HomeMy WebLinkAbout01/03/1995cit'19 04
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AGENDA
Tuesday, January 3, 1995
6:30 P.M.
Regular Meeting
South Coast Air Quality Management District
Auditorium
21865 East Copley Drive
Diamond Bar, California
Interim Mayor
Eileen R. Ansari
Council Member
Clair W. Harmony
Council Member
Gary H. Werner
Council Member
Phyllis E. Papen
Council Member
Gary G. Miller
City Manager
Terrence L. Belanger
Interim City Attorney
Michael Montgomery
City Clerk
Lynda Burgess
Copies of staff reports, or other written documentation relating to agenda items, are on file in the Office of the
City Clerk, and are available for public inspection. If you have questions regarding an agenda item,
please contact the City Clerk at (909) 860-2489 during regular business hours.
In an effort to comply with the requirements of Title H of the Americans with Disabilities Act of 1990,
the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or
accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk
a minimum of 72 hours prior to the scheduled meeting.
Please refrain from smoking, eating or drinking
in the Council Chambers.
The City of Diamond Bar uses tgQtcled paper
and encourages you to do the same.
MISSION STATEMENT
The City Council meeting is the forum established to
conduct the business of the City of Diamond Bar, its
citizens, property owners, and businesses. The City
Council has chosen to conduct its business meetings in a
televised, open forum. This has been done to assure that
all community members are kept informed as to the status of
City business. It is the Council's objective to conclude
the business stated on the evening's agenda by a reasonable
hour, which is 11:00 p.m. To accomplish tonight's
objectives, the City Council requests that:
1. Public comments may be directed to Consent
Calendar items or matters of interest to the
public, which are not on this evening's agenda.
2. Public comments on scheduled matters will be
heard in conjunction with the respective
agendized subject.
3. There are to be no personal attacks toward
individual members of the City Council. Such
comments are viewed as personal attacks against
the entire City Council and will not be
tolerated.
4. There are to be no personal attacks from an
individual Council member. Such are viewed as
personal attacks from the entire City Council,
which are not conducive to a positive business
meeting environment; and, will not be tolerated.
The Diamond Bar City Counrn:il appr iatis your cooperation.
Ga i'. Werner, Mayor
Clair W. Harmony - Phyllis E. Papen
Mayor Pro Tom Council o
Eileen R. Ansari G. Kill
Councilwoman Councilman
1.
OA
CALL TO ORDER:
PLEDGE OF ALLEGIANCE:
ROLL CALL:
Werner and Interim Mayor Ansari.
Next Resolution No.
Next Ordinance No.
6:30 P.M.
Interim Mayor Ansari
Council Members Papen, Miller, Harmony,
SPECIAL PRESENTATIONS, PROCLAMATIONS, CERTIFICATES: None
3. PUBLIC COMMENTS: "Public Comments" is the time reserved on each
regular meeting agenda to provide an opportunity for members of the public to directly
address the Council on Consent Calendar items or matters of interest to the public that are
not already scheduled for consideration on this agenda. Plmce complete a Speaker's Card and
give it to the City Clerk (completion of this form is voluntaty). There is a five minute
maximum time limit when addreming the City Council.
4. COUNCIL COMMENTS: Items raised by individual Councilmembers are
for Council discussion. Direction may be given at this meeting or the item may be scheduled
for action at a future meeting.
5. REORGANIZATION OF CITY COUNCIL:
5.1 SELECTION OF MAYOR
5.2 SELECTION OF MAYOR PRO TEM
5.3 PRESENTATION TO MAYOR GARY H. WERNER
5.4 APPOINTMENT OF DELEGATES AND/OR ALTERNATES TO
COMMISSIONS, COMMITTEES AND OTHER AGENCY BOARDS - It is
customary at the time of the City Council's reorganization that the designation of
delegates and alternates to a variety of commissions/committees and other agencies
be considered for change.
RECESS:
RECONVENE:
JANUARY 3, 1995 PAGE 2
6. SCHEDULE OF FUTURE EVENTS:
6.1 CITY COUNCIL GENERAL PLAN PUBLIC HEARING - January 9, 1994 - 6:00
p.m., AQMD Auditorium, 21865 E. Copley Dr.
6.2 PLANNING COMNIISSION - January 9, 1994 - 7:00 p.m., AQMD Board Hearing
Room, 21865 E. Copley Dr.
6.3 COL TECHNICAL COMMITTEE - January 11, 1994 - 7:00 p.m., AQMD, Room
3-5, 21865 E. Copley Dr.
6.4 TRAFFIC & TRANSPORTATION COMMISSION - January 12, 1994 - 6:30 p.m.,
AQMD Board Hearing Room, 21865 E. Copley Dr.
6.5 CITY COUNCIL GENERAL PLAN PUBLIC HEARING - January 16, 1995 - 6:00
p.m., AQMD Auditorium, 21865 E. Copley Dr.
6.6 CITY COUNCIL MEETING - January 17, 1994 - 6:30 p.m., AQMD Auditorium,
21865 E. Copley Dr.
7. CONSENT CALENDAR:
7.1 PARKS & RECREATION COMMISSION MINUTES - regular meeting of
November 17, 1994 - Receive & file.
Requested by: Community Services Director
7.2 VOUCHER REGISTER - Approve Voucher Register dated January 3, 1995 in the
amount of $539,702.50.
Requested by: City Manager
7.3 TREASURER'S REPORT - Month of November, 1994 - Receive and file.
Requested by: City Manager.
7.4 REJECTION OF CLAIM FOR DAMAGES - Filed by Scott Andrew Armstrong on
December 12, 1994.
Recommended Action: Reject request and refer matter for further action to Carl
Warren & Co., the City's Risk Manager.
Requested by: City Clerk
7.5 RESOLUTION NO. 95 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF DIAMOND BAR APPROVING THE PLANS AND SPECIFICATIONS
FOR THE PURCHASE AND INSTALLATION OF A PICNIC SHELTER AT
PETERSON PARK IN THE CITY OF DIAMOND BAR - The installation of an
additional picnic shelter at Peterson Park is an approved Capital Improvement Project
JANUARY 3, 1995 PAGE 3
in the 1994/95 Fiscal Year Budget. Specifications call for a 10' hexagon structure
with a tile roof and will match exactly the existing shelter. $13,900 in Quimby Funds
have been allocated for this project. wo donations have also been received from the
community -41,500 from the D.B. Chamber of Commerce and $600 from F.C. Intl
Soccer Club which brings the total amount available to $16,000.
Recommended Action: It is recommended that the City Council adopt Resolution
No. 95 -XX approving plans and specifications for purchase and installation of a picnic
shelter at Peterson Park and direct the City Clerk to advertise for and receive bids.
Requested by: Community Services Director
7.6 TRANSMITTAL OF FINAL AUDIT REPORTS FOR YEAR ENDED JUNE 30,
1994 - The accounting firm of Thomas, Bigbie & Smith was retained as auditors for
the City. In conjunction with this service, final audit reports for FY 93-94 have been
prepared. During FY 93-94, the City received funds from the Federal Government
via the Community Development Commission (Community Development Block
Grant). As a result, additional reports were prepared and are being transmitted as
required by the Single Audit Act. As indicated in the financial reports, the City
finished the Fiscal Year in a positive financial position. It should be noted that,
contrary to what has been reported, the City is not now, nor has it ever been, invested
with the County of Orange Investment Fund. The City's investments are held in the
Local Agency Investment Fund which is administered by the State Treasurer's Office.
This is a well-managed, conservative investment fund which does not allow
investments in the type of securities which caused the collapse of the Orange County
Fund. For additional assurances, also transmitted is a memorandum received from
State Treasurer, Kathleen Brown, which addresses the issue.
Recommended Action: Receive and file the Final Audit Reports for FY93-94 as
prepared by Thomas, Bigbie and Smith.
Requested by: City Manager
8. PUBLIC BEARING: None
9. OLD BUSINESS:
9.1 MEMBERSHIP IN THE WILDLIFE CORRIDOR CONSERVATION
AUTHORITY - Shall the City enter into the Joint Powers Agreement to become a
member of the Wildlife Corridor Conservation Authority. Continued from December
19. 1994.
Recommended Action: It is recommended that the City Council become a member
of the Wildlife Corridor Conservation Authority; and direct the Mayor to sign the
Wildlife Corridor Conservation Authority Joint Powers Agreement.
JANUARY 3, 1995 PAGE 4
Requested by: C/Werner
9.2 ORDINANCE NO. XX (1995): AN URGENCY ORDINANCE OF THE
COUNCIL OF HE CITY OF DIAMOND BAR, CALIFORNIA, ESTABLISHING
STANDARDS REGULATING THE EXERCISE OF EMINENT DOMAIN
PROCEEDINGS FOR THE ACQUISITION OF LAND, WITHIN THE
INCORPORATED BOUNDARIES OF THE CITY, BY THE WILDLIFE
CORRIDOR CONSERVATION AUTHORITY - The City Council, in order to
protect the public interest, would be adopting a policy specifically related to the
utilization of eminent domain by the Wildlife Corridor Conservation Authority to
acquire land whereby any condemnation proceedings within the City would be
nullified unless the Council, after a Public Hearing, decided to rescind the nullification.
Recommended Action: It is recommended that the City Council adopt the proposed
Urgency Ordinance No. XX(1995).
Requested by: C/Werner
9.3 VERBAL REPORT ON AUTHORIZATION TO ENTER INTO SETTLEMENT
AGREEMENT WITH DAVID L. ESKRIDGE BY THE CITY ATTORNEY.
Recommended Action: It is recommended that the City Council enter into a
settlement agreement with David L. Eskridge in an amount not to exceed $6,000.
Requested by: City Attorney
9.4 REQUEST FOR PROPOSAL - MANAGEMENT AUDIT OF ENGINEERING/
PUBLIC WORKS - With the adoption of the Fiscal Year 1994-95 Municipal Budget,
the Council approved a management audit of the Engineering/Public Works
Department. The proposed Request for Proposal for managing audit services is the
initial step in following through with the FY 94-95 budget recommendation and
approval. The purpose of the management audit is to compare and contract the
relative efficiencies, economies and effectiveness of 1) a full-time employee staff
department; 2) a private -sector engineering firm department; and 3) an integrated
private -sector and full-time employee staffed department.
Recommended Action: It is recommended that the City Council authorize the
dissemination of Requests for Proposals related to the management audit of the
Engineering/Public Works Department.
Requested by: City Manager
9.5 NEIGHBORHOOD TRAFFIC STUDY FOR THE PATHFINDER RD.BREA
CANYON RD./DIAMOND BAR BLVD. TRIANGLE AREA - Pursuant to the
Traffic & Transportation Commission's recommendation of November 10, 1994, staff
JANUARY 3, 1995 PAGE 5
solicited proposals for a comprehensive neighborhood traffic study of the area
bounded by Pathfinder Rd., Brea Canyon Rd., and Diamond Bar Blvd. from qualified
on-call engineering firms. Three proposals were received.
Recommended Action: It is recommended that the City Council award a contract to
DKS Associates in an amount not -to -exceed $9,890 plus a contingency of $1,500, for
a total of $11,390.
Requested by: Interim City Engineer
9.6 DISCUSSION RE: CONDUCT IN THE COUNCIL CHAMBERS.
Requested by: Interim Mayor Ansari
10. NEW BUSINESS:
10.1 CITY ON LINE CODE OF CONDUCT - It is important for the City to minimize its
risks. The City Online Code of Conduct will help reduce the City's liability by setting
forth clear and reasonable ground rules for using City Online. Users that conform to
these rules will be treated with respect and will be allowed to enjoy the system. If, on
the other hand, a user violates the City's standards of operation by engaging in
unacceptable behavior, then the City has established a procedure for controlling its
legal risks by suspending and/or removing the user from the system to avoid
additional problems.
Recommended Action: It is recommended that the City Council review and approve
the City Online Code of Conduct.
Requested by: City Manager
10.2 PROFESSIONAL SERVICES AGREEMENT FOR ENGINEERING SERVICES
WITH CHARLES ABBOTT & ASSOCIATES - At the time of adoption of the FY
94-95 Municipal Budget, the Council approved continuation of the contract for City
Engineering services. As the Council is aware, Charles Abbott & Associates has
provided City Engineering services since June, 1992. In order to effect Council
approval, a Professional Services Agreement was prepared effective July 1, 1994 until
terminated. The contract amount of $150,000 reflects the amount budgeted for these
services in the FY 1994-95 fiscal budget.
Recommended Action: It is recommended that the City Council approve the contract
for Interim City Engineering services with Charles Abbott & Associates is an amount
not to exceed $150,000.
Requested by: City Manager
JANUARY 3, 1995 PAGE 6
11. ANNOUNCEMENTS:
12. CLOSED SESSION: May convene to consider: matters of pending litigation (G.C.
54956.9), personnel items (G.C. 54957.6), or purchase/sale of real property (G.C. 54956.8).
Records not available for public inspections.
Personnel Session re: Consideration of appointment of City Attorney.
13. ADJOURNMENT:
CITY OF DIAMOND BAR
NOTICE OF PUBLIC MEETING
AND AFFIDAVIT OF POSTING
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS.
CITY OF DIAMOND BAR )
The Diamond Bar City Council will hold a Regular Meeting at
the South Coast Air Quality Management District Auditorium,
located at 21865 E. Copley Dr., Diamond Bar, California at 6:30
p.m., on Tuesday, January 3, 1995.
Items for consideration are listed on the attached agenda.
I, LYNDA BURGESS, declare as follows:
I am the City Clerk in the City of Diamond Bar; that a copy
of the Notice for the Regular Meeting of the Diamond Bar City
Council, to be held on January 3, 1995 was posted at their proper
locations.
I declare under penalty of perjury under the laws of the
State of California that the foregoing is true and correct and
that this Notice and Affidavit was executed this 30th day of
December, 1994, at Diamond Bar, California.
/s/ Lynda Burgess
Lynda Burgess, City Clerk
City of Diamond Bar
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
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ADDRESS:
ORGANIZATION:
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CITY CLERK
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ORGANIZATION:
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
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I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect m
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Signature �'
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
HERITAGE COMMUNITY CENTER
November 17, 1994
CALL TO ORDER
Chairman Goldenberg called the meeting to order at 7:10 p.m.
PLEDGE OF ALLEGIANCE
The audience was led in the Pledge of Allegiance by Chairman Goldenberg.
ROLL CALL
Present: Chairman Goldenberg, Vice Chairman Ruzicka, Commissioner
Medina
Staff: Community Services Director Bob Rose
Parks & Maintenance Superintendent Don Hensley
Recreation Supervisor Marla Pearlman
Absent: Commissioners Schey and Tye
MATTERS FROM THE AUDIENCE
None.
OLD BUSINESS
1. Park Signage
CSD/Rose advised that at the May 26, 1994 meeting an estimate for wood and
acrylic overlay would be looked into. He advised that Sign City Company
reviewed the parks' signs and gave a recommendation and cost estimate.
CSD/Rose went over memo dated May 26, 1994 which indicates a wood sign
that is mounted on a cement background placed on footings.
C/Schey came into the meeting at 7:15 p.m.
CSD/Rose continued that some parks would require two signs. He advised that
if all park signs were changed out it would cost an estimated amount of
$27,000. He also commented on an estimate made by Quick Crete Product,
Inc. which shows the possibility of the acrylic overlay. He advised that going
with Quick Crete is by far cheaper, being about $18,000. He reviewed pictures,
November 17, 1994 Page 2
included in the Agenda, of the existing park signs in Diamond Bar. CSD/Rose
requested input from the Commissioners.
VC/Ruzicka asked what the life expectancy of the wood opposed to the
concrete and if the cost could be amortized, in any way.
CSD/Rose advised that per Sign City Company, if the wood needs to look new,
these wood signs will need maintenance on an annual basis (every couple
years) costing approximately 10% of the cost per sign. He advised that the
type of maintenance would include removing the paint, putting a deep stain into
the wood to keep any weathering from effecting the wood, re -paint the surface
of the sign.
VC/Ruzicka also asked if the acrylic material needs that type of maintenance or
any maintenance at all.
CSD/Rose advised that the acrylic does not need the maintenance however he
expressed his concerns that these acrylic signs tend to lose letters, broke, etc.
He advised that the cost per acrylic letter is approximately $29.00 per letter.
He also advised that the manufacturer says these acrylic signs are very
durable.
VC/Ruzicka commented that he is in favor of going with the more expensive
signs because of the life expectancy, amortize that additional cost by saving
money to repair the sign.
CSD/Rose commented that, from an on-going maintenance point of view, that
the concrete signs are the way to go and that the cost comparison shows there
is not that big of a difference, i.e., concrete cost is $3,170.00 and wood cost is
$3,104.00. He commented on the $30,000 budget and the commission does
not have enough money to buy all monument signs. He stated that the
commission either go back and ask for additional money or we come back with
a recommendation that some of the parks will have one type of sign, or some
parks will get a new sign. He advised that the demolition on the existing signs
will cost approximately $400-$500 per sign.
C/Schey expressed his feelings in that the City should lead the way in signage
and that he believes that we are not leading the City in the right direction by
putting up acrylic signs. He advised that his preference, as the budget would
allow, is to replace the existing signs with new concrete signs and stretch the
November 17, 1994 Page 3
budget by modifying some existing signs with the wood overlay but not acrylic.
Chair/Goldenberg asked if the $31,700 represented the demolition and removal.
CSD/Rose answered that this price and all the prices quoted are for the
installation, footing, the manufacture of the sign. He advised that the price
quoted for demolition and removal is approximately $400-$500 per sign.
Chair/Goldenberg asked if there are other companies that make signs that will
work with our budget and an exact sign that the city wants.
CSD/Rose answered that we need to develop the specifications and take the
specifications out to bid. The bid would include some alternatives and then we
could choose what to do based on competitive prices. He advised that $30,000
is the budget that comes from the Quimby fees and there are more Quimby
fees available, if approved by City Council.
C/Medina questioned if we could use marble like materials for the overlay
instead of the acrylic. He commented that the marble would blend better with
the cement than wood or acrylic.
Chair/Goldenberg commented that the marble would still make the sign look
"make -shift." He advised that the commission request additional funds, if
necessary, and finish this project in the next budget year.
VC/Ruzicka commented that the commission agrees that we don't want cheap
acrylic on the city's signs.
C/Schey moved, C/Ruzicka seconded, that staff create the plans and
specifications for the concrete monument signs necessary to replace the
existing signage at all parks with a strong recommendation that the budget be
amended, if necessary, to allow the installation of new all -concrete signs.
4 yes; -0- no; Motion carried unanimously.
C/Schey stated that he would like the signs to have the lettering the same as
the existing county signs.
Chair/Goldenberg asked if the logo is appropriate on the sign if the sign says
the "City of Diamond Bar". He expressed his concerns that the color logo
November 17, 1994 Page 4
doesn't fit in with the natural look or the environment.
C/Schey agreed that we either have the logo or the reading of the "City of
Diamond Bar". Not both on the same sign.
VC/Ruzicka asked if this logo is an additional cost.
CSD/Rose advised yes.
Chair/Goldenberg introduced C/Ansari and asked her opinion on the signs and
if the 6 color logo should be on the sign.
C/Schey commented that if the 6 color logo is in acrylic, then no way should
this be on the sign.
Chair/Goldenberg asked CSD/Rose to get a separate quote on the 6 color logo
so the commission knows what it will cost.
CSD/Rose reiterated that what the commission wants, is cement monument
signs similar to those at Summit Ridge Park, that we are interested in a river
rock footing for height, and to get a separate quote for the 6 -color logo.
Chair/Goldenberg asked if the $3,170 included the river rock.
CSD/Rose answered no, the $3,170 only includes the monument (rectangle),
and lettering on a cement footing.
C/Schey commented that he would like the City to do a good job on a few signs
over a longer period of time than do a poor job immediately on all the signs.
MINUTES
2. Minutes of October 26, 1994.
VC/Ruzicka stated that on page five, paragraph five, there should be "no"
lighting on the basketball court rather than lighting on the basketball court.
With that amendment, Vice Chairman Ruzicka moved, seconded by
Commissioner Schey and carried unanimously.
November 17, 1994 Page 5
INFORMATIONAL ITEMS
3. Recreational Program Up -date
a. Athletics
1. RS/Pearlman announced the National Youth Sports Coaches
Association meeting for the basketball volunteer coaches is on
Tuesday, November 22, 1994. She advised that the sports staff
had put together a packet for the coaches to help them coach the
kids.
2. RS/Pearlman also advised that youth basketball is coming up
and that she has been in contact with the athletic trainer from Cal
Poly Pomona, who has a PhD, and that he will be speaking to the
volunteer coaches about first aid.
b. Contract Classes
1. RS/Pearlman advised that all the information has been turned
in for the Winter Session and there will be over 276 classes
offered. She also advised that she was able to secure Diamond
Point Racquet Club as a new location for classes.
2. RS/Pearlman advised that additional tennis classes have been
added to the class schedule. She also advised that they have a
new tennis instructor by the name of Gabriel Adepitan, from
Nigeria who played in the Davis Cup for his country and is very
experienced in tennis. She also advised that she has had nothing
but good comments about his teaching abilities from the class
participants.
Chair/Goldenberg mentioned that he was aware of a situation
involving Mr. Adepitan and that he had a concern with the method
that Mr. Adepitan used to clear the tennis courts of public users
prior to the start of class.
RS/Pearlman advised that she would look into this.
3. RS/Pearlman announced that youth basketball is 70% full and
November 17, 1994 Page 6
that December 1, 1994 is the final sign-up day.
4. RS/Pearlman announced that the city-wide track and field meet
will be on March 18, 1995. She advised that the children from this
meet will qualify for the San Gabriel Valley Athletic Association
Meet and then onto the S.C.M.A.F. Championships at Long Beach
Memorial Stadium. She also advised that last year there were
300 children from our track meet that participated.
5. She advised that she secured Lorbeer Junior High for the adult
volleyball on Thursday evenings at 6:30 - 9:30 p.m.
6. RS/Pearlman advised that adult basketball and softball are
continuing.
C/Ansari advised that there is a baseball clinic at the Little League
diamonds during the Christmas holidays for $40.00 day put on by
professional baseball players, however the Kiwanis Club is putting
on a free baseball clinic on the first Saturday in January and that
the Parks & Recreation Commission should help publicize it.
VC/Ruzicka stated that we shouldn't discourage anyone from
joining the $40.00 clinic because it may help a non-profit
organization.
CSD/Rose advised that they will contact the Kiwanis Club and get
the information so that it can be publicized.
7. CSD/Rose advised that the Tiny Tots Program at the Heritage
Park has added a new session for the 1st and 2nd week of
December. He stated that this class will stress holiday crafts and
songs.
8. CSD/Rose announced that he received a call from the Walnut
Valley Unified School District regarding our computer contract
classes at Diamond Bar High School. Walnut Valley U.S.D. is
concerned about a court decision requiring licenses for software
used on each school computer. They advised the City that the
school district was removing the software from the computers until
it could verify its licensing status.
November 17, 1994 Page 7
Chair/Goldenberg advised that the City of Diamond Bar has
several software packages that have been donated to the City,
and that the City doesn't use. These could be donated to Walnut
Valley U.S.D. to resolve this problem.
CSD/Rose said he would offer this solution to the school district.
Park Up -date:
a. PS/Hensley gave park up -dates on the following parks:
1. Maple Hill has been approved by City Council for the A.D.A.
retro -fit. Phase I will include the play equipment, rest rooms and
parking lots.
2. Ronald Reagan has had plastic trash cans added to the tennis
courts.
3. Heritage Park has two new park benches that were purchased
with a donation from the Chamber of Commerce.
4. Maple Hill will have the Basketball Court re -surfaced in
December. The court is under warranty and there will be no cost
to the City.
C/Medina asked if the tennis courts are still cleaned on a regular
basis.
PS/Hensley advised that the tennis courts have not been
scrubbed cleaned for quite some time in order to conserve water.
They are swept daily, however. Now that the water drought is
over, we will resume scrubbing down each tennis court once per
week.
ANNOUNCEMENTS
C/Medina expressed his thanks to the City Council for recognizing and presenting a
certificate to the Korean school for participation in the City's Fifth Anniversary
Celebration.
November 17, 1994 Page 8
VC/Ruzicka reiterated the comment from the last meeting regarding the Sunset
Crossing mini -park and the support it is getting from the community.
Chair/Goldenberg announced that Diamond Bar High School will be in the CIF play-
offs in Ventura. He also expressed his concerns that Mr. Schad, from the Planning
Commission, announced that on 11/19/94 at 10:00 a.m. there is going to be
community clean-up at Sycamore Canyon Park. He felt that the Parks & Recreation
Commission should have received an invitation to attend.
C/Ansari announced that Friday, November 18, 1994 Ganesha High School will be in
the play-offs and will be visiting Los Alamitos High School. She also thanked the
Parks & Recreation Commission for their continuing work with the park system.
Chair/Goldenberg advised that the next Parks & Recreation meeting will be held on
the 3rd Thursday of December, which is December 15, 1994, at 7:00 p.m.
ADJOURNMENT
At 8:10 p.m., it was moved by C/Schey and seconded it by C/Ruzicka and carried
unanimously to adjourn the meeting to Thursday, December 15, 1994 at 7:00 p.m.
I N T E R O F F I C E M E M O R A N D U M
TO: Mayor Ansari and Councilmember Werner
-m0
FROM: Linda G. Magnuson; Accounting Manager
SUBJECT: Voucher Register, January 3, 1995
DATE: December 29, 1994
Attached is the Voucher Register dated January 3, 1995. As
requested, the Finance Department is submitting the voucher
register for the Finance Committee's review and approval prior to
its entry on the Consent Calender.
The checks will be produced after any recommendations and the final
approval is received.
Please review and sign the attached.
CITY OF DIAMOND BAR
VOUCHER REGISTER APPROVAL
The attached listing of vouchers dated January 3, 1995 have been
reviewed, approved, and recommended for payment. Payments are
hereby allowed from the following funds in these amounts:
FUND NO. FUND DESCRIPTION
001
General Fund
112
Prop A Fund
125
Community Dev.
138
LLAD #38 Fund
139
LLAD #39 Fund
141
LLAD #41 Fund
250
CIP Fund
APPROVED BY:
Block Grant Fund
TOTAL ALL FUNDS
1
Linda G. Mason
Accounting Manager
errence IL Belanger
City Manager
AMOUNT
$516,004.95
630.00
2,710.66
3,816.46
7,365.14
4,697.65
4,477.64
$539,702.50
Eileen R. Ansari
Mayor
AN
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6:-
CITY OF DIAMOND BAR 7.3
AGENDA REPORT AGENDA NO.
TO: Terrence L. Belanger, City Manager
MEETING DATE: January 3, 1995 JYNREPORT DATE: December 29, 1994
FROM: Linda G. Magnuso Accounting Manager
TITLE:
Treasurer's Report - November 30, 1994
SUMMARY:
Submitted for Council's review and approval is the Treasurer's Statement for
the month of November 1994.
RECOMMENDATION:
Review and approve.
LIST OF ATTACHMENTS:
X Staff Report
Resolution(s)
Ordinances(s)
_
Agreement (s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
— Public Hearing Notification
_ Bid Spec. (on file in City Clerk's Office)
Other
1. Has the resolution, ordinance or agreement been reviewed
by the City Attorney?
2. Does the report require a majority or 4/5 vote?
3. Has environmental impact been assessed?
4. Has the report been reviewed by a Commission?
Which Commission?
5. Are other departments affected by the report?
Report discussed with the following affected departments:
REVIEWED BY:
q�' & "I
Terrence L. Be'anger
City Manager
Frank M. Usher
Assistant City Manager
Yes_ No
Yes X No
Yes X No
Yes X No
Linda G. Muson
Accounting nager
CITY COUNCIL REPORT
AGENDA NO.
