HomeMy WebLinkAbout12/06/1994Cit / e0w
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AGENDA
Tuesday, December 6, 1994
6:30 P.M.
Adjourned Regular Meeting
South Coast Air Quality Management District
Auditorium
21865 East Copley Drive
Diamond Bar, California
Mayor
Gary H. Werner
Mayor Pro Tem
Clair W, Harmony
Council Member
Eileen R. Ansari
Council Member
Phyllis E. Papen
Council Member
Gary G. Miller
City Manager
Terrence L. Belanger
Interim City Attorney
Michael Montgomery
City Clerk
Lynda Burgess
Copies of staff reports, or other written documentation relating to agenda items, are on file in the Office of the
City Clerk, and are available for public inspection. If you have questions regarding an agenda item,
please contact the City Clerk at (909) 860-2489 during regular business hours.
In an effort to comply with the requirements of Title Il of the Americans with Disabilities Act of 1990,
the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or
accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk
a minimum of 72 hours prior to the scheduled meeting.
1)[' iuXr► Ian �
Please refrain from smoking, eating or drinking
in the Council Chambers.
The City of Diamond Bar uses recycled paper
and encourages you to do the same.
MISSION STATEMENT
The City Council meeting is the forum established to
conduct the business of the City of Diamond Bar, its
citizens, property owners, and businesses. The City
Council has chosen to conduct its business meetings in a
televised, open forum. This has been done to assure that
all community members are kept informed as to the status of
City business. It is the Council's objective to conclude
the business stated on the evening's agenda by a reasonable
hour, which is 11:00 p.m. To accomplish tonight's
objectives, the City Council requests that:
1. Public comments may be directed to Consent
Calendar items or matters of interest to the
public, which are not on this evening's agenda.
2. Public comments on scheduled matters will be
heard in conjunction with the respective
agendized subject.
3. There are to be no personal attacks toward
individual members of the City Council. Such
comments are viewed as personal attacks against
the entire City Council and will not be
tolerated.
4. There are to be no personal attacks from an
individual Council member. Such are viewed as
personal attacks from the entire City Council,
which are not conducive to a positive business
meeting environment; and, will not be tolerated.
The Diamond Bar City Council appr iates your cooperation.
Gar F'. Werner, Mayor
Clair W. Harmony -- Phyllis E. Papen
Mayor Pro Tem Council o
Eileen R. Ansari G. Mill
Councilwoman Councilman
Next Resolution No. 94-55
Next Ordinance No. 04(1994)
1. CALL TO ORDER: 6:30 P.M.
PLEDGE OF ALLEGIANCE: MAYOR WERNER
ROLL CALL: Council Members Ansari, Miller,
Papen, Mayor Pro Tem Harmony and
Mayor Werner
2. SPECIAL PRESENTATIONS, PROCLAMATIONS, CERTIFICATES:
2.1 Presentation of Certificates of Recognition to Winners
of the "What Diamond Bar Means to Me" Essay, sponsored by
the Diamond Bar Historical Society.
2.2 Presentation of Commendation to Pastor Robert Clayton
for his efforts in assisting local residents.
2.3 Presentation of Certificates of Recognition to the 1994
General Plan Advisory Committee.
2.4 Presentation of City Tile to Glennon Neubauer, outgoing
President of the Diamond Bar Historical Society.
3. PUBLIC COMMENTS: "Public Comments" is the time
reserved on each regular meeting agenda to provide an
opportunity for members of the public to directly address the
Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on
this agenda. Please complete a Speaker's Card and give it to
the City Clerk (completion of this form is voluntary). There
is a five minute maximum time limit when addressing the City
Council.
4. COUNCIL COMMENTS: Items raised by individual
Councilmembers are for Council discussion. Direction may be
given at this meeting or the item may be scheduled for action
at a future meeting.
5. REORGANIZATION OF CITY COUNCIL:
5.1 Selection of Mayor
5.2 Selection of Mayor Pro Tem
5.3 Presentation to Mayor Gary H. Werner
DECEMBER 6, 1994 PAGE 2
5.4 Appointment of Delegates and or Alternates to
Commissions/ Committees and other agency Boards - It is
customary at the time of the City Council's
reorganization that the designation of delegates and
alternates to a variety of commissions/ committees and
other agencies of consideration for change.
RECESS:
6. SCHEDULE OF FUTURE EVENTS:
6.1 TRAFFIC & TRANSPORTATION COMMISSION - December 8, 1994 -
7:00 p.m., AQMD Board Hearing Room, 21865 E. Copley Dr.
6.2 PLANNING COMMISSION MEETING - December 12, 1994 - 7:00
p.m., AQMD Auditorium, 21865 E. Copley Dr.
6.3 PARKS & RECREATION COMMISSION - December 15, 1994 - 7:00
p.m., Heritage Park Community Center, 2900 S. Brea Canyon
Rd.
6.4 CITY COUNCIL MEETING - December 20, 1994 - 6:30 p.m.,
AQMD Board Hearing Room, 21865 E. Copley Dr.
7. CONSENT CALENDAR:
7.1 APPROVAL OF MINUTES:
7.1.1 Adjourned Regular Meeting of September 12,
1994 - Approve as submitted.
7.1.2 Regular Meeting of September 20, 1994 -
Approve as submitted.
Requested by: City Clerk
7.2 PLANNING COMMISSION MINUTES:
7.2.1 Regular
Meeting
of
July 16, 1994 -
Receive &
File.
7.2.2 Regular
Meeting
of
July 18, 1994 -
Receive &
File.
7.2.3 Regular
Meeting
of
July 25, 1994 -
Receive &
File.
7.2.4 Regular
Meeting
of
August 1, 1994
- Receive &
File.
Requested by: Community Development Director
7.3 TRAFFIC & TRANSPORTATION COMMISSION MINUTES:
7.3.1 Regular Meeting of August 11, 1994 - Receive &
File.
7.3.2 Regular Meeting of September 8, 1994 - Receive
& File.
7.3.3 Regular Meeting of October 13, 1994 - Receive
& File.
Requested by: City Engineer
DECEMBER 6, 1994 PAGE 3
7.4 PARKS & RECREATION COMMISSION MINUTES - Regular Meeting
of October 26, 1994 - Receive & file.
Requested by: Community Services Director
7.5 VOUCHER REGISTER: Approve Voucher Register dated
December 6, 1994 in the amount of $732,196.94.
Requested by: City Manager
7.6 RELEASE OF GRADING BOND POSTED FOR 21865 E. COPLEY DRIVE
- The Principal desires release of Surety Bond No. 3SM
803 635 00 posted for grading in the amount of $2,720.
Recommended Action: It is recommended that the City
Council declare the obligations under this bond null and
void and release Surety Bond No. 3SM 803 635 00 in the
amount of $2,720.
Requested by: City Engineer
7.7 RESOLUTION NO. 93-53A: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR APPROVING THE APPLICATION FOR
GRANT FUNDS FROM THE COUNTY OF LOS ANGELES REGIONAL PARK
AND OPEN SPACE DISTRICT PER PARCEL DISCRETIONARY GRANT
PROGRAM FOR LIGHTING OF SPORTS FIELDS AT PETERSON PARK -
Resolution No. 93-53 was adopted by the City Council on
June 6, 1993, and was forwarded to L.A. County along with
the application for grant funds for the lighting of the
sports fields at Peterson Park. Staff was recently
notified that a sentence was inadvertently left out of
the original resolution and that a replacement resolution
must be submitted with the correction " ... the project is
an important park and recreation project for the City of
Diamond Bar" included for the application to be
processed.
Recommended Action: It is recommended that the City
Council adopt Resolution No. 93-53A which corrects
Resolution No. 93-53.
Requested by: Community Services Director
7.8 RESOLUTION NO. 94 -XX: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR APPROVING THE STATE -LOCAL
ENTITY MASTER AGREEMENT NO. SLTPP 07-5455 FOR GRANT FUNDS
FOR THE STATE AND LOCAL TRANSPORTATION PARTNERSHIP
PROGRAM UNDER SECTION 2600 ET SEQ. OF THE STREETS AND
HIGHWAYS CODE FOR THE DIAMOND BAR BOULEVARD STREET
REHABILITATION PROJECT - The State -Local Transportation
Partnership Program (SLTPP) was implemented in 1989 to
encourage local agencies to fund and construct
transportation improvement projects both on and off
the State Highway System. This grant will result in the
receipt of $116,000 for the City.
DECEMBER 6, 1994 PAGE 4
Recommended Action: It is recommended that the City
Council adopt Resolution No. 94 -XX approving the
State -Local Entity Master Agreement No. SLTPP 07-5455.
Requested by: City Engineer
7.9 RESOLUTION NO. 94 -XX: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR APPROVING THE INSTALLATION OF
A RIGHT -TURN LANE ON SOUTHBOUND BREA CANYON ROAD AT
WESTBOUND SR 60 ON-RAMP AND ESTABLISHMENT OF A "NO
STOPPING ANYTIME" ZONE ON THE WEST SIDE OF BREA CANYON
ROAD FROM THE SR 60 ON-RAMP TO A POINT 300 FEET NORTHERLY
THEREOF - This installation was recommended by the
Traffic & Transportation Commission on October 13, 1994
to relieve congested traffic during peak rush hours in
the vicinity of the SR 60 on-ramp.
Recommended Action: It is recommended that the City
Council adopt Resolution No. 94 -XX approving the
installation of a right -turn lane on southbound Brea
Canyon Rd. at westbound SR 60 on-ramp and a "No Stopping
Anytime" zone on the west side of Brea Canyon Rd. from
the westbound SR 60 on-ramp to a point 300 ft. northerly
thereof.
Requested by: City Engineer
7.10 COMMUNITY NEWSLETTER AND RECREATION GUIDE - Continued
From November 15, 1994. Presently, the City's newsletter
is produced three times a year and distributed to all
residents. This includes separate Summer and Fall issues,
as well as a combination Winter/Spring issue. The
question has been raised as to whether or not it would be
desirable to produce an additional issue (separate Winter
and Spring editions), which would increase the annual
number of newsletters to four issues per year. When
analyzing the potential impacts of producing an
additional newsletter, several considerations should be
explored; the two primary considerations being potential
additional cost and potential additional public benefit.
Recommended Action: It is recommended that the City
Council approve the production of four newsletter/
recreation guides, on an annual basis, at an additional
cost of $15,000.
Requested by: City Manager
7.11 CANDIDACY FOR METROPOLITAN TRANSPORTATION AUTHORITY,
BOARD OF DIRECTORS, ALTERNATE: COUNCIL MEMBER PHYLLIS
PAPEN - The Los Angeles County City Selection Committee
will be electing a delegate and alternate members to the
Metropolitan Transportation Authority (MTA) Board of
Directors at its meeting on December 7, 1994.
DECEMBER 6, 1994
PAGE 5
Recommended Action: It is recommended that the City
Council support the candidacy of Council Member Phyllis
Papen for alternate member to the Metropolitan
Transportation Authority for the San Gabriel Valley
cities.
Requested by: Mayor Werner
7.12 PLANNING COMMISSION APPOINTMENT - Confirmation of
Appointment of Robert Huff to the Planning Commission.
Requested by: C/Papen
7.13 LIBRARY SERVICE ALTERNATIVES STUDY - The cities of
Claremont, LaVerne, San Dimas, and Diamond Bar have
solicited proposals from the Arroyo Group, in the amount
of $20,000 to evaluate a variety of alternative methods
for providing library services. The City's share is
$4,000. The cities of West Covina and Pomona have agreed
to technical resources for the study. However, West
Covina and Pomona are not part of the five municipalities
that is engaging the study. It is important that the
City explore a variety of library service alternatives
before the end of FY 1994-95.
Recommended Action: It is recommended that the City
Council allocate $4,000 as the City's share of a study to
evaluate the feasibility of alternative methods for
providing alternative library services.
Requested by: City Manager
8. OLD BUSINESS:
8.1 ORDINANCE NO. 03(1994): AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR AMENDING THE OFFICIAL ZONING
MAP OF THE CITY OF DIAMOND BAR BY RECLASSIFYING CERTAIN
REAL PROPERTY, HEREIN DESCRIBED, FROM THE A-2-2 (HEAVY
AGRICULTURE) ZONE TO THE R-1-40,000 (SINGLE FAMILY
RESIDENCE) ZONE. (ZONE CHANGE NO. 92-2) - On November
15, 1994 the City Council approved a 13 unit single
family subdivision proposed on 20 acres located at the
terminus of Blaze Trail. The Council adopted resolutions
approving Vesting Tentative Tract Map 51169, Conditional
Use Permit No. 92-3, Oak Tree Permit No. 92-3, and
certified Environmental Impact Report No. 92-2. In
addition, the Council approved for first reading of
Ordinance No. 03 (1994) reclassifying the property from
the A-2-2, Heavy Agricultural Zone to the R-1-40,000,
Single Family Residential Zone.
DECEMBER 6, 1994 PAGE 6
Recommended Action: Approve for second reading by title
only, waive full reading and adopt Ordinance No. 03 (1994)
amending the official zoning map of the City of Diamond
Bar by reclassifying certain real property, herein
described, from the A-2-2 (Heavy Agriculture) Zone to the
R-1-40,000 (Single Family Residence) Zone. (Zone Change
No. 92-2).
Requested by: Community Development Director
8.2 FINANCE COMMITTEE REPORT AND RECOMMENDED MATTERS -
Continued from November 15, 1994.
(a) ORDINANCE NO. XX(1994) - AN ORDINANCE OF THE CITY
OF DIAMOND BAR ESTABLISHING A PURCHASING SYSTEM AND
REPEALING ORDINANCES 20(1989) AND 20A(1989) - The
City's current Purchasing Ordinance has been
reviewed to provide clarification and to include
new sections which make the Purchasing System more
efficient and effective. It was determined that it
would be more beneficial if an entirely new
Ordinance was prepared, repealing Ordinances 20 and
20A(1989), and establishing a new purchasing system
in a different format. The proposed Ordinance has
been reviewed by the City Council Finance
Sub -Committee and recommends approval.
Recommended Action: It is recommended that the
City Council approve for first reading, by title
only, and waive full reading of Ordinance No.
XX(1994) "An Ordinance of the City Council of the
City of Diamond Bar Establishing a Purchasing
System and Repealing Ordinances 20(1989) and
20A(1989).
(b) REQUEST FOR PROPOSALS - ANNUAL INDEPENDENT
FINANCIAL AUDIT SERVICE AND QUARTERLY COMPLIANCE
AUDITS, FOR FISCAL YEARS 1994-95, 1995-96 AND
1996-97 - As is the practice in many California
municipalities, changing audit firms every three to
five years is undertaken as a way to assure
continuing independence regarding the auditing of a
municipality's financial system. While the City's
current auditing firm has provided quality service,
it is appropriate for the City to commence the
process of solicitation of qualified firms to
propose for a three-year engagement, with two
optional years at the City's election, for annual
independent financial audit services and quarterly
compliance audits. The quarterly compliance audits
would be of procurement and cash disbursement
policies, procedures and practices in order to
monitor the City's procurement and cash disburse-
ment systems, as well as all revisions and
improvements thereto.
DECEMBER 6, 1994 PAGE 7
Recommended Action: It is recommended that the
City Council solicit proposals, through a Request
for Proposal process, for annual independent
financial audit service and quarterly procurement
and cash disbursement audits for FY 1994-95,
1995-96 and 1996-97.
Requested by: City Manager
8.3 MEMBERSHIP IN THE WILDLIFE CORRIDOR CONSERVATION
AUTHORITY - Shall the City enter into the Joint Powers
Agreement to become a member of the Wildlife Corridor
Conservation Authority.
Recommended Action: It is recommended that the City
Council become a member of the Wildlife Corridor
Conservation Authority; and direct the Mayor to sign the
Wildlife Corridor Conservation Authority Joint Powers
Agreement.
Requested by: Mayor Werner
9. NEW BUSINESS:
9.1 LETTER IN SUPPORT OF MAXIMUM ALLOWABLE SENTENCE FOR THE
SHADED WOOD RAPISTS - Communicate with the Superior Court
Judge responsible for sentencing the convicted Shaded
Wood robbers and rapists, to ask that the Judge mete out
the maximum sentence permissible under the law, including
no parole.
Recommended Action: It is recommended that the City
Council direct a letter to Superior Court Judge James
Piatt asking him to sentence the Shaded Wood robbers and
rapists to the maximum prison term allowable, under the
law, with no possibility of parole.
Requested by: Mayor Werner
9.2 REQUEST BY EVANGELICAL FREE CHURCH OF DIAMOND BAR TO PARK
ALONG SOUTHBOUND DIAMOND BAR BOULEVARD FROM CROOKED CREEK
DRIVE TO THE NORTHERLY DRIVEWAY OF THE CHURCH ON SUNDAYS
- Evangelical Free Church of Diamond Bar, located on 3255
S. Diamond Bar Blvd., is requesting permission to park
along southbound Diamond Bar Blvd., between Crooked Creek
Dr. and Brea Canyon Rd. on Sundays. Staff presented this
item to the Traffic & Transportation Commission on
October 13, 1994 and November 10, 1994. Staff recommended
that Evangelical Free Church not be permitted to park
along southbound Diamond Bar Blvd. on a regular basis
(every Sunday). However, the Commission recommended that
the Church's request to park on Diamond Bar Blvd. from
100' ft. south of curb return at Crooked Creek Dr. to the
northerly driveway of the Church on Sundays be granted.
DECEMBER 6, 1994 PAGE 8
Recommended Action: It is recommended that the City
Council deny the request for on -street parking on Sundays
along southbound Diamond Bar Blvd. The Traffic &
Transportation Commission recommends approval of the
on -street parking as requested until the proposed
intersection modification on Diamond Bar Blvd. at Brea
Canyon Rd. begins. The Commission further recommends
that the Church indicate to the Council, in writing,
their understanding of the future intersection
condition.
Requested by: City Engineer
9.3 TRANSIT OPPORTUNITIES - What are the eligible,
conditionally eligible and ineligible uses of Prop. A and
Prop. C Local Return Funds? What projects are currently
being funded by Prop. A and C funds? What are the
available transportation opportunities that the City
could consider?
Recommended Action: It is recommended that the City
Council consider the following: Develop a RFP for a
Dial -A -Cab service for Seniors and Disabled residents,
and when in place, discontinue the current Dial -A -Ride
service; Continue the Transit Subsidy program; Continue
to contract for Special Events transportation needs
(i.e., Holiday Shuttle, Concerts in the Park,
Excursions), without purchase of buses by the City; and
Work with the SCAQMD and Gateway Transportation
Management Association to develop a Commuter Shuttle
Service.
Requested by: City Manager
9.3.1 PARATRANSIT SERVICES FOR FISCAL YEAR 1994-95:
The City desires to continue the paratransit
and dial -a -ride services for eligible elderly
and persons who are physically challenged.
The paratransit service is provided and
administered by L.A. County Department of
Public Works. To ensure the continuation of
the paratransit service in the City, the City
needs to secure a Paratransit Services
Agreement with the County for FY 1994-95.
Recommended Action: It is recommended that
the City Council approve the Paratransit
Services Agreement for FY 1994-95, with intent
to give future notice of termination if the
City Council approves the initiation of
Dial -a -Cab service.
Requested by: City Engineer
DECEMBER 6, 1994 PAGE 9
9.4 REQUEST TO PROVIDE RECYCLING SERVICES - DALTON
ENTERPRISES, INC. - Should the City Council grant a
special permit to Dalton Enterprises, Incorporated for
the sole purpose of proving recycling services?
Recommended
Action:
It is recommended
that the City
Council, pursuant to Section 5(e) of
Ordinance No.
02A(1990),
grant
a special permit,
with certain
conditions
as set
forth by the City, to Dalton
Enterprises,
Incorp.
for the sole purpose
of operating a
recycling service.
Requested by: City Manager
10. ANNOUNCEMENTS:
11. CLOSED SESSION: May Convene to Consider: Matters of pending
litigation (G.C. 54956.9), Personnel (G.C. 54957.6), or
purchase/sale of real property (G.C. 54956.8). Records not
available for public inspection.
12. ADJOURNMENT:
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
TO: CITY CLERK
FROM:
ADDRESS:
ORGANIZATION:
AGENDA #/SUBJECT:
y1
DATE: /1? 4 _qy
PHONE:�9-�
I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my
name and address as written above.
lr`
Signature
v _ . ARY REQUEST T•O ADDRESS THE CITY COUNCIL
TO
1=Rc �M:
ADDRESS:
ORGANIZATION:
AGENDA #/SUBJECT:
(:I TY CLERK
DATE: ) I `(9 6 (
PHONE: 64-'5-6 316
I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my
name and address as written above.
,),,""��s
Signature
TO:
FROM:
ADDRESS:
ORGANIZATION:
VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL
CITY CLERK
Lj �(/�� , "- DATE: 9r
PHONE:
AGENDA #/SUBJECT:
I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my
name and address as written above.
Signature
/94 14:31 RUSS BRSSETT 4 19098613117
"WHAT DIAMOND BAR MEANS TO ME"
Essay Contest
November, 1994
Diamond Bar Historical Society
Grades K-6
Kindergprden
Id Rittika Roy
2W David Anis
1 at rrarte
Antonio Hernandez
gpy Christopher Gomez
Aiaina Hee
9nd [4rsde
1sL Jessica Yang
Nicole Gant
Manmest Naipaul
3rd Amde
= Matthew Davis
2nd Glorla Cheng
&A Monet Padilla
4th rrade
lei David Kang
2pd Alison Kwun
Eve Wang
.9th Grade
]it Kristen Silverman
�d Russell Platt
Kell Owens
6th made
= Jeff Miller
2nd Barrie Wu
= Gloria Day
Maple Hal — Mrs. Tice
Evergreen -- Ms. Ridgeway
Maple Hill -- Mrs. Delaney
Maple Hili -- Mrs. Delaney
Quail Summit -- Mrs. Johnson
Castle Rods -- Mrs. Conrad
Castle Rods -- Mrs. Conrad
Golden Springs -- Mrs. Bloomfield
Castle Rods -- Mrs. Hand
Evergreen -- Mrs. Crowley
Castle Rods — Mrs. Werner
Maple Hill -- Mr. Soikkeli
Maple HUI -- Mrs. Laacs
Maple Hill -- Mrs. Lacks
Golden Springs -- Ms. Bofors
Golden Springs -- Ms. Bufore
Golden Springs -- Ms. Bufore
Chaparral -- Mrs. McClain
Chaparral -- Mrs. Hopper
Chaparral -- Mrs. Hopper
1.
2.
M
MINUTES OF THE CITY COUNCIL �I
ADJOURNED REGULAR MEETING OF THE CITY OF DIAMOND BAR
SEPTEMBER 12, 1994
CALL TO ORDER: Mayor Werner called the meeting to
order at 1:35 p.m. in the Conference Room of City Hall, 21660
E. Copley Dr., Diamond Bar, California.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by
Oscar Law.
ROLL CALL: Council Members Ansari, Miller and
Mayor Werner. Council Member Papen and Mayor Pro Tem Harmony
were excused.
Also present were Terrence Belanger, City Manager and Lynda
Burgess, City Clerk.
2. WARRANT REGISTER - Oscar Law asked if the City tile
delivered to China had been removed from the Warrant
Register. He felt that the expense of the City Tile and
City pins that were taken should be reimbursed by
M/Werner and C/Papen since the Mayor promised that the
trip to China would not cost the City any money.
CM/Belanger stated that there was a warrant for Lewis
Engraving, Inc., in the amount of $217.58 and that it
should be paid.
Following further discussion regarding this item, it was
agreed to discuss the possible reimbursement for the tile
and pins at the September 20, 1994 meeting.
C/Miller moved, C/Ansari seconded to approve the Voucher
Register dated September 6, 1994 in the amount of
$655,990.45. With the following Roll Call vote, motion
carried:
AYES: COUNCILMEMBERS - Miller, Ansari, M/Werner
NOES: COUNCILMEMBERS - None
ABSENT: COUNCILMEMBERS - Papen, MPT/Harmony
ADJOURNMENT: With no further business to discuss,
M/Werner adjourned the meeting at 1:40 p.m.
LYNDA BURGESS, City Clerk
SEPTEMBER 12, 1994 PAGE 2
ATTEST:
Mayor
MINUTES OF THE CITY COUNCIL DRAFT
REGULAR MEETING OF THE CITY OF DIAMOND BAR
SEPTEMBER 20, 1994
1. CALL TO ORDER: M/Werner called the meeting to order
at 7:05 p.m. in the AQMD Auditorium, 21865 E. Copley Drive,
Diamond Bar, California.
PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of
Allegiance by M/Werner.
ROLL CALL: Council Members Ansari, Papen, Mayor
Pro Tem Harmony and Mayor Werner. Council Member Miller was
excused.
Also present were Terrence L. Belanger, City Manager; Frank
Usher, Assistant City Manager; Michael Montgomery, Interim
City Attorney; James DeStefano, Community Development
Director; George Wentz, Interim City Engineer; Bob Rose,
Community Services Director and Lynda Burgess, City Clerk.
2. SPECIAL PRESENTATIONS, PROCLAMATION, CERTIFICATES -
2.1 M/Werner proclaimed September 19-25, 1994 as "Pollution
Prevention Week." Asst. to CM/Butzlaff stated that the
City would be distributing containers for recycling motor
oil.
2.2 Presentation to Anjali Sridhar for finishing in the top
10 in the "Miss Teens Encouraging Excellence Nationally"
Pageant - Miss Sridhar was unable to be present. Matter
continued to next meeting.
2.3 Presentation to Myla Hardy, Silver Medalist at the
California State Games - Miss Hardy was unable to be
present. Matter continued to next meeting.
2.4 A Certificate of Recognition was accepted by Maria
Ochsner, Manager of the D.B. Chamber of Commerce, on
behalf of Geri Briden, who recently retired as Chamber
Secretary.
2.5 A commendation was presented to John McKitrick, President
of the Heritage Park Rec-Council, for his support and
efforts toward "Youth Activities."
2.6 Karl Rosen, President, D.B. Chamber of Commerce,
presented a check for $1500 for a bench at the Heritage
Park Community Center. The funds were raised at the
Chamber's Annual Benefit Auction.
3. PUBLIC COMMENTS: Ron Layton, 172 N. Rock River, Dr.,
stated that on September 25, 1994 the Diamond Bar Little
League will sponsor a benefit softball game on behalf of Brian
Litrell, a Diamond Bar resident, who was paralyzed in a tram-
poline accident. He further stated that anyone wishing to
contribute to Brian's medical costs, can send donations to the
Brain Litrell Trust Fund, c/o Diamond Bar Little League, P.O.
Box 4113, Diamond Bar, CA. Mr. Layton further stated that on
Saturday, September 24, 1994, Rudy's Pizza will donate 25% of
their sale proceeds. Mr. Layton then requested that the City
authorize secured parking by closing off Sunset Crossing from
the YMCA to the Little League field on Sunday, September 25,
1994 for this event.
SEPTEMBER 20, 1994 PAGE 2
ACM/Usher advised that there would be no problem in approving
the secured parking request with a no fee permit to provide
striping.
Oscar Law, 21511 Pathfinder Rd., thanked the Council for the
coffee pot donated to the Senior Citizens and stated that the
wiring had been done and donated by Mr. Schad. He commented
on the promise of no tax money being used to support the China
trip; however, gifts were supplied for that trip. He
expressed his anger with the City selling Prop A funds worth
approximately $300,000 for $207,000. He advised that there is
plenty of work to do in the City that could be covered by Prop
A monies.
Red Calkins, 240 Eagle Nest Dr., presented a letter he
received during the "Great Debate" and expressed concern over
the use of City stationery endorsing Paul Horcher for the
State Senate with all the Council Members' names. He asked
MPT/Harmony to resign from the City Council.
C/Papen also objected to the letter and to her name being on
the letter endorsing Paul Horcher.
MPT/Harmony, responding to Mr. Calkins, stated that he
delivered a letter to Paul HorcherIsoffices which told voters
of D.B. why they should not vote for Gary Miller and why they
should vote for Paul Horcher. He advised that he made the
stationery at home and that he had called Mr. Horcher's
offices and asked that they remove the City Council Members'
names from the stationary and added that it did not cost
taxpayers any money.
M/Werner advised that he had not endorsed Mr. Horcher or Mr.
