFQ) and has solicited proposals from a number of consultants specializing in technical audits. The County received three (3) responses from qualified firms with costs ranging from $6,750.00 to over $20,000.00. The City and County have reviewed the responses and have selected the firm of Communications Support Corporation. For your use and information a copy of Communications Support Corporation's proposal and statement of qualifications is attached. The total cost of this proposal is $6,750.00 plus project related expenses. The City and County have agreed to split the costs for this inspection equally. The City's share is estimated to be around $3,700.00. This includes a reserve of $325 for other project related expenses. Financial: Section 16.64.080 of the franchise ordinance grants the City the right to request an independent audit of the financial status of the existing system. Such an audit could be used to review franchise fee revenues and to determine the financial viability of the cable operator. The City has asked its auditor, Conrad & Associates, to prepare a scope of work for auditing the cable operator's financial records. The cost of this audit is estimated to be $4,100.00. The County has agreed to share the costs for this audit. In addition to a review of their financial records, Conrad & Associates is proposing to review Jones' customer complaint files to determine whether the cable operator has a history of performance problems. Conrad & Associates will also evaluate the nature and response to each customer complaint that was received during the period of July 1, 1994, to April 30, 1995. The total cost for this service is $1,500.00. The County has also agreed to share the costs of this service. It is estimated that the City's total cost for both services will not exceed $2,800.00. Legal: Since renewal and refranchising proceedings are fraught with legal pitfalls which can produce costly litigation, as well as potential legal liability to the careless or cavalier city, the City will need special legal services to avoid potential liability. 3 The City Attorney's Office has prepared a detailed report on the multiplicity of legal issues involving franchise renewals and the pitfalls that should be avoided. In addition, the City Attorney's Office has devised a step-by-step action plan and schedule for the renewal process. The City Attorney's scope of work includes preparation and review of the franchise ordinance and draft franchise agreement. In addition, the City Attorney's Office will help facilitate collaborative negotiation with the City's cable television operator. Based on the anticipated scope of work, staff is requesting a budget of $10,000.00 for special legal services. The total for all three consultants is estimated to be $16,500.00. Since we are at the end of the fiscal year, there is no money available in either the professional services (0014090-4000) or legal services (001-4090-4020) fund. Therefore, staff is requesting a budget authorization of $16,500.00 from unallocated reserves to cover the costs of these contracts. PREPARED BY: V Troy L. ButzV4 _I_\ :U Assistant to e 'ty Manager 4 Jones Intercable, your cable television provider (operator), has requested that the City of Diamond Bar enter into informal discussions for the purpose of considering renewal of its cable television trancn(se. As part or the rrancn(seFiease renewal process, the City will soon commence proceedings which afford residents (within the franchise area) return the opportunity to identify future cable -related community needs and interests. This process also allows this the community to evaluate the performance of the cable operator during the current franchise term. Public input is essential for quality cable programming and service. Therefore, we are asking you to survey take a few moments of your time to complete and return this short questionnaire (postage prepaid). Your by comments and suggestions will assist the City and its cable operator in providing the best cable service June 30. possible. Thank you for your valuable input. ------------------ Detach here. and mail today! — — — — — — — — — — — — — — — — — — 1. "; %ch of the following best describes your current level of cable service? ❑ '.ted Basic (Channels 2-24) ❑ Banc Plus (Channels 2-57) J Premium Service (Basic Plus and one or more premium channel.( 2. Does the current mix of cable programs meet your interest and needs? ❑ Yes ❑ No 3. How many channels do you feel are required to adequately meet your needs? J 75-1W J 101-125 ❑ 126-150 J AdcyuJte llt'V. 4. What kind of programming would be of interest to you? (Please check all that apply) ❑ Sports ❑ Educational ❑ Cultural/Fine Arts ❑ Local Eventsilnformation ❑ Adult Programming J Pay -Per-, �k ❑ Home Shopping ❑ Family Entertainment ❑ Premium Movies (HBO U, III) ❑Other 5. Have you ever tried to contact your cable operator by telephone? ❑ Yes ❑ No 6. What was the reason for your telephone call? J Service outage ❑ Billing inquiry ❑ Technical problems ❑ Programming questions ❑ Change your cable service ❑ Other 7. How long did you wait to be served? J Less than 5 minutes ❑ 5-10 minutes ❑ 10-15 minutes S. Were you able to achieve the desired resuft as a rem & of yowl call? ❑ Yes ❑ No For the following questions, please indicate (circle) your response on a scale from l to 5 (1 = poor, 5 = excellent). 9. How would you rate the cable operator's overall performance in terms of the fol7owixg7 Programming 11 2 3 4 Cable reception 1 2 3 4 Resolving technical problems 1 2 3 4 Timeliness and usefulness of informational materials 1 2 4 Billing practices 1 2 3 4 Cost of cable service 1 2 3 4 Coverage of community events 1 2 _ 4 Support of community needs 1 2 3 4 11 I& In geowm4lbw would you rateo, = your exp�srience with /.A.b4.1.E. _Q` (computerized phone system)? I ; 11. How would you rate the response 5 you received from the cable operator's 5 service representatives? 5 Technical Knowledge Helpfulness Courtesy , 12. Do you have any additional comments that would help u improve or provide additional cable services? 5 4 5' i 5 5 .+ REUE:VEU NS/LL __ a H_ 1�.;.._i-1-1',a � '." -1-1 -- 1. ; _ h1AY-21-1995 22:42 FROM TO 19098613117 P.005i007 5r10AS 11:$7 J onathan L. Kramer 818 343 51 uu Proposal and Statement of. Qualifications TECHNICAL INSPECTION OF JONES INTERCABLE IN THE COUNTY OF LOS ANGELES AND THE CITY OF DIAMOND BAR, CALIFORNIA 10 May 1995 Presented by: Jonathan Kramer, FIAE Communications Support Corporation 16350 Ventura Blvd., Suite 308 Encino, California 91436-2116 818-344-5100 Fax: 818-343-5100 Internet: Krarner@CableWcom CSC Proposal 95305 RECEIVED 05/22 11:11 1995 AT 613117 PAGE 6 (PRINTED PAGE 6) ] MAY -21-1995 22:42 FROM TO 19090613117 P. 006/007 2 5/10195 11:47 Jonathan L. Kramer I ale 343 71 W U,rar 1r CSC.. 1 History and Experience of CSC Introduction Communications Support Corporation is very pleased to submit this State- ment of Qualifications to the County of Los Angeles (County) and the City of Diamond Bar (City) in connection with your review of Jones Intercable. Background Communications Support Corporation brings together the proven skills of general and technical administrative, prograanming, and operating leaders in the field of cable television. CSC is headed by Mr. Jonathan L. Kramer, who formed CSC's predecessor in 1984. Since 1984, we've provided municipal governments (including other Jones franchisors) with comprehensive and clear technical and operating avalua- tions of cable television systems. We provide our clients with professional and thorough franchise supervision, enforcement, and negotiation services related to municipal communications issues. hl 1987, we incorporated in California, where we maintain our office in Encino, a suburb of Los Angeles. our work for the County and the City will be coordinated through the Encino office. We've successfully completed over one hundred major government con- sulting assignments, similar or essentially identical to the services requested by the County and the City, since 1984. During the same period, we've completed over two hundred ancillary projects for our government clients. Proposal Serve the County of Los eles and the City of Diamond Bar, California ■ Page 1 [ RECEIVED 05/22 11:11 1995 AT 613117 PAGE 7 (PF:INTHU na, MAY -21-1995 22:43 FROM TO 5/1M5 11:47 Jonathan L t:tamer tions of Similar 1909%13117 P.007/007 o, 6 345 staa N--- .- c5c.. Since 1984, we've provided the majority of our government clients with services essentially identical to those requested by the County and the City. In addition, we've provided consulting and/or expert witness services to many other governments. The majority of the projects we've completed since 1984 relate directly to franchise compliance reviews, awards, renewals, and transfers. The follow- ing is only a partial list of the communities and agencies we've served over the past 10 years. Those marked with an asterisk ( #) indicate governments that we've provided with similar or essentially identical services to those which you've requested. Specific names and addresses for references are provided at Attachment A. Federal Communications Commission, Wash. DC. National Association of Telecommunications Officers and Advisors ("NATOA") Society of Cable Televi- sion Engineers United States Attorney United States Army United States Navy United Status Conference of Mayors 2 United States District Court U.S. Marine Corps National League of Cities National Association of Counties Anaheim, California Azusa, California Bellbrook, Ohio * Beverly Hills, CA Centerville, Ohio * Proposal Serve the County of Los Angeles and the City of Diamond Bar, California ■ Page TOTAL P.007 L RECEIVED US/"LL 11:13 VJ9b Al 613111 MAY -21-1995 22:44 FROM 5110!35 11:47 Jonathan L, Kramer Diamond Bar, CA * Cleveland Heights, OH Cypress, California * Downers Grove, Illinois Eagan, Minnesota * Escondido, California Flora, Illinois * Fort Wayne, Indiana Fullerton, California Irvine, California Kettering, Ohio * Miamisburg, Ohio Mt. Prospect, Illinois New Orleans, Louisiana Oakwood, Ohio Ojai, California Olean, NY Opelika, Alabama Poway. California Riverside, California TO 19099613117 P.001/013 818 343 5100 P9 5 01 17 c5c. Roseville, Minnesota San Clemente, CA * San Juan Capistrano, California * San Luis Obispo County, Califomia * San Marcos, California Santa Ana, California * Santa Barbara County, California * Saute Maria, California Spokane, Washington St. Louis, Missouri * Thousand Oaks, CA West Frankfort, Illinois West Allis, Wisconsin Wheaton, Illinois White plains, NY Yorba Linda, Califomia Proposal Serve the County of Los AngeJos and the City of Diamond Bar, California ■ Page 3 C RECEIVED 05/22 11:13 1995 AT 613117 MAY -21-1995 22:4S FROM 5/10195 11-47 NAGE i '! _ .. -ai TD Jonathan L. Kramer 19098613117 P.002i013 9183435100 Po 6 of 17 3 Consultant To Be Ass i ned To This EUOeet Jonathan L. Kramer, FIAE CSC's principal, Jonathan Kramer, offers the County and the City the key advantages of a depth of knowledge and expertise and a track record of successfully completing projects on Limo and on budget. Mr. Kramer is nationally recognized by municipal cable administrators and cable television operators as a leading cable television and communi- cations technology advisor. He has broad practical experience, as well as comprehensive theoretical 1mowledge, highlighted below: ■ Licensed by the State of California ■ Licensed by the Federal Communications Commission ■ National Board of Directors member, National Associa- tion of Telecommunications Officers and Advisors (NATO& an affiliate of the National League of Cities (1992-1994) ■ Co-chair of National Technical Standards Committee ap- pointed by NATOA, National League of Cities, and US Conference of Mayors to develop the national technical standards for cable television adopted by the FCC in Feb- ruary 1992 ■ NATOA's 1991 Member of the Year (honored for achievements in negotiating national cable technical stan- dards) ■ Co-chair of National "technical Standards committee ap- pointed by NATOA, National League of Cities, and US Conference of Mayors to develop the national technical sta KWdized testing manual to determine compliance with the FCC rules Proposal Serve the County of Los Angeles and the City of Diamond Bar, California 0 Page 4 [ RECEIVED 05/22 11:13 1995 AT 613117 PAGE 3 IPF, " Fi„ - MAY -21-1995 22:45 FROM TO 19098613117 P.003i013 5/19/95 11:47 Jonathan L. Kramer Ulu 343 7100 ■ Senior Member of Society of Cable Television Engineers (Member since 198 1) ■ Fellow, Institute for the Advancemaut of Engineering (FIRE) (Nominated by Institute of Electrical and Electron- ics Engineers) ■ Witness before the FCC in Cable TV re -regulation hear- ings, March 1990, representing NATOA and 10 concur- ring cities and counties ■ Testifying expert witness in federal and state court cases ■ Contract municipal cable administrator for several cities and counties; franchise administration since 1987 ■ Frequent technology speaker at NATOA, Society of Ca- ble Television Engineers, and cable industry conferences ■ Published author of book and magazine articles on cable TV technology ■ Cable systm engineering and technical management ex- perience six years prior to fanning firm; responsible for all technical operations for MSO serving 5 Counties, 8 operat- ing units, 15 cities/counties, 100,000 subscribam ■ Hughes AML microwave factory engineering school graduate ■ Degree in Radio Communications 0070117 Proposal Serve the County of Los Angeles and the City of Diamond Bar, California ■ Page 5 RECEIVED 05/22 11:14 1995 AT 613117 PAGE +. lPl,lR.s- 1-1 - MAY -21-1995 22=45 FROM TO 5/10/95 11:47 Jonathan L. Kramer BIB 343 5100 Plan To A h The 19095613117 P.004i013 Consistent with aur understanding of what the County and the City wish to learn about Jones' technical performance and related system issues, we propose to provide the services listed in this section in connection with the inspection of Jones Intercable. Review of Latest proof -of -Performance and Signal Leakage Data We will review Jones' Summer 1994 and Winter 1995FCC Proof -of - performance reports. We'll analyze Jones' performance against the FCC standards in the rules that govern tecllnical operations. Additionally, we'll review and comment on Jones' 1992. 1993, and (if available) 1994 FCC Fonn 320 Basic Signal Leakage Performance Re- ports for compliance with the FCC nlles. Ph�,sical Plant Inspections - Subscriber Network To assess file physical condition of Jones' Byst®m within the County and the City, we propose to per%rm a series of inspections at no less than 90 representative cable trunk and distribution locations throughout Jones' subscriber plant within the service areas of the County and the City. This 80 point inspection may, at our option, be substituted with a drive - out of no less than 25% of the total plant mileage if we believe that a plant drive -out will yield more useful information for the County and the City. The physical evaluation will allow its to assess and quantify the following items; ■ Corrosion and/or other damage due to water ingress and/or other environmental impacts ■ Pe 6 v�,, ^va1 gmve lite County of Los Angeles and the City of Diamond Bar, California RECEIVED 05/22 11:1'1 1995 AT 613117 MAY -21-1995 22=46 FROM 5/10/95 11:47 PAGE 5 (PFIINT1:1) TO 19098613117 P.005/013 Jonathan L. Kramer ata 66 ■ Analysis of overhead and underground construction techniques, and their impact on reliable system opemadon consistent with the requirements of CPUC General Order 95, covering communica- tions systems construction in public and private ri8b%s 0f--wav ■ Power supply construction and safety ■ Estimates of upgrades necessary to correct any physical defects or deterioration noted during the inspection, ■ Assessment of headend, over -the -air antenna, and satellite antenna construction issues ■ Other items deemed pertinent to reliable system operation. 11 Photographic documentation may be included as an attachment to our written report to illustrate specific findings and/or violations. Cleetrical Plant Testing - Subscriber Network A proof of performance test shall be completed at no less than ten (10) subscriber network distribution locations in the cable system. The lova- tions selected will be different from those locations selected for physical inspections (see above). Ten test points per system may or may not be sufficient to collect enough data for us to provide you with what we consider to be reliable data, therefore, we reserve the right to supervise additional tests (at no addi- rional charge to the County and the City) as we may determine necessary to insure that we have collected suf'f'icient data. The signal quality at the locations will be inspected by Jones Intercable under our supervision as set forth below. The locations will be represen- tative of the entire system, and will include, but not be limited to, end of lino locations, and the last reasonably accessible tap on the longest am- plifier and line extender cascade. A written report, including an executive report; detailing objective WOW - cal findings supporting objective and subjective conclusions will be submitted to the County and the City. The report will use the school grading system of "A," "B," "C r' "D," and 'T" in rating our objective findings. rgUor rf Proposal Serve the County of Los Angeles and the City of Diamond Bar, California ■ Page 7 RECEIVED OS/22 11:15 1995 AT 613117 MAY -21-1995 22=46 FROM W IU/5J 11.47 PAGE 6 (PRINTED PAGE 6) J TO 19098613117 P. 006/013 aim G1m The County and the City should direct Jones to provide its local system tecbniieal staff to conduct the technical tests set out in this section. By having Jones' staff perform the tests under our supervision, we will also be able to evaluate the technical skills possessed by the people who are charged with maintaining tate quality of service_ Also, when Jones per- forms tests using their own staff and equipment, it precludes them from later claiming that the tests ware performed inaccurately, or that the equipment used was improperly calibrated. CSC has used this technique for more than 99% of its plant testing during the past 10 1/2 years (includuig prior inspections of Jones Intercable). our methods, proposed in this document (and specifically in this section), make Jones --not the County and the City—tile critical link in accuracy and in responsibility. The methods outlined in this documcat are also designed to constructively manage Jones Intercable's participation. Test Equipment Calibration Before the commencement of testing, we will ask Jones Intercable to pre- sent us with current calibration certificates issued by an independent cali- bration laboratory for all frequency/voltage sensitive equipment that will be used in tate field testing. Testing of Subscriber Tap Locations As noted above, all testing shall be performed by Jones technical staff under our supervision. Tests shall be performed at subscriber taps under the conditions found. These are the logical locations for testing since they are the points to which residential subscriber network users are con- nected. Additionally, under the new FCC technical rules, tests arc to be made at these points. To insure that our report reflects the true condition of the system, we shall not permit Jones Intercable to correct problems found during the course of testing until all data for be failing site is colloeted. Thereafter, should Jones wish to demonstrate corrections, we may retest the loca- tion. Re -test findings are raported separately from fife avamil audit find- ings. Pa 10 of 17 Proposal Serve the County of Los Angelos and the City of Diamond Bar, California 0 Page 8 RECEIVED 05/ZZ 11:15 1995 AT 613117 PAGE I p I 1.,11" '' MAY -21-1995 22:47 FROM TO 19098613117 P.007i013 5f I Wy7 1 1:41 f ronetnan L. roamer Simulation of Standard Subscriber Cable Drop 0l0 �� a, w Jones shall connect the subscriber tap or service point output to the test equipment input via a 100' swept RG -59 or RG -56 subscriber drop cable (the length ofeable specified in the FCC rules). This procedure allows us to simulate and document the actual signal levels provided to typical subscribers, usually without interrupting service. We may provide photographs of the test sites as an attachment to the wz-ittea report to be submitted to the County and the City. Description. of Distribution Tests to be Performed The following tests shall be performed at each of the distribution test points inspected permitting us to evaluate and report on the technical per- formance of Jones' system: Visual (Picture Signal) Carrier Levels On Each Activated Charnel This measurement assesses compliance with FCC Part 76 Subpart K rules governing the minimum signal level permitted at a sub- scriber's television antenna terminals. Aural (Sound Signal) Carrier Levels On Each Activated Channel This measurement assesses compliance with FCC Put 76 Subpart K rules governing the minimum signal level permitted at a sub- scriber's television antema terminals. Audio levels that fall out- side this permitted range can cause audio distortions or interfer- ence to the upper adjacent channel picture quality. Peck -To -Valley On The Entire Band OfAetivated Channels This is a summation test used to assess both the physical and electrical conditions of Jones' plant. Major physical and/or elect trical defects are quickly and clearly identified by this test. Per- forming this test also permits us to dotoct sys*= adjustmant problems, based on the performance of the system in the next section. PQ 7 a ar 17 Proposal Serve the County of Los Angeles and the City of Diamond Bar, California ■ Page9 RECEIVED 05/22 11:15 1995 AT 613117 PAGE a (PI:INTED PAGE W MAY -21-1995 22:47 FROM TO i9098613117 5110/55 11:47 Jonathan L. Kramer ei6 343 5100 Highest To