MEETING DATE: January 3, 1995
To: Honorable Mayor and Members of the City Council
FROM: City Manager
SUBJECT: Treasurer's Statement - November 30, 1994
ISSUE STATEMENT:
Per City policy, the Finance department presents the monthly Treasurer's
Statement for the City Council's review and approval.
RECOMMENDATION:
Approve the November, 1994 Treasurer's Statement.
FINANCIAL SUMMARY:
No fiscal impact.
BACKGROUND:
Submitted for Council's review and approval is the Treasurer's Statement
for the month of November 1994. This statement shows the cash balances
for the various funds, with a breakdown of bank account balances,
investment account balances and the effective yield earned from
investments.
Linda G. Maqnuson
CITY OF DIAMOND BAR
TREASURER'S MONTHLY CASH STATEMENT
November 30, 1994
SUMMARY OF CASH:
DEMAND DEPOSITS:
GENERAL ACCOUNT $367,801.98
PAYROLL ACCOUNT 1,168.45
CHANGE FUND 175.00
PETTY CASH ACCOUNT 500.00
INVESTMENTS:
TOTAL DEMAND DEPOSITS $369,645.43
TIME CERTIFICATES $0.00
COMMERCIAL PAPER 0.00
LOCAL AGENCY INVESTMENT F 13,309,119.98
TOTAL INVESTMENTS 13,309,119.98
TOTAL CASH
$13,678,765.41
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. All funds are available
for withdrawal within 24 hours. Investment in the Local Agency Investment Fund is allowed under the City's formally
adopted investment policy.
L.A.I.F - Effective Yield for November, 1994 5.38%
There are sufficient funds available to meet the next month's financial obligations of the City.
BEGINNING
TRANSFERS
ENING
........ .. . .....
GE
18BURSEMNT
, .. . . .
IN � OUT
BALANCE
.
GENERAL FUND
$6,365,914.32
$557,044.17
$635,142.22
$6,287,816.27
LIBRARY SERVICES FUND
207,000.00
207,000.00
TRAFFIC SAFETY FUND
39,490.84
9,379.75
48,870.59
GAS TAX FUND
2,740,000.49
228,090.70
1,676.15
(55,786.46)
2,910,626.58
TRANSIT TX (PROP A) FD
832,074.91
57,276.00
16,428.88
872,922.03
TRANSIT TX (PROP C) FD
1,576,159.97
(8,018.50)
1,568,141.47
INTEGRATED WASTE MGT FD
44,340.73
6,989.30
5,413.38
45,916.65
AIR QUALITY IMPRVMNT FD
61,697.69
1,125.64
60,572.05
PARK FEES FUND
354,017.96
354,017.96
S PARKS GRANT (PRP A) FD
(33,443.67)
(802.30)
(34,245.97)
COM DEV BLOCK GRANT FD
21,956.33
14,719.00
5,987.73
(3,575.10)
27,112.50
LANDSCAPE DIST #38 FD
176,159.38
4,521.58
9,404.09
(42,732.42)
128,544.45
LANDSCAPE DIST #39 FD
(6,940.23)
1,678.75
6,448.18
(11,709.66)
LANDSCAPE DIST #41 FD
129,745.95
542.54
71.87
130,216.62
GRAND AV CONST FUND
401,739.47
804.42
400,935.05
TRAFFIC MITIGATION FEE FD
0.00
0.00
CAP IMPROVEMENT PRJ FD
54,768.78
65,345.51
110,914.78
100,338.05
SB 821 FUND
164,373.29
164,373.29
SELF INSURANCE FUND
417,317.48
417,317.48
TOTALS
$13,546,373.69
$880,241.79
$747,850.07
$0.00
$13,678,765.41
SUMMARY OF CASH:
DEMAND DEPOSITS:
GENERAL ACCOUNT $367,801.98
PAYROLL ACCOUNT 1,168.45
CHANGE FUND 175.00
PETTY CASH ACCOUNT 500.00
INVESTMENTS:
TOTAL DEMAND DEPOSITS $369,645.43
TIME CERTIFICATES $0.00
COMMERCIAL PAPER 0.00
LOCAL AGENCY INVESTMENT F 13,309,119.98
TOTAL INVESTMENTS 13,309,119.98
TOTAL CASH
$13,678,765.41
Note: The City of Diamond Bar is invested in the State Treasurer's Local Agency Investment Fund. All funds are available
for withdrawal within 24 hours. Investment in the Local Agency Investment Fund is allowed under the City's formally
adopted investment policy.
L.A.I.F - Effective Yield for November, 1994 5.38%
There are sufficient funds available to meet the next month's financial obligations of the City.
CARL WARREN & CO.
Aff/ Insurance Adjusten
Claims Management and Admtrustratnon
750 The ( itv Drive
Sruc 400
Orarge, (.A 92668
Myl P0 Box 25180
Sarna Ana, (A 92799-5180
!714)740-7999
(800) 572 -6900
FAX (714)740-7992
TO: City Of Dim— Bar December 15, 1994
ATTENTION: TOmye A. Cribbins, Deputy City Clerk
RE: Claimtroa V..HaY
claimant
D/Event
Roc' d Y/Of f iGG 12 / 1144.
Our File S 81"1 A
We have reviewed the abWe captioned claims and -you take the
.
action indicated below:"
[JZ]] _Q&rx 'D Txalnft seat a stamdard ref4*%%M A*
[ ] MITK TN 11,, _ T C; 3WL accard4rioe ritk
* a notice Of iHWffi # �'aw.
*, 19*. THIS ![tii"t �mow
:'�- � .:ate,,.: •w
TS$ ORI6II[AE. CL4�• ID�� •
Government Code Seatioaa VU WA#W01Cs
[ ] AWWRDrn/SUPPT.seed a Wkwoft"'.
claimant, rejecting
claimant, advis
to file a writte�',`:a,
copies in your fieri:
OF "%14. tri O! '!�i R t, ami s
See Government C+R
[ ] APPT"ICA , Tau Reject claimant's "AMli
Present a LA See GOVernment Code Section 91k #•
[ ] TAKE NO Pi"r�ll: Defer any written response to t
our further advice.
Please provide us with a copy of the notice
you have any questions please contact the o-A.4k+.:
V11137 t
as
,/Dwight/ J.
cc: SCJPIA w/enc.
•Ue alalpant.
L
ation of
ter than
CEIPT OF
See
r. utter to the
1 to the
(Retain
43 DAYS
t--..�_ .
for Leave tO
int pending
above. If
. x3
CLAIM FOR DAMAGES ---
77 TO PERSON OR PROPERTY -
INSTRUCTIONS
1. Claims for death, injury to person or to personal property must be filed not
later than,6 rho*. after the occurrence. (Gov Code Sec. 911.2)
2. Claims for damages to real property must be filed not later than 1 year after the
occurrence. (Gov. Code Sec. 911.2)
3. Read entire claim before filing.
4. See page 2 for diagram upon which to locate place of accident.
5. This claire form must be signed on page 2 at bottom.
B. Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET.
7. Claim must be filed with City Clerk. (Gov. Code Sec. 915a)
To: The City of Diamond Bar
Name of Claimant rt.aar C AA•V5TR6"
SCaT r AA reZ>Rs.V gR^AS-rR,," . f Vtrf.eM.)
Home Address of Claimant City and State
19VI k"0& -W^ 4fltltm 7;z, 4.•+o c..7 lr_�A2 ) eo:�q
Business Address of Claimant City and State
Give address to which you desire notices or communications to be sent regarding this claim:
fan i Z 4-, A Bo -VZ
94 DEC 12 V IT 25
Age of Claimant fif natural person)
i7
Home Telephone Number
e'907) 86/- 292-1
Business Telephone Number
How did DAMAGE or INJURY occur? Give full particulars.
I04&W-A4ST o --trb RA.l., o v=12 •0 71-m A0 a AkJ
P r-o,A--t- ;3y ei-r7 cno,,,•r�CTt> S-r�r-r SSE 5� $t,.7' .veT Fza7-Q.tu i--,vL
5ib.te .a]AS .S/�Oi2iLO.tTl+aL q.v:7 s7.i-F. cu LT Tei SL -t
SrQ„i�L � c..�.e5 t7Qa G 6£ r� r3 y M y Cd +� For2 A i`�.w .iti o �.v-7s. 7:yg F�Esu-LT c.uAS
�,cr .v�,aJE-7�a•H.abf u.c,7f.Qiv .aT,u All-- _8dV,1_D44A&C io Rib.vr.�.T'f][�e1de 4A4FZ41)1d
W -hen did DAMAGE or INJURY occur? Give full particulars, date, time of day:
eJ£v�rST>A7, ?.52p-* 3 c), C' -V 3: os F'Ni
Where did DAMAGE or INJURY occur? Describe fully, and locate on diagram on reverse side of this sheet, where appropriate, give
street names and addresses and measurements from landmarks: -T-,pu.nsj LZt-T ?=P S,Lv . �p„i/ a,irTa
/kz'<Z'>6 ..l 4s�- auar', S'T�K� R CiT'�r 7i -.a P-OOP40-7 5 •"L~ T+V�O7 AAD e&7- i��.t/ AIClL-.w)-KF
'4A'C2j c aas +f•vo��E� - E1, e .••�•v L.e yi•v 6 r=[e47 /ote //dA -Z6~74,/
What particular ACT or OMISSION do you claim caused the injury or damage? Give names of City employees causing the injury or
damage, if known:
L. a Jzfa...,.t.trr .HbS T�etrst6Jro•v.,� PO N Conk !'/{Ti CA
/
O r" _p..�..G A:vt7 FjtjL'�.t�L �T 4�b'S fr'.vvekic7 �ea....�t/ i1�•7 AT A— zw77,e5LeT%.o_
F C7 To Pa Al
/`�i.l2.v�N6�Lo�u QJto�i1,L 4u-ron�c+i6dtE) 4-1-C7Aoo.pac«y•
Z To �'¢L> T �Tt2an/b Y•t�Ta d •
✓ �CCz Gn.v
What DAVI L GE cr INJURIES do you claim resulted? Give full extent of injuries or damages claimed.
��..- A7-rAcr��� 17A �i�tA bf- �5`T- �,Q7�5 5 P.�•t a� 5
What AMOUNT do you claim on account of each item of injury or damage as of date of presentation of this claim, giving basis of
computation:
�a-v�ST' �S T• •i� �4 Tom- o r= -lb �-i_STe�`L V`fK�C l•�
T 'PQ 01z To TQCC , :-> *..4-1T
Give ESTIMATED AMOUNT as far as known you claim on account of each item of prospective injury or damage, giving basis of
computation:
s ATfQc�J�b �q ru�t?b Z �5"%i .,H A 7'4S
SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SIDE
Insurance payments received, if any, names of Insurance Company:
-111A
Expenditures made on account of accident or :n;u y: (Date—Item)
(A iioun;
Name and address of Witnesses, Doctors and Hospitals:
Ry Aj "oQ.4-V (/4ed? Mt.1ce�+ Gc�iv� t3 gro�79So) — P'4sst�6t� �•v G44- AT T��L •P Aam.�..,T
c.�rLrC�w- d.-r�.ssss*j lo4sT«�. lPbsr7+cru e� a•ry
LA �e.a•tTr ��Zi2rFi Ofi'�c��—� -� ,l rr_ ,1
<Z. r7�ER1ZM=aDe.aGLtN, �'�""`'D�el-2o?'S3 7LA<R56d a 8� 5AI�T�2T
READ CAREFULLY
For all accident claims place on following diagram names of streets, including North, East, South, and West; indicate place of
accident by "X" and by showing house numbers or distances to street corners.
If City Vehicle was involved, designate by letter "A" location of City vehicle when you first saw it, and by "B" location of yourself
or your vehicle when you first saw City vehicle; location of City vehicle at time of accident by "A-1" and location of yourself or your
vehicle at the time of the accident by 'B-1" and the point of impact by "X."
NOTE: If diagrams below do not fit the situation, attach hereto a proper diagram signed by claimant.
FOR AUTOMOBILE ACCIDENTS
MEAS7ocv GL��v $t
jX ....... XI 60-t r7A
w,wnxt. s s•• s�rD�
h
FOR OTHER ACCIDENTS
SIDEWALK
CUR&
V//
Signature of Claimant or person filing on his behalf giving
relationship to Claimant:
C',AI:^.S PQC'ST BE FILED WITH CITY CLERK (GOV.
PARKWAY
SIDEWALK_
TypedName:
CODE SEC. 915a).
CUR"
Date
Diamond Bar Auto Body
Here To Serve You
701 Brea Canyon Road Suite # 15 - Walnut, CA 91789 Phone: (909) 598-2765
?STIMATE PREPARED FOR Date : 12/02/94 Time: 12:57:28
FERRY ARMSTRONG Est. No. : 1158
1941 Kiowa REPAIR A : MAZDA/RX7 GSL/1985
rest. VIN : JMIFB3314FO904758
Diamond Bar CA 91765 License #: 2YPC213 Color:Grey
Prodn Date: 05/85 Insurance:
Bus: Hom:(909)861-2924 Phone
Mileage In:90329 By:SHARI Deductible: 0.00
Claim # : Adjustor :
Rep Tp Lab Tp Section Description Labor Paint Part/Fee
R&R
BODY
!GRILLE & LAMPS
Front Bumper Spoiler
0.8!
1.5;
78.60
R&R
; BODY
; GRILLE A LAMPS
Reader Panel
1 .
0 ; 1.
9
153.20
R&R
; BODY
; FENDER k LAMPS
Rt Fender
3.
2 ; 2.
6 ;
119.45
R&R
; BODY
:FENDER d LAMPS
Rt Fender Splash Sheild
; 0.
5: 0.0;
59.20
REP
; BODY
Pull Rt Apron
* 2.0
; * 0.0;
0 .00
REP
; BODY
Rt Apron A/P
* 2.
0 ; * 0 .
5 ;
0.00
REP
; BODY
:DOOR
Rt Door
; 3.
0: 2.
8 ;
0.00
R&R
; BODY
:DOOR
Rt Door Molding
0.2;
0.0
;
99.80
R&R
; BODY
Cover Car For Overspray
; * 0,
5 ; * 0.0;
*
9.00
REF
; BODY
;
Color Match
; * 1 .
0 ; * 0.0
; *
0.00
REF
; REF
Tio Stage Paint
; 0.0;
3 .
5:
0.00
--------------------------------------------------------------------
SUMMARY -----------------------------------------------------------
BODY
14.2 Mrs. 1 $28,00
397,60
PARTS
(OEM Parts 0.00% Discount)
519.25
BODY STRUCTURAL
0.0 Mrs. ! $28.00
0.00
SUBLET
0.00
FRAME
0.0 Mrs. 0 $40.00
0.00
TOWING
0,00
GLASS
0.0 Mrs. E $28.00
0.00
PAINT MATERIAL
$ 0.00 + 12.8 Mrs,
! $18.00
230,40
MECHANICAL
0.0 Mrs. R $45.00
0.00
BODY MATERIAL
S 0.00 + 7.0 Mrs.
E S 0.00
0.00
REFINISH
12.8 Mrs. 8 $28.00
358.40
MISCELLANEOUS
0.00
DETAIL
0.0 Mrs. a $28.00
0.00
TAX
® 8.25
`;
61.85
WASTE REMOVAL
0.00
STORAGE
0.00
TOTAL ...........................................
1567.50
0.00
DEDLCTIBLE
0.00
REMARK
BETTERMENT
Plus Tax
0.00
CUSTOMER PAYS ..........................................
1567.50
INSLR.ANCE PAYS
.........................................
0.00
(c) 1994 Mitchell International
Inc.
s Estimator
Judgement
C C-3 A l':.: F -i C..' U I U F=t io:;
VISI BLE DAMAGE QUC3TA'T 10N 4#6 1 7
phone:
VIN:
Mileage: 0
Options:
8 Libor Op Rescriotion
REPLACE �RT PuMPER iOv;R
c FE;LACE rR7 bLMPES 6R -LE
REPLACE uRILILE .-EPDER ANEL
4 REPAIR CDOING RADIATOR :Lr;EF`
RErAIR 400D PANEL
n REPLACE R FENDER :PANEL
7 REF IN1iH R =ENDER EHE
!REF°�:E R cENiER EPLaSt =r;E_L
-LACE =_N1,E' "Cuv i
;0 FAL:EN FRONT S SFENSIJ.
R --- D00i SHE._
13 PDL OGEE ELEAR CuA-
rLi- 5PER TINT ^OLIN
PDL "OPER FRAME/RACk SET JG
alit JFER E 1LtR 'SPR: aND tll'cc
ADL OBER MASK FOR CNERSPRAY
* Jiogeeent :tee
Style
Lic. Plate.
Paint Code:
Prod. Date:
Profile
Deductible:
on 1a-01-94
Insurer
Adjuster :
Appraiser:
Claimant :
Insured
Policy # :
Claim M
Price Labor Paint
O' N* j* y
e.
8..' 0.0
ESTIMATE RECALL NLWER: 12-81-94 11:53:28
EstiNts Plus is a tradosark of Mitchell International
Copyright 1991-1994 All Rignts Reserved
Labor Group Price Group
BCD" * --SL7-
BODY
\F»
2CDY
Er._
BODY
+E«
4EF IN! 3r
�uirY
.t„
,Eh
�EL-ra3N.t�-
BODY +
REF IN:S,H +
REF IN;Sn
FRAME
REF:NlSr
m
4r:7 35 MAZDA RX7 -`R"c-'QNC
Sumaary
=?DINT mATERIALD ;,34. NT
�� uF�0u5 wNS-E 5. N7
ADDL OPERATION 5.08T
Taped Costs C44.a0
�. 25ft 2t.13
NEW
Taxed Parts +x5.45
Tx 8.c5a
Non -Taxes Parts 17`-.00
Labor E 37.2 hrs: IF31.r�i
Add'1 CostsiMater.als cw't.zd
Parts
Tax
o v — .M n o T o +-- a 1 := 10 6z 94 .. L-
-EREBY ALITHORiZE Tic hint iEPr :N kkr: TL, BE DONE 4LONO +KITH THE NECESSARY MATERIALS AND HEREBY GRANT YOU AND/OR YOUR EMPLOYEES
E?nISSION TO OPERATE THE ,4, T,.Ck :R ',-EHICLE HEKEIN DESCRIBED ON STREETS, HIGHWAYS OR ELSEWHERE FOR THE PURPOSE OF TESTING
AND/OR INSPECTION. AN ERPRESS ME--HANZ' S -IEN IS HEREBY ACKNOWLEDGED ON ABOVE CAR, TRUCK OR VEHICLE TO SECURE THE AMOUNT OF
REPAIRS THERETO. YOU w1_..'J-IT BE -ELD _-; ONSIBLE FOR LOSS OR DAMAGE TO VEHICLE OR ARTICLES LEFT IN VEHICLE IN CASE OF FIRE,
THEFT. aC.CiDENT OR ANY OT�E4 --MUSE 2E`"OND "OUR CON'ROL. *+*+* PARTS PRICES SUBJECT TO INVOICE tom.
°;TijMEE gUTHORI7ATIfjN: DATE:
ESTIMATE RECALL NUMBER: 12-81-94 11:53:28
EstiMate Plus is a tradtttrO of Mltchtil IntImAtitnal
Copyright 1991-1994 All Rights Reserved
.:5. ass.
5a
LHANI'_fl
..7,@ 48. Oki
_.X
VCS—�dx2C _d^,Cr
-._..fir
=?DINT mATERIALD ;,34. NT
�� uF�0u5 wNS-E 5. N7
ADDL OPERATION 5.08T
Taped Costs C44.a0
�. 25ft 2t.13
NEW
Taxed Parts +x5.45
Tx 8.c5a
Non -Taxes Parts 17`-.00
Labor E 37.2 hrs: IF31.r�i
Add'1 CostsiMater.als cw't.zd
Parts
Tax
o v — .M n o T o +-- a 1 := 10 6z 94 .. L-
-EREBY ALITHORiZE Tic hint iEPr :N kkr: TL, BE DONE 4LONO +KITH THE NECESSARY MATERIALS AND HEREBY GRANT YOU AND/OR YOUR EMPLOYEES
E?nISSION TO OPERATE THE ,4, T,.Ck :R ',-EHICLE HEKEIN DESCRIBED ON STREETS, HIGHWAYS OR ELSEWHERE FOR THE PURPOSE OF TESTING
AND/OR INSPECTION. AN ERPRESS ME--HANZ' S -IEN IS HEREBY ACKNOWLEDGED ON ABOVE CAR, TRUCK OR VEHICLE TO SECURE THE AMOUNT OF
REPAIRS THERETO. YOU w1_..'J-IT BE -ELD _-; ONSIBLE FOR LOSS OR DAMAGE TO VEHICLE OR ARTICLES LEFT IN VEHICLE IN CASE OF FIRE,
THEFT. aC.CiDENT OR ANY OT�E4 --MUSE 2E`"OND "OUR CON'ROL. *+*+* PARTS PRICES SUBJECT TO INVOICE tom.
°;TijMEE gUTHORI7ATIfjN: DATE:
ESTIMATE RECALL NUMBER: 12-81-94 11:53:28
EstiMate Plus is a tradtttrO of Mltchtil IntImAtitnal
Copyright 1991-1994 All Rights Reserved
AMAGE REPORT
2/02/94 at 13:11
ARMSTRONG
D. R. 10917-•0003511
Est: R. FELTS
Page: 1
WCL-r4U T VO=kL-1_EY 9=11JTC-J
EAOL}Y
THE MARK OF EXCELLENCE
20601 EAST VALLEY
BLVD
WALNUT, CA 91789-
(909) 598-1113
3wner-:
TERRY
ARMSTRONG
Day
Phone:
(818)
300 -4333 -
Address:
1941 KIOWA CREST DR.
Other
Ph:
(909)
861 -2924 -
DIAMOND PAR CA 91765
Deductible:
$ N/A
Insurance
Co.:
Phone:
Claim
No..-
Ad j. :
85 MAID
RX7 GS
2D BLACK 1.2L -R
Vin: JMIFB3314F0904758
License: 2YF'C213 CA Prod Date:
0/
0 Odometer:
0
Power
brakes
dower antenna
power mirrors
Tinted
glass
Body side moldings
Rear defogger
Bucket
seats
Recline/lounge seats
Styled
steel
wheels
Clear
--------------------
coat paint Metallic paint
---------------------------------------------------------
---
REFR/
FART
LBR
FAINT
NO.
--------------------------------------------------------------------------------
REEL
DESCRIPTION OF DAMAGE QTY
COST
HRS
NRS MISC
1
FRONT BUMPER & LAMPS
2
R&I Front Bumper
1
0.6
3
Repl
RT Pa*,king lamp lens
1
14.45
0.2
4
GRILLE & LAMPS
5*
Repr
Panel above bumper
1
��.�
1.9
6
Add for Clear Coat
1
0.8
7
Repl
Spoiler
1
82.10
0.8
1.5
8
Add for Clear Coat
1
0.6
9
FENDER & LAMPS
10
Repl
RT Fender
1
119.45
3.2
2.6
i1
Add for Clear Coat
1
1.0
12
Add for Edging
1
0.5
13*
Repr
RT Wheelhouse
1
_ 3.0
1.0
14
Repl
RT Splash shield
1
61.80
0.5
15
Repl
RT Side marker lamp assembly
1
28.20
Incl
16
WHEELS & FRONT SUSPENSION
17*
Repl
Wheel alignment front wheel
1
1.8
M
18
DOOR
19*
Repr
RT Outer panel to 592955
1
—.4.0
2.8
20
Overlap Major Adjacent Panel
1
-0.4
21
Add for Clear Coat
1
0.5
22
Repl.
RT Moulding. side
1
104.20
0.2
1-13
ROCKER PANEL
24*
Repr
RT Panel outer
1
1.0
1.0
25
Overlap Maior Adjacent Panel
1
-0.4
Page: 1
DAMAGE REPORT
2/02/94 at 13:11
ARMSTRONG
D. R. 10917•-0003511
Est: R. FELTS
Page:
WX11_MU-r V IC411_ E ,e 1=1UTCO
nC3n'Y
THE MARK OF EXCELLENCE
20601 EAST VALLEY BLVD
WALNUT, CA 91789-
(909) 598-1113
--------------------------------------------------------------------------------
REPR/
PART
LBR
PAINT
NO.
---------------------------------------------------------------------------------
REPL DESCRIPTION OF DAMAGE QTY
COST
HRS
HRS
MISC
26
Add for Clear Coat 1
0.1
27*
COLOR MATCH 1
1.0
28*
COVER TO ELIMINATE OVERSPRAY 1
0.5
T
_7.50
29*
--------------------------------------------------------------------------------
HAZARDOUS WASTE DISPOSAL i
Xi-
7.50
SlAbtotals ===f
410.20
19.8
13.5
15.00
Page:
AMAGE: REPORT
2/02/94 at 13:11
ARMSTRONG
D.R. 10917-0003511
Est: R. FELTS
Wt=tl_hJUT VC-4L_.L.FEE Y 9=1l_JTC3 L►C)ID%e
THE MARK OF EXCELLENCE
20601 EAST VALLEY BLVD
WALNUT, CA 91789—
(909) 598-111
Parts (Si -ib iect to Invoice) 410. LO
Labor, 18.0 hrs $ 28.00/hr 504.00
Paint 13.5 hrs $ 28.00/hr 378.00
Paint/Materials 13.5 hrs $ 16.00/hr :43.00
Mech 1.8 hrs $ 50.00/hr 90.00
SubletI'M isc 15.00
---------------------------------------------
SUBTOTAL $ 1640.20
Tax on $ 660.70 at 8.2500% 54.51
_________-----------------------------------
GRAND TOTAL f. 1694.71
-----------------------------------------------
INSURANCE PAYS $ 1694.71
Estimate based an MOTOR CRASH ESTIMATING GUIDE. Non -asterisk(}) items are derived from the Guide IE14WI. Database Date 7/94
Double asterisk(**) items indicate part supplied by a supplier other than the original equipment manufacturer.
EiEst - A product of CM Information Services Inc.
Page:
CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA NO. 7' S
TO: Terrence L. Belanger, City Manager
MEETING DATE: January 3, 1995 REPORT DATE: December 28, 1994
FROM: Bob Rose, Community Services Director
TITLE: Resolution No. 95 -XX approving the plans and specifications for the purchase and installation
of a picnic shelter at Peterson Park in the City of Diamond Bar.
SUMMARY: The installation of an additional picnic shelter at Peterson Park is an approved Capital
Improvement Project in the 1994/95 Fiscal Year Budget. The specifications for the new picnic shelter calls
for a 20' hexagon structure with a file roof. The new picnic shelter will match exactly the existing shelter
at Peterson Park. There is $13,900.00 in Quimby Funds allocated specifically for this project. Also, two
donations from the community have been received for this project. One is from the Diamond Bar Chamber
of Commerce for $1,500.00, the other is from F.C. International Soccer Club for $600.00, which brings the
total amount available for this project to $16,000.00. The Engineer's estimated cost of this project is
$16,000.00.
RECOMMENDATION: It is recommended that the City Council adopt Resolution No. 95 -XX approving
the plans and specifications for the purchase and installation of a picnic shelter at Peterson Park in the City
of Diamond Bar and direct the City Clerk to advertise for and receive bids.
LIST OF ATTACHMENTS: Staff Report _
Resolution(s)
Ordinance(s) _
Agreement(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
Public Hearing Notification
Bid Specification (on file in Clerk's Office)
Other:
1. Has the resolution, ordinance or agreement been reviewed
Yes
No
by the City Attorney?