Miller.
RECESS: M/Werner recessed the meeting at 7:35 p.m.
RECONVENE: M/Werner reconvened the meeting at 7:39 p.m.
3. PUBLIC COMMENTS (Cont'd): M/Werner advised that City
stationery has never been used for endorsement of candidates.
C/Papen stated that MPT/Harmony misappropriated her name and
title in endorsing a political candidate on City stationery.
She further stated that permission must be received prior to
the use of the City logo and that MPT/Harmony violated the
City's copyright laws. She requested that MPT/Harmony
produce, at his own expense, a letter of apology to be
approved by her attorneys, withdrawing her endorsement and
that it be distributed as widely as the letter with her name
on'it was distributed. She then moved to adjourn the meeting.
Wilbur Smith, 21630 Fairwind, commented on Item 6.12 wherein
the City agreed to exchange $300,000 of Prop A funds that have
to be spent in a specific category for $207,000 that can be
SEPTEMBER 20, 1994 PAGE 3
spent anywhere the City wants. He expressed concern that the
City is giving away $93,000 and that the City does not have an
anticipated use for the full $300,000 within the transit
category and that this money could be used for controlling
traffic, putting in traffic lights, etc. He stated that the
City has a much more pressing problem with the traffic
problems in the City than in supporting the library. He also
commented on items 6.10 and 6.11 and his concern that middle
class residents in the City will pay for these programs for
first-time buyers or low income housing.
Barbara Beach-Courchesne, 2021 Peaceful Hills Rd., stated she
opposed the sale of Prop A funds and that the money should not
be sold to another city just so it can be used for our
library.
Terry Birrell, Treasurer of the Committee to Recall Miller and
Papen, stated that on September 29, 1994 it will be determined
by a judge whether or not the 6,000 signatures on the
petitions are valid and if there will be a vote on whether
Council Persons Miller and Papen should stay in office. She
also advised that the City Clerk threw out good signatures and
did not initiate a recount on May 17 as requested by the
Committee.
Don Schad, 1824 Shaded Wood Rd., commented on the use of City
stationery and advised that the City should pull the plug on
City -on-line.
Steve Nice, Rising Star Dr., commented on M/Werner letting the
public say what they want to say without being interrupted.
He also commented on lobbyist, Mr. Gonsalves, representing the
City and City of Industry, and the fact that the City received
no representation by the lobbyist on the recent legislative
battle on the MRF. He further stated that the City needs a
lobbyist that can work for us on all issues and that the
current lobbyist should be replaced with someone who doesn't
have any connection with surrounding cities. He stated that
he had spoken with Mr. Mountjoy regarding the MRF and that Mr.
Mountjoy had indicated his interest in helping defeat the MRF
and that he had a plan to resolve the problem. He then
requested a report on a meeting held between M/Werner and Dr.
Hockwalt, W.V.U.S.D. Superintendent, to discuss Sandstone
Canyon.
M/Werner advised that City stationery has never been used for
endorsement of candidates.
MPT/Harmony advised that the City of Walnut hired a separate
lobbyist because they knew Mr. Gonsalves had a conflict of
interest. He agreed that the City needs an independent
lobbyist that can represent the City on all issues.
Dr. Lawrence Rhodes spoke about Robert's Rules of Order and
indicated that when a Council Member is out of order, the
SEPTEMBER 20, 1994 PAGE 4
Chair must take action and that the individual must sit down.
Don Gravdahl commented on the City letterhead issue and stated
that even though Mr. Harmony has the right to endorse whomever
he chooses, it should be done on plain paper and not on City
letterhead. He also stated that regarding Prop A funds, that
$207,000 is $.69 on every dollar, which is a very high offer.
Frank Dursa stated that the he felt the City is wrong to
exchange Prop A funds since taxpayers voted for these funds.
He advised that the City is depriving handicapped persons of
being able to get around, i.e., taxi cab services for elderly
people, etc.
4. COUNCIL COMMENTS: MPT/Harmony stated that he asked for
the resignation of City Manager because of mismanagement of
the Finance Department and that this management crisis was
complicated by the Finance Committee's suppression of an
auditor's report issued by Moreland & Associates. He advised
that the report verifies his finance committee's findings. He
went on to discuss some of the highlights of the report and
stated that both Ms. Papen and Mr. Miller had no part in
concealing the report.
C/Papen announced that the Ranch Festival Parade would be held
on Saturday, September 24, 1994 at 9:00 a.m.; that the
"Friends of the Library" donated 400 books and that for $1.00,
persons can rent a best seller and that a softball game would
be held to raise funds for medical bills for Brian Litrell.
She asked MPT/Harmony to reveal how much money had been
misappropriated from the City and explained that Council
Members have a responsibility to the citizens and that they
should not misuse their position.
MPT/Harmony stated that a control audit needed to be done to
keep mistakes from happening.
C/Ansari announced that the Library has a new schedule and
that a tea would be held for all teachers on September 29,
1994. She further stated that MPT/Harmony had notified her of
his press conference; however she was unable to attend, so
someone else went in her place.
M/Werner stated that he had taken City Tiles, amounting to
$215, to China for presentation and that this should be
considered a City expense.
C/Papen advised that there is a written policy that states
that all Council Members are free to give out City plaques and
pins and that this should be considered in the same manner.
MPT/Harmony advised that there were more expenses besides the
pins and plaques for the trip to China, such as employee time
for pictures, etc. He asked CM/Belanger for all indirect and
in-kind costs related to the trip.
SEPTEMBER 20, 1994
PAGE 5
C/Ansari advised that she was unaware that there was a City
policy for distributing plaques and pins without expense.
M/Werner reminded all that he had requested support from the
Council for the trip to China; specifically, for staff support
to assist in coordinating trips. He expressed concern
regarding "sensational" comments made by MPT/Harmony during
his press conference that were untrue. He reviewed the duties
of the Finance Committee and issues brought up by MPT/Harmony
as well as calling for the resignation of the City Manager.
He pointed out that there are procedures and policies in
removing someone from office.
RECESS: M/Werner recessed the meeting at 8:58 p.m.
RECONVENE: M/Werner reconvened the meeting at 9:04 p.m.
5. SCHEDULE OF FUTURE EVENTS:
5.1 Parks & Recreation Commission - September 22, 1994 - 7:00
p.m., Heritage Park Commun. Cntr., 2900 S. Brea Canyon
5.2 Planning Commission - September 22, 1994 - 6:00 p.m.,
AQMD Auditorium, 21865 E. Copley Dr.
5.3 Planning Commission - September 26, 1994 - 7:00 p.m.,
AQMD Auditorium, 21865 E. Copley Dr.
5.4 City -On -Line Technical Advisory Committee - September 28,
1994 - 7:00 p.m., City Hall Conference Room, 21660 E.
Copley Dr.
5.5 Multi -Cultural Committee - October 3, 1994 - 7:00 p.m.,
AQMD Room CC -2, 21865 E. Copley Dr.
5.6 City Council Meeting - October 4, 1994 - 7:00 p.m., AQMD
Auditorium, 21865 E. Copley Dr.
5.7 Planning Commission - October 10, 1994 - 7:00 p.m., AQMD
Auditorium, 21865 E. Copley Dr.
5.8 Traffic & Transportation Commission - October 13, 1994 -
7:00 p.m., AQMD Hearing Room, 21865 E. Copley Dr.
5.9 City Council Meeting - October 18, 1994 - 7:00 p.m., AQMD
Auditorium, 21865 E. Copley Dr.
6. CONSENT CALENDAR: C/Ansari requested that Agenda Items
6.10, 6.11 and 6.12 be removed for discussion.
MPT/Harmony requested that Agenda Items 6.5 and 6.13 be
removed for discussion.
C/Papen moved, C/Ansari seconded to approve the Consent
Calendar, with the exception of Items 6.5, 6.10, 6.11, 6.12
and 6.13. With the following Roll Call vote, motion carried:
AYES: COUNCIL MEMBERS - Papen, Ansari, MPT/Harmony, M/
Werner
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - Miller
SEPTEMBER 20, 1994 PAGE 6
6.1 APPROVAL OF MINUTES:
6.1.1 Regular Meeting of June 21, 1994 - Approved as
submitted
6.1.2 Adjourned Regular Meeting of June 28, 1994 -
Approved as submitted.
6.2 PLANNING COMMISSION MINUTES - Regular Meeting of July 11,
1994 - Received & filed.
6.3 TRAFFIC & TRANSPORTATION COMMISSION MINUTES -
6.3.1 Regular Meeting of June 9, 1994 - Received &
filed
6.3.2 Regular Meeting of July 14, 1994 - Received &
filed
6.3.3 Adjourned Regular Meeting of July 18, 1994 -
Received & filed
6.4 PARKS & RECREATION COMMISSION MINUTES - Regular Meeting
of June 27, 1994 - Received & filed
6.6 CLAIM FOR DAMAGES - Filed by Rita Stevens on July 22,
1994 - (Indemnity Claim Only) - Rejected request and
referred matter for further action to Carl Warren & Co.,
the City's Risk Manager.
6.7 RELEASED GRADING BOND POSTED FOR 22428 STEEPLECHASE LN.
- Approved work completed and released Cash Bond No. 038-
468472-50 in the amount of $2,700.
6.8 AWARDED CONTRACT FOR GOLDEN SPRINGS DR. LANDSCAPE MEDIAN,
WESTERLY CITY LIMITS TO LEMON AVE - To Advanced
Construction, the lowest responsible bidder, in an amount
not to exceed $247,822.90.
6.9 AWARDED BID FOR TREE PLANTING IN THE CITY - To Green
Giant Landscape, the lowest responsible bidder, in the
amount of $14,930 plus an additional amount not to exceed
$1,500 to serve as a contingency, if needed.
6.14 RATIFIED PURCHASE ORDER FOR USE OF WALNUT VALLEY UNIFIED
SCHOOL DISTRICT FACILITIES - For recreation program in an
amount not to exceed $50,000 and authorized the City
Manager to sign the Purchase Order.
MATTERS WITHDRAWN FROM CONSENT CALENDAR:
6.5 VOUCHER REGISTER - In response to MPT/Harmony, ACM/Usher
advised that the warrant for Marrs Printing was for the
community newsletter (19,000 copies) for all residents
and businesses throughout the City. Bids were obtained
from Marrs Printing at $6,170.; Faust Printing at $5,988
and Lithographics at $6,319. He advised that Marrs is
located adjacent to the City and less staff time is
SEPTEMBER 20, 1994 PAGE 7
necessary for pick up and drop off. He also advised that
the newsletter is printed four times a year; however,
each newsletter will be bid individually.
C/Papen asked if the Finance Committee had reviewed the
Voucher Register and recommended it for approval.
M/Werner stated that the Finance Committee had reviewed
and approved the Voucher Register.
C/Papen moved, C/Ansari seconded to approve the Voucher
Register dated September 20, 1994 in the amount of
$224,497.83. With the following Roll Call vote, motion
carried:
AYES: COUNCIL MEMBERS - Papen, Ansari, M/Werner
NOES: COUNCIL MEMBERS - MPT/Harmony
ABSENT: COUNCIL MEMBERS - Miller
6.10 RESOLUTION NO. 94-42: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR AUTHORIZING PARTICIPATION IN
THE LOS ANGELES COUNTY COMMUNITY DEVELOPMENT COMMISSION'S
HOME OWNERSHIP PROGRAM FOR FIRST TIME HOMEBUYERS - ACM/
Usher reported that this would allow the City to partici-
pate in a program with the L.A. County Community
Development Commission to enable residents to become
homeowners. He advised that the program is oriented
toward providing low interest loans through participating
lenders to enable home ownership through a second
mortgage up to 15% of the purchase price and Item 6.11
(MCC program) is participation in a mortgage certificate
program that is something that, under federal tax
regulations, is authorized annually by the State; and
issuance of mortgage credit certificates to low income
families who are interested in purchasing homes which
will effectively reduce their tax rate and thereby reduce
their cost of housing.
MPT/Harmony advised that these two approaches are very
admirable and will help move the real estate market and
allow for the sale of lower income homes and condos.
C/Ansari asked ACM/Usher to explain the requirements of
the MCC program, the effective interest rates. She
stated that the income requirement is that one or two
persons must earn $56,859 for eligibility and that she
feels that this is not very low income.
M/Werner stated that, during Public Comments, Mr. Smith
indicated that his personal preference was not to take
these funds and that if cities did likewise, then the
government would not use these programs. He asked how
effective would veto of these funds be for our purposes.
ACM/Usher advised that not going with these programs
SEPTEMBER 20, 1994
PAGE 8
would not make any difference. He also advised that any
citizen can pursue this program by contacting Kellee
Fritzal at City Hall.
C/Papen moved, MPT/Harmony seconded to adopt Resolution
No. 94-42 entitled: A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF DIAMOND BAR AUTHORIZING PARTICIPATION IN THE
LOS ANGELES COUNTY COMMUNITY DEVELOPMENT COMMISSION'S
HOME OWNERSHIP PROGRAM FOR FIRST TIME HOME BUYERS. With
the following Roll Call vote, motion carried:
AYES: COUNCIL MEMBERS - Papen, Ansari, MPT/Harmony,
M/Werner
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - Miller
6.11 RESOLUTION NO. 94-43: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR ADOPTING A MORTGAGE CREDIT
CERTIFICATE PROGRAM IN COOPERATION WITH THE COUNTY OF LOS
ANGELES, AUTHORIZING AN APPLICATION TO THE CALIFORNIA
DEBT LIMIT ALLOCATION COMMITTEE IN 1994 FOR AN ALLOCATION
FOR THE ISSUANCE OF MORTGAGE CREDIT CERTIFICATES AND THE
TRANSFER OF SUCH ALLOCATION TO THE COUNTY OF LOS ANGELES.
C/Papen moved, MPT/Harmony seconded to adopt Resolution
No. 94-43. With the following Roll Call vote, motion
carried:
AYES: COUNCIL MEMBERS - Papen, Ansari, MPT/Harmony,
M/Werner
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - Miller
6.12 RESOLUTION NO. 94-44: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR, AUTHORIZING AND APPROVING THE
EXCHANGE OF $300,000 IN UNCOMMITTED PROPOSITION A (LOCAL
RETURN TRANSIT FUNDS) TO THE CITY OF LANCASTER FOR
$207,000 IN UNENCUMBERED FUNDS - ACM/Usher reported that
the proposal is to approve the exchange of funds with the
City of Lancaster in the amount of $300,000 from D.B.
Prop A Funds for $207,000 of unencumbered funds from the
City of Lancaster. He advised that in the initial budget
presentation, they indicated that the specific purpose of
this exchange would be to provide additional funding
necessary to keep the library open for two additional
days for the full fiscal 1994-95 year. Further, this is
the best exchange rate that has ever been achieved --$.69
on the dollar is a very good rate. He indicated that
Prop A money can only be used for transit -related
programs; other types of transportation improvements such
as streets, sidewalks, etc. are not eligible for payment
through Prop A funds.
Asst. to CM/Butzlaff reported that Prop A funds are a
County -wide 1/2 cent sales tax specifically for transit
SEPTEMBER 20, 1994 PAGE 9
use approved by voters in 1980. Revenues generated from
this tax are allocated by the Metropolitan Transit
Authority for use by local jurisdictions for specific
public transit needs and is distributed to cities on a
per capita basis. These funds must be used within 3
years of receipt or they will be reallocated to other
cities. He advised that for FY 94-95, the Council
authorized a total of $837,600 toward Prop A -related
expenses such as holiday shuttle, recreation excursions,
transit services, bus pads and the expansion of the D.B.
Blvd. park and ride. He further stated that the City has
a carry over balance of $961,121 in Prop A funds from FY
93-94 and it's anticipated that the City will receive
another $538,600 in Prop A funds this fiscal year. As a
result, the City will have an estimated $1,457,600 in
Prop A funds during FY 94-95. He explained that funds
being exchanged with the City of Lancaster were received
in FY 92-93.
C/Papen advised that the City has budgeted everything for
transit but there is still a surplus and funds need to be
budgeted for the Library. She indicated that this had
already been discussed during the budget review and that
public comments should not be allowed, with the exception
of Mr. Schad.
Don Schad, 1824 Shaded Wood Rd., advised that this money
could be used for hiking and biking trails, which are
covered under the General Plan. He also advised that
there are three parks that could use hiking and bike
trails. He suggested using the funds for buses or cars
to pick up senior citizens from their homes when they
cannot get out.
ACM/Usher advised that Prop A funds cannot be used for
hiking or biking trails but they may be used for taxi
cabs and/or buses for shuttling senior citizens around;
however, most D.B. residents have cars and that is their
main source of transportation. There are more people
benefited per dollar by this exchange who are library
users rather than providing various types of shuttle
services, which would probably go empty most of the time.
M/Werner advised that he received a letter from Mr. Ortiz
from the Transportation & Traffic Commission indicating
there is a lack of issues at that level and it would be
logical that that Commission be looking at potential loss
of these Prop A funds prior to coming to the Council.
MPT/Harmony commented that this is $93,000 that will be
lost by the City if they exchange this money. He also
commented on the Holiday Shuttle being a waste of money
and transportation for the senior citizens at Heritage
Park. He expressed concern that this money should stay in
D.B. as long as they should.
SEPTEMBER 20, 1994 PAGE 10
It was moved by C/Papen, seconded by M/Werner to adopt
Resolution No. 94-44 approving the exchange of $300,000
in Prop A funds with the City of Lancaster.
M/Werner asked about the time element involved in: 1)
responding to the City of Lancaster and 2) the deadline
before the City loses the FY 92-93 allotment.
Asst. to CM/Butzlaff advised that the funds will expire
next fiscal year; the City of Lancaster already approved
the exchange and are anxious to receive the funds for
their metrolink project. He also advised that the City
was offered a very good exchange rate with Lancaster and
that there are other cities waiting to exchange Prop A
funds.
ACM/Usher advised that this exchange was originally at
$.65 but was negotiated up to $.69 and that it is the
very best rate that the City can get. He also advised
that these funds would be appropriated for library use
only.
C/Ansari requested an itemized list of what Prop A monies
would cover and if it could be used anywhere else. She
expressed concern that the City could actually lose it by
next fiscal year.
MPT/Harmony asked if the Council could wait 2 weeks for
a decision.
Asst. to CM/Butzlaff advised that Lancaster is anxious to
receive the exchange now because of their large metro
project and emphasized that the City will have a residual
balance of $1.1 million dollars, of which $857,000 is
allocated toward this year, meaning that the City will
have a carry over balance in the amount of $300,000 for
next FY even with the exchange.
MPT/Harmony moved and C/Ansari seconded to amend
C/Papen's motion to direct staff to come back within 60
days with a complete study of all options that Prop A
dollars would cover.
C/Papen opposed amendment to the motion as this was part
of the City's budget negotiations and pointed out that
Council already directed staff to schedule a review of
transportation plans before the holiday shuttle is again
arranged. She advised that the amendment for staff to
bring back a study would jeopardize the sale because it
will delay the exchange with Lanscaster.
It was moved by C/Papen, seconded by M/Werner to adopt
Resolution No. 94-44 entitled: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR AUTHORIZING AND
APPROVING THE EXCHANGE OF $300,000 IN UNCOMMITTED
SEPTEMBER 20, 1994 PAGE 11
PROPOSITION A (LOCAL RETURN TRANSIT FUNDS) TO THE CITY OF
LANCASTER FOR $207,000 IN UNENCUMBERED FUNDS.
MPT/Harmony moved and C/Ansari seconded to amend C/
Papen's motion to direct staff to come back within 60
days with a complete study of all options that Prop A
dollars would cover. With the following Roll Call vote,
motion carried:
AYES: COUNCIL MEMBERS - Ansari, MPT/Harmony,
M/Werner
NOES: COUNCIL MEMBERS - Papen
ABSENT: COUNCIL MEMBERS - Miller
On motion to adopt Resolution No. 94-44, motion carried
by the following Roll Call vote:
AYES: COUNCIL MEMBERS - Ansari, Papen, MPT/Harmony,
M/Werner
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - Miller
6.13 RESOLUTION NO. 94-45: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR APPROVING THE TRANSFER BY
JONES INTERCABLE, INC. OF CERTAIN SHARES OF ITS STOCK TO
BELL CANADA INTERNATIONAL INC. - MPT/Harmony reported
that this was the sale of approximately 30% of Jones
Intercable stock to a Canadian company. He expressed
concern that a significant foreign interest would be
buying into a cable system in D. B. and the City is
required to approve the transaction. Jones Intercable
needs to significantly improve public access programs and
advised that his goal is to make sure that residents can
become producers and make their own programs. He stated
that he was hoping the approval process would help
leverage good faith prior to the Canadian company coming
in and taking over the whole system.
Asst. to CM/Butzlaff advised that this is a consent to
assign 30% in outstanding common Class A share stock of
Jones Intercable to Bell Canada International and that,
pursuant to Section 16.60.170 of Ordinance 88-0159F of
the L.A. County Code (franchise ordinance) , the City must
consent to any sale of Jones Intercable stock whereby 25%
or more of the controlling interest is sold or assigned
to an affiliate not currently in control of Jones
Intercable. The City can only deny the action for the
following reasons: 1) whether Jones Intercable is not in
compliance with the terms of the franchise agreement; 2)
if Bell Canada Intl. does not have the financial capa-
bility or 3) if Bell Canada does not have the experience
to provide cable services. He indicated that staff could
not recommend denial as both Jones Intercable and Bell
Canada are in compliance.
SEPTEMBER 20, 1994 PAGE 12
Bill Bradshaw, Marketing Manager of Jones Intercable,
advised that one of Jones' goals is to provide public
access.
MPT/Harmony stated that Jones does not currently televise
productions or videos produced by independents and that
he would like to see a policy providing for that.
In response to C/Papen's question regarding the owner of
the remaining shares in Jones Intercable, Mr. Bradshaw
stated that CEO Glen R. Jones will control the remaining
60% of the shares for eight years. The shares will again
be subject to negotiation at that time.
C/Papen suggested improvements such as 1) improved trunk
line maintenance for volume adjustment; 2) get channels
off the basic package moved out and give residents real
value for their money.
Mr. Bradshaw advised that part of re -regulation of the
cable industry was a status called "must carry". The
"must carry" status is that any television station within
a certain radius of the cable operation is required
carriage under two formats --either for funds or automatic
carriage.
In response to M/Werner, Mr. Bradshaw advised that there
would not be a rate increase due to the transaction;
however, in the course of normal business, rate increases
will occur.
Dr. Rhodes advised that there are 2 stations that he
would like available but that Jones does not have the
money to expand. He supported approving the transfer in
the hope that it will infuse more funds into the company.
M/Werner moved, C/Ansari seconded to adopt Resolution No.
94-45: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
DIAMOND BAR APPROVING THE TRANSFER BY JONES INTERCABLE,
INC. OF CERTAIN SHARES OF ITS STOCK TO BELL CANADA
INTERNATIONAL, INC. With the following Roll Call vote,
motion carried:
AYES:
COUNCIL
MEMBERS
- Ansari, MPT/Harmony,
M/Werner
NOES:
COUNCIL
MEMBERS
- None
ABSENT:
COUNCIL
MEMBERS
- Miller
ABSTAIN:
COUNCIL
MEMBERS
- Papen
7. PUBLIC HEARINGS:
7.1 ZONE CHANGE NO. 92-2, VESTING TENTATIVE TRACT MAP NO.
51169, CONDITIONAL USE PERMIT NO. 92-3, OAK TREE PERMIT
NO. 92-3, AND ENVIRONMENTAL IMPACT REPORT NO. 92-2 -
CDD/DeStefano advised that he had received a handwritten
SEPTEMBER 20, 1994 PAGE 13
note indicating that the applicants are desirous of
continuing the Public Hearing for a month.
Lex Williman, Director of Planning for Hunsaker & Assoc.,
representing Unionwide, owner of Tract 51169, stated that
the reason for this request was due to a slight slide.
M/Werner declared the Public Hearing open.
Don Schad advised that he would like to make recommenda-
tions to the Planning Commission before the project
starts due to ecological concerns.
C/Ansari asked Mr. Schad to submit a list of recommend-
ations to the property owner and have them go over them
before next meeting.
Wilbur Smith recommended that they address the public
hearing items at that time after they make their
presentation.
MPT/Harmony moved, C/Ansari seconded to continue the
Public Hearing regarding Tract Map No. 51169 to October
18, 1994. With the following Roll Call vote, motion
carried:
AYES:
COUNCIL
MEMBERS
- Ansari, MPT/Harmony,
M/Werner
NOES:
COUNCIL
MEMBERS
- None
ABSENT:
COUNCIL
MEMBERS
- Miller
ABSTAIN:
COUNCIL
MEMBERS
- Papen
C/Papen advised that a letter was received from the D.B.
Country Estates Assn. and asked that staff forward the
letter to the property owner.
CM/Belanger advised that the applicant received a copy of
that letter.
MPT/Harmony asked if the City Attorney could give Council
a written report giving his perspective on these types of
requests from The Country Assn.
MPT/Harmony moved, C/Ansari seconded to continue the
Public Hearing regarding Tract Map No. 51169 to October
18, 1994. With the following Roll Call vote, motion
carried:
AYES: COUNCIL MEMBERS - Ansari, MPT/Harmony,
M/Werner
NOES: COUNCIL MEMBERS - None
ABSENT: COUNCIL MEMBERS - Miller
ABSTAIN: COUNCIL MEMBERS - Papen
7.2 RESOLUTION NO. 94-46: A RESOLUTION OF THE CITY COUNCIL
MINUTES OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE PLANNING COMMISSION
JULY 16, 1994
CALL TO ORDER
Chairman Meyer called the meeting to order at 10:05 a.m. at the
Heritage Park Community Center, 2900 Brea Canyon Road, Diamond Bar,
California.
PLEDGE OF ALLEGIANCE
The audience was led in the Pledge of Allegiance by Chairman Meyer.
ROLL CALL
Present: Chairman Meyer; vice Chairwoman Plunk;
Commissioners: Schad and Fong
Also Present: Community Development Director James
DeStefano; Associate Planner Rob Searcy;
Assistant Planner Ann Lungu; Interim City
Attorney Michael Montgomery; Engineer
Consultant Mike Myers; and Administrative
Secretary Marilyn Ortiz
Absent: None
Commissioner Flamenbaum arrived at 10:15 a.m.
MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS - None
CONTINUED PUBLIC HEARING:
F�11A);+Oto) �We) j&4iILiwe)Zi11:41111M4iflII
Chair/Meyer thanked staff for their commitment to the project
and announced that the order for the public hearing will be by
element as follows:
Introduction
Resource Management Element
Public Services and Facilities Element
Public Health and Safety Element
Housing Element
Circulation Element
Land Use Element
Chair/Meyer declared the public hearing open for one-half hour
and invited those wishing to speak to come forward.
July 16, 1994 Page 2 Planning Commission
Chair/Meyer announced City Council wants to put the General
Plan on the ballot for public review and comment and to do
this they have time constraints.
Chair/Meyer stated that the Planning Commission will use the
basic document, 1993 General Plan, and recommendations made by
GPAC, in their deliberations.
CDD/DeStefano stated, based upon the Planning Commission's
decision of Monday night, July 11, 1994 the discussion and
review will start with the Introduction and then, go to the
Resource Management Element. He recommended that the
Planning Commission continue with the schedule as outlined by
Chair/Meyer.
CDD/DeStefano stated Staff has provided the Planning
Commission, as well as all members of GPAC and other
interested parties, all of the errata as outlined at the
Monday, July 11, 1994 Planning Commission meeting. That
errata was completed in an attempt to insure that all of the
decisions of GPAC are accurately reflected within the document
before the Planning Commission. All of the minutes have been
reviewed. Staff compared, contrasted, and resolved all of the
various issues and insured that all of those were incorporated
within the document. Staff also went back to Cotton/Beland
and asked for clarification on some items that were added by
the Consultant. These clarifications specifically dealt with
the Land Use Element, and the table at the end of the Land Use
Element. The errata sheets clarified the GPAC additions,
which were in red line, and the GPAC deletions, which were in
strike -out. The errata sheets also contain staff or
consultant changes which are in an underline format. Several
of the staff and consultant changes were as a result of GPAC's
direction, most predominately in the Housing Element. GPAC
directed the staff and consultants to create more of a
"constraint's -oriented" Housing Element.