Lowest Video Difference On Activated Channels P. 008/013 Another summation test, the highest 10 lowest video difference is computed to assess adherence to the FCC's rules designed to maintain video signals on all channels within a certain rang-. Some older television tuners can fail to "lock" onto a ehanne; properly if this specification is greatly exceeded. Carrier -to -Noise Ratio Universally regarded by industry engineers as the most critical picture -impacting specification, the Carrier -to -Noise ratio quanti- fies the amount of "snow" seen in a television picture. l,ow Frequency Distortions ("NUM") Hum is seen in pictures as one or two wide horizontal bars travel- ing upward through the picture. It is usually caused by defective or inadequate cable system electrical powering, filtering. corroded connectors, and/or grounding. Intermodulation Distortions 11wse distortions are commonly seen as a "busy" pictm back- ground, usually as herringbone or diagonal lane pattems. They are caused by ft television channels intermixing within the field amplifiers. Sometimes, these distortions arc caused when a cable operator provides its set-top converters with too much signal. RF Signal Leakage Evaluation The FCC sets strict limits for signal leakage from cable systems. The specific limits are frequency dependent. Excess signal leak- age can cause interference to other radio services, including mili- tary and civilian aircraft; police, fire, amateur, and business radio users. ry ,. v . Prmnosal Servc the County of Los Angeles and the City of Diamond Bar, California ■ page 10 "IAY-21-1995 22-47 FROM TO 19098613117 P.009i013 511019511.47 v�v yrTO .7�W Rating ofPiorure Distortions On All Activated Channels An evaluation of a cable television system is not truly complete without a visual inspection of the picture. We use the industry - standard six -step rating scale derived from the FCC's TASO sub- jective rating scale. Assessment oflbMaintenance program and Grantee Technical Compe- tence Performing the tests identified above will enable us to assess and report on Jones' maintenance procedures, and the technical com- petence of their staff. By discussing discrepancies noted during the plant inspection, we assess their ability to reason and trouble- shoot plant problems. Signal Quality Measurements to be Made at the Headend for Satellite Services, Locally Originated, and Over -the -Air Broadcast Television Sta- tions Prior to the Subscriber Network distribution plant testing described above, we will observe, document, and report on the following parame- ters, measured at each of the headends, ■ Video cagier levels and picture quality on all channels ■ Audio carrier levels on all channels leaving the headend ■ FM radio carrier levels, if any ■ Operation of emergency override system, status monitoring sys- tan, And standby powering systcm ■ Visual evaluation of all channels leaving the headend Using the methods we've described above, we've conducted thousands of test point measurements in over one hundred major inspection projects since 1984, including previous inspection work of Jones Intercable. Our extensive experi- ence conducting system evaluations will permit us to complete your assignment without unusual problems or unnecessaxy delays. Proposal Serve the County of Los Angeles and the City of Diamond Bar, California 0 Pae 11 F9 13 Of 17 ._ ___.. -__.1 r -Ip.. _I -H.,.. ..c, _ MAY -21-1995 22:49 FROM TO 19098613117 P.010i013 glu-...W Py1aor77 5 En agement Timetable Widen 10 working days of your notice to proceed, we will begin work on this project. We'll provide Jones Intercable with a detailed technical questionnaire to be completed prior to the field inspections. We'll complete our on-site technical data collection tasks with Jones in approximately four on-site in the Count• and the City. We anticipate an approximately five additional days of off-site work to prepare for the inspections, required follow-up calls, and to write the in- spection report after collecting the field data. We'll schedule tests and inspections to allow us to complete the technical and system inspections and review work during July 1995. Draft report delivery will follow approximately 7-14 days thereafter. These estimates ,. are based on and subject to mutually acceptable notice to proceed being received on or prior to 26 May 1995. The schedule above is subject to specific test and inspection scheduling which will be coordinated with Jones Intareable and the County and the city. Proposal Serve the County of Los Angeles and the City of Diamond Bar, California ■ Page 12 RECEIVED 05/22 11:16 1995 AT 6131;.1 MAY -21-1995 22:48 =P.CO' PAGE 11 (PF INTER x'616, _ TO 1909860117 P.011i013 P915or 17 6 Additional In ormatzon our approach is to provide the best quality service, product, and result for the County and the City. Further, the product we'll provide will be a useable docu- ment written in a language not usually used by technologists: English. Our writ- ing style is embodied in this proposal, and we've found that well serves our cli- ents. We are not generalists, and we don't try to provide "all things to all people." The keystone of this approach is to assign e,-tremely talented and seasoned pro- fessionals to perform highly technical and skilled work in their area ofexpertise. Our technology work will occur at the beginning of the overall project leading to the renewal negotiations with Jones. Insurance CSC maintains gmmul liability insurance issued by The Hartford Insurance Company. CSC's business automobile insurance is issued by Stag Farm Insur- ance, HECK .tU "'/6G _ .. ..__, II. o_c'._, -ll,] i i -i,. —. _ MAY -21-1995 22:49 FROM TO 1909860117 P.012i013 5110195 11:47 Jonathan L. Kramer 010 SAIj 31 w t FN Fees and Terms Our fee to perform the work expressly described in this proposal is $6,750 (Six Tbousarnd Seven Hundred Fifty Dollars). Additional work assignments will be billed at our normal clock rate of $125.00 per hour plus expenses. Directly related project expenses (including, but not limited to messenger, , meal costs, licensees, permits, registrations, fees, etc), are billed to you at cost in addition to the fees quoted above. General Billing lnfoi•matton We will submit invoices for work in progress to you on a monthly basis. An in- voice for 33% of the estimated fee will be submitted upon notice to proceed. All invoices, including the initial 33% estimated fee, shall be due and payable upon presentation, and shall be considered past due 21 calendar days after the in- voice date. Balances owing to us for more than 30 days of cr invoice date may, solely at our option, accrue interest at 1.50/o per month (18.0% per year) on the entire previous unpaid balance from the invoice date. "Mis proposal shall be incorporated into a contract or notice to proceed between the par- ties, either by reference or exhibit attachment. Proposal Serve the County of Los Angeles and the City of Diamond Bar, Califomia ■ Page 14 r'�J ,�/L4. _..._i —� I .. 1�_c - ._i "AGF la A PALL _J) - MAY -21-1995 22:49 FROM TO 19098613117 P.013i013 5110!95 11:47 1 dotimnan L. Kramer Kill aea r,ruu r$ J r or If 0 Client References For CSC We have performed services essentially identical or similar to those requested by the County and the City for each govenunent entity listed below. Generally, our xvork for these governments has included technical and/or proof -of -performance reviews in connection with franchise renewals or transfers. Ms. Shirley Cobb City of Thousand Oaks, CA (805)496-8684 Similar work: 1989-1994 Mr. Dean Smits Cable Television Administrator City of Wheaton, IL (708) 260-2190 Similar work: 1983-1994 Ms. Mary Laub Cable Television Administrator City of San Juan Capistrano, CA (714) 493-1171 Similar work. 1984-1994 Ms. Ellen Shatz County Engineer's Office County of San Luis Obispo San Luis Obispo, CA (805) 781-5290 Similar work: 1992-1994 <END> Proposal Serve the County.of Los An eles and the City of Diamond Bar, California ■ Page 15 TOTAL P.013 AGENDA ITEM NO. 8.1 NO DOCUMENTATION AVAILABLE CITY OF DIAMOND RAIZ AGENDA REPORT AGENDA NO. TO: Honorable Mayor & Members of the City Council MEETING DATE: June 6, 1985 REPORT DATE: June 1, 1995 FROM: Lynda Burgess, City Clerk TITLE: Consideration of filling unexpired term of office of former Council Member Gary G. Miller. SUMMARY: On May 18, 1995, Council Member Gary G. Miller was sworn in as a Member of the State Assembly to complete the unexpired term remaining upon the recall of Assemblyman Paul Horcher. It is the opinion of the City Attorney that Mr. Miller's City Council seat became vacant at the time he took the State Oath of Office. Government Code Section 36512(b) states that "the council shall, within 30 days from the commencement of the vacancy, either fill the vacancy by appointment or call a special election to fill the vacancy. The special election shall be held on the next regularly established election date no less than 114 days from the call of the special election. A person appointed or elected to fill a vacancy holds office for the unexpired term of the former incumbent." The 30 -day period will expire June 17, 1995. RECOMMENDATION: It is recommended that the City Council 1) on or before June 17, 1995, consider the appointment of a registered voter of Diamond Bar to complete the unexpired term of Council Member Gary G. Miller or 2) delay the selection of a replacement until the election is held on November 7, 1995. EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed _ Yes _ No by the City Attorney? N/A 2. Does the report require a majority vote? X Yes _ No 3. Has environmental impact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? _ Yes X No Which Commission? 5. Are other departments affected by the report? _ Yes X No Report discussed with the following affected departments: REVIEWED BY: DEPARTMENT HEAD: 1Fvr''I errence L. Belanger Frank Usher L da Burgess City Manager Assistant City Manager City Clerk Phyllis E. Papen Mayor Gary H. Werner Mayor Pro Tem Eileen R. Ansari Council Member Clair W. Harmony Council Member Gary G. Miller Council Member R—cled paper May 17, 1995 City of Diamond Bar 21660 E. Copley Drive, Suite 100 - Diamond Bar, CA 91765-4177 Honorable Mayor and Members of the City Council 21660 E. Copley Drive, Suite 100 Diamond Bar, CA 91765 (909) 860-2489 - Fax (909) 861-3117 Dear Honorable Mayor and Members of the City Council: It is with mixed emotion that I submit my resignation as a member of the Diamond Bar City Council. I have recently had the honor and privilege of being elected to the State Assembly and will need to vacate my position as a member of the Diamond Bar City Council effective 8:00 a.m., Thursday, May 18, 1995. It has been an enlightening experience and pleasure working with each of you as the City experiences its "growing pains." Let's not forget our focus and common goal -- quality -of -life. As there will be many changes and challenges before us, let us look forward in achieving this goal. Thank you for your professional, as well as, personal support as I endeavor to "make a difference." Sincerely, Miller Member GGM: nbw cc: City Manager C:11 Y Or DIAMOND DAR AGENDA REPORT AGENDA NO. , Z TO: Honorable Mayor & Members of the City Council MEETING DATE: June 6, 1985 REPORT DATE: June 1, 1995 FROM: Lynda Burgess, City Clerk TITLE: First Reading of Ordinance No. XX(1995) entitled: AN ORDINANCE ADOPTING AND ENACTING A NEW CODE FOR THE CITY OF DIAMOND BAR; PROVIDING FOR THE REPEAL OF CERTAIN ORDINANCES NOT INCLUDED THEREIN; PROVIDING A PENALTY FOR THE VIOLATION THEREOF; PROVIDING FOR THE MANNER OF AMENDING SUCH CODE; AND PROVIDING WHEN SUCH CODE AND THIS ORDINANCE SHALL BECOME EFFECTIVE. SUMMARY: In 1992, the City Council authorized an agreement with Municipal Code Corporation of Tallahassee, Florida to codify its ordinances into a document commonly referred to as a "Municipal Code." Said publication is a compilation of all ordinances adopted by the City beginning with incorporation up to July 5, 1994. Only those ordinances pertaining to zoning or development remain to be codified in a separate document. Ordinances adopted by the City after July 5, 1995 will be included in a supplement to be provided this summer. Upon adoption, the entire Code document will be available for public read-only purposes through City -On -Line. Persons wishing to purchase copies of the Code will be able to do so at a cost of $30. Supplements will also be available at a nominal fee. RECOMMENDATION: It is recommended that the City Council waive further reading and approve first reading by title only of Ordinance No. XX(1995) adopting a new Code for the City of Diamond Bar and set a Public Hearing for July 18, 1995 for second reading and final adoption. EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed X Yes _ No by the City Attorney? 2. Does the report require a majority vote? X Yes _ No 3. Has environmental impact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? _ Yes X No Which Commission? 5. Are other departments affected by the report? Yes X No Report discussed with the following affected departments: RE E D BY: DEPARTMENT HEAD: T rence L. Bel er Frank M. Usher Lyn& Burgess City Manager Assistant City Manager City Clerk GLENN R. WATSON AMANDA F. SUSSKIND ROBERT G. BEVERLY ROBERT C. CECOON HARRY L. GERSHON SAYRE WEAVER DOUGLAS W. ARGUE STEVEN H. KAUFMANN MARK L LAMKEN GARY E. GANS ARNOLD SIMON JOHN J. HARRIS ERWIN E. ADLER KEVIN O. ENNIS DAROLD D. PIEPER ROBIN D. HARRIS ALLEN E. RENNETT MICHAEL ESTRADA STEVEN L DORSEY LAURENCE S. WIENER WILLIAM L STRAUSZSTEVEN R. ORR ROBERT M. GOLDFRI ED DEBORAH R. HAKMAN ANTHONY B. DREWRY SCOTT K. SHINTANI MITCHELL E. ABBOTT MICHAEL O. COLANTUONO TIMOTHY L NEUFELD TERRY P. KAUFMANN MACIAS ROBERT F. DE METER B. TILDEN KIM GREGORY W. STEPANICICH RUBIN D. WEINER ROCHELLE BROWNE SASKIAT. ASAMURA ST DONALD ERN DAVID M. FLEISHMAN MICHAEL JENKINS KAYSER O. 3UME WILLIAM B. RUDELL CRAIG A. STEELE DAVID L COHEN T. PETER PIERCE QUINN M. BARROW ALISOJ E. MAKER CAROL W. LYNCH BENJAMIN BARNOUW COLEMAN J. WALSH. JR. TERENCE R. BOGA JEFFREY A. BASIN DOUGLAS A. CARLEN GREGORY M. KLINERT DANIELL. PINES THOMAS M. JIMSO MICHELLEAL DAGNERIS E D USA M. BOND WINNIE TSIEN RICHARDS, WATSON & GERSHON ATTORNEYS AT LAW A PROFESSIONAL CORPORATION May 2, 1995 Terry Belanger City Manager City of Diamond Bar 21660 East Copley Drive Suite 100 Diamond Bar, California 91765 Re: Diamond Bar Municipal Code Dear Terry: RICHARD RICHARDS (1918-188H) THIRTY-EIGHTH FLOOR 339 SOUTH HOPE STREET LOS ANGELES, CAUFORINIA 00071-1460 489 (213) 628-8494 FACSIMILE (213) 626-0079 OF COUNSEL WILLIAM K KRAMER 0564931 OUR FILE NUMBER 10572-00001 [VIA FAX & U.S. MAIL] At the direction of the City Council, we have undertaken a preliminary review of the Municipal Code codified by the Municipal Code Corporation. I have performed the review with an eye towards identifying primarily those matters which should be modified prior to adoption of the Code by the City Council. In view of the Council's desire to adopt the Code in relatively short order, I have limited my recommendations for modification to only those items which I believe are essential prior to adoption. I will also enumerate certain portions of the Code which I believe should be reviewed and modified after its adoption. Finally, in view of the short amount of time that I have had to perform this task, there may be other portions of the Code not discussed herein which later I will recommend be modified. I recommend that the codification company be asked to make the following modifications and provide the City with new pages prior to adoption of the Code: 1. Section 2.16.020 should be deleted because it violates Article XI, Section 10(b) of the California Constitution. The remaining sections in Chapter 2.16 should be renumbered accordingly. 2. Chapter 5.72 contains regulations governing condominium conversions and regulating the rents RIGHAH05, WAT50N & C5EH5HUN Mr. Terry Belanger May 2, 1995 Page 2 in mobilehome parks. Is it the City's intention to provide tenant assistant for condominium conversions and also to regulate rents in mobilehome parks? If not, this entire chapter should be deleted. 3. Chapter 5.112 addresses public health and is located in the Business License section of the Code. I suggest that it be deleted and that the City adopt in Chapter 8 the County Health Code by reference. A copy of the appropriate language to insert in Chapter 8 is enclosed. 4. Chapter 8.08 appears to be the County's smoking regulation ordinance. As written, it no longer complies with state law (AB 13). Consequently, it should be deleted. If the City wishes to regulate more strictly than state law, it can prepare a new ordinance at a later date. Division 2 of Chapter 8.12 sets forth fees for preparation of environmental documents. Ordinarily, these are adopted by resolution so as to avoid the necessity of amending the Code each time the City changes its fees. I recommend that these provisions be deleted and that the fees be established by resolution of the City Council. In addition to the foregoing, I would recommend that after adoption of the Code, the following issues be addressed in an amendment to the Code: 1. A provision should be added to Title I allowing for the posting of surety bonds as an alternative security in the case of permits and subdivision improvement agreements. 2. Some cities find it useful to include a "wobbler" provision in the Penalties section (Chapter 1.04), which would give the city prosecutor the flexibility of charging certain violations of the Code as either an infraction or a misdemeanor. 3. Many of the chapters in the Code are taken verbatim from the County Code. At a minimum, they should be reviewed in order to eliminate the numerous references to the County and its various officials. More substantively, many of these ordinances (such as the Business License ordinance RICHARDS, WATSON & C3EH5"<>N Mr. Terry Belanger May 2, 1995 Page 3 contained in Chapter 5) should be rewritten to reflect the City's unique circumstances. 4. Chapter 8.12, Division 3, establishes noise standards which may be very difficult to enforce. After some period of experience with the ordinance, the City may wish to consider a different approach. 5. Currently the sign ordinance is contained in Chapter 15.04, in the title devoted to building. Ultimately, it should be placed in the Zoning Ordinance and deleted from Title XV. As indicated above, I may have additional comments as time goes on and after I have had an opportunity to work with the various chapters in the Code. Please let me know if you have any questions regarding the foregoing. Very truly yours, Michael Jenkins MJ:clm 0564931 Enclosure Section 8.00.000. Title 11, Health and Safety, Division 1, Health Code of the Los Angeles County Code, as amended and in effect on , 1995, is hereby adopted by reference as the Health Code of the City of Diamond Bar. Section 8.00.000. A copy of the Health Code has been deposited in the office of the City Clerk of the City of Diamond Bar and shall be at all times maintained by the Clerk for use and examination by the public. AGENDA ITEM NO. 7.1 BUDGET FOR FY 1995-96 PLEASE BE SURE TO BRING YOUR DRAFT BUDGET CITY OF DIAMOND BAR MEMORANDUM TO: Terrence L. Belanger, City Manager FROM: Kellee A. Fritzal, Administrative Assistant Troy L. Butzlaff, Assistant to the City Manager SUBJECT: BUDGET ISSUES DATE: June 5, 1995 As requested at the Budget Workshop, the below items have been reviewed: INCREASE IN COMMISSION COMPENSATION - The original Commission compensation was based upon a survey of ten (10) cities in August, 1990. Staff conducted a survey of the initial ten (10) cities plus five additional cities on June 1 st, to see if there have been modifications to Commission compensation. Of the original 10 cities surveyed the following findings were observed: two have increased compensation, three have not changed compensation, and five have either reduced compensation or the number of meetings they will compensate. A matrix is attached for your information. COUNCIL COMPENSATION - The City Council's compensation is set per California Government Code §36516 (a) and is based upon the population of the City at the time of incorporation. Based on this formula, the Diamond Bar City Council is compensated at $500 per month. According to Government Code §36516(c) "Compensation of council members may be increased beyond the amount provided in this section by an ordinance or by an amendment to an ordinance but the amount of the increase may not exceed an amount equal to 5 percent for each calendar year from the operative date of the last adjustment of the salary in effect when the ordinance or amended is enacted. No salary ordinance shall be enacted or amended which provides for automatic future increases in salary." As described in the preceding paragraph, the City Council can increase their salary of up to 5% per year for each calendar year from the effective date of the last salary adjustment. The Government Code section is attached. CITIES BENEFIT PLAN - The City of Diamond Bar's benefit contribution is $470 for non -management employees. and $500 for management employees. The City is part of the Public Employees Retirement System (PERS) for medical benefits and Southern California Joint Powers Insurance Authority (SCJPIA) for other health benefits including vision, dental and supplemental life insurance. Depending on the type of plan and level of coverage, the City's contribution may cover the employee and their dependents health benefits, dependent dental and vision plans and supplemental life insurance. Any remaining benefit is deposited into an ICMA 457 deferred compensation plan. This money is not available to the employee until termination or retirement. The City provides a variety of health plans to the employees ranging from HMO's to PPO's. The cost varies with the plan selected. In reviewing eleven (11) cities benefit/cafeteria plans for employees they are: Seven (7) cities offer "cafeteria benefit plans" which range from $400 to $729. The cafeteria plans offers medical (employee and dependents), tuition reimbursements, supplemental life insurance, automobile allowance, and deferred compensation. One city pays for employee and dependents medical, dental and vision benefits. Three (3) cities provide medical, dental, vision and life insurance for employees. The cost per employee depends on which plan is selected. The employee can pay for dependent coverage through payroll deduction. CONTRACT CODE ENFORCEMENT SERVICES - The Association of Code Enforcement Officials was contacted regarding cities who contract code enforcement services. Of the 119 agencies that are involved in this organization, three (3) contract code enforcement services. CODE ENFORCEMENT PROSECUTION - The City of Diamond Bar has one full-time Code Enforcement Officer and handles approximately 500 cases per year, 1 to 2 cases are directed to the District Attorney's Office. In a quick review of selected cities they have: San Dimas: 1 Code Enforcement Officers - 500 cases, 10 cases to DA and have citation powers. La Verne: 1.5 Code Enforcement Officers - 150 cases, 2 to 3 cases to DA and have citation powers. 