2. Does the report require a majority vote?
Yes
No
3. Has environmental impact been assessed?
Yes
X No
4. Has the report been reviewed by a Commission?
Yes
X No
Which Commission?
5. Are other departments affected by the report?
Yes
X No
Report discussed with the following affected departments:
REVIEWED BY:
Terence L., Langer
City Manager
Frank M. Usher
Assistant City Manager
Bob Rose
Community Services Dir.
CITY COUNCIL REPORT
AGENDA NO.
MEETING DATE: January 3, 1995
TO: Honorable Mayor and Members of the City Council
FROM: Terrence L. Belanger, City Manager
SUBJECT: Resolution No. 95 -XX approving the plans and specifications for the purchase
and installation of a picnic shelter at Peterson Park in the City of Diamond
Bar.
ISSUE STATEMENT: Shall the City Council adopt Resolution No. 95 -XX approving the plans and
specifications for the purchase and installation of a picnic shelter at Peterson Park in the City of Diamond
Bar.
RECOMMENDATION: It is recommended that the City Council adopt Resolution No. 95 -XX approving
the plans and specifications for the purchase and installation of a picnic shelter at Peterson Park in the
City of Diamond Bar and direct the City Clerk to advertise for and receive bids.
BACKGROUND: The installation of an additional picnic shelter at Peterson Park is an approved Capital
Improvement Project in the 1994/95 Fiscal Year Budget. There is $13,900.00 in Quimby Funds allocated
specifically for this project. Also, two donations from the community have been received for this project.
One is from the Diamond Bar Chamber of Commerce for $1,500.00, the other is from F.C. International
Soccer Club for $600.00. The donations bring the total amount of funds available to complete this project
to $16,000.00. Since the donations were received at the end of last fiscal year, budgeting policies require
that a budget adjustment be completed to place the donated funds into the proper expenditure account of
the current fiscal year. This adjustment will be completed during the mid -year budget review. The
Engineer's estimated cost of this project is $16,000.00.
DISCUSSION: The specification's for the new picnic shelter calls for a 20' hexagon structure with a
tile roof. The new picnic shelter will match exactly the existing shelter at Peterson Park. The planned
location for the new picnic shelter is adjacent to the tot lot. This location was selected due to the large
number of requests from the community to have shade available to parents and their young children using
the tot lot during the hot summer months. The installation of the new picnic shelter should be completed
by Spring Break. This project was reviewed by the Parks and Recreation Commission at their February
24, 1994 meeting and it was recommended as a C.I.P. project for the 1994/95 Fiscal Year Budget.
Prepared by:
Bob Rose
Community Services Director
CITY oP DIA] 6mn nxn
AGENDA REPORT AGENDA NO.
TO: Honorable Mayor and City Council
MEETING DATE: January 3, 1995 REPORT DATE: December 29, 1994
FROM: Terrence L. Belanger, City Manager
TITLE: Transmittal of Final Audit Reports for year ended June 30, 1994
SUMMARY:
The accounting firm of Thomas, Bigbie & Smith has been retained as auditors for
the City of Diamond Bar. In conjunction with this service, final audit reports
for FY 93-94 have been prepared and are being transmitted.
During FY 93-94, the City received funds from the Federal Government via the
Community Development Commission (Community Development Block Grant). As a
result, additional reports were prepared and are being transmitted as required by
the Single Audit Act.
As indicated in the financial reports, the City finished the Fiscal Year in a
positive financial position. It should be noted, that contrary to what has been
reported, the City of Diamond Bar is not now nor has it ever been invested with
the County of Orange Investment Fund. The City's investments are held in the
Local Agency Investment Fund which is administered by the State Treasurer's
Office. This is a well managed, conservative investment fund which does not allow
investments in the type of securities which caused the collapse of the Orange
County fund. For additional assurances, also being transmitted is a memorandum
received from the State Treasurer, Kathleen Brown which addresses the issue.
RECOMMENDATION:
Receive and file the Final Audit Reports for FY93-94 as prepared by Thomas,
Bigbie, and Smith.
LIST OF ATTACHMENTS:
Staff Report _ Public Hearing Notification
Resolution(s) Bid Spec. (on file in City Clerk's Office)
Ordinances(s) X Other Final Audit Reports FY 92-93
_ Agreement(s)
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed _ Yes_ No
by the City Attorney?
2. Does the report require a majority or 4/5 vote?
3. Has environmental impact been assessed? _ Yes_ No
4. Has the report been reviewed by a Commission? _ Yes_ No
Which Commission?
5. Are other departments affected by the report? _ Yes_ No
Report discussed with the following affected departments:
REVIEWED BY:
III�
Terrkeence L. Bela er
City Manager
Frank M. Usher
Assistant City Manager
i da G Ma son
Accounting Manager
State of California State Treasurer's Office
MEMORANDUM
DATE: December 7, 1994 =
TO: State of California Local Agency Investment Fund Participants
FROM: Kathleen Brown
State Treasurer
SUBJECT: Pooled Money Investment Account Policies and Procedures. 'c
Government Code Section 16429.3 states that "money placed with the State Treasurer for
deposit in the Local Agency Investment Fund by cities, counties, or special districts shall
not be subject to impoundment or seizure by any state official or state agency."
I believe that this section clearly prevents the State Pool from ever taking similar action
now contemplated by the Orange County Investment Pool.
Further, investment practices which precipitated the Orange County bankruptcy filinu are
prohibited in the Pooled Money program. Reverses are limited to no more than 10°`o of
the portfolio, and must always be matched in maturity to the re -investment. No structured
notes or derivative products are purchased against these reverses.
There are no Pooled Money dollars in the Orange County Investment Pool, nor has the
Pool participated in the past.
There is no statutory authority which would allow this office to provide relief or assistance
to Orange County.
The Orange County situation is extremely unfortunate. However, I believe that this is an
isolated occurrence and assure you that the Pooled Money Investment Account Portfolio,
including the LAIF, is safe, liquid, and secure.
Thomas, Bighie & Smith
An Accountancy Corporation
Certified Public Accountants
City Council
City of Diamond Bar
Diamond Bar, California
Report on Supplementary Schedule of
Federal Financial Assistance
Independent Auditors' Report
Donald L Thomas, CM (Retired)
VC, Smith, Jr., CPA
Jerry D. Bigbie, CPA
Richard A. Teaman, CM
We have audited the general-purpose financial statements of the City of Diamond Bar,
California, as of and for the year ended June 30, 1994, and have issued our report thereon dated
October 7, 1994. These general-purpose financial statements are the responsibility of the City
of Diamond Bar, California, management. Our responsibility is to express an opinion on these
general-purpose financial statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards and
Government Auditing Standards issued by the Comptroller General of the United States. Those
standards require that we plan and perform the audit to obtain reasonable assurance about
whether the general-purpose financial statements are free of material misstatement. An audit
includes examining, on a test basis, evidence supporting the amounts and disclosures in the
general-purpose financial statements. An audit also includes assessing the accounting principles
used and significant estimates made by management, as well as evaluating the overall financial
statement presentation. We believe that our audit provides a reasonable basis for our opinion.
Our audit was made for the purpose of forming an opinion on the general-purpose financial
statements of the City of Diamond Bar, California, taken as a whole. The accompanying
Schedule of Federal Financial Assistance is presented for purposes of additional analysis and is
not a required part of the general-purpose financial statements. The information in that schedule
has been subjected to the auditing procedures applied in the audit of the general-purpose financial
statements and, in our opinion, is fairly presented in all material respects in relation to the
general-purpose financial statements taken as a whole.
IJA
October 7, 1994 I v e C N` W `110
11 =01 WV 8 Z 030 %
03AI3338
4201 Brockton Avenue, Suite 100 • Riverside, California 92501 9 Telephone (909) 682-4851 • Facsimile (909) 682-6569
City of DiA—nd Bar
Schedule of Federal Financial Assistance
year Ended June 30, 1994
Federal Pass Thru Beginn1ng
CFDA Grantor Proms Fuad
Number Number Amount Balance
Ending
Fund
Receipts Disbursements Balance
U.S. Department of Housin¢ and Urban Develooment
Passed Through Los Angeles County -0-
Community Development Commission 14.219 B -92 -UC -06-0505 $ 681,467 S -0 S 136.323 S 136.323 S
Total Federal Financial Assistance S -0- S 136,323 $ 136,323 S 0
��; " `
Thomas, Bigbie & Smith
RECEIVED
An Accountancy Corporation ��
Certified Public Accountants 94 DEC lC L a AM 16
oitkmof J BAR
FINANCE DEPT.
City Council
City of Diamond Bar
Diamond Bar, California
Single Audit Report on the Internal Control Structure
Used in Administering Federal Fbumcial Assistance
Programs - No Material Weaknesses
When There Are No Reportable Conditions
Independent Auditors' Report on the City's
Internal Control Structure Over Its
Federal Financial Assistance Programs
Donald L. Thomas, CPA IRetired)
V.C. Smith—1r, CPA
Jerry D. Bigbie, CPA
Richard A Teaman, CPA
We have audited the general-purpose financial statements of the City of Diamond Bar,
California, as of and for the year ended June 30, 1994, and have issued our report thereon dated
October 7, 1994.
We conducted our audits in accordance with generally accepted auditing standards; Government
Auditing Standards, issued by the Comptroller General of the United States; and Office of
Management and budget Circular A-128, Audits of State and Local Governments. Those
standards and OMB Circular A-128 require that we plan and perform the audit to obtain
reasonable assurance about whether the general-purpose financial statements are free of material
misstatement.
In planning and performing our audit for the year ended June 30, 1994, we considered the
internal control structure of the City of Diamond Bar, California in order to determine our
auditing procedures for the purpose of expressing our opinions on the general-purpose financial
statements of the City of Diamond Bar, California, and to report on the internal control structure
in accordance with OMB Circular A-128. This report addresses our consideration of internal
control structure policies and procedures relevant to compliance with requirements applicable
to federal financial assistance programs. We have addressed internal control structure policies
and procedures relevant to our audit of the general-purpose financial statements in a separate
report dated October 7, 1994.
The management of the City of Diamond Bar, California is responsible for establishing and
maintaining an internal control structure. In fulfilling this responsibility, estimates and
judgments by management are required to assess the expected benefits and related costs of
internal control structure policies and procedures. The objectives of an internal control structure
are to provide management with reasonable but not absolute assurance that assets are safeguarded
4201 Brockton Avenue, Suite 100 • Riverside, California 92501 • Telephone (909) 682-4851 • Facsimile (909) 682-6569
against loss from unauthorized use or disposition, that transactions are executed in accordance
with management's authorization and recorded properly to permit the preparation of general-
purpose financial statements in accordance with generally accepted accounting principles, and
federal financial assistance programs are managed in compliance with applicable laws and
regulations. Because of inherent limitations in any internal control structure, errors,
irregularities, or instances of noncompliance may nevertheless occur and not be detected. Also,
projection of any evaluation of the structure to future periods is subject to the risk that
procedures may become inadequate because of changes in conditions or that the effectiveness
of the design and operation of policies and procedures may deteriorate.
For the purpose of this report, we have classified the significant internal control structure
policies and procedures used in administering federal financial assistance programs into the
following categories:
Accounting Controls:
Budget
Cash
Investments
Revenue and Receivables - Governmental Funds
Interfund Service Charges - Proprietary Fund Types
Expenditures for Goods and Services and Accounts Payable
Payroll and Related Liabilities
Property, Equipment and Capital Expenditures
Debt and Debt Service Expenditures
Self -Insurance
Single Audit and Similar Grant Programs
Administrative Controls:
General Requirements
Political Activity
Davis -Bacon Act
Civil Rights
Cash Management
Relocation Assistance and Real Property Management
Federal Financial Reports
Allowable Cost
Drug -Free Workplace Act
Administrative Requirements
Specific Requirements
Types of Services Allowed or Unallowed
Approval of Release of Funds
Environmental Certification
Accounting for Program Income
Reviewing Expenditures for Propriety
Claims for Advances and Reimbursements
Amounts Claimed or Used for Matching
For all of the internal control structure categories listed above, we obtained an understanding
of the design of relevant policies and procedures and determined whether they have been placed
in operation, and we assessed control risk.
During the year ended June 30, 1994, the City of Diamond Bar, California, had no major
federal financial assistance programs and expended 100 percent of its total federal financial
assistance under the following nonmajor federal financial assistance program: Community
Development Block Grants.
We performed tests of controls, as required by OMB Circular A-128, to evaluate the
effectiveness of the design and operation of internal control structure policies and procedures that
we considered relevant to preventing or detecting material noncompliance with specific
requirements, general requirements, and requirements governing claims for advances and
reimbursements and amounts claimed or used for matching that are applicable to the
aforementioned nonmajor program. Our procedures were less in scope than would be necessary
to render an opinion on these internal control structure policies and procedures. Accordingly,
we do not express such an opinion.
Our consideration of the internal control structure policies and procedures used in administering
federal financial assistance would not necessarily disclose all matters in the internal control
structure that might constitute material weaknesses under standards established by the American
Institute of Certified Public Accountants. A material weakness is a condition in which the
design or operation of one or more of the internal control structure elements does not reduce to
a relatively low level the risk that noncompliance with laws and regulations that would be
material to a federal financial assistance program may occur and not be detected within a timely
period by employees in the normal course of performing their assigned functions. We noted no
matters involving the internal control structure and its operations that we consider to be material
weaknesses as defined above.
However, we noted certain matters involving the internal control structure and its operation that
we have reported to the management of the City of Diamond Bar, California, in a separate letter
dated October 7, 1994.
This report is intended for the information of management and the City Council. However, this
report is a matter of public record and its distribution is not limited.
October 7, 1994
An Accountancy Corporation
Certified Public Accountants
Thomas, Bighie & Smith
City Council
City of Diamond Bar
Diamond Bar, California
Single Audit Report on Compliance With Specific
Requirements Applicable to Nonmajor
Federal Financial Assistance Program Transactions
Donald L. Thomas, CPA (Retired)
VC. Smith, Ir, CPA
lerry D. Bigbie, CPA
Ehchard A. Teaman, CPA
Independent Auditors' Report on the City of Diamond Bar, California
Complisince With Its Nonmajor
Federal Financial A.ciictance Programs
We have audited the general-purpose financial statements of the City of Diamond Bar, California
as of and for the year ended June 30, 1994, and have issued our report thereon dated October
7, 1994.
In connection with our audit of the general-purpose financial statements of the City of Diamond
Bar, California and with our consideration of the City's control structure used to administer
federal financial assistance programs, as required by Office of Management and Budget Circular
A-128, Audits of State and Local Governments, we selected certain transactions applicable to
certain nonmajor federal financial assistance programs for the year ended June 30, 1994. As
required by OMB Circular A-128, we have performed auditing procedures to test compliance
with the requirements governing types of services allowed or unallowed; approval of release of
funds; environmental certification; accounting for program income; andreviewing expenditures
for propriety that are applicable to those transactions. Our procedures were substantially less
in scope than an audit, the objective of which is the expression of an opinion on the City of
Diamond Bar, California compliance with these requirements. Accordingly, we do not express
such an opinion.
With respect to the items tested, the results of those procedures disclosed no material instances
of no
ncompliance with the requirements listed in the preceding paragraph. With respect to items
not tested, nothing came to our attention that caused us to believe that the City of Diamond Bar,
California, had not complied, in all material respects, with those requirements.
This report is intended for the information of management and the City Council. However, this
report is a matter of public record and its distribution is not limited.
'Id3a 3ONYNi3
d Y 0 Q N O W V I Ci
L1:01wv 83 030 h6
October 7, 1994
C13AI3334
4201 Brockton Avenue, Suite t00 • Riverside, California 92501 • Telephone (909) 682-4851 9 Facsimile (909) 682-6569
An Accountancy Corporation
Certified Public Accountants
Thomas, BiXEIVEDbie &Smith
City Council
City of Diamond Bar
Diamond Bar, California
94 DEC 28 Al 10: 18
DiAHUNzD BAR
FINANCE DEPT.
Single Audit Report on Compliance With the
General Requirements Applicable to
Federal financial Assistance Programs
Donald L Thomas, CPA (Retired)
V.C. Smith, Jr., CPA
Jerry D. Bigbte, CPA
Richard A Teaman, Cm
Independent Auditors' Report on the City of Diamond Bar. California's
Compliance With General Requirements
We have audited the general-purpose financial statements of the City of Diamond Bar,
California, as of and for the year ended June 30, 1994, and have issued our report thereon dated
October 7, 1994.
We have applied procedures to test the City of Diamond Bar, California's compliance with the
following requirements applicable to its federal financial assistance programs, which are
identified in the Schedule of Federal Financial Assistance, for the year ended June 30, 1994:
General Requirements:
Political Activity
Davis -Bacon Act
Civil Rights
Cash Management
Relocation Assistance and Real Property Acquisition
Federal Financial Reports
Allowable Costs
Drug-free Workplace Act
Administrative Requirements
Our procedures were limited to the applicable procedures described in the Office of Management
and Budget's Compliance Supplement for Single Audits of State and Local Governments. Our
procedures were substantially less in scope than an audit, the objective of which is the expression
of an opinion on the City of Diamond Bar, California's compliance with the requirements listed
in the preceding paragraph. Accordingly, we do not express such an opinion.
4201 Brockton Avenue, Suite 100 • Riverside, California 92501 . Telephone (909) 682-4851 • Facsimile (909) 682-6569
T � Thomas, Bigbie & Smith
An Accountancy Corporation ! ��r AM �.
Certified ed Public Accountants L 19
DIAMOND BAR
FINANCE DEFT.
City Council
City of Diamond Bar
Diamond Bar, California
Report on the Internal Control Structure Based on an
Audit of General -Purpose Financial Statements
Performed in Accordance With Government Auditing
Standards - No Material Weaknesses When
There Are No Reportable Conditions
Independent Auditors' Report on the Internal Control
Structure of the City of Diamond Bar, California as an Entity
Donald L Thomas, CP.A (Retired;
VC Smith, jr, CPA
Jerry D. Bigbie, CPA
Richard A. Teaman, CPA
We have audited the general-purpose financial statements of the City of Diamond Bar, California
as of and for the year ended June 30, 1994, and have issued our report thereon dated October
7, 1994.
We conducted our audit in accordance with generally accepted auditing standards and
Government Auditing Standards, issued by the Comptroller General of the United States. Those
standards require that we plan and perform the audit to obtain reasonable assurance about
whether the general-purpose financial statements are free of material misstatement.
In planning and performing our audit of the general-ppurpose financial statements of the City of
Diamond Bar, California, for the year ended June 30, 1994, we considered its internal control
structure in order to determine our auditing procedures for the purpose of expressing our opinion
on the general-purpose financial statements and not to provide assurance on the internal control
structure.
The management of the City of Diamond Bar, California is responsible for establishing and
maintaining an internal control structure. In fulfilling this responsibility, estimates and judgments
by management are required to assess the expected benefits and related costs of internal control
structure policies and procedures. The objectives of an internal control structure are to provide
management with reasonable, but not absolute, assurance that assets are safeguarded against loss
from unauthorized use or disposition and that transactions are executed in accordance with
management's authorization and recorded properly to permit the preparation of general-purpose
financial statements in accordance with generally accepted accounting principles. Because of
inherent limitations in any internal control structure, errors or irregularities may nevertheless
occur and not be detected. Also, projection of any evaluation of the structure to future periods
is subject to the risk that procedures may become inadequate because of changes in conditions
or that the effectiveness of the design and operation of policies and procedures may deteriorate.
4201 Brockton Avenue, Suite 100 • Riverside, California 92501 • Telephone (909) 682-4851 9 Facsimile (909) 682-6569
For the purpose of this report, we have classified the significant internal control structure
policies and procedures in the following categories.
Budget
Cash and Investments
Revenue and Receivables - Governmental Funds
Interfund Service Charges - Proprietary Fund Types
Expenditures for Goods and Services and Accounts Payable
Payroll and Related Liabilities
Property, Equipment and Capital Expenditures
Debt and Debt Service Expenditures
Self-insurance
For all of the internal control structure categories listed above, we obtained an understanding
of the design of relevant policies and procedures and whether they have been placed in
operation, and we assessed control risk.
Our consideration of the internal control structure would not necessarily disclose all matters in
the internal control structure that might be material weaknesses under standards established by
the American Institute of Certified Public Accountants. A material weakness is a condition in
which the design or operation of one or more of the internal control structure elements does not
reduce to a relatively low level the risk that errors and irregularities in amounts that would be
material in relation to the general-purpose financial statements being audited may occur and not
be detected within a timely period by employees in the normal course of performing their
assigned functions. We noted no matters involving the internal control structure and its
operations that we consider to be material weaknesses as defined above.
However, we noted certain matters involvingthe internal control structure and its operation that
we have reported to the management of the City of Diamond Bar, California, in a separate letter
dated October 7, 1994.
This report is intended for the information of management and the City Council. However, this
report is a matter of public record and its distribution is not limited.
J",;e -� �J,4.A
, 41
October 7, 1994
I
Thomas, Bigbie #6AIpith
An Accountancy° Corporation
Certified Public Accountant,
City Council
City of Diamond Bar
Diamond Bar, California
94 DEC 28 AM 10: 20
DIAHOND CAR
FINANCE DEPT.
Report on Compliance Based on an Audit of
General -Purpose FSnancial Statements Performed
in Accordance With
Government Auditing Standards
Donald L Thomas, CPA (Retired
VC Smith, jr, CPA
Jerry D Btgbie, CP:\
Richard A Teaman, CP 1
We have audited the general-purpose financial statements of the City of Diamond Bar, California
as of and for the year ended June 30, 1994, and have issued our report thereon dated October
7, 1994.
We conducted our audit in accordance with generally accepted auditing standards and
Government Auditing Standards, issued by the Comptroller General of the United States. Those
standards require that we plan and perform the audit to obtain reasonable assurance about
whether the financial statements are free of material misstatement.
Compliance with laws, regulations, contracts, and grants applicable to the City of Diamond Bar,
California, is the responsibility of the City's management. As part of obtaining reasonable
assurance about whether the financial statements are free of material misstatement, we performed
tests of the City of Diamond Bar, California's, compliance with certain provisions of laws,
regulations, contracts, and grants. However, the objective of our audit of the general-purpose
financial statements was not to provide an opinion on overall compliance with such provisions.
Accordingly, we do not express such an opinion.
The results of our tests indicate that, with respect to the items tested, the City of Diamond Bar,
California, complied, in all material respects, with the provisions referred to in the preceding
paragraph. With respect to items not tested, nothing came to our attention that caused us to
believe that the City of Diamond Bar, California, had not complied, in all material respects, with
those provisions.
This report is intended for the information of management and the City Council. However, this
report is a matter of public record and its distribution is not limited.
October 7, 1994
4201 Brockton Avenue, Suite 100 - Riverside, California 92501 - Telephone (909) 682-4851 - Facsimile (909) 682-6569
Donald L. Thomas, CPA (Retiredi
Thomas, Bighie & Smith
V.C. Smith, Jr., CPA
An Accountancy Corporation APPROPRIATIONS LI Mff Jerry D. Bigbie, CPA
Certified Public Accountants ANMAL REVIEW COMPLIANCE LETTER Richard A. Teaman, C4
City Council
City of Diamond Bar
Diamond Bar, California
We have applied the procedures enumerated below to the accompanying Appropriations Limit documents of the City of Diamond Bar, California, for the years ended
June 30, 1994 and 1995. These procedures, which were agreed to by the League of California Cities and presented in their Article XLH Appropriations Limitation
Uniform Guidelines, were performed solely to assist you in meeting the requirements of Section 1.5 of Article XMB of the California Constitution. This report is intended
for the information of management and City Council. This restriction is not intended to limit the distribution of this report, which is a matter of public record.
The procedures performed and our findings were as follows:
1. We obtained the completed documents required by the Article XHIB Appropriations Limitation Uniform Guidelines, and determined that the limit and annual
adjustment factors were adopted by resolution of the City Council. We also determined that the population and inflation options were selected by a recorded vote
of the City Council.
2. For the accompanying Appropriations Limit worksheet, we added last year's limit to total adjustments and agreed the resulting amount to this year's limit.
3. We agreed the current year information presented in the accompanying Appropriations Limit worksheet to the other documents referenced in #1 above.
4. We agreed the prior year appropriations limit presented in the accompanying Appropriations Limit worksheet to the prior year appropriations limit adopted by
the City Council during the prior year.
5. We compared actual revenues to the Appropriations Limit in the accompanying schedule for 1993-94.
6. We compared budgeted revenues to the Appropriations Limit in the accompanying schedule for 1994-95.
These agreed-upon procedures are substantially less in scope than an audit, the objective of which is the expression of an opinion on the accompanying Appropriations
Limit worksheet. Accordingly, we do not express such an opinion.
Based on the application of the procedures referred to above, nothing came to our attention that caused us to believe that the accompanying Appropriations Limit
worksheet was not computed in accordance with Article XIIIB of the California Constitution. Had we performed additional procedures or had we made an audit of the
accompanying Appropriations Limit worksheet and the other completed documents referenced in Nl above, matters might have come to our attention that would have
been reported to you.