Staff has also provided the Planning Commission, as well as
GPAC members, copies of correspondence received following the
July 11 Planning Commission meeting. One correspondence is
from Mr. Callard requesting that Objective 1.7 or 1.6 in the
Land Use Element be reinstated. The second letter is from Mr.
Robert Huff, responding to a comment at July 11, 1994 Planning
Commission meeting by suggesting some language modifications
to the Introduction section dealing with the "Vision
Statement". Additional correspondence was received and
distributed from Martha Bruske.
July 16, 1994 Page 3 Planning commission
CDD/DeStefano further stated there is a letter from Dan
Wildish for purposes of review, and invited Mr. Wildish to
elaborate on that for the Commission's benefit.
CDD/DeStefano emphasized the City Council's concern regarding
the schedule for completion of the General Plan. The City
Council has indicated its desire to deliberate and place the
General Plan on the November, 1994, ballot. In order to meet
this deadline, the City Council must come to a conclusion on
ballot language and ballot issues prior to about August 8,
1994. The City Council has a public hearing scheduled for
Tuesday, July 26, 1994. Staff recommends this public hearing
be postponed to the following week in anticipation of the
Planning Commission reaching a conclusion on Monday, July 25,
1994. City Council will be establishing a schedule of
meetings based upon staff's recommendation.
CDD/DeStefano announced with respect to the Introduction, the
most significant change GPAC made is the opening phrase within
the Introduction. The recommendation is for a separate
paragraph to be inserted which states, "It is the primary goal
of the City of Diamond Bar to maintain a rural and country -
living environment".
Chair/Meyer declared the public hearing open and invited those
wishing to speak to come forward. Chair/Meyer stated he has
requests from three individuals to speak and asked them to
limit their discussion to the Introduction portion.
Martha Bruske, a Diamond Bar resident, stated she has
submitted her comments on the Introduction and Land Use
Element to the Planning Commission. She stated she agrees
with the recommended order of the Elements and recommends
adoption of the Introduction statement.
Barbara Beach-Courchesne, a Diamond Bar resident and GPAC
member stated she is in support of the Introduction.
Wilbur Smith, a Diamond Bar resident and GPAC member, stated
his concerns about the City's responsibility to the gated
Community known as The Country and The Country's
responsibility to Diamond Bar.
Gary Neely, a Diamond Bar resident, recommended dropping the
first sentence since the Introduction has a statement that
deals with this idea.
July 16, 1994 Page 4 Planning Commission
Max Maxwell, a resident of Diamond Bar, agreeing with the
Introduction, expressed his desire to get the General Plan on
the ballot.
In response to Mr. Maxwell's comment regarding the minutes,
CDD/De5tefano reiterated that all of the Planning Commission
members, and GPAC members have been provided with the minutes
of the GPAC meetings. The last packet of information which
went out on Thursday, July 15, 1994 incorporated the final two
GPAC Draft meeting minutes, which are June 28, 1994 and June
30, 1994. GPAC has approved their minutes up to June 9, 1994.
Richard Callard, a Diamond Bar resident, asked that the
negative prefix "waste" be deleted wherever the term "waste
water" appears.
Chair/Meyer announced that the Introduction portion of the
Public Hearing is closed.
RECESS: Chair/Meyer recessed the meeting at 10:58 a.m.
RECONVENED: Chair/Meyer reconvened the meeting at 11:07 a.m.
Attorney/ Montgomery, responding to VC/Plunk, indicated that
two General Plans which were previously adopted were
successfully subjected to the referendum process. In both
cases, the City Council, rather than put the matter on the
ballot, exercised the alternative in the code section, which
is to repeal the enactment of the General Plan, and begin
again. The code section provides that the City Council may
not submit a same or similar General Plan within one year of
the repeal, and that is difficult to define. Each case stands
on its own merits and is subject to subjective decision. The
Planning Commission could find that this is a significantly
new General Plan. That decision would still be subject to a
challenge of bad faith or abuse of discretion by anyone who
might disagree. However, the fact that the Planning
Commission or Council cannot submit the same General Plan
within a year does not bar the citizenry from introducing a
General Plan that may be same or similar within the year. If
the Council follows through and puts the matter on the ballot,
the people may, by ballot, wave the one year requirement and
adopt the General Plan.
Attorney/Montgomery indicated this is a completely new General
Plan. The other two General Plans do not exist, as a matter
of law. They may be used as a source material, but the two
July 16, 1994 Page 5 Planning commission
General Plans that were repealed by the City Council have no
legal significance at this time.
Following discussion by members of the Planning Commission,
motion was made by C/Fong and seconded by C/Schad to leave the
verbiage as is. Motion was defeated 3-2.
AYES: C/Fong, C/Schad
NOES: C/Flamenbaum, VC/Plunk, Chair/Meyer
C/Flamenbaum made a motion that the first sentence of the
Introduction be eliminated. VC/Plunk seconded. Motion was
passed 3-2.
AYES: C/Flamenbaum, VC/Plunk, Chair/Meyer
NOES: C/Schad, C/Fong
In response to VC/Plunk, Attorney/Montgomery stated that he
previously supplied the Planning Commission with a memorandum
citing the various Federal cases from the Ninth District Court
of Appeal which speaks to the bucolic atmosphere which the
City may preserve. The first sentence of the introduction,
although it does not define what it refers to, is an
appropriate statement to make, if the majority wishes the
statement to be there, as a matter of policy.
C/Fong made a motion to add the first sentence of the General
Plan Introduction back in with the word "primary" eliminated.
C/Schad seconded. Motion was defeated 3-2.
AYES: C/Fong, C/Schad
NOES: C/Flamenbaum, VC/Plunk, Chair/Meyer
CDD/DeStefano indicated the Vision Statement was reviewed in
the beginning of the process.
Following discussion of C/Flamenbaum's suggestion to delete
the second bullet of the third paragraph on page 1 of the
Introduction, 'Preservation of Open Space Resources... 11
Chair/Meyer moved to leave the paragraph as is. C/Fong
seconded the motion. Motion carried 3-2.
AYES: Ch/Meyer, Schad, Fong
VC/Plunk
Flamenbaum
None
COMMISSIONERS:
NOES:
COMMISSIONERS:
ABSTAIN:
COMMISSIONERS:
ABSENT:
COMMISSIONERS:
July 16, 1994 Page 6 Planning Commission
Chair/Meyer made a motion to leave the third bullet of
paragraph 3, page 1 of the Introduction, "Reduction of
regional traffic impacts on local streets..." as recommended
by GPAC. C/Schad seconded the motion. Motion was adopted
unanimously.
C/Flamenbaum commented that he was troubled by things he has
heard from the audience and the public, such as "GPAC made
this document, do not change it... leave it intact" and yet
those same people come up with recommended changes. He
further stated, he feels it is his job as a commissioner to
review the document and make appropriate changes. Not one
person has said "don't change it". They are saying "change it
the way I want it".
C/Flamenbaum made a motion to accept the rest of the
Introduction as is.
C/Fong commented that he had a problem with Figure 1, page 6,
of the Introduction, showing the proper meeting dates.
C/Flamenbaum restated the motion to accept the rest of the
Introduction as is, with the understanding that it will be
revisited to insure that technical changes will be made.
C/Schad seconded. Motion carried 4-1.
AYES:
NOES:
ABSTAIN:
ABSENT:
LUNCH:
RECONVENED:
COMMISSIONERS:
COMMISSIONERS:
COMMISSIONERS:
COMMISSIONERS:
Chair/Meyer,
C/Fong, C/Schad
VC/Plunk
None
None
C/Flamenbaum,
Chair/Meyer recessed for lunch at 12:00 noon.
Chair/Meyer reconvened the meeting at 12:30
p.m.
CDD/DeStefano stated that the Planning Commission has received
the General Plan and the errata sheets, and understands the
open space and conservation State Code requirements that are
part of the Resource Management Element. GPAC's changes dealt
with preservation of a number of resources within our
community, particularly, the existing undeveloped and open
space designated land. GPAC was concerned with adequately
serving the community with passive and active recreation
facilities and clarifying the requirement for parks for
existing and future residents. Clarifications were made to
July 16, 1994 Page 7 Planning commission
the table which shows the park facilities now existing and
what is at each park. In addition, staff clarified some of
the existing resources, particularly in the area of scenic
highways. GPAC recommends that the Planning Commission
preserve, to the greatest extent possible, the existing
agricultural land and and expand open space resources within
the City and the Sphere of Influence which are scenic, have
esthetic value, offer cultural value and, in some cases, are
of historical value. GPAC clarified the need for a tree
preservation ordinance to specifically identify five or six
individual species. GPAC also indicated their very strong
desire that no new development be approved until such trees
and natural vegetation ordinance is in place.
Chair/Meyer opened the Public Hearing for the Resource
Management Element.
Martha Bruske, voiced her concern that since the format for
presentation of the elements has been changed, people may not
be prepared to reach conclusions today, since they may have
prepared for discussion of other elements.
Barbara Beach-Courchesne, questioned the accuracy of the first
and third paragraphs on page III -2, and the table on page III.
CDD/DeStefano reported he had a correction sheet which more
accurately depicts what is available at each of the recreation
facilities, including parking, etc.
Mrs. Courchesne continued that on page III -6 regarding the
problem of waste, the City's Sphere of Influence should reach
into the City of Industry as to MRF since it will greatly
impact a number of residents within the City.
Max Maxwell, Diamond Bar resident, stated that a number of
GPAC members felt that parks and open space are two separate
issues and the numbers should reflect mathematically how that
appears. In Resource Management Element Page III -4 it needs
to be stated whether the park in The Country is considered in
our city calculations.
Richard Callard, a Diamond Bar resident, discussed reclaimed
water and suggested deletion of the word waste and suggested
that use of reclaimed water be included on page III -5, under
Item 4. Water Resources. He further recommended that the word
"must" be replaced with "shall" on the top line of page III -8.
July 16, 1994 Page 8 Planning Commission
Wilbur Smith, Diamond Bar resident, suggested that new
development be required to set aside some land for playgrounds
and for recreational facilities.
Terry Birrell, Diamond Bar resident, indicated page 4 of the
GPAC minutes of June 30 suggest that there was an adopted
strategy 1.1.13 that needs to be added to Objective 1.1. She
also stated the last sentence in 1.1.11 was deleted by GPAC.
CDD/DeStefano stated that Ms. Birrell is correct. 1.1.13 as
stated in the minutes should be inserted into the policy
document for Planning Commission consideration.
Ms. Birrell also suggested that with respect to 1.3.2 the
introductory phrase should be deleted.
Gary Neely, Diamond Bar resident, reiterated his written
statement which was included in the Planning Commission and
GPAC members packet materials.
Chair/Meyer closed the public hearing.
CDD/DeStefano stated that a resolution needs to take place
with respect to Larkstone Park, which is a park on paper, but
not in reality. The South Pointe area also needs additional
public park facilities. Responding to one of the speakers ,
CDD/DeStefano stated that the change on Page 3-7 in terms of
the errata was a simple change. The former page describes a
change to the Issue Analysis under biological resources. That
addition to the issue analysis was relocated to the Parks and
Recreation discussion. Also, regarding page III -9, strategy
1.1.6, the errata sheet indicates the motion and approval of
GPAC to pursue the preservation of areas within Diamond Bar,
and it's Sphere of Influence, of outstanding scenic, historic,
and cultural value. The change on page III -11, the fourth
bullet from the top of the page, the word "or" was changed.
Page III -10, 1.1.13 as outlined by Ms. Birrell is correct and
should be added to Planning Commission deliberation. With
respect to 1.1.11, staff concurs with Ms. Birrell that the
last sentence beginning with "natural vegetation is...",
should have been stricken according to the actions of GPAC.
RECESS:
Chair/Meyer
recessed the meeting at
1:47
p.m.
RECONVENED:
Chair/Meyer
reconvened the meeting at
1:56
p.m.
July 16, 1994 Page 9 Planning commission
Regarding
eliminate
carried.
Page III -1, a motion was made and second to
"waste" wherever "wastewater" is indicated. Motion
C/Fong recommended on page III -2 third paragraph, the last
sentence read: "Animals that once inhabited the valley floor
have largely been forced into nearby undisturbed areas ...."
There were no objections.
Motion was made by C/Flamenbaum and seconded by VC/Plunk to
strike "active/passive" from the last line of the second para-
graph on page III -7. The sentence will read, "Portions of these
areas should be preserved for parks." Motion carried 3-2.
AYES: Chair/Meyer, C/Flamenbaum, VC/Plunk
NOES: C/Schad, C/Fong
ABSENT: None
ABSTAIN: None
C/Fong suggested the word "probably" be stricken from the
second sentence of the last paragraph on page III -7. There
were no objections.
Motioned by VC/Plunk and seconded by C/Schad to amend the
Issue Analysis at the top of page III -8 to read: "The City
must work with local water purveyors and landowners to
establish high water quality standard, encourage conservation,
increase the use of reclaimed water, and develop additional
water resources." Motion carried.
C/Fong suggested that the word "grazing" be stricken from the
Issue Analysis under item 7 page III -8. There were no
objections.
C/Fong suggested that "with the possible exception of oil and
hydrocarbons" be added to the statement, "There are no
significant, concentrated mineral resources in Diamond Bar" on
page III -8, under Mineral Resources. The Commissioners
agreed.
Staff was directed to make the following changes apply to page
III -10:
1.1.11 Change to read: "Expeditiously develop a tree
ordinance.
1.1.12 Change to read: "New development should include
the preservation of significant trees of cultural or
July 16, 1994 Page to Planning commission
historic value."
1.1.13 add "develop a plan to provide a mechanism for,
and to pursue the preservation of, designated open
space." per GPAC direction.
Staff was directed to make the following changes on page III -
11.
1.2.5 - strike out plant & animal life and add in its
place, "Flora & Fauna".
1.2.4 - Change to read: "Take an active role in
pursuing the preservations of environmentally sensitive
canyon areas in their natural state."
Staff was directed to make the following changes on Page III -
12:
1.3.7 - Replace the first word "develop" with the word
"complete".
1.3.8 - Replace the first word "prepare", with the word
"complete".
1.3.9 - Strike existing sentence and replace with "Work
with property owners and neighboring jurisdictions to
plan and locate an untreated potable water reservoir in
the upper Tonner Canyon/Tres Hermanos Ranch area.
Planning should encourage recreational or agricultural
uses."
Staff was directed to make the following changes on Page III -
13:
2.1.1 - a. Reword to read: "In cooperation with adjacent
communities and area water purveyors, expand the use of
reclaimed water; require new development and significant
intensification of existing development to include dual water
systems as feasible."
ADJOURNMENT
On the advice of CA/Montgomery, Chair/Meyer adjourned the meeting
at 3:00 p.m. to July 18, 1994 at 7:30 p.m. at the South Coast Air
Quality Management District Auditorium.
July 16, 1994 Page 11 Planning Commission
Respectfully,
/s/ James DeStefano
James DeStefano
Secretary
Attest:
/G/ nauid MPyPY
David Meyer
Chairman
MINUTES OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE PLANNING COMMISSION
JULY 18, 1994
CALL TO ORDER
Chairman Meyer called the meeting to order at 7:30 p.m. at the
South Coast Air Quality Management District Office, Diamond Bar,
California.
PLEDGE OF ALLEGIANCE
The audience was led in the Pledge of Allegiance by Chairman Meyer.
ROLL CALL
Present: Chairman Meyer; Vice Chairwoman Plunk;
Commissioners: Flamenbaum, Schad, and Fong
Also Present: Community Development Director James
DeStefano; Associate Planner Rob Searcy;
Assistant Planner Ann Lungu; Interim City
Attorney Michael Montgomery; Engineer
Consultant Mike Myers; and Administrative
Secretary Marilyn Ortiz
Absent: None
MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS - None
CONTINUED PUBLIC HEARING:
1. ADOPTION OF THE GENERAL PLAN
VC/Plunk registered her complaint about calling a meeting on
this night.
Chair/Meyer announced that the Planning Commission will
continue the review of the Resource Management Element where
the July 16 meeting ended on page III -14 with strategy 2.1.5.
He referenced correspondence from Bob Rose, Community Services
Director which deals with this section of the General Plan.
Chair/Meyer indicated he wished to conclude the Planning
Commission review and then go back to the correspondence from
CSD/Rose.
Motion was made by C/Schad and seconded by C/Flamenbaum to
accept Objective 2.2 and strategies 2.2.1 and 2.2.2 on page
III -14 of Resource Management Element as presented.
Motion carried 5-0.
V/C Plunk suggested the following changes and the
commissioners concurred:
July 18, 1994 Page 2 Planning Comaission
Page III -15, 2.2.4 - Insert "discourage" and strike out
"prohibit" so the sentence reads: "......solar pool and
hot tub provisions that will discourage natural gas
heaters as the primary energy source."
Page III -17, 2.5.7 "Promote reduction of the amount of
yard waste generated by public and private residences
through ongoing promotion of green waste by onsite
composting of leaves and other organic materials in a
manner that is safe and clean."
The Commissioners requested staff to review the June 28, 1994
GPAC meeting tape to determine the reason for text added on
Page III -18 and determine where it should be placed or if it
should be deleted.
The Commissioners directed staff to insert the information
provided by CSD/Rose into the tables on Pages III -4 and III -5
within the Resource Management Element.
Chair/Meyer stated the Public Services Element is the next
agenda item.
CDD/DeStefano stated this is the Public Services and
Facilities Element. It is an optional element and not
required by any aspect of State Law. It is generally an
element which ties together the provision of the municipal
services which are needed and the resources which are
necessary to acquire or implement those services. GPAC
reviewed the element on June 30 and the changes are noted.
Chair/Meyer declared the public hearing open and invited those
wishing to speak to come forward. Chair/Meyer stated he has
a request from one individual to speak and asked him to limit
his discussion to the Public Services and Facilities Element.
Gary Neely, 344 Canoecove Drive, Diamond Bar, suggested that
this element be deleted and the goals, objectives, and
strategies be distributed throughout the General Plan where
appropriate.
Mr. Neely requested that the Resource Management verbage be
used in strategy 1.1.5a and 1.1.5b on Page VI -4.
With respect to Page VI -5, strategy 1.3.3, Mr. Neely asked
that the following language be added: "Encourage the plans of
the Pomona Unified School District to construct a new
elementary school on Pantera Drive in the City of Diamond Bar.
As part of the elementary school's development, encourage
joint use of recreational facilities."
Mr. Neely further suggested the re -wording of strategy 1.4.2
as follows: "work with the state and property owners in other
jurisdictions and agencies to plan and locate a new limited
July 18, 1994 page 3 planning Commission
enrollment 7,000 student University of California campus
within the Tres Hermanos Ranch area in Diamond Bar."
Mr. Neely requested strategy 2.1.1, page VI -6, wording be
replaced as follows: "work with state officials and local
elected representatives to make a determined effort to promote
statewide legislation that would secure guaranteed, long-term,
stable financing of local governments based primarily upon
property tax revenues. Alternatively, support legislation
that would redistribute sales tax revenues to local agencies
based upon an equitable formula which would include both the
location where the sales tax revenue was collected, and the
population of each local agency involved."
Wilbur Smith, 21630 Fairwind Lane, Diamond Bar, requested
strategy 1.1.7 be added to read: "Require that automobile
services facilities provide air, water, and clean restrooms at
a nominal cost."
Max Maxwell, a Diamond Bar resident, requested meeting dates
and agenda.
Barbara Beach-Courchesne, 2021 Peacefull Hills Road, Diamond
Bar, voiced opposition to specificity with respect to Page VI -
5 1.3.2. In addition, she asked that "joint effort would be
for the benefit of keeping the costs down for the citizens."
Chair/Meyer announced that the Public Services and Facilities
Element portion of the Public Hearing is closed.
Motion by C/Fong, second by VC/Plunk to move Objective 1.7
page I-18, strategy 1.7.1, strategy 1.7.2 and strategy 1.7.4
to Public Services and Facilities Element (to be appropriately
numbered by staff) and, include strategy 1.7.4 in the
Circulation Element. lotion carried 5-0.
There was discussion regarding rewording of the 3rd paragraph
on Page VI -3. City Engineer Myers suggested the following
wording: "The City should consider its responsibility under
the National Polution Discharge Elimination System (NPDES),
including to the maximum extent possible, reasonable measures
to minimize the impacts of urban stormwater pollution as it is
collected, conveyed and discharged through the City's flood
control system." The Commissioners concurred.
It was agreed to strike "such as rail haul systems" from the
4th paragraph on Page VI -3.
It was agreed to add "or explore joint usage agreements" on
Page VI -3, 6th paragraph, so the second sentence now reads,
"The City may want to consider providing for its own library,
or explore joint usage agreements possibly as part of a
centralized civic center complex in the future.
July 18, 1994 Page 4 Planning Commission
It was agreed to delete "may wish to" on Page VI -3, 7th
paragraph, and add in its place, "should" so that the second
sentence now reads, "the City should take a more active role
in energy conservation and the development of new energy
technologies."
It was agreed to strike the word "all" on Page VI -3, 9th
paragraph, and change the first sentence to read: "Local
schools are presently experiencing overcrowding at some
locations at different levels."
It was agreed to strike the words "investigate" and "an
untreated potable" on Page VI -4, strategy 1.1.5, a., and
change to read: "Monitor plans by the Metropolitan Water
District and City of Industry to locate a water reservoir in
upper Tonner Canyon."
It was agreed to strike the existing sentence on Page VI -4,
strategy 1.1.5, b., and replace with: "Support development of
environmentally sensitive waste treatment facilities which
will have minimal impact on the City and local communities."
Motion was made by Chair/Meyer to add the words "where
feasible" at the end of 1.1.6, Page VI -5. Motion died for
lack of second.
V/C Plunk moved to add 1.3.3 on Page VI -5 to read: "Encourage
joint development of recreational facilities including the
Pantera Elementary School site."
C/Flamenbaum stated he would support the statement without
naming a specific school.
V/C Plunk amended the motion as follows: "Encourage joint
development of recreational facilities with the local school
districts." Motion seconded by C/Flamenbaum. Motion carried
5-0.
Moved by C/Fong, seconded by VC/Plunk to amend Page VI -5,
strategy 1.4.2, as follows: "Monitor plans of the University
of California to locate new campuses in Diamond Bar." Motion
carried 3-2.
Moved by C/Flamenbaum, seconded by C/Schad to add back in
strategy 2.1.1 on Page VI -6, with the following verbage:
"Promote the intensification of the sales tax generating
potential of existing and future commercial areas within the
City."
RECESS: Chair/Meyer recessed the meeting at 9:40 p.m.
RECONVENED: Chair/Meyer reconvened the meeting at 9:58 p.m.
July 18, 1994 Page 5 Planning Commission
Chair/Meyer restated the order of the draft elements for the
new and improved General Plan as follows:
Introduction - completed
Resources Management Element - completed
Public Services and Facilities - completed
Public Health and Safety Element
Housing Element
Circulation Element
Land Use Element
Moved by C/Flamenbaum, seconded by VC/Plunk to continue the
public hearing to Monday, July 25, 1994, 7:00 p.m. Motion
carried 3-2.
Moved by C/Flamenbaum, seconded by C/Schad to set Thursday,
July 28, 7:30 p.m. as a follow-up meeting, if needed. Motion
carried 5-0.
Moved by C/Flamenbaum, seconded by VC/Plunk to set the next
meeting for Monday, August 1, 1994 at 7:00 p.m. Motion
carried 5-0.
Chair/Meyer announced the following scheduled meetings:
Thursday, July 25, 1994 at 7:00 p.m.
Monday, July 28, 1994 at 7:30 p.m.
August 1, 1994 at 7:00 p.m.
Chair/Meyer stated the agenda for the above scheduled meetings
will be as follows:
Public Health and Safety Element
Housing Element
Circulation Element
Land Use Element
Chair/Meyer declared the meeting ajourned at 10:20 p.m.
Respectfully,
/s/ James DeStefano
James DeStefano
Secretary
Attest:
/s/ David Meyer
David Meyer
Chairman
-) Z
MINUTES OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE PLANNING COMMISSION
JULY 25, 1994
CALL TO ORDER
Chairman Meyer called the meeting to order at 7:08 p.m. at the
South Coast Air Quality Management District Auditorium, Diamond
Bar, California.
PLEDGE OF ALLEGIANCE
The audience was led in the Pledge of Allegiance by Chairman Meyer.
ROLL CALL
Present: Chairman Meyer; Vice Chairwoman Plunk;
Commissioners: Flamenbaum, and Fong
Also Present: Community Development Director James
DeStefano; Associate Planner Rob Searcy;
Assistant Planner Ann Lungu; Interim City
Attorney Michael Montgomery; Engineer
Consultant Mike Myers; and Administrative
Secretary Marilyn Ortiz
Absent: None
MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS - None
Chair/Meyer indicated Agenda Item changes as follows: Item #3
is moved to item #1.
I. Zone Change No. 92-2 Vesting Tentative Tract Map No. 51169
Conditional Use Permit No. 92-3 Oak Tree Permit No. 92-3 and
Environmental Impact Report No. 92-2.
In response to Chair/Meyer, AP/Searcy reported that on June
13, 1994 the Planning Commission concluded the Public Hearing
on this application and directed staff to prepare resolutions
and conditions for approval. That meeting was continued to
July 11, 1994. The Planning Commission, at that meeting,
continued the application to this evening so that they could
take care of business related to the General Plan.
This project is located at the terminus of Blaze Trail and
includes a residential subdivision for thirteen (13) custom
homes and one (1) vacant lot.
July 25, 1994 Page 2 Planning commission
Also included for the Planning Commission is a copy of a memo
from Triad Geotechnical Consultants which was delivered to the
City at about 3:45 p.m. today, July 25, 1994 in response to
questions raised by C/Fong at the July 21, 1994 meeting.
Staff feels that the draft conditions address all of the
issues related to the Vesting Tentative Tract Map, to the
Conditional Use Permit for hillside development, for the Oak
Tree permit, and for the zone change. Additionally, there is
verbage which addresses the certification of the environmental
document. This has been circulated to the public for the past
six or seven months. The conditions of approval address items
which vary from inclusion of the SEATAC final report which is
the committee charged with reviewing projects in Significant
Ecological Area 15. The conditions also cover items such as
the Covenants, Conditions and Restrictions which were required
to comply and conform to the adjacent gated community known as
"The Country Estates".
Also included are items which address hours of construction,
CUP conditions of approval, and items which relate to final
product development during the period of time in which the
homes will be developed. These homes, at the time of
development, will go through development review process before
the Community Development Director. The applicant has agreed
to box and relocate the oak tree. In addition, there is a
condition which speaks to the removal of black walnut and the
habitat which is formed by those black walnuts, on site. This
condition would provide that the City be the recipient of an
in lieu fee which is measured from judging the value of the
replacement trees at a 2 to 1 ratio. The value of those trees
is then calculated, the number of trees which may be planted
on-site in a viable habitat is determined, and the difference
between the total number of trees and the trees planted on-
site is then determined with a cash value. The cash value is
placed with the City for either off-site mitigations or for a
program which deals with the education of the community with
respect to the value of oak trees and their habitats.
Responding to Chair/Meyer's request, Lex Williman, Planning
Director, Hunsaker and Associates, 10179 Huennekens Street,
San Diego representing Unionwide, and Jerry Yeh, applicant,
indicated they have read the resolutions and conditions of
approval. Mr. Williman stated that except for a few minor
clarifications from staff they have no problem with the
conditions as currently written.
C/Fong asked staff to respond to Exhibit "B" of the
engineering requirement with respect to approval for building
July 25, 1994 Page 3 Planning commission
construction and public improvement after the grading is
completed and requirement or condition for issuing approval of
a final compaction report, final grading and geologic map.
In response to C/Fong, Engineer Meyers indicated that
condition #43 will be added as follows: "After completion of
the rough grading, final compaction report as graded maps
shall be submitted for review and approval by the City
Engineer."
In response to C/Fong, ICA Montgomery explained the
correlation between the Vesting Map and the 1992 General Plan
indicating that during the window period of the 1992 General
Plan the developer satisfied the requirement of the Vesting
Map. Therefore, as C/Flamenbaum pointed out,,the letter from
the Homeowner's Association is too late. The hearing has been
held, the vote has been taken, and the developer is entitled
to resolution.