2 Walnut: 2 part time Code Enforcement Officers - 1000 cases (400 code enforcement related), 75 cases, majority weed abatement to DA, no citation powers. STATUS OF CODE ENFORCEMENT CASES The following is a summary of certain code enforcement violations: Goldrush - The house has been sold to individual who plans to occupy the house. The Community Development Department will work with the new owner to repair the house. Castle Rock - This case will again be sent to the District Attorney's Office for action. The homeowner has been provided information regarding rehabilitation loans. The City has been informed that the house will soon lapse into foreclosure. Blenfield - The house was reported to be in violation due to weeds. Recently, staff inspected the house and found it to be in compliance since the weeds have been removed. House was previously reported in June, 1993 and compliance was also obtained at that time. CITY ADMINISTRATIVE OFFICE LEASE OPTIONS - The City's Administrative Offices are located at 21660 E. Copley Drive. The City currently leases two suites (Suite 100 and 190) consisting of 7,025 square feet in rentable office space. The City's total annual lease, including operating expenses (e.g., common area maintenance, HVAC, electricity, etc.) is $157,263.00. The current lease, which was for one year term commencing July 1, 1994, expires at the end of June 1995. TABLE 1 LOCATION LEASE AREA BASE RENT OPERATING EXPENSES ANNUAL LEASE First Year Seeley A 7,025 $1.65 $1,514.00/Month $157,263.00 Seeley B 7,025 $1.58 $250.00/Month $136,194.00 Seeley C 9,098 $1.55 $0/Month $169,222.80 AQMD 12,000 $1.50 $1,000.00/Month $228,000.00 3 Staff has been exploring several viable office space options. Table 1 reflects the options that the City has available. Seeley Option A reflects the current lease. Option B is a new lease for the same amount of rentable space. The base rate under this option assumes a 48 month term with an adjustment to $1.68 per square foot beginning on the first day of the 25th month. The total lease, including operating expenses, under this option would be $560,933.50 for the entire term. Under Seeley Option C, the City would relinquish Suite 100 and lease Suites 150 and 190 for a total of 9,098 in rentable space. This option represents an increase of 2,073 square feet in office space over the current lease area. A base rate of $1.55 per square foot will be assessed for 24 months with no annual operating expenses in the first year only. On the first day of the 25th month, the base rate will be adjusted to $1.65 per square foot. Annual operating expenses will be assessed at $0.025 per square foot per month. This charge will be compounded annually by $0.025 per square foot per year until the end of the lease. Finally, the South Coast Air Quality Management District (AQMD) has offered approximately 12,000 square feet of office space at $1.50 per square foot with a monthly operating expense of $1,000.00. The total lease amount in the first year equates to $228,000.00. This is an increase of $70,737.00 over the current lease amount. Staff has tried unsuccessfully with the AQMD to negotiate a reduction in the total amount of rentable space. Staff feels that 12,000 square feet is more space than the City can feasibly use at this time. Based on the available options, staff recommends that the City Council favorably consider Seeley Option C for either a 24 or 48 month term. Option C provides the City with an additional 2,073 in rentable square feet at a base rate of $1.55 for the first two years and $1.65 for the final two years. For your use and information a detailed matrix on the office space options is attached. Please contact either one of us if you have additional questions. KF:TLB Attachments 4 } W ce D Z m CQ Z c/1 Z Qa ax LL. 0 0U �O Cl) 0 u L- m m C E co c c C 0 Z v h 0 L6 N H o ° o w cc E , Z W cn vi .. c o �i c a3 E E E "' E E LL. ° ° c°, c ° U LL. �* �t 10 a at 'a E E ° ' -o -v 3 �' �' 3 v' E 3� E ' o E 3 R. c`n° Q)� z 0 0 0) (D0 cn z0 i i z z t0` o � � ui .r O m m 0 0CL Nc j ce —0 r F LU E E= E a m CL �a MEM V a a N8 0 o a a a a c N a Z?° m? Z E 73 E Z 9 Z as ,- a a a a 8 N 8 Cl) E cw i c� C � W � M C } C C E C G a € 2 cca Sa a nm U c o c 0 c' 0, v. p!f a 119 Q N Q Q Q a) Q Q Q O Q Q CD; z E z z ZI E z z z Z Z E 9V U. Z Z Z, Z X E 0 p o 0 0 0 0 0 'r o Q co N H y N t0I► E y U W a) M O OCL O 01 a) a) a) . CL E a) � EE cl E EE V) to is co fis CL EE to w> CL EE N N CU E:. ca 08 8 8 U U44 $; = Z Z Z Z Z E Z Z a a 0 0 0 o D s v Z c a) co O c 01 o L c a) 0 o 0 Uo c a) 0 c O E 0 Z E�� E 44 cl E 6 4" E 64 E rn es CL 4 3 3 N Z Z Z Z Z cm W. w� W o=Qz�zmo�-� Z U � QW Z Z O O 1= W �- Z J Q m, . ' g Q m m op U U L- m m C E co c c C 0 Z v h 0 L6 N H WERNMENT Title 4 as any other Stats.1966, 1st Ex. er § 36514 added ied statutes from 6 was derived (see )n). to compensation ats.1949, c. 79, p. ,.1957, c. 1362, p. , p. 4077, § 1, was i, p. 1287, § 1, the from Stats.1883, c. c. 100, p. 148, § 1; i 6; Stats.1933, c. 1, c. 130, p. 1177, ;sary expenses i6.) as no valid ordi- g such payments the claimed ex - verification. Al - Francisco (1975) 866. my city to pay for political practices acil members pur- penalties for late OFOCERS—GENERAL Div. 3 filing of statements or reports. 61 Ops.Atty. Gen. 342, 7-26-78. 3. Handicapped council members A California city has authority to expend its funds to reimburse as travel expenses those costs which a physically handicapped member § 36516 of a city council incurs for the handicap relat- ed assistance of others needed by the member to travel in the performance of official duties if a demand for reimbursement of such costs is approved by the city council unless the charter or an ordinance of the city provides otherwise. 65 Ops.Atty.Gen. 517, 8-24-82. § 36515. Councilmen; compensation; filling vacancies The compensation of a city councilman appointed or elected to fill a vacancy is the same as that payable to the member whose office was vacated. (Added by Stats.1949, c. 79, p. 145, § 1.) Historical Note Derivation: Stats.1883, c. 49, § 855; Stats. 1909, c. 100, § 1; Stats.1931, c. 132, § 6; Stats. 1933, c. 516, § 8; Stats.1941, c. 130, § 1. § 36516. Council members; ordinance providing salary; salary schedule; compensation for council members, municipal election; in- crease or decrease (a) A city council may enact an ordinance providing that each member of the city council shall receive a salary, the amount of which shall be deter- mined by the following schedule: (1) In cities up to and including 35,000 in population, up to and including three hundred dollars ($300) per month. (2) In cities over 35,000 up to and including 50,000 in population, up to and including four hundred dollars ($400) per month. (3) In cities over 50,000 up to and including 75,000 in population, up to and including five hundred dollars ($500) per month. (4) In cities over 75,000 up to and including 150,000 in population, up to and including six hundred dollars ($600) per month. (5) In cities over 150,000 up to and including 250,000 in population, up to and including eight hundred dollars ($800) per month. (6) In cities over 250,000 population, up to and including one thousand dollars ($1,000) per month. For the purposes of this section the population shall be determined by the last preceding federal census, or a subsequent census, or estimate validated by the Department of Finance. (b) At any municipal election, the question of whether city council mem- bers shall receive compensation for services, and the amount of compensa- tion, may be submitted to the electors. If a majority of the electors voting at the election favor it, all of the council members shall receive the compensa- tion specified in the election call. Compensation of council members may be increased beyond the amount provided in this section or decreased below the amount in the same maiiiien 627 -e► § 36516 CITY GOVERNMENT Title 4 (c) Compensation of council members may be increased beyond the amount provided in this section by an ordinance or by an amendment to an ordinance but the amount of the increase may not exceed an amount equal to 5 percent for each calendar year from the operative date of the last adjust- ment of the salary in effect when the ordinance or amendment is enacted. . , salary ordinance shall be enacted or amended which provides for auto- matic future increases in salary. (d) Any amounts paid by a city for retirement, health and welfare, and federal social security benefits shall not be included for purposes of determin- ing salary under this section provided the same benefits are available and paid by the city for its employees. (Added by Stats. 1949, c. 79 p. 145, § 1. Amended by Stats. 1963, c. 1998, p. 4077, § 2; Stats. 1965, c. 286, p. 1287, § 3; Stats. 1966, 1st Ex.Sess., c. 12, p. 276, § 4, eff. April 11, 1966; Stats.1968, c. 642, § 1; Stats.1972, c. 591, p. 1053, § 1; Stats.1974, c. 1378, p. 3000, § 2; Stats.1984, c. 100, §'2.) Historical Note Stats.1984, c. 100, § 4, read: "In enacting this act it is the intent of the Legislature in the repeal of Sections 36514 and 36516.2, and in the amendment of Section 36516, of the Government Code relating to the salaries of city council members not to invali- date the payment of compensation to city council members approved by the electorate before January 1, 1985, as those sections exist- ed before that date. Any past or future pay- ment of compensation pursuant to those sec- tions is hereby confirmed, validated, and de- clared legally effective." Part of the subject matter of this section was formerly contained in §§ 36514, 36516.2. Derivation: See Derivation under § 36515. Forms See West's California Code Forms, Government. Library References Municipal Corporations e-162(1) et seq. C.J.S. Municipal Corporations § 523 et seq. WESTLAW Electronic Research See WESTLAW Electronic Research Guide following the Preface. Notes of Decisions Adjustment of salary I 1. Adjustment of salary The effective date of an adjustment in the salaries of city council members is delayed pursuant to § 36516.5 until one council mem- ber commences a new term of office when such adjustment is by an ordinance adopted in accordance with this section and is based on an increase in the city's population. 54 Ops. Atty;Gen. 112, 6-30-71. Section 36514 (repealed; see, now, this sec- tion) and this section relating to compensation of city councilmen, preclude a city council, which has declared itself to be the governing board of a redevelopment agency, as autho- rized by Health and S.C., §§ 33007 and 33200, from increasing the compensation of its mem- bers for their service as members of the gov- erning board of the redevelopment agency. 44 Ops.Atty.Gen. 170, 12-22-64. § 36516.1. Elective mayor; additional compensation A mayor elected pursuant to Sections 34900 to 34904, inclusive, of the Government Code may be provided with compensation in addition to that 628 OFFICERS -GI Div. 3 which he recei, provided by an the electors vot (Added by Stats.l Municipal Corpo C.J.S. Municipal § 36516.2. F The repealed 591, p. 1054, § creases in come now, § 36516. § 36516.5. A change in t of office; hove adjustment of t terms wheneve salary increase (Added by Stats. Municipal Corp( C.J.S. Municipal See t% FSTLAW Effective date of 1. Effective datt A charter city l ordinance to inc council members tive at a time dift this section. 57 C § 36516.6. The repealed se of a ,aian incre N N J a z a to �u N a u U yS WIli > uU., U- 0 CLa 0 u .l WA a.\:ii two LI.-1s.'I: INTEROFFICE MEMORANDUM TO: Honorable Mayor and Members of FROM: RE: DATE: city11opncil Terrence L. Belanger, City Manager `10 FY 1995-96 Municipal Budget: General Fund, Special Funds And Capital Improvement Program May 23, 1995 General Fund: The City of Diamond Bar is about to begin its seventh fiscal year (FY 1995-96). As has been reported to the Council over the past several fiscal years, the City will lose its incorporation population (74,115), which is currently used by the State of California to subvent, on a per capita basis, motor -in -lieu, gas tax and other revenues. By law (Rev.& Tax. Code, Sec. 11005.3 ), commencing with FY 1997-98, State subventions by the State to the City will be based upon actual population, which is estimated to be 56,000. The estimated loss in General Fund revenue could -be as much as $800,000 and the loss in Gas Tax revenues could be as much as $300,000. While programs to retain, attract and assist businesses in existing commercial areas are beneficial, full occupancy in those commercial areas are not going significantly expand revenue, as compared to the projected revenue shortfall. Comparative revenue expansion, in the form of new retail commercial development, must be seriously considered and decisions made to implement such revenue expansion activities, if the revenues shortfall is to be closed through revenue policies; not service reduction policies. General Fund Revenue: The FY 1995-96 General Fund Budget projects overall revenue to be $9,958,150. FY 1994-95 was projected to be $10,409,115. The projected decrease is largely the result of the ending of the property tax allocation repayments ($775,000). However, the repayment amount decrease has been partly offset by projected revenue increases. There is a $281,000 transfer into the General Fund from the Reserve Fund related to extraordinary expenditures for the final payment ($110,000) for the former Walnut Valley Water District property and the payment ($100,000) to the City's Self -Insurance Fund. The FY 1995-96 General Fund Budget proposes $9,307,170 in expenditures. There is projected fund balance (June 30, 1996) of $650,980. The estimated fund balance on June 30, 1995 is $1,257,495. The projected fund balances will be allocated to the General Fund Reserve Fund. FY 1995-96 BUDGET MAY 23, 1995 PAGE TWO The City's three major revenue sources are motor -in -lieu, sales tax and property tax. The FY 1995-96 budget estimates these revenue sources will not vary significantly from FY 1994-95. The changes in revenues come primarily from estimated increases in parking fines, facilities rental, recreation program fees and planning and engineering processing fees. FY 1995-96 General Fund Budget Summary The City of Diamond Bar will conclude FY 1994-95 is a strong financial position. The General Fund Reserve Fund is projected to increase by 18.27%, from $6,883,762 to $8,141,256 as of June 30, 1995. The FY 1995-96 operating budget is based uopn existing levels of service. Twenty-four (24) full-time staff positions are proposed. Seventeen (17) part-time positions are also proposed. There are projected increases based upon price increases related to contracted goods and services. Public Safety The FY 96 appropriations for law enforcement services total $3,850,500. FY 95 law enforcement services appropriations were $3,873,000. However, $13,750 has been allocated for Senior Volunteer Patrol, which reflects a more accurate estimate of this program's cost. It is recommended that $5,000 be allocated for CSTI training for deputies. Animal Control services are proposed to be $55,000. Emergency Services is proposed to be $23,800. The total cost for public safety services is $3,926780, which aprroximately 42.19% of the proposed FY96 operating budget. Public Works The proposed Public Works budget is $1,338,750, which is a 4.3% decrease as compared to FY95 ($1,396,474). The projected decrease is due to economies effected through contracts for maintenance services. The position of Senior Engineer is proposed to be reclassified to Deputy Public Works Director. This change is intended to provide a heightened level in-house managerial authority. Community Development The Community Development department is comprised of planning, building and safety and code enforcement. The proposed FY96 allocation is $690,900, which is slight increase over the FY95 allocastion ($690,530). The budget anticipates the approval of the general plan. II FY 1995-96 BUDGET MAY23, 1995 PAGE THREE The adoption of the general plan "triggers" the modification of several ordinances. The initiation of revisions to the development code is the primary ordinance change anticipated. The FY96 budget proposes the reclassification of the Associate Planner position to Senior Planner, which is intended o more accurately reflect the nature and extent of duties and responsibilities being performed. Finally, there are monies allocated to continue the opposition to the proposed Industry Materials recovery Facilitiy (IMRF). Community Services The Community Services budget proposes an increase of 21.63% (FY95 was $1,033,886). The $1,257,530 proposal reflects an increase in the recreation services contract with the City of Brea (roller hockey, summer youth camp, excursions) and increases in the cost of operating the Heritage Park Community Center. However, there are revenue offsets to the increases in costs. Legislative and Governmental Services This combination of services includes: City Council, City Manager, City Clerk, Finance, Community Relations, Economic Development and General Government. The proposed allocation for these services is $1,628,410, which is 3.82% less than the FY95 allocation ($1,690,685) for the same services. The FY96 proposal includes monies for the City's general election, the elimination of legislative advocacy services and the creation of a separate budgetary account for economic development activities. Also, it is recommended that $5,000 be allocated for Ganesha High School to fund the replacement of the school's marquis. Personnel Recommendation(s) Although the proposed budget does not reflect the cost impact, it is recommended that the employees (not including the City Manager) receive a 3.5% increase in salary. It is also recommended that the cafeteria benefit amount be increased by $50 per month. The total cost for these proposed compensation changes is $63,288. FY 1995-96 Special Funds Gas Tax Estimated Gas Tax resources available in FY 95-96 are $3,107,458. It is proposed that the Gas Tax Fund allocate $606,150 to the General Fund to fund street cleaning, parkway maintenance, curbs, gutters and sidewalk repair, inspections and staff services. III FY 1995-96 BUDGET MAY 23, 1995 PAGE FOUR The FY 95-96 Budget allocates $1,645,000 to Capital Improvements to fund the following proposed projects: -Grand Avenue Overlay (East City Limit/Golden Springs) -Pathfinder Rehab (Shaded Wood to DB Blvd) -Brea Cyn Rd Resurf (Gldn Sprng to No. City Limit) -Sunset Crossing Cul-de-sac (Western Terminus) -Phase VI - Slurry Seal Program (Northeast Diamond Bar) -SB Golden Sprngs/Diamond Bar Blvd - Left Turn Signal -Golden Sprngs Repair re Seepage (Sylvan Glen) -SB/NB Brea Cyn Rd @ Golden Sprngs - Left Turn Signals -NB Diamond Bar @ Pathfinder - Left Turn Signal -Rule 20A Utilities Undergrounding - Street Lights The Gas Tax Fund would have an unappropriated reserve of approximately $856,308. Air Quality Fund The FY 95-96 Budget allocates $10,000 to implement the City's the Air Quality Element Implementation Plan. There is an allocation of $5,000 to fund continuing participation in the East San Gabriel Valley Joint Powers Authority. $1,100 has been allocated to partially fund annual membership dues for the San Gabriel Valley Council of Governments. $1,700 is allocated for City Link legislative services. $8,000 is allocated for City On -Line system improvements, which would be accomplished, in part, with the assistance of the Computer Services Committee. 