•1d3a 30rlvrllA
ave nriol•]vla
f Z =OI WV 8 Z 330 h6
October 7, 1994 Q 3 A `3 3 3 b
4201 Brockton Avenue, Suite 100 • Riverside, California 92501 • Telephone (909) 682-4851 • Facsimile (909) 682-6569
CITY OF DIAMOND BAR
APPROPRIATIONS LIMT COMPUTATION
1994-95
Local Assessment Roll Change Due to the Addition of Nonresidential New Construction
Population Change
County Population Growth
Nonresidential Average Change Converted to a Ratio
Population Change Converted to a Ratio
Calculation of Growth Factor
1993 - 94 Limit
1994 - 95 Appropriation Limit
($12,222,333 X 1.07752125)
$ 12.222.333
S 13.169.824
1994-95
6.95%
.75%
1.0695
1.0075
1.07752125
CITY OF DIAMOND BAR
ACTUAL REVENUES COMPARED TO APPROPRIATIONS LIMIT
1993-94
Proceeds from Taxes $ 7,049,358
Exclusions -0-
Appropriations Subject to Limitation 7,049,358
1993 - 94 Appropriations Limit 12.222.333
Over (Under) Limit $ (5.172.975)
Property Taxes
Sala Taxa
Transient Occupancy Tax
Franchises
Real Property Transfer Taxes
Licenses and Permits
Fina and Forfeitures
Interest [78%/22%)
Motor Vehicle in Lieu Fees
Mobile Home in Lieu Fees
Homeowners' Property Tax Relief
Miscellaneous Revenue From Other Governments
Off Highway Tax
Refunds and Reimbursements
Other Revenue
TOTAL GENERAL FUND
Traffic Safety Fuad
Gas Tax Fuad
Proposition A Transit
Integrated Waste Management Fund
Proposition C Transit
Air Quality Improvement Fund
Park Fede Fund
SB 821
Aasesm-t Districts
Community Development Block Grant Fund
Park Grant Fund
Prop. A -We Parka
Capital Project Funds
(1) Total General Fund Without These Revenues
CITY OF DIAMOND BAR
CALCULATION OF PROCEEDS FROM TAXES
Actual Revenues for 1993-94
(1)
Proceeds
Non -Proceeds
From
From
Taxa
Taxes
Total
$ 1,8811800
$
$ 11881,800
2,102,567
2,102,567
220,988
220,988
652,108
652,108
123,772
123,772
740,308
740,308
88,137
88,137
188,953
53,295
242,248
2,494,055
2,494,055
731
731
35,273
35,273
396,665
396,665
1,219
1,219
366
366
35.907
35.907
7,049,358
1,966,786
9,016,144
100,068
100,068
1,397,849
1,397,849
547,043
547,043
86,113
86,113
542,886
542,886
76,665
76,665
101,906
101,906
26,178
26,178
516,360
516,360
136,323
136,323
40,000
40,000
34,833
34,833
134.404
134.404
S 7.049.358 S 5.707.414 $ 12.756.772
S 6.860.405 S 1.913.491 S 8.773.896
78% 22% 100%
CITY OF DIAMOND BAR
BUDGETED REVENUES COMPARED TO APPROPRIATIONS LEWT
1994-95
proceeds from Taxes
Exclusions
Appropriations Subject to Limitation
1994-95 Appropriations Limit
Over (Under) Limit
$ 7,845,300
-0-
7,845,300
13.169.824
$ (5.324.524)
Property Taxes
Sales Taxes
Transient Occupancy Tax
Franchises
Real Property Transfer Tax
Licenses and Permits
Fines and Forfeitures
Interest [84%/16%]
Motor Vehicle in Lieu Fees
Mobile Home in Lieu Fees
Homeowners' Property Tax Relief
Off Highway Tax
Other Revenue
TOTAL GENERAL FUND
Library Services Fuad
Traffic Safety Fund
Gas Tax Fund
Proposition A Transit
Proposition C Transit
Integrated Waste Management Fund
Prop. A. -Safe Pants
CDBG Fund
Air Quality Improvement Fund
Park Fees Fund
SB 821
Assessment Districts
Capital Project Funds
(1) Total General Fund Without These Revenues
CITY OF DIAMOND BAR
CALCULATION OF PROCEEDS FROM TAXES
Budgeted Revenues for 1994-95
(1)
Proceeds
Non -Proceeds
From
From
Takes
Taxes
Total
$ 2,711,000
$ $
2,711,000
2,200,000
2,200,000
180,000
180,000
615,000
615,000
95,000
95,000
754,000
754,000
79,000
79,000
201,600
38,400
240,000
2,430,000
2,430,000
6,000
6,000
20,000
20,000
1,700
1,700
14.400
14.400
7,845,300
1,500,800
9,346,100
200,000
200,000
75,600
75,600
1,375,950
1,375,950
603,600
603,600
468,150
468,150
103,927
103,927
2,020,000
2,020,000
433,780
433,780
41,750
41,750
100,000
100,000
21,000
21,000
489,966
489,966
37.500
37.500
S 7.845.300 S 7.472.023 $ 15.317.323
S 7.643.700 S 1.462.400 S 9.106.100
84% 16% 100%
CITY OF DIAMOND BAR, CALIFORNIA
ANNUAL AUDIT REPORT
Year Ended June 30, 1994
Thomas, Bigbie & Smith
An Accountancy Corporation
Certified Public Accountants
INDEPENDENT AUDITORS' REPORT
City Council
City of Diamond Bar
Diamond Bar, California
Donald L. Thomas, CPA (Refired)
V.C. Smith, Jr., CPA
Jerry D. Bigbie, CPA
Richard A. Teaman, CPA
We have audited the accompanying general purpose financial statements of the City of Diamond Bar, California, as of and for the year ended June 30, 1994, as listed
in the table of contents. These financial statements are the responsibility of the City's management. Our responsibility is to express an opinion on these financial
statements based on our audit.
We conducted our audit in accordance with generally accepted auditing standards. Those standards require that we plan and perform the audit to obtain reasonable
assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and
disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as
evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.
In our opinion, the general purpose financial statements referred to above present fairly, in all material respects, the financial position of the City of Diamond Bar,
California, as of June 30, 1994, and the results of its operations and the cash flows of its proprietary fund types for the year then ended in conformity with generally
accepted accounting principles.
Our audit was made for the purpose of forming an opinion on the general purpose financial statements taken as a whole. The supplemental information listed in the
table of contents is presented for purposes of additional analysis and is not a required part of the general purpose financial statements of the City of Diamond Bar,
California. Such information has been subjected to the auditing procedures applied in the audit of the general purpose financial statements and, in our opinion is fairly
stated in all material respects in relation to the general purpose financial statements taken as a whole.
October 7, 1994
4201 Brockton Avenue, Suite 100 • Riverside, California 92501 • Telephone (909) 682-4851 • Facsimile (909) 682-6569
CITY OF DIAMOND BAR, CALEFORNIA
COMBINED BALANCE SHEET - ALL FUND TYPES AND ACCOUNT GROUPS
June 30, 1994
ASSETS
Cash (Naw 1 and 3)
Accounts Receivable
Interest Receivable
We from Other Funds (Nona 4)
Due $om Odtcr Govemmeats (Note 5)
PfqmFi � and 6)
OTHER DEBITS
Resources Available for
Lode -Term ObBgations
TOTAL ASSETS AND
OTHER DEBITS
LIABILITIES
Accounts Payable
Accrued Liabilities
Coups --A,' Abwom Payable - Shm Term
Due to Other Pan" Note 4)
Deposits dose 11)
Claim and Judgements Payable
I.00g-Te® Obligations
(Now 7, 8, and 9)
TOTAL LIABILITIES
EQUITY AND OTHER CREDITS
brves tam in Oemnl Fixed Assets
Retailed Evairys
unreserved -Weil
And Baleen (Nab lq
Reserved for Receivable
Reeved for Prepaid Expenditures
Reserved for Eoctoaih.aces
Reserved for Debt Service
Reserved for Svecilic Pmeets and Programs
Unreserved - v�qk--e9
TOTAL EQUITY AND
OTHER CREDITS
TOTAL LIABILITIES, EQUITY
AND OTHER CREDITS
EMT 1
The accompanying notes are an integral pact of this statement.
-2-
Fiduciary
Proprietary
Fund
Totals -
Oovemm utal Fund Tvva
Fund Twos
Types
Account
Gtouoa
(Mem Stwh- Ody)
Special
capital
Internal
Tmet And
General
L-9 Term
Am 30.
Oemral
Revenue
Proieet
Service
A -my
Fixed Meeh
Oblinations
1994
1993
ASSETS AND
OTHER DEBITS
$ 5,746,990
$ 5,765,120
$ 545,002
$ 412,316
$ 234,013
$
$
$ 12,703,441
$ 11,294,851
128,441
5,073
133,514
55,639
135,950
135,950
119,516
60,953
89,165
150,118
384,068
2,091,251
235,707
2,326,958
857,880
163,416
163,416
84,752
4,007,664
4,007,664
3,594,835
289.384
289.384
910.482
S 8.163.585
$ 6,005.900
S 634.167
S 575.732
$ 234.013
S 4.007.664
$ 289.384
$ 19.910.445
$ 17,302.023
LIABILITIES, EQUITY AND OTHER CREDITS
$ 1,081,870
$ 59,530
$ 95,713
$
S
S
S
S 1,237,113
S 1,429,961
90,276
12,842
3,859
106,977
85,432
2"
48
150,118
150 118
384,068
105,129
234,013
339,142
257,332
327,982
289.384
289.364
910.482
1.279.823
222,490
99.572
-0-
234,013
289.384
2.125.282
3.395.257
4,007,664
4,007,664
3,594,835
575,732
575,732
460,655
823,605
823,605
31,346
84,752
88,154
192,029
9,150
289,333
190,231
289,384
289,364
910,482
5,000
275,733
124,404
405,137
5.677.619
5.315.648
401.041
11,394.308
8.634.465
6.883.762
5.783.410
$34,595
575.732
-0-
4,007.664
17.785.163
13.906.766
S 8.163.585
S 6.005.900
S 634.167
S 575.732
$ 234,013
$ 4.007.664
$ 289.384
S 19,910,445
S 17.302.023
The accompanying notes are an integral pact of this statement.
-2-
CITY OF DIAMOND BAR, CALIFORNIA
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - EXH [BIT 2
ALL GOVERNMENTAL FUND TYPES
Year Ended June 30, 1994
Totals -
(Memorandum may)
Special Capital Year Ended June 30.
General Revenue Proiect 1994 1993
REVENUES
Taxes
Special Amts
Licenses, Permits and Fees
Fines and Forfeits
Use of Money and Property
Other Revendes
TOTAL REVENUES
EXPENDITURES
General Government - Departmental
Gawd Government - Nondepvtweatal
Public fav
Works
Public
Parltaa,Recreation and Culture
Debtservice Outlay
Principal Retirement
TOTAL EXPENDITURES
EXCESS OF REVENUES OVER (UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES)
Operating Transfers In (Ont)
Proceeds from Capital Lease
EXCESS OF REVENUES AND OTHER SOURCES OVER (UNDER)
EXPENDITURES AND OTHER USES
FUND BALANCES - BEGINNING OF YEAR
PRIOR PERIOD ADJUSTMENT (Note 1J)
FUND BALANCES - BEGINNING OF YEAR - AS RESTATED
FUND BALANCES -END OF YEAR
The accompanying notes aro an integral part of this statement.
-3-
$ 4,981,235
$ 79,615
$
$ 5,060,850
$4,494,173
499,030
499,030
469,671
740,308
93,132
132,395
965,835
724,694
2,926,724
2,612,322
5,539,046
5,910,715
88,137
99,293
187,430
123,242
242,248
221,952
2,009
466,209
451,077
37.492
880
38.372
101.305
9.016.144
3.606.224
134.404
12.756.772
12.274.877
2,032,369
2,032,369
1,750,558
283,684
140,003
423,687
1,213,410
3,819,724
3,819,724
3,478,006
1,735,770
560,649
13,894
2,310,313
2,094,910
976,957
976,957
822,559
30,927
107,348
1,500,134
1,638,409
1,876,098
450,000
100,000
550,000
100,000
14.790
14.790
9.329.431
808.000
1.628.818
11.766.249
11.335.541
(313,287)
2,798,224
(1,494,414)
990,523
939,336
219,792
(1,708,117)
1,300,930
(187,395)
(100,000)
(93.495)
1.090.107
(193.484)
803.128
1.239.336
4,454,255
4,668,942
728,079
9,851,276
8,524,302
2.523.002
24.361
2.547.363
87.638
6.977.257
4.693.303
728.079
12.398.639
8.611.940
S 6.883.762
S 5.783.410
S 534.595
513.201.767
$9.951.276
CITY OF DIAMOND BAR, CALIFORNIA
COMBINED STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - EXHIBIT 3
BUDGET AND ACTUAL - GENERAL, SPECIAL REVENUE AND CAPITAL PROJECT FUND TYPES
Year Ended June 30, 1994
The accompanying notes are an integral part of this statement.
-4-
General Fuad
Special Revenue Funds
Capitol Pmiect Funh
Variaacea-
Variances-
Variances -
Favorable
Favorable
Favorable
Budget
Actual
(Unfavorable)
Bud g
Actual
(Un6vorable)
Budaet
Actual
(Un6vorable)
REVENUES
Tax"
$ 5,226,600
$ 4,981,235
$ (245,365)
$ 75,000
$ 79,615
$ 4,615
$
$
$
Special Asseurnants
469,435
499,030
29,595
Keens", Permits and Fees
$12,800
740,308
(72,492)
100,000
93,132
(6,865)
127,400
132,395
4,995
Imersovammeptal
3,035,000
2,926,724
(108,276)
4,868,920
2,612,322
(2456,598)
Fm" and Forfeits
60,500
$9,137
27,637
75,000
99,293
24,293
Use of Money and Property
200,000
242,248
42,248
97,800
221,952
124,152
2,009
2.009
Other Revenues
15.300
37.492
22.192
880
880
TOTAL REVENUES
9.350.200
9.016.144
(334.056)
$.686.155
3.606.224
f2.079.93D
127.400
131.404
7.004
EXPENDITURES
General Government - Departmental
2,124,350
2,032,369
91,981
General Goveran" - Nondepaemeatel
326,650
283,6$4
42,966
192,350
140,003
52,347
Public Safety
3,853,275
3,$19,724
33,551
Public Works
2,111,229
1,735,770
375,459
699,208
560,649
128,559
13,894
(13,894)
Parks, Recreation mad Culture
950,610
976,957
(26,341)
Capitol Outlay
41,400
30,927
10,473
292,015
107,348
184,667
6,136,721
1,500,134
4,636,587
Debt Service:
Principal Retirement
450,000
(450,000)
182,980
100,000
52,990
Interest
14.790
(14.79(h
TOTAL EXPENDITURES
9.407.514
9.329.431
78.083
1.173.573
808.000
365.573
6.319.701
1.628.818
4.690.$$3
EXCESS OF REVENUES OVER
(UNDER) EXPENDITURES
(57,314)
(313,287)
(255,973)
4,512,582
2,798,224
(1,714,358)
(6,192,301)
(1,494,41,9
4,697,887
OTHER FINANCING SOURCES (USES)
Operatips Tnasfms In (Out)
485.516
219.792
(265.754)
(6.235.148)
(1.708.117)
4.527.031
5.558.603
1.300.930
(4.257.673)
EXCESS OF REVENUES AND OTHER
SOURCES OVER (UNDER) E 7ENDITUM
AND OTHER USES
S 428.232
(93.495)
$ (521.727)
81.722366)
1.090.107
S 2.912.673
S (633.698)
(193.4841
S 440.214
FUND BALANCES - BEGINNING OF YEAR
4,454,255
4,669,942
728,079
PRIOR PERIOD ADJUSTMENT
2.523.002
24.361
FUND BALANCES - BEGINNING OF YEAR -
AS RESTATED
6.977.257
4.693.303
728.079
FUND BALANCES - END OF YEAR
$ 6.883,762
$S.783.410
U4.595
The accompanying notes are an integral part of this statement.
-4-
CITY OF DIAMOND BAR, CALIFORNIA
STATEMENT OF REVENUES, EXPENSES AND CHANGES IN RETAINED EARNINGS - EDIT 4
ALL PROPRIETARY FUND TYPES
Year Ended June 30, 1994
OPERATING REVENUES
Charges for Services
TOTAL OPERATING REVENUES
OPERATING EXPENSES
Contractual Services
TOTAL OPERATING EXPENSES
OPERATING INCOME
NON OPERATING REVENUES (EXPENSES)
Interest Revenue
INCOME BEFORE OPERATING TRANSFERS
OPERATING TRANSFERS IN (OUT)
NET INCOME
RETAINED EARNINGS - BEGINNING OF YEAR
RETAINED EARNINGS - END OF YEAR
The accompanying notes are an integral part of this statement.
-5-
Internal Service
Year Ended June 30.
1994 1993
$ -0- S -0-
-0- -0-
89.000
8.573
89.000
8.573
(89.000)
(8.573)
16.682
16.581
(72,318)
8,008
187.395
100.000
115,077
108,008
460.655
352.647
$ 575.732
$ 460.655
CITY OF DIAMOND BAR, CALIFORNIA
STATEMENT OF CASH FLOWS -
ALL PROPRIETARY FUND TYPES
Year Ended June 30, 1994
EXHIBIT 5
The accompanying notes are an integral part of this statement.
-6-
Internal Service
Year Ended June 30.
1994
1993
CASH FLOWS FROM OPERATING ACTIVITIES
Insurance Payments
S(252.416)
$ (8.573)
NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES
(252.416)
(8.573)
CASH FLOWS FROM NONCAPITAL FINANCING ACTIVITIES
Operating Transfers In
187.395
100.000
NET CASH PROVIDED (USED) BY NONCAPITAL FINANCING ACTIVITIES
187.395
100.000
CASH FLOWS FROM INVESTING ACTIVITIES
Interest On Investments
16.682
16.581
NET CASH PROVIDED (USED) BY INVESTING ACTIVITIES
16.682
16.581
NET INCREASE (DECREASE) IN CASH AND CASH EQUIVALENTS
(48,339)
108,008
CASH AND CASH EQUIVALENTS - BEGINNING OF YEAR
460.655
352.647
CASH AND CASH EQUIVALENTS - END OF YEAR
$ 412.316
$ 460.655
RECONCILIATION OF NET OPERATING INCOME TO NET CASH PROVIDED (USED)
BY OPERATING ACTIVITIES
Net Operating Income (Loss)
$ (89,000)
$ (8,573)
Adjustments to Reconcile Net Operating Income to Net Cash Provided (Used) By Operating Activities:
Change in Assets and Liabilities:
(Increase) m Prepaid Insurance
(163.416)
NET CASH PROVIDED (USED) BY OPERATING ACTIVITIES
$(252.416)
$ (8.573)
Cash and cash equivalents includes all cash accounts as well as short-term investments with a maturity date within three months of the date
acquired by the City.
The accompanying notes are an integral part of this statement.
-6-
CITY OF DIAMOND BAR, CALIFORNIA
NOTES TO FINANCIAL STATEMENTS
IN ORDER OF PRESENTATION
Year Ended June 30, 1994
NOTE DESCRIPTION
PAGE
I
Summary of Significant Accounting Policies
8-12
2
Property Tax Calendar
13
3
Composition of Cash
13-15
4
Interfimd Receivables and Payables
15
5
Due from Other Governments
16
6
General Fixed Assets
16
7
Long -Term Obligations
16-17
8
Compensated Absences Payable
17
9
Lease Payable
17
10
Fund Balanoe/Retaiaed Earnings Reserves
17-19
11
Deposits
18-19
12
Joint Venture
19-20
13
City Employees' Retirement Plan (Defined Benefit Pension Plan)
21-23
14
Expenditwu in Excess of Appropriations
24
15
Contingencies
24
-7-
CITY OF DIAMOND BAR, CALIFORNIA
NOTES TO FINANCIAL STATEMENTS
Year Ended June 30, 1994
1) SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
and The City Ofprovides Diamond Bar, services: California was incorporated ) phighways
ilghw ys a Geaersl Law City. The City operates under a Council -Manager form of government
a wrvices, public safety (police > hi wa s and parks, public improvements, community development (planning, building, inning)
The financial statements of the City of Diamond Bar, California have been
government units. The Governmental Accounting Staaadards Board is the P in conformity with generally accepted accounting principles as applied to
reporting Principles. The more significant of the ov standard �g body for establishing governmental accounting and financial
8 elrnmmt's accounting policies reflected in these financial statements are summarized as follows:
Ai Description of Entity
Included within the financial reporting entity City of Diamond Bar, is solely the City of Diamond Bar.
to the City in its entirety, of to a portion thereof included: .Other governmental agencies providing services either
State of California
County of Los Angeles
Tri- Valley Water District
Walnut Valley Water District
Pomona Unified School District
Walnut Valley Unified School District
Mom San Antonio Community College District
California Polytechnic University
Consolidated Fire Protection District
The City of Diamond Bother than the City Counci
ar does not exercise oversight responsibility over any of the above entities. Each of these agencies is governed by an independently-
elected
have governing
Ms fi� of the City of Diamond Bar. These agencies are not financially dependent on the City, and the City does
scope of this financial report, management or operations. Caosequently, financial infofmation for these agencies is not included within the
ded
be re reported
a GASB Code Section 750.703, financial data for joint ventures which do not meet the criteria for inclusion within the reporting entity have
been reported in the footnotes.
B) Basis of Presentation - Fund Accounting
nie accounts
each fiord of the City are organized e�� f selbasis of f and account 8 each of which is considered a separate accounting entity. The operations of
accounted for with a
expenses, as appropriate-�°°crn8 r ouots that comprise its assets, liabilities, fund equity, revenues, and expenditures, or
-g-
CITY OF DIAMOND BAR, CALIFORNIA
NOTES TO FINANCIAL STATEMENTS
Year Faded June 30, 1994
1) SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued
B) Basis of Presentation - Fund Accounting - Continued
Government resources are allocated to and accounted for in individual funds based upon the purposes for which they are to be spent and the means by which
spending activities are controlled. The various fiords are grouped, in the financial statements in this report, into five generic fund types and three broad fiord
categories as follows:
Governmental Funds
General Fund - The General Fund is the general operating fund of the City. It is used to account for all financial resources except those required to be accounted
for in another fund.
Special Revenue Funds - Special Revenue Funds are used to account for the proceeds of specific revenue resources (other than major projects) that are legally
restricted to expenditures for specific purposes.
Capital project Funds - Capital Project Funds are used to account for financial resources to be used for the acquisition or construction of major capital facilities
(other than those financed by Proprietary and Trust Funds).
Proprietary Funds
Internal Service Funds - Internal Service Funds are used to account for goods or services provided by one department to other departments on a cost
reimbursement basis. The Internal Service Fund of the City of Diamond Bar consists solely of the Self -Insurance Fund.
Fiduciary Funds
Trust and Agency Funds - Trust and Agency Funds aro used to account for assets held by die City in a trustee capacity or as an agent for individuals, private
organizations, other governments, and/or other funds. Agency Funds aro custodial in nature (assets equal liabilities) and do not involve measurement of results
of operations.
C) Fixed Assets and Long -Team Liabilities
The accounting and reporting treatment applied to the fixed assets and long-term liabilities associated with a fund are determined by its measurement focus. All
governmental fends are accounted for on a spending or "financial flow" measurement focus. This means that only current assets and current liabilities are
generally included on their balance sheets. Thain reported fund balance (net current assets) is considered a measurement of "available spendable resources".
Governmental find operating statements present increases (revenues and other financing sources) and decreases (expenditures and other financing uses) in net
current assets. Accordingly, they are said to present a summary of sources of 'available spendable resources" during a period.
-9-
CITY OF DIAMOND BAR, CALIFORNIA
NOTES TO FINANCIAL STATEMENTS
Year Ended June 30, 1994
1) SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued
C) Fixed Assets and Long -Tenn Liabilities - Continued
Fixed assets used in governmental fund type operations (general fixed assets) are accounted for in the General Fixed Assets Account Group, rather than
intergovernmental funds. Public domain ('infrastructure-) general feed assets consisting of certain improvements other than buildings, including roads, bridges,
curbs and gutters, streets and sidewalks, drainage systems, and lighting systems, are not capitalized as general fixed assets. No depreciation has been provided
on general fixed assets.
All fixed assets are valued at historical cost or estimated historical cost if actual historical cost is not available. Donated fixed assets are valued at their estimated
fair value on the date donated.
Long-term liabilities expected to be financed from governmental funds are accounted for in the General Long -Term Obligation Account Group, not in the
governmental funds.
The two account groups are not "funds". They are concerned only with the measurement of financial position. They are not involved with measurement of
results of operations.
Noncurrent portions of long-term receivables due to governmental funds are reported on their balance sheets, in spite of their almling measurement focus.
Special reporting treatments are used to indicate, however, that they should not be considered "available spendable resources", since they do not represent net
current assets. Recognition of governmental fund type revenues represented by noncurrent receivables is deferred until they become current receivables.
Noncurrent portions of long-term loans receivable are offset by fund balance reserve accounts.
Because of their spending measurement focus, expenditure recognition for governmental fund types is limited to exclude amounts represented by non-current
liabilities. Since they do not affect net current assets, such long-term amounts are not recognized as governmental fund expenditures or find liabilities. They
are instead reported as liabilities in the General Long Term Obligation Account Group.
All proprietary fund types are accounted for on a cost of services or "capital maintenance" measurement focus. This means that all assets and all liabilities
(whether current or noncurrent) associated with their activity are included on their balance sheets Their reported fund equity (net total assets) is segregated
into contributed capital and retained earnings components. Proprietary fund type operating statements present increases (revenues) and decreases (expenses)
in net total assets.
D) Basis of Accounting
Basis of accounting refers to when revenues and expenditures or expenses are recognized in the accounts and reported in the financial statements. Basis of
accounting relates to the timing of the measurements made, regardless of the measurement focus applied.
-10-
CITY OF DIAMOND BAR, CALIFORNIA
NOTES TO FINANCIAL STATEMENTS
Year Ended June 30, 1994
1) SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued
D) Basis of Accounting - Continued
All governmental funds are accounted for using the modified accrual basis of accounting. Their revenues are recognized when they become measurable and
available as net current assets. The primary revenue sources susceptible to accrual are sales taxes, property taxes, special assessments, fines and forfeitures
which are considered `measurable" when in the hands of intermediary collection governments and are recognized as revenue at that time. Anticipated refunds
of such taxes are recorded as liabilities and reductions of revenues when they are measurable and their validity seems certain.
Expenditures are generally recognized under the accrual basis of accounting. Exceptions to this general rule are (1) principal and interest on general long-term
debt which is recorded as expenditure on its due date (2) disbursements for inventory type items are considered expenditures at the time of purchase and (3)
expenditures aro not divided between years by recording of prepaid expenses.
All proprietary funds are accounted for using the accrual basis of accounting. Their revenues are recognized when they are earned, and their expenses are
recognized when they are incurred.
E) Budgets and Budgetary Acmuntiug
The City uses the following procedures in establishing the budgetary data reflected in the financial statements.
1) Before the beginning of the fiscal year the City Manager submits to the City Council a proposed budget for the year commencing the following July I.
2) Public hearings are conducted to obtain taxpayer comments.
3) The budget is subsequently adopted through passage of a resolution.
4) All appropriated amounts are as originally adopted or as amended by the City Council and lapse at year end.
5) Encumbrances and Continuing Appropriations are rebudgeted on July 1 by Council action.
6) Original appropriations are modified by supplementary appropriation and transfers among budget categories. The City Council approves all significant
changes.
7) Formal budgetary integration is employed as a management control device during the year for the General, Special Revenue and Capital Project Funds.
8) Budgets for General, Special Revenue and Capital Project Funds are adopted on a basis consistent with generally accepted accounting principles.
-11-
CITY OF DIAMOND BAR, CALIFORNIA
NOTES TO FINANCIAL STATEMENTS
Year Ended June 30, 1994
1) SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES - Continued
j)i Appropriations Limit of annual appropriationsappropriationsUnder Article XIIIB of the California Constitution (the Gann Spending
LimitationInitiative), the City is restricted ere W the amount
ons the excess umat either be refunded to the State Controller or returned to
roceeds of taxes exceed allowed approPnab ended June 30, 1994, proceeds of taxes did
from�Wft proceeds4w throes � rfsed tax rates, rev� � schedules of other refined amm8�ts. For the fiscal yesr
the not exceed epproptied--
G) Encumbrances mtracts and other commitments for the expenditure of monies are recorded in order to reserve that
Encumbrance accounting, under which parch , extension of formal budgetary mtag d_i_ the Govern—w fund Types•nces outstanding
porcionof the applicable spproPfration, is employed since they do not consutate expeaditm- or liabilities.
al year -and. am areported as reservations of fiord balance
H) Investments on plan agency fund are r'epwWd at fair market value rather thanst
co,
Investments are stated at coat (see Note 3), except that assets of the deferred lose is recorded if so& declines M considered temporary.
in accordance with GASB, Statement 2. If market values decline below cost, m
A Claims and judgerequhues for claims be rtncognizod
Claims and jadgr�ts aro accounted for in accordance with GASB Codifrcatica Section 050.110, which nobly estimated. �
when it is probable that the liability has been mourred at Yat and and the amount of the loss can be reasonably
,n Prior Period Adjrshment ata' property tax revenue relating
period adjustment Included in the General Fred is a prior ustment increasing fund balance by $2,523,002 for $2,332,789 in prior y
to the settlement with the County
of Los Angeles, and $190,213 reversal Of prior years' claims and judgements espendrturea•
Included in the Traffic Safety Fund is a prior period 4usten tut of $Z4,361 increasing fimd balance fo' Prior Year reenue$'
Ifo Comparative Data de an understanding of changes in the
m the a-OmP-y g of prior sesta b order to data
ted in each of
Comparative total data for the prior year have been prompted comparative (i.e., presentation of pnoT Year totals by find type) data have not bean presented
City's financial position and operations- HO`es' COa lex sad difficult to read.
the sttd�ts since their incluaroa would make the statements unduly comp
L) Total Columns on Combined Statements - Overview _that they are meted only to facilitate financial analysis. Data
TOW columns on the Combined Statements are captioned -Memorandum Only" to in cste t al position in conformity with generally s accounting
im these columns do not present financial position, results of operations, or changes ah— of this data.
principles. Neither is such data comparable to a consolidation. Interfund eliminations have not been made in the aggreg
-12-
CITY OF DIAMOND BAR, CALIFORNIA
NOTES TO FINANCIAL STATEMENTS
Year Ended June 30, 1994
2) PROPERTY TAX CALENDAR
Property taxes are assessed and collected each fiscal year according to the following property tax calendar.