In response to C/Fong, AP/Searcy restated that staff received
the memo at 3:45 p.m. and forwarded it to the Planning
Commission. It has not been reviewed by Leighton and
Associates.
Responding to a request for discussion on the geotechnical
aspects of the project, Engineer Meyers indicated that there
will be full resolve of the matter prior to continuance of the
project.
In response to C/Flamenbaum, ICA Montgomery explained that a
citizen may address the Planning Commission on any agenda
item. The address on the agenda item will be limited to
whether or not the Planning Commission will take the proposed
action; however, an agenda item cannot be used to revisit
matters which have already been concluded.
Wilbur Smith, 21630 Fairwind Lane, Diamond Bar, stated he did
not feel it was appropriate to have closed the Public Hearing
when all of the information has not been presented to the
public and to the Planning Commission. In addition, Mr. Smith
stated that on several visits to City Hall, he was unable to
acquire the information for study and because of apparent
contradictions, all of the paperwork should be forthcoming.
Max Maxwell, 3211 Bent Twig Lane, Diamond Bar, requested
definition of Vesting and Tentative.
July 25, 1994 Page 4 Planning Commission
Responding to Max Maxwell, ICA Montgomery referred to his memo
which explains how the permits fall into the periods of the
General Plan and that it was in relation to the South Pointe
application and the various maps. He referred Mr. Maxwell to
Government Code 66424.5.
Responding to Chair/Meyer, Tom Smith, Michael Brandman
Associates, 17310 Redhill, Irvine, stated that it is not
uncommon to have things come up post project approval. In
those instances, you handle them on a case by case basis,
investigate solutions, and compare them with the current
documentation and determine whether additional documentation
is required. Quite often these issues that come up in the
field are simply resolved through the application of standard
engineering practices and through the satisfaction of uniform
building code requirements. In general, more environmental
evaluation may not be needed, but it has to be considered.
Motion was made by C/Flamenbaum and seconded by VC/Plunk
recommending certification of Environmental Impact Report No.
92-2 and approval of Hillside Management and Significant
Ecological Area Conditional Use Permit No. 92-3 and Oak Tree
Permit No. 92-3, for a project located in northern Tonner
Canyon, within SEA No. 15, southerly and easterly of
Steeplechase Lane and wagon Train Lane, in Diamond Bar,
California, and making findings in support thereof. Motion
carried 5-0.
AYES: COMMISSIONERS: Flamenbaum, Fong, Schad, Vice
Chairman Plunk, and Chair/Meyer
NOES: COMMISSIONERS: None
ABSTAIN: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
Motion was made by C/Flamenbaum and seconded by C/Schad
recommending certification of Environmental Impact Report No.
92-2 and approval of Vesting Tentative Tract Map No. 51169,
for a project located in northern Tonner Canyon, within SEA
No. 15, southerly and easterly of Blaze Trail Drive, in
Diamond Bar, California, and making findings in support
thereof. Motion carried 5-0.
AYES: COMMISSIONERS: Flamenbaum, Fong, Schad, Vice
Chairman Plunk, and Chair/Meyer
NOES: COMMISSIONERS: None
ABSTAIN: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
July 25, 1994 Page 5 Planning Commission
Motion was made by C/Flamenbaum and seconded by C/Schad
recommending certification of Environmental Impact Report No.
92-2 and approval of Zone Change 92-2, a request for a
reclassification of a portion of real property currently
designated as Zone A-2-2 (Heavy Agriculture) to R-1-40,000
(single family residence) zone, for a project located in
northern Tonner Canyon, within SEA No. 15, southerly and
easterly of Blaze Trail Drive, in Diamond Bar, California, and
making findings in support thereof. Motion carried 5-0.
AYES: COMMISSIONERS: Flamenbaum, Fong, Schad, Vice
Chairman Plunk, and Chair/Meyer
NOES: COMMISSIONERS: None
ABSTAIN: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
C/Flamenbaum asked for concensus of the Planning Commission to
have the City Attorney respond to the letter from "The Country
Estates" asking for CC&R enforcement.
CONTINUED PUBLIC HEARING:
2. Parcel Map 22102; request to subdivide 4.39 acre parcel
located at 1575 valley vista Drive, Diamond Bar into two lots.
One lot will contain 3.5 acres and the other lot will contain
.89 of an acre.
In response to Chair/Meyer, AP/Searcy stated this is an
application for a lot split within the Gateway Corporate
Center. The zoning for this center is C-M-BE-U/C which is a
unilateral contract, the only one of its kind in the County,
which basically codified the CC&R's that exist over this area.
This project has been remanded back to the Planning Commission
by the City Council as a result of a decision rendered in
January, 1992. At that public hearing the Planning Commission
denied the project based upon the design and a lack of
information to determine whether the Map's approval would
create a non-viable lot. As a result, the City Council
directed the staff and applicant to take a second look at the
project to determine if it could be reconfigured to guarantee
a viable and productive lot split. As a result, the applicant
submitted a redesigned parcel map to the City and included a
conceptual plan of what an office building of approximately
2500 to 2700 square feet would look like. Based upon a review
of these items, staff held a one-stop meeting. As a part of
the review, staff critiqued the conceptual design as it
relates to the creation of the two parcels and made certain
July 25, 1994 Page 6 Planning Commission
the parcel had adequate ingress and egress; that the lot
coverage was not excessive; and the proposed landscaping would
fit into the character and nature of the subdivision, as well
as the Gateway Corporate Center. Gateway Corporate Center has
design guidelines. The design guidelines are an outgrowth of
the unilateral contract and the CC&R's which exist in this
area, as well as, policies which have evolved over this City's
five year history. Staff determined that the current
subdivision is a viable lot. This lot is no smaller than the
smaller lots in the Gateway Corporate Center. Smaller lots
can be exhibited by looking at the Cole Development, which is
at Bridgegate and Gateway Center Drive. That mixed use
complex looks like a small cluster of buildings and has lots
which are considerably smaller than the proposed lot.
AP/Searcy further stated that staff has reviewed this project
making certain the public improvements which exist on the site
are either present or will be placed on site once a
development project comes before the City. Staff has
determined that the lot split is viable and will not create
additional significant impact. Therefore, staff has prepared
a negative declaration for review and approval. Staff
recommends that the Planning Commission open the public
hearing, receive testimony, close the public hearing, and
adopt the Resolution of Approval.
In response to C/Schad, AP/Searcy indicated that there are no
development plans at this time and the reason for going ahead
with the subdivision would be to make the lot saleable.
Currently, the 3.5 acre portion of the proposed subdivision is
developed with a two-story office building. It is self-
contained within the parameters of that site. It is an
independent parcel. It appears there are currently two
independent pads. The proposed site is a completely graded
and unimproved site.
Responding to Chair/Meyer, AP/Searcy indicated that the C -M
Zone does not have a minimum lot size. The maximum FAR for
commercial site is approximately .5. The maximum height for
current CM Zoning is thirteen (13) times the buildable area.
The Gateway Corporate Center design guidelines restrict the
height in the project area to three stories.
Chair/Meyer declared the Public Hearing Open.
Linda Czarkowski, representative of Specialty Equipment Market
Association (SEMA) had nothing further to add at this time and
offered to entertain any questions.
July 25, 1994 Page 7 Planning Commission
In response to Chair/Meyer, Linda Czarkowski indicated she has
read and understands the conditions for approval and can
comply with the conditions.
Max Maxwell, 3211 Bent Twig Lane, Diamond Bar, asked if the
subdivision applies to the current proposed General Plan and
not the 1992 General Plan to which AP/Searcy responded that it
is, in fact, a non -vesting Map. It is a Tentative Map subject
to the conditions in effect at the time of approval.
Mr. Maxwell voiced his concerns that this proposed lot may be
valuable and because of its location and visibility from the
freeway, requested that the Planning Commission control the
building of another access road which will extend the growth
of the Gateway Corporate Center.
Responding to Chair/Meyer, Linda Czarkowski indicated that Mr.
Maxwell's fears are unfounded. Contained in the plans which
were submitted, Specialty Equipment Market Association
included the possibility of sharing the same driveway which
the SEMA building currently has, so there would be no
additional driveway or any additional roads. With respect to
signage on any building which may be built, the owners are
regulated by the CC&R's of Gateway Corporate Center and the
building codes are quite strict in that regard.
CDD/DeStefano indicated that for purposes of clarification,
the lot in question is immediately adjacent to the existing
SEMA building. It is essentially a graded pad, and
development would take place on the 38,500 proposed square
feet of that existing pad. Depending upon the market
conditions, the financial feasibility, tenant requirements,
etc., a building on that site would range from approximately
10,000 to 20,000 square feet, staying within the floor area
ratio maximums of the Gateway Corporate Center and the current
development trend within the Gateway Corporate Center. There
are no trees on the site which would be affected by
development. It is presently a flat, rough graded pad.
Signage is controlled by the City's sign code which currently
allows for wall signage commensurate with size of the
building's frontage. This building is not likely to have any
significant visibility from the freeway. Free standing
signage is currently limited to six (6) feet in height and
therefore, would not be seen from the freeway. As the
applicant's representative indicated, there is no access
proposed in terms of streets from this site to any other part
of our community. Access would be wholely preserved by the
July 25, 1994 Page 8 Planning Commission
driveway configurations contemplated, present and future, off
of Valley Vista Drive.
CDD/DeStefano stated that, finally, the Planning Commission
will review any future development proposed on this site. The
City has a development review process which requires Planning
Commission review of all new commercial construction. This
may include an office building which might be presumed to be
located at the site sometime in the future.
In response to a question by C/Fong regarding the effect of
the subdivision on existing parking for a two story building,
AP/Searcy indicated that there is no impact on the parking as
a result of this project and, with respect to future
development, it would be considered part of the development
review process before the Planning Commission.
AP/Searcy further stated in response to C/Fong that the
primary difference between this project and the project
previously rejected by the City Council is located in shifting
the lot line to the center of the ingress and egress which
currently serves the SENA building. This guarantees there
will be one only ingress and egress for both lots and there
will be a shared access agreement which will be required. In
addition, there is no zone change or variance applied for as
a part of this application.
VC/Plunk stated that she is struggling with approval of the
lot split without plans.
Chair/Meyer indicated that he would like to see that the
street improvements completed to the satisfaction of the
Public Works Director. In response to Chair/Meyer, City
Engineer/Meyers indicated that his department has reviewed the
site and the improvements have been completed. He further
stated that there currently exists a gap in the sidewalk
through the frontage of the project; however, there is some
discussion whether a sidewalk is desirable at the front of
this project. The City is reluctant to encourage pedestrian
traffic to focus at a point of crossing where there is no
intersection. Street lights are in. There is a condition
which requires the extension of sanitary sewer mainline and
construction of a lateral to this pad.
Chair/Meyer stated that the wording in the resolution states
only to "show the proposed sewer hookup". He recommended the
wording should be changed to "install the sewer hookup". City
Engineer/Meyers
concurred.
July 25, 1994 Page 9 Planning Commission
Motion to adopt Resolution No. 94-18 made by Chair/Meyer and
seconded by VC/Plunk recommending conditional approval of
Tentative Parcel Map No. 22102 with the following changes:
Condition F be changed to indicate that a sewer hookup shall
be provided for Parcel No. 2 to the satisfaction of the City
Engineer; Condition G, that all drainage devices shall be
installed to the satisfaction of the City Engineer in
compliance with the hydrology calculations; reciprocal
ingress/egress easement shall be recorded on the map between
Parcel No. 1 and Parcel No. 2 along the common property line;
and street improvements shall be installed to the satisfaction
of the City Engineer. Motion was passed 4-1.
AYES: COMMISSIONERS: Fong, Flamenbaum, VC/Plunk,
Chair/Meyer
NOES: COMMISSIONERS: Schad
ABSTAIN: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
RECESS: Chair/Meyer recessed the meeting at 8:34 p.m.
RECONVENED: Chair/Meyer reconvened the meeting at 8:52 p.m.
CDD/DeStefano indicated that he has presented the audience and
the members of the Planning Commission with a graphic which is
Figure No. 1 in the Introduction section of the General Plan.
This graphic outlines the community participation program, as
well as the specific dates of the General Plan Advisory (GPAC)
meetings. Since the most recent Planning Commission meeting,
the City Council has taken up the issue of, and the schedule
for, the adoption of the General Plan. The City Council
discussed this matter on July 19, 1994 and concluded that they
will table their review of the General Plan until the Planning
Commission completes its efforts. He further stated that
because of the October 31, 1994 termination date of the Office
of Planning and Reasearch extension of time letter, the
deadline for the Planning Commission to complete the General
Plan will be moved ahead. He stated that the Planning
Commission will soon receive information regarding the new
deadlines.
CDD/DeStefano advised that tonight's discussion will be about
the Public Health and Safety Element. He introduced Patrick
Mann of Cotton/ Beland/Associates. Mr. Mann has been assisting
the City in dealing with this element and will present the
element to the Planning Commission this evening.
July 25, 1994 Page 10 Planning Commission
Patrick Mann, Cotton/Beland/Associates stated that the changes
made by GPAC in the Public Health and Safety Element are
limited to the noise portion of the element. These changes
expand the noise element from recognizing only those areas
where noise is a severe problem, to recognizing there is value
in preserving a quiet community and establishing standards for
what is desirable, not only what is unacceptable. In doing
so, he further stated, GPAC established goals for various land
uses which are lower than the absolute standards which were
set. GPAC required that new projects mitigate the noise
impacts, provided that noise mitigation measures be
imperically testable and field verified, and required that the
City regularly update its information on noise levels.
After reviewing the comments of the GPAC including changes
which were made, Mr. Mann stated that he has recommendations
for specific language changes to two of the strategies
contained in the Noise Element.
The first change is Strategy 1.10.3, Page IV -10: for the
language following the final "or" in the last line of the
strategy read as follows: "or to significantly, adversly,
effect the existing CNEL of those neighborhoods." This would
allow some discretion at the time of approval of the
development.
The second item is Strategy 1.10.11, Page IV -11 and the
recommendation is to replace the entire strategy with the
following language: "The City shall utilize the Noise
Ordinance to eliminate unecessary noise which would interfere
with the peace and quiet of the community, or the normal use
of the land. The ordinance shall use noise standards
appropriate to each potential noise problem and shall not be
limited to the CNEL standards of Table IV -1." Mr. Mann
indicated that this gives discretion to deal with specific
noise problems in ways which are appropriate to the noise
problem.
In response to concerns raised by C/Flamenbaum, Mr. Mann
indicated that he believes the CNEL is a very appropriate
method for regulating noise in the General Plan where the
Planning Commmission is attempting to establish standards for
location of land uses. This is the specific language used in
the strategy which adopts the CNEL table in the Noise Element.
C/Flamenbaum further expressed his concern regarding the noise
types, citing a constant freeway noise to which one might
July 25, 1994 Page 11 Planning Commission
adjust, versus the intermittent noise of a machine shop which
might have an air hammer.
Responding to C/Flamenbaum, Mr. Mann referred to his specific
recommendation to have a noise ordinance which allows
flexibility in dealing with other specific types of noise
problems. The CNEL is well designed to deal with problems of
a transportation noise. When we have a noise ordinance, this
more specifically deals with problems which arise from
specific human activities which are not necessarily related to
a type of land use or transportation corridor and unique
noises. He further indicated that there is no single measure
such as the CNEL which can account for all of the different
characteristics of types of sounds.
C/Schad stated that he would like to see the CNEL eliminated
since it is not a true condition of sounds. He referred to
Table IV -1, Page IV -12 and indicated that GPAC had made many
recommendations to alleviate some of the levels of sound which
are shown in the chart. He prefers to see the table utilized
in the General Plan.
CDD/DeStefano referred the Planning Commission to the Master
Environmental Assessment (MEA) about noise in terms of sending
and receiving points. He indicated that II -G-1 lists
everything from 0-145 dBA's. He cited several specific
examples which are contained in the MEA. CDD/DeStefano
reiterated that the Noise Element is one of the seven
California State mandated elements of the General Plan. It is
designed to identify and apprise noise problems within the
community. He further stated that the idea is that the noise
levels are used as a guide for establishing land uses. The
Safety Element, State mandated, establishes the policies and
programs which deal with all of the risks associated with the
seismic conditions, geological conditions, flood, fire, etc.
This element also deals with emergency evacuation procedures
and response time for public safety services and equipment.
CDD/DeStefano stated that one of the things the Planning
Committee needs to do is to forward the document to the
Division of Mines and Geology which has been done and that we
are awaiting a response from them with respect to any mapped
or known facilities within our community. We do not have
mines and geology that the Department of Conservation is
interested in which we are aware of at this time. This is why
you see the notation following the element which indicates
there are no issues and no areas of discussion for Diamond
Bar.
July 25, 1994 Page 12 Planning Commission
CDD/DeStefano further indicated that one of the other items
within the Public Health and Safety Element are a number of
changes which were made after 1984 which deal with seismic
issues. Between the Policy Document, the Master Environmental
Assessment, which sets the foundation for the policy document,
and the Environmental Impact Report, we believe we have
presented to you an element which meets the test of the State
requirements and, as Mr. Mann has pointed out, has been
reviewed by GPAC and brings forward their recommended changes
dealing primarily with the issue of noise.
VC/Plunk questioned the accuracy of the figures shown on the
map and the table, and the fact that the figures do not match
the chart. C/Schad agreed and questioned the accuracy of the
map.
In response to VC/Plunk and C/Schad, Mr. Mann stated that the
map is based upon a computer program which estimates noise
levels based upon the number of vehicles passing by a given
point at a given time and the distribution of those vehicles
over the 24 hour period. He further indicated that it does
not reflect the topography, and the shielding from existing
structures. He stated that it is a very simplified Map which
represents the noise level at an unshielded site from the
traffic on the roadways.
In response to CDD/DeStefano, Mr. Mann stated that map does
not have to agree with the table. The map is a best estimate
to define what the expected noise levels would be based upon
the simple computer program and simply provides some guideline
for locating future residential or other noise sensitive uses
with respect to the transportation corridors.
Chair/Meyer declared the public hearing open on the Public
Health and Safety Element.
Max Maxwell, 3211 Bent Twig, Diamond Bar, stated that he finds
it offensive that Mr. Mann has come back to the Planning
Commission with another recommendation. He indicated he would
like to see something implemented in this document guiding
future members of this Planning Commission and the City
Council and that is why the Chart is specific. He requested
that the Planning Commission accept this section as is.
Tom Van Winkle, 21103 Gerndahl, Diamond Bar, stated that the
concerns of the Planning Commission are valid. If the
Planning Commission finds it difficult to determine what the
report means, a clerk or City employee may have the same
July 25, 1994
Page 13 Planning Commission
difficulty determining what is to be done to comply with an
Ordinance. Mr. VanWinkle told the Planning Commission they
need to be aware that the levels of noise in Diamond Bar are
severe, and in many locations are unacceptable. He asked that
a standard be included in the element which states that when
new property is developed the goal be maintained and, in
addition, guidelines be established for further redevelopment
or correction of these areas.
Chair Meyer declared the public hearing closed.
Chair/Meyer asked for input from the Planning Commission.
C/Fong suggests that the Planning Commission add verbage
regarding landslides and earthquakes. He further suggested
that in the first paragraph under Geology and Seismisity, the
Planning Commission re -word the first sentence to read:
"Diamond Bar is located in a dynamic geological region." In
addition, C/Fong recommended that the last part of the last
sentence read: "Local soils are mainly derived from
weathering of the bedrock units."
C/Fong futher recommended that the Planning Commission insert
an additional paragraph following the opening paragraph to
read as follows: "There are numerous existing landslides and
potential unstable hillside areas in Diamond Bar."
C/Fong asked that the Planning Commission add the following
words to the first sentence of second paragraph: "Diamond Bar
is also located in a part of Southern California which is a
highly seismically active region where there are a number of
major faults."
C/Fong requested that the second sentence on Page IV -3, No. 5,
Emergency Services and Facilities, second sentence, last word,
change 15 mile drive to read 1115 mile radius".
VC/Plunk requested the following additions, corrections:
Page IV -3, No. 5, last sentence should be changed to read:
"The City has recently developed a response plan for
emergencies."
Page IV -3, No. &, last sentence should be changed to read:
"As per State Law, the City has developed a Household
Hazardous Waste Element."
July 25, 1994 Page 14 Planning commission
C/Flamenbaum Page IV -4 Item No.
the word "adequately" so that
City needs policies to protect
from local geologic and seismic
1 bottom of the page, delete
the sentence will read: "The
existing and future residents
related threats."
C/Fong suggested the following changes:
Geology and Seismisity, the first sentence, change to read:
"Because of the high seismic and diverse geologic conditions,
etc. '1
Next sentence "The City needs policies to protect existing and
future residents from local geologic and seismic related
hazards."
C/Flamenbaum Issue Analysis on Page IV -5, No. 3 and 4 strike
"in the Diamond Bar area and in Diamond Bar."
VC/Plunk V, Issue Analysis, No. 5 last sentence should read:
"The City needs to implement the Disaster Preparedness Plan to
respond to regional or local emergencies."
C/Fang suggested the following changes on V-7:
Objective 1.1, last word, last sentence replace "events" with
"hazards" to read as follows: "ground shaking and other
geologic hazards."
Strategy 1.1.1, replace the word "seismic" with the word
"earthquake" to read: ----maximum credible earthquake
event."
1.1.2 reword paragraph as follows: "As required by the
Uniform Building Code, require site specific geotechnical
investigation be performed to determine appropriate design
parameters for construction of public and private facilities
in order to minimize the effects of any geologic and seismic
hazard on such development."
Insert Strategy 1.1.3 to read as follows: "Adopt a Grading
Manual to supplement the City of Diamond Bar grading code with
detailed information regarding rules, interpretation,
standards specification, procedures, requirements, forms and
other information applicable to control excavation, grading
and earthwork construction and provide guidelines for
preparation of geotechnical reports in the City."
July 25, 1994 Page 15 Planning commission
Change Page IV -8, Objective 1.5, to read: "Minimize the risk
and fear of crime through physical planning strategies.
Create a high level of public awareness and support for crime
prevention."
Page IV -9, Objective 1.7 to read: "Implement effective
emergency preparedness and response programs."
Page IV -10, Strategy 1.10.3 adopt Mr. Mann's suggestion:
Change the last phrase to read: "or to significantly
adversely affect the existing CNEL of those neighborhoods."
Page IV -11, Strategy 1.10.4 CJFlamenbaum suggested wording
"Natural noise barriers such as hillsides shall not be
modified without evaluating the noise impact to surrounding
residential areas."
Page IV -11, Strategy 1.10.8 CJFlamenbaum suggested to read:
"As part of the future General Plan review, or every five
years, the Noise Contour Map shall be updated."
Page IV -11, Strategy 1.10.10 delete the words "Page I-1
1.1.2"
Page IV-il,- Strategy 1.10.11 adopt Mr. Mann's suggestion to
add prior to 1.10.11 and add another column to the Noise
Standards Table which would be a "Maximum Hourly LEQ
Standard", and, in each case where there is a maximum exterior
CNEL standard, establish the maximum LEQ to be that same noise
level. In addition, for residential use, establish an evening
maximum hourly LEQ to be 60 decibels. These changes would be
consistent with the noise weightings which are used in
calculating the CNEL value.
CDD/DeStefano indicated that the discussion of CNEL and LEQ is
worthy of more presentation. He stated that it is his belief
that GPAC was concerned about the CNEL standard as being a 24
hour weighted average, and whether or not that is an
appropriate measurement tool to set a policy. He further
indicated that he believed that GPAC was moving toward an LEQ
or noise equivelant level standard.
In response to CDDJDeStefano, Mr. Mann explained that the CNEL
esentially takes all of the sound energy that you receive over
a period of time, puts it in a big bucket, and averages it.
A minute which has a level of 80 decibels adds ten times as
much energy to that bucket as a minute which has an average of
July 25, 1991 Page 16 Planning Commission
70 decibels. The higher noise levels contribute strongly to
the CNEL which you measure. It is an attempt to combine all
of the noise and report in a way humans respond to. It does
not necessarily deal with specific and unique noise situations
that have unusual characteristics.
Chair/Meyer charged Mr. Mann to investigate the concerns of
C/Schad and C/Flamenbaum and return to the Planning Commission
with his suggestions.
CDD/DeStefano suggested that Mr. Mann return with his
suggestions to the Planning Commission and be available for
questions the Commission may have. In addition, CDD/DeStefano
recommended that the Commission add a map which shows the
existing noise contours.
Motion by VC/Plunk and second by C/Flamenbaum to move the next
meeting to Monday, August 1, 1994 at 7:00 p.m. at the SCAQMD.
Motion carried 5-0.
Planning Commission items: - None
Informational Items: - none
Motion by C/Schad and C/Fong to adjourn. Motion carried 5-0.
Respectfully,
/s/ .Tamper nPStPfann
James DeStefano
Secretary
Attest:
Js/ David Meyer
David Meyer
Chairman
MINUTES OF THE CITY OF DIAMOND BAR
REGULAR MEETING OF THE PLANNING COMMISSION
AUGUST 1, 1994
CALL TO ORDER:
Chairman Meyer called the meeting to order at 7:07 p.m. in the
SCAQMD Board Room, 21865 E. Copley Drive, Diamond Bar,
California.
PLEDGE OF ALLEGIANCE:
The audience was led in the Pledge of Allegiance by Commissioner -
Schad.
ROLL CALL:
Present: Chairman Meyer; Vice Chairwoman Plunk;
Commissioners: Flamenbaum, Fong, Schad
Also present: Community Development Director James
DeStefano; Associate Planner Rob Searcy;
Assistant Planner Ann Lungu; Interim City
Attorney Michael Montgomery; Administrative
Secretary Marilyn Ortiz and Patrick Mann of
Cotton/Beland/Associates, Inc.
Absent: None
MATTERS FROM THE AUDIENCE/PUBLIC COMMENTS - None
CONTINUED PUBLIC HEARING:
1. ADOPTION OF THE 1994 GENERAL PLAN
James DeStefano reported that Patrick Mann, consultant from
Cotton/Beland/Associates, provided the Planning Commission
with additional information as requested during the last
discussion of the Noise Table found in the Public Health and
Safety Element of the 1992 General Plan.
Chair/Meyer announced that the public hearing portion of the
Public Health & Safety Element has been completed and
directed staff to provide additional input regarding the
units of measurement for the noise level.
Chair/Meyer referred to the memo from Mr. Mann recommending
the use of the CNEL standard although it lacks uniformity
throughout the state. Chair/Meyer asked C/Flamenbaum and
C/Fong if their questions regarding the CNEL standard were
answered satisfactorily. C/Flamenbaum responded
affirmatively.
August 1, 1994 Page 2 Planning commission
C/Fong asked for an explanation of the higher CNEL level
allowable for Hospitals compared to the lower CNEL levels
for libraries and residential areas. He believes that
hospitals should have a lower level or at least levels
comparable to libraries or residential level.
Patrick Mann explained that the interior CNEL levels for
these uses were set by the GPAC in their deliberations. The
hospital provides higher noise levels in living areas and
lower levels of noise in sleeping areas than the library
use. The noise levels are quite low as set in the table and
it is believed they would provide adequate protection for
those land uses.
C/Fong responded he has no other questions or objections.
Chair/Meyer questioned whether the CNEL standards
recommendations are achievable or do they prohibit
development.
Patrick Mann stated that the maximum exterior CNEL standards
that are not to be exceeded are achievable in most cases.
The exterior CNEL objective for quiet areas may not be
achievable in many areas exposed to freeway noise. GPAC
added this type of standard to the element that originally
contained only the maximum exterior CNEL Level.
Chair/Meyer questioned the outcome of an environmental
review studying the noise generally associated with a
project, if the project did not achieve the standards in the
General Plan. Would it require an environmental impact
report because of inability to mitigate it to this level of
considered non -significance?
Patrick Mann responded that a judgment determination would
have to be made about whether the magnitude of the variation
was sufficient to require an environmental impact. In the
residential areas the maximum exterior CNEL is probably
achievable. There may be places in commercial, industrial
and offices areas where the 70 dBA CNEL standard could not
be achieved because of an existing freeway noise condition.