25% of the Assistant to City Manager's time is allocated to this fund and 50% of the MIS Technician is allocated to this fund. The total fund budget for FY 95-96 is $56,350. The resulting unappropriated reserve would be approximately $49,265. Park Fees Fund (Quimby Act) The proposed Budget estimates resources available to be $561,103. Projects recommended Peterson Park drainage retrofit, Peterson Park concession shade, Sycamore Canyon picnic shelter and Sycamore Canyon concession stand. The estimated fund balance would be $291,103. Traffic Safety Fund The FY 95-96 Budget estimates revenues of $70,500. The $70,500 in revenues is allocated to the General Fund to fund traffic safety related services. IV FY 1995-96 BUDGET MAY 23, 1995 PAGE FIVE Proposition C Fund The FY 95-96 Budget estimates available resources to be $1,864,655. The estimated Prop. C annual revenues are estimated to be $452,520. The revenue source for this Fund is sales tax revenues from within the County. Total traffic synchronization costs are estimated to be $420,000. This Fund is proposed to partially fund the rehabilitation of Diamond Bar Blvd., between Grand Ave. and SR60 ($60,000). $375,000 is proposed to fund three traffic signals that will be determined upon the completion warrant studies, currently underway. $285,000 is proposed for Sunset Crossing resurfacing, between Dimond'13ar Blvd and Golden Springs. The estimated Fund balance would be $309,655. Proposition A Fund In FY 94-95, the City partially subsidized the Diamond Bar Library Branch (two additional days per week ($52,000) and media materials ($10,000). The Library Fund was created to be the source of the subsidy. The sale of Prop A monies were the source of the Library Fund resources. The Proposition A Fund is being proposed to fund the following: Dial -a -cab ($92,000), Excursions ($52,000) and Transit subsidy ($235,000) programs continue to be funded. There are revenue offsets for each of these programs. In -lieu of the Holiday Shuttle, it is proposed that during the holiday season there be no ridership restrictions for rides within Diamond Bar. Finally, it is recommended that monies be allocated for concrete bus pads on Diamond Bar Blvd ($50,000) and park and ride expansion, at SR60/SR57 ($70,000). The estimated Prop A resources, in FY 95-96 are $1,643,535. Proposed expenditures for FY 95-96 are $518,000. The estimated Fund reserve balance is $1,125,535. Community Development Block Grant Fund The proposed revenue for FY 95-96 is $419,500. Proposed allocations for FY 95-96 are $418,370. Estimated Fund reserves are $1,130. Integrated Solid Waste Management Fund This Fund provides for the administration of the City's solid waste management activities and the implementation of programs recommended in the City's SRRE (Source Reduction and Recycling Element). Currently, consultants and staff are engaged in the implementation of residential sector programs: multi -family recycling, on-site composting, public education/information and monitoring. Commercial sector programs being implemented include: at -source recovery/recycling, representative waste audit, education/information and monitoring programs. V FY 1995-96 BUDGET MAY 23, 1995 PAGE SIX The costs associated with these programs are already a part of the FY 95-96 Integrated Waste Management Fund. Estimated resources are $144,478. Proposed allocated expenditures are estimated to be $96,950. The estimated Fund balance reserve is $47,628. Proposition A - Safe Parks Act Fund This fund will provide the resources to build Pantera Park. Also, it is proposed that this fund be the source of funding of lights at Peterson Park and Lorbeer Middle School. There is approximately $1,970,000 available though the Safe Parks Act. Capital Improvement Fund (CIP) The FY 1995-96 CIP Budget proposes an expenditure program in the amount of $5,351,359. You are referred to budget document for complete details of the various projects. ISTEA Fund The Intermodal Surface Transportation Efficiency Act (ISTEA) Fund provides resources for improving major transportation roadways. $645,181 is available in FY96. It is proposed that $400,000 be allocated for the resurfacing of Diamond Bar Blvd, from Grand Ave. to SR 60. VI Proposed Capital Outlay Items FY95-96 General Fund General Government RAID -Random Independent Array Drive Upgrade to 12 PC's from 4 to 8RAM 2 -High speed modems Computer/monitor thumb lock fasteners Dot matrix printer -wide carriage Miscellaneous Total Windows 95 site license upgrade Upgrade various software applications Community Services Public Safety Total Lift crane for pick-up truck Replace player benches in dugouts Carpet cleaner extractor;floor striper scrubber Tennis court wind -screen replacement Replace player benches in dugouts Total Based on future Sheriff request Office furniture -Community Services Center Computer equipment -hardware Computer equipment -cellular phones Awning or canopy for EOC Laptop computer w/additional capabilities Base station for EOC radio Total VII $6,000 $3,500 $ 800 $1,000 $ 800 $2,900 $15,000 $4,000 $2,500 $6,500 $1,000 $1,200 $4,500 $3,500 $1,200 $11,400 $5,000 $1,000 $2,000 $ 500 $2,500 $2,500 $2,000 $15,500 Proposed Capital Outlay Items FY95-96 Integrated Waste Management Fund Compost bin related equipment $1,000 Total $1,000 Air Quality Improvement Fund Public access terminal (COL) 4v34 HS modems $6,000 O/S 2 software $2,000 Items not in budget: Jukebox - imaging system Copier - Suite 190 System for cash receipts Total $8,000 VIII GRAND TOTAL $57,400 CITY OF DIAMOND BAR BUDGET PHILOSOPHY AND OPERATING GUIDELINES The City of Diamond Bar's budget is designed to serve four major purposes: • definition of policy in compliance with legal requirements for General Law cities in the State of California, Governmental Accounting Standards Board (GASB) financial reporting requirements and audit standards, and fiscal directions of the City Council. • utilization as an operations guide for administrative staff in the management and control of fiscal resources. • presentation of the City's financial plan for the ensuing fiscal year, itemizing projected revenues and estimated expenditures. • illustration as a communications document for citizens who wish to understand the operations and costs of City services. 2. Departmental budgets will be originated within each department. 3. Where applicable, the department head will assign priorities to projects and activities in preparing program budgets for the department 4. Department Heads are responsible for operating within their budget amount as approved by the City Manager and authorized by the City Council. 5. The City Council has the legal authority to amend the budget at any time during the fiscal year. The City Manager has the authority to make administrative adjustments to the budget as long as those changes will neither have a significant policy impact nor affect budgeted year-end fund balances. 6. Current year requirements of the Capital Improvement Program (CIP) will be incorporated into annual operational budget and defined as the capital budget. 7. Fund balances will be maintained at levels which will protect the City from future uncertainties. IX C/) W U OC D 0 W �� CC Q � ZLo 01 r um J 9 W Z CW v a> U C CU m m c 7 LL N a) N 0 cq N O O O T- oo oo N N c LL a`) s 0 c 405 c c� L i1 O O ti 0 LO fD Uri C.0 1 1 ch K O Ln T- CL, c� °tS � ca � L o � U O 4- o 0- N X � LLL Cn I— �S c C) a) cli L LO Q.c ci U o M L- 4. — o o r O O O C) O 00 O r O O O O 1 1 ch K O Ln T- CL, °tS � c N o � O 4- o 0- N QD � 0 o v C) O cli LO ci ti M 1 1 ch K O Ln T- Cl) W w `M 1 z ^W CL X W 0 z D LL 2 F� m U_ a 0 N lfztO co L O LO O M m U it E E 0 U 0 Lq co Cl M LO ti LO N T- c E 0 a ..+ c 0 E> c CD � � > a 0 ^ C 0 o E ca ` Nr E ` 0 aci C7 � - 0 0o v LO M ..i r O 0 o rn 2 F� m U_ a 0 N lfztO co L O LO O M m U it E E 0 U 0 Lq co Cl M LO ti LO N T- • `• e ! o • o '� v o• v s � s r J • as ! o• o' e• • ! O� V } • r J • • � V ! •� os • • ! • e ■• � M as— 3 ! � M s ate. iv. 06 � v i • • 3 •r ! Set •i0 i ■ e Y s• ■ v i as ; ► J! s t 3 UoTiff •� -City Manager -Assistant City Manager -Community Develop.Dir -Dir.Of Community Services -City Clerk -Accounting Manager -Assistant to City Manager -Associate Planner -Senior Engineer -Senior Accountant -Supt of Parks & Maint -Secretary to City Manager -Administrative Assistant -Community Relations Officer -Deputy City Clerk -Administrative Secretary -Secretary -Assistant Planner -Assistant Civil Engineer -Code Enforcement Officer -Maintenance Worker II -Clerk Typist Totals POSITION -Account Clerk -Clerk Typist -MIS Assistant -Comm. Serv.Coordntr. -Comm. Serv. Leader II -Comm. Serv. Leader I -Parks Maint.Helper -Planning Intern -Adminstrative Intem Totals City Of Diamond Bar Personnel Summary Fiscal Year 1995-96 FULL TIME 1995-96 1994-95 Droved Actual Proposed Approved 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2 2 2 1 1 1 1 1 1 1 1 1 2 2 2 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 24 24 24 0 PART TIME 1994-95 Approved Actual 1 1 1 1 1 0 2 1 2 2 0 1 3 3 2 1 3 2 15 12 3A 1995-96 Proposed Approved 1 1 1 2 2 1 5 2 2 17 0 a J Zz O � W a a co 0 rn os L LO rn F— U c c O ' c�a C U E o Zs c E U c E E O U O = ami E E c a E O O w > U (D CD O U . E N U = W CL o 0 4 City Council Community Relations City Manager Community Development City Clerk Community Services Economic Development Public Works/Engineering Finance pecial Fund Administration ,CITY OF DIAMOND BAR 1995 - 1996 PERSONNEL Number of Personnel 0 1 2 3 4 5 6 7 8 9 Full Time Equivalent 5 Schedule A CITY OF DIAMOND BAR SALARY RANGES BY POSITION FY 1994-95 JOB TITLE A B C D E F G Receptionist 776 7.76 8.15 8.56 8.99 9.44 9.91 10.41 1,345.86 1,413.16 1,483.82 1,558.01 1,635.91 1,717.70 1,803.59 16,150.38 16,957.90 17,805.79 18,696.08 19,630.88 20,612.43 21,643.05 Jr. Clerk Typist 899 8.99 9.44 9.91 10.41 10.93 11.47 12.05 1,558.01 1,635.91 1,717.70 1,803.59 1,893.77 1,988.46 2,087.88 18,696.10 19,630.90 20,612.45 21,643.07 22,725.22 23,861.49 25,054.56 Clerk Typist 966 9.66 10.15 10.65 11.19 11.75 12.33 12.95 1,674.86 1,758.61 1,846.54 1,938.87 2,035.81 2,137.60 2,244.48 20,098.38 21,103.30 22,158.46 23,266.39 24,429.71 25,651.19 26,933.75 Account Clerk I 966 9.66 10.15 10.65 11.19 11.75 12.33 12.95 1,674.86 1,758.61 1,846.54 1,938.87 2,035.81 2,137.60 2,244.48 20,098.38 21,103.30 22,158.46 23,266.39 24,429.71 25,651.19 26,933.75 Adminstrative 1058 10.58 11.11 11.67 12.25 12.86 13.51 " 14.18 Analyst 1,834.42 1,926.14 2,022.45 2,123.57 2,229.75 2,341.24 2,458.30 22,013.06 23,113.71 24,269.39 25,482.86 26,757.01 28,094.86 29,499.60 Secretary 1062 10.62 11.16 11.71 12.30 12.91 13.56 14.24 1,841.57 1,933.65 2,030.33 2,131.85 2,238.44 2,350.36 2,467.88 22,098.86 23,203.81 24,364.00 25,582.20 26,861.31 28,204.37 29,614.59 Code Enforcement 1111 11.11 11.67 12.25 12.86 13.51 14.18 14.89 Officer 1,926.26 2,022.57 2,123.70 2,229.88 2,341.38 2,458.45 2,581.37 23,115.08 24,270.84 25,484.38 26,758.60 28,096.53 29,501.35 30,976.42 Parks Maintenance 1121 11.21 11.77 12.35 12.97 13.62 14.30 15.02 Worker II 1,942.31 2,039.42 2,141.39 2,248.46 2,360.88 2,478.93 2,602.88 23,307.66 24,473.05 25,696.70 26,981.54 28,330.61 29,747.14 31,234.50 Deputy City Clerk 1171 11.71 12.29 12.91 13.55 14.23 14.94 15.69 2,029.61 2,131.09 2,237.65 2,349.53 2,467.01 2,590.36 2,719.88 24,355.37 25,573.13 26,851.79 28,194.38 29,604.10 31,084.30 32,638.52 Administrative 1171 11.71 12.29 12.91 13.55 14.23 14.94 15.69 Secretary 2,029.61 2,131.09 2,237.65 2,349.53 2,467.01 2,590.36 2,719.88 24,355.37 25,573.13 26,851.79 28,194.38 29,604.10 31,084.30 32,638.52 Administrative 1171 11.71 12.29 12.91 13.55 14.23 14.94 15.69 Assistant 2,029.61 2,131.09 2,237.65 2,349.53 2,467.01 2,590.36 2,719.88 24,355.37 25,573.13 26,851.79 28,194.38 29,604.10 31,084.30 32,638.52 Management 1171 11.71 12.29 12.91 13.55 14.23 14.94 15.69 Information System 2,029.61 2,131.09 2,237.65 2,349.53 2,467.01 2,590.36 2,719.88 (MIS)Assistant 24,355.37 25,573.13 26,851.79 28,194.38 29,604.10 31,084.30 32,638.52 5A Schedule A CITY OF DIAMOND BAR SALARY RANGES BY POSITION FY 1994-95 JOB TITLE A B C D E F G Engineering 1415 14.15 14.86 15.60 16.38 17.20 18.06 18.96 Technician 2,452.73 2,575.36 2,704.13 2,839.34 2,981.31 3,130.37 3,286.89 29,432.74 30,904.38 32,449.60 34,072.08 35,775.68 37,564.47 39,442.69 Planning 1415 14.15 14.86 15.60 16.38 17.20 18.06 18.96 Technician 2,452.73 2,575.36 2,704.13 2,839.34 2,981.31 3,130.37 3,286.89 29,432.74 30,904.38 32,449.60 34,072.08 35,775.68 37,564.47 39,442.69 Community Relations 1415 14.15 14.86 15.60 16.38 17.20 18.06 18.96 Coordinator 2,452.73 2,575.36 2,704.13 2,839.34 2,981.31 3,130.37 3,286.89 29,432.74 30,904.38 32,449.60 34,072.08 35,775.68 37,564.47 39,442.69 Secrehrytothe 1523 15.23 15.99 16.79 17.62 18.51 19.43 20.40 City Manager 2,639.01 2,770.96 2,909.51 3,054.98 3,207.73 3,368.12 3,536.52 31,668.11 33,251.51 34,914.09 36,659.79 38,492.78 40,417.42 42,438.29 Assistant Civil 1523 15.23 15.99 16.79 17.62 18.51 19.43 20.40 Engineer 2,639.01 2,770.96 2,909.51 3,054.98 3,207.73 3,368.12 3,536.52 31,668.11 33,251.51 34,914.09 36,659.79 38,492.78 40,417.42 42,438.29 Assistant Planner 1523 15.23 15.99 16.79 17.62 18.51 19.43 20.40 2,639.01 2,770.96 2,909.51 3,054.98 3,207.73 3,368.12 3,536.52 31,668.11 33,251.51 34,914.09 36,659.79 38,492.78 40,417.42 42,438.29 Assistant to the 1523 15.23 15.99 16.79 17.62 18.51 19.43 20.40 City Manager 2,639.01 2,770.96 2,909.51 3,054.98 3,207.73 3,368.12 3,536.52 31,668.11 33,251.51 34,914.09 36,659.79 38,492.78 40,417.42 42,438.29 Superintendent of 1767 17.67 18.55 19.48 20.46 21.48 22.55 23.68 Parks/Maintenance 3,062.82 3,215.97 3,376.76 3,545.60 3,722.88 3,909.03 4,104.48 36,753.89 38,591.59 40,521.17 42,547.22 44,674.59 46,908.31 49,253.73 Senior Accountant 1767 17.67 18.55 19.48 20.46 21.48 22.55 23.68 3,062.82 3,215.97 3,376.76 3,545.60 3,722.88 3,909.03 4,104.48 36,753.89 38,591.59 40,521.17 42,547.22 44,674.59 46,908.31 49,253.73 Associate Planner 1851 8.99 9.44 9.91 10.41 10.93 23.62 24.80 1,558.01 1,635.91 1,71.7.70 1,803.59 1,893.77 4,094.40 4,299.12 38,496.83 40,421.67 42,442.75 44,564.89 46,793.13 49,132.79 51,589.43 Associate Engineer 1851 18.51 19.43 20.41 21.43 22.50 23.62 24.80 3,208.07 3,368.47 3,536.90 3,713.74 3,899.43 4,094.40 4,299.12 38,496.83 40,421.67 42,442.75 44,564.89 46,793.13 49,132.79 51,589.43 Transportation 1851 18.51 19.43 20.41 21.43 22.50 23.62 24.80 Planner 3,208.07 3,368.47 3,536.90 3,713.74 3,899.43 4,094.40 4,299.12 38,496.83 40,421.67 42,442.75 44,564.89 46,793.13 49,132.79 51,589.43 5B Schedule A CITY OF DIAMOND BAR SALARY RANGES BY POSITION FY 1994-95 JOB TITLE 5.00 A B C D E F G Accounting Manager 1900 19.00 19.95 20.94 21.99 23.09 24.24 25.46 7.50 8.00 3,292.54 3,457.16 3,630.02 3,811.52 4,002.10 4,202.20 4,412.31 8.00 8.50 39,510.43 41,485.95 43,560.24 45,738.26 48,025.17 50,426.43 52,947.75 Senior Engineer 1990 19.90 20.89 21.94 23.03 24.18 25.39 26.66 14.50 15.00 3,448.67 3,621.11 3,802.16 3,992.27 4,191.88 4,401.48 4,621.55 41,384.08 43,453.29 45,625.95 47,907.25 50,302.61 52,817.74 55,458.63 City Clerk 2065 20.65 21.68 22.77 23.91 25.10 26.36 27.68 3,579.66 3,758.65 3,946.58 4,143.91 4,351.11 4,568.66 4,797.09 42,955.98 45,103.78 47,358.97 49,726.92 52,213.26 54,823.92 57,565.12 Community Services 2148 21.48 22.55 23.68 24.86 26.11 27.41 28.78 Director 3,722.85 3,908.99 4,104.44 4,309.66 4,525.15 4,751.41 4,988.98 44,674.21 46,907.92 49,253.31 51,715.98 54,301.78 57,016.87 59,867.71 Comm. Development 2780 27.80 29.19 30.65 32.19 33.80 35.49 37.26 Director 4,819.36 5,060.33 5,313.34 5,579.01 5,857.96 6,150.86 6,458.40 57,832.29 60,723.90 63,760.10 66,948.10 70,295.51 73,810.29 77,500.80 City Eng/Public 2780 27.80 29.19 30.65 32.19 33.80 35.49 37.26 Works Director 4,819.36 5,060.33 5,313.34 5,579.01 5,857.96 6,150.86 6,458.40 57,832.29 60,723.90 63,760.10 66,948.10 70,295.51 73,810.29 77,500.80 Assistant City 2955 29.55 31.02 32.57 34.20 35.91 37.71 39.59 Manager 5,121.34 5,377.41 5,646.28 5,928.59 6,225.02 6,536.27 6,863.08 61,456.06 64,528.86 67,755.31 71,143.07 74,700.23 78,435.24 82,357.00 City Manager 8,056.00 96,672.00 PART-TIME/HOURLY Comm. Svcs Leader 5.00 5.50 6.00 6.50 7.00 7.50 8.00 Community Svcs Leader II 7.00 7.50 8.00 8.50 9.00 9.50 10.00 Intern/Part-Time 7.00 7.50 8.00 8.50 9.00 9.50 10.00 Parks Mtce Helper 7.00 7.50 8.00 8.50 9.00 9.50 10.00 Comm Svcs Coordinator 9.00 9.50 10.00 10.50 11.00 11.50 12.00 Counter Clerk/Permit Tech 12.50 13.00 13.50 14.00 14.50 15.00 15.50 5C CITY OF DIAMOND BAR GENERAL FUND BUDGET F.Y. 1995-96 ESTIMATED RESOURCES Property Taxes Other Taxes State Subventions Fines & Forfeitures From Other Agencies Current Svc Charge Use of Money & Prop. Transfer -in Other Funds Reserved Fund Balance Tota! Est. Resources APPROPRIATIONS City Council City Attorney City Manager City Clerk Finance General Government Community Relations Economic Development Planning Building and Safety Community Services Law Enforcement Senior Volunteer Patrol Fire Animal Control Emergency Prepardness Public Wks/Engineering Transfer -out Other Funds Total Appropriations NET CHANGE IN FUND BALANCE 1994-95 City Manager City CouncH Adjusted Budget R+acornttsleded Ap0roved 2,711,000 1,950,000 3,040,000 3,050,000 2,457,700 2,477,500 124,000 161,500 771,100 1,004,800 312,400 337,700 772,915 695,650 220,000 281,000 10,409,115 9,958,150 0 105,735 85,400 185,000 150,000 373,800 384,800 190,150 220,860 219,550 204,200 445,800 396,000 170,650 110,250 76,900 490,530 490,900 200,000 200,000 1,033,886 1,257,530 3,873,000 3,850,500 13,750 7,530 7,530 52,500 55,000 23,600 23,800 1,396,474 1,338,750 383,416 441,000 9,151,621 9,307,170 0 6 1,257,494 650,980 0 CITY OF DIAMOND BAR GENERAL FUND ESTIMATED RESOURCES 1995-96 Property Taxes: 001-3001 Current Secured 001-3002 Current Unsecured 001-3005 Supplemental Roll 001-3010 Prior Year Property Taxes 001-3020 Misc. Property Taxes Other Taxes: 001-3135 001-3101 Sales Tax 001-3120 Transient Occupancy 001-3121 Franchise 001-3130 Property Transfer Subventions - State: 001-3135 Motor Veh-in Lieu 001-3136 Mobile Home In -Lieu 001-3145 Homeowners Exemption 0013180 Off Highway Tax Fines & Forfeitures: 001-3220 General Fines 001-3223 Parking Fines 001-3225 Vehicle Impound Fees 001-3227 False Alarm Fees 001-3230 Narcotics Seizure Revenue 001-3235 Graffiti Restitution Current Svc. Charges: Building Fees: 001-3411 Bldg Permits 001-3412 Plumbing Permits 001-3413 Electrical Permits 001-3414 Mechanical Permits 001-3415 Grading Permits 001-3416 Industrial Waste Fee 001-3420 Permit Issuance Fee 001-3425 Inspection Fees 001-3430 Pian Check Fee 001-3435 SMIP Fee 1994-95 city Manager CI1y Council Ad steel Est. Recommended Approved: 1,800,000 1,800,000 91,000 100,000 30,000 775,000 15,000 50,000 2,711,000 1,950,000 0 2,150,000 2,100,000 180,000 200,000 615,000 650,000 95,000 100,000 3,040,000 3,050,000 0 2,430,000 2,450,000 6,000 1,000 20,000 25,000 1,700 1,500 2,457,700 2,477,500 0 13,000 10,000 75,000 100,000 17,000 20,000 17,500 30,000 500 500 1,000 1,000 124,000 161,500 0 120,000 120,000 12,000 12,000 19,000 19,000 8,000 8,000 15,000 0 3,000 10,000 20,000 25,000 7,000 7,500 100,000 100,000 2,000 2,500 7 CITY OF DIAMOND BAR GENERAL FUND ESTIMATED RESOURCES 1995-96 Planning Fees: 001-3441 Environmental Fees 001-3442 Adv. Planning Fees 001-3443 Current Planning Fees 001-3450 Miscellaneous Permits Engineering Fees: 001-3461 Engr. Plan Check Fees 001-3462 Engr. Permit Issuance Fees 001-3463 Engr. Encroachment Fees 001-3464 Engr. Inspection Fees 001-3465 Engr. Soils Review Fees Recreation Fees: 001-3472 Community Activities 001-3473 Senior Activities 001-3474 Athletics 001-3476 Fee Programs 001-3478 Contract Classes 001-3479 Special Event Fees Use of Money and Property: 1994-95 City Manages City Council Adjusted Est. Rsconnmended ap roved 15,000 15,000 500 500 50,000 50,000 500 1,200 40,000 60,000 50,000 5,000 500 4,000 2,000 75,000 001-3620 30,000 22,000 26,450 001-3635 16,050 73,000 139,550 31,500 95,150 140,100 142,900 40,000 40,000 771,100 1,004,800 0 001-3610 Interest Earnings 280,000 300,000 001-3615 Returned Check Charges 200 1,000 001-3620 Rents & Concessions 25,000 30,000 001-3635 Sale/Printed Material 5,700 5,700 001-3636 Sale/Printed Material-Engr 1,500 1,000 312,400 337,700 0 Interfund Transfers Fund Balance Reserve 772,915 695,650 220,000 281,000 GENERAL FUND TOTAL 10,409,115 9,958,150 0 L., CITY OF DIAMOND BAR DEPARTMENT: Legislative ESTIMATED EXPENDITURES ISION: Summary 1995-96 ZCOUNT* 4010-4040 { 1994-95 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 0010 Salaries 401,450 409,000 0 0020 Overtime 0 0 0 0030 Wages - Part time 19,800 23,800 0 0070 City Paid Benefits 6,600 6,850 0 0080 Benefits 56,250 58,400 0 0083 Worker's Comp Exp. 8,410 7,300 0 0085 Medicare 7,400 7,300 0 0090 Cafeteria Benefits 70,950 77,600 0 TOTAL PERSONNEL SVCS $570,860 $590,250 $0 SUPPLIES 1200 Operating Supplies 5,000 4,500 0 1300 Small Tools & Equip 1,100 1,000 0 TOTAL SUPPLIES $6,100 $5,500 $0 OPERATING EXPENDITURES 2110 Printing 1,000 1,000 0 2115 Advertising 4,200 4,200 0 2120 Postage 100 100 0 2125 Telephone 2,700 2,700 0 2130 Rental/Lease-Equip. 200 200 0 2200 Equipment Maint. 