Lien date
March 01
Market Category
Levy Date
July 01 to June 30
value 1 2 3
Due date
November 01
- 1st installment
Demand Accounts*
March 01
- 2nd inct.11nPnt
Delinquent date
December 10
- 1st inonlln-at
State of California - LAW
April 10
- 2nd installment
Under California law, property taxes are assessed and collected by the canities up to I % of assessed value, plus other increases approved by the voters. The
property taxes go into a pool, and are then allocated to the cities based on complex formulas prescribed by the state statutes.
3) COMPOSITION OF CASH - $12,703,441
The City of Diamond Bar n•intwins a cash and investment pool that is available for use for all funds. Each fund type's position in the pool is reflected in the
combined balance sheet as cash.
Cash and investments by credit risk, carrying amount and market value of investments at June 30, 1994, consisted of the following
-13-
-0-
Carrying
Market Category
Amount
value 1 2 3
Fiscal Agent Investments - Mutual Funds **
$ 233,274
$ 233,274 $ $ $
Demand Accounts*
232.736
232.736 232.736
466,010
466,010 $ 232.736 $ -0- $
State of California - LAW
12,373,251
12,373,251
Petty Cash
775
775
Total Cash and Investments (Bank Balances)
12,840,036
12,840,036
Outstanding Checks
(136.595)
(136.595)
Total Cash mud Investments (Book Balances)
S 12,703.441
$ 12.703.441
* 100 Percent Insured or Collateralized
** Not Subject to categorization.
-13-
-0-
CITY OF DIAMOND BAR, CALIFORNIA
NOTES TO FINANCIAL STATEMENTS
Year Ended June 30, 1994
3) COMPOSITION OF CASH - $12,703,441- Continued
Classification of Deposits and Investments by Credit Risk
GASB statement 3 requires that deposits and investments be classified into three categories of credit risk. These categories are as follows:
Deposits:
Category 1 - Deposits which are insured or collateralized with securities held by the City or by its agent in the City's name.
Category 2 - Deposits which are collateralized with securities held by the pledging financial institution's trust department or agent in the City's name.
Category 3 - Deposits which are uncollateralized, or collateralized with securities held by the pledging financial institution or by its trust department or agent
but not in the City's name.
Investments:
Category 1 - Includes investments that are insured or registered or for which the securities are held by the City or its agent in the City's name.
Category 2 - Includes uninsured and unregistered investments for which the securities are held by the broker's or dealer's trust department or agent in the City's
Category 3 - Includes uninsured and unregistered investments for which the securities are held by the broker or dealer or by its trust department or agent but
not in the City's name.
The following disclosures are made in accordance with Statement Number 3 of the Governmental Accounting Standards Board:
Authorized Investments
Under provisions of the City's Investment Policy the City Treasurer may deposit fiords in the following investment media to the extent permitted by applicable law:
(1) Securities of the U.S. Government or by its agencies; (2) certificates of deposit or time deposits placed with commercial banks or savings and loan companies;
(3) bankers acceptances; (4) negotiable certificates of deposit; (5) commercial paper; (6) Local Agency Investment Fund; (7) repurchase agreements; (g) passbook
savings deposits; (9) money market fiords; (10) investment agreements or contacts representing unconditional obligations; (11) Tax-exempt obligations. The City
selects its investments based on safety, liquidity and yield.
-14-
CITY OF DIAMOND BAR, CALIFORNIA
NOTES TO FINANCIAL STATEMENTS
Year Ended June 30, 1994
3) COMPOSITION OF CASH - $12,703,441- Continued
Local Agency Investment Fund (LAM
The LAIF is a special fiord of the California State Treasury through which local governments may pool investments. Each city may invest up to $20,000,000 in
the fund. Invests in LAW are highly liquid, as deposits can be converted to cash within twenty-four hours without loss of interest. Investments with LAW
are secured by the full faith and credit of the State of California.
Collateral for Deposits
Under the provisions of the California Government Code, California banks and savings and loan associations are required to secure a city's deposits by Pledging
government securities as collateral. The market value of the pledged securities must equal at least 110% of the city's deposits. California law also allows financial
institutions to secure city deposits by pledging first bust deed mortgage notes having a value of 150% of a city's total deposits.
The collateral for certificates of deposit is generally held in safekeeping by the Federal Home Loan Bank in San Francisco as the third -party trustee. The securities
are physically held in an undivided pool for all California public agency depositors. The State Public Administrative Office for public agencies and the Federal
Home Loan Bank maintain detailed records of the security pool which are coordinated and updated weekly.
The City Treasurer, at his or her discretion, may waive the 110% collateral requirement for deposits which are insured up to $100,000 by the FDIC.
4) INTERFUND RECEIVABLES AND PAYABLES - $150,118
The balances due from and due to other funds as of Jute 30, 1994 are as follows:
Due From:
Gas Tax $ 2,500
Prop. C - Transit 49,573
Community Development Block Grant 52,059
Prop. A - Safe Parrs 34,833
Traffic Safety 11.153
S 150.118
-15-
Due To:
General Fund $ 60,953
Capital Improvement Fuad 89,165
$150.118
CITY OF DIAMOND BAR, CALIFORNIA
NOTES TO FINANCIAL STATEMENTS
year Boded June 30, 1994
5) DUE FROM OTHER GOVERNMENTS - $2,326,958
is $1,592,913 due from the County of Los Angeles m accordance with the settlement agreement between the City and the
Included in due from other governments
County.
6) GENERAL FIXED ASSETS - $4,007,664
Activities relating to the general fixed assets are presented as follows:
BeQinnittq Balance
Additions
Deletions finding Balance
General Government
Furniture and Fixtures
$ 117,265
340.641
$ 37,796
129.068
$ $ 155,061
12.930 456,779
Vehicles and Equipment
457.906
166.864
12.430 611.840
Total General Government
Community Services
1,961,615
1,961,615
854,908
Land
65,025
789,883
579,30
Buildings
Improvements
579,301
530.988
530.988(l)
Construction In Progress
3.136.929
789.883
530.988 3.395.824
Total Community Seryicea
$ 3,594.835
S 956.747
f 543.918 � 4,007.664
Total General Fixed Assets
assets completed and placed
in nervine and has been included with the additions to Buildings.
(1) The deletion in Construction In Progress represents constructed
7) LONG-TERM OBLIGATIONS - $289,384
Activities relating to long-term obligations are presented as follows:
Date of Years of
Rates of Amount
Beginning
New Matured Ending
Indebtedness During Year Balance
Description Issue Maturity
Interest Authorized
Balance
Compensated Absences Payable N/A N/A
N/A $ N/A
$ 90,629
$ $ 1,245 $ 89,384
(Note 7)*
Advances - County of L.A. 4/18/89
N/A
Variable 400,000
519,853
300,000
519,853(l) -0-
100.000 200.000
Lease Payable (Note 8) 7-1-92 1992-1995
S 910.482
-0- S 621.098 S 289.384
Tota" Los Angeles County Treasury Pool Rate
** _ As Monies Become Available
$450,000 and
a prior period adjustment of $69,853.
(1) This amount represents principal retirement of
-16-
CITY OF DIAMOND BAR, CALIFORNIA
NOTES TO FINANCIAL STATEMENTS
Year Ended June 30, 1994
7) LONG-TERM OBLIGATIONS - $289,384 - Continued
The future debt requirements are presented below:
Lease Payable
Year Principal Interest
1995 $ 100,000 $ 9,860
1996 100.000 4.930
S 200.000 S 14.790
8) COMPENSATED ABSENCES PAYABLE - $89,384
After twelve months continuous service with the City, full time employees receive from ten (10) to twenty (20) days vacation each year depending upon laugth of
service. Vacation can be aocmm,l.ted up to a maximum of 20 days. Unused vacation may be cashed in upon leaving employment with the City. City employees
receive 3.08 hours of sick leave per pay Period and can be awan-d.ted up to a maxinnm of 144 hours. Unused sick lave may be cashed in upon leaving
employment at the rate of 1/2 the employee's current rate of pay. Other than $2,548 considered short-term, the liability for compensated absences will be funded,
when required, from future City operations.
9) LEASE PAYABLE - $200,000
The City has entered into a lase agreement as lessee for financing the acquisition of a reservoir site. This agreement qualifies as a capital lase for accounting
purposes and, therefore, the lase has been recorded at the present value of the future minirmom lase payments. Payments of principal and interest ate payable
in annual imatrllm'nrs commencing July 1, 1992. The interest payments are based on the average amoral percentage imterat paid on public investments made through
the Local Agency Investment Fund of the State of California.
10) FUND BALANCE/RETAINED EARNINGS RESERVES
Reserves segregate portions of food balance and retained earnings that are not available spendable resources. The various reserves established as of June 30, 1994
aro described below and tabulated as follows:
Special Revenue Capital Project
-17-
Fund
Funds
Funds
Reserved For:
Receivable
$ 823,605
$ $
Encumbrances
88,154
192,029
9,150
Debt Service
289,384
Specific Projects and Programs
5.000
275.733
124.404
Total
S 1.206.143
S 467.762 S
133.554
-17-
CITY OF DIAMOND BAR, CALIFORNIA
NOTES TO FINANCIAL STATEMENTS
Year Ended June 30, 1994
10) FUND BALANCE/RETAINED EARNINGS RESERVES - Continued
Reserved for Receivable - These reserves represent the noncurrent portion of the City's receivables which are not available spendable resources.
Reserved for Encmnbrances - These reserves represent the portion of purchase orders awarded for which the goods or services had not yet been received at June
30, 1994. Although all appropriations lapse at year-end even if encumbered, the City intends either to honor the contracts in progress or to cancel them. Reserve
for encumbrances are rebudgeted on July 1, by Council action.
Reserved for Debt Service - These reserves for Debt Service represent reserves accumulated by the City of Diamond Bar that are legally restricted to the payment
of long-term debt principal and interest amounts that mature in future years.
Reserved for Specific Projects and Programs - These reserves represent specific projects and programs for which Council has made commitment toward
completion.
11) DEPOSITS - $339,142
Included in this amount is Deferred Compensation as follows:
The City offers its employees a deferred compensation plan created in accordance with Internal Revenue Code Section 457. The plan, available to all City
employees, permits them to defer a portion of their salary until future years. The deferred compensation is not available to employees until termination, retirement,
death or unforeseeable emergency.
All amounts of compensation deferred under this plan, all property and rights purchased with these amounts and all income attributable to those amounts, property
or rights are (until made available to the employee or other beneficiary) solely the property and rights of the City (without being restricted to the provisions of
benefits ander the Plan), subject only to the claims of the City's general creditors. Participants' rights under the plan are equal to those of general creditors of the
City in the amount equal to the fair market value of the deferred account for each participant.
The City believes that it is unlikely that it will use the assets to satisfy the claims of general creditors in the future.
-18-
CITY OF DIAMOND BAR, CALIFORNIA
NOTES TO FINANCIAL STATEMENTS
Year Ended June 30, 1994
11) DEPOSITS - $339,142 - Continued
The following is a summary of the increases and decreases of the fund for the year ended June 30, 1994.
Fund Assets, Beginning of Year $ 178,845
Deposits 54,069
Interest 9,458
Administrative Expenses (491)
Disbursements (7.868)
Fund Assets, End of Year S 234.013
12) JOINT VENTURE
The City is a member of the Southern California Joint Powers Insurance Authority (Authority). The following joint venture disclosures are made in compliance
with GASB Cade Section J50.103:
A) Description of Joint Powers Authority
The Authority is comprised of 65 n&..drera and is organized under a Joint powers Agreement pursuant to the California Government Code. The purpose of
the Authority is to arrange and a4n ini-ter programs of insurance for the pooling of self-insured losses and to purchase excess insurance coverage.
Each member city has a representative on the Board of Directors. Officers of the Authority are elected annually by the Board members.
B) Self -Insurance Programs of the Authority
General Liability Insurance: Amoral deposits are paid by member cities and are adjusted retrospectively to cover costs. Each member city, including Diamond
Bar, self -insures for the fret $10,000 of each loss. Participating cities then sham in the next $10,000 to $500,000 per loss occurrence. Specific coverage
includes co..uptehcasive and general automotive liability. personal injury, oontractual liability, snare and omissions and certain other coverage. Beginning with
fiscal year 1987, the Authority became fully self-insured. Separate deposits are collected from member cities to cover claims between $500,000 and
$10,000,000. These deposits are also subject to retrospective adjustment.
Workers' Compensation: Periodic deposits are paid by member cities and are adjusted retrospectively to cover costs. Each member city has a specific retention
level. Member cities do not share or pay leases of other cities under $50,000. Losses of $50,000 to $250,000 are prorated among all Participating cities on
a payroll basis. Losses in excess of $250,000 are covered by excess insurance purchased by the participating cities, as a part of the pool, to a limit of $10
million. The City of Diamond Bar does not participate in the Authority's Workers' Compensation Program.
Property Protection: The City of Diamond Bar participates in the All Risks Property Protection Program, which is primarily underwritten by a casualty insurance
company. The annual deposits paid by participating member cities are based upon deductibility levels and are not subject to retroactive adjustments.
-19-
CITY OF DIAMOND BAR, CALIFORNIA
NOTES TO FINANCIAL STATEMENTS
Year Ended June 30, 1994
12) JOINT VENTURE - Continued
C) Condensed Financial Information of the Authority
Noted below is the condensed audited balance shoat of the Authority as of June 30, 1992 and 1993:
1992
1993
Assets
$ 70.844.475
$ 76.086.530
Liabilities to Member Cities (All Current)
$ 63,816,905
$ 58,310,507
Fund Equity - Reserved for insurance
Claims and Lasses
7.027.570
17.776.023
S 70.844.475
$ 76.086.530
As a result of operations for the year ended June 30, 1993, fund equity, reserved, increased by $10,748,453.
Noted below is the condensed audited statement of revenues, expenditures,
and changes in fud equity
of the Authority for the year ended June 30, 1992 and
1993:
1991-92
1992-93
Revenues
$ 26,962,103
$ 22,588,167
Expenditures
26.140.434
11.839.714
Excess of Revenues Over Expenditures
821.669
10.748.453
Fund Equity - July 1
6.205.901
7.027.570
Fund Equity - June 30 S 7.027.570 S 17.776.023
The Authority has no long-term debt.
June 30, 1994 information was not available at the date of this report.
The aforementioned information is not included in the accompanying financial statements. Separate financial statements of the Insurance Authority may be
obtained at 4952 La Palma Avenue, La Palma, California 90623.
-20-
CITY OF DIAMOND BAR, CALIFORNIA
NOTES TO FINANCIAL STATEMENTS
Year Ended June 30, 1994
13) CITY EMPLOYEES' RETIREMENT PLAN (Defined Benefit Pension Plan)
Plan Description
The City of Diamond Bat contributes to the California Public Employees Retirement System (PERS), an agent mnitiple-0mployer public employee retirement system
that acts as a common investment and 74minixtrative agent for participating public entities within the State of California. The total covered payroll for employees
participating in the System for the year ended June 30, 1994 was $1,152,693. The total payroll for the year was $1,187,346.
All full-time and part-time benefitted City employees are eligible to participate in the System Part-time non -benefitted hourly employees do not participate in the
system. Benefits vest after five yeas of service. City employees who retire at or after age fifty with five years of credited service are entitled to an annual
retirement benefit, payable monthly for life, in an amount that varies from 1.092 percent at age fifty to a +r -:imam of 2.418 percent at age sixty-three of the thine
highest yam' salary for non -safety employees for each year of credited service. The system also provides death and survivor's benefits. These benefit provisions
and all other requirements are established by State statute and City ordinance.
Employee and Employer Contribution Obligations
The City makes the contributions required of City employees on their behalf and for their account. The rate is set by statute and therefore remains unchanged from
year to year. The present rate for local miscellaneous members is 7 % of their annual wages.
The City is required to contribute the remaining amounts necessary to fund the benefits for its members, using the actuarial basis recomn—ul d by the PERS
actuaries and actuarial consultants and adopted by the Board of Administration.
Funding Status and Progress
The amount shown below as the 'pension benefit obligation' is a standardized measure of the present value of pension benefits, adjusted for the effects of step -rate
benefits, estimated to be payable in the future as a result of employee service to date. The measure is intended to help assess the funding status of the
a going -concern basis, assess program made in swinull-ti syr m
ng sufficient assets to pay benefits when due, and make comparisons among employers. The meastue
is the actuarial present value of credited projected benefits and is independent of the funding method used to determine contributions to the System.
The pension benefit obligation was computed as part of an actuuial valuation pc,fu..L od as of June 30, 1993. Significant actuarial assumptions used in the valuation
include (a) a rate of return on the investment of present and future assets of 8.75 percent a year compounded annually, (b) projected salary increases of 5.25 percent
a year compounded annually, attributable to inflation, and across the board real salary increases, (c) additional projected salary increases of 1.75 percent a year,
attributable to seniority/merit, and (d) no post-retirement benefit increases.
-21-
CITY OF DIAMOND BAR, CALIFORNIA
NOTES TO FINANCIAL STATEMENTS
Year Ended June 30, 1994
13) CITY EMPLOYEES' RETIREMENT PLAN (Det -coed Benefit Pension Plan) - Continued
The total unfunded pension benefit obligation applicable to the City employees was $(90,405) at June 30, 1993, as follows:
Pension Bent Obligation:
Retirees and Beneficiaries Currently Receiving Benefits and Terminated Employees Not Yet Receiving Benefits
$ 17,624
Current Employees:
AcclimulPted Employee Contributions Including Allocated Investment Earnings
222,777
Employer -Financed Vested
-0-
Employer-Financed Non Vested
143.590
Total Pension Benefit Obligation
383,991
Net Assets Available for Benefits At Cost (Ma&et Value = $564,065)
474.396
Unfunded pension Benefit Obligation
S (90.405)
Changes In The Pension Benefit Obligation From Inst Year Due To:
Changes in Benefit Provisions
$ -0-
Changes in Actuarial Assumptions
S (2.535)
Actuarial information relating to the plan was not available from PERS at June 30, 1994.
Actuarially Detamined Contnbudon Requirements and Contribution Made
PERS uses the Entry Age Normal Actuarial Cost Method which is a projected benefit cost method. That is, it takes into account those benefits that are expected
to be earned in the future as well as those already accrued.
According to this cost method, the normal cost for an employee is the level amount which would fund the projected benefit if it were paid annually from date
of employment until retirement. PERS uses a modification of the Entry Age Cost method in which the employer's total normal cast is expressed as a level percent
of payroll. PERS also uses the level percentage of payroll method to amortize any unfimded actuarial liabilities. The amortization period of the unfimded actuarial
liability ends on June 30, 2019.
The significant actuarial assumptions used to compute the actuarially determined contribution requirement are the same as those used to compute the pension benefit
obligation, as previously described.
-22-
CITY OF DIAMOND BAR, CALIFORNIA
NOTES TO FINANCIAL STATEMENTS
Year Ended June 30, 1994
13) CITY EMPLOYEES' RETIREMENT PLAN (Defined Benefit Pension Platt) - Continued
The contribution to the system for 1994 of $153,735 was trade in accordance with actuarially determined requirements computed through an actuarial valuation
performed as of June 30, 1993. The contribution consisted of (a) $153,746 normal cost (13.338 percent of current covered payroll) and (b) ($11) amortization of
the tmfunded actuarial accrued liability (-0.001 percent of current covered payroll). The contributions were paid entirely by the City.
TREND INFORMATION
Trend information gives an indication of the progress made in aw-nailating sufficient assets to pay benefits wharf due. System wide ten year tread information
may be found in the California Public Employees' Retirement System Annual Report. Ten year trend information for the City of Diamond Bar is not provided in
this report.
Therefore, within the City's financial statement, tea years of historical trend information are required since the annual report for PERS does not reflect information
for individual agencies. 198990 was the first year the City participated in PERS. Until tea years of data are available, as many years as aro available should be
presented. Therefore, the trend information for 1989-90 through 1993-94 is summarized as follows:
*Not yet available
**•Piers contributions were made in accordance with actuarially determined requirements.
There were no post employment benefits provided to City employees other than the pension plan.
-23-
(5)
(6)
(7)
(4)
Estimated
Unfunded Pension
Employer Contributions
(1)
(2)
Unfunded
Annual Covered
Benefit Obligation
Expressed As
Fiscal Year
Net Assets
Pension
(3)
Pension Benefit
Payroll For
As A Percentage
A Percentage Of Annual
Ending
Available For
Benefit
Percentage Funded
Obligation
The Succeeding
Of Covered Payroll
Covered Payroll
June 30
Benefits
Obligation
(1)/(2)
(2)41)
Fiscal Year
(4)/(5)
*•
1990
$ 25,070
$ 28,880
86.8%
$ 3,810
$ 312,210
1.2%
13.856%
1991
131,800
122,060
108.0%
(9,740)
936,030
-1.0%
13.856%
1992
310,680
263,230
118.0%
(47,460)
1,106,050
-4.3%
14.874%
1993
474,390
383,990
123.5%
(90,410)
1,009,850
A.0%
13.602%
1994
*
*
*
w
*
*
13.337%
*Not yet available
**•Piers contributions were made in accordance with actuarially determined requirements.
There were no post employment benefits provided to City employees other than the pension plan.
-23-
CITY OF DIAMOND BAR, CALIFORNIA
NOTES TO FINANCIAL STATEMENTS
Year Ended June 30, 1994
14) EXPENDITURES IN EXCESS OF APPROPRIATIONS
Excess of expenditures over appropriations in individual funds are as follows:
Fund Excess
Gas Tax Fund $ 16,348
These were financed through beginning fund balances and revenues in excess of estimated revenues.
15) CONTINGENCIES
As of June 30, 1994, in the opinion of the City Administration, there are no outstanding matters which have a significant effect on the financial position of the funds
of the City.
-24-
-25-
CITY OF DIAMOND BAR, CALIFORNIA
GENERAL FUND -
SCHEDULE 1
STATEMENT OF REVENUES - BUDGET AND ACTUAL
Year Ended June 30, 1994
Budget
Actual
Property Taxes
$ 2,201,600
$ 1,881,800
Sales Tax
2,200,000
2,102,567
Transient Occupancy Taxes
150,000
220,988
Franchises
615,000
652,108
Real Property Transfer Taxes
60,000
123,772
Licenses and Permits
812,800
740,308
Fines and Forfeits
60,500
88,137
Interest
200,000
242,248
Motor Vehicle in Lieu Fees
2,500,000
2,494,055
Mobile Home in Liar Fees
7,000
731
Homeowners' Property Tax Relief
25,000
35,273
Miscellaneous Revenue from Other Governments
503,000
396,665
Refunds and Reimbursements
366
Other Revenues
15.300
37.126
TOTAL
$ 9.350.200
S 9.016.144
-25-
City Council
City Attorney
City Manager
City Clerk
Finance
Community Promotion
Planning
Building and Safety
Emergency Preparation
General Government
Police
Fire
Animal Control
Public Works
Community Services
Parks
Capital Outlay
Principal Retirement
TOTAL
CITY OF DIAMOND BAR, CALIFORNIA
GENERAL FUND -
STATEMENT OF EXPENDITURES - BUDGET AND ACTUAL
Year Ended June 30, 1994
-26-
S
Budeet
93,910
420,000
336,000
238,440
196,750
119,650
473,900
220,000
25,700
326,650
3,795,749
7,526
50,000
2,111,229
621,100
329,510
41,400
S 9.407.514
SCHEDULE 2
$ 92,956
405,012
327,585
237,448
185,537
92,830
473,026
194,975
23,000
283,122
562
3,762,539
7,359
49,826
1,735,770
632,453
344,504
30,927
450.000
$ 9.329.431
CITY OF DIAMOND BAR, CALIFORNIA
COMBINING BALANCE SHEET - SCHEDULE 3
ALL SPECIAL REVENUE FUNDS Page 1
June 30, 1994
-27-
Community
Traffic
Gas
Prop. A
Solid
Park Fees
A.D.
Development
Safety
Tax
Transit
Waste
Fund
SB 821
No. 38
Block Grant
ASSETS
ASSETS
Cash
$
$ 2,478,797
$ 917,535
$ 45,149
$ 275,733
$ 162,403
$ 251,121
$
Accounts Receivable
5,073
Due from Other Governments
11.153
48.074
8.814
62.765
TOTAL ASSETS
$ 11.153
S 2.478.797
S 965.609
S 50.222
$ 275.733
S 162.403
$ 259.935
$ 62.765
LIABILITIES
AND FUND BALANCES
LIABILITIES
Acoounts Payable
$
$
$ 6,188
$ 6,909
$
$
$ 20,752
$ 9,590
Accrued Liabilities
936
61
2,762
7,092
1,116
Due to Other Funds
11.153
2.500
52.059
TOTAL LIABILITIES
11.153
3.436
6.249
9.671
-0-
-0-
27.844
62.765
FUND BALANCES
Reserved for Encumbrances
121,747
Reserved for Specific Projects and Programs
275,733
Unreserved - Undesignated
2.353.614
959.360
40.551
162.403
232.091
TOTAL FUND BALANCES
-0-
2.475.361
959.360
40.551
275.733
162.403
232.091
-0-
TOTAL LIABILITIES AND
FUND BALANCES
$ 11.153
$ 2.478.797
S 965.609
$ 50,222
S 275.733
S 162.403
$ 259.935
S 62.765
-27-
CITY OF DIAMOND BAB., CALIFORNIA
COMBINING BALANCE SHEET -
ALL SPECIAL REVENUE FUNDS
June 30, 1994
SCHEDULE 3
Page 2
_28_
A.D.
A. D.
Prop. C
Air Quality Park Grant
prop. A
Totals - June 30.