Chair/Meyer asked if this would give rise to an argument to
prohibit development in those areas. Patrick Mann responded
that it could.
Chair/Meyer addressed the conflict between the CNEL standard
(70 dBA) of the General Plan for industrial areas and terms
of the General Plan encouraging a balanced growth. He
stated it appears that if the current levels are not
attainable, then a proposed development that added noise to
August 1, 1994 Page 3 Planning Commission
the area would provide the basic argument against issuing
any development permits.
Chair/Meyer suggested that as a major source of noise, we
need to recognize that freeways have higher noise levels
than other parts of the city and treat them as unique
situations, possibly requiring differential treatment.
Patrick Mann extended further Chair/Meyer's comments that
the 71 Freeway will eventually become a full-fledged
freeway. In his opinion the noise from it will carry over
into Tres Hermanos combining with the Pomona noise. using
the chart in the EIR as a basis of measurement, it must be
decided what levels are adequate to attain our goals.
C/Schad pointed out that noise levels vary according to the
time and peak of traffic. Tire planing creates the most
significant noise on the surface of the road; the faster
cars go, the nosier it gets. Peterson Park is a good
example of the inverse funnel affect. Due to its geology
and location near the freeway, the sound in this area is
actually amplified to levels of 85-90 decibels. C/Schad
stated that he had recommended a chart at the last meeting
which reduces most of these levels by approximately 5 dBA.
Patrick Mann reminded the Planning Commission that the chart
C/Schad spoke of dealt with interior noises. The problem
Chair/Meyer brought up is exterior noises.
Chair/Meyer asked Mr. Mann if, for example, we wanted to
expand the use of Peterson Park, would the standard be used
which implies that the park uses adds additional exterior
noise? If the goal is 70 dBA and the park already exceeds
that, would there then be case basis to deny development of
the park?
Patrick Mann replied that development could be denied. For
instance, if an application from the Parks and Recreation
Department was received to put in three new bathrooms, it
would have to be denied.
Chair/Meyer reiterated the need to recognize that when
considering exterior standards, freeways and their immediate
adjoining areas should be treated differently. Primarily
due to the unique situations freeways present as a major
source of noise that run throughout the city.
Patrick Mann suggested a freeway adjacent criteria.
Chair/Meyer continued, saying that if a development will add
to the exterior noise and the goal is 70 dBA in commercial
August 1, 1994 Page 4 Planning commission
and industrial areas, then the City is limited from adding
any more commercial industrial, because it would increase
the present dBA which already exceeds the goal.
Discussion ensued regarding the effects of reducing noise
levels on future development. James DeStefano stated that
the General Plan can always be amended. He stated that a
more valid point is why send it through with wrong
recommendations.
ICA/Montgomery recommended an upper and lower limit be
provided on the chart, as a guideline and judge each case on
specific merits through the public hearing process.
Patrick Mann stated that in the preparation of the GPAC
noise element, a table with different categories of
significance for noise for varying land uses was presented
to the committee. What might now be provided is to add
another column, separating what is clearly unacceptable for
these land uses and what would normally be unacceptable.
Levels could be exceeded if there were unique circumstances
or efforts made to provide additional sound insulation,
appropriate to the land use. To some extent the commercial
and industrial areas where the land is exposed to noise
between 70 and 75 dBA can be utilized for those types of
uses instead of other uses. For office and commercial
buildings, above 75 dBA would normally be unacceptable for
those uses. However if adequate or special sound insulation
is included in the design, and those uses do not depend on
outdoors space substantially, the noise level could be
acceptable.
C/Schad stated that the table presented by Cotton/Beland
sets time frames which allows for accumulation of sound.
Although he prefers Table IV -I on page IV -12, dBA's should
be slightly reduced, it would be acceptable to him if the
figures shown were used as maximum allowable CNEL.
Motion was made by C/Schad, seconded by C/Flamenbaum to add
an additional row to Table IV -1 called "Freeway Adjacent
Commercial/Industrial/Office Areas" using 65 dBA for the
exterior CNEL objective and 70 to 80 dBA for the maximum
exterior CNEL and the interior at 45 dBA.
CDD/DeStefano suggested as a strategy that additional
verbiage be added to 1.10.12 to read: "New development
should not exceed the standards outlined within Table IV -1.
If new construction does proceed, a detailed analysis of
noise reduction requirements must be made and needed noise
insulation features included in design."
August 1, 1994 Page 5 Planning Commission
Motion was amended by C/Schad and seconded by C/Flamenbaum
to include CDD/DeStefano's suggested strategy 1.10.12 and
CARRIED UNANIMOUSLY.
C/Flamenbaum suggested that a maximum interior CNEL level of
40 dBA be added to the chart for recreation and quiet,
passive areas.
Motion was made by C/Schad, seconded by C/Fong to amend
Table IV -1, Recreation: Quite, Passive Areas: add 40 dBA to
the maximum interior CNEL .
The motion carried 4-1 with the following vote:
AYES:
COMMISSIONERS:
Schad, Fong, Chairman Meyer,
Flamenbaum
NOES:
COMMISSIONERS:
V/Chair Plunk
ABSTAIN:
COMMISSIONERS:
None
ABSENT:
COMMISSIONERS:
None
Motion was made by C/Schad and seconded by C/Flamenbaum, to
change Strategy 1.10.3 on page IV -10 to read "New
construction, excluding additions and remodels that do not
expand the existing floor area of the dwelling by 25% shall
not be permitted to cause exterior CNEL level of surrounding
residential neighborhoods to exceed those limits stated in
Table IV -1...
CDD/DeStefano suggested Strategy 1.10.3 be changed to read
"New construction, including additions and remodels
exceeding 25% of original floor area, shall not be permitted
to cause the exterior CNEL level of surrounding residential
neighborhoods to exceed those limits stated in Table IV -1,
or to significantly, adversely effect the existing CNEL of
those neighborhoods."
The motion carried 4-1 as follows:
AYES: COMMISSIONERS: Schad, Fong, Flamenbaum,
Chair/Meyer
NOES: COMMISSIONERS: V/Chair Plunk
ABSTAIN: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
Chair/Meyer inquired whether there were any additional
changes or questions. None were expressed and Meyer
declared the Public Health and Safety Element completed.
RECESSED: Chair/Meyer recessed the meeting at 8:00 p.m.
August 1, 1994 Page 6 Planning Commission
RECONVENED: Chair/Meyer reconvened the meeting at 8:12 p.m.
CDD/DeStefano introduced Karen Warner,
Cotton/Beland/Associates, stating she had participated in
the GPAC workshop process and would be presenting the
Housing element, GPAC issues and the issues before the
community.
Karen Warner stated that the Housing Element is the most
complicated element. It is the only General Plan element
required to undergo State review. The Department of Housing
and Community Development (HCD) is required to prepare
written findings as to whether in their opinion "A housing
element is in substantial legal compliance". The courts tend
to side with the State. The goal is to achieve the State's
approval of the Housing Element. only 40% of cities state-
wide have a State approved Housing Element.
If a housing element is not in state compliance and someone
chooses to challenge the City on the basis of an inadequate
General Plan and the courts find on the side of HCD that you
have an inadequate housing element, courts can shut down the
City. Essentially the State can take away all discretionary
actions of the City until the element is brought under
compliance. This happens fairly infrequently, but it does
happen and tends to happen to cities that have redevelopment
agencies and have some money involved.
Ms. Warner went on to explain Diamond Bar's situation. The
last housing element was prepared in 1993. significant
revisions were made to the element at that time in response
to the State's comments. The State had one outstanding
concern which was the lack of adequate sites. The state
defines adequate sites according to density categories.
All cities are given their regional share of housing needs
divided among income categories. Diamond Bar's regional
needs figure is 781 dwelling units. This is divided up into
117 units for low income, 182 units for low income, 144 for
moderate income and 338 units for upper income. The Housing
Element needs to demonstrate enough land zoned at densities
that the state considers high enough to provide
affordability to that number of units in those income
categories.
In response to C/Flamenbaum, Ms. Warner stated that the
income categories are based on the County median. A very
low income household is defined by HUD by 1993 standards for
a family of four in Los Angeles County as earning 50% or
below the County median of $24,150. A low income household
August 1, 1994 Page 7 Planning Commission
earns between 50% and 80% of the county median which is
essentially between $24,000 and $38,650. Moderate income is
between $38,650 to $57,950 and that's essentially up to 120%
of the County median.
The rule of thumb that the State uses in urban areas to
achieve affordability to these income levels is a minimum of
25 units/acre for the very low income category. Diamond Bar
has a need of 117 units. For the low income category, a
density criteria of 18 units/acre is used. Both of those
categories need to be available for rental. For the
moderate income, a density criteria of 8 units/acre is used
and can be ownership or rental. Diamond Bar has a need of
144 units.
Part of the process when cities are initially assigned these
numbers is that cities have 90 days in which to review the
numbers and make an appeal to Southern California
Association of Government (SCAG) if they feel the numbers
are inaccurate. Diamond Bar was just incorporating at the
time and wasn't able to take advantage of that opportunity.
After the 90 day appeal period is up, there's no adjustment
to the figures. In working with these numbers and these
density criterias from the state, GPAC realized there was an
issue regarding the land use policies in Diamond Bar for
lower density housing and limited multi -family housing.
GPAC considered the following options to achieve State
approval:
OPTION ONE: to leave the site inventory as it stands in the
Land Use Element and for the City Council to adopt findings
showing why the document is in substantial compliance with
the law based on a variety of physical and infrastructure
constraints to multi -family development.
OPTION TWO: to show greater commitment in the Tres Hermanos
specific plan area for the multifamily units that would be
required under your regional housing needs.
OPTION THREE: to increase the densities under the medium and
high density land use categories to the 18 and 25 unit/acre
minimum.
OPTION FOUR: (in combination with some other programs) to
adopt an Inclusionary Housing Ordinance which says that in
all projects of a certain size that the developer will be
required to set aside a certain portion, commonly 15%, of
the units as affordable to lower income households.
August 1, 1994 Page a Planning Commission
OPTION FIVE: try to adopt more proactive programs so that
affordable housing is achieved without providing a
significant increase in density city wide. (Proactive
Density Bonus Ordinance)
Ms. Warner reported, GPAC agreed by a majority on Option #1.
Chair/Meyer declared the public hearing open.
Gary Neely, residing at 344 Canoe Cove Dr., praised Karen
Warner for her presentation. He stated that we have an
opportunity to meet HCD's requirements. He expressed his
concern to protect the canyons. He recommended adding a
mixed use density at 25 units/acre and to identify this on
the land use map. He also recommended the remainder of the
land use in Tres Hermanos be designated as University
Specific Plan identifying the mixed use around the reclaimed
water lake.
Max Maxwell, residing at 3211 Bent Twig Lane; pointed out a
change on page II -14, Table II -4 Potential Development, and
asked for clarification.
CDD/DeStefano stated that Mr. Maxwell is referring to the
original Page II -14 and the changes that occurred on the
July 13th ERRATA SHEET. The reason the rural/residential
vacant acres changed and the dwelling units changed is 1)
the number of rural residential acres were lowered as a
result of turning some of those properties into GPAC's
recommended Open Space Category; 2) The dwelling unit
numbers were lowered because the previous table reflected a
higher density. The number 136 is referring to an estimated
1 unit for every 2.5 acres, which is an assumption based
upon the known fact that the majority of these vacant
remaining hillside acres are at about 30% slope or greater
and the relationship to the GPAC strategy of a ratio of 1 to
2.5 acres to 1 to 2.75 acres when rural residential
properties exceeded a slope of 30%.
Barbara Beach Courchesne, residing at 2021 Peaceful Hills
Rd., referred to Page II -16, Paragraph 1, Line 5 where it
states that Tres Hermanos could be built at densities higher
than 16 units/acre. She stated GPAC wished it to remain that
way. She suggested Diamond Bar work with the State to
convince them that because of Diamond Bar's topography 25
units/acre may not be feasible. If it is the Planning
Commission or the City Council's desire to build at that
density, they should first take a more careful look at
available facilities and services.
August 1, 1994 Page 9 Planning Commission
She wants it on record that the GPAC never intimated that
they wanted to make it difficult for development to occur in
Diamond Bar. GPAC wants country living atmosphere and high
quality types of developments and growth. That does
sometimes create difficulty and certainly creates expense,
but it is not an anti -development.
Gary Neely stated he wanted to make clear that his comments
do not relate to very low income, low income or moderate
income housing, but upper income housing. He pointed out
some inconsistencies in the document. On Page II -22, in
order to be consistent with the Circulation Element there is
a star on the section of Diamond Bar Blvd. located between
Pathfinder and Brea Canyon Cutoff that indicates it is
operating at level of service E or F. That intersection is
not currently identified as operating at that level of
service.
Mr. Neely also pointed out inconsistencies regarding the
Housing Opportunity Map on Page II -15 and the Vacant Land
Subject to Development Restrictions Map on Page II -24.
Chair/Meyer thanked Mr. Neely for his presentation and
commented that it was thoroughly investigated and very well
presented.
The Public Hearing was declared closed.
RECESS: Chair/Meyer recessed the meeting at 9:20pm.
RECONVENED: The meeting was reconvened at 9:32 p.m.
C/Flamenbaum inquired whether, in terms of the HCD housing
requirements, there is a density requirement or just number
of units.
Karen Warner replied that there is a number of units
required and there is a density criteria. As long as the
criteria for the income is met, any density achievable is
OK.
Chair/Meyer requested everyone take a few minutes and focus
on what the philosophy of the Planning Commissioner should
be in terms of review of the Housing Element. He stated
that only 40% of the cities in the state of California have
been able to meet the State's criteria. He also noted that
the Planning Commission has been presented with the GPAC
presentation of the Housing Element which is a constraints
type of approach indicating that it's impossible for the
City of Diamond Bar to comply with the numbers given by SCAG
August 1, 1994 Paqe 10 Planning commission
because of a number of unique elements that are particular
to Diamond Bar.
Chair/Meyer continued, there may be a third approach which
would be a combination of both, indicating a willingness to
comply with the State goals but also outlining and
elaborating on the constraints of the City. This may make
it unrealistic to try and obtain the 781 units that have
been allocated to the City. Chair/Meyer asked the
Commissioners to think about their philosophy and take a few
minutes to share it.
C/Flamenbaum responded that it's a shame that our children
can't live in the city in which they were raised. We should
try to do what we can to comply with State requirements to
aid low income families.
C/Schad agreed with C/Flamenbaum.
V Chair/Plunk stated she thinks Diamond Bar should try to
comply.
Chair/Meyer stated if the Commission is going to comply, the
densities will need to increase. There should really be an
investigation in terms of the constraints as hillside
properties, circulation, etc. We should also do what's
possible to make a valiant effort to comply with our RHNA
(Regional Housing Allocation) goals. He further stated his
approach would be to take combination of the both -to take a
compliance approach and certainly identify the constraints
of this community so when the round of new RHNA numbers come
up we can actually present some viable input at that time.
C/Fong stated he doesn't think it's possible to comply 100%.
He continued on with questions on Table II -4 , Page II -14.
CDD/De5tefano brought up another alternative equally fraught
with public policy issues and issues of balance and possible
political turmoil. That is the issue of changing some of
the currently designated commercial or industrial properties
that are now vacant, to residential, using Gateway Corporate
Center as an example. There is a need to provide more jobs
in Diamond Bar . There is a great imbalance in terms of jobs
and housing. Diamond Bar is an export city, exporting
labor, sales tax, etc.; we would be reducing our inventory
of commercially developable properties and the economical
development return that the City gets on that, in terms of
taxation, jobs and etc. It is an opportunity that presents
itself.
August 1, 1994 Page 11 Planning commission
Chair/Meyer suggested going through the Housing Element page
by page.
Chair/Meyer commented on citizen participation on Page II -2
stating it should be 38 members not 36.
C/Plunk requested that staff check for validity of the
sentence on Page II -4, Paragraph 2; "Both the City's Code
Enforcement Officer and the Building Official indicate that
Diamond Bar has very few units that are considered
substandard, and all are suitable for rehabilitation."
Chair/Meyer suggested that additional documentation be added
to the Table on Page II -5 showing the income level reflects
1994 figures.
C/Fong, Page II -14 footnote (1) under Vacant Land Acres for
Specific Plan should be footnote (2).
V Chair/Plunk commented this chart should be revisited.
There is also a need to talk about the slope densities
before discussing rural/residential.
C/Flamenbaum expressed concerns about Table II -4 making an
assumption of 2.5 acres per unit as reflected in footnote
(1) .
CDD/De5tefano stated that the 2.5 acre per dwelling unit was
an assumption based upon the known facts regarding many of
the remaining vacant rural/residential properties that are
at or may even exceed 30% slopes. Based upon the chart in
the Land Use Elements, 1 - 2.5 acres was picked as a medium
point to come up with a number.
Chair/Meyer noted II -14 was an important section and would
have to be revisited
C/Flamenbaum, noted on page II -15 Housing Opportunity Areas
doesn't reflect the land use categories that are called out.
Rural/Residential has an average of 2.5 acres per unit.
Then we say 0 - 1 dwelling unit per acre and that isn't
shown anywhere. On the map it says 1 unit per acre.
Karen Warner responded that the map should either say
maximum units/acre to clarify that's the upper end of the
density range or be modified to use the actual density that
was used for the basis of calculating dwelling units. In
the Rural it would be the 2.5 acres/unit average. That's
why it says 1 unit/acre for Rural, because that is the
maximum. Either of those two could be used.
August 1, 1994 Page 12 Planning Commission
CDD/DeStefano suggested a 3rd alternative would be to list
the actual Slope Density Table, under Rural/Residential or
the 1 unit/acre category. Take Table II -4 as base and change
the map to reflect the table.
V Chair/Plunk had questions regarding an apparent conflict
between the maps on II -22 and II -24.
CDD/DeStefano responded that the maps represent a graphic
portrayal of what the text is saying. The surgical
precision with which one speaker has examined these maps is
not necessary for a map in the General Plan at this scale.
CDD/DeStefano suggested, it would be useful to the staff for
the Commission to determine which maps they desire and then
direct staff which inconsistences to reconcile.
V Chair/Plunk suggested the Commission go through the
document and revisit the maps. The other Commissioners
concurred.
C/Fong, stated on page II -16, 2nd Paragraph, that 676 units
does not include Tres Hermanos which is currently designated
Agricultural.
CDD/DeStefano stated C/Fong is correct. Tres Hermanos is not
included because there are 110" dwelling units allocated for
Tres Hermanos. The area is supposed to remain agricultural
for the foreseeable future based upon this General Plan with
the intent that a specific plan be prepared in the future.
CDD/DeStefano responding to an inquiry by C/Flamenbaum
stated that the Hillside Ordinance does not contain a slope
density formula. It would require modification to the
Hillside Management Ordinance to insert such a slope density
formula. It would dramatically alter the number of dwelling
units that would be permitted on the steeper slope
properties.
C/Flamenbaum questioned what would be the existing units per
acre that would be permitted under the existing Hillside
Management Ordinance.
CDD/DeStefano stated that it would be the underlying zoning
plus whatever environmental constraints the site has instead
of considerations as a result of the Hillside Management
Ordinance that cause a lessening of the density.
CDD/DeStefano continued that the previous General Plan's
Rural/Residential classification had a density of 1
unit/acre and there were several hundred more acres
August 1, 1994 Page 13 Planning commission
classified Rural Residential. Those two factors created the
majority of the 1,900 additional dwelling units that were
anticipated within that plan. By lowering the density and
reducing the number of rural residential acres, the figure
drops dramatically down to 676.
C/Flamenbaum stated that previously 1,220 dwelling units
could have been built on the existing land that was
classified Rural Residential. Today, the net result is 136
dwelling units can be built based upon what we think the
existing slope is, resulting in an apparent 90% reduction.
He asked ICA/Montgomery what the landowners could do to the
City.
ICA/Montgomery answered, that ratio would be considered a
reasonable down zoning with no cause of action as long as
there is a reasonable use of the property. One would have to
be denied all reasonable use of their property and those
definitions have been skirted back and forth.
V Chair/Plunk questioned what happens if the court decides
that the City is denying the reasonable use of property.
ICA/Montgomery replied that the test on that is what is
reasonable and down zoning to 1 unit per 20 acres has been
approved. The benefit of the doubt goes to legislative
body.
V Chair/Plunk, asked whether the slope classification, was
taken from another city.
CDD/DeStefano replied that it was brought forward by GPAC
members.
C/Schad responded that this was heavily debated for several
days by GPAC. This was their final conclusion on it. He
stated he thinks it is a good ratio and should remain as is.
Motion was made by C/Schad and seconded by C/Fong that the
slope density formula should only apply to rural
residential. The motion failed 3-2 as follows:
AYES: COMMISSIONERS: Schad & Fong
NOES: COMMISSIONERS: Flamenbaum, V /Chair Plunk,
Chair/Meyer
ABSTAIN: COMMISSIONERS: None
ABSENT: COMMISSIONERS: None
Chair/Meyer questioned whether there should be a Slope
Density Formula at all.
August 1, 1994 Page 14 Planning commission
C/Schad, expressed his belief that Diamond Bar should have a
Slope Density Formula because of the geology of the city in
general, and to maintain the rural appearance.
Chair/Meyer asked the commissioners if the slope density
formula should apply to all property. The response was no.
CDD/DeStefano pointed out there is another alternative that
has yet to be expressed and which is to permit density
transfers. Concentrate the density on the areas that you
deem to be suitable for development while maintaining in
perpetuity the balance of the development site. This would
apply to the remaining vacant land and how to deal with that
in terms of preservation, element and in this case housing
issues, etc.
Chair/Meyer asked the if the Commissioners want a Slope
Density Formula?
C/Fong replied since it is what the people want, it should
be left in.
Chair/Meyer stated, "The question is - Should there be a
Slope Density Formula?"
C/Flamenbaum said NO; C/Fong, C/Schad, and Chair/Meyer said
YES; and V/Chair Plunk -ABSTAINED
Chair/Meyer directed the Commissioners to think about the
Slope Density Formula, what the percentages ought to be and
the impact on housing before the next meeting.
V Chair/Plunk directed Staff to advise the Commission of
Slope Density Formulas in different cities and what they
are.
Chair/Meyer advised that the next regularly scheduled
Planning Commission meetings are the 8th and 22nd of August.
He asked that the Commission consider having an additional
General Plan meeting on Monday, August 15, 1994.
Moved by C/Flamenbaum, seconded by V/Chair Plunk to continue
the General Plan deliberations to Aug. 8th and reopen the
General Plan public hearing on Aug. 8th, V/Chair Plunk
seconded. Motion carried unanimously.
August 1, 1994 Page 15
ADJODRNKENT:
Planning Commission
Moved by C/Flamenbaum, seconded by VC/Plunk and
unanimously to adjourn the Planning Commission
p.m. to Monday, August 8, 1994, at 7:00 p.m.
Attest:
/s/ David Meyer
David Meyer
Chairman
Respectfully,
carried
meeting at 11:15
/s/ James DeStefano
James DeStefano
Secretary
CITY OF DIAMOND BAR
MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION
AUGUST 11, 1994
CALL TO ORDER
Chairman Ortiz called the meeting to order at 7:00 p.m. at the South
Coast Air Quality Management District (AQMD) Hearing Room, 21865 East
Copley Drive, Diamond Bar, California.
PLEDGE OF ALLEGIANCE
The audience was led in the Pledge of Allegiance by Commissioner
Chavers.
ROLL CALL
Chair/Ortiz stated that VC/Istik would be absent and excused from
tonight's meeting.
Commissioners: Esposito, Chavers, Gravdahl, and Chairman Ortiz.
Staff: Senior Engineer, David Liu; Consultant Traffic
Engineer, Warren Siecke; Administrative
Assistant, Tseday Aberra; Sergeant Rawlings,
and Engineering Secretary, Linda Smith.
I. APPROVAL OF MINUTES
1. Meetings of June 9, 1994, July 14, 1994 and July 18, 1994.
C/Chavers asked for a change in the Minutes of July 18, 1994,
page 6, last paragraph, the sentence starting with, "He acted
negatively..." to read, "Mr. Chavers reacted negatively...��
C/Esposito would abstain from voting on the July 14, 1994
Minutes.
Moved by C/Gravdahl, seconded by C/Chavers and carried to
approve the Minutes of the June 9, 1994, July 14, 1994, and
July 18, 1994 as discussed.
II. COMMISSION COMMENTS
C/Gravdahl inquired about the accident rate at the intersection of
Pathfinder Road and Diamond Bar Boulevard with relation to the
northbound Diamond Bar Boulevard traffic turning west onto
Pathfinder Road.
SE/Liu responded that a left -turn signal warrant study was
conducted at the intersection of Pathfinder Road and Diamond Bar
Boulevard last year and at the July 19, 1994, City Council meeting
a budget of $30,000 for left -turn phasing was approved.
August 11, 1994 Page 2 TAT Commission ,
Sgt. Rawlings asked
the accident count
be given to staff
for clarification regarding the time frame for
needed. It was decided a one-year report would
to forward to Commissioner Gravdahl.
C/Gravdahl commented that the northbound traffic on Diamond Bar
Boulevard, at the left -turn arrows onto SR -60 eastbound near
Palomino Drive, backs up with cars and blocks Palomino Drive.
C/Gravdahl stated that he had been contacted by a resident of
Palomino Drive asking for "DO NOT BLOCK INTERSECTION" pavement
marking on Diamond Bar Boulevard. He further commented that at
3:30 p.m. the right -turn pocket between Diamond Bar Boulevard and
Palomino Drive and the eastbound SR -60 allows for six cars. He
asked about the adequacy of length between the intersection of
Palomino/ Diamond Bar Boulevard and the SR -60 on-ramp and if the
spacing for another signal would be a problem.
Consultant Siecke, responded that these items are taken into
consideration during a traffic signal warrant study.
SE/Liu responded that the intersection of Diamond Bar Boulevard and
Palomino Drive is scheduled for a traffic signal warrant study in
this Fiscal Year along with eight other areas. The findings of
these studies will be brought to the Commission for review.
C/Chavers requested that the geometric options of the intersection
be considered at the time of the traffic signal warrant study
because of the tight spacing and co-ordination with CalTrans.
III. PUBLIC COMMENTS
Dr. Lawrence Rhodes, 594-8178, requested the Commission to look
into the following items: 1. Parking�on the west side of Brea
Canyon Road north of SR -60: 30 -minute parking for commercial
vehicles is constantly violated. He recommends that the area be
posted "No Parking". 2. Brea Canyon Road south of Lycoming Street
and south of the Preschool, he.requested a right -turn only lane for
the southbound Brea Canyon Road traffic onto the westbound SR -60.
3. On Lycoming Street east of Brea Canyon Road, he requested "No
Commercial Parking." 4. On Washington Street between Brea Canyon
Road and Lincoln Avenue, he requested "No Overnight Parking".
There is no need for the residents' parking since there is no
access to the homes in the area and because of the number of
abandoned vehicles he has called into the Sheriff's Department. 5.
The green -time for the eastbound SR -60 Off -ramp at Golden Springs
Drive (Brea Canyon Road off -ramp) is 15 seconds too long than it
needs to be for the Golden Springs Drive traffic. He requested a
time study to increase the green- time for the freeway traffic. 6.
The same off -ramp has numerous pot -holes and is need of repair. He
requested the City notify CalTrans to see if they would fix it.
SE/Liu responded that regarding the violation of 30 -minute parking
on the westerly side of Brea Canyon Road north of the SR -60 as well
as the right -turn only lane on Brea Canyon Road onto SR -60
westbound, staff will conduct investigative study and bring back to
August 11, 1994 Page 3 T&T Commission
the Commission for review. Regarding the parking on Lycoming
Street east of Brea Canyon Road, the request for "No Commercial
Parking" has been included in the item forwarded to the City
Council. However, the addition of Lycoming Street east of Brea
Canyon Road is to have "No Stopping" between Brea Canyon Road and
Silver Fir Road during the hours of 10:00 p.m. and 6:00 a.m. The
Public Works Department will convey Dr. Rhodes' concerns regarding
the Brea Canyon Road off -ramp at eastbound SR -60 to CalTrans.
Dr. Rhodes commented that these restrictions force the residents to
move their cars, but "No Commercial Vehicles" would not.