850 650 0 2310 Fuel 1,000 750 0 2315 Membership & Dues 1,650 1,650 0 2320 Publications 1,200 910 0 2325 Meetings 7,650 7,650 0 2330 Travel-Conf & Mtgs 19,000 16,500 0 2335 Mileage & Auto Allow 1,000 1,000 0 2340 Education & Training 3,600 3,500 0 2390 Elections 0 45,000 0 2395 Miscellaneous Exp. 75 0 0 TOTAL OPERATING EXP. $44,225 $85,810 $0 PROFESSIONAL SERVICES 4000 Professional Svcs 48,500 9,500 0 4020 Legal Services 75,000 75,000 0 4021 Special Legal Svcs 110,000 75,000 0 TOTAL PROF SVCS $233,500 $159,500 $0 DEPARTMENT TOTAL $854,685 $841,060 $0 r7 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 1995-96 DIVISION TITLE: CITY COUNCIL DIVISION NO. 4010 The City Council is the legislative and policy-making body for the City of Diamond Bar. Five councilmembers are elected at -large for four-year, overlapping terms of office. The Council annually elects one of its members to serve as Mayor. The Mayor presides over all Council meetings and is the ceremonial head of the City for official functions. As Diamond Bar's elected representatives, the City Council expresses the values of the electorate in keeping pace with viable community needs and for establishing the quality of municipal services in the urban environment. The Council determines service levels and revenue obligations through the adoption of an annual budget; authorizes City contracts and expenditures; establishes City service and operating policies; and adopts such regulatory measures as may be necessary for the mutual protection of the community. Councilmembers also represent the City on various intergovernmental organizations to achieve governmental cooperation, legislation, and programs that are consistent with the needs of the community. PERSONNEL City Council Members 5.0 10 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1995-96 PERSONNEL SERVICES 0010 Salaries 0070 City Paid Benefits 0080 Retirement 0083 Workers Comp. Exp. 0085 Medicare 0090 Cafeteria Benefits 2395 TOTALPERSONNELSVCS SUPPLIES 1100 Office Supplies 1200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 2110 Printing 2315 Membership & Dues 2320 Publications 2325 Meetings 2330 Travel-Conf & Mtgs 2340 Education & Training 2395 Miscellaneous Expenditures 2,500 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 4000 Professional Svcs TOTAL PROF. SERVICES DEPARTMENT: Legislative DIVISION'; City Council ACOUfaT #: 4010 1994-95 City Manager City Council Adjusted Budget Recommended Approved 30,000 30,000 2,700 2,750 4,200 4,200 360 300 450 450 23,250 28,200 $60,960 $65,900 $0 1,000 1,000 $1,000 $1,000 $0 500 500 100 100 400 400 5,000 5,000 10,000 10,000 2,500 2,500 75 $18,575 $18,500 $0 25,200 0 $25,200 $0 -- DEPARTMENT TOTAL $105,735 $85,400 $0 11 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 1995-96 DIVISION TITLE: CITY ATTORNEY DIVISION NO. 4020 The City Attorney acts as the City's legal counsel, prepares resolutions, ordinances and agreements; and advises the City Council and staff on all legal matters relating to the operation of the municipal government. This service is provided through a contract with the law offices of Richards, Watson, & Gershon. Under special legal circumstances, the City may be required or choose to contract with another firm. These services which are required in addition to the standard City Attorney contract are also included within this division. PERSONNEL Total Positions 0.00 12 CITY OF DIAMOND BAR DEPARTMENT: Legislative ESTIMATED EXPENDITURES DIVISION: City Attorney 1995-96 ACCOUNT #: 4020 1994-95 City Manager City Council Adjusted Budget Recommended Approved PROFESSIONAL SERVICES 4020 Legal Services 75,000 75,000 4021 Special Legal Svcs 110,000 75,000 4023 Self Ins. Defense TOTAL PROF. SVCS. 185,000 150,000 0 DEPARTMENT TOTAL $185,000 $150,000 $0 13 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 1995-96 DIVISION TITLE: CITY MANAGER DIVISION NO. 4030 THe City Manager's Office budget provides for continued administrative direction to all operating departments in compliance with the City's Municipal Code. This department is responsible for the execution of Council policy and the enforcement of all laws and ordinances. The City Manager, in concert with the City Council, establishes policy, provides leadership and implements efficient and effective services. The City Manager is the director of all City personnel. As such, he establishes and maintains appropriate controls to ensure that all operating departments adhere to Council and legally mandated policies and regulations. Additionally he is responsible for the preparation and administration of the annual budget. Administrative and clerical support to the City Council members is also provided through the City Manager's office. PERSONNEL FULL TIME POSITIONS City Manager 1.00 Asst. City Manager 1.00 Asst. to City Manager .25 Executive Secretary .15 Clerk Typist .65 Admin. Assistant .70 Sub -Total 4.35 PART TIME POSITIONS MIS Assistant .50 Admin. Intern 2.00 Sub -Total 2.50 Total Positions 14 6.35 CITY OF DIAMOND BAR 6EPARTMENT: Legislative ESTIMATED EXPENDITURES Printing DIVISION: City Manager 1995-96 2115 ACCOUNT #: 4030 200 2120 1994-95 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 2130 Equipment Rent 0010 Salaries 254,300 261,850 2200 0030 Wages - Part time 19,800 23,800 0070 City Paid Benefits 2,300 2,450 750 0080 Retirement 35,650 37,800 1,200 0083 Worker's Comp Exp 6,650 5,800 Publications 0085 Medicare /Social Security 5,250 5,150 2325 0090 Cafeteria Benefits 30,450 32,100 TOTAL PERSONNEL SVCS $354,400 $368,950 $0 SUPPLIES 2335 Mileage & Auto Allow 500 1100 Office Supplies 2340 Education & Training 1200 Operating Supplies 1,300 1,000 1300 Small Tools & Equip 600 500 $0 TOTAL SUPPLIES $1,900 $1,500 $0 OPERATING EXPENDITURES 2110 Printing 500 500 2115 Advertising 200 200 2120 Postage 100 100 2125 Telephone 2,000 2,000 2130 Equipment Rent 200 200 2200 Equipment Maint. 600 500 2310 Fuel 1,000 750 2315 Membership & Dues 1,200 1,200 2320 Publications 400 400 2325 Meetings 2,500 2,500 2330 Travel-Conf & Mtgs 7,500 5,000 2335 Mileage & Auto Allow 500 500 2340 Education & Training 500 500 TOTAL OPERATING EXP. $17,200 $14,350 $0 PROFESSIONAL SERVICES 4000 Professional Svcs 300 0 0 TOTAL PROF. SVCS. $300 $0 $0 CAPITAL OUTLAY 6240 Communications Equipment $0 $0 $0 TOTAL CAPITAL OUTLAY $0 $0 $0 DEPARTMENT TOTAL $373,800 $384,800 $0 15 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 1995-96 DIVISION TITLE: CITY CLERK DIVISION NO. 4040 The City Clerk has a statutory duty to record the official minutes of all City Council meetings; maintain original resolutions and ordinances, and is the custodian of the City seal. Additionally, she is the chief election officer for municipal elections. The City Clerk's office is the depository for all official documents and records. The Clerk assists and supports the public and City departments by making available the records necessary for the City to advance its administrative, legal and legislative functions. The City Clerk encourages the use of cost-saving/productivity improving records management techniques throughout the City. The City Clerk prepares all necessary documents for public hearings, posts notices and copies of ordinances as required by law and maintains and updates the Municipal Code. PERSONNEL FULL TIME POSITIONS City Clerk 1.00 Deputy City Clerk 1.00 Clerk Typist 1.00 Total Positions 3.00 16 CITY OF DIAMOND BAR DEPARTMENT: Legislative ESTIMATED EXPENDITURES DIVISION: City Clerk 1995-96 ACCOUNT #: 4040 PERSONNEL SERVICES 0010 Salaries 0070 City Paid Benefits 0080 Retirement 0083 Worker's Comp. Exp. 0085 Medicare/Social Security 0090 Cafeteria Benefits $155,400 TOTALPERSONNELSVCS SUPPLIES 1100 Office Supplies 1200 Operating Supplies 1300 Small Tools & Equip TOTAL SUPPLIES OPERATING EXPENDITURES 2115 Advertising 2125 Telephone 2200 Equipment Maint. 2315 Membership & Dues 2320 Publications 2325 Meetings 2330 Travel -Cont & Mtgs 2335 Mileage & Auto Allow 2340 Education & Training 2390 Elections TOTAL OPERATING EXP PROFESSIONAL SVC 4000 Professional Svcs TOTAL PROF. SVCS 1994-95 City Manager City Council Adjusted Budget Recommended Approved 117,150 117,150 1,600 1,650 16,400 16,400 1,400 1,200 1,700 1,700 17,250 17,300 155,500 $155,400 2,700 2,500 500 500 $3,200 $3,000 $0 4,000 4,000 700 700 250 150 350 350 400 110 150 150 1,500 1,500 500 500 600 500 0 45,000 $8,450 $52,960 $0 23,000 9,500 $23,000 _ $9,500 DEPARTMENT TOTAL $190,150 $220,860 $0 17 CITY OF DIAMOND BARIMPARTMENT: General Govt. ESTIMATED EXPENDITURESf 1995-96 DIVISION: /ACCOUNT #' Summary 4050-95 1994-95 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 0010 Salaries 161,900 161,950 0 0020 Overtime 0 0 0 0030 Wages - Part time 0 0 0 0070 City Paid Benefits 2,050 2,150 0 0080 Benefits 22,700 22,750 0 0083 Worker's Comp Exp. 1,950 1,700 0 0085 Medicare 2,400 2,400 0 0090 Cafeteria Benefits 22,200 22,250 0 0093 Benefits Administration 1,000 1,000 0 TOTAL PERSONNEL SVCS $214,200 $214,200 $0 SUPPLIES 1200 Operating Supplies 29,600 16,500 0 1300 Small Tools & Equip 500 500 0 TOTAL SUPPLIES $30,100 $17,000 $0 OPERATING EXPENDITURES 2100 Photocopy 9,500 9,500 0 2110 Printing 38,500 48,000 0 2111 Pre -Press Printing 0 6,000 0 2112 Photography 0 1,000 0 2115 Advertising 1,000 6,000 0 2120 Postage 27,500 32,500 0 2121 Mailing Services 0 2,000 0 2125 Telephone 28,000 29,500 0 2126 Utilities 100 0 0 2128 Banking Charges 500 1,000 0 2130 Rental/Lease-Equip. 24,200 15,500 0 2140 Rent/Lease-Real Prop 155,900 159,900 0 2200 Equipment Maint. 9,150 10,200 0 2205 Computer Maint 8,500 7,500 0 2210 Maint-Grounds & Bldg 19,350 20,000 0 2310 Fuel 1,200 1,200 0 2315 Membership & Dues 27,000 27,500 0 2320 Publications 1,550 1,900 0 2325 Meetings 9,150 6,150 0 2330 Travel-Conf & Mtgs 1,000 3,000 0 2335 Mileage & Auto Allow 200 150 0 2340 Education &Training 1,700 1,500 0 2345 Employment Physicals 1,000 1,000 0 2352 Promotional Items 1,500 5,500 0 2353 Anniversary 1,500 4,500 0 2355 Contr-Community Grps 15,000 5,000 0 2357 Community Assistance 3,000 0 0 2358 Business Incentives 0 5,000 0 2360 Graffiti Reward Program 5,000 2,500 0 2395 Misc. Expenditures 700 500 0 TOTAL OPERATING EXP. $391,700 $414,000 $0 18 CITY OF DIAMOND BAR DEPARTMENT: General Govt. ESTIMATED EXPENDITURESDIVISION: 1995-96 Auto Equipment �ACCOUNT#: Summary 4050-95 0 6200 1994-95 City Manager City Council 0 6220 Adjusted Budget Recommended Approved 0 PROFESSIONAL SERVICES Computer Equipment - Hardware 16,000 15,000 0 4000 Professional Svcs 65,100 51,500 6,500 0 4010 Auditing Services 26,000 26,600 0 0 4030 Data Processing Svcs 12,550 12,550 0 0 4260 Economic Development 20,400 0 $21,500 0 4265 Business Retention 10,000 30,000 0 TOTAL PROF SVCS $134,050 $120,650 $0 CAPITAL OUTLAY 6100 Auto Equipment 21,000 0 0 6200 Office Equipment 3,950 0 0 6220 Office Furniture 4,000 0 0 6230 Computer Equipment - Hardware 16,000 15,000 0 6235 Computer Equipment - Software 8,500 6,500 0 6240 Communications Equipment 8,800 0 0 6250 Misc. Equipment 3,700 0 0 _ TOTAL CAPITAL OUTLAY $65,950 $21,500 $0 DEPARTMENT TOTAL $836,000 $787,350 $0 19 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 1995-96 DIVISION TITLE: FINANCE DIVISION NO. 4050 The Finance Division provides accounting control over assets, revenues, receivables and maintains budgetary control over all City funds. This department is responsible for the proper receipt, custody and disbursement of all City funds. The Finance Division processes all financial transactions of the City. Specific activities include accounts payable, cash receipts, payroll, fixed assets, budget maintenance, audits, financial reporting, and the refinements and mantenance of the general accounting system. The Finance Division is also responsible for the safety, liquidity and maximization of the yields of the City's financial resources. In conjunction with the payroll function, the Finance Division is responsible for the administration of the personnel function. This includes benefit administration, personnel review and salary adjustments. PERSONNEL FULL TIME POSITIONS Accounting Manager 1.00 Senior Accountant 1.(30 Subtotal 2.00 PERMANENT PART TIME POSITIONS Account Clerk I .75 Total Positions 2.75 20 CITY OF DIAMOND BAR DEPARTMENT: General Govt. ESTIMATED EXPENDITURES 1995-96 DIVISION: ACCOUNT #: f=inance 4050 1994-95 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 0010 Salaries 122,450 122,450 0070 City Paid Benefits . 1,500 1,550 0080 Retirement 17,150 17,150 0083 Wkr's Comp. 1,450 1,250 0085 Medicare 1,800 1,800 0090 Cafeteria Benefits 16,200 16,250 TOTAL PERSONNEL SVCS $160,550 $160,450 $0 SUPPLIES 1100 Office Supplies 1200 Departmental Supplies 1,600 1,500 TOTAL SUPPLIES $1,600 $1,500 $0 OPERATING EXPENDITURES 2110 Printing 2,000 2,500 2315 Membership & Dues 500 500 2320 Publications 350 400 2325 Meetings 150 150 2330 Travel-Conf & Mtgs 1,000 1,000 2335 Mileage & Auto Allow 200 150 2340 Education & Training 700 500 TOTAL OPERATING EXP. $4,900 $5,200 $0 PROFESSIONAL SERVICES 4000 Professional Services 16,100 1,500 4010 Auditing Services 22,400 23,000 4030 Data Processing Svcs. 12,550 12,550 TOTAL PROF SVCS _ $51,050 $37,050 $0 CAPITAL OUTLAY 6200 Office Equipment $450 6230 Computer Equipment $1,000 TOTAL CAPITAL OUTLAY $1,450 $0 $0 DEPARTMENT TOTAL $219,550 $204,200 $0 21 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 1995-96 DIVISION TITLE: GENERAL GOVERNMENT DIVISION NO. 4090 This division provides operation of City Hall. specifically identified utilities, duplicating, the purchase of general funds for the operating, re Included in this are items as one division's expen postage, etc. This divis office furniture and eaui PERSONNEL Total Positions 22 p ntal and general which cannot be diture, such as Lon provides for ment. CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1995-96 DEPARTMENT: VISION: LACCOUNT#: General Govt. General Govt. 4090 6200 Office Equipment 1994-95 City Manager City Council Office Furniture Adjusted Budget Recommended Approved PERSONNEL SERVICES 15,000 15,000 6235 0093 Benefits Administration 1,000 1,000 6240 TOTAL PERSONNEL SVCS $1,000 $1,000 $0 SUPPLIES 3,000 1200 Operating Supplies 11,000 12,000 1300 Small Tools & Equip 500 500 $445,800 TOTAL SUPPLIES $11,500 $12,500 $0 OPERATING EXPENDITURES 2100 Photocopy 9,500 9,500 2110 Printing 6,000 6,000 2115 Advertising 1,000 500 2120 Postage 18,500 19,000 2125 Telephone 28,000 29,000 2126 Utilities 100 2128 Banking Charges 500 1,000 2130 Rental/Lease-Equip. 21,200 12,000 2140 Rent/Lease-Real Prop 155,000 155,000 2200 Equipment Maint. 9,150 10,200 2205 Computer Maint 8,500 7,500 2210 Maint-Grounds & Bldg 19,350 20,000 2310 Fuel 1,200 1,200 2315 Membership & Dues 26,500 26,500 2320 Publications 1,200 1,500 2325 Meetings 9,000 6,000 2340 Education &Training 1,000 1,000 2345 Employment Physicals 1,000 1,000 2395 Misc. Expenditures 200 500 TOTAL OPERATING EXP. $316,900 $307,400 $0 PROFESSIONAL SERVICES 4000 Professional Svcs 49,000 50,000 4010 Prof Svcs -Auditing 3,600 3,600 4020 Prof Svcs - Legal 4030 Prof Svcs -Data Proc TOTAL PROF SVCS $52,600 $53,600 $0 CAPITAL OUTLAY 6100 Auto Equipment 21,000 6200 Office Equipment 3,500 6220 Office Furniture 4,000 6230 Computer Equipment -Hardware 15,000 15,000 6235 Computer Equipment -Software 8,500 6,500 6240 Communications Equipment 8,800 6250 Misc. Equipment 3,000 TOTAL CAPITAL OUTLAY $63,800 $21,500 $0 DEPARTMENT TOTAL $445,800 $396,000 $0 23 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 1995-96 DIVISION TITLES COMMUNITY RELATIONS DIVISION NO. 4095 The Community Relations division provides an ongoing program of public information that is designed to inform and educate community residents. A variety of methods and materials are utilized to disseminate information about the City's activities, programs and policies. Amoung the tools employed to accomplish this task is the quarterly Community Newsletter and Recreation Guide, which provides current news and information regarding City activities and recreational opportunities. The Community Relations division is also responsible for the general promotion of the City, as well as the facilitation of programs that recognize the efforts of individuals and organizations that contribute to the enhancement and general well- being of the community. PERSONNEL FULL TIME PERSONNEL Community Relations Officer .70 Total Positions .70 24 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1995-96 DEPARTMENT: DIVISION: ACCOUNT #: General Govt. Com. Relations 4095 1994-95 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 0010 Salaries 39,450 27,650 0070 City Paid Benefits 550 400 0080 Retirement 5,550 3,900 0083 Worker's Comp Exp. 500 300 0085 Medicare 600 400 0090 Cafeteria Benefits _ 6,000' 4,200 $52,650 $36,850 $0 SUPPLIES 1200 Operating Supplies 17,000 500 TOTAL SUPPLIES $17,000 $500 OPERATING EXPENDITURES 2110 Printing 30,500 32,000 2111 Pre -Press Printing 6,000 2112 Photography 1,000 2115 Advertising 500 2120 Postage 9,000 10,500 2121 Mailing Services 2,000 2130 Rental/Lease of Equipment 3,000 3,500 2140 Rental/Lease of Real Property 900 900 2352 Promotional Items 1,500 4,500 2353 Anniversary 1,500 4,500 2355 Contr Community Grps 15,000 5,000 2357 Community Assistance 3,000 2360 Graffiti Reward Program 5,000 2,500 2395 Misc. Expenditures 500 TOTAL OPERATING EXP. $69,900 $72,900 $0 PROFESSIONAL SVCS 4260 Economic Development 20,400 4265 Business Retention_ 10,000 TOTAL PROF SVCS $30,400 $0 $0 CAPITAL OUTLAY 6250 Miscellaneous Equipment 706 $700 $0 $0 DEPARTMENT TOTAL $170,650 $110,250 $0 25 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 1995-96 DIVISION TITLE: ECONOMIC DEVELOPMENT DIVISION NO. 4096 The Economic Development division assists in the development and advancement of the local business community, and in the general promotion and marketing of the City of Diamond Bar. Among the functions of this division is the facilitation of programs and activities that are designed to enhance business retention and business attraction efforts, and provide business resource assistance for existing and potential businesses. This Fiscal Year, the Economic Development division will also be involved in the study of a potential redevelopment project area, which may further increase economic growth opportunities within the City. PERSONNEL FULL TIME PERSONNEL Community Relations Officer .30 Total Positions .30 26 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1995-96 PERSONNEL SERVICES 0010 Salaries 0070 City Paid Benefits 0080 Retirement 0083 Worker's Comp Exp. 0085 Medicare 0090 Cafeteria Benefits SUPPLIES 1200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 2110 Printing 2111 Pre=Pres's Printing 2112 Photography 2115 Advertising 2120 Postage 2121 Mailing Services 2126 Telephone 2140 Rental/Lease Real Property 2315 Membership/Dues 2330 Travel-Conf & Meetings 2352 Promotional Items 2358 Business Incentives 2395 Misc. Expenditures TOTAL OPERATING EXP. PROFESSIONAL SVCS 4000 Professional Services 4265 Business Retention TOTAL PROF SVCS DEPARTMENT TOTAL DEPARTMENT: General Govt. DIVISION: Economic Deu. ACCOUNT M 4096; 1994-95 City Manager City Council Adjusted Budget Recommended Approved 27 11,850 200 1,700 150 200 1,800 $0 $15,900 $0 2,500 $2,500 7,500 5,000 3,000 500 4,000 500 2,000 1,000 5,000 $0 $28,500 $0 30,000 $0 $30,000 $0 $0 $76,900 CITY OF DIAMOND BAR DEPARTMENT: Community Dev. ESTIMATED EXPENDITURES 1995-96 Professional Svcs DIVISION: ACCOUNT #: Summary, 4210-4220 4100 1994-95 City Manager City Council 4110 Adjusted Budget Recommended Approved PERSONNEL SERVICES Planning -Regional 2,000 2,000 0010 Salaries 231,300 233,250 10,000 0020 Overtime 4,000 4,000 45,000 0030 Wages - Part time 17,300 19,800 50,000 0070 City Paid Benefits 2,650 2,750 $125,700 0080 Retirement 32,400 32,650 0083 Worker's Comp Exp. 4,150 3,500 0085 Medicare 4,900 4,900 0090 Cafeteria Benefits 28,900 29,150 TOTAL PERSONNEL SVCS $325,600 $330,000 $0 SUPPLIES 1200 Operating Supplies 3,700 3,700 1300 Small Tools & Equip 50 TOTAL SUPPLIES _ $3,750 $3,700 $0 OPERATING EXPENDITURES 2100 Photocopying 2110 Printing 1,700 3,500 2115 Advertising 2,000 3,500 2120 Postage 200 2130 Equipment Rent 1,000 1,000 2200 Equipment Maint. 750 750 2310 Fuel 1,000 1,000 2315 Membership & Dues 1,000 1,000 2320 Publications 450 450 2325 Meetings 300 300 2330 Travel-Conf & Mtgs 4,000 3,000 2335 Mileage & Auto Allow 1,000 1,000 2340 Education &Training 1,000 1,000 TOTAL OPERATING EXP. $14,400 $16,500 $0 PROFESSIONAL SERVICES 4000 Professional Svcs 11,000 11,000 4100 Commissioner Comp. 7,200 7,200 4110 Com. Comp-SEATAC 500 500 4210 Planning -Regional 2,000 2,000 4220 General Plan 58,000 10,000 4240 Environmental Svcs 46,080 45,000 4250 Special Projects-Dev Code 0 50,000 TOTAL PROF SVCS _ $124,780 $125,700 CONTRACT SERVICES 5201 Contr Svcs -B & S 200,000 200,000 5211 Contr Svcs -Code Enforcement 10,000 5213 Property Maint Enforcement 10,000 15,000 _ TOTAL CONTRACT SVCS $220,000 $215,000 $0 CAPITAL OUTLAY 6220 Office Furniture TOTAL CAPITAL OUTLAY 2,000 $2,000 DEPARTMENT TOTAL $690,530 $690,900 $0 28 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 1995-96 DIVISION TITLE: PLANNING DIVISION NO. 4210 The Department of Community Development is responsible for the functions related to current and advanced planning, building & safety, code enforcement, and economic development. It consists of two operating divisions. The Planning Division provides the community with long and short term planning in order to coordinate and monitor growth and development. It is charged with the development and implementation responsibilities of the General Plan. It prepares and administers the zoning and subdivision ordinances and reviews development projects for compliance with various development ordinances: The Planning Division insures that all projects receive the required environmental review in compliance with CEQA. Further, it provides technical support to the City Council and the various planning related committees/commissions. The Planning Division is also responsible for the development and administration of economic development. It updates and maintains records for the general public and coordinates projects and programs with other governmental agencies. PERSONNEL FULL TIME POSITIONS Community Development Director Associate Planner Assistant Planner Code Enforcement Officer Admin. Secretary Subtotal PART TIME POSITIONS Planning Intern Total Positions 29 .975 1.000 1.000 1.000 1.000 4.975 6.975 CITY OF DIAMOND BAR DEPARTMENT: Community,Dev. ESTIMATED EXPENDITURES DIVISION: Planning 1994-95 ACCOUNT #; 4210' SUPPLIES 1200 Operating Supplies 3,700 3,700 1300 Small Tools & Equip 50 TOTAL SUPPLIES $3,750 $3,700 $0 OPERATING EXPENDITURES 2100 Photocopying 2110 Printing 1994-95 City Manager City Council 2115 Advertising Adjusted Budget Recommended Approved PERSONNEL SERVICES Postage 200 0010 Salaries 231,300 233,250 0020 Overtime 4,000 4,000 0030 Wages - Part time 17,300 19,800 0070 City Paid Benefits 2,650 2,750 0080 Retirement 32,400 32,650 0083 Worker's Comp. Exp. 4,150 3,500 0085 Medicare/Social Security 4,900 4,900 0090 Cafeteria Benefits 28,900 29,150 1,000 TOTAL PERSONNEL SVCS $325,600 $330,000 $0 SUPPLIES 1200 Operating Supplies 3,700 3,700 1300 Small Tools & Equip 50 TOTAL SUPPLIES $3,750 $3,700 $0 OPERATING EXPENDITURES 2100 Photocopying 2110 Printing 1,700 3,500 2115 Advertising 2,000 3,500 2120 Postage 200 500 2130 Equipment Rent 1,000 1,000 2200 Equipment Maint. 