No. 39
No. 41
Transit
improvement
Fund
Safe Parks
1994
1993
ASSETS
ASSETS
Cash $
42,524
$ 150,413
$1,381,608
$ 59,837 $
$
$ 5,765,120
$4,713,733
Accounts Receivable
Due from Other Governments
2.909
4.881
46.950
15.328
34.833
5,073
235.707
6,160
317.569
TOTAL ASSETS S
45.433
S 155.294
$1.428.558
S 75.165 S
-0-
$ 34.833
S 6.005.900
$ 5.037.462
LIABILITIES AND
FUND BALANCES
LIABILITIES
Accounts Payable $
1,108
$ 7,783
$
$ 7,200 $
$
$ 59,530
$ 114,422
Accrued Liabilities
285
590
12,842
1,571
Dae to Other Funds
49.573
34.833
150.118
252.527
TOTAL LIABILITIES
1.108
8.068
49.573
7.790
-0-
34.833
222.490
368.520
FUND BALANCES
Reserved for Encumbrances
3,818
192,029
52,925
Reserved for Specific Projects and
ProBf—
Unreserved - Undmaigp-ted
44.325
147.226
1.375.167
67.375
275,733
5.315.648
4.616.017
TOTAL FUND BALANCES
44.325
147.226
1.378.985
67.375
-0-
-0-
5.783.410
4.668.942
TOTAL LIABILITIES AND
FUND BALANCES S
45.433
$ 155.294
$1.428.558
S 75.165 S
-0-
S 34.833
S 6.005.900
$ 5.037.462
_28_
-29-
CITY OF DIAMOND BAR, CALIFORNIA
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES -
SCHEDULE 4
ALL SPECIAL REVENUE FUNDS
Page 1
Year Ended June 30, 1994
Community
Traffic
Gas
Prop. A
Solid
Park Fees
A. D.
Development
Safetv
Tax
Transit
Waste
Fund
SB 821
No. 38
Block Grant
REVENUES
Franchises
$
$
$
$ 79,615
$
$
$
$
Spocial Assessments
276,914
Licenses, Permits and Fees
93,132
Intergovernmental
1,288,588
517,536
5,218
19,761
135,443
Fines and Forfeits
99,293
Use of Money and Property
775
109,261
29,507
1,280
8,774
6,417
8,647
Other Revenues
880
TOTAL REVENUES
100.068
1.397.849
547.043
86.113
101.906
26.178
285.561
136.323
EXPENDITURES
General Government - Nondepartmental
16,348
45,105
42,062
Public Works
28,606
23,260
172,555
57,943
Capital Outlay
5.802
54.560
32.750
TOTAL EXPENDITURES
-0-
16.348
79.513
65.322
-0-
-0-
227.115
90.693
EXCESS OF REVENUES OVER
(UNDER) EXPENDITURES
100,068
1,381,501
467,530
20,791
101,906
26.178
58,446
45,630
OTHER FINANCING SOURCES (USES)
Operating Transfers In (Out)
(124.429)
(1.349.535)
(2.000)
(14.360)
(20.000)
(45.630)
EXCESS OF REVENUES AND OTHER
SOURCES OVER (UNDER)
EXPENDITURES AND OTHER USES
(24.361)
31.966
465.530
20.791
87.546
6.178
58.446
-0-
FUND BALANCES - BEGINNING OF YEAR
2,443,395
493,830
19,760
188,187
156,225
173,645
PRIOR PERIOD ADJUS'T'MENT
24.361
FUND BALANCES - BEGINNING OF YEAR
- AS RESTATED
24.361
2.443.395
493.830
19.760
188.187
156.225
173.645
-0-
FUND BALANCES - END OF YEAR
S -0-
S 2.475.361
$ 959.360
$ 40.551,
$ 275.733
S 162.403
S 232.091
S -0-
-29-
-30-
CITY OF DIAMOND BAR, CALIFORNIA
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND
BALANCES
ALL SPECIAL REVENUE FUNDS
-
SCHEDULE 4
Page 2
Year Ended June 30, 1994
A. D.
A. D. Prop. C Air Quality
Park Grant
Prop. A
Totals -Year Ended June 30.
No. 39
No. 41 Transit Imoroveme t
Fund
Safe Parks
1994
1993
REVENUES
Franchises
$
a a a
$
$
Special Assessments
%,720
125,396
$ 79,616
a 82,246
Licenses, Permits and Poen
499,030
469,671
Intergovernmental93,132
Pines and Forfeits
4%,228 74,715
40,000
34,833
2,612,322
2,618,515
Use of Mone and Pro
Y PAY
3,203
6,480 46,658 1,950
99,293
98,927
Other Revenues
221,952
198,418
880
TOTAL REVENUES
99.923
130.876 542.886 76.665
40.000
34.833
3.606.274
3.467.776
EXPENDITURES
General Government - NondepaRmental
Public Works36,488
160,871
117,414
140,003
620,715
Capital ply
560,649
514,453
14.236
107.348
67.629
TOTAL EXPENDITURES
160.871
117.414 -0- 50.724
-0-
-0-
808.000
1.202.797
EXCESS OF REVENUES OVER
(UNDER) EXPENDITURES
(60,948)
13,462 542,886 25,941
40,000
34,833
2,798,224
2,264,979
OTHER FINANCING SOURCES (USES)
Operating Trawlers In (Out)
(77.330)
(40.000)
(34.633)
(1.706.117)
(1.590.757)
EXCESS OF REVENUES AND OTHER
SOURCES OVER(UNDER)
EXPENDITURES AND OTHER USES
(60.948)
13.462 465.556 25.941
-0-
-0-
1.090.107
674.222
FUND BALANCES - BEGINNING OF YEAR
105,273
133,764 913,429 41,434
4,668,942
3,994,720
PRIOR PERIOD ADJUSTMENT
24.361
FUND BALANCES - BEGINNING OF YEAR
- AS RESTATED
105.273
133.764 913.429 41.434
-0-
-0-
4.693.303
3.994.720
FUND BALANCES - END OF YEAR
$ 44.325
$ 147.226 $1.378.985 $ 67.375 $
-0-
$ -0-
$5.783.410
$ 4.668.942
-30-
CITY
cM�o� BAR, CALIFORNIASBF CAAL pRROj1,
1— 30. 1994 SCHEDULE 5
ASSETS
Grand
°
Traffic cvitRI
Mitigation lnV'nwv evwQl
- Jume 30,
Cast
ASSETS
199TOWS
_19993
Due from Other Ful
TOTAL ASSETS
$ 413,720
$ $ 131,282
$ 545,002
$ 753, 304
$ 413.720
$61
LIABILITIES
LIABILITIES AND
� $ 220,447
S 634,167
$ 885.565
FUND BALANCES
Accounts Payable
AccnW liabilities
TOTAL LIABILITIES
$ 3,050
---479 $
$ 92,663
$ 95,713
$
FUND BALANCE
-- 3.380
3.859
I57,744
4Z
Reftvedfor umbraooes
3.529
96.043
1l -1-d for Spgyfic
99.572
157,786
Used - U�eiSnatad and 8ra�us
9,150
TOTAL FUND BALANCES
401.061
124,404
91150
14,698124,404
TOTAL LIABLE FUND B
LTIES AND ALAN
410,191
-
¢
401.041
713,381
S 413.72 0
124•4o4
534.595
728.079
-0 $ 220,447 f
634,167 ;
gg5,865
-31-
CITY OF DIAMOND BAR, CALIFORNIA
COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES - SCHEDULE 6
ALL CAPITAL PROJECT FUNDS
Year Ended June 30, 1994
REVENUES
Licenses, Permits and Fees
Use of Money and Property
TOTAL REVENUES
EXPENDITURES
Public Works
Capital Outlay
Debt Service:
Principal Retirement
Interest
TOTAL EXPENDITURES
EXCESS OF REVENUES OVER (UNDER) EXPENDITURES
OTHER FINANCING SOURCES (USES)
Operating Transfers In (Out)
Proceeds from Capital Lease
EXCESS OF REVENUES AND OTHER SOURCES OVER (UNDER)
EXPENDITURES AND OTHER USES
FUND BALANCES - BEGINNING OF YEAR
FUND BALANCES - END OF YEAR
-32-
Totals -
Grand
Traffic
Capital
Year Ended June 30.
Avenue
Mitigation
Improvement
1994
1993
$
$ 10,000
$ 122,395
$ 132,395
$
2.009
2.009
7.545
-0-
10.000
124.404
134.404
7.545
10,971
2,923
13,894
7,776
21,679
748,620
729,835
1,500,134
1,792,027
100,000
100,000
100,000
14.790
14.790
32.650
748.620
847.548
1.628.818
1.899.803
(32,650)
(738,620)
(723,144)
(1,494,414)
(1,892,258)
453,382
847,548
1,300,930
1,367,473
400.000
(32,650)
(285,238)
124,404
(193,484)
(124,785)
442.841
285.238
-0-
728.079
852.864
S 410.191
S -0-
S 124.404
$ 534.595
S 728.079
AGENDA ITEM 9.3
NO DOCUMENTATION
INTEROFFICE MEMORANDUM
TO: Honorable Mayor and Members of City Council
FROM: Terrence L. Belanger, City Manager 16
RE: Request For Proposal - Management Audit Of Engineering/Public Works
Department
DATE: January 3, 1995
RECOMMENDATION:
It is recommended that the City Council authorize the dissemination of Requests For
Proposal related to the management audit of the Engineering/Public Works Department.
DISCUSSION:
With the adoption of the Fiscal Year 1994-95 Municipal Budget, the Council approved a
management audit of the Engineering/Public Works Department. The proposed Request
For Proposal for managing audit services is the initial step in following through with the
FY 94-95 Budget recommendation and approval.
The purpose of the management audit is to compare and contrast the relative efficiencies,
economies and effectiveness of 1) a full-time employee staff department; 2) a private -
sector engineering firm department; and, 3) an integrated private -sector and full-time
employee staffed department.
REQUEST FOR PROPOSALS
I A 11 ('JN"'b 1;AIS
GENERAL INFORMATION
The City of Diamond Bar requests proposals for the purpose of providing a management audit
of the Engineering/Public Works Department. The City of Diamond Bar is a newly incorporated
general law city (April 1989), with the Council/Manager form of government. The City has a
staff of 25 full-time employees. The Engineering Department consists of four full-time City staff
employees: Senior Engineer, Assistant Engineering, Administrative Assistant, and Secretary. In
addition to the City staff members, the City contracts with a private -sector civil engineering firm
for the provision of City Engineer/Public Works Director services. Plan checking, public works
inspection, soils/geotechnical and other technical services are provided, through contracts with
private -sector engineering firms. The management audit is intended to serve several important
purposes:
Review of the organization structure, operations and workload, and recommend
opportunities to economically improve service delivery to the customers and the
community.
Review of private -sector, contract engineering services compared with full-time City
staff engineering services.
Identify opportunities to increase operational efficiency and effectiveness as a result of
information developed through the management audit.
Receive the benefits of an objective, independent perspective in the review and analysis of
the Engineering/Public Works Department.
The management audit is to be an administrative tool, designed to be constructive in nature, to
assist staff in improving management systems, where applicable, as well as offering opportunities
to increase efficiency and effectiveness.
WORK STATEMENT
The management audits shall be conducted in accordance with Generally Accepted Governmental
Auditing Standards (GAGAS). In the context of the GAGAS, the management audit will focus
on reviewing compliance with laws, regulations and policies; economy and efficiency of
operations; and, effectiveness in achieving program results.
There are a minimum of four tasks anticipated to be performed. However, the delineated tasks
are not intended to be necessarily all inclusive. Proposers should suggest those tasks that they
believe, in their professional judgment, need to be accomplished. The four work tasks include:
Familiarization with the staffing and physical operations, including the goals and objectives
of the engineering/public works department.
Review of the policies, procedures and regulations which are used to plan and control the
operations and achieve the objectives.
Appraisal and evaluation of the adequacy and effectiveness of the staffing profile that is
used to achieve departmental and City goals and objectives.
Prepare a report of analysis, findings and recommendations to the City Manager.
PROPOSAL REQUIREMENTS
Proposal should set forth a work plan, which would be the basis for the accomplishment
the objectives of requested proposal.
Identify the specific individuals who would be responsible for completing the tasks of the
work plan, including relevant education and experience in similar projects.
Submit a management audit schedule indicating the estimated amount of time required to
accomplish the objectives requested.
Proposed cost of services to accomplish the objectives of requested proposal (sealed
under separate cover).
To be eligible for consideration, interested firms must submit seven (7) copies of their proposal
to the City no later than 5:00 p.m. on Tuesday, January 31, 1994, addressed to:
City of Diamond Bar
Terrence L. Belanger, City Manager
21660 E. Copley, Suite 100
Diamond Bar, CA 91765.
SELECTION PROCESS
Staff will review proposals for compliance with the requirements of this RFP, and shall make the
final determination shall be based upon the relevant education, experience and expertise of the
firm and of the individuals proposed to accomplish the objectives of the proposed management
audit.
The City reserves the right to reject any and all proposals submitted and/or request additional
information.
If you have any questions regarding this RFP, please contact Terrence L. Belanger, City Manager,
at (909) 396-5666.
CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA NO. cf. . C5
TO: Terrence L. Belanger, City Manager
MEETING DATE: January 3, 1995 REPORT DATE: December 28, 1994
FROM: George A. Wentz, Interim City Engineer
TITLE: Neighborhood Traffic Study for the Pathfinder Road/Brea Canyon
Road/Diamond Bar Boulevard Triangle Area
SUMMARY: Pursuant to the Traffic and Transportation Commission's
recommendation of November 10, 1994, staff solicited proposals to conduct a
comprehensive neighborhood traffic study of the area bounded by Pathfinder
Road, Brea Canyon Road, and Diamond Bar Boulevard from qualified on-call
engineering firms. Three proposals were received by the City.
RECOMMENDATION: That the City Council award a contract to DKS Associates for
an amount not -to -exceed $9,890.00 plus provide a contingency in the amount of
$1,500.00 or a total of $11,390.00.
LIST OF ATTACHMENTS: X_ Staff Report
_ Resolution(s)
Ordinances(s)
JF Proposal(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
Public Hearing
Notification
Bid Specification (on file
in City Clerk's Office)
Other: 11/10/94 TIT Minutes
1. Has the resolution, ordinance or agreement been reviewed by the City
reviewed by the City Attorney? Yes X No
2. Does the report require a majority or 4/5 vote? Majority
3. Has environmental impact been assessed? Yes X No
4. Has the report been reviewed by a Commission? Yes _ No
which Commission? Traffic i Transportation Commission
5. Are other departments affected by the report? Yes X No
Report discussed with the following affected departments: N/A
REVIEWED BY:
( '�'l -
Teri:ence L Belanger
City Mana
Frank M. Usher
Assistant City Manager
Georgi .
Interim City Engineer
MEETING DATE:
TO:
FROM:
SUBJECT:
CITY COUNCIL REPORT
AGENDA NO.
January 3, 1995
Honorable Mayor and Members of the City Council
Terrence L. Belanger, City Manager
Neighborhood Traffic Study for the Pathfinder Road/Brea Canyon
Road/Diamond Bar Boulevard Triangle Area
ISSUE STATEMENT:
Should a contract be awarded to DKS Associates to conduct the neighborhood
traffic study of the area bounded by Pathfinder Road, Brea Canyon Road, and
Diamond Bar Boulevard.
1140-034IV14 Z; INN 4"'F
That the City Council award a contract to DKS Associates for an amount not -
to -exceed $9,890.00 plus provide a contingency in the amount of $1,500 or a
total of $11,390.00.
FINANCIAL SUMMARY:
The cost will be funded by the City of Diamond Bar's Traffic and
Transportation Contract Services account which has a current balance of
$34,000.00.
BACKGROUND/DISCUSSION:
Resident requests to implement mitigation measures to reduce speeding in the
vicinity of Fountain Springs Road was discussed by the Traffic and
Transportation Commission on October 13, 1994 and November 10, 1994. The
Commission concurred with the need to focus not only on Fountain Springs
Road, but also on the surrounding residential collector streets. As a
result, on November 10, 1994, the Commission concurred with staff's
recommendation to secure a proposal from a qualified engineering firm to
conduct the neighborhood study.
On November 21, 1994, staff solicited proposals from DKS Associates, Austin -
Foust Associates, Inc., Linscott, Law & Greenspan, Engineers, and Warren C.
Siecke to conduct the study and received a response from three firms. These
included:
DKS Associates $9,890.00
Austin -Foust Associates, Inc. $9,990.00
Linscott, Law & Greenspan, Engineers $9,848.00
Staff is recommending DKS Associates based on the knowledge they have of the
City, data they already have on hand, computer software/data capability, and
staffing proposed for the project. DKS Associates will work closely with
City staff to identify and incorporate resident's concerns (i.e. speeding,
cut -through traffic) and to explore various mitigation measure to address
these concerns. Residents' and the Commission's concerns will be solicited
during public workshops.
DKS Associates' proposed work is part of the existing on-call Traffic and
Transportation Engineering Services Agreement dated November 1, 1994.
PREPARED BY: David G. Liu/Tsedav Aberra
November 10, 1994 Page 5 T&T Commission
At this time, staff does not feel it is necessary to
install "No Overnight Parking" signs on Washington Street
between Brea Canyon Road and Lincoln Avenue. However,
staff will continue to monitor this area in the future.
Staff recommended that the Traffic and Transportation
Commission deny the request to install "No Overnight
Parking" signs on Washington Street between Brea Canyon
Road and Lincoln Avenue.
In response to VC/Istik, Sgt. Rawlings stated that he is
not aware of an enforcement problem with this request.
The four vehicles reported had all been stolen.
A motion was made by C/Gravdahl and seconded by
C/Esposito to accept staff's recommendation. The motion
was passed unanimously with the following ROLL CALL vote:
AYES: COMMISSIONERS: VC/Istik, Chavers, Gravdahl,
Esposito
NOES: COMMISSIONERS: None
ABSTAIN: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Chair/Ortiz
C. Neighborhood Traffic Study for the Pathfinder Road/Brea
Canyon Road/Diamond Bar Boulevard triangle area.
SE/Liu reported that following a discussion at the
October 13, 1994 Traffic and Transportation Commission
meeting, the request for a traffic study on Fountain
Springs Road indicated the need for a comprehensive
neighborhood traffic study of the area bounded by
Pathfinder Road, Brea Canyon Road, and Diamond Bar
Boulevard. At this time, staff is proposing to request
proposals from qualified engineering firms to conduct
this study. With such intention, staff would like to
solicit the commission's input in further defining the
scope of work for the neighborhood traffic study.
It is recommended that the Traffic and Transportation
Commission concur with staff's recommendation to procure
a qualified traffic engineering firm to conduct the
neighborhood traffic study for the area bounded by
Pathfinder Road/Brea Canyon Road/Diamond Bar Boulevard.
Craig Clute, 21217 Fountain Springs Road, presented a
multi-purpose petition to the Traffic and Transportation
Commission, copy of which was presented to the City
DRAFT
November 10, 1994 Page 6 T&T Commission
Council on October 18, 1994. This petition requests a
traffic study of Fountain Springs along with the requests
for solutions to the traffic problems. The petition also
supports the Traffic and Transportation Commission's
recommendation to conduct a study of the area bounded by
Pathfinder Road/Brea Canyon Road/Diamond Bar Boulevard.
VC/Istik recommended the verbiage used in the petition be
referred to the consultant when conducting the traffic
study.
C/Gravdahl asked if the Commission were to concur, how
long it would take for completion of the study.
SE/Liu responded that there is considerable data
available and with the additional information gathered by
the consultant, the study would take 60 to 90 days.
A motion was made by C/Gravdahl to have C/Chavers work
with SE/Liu to set up the scope of work and budget for
the neighborhood traffic study. The motion was carried
unanimously with the following ROLL CALL vote:
AYES: COMMISSIONERS: VC/Istik, Chavers, Gravdahl,
Esposito
NOES: COMMISSIONERS: None
ABSTAIN: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Chair/Ortiz-
VI.
hair/Ortiz
VI. NEW BUSINESS
A. 25 MPH prima facie speed limit on residential streets.
SE/Liu reported under California Law, the maximum speed
limit for any passenger vehicle is 55 miles per hour
(mph). All other speed limits are prima facie limits,
which "on the face of it's, are -safe and prudent under
normal conditions. Certain prima facie limits are
established by law and include the 25 mph limit in
business and residential districts; the 15 mph limit in
alleys, at blind intersections and railroad grade
crossings; and a part-time 25 mph in school zones when
children are going to and from school.
Intermediate speed limits between 25 mph and 55 mph may
be established by local authorities on the basis of
traffic engineering surveys. Such surveys include the
analysis of roadway conditions, accident records, and the
prevailing speed of drivers using the roadway under
DKS Associates
=70 Norm P✓Lir
774) o435 _)-7J
December 1, 1994
Mr. David Liu
City of Diamond Bar
Department of Public Works
21660 East Copley Drive, Suite 190
Diamond Bar, CA 91765-4177
Subject: REVISED Neighborhood Traffic Management Study
Dear Mr. Liu:
ENG. DEPT.
NO 9 1994
AMO
DNO
BAR
P94198
DKS Associates is an engineering consulting firm specializing in traffic and transportation.
Established in 1979, the firm has grown to be the largest such specialized group on the West
Coast, and in 1994 was ranked in the Engineering News Record "Top 500 Designers" national
listing. Our Southern California offices provide full service capabilities from initial conceptual
planning through full construction documents (plans, specifications and estimates). DKS is
pleased to have the opportunity to propose on this project as part of our On -Call Services
contract with the City.
DKS Associates led the U.S. Department of Transportation's international research of
neighborhood traffic management and the largest community -wide implementation of
neighborhood traffic restraint techniques in the 1970's. From this pioneering background, DKS
has been a leader in applications of neighborhood traffic restraint, both in performing focused
neighborhood traffic management plans and in routinely applying neighborhood traffic restraint
devices, as warranted, in the course of other traffic planning and design work. DKS'
experiences span the range from initial assistance to post -installation monitoring and evaluation.
DKS approaches studies of this type with the perspective that neighborhood traffic management
is an important professional challenge and responsibility for traffic engineers. We also approach
these matters with the perspective that, if a substantial segment of a community perceives that
a problem exists, then some kind of problem may indeed exist, even if unconfirmed by
traditional traffic engineering measures and norms.
DKS has had exposure to virtually every neighborhood traffic problem situation and understands
which responses work most appropriately under which circumstances. Our experiences go
beyond "traditional barrier treatments" and embrace the "calming zones" popularized in recent
Mr. David Liu
December 1, 1994
Page 2
literature. Among the devices we have helped pioneer are the "undulation" and the
"radar/photo speed enforcement" device. While several consultants have done individual
neighborhood traffic management plans, DKS are among the very few who have done large
city-wide, multi -neighborhood programs.
DKS understands the strong opinions and intense emotions which neighborhood traffic problems
and neighborhood traffic schemes tend to evoke. We also understand that members of the
community initially may be suspicious of traffic consultants' motivations, objectivity, judgments
and openness to traffic management concepts.
DKS has previously worked in and around Diamond Bar for several years. Our staff has
worked on the Circulation Element among other projects. Through these associations we have
a sound general knowledge of how the street system "works" in the area.
Project Understanding and Goals
In previous work DKS has performed in Diamond Bar, many characteristics of a new,
developing City have appeared. In fact, the issue of growth and traffic congestion were the
primary reasons the City was incorporated. A great deal of effort was expended during the
Circulation Element process on the issue of regional traffic impacts and neighborhood intrusion.
The goal of this project is to identify through traffic and other neighborhood traffic problems;
attempt to identify the specific location, nature and cause of the problems; and develop
neighborhood traffic management plans that will resolve the problems in a systematic areawide
way that are capable of consensus approval by the community. A critical component in
achieving this goal will be the involvement of neighborhood groups and facilitation of
neighborhood consensus on preferred alternatives for the neighborhood.
The proposed mode of operation for this project is to work closely with City staff and
neighborhood groups through all stages of the project to develop a comprehensive, integrated
and appropriate neighborhood traffic management plan. The final adopted neighborhood traffic
management plan will actively protect the residential neighborhood from traffic intrusion to the
greatest extent possible, while at the same time provide for orderly and smooth traffic flow into
and within the City. The proposed circulation plan will take into consideration police, fire and
ambulance response and effects on regularly routed public services.
In undertaking this study, DKS Associates will formulate plans that are both flexible and cost
efficient. The plans will take into consideration the long-term implications of the proposed
changes and city-wide or large -area effects as well as the immediate needs of the neighborhood
residents.
Mr. David Liu
December 1, 1994
Page 3
Scope of Work
TASK 1 - Initial Meeting and Data Collection
DKS will hold an initial meeting with City staff to gain understanding of staff's perception of
problems and causal factors in the neighborhood, to iron out study details such as composition
and sequencing of the neighborhood meetings, to identify community organizations and key
individuals and to obtain available existing data resources. These include conventional traffic
data, i.e., volume counts, speed studies, congestion measures, accident distributions as well as
complaint files, moving violation concentration plots, major truck traffic generators, truck
routes, transit routes, school bus routes. Also important are plans for arterial/collector system
traffic flow/capacity improvements. Integrally with the meetings and initial data collection will
be "windshield tours" of the neighborhood and the adjacent designated circulation system
streets. Beyond familiarizing consultant staff with the general layout and conditions of each
neighborhood, these drive-throughs will allow us to observe some of the more obvious problems
and causal factors and prepare us to be acutely aware of intelligently responsive at the initial
neighborhood issue meetings. DKS Associates has much of the City's existing data in-house
from our previous on-call experience with the City including the General Plan/Circulation
Element.
It is estimated that three (3) traffic counts will be obtained for the study area. The following
roadways and intersections will be included in the study:
ROADWAY LINES
Fountain Springs
Goldin Springs Drive
Gilden Springs Drive
C V Castle Rock
Evergreen
All others (as necessary)
INTERSECTIONS
Fountain Springs at Castle Rock
Fountain Springs at Sunbright
-' Golden Springs Drive at Castle Rock
Pathfinder at Brea Canyon
Pathfinder at Diamond Bar Boulevard
Fountain Springs at Brea Canyon
Fountain Springs at Diamond Bar Boulevard
i Golden Springs Drive at Brea Canyon
Golden Springs Drive at Diamond Bar Boulevard
Brea .Canyon at Diamond Bar Boulevard
Country Hills Towne Shopping Center
access driveways at Diamond Bar
Boulevard and at Fountain Springs
Mr. David Liu
December 1, 1994
Page 4
TASK 2 - Preliminary Analysis
DKS believes in the value of on-site professional observation of actual conditions and will have
a traffic engineer attempt to observe each of the problem situations identified and thoroughly
understand how and why circulation in the neighborhood works. While it is our understanding
that most of the data base necessary for the study has already been assembled, we are prepared
to undertake focused data collection efforts where needed to interpret crucial traffic issues. It
has been assumed that three (3) intersection traffic counts will be provided by DKS. The
consultant team will develop alternative plan concepts which appear to respond to the concerns
identified and will use City staff as a sounding board in evaluating these alternatives. City staff
will also be encouraged to develop alternatives. The process of strategizing and evaluating
alternatives is an iterative one which we assume will take two working sessions, possibly
punctuated by the need for field observation or measurement of some crucial data item, although
additional field work will be avoided, if possible. Part of the consultant's role in these
deliberations - beyond advising on technical feasibility of various actions or maintaining
consciousness and accommodation of city-wide concerns such as emergency service access - will
be to keep abreast of evolving proposals and concerns in adjacent neighborhoods which have
potential cross -neighborhood effects or where there is opportunity to take coordinated action
among neighborhoods to address a common concern.
DKS will perform HCM analysis on roadway segments and controlled intersections and will
develop a preliminary list of mitigation measures for local deficiencies identified in this task.
These measures may include, but not be limited to:
Signing
Speed Limit Modifications
Speed Humps
Street Deviations
Undulations
Alternative Intersection Geometry
Alternative Street Geometry
Islands and Diverters
Cul -de -Sacs
Woonerf Treatments
Radar Speed Enforcement
Emphasis will be put on the "Environmental Capacity" of the street system. A distinction will
be made between sensitive and non -sensitive streets with an effort to distinguish between the
need of barriers/traffic diversion versus traffic calming.
Mr. David Liu
December 1, 1994
Page 5
TASK 3 - Initial Public Meetings #1
The initial neighborhood meeting will have the combined purpose of 1) briefing the community
on the purpose of the study and the range of possible actions that might be contemplated, 2)
eliciting from the community on inventory of problems and concerns which will be recorded
and mapped, 3) recording and mapping the community's ideas about what actions should be
taken (and/or what should not be done) and considerations which must be taken into account,
4) identifying candidates for the neighborhood steering committee who will work interactively
with the consultant team in developing the plan.
The initial meeting will be announced by leaflets and through use of local media appropriate to
the neighborhood. A questionnaire soliciting neighborhood concerns will be developed to
handout at this workshop in order to elicit additional response.