SE/Liu responded that the State Attorney General's office issued an
opinion stating that a City has no authority to prohibit the
parking of particular categories of vehicles on its residential
streets.
Sgt. Rawlings commented that the enforcement of time limits is
difficult.
C/Chaver asked for clarification regarding the State law on parking
enforcement and private vendors.
Sgt. Rawlings responded that the passing of AB 408 a year ago makes
parking citations a civil, not a criminal matter. The City of
Diamond Bar is currently using the Sheriff's Department as the
enforcement agency for parking citations, but handles its own
processing of these citations via City Hall. Some cities in the
Los Angeles area have private vendors who process both the citing
and the collecting.
IV. CONSENT CALENDAR - None
V. OLD BUSINESS - None
VI. NEW BUSINESS - None
A. City Wide Speed Zone Survey
SE/Liu reported that the City of Diamond Bar conducted a City
Wide Speed Zone Survey in June of 1989 and the City Council,
on September 19, 1989, adopted Ordinance No. 22(1989) to
approve said survey.
In order to enforce speed limits by radar or other electronic
devices, a speed study must be conducted every five years.
Section 40802 of the California Vehicle Code defines a speed
limit enforced by radar and "...which speed limit is not
justified by an engineering and traffic survey conducted
within five years prior to the date of the alleged
violation..." constitutes a speed trap. Since speed traps
are illegal, the lack of an adequate study effectively
precludes the Sheriff Department from using radar enforcement.
August 11, 1994 Page 4 T&T Commission
Through adoption of this study, the Sheriff Department will be
able to enforce posted speed limit with radar equipment.
The report being presented reflects the result of an
engineering and traffic survey for the establishment of speed
limits on City streets as required by Sections 22357 and 22358
of the California Vehicle Code.
In this update five streets have been added: Chino Avenue,
Kiowa Crest Drive, Palomino Drive, Walnut Drive and Washington
Street. This report is given to the Commissions for review
and comments. The same report will be presented to the City
Council on August 16, 1994, and staff is recommending the
adoption of a resolution to continue radar enforcement on
these City streets.
Chair/Ortiz asked for clarification on Chino Hills Parkway as
presented in the study.
Consultant Siecke responded that the recommendation is to
maintain the existing speed limit of 45 mph based upon
critical speeds, condition of the roadway, consistency with
the connecting speed limits in neighboring cities of Pomona W,
and Chino Hills, and the accident rate comparison of actual to
expected.
Chair/Ortiz asked if 55 mph or 50 mph were considered since
the limit had once been 55 mph on Chino Hills Parkway, and the
day, and time the Speed Zone Survey was conducted. He asked
if there would be a safety issue involved if the speed limit
was raised to 50 mph or 55 mph from 45 mph.
SE/Liu responded that the speed zone study for Chino Hills
Parkway was conducted in 1991 after the completion of the
road, and that the study also recommended 45 mph and was
posted as such.
Consultant Siecke responded that maintaining the 45 mph
existing speed is appropriate for the roadway, re -iterating
continuity as a major factor. He further stated that the
length of the segment is slightly over one-half mile, and
planners try to avoid fluctuation of speed limits over a
roadway that is consistent in character. Regarding the day of
the week, Consultant Siecke, responded the study was done on
Friday, April 29, 1994, from 13:15 to 13:45, one -hundred
samples. He commented that speed zone studies are typically
done in off-peak hours when traffic flows freely and speeds do
not tend to vary day to day. Regarding 50 mph and 55 mph, he
said that enforcement might be difficult for the other cities,
but that he did not think a safety issue would be involved.
Chair/Ortiz asked about the speeds on Kiowa Crest Drive.
August 11, 1994 Page 5 T&T Commission
' Consultant Siecke responded that Kiowa Crest Drive is a
residential street, but due to its uninterrupted length over
a mile, it requires a traffic and engineering survey to
establish the speed limit. In accordance with the CalTrans
Traffic Manual, the recommendation justifies a greater than 25
mph speed limit for this residential street. The study
concluded the traffic at the 85 percentile was traveling at 39
mph, so the recommendation is for 30 mph. This is an increase
of 5 mph, but is enforceable by radar. Radar cannot be used
for enforcement if the street is posted 25 mph. He commented
that the research data indicates that the speed of a driver is
typical with the driver's comfort level regardless of the
posting. Therefore, with a 30 mph posting and radar
enforcement there is a potential to lower the speed from the
85 percentile traveling at 39 mph.
Sgt. Rawlings commented that with enforcement the average
speed could possibly be reduced rather than increased.
Chair/Ortiz asked staff about the concerns of Craig Clute,
21217 Fountain Springs Road, brought to the Traffic and
Transportation Commission on July 14, 1994. AA/Aberra
responded that she had made contact with Mr. Clute and staff
was handling the matters administratively while maintaining
contact with him.
Chair/Ortiz asked staff to comment on the recommendation for
30 -mph, including comments regarding the accidents, citizen
concerns and letters to City Hall.
Consultant Siecke, responded that the recommendation for
Prospectors Road is 30 mph. He further indicated that the 85
percentile is at 38 mph and is therefore similar to the Kiowa
Crest situation. In order to enforce the speed limit with
radar, not constituting a speed trap, the posting cannot be 25
mph. Within the school zone, 25 mph would still be
applicable. The traffic accident count is very low and is not
considered a safety hazard.
SE/Liu responded that he was unaware of any citizen concerns.
C/Chavers commented that prima-facie speed limit is 25 mph in
residential areas. By raising the speed limit on Kiowa Crest
Drive, Palomino Drive, and Prospectors Road, it would be
setting a precedent. Since the City of Diamond Bar has no
adopted General Plan, including a Circulation Element with
certain street classifications, a policy has not been
established. Such a policy may yet be established.
Therefore, the Commission should recommend to the City Council
that a closer look be taken with regard to these residential
streets.
SE/Liu commented that Ordinance 22 will need to be amended and
that the additional streets would be discussed at that time.
August 11, 1994
Page 6
T&T commission
The Resolution which will be brought before the City Council
on August 16, 1994, if adopted, will approve the study and
allow the Sheriff's Department to continue radar enforcement
on City streets based on the current Speed Zone Study only.
C/Gravdahl asked about the Palomino Drive enforcement.
Sgt. Rawlings responded that radar enforcement is easier and
that pacing a vehicle on a residential street is very
difficult.
C/Chavers moved, seconded C/ Gravdahl, to recommend to City
Council the adoption of Speed Zone Survey as presented with
exception of Kiowa Crest Drive and Palomino Drive, and
recommend that a policy discussion be considered with regard
to the raising of speed limits in residential streets from the
prima-facie speed limit of 25 mph.
The Motion was passed unanimously with the following ROLL CALL
vote:
AYES: Chavers, Gravdahl, Esposito, Chair/Ortiz
NOES: None
ABSTAIN: None
ABSENT: None
Chair/Ortiz turned the meeting over to C/Chavers and was excused at
8:00 P.M.
VII. STATUS OF PREVIOUS ACTION ITEMS
SE/Liu commented that the recommendation for parking restrictions
on Brea Canyon Road is being forwarded to the August 16, 1994 City
Council meeting.
VIII. ITEMS FROM COMMISSIONERS
C/Chavers requested information or an overview on the Regional
Studies of the Four Corners Study lead by SCAG, the San Gabriel
Valley Bikeway Master Plan conducted by LACMTA which is in
progress, and the Pomona Valley's Traffic Signal Synchronization
Program for inter -jurisdictional arterial co-ordination.
Consultant Siecke responded that he had attended a meeting this
afternoon of the Four Corners Group. The issues of Soquel Canyon
and Tonner Canyon are being discussed and there is a difference of
opinion. The north Orange County cities are opposed to a road
coming through Tonner Canyon, and the cities of Chino Hills and
Diamond Bar have the position that the road is necessary. The
Counties involved are Orange, San Bernardino, and Los Angeles. The
road is on the San Bernardino Master Plan, but not on the Orange
County or Los Angeles County Master Plans. A sub -committee will be
W
August 11, 1994
Page 7
T&T Commission
formed to look - into ways of solving the disagreement and a
September meeting is scheduled.
SE/Liu commented that he will keep the Commission abreast of the
updates/developments of these subject matters and would convey the
request for information to the City Manager who is a member of the
Four Corners Committee. Regarding the San Gabriel Valley Bikeway
Master Plan, he has been in touch with the MTA and they are still
gathering data.
AA/Aberra commented that the draft San Gabriel Valley Bikeway
Master Plan Study is scheduled for discussion by LACMTA on
September 13, 1994.
IX. ITEMS FROM STAFF
CalTrans' standards of Bike Lanes and sound walls were forwarded to
the Commissioners for their information. With regard to the bike
lanes, staff is reviewing Diamond Bar's bicycle lane system, as
well as, working with the San Gabriel Valley Bikeway Mater Plan for
compliance with state requirements. This will be brought back to
the Commission at a later date.
C/Chavers asked Sgt. Rawlings to comment on the vehicle code with
respect to a motorist and adjacent bike lane at the intersection or
a solid white line. In his readings he has read, "when making a
right turn, pull as far right as possible." Does this mean to the
curb or the solid white line?
Sgt. Rawlings commented that this section of the California Vehicle
Code is used most often when evaluating accidents to determine
causes more than for enforcement.
Consultant Siecke commented by saying that he thought there was a
section of the Code that states no motorized vehicle will drive in
a bicycle lane except within 200' of the intersection.
C/Chavers commented 200' is the distance between Palomino Drive and
the freeway ramps and asked staff to provide a copy of the state
standards to Mr. Van Winkle who has expressed concerns on this
matter.
X. INFORMATIONAL ITEMS - None
XI. ADJOURNMENT
Moved by C/Chaver, seconded by C/Esposito and carried unanimously
to adjourn the meeting at 8:14 p.m.
August 11, 1994 Page 8 T&T commission
Respectfully,
/s/ David G. Liu
David G. Liu
Secretary
Attest:
/s/ Tom Ortiz
Tom Ortiz
Chairman
C:\NP60\L:ADAKA?\If-94\TI-AUG11.94
W,
CITY OF DIAMOND BAR
MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION
SEPTEMBER 8, 1994
CALL TO ORDER
Chairman Ortiz called the meeting to order at 7:02 p.m. at the South
Coast Air Quality Management District (AQMD) Hearing Room, 21865 East
Copley Drive, Diamond Bar, California.
PLEDGE OF ALLEGIANCE
The audience was led in the Pledge of Allegiance by Commissioner
Esposito.
ROLL CALL
Commissioners: Esposito, Chavers, Gravdahl, Vice Chairman Istik and
Chairman Ortiz.
Staff: Senior Engineer, David Liu; Consultant
Engineer, Michael Myers; Sergeant Rawlings,
and Engineering Secretary, Linda Smith.
I. APPROVAL OF MINUTE - None
II. COMMISSION COMMENTS - None
III. PUBLIC COMMENTS
Michael Snyder, 1100 Pebblewood Drive, commented that he had
concerns regarding the traffic congestion on Grand Avenue. He
stated that he has experienced time delays. He had calculated his
average speed to be 13 MPH from Summitridge Drive to Diamond Bar
Blvd., and 6 MPH from Diamond Bar Blvd. to Golden Springs Drive.
He is concerned that much of the traffic on Grand is from residents
of other cities. He asked staff about the status of the Grand
Avenue Traffic Signal Synchronization. He suggested these
alternatives as solutions: 1. An additional 15 seconds for the
left -turn arrow for Diamond Bar Blvd. at Golden Springs Drive. 2.
Busing of school children, and 3. Adding lanes to our existing
roads including the HOV lanes on SR60 and build more roads.
SE/Liu responded that the Grand Avenue Traffic Signal
Synchronization Project is scheduled for Spring 1995. In
conjunction with the Synchronization, Grand Avenue will be
rehabilitated and there will be intersection modifications on Grand
Avenue at Diamond Bar Blvd. and at Golden Springs Drive. The
Diamond Bar Boulevard Reconstruction/Rehabilitation Project will be
completed before work on Grand Avenue begins and that the bid
opening for this project was held at City Hall today.
C/Chavers commented that the civil improvements are completed
before the timing Synchronization because vehicle detection loops
which support the Synchronization are in the pavement. Thus, it is
important to do these things sequentially to save money even though
there maybe a time lag in getting things done.
Bob Huff, 1641 Fire Hollow Drive, and representing the Evangelical
Free Church of Diamond Bar stated he had sent a letter to Diamond
September 8, 1994 Page 2 TAT Commission
Bar Public Worka Department in late August requesting parking on
Diamond Bar Boulevard from Crooked Creek Drive to Brea Canyon Road
on Sundays. He had hoped to see it on this agenda.
Chair/Ortiz asked staff to agendize the item for October 13, 1994
meeting.
SE/Liu responded that the Public Works Department was in receipt of
Mr Huff's letter and the item is planned for the October 13, 1994
meeting.
IV. CONSENT CALENDAR - None
V. OLD BUSINESS - None
VI. NEW BUSINESS - None
VII. STATUS OF PREVIOUS ACTION ITEMS - None
VIII. ITEMS FROM COMMISSIONERS
C/Gravdahl commented that this is his first opportunity reviewing
the traffic analysis in the Environmental Impact Report for the
Diamond Ranch High School. He questioned if Deepsprings Drive is
planned as a secondary access to the new school.
VC/Istik indicated a concern for a lack of agenda items which seem
to indicate a lack of traffic problems in the City of Diamond Bar.
He commented that Diamond Bar has many traffic related items and
requested they be brought to the Commission for discussion.
C/Espositio commented that she needed more time to review the
information given to the Commissioners:
C/Chavers also stated a concern for the lack of agenda items. He
commented that the items presented tonight to the Commissioners
were via his request. He had been approached by citizens about a
workshop/forum similar to those held at the Parks and Recreation
Commission for the development of Pantera Park. To facilitate the
discussion of the traffic impact issues at the Diamond Ranch High
School site, he wanted the detailed reports not the overview as was
presented in last Friday's packet.
He further commented that the issue of bott dots had also come to
his attention from concerned citizens. He has been made aware that
they now appear on Goldrush Drive and this item had not come to the
Traffic and Transportation Commission. He asked staff to keep the
Commission abreast of these happenings.
He opened the discussion of traffic and site access for Diamond Bar
Ranch High School by saying the neighborhood is bound to be
impacted. He commented that this is the first meeting to form a
strategy as called for in the draft General Plan Strategy 2.2.2
which states "Through the roadway system, ensure that new
September 8, 1994
Page 3
T&T commission
development within the Tres Hermanos Ranch property is integrated
into the community of Diamond Bar."
He stated that while reading the material several rhetorical
questions come to mind, including:
The traffic study estimates about 3300 vehicle trips per day
which will come from the Diamond Bar, Phillips Ranch and
Pomona Areas. Where do these students live? The study does
not indicate.
The study says only 20% of the vehicles go west into Diamond
Bar. Where do the rest live? What route does the rest of the
traffic take?
Further C/Chavers gave a brief overview indicating the proposed
site on the aerial provided and pointing out the eastern access
road at Scenic Ridge Road and a proposed western access at the end
of Deepsprings Drive.
Chair/Ortiz opened the floor for public discussion.
Virginia Cylkowki, 667 Foxhaven Place, stated that she proposes
workshops for getting information and details to the citizens of
Diamond Bar who will be impacted by the Diamond Ranch High School
site. She suggested that neighbors, representative of the Traffic
and Transportation Commission, the Planning Commission, the City
Council, City staff and the Ranch Boosters group as well as the
school officials get together and solicit public comments.
She further suggested discussion on the following issues: Safety,
daily traffic, graffiti, impact of special events, overflow
parking, glaring from the field lights, noise, etc. She concluded
that residents in the neighborhood need reliable information.
Joe McGraw, 24463 E. Deepsprings Drive, commented that he
appreciates the efforts and thanked the Commission and staff. He
commented that the grade school and park in the nearby vicinity
will generate children and bicycles. He visualizes this as a
potential problem with the high school traffic.
Gary Neely, 344 Canoecove Drive, brought a map as a visual aid and
pointed to the various access routes with the current
infrastructure. He commented that the Pomona School District does
not plan a western access road and that the issue of a western
access road is a City of Diamond Bar issue.
VC/Istik asked if the City of Diamond Bar responded to the
Environment Impact Report (EIR) and if the traffic issues were
addressed. Also, he asked if the EIR had been circulated.
SE/Liu responded that the Community Development Director, James
DeStefano, responded to the EIR and no specific traffic issues were
addressed. The EIR was circulated in August of 1993.
September 8, 1994 Paqe 4 TAT commission
VC/Istik stated that he would have liked it to have been brought to
the Traffic and Transportation Commission for discussion.
SE/Liu stated that Item No. Five of Community Development
Director's response states, "The draft EIR identifies Deepsprings
Drive as the western point of access to the high school.
Alternatives for consideration include extending Carpio Drive along
the Freeway and accessing an existing cul-de-sac. A detailed
analysis of each of these options should be included within the
draft EIR."
C/Gravdahl asked if the EIR was reviewed by the City Traffic
Consultant.
SE/Liu responded that it had not.
C/Chavers commented that it appears the School District is not
assuming responsibility for the western access and quotes the site
plan as saying "Not a Part of Project."
Sue Sisk, 1087 Flintrock Road, commented she has been involved on
this project with the School District Advisory Committee
established in August 1993. She stated the City Manager, Mr.
Terrence Belanger, has come to some of the meetings. She indicated
that at this time the district has no definition of what the road
should be, even though a secondary access is mandated by the State
of California if the school is to accommodate more than 1200
students. She stated that as a resident of Diamond Bar, she would
like to see the City plan a road that would be most beneficial to
the residents of Diamond Bar.
C/Chavers questioned the parking at the west end as indicated in
the EIR.
Ms. Sisk indicated that no parking is shown on the architects
drawing. She commented that she has questioned this at the
Advisory Committee meetings and had been told that no parking lot
exists at the western access, and that the western and eastern
access roads do not connect.
C/Chavers asked staff to obtain a site plan for the Traffic and
Transportation Commissioners and asked what input City staff has
had with the School District.
SE/Liu responded that as background information, a staff report was
presented to the City Council last year which stated that the State
Department of Education had indicated to the Pomona Unified School
District that a secondary access road to the site, preferably from
the west, should be constructed for an acceptable level of safety
and emergency evacuation. Deepsprings Drive was identified as the
probable westerly access.
Furthermore, SE/Liu stated that several meetings have been held
with the Pomona Unified School District, and the Advisory
September 8, 1994 Page 5 T&T Commission
Committee. Funds for a westerly access road have not been
allocated by Diamond Bar, but the City is working with the other
agencies to obtain a reasonable solution to the access matter.
Ms. Sisk requested that Traffic and Transportation Commissioners
become members of the Advisory Committee for involvement and to
look out for the interest of the City of Diamond Bar and its
residents. At this time a westerly road has yet to be designed by
the State of California and Pomona Unified School District.
C/Chavers asked staff to bring more information to the Traffic and
Transportation Commission as a public forum for this continuing
issue.
CE/Myers responded that the Pomona Unified School District is
exempt and removed from many Ordinances and requirements of the
local municipalities including Diamond Bar. The best opportunity
for input is via an active citizenry and friendly influence. He
reiterated that influence of the City within its jurisdiction and
relationship to the site is minimal. The Pomona Unified School
District does not accept the burden of cost for a westerly access
to Diamond Ranch High School. PSUD will assist in making
provisions and will allow it, but no funds will be forthcoming.
Ms. Sisk commented that at this time a liaison committee is in the
process of being formed and she reiterated her request for City
involvement.
Chair/Ortiz asked the percentage of Diamond Bar students in
relation to total school population.
Ms. Sisk responded that this information is still being obtained by
the PUSD.
C/Gravdahl asked if the site plan as presented in the packet was
correct. C/Gravdahl commented that his conversations with the PUSD
indicated concerns of their principals and that parking is not
proposed for the westerly access, but for a more northerly
location. He commented that there was mention of a road parallel
to the freeway and wondered if it were to be built would parking be
accessible to it. He further commented that busing does not appear
to be an option with the PUSD, and that an alternative route via
Pantera Drive was mentioned to him by City Manager Belanger.
Ms. Sisk stated that to her knowledge the orientation of the
playing fields is different from C/Gravdahl's plan. She commented
that in regards to the other matters, this could be brought to the
Advisory Committee since the Brown Act requires meetings to be
opened to the public.
Chair/Ortiz asked if anyone would like to volunteer as a citizen to
work as a liaison and C/Chavers and C/Gravdahl both accepted.
September 8, 1994 Page 6 TAT commission
Gary Neely, 344 Canoecove Drive, stated that the City of Pomona and
others in the sphere of influence should be invited to discuss this
item at the workshops. He also gave a visual picture of a road
along the freeway.
Michael Schneider, 1100 Pebblewood Drive, stated he would like to
see the road built along the Freeway to eliminate traffic
congestion.
Virginia Cylkowski, 667 Foxhaven Place, thanked the Commission for
their initiative in responding to the concerns of the neighbors and
reiterated hope for information.
Anshu Pathak, 24453 Rockbury Drive, said he would donate some land
near Pantera Park in building a road for the use of Diamond Bar
residents to Diamond Ranch High School, but he is against the
Deepsprings Drive extension.
IX. ITEMS FROM STAFF - None
X. INFORMATIONAL ITEMS - None
XI. ADJOURNMENT
Moved by C/Gravdahl, seconded by C/Chavers and carried unanimously
to adjourn the meeting at 8:58 p.m.
y
Respectfully,
/s/ David C- T,iii
David G. Liu
Secretary
Attest:
/s/ Tom Ortiz
Tom Ortiz
Chairman
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CITY OF DIAMOND BAR
MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION
OCTOBER 13, 1994
CALL TO ORDER
Chairman Ortiz called the meeting to order at 7:00 p.m. at the
South Coast Air Quality Management District (SCAQMD) Hearing Room,
21865 East Copley Drive, Diamond Bar, California.
PLEDGE OF ALLEGIANCE
The audience was led in the Pledge of Allegiance by Commissioner
Gravdahl.
ROLL CALL
Commissioners: Esposito, Chavers, Gravdahl, VC/Istik and
Chairman Ortiz.
Staff: Senior Engineer, David Liu; Consultant
Engineer, Mike Myers; Administrative
Assistant, Tseday Aberra; Sergeant Rawlings,
and Engineering Secretary, Linda Smith.
I. APPROVAL OF MINUTES
1. Meeting of August 11, 1994.
VC/Istik abstained from voting since he was absent from
the August 11, 1994 Commission meeting. Motion was made
by C/Chavers and seconded by C/Gravdahl to accept the
Minutes as presented.
The Motion was passed with the following ROLL CALL vote:
AYES: Chair/Ortiz C/Chavers, C/Gravdahl, C/Esposito
NOES: None
ABSTAIN: VC/Istik
ABSENT: None
II. COMMISSION COMMENTS
VC/Istik asked if the City maintains a log when people
call in with a request for stop sign or other traffic
related questions and concerns.
SE/Liu responded that the City does maintain a list of
all complaints, concerns and requests and has the records
on file at City Hall.
VC/Istik then asked SE/Liu if the records are forwarded
to the Traffic Engineer.
October 13, 1994
Page 2
T&T commission
SE/Liu responded that the City looks at the requests on
a case-by-case basis and if the request requires studies
or warrants then the request is referred to the Traffic
Consultant. However, if it requires a routine
investigation, the City handles the items
administratively. If the items require outside
consultant assistance, they will come back before the
Traffic and Transportation Commission.
VC/Istik voiced his concern regarding the speed limits on
some of the residential streets. VC/Istik further stated
that he feels that the prima facie 25 miles per hour
might be more appropriate for a residential street which
is double loaded with driveways every 50 feet on either
side of the street. He requested that the Commission
place a new business item on the agenda for discussion of
this item at the next meeting.
In response to Chair/Ortiz's question regarding
enforcement with regard to speed, Sgt. Rawlings responded
that the reason this item came up at the last meeting was
because the Sheriff's Department made contact with the
City and requested that at least two of the streets be
surveyed. California Vehicle Code Section 40802 states
that if a residential street is more than one-half mile
in length without a stop sign, or more than 40 feet wide,
it is a speed trap if radar is used for traffic
enforcement and, therefore, radar cannot be used on these
streets. However, he continued, if a speed survey is
done, it enables law enforcement to use radar on these
streets and that is the reason the speed survey was
requested on those residential streets. The survey will
assume the 85 percentile rule. That is, at whatever
speed 85 percent of the people drive, that speed will be
assumed to be the safe speed.
It was the consensus of the Commission that this item be
placed on the agenda for the next meeting under New
Business.
III. PUBLIC COMMENTS
Craig Clute, 21217 Fountain Springs Road stated that he
is present at the Commission meeting on behalf of the
people of Fountain Springs Road. With regard to request
for citations on Fountain Springs Road from the Sheriff's
Department, he thanked Sgt. Rawlings for his quick and
thorough response. In addition, he stated that he has
had no response to his request to the City for cost and
traffic study results with respect to the light at
Diamond Bar Boulevard and Fountain Springs Road. He
further indicated that he has not received a response to
October 13, 1994 Page 3 T&T commission
his request for a traffic study from the Traffic and
Transportation Commission.
Mr. Clute indicated that he had a request for closure of
the entrance to the Country Hills Town Center which has
been denied and passed on to the Planning Department. He
cited the General Plan verbiage "Maintain the integrity
of residential neighborhoods by discouraging through
traffic and preventing the creation of new major roadway
connections through existing residential neighborhoods"
as applicable to the situation under study on Fountain
Springs Road. He further indicated that the one year
speed study provided by Sgt. Rawlings is inadequate.
Mr. Clute stated that he did not understand the reason
for the City denying the three-way stop at Sunbright
Drive and Fountain Springs Road and the four-way stop
control at Castlerock Road. He does not believe that law
enforcement will solve the problem.
In response to C/Gravdahl, Mr. Clute stated that there
were supermarket trucks still using the street.
C/Chavers stated that what this points out is a seemingly
inability on the part of the City to do what he terms an
"adequate" traffic study. The Commission has had these
same issues presented with respect to other areas of the
City. He further stated that he believes a comprehensive
study of the area bounded by Pathfinder Road, Brea Canyon
Road, and Diamond Bar Boulevard needs to be conducted,
and that such a study should look at the overall traffic
patterns, not just look at one intersection at a time in
order to see if something can be done on a more
encompassing basis.
C/Chavers requests that Consultant Traffic Engineer,
Warren Siecke, conduct an all-encompassing study, compile
the data, and give the Commission a picture of what is
happening in order that the Commission can make
recommendations regarding solutions to the situation.
SE/Liu responded that staff will identify all of the
issues on the table and bring them back to the Commission
for discussion and determine which items need to be
addressed.
Dr. Lawrence Rhodes, P.O. Box 2258, Walnut, stated that
he has read the recommendations under NEW BUSINESS VI. A.
and totally agrees. He further stated that he is looking
for a verbal update on X. C. which was the no overnight
parking on Washington Street between Brea Canyon Road and
Lincoln Avenue. He indicated that he reported to Sgt.
October 13, 1994 Page 4 T&T Commission
Rawlings four cars in the past three years which were
parked there over 72 hours and all four are still there.
At the request of Dr. Rhodes, Chair/Ortiz moved New
Business Item VI. A. "Right -Turn Lane" on southbound Brea
Canyon Road at westbound SR 60 on-ramp and Information
Item X.C. before the other items.
VI. NEW BUSINESS
A. "Right -Turn Lane" on southbound Brea Canyon Road at
westbound SR 60 on-ramp.
SE/Liu reported that the feasibility of installing a
right turn lane on southbound Brea Canyon Road at the
westbound 60 on-ramp was investigated by the City Traffic
Engineering Consultant, Warren Siecke. SE/Liu referred
to the sketch contained in the packet and indicated that
it is feasible to install a 200 -foot long right -turn
lane. He indicated that the striping configuration would
provide a 13 -foot wide curb lane and two it -foot through
lanes. In order to implement the right -turn pocket, the
existing right lane stripe will need to be modified for
a distance of 300 feet from the 60 westbound on-ramp.