750 750 2310 Fuel 1,000 1,000 2315 Membership & Dues 1,000 1,000 2320 Publications 450 450 2325 Meetings 300 300 2330 Travel-Conf & Mtgs 4,000 3,000 2335 Mileage & Auto Allow 1,000 1,000 2340 Education &Training 1,000 1,000 TOTAL OPERATING EXP $14,400 $16,500 $0 PROFESSIONAL SERVICES 4000 Professional Svcs 11,000 11,000 4100 Commissioner Comp. 7,200 7,200 4110 Com. Comp - SEATAC 500 500 4210 Planning 2,000 2,000 4220 General Plan 58,000 10,000 4240 Environmental 46,080 45,000 4250 Special Projects-Dev. Code 50,000 TOTAL PROF SVCS _ $124,780 $125,700 CONTRACT SERVICES 5211 Cont Svcs - Code Enf Prosecution 10,000 5213 Property Maint Enforcement 10,000 15,000 $20,000 $15,000 $0 CAPITAL OUTLAY 6220 Office Furniture 2,000 TOTAL CAPITAL OUTLAY $2,000 DEPARTMENT TOTAL $490,530 $490,900 $0 30 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 1995-96 DIVISION TITLE: BUILDING AND SAFETY DIVISION NO. 4220 The Building and Safety Division is responsible for the protection of public health and safety through the enforcement of the Building Code and other related codes. This division provides for Building and Safety plan check, permit issuance, and inspection services. These services are currently being provided under contract with D & J Engineering. PERSONNEL Total Positions 0.00 31 CITY OF DIAMOND BAR DEPARTMENT: Community Dev. ESTMIATED EXPENDITURES DIVISION: Bldgl& Safety 1995-96 ACCOUNT #: 4220 1994-95 City Manager City Council CONTRACT SERVICES Adjusted Budget Recommended Approved 5201 Bldg & Safety 200,000 200,000 TOTAL CONTRACT SVCS $200,000 $200,000 DEPARTMENT TOTAL $200,000 $200,000 32 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 1995-96 DEPARTMENT TITLE: COMMUNITY SERVICES DEPARTMENT NO. 4310-4350 The Community Services Department is responsible for the maintenance and operation of the City's eight parks. This includes grounds maintenance, facility upkeep, park improvements and capital projects. This fiscal year it is anticipated that the Pantera Park site will be developed. The Department also administers the City's community recreation program, a portion of which is provided through contracted services with the City of Brea. In addition to the contracted services, the Diamond Bar City staff currently conducts the Tiny Tots program, Senior Programs, and the popular Concert in the Park series. PERSONNEL FULL TIME POSITIONS Community Services Director .80 Supt of Parks & Maint .80 Maintenance Worker II .80 Secretary 1.00 Sub total 3.40 PART TIME POSITIONS Community Services Leader I 1.00 Community Services Leader II 2.00 Community Services Coordinator .30 Parks Maintenance Helper 5.00 Sub total 8.30 Total Positions 33 11.70 CITY OF DIAMOND BAR DEPARTMENT: Community Svcs ESTIMATED EXPENDITURES 1995-96 Printing DIVISION: ACCOUNT #1 Summary 4310-4350 0 2115 199495 City Manager City Council 0 2120 Adjusted Budget Recommended Approved 0 PERSONNEL SERVICES Telephone 7,180 7,180 0 0010 Salaries 126,640 141,950 126,575 0 0020 Overtime 500 0 1,600 0 0030 Wages -Part Time 62,670 79,000 70,000 0 0070 City Paid Benefits 2,715 2,900 3,000 0 0080 Benefits 26,427 24,950 42,400 0 0083 Worker's Comp. Exp. 8,337 6,750 2,800 0 0085 Medicare 5,790 5,950 350 0 0090 Cafeteria Benefits 29,352 29,550 100 0 TOTAL PERSONNEL SVC $262,431 $291,050 750 $0 SUPPLIES Travel-Conf & Meetings 1,600 5,250 0 1200 Operating Supplies 40,160 71,500 50 0 TOTAL SUPPLIES $40,160 $71,500 400 $0 OPERATING EXPENDITURES 2110 Printing 0 0 0 2115 Advertising 100 100 0 2120 Postage 0 0 0 2125 Telephone 7,180 7,180 0 2126 Utilities 120,680 126,575 0 2130 Equipment Rent 750 1,600 0 2140 Rent/Lease-Real Prop 70,000 70,000 0 2200 Equipment Maint. 3,000 3,000 0 2210 Maint-Grounds & Bldg 39,350 42,400 0 2310 Fuel 2,800 2,800 0 2315 Membership & Dues 350 350 0 2320 Publications 150 100 0 2325 Meetings 2,050 750 0 2330 Travel-Conf & Meetings 1,600 5,250 0 2335 Mileage 50 50 0 2340 Education & Training 400 400 0 TOTAL OPERATING EXP. $248,460 $260,555 $0 PROFESSIONAL SERVICES 4100 Commissioner Comp 2,400 3,600 0 4300 Professional Svcs 5,390 12,400 0 TOTAL PROF SVCS $7,790 $16,000 $0 CONTRACT SERVICES 5300 Contract Services 424,610 552,300 0 5305 Concerts in the Park 10,500 11,025 0 5310 Excursions 21,150 43,200 0 5318 Storm Damage - Parks 1,000 500 0 TOTAL CONTRACT SVCS $457,260 $607,025 $0 CAPITAL OUTLAY 6100 Auto Equipment 0 1,000 0 6200 Office Equipment 1,510 0 0 6230 Computer Equipment 4,000 0 0 6250 Misc. Equipment 7,275 6,900 0 6410 Captial improvements 5,000 3,500 0 TOTAL CAPITAL OUTLAY $17,785 $11,400 $0 DEPARTMENT TOTAL $1,033,886 $1,257,530 $0 34 CITY OF DIAMOND BAR ;DEPARTMENT: Community Svcs ESTIMATED EXPENDITURES 2120 IVISION: Park Admin. 1995-96 2130 �ACCOUNT#, 4310 1,000 2200 Equipment Maint. 1994-95 City Manager City Council Maint-Grounds & Bldg Adjusted Budget Recommended Approved PERSONNEL SERVICES 2,800 2,800 2315 0010 Salaries 64,400 88,350 2320 0030 Wages - Part Time 150 100 2325 0070 City Paid Benefits 850 1,100 2330 0080 Retirement 9,050 12,400 2335 0083 Wkr's Comp. Exp. 3,200 3,550 2340 0085 Medicare / Social Security 950 1,300 0090 Cafeteria Benefits 9,300. 11,750 _ TOTAL PERSONAL SVCS $87,750 $118,450 $0 SUPPLIES 500 1200 Operating Supplies 6,490 7,000 TOTAL SUPPLIES $6,490 $7,000 $0 OPERATING EXPENDITURES 2115 Advertising 100 100 2120 Postage 2130 Equipment Rent 750 1,000 2200 Equipment Maint. 3,000 3,000 2210 Maint-Grounds & Bldg 150 1,500 2310 Fuel 2,800 2,800 2315 Membership & Dues 350 350 2320 Publications 150 100 2325 Meetings 250 250 2330 Travel-Conf & Mtgs 1,600 5,250 2335 Mileage 50 50 2340 Education & Training 400 400 TOTAL OPERATING EXP $9,600 $14,800 $0 CONTRACT SERVICES 5318 Storm Damage - Parks 1,000 500 $1,000 $500 $0 CAPITAL OUTLAY 6100 Auto Equipment 0 1,000 6200 Office Equipment 1,510 6230 Computer Equipment 4,000 6250 Misc. Equipment 3,400 TOTAL CAPITAL OUTLAY $8,910 $1,000 $0 DEPARTMENT TOTAL $113,750 $141,750 $0 34A CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1995-96 DEPARTMENT, DIVISION; ACCOUNT #: Community Svcs Grow Park 4311' 1994-95 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 2125 Telephone 720 720 2126 Utilities 11,730 12,325 2210 Maint-Grounds & Bldg 3,000 3,500 TOTAL OPERATING EXP $15,450 $16,545 $0 CONTRACT SERVICES 5300 Com. Svcs. contract 13,850 13,200 TOTAL CONTRACT SVC $13,850 $13,200 CAPITAL OUTLAY 6250 Misc Equipment 1,000 $1,000 DEPARTMENT TOTAL $30,300 $29,745 $0 35 CITY OF DIAMOND BAR DEPARTMENT: Community Svcs ESTIMATED EXPENDITURES(DIVISION: Heritage Park 1995-96 1ACCOUNT #: 4313 1994-95 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 2125 Telephone 2,800 720 2126 Utilities 23,800 11,000 2210 Maint-Grounds & Bldg 8,000 3,000 TOTAL OPERATING EXP $34,600 $14,720 $0 CONTRACT SERVICES 5300 Com. Svcs. contract 9,000 9,000 TOTAL CONTRACT SVC $9,000 $9,000 $0 CAPITAL OUTLAY 6250 Misc. Capital Equipment $875 $1,200 TOTAL CAPITAL OUTLAY $875 $1,200 DEPARTMENT TOTAL $44,475 $24,920 $0 36 CITY OF DIAMOND BAR DEPARTMENT:Community Svcs ESTIMATED EXPENDITURES DIVISION: H Pk Com Center 1995-96 ACCOUNT 1994-95 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 0010 Salaries 0030 Wages - Part Time 0070 City Paid Benefits 0080 Retirement 0083 Worker's Comp Expense 0085 Medicare Expense SUPPLIES 1200 Departmental Supplies OPERATING EXPENDITURES 36,700 1,500 2,850 $0 $41,050 $0 3,200 $0 $3,200 $0 2125 Telephone 2,080 2126 Utilities 13,800 2130 Rental/Lease of Equipment 600 2210 Maint-Grounds & Bldg 4,800 TOTAL OPERATING EXP $0 $21,280 $0 CONTRACT SERVICES 5300 Com. Svcs. contract TOTAL CONTRACT SVC CAPITAL OUTLAY 6250 Misc. Capital Equipment TOTAL CAPITAL OUTLAY $0 $0 $0 $4 ,500 DEPARTMENT TOTAL $0 $70,030 37 CITY OF DIAMOND BAR DEPARTMENT: Community Svcs ESTIMATED EXPENDITURES DIVISION: Mapiehiil Park 1995-96 1ACCOUNT#:.4316 1994-95 City Manager City Council Adopted Budget Recommended Approved OPERATING EXPENDITURES 2125 Telephone 720 720 2126 Utilities 13,225 13,900 2210 Maint-Grounds & Bldg 4,000 4,000 TOTAL OPERATING EXP _ $17,945 $18,620 $0 CONTRACT SERVICES 5300 Com. Svcs. contract 11,340 10,800 TOTAL CONTRACT SVC $11,340 $10,800 $0 CAPITAL OUTLAY 6410 Capital Improvements 3,000 3,500 TOTAL CAPITAL OUTLAY $3,000 $3,500 DEPARTMENT TOTAL $32,285 $32,920 $0 38 CITY OF DIAMOND BAR DEPARTMENT; Community Svcs ESTIMATED EXPENDITURES DIVISION: Peterson Park 1995-96 ACCOUNT #t 4319' 1994-95 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 2125 Telephone 720 720 2126 Utilities 16,000 16,275 2210 Maint-Grounds S Bldg 4,200 4,200 TOTAL OPERATING EXP $20,920 $21,195 $0 CONTRACT SERVICES 5300 Com. Svcs. contract 15,120 14,400 TOTAL CONTRACT SVC $15,120 $14,400 $0 CAPITAL OUTLAY 6410 Capital Improvements 1,000 $1,000 DEPARTMENT TOTAL $37,040 $35,595 $0 39 CITY OF DIAMOND BARIMPARTMENT: Community Svcs ESTIFAIATED EXPENDITURES 1995-96 DIVISIOW ACCOUNT #: Reagan Park 4322 1994-95 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 2125 Telephone 720 720 2126 Utilities 14,375 15,625 2210 Maint-Grounds & Bldg 2,500 2,900 TOTAL OPERATING EXP $17,595 $19,245 $0 CONTRACT SERVICES 5300 Com. Svcs. contract TOTAL CONTRACT SVC CAPITAL OUTLAY 6410 Capital Improvement 13,100 12,000 13,100 $12,000 1,000 1,000 DEPARTMENT TOTAL $31,695 $31,245 $0 0 CITY OF DIAMOND BAR DEPARTMENT: Community Svcs ESTIMATED EXPENDITURES DIVISION: Starshine Park 1995-96 IACCOUNT#: 4325 1994-95 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 2126 Utilities 8,750 9,200 2210 Maint-Grounds & Bldg 1,000 2,000 TOTAL OPERATING EXP _ $9,750 $11,200 $0 CONTRACT SERVICES 5300 Com. Svcs. contract 6,300 6,000 TOTAL CONTRACT SVC $6,300 $6,000 $0 DEPARTMENT TOTAL $16,050 $17,200 $0 41 CITY OF DIAMOND BAR 6EPARTMENT: community Svcs ESTIMATED EXPENDITURES DIVISION: Summitridge Pk 1995-96 ACCOUNT #: 4328 1994-95 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 2126 Utilities 21,100 22,150 2210 Maint-Grounds & Bldg 4,000 4,000 TOTAL OPERATING EXP $25,100 $26,150 $0 CONTRACT SERVICES 5300 Com. Svcs. contract 18,900 18,000 TOTAL CONTRACT SVC $18,900 $18,000 $0 DEPARTMENT TOTAL $44,000 $44,150 $0 42 CITY OF DIAMOND BAR DEPARTMENT. Community Svcs ESTIMATED EXPENDITURES DIVISION: Sycamore Park - 1995-96 ACCOUNT #: 4331; 1994-95 City Manager City Council Adjusted Budget Recommended Approved OPERATING EXPENDITURES 2125 Telephone 1,500 1,500 2126 Utilities 11,700 12,300 2210 Maint-Grounds & Bldg 12,500 12,500 TOTAL OPERATING EXP $25,700 $26,300 $0 CONTRACT SERVICES 5300 Com. Svcs. contract 30,000 28,200 TOTAL CONTRACT SVC $30,000 $28,200 $0 CAPITAL OUTLAY 6250 Misc. Equipment 2,000 1,200 TOTAL CAPITAL OUTLAY $2,000 $1,200 $0 DEPARTMENT TOTAL $57,700 $55,700 $0 43 CITY OF DIAMOND BAR DEPARTMENT, CommunitY Svcs ESTIMATED EXPENDITURES DIVISION: Recreation 1995-96 ACCOUNT #: 4350 1994-95 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 0010 Salaries 0020 Overtime 0030 Wages -Part Time 0070 City Paid Benefits 0080 Retirement 0083 Worker's Comp. Exp. 0085 Medicare 0090 Cafeteria Benefits $131,550 $0 TOTAL PERSONNEL SVC SUPPLIES 1200 Operating Supplies TOTAL SUPPLIES 62,240 53,600 500 5305 Concerts in the Park 62,670 42,300 1,865 1,800 17,377 12,550 5,137- 1,700 4,840 1,800 20,052 17,800 $174,681 $131,550 $0 33,670 61,300 $33,670 $61,300 $0 OPERATING EXPENDITURES 2110 Printing 2120 Postage 2140 Rent/Lease of Prop. 70,000 70,000 2325 Meetings 1,800 500 TOTAL OPERATING EXP $71,800 $70,500 $0 PROFESSIONAL SVCS 4100 Commissioner Comp 2,400 3,600 4300 Prof Svcs -Com Svcs 5,390 12,400 TOTAL PROF SVCS $7,790 $16,000 $0 CONTRACT SERVICES 5300 Com. Svcs. contract 307,000 440,700 5305 Concerts in the Park 10,500 11,025 5310 Excursions 21,150 43,200 TOTAL CONTRACT SVC $338,650 $494,925 $0 CAPITAL OUTLAY 6250 Misc. Equipment $0 $0 $0 DEPARTMENT TOTAL $626,591 $774,275 $0 CITY OF DIAMOND BAR DEPARTMENT: Public Safety ESTIMATED EXPENDITURES 1995-96 Printing ISION; ZCOUNT#: Summary 4411-4440' 0 1994-95 City Manager City Council 500 Adjusted Budget Recommended Approved SUPPLIES 0 0 2125 1200 Operating Supplies 7,500 6,500 0 1300 Small Tools & Equipment 0 500 0 TOTAL SUPPLIES 7,500 7,000 0 OPERATING EXPENDITURES 2110 Printing 0 3,000 0 2115 Advertising 0 500 0 2120 Postage 1,500 0 0 2125 Telephone 1,500 1,850 0 2126 Utilties 100 2,700 0 2130 Equipment Rent 2,500 2,500 0 2140 Rental/Lease - Real Property 0 200 0 2200 Equipment Maint. 20,780 20,800 0 2210 Maint. - Grounds & Buildings 0 2,500 0 2310 Fuel 0 1,000 - 0 2315 Membership & Dues 3,000 3,000 0 2325 Meetings 720 500 0 2340 Education & Training 500 1,000 0 TOTAL OPERATING EXP. $30,600 $39,550 $0 CONTRACT SERVICES 5401 Contr Svcs -Sheriff 3,715,000 3,715,000 0 5402 Contr Svcs -Fire 7,530 7,530 0 5403 Contr Svcs -An Contrl 52,500 55,000 0 5404 Contr Svcs - Sheriff Sp Evts 40,000 40,000 0 5405 Parking Citation Admin 5,000 5,000 0 5406 Senior Patrol 20,000 0 0 5531 CS - Crossing Guards 65,000 65,000 0 $3,956,630 TOTAL CONTRACT SVCS $3,905,030 $3,887,530 $0 CAPITAL OUTLAY 6100 Vehicle Equip 3,500 2,500 0 6220 Office Furniture 0 1,000 0 6230 Computer Equipment 0 4,500 0 6240 Communications Eq 2,500 2,500 0 6250 Misc Equipment 7,500 6,000 0 TOTAL CAPITAL OUTLAY $13,500 $16,500 $0 DEPARTMENT TOTAL $3,956,630 $3,950,580 $0 45 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 1995-96 DIVISION TITLE: LA1P ENFORC ENT DIVISION NO. 4411 The City of Diamond Bar contracts with the Los Angeles County Sheriff's Department for law enforcement services. include general law enforcement and traffic safety, These services General law enforcement provides an assortment provide crime prevention via of officers to Of street patrols narcotics prevention, special investigations, and the general enforcement of laws. Additionall includes funds for various special events the including the w enforcement budget Festival, Concerts in the Park, and the YMCA 5-10K Walk/Run. Traffic safety provides routine trafficpomply with traffic laws atrol as a means of encouraging motorists and pedestrians to c and ordinances and, when necessary, issue citations and/or warnings for violations. Traffic accidents are investigated and their circumstances recorded and analyzed. This division also includes contract services for crossing guards and the administration of the City's parking citations. With the passage of AB4081 Cities are now required to issue and collect their own parking citations. The City is currently under contract with Judicial Data Systems for the administration of parking citations. The following is a breakdown of the proposed contracted sheriff's service levels: TYPE OF SERVICE General Law Units: NUMBER One -Man 40 -hour (Team Leader) 1 One -Man 56 -hour Two -Man 40 -hour 6 1 Traffic Law Units: One -Man 56 -hour Motorcycle 40 -hour 4 3 Community Service Officer w/vehicle Crime Prevention Deputy 2 Narcotics Deputy 1 Asian Task Force Deputy 1 Helicopter Patrol .05 4 hours per month 46 CITY OF DIAMOND BAR [ACCOUNT PARTMENT: Public Safety ESTIMATED EXPENDITURES 1995-96 ISIJON., Law Enforcement #, 4411 OPERATING EXPENDITURES 2200 Equipment Maint. 2325 Meetings TOTAL OPERATING EXP. CONTRACT SERVICES 5401 Cony Svcs -Sheriff Contr Svcs -Senior Patrol 5404 Contr Svcs -Sheriff Sp Events 5405 Parking Citation Administration 5531 CS -Crossing Guards TOTAL CONTRACT SVCS CAPITAL OUTLAY 6250 Miscellaneous Equipment DEPARTMENT TOTAL 47 1994-95 City Manager City Council Adjusted Budget Recommended Approved 19,780 20,000 720 500 $20,500 $20,500 $0 3,715,000 3,715,000 20,000 40,000 40,000 5,000 5,000 65,000 65,000 $3,845,000 $3,825,000 $0 $7,500 5,000 $7,500 $5,000 $3,873,000 $3,850,500 $0 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 1995-96 DIVISION TITLE: SENIOR VOL. PATROL DIVISION NO. 4415 The Senior Volunteer Patrol Program was established in FY94-95. This program is coordinated by the Los Angeles County Sheriff's Department and provides general support to law enforcement personnel. Diamond Bar Senior Volunteer Patrol members routinely patrol the community and are responsible for reporting any suspicious activity and/or problems to the Sheriff's Department. In addition to their patrol activities, other assignments performed by the Senior Volunteer Patrol include: vacation checks; business security checks; park security; graffiti watch; community relations and other non -hazardous duties. 0 CITY OF DIAMOND BAR =ACCOUNT#- SUPPLIES blic safety ESTIMATED EXPENDITURES nor Vol Patrol 1995-9ti 1200 Operating Supplies 1300 Small Tools & Equipment TOTAL SUPPLIES OPERATING EXPENDITURES 2110 Printing 2115 Advertising 2125 Telephone 2126 Utilities 2140 Rental/Lease - Real Property 2200 Equipment Maint. 2210 Maint-Grounds & Bldg 2310 Fuel TOTAL OPERATING EXP 1994-95 City Manager City Council Adjusted Budget Recommended Approved 1,500 500 $0 $2,000 $0 500 500 350 2,500 100 800 2,500 1,000 $0 $8,250 $0 CAPITAL OUTLAY 6220 Office Furniture 6230 Computer Equipment -Hardware 6240 Communications Equipment TOTAL CAPITAL OUTLAY 1,000 2,000 500 $0 $3,500 $0 DEPARTMENT TOTAL 49 13,750 $0 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 1995-96 DIVISION TITLE: FIRE DIVISION NO. 4421 The City is a part of the Consolidated Fire Protection District. Fire and emergency medical services are provided by the district. Upon incorporation, the City became responsible for fire protection within the City boundaries, therefore the City assumed wildland fire protection. This has required additional resources to be used by the Consolidated Fire Protection District. It is a responsibility of the City to pay annually for these added costs. 50 CITY OF DIAMOND BAR DEPARTMENT: Public Safety ESTIMATED EXPENDITURES DIVISION, Fire 1995-96 ACCOUNT #: 4421 1994-95 City Manager City Council CONTRACT SERVICES Adjusted Budget Recommended Approved 5402 Contr Svcs-Fire _ $7,530 $7,530 TOTAL CONTRACT SVCS 7,530 7,530 DEPARTMENT TOTAL 51 ,530 $7,530 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 1995-96 DIVISION TITLE: ANIMAL CONTROL DIVISION NO. 4431 Animal Control provides for the care, protection, and control of animals who stray from their homes or are abused by their owners. This service, currently under contract with the Pomona Valley Humane Society, includes enforcement of leash laws and the provision of a shelter for homeless animals. 52 CITY OF DIAMOND BAR DEPARTMENT.: Public Safety ESTIMATED EXPENDITURES DIVISION: Animal Control 1995-96 ACCOUNT #: 4431 1994-95 City Manager City Council CONTRACT SERVICES Adjusted Budget Recommended Approved 5403 Contr Svcs -An Contrl 52,500 55,000 TOTAL CONTRACT SVCS $52,500 $55,000 DEPARTMENT TOTAL $52,500 $55,000 53 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 1995-96 DIVISION TITLE: EMERGENCY PREP DIVISION NO. 4440 EMERGENCY PREPAREDNESS The preservation of life and property is an inherent responsibility of local, state and federal governments. The City of Diamond Bar therefore, has prepared a comprehensive planning document, known as the Multihazard Functional Plan, which serves as the basis for the City's emergency organization and emergency operations. The primary objectives of this plan are to enhance the overall capabilities of government to respond to emergencies. This is accomplished by incorporating the policies, principles, concepts and procedures contained within this plan into an efficient organization capable of responding adequately in the face of any disaster. PERSONNEL Total Positions 0.00 54 CITY OF DIAMOND BAR DEPARTMENT: Public Safety ESTIMATED EXPENDITURES Printing DIVIVON: Emergency Prep 1995-96 Postage ACCOUNT #: 4440 2125 1994-95 City Manager City Council 2126 Adjusted Budget Recommended Approved SUPPLIES Equipment Rent 2,500 2,500 1200 Operating Supplies 7,500 6,000 100 TOTAL SUPPLIES $7,500 $6,000 OPERATING EXP. 2110 Printing 2,500 2210 Postage 1,500 2125 Telephone 1,500 1,500 2126 Utilities 100 200 2130 Equipment Rent 2,500 2,500 2140 Rent/Lease - Real Property 100 2200 Equipment Maintenance 1,000 2315 Membership & Dues 3,000 3,000 2340 Education &Training 500 1,000 TOTAL OPERATING EXP $.10,100 $10,800 $0 CAPITAL OUTLAY 6100 Vehicle Equipment 3,500 2,500 6230 Computer Equipment 0 2,500 6240 Communications Eq. 2,500 2,000 TOTAL CAPITAL OUTLAY 6,000 7,000 0 DEPARTMENT TOTAL $23,600 $23,800 $0 55 CITY OF DIAMOND BAR DEPARTMENT: Public Works ESTIMATED EXPENDITURES DIVISION: �ACCOUNT* Summary 1995-96 4510-4558 1994-95 City Manager City Council PERSONNEL SERVICES Adjusted Budget Recommended Approved 0010 Salaries 0030 Wages - Part time 160,200 160,200 0 0070 City Paid Benefits 9,900 2,200 9,900 2,200 0 0080 Retirement 22,500 22,500 0 0 0083 Worker's Comp Exp. 2,100 1,550 0 0085 Medicare 0090 Cafeteria Benefits 3,200 3,150 0 TOTAL PERSONNEL SVCS 23,650 23,600 0 $223,750 $223,100 $0 SUPPLIES 1200 Operating Supplies 5,000 5,000 0 TOTAL SUPPLIES $5,000 $5,000 $0 OPERATING EXPENDITURES 2110 Printing 1,750 1,750 0 2115 Advertising 1,700 1,700 0 2126 Utilities 60,000 60,000 0 2315 Membership & Dues 700 700 0 2320 Publications 554 500 0 2325 Meetings 500 500 0 2330 Travel-Conf & Mtgs 1,000 1,000 0 2335 Mileage & Auto Allow 200 200 0 2340 Education & Training 1,200 1,200 0 TOTAL OPERATING EXP. $67,604 $67,550 $0 PROFESSIONAL SERVICES 4000 Professional Svcs 3,000 3,000 0 4100 Commissioner Comp 3,000 3,000 0 4230 Pavement Mgt 61,020 15,000 0 4240 Enviromental 10,000 10,000 0 4520 PW Engineering 0 155,000 0 TOTAL PROF SVCS $77,020 $186,000 $0 CONTRACT SERVICES 5221 CS -Engineering 9,000 18,000 0 5222 CS -Traffic 38,000 38,000 0 5223 CS -Plan Check 30,000 50,000 0 5224 CS -Soils 5,000 24,000 0 5226 CS -Surveying 2,500 2,500 0 5227 CS -Inspection (CIP 40,000 60,000 0 5500 CS -PW 162,500 0 0 5501 CS -Street Sweeping 104,000 105,000 0 5502 CS -Road Maint 185,000 241,000 0 5503 CS -Pkwy Maint 9,500 6,500 0 5504 CS-Sidewlk Insp/Rep 60,000 0 0 5505 CS-Crb/Gutter Repair 52,000 0 0 5506 CS-Stp/Mk/Sign 40,000 46,000 0 5507 CS -Traffic Signals 55,000 65,000 0 5508 CS-Veg Control 90,000 56,000 0 5509 CS -Tree Trimming 5u,000 45,000 0 5510 CS -Tree Watering 22,000 22,000 0 5512 CS -Storm Drainage 10,500 0 0 5513 CS-Bridge.Maint 4,000 4,000 0 5520 CS -Graffiti Removal 30,000 25,000 0 5521 CS -Litter Abatement 10,600 10,100 0 5522 CS -Right of Way Maint 