TASK 4 - Refinement of Mitigation Measures
Residential streets that are eligible for the application of traffic control measures can be
identified through a process of elimination of those streets required to move traffic. For eligible
streets, a variety of alternative traffic control devices and techniques may be used depending
upon the desires of the neighborhood and the values of the community. Identified alternative
traffic control measures should, rather than transferring traffic from one area to another
potentially problematic area, place an emphasis on the diversion of traffic from sensitive streets
to non -sensitive streets. In the event that problems prove to be caused by concentrations or
behavior of local neighborhood traffic rather than by through traffic, emphasis should be placed
on "calming" strategies rather than "barrier" strategies.
Road closures and other restraints that cause significant traffic diversion will only transfer
problems, not resolve them within neighborhoods, and exclusionary traffic control measures on
all local streets would only increase the burden on existing arterial streets. In this regard,
emergency response routes are likely to be the most critical element of this study.
The use of neighborhood traffic control measures is divided into three categories, differing in
the amount or level of control placed on traffic.
• Physical Controls: Devices which force drivers to take certain evasive action, and
are usually exclusionary measures such as a street closure.
• Passive Controls: Devices using regulatory or advisory signing to change driving
tendencies, with nothing preventing driver disregard except enforcement or the
possibility of accidents.
Mr. David Liu
December 1, 1994
Page 6
• Psychological Controls: Measures which attempt to control driver behavior
through visual perceptions.
While most neighborhood traffic control techniques have been used for many years and are well
know to planners and engineers, and while there is debate about the abstract value of various
devices, the fundamental issue in developing a plan for Diamond Bar is to select a mix and
pattern of restraint devices (and arterial -collector improvements, if feasible) which, taken
together, solve the problem in one or several contiguous neighborhoods.
The objective is to find the best solution to satisfy the majority of concerns within the confines
of reasonable engineering judgement.
DKS Associates will refine the measures identified in Task 2 into a traffic management plan
which will fulfill the needs of the entire community.
TASK 5 - Public Workshop #2
Once City staff consensus is reached and neighborhood issues resolved, a follow-up general
neighborhood meeting will be held in each. Leafleting and local media appropriate to each
neighborhood will be utilized to announce the meetings. The consultants and City staff will
present the plan, show how it responds to problems and concerns raised at the earlier "issues"
meeting, and perhaps also review what other alternatives were considered and why they were
not preferred. Then the attendees will have the opportunity to comment on the plan, their
comments being mapped and recorded.
A feedback loop will occur from this meeting to the design development process. This responds
to two situations:
Usually such meetings reveal some new details or fine-tuning items that can
be readily accommodated in the plan with minimum revision effort.
2. Occasionally the meetings reveal that a neighborhood has become over-
enthusiastic or been representative of a polarized faction within the spectrum
of community viewpoints and that a majority of residents may not support the
proposed plan. Then it is really time to return to design development,
perhaps with an expanded steering committee. However, the feedback loop
is not exercised in a vain attempt to satisfy individuals or a vocal minority
either philosophically opposed to neighborhood traffic restraint or proponents
of extremely radical anti -auto schemes.
Mr. David Liu
December 1, 1994
Page 7
TASK 6 - Final Report
A concise technical report summarizing data, findings, alternatives considered, and
recommendations will be submitted. At the conclusion of all neighborhood studies, it will be
bound together, prefaced by an executive summary. We appreciate and will respect the City's
desire that this be a concise action report and documentation of due process rather than a glossy
display -case item. All documentation of analysis will be added to a Technical Appendix.
Staffing
Mr. Robert J. Close, P.E., will act as Project Manager on this project, with assistance from
Mr. Mario A. Sanchez, P.E., as Project Engineer. Mr. Douglas E. Smith, P.E., will
contribute with technical advice, when appropriate. All three staff are extremely knowledgeable
in traffic management issues and are included on our On -Call Contract team.
Project Cost
DKS Associates proposes a not -to -exceed fee of $9,890 for the work described herein. This
work will be performed in accordance with our recently signed On -Call Services Contract.
DKS is prepared to start immediately and begin to assemble the data, understand how the
neighborhood circulation systems function, understand and analyze problems and begin to
conceptualize solutions. We are committed to and confident of meeting your schedule needs.
We will pace the overall study process to allow time for community interaction and for
consensus building. Our schedule will be planned to allow enough time to perform technical
work and also timed to allow community consensus to percolate upon notice -to -proceed.
This project is the type of professional challenge that DKS staff enjoy. We look forward to
working with the people of Diamond Bar on this assignment and we pledge to bring to it all of
our creativity, technical abilities, energy and consensus -building skills.
Mr. David Liu
December 1, 1994
Page S
Please contact me if I can provide any further information or answer any questions you may
have regarding our proposal.
Sincerely,
DKS ASSOCIATES
A California Corporation
Robert J. Close, P.E.
Principal
RJC:md
40136.db-neigh.pro
C RECEIVED 12/28 18:49 1994 AT 909 fl6' H�
DEC -28-1994 09:50 FROM TO 19098613117 P.e2
i ...�_
7.75
1-1"1
Plat C.IC =PUT AT BOARD OF SUPURVISORS 3131sawas
The meetings of the Board of Supervisors are open to the pWS& A member of
the public may address the Board an one agenda item per amUn$, and a
request to address the Board must be submittal In person to the 3xecutive
Officer of the Boo" prior to the start of the medias. The Hoard cagy Imlt the
pubno input on my Item, based on the number of people requesting to speak
and the business of the Board.
in addition, a member of the public has the ritU to Address tba Board on items
of interest which are within the sW*d matter Juriedlceton of the Board. d per-
son may make one prstwn*a*.,- in avy tbree month perliod, on a na 4w4a,
item, but the presematton shall not eatesed three miautee in UDSUL Not more
than five persons may address the Hoard on non ageDda, items at any mating.
in e000aftnoe forth the Brown Act, ori matters to be acted an by the Board must
be posted at least 72 hours prior to the Hoard meeting. In cases of as emer,
@uKy, or when a suboa matter Deeds tm-eeftts act6a or ooum to the &flea
7 , :; ..vim•, : tion of the Board subsequent to the agenda tew8 posted, upas making certain
+• - * �.�"` '{" `w? F " ?:: fluW a, the Board may Ant on an item that was sat on the posted agsada
The mgjorlty of the Board's Tuesday agenda is baskPIV a amm" wdrader.
After the Invocation and Pledge of Allegianos, the Cbalr of the Board will
request the sroeoutive Oftiosr to caR the agatda The Rxecutive Officer wm Bath
oats which Iteax b&vs bean requoted to be bald for discussion or owyUm anoe,
=4 the rematsrng Ban wig be approved. Items which ars set for a time cer-
tain may or may not be celled up at &shot$ the time i_"aate+, depandW on
the business of the Board. The items that ars herd for dtwapr-sign may be takes
up at a w time, depending on the bushms of the Board.
The apoft is etraahued aip**Ie 4y by Depertm=46 There k a brrW summary cc
the department's remr»n+esoo action, and in most inet woes, a (AX-.wpomung roes
a1'emar,ccew from the Chid Ar---W&Uve 00osr, 3Dd0atad % %PW lasers.
Included at the end of each agenda, ars items wbkh have bra wdkn ed from pre*
ous =Ah* for fulkaer dieoueeim sod a coaW the Board This paPUM of the affftda
is wmmonbr reamed to as the 'A Stens with. At 2W rSTWA of a OuPaTieor, items
oft the A -item asauds am be elalled up for oM9Adit%Um at WW UCIL
OOa jWU%,z FTSE BOARD ROOM
The Board has adapted & est: of rulee for conduct during the Hoard meatmfL Tho
fbllowtag s WWVt from the dui adopted Rules of She Board pertains to oonfta in
the Hoard Beam:
Section 10. PMEOVAL FROM TIM BOARD PMU. The Chair shall order
removed from the Board Boom any person who elommRs the fonowW acts in
respect to s regular or ape" meeting of the Board of Supervisaes:
(a) 131110rderly, oontempmoas ar tasole at behavbr toward the Bowl at
easy member thereof, tabling to hMrrupt the due and order>;y oaurse d
said MftUr g:
(Cem'.tnuad on inside Drr4 cover)
I RECEIVED 12/28 10:50 1994 AT
DEC -28-1994 09:51 FROM
C•: .
j$l rjB�fd� y,��c�,} to +«ao .rwa- �•,, v , TO190%613117 P, 03
Cf;•a�+' UCT IN THE 80AIM R0074 (Contiln:led)
(b) A breach of the peace boisterous a idud or violent dfafarbanae, tending
to interrupt the due and orderly course of said meeting;
Ce) Disobedience of aqy lswial order of tbs Chair, whfoh &a Molode an
order to be seated or to refrain from addresetg me Board; and
(d) Any other unlawful ir,Etm?ereace with UA due end ord" colicas
of said meeting -
Any person so removed OwIl be ex*xM4 from further vH*Wq- a at File mee6tn$
from wb1ch be has been reuwvad, unless paradsMon to attend be granted upon
motion adopted by a zo4orttry vote of the HowA and mah ego ibalon shaII be Waited
by the Swat Arms upon ►ung so dhwtoed by the Chdr.
INil'OitM.ItTION PJ"TnM TO AGIUMAS AND XOABD At'UJU b
Agendas for the Boesd meetings are prepared by the Executive Moe on
Wednesday* afternoons and are avallable on Thursday mornings. Agendas and
m4Tmrting doeameata are also available eleotromloW and maybe aooeaeed by a
personal computer through a phone modem. A ruypUMMW. agenda Umt includes
comwttoxws additions or dekMone to the agenda, is avaRabb on Friday after-
noons. The supplemoentat agenda and supporting dooummas are also swallable
electromieaRy, as described above.
Every meeting of the Bowd of Supervisors is marded on' oaesette tapes, and
duplicate tepee ase avaUable for a nominal charge.
Atter each Board meeting a statement of proosaftp is prepared which indicates
the m odoue taken by the Board, Ivalading the votes. A rwoordad phone ma� is
avafiable b mediately tp o lig the Hoard meeting, rep w tng which items were
approved by the BOW& The Astom t of prooeeftp and wApporOng domonents
are avalbble eleotronkm;l y an 84idayy atteroans and meq be aaoessed by a per-
song
ersonar computer and phone modem. The printed 8408MMU of ProceodhW 0OF)
are aveBable the Creek fo ming tae meeting.
N1+lWF U L PHONE N9113MM
00" of Rules of the Board • (213) 974.1424
Copies of Agendas • (213) 974-1424
Copies of StMeraente of ProoMM8 • (213) 974-1424
Cassette Tapes of meettags - (213) 974-1424
Tmnacripto of meeting+ - (idle) 974-1067
Computer Aooesa to agendas and 80P - (213) 620-1387 or 620-1388
Phone message regarding aotlons of the Board - (813) 974-7207
General Wormation • (213) 974-1411
L03MYwT
Axw pereoa who wake support or endorsement from the Hoard. of Supervisors on
any offloW act3otn may be wAz*t to the provisions of Los Angeles County Coda
Chapter 2.190, relating to iobbyiate. Violstlon of the lobbyist ordl=oa my resug
do a tine and other penammm. tM DMORMA4'M, CALL (918) 974-1093.
TOTAL P.03
INTEROFFICE MEMORANDUM
TO: Honorable Mayor and Members of City Council
FROM: Gary Werner, Mayor
RE: Membership in Wildlife Corridor Conservation Authority
DATE: December 6, 1994
ISSUE:
Shall the City of Diamond Bar enter into the Joint Powers
Agreement to become a member of the Wildlife Corridor
Conservation Authority?
RECOMMENDATION:
It is recommended that the City Council become a member of
the Wildlife Corridor Conservation Authority; and, direct
the Mayor to sign the Wildlife Corridor Conservation
Authority Joint Powers Agreement.
DISCUSSION:
The Santa Monica Mountains Conservancy and members of
several Orange, San Bernardino and Los Angeles County cities
(Anaheim, Brea, Chino Hills, Diamond Bar, La Habra Heights,
Walnut and Whittier) have been meeting to discuss the
formation of a conservation authority to preserve and
protect wildlife corridors in the Whittier -Puente Hills and
the Cleveland National Forest in the Santa Ana Mountains.
The discussions have proceeded to the point where it is
appropriate for the City Council to consider the possibility
of becoming members in the proposed Wildlife Corridor
Conservation Authority. As a part of the memorandum is a
copy of the proposed final draft of the joint exercise of
powers agreement (October 27, 1994) and comments related
thereto (October 28, 1994). The City Council is encouraged
to be open-minded about the City becoming a member of the
Wildlife Corridor Conservation Authority. Such an
organization can be an important factor in attaining the
communities environmental objectives.
Based upon Council discussions upon this matter at its
November 15,1994 meeting, the Council may wish to consider
requiring, as a condition(s) of approval, one or more of the
following modifications to the JPA:
WILDLIFE CORRIDOR CONSERVATION AUTHORITY
AMENDMENTS TO JOINT POWERS AGREEMENT
1.2 Acquisition may be by way of gift, devise, purchase, exchange or eminent domain;
provided that any party may adopt a resolution nullifing the exercise of eminent domain,
if adopted within thirty (30) days of the written notice by the Authority, to a party, of the
Authority's intention to exercise the power of eminent domain, within the jurisdictional
boundaries of that party.
2.2 The Authority, nor any of the parties acting collectively, shall not have the power to raise
revenues and/or incur debt through taxation, assessment andlor levy of any kind.
Notwithstanding the foregoing prohibition, a party to this agreement may form a benefit
district or incur debt, within its individual boundaries and utilizing its statutory
authority, in furtherance of the purposes of the Authority.
3.0 For the purposes of this agreement, the "wildlife corridor study area" shall extend from
the Whittier -Puente Hills, through Chino Hills, to that portion of the Santa Ana
Mountains, not owned by the Cleveland National Forest, which are reasonably capable
of sustaining or connecting habitat for large mammals and/or threatened or endangered
species.
3.1 The ultimate delineation of the boundaries of the "wildlife corridor" shall be based upon
widely accepted, scientifically established criteria, which shall reflect the state-of-the-art
knowledge of the nature, quality and extent of wildlife habitat linkages.
3.2 Within sixty (60) days of the delineation of the "wildlife corridor", where the "wildlife
corridor" includes land within the incorporated boundaries of any party hereto, the
interested party may amend the "wildlife corridor" boundary, within said incorporated
boundaries, by a resolution to amend adopted by a majority of the council members of
the interested party.
21.0 The provisions of this agreement shall be amended solely upon the adoption of a
resolution to amend, by each party to the agreement.
M E M O R A N D U M
DATE: October 28, 1994
TO: Joseph T. Edmiston, AICP
FROM: Gary H. Werner, Mayor, City of Diamond Bar (7)
RE: Whittier -Puente Hills JPA
CC: Terry Belanger, City Manager; Michael Montgomery,
City Attorney, City of Diamond Bar
Joe, I propose to offer the following amendment to my City Council. In my review -
of the latest version of the JPA, dated October 27, there appears to be an absence 3
of local autonomy in deciding which areas and how extensive such areas shall be '
included in the corridor. Please comment.
3.0 For purposes of this agreement the %vildlife corridor study area" shall
extend from the Whittier -Puente Hills, including the Chino Hills, to that portion of
the Santa Ana Mountains not owned by the Cleveland National Forest that are
capable of sustaining or connecting habitat for large mammals or threatened or
endangered species. The parties hereto agree that the ultimato delineation of the
boundaries of the 'Wildlife corridor" shall be based on scientifically established
criteria reflecting state -of-the-art knowledge of wildlife habitat linkages. The
ultimate delineation of boundaries of the 'Wildlife corridor located within a member
jurisdiction's boundaries shall be consistent with the local General Plan designation
of "Wildlife Corridor Overlay." The ultimate boundaries of the "wildlife corridor shall
be adopted in map and text form with a clear statement of intent to acquire said
areas for open space purposes.
Finally, I am concerned that while the agreement provides a 90 -notice to withdraw,
you are looking for a 30 -day review to join. I would suggest a 90 -day target for the
initial organization.
r<
��� /
M E M a R A N D U M
DATE: October 28, 1984
o _ _
TO: City Councilmembars
FROM: Gary Wemer, Mayor
RE: NUN* Coriidor Commitfoo
CC: "ity Msnaoaf. City Attorney
As ft City Council delegate to the WhiEi Wuar t• Hint Corridor "Groan
Ribbon- Study Conunates I have been in attendance at monthly meetings since
April, 1994. The Committee has Concluded its work and now proposes the rn
astwiahment of a Joint Powers Authority (JPA) for wildlife corridor conservation
purposes. The Joint Powers Authority (JPA) Is proposed to be estaiblished by
and bstr.-rn the Cities of: Maheim, Brea, Chino Hills, Pialmond Vair, Le Habra
Heights, Walnut and Whittier. The purpose of the JPA Is to pnmwve a wildlife
corridor caftprised of wildlih haWat and open space bOxasn the WhOw-
Puente Him and the Cleveland Nadonal Forest in the Samba Ana Mountigns and
within the cities identifleeO. The w W area is kte Ood as the last major natural
open spas rosou" come, u" Los Angeles, Qrange, son earnardlno and
Riverside Counties.
As a member of the'Groen Ribbon' Cow.Al zz, I have sought to establish a
balance trstwsen condor preservation and local land use/scononmie
devskGiNviant options - a balance wltidt I personally and prate:sionwly belief is
proper, reasonable and attainable. While the sgras.i.ent as it now reacts Is not
comp** to my satisfaction, I believe it nay still be accomplished with the
fopowWng arrtendmenks/sddltlons to paragraph 3: ,
3.0 For purposes of this AW"Mant the 'Wadi fe conidor study eros-
"OXWld fMm the Whittier-Puende Hiss, kxWng the CMno Hills, to
V* portion of Uma Santa Ana Mmaains not owned by the Cleveland
National Faust that am capabls of svtibainMg or connecting habitat for
(a" mammals or evastrned or endangered species. The pares hereto
agree that the WWWt dasneation of the boundaries of the NvUdlife
conidW shah be based on scientifllcspy established criteria reflecting
am -of -the -M knowledge of w1d1f. habitat Inkeges. The ultimate
delineation of b1 --skies of Oe Nvildite conrkW located within a
Itle.1'OOf 11 NUCkWO bqund1dUjW be consistent with the local
General PIla &jWQiij" 9f VAdffe Cornld g nwrlay.- The ultimate
dies of int cGri"AA be adoQWjnMVand axe
farm with a OK ggWment of intent to acm uire said areas for open
FWA 9098".
By way of this memo, I am transmitting the latest draft of a JPA Agreement
proposed by the Corrin ae. I have forwarded my con.v.e.,it to the Santa Mork@
Mountains Conservancy. I solicit your comments and input on this matter. It Is
r-
. . -.. *- - .11.•.1 -.1, - , . - I F03
my UGPS*m that we schedule this fat the City Council agenda, next available,
for how" and consideration.
880 1'5' C✓CS WERNER -- CB C!7Y PO4
$WF OF CM FC&4A-TH! F[SOLMS ACAIWG
SANTA MONICA MOUNTAINS CONSERVANCY
XXIM CAMPOW MM
3= 30LIM W Mi7W WM
MAUW, CA 90M
13101 4" 3or.
W We U&IM
October 27, 1994
The Honorable Gary Werner
Mayor
City of Diamond bar
22861 Ironbark
Diatrxn d Bar. California 91765
Dear Mayor Werner:
Enclosed is the final version of the JPA Agm,;:". The City of
Whittier will consider adoption of the Afiruwn m on Novwnbw 1,
1994.
Teatativeo, rec-mbar 1. 19904 will be the first meetitt of the
Wildlife Comdor Conmvadon Auft ty. Fwtbor intbrmation will
be sent to you by Nom ber 21. Thank you for ym attention to this
matter.
enclowre
Executive Dirodor
AXP
IV
WILDLIFE CORRIDOR CONSERVATION AUTHORITY
JOINT EXERCISE OF POWERS AGREEMENT
PREAMBLE
Whereas, There exists a wildlife cov,idor omMmised of undevelopO vAldIMe habitat and
open apace between the Whlttier-Pvents Hills and the Cleveland National Foveal in the
Santa Ana Mountains; and
Ms. -,%A This wildile cmridor serves vARMb migration and also functions as an ei'ent;W
envitrmm- Ilk scent 0, educational, and recreationM resource which stwuld be held in
trust for present and future generations; and
Whereas, That as ft last major natural open space resource c m..Ung Los Angeles,
Orange, San Benwrdino, and Riverside Counties, it provides ees e. Kiel relief from the
urben envirorxner> and VW it exists as a single ecosystem in which dmanges that affect
one part may also ~ all other parts; and
Whereas, That the preservation and protection of this resource is in the public interest;
now
Tharmb-A Pursuant to the Joint 1:� _ero'e i of Powers Act (Goverrow d Coda S 6500 at seq.)
the following public entities of the SU to o(Calftnia exeaning this o9 m um -m K agree as
follows:
1. PURPOSE
1.0. The purpose of this agreement is to provide far the proper planning, conservation.
envirmile.'" pr+O smon and male mmWe of the habitat am wilme MAW b/t"Al the
Whittier -Puente HMs and the Cleveland National Forest in the Santa Are Motxtains.
4.1. As a h t w nsoessary and klegral purpose of this agreeffmt, the acquisition and
protection of Nrxb for conservation, mural open spas, and recreeti"I Pk4o eee Is
contemplated where such aoqui:ition: can be accomplished within the prudent fw;W
policies of each of to mert9er jurisdictions,
2. COMMON POWERS
2.0. The penia: hereto agree to exercise their cod-wison powers to the mamdmum extent
thereof for the purposes of implementing this agrcea.ent, Including, but not limited to, all
the powers specified in Govmvim t Code § 6508.
-2-
2.1. Such Powers are subject to the restrictions upon the manner of exercising the
Powers as knp00e0 upon the City of Whittier, as Provided in, and for the purposes o(,
Government Godo S 5509.
3. JURISDICTION
3.0. For purposes of this agreement the "wildlife corridor study area" shall extend from
the Whittier -Puente Hills, including tine Chino Hills, to that portion of the Santa Ana
Mountains not owned by the Cleveland National Forest that aro capable of sustaining or
oorn)&*V habitat for large ffwmr# ala or threatened or andangered species. The parties
hereto " theft the ukkr*e delineation of the boundaries of the Vldlife corridor shelf
be based on scientiRcally established criteria reflecting state -of -the -en knowledp of
wildilfe habitat Iftages.
4. SEPARATE ENTITY
4.0. The 'Wildlife Corridor Conservation Authority" (hereinafter "Authority") is hereby
established as a separate public entity within the meaning, and for the purposes of, the
Joint Exercise of Powers Act (Gov:avv rtt Code § 6500 at seg.) upon execution of this
document by at West two public entities whose jurisdiic Um falls within the "Wildlife
Corridor."
5. GOVERNING BOARD
5.0. The Authority shall be governed by aboard constituted pursuant to the agreement"
within the meaning of Govi.,.,tint Code § 6506.
5.1. The Governing Board of the Authority is hereby established as follows:
(a) The city canal or governing body of each of the participating entities to this
"Imirll shall each appoint one of their number and an alternate to gene
on the Governing Board at the pleasure of such airlg power.
(b) The members of the Gomy► r g Board appoiraed by the participating entities
shell elect two (2) public i r>aft6 s and Mo (2) aRernates who shall serve for
a tam of two (2) years. The public members shall be residents of the ares
within the wildlife corridor who are well qualified by their educe0on,
background or experience to ca" out the purposes of this agreement~
(c) The Superintendent of Chino Hills State Park or his designee.
N31
(d) A member appointed by the Santa Monica Mountains Ca vwvancy.
(e) A iie-v bw of the Deparirnent o0 Fish and Game, appointed by the Director,
shalt serve ex ofada.
6. ADVISORY COMMITTEE
6.0. The Goveming Board shall appoint an Advisory Committee to assist it in its
deliberations. WM caset,Xl: strath be wi prlssd of individuals who we broadly
repriissr>tative of the cortxrxx ky and the diverse inters ttv that have a stake in planning for
the wildlife corridor.
7. MEETINGS
7.0. All meetings of the Governing Board shall be called. held, and Conducted in
acoor0ance with the provisions of the Ralph M. Brown Act and with such turfher nil" of
the Governing Board as are not inoonsistont uxWth.
7.1. The Authority shall keep, or cause to be kept, the minutes of the Governksg Boards
maeGnps, Ana shah as soon 0 possible agar each meatiV, brward a Copy of the minutea
to each ihhember of the Governirq Board And to the governing body of each of the
participating Aitis to this aWssax-x.
8. QUORUM AND PROCEDURE
8.0. A nwjority of the Governing Board shall oondh"'a quorum for the transaction of
business. The affirmative vote d a RMOMY of those nizat rs present and voting shah
cons ibAs an Adson of the Governing Board.
When applicable, ftobarf'a Rules of order, NOWY Revised, shall govem the preae dffes
of the Governing Board, exoept when inconsistent with the Ralph M. Brown act.
9. COMPENSATION
9.0. Members of the Governing Board shall serve without canpensation exCspt that a
reasonable alk wane or reirrntxusemMt Ior aner4 nce at meetings of the Goveff*V
Board, as dstarrrdned by the Wjenhing Board, may be paid an amount not to exceed $W
to the extent compatiWe with Government Cods §1126, Public Contract Cods §§ 10410
and 10411, and any other statute.
-4-
10. ADMINISTRATION
10.0. The Authority shell be administered by an Executive Officer who shell perform the
functions stated in Govemment Code § 6505.1.
10.1. The Executive Dkedor of the Santa Monica Mour tains Conservancy shall serve ex
oAffav, without additional compensation, as Executive Officer of the Authority.
10.2. The Treasurer of the City of Whittier shau be the duly appointed and acting
vvas<xsr and contrnllar of the Aumor ty, am person is hereby designed as the Financial
Officer of the Authority who shall p arkm ni the hrrctiono stated in GovenvrAW Code §
6506.5. Tt a Authority shalt reimburse the city for coats inC urrod ptuauant to this section,
subject to prior approval of the Governing Board.
10.3 The Authority may soled counsel from its member agencies, or it may retain
independent counsel.
10.4. To implenwni this AWoement, the parties heroto may loan employees to the
Aulhorily. ale AV1h0 ity may, ti'w time t0 Uma.
establish positions and fix the salaries of empbyses of the Authority. The Executive
Officer of the Authority shall appoint suds cow employesa for positions established by
the Board and shall be responsible for the supervision thxft l
11. FISCAL CONTROLS
11.0. The fiscal year d the Authority :hale be the fiscal year of the City of Whittier, July
1 to June 30, or as established from time to time by the City of Whittler.
11.1. To the octant funds are lepslly available U ,erefore, the Conservancy and the Cities
are hereby sulhortzed to make payments and contributions of public funds, as provided
in Section 6504 of the Gov& to,^ K Code,
11.2. The Authority shall be strictly acocuntable for all funds, receipts, and
disbuurse« re. a. The Authority shall prepare an annual budget, in a form approved by the
Conservancy and the City of Whittier, which budget shall be submitted to the board for
approval by two-thirds of the na ,k ars present. Public funds may not be disbursed by the
Authority without approval of the adopted budget of to Authority. and all receipts and
disbursements shall be in strict confar►nance with the W4*A and approved budget
11.3. The treasurer of the City of Whittier shall act as the treasurer d the Authority and
shall be the depository and have custody of all money of the Authority from whatever
Q 714 850 1757 CDCS:GARY WEXER 1-0-+ DB CITY P09
-5-
sauce. The treasurer so desi9rtated shall:
(a) Receive atl money of the Authority and place it in the treasury of the City of
Whq W, or other appropriate accoux, to the credit of the Aulhonty.
(b) Be m3pmsble on his aAicial bond for tine safekeeping and disbursement of
all Authority money so held dy him or her.