SE/Liu further stated that concurrently, a "No Stopping
Anytime" zone on the west side of Brea Canyon Road over
the same 300 -foot length must also be established and
while there is no data to indicate an overwhelming need
to install a right -turn lane on Brea Canyon Road,
observation reveals that during peak traffic periods, it
would help relieve congestion. Furthermore, he stated,
it would also provide a safe queuing area out of the Brea
Canyon Road on those occasions when congestion develops
on the on-ramp.
SE/Liu stated that it is staff's recommendation that the
Traffic and Transportation Commission recommend to the
City Council the installation of a right -turn lane on the
southbound Brea Canyon Road at the westbound 60 on-ramp
and, also establish a "No Stopping Anytime" zone on the
west side of Brea Canyon Road from the 60 on-ramp to a
point 300 feet northerly thereof.
Motion was made by VC/Istik and seconded by C/Chavers to
recommend to the City Council the installation of a right
turn lane on the Southbound Brea Canyon Road at the
westbound 60 on-ramp and, also establish a "no stopping
anytime" zone on the West side of Brea Canyon Road from
the westbound 60 on-ramp to a point 300 feet Northerly.
October 13, 1994 Page 5 TAT Commission
The Motion was passed unanimously with the following ROLL
CALL vote:
AYES:
Chair/Ortiz,
C/Gravdahl,
NOES:
None
ABSTAIN:
None
ABSENT:
None
X. INFORMATIONAL ITEMS
VC/Istik, C/Chavers,
C/Esposito
C. Resident's requst to install "No overnight Parking" signs
on Washington Street between Brea Canyon Road and Lincoln
Avenue.
AA/Tseday Aberra reported that Dr. Rhodes came before the
Commission and requested that Washington Street between
Brea Canyon Road and Lincoln Avenue be observed. The
request indicated that consideration be given to
installing a "No Overnight Parking" on Washington Street.
AA/Aberra further reported that Dr. Rhodes concern is
that the street is occupied by vehicles which are there
more than one day and indicated that he has called the
Sheriff's Department requesting that they look at the
vehicles. AA/Aberra indicated that on three separate
occasions Engineering and Public Works staff have gone
to the street and observed no vehicles parked on two of
the visits and two vehicles parked on the third visit.
Chair/Ortiz then requested the Commission to consider New
Business Item VI. B. "Request by Evangelical Free Church
of Diamond Bar to park along southbound Diamond Bar
Boulevard between Cherrydale Drive and Brea Canyon Road
on Sundays."
VI. NEW BUSINESS
B. Request by Evangelical Free Church of Diamond Bar to park
along southbound Diamond Bar Boulevard between Cherrydale
Drive and Brea Canyon Road on Sundays.
Bob Huff, 1641 Fire Hollow Drive, representing
Evangelical Free Church of Diamond Bar, 3255 South
Diamond Bar Boulevard, commented that in the information
presented by the Commission, which states that the
request for parking from Cherrydale to Brea Canyon Road
should be changed to Crooked Creek. He indicated that
the request does not cost a lot of money since it would
involve only the changing of some signs. Also, it does
not impact the traffic flow, and it is an opportunity to
do something for the residents of Diamond Bar.
October 13, 1994 Page 6 T&T Commission
Mark Hopper, Pastor of Evangelical Free Church and
resident of Diamond Bar, 1125 Grubstake Drive, stated
that he is disappointed to see that staff has denied the
request to grant Sunday parking on Brea Canyon Road and
because another Church has been granted that permission,
he asked that the Church be allowed to do the same. He
further stated that the Church understands the
restriction of a Sunday only situation and would wish
that the Commission will allow the same consideration as
it has for St. Denis.
C/Chavers asked staff to comment on the traffic studies
for the development projects in the "Country" which
indicated that a double left -turn is needed for
southbound Diamond Bar Boulevard at Brea Canyon Road, and
whether re -striping the intersection, narrowing the bike
lane, or eliminating the bike lane, has been
investigated. In addition, C/Chavers asked where would
the transitions begin and end with reference to the
Church driveways and with reference to Cherrydale Drive.
C/Chavers inquired about the options available with
respect to the remaining shopping center property
expansion.
Robert Huff responded that there are some unofficial
parking spaces on the land to which Mr. Chavers refers.
He stated that currently, approximately 75-80 vehicles
are parked at that site on Sundays. There will be
another phase built which places a new building in the
middle of the largest green area with peripheral parking.
At that time, 75 dedicated parking spaces will be
developed. The plan for the next phase after that is to
put peripheral parking around the entire facility. That
will place the number of developed parking spaces at
approximately 130. Mr. Huff stated that the Church also
has an agreement with Peppertree Medical Center for
parking.
C/Chavers requested further study and recommendation by
staff on the geometric information regarding the double
left -turn on Diamond Bar Boulevard at Brea Canyon Road.
A motion was made by C/Gravdahl and seconded by C/Chavers
to allow the Church to temporarily cover the no parking
signs on the west side of Diamond Bar Boulevard from
Crooked Creek Drive to the northerly driveway of the
Church on Sunday mornings (signs to remain the same the
rest of the week) for a period not -to -exceed 90 days to
allow staff to evaluate the geometric concerns at the
intersection of Diamond Bar Boulevard and Brea Canyon
Road and to also allow input from the residents on
Cherrydale and Crooked Creek Drive.
October 13, 1994 Page 7 T&T commission
C/Esposito asked staff if it would take staff 60 to 90
days to look into this matter.
SE/Liu responded that the time frame would probably be 60
to 90 days. However, any decision or recommendation made
would have to go before City Council for the final
decision. SE/Liu indicated that staff has information
regarding the intersection in question as part of the JCC
Development, as well as, drawings submitted by Weston
Pringle. However, the study has been put on hold. He
further stated that staff can compile the information and
bring it to the Commission for review and discussion at
the next meeting.
The Motion was passed unanimously with the following ROLL
CALL vote:
AYES: Chair/Ortiz, VC/Istik, C/Chavers, C/Gravdahl,
C/Esposito
NOES: None
ABSTAIN: None
ABSENT: None
VC/Istik requested of SE/Liu that a copy of the staff
report to the City Council be sent to the Traffic and
Transportation Commission and to Mr. Huff and Pastor
Hopper.
III. PUBLIC COMMENTS (Continued)
Oscar Law, 21511 Pathfinder Road, stated that recently
the City Council sold $300,000 Proposition A funds to the
City of Lancaster for 69 cents on the dollar. This is at
a time when our surplus with the County is in the realm
of $15,000,000 and when our annual budget is in the area
of $8,500,000. If nothing changes, the City will have
approximately two years of money with which to operate,
assuming no incoming monies. Mr. Law stated that it is
his understanding that Proposition A funds should only be
used for Transportation. If this is the case, we are
taking from our citizens, such as the handicapped and the
senior citizen population, who do not have a way to get
around the City.
Mr. Law suggested that Diamond Bar look at the City of
San Diego's use of Proposition A funds for taxicab
subsidy and adopt a similar program.
Chair/Ortiz turned the meeting over to VC/Istik and was
excused at 8:20 p.m.
October 13, 1994 Page 8 T&T Commission
C/Chavers :asked SE/Liu why City Council decided to sell
Proposition A funds for general revenue.
SE/Liu responded that the Proposition A money is a one-
half cent sales tax which was adopted by the voters in
1989 and the money can only be used for transit related
improvements. He further stated that the level of
Proposition A money that the City has at this time is
more than adequate.
C/Chavers asked VC/Istik if the use of Proposition A
funds falls within the jurisdiction of the Traffic and
Transportation Commission.
VC/Istik responded that it is very typical of cities to
trade Proposition A funds for monies to be used for other
purposes. He stated that he believes the Commission
cannot take formal action on an item which is not on the
agenda.
C/Gravdahl requested that the matter of the use of
Proposition A funds be placed on the Traffic and
Transportation Commission agenda.
C/Chavers asked that staff convey this request to the
City Manager's office.
SE/Liu responded that he will convey the message and for
the next meeting, he will provide the Commission with the
Proposition A and Proposition C guidelines.
Mr. Law then urged approval of Item VI. C.
VC/Istik requested staff report on Item VI. C.
VI. NEW BUSINESS
C. Four-way stop control on Brea Canyon Road at Cold Spring
Lane and 25 MPH zone study on Brea Canyon Road in the
vicinity of Heritage Park Community Center.
SE/Liu responded that this item is related to the four-
way stop control at the intersection of Brea Canyon Road
and Cold Spring Lane. This intersection was analyzed for
a four-way stop control based upon the criteria
established by CalTrans and, at this time, it is
warranted for a four-way stop control.
SE/Liu reported that the second subject matter is the 25
mph speed zone which the City Council has requested be
considered at the July 19, 1994 meeting. With regard to
October 13, 1994 Page 9 TAT Commission
a
the establishment of the special zone, staff does not
recommend implementation of the special zone due to the
ambiguity of the vehicle code provisions, the potential
conflict with the existing school zone signing and the
additional traffic enforcement problems. Currently, in
the California Vehicle Code (CVC) Section 22352, (b) (3)
establishes a prima facie 25 mph speed limit when passing
a senior center or other facility primarily used by
senior citizens. This provision was added to the vehicle
code relatively recently and, as a result, CalTrans has
not published any guidelines for its application. The
vehicle code is ambiguous in that "senior center" is not
defined. Staff contacted several cities, Los Angeles
County and the Auto Club to ascertain if they have
established "senior" speed zones and their definition of
"senior center". Staff were unable to find any agencies
that have established such zones. The general opinion of
the people contacted is that the intent of the
legislation is to apply the 25 mph zone where large
senior residential complexes are located and where there
is senior citizen pedestrian activity.. Our contact with
the court disclosed that the judges probably would find
that a 25 mph zone is not appropriate at such a location
and would dismiss citations.
Heritage Park is adjacent to Castle Rock Elementary
School. Because of the school, a school zone speed limit
of 25 mph is in effect on Brea Canyon Road in front of
Heritage Park when children are present. Posting a
special zone for the Heritage Park Community Center would
create conflict with existing school zone signing. It
would most likely also be ignored by a majority of
motorists creating additional traffic enforcement
problems.
Currently, there are 36 on-site parking at the Center.
Two of the 36 are handicap parking spaces. Pursuant to
the Council's direction of July 19, 1994, as part of the
need to increase the number of parking spaces for seniors
who utilize Heritage Park Community Center, the number of
handicap parking spaces are proposed to be increased from
two to five. With the new layout, the total number of
parking spaces will be increased from 36 to 39. Staff
has been working with California Pavement Maintenance
Company (CPM) for the re -slurry and striping of Heritage
Park Community Center parking lot. Just this afternoon
we received a cost proposal of approximately $3,800.
Regarding the final item, off-site parking, at this time,
approximately twenty (20) vehicles can parallel park on
Brea Canyon Road adjacent to the Center. Angle parking
October 13, 1994 Page 10 TAT Commission
would add= approximately ten (10) more spaces on Brea
Canyon Road. As we have stated previously, staff's main
concern is safety and liability issues that will be
related to vehicles back -out maneuvers to traffic on Brea
Canyon Road. The lack of adequate visibility for the
driver during the back -out maneuver is a principal
hazard. The traffic engineers and the Sheriff's
Department concur on this matter.
Regarding items before the Commission, staff recommends
that the Commission recommend to the City Council, the
installation of a four-way stop control on Brea Canyon
Road at Cold Spring Lane and deny the establishment of a
25 mph special zone on Brea Canyon Road in the vicinity
of Heritage Park Community Center based on results of the
study. These matters will be discussed before the City
Council on Tuesday, October 18.
C/Chavers asked for clarification on the proposal to
narrow Brea Canyon.
Consultant Engineer Mike Meyers responded that the
proposal has not been included in this year's proposed w
capital improvement program. The designation in the
General Plan remains as a secondary highway with no
special consideration for a different width or
configuration. The proposal for a four -lane secondary
highway previously presented to the Commission has been
tabled and will probably not be presented again this
year.
C/Gravdahl asked if the area on Brea Canyon Road between
Diamond Bar Boulevard and Pathfinder Road is designated
as a no -truck route.
Consultant Engineer Mike Meyers responded that it is not
a truck route and that the City would not mark "no truck
route", it would only mark "truck routes". If trucks are
not conducting local business they would be in violation
of the vehicle code if they use the route which is not
designated.
Sgt. Rawlings stated that trucks are allowed to deviate
from the truck route to go to delivery and/or pickup
points.
C/Gravdahl expressed concerns with trucks in the Heritage
Park area and inquired as to the enforcement of a four-
way stop on Brea Canyon Road.
October 13, 1994 Page 11 T&T COmmission
Sgt. Rawlings responded that anytime a new stop sign is
installed there is a transition period where there is a
fair degree of violation.
VC/Istik asked for consideration of a weight limit
restriction on Fountain Springs Road and Cold Spring
Lane.
Motion was made by C/Chavers and seconded by C/Gravdahl
to accept the recommendation by staff and request a
neighborhood traf f is study to include Brea Canyon Road as
one of the components.
The Motion was passed unanimously with the following ROLL
CALL vote:
AYES: C/Chavers, C/Gravdahl, C/Esposito, VC/Istick
NOES: None
ABSTAIN: None
ABSENT: C/Ortiz
VII. STATUS OF PREVIOUS ACTION ITEMS - NONE
VIII. ITEMS FROM COMMISSIONERS
C/Chavers requested an agenda item for the upcoming
meeting to decide if the information provided on how the
City arrived at the Botts dots on Gold Rush Drive will
now be standard policy, and if so, what will be done
about other installations of Botts dots in the City and
what kind of policy will be implemented for further
requests for those kinds of devices.
IV. ITEMS FROM STAFF
SE/Liu stated that the Diamond Bar Street Rehabilitation
Project will commence on Monday, October 17, 1994. There
are three notification signs at the intersection of Grand
and Diamond Bar Boulevard and one on eastbound Pathfinder
Road at Diamond Bar Boulevard and one on northbound
Diamond Bar Boulevard at Brea Canyon Road. The project
will last approximately 60 calendar days. Additionally,
Slurry Seal project for Area 5 has just begun.
X. INFORMATIONAL ITEMS
A. Staff met with DKS & Associates, consultant for
Pomona Valley Traffic Signal Forum on September 22, 1994.
They are still in the data collection stage and once the
data is compiled they will give the City a list of
suggested recommended projects.
October 13, 1994 Page 12 T&T Commission
VC/Istik requested a copy of the checklist the City will
be forwarding to DKS & Associates which identifies the
congested streets in the City and items of concern.
B. AA/Aberra stated that the City began selling Transit
and Metro -Link passes in June, 1994. The City offers 20%
discount for the general public and for students, and 50%
discount for senior citizens. The City allocated $60,750
for fiscal year 1993/1994 and $80,000 for fiscal year
1994/1995. Residents are responding favorably and there
has been an increase in sales. The Metro -Link passes and
the Foothill Zone 14 providing service to downtown Los
Angeles seem to be the most popular. As the sales have
increased, so has the amount of subsidy the City of
Diamond Bar provides. The program was implemented and is
being administered by AA/Aberra and ES/Smith.
VC/Istik asked if the Holiday Shuttle program was
requested by the Chamber of Commerce.
SE/Liu responded that the Holiday Shuttle program started
four years ago, and that it is a joint effort between the
City and the Chamber of Commerce. r
XI. ADJOURNMENT
The motion was made, seconded and carried unanimously to
adjourn the meeting at 9:10 p.m.
Respectfully,
/s/ David Liu
David G. Liu
Secretary
Attest:
/s/ Tom Ortiz
Tom Ortiz
Chairman
CITY OF DIAMOND BAR
MINUTES OF THE PARKS & RECREATION COMMISSION
HERITAGE COMMUNITY CENTER
OCTOBER 26, 1994
CALL TO ORDER
Chairman Goldenberg called the meeting to order at 7:10 p.m.
PLEDGE OF ALLEGIANCE
The audience was led in the Pledge of Allegiance by Sandy Barlow.
ROLL CALL
Present: Chairman Goldenberg, Vice Chairman Ruzicka
Commissioner Schey
Commissioner Tye arrived at 7:30 p.m.
Staff: Community Services Director Bob Rose
Recreation Supervisor Marla Pearlman
Administrative Assistant Sandy Barlow
Absent: Commissioner Medina
MATTERS FROM THE AUDIENCE
Mr. Oscar Law addressed the Commission on behalf of the senior citizens of
Diamond Bar and reported on their long range plan of obtaining a building with
the following specifications: Approximately 25,000 square feet with 300
parking spaces, 150 of which are handicapped, built to withstand an 8.0
earthquake, with complete kitchen and cots in the event of an earthquake. The
building would serve as a community building. He asked if there is anything the
Commission can do to help the senior citizens accomplish their goal.
Mr. Law further asked about the hot meals program and earthquake supplies
that were to be available at Heritage Park.
October 26, 1994 Page 2
Chair/Goldenberg commented that it is a very worthwhile program and asked
Mr. Law to provide the request in writing to the Commission. He further stated
that research was initiated several months ago regarding grants for the hot
meals program and deferred to CSD/Rose.
Mr. Law further requested that the building be located near a hill where an
astrological observatory could be placed for the high school students to use.
VC/Ruzicka asked what the Commission can do.
Mr. Law replied as follows:
1) Find land that the City can afford to buy or solicit a
donation.
2) In the construction of the building, the City is more
knowledgeable about the building codes than the
senior citizens and they request the assistance of the
City.
VC/Ruzicka asked for the request to be placed on the letterhead of the Diamond
Bar Seniors stating the specific requirements.
Chair/Goldenberg stated the project would be sizable and suggested two acres
would be required for the project.
Mr. Law stated four acres.
C/Schey stated five acres.
Mr. Law stated he has contacted the state assemblyman and requested a listing
of all sources where money would be available to fund such a project.
Chair/Goldenberg asked for additional information regarding the earthquake
preparedness program for storing supplies in the bin as to who was to provide
such supplies.
CSD/Rose responded that during the funding period, under the Community
Development Block Grant (CDBG) funds, the City Council allocated a certain
amount of money for disaster preparedness. A portion of the money was
designated towards seniors for disaster preparedness at the Heritage Park
facility as well as others. He further stated that under the CDBG requirements,
a specific program must be in place before any supplies may be purchased. The
October 26, 1994 Page 3
Heritage Park program has not been determined by the City Manager's office as
of this date. Staff has requested that shelving be purchased for the storage
shed so that surplus food can be stored.
Mr. Law further stated that surrounding communities have large senior centers
and yet less population than Diamond Bar. He reported that the Senior Citizen
Association has 180 members of which 60 to 80 are active, and members are
turned away from some functions due to lack of space.
Chair/Goldenberg asked if Heritage Park is the largest facility available.
CSD/Rose replied that it is the largest.
Chair/Goldenberg offered the support of the Commission and asked CSD/Rose
if there is anything further the Commission can do.
CSD/Rose asked to see the information Mr. Law receives from the state as to
other available sources of funds.
CSD/Rose further stated that an alternate program was submitted by Intervale
concerning the hot meals program wherein a fee-for-service program was
offered at $3.00 per meal instead of a grant funded program. About two weeks
ago he addressed the senior citizens group of approximately 80 and received 60
responses to a questionnaire regarding the fee-for-service program. 70% were
not in favor of such a program.
Mr. Law replied that many of the seniors do not have money to pay for meals
and are living on social security from month to month.
Chair/Goldenberg asked if an ad hoc committee be formed to look into the
program.
CSD/Rose stated the results of the survey done at the community center has
been forwarded and a decision needs to be made as to whether or not to
expand the survey to include the several thousand seniors in the community.
Chair/Goldenberg asked if the survey would state either $3.00 per meal or no
meal.
CSD/Rose replied that at the moment that is the choice.
October 26, 1994 Page 4
Chair/Goldenberg asked if there are any other avenues to explore.
CSD/Rose replied that possibly soliciting donations to fund a hot meals program.
The grant applied for was denied as they are not adding additional nutrition
sites.
Chair/Goldenberg asked if federal funds are available.
CSD/Rose replied that the grant that was denied does consist of federal funds
that are then distributed by the County of Los Angeles.
Chair/Goldenberg asked how a request would be received if it came from
Washington.
CSD/Rose could not say but stated there is objective criteria that is looked for
when selecting sites. Based on the 1990 Census, there is a list of seniors that
qualify for low and moderate income and Diamond Bar had only one or two
people listed whereas other communities have thousands at that level. He
further stated that that criteria was not used to deny funding to Diamond Bar,
but simply that they were not funding additional sites.
Chair/Goldenberg thanked Mr. Law for addressing the Commission and offered
whatever support they can provide.
MINUTES
Minutes of September 22, 1994.
With an amendment to correct the Roll Call with regard to Commissioner Schey,
VC/Ruzicka moved to approve the minutes, seconded by C/Schey and carried
unanimously.
OLD BUSINESS
2. Maple Hill Park A.D.A. Retro -fit
CSD/Rose passed out an Interoffice Memo and stated the information contained
therein was received this date. In April, the Parks and Recreation Commission
gave recommendations on how to proceed with the American Disability Act
(ADA) retro -fit requirements, and the memo indicates costs for same as follows:
October 26, 1994
Page 5
Tot Lot
$170,860.55
Restrooms
9,600.00
Parking Lot
9,627.50
Picnic Shelter
33,252.35
Walk-up Hill
47,746.70
Design/Construction Drawings
10,000.00
Total $281,087.10
There is a budget of $181,000 in CDBG funds for the project. Staff
recommended that the project be phased, reduce costs in certain areas to meet
the budget, and obtain competitive bids for Phase I and Phase 11.
CSD/Rose stated there is no conflict with the conditional use permit on file with
the City and the recommendations can go straight to the City Council. The goal
is to accomplish Phase I this fiscal year.
VC/Ruzicka asked if the retro -fit includes the basketball court.
CSD/Rose replied that it will be resurfaced and further stated that one of the
conditions on the use permit was that there would be no lighting on the
basketball court.
C/Tye asked if the $181,000 is lost if not used this fiscal year.
CSD/Rose replied not this fiscal year but after three years.
C/Tye asked if additional funds will be received in the next fiscal year.
CSD/Rose replied that a request will be made for additional funds, but may be
for another park rather than Maple Hill Park.
Mr. Law questioned the estimate of $171,000 for the tot lot and asked what
kind of equipment would be required.
CSD/Rose replied that the estimate includes removing existing playground
equipment and walkways, grading of slopes and walkways to meet ADA
requirements of slopes not to exceed 5 percent, replacing the playground
equipment, and adding an accessible surface to replace most of the sand.
October 26, 1994 Page 6
Chair/Goldenberg further stated that all the work must be done to meet ADA
requirements.
Mr. Law asked how much of the estimated $218,000 can be cut.
C/Schey stated that estimates typically are 10 percent higher.
CSD/Rose stated he feels Phase I can be accomplished within the $181,000
budget.
NEW BUSINESS
3. User Group Sub -Committee Meeting
User Group Sub -Committee meeting was scheduled for November 29, 1994, at
Heritage Park at 6:30 p.m.
4. Schedule of November and December Commission Meetings
Commission meetings for November and December were set for November 17th
and December 15th.
5. Certificate of Appreciation
Chair/Goldenberg presented Sandy Barlow with a Certificate of Appreciation on
behalf of the Parks and Recreation Commission and wished her all the best in
her new position. He commended her for her high level of service to the City.
INFORMATIONAL ITEMS
6. Recreation Program Update
RS/Pearlman reported contract classes are beginning their second session and
flyers will be handed out in the schools on Monday. Staff contacted facilities
in the north end of Diamond Bar for new locations for classes. Diamond Point
Swim Club offered their facilities for classes. Lorbeer Middle School has offered
their gymnasium for Adult Volleyball starting in March.
October 26, 1994 Page 7
RS/Pearlman reported that the Diamond Bar Ranch Festival was very successful
in promoting the classes and activities that are available. Youth Basketball is
looking for coaches at Maple Hill Park. Registration begins November 1 and the
program will start January 7.
Chair/Goldenberg asked Mr. Law if he is aware of the programs available to
seniors.
Mr. Law replied that Lillian Orejel, Senior Citizen Coordinator, keeps the seniors
well informed.
Chair/Goldenberg asked if the seniors would like a presentation made of the
classes available.
CSD/Rose pointed out there are eight classes held at Heritage Park Community
Center geared toward senior citizens at no cost to seniors. In addition to the
classes, card games are played on Wednesday and bingo is played on Tuesday.
Also, the Chamber of Commerce donated $1,500 for the purchase of new park
benches to be placed behind the Community Center.
ANNOUNCEMENTS
VC/Ruzicka stated if the City Council wishes to explore further the idea of a park at
the end of Sunset Crossing, he suggested a three-member committee made up of the
Commission chairman, a representative of the YMCA, and a representative from the
Little League. He believes there are sufficient pians, motivation, and public support
for the City Council to take action.
C/Schey congratulated Sandy Barlow and thanked her for her help. He also asked
if the during the construction along Diamond Bar Boulevard if they are taking the
opportunity to install irrigation to the street trees.
CSD/Rose replied, no, new irrigation for the street trees is not part of the project.
C/Schey further stated he agrees with plans for a park at the end of Sunset Crossing
and supports VC/Ruzicka's comments. He also asked for the timing for the
scheduling of the hearing on Pantera Park.
October 26, 1994 Page 8
CSD/Rose replied that it is not scheduled yet. The environmental study is not yet
completed by the Planning Department.
Chair/Goldenberg thanked Marla Pearlman for maintaining the recreation program and
again wished Sandy Barlow success in her new position.
ADJOURNMENT
At 8:15 p.m., it was moved by VC/Ruzika and second by C/Schey and carried
unanimously to adjourn the meeting to Thursday, November 17th.
Respectfully Submitted,
/s/ Bob Rose
Bob Rose
Secretary
Attest:
/s/ Mike Goldenberg
Mike Goldenberg
Chairman
I N T E R O F F I C E M E M O R A N D U M
TO: Mayor Werner and ��C((ouncilmamber Ansari
FROM: Linda G. MagnusoZ Accounting Manager
SUBJECT: Voucher Register, December 6, 1994
DATE: December 1, 1994
Due to various technical difficulties, the Finance Department is
currently unable to provide the normal Voucher Register to you at
this time. Attached is a listing of the vouchers which will
comprise the Voucher register for December 6, 1994. The voucher
total is $732,196.94. As soon as the problems are corrected, the
Voucher Register will be completed and hopefully included within
the City Council Agenda Packet. As requested, the Finance
Department is submitting this listing for review and approval
to its entry on the Consent Calendar. The approval sgnaturesrior for
the Voucher Register will be obtained once it is completed.
The checks will be produced after any recommendations and the final
approval is received.
Thank you for your understanding.
CITY OF DIAMOND BAR
VOUCHER REGISTER APPROVAL
The attached listing of vouchers dated December 6, 1994 has been
reviewed, approved, and recommended for payment. Payments
totalling $732,196.94 are hereby allowed.