0 27,000 0 5530 Contr Svc -Ind Waste 12,000 12,000 0 TOTAL CONTRACT SVCS $1,021,600 $857,100 $0 CAPITAL OUTLAY 6230 Computer Equipment - Hdwr 1,500 0 0 TOTAL CAPITAL OUTLAY $1,500 $0 0 DEPARTMENT TOTAL $1,396,474 $1,338,750 $0 CITY OF DIAMOND BAR ACTIVITY COMMENTARY 1995-96 DEPARTMENT TITLE: PUBLIC WORKS/ENGINEERING DEPT NO. 4510-4558 The Public Works Department provides information on General Engineering matters relating to City streets, public right-of-ways, City's Capital projects, utilities, traffic related issues, etc. to the general public, contractors, developers, utility companies, and other public agencies. It coordinates City projects and plans with other governmental agencies to ensure that the City's concerns are addressed (i.e. SCAG, LACTC, CalTrans, County of Los Angeles) This department manages and enforces the City's requirements for subdivisions, lot development, utilities, vehicle/pedestrian traffic, and the use of public right-of-way. All plans and projects for proposed development are reviewed and any required reports are prepared for the Planning Commission, Traffic and Transportation Commission, and the City Council. The department is responsible for the City's traffic and transportation activities, grant administration, and the administration of related Capital Projects Funds. The department is also responsible for the day-to-day maintenance of all publically owned properties, including streets, curbs, gutters, sidewalks, traffic signals, signs, street lights, sewers and storm drains. The department administers the maintenance contracts to accomplish the fore mentioned items. PERSONNEL FULL TIME POSITIONS senior Engineer 1.00 Assistant Civil Engineer 1.00 Admin Assistant 1.00 Secretary 1.00 Sub Total 4.00 PART TIME POSITIONS Intern 1.00 Total Positions 5.00 57 CITY OF DIAMOND BAR DEPARTMENT: Public Work$ ESTIMATED EXPENDITURES DIVISION: Public Works 1995-96 ACCOUNT*: 4510'> 1994-95 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 0010 Salaries 0030 Wages - Part time 0070 City Paid Benefits 0080 Retirement 0083 Worker's Comp Exp. 0085 Medicare /Social Security 0090 Cafeteria Benefits $122,500 $0 TOTALPERSONNELSVCS SUPPLIES 1200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 2110 Printing 2115 Advertising 2126 Utilities 2315 Membership & Dues 2320 Publications 2,000 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 4230 Pavement Management 4240 Environmental 4520 PW Engineering TOTAL PROFESSIONAL SVCS 85,100 85,100 9,900 9,900 1,100 1,100 11,950 11,950 1,150 850 2,050 2,000 11,650 11,600 $122,900 $122,500 $0 5,000 5,000 $5,000 $5,000 $0 1,500 1,500 1,000 1,000 60,000 60,000 250 250 554 500 $63,304 $63,250 $0 CONTRACT SERVICES 5221 Contract Svcs - Engineering 5227 Contract Svcs - Inspections 5500 Contract Svcs - Public Wks 5501 Contract Svcs - Street Sweeping 5502 Contract Svcs - Road Maintenance 5504 Contract Svcs - Sidewalk Repair 5505 Contract Svcs - Curb/Gutter 5506 Contract Svcs - Marking/Sign Maint 5507 Contract Svcs - Traffic Signals 5512 Contract Svcs - Storm Drainage 5513 Contract Svcs - Bridge Insp Maint 5522 Contract Svcs - Right of Way Maint 5530 Contract Svcs - Industrial Waste $573,000 $0 TOTAL CONTRACT SVCS CAPITAL OUTLAY 6230 Computer Equipment TOTAL CAPITAL OUTLAY 61,020 15,000 10,000 10,000 155,000 71,020 180,000 4,000 13,000 10,000 60,000 162,500 104,000 105,000 185,000 241,000 60,000 52,000 40,000 46,000 55,000 65,000 10,500 4,000 4,000 27,000 12,000 12,000 $699,000 $573,000 $0 1,500 $1,500 $0 $0 DEPARTMENT TOTAL $962,724 $943,750 $0 W CITY OF DIAMOND BAR DEPARTMENT: Public Works ESTIMATED EXPENDITURES DIVISION.- Engineering 1995-96 ACCOUNT #: 4551 1994-95 City Manager City Council Adjusted Budget Recommended Approved PERSONNEL SERVICES 0010 Salaries 0070 City Paid Benefits 0080 Retirement 0083 Worker's Comp Exp. 0085 Medicare 0090 Cafeteria Benefits 2340 TOTALPERSONNELSVCS OPERATING EXPENDITURES 2110 Printing 2115 Advertising 2315 Membership & Dues 2325 Meetings 2330 Travel - Conterences & Meetings 2335 Mileage 2340 Education & Training 6,000 TOTAL OPERATING EXP. CONTRACT SERVICES 5221 Cont Svc -Engineering 5223 Cont Svc -Plan Check 5224 Cont Svc -Soils 5226 Cont Svc -Surveying 5227 CS -Inspection 5514 Cont Svc -Mapping Svc 650 TOTAL CONTRACT SVCS 42,450 42,450 550 550 5,950 5,950 550 400 650 650 6,000 6,000 _ $56,150 $56,000 $0 500 500 250 250 500 500 1,000 1,000 200 200 1,200 1,200 $3,650 $3,650 $0 5,000 5,000 30,000 50,000 5,000 24,000 2,500 2,500 30,000 0 0 0 0 $72,500 $81,500 $0 DEPARTMENT TOTAL $132,300 $141,150 $0 59 CITY OF DIAMOND BAR DEPARTMENT: Public Woks ESTIMATED EXPENDITURES 1995-96 250 DIVIStON: �ACCOIJNT* Traffic & Tuns 4553 2115 Advertising 1994-95 City Manager City Council 2315 Membership & Dues Adjusted Budget Recommended Approved PERSONNEL SERVICES 0010 Salaries 32,650 32,650 $0 0070 City Paid Benefits 550 550 0080 Retirement 4,600 4,600 0083 Worker's Comp Exp. 400 300 0085 Medicare 500 500 $0 0090 Cafeteria Benefits 6,000 6,000 TOTAL PERSONNEL SVCS $44,700 $44,600 $0 OPERATING EXPENDITURES 2110 Printing 250 250 2115 Advertising 200 200 2315 Membership & Dues 200 200 2320 Publications TOTAL OPERATING EXP. $650 $650 $0 PROFESSIONAL SERVICES 4000 Professional Svcs 3,000 3,000 4100 Commissioner Comp 3,000 3,000 TOTAL PROF SVCS $6,000 $6,000 $0 CONTRACT SERVICES 5222 Cont Svc -Traffic 38,000 38,000 TOTAL CONTRACT SVCS $38,000 $38,000 $0 DEPARTMENT TOTAL $89,350 $89,250 $0 CITY OF DIAMOND BAR DEPARTMENT: Public Works ESTENIATED EXPENDITURES DIVISION: Landscape Maint 1995-96 ACCOUNT #: 4558 199495 City Manager City Council Adjusted Budget Recommended Approved CONTRACT SERVICES 5503 CS -Pkwy Maint 9,500 6,500 5508 CS -Vegetation Cntrl 90,000 56,000 5509 CS -Tree Maintenance 50,000 45,000 5510 CS -Tree Watering 22,000 22,000 5520 CS -Graffiti Removal 30,000 25,000 5521 CS -Litter Abatement 10,600 10,100 TOTAL CONTRACT SVCS $212,100 $164,600 $0 DEPARTMENT TOTAL $212,100 $164,600 $0 M CITY OF DIAMOND BAR ACTIVITY COMMENTARY 1995-96 DIVISION TITLE: TRANSFERS OUT DIVISION NO. 4915 Interfund transfers from the General Fund to other funds for Fiscal Year 95-96 consist of transfers to the Self Insurance Fund and the Capital Projects Fund. The transfers to the Self Insurance Fund includes the annual transfer as required by City Resolution 89-53 and the budgeted amount for the City's general liability insurance premiums. There are funds being transferred for the annual lease purchase payment to Walnut Valley Water District for land. In addition the City is budgeting for the repairs to the Sycamore Canyon creek bed and Sycamore Canyon landslide. The City is expecting to receive funds from FEMA to contribute toward these repairs. 62 CITY OF DIAMOND BAR DEPARTMENT: Transferout ESTIMATED EXPENDITURES 1995-96 VISION: ZCOUNTM Transfer Out 4945r 1994-95 City Mgr. City Council Adjusted Budget Recommended Approved OPERATING TRANSFERS OUT 9112 Transfer out-Prp A 9250 Transfer out-CIP Fd 120,000 181,000 9510 Transfer out -Ins Fd 263,416 260,000 DEPARTMENT TOTAL $383,416 $441,000 $0 CAPITAL PROJECTS INCLUDE: 06396 Land Aquisition-Lease Payment $110,000 Sycamore Cyn -Landslide Repai 50,000 Sycamore Cyn-Creekbed Repai 21,000 181,000 63 CITY OF DIAMOND BAR FUND TYPE: General Fund SPECIAL FUNDS BUDGET FUNCTION: Library Services 1995-96 FUND. 0:10 LIBRARY SERVICES FUND FUND DESCRIPTION: This fund is being established this Fiscal Year to account for revenues and expenditures related to the possibility that the City would supplement the LA County Public Library funding. ESTIMATED RESOURCES: 3355 Intergovt Revenue 3610 Interest Revenue 2550 Fund Balance Reserve TOTAL APPROPRIATIONS: 4355-1200 Departmental Supplies 4355-5300 Contract Services - Library 2550 Fund Balance Reserve TOTAL FY94-95 City Manager City Council Adjusted Budget Recommended Approved MA 200,000 3,000 152,000 $200,000 $155,000 $0 40,000 160,000 155,000 $200,000 $155,000 $0 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET 1995-96 TRAFFIC SAFETY FUND FUND DESCRIPTION. FUND TYPE: Special Revenue FUNCTION; Traffic Safety FUND #: 110 The City receives traffic fines levied by local courts. California Penal Code (section 1463(b)) requires that these funds are to be used for traffic safety purposes. These funds are recorded in the Traffic Safety Fund and then are consequently transferred to the General Fund for traffic safety purposes. FY94-95 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES: 3215 Vehicle Code Fines 75,000 70,000 3610 Interest Revenue 600 500 TOTAL $75,600 $70,500 $0 APPROPRIATIONS: 4915-9001 Trans out - Gen Fund 75,600 70,500 TOTAL $75,600 $70,500 65 CITY OF DIAMOND BAR FUND TYPE: Speciat Revenue SPECIAL FUNDS BUDGET FUNCTION: Str Matnt/Const 1995-96 FUND GAS TAX FUND FUND DESCRIPTION. The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway Code. State law requires that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely for street -related purposes such as new construction, rehabilitation, or maintenance. 66 1994-95 City Manager City Council ESTIMATED RESOURCES: Adjusted Budget Recommended Approved 2550 Approp. Fund Balance $2,475,361 $1,731,508 3171 Gas Tax - 2106 274,200 274,200 3172 Gas Tax - 2107 577,000 577,000 3173 Gas Tax - 2107.5 7,500 7,500 3174 Gas Tax - 2105 417,250 417,250 3610 Interest Revenue 100,000 100,000 TOTAL $3,851,311 $3,107,458 $p APPROPRIATIONS: 4099-0010 Salaries 4099-0070 City Paid Benefits 4099-0080 Retirement 4099-0083 Worker's Comp Exp 4099-0085 Medicare Exp 4099-0090 Cafeteria Benefits 4915-9001 Trans out - Gen Fund 647,315 606,150 4915-9225 Trans out - Grand Av 300,000 300,000 4915-9250 Trans out- CIP Fund 1,994,488 1,375,000 2550 Reserves 909,508 826,308 TOTAL $3,851,311 $3,107,458 $0 66 CITY OF DIAMOND BAR FUND TYPE: Special Revenue SPECIAL FUNDS BUDGET FUNCTION: Str Maint/Const 1995-96 FUND #: 1 I GAS TAX FUND CAPITAL PROJECTS INCLUDE. Various Street & Signal Improvements Cary over from FY94-95 06396 Grand Ave. Overlay 300,000 08896 Golden Springs Seepage 100,000 08996 Rule 20A Undergrounding 80,000 FY95-96 Projects 480,000 01496 Slurry Seal - #6 215,000 NB/SB DB Bid @ Mt Laurel -L Turn 30,000 Brea Cyn Resurfacing -No City Limit-Gldn Spgs 164,000 Sunset Crossing - Western Terminus 125,000 Pthfinder Rehad-Shaded Wood to DBB 273,000 SB/NB Brea Cyn @ Gldn Spgs-Left Turn 50,000 SB Gldn Spgs @ DB Blvd - Left Turn 8,000 NB DB Blvd @ Pathfinder - Left Turn 30,000 895,000 TRANSFER TO GENERAL FUND: Utilities PW -Engineering Street Sweeping Road Maint Right of Way Maint Pkwy Maint Strping/Signing Bridge Maint Traffic Signals T & T - Operating Ex T & T - Traffic 67 60,000 13,000 105,000 241,000 27,000 6,500 46,000. 4,000 65,000 650 38,000 606,150 1,375,000 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET AMENDMENT 1995-96 PROP A TRANSIT FUND FUND DESCRIPTION. FUND TYPE: Special Revenue FUNCTION: Pub Trnsprtn FUND #: 112 The City receives Proposition A Tax which is a voter approved sales tax override for public transportation purposes. This fund has been established to account for these revenues and approved project expenditures. Budgeted expenditures for this fiscal year include ESTIMATED RESERVES: 2550 Fund Balance Reserve 3110 Local Trans Tx-Prp A 3610 Interest Revenue 3485 Transit Subsidy Prg Revenue 4553-2315 TOTAL APPROPRIATIONS: 4090-7230 Contribs.-Other Govt 4360-5310 CS-Exursions 4360-5315 CS -Holiday Shuttle 4360-6100 Auto Equipment 4553-2315 Membership & Dues 4553-5527 Bus Bench Maintenance 4553-5528 Public Transit Svcs. 4553-5529 Para -Transit Svcs. -Dial a Cab 4553-5533 Transit Subsidy Program 4553-5535 Transit Subsidy - Fares 4915-9250 Trans out - CIP Fund 4915-9001 Trans out - Gen Fund 2550 Fund Balance Reserve 65,000 TOTAL CAPITAL PROJECTS INCLUDE: DB Blvd-(SR60&Grd)-Bus Pad D Bar Park & Ride Expansion FY94-95 City Manager City Council Adjusted Budget Recommended Approved $959,360 $862,535 538,600 551,000 15,000 15,000 195,000 215,000 $1,707,960 $1,643,535 $0 310,000 26,175 52,000 25,500 0 5,500 7,500 3,250 3,500 20,000 4,000 22,000 92,000 43,000 65,000 145,000 170,000 225,000 120,000 20,000 4,000 862,535 1,125,535 $1,707,960 $1,643,535 $0 50,000 70,000 120,000 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET 1995-96 PROPOSITION C FUND FUND DESCRIPTION. .�L VISED FUND TYPE: Special Revenue FUNCTION: SirMaint/Const FUND #: 113 The City periodically receives additional allocations of State Gas Tax funds from Los Angeles County. These funds must be used for street -related purposes such as construction, rehabilitation, or maintenance. In order to receive these funds the City must submit a project to the County for approval. ESTIMATED RESOURCES: 2550 Fund Balance Reserve 3112 Transportation Tax 3350 Intergovt - County 3610 Interest Revenue - - TOTAL APPROPRIATIONS: 4090-6100 438,150 4915-9001 Trans out - Gen Fund 4915-9250 Trans out - CIP Fund 2550 Fund Balance Reserve - - TOTAL 1994-95 City Manager City Council Adjusted Budget Recommended Adopted $1,378,985 $1,267,135 438,150 452,520 100,000 30,000 45,000 $1,847,135 $1,864,655 $0 30,000 15,000 970,000 1,140,000 847,135 709,655 $1,847,135 $1,864,655 $0 CAPITAL PROJECTS INCLUDE. 07495 Grand Ave Signal Synch. DB Blvd Rehab - Grand to SR60 TS : #A from Warrant Study TS: #B from Warrant Study TS: #C from Warrant Study Sunset Crossing -G Spg to SR57 69 $420,000 60,000 125,000 125,000 125,000 285,000 $1,140,000 CITY OF DIAMOND BAR FUND TYPE; Special Revenue SPECIAL FUNDS BUDGET FUNCTION: Sir Maint/Const 1995-96 FUND #: 114 INTERMODAL SURFACE TRANSPTN EFFICIENCY ACT FUND (ISTEA FUND) FUND DESCRIPTION: The 1991 Intermodal Surface Transportation Efficiency Act is a federal act which allocates resources to local agencies for the improvement of streets and roadways. The City receives their apportionment v Cal Trans. These funds are held intrust for the City by Cal Trans until qualified projects have been identified. As a result, the esitmated revenue listed includes prior years' apportionments ($425,000) as well as the current fiscal year's apportionment ($220,181). This program will end in FY 96-97, and it is anticipated that the City will receive a total apportionment of approximately $1,000,000. FY94-95 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES: 3331 ISTEA Revenue 645,181 3610 Interest Revenue TOTAL $0 $645181 $0 APPROPRIATIONS: 4915-9250 Trans out - CIP Fund 400,000 2550 Reserves 245,181 TOTAL $0 $645181 $0 CAPITAL PROJECTS: DB Blvd Rehab - Grand to SR 60 $400,000 70 CITY OF DIAMOND BAR FUND TYPE: Special, Revenue SPECIAL FUNDS BUDGET FUNCTION: Waste Mgt 1995-96 FUND #: 115 INTEGRATED WASTE MANAGEMENT FUND FUND DESCRIPTION. The Integrated Waste Management Fund was created during FY 90-91, to account for expenditures and revenues related to the activities involved with the City's efforts to comply with AB939. Revenues recorded in this fund are the recently adopted waste hauler fees. 71 1994-95 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES: 2550 Reserve Fund Balance $40,551 $47,978 3340 Intergovt Revenues $22,427 $18,000 3480 Waste Hauler Permits 3481 Application Fees 3482 AB939 Admin Fees 78,000 78,000 3483 Annual Fees 3,000 3610 Interest Revenue 500 500 TOTAL $144,478 $144,478 $0 APPROPRIATIONS: 4099-0010 Salaries $31,850 $31,850 4099-0070 City Paid Benefits 150 450 4099-0080 Benefits 4,500 4,500 4099-0083 Wkr's Comp Exp. 400 350 4099-0085 Medicare Exp. 500 500 4099-0090 Cafeteria Benefits 4,500 4,500 4515-1200 Dept. Supplies 8,500 2,500 4515-2100 Photocopying 500 4515-2110 Printing 6,700 5,000 4515-2115 Advertising 800 1,000 4515-2120 Postage 2,500 500 4515-2130 Rental/Lease-Equipment 1,000 4315-2315 Membership & Dues 100 4515-2320 Publications 100 100 4515-2325 Meetings 100 4515-2330 Travel-Conf & Mtgs 500 4515-2340 Education & Training 1,500 500 4515-2352 Promotional items 5,000 4515-2355 Contributions -Incentives Pgm 2,500 2,500 4515-4000 Prof Svcs -JPA 5,000 10,000 4515-5500 Contract Services 26,500 25,000 4515-6250 Misc Equipment 1,000 2550 Reserve Fund Balance 47,978 47,628 TOTAL $144,478 $144,578 $0 PERSONNEL: Full Time: Asst to City Mgr .50 Exec. Secretary .25 Total Positions __ .75 71 AIR QUALITY IMPROVEMENT FUND FUND DESCRIPTION: This fund was established in FY 1991-92 to account for revenues received as a result of A132766. AB 2766 authorizes the imposition of an additional motor vehicle registration fee to fund the implementation of air quality management plans and provisions of the California Clean Air Act of 1988. Included within this year's budget are funds for the implementation of the air quality improvement element and funding for the City on Line program. ESTIMATED RESOURCES: 2550 Approp. Fund Balance 3315 Pollution Reduc Fees 3610 Interest Revenue TOTAL APPROPRIATIONS: 4099-0010 Salaries 4099-0030 Wages - Part Time 4099-0070 City Paid Benefits 4099-0080 Benefits 4099-0083 Wkr's Comp Exp 4099-0085 Medicare 4099-0090 Cafeteria Benefits 4098-1200 Operating Supplies 4098-2110 Printing 4098-2125 Telephone 4098-2205 Computer Maint 4098-2320 Publications 4098-2325 Membership & Dues 4098-4000 Professional Svcs 4098-5000 Contract Svcs 4098-6230 Computer Equipment-Hdware 4098-6235 Computer Equipment -Software 2550 Approp. Fund Balance TOTAL PERSONNEL: Asst to City Mgr MIS Assistant 1994-95 City Manager City Council Adjusted Budget Recommended Approved $67,375 $58,615 40,000 45,000 1,750 2,000 $109,125 $105,615 $0 $10,610 $10,650 5,400 $8,200 150 300 2,220 2,650 250 200 300 300 1,580 2,950 500 500 2,500 2,500 2,800 2,000 500 1,000 100 100 2,000 7,000 11,000 10,000 1,100 9,500 6,000 2,000 58,615 49,265 $109,125 $105,615 $0 72 0.25 0.50 0.75 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET AMENDMENT 1995-96 PARK FEES FUND FUND TYPE: Special Revenue FUNCTION;Park Improvemnt FUND #: 122 FUND DESCRIPTION: Within the Subdivision Map Act of the California State Constitution is a requirement that developers either contribute land or pay fees to the local municipal government to provide recreational facilities within the development. This fund is used to account for the fees received. ESTIMATED REVENUE. 2550 Approp. Fund Balance 3456 Quimby Fees 3610 Interest Revenue TOTAL APPROPRIATIONS: 9001 Transfer Out -Gen Fd 9250 Transfer Out-CIP Fd 2550 Reserves TOTAL CAPITAL PROJECTS INCLUDE. FY 94-95 City Manager City Council Adjusted Budget Recommended Approved $275,733 $301,103 93,000 250,000 7,000 10,000 $375,733 $561,103 $0 74,630 270,000 301,103 291,103 $375,733 $561,103 $0 Peterson Pk -Fields Drainage 230,000 Sycamore Cyn -Picnic Shelter 20,000 Peterson Concession Shade 10,000 Sycamore Cyn -Concession St 10,000 $270,000 73 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET 1995-96 PROP A - SAFE PARKS ACT FUND TYPE: Special Revenue FUNCTION: Park lmprovemnt FUND #: 123> FUND DESCRIPTION. The Los Angeles County Safe Neighborhood Parks Act was passed in 1992. This act provides funds to Cities to improve, preserve, and restore parks. For FY93-94, the City of Diamond Bar was awarded $2,040,000 for this purpose. Since the development of Pantera Park and the Peterson Park light project has not been completed, the balances are being carried forward into FY95-96. 1994-95 City Manager City Council Adusted Budget Recommended Approved ESTIMATED REVENUE: 3320 Park Grants TOTAL APPROPRIATIONS: 4915-9001 Transfer Out Gen Fd 4915-9250 Transfer Out-CIP Fd 2550 Reserves TOTAL CAPITAL PROJECTS INCLUDE: 06594 Pantera Park -Design & Development 02494 Peterson Park - Lights Lorbeer- Athletic Field Lighting 74 $2,020,000 $1,960,000 $2,020,000 $1,960,000 1,590,000 1,760,000 430,000 200,000 $2,020,000 $11960,000 $0 $1,420,000 140,000 200,000 $1,760,000 CITY OF DIAMOND BAR FUND TYPE: Special Revenue SPECIAL FUNDS BUDGET FUNCTION.Community Dev 1995-96 FUND #: 125 COMMUNITY DEVELOPMENT BLOCK GRANT FUND FUND DESCRIPTION: The City receives an annual CDBG allotment from the Federal government via the Community Development Commission. The purpose of this grant is to fund approved community development programs and projects benefiting low and moderate Income citizens. ESTIMATED RESOURCES: 2550 Approp. Fund Balance 3330 CDBG Revenue TOTAL 1994-95 City Manager City Council Adjusted Budget Recommended Approved $507,379 $419,500 $507,379 $419,500 $0 APPROPRIATIONS: 4215-0010 Salaries 16,500 16,400 4215-0030 Wages - Part Time 17,160 18,720 4215-0070 City Paid Benefits 750 800 4215-0080 Retirement 4,710 4,950 4215-0083 Wkr's Comp Exp. 400 200 4215-0085 Medicare Exp. 500 550 4215-0090 Cafeteria Benefits 6,600 6,600 4215-1200 Departmental Supplies 8,150 7,750 4215-2115 Advertising 500 700 4215-2130 Rental/Lease - Equipment 1,000 4215-2315 Membership & Dues 500 100 4215-2325 Meetings 250 250 4215-2355 Contrbtns-Com Groups 48,000 52,500 4215-XXXX Housing Rehab 0 4215-4000 Professional Svcs 6,200 9,500 4215-6250 Misc Capital Equip 7,379 4915-9250 Transfer Out-CIP 386,110 298,350 2550 Reserves 3,670 1,130 TOTAL $507,379 $419,500 $0 PERSONNEL INCLUDES: Admin Assistant Clerk Typist Asst. City Manager Com Dev Director CS Coordinator/Seniors CAPITAL PROJECTS INCLUDE: Maplehill ADA Retrofit Sidewalk Improvements 0.300 0.100 0.025 0.025 0.450 1.000 149,175 149,175 $298,350 75 CITY OF DIAMOND BAR FUND TYPE:. Special Revenue SPECIAL FUNDS BUDGET FUNCTION: Landscape 1995-96 FUND # 138 LANDSCAPE MAINTENANCE - DIST. #38 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD #38. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund is to account for the cost of the operations of this special district. 