(c) Pay, when due, out of money of the Authority so held, all suns due on
outaW4ng cbilgaMns of to AuetorMy. Sao sums shop be paid only by
warrarltf of #* pAk oftiosr pm f* ff irq tfte fuxdotis of auditor or conuotler
of this Authority.
(d) Verify and report in writing on a quarterly basis to the Authority and to the
parties to this agreement, the amount of moo" since the last report, and
the amount paid out since ft last report.
11.4. The treasurer of the City of Whittier shall C^lonn the functions of auditor or
controller of ft Authority. The b1eee M shell either Maks or confirm wNh a certified patina
a000unt tett to make, wwal audit of the account and m=J: of the Authority. In each
CMG the ffinknurn requirements or the audit SM to those Pfo$Oibed by the State
Controller for special dstrkts under Section 26909 of the Government Code, and shall
core m to generally ec cepted auditing stertdsrds. Where an sudk of an account and
rt =js is mode by a osrtilied public emsttsnk a report O.erao shell be filed as a pWic
record with each of the perbes to this agreement. Such sport sh dl be filed within six
months of the and of the fiscal year under motion. Arry costs of the audit, including
contrad s with or ernpfoyment of a certified public foocunterit, shalt be borne by the
Autha tty and charged against arty unencunt&M rands of tl'te AWwrlty:
11.5. The Aufftority shall have the power to invest any moray, in the treasury of the
Ault" that IS not required for the ainix2ate necessities of the Authority, as the
Authority determines adnrisable, in the same manner and upon the same conditions as
local agencies pursuant to Section 53601 of the GUM vnitint Godo.
12.0. Each m*nI er d the Gcva. F kQ Board, the executive officer, and treasurer shall file
an official bond with the Authority When deemed aWupriate by ft Auft ty, a master
bond may be utilized as refw d to In G *Liniz.-A Code Section 1481, and the bond Ghali
also comply with the requirements of Title 1, Division 4, Chapter 3 of the Gove.iniient
Code, with itnoss sections being deemed applicable to the Authority to the extent the
Consonancy deems appropriate. The bond shall be in the amount of not less than
-6-
550.000. The premium shall be paid by the Authority.
13. LIABILITY
13.0. The tort UNIily d the Auffu ty Bind of all rrhs r6a d the Governing Board, and the
executive officer arhd W010yees of the Autaq, dull be cor"Ied by tthe proviswrhs of
Division 3.6 of the Government Code. The provisions of Division 3.6 of the Goya i m'anl
Code," to indarrflicadon of public: a Wloyees aril the defense of actions arising out
of any ad or mission ocaariUig in the soap* of their employment shall apply to all
members of the Go-�sr *V Board, officers, and empl "es with respect to tie Authority.
13.1 Pursuant to Section 6508.1 of the Gcia.i..,e_d Code, the parties agree that the
Conservancy shall assume all liabilities arising out of or with raspal to:
(a) Any snd all actions taken by Authority personnel acting on Conservancy
piWa ty "Wert to a reaprocal marha"INnt afireanz-11: Lath u the Conservancy and
the Authority; and
(b) Any and all prgxmV owned by the Authority which is subject to a reciprocal
maropmait agreement between the Conservancy and the Authority.
13.2 In addition the Authority may insure itself and the parties, and the officers and
elvooyeee of the perties, in a vvwvw ffnrm and amount appropriate and acceptable to the
City of Whittier aid the Consaroncy.
14. DISPOSITION OF PROPERTY AND FUNDS
14.0. Upon tennirrifon d this Aprearment, the Authority forthwith shall wind UP Its a(lairs,
inclixtnp disci ogil Yat its ONtettMklg NO oW000rts. Personal Property and rands
rerrhah * in the "writy "Ito mk nled to to party from which the hands or personal
proWty ware Obtajnsd, excgA ss mutuaNy agreed by the parties. All real property owned
by the Authority shall be conveyed a: the AuttioHty shall determine, and if no
determination is made, than such property shall be offered to tie State Park System.
15. WITHDRAWAL OF PARTIES
15.0. Any party which desires to withdraw as a member of the Authority shall Provide
three rrionlhs advance written notice to the Executive OMM. TMs agrsarrisrt: shah remain
in effect so kxrg as there aro two )=I pvc.1+ijrents represented on'the Authority.
Q 713 980 1757 CDCS. GARY WER.tiER - DB CITE' P11
-7-
16. NON -LIABILITY OF PARTIES
16.0. Except as provided in So --tion 14 of this Agrooaomt, neither the Authority nor the
Governing Board shah have the power or authority to bind the parties to this agreement,
or any of than to any debt, liability, oortbact or obligation, or to employ any person an
behalf of the parties, or any of them; no debt, liability, contract, obligdon, employee, or
agent of the parties or any of tMm.
16.1. No action or omission of the parties or any of them shell be attributable to any o&w
parties to this agi'dMiau exaspt as expressly provided in Section 14 of this Agravrnera.
16.2. The Authority may maintain such public liability and other insurance as in its
discretion is dWrWd approprtah and to the extent the Cost of Premiums 116erso1 ars
provided for in the approved budget of the Authority.
17. CONTRIBUTION OF CONSERVANCY
17.0. Exclusive of Wants~ the Conservancy may award to** Au&gx ity or the City
of V1fiil W from tkM to time the Conservarxy Corin ibution to the Authority Shap be leas
than $25,000 in any fiscal year. Contribution is here defined to Include monetary
contribuft s, if any, and the reasonable value of the services of any empioyees d the
Conservancy loaned by it to the dy, if any. This section shall not aired the nxAW
egad" of savioes between parties b this agr+eentsrtt and the Au6lority without payment
d any = oidsradon other than such services, Such mutual exdwge of services Is hereby
authorized 10 the eco pe m1bd by Sedton 6506 of the Governn* tt Code. Each party
to this agreomvnt shall om* hate $500 per annum.
18. NON DISCRIMINATION
18.0. The provisions d the Stats d California Non -Discrimination Clause (Form 178) are
by thin roferawe incorporated herein.
19. APPLICATION OF POWERS
19.0. Insofar as powers conxrron loft City of Whittier included in this agree.i,cnt, and
not to the Cartservarxy, are etcsrased ay the Authority, the governing Dowd and of mm
tttered shall awdse itch powers as the administering Opp of this ag "mont pursuant
to Government oode Section 6506, notwithstanding the tact that they may be appointed
by, or representative of, the Santa Monica Mountains Conservancy.
4'-RSLR --- DB CI -If
-e-
20. ADDITIONAL PARTIES
20.0. The Santa Monica Mountains Corrsrvarm, and the Cities of Anaheim, Brea, Chino
Hills, Diamond Bar, La Habra Heiphds, Walnut and Whittier may tvcg.,�s partlos to this
Agicino&I at any lime prior to January 1. IM simply by wowing this Agrsenmt. The
sMbi of any of these amities alter that time or of a party not Hated hero shall require the
approval of the board,
In Witness Whwealf. the parties hereto have caused this agreement to be executed by
their duly authorized reprosentsatim,
SANTA MONICA MOUNTAINS CITY OF WHITTIER
CONSERVANCY
CITY OF ANAHEIM
sr.,
CITY OF CHINO HILLS
By: -
CITY LA HABRA HEIGHTS
CITY OF BREA
BY
CITY OF DIAMOND BAR
- 8Y
By: By:
Pit
RICHARDS, WATSON & GERSHON 4t--C'VE
MEMORANDUM OCT' 1 W4
C11Y0F(gHABMHEl hMt
TO: Mayor Hathaway -Francis and Membefr-s-of_-the __City_ CQ1jnci1
FROM: Mi - FOR:
Michael G. Colantuono
DATE:- i
October 6, 1994 ��_. DATE /0 %j2
SUBJECT: Second Draft Joint Powers Agreement for Wildlife
Corridor Conservation Authority
Joe Perez forwarded me the second draft of this Joint
Powers Agreement (JPA) , which was sc: t u..ndsv cover of. a September
30, 1994 letter from Joseph Edmiston of the Santa Monica
Mountains Conservancy to Mayor Hathaway -Francis. Joe Perez asked
me to review this draft and to provide my comments to you.
This draft does not respond to all of the comments of
my September 14, 1994 memorandum regarding the first draft,
perhaps for policy reasons. I will not repeat those comments
here, but Joe Perez can provide you a copy of that memo if you
have not seen it.
As was true with the first draft, there is no reason
the City may not enter into this JPA if it wishes to do so. I do
recommend a few drafting changes, however, as noted in my earlier
memo and as follows:
1. Section 10.2 appears to contain a typographical
error: should "persona" be "person"?
2. Section 11.2 states that the "budget shall be
submitted to the parties for approval by two-thirds of members
present." This language is ambiguous, as it might refer to a
two-thirds vote of the Board or to a.two-thirds vote of the
member agencies called together for that purpose. I recommend
the quoted language be replaced with the following: "budget
shall be submitted to the Board for approval by two-thirds of the
members present."
3. Section 12.0's reference to the "financial
officer" should be to the "Treasurer" as only the latter term is
defined in the JPA.
4. Sections 13.2 and 16.2 are redundant and
potentially inconsistent. Therefore, I recommend Section 16.2 be
deleted.
MGC:mgc
L5115-00001 1912432
RICHAVIOS, WATSON & GVW_SiJON
MEMORANDUM
Mayor Hathaway -Francis and Members of the City Council
October 6, 1994
Page 2
5. Section 15.0 states that "Any member of the
Governing Board who desires to withdraw as a member of the
Authority shall provide six months advance written notice
. . ." this Section should likely be revised to state: "Any
party which desires to withdraw as a member of the Authority
shall provide six months' advance written notice . . . ." The
present language suggests that the decision to withdraw from the
Authority is left to an individual Councilmember rather than to
the City Council of a party to the JPA.
6. Section 15.0 iS a1C.. ]_`:.^_t a.- to th,?
responsibilities of an agency which withdraws from the Authority.
If the Authority takes on debt or other significant legal
responsibilities, it will be necessary to clarify the duties of
an agency which later withdraws from the Authority. The
following language is based upon a provision of the JPA of
another agency we represent and may prove a useful addition to
this JPA:
"Any party may withdraw as a party to this Agreement
provided that: (i) at the time of withdrawal, that
party has either discharged, or arranged to the
satisfaction of the remaining members of the Board for
the discharge of, any pending obligation it has assumed
under or pursuant to this Agreement and (ii) it
provides written notice of its intent to withdraw to
the Executive Director not less than six months' prior
to the effective date of its withdrawal. This
Agreement shall remain in effect so long as two or more
local government are parties to this Agreement."
7. The JPA does not expressly provide for the
addition of parties. It suggests, however, that any "public
entity whose jurisdiction falls within the 'Wildlife corridor"'
may join the Agreement simply by signing it, whether or not the
Board or the remaining parties agree. Future disputes may be
avoided if the procedure for adding parties is made express,
perhaps as follows:
"The Santa Monica Mountains Conservancy, and the Cities
of Anaheim, Brea, Chino Hills, Diamond Bar, La Habra
Heights, Walnut and Whittier may become parties to this
Agreement at any time prior to January 1, 1995 simply
by executing this Agreement. The addition of any of
these entities after that time or of a party not listed
here shall require the approval of the Board."
MGC:mgc
15115-00001 1912432
RICHARDS, WATSON & GERSHON
MEMORANDUM
Mayor Hathaway -Francis and Members of the City Council
October 6, 1994
Page 3
If you have any questions about these comments, please
let me know. I have not designated this memo as an attorney-
client privileged document and you may share it with other
potential parties to the JPA if you wish.
cc: Joe Perez
MGC:mgc
L5115-00001 1912432
CITY OF DIAMOND BAR
AGENDA REPORT AGENDA NO.
TO: Honorable Mayor and Members of the City Council
MEETING DATE: January 3, 1995 REPORT DATE: December 28, 1994
FROM: Terrence L. Belanger, City Manager
TITLE: City Online Code of Conduct
SUMMARY: It is important for the City to minimize its risks. The City Online Code
of Conduct will help reduce the City's liability by setting forth clear and reasonable
ground rules for using City Online. Users that conform to these rules will be treated
with respect and will be allowed to enjoy the system. If, on the other hand, an user
violates the City's standards of operation by engaging in unacceptable behavior, then
the City has established a procedure for controlling its legal risks by suspending and/or
removing the user from the system to avoid additional problems.
RECOMMENDATION: It is recommended that the City Council review and approve
the City Online Code of Conduct.
LIST OF ATTACHMENTS: XStaff Report
—Resolution(s)
—Ordinances(s)
—Agreement(s)
SUBMITTAL CHECKLIST:
Public Hearing Notification
Bid Specification
1. Has the resolution, ordinance or agreement been reviewed
by the City Attorney?
2. Does the report require a majority or 4/5 vote?
3. Has environmental impact been assessed?
4. Has the report been reviewed by a Commission?
Which Commission?
5. Are other departments affected by the report?
Report discussed with the following affected departments:
REVIEWED BY:
Terrence L. Belanger
City Manager
_ Yes _ No
N/A
MAJORITY
N/A _ Yes _ No
— Yes X No
Troy B tzlaff
Assist to the City nage
Yes X No
MEETING DATE
TO:
FROM:
SUBJECT:
CITY COUNCIL REPORT
AGENDA NO.
January 3, 1995
Honorable Mayor and Members of the City Council
Terrence L. Belanger, City Manager
City Online Code of Conduct
ISSUE STATEMENT:
Can the City be held criminally or civilly liable for the dissemination of
information, placed on City Online by third parties, that may be tortious,
criminal, or in violation of copyright? What actions can the City take to
reduce its liability?
RECOMMENDATION:
It is recommended that the City Council review and approve the City Online
Code of Conduct.
FINANCIAL SUMMARY:
There is no known fiscal impact.
BACKGROUND:
City Online, the City's computerized bulletin board service, was inaugurated
on September 21, 1993. City Online is an open forum for public dialog on
community issues. It is the modern day electronic equivalent of Hyde Park.
Registered users may post messages in anyone of the public message areas that
are offered. Once posted these messages may be read by other registered users
and if desired the user can directly respond with their own message.
However, like any means of public communications (e.g., telephone, radio,
television, newspapers), there is a certain amount of risk in allowing open
discussion, and City Online is no different. Since its inception, City
Online has been used to further personal and political agendas, debate highly
controversial issues, and to disseminate opinionated views on a variety of
issues. While there have been relatively few serious abuses, there have been
several incidents of alleged misconduct by some users against other online
users. These incidents range from name calling and objectionable language to
charges of defamation.
At the request of the City Council, the City Online Technical Advisory
Committee took up the task of developing standards of conduct for users of
City Online. The City Online Technical Advisory Committee has reviewed
several user policies and standards of operation used by other bulletin
boards, including some publicly operated ones. After several meetings, which
at times resulted in some animated discussions between Committee members, a
draft Code of Conduct was prepared and subsequently placed online for public
input.
The draft Code of Conduct generated numerous comments and suggestions from
several Committee members, as well as other City Online users. After
thorough review of these comments and suggestions, a final draft of the Code
of Conduct was prepared and presented to the City Online Technical Advisory
Committee for their consideration. The Committee has reviewed this document,
a copy of which is attached, and recommends that it be approved by the City
Council.
DISCUSSION:
A computer bulletin board (like most means of communication) can be used to
commit or facilitate almost any imaginable kind of legal wrong. If properly
used bulletin board systems, like City Online, allow users to disseminate
their knowledge, questions, and opinions --within minutes or hours --to
widespread audiences. However, wide dissemination of knowledge, ideas,
opinions, and exhortations is not always a good thing. For example, computer
bulletin boards have been used for cheap and convenient communication among
people engaging in sexual activities with young children. They have been
used to publicize obscene, abusive, or otherwise objectionable material, and
to disseminate illegal copies of copyrighted, commercial computer software.
While modern law holds telephone companies wholly harmless for the
transmission and delivery of phone calls they carry, those who publish
printed matter have routinely been subject to civil liability for the
contents of advertisements originated by others. There are, as yet, no
reported cases involving the liability of bulletin board operators for
disseminating information posted by bulletin board users.
In determining what liability, if any, the City may have by operating a
public bulletin board service it is important to have a legal framework.
Unfortunately, navigation in these waters is treacherous at best and the
legal issues surrounding computer bulletin boards comprise a brave new world
with no maps and few native guides. While there are analogies in the law,
which have dealt specifically with the responsibility of telegraph and
telephone companies, broadcasters, publishers, and newspapers for conveying
defamatory statements, these analogies are not obvious, and the comparisons
not fully coherent.
According to the Second Restatement of Torts, the general rule of law is that
"one who merely makes available to another equipment or facilities that he
may use himself for general communication purposes" is not liable for
publications, even if the supplier knows or has reason to know the equipment
will be used to disseminate defamatory information. In other words, Compaq,
a computer manufacturer, is not liable even if it knowingly sells a computer
to The National Inquirer, and a telephone company is not liable for its
subscribers' slanderous phone calls.
However, a bulletin board, offering public messages to a wide audience, is
more like a radio or television broadcaster than it is like a telephone
company or supplier of equipment. According to some legal experts, a better
rule would be that a bulletin board is a secondary publisher of information
and by making that information generally available to its users, a bulletin
INTEROFFICE MEMORANDUM
CITY OF DIAMOND BAR
TO: Honorable Mayor and Members of the City Council
FROM: Terrence L. Belanger, City Manage(
SUBJECT: Professional Services Agreement for City Engineering Services
with Charles Abbott and Associates
DATE: January 3, 1995
Recommendation: City Council approve contract for Interim City Engineering
services with Charles Abbott and Associates not to exceed $150,000.
Discussion: At the time of the adoption of the FY 1994-95 Municipal Budget the City
Council approved the continuation of the contract for City Engineering services. As the
Council is aware, Charles Abbott and Associates has been providing City Engineering
services since June, 1992. In order to effect the City Council's approval, a Professional
Services Agreement has been prepared between the City of Diamond Bar and Charles
Abbott and Associates. The contract term is July 1, 1994 until terminated. The
termination clause in the contract provides for a fifteen (15) day notice termination
period. Charles Abbott and Associates' Hourly Rate Schedule, which is effective
through June 30, 1995, is attached to the Agreement. A copy of the required Certificate
of Insurance is also attached. This proposed contract continues the relationship between
Charles Abbott and Associates and the City of Diamond Bar. The contract amount,
which is $150,000, reflects the amount budgeted for these services in the FY 1994-95
fiscal budget.
TLB.jac
Attachments
The draft Code of Conduct generated numerous comments and suggestions from
several Committee members, as well as other City Online users. After
thorough review of these comments and suggestions, a final draft of the Code
of Conduct was prepared and presented to the City Online Technical Advisory
Committee for their consideration. The Committee has reviewed this document,
a copy of which is attached, and recommends that it be approved by the City
Council.
DISCUSSION:
A computer bulletin board (like most means of communication) can be used to
commit or facilitate almost any imaginable kind of legal wrong. If properly
used bulletin board systems, like City Online, allow users to disseminate
their knowledge, questions, and opinions --within minutes or hours --to
widespread audiences. However, wide dissemination of knowledge, ideas,
opinions, and exhortations is not always a good thing. For example, computer
bulletin boards have been used for cheap and convenient communication among
people engaging in sexual activities with young children. They have been
used to publicize obscene, abusive, or otherwise objectionable material, and
to disseminate illegal copies of copyrighted, commercial computer software.
While modern law holds telephone companies wholly harmless for the
transmission and delivery of phone calls they carry, those who publish
printed matter have routinely been subject to civil liability for the
contents of advertisements originated by others. There are, as yet, no
reported cases involving the liability of bulletin board operators for
disseminating information posted by bulletin board users.
In determining what liability, if any, the City may have by operating a
public bulletin board service it is important to have a legal framework.
Unfortunately, navigation in these waters is treacherous at best and the
legal issues surrounding computer bulletin boards comprise a brave new world
with no maps and few native guides. While there are analogies in the law,
which have dealt specifically with the responsibility of telegraph and
telephone companies, broadcasters, publishers, and newspapers for conveying
defamatory statements, these analogies are not obvious, and the comparisons
not fully coherent.
According to the Second Restatement of Torts, the general rule of law is that
"one who merely makes available to another equipment or facilities that he
may use himself for general communication purposes" is not liable for
publications, even if the supplier knows or has reason to know the equipment
will be used to disseminate defamatory information. In other words, Compaq,
a computer manufacturer, is not liable even if it knowingly sells a computer
to The National Inquirer, and a telephone company is not liable for its
subscribers' slanderous phone calls.
However, a bulletin board, offering public messages to a wide audience, is
more like a radio or television broadcaster than it is like a telephone
company or supplier of equipment. According to some legal experts, a better
rule would be that a bulletin board is a secondary publisher of information
and by making that information generally available to its users, a bulletin
board operator could be held liable for the continued dissemination of
defamatory materials once the operator has become aware of the defamatory
character of the material. Although the posting of defamatory materials is
probably the most common problem facing a bulletin board operator, a operator
can also be held liable for providing copyrighted materials, allowing third
parties to post erroneous information, and violating an user's right to
privacy by disclosing confidential user information.
Does this mean that a bulletin board operator must actively "police" the
public areas of the board in order to find out what is being distributed
through its facilities, or whether it is liable only when it has actual
knowledge (or, at the least, good reason to know) that is distributing
certain materials? Absolutely not. The law is clear that secondary
publishers are not required to investigate the contents of what they are
distributing in order to avoid liability. However, this does entirely release
a bulletin board operator from liability. A bulletin board operator could
still be held liable for failing to police the board over long period of
time, for instance, or in circumstances where the operator knew that some
person or people were regularly logging on and posting defamatory messages.
Recognizing the lack of case law on this subject and the potential legal
implications of operating a bulletin board, many legal experts would argue
that bulletin board operators should take certain steps to limit their
liability exposure. These steps include, but are not limited to: removing
dangerous postings and files, such as defamatory remarks or a copyright
infringement from public access areas; posting warning notices to notify
users that they may not make any false or damaging statements about other
users; monitoring caller activity; and requiring users to enter into a caller
contract.
The City Online Code of Conduct combines the simplicity of a warning notice
with the protection of a caller contract. It allows the City to spell out
exactly what kind of conduct is not tolerated on the board. Furthermore, the
Code of Conduct contains the additional protection offered by a limitation of
liability and indemnity provisions. If a user is injured due to another
user's posting, the limitation of liability provision sharply limits the
amount the injured user can recover in a lawsuit. The indemnity provision
makes each user reimburse the City, and "hold the City, its officers and
officials harmless", for any acts committed by an user of materials or
information transmitted by an user.
If approved, the Code of Conduct will be posted as a bulletin for all users
to read. In addition, new users wishing full access to the system will be
required, as part of the on-line registration process, to acknowledge that
they have read and agree to comply with the rules and regulations set forth
by the City. The penalties for violating the Code of Conduct could include,
but are not limited to suspension or termination of an user's account and
prohibiting an user from accessing the system.
City staff is currently working on a process for enforcing the Code of
Conduct. This process will include a due process proceeding whereby
violators will be given notice of their violation, an opportunity to take
corrective actions(if applicable), and if penalties are imposed, the right to
appeal to a higher authority (e.g., the City Council). The due process
procedure is expected to be completed within the next thirty to forty-five
days. Once the City Online Technical Advisory Committee has had an
opportunity to review the due process procedure, it will be presented to the
City Council for their consideration and approval.
It is important for the City to minimize its risks. The Code of Conduct will
help reduce liability by setting forth clear and reasonable ground rules for
using City Online. Users that conform to these rules will be treated with
respect and will be allowed to enjoy the system. If, on the other hand, an
user violates the City's standards of operation by engaging in unacceptable
behavior, then the City has established a procedure for controlling its legal
risks by suspending and/or removing the user from the system to avoid
additional problems.
It is the recommendation of the City Online Technical Advisory Committee that
the City Council approve the City Online Code of Conduct as presented.
PREPARED BY:
Troy L. utzlaff
Assist the C y M n ger
Attachment: Final Draft City Online Code of Conduct
Final Draft
CITY ONLINE CODE OF CONDUCT
City Online is a free electronic bulletin board service owned and operated by the City
of Diamond Bar. The primary objectives of this service are:
o To provide the public with easy electronic access to government information and
services through the use of a home personal computer or from several public
information terminals conveniently located throughout the community;
o To reduce vehicle trips by providing an alternative means of conducting business
with government;
o To enhance both the delivery of public services and accessibility to public
documents;
o To provide an electronic forum for public discussion on issues and concerns of
community interest;
o To promote citizen involvement in public affairs and to develop an enhanced
sense of community;
o To develop a telecommunications model for other public agencies to evaluate and
consider how similar technological solutions can be implemented in their own
community to better air quality.
City Online is accessible to the general public. The City of Diamond Bar encourages an
open forum and public dialogue on community issues and other topics of interest. It is
the responsibility of each user to respect the views and opinions of other users and to
maintain the highest level of propriety when using City Online. Users are required to
complete the online questionnaire for full system access. The use of aliases and
pseudonyms is prohibited and may result in the suspension and/or termination of an
user's right to use the system.
City Online is an information resource intended for the public's use. Commercial sales
and/or solicitation of City Online users or the commercial use of user information
without the expressed written authority of the City of Diamond Bar is strictly
prohibited.
The City of Diamond Bar encourages freedom of speech, but expects users to be
courteous at all times. Users are admonished not to use defamatory statements and/or
make personal attacks against other users. Furthermore, users are advised that it is
unacceptable to place unlawful information or materials or to transmit obscene, abusive,
or otherwise objectionable language on City Online.
The City of Diamond Bar will not be held responsible for any indirect, consequential,
special or punitive damages or losses an user may incur from using City Online. In
addition, by registering on the system, an user agrees to defend and indemnify the City,
its officers, and officials, and hold the same harmless from and against any and all
claims, proceedings, damages, injuries, liabilities, losses, costs and expenses (including
reasonable attorney's fees) related to any acts committed by an user or materials or
information transmitted by an user in connection with City Online leading wholly or
partially to claims against the City of Diamond Bar or City Online by other users or
third parties.
The use of City Online is a privilege not a right. Users, by completing the online
questionnaire, hereby acknowledge and agree to the rules and regulations set forth by
the City of Diamond Bar or any other state or federal rule or regulation that may be
promulgated from time to time hereafter. The City of Diamond reserves the right to
suspend or terminate an user's account and deny an user access for violation of these
rules.
The City of Diamond Bar hereby reserves the right to suspend or terminate the
operation of City Online at any time without notice.
Review and Approved by the City Online Technical Advisory Committee - September 28, 1994.
INTEROFFICE MEMORANDUM
CITY OF DIAMOND BAR
TO: Honorable Mayor and Members of the City Council
FROM: Terrence L. Belanger, City Managet"'Ifi
SUBJECT: Professional Services Agreement for City Engineering Services
with Charles Abbott and Associates
DATE: January 3, 1995
Recommendation: City Council approve contract for Interim City Engineering
services with Charles Abbott and Associates not to exceed $150,000.
Discussion: At the time of the adoption of the FY 1994-95 Municipal Budget the City
Council approved the continuation of the contract for City Engineering services. As the
Council is aware, Charles Abbott and Associates has been providing City Engineering
services since June, 1992. In order to effect the City Council's approval, a Professional
Services Agreement has been prepared between the City of Diamond Bar and Charles
Abbott and Associates. The contract term is July 1, 1994 until terminated. The
termination clause in the contract provides for a fifteen (15) day notice termination
period. Charles Abbott and Associates' Hourly Rate Schedule, which is effective
through June 30, 1995, is attached to the Agreement. A copy of the required Certificate
of Insurance is also attached. This proposed contract continues the relationship between
Charles Abbott and Associates and the City of Diamond Bar. The contract amount,
which is $150,000, reflects the amount budgeted for these services in the FY 1994-95
fiscal budget.
TLB.jac
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