1994-95 City Manager City Council ESTIMATED RESOURCES: _Adjusted Budget Recommended Approved 2550 Approp. Fund Balance $232,091 $17,716 3015 Prop Tx -Sp Assessmnt 260,745 260,745 3610 Interest Revenue 4,000 2,000 TOTAL $496,836 $280,461 $0 APPROPRIATIONS: Personal Services 4538-0010 Salaries 4538-0070 City Paid Benefits 4538-0080 Benefits 4538-0083 Wkr's Comp Exp. 4538-0085 Medicare Exp. 4538-0090 Cafeteria Benefits Total Personal Svcs Operating Expenses 4538-2126 Utilities 4538-2210 Maint-Grounds & Bldg Total Operating Expense Professional Services 4538-4000 Professional Svcs Contract Services 4538-5500 Contract Svcs Capital Outlay 4915-9250 Capital Improvements Fund Balance Reserves 2550 Reserves TOTAL $28,100 $28,100 350 350 3,950 3,950 1,400 1,150 450 450 3,550 3,550 $37,800 $37,550 $0 $77,200 $81,100 19,200 15,300 $96,400 $96,400 $0 76 3,920 3,400 46,000 38,400 295,000 17,716 104,711 $496,836 $280,461 $0 CITY OF DIAMOND BAR jFUNDTYPE: Special Revenue SPECIAL FUNDS BUDGET FUNCTION: Landscape 1995-96 iFUND #: 139 LANDSCAPE MAINTENANCE - DIST. #39 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD #39. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund is to account for the cost of the operations of this special district. 1994-95 City Manager City Council Adopted Budget Recommended Approved ESTIMATED RESOURCES: 2550 Reserve Fund Balance $44,625 ($11,305) 3015 Prop Tx -Sp Assessmnt 94,080 94,080 3610 Interest 4,000 TOTAL $142,705 $82,775 $0 Operating Expenses 4539-2126 Utilities 4539-2210 Maint-Grounds & Bldg 4539-7200 Insurance Expense Total Operating Expense Professional Services 4539-4000 Professional Svcs Contract Services 4539-5500 Contract Svcs Capital Outlay 4539-6410 Capital Improvements Fund Balance Reserves 2550 Reserve Fund Balance TOTAL 77 60,500 63,400 17,500 18,000 78,000 81,400 0 1,410 6,400 74,600 73,100 (11,305) (78,125) $142,705 $82,775 $0 CITY OF DIAMOND BAR FUND TYPE: Special Revenue SPECIAL FUNDS BUDGET FUNCTION: Landscape 1995-96 FUND *: 139 LANDSCAPE MAINTENANCE - DIST. #39 FUND (Without Parks) FUND DESCRIPTION: The City is responsible for the operations of the LLAD #39. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund is to account for the cost of the operations of this special district. 1994-95 City Manager City Council Adopted Budget Recommended Approved ESTIMATED RESOURCES: 2550 Reserve Fund Balance $44,625 ($11,305) 3015 Prop Tx -Sp Assessmnt 94,080 94,080 3610 Interest 4,000 TOTAL $142,705 $82,775 $0_ Operating Expenses 4539-2126 Utilities 4539-2210 Maint-Grounds & Bldg 4539-7200 Insurance Expense Total Operating Expense Professional Services 4539-4000 Professional Svcs Contract Services 4539-5500 , Contract Svcs Capital Outlay 4539-6410 Capital Improvements Fund Balance Reserves 2550 Reserve Fund Balance TOTAL 78 60,500 35,000 17,500 9,000 78,000 44,000 0 1,410 74,600 3,400 29,900 (11,305) 5,475 $142,705 $82,775 $0- CITY OF DIAMOND BAR FUND TYPE: Special Revenue SPECIAL FUNDS BUDGET FUNCTIOf44 Landscape 1995-96 FUND #l: 141 LANDSCAPE MAINTENANCE DIST. #41 FUND FUND DESCRIPTION: The City is responsible for the operations of LLAD #41. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund is to account for the cost of the operations of this special fund. 1994-95 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES: 2550 Approp. Fund Balance $147, $153,84 3015 Prop Tx -Sp Assessmnt 124,114141 124,1411 3610 Interest Revenue _ 3,000 $274,367 3,000 $280,988 $0 TOTAL APPROPRIATIONS: Operating Expenses 4541-2126 Utilities 4541-2210 Maint-Grounds & Bldg Total Operating Expense Professional Services 4541-4000 Professional Svcs Contract Services 4541-5500 Contract Svcs 4541-5519 Weed/Pest Abatement Total Contract Services 57,600 60,500 7,700 12,000 65,300 72,500 0 1,870' 3,400 40,050 35,400 13,300 14,000 53,350 49,400 0 Capital Outlay 4541-6410 Capital Improvements Fund Balance Reserves 2550 Reserve Fund Balance 153,847 155,688 TOTAL $274 367 $280,988 $0 79 0 0 0 0 N 0 0 0 0 0 00 00000 00 00000 C0 O � O COO N M N — r N 0 0 cr 08 0 o 0 0 N N N N O ice) 0 O 0 0 0 000000000 0 0 0 0 0 0 0 0 0 Cl O0 Ln CM O N N O CO Op N 04 vt I�N N� �N�ef 0 0 0 rn � v, m UCL ) c 0 c(j)0Q 0It q6yF co O 'E a E 0 J U) O C C H C M n� 0C��LC7 NO�mZyCC�O1N L . 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CjO m L� MO 0oJ M 0 Q CL U U E to y C m m m`c% US a Q CD ca com co co CO U35IAHU O 00000000 00000000 0 0 0 0 Ci 0 0 0 N 00000000 O M M N N N c c � o06 J c O J N 7 7 N C_(p7\mC lC0 l0 f0 tt W— 42 m m w E 20;,U����J d.4�vU yd E E EH >cnm w a 0 O 00 O` Om 4)fj) aQ0m cm ' crAZC70��� C �[�mmm(nfACA �U' ZfnNZHi-H C O U� v� FE P.- Q, O L p O O O M O E N O N > O r O d 0 U C J 8�UE) O a N N U) a °� to 8"D C) C U N 0 O 0 0 O fl U C C cm 5C—r E L C) c J O CN �_ C C O UU 0 O N N '� U m m C M 00LOLO 101 M O O 0 0 M O r r I .. Q A m 0 LO MI r M M CO , t0 C aaa g.9 E N e tC O O O O 000 „ f.- LO N r rf 00 O O O O O O O O O 00 O O O N N N l r LO•� ^ lC1 ti Imo_ J _ of ai r ai ai v r r • r U o � oo C o W N V p t00 i q- r 0 O It CL to N O O O O o 0 0 0 0 0 Z r r O O W A v M N ^ r r LW`. /r... O :?%� OO�Ci0000000� �f OtnOO7 O O O O O O r O O r 00M Li a OOa�000�$00� Lo M N O M ,R N N M N r r III r Q n 4 a N tvC p� m 01 A tg t a `co 2 w� A N A .Q Qf Q a. y ca C� coS�S N 0A Y CO to Nva N C CZwJ3a d.Q Q C C J *am " LL: c 0 C �'o m �.0 E•S o� a>, 0> mV 0 r -a Ea M�� OO`a vU �UU:s 0V0 E �s O O L am s> Qa�aa��aia�4��H r. 0 L. 0I .X V � C { Em°� 0 mo E�ag c �aco ca ��cn0o aa C/) co 0 �v cc w oo v�o a. M 00LOLO 101 LoI OOh1-- C C C M O r r I .. Q A m cn N M ti LO MI r H C aaa g.9 E N e tC 0000000000001 11 000000000000 ,II 000Oo000Mc�0oIcD ci,:te OOOO�OM M N w r- V O N W N M NCO' Oil �I V U.U. C 7 7 Y C U. fA �+ A w y a W c m N � U. 2 ,0 M a w 'D r o -r ao.U-�-=~—teT cuaacoaSa�mr~LQ acoE > U o P 0 0 coo 2 i C Oc�c7��1Ea.cn0(DC1u. N H c � a � LL N N N C C C CL .. Q A m L� r m � N A cc vi i= a.. a H C aaa g.9 E 0000000000001 11 000000000000 ,II 000Oo000Mc�0oIcD ci,:te OOOO�OM M N w r- V O N W N M NCO' Oil �I V U.U. C 7 7 Y C U. fA �+ A w y a W c m N � U. 2 ,0 M a w 'D r o -r ao.U-�-=~—teT cuaacoaSa�mr~LQ acoE > U o P 0 0 coo 2 i C Oc�c7��1Ea.cn0(DC1u. N H c � a � LL ao c E CL .. Q A m CL U m � N A cc vi i= a.. 0000000000001 11 000000000000 ,II 000Oo000Mc�0oIcD ci,:te OOOO�OM M N w r- V O N W N M NCO' Oil �I V U.U. C 7 7 Y C U. fA �+ A w y a W c m N � U. 2 ,0 M a w 'D r o -r ao.U-�-=~—teT cuaacoaSa�mr~LQ acoE > U o P 0 0 coo 2 i C Oc�c7��1Ea.cn0(DC1u. N H c � a � LL CITY OF DIAMOND BAR EFUNDTYPE-, capital Project SPECIAL FUNDS BUDGET Str Improuernent 1995-96 225 GRAND AVE CONSTRUCTION FUND FUND DESCRIPTION: During FY 89-90, the City entered into an agreement with the County of San Bernardino to settle it's Grand Ave. litigation. This agreement stated that the County would provide the City with funds for improvements which are relevant to the Grand Ave. opening. The agreement also stated that these funds were to be held in a special fund and expenditures for improvements were to be made from this fund. This fund was established to record these activities. ESTIMATED RESOURCES: 2550 Approp Fund Balance 3915-9111 Transfer In -Gas Tax 3915-9255 Transfer in-SB821 TOTAL APPROPRIATIONS: 4510-6411 Street improvements 4510-6412 Traffic Control Improvements 4915-9001 Transfer to Gen Fd 2550 CIP Reserve TOTAL CAPITAL PROJECTS INCLUDE: 06396 Grand Ave. Overlay 1994-95 City Manager Cty Council Adopted Budget Recommended Approved $410,191 $415,891 300,000 300,000 20,000 20,000 $730,191 $735,891 $0 82 724,300 724,300 5,891 11,591 $730,191 $735,891 $0 $724,300 i CITY OF DIAMOND BAR FUND TYPE: Capital Project SPECIAL FUNDS BUDGET FUNCTION Capital Project 260 1995-96 FUND #: CAPITAL IMPROVEMENT PROJECTS FUND FUND DESCRIPTION: This fund was created to account for the City capital improvement projects which are not required to be accounted for in independent funds. The revenues in this fund will generally come from transfers -in from other funds and have been identified for specific capital projects. ESTIMATED RESOURCES: 2550 CIP Reserve-Traf Sig 3325 FEMA Reimbursement 3340 Intergovt Revenue -State 3455 Developer Fees 3915-9001 Transfer in -Gen Fd 3915-9111 Transfer in -Gas Tx 3915-9112 Transfer in-Prp A 3915-9113 Transfer in -Prop C 3915-9114 Transfer in-ISTEA 3915-9122 Transfer in -Pk Fees 3915-9123 Trnsfer in-Prp A Pks 3915-9125 Transfer in-CDBG 3915-9138 Transfer in-LLAD #38 3915-9255 Transfer in -SB 821 $5,351,359 $0 TOTAL APPROPRIATIONS: 4510-00xx Salaries & Benefits 4510-6411 Street Improvements 4510-6412 Traffic Control Imp 4310-6415 Park & Rec Imprmts 4510-6416 Landscape & Irr Imp 4215-6420 Municipal Bldg & Fac 2550 CIP Reserve-Traf Sig 2550 CIP Reserve-Str Imp TOTAL 1994-95 City Manager City Council Adjusted Budget Recommended Approved 124,404 22,009 63,000 116,100 65,500 22,000 120,000 181,000 1,994,488 1,075,000 225,000 120,000 970,000 1,140,000 400,000 74,630 270,000 1,590,000 1,760,000 386,110 298,350 295,000 50,000 $6,011,232 $5,351,359 $0 1,723,483 1,702,000 1,575,000 935,000 1,846,230 2,313,175 295,000 549,510 379,175 22,009 22,009 83 $6,011,232 $5,351,359 $0 CITY OF DIAMOND BAR FUND TYPE: Capital Project SPECIAL FUNDS BUDGET FUNCTION: Capital Project 1995-96 FUND #' 250 CAPITAL IMPROVEMENT PROJECTS FUND FY95-96 CAPITAL EMPROVEMENT PROJECTS INCLUDE: STREET IMPROVEMENTS: 01496 Slurry Seal (VI Phase) $215,000 Gas Tax 08895 Golden Springs - Seepage 100,000 Gas Tax 08995 Rule 20A Undergrounding 80,000 Gas Tax B Cyn Resurf-N City Limlt-G Spgs 164,000 Gas Tax Sunset Crossing -G Spgs to SR57 285,000 Prop C Sunset Crossing-Wstrn Terminus 125,000 Gas Tax 30,000 Pthfndr Rehab -Shaded Wd-DB B 273,000 Gas Tax 125,000 DB Blvd Rehab -Grand to SR60 460,000 ISTEA (400,000) 125,000 Prop C (60,000) TOTAL STREET IMPROVEMENTS - TRAFFIC CONTROL IMPROVEMENTS: 07496 Grand Ave Signal Synchr 420,000 Prop C (MTA) NB/SB DB Bid @ Mt Laurel -L Tur 30,000 Gas Tax SB/NB Brea Cyn @ G Spgs-LTur 50,000 Gas Tax SB Gldn Spgs @ DB Blvd -L Turn 30,000 Gas Tax (8,000) Developer (22,000) NB DB Blvd @ Pathfndr-L Turn 30,000 Gas Tax TS: #A - from Warrant Study 125,000 TS: #B - from Warrant Study 125,000 TS: #C - from Warrant Study 125,000 Prop C TOTAL TRAFFIC CONTROL IMPROVEMENTS 84 $1,702,000 $935,000 CITY OF DIAMOND BAR !FUND TYPE: Capital Project SPECIAL FUNDS BUDGET FUNCTION: Capital Project 1995-96 �FUND#:250 CAPITAL IMPROVEMENT PROJECTS FUND PARK & REC IMPROVEMENTS: 06596 Pantera Pk -Design & Dev $1,420,000 Prop A -Safe Pks 02496 Peterson Pk -Lights 140,000 Prop A -Safe Pks 06696 ADA Parks Retrofit-Maplehill 149,175 CDBG Sycamore Cyn -Landslide Repair 50,000 General Fund Peterson Pk -Fields Drainage Rep 230,000 Park Fees Fd Sycamore Cyn -Picnic Shelter 20,000 Park Fees Fd Sycamore Cyn - Creek Bed Repai 84,000 General Fund (21,000) FEMA (63,000) Lorbeer - Athletic Field Lighting 200,000 Prop A -Safe Pks Ptrsn Pk Concession Stand -Shad 10,000 Sycamore Cyn -Concession Stand 10,000 Park Fees Fd TOTALPARKIMPROVEMENTS MUNICIPAL BUILDINGS & FACILITIES: 06396 Land Acquisition $110,000 General Fund 06795 Sidewalk Improvements 149,175 CDBG Diamond Bar Blvd -Bus Pads 50,000 Diamond Bar Park & Ride Expans 70,000 Prop A $2,313,175 TOTAL MUNICIPAL BUILDINGS & FACILITIES $379,175 GRAND TOTAL - CAPITAL PROJECTS $5,329,350 CITY OF DIAMOND BAR FUND TYPE: capital Project SPECIAL FUNDS BUDGET FUNCTION: Capital Project 1995-96 FUND #: 255 SB 821 FUND FUND DESCRIPTION: The state allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths via SB821. This fund has been established to account for transactions related to the receipt and expenditure of these funds. 1994-95 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES: 3350 From Other Agencies 18,000 20,000 3610 Interest Revenue 3,000 3,000 2550 CIP Reserve 162,403 113,403 TOTAL $183,403 $136,403 $0 APPROPRIATIONS: 4915-9225 Trans out -Grand Ave 20,000 20,000 4915-9227 Trans out -Traffic Mit 4915-9250 Trans out-CIP Fd 50,000 2550 CIP Reserve 113,403 116,403 TOTAL $183,403 $136,403 CAPITAL PROJECTS INCLUDE: 06396 Grand Ave Rehab 20,000 20,000 MIT. CITY OF DIAMOND BAR FUND TYPE: Internal Svc SPECIAL FUNDS BUDGET FUNCTION: Self insurance 1995-96 FUND* ! 510 SELF INSURANCE FUND FUND DESCRIPTION: This fund was established in accordance with Resolution #89-53. The resolution states the City will establish a self-insurance reserve fund. The purpose of the fund shall be to pay all self - assumed josses and related costs. Contributions to the fund shall be pro -rata from all other City funds afforded protection under the program based upon each of the funds exposure to liability. 1994-95 City Manager City Council Adjusted Budget Recommended Approved ESTIMATED RESOURCES: 2550 Reserved Fund Bal 575,732 585,732 3610 Interest Revenue 10,000 13,000 3915-9001 Transfer in -Gen Fd 263,416 260,000 TOTAL $849,148 $858,732 $0 APPROPRIATIONS: 4810-7200 Insurance Exp. 163,416 160,000 4810-7210 Insurance Deposit 100,000 70,000 2550 Self Ins Reserve 585,732 628,732 TOTAL $849,148 $858,732 $0 87 GLOSSARY Activity - The smallest unit of budgetary accountability and control which encompasses a specific unit of work or service responsibility. A sub -unit of a Function budget. Adoption - Formal action of the City Council which sets the spending limits for the fiscal year. Allocate - To divide a lump -sum appropriation which is designated for expenditure by specific organization units and/or for specific purposes, activities, or objects. Annual Budget - A budget applicable to a single fiscal year. Annronriation - An authorization made by the council which permits the City to incur obligations and to make expenditures of resources. Audit - Prepared by an independent Certified Public Accountant (CPA), the primary objective of an audit is to determine if the City's Financial Statements present fairly the City's financial position and results of operations in conformity with generally accepted accounting principles. In conjunction with their performance of an audit, it is customary for an independent auditor to issue a Management Letter stating the adequacy of the City's internal controls a well as recommending improvements to the City's financial management practices. Budget - A financial plan for a specified period of time that matches planned revenues and expenditures to municipal services. Budget Calendar - A schedule of key dates which the City follows in the preparation, adoption, and administration of the budget. Budget Message - Included in the opening section of the budget, the Budget Message provides the Council and the public with a general summary of the most important aspects of the budget, changes from the previous fiscal years, and the views and recommendations of the City Manager. Capital Improvement Progmm (CIE) - A program to provide for the maintenance or replacement of existing public facilities and assets and for the construction or acquisition of new ones. Contingency - An appropriation of funds to cover unforeseen events that occur during the fiscal year, such as flood emergencies, Federal Mandates, shortfalls in revenue, and similar eventualities. Contractual Services - Services rendered to City activities by private firms, individuals or other governmental agencies: Examples of these services include traffic engineering, law enforcement, and city attorney services. L£: D=artment - A major organizational unit of the City which has been assigned overall management responsibility for an operation or a group of related operations within a functional area. Designated Fund Balance - A portion of unreserved fund balance designated by City policy for a specific future use. Encumbrance - The legal commitment of appropriated funds to purchase an item or service. To encumber funds means to set aside or commit funds for a future expenditure. Fees for Services - Charges paid to the City by users of a service to help support the costs of providing that service. Fiscal Year - The beginning and ending period for recording financial transactions. The City has specified July 1 to June 30 as its fiscal year. Fixed Assets - Assets of long-term nature such as land, buildings, machinery, furniture, and other equipment. The City has defined such assets as those with an expected life in excess of one year and an acquisition cost in excess of $300. Franchise Fee - A franchise fee is charged for the privilege of using public rights-of-way and property within the City for public or private purposes. The City currently assesses franchise fees on cable television, bus stop shelters and utilities. Fund - An accounting entity that records all financial transactions for specific activities or government functions. The generic fund types used by the City are: General, Special Revenue, Capital Project, and Insurance Funds. Fund Balance - The excess of current assets over current liabilities, and represents the cumulative effect of revenues and other financing sources over expenditures and other financing uses. General Fund - The primary operating fund of the City, all revenues that are not allocated by law or contractual agreement to a specific fund are accounted for in the General Fund. With the exception of subvention or grant revenues restricted for specific uses, General Fund resources can be utilized for any legitimate governmental purpose. Goal - A statement of broad direction, purpose, or intent. Infrastructure - The physical assets of the City, i.e., streets, water, sewer, public buildings, and parks, and the support structures within a development. Investment Revenue - Revenue received as interest from the investment of funds not immediately required to meet cash disbursement obligations. Key Objective - A statement of specific direction, purpose, or intent based on the needs of the community and the goals established for a specific program. CR Line -Item Budget - A budget that lists detailed expenditure categories (salary, materials, telephone service, travel, etc.) separately, along with the amount budgeted for each specified category. The City uses a program rather that line -item budget, although detail line -item accounts are maintained and recorded for financial reporting and control purposes. Municipal - In its broadest sense, an adjective which denotes the state and all subordinate units of government. In a more restricted sense, an adjective which denotes a city or village as opposed to other local government. Objects of Expenditure - The individual expenditure accounts used to record each type of expenditure City operations incur. For budgeting purposes, objects of expenditure are categorized into groups of similar types of expenditures called major objects of expenditure. The principle objects of expenditure used in the budget are: • Personal Services: Salaries and benefits paid to City employees. Includes items such as special duty salaries and retirement. • Supplies: Amounts paid for items that are consumed or deteriorated through use or that lose their identity through fabrication or incorporation into different or more complex units or substances. • Operating Expenditures: Office supplies, materials and other items used in the normal operations of the City departments. Includes items such as books, maintenance materials and contractual services. • Professional Services: Services supporting the government. These professionals include physicians, lawyers, architects, auditors, therapists, systems analysts, planners, etc. • Capital Outlay: Expenditures which qualify as capital costs according to accounting standards. This includes furniture, fixtures, machinery, equipment and other relatively minor fixed assets. Operating Budget - The portion of the budget that pertains to daily operations providing basic governmental services. The program budgets in the financial plan form the operating budget. Ordinance - A formal legislative enactment by the City Council. It has the full force and effect of law within the City boundaries unless it is in conflict with any higher form of law, such as a State statute or constitutional provision. Policy - A direction that must be followed to advance toward a goal. The direction can be a course of actin or a guiding principle. .t Prop= Tax - A statutory limited tax levy which may be imposed for any purpose. Pro - A grouping of activities organized to accomplish basic goals and objectives. Program Budget - A budget that focuses upon the goals and objective of an agency or jurisdiction rather than upon its organizational budget units or object classes of expenditure. Reserve - An account used to indicate that a portion of a fund's balance is legally restricted for a specific purpose and is, therefore, not available for general appropriation. Resolution - A special order of the City Council which requires less legal formality than an ordinance in terms of public notice and the number of public readings prior to approval. Revenue - Funds that the government receives as income. It includes such items as tax payments, fees from specific services, receipts from other governments, fines, forfeitures, grants, shared revenues and interest income. Risk Management - An organized attempt to protect an organization's assets against accidental loss in the most cost-effective manner. Sales Tax - A tax on the purchase of goods and services. SCJPIA - Southern California Joint Powers Authority. Special Assessment - A compulsory levy made against certain properties to defray part or all of the cost of a specific improvement or service deemed to primarily benefit those parties. Special Revenue Funds - Funds used to account for the proceeds from specific revenue sources (other than trusts or major capital projects) that are legally restricted to expenditures for specific purposes. Subventions - Revenues collected by the State (or other level of government) which are allocated to the City on a formula basis. The major subventions received by the Cit from the State of California include motor vehicle in -lieu, cigarette taxes and gasoline taxes. Trust and Agenc Fun - Also known as Fiduciary Fund Types, these funds are used to account for assets held by the City in a trustee capacity or as an agent for private individuals, organizations or other governmental agencies. User Fees - The payment of a fee for direct receipt of a service by the party benefiting from the service. Working Capital - Difference between current assets and current liabilities. 91