APPROVED BY:
LinTda G. Mag uson
Accounting Manager
Terrence L. Belang
,01
city Manager
Eileen R. Ansar
Councilmember
CITY OF DIAMOND BAR
VOUCHER REGISTER
12/06/94
Vendor Name
Amount
Description
Accountants Overload
594.00
Temp Svcs -WE 11/06194
Accountants Overload
495.00
Temp Svcs -WE 11/13194
Accountants Overload
660.00
Temp Svcs - WE 10/30/94
Air & Surface Couriers
12.53
Courier Svc -Sewer Assmnt Dist
All City Management
5,148.55
Crossing Guard Svc -10/16-11/12/94
Allied Fence & Supplies
239.85
Privacy Slats - Heritage Park
Amer Public Wks Assoc
80.00
Renewal APWA Membership -Liu
American Mini Storage
900.00
Storage Rent 11/94-95
AmeriComp
120.58
Operating Supplies
AMHealth
234.00
Physicals-Phillips/Roa
ARA Services
351.81
Sheriffs Breakfast
ARAMARK
29.00
Equipment Lease
ARAMARK
211.09
Mtg Supplie3-4Comers-10/13/94
Assoc of Env. Professionals
80.00
Membership Renewal - DeStefano
AT&T
60.35
Telephone - October
Barbosa, Garcia & Barnes
164.20
Legal Svcs -DBA vs City of DS
Best Audio & Video
48.99
Transcriber Repair
Boys & Girls Club of SGV
380.00
Graffit Removal -October 1994
Bunker, Nancy
64.00
Recreation Refund -
Carol A. Dennis
920.00
Ping Comm Minutes -9/12,22,26,27, 10
Carol A. Dennis
140.00
T&T Minutes -11/10/94 -
CCCA
60.00
Council Orientation Mtg-Ansari
Chavers, J T
40.00
T&T Comm -11 /10/94
City of Brea
25,555.00
Recreational Services -Oct 1994
Clair Harmony
27.05
Reimburse Misc Parking
Cleric of District Court
92.32
Withholding Order-92DP351
Community Industries
839.44
Litter Abatement - October 1994
Corporate Express
32.69
Supplies - Comm Svcs
Cotton Boland Associates
16,008.13
Prep of Gen Plan Docs & Mtg Attend
CSMFO
50.00
Annual Member Dues -Magnuson
D B Chamber of Commerce
16.00
Mtg 11 /17 Ansm i, Usher
D & J Engineering
12,726.79
B & S Svcs -10/17-11/18
D & J Engineering
507.50
Inspections -10/17-11 /17
Dataquick
35.00
Monthly Chg 10/94
David Evans & Assoc
700.00
Prof Svcs - FPL94-22
Day & Nite Copy Center
1,063.22
General Plan Copying
Day &Nita Copy Center
804.30
Copies of 1994 General Plan
Day -Timer
20.45
Calendar Refill -C Mgr
DB Improvement Assoc
400.00
Transit Pass Flyer Insert
DB Improvement Assoc
400.00
Used Motor Oil Brochure Insert
DB Improvement Assoc
400.00
Holiday Shuttle Ad Insert
DB Junior Women's Club
100.00
Recreation Refund
Dewan Lundin & -Assoc
2,184.00
DB Blvd & Slurry Admin Svcs
-1-
CITY OF DIAMOND BAR
VOUCHER REGISTER
12/06/94
Vendor Nano
Amount
Description
Diamond Bar Business Assoc
987.00
Common Area Maint/Adnl A/C
Diamond Bar Business Assoc
6,409.80
Rent & CAM, Ste. #190
Diehl Evans & Co.
50.00
Tax Wkshop - Gitmed
Dwight French & Assoc
6,000.00
Pavement Mgt System
Eastman
545.97
Misc. Office Supplies
Esposito, L
40.00
T&T Comm -11/10194
F & A Federal Credit Union
1,880.75
PP23 Payroll Deductions
F & A Federal Credit Union
2,030.75
PP 24 - Payroll Deductions
Federal Reserve Bank
50.00
PP22,23 Payroll Deductions
Flowers Are Us
60.62
Memorial - Heim
Flowers Are Us
59.54
Memorial - Dunlop
Foothill Transit Zone
3,368.00
Transit Passes -11/94
Franchise Tax Board
109.40
With holding Order
Franchise Tax Board
50.00
With holding Order
Geiger Prof Svcs
190.00
Minute Secretary -CC 9/20/94
Geiger Prof Svcs
180.00
Minute Secretary CC 10/04/94
Graffiti Control Systems
1,050.00
Graffiti Removal - October
Griffith Company
101,748.96
DB Rehab & Bus Pads
Grillds Filter Sales & Service
49.49
HVAC Filters -Heritage Pk
GSC Sports
108.35
Youth Basketball Supplies
GTE
16.64
Phone - Modern
GTE
58.34
Phone - Sycamore Pk
GTE
53.08
Phone - Heritage Pk
GTE
234.62
Phone - City on Line
GTE
37.83
Phone - Peterson Pk
GTE
38.96
Phone - Emer Svcs
GTE
53.08
Phone - Sycamore Cyn
GTE
68.25
Phone - Sycamore Cyn
GTE
202.08
Phone - B & S
GTE
2,118.33
General Phone Svcs
Hall & Foreman
1,200.00
Plan Checking Svc - October 94
Hee Soo Chang
60.00
Refund Pkg Cite- DB 03842
Home Depot
654.56
Shelving
Hot Dogger Tours
1,636.20
Final Payment -Rose Parade
Hsu, Vicki
39.00
Recreation Refund
Huang, Hsieh Shie
51.00
Recreation Refund
ICMA
720.00
MembershipRenewal-Belanger
ICMA
5,598.55
December Contributions
Inland Empire Stages
2,239.50
Julian Excursion
Istik, J.
40.00
T&T Comm - 11 /10/94
Jack's Lock & Key
662.26
Rekeying & Install Locks
Jimmy the Printer
561.65
Printing -Transit Flyer
John Alden -
470.00
December Benefits -Miller
-2-
CITY OF DIAMOND BAR
VOUCHER REGISTER
12/06!94
Vendor Name
Amount
Description
Jon's Flag Shop
1,655.75
150 Flags
Judicial Data Systems
535.00
Parking Activity
LA Business Journal
59.95
Subscription
LA Sheriffs Department
6,261.41
Spec Event -Calvary Chapel
LA Sheriffs Department
261.76
September Helicopter Services
LA Sheriffs Department
6,159.85
Special Events-RchFestivai
LA Sheriffs Department
310,329.24
October Contract Services
LAC Public Works
16,319.05
Slurry Seal Pre -Preparation
LAC Public Works
2,458.63
Tree Watering
LAC Public Works
1,800.76
Rd Mtce/Controller Test
LAC Public Works
102.54
Sump Pump Repair
LAC Public Works
2,525.74
Signal Mtce/IW SvdStriping
Landscape West
133.15
Irrigation Repairs
Landscape West
44.41
Irrigation Repairs
Landscape West
3,336.85
LLAD#41 Mtce Svcs
Lee, Sung
39.00
Recreation Refund
Leighton & Associate
497.50
Geotech Review-EN94-057
Leighton & Associate
1,422.00
Geotech Review-Misc EN's
Leighton & Associate
480.00
Geotech Review-EN93-039
Lewis Engraving
185.11
Tiles & Engraving
Lewis Engraving
61.70
Plaques for Ping Commissioner
Londot, Ginny
10.00
Recreation Refund
Lucky
15.99
Mtg Supplies -11 /15
Lynda Burgess
57.30
Reimburse Misc Office Supplies
Main Street Tours
1,202.00
Solvang Excursion
Marrs Printing
2,359.85
Holiday,ShUttle Flyer
Martin & Chapman
125.16
Minute Paper -T. & T Comm
Martin, Elmer
40.00
Recreation Refund
Martin, Elmer
39.00
Recreation Refund
Max Group
89.85
Equipment Maint
Michael Brandman & Assoc
2,399.13
Prof Svcs - TT51169
Michael Brandman & Assoc
3,901.20
Prof Svcs - VTM 47850
Miller, Carol
51.00
Recreation Refund
Miller, Eulema G.
39.00
Recreation Refund
Miller, Eulema G.
23.00
Recreation Refund
Mobil
85.12
Fuel - Parks & Rec
Mobil
24.37
Fuel - Planning
Nguyen, Michael
120.00
Recreation Refund
Norco Alarms Inc
50.00
Security Svcs-Nov/Dec
OCB Reprographics
73.59
Reprographics-Maplehill Pk
Pacific Mechanical Service
119.00
Maint -HVAC Sycamore Cyn Bldg
Paul Wright
345.00
AV Svcs -11/14,11/15
Payroll Transfer
46,900.00
Payroll Transfer - PP23
a]:
CITY OF DIAMOND BAR
VOUCHER REGISTER
12106/94
Vendor Name
Amount
Description
PERS - Health
10,476.37
Nov. Health Insurance Prem.
PF Pettibone & Co
77.87
Minute Paper -C Council
Planning Center
2,742.87
Prof Svcs - CMP
Pomona Judicial District
1,000.00
Parking Violations -August
Premiere Leasing Co
389.70
Portable Bldg Rental -12/16-1/16
Prudential Service Bureau
1,568.69
Dental &Vision Premiums
R & D Blueprint
35.29
Map Reproduction
Rajpara, Ritu
30.00
Recreation Refund
Remedy Temps
290.15
Temp Svcs - Planning
Ritz Camera
91.03
Film Processing -Council Mtg,Nltr
Ron Kranzer & Assoc
112.50
Inspection Svcs-EP94-887
Ron Kramer & Assoc
1,074.00
Inspection Svcs -GW
Ron Kranzer & Assoc
561.00
Plan Cking - 7/94
SA Associates
7,002.00
Gldn Spgs Median Admin
Safaritohai, Simin
35.00
Recreation Refund
Saiz, Frank
24.00
Recreation Refund
San Gabriel Valley Tribune
100.48
Pub Hrg Notice-FPL94 032
Service Merchandise
96.94
Vacuum Cleaner - Parks
SGV City Mgrs Assoc
20.00
Meeting 11/16 -Belanger
SGV Engineers Assoc
15.00
Meeting 11/16 -Liu
Shinoda, Nicole
25.00
Recreation Refund
Signs & Lucite Products
355.61
Shuttle Signs .
Sir Speedy
74.42
Mailing Labels
So Ca Edison
157.14
Electric - Traffic Control
So Ca Gas Co
58.94
Gas Svcs -Heritage Pk
So Ca Regional Rail Auth
8,365.00
Metrolink Passes -11/94
Southern Ca Edison
4,130.72
Electric - Parks,
Southern Ca Edison
471.29
Electric - Traffic Sills, LLAD39
Southern Ca Edison
2,199.64
Electric -Traffic Sgis, Parks,LL38
Southern Ca Edison
613.29
Electric - Traffic Sgis, LLAD41
Standard Ins of Oregon
15.00
Life Ins Prem -11/94
Stockmen, John
51.00
Recreation Refund
Thomas Bigbie & Smith
645.00
Prof Svcs -Sp Requests
Time Out
93.04
Temp Svcs -Receptionist
Time Out
360.22
Temp Svcs - Com Svcs, Recept
Total Image Concepts
100.00
Refund -Temp Sign Permit
Trujillo, Gracie
16.00
Recreation Refund
Vartanian, Elizabeth
51.00
Recreation Refund
Walker, Alan
38.00
Recreation Refund
Walker, Diane
51.00
Recreation Refund
Walnut Hills Fire Protection
150.00
Fire Ext Svcs -Parks
Walnut Hills Fire Protection
165.08
Fire Ext Svcs -Parks, EOC, CHall
Walnut Library
50.00
Donation-Memorial/N Ashley
-4-
CITY. OF DIAMOND BAR
VOUCHER REGISTER
1 ZAMM .
Vendor Name
Amount
Warren Siecke
654.00
West Coast Arborist
9,649.00
West Coast Arborist
873.00
West Publishing
46.55
Whitehouse, Nancy
70.00
WV Water Dist
4,243.40
WV Water Dist
15.00
WV Water Dist
11,990.87
WV Water Dist
11,402.22
WV Water Dist
8,238.00
WV Water Dist
10,620.56
YMCA
2,265.00
Yosemite Waters
26.50
Zellerbach
606.20
732,196.94
Traffic Engr Svcs
Tree Maintenance
Tree Maintenance
CA Code Updates
Homeless Arrangements
Water - Parks
Water - LLAD #38
Water - LLAD #38
Water - LLAD #41
Water - Parks
Water - LLAD #t39
CDBG Reimb
Water & Rental -Sycamore Cyn
Copy Paper
mi:
I N T E R O F F I C E M E M O R A N D U M
To: Mayor Verner and Councilmember Ansari
r��
FROM: Linda G. Magnuson Accounting Manager
SUBJECT: Voucher Register, December 6, 1994
DATE: December 2, 1994
Attached is the Voucher Register dated December 6, 1994. As
requested, the Finance Department is submitting the voucher
register for the Finance Committee's review and approval prior to
its entry on the Consent Calender.
The checks will be produced after any recommendations and the final
approval is received.
Please review and sign the attached.
(Note: Due to technical difficulties, the Finance Committee
reviewed the attached preliminary voucher listing at their meeting
on December 1, 1994)
CITY OF DIAMOND BAR
VOUCHER REGISTER APPROVAL
The attached listing of vouchers dated December 6, 1994 have been
reviewed, approved, and recommended for payment. Payments are
hereby allowed from the following funds in these amounts:
FUND NO. FUND DESCRIPTION AMOUNT
001
General Fund
$556,315.99
112
Prop A Fund
19,596.31
115
Int Waste Mgmnt Fund
400.00
118
Air Quality Mgt Fund
2,977.49
125
Community Dev. Block Grant Fund
2,265.00
138
LLAD #38 Fund
19,523.49
139
LLAD 039 Fund
10,877.45
141
LLAD #41 Fund
15,087.41
250
CIP Fund
105,153.80
TOTAL ALL FUNDS $732,196.94
APPROVED BY:
Linda G.'Ma4nqoon
Accounting Manager
Terrence L. Belange
City Manager
i.�.—. de-
Epi
sen R. Ansari
Councilmember
Allied Fence & Supply Inc AlliedFenc
*001-4313-2210 2 512068 01/2262
AmeriComp Americomp
#001-4090-1200 2 512068 01/2353
American Pub Mks Assoc APMA
*001-4510-2315 1 512068
TOTAL DILE VENDOR -------->
t*t
City
of Diamond Bar +++
TOTAL DUE VENDOR -------->
RUN TIME: 09:27 12/02/94
V O U C H E R R E
G I S T E R
PAGE 1
120.58
11/30 12/06 MemberRenewal-Liu
DUE THRU.............12/06/94
TOTAL DUE VENDOR --------f
80.00
VENDOR NAME
VENDOR 1D.
+ t PREPAID t t
ACWJNT PROJ.TX-ND
-----------------------------------------------------------------------------------------------------------------
BATCH PO.LINE/pO.
ENTRTIDUE
INVOICE
DESCRIPTION
AMOl111T DATE CHECK
AMHEALTH Medical Group
AMHEALTH
*001-4090-7345
2 512068 01/2271
12/01 12/06
EmplymotPhys-Phillips
111.00
*001-4090-2345
4 512068 01/2271
12/01 12/06
EmplymntPhys-Roa
123.00
TOTAL DUE VENDOR--------1
234.00
ARA Services
ARA5ervice
*001-4090-2325
2 512068 01/2138
12/01 12/06
1567711085
BrkfsMtg-09/13/94
351.81
TOTAL DUE VENDOR--------)
351.81
AT & T
AT&T
*001-4090-2125
1 51206E
11/30 12/06
TelephoneChrg-Oct
60.35
TOTAL DUE VENDOR--------1
60.35
Accountants Overload
Accountant
*001-4050-4000
4 512068 01/2328
12/01 12/06
T14185
Te■pSvckctClrk-KII/6/94
594.00
*001-4050-4000
6 51206E 01/2328
12/01 12/06
TP13M
Te■pSvckctClrk-iE10/30
660.00
*001-4050-4000
2 512068 01/2328
11/30 12/06
TP14997
TempSvckctClrk-IE11/13
495.00
TOTAL DUE VENDOR-------->
1,749.00
Air Surface Courier
Air Surfac
+001-4090-2120
2 512066 01/2203
11/30 12/06
075936
CourierSvc-Engr
12.53
TOTAL DUE VENDOR--------?
12.53
All City Management
All City
*001-4411-5331
4 512068 01/2000A
12/01 12/06
002607
XnfwardSvcslO/16-10/29
2,823.10
*001-4411-5531
2 512068 01/2080A
12/01 12/06
002636
XngGuardSvcslO/30-11/12
2 325.45
Allied Fence & Supply Inc AlliedFenc
*001-4313-2210 2 512068 01/2262
AmeriComp Americomp
#001-4090-1200 2 512068 01/2353
American Pub Mks Assoc APMA
*001-4510-2315 1 512068
TOTAL DILE VENDOR -------->
5,148.55
11/30 12/06 43434 HrtgPrk-GateRepair
239.85
TOTAL DUE VENDOR -------->
239.85
11/30 12/06 33867 Color Printer Ribbon
120.58
TOTAL DUE VENDOR -------->
120.58
11/30 12/06 MemberRenewal-Liu
80.00
TOTAL DUE VENDOR --------f
80.00
* * * City of Diamond Bar ***
RAM TIME: 09:27 12/02/94
V O U C H E R R E G I S T E R
PAGE 2
OLE1M .............12/06/94
VENDOR NATE VENDOR ID.
t t PREPAID
ACCOIJNT PROJ.TX-W BATCH PO.L.INE/NO.
------------------------------------------------------------------------------------------------------------------------------------
ENTRY/DUE
INVOICE
DESCRIPTION
AMOUNT
DATE CHECK
American Storage LTD AaerStorag
*001-4095-2140 2 51206A 01/2329
11/30 12/06
Storage Unit Rent 11/94-5
900.00
12/06/94 0000021185
TOTAL PREPAID AMOIW ----)
900.00
TOTAL ME VENDOR --------)
0.00
Armw* RefreWmnt Araaark
*001-4030-2325 4 512068 01/2137A
12/01 12/06
1567711090
4CcrnersMtgs-10/13/94
211.09
*001-4090-2130 2 512068 02/2309A
12/01 12/06
341618
MonthlyEquipRent
29.00
TOTAL WE VENDOR --------)
240.09
Assoc. of Envirwmental AEPI
*041-4210-2315 1 51206B
11/30 12/06
MeeberRenesal-DeStefano
80.00
TOTAL OLE VENDOti--------)
80.00
Barbosa Garcia & Barnes Barbosa
*001-4090-4020 1 512068
11/30 12/06
329.001
LegalSvc-DBAvsCityDB
164.20
TOTAL ME VENDOR -------- )
164.20
Best Audio & Video BestAudic
*001-4090-2200 2 51206A 01/2367
11/30 12/06
Repair-SanydbwTranscrbr
48.99
12/06/94 0000021200
TOTAL PREPAID AMOUNT ----)
48.99
TOTAL OLE VENDOR --------)
0.00
Boys Club/San Gabriel Vly BoysClub
*001-4558-5520 2 512068 01/2036
12/01 12/06
1255
Graffiti Rwl-Oct94
380.00
TOTAL OLE VENDOR --------)
380.00
Brandaan Assoc., Michael Brand2an
*001-2300-1011 1 512068
12/01 12/06
0694-0459
ProfSycs-FER92-03
2,399.13
*001-2300-1010 5 512068
12/01 12/06
1094-0253
ProfSvcs-FPL94-025
3,901.20
TOTAL OLE VENDOR --------)
6,300.33
Brea, City of BreaCity
*001-4350-5300 2 512068 01/1875
12/01 12/06
35129
RecSvcs-Oct94
25,555.00
TOTAL DUE VENDOR --------)
25,555.00
Bunker, Nancy 1388
*001-3478 6 51206A
11/30 12/06
12743
Recreation Refund
64.00
TOTAL DUE VENDOR --------)
64.00
*** City of Diamond Bar ***
RUN TIME.'09x2712/02/94 VOUCHER REGISTER
DUE THRU.............12/06/94
VENDOR NAM VENDW ID.
ACCOUNT PROJ.TX-NO BATCH PB.LINE/ND. ENTRY/ME INVOICE DESCRIPTION
--------------------------------------------------------------------------------------------------
Burgess, Lynda
*001-4040-1200
#001-4040-1200
*001-4090-1200
BurgessLyn
1 51206B
2 51206B
3 512068
California Contract COCA
*001-4010-2325 1 51206A
California Society of CSMFO
*001-4050-2315 1 51206B
Carol Dennis
*001-4210-4000
*001-4553-4000
Chang, Hee Soo
*001-3223
Chavers, J. Todd
*001-4553-4100
PAGE 3
* * PREPAID }
AMOUNT DATE CHECK
--------------------------
11/30 12/06
Supplies-PartitionFolders
12.95
11/30 12/06
Supplies
4.37
11/30 12/06
Supplies -Paper
39.98
12/01 12/06
TOTAL DUE VENDOR --------)
57.30
11/30 12/06
CCouncil Drientn-Ansari
60.00 12/06/94 0000021189
11/30 12/06 PP22/23
TOTAL PREPAID AMOUNT ----)
60.00
TOTAL DUE VENDOR --------)
0.00
11/30 12/06
M dershipRenew-Magnuson
50.00
TOTAL DUE VENDOR --------)
50.00
CarolDenn i
4 512068 02/2265A 12/01 12/06 PingCm Min -9/12,22,26,27 920.00
2 51206B 0112265A 12/01 12/06 T&TMtgMin-11/10/94 140.00
ChangH
1 512068
ChaversJT
1 512066
Clerk of the Dist. Court C1kDistCrt
*001-2110-1009 1 512060
Cammity Industries Comindust
*001-4558-5503 2 512068 01/2060
Corporate Express CorpExpres
*001-4310-1200 2 512068 01/2300
TOTAL DUE VENDOR --------)
1,060.00
11/30 12/06
RefundPkgCitDB03842
60.00
TOTAL DUE VENDOR --------)
60.00
12/01 12/06
T&TMtgs-11/10/94
40.00
TGTAL DUE VENDOR --------)
40.00
11/30 12/06 PP22/23
Withhold-92DP351
92.32
TOTAL DUE VENDOR --------)
92.32
12101 12/06
LitterAbate-Octl994
839.44
TOTAL DUE VENDOR --------)
839.44
11/30 12/06 11090822
Supplies-Prks
32.69
TOTAL DUE VENDOR --------)
32.69
TOTAL DUE VENDOR --------) 16,008.13
DLJ Engineering
###
City of
Diamond Bar ##*
400.00
RUN TIME: 09:27 12/02/94
V 0 U C H E R
R E G I S T E R
PAGE 4
507.50
#001-4220-5201
DUETHRU.............12/06/94
12/01 12/06 94R-013
P1nChk&BldSrv-10/17-11/18
VENDOR NAME
VENDOR ID.
Prtg5vcs-RefMatrl Gen Pln
1,013.22
# * PREPAID * #
ACCOUNT
------------------------------------------------------------------------------------------------------------------------------------
PROJ.TX-ND BATCH PO.LINE/NO.
ENTRT/D1JE INVOICE DESCRIPTION
AMOUNT DATE CHECK
Cotton/Boland Assoc CotBelkso
#001-4010-2325
3 51206A
11/30 12/06
#001-4210-4720
14 512068 01/2267
12/01 12/06 3524
Prof Svcs-GPlan 7/2-8/7
6,211.90
#001-4210-4220
12 51206B 01/2267
12/01 12/06 3543
Prof Svcs-GPlan 8/8-8/21
2,717.69
#001-4210-4220
10 51206E 01/2267
12/01 12/06 3559
Prof Svcs-GPlan 8/22-9/18
1,384.00
#001-4210-4220
8 512068 01/2267
12/01 12/06 3587
Prof Svcs-GPlan9/19-10/23
5,694.54
TOTAL DUE VENDOR --------) 16,008.13
DLJ Engineering
D&JEMine
12/01 12/06
Insert -Shuttle Flyer
400.00
#001-4220-5201
4 51206C 01/2005
12/01 12/06 940-011
InspectnSvcs-10/17-11/17
507.50
#001-4220-5201
2 512060 01/2005
12/01 12/06 94R-013
P1nChk&BldSrv-10/17-11/18
12,726.79
08607
Prtg5vcs-RefMatrl Gen Pln
1,013.22
TOTAL DUE VENDOR --------)
13,234.29
D. B. Chamber of Commerce DBDmmber
Dataquick
TOTAL DUE VENDOR --------)
1,867.52
#001-4010-2325
3 51206A
11/30 12/06
ChamberMtg 11/17-Ansari
8.00 12/06/94 0000021191
+001-4030-23325
1 51206A
11/30 12/06
ChaWxwMtg 11/17 -Usher
8.00 12/06/94 0000021191
35.00
David Evans & Assoc.
DavidEvans
TOTAL PREPAID AMDiW ----)
16.00
4001-2300-1010
1 512060
TOTAL DUE VENDOR --------)
0.00
D. B. Improvement Assoc. DBIA
#112-4360-5315
5 51206C 01/2228
12/01 12/06
Insert -Shuttle Flyer
400.00
#112-4553-5533
2 51206C 01/2307
11/30 12/06
TrnstSbsdyDiscPassFlyr
400.00
#115-4515-2120
2 51206C 01/2330
11/30 12/06
Insert-MotarOilBrochure
400.00
08607
Prtg5vcs-RefMatrl Gen Pln
1,013.22
TOTAL DUE VENDOR --------)
1,200.00
Dataquick
Dataquick
TOTAL DUE VENDOR --------)
1,867.52
Day Timers
#001-4210-2130
2 51206C 01/2006
12/01 12/06 61301101
Oct -Equip Rent
35.00
#001-4030-1200
1 512060
11/30 12/06
TOTAL DUE VENDOR --------)
35.00
David Evans & Assoc.
DavidEvans
4001-2300-1010
1 512060
11/30 12/06 054664
PrafPingSvcs-Sept94
700.00
TOTAL DUE VENDOR --------)
700.00
Day & Night Copy Center Day&Night
*001-4210-4220
6 5120" 01/2323
11/30 12/06
08591
Copy Svcs -Gen Plan
804.30
#001-4210-4220
4 31206C 01/1931A
11/30 12/06
08600
CopySvca-GWPlanLndUsoM p
50.00
#001-4210-4220
2 51206C 01/2266
11/30 12/06
08607
Prtg5vcs-RefMatrl Gen Pln
1,013.22
TOTAL DUE VENDOR --------)
1,867.52
Day Timers
DayTimers
#001-4030-1200
1 512060
11/30 12/06
16495954
Calendar Refill-CNgr
20.45
TOTAL DUE VENDOR --------)
20.45
t++ Citof Dia�ond Bar ttt
RUN TIME: 09:27 12/02/94 V O y U C H E R R E G I S T E R PAGE 5
DUE TFW1.............12/06/94
VENDOR NAPE VENDOR ID. t # PREPAID # +
ACCO[MT PROJ.TX-NO BATCH PO.LINE/N0. ENTRY/DUE INVOICE DESCRIPTION MIUNT DATE CHECK
----------------------------------------------------------------------------------------------------------------------------
Dewan,Lundin 6 Assoc.
Dew
*250-4510-6411 01495
4 51206C 01/2057
12/01 12/06 DB001-4
SlurrySeal-Area5-Nov
1,386.00
*250-4510-6411 06495
2 51206C 01/2253
12/01 12/06 DB002-2
CIP-DBBIvd/Grd/BhCyn
798.00
013328559
Supplies -DV
b4•87
TOTAL DUE VENDOR -------->
2,184.00
Diamond Bar Business Asoc D691sAssoc
013328561
9upplies-CoMSvcs
84.39
+001-4090-2210
4 51206C 0111952A
12/01 12/06
Dec CIM Chrges-Ste100
812.00
*001-4090-2325
4 51206C 01/2351
12/01 12/06
HVAC Svcs Recall Mtg 11/5
175.00
TOTAL DUE VENDOR --------> 987.00
Diamond Bar Business Asa DBBusAssoc
*001-4090-2140 2 51206C 01/1952 12/01 12/06 Dec Rent Ste 190 5,707.80
#001-4090-2210 6 512D6C O1/1952A 12/01 12/06 Dec CAM Chrgs-Ste 190 702.00
TOTAL DUE VENDOR --------1 6,409.80
Diamond Bar Junior Momens DBJrMomens
#001-3620 1 51206A 11%30 12/06 16747 Security Deposit Refund 100.00
TOTAL DUE VENDOR --------> 100.00
Diamond Bar/Walnut YMCA DBMaIYMCA
+125-4215-2355 2 512066 01/1954 12/01 12/06 1954 CDBG-Chldcre Asstnce 2,265.00
TOTAL DUE VENDOR --------> 2,265.00
Diehl Evans and Co. DiehlEvans
*001-4050-2325 1 51206A 11/30 12/06 Tat Workshop 12/7-Gitmed 50.00 12/06/94 0000021195
TOTAL PREPAID ANDLMT ----1 50.00
TOTAL DUE VENDOR --------> 0.00
Dwight French 6 Assoc. DwightFren
*001-4555-4230 2 51206C 01/1972 12/01 12/06 1001812 Sept-PvmntMgmtSvcs 6,000.00
TOTAL DUE VENDOR --------> 6,000.00
Eastman Inc.
Eastman
#001-4090-1200
4 512060 22%2086
12/01 12/06
013191916
Supplies -Gen Govt
6.82
*001-4030-1200
2 51206C 25/2088
12/01 12/06
013328559
Supplies -DV
b4•87
*001-4350-1200
3 51206C 30/2088
12/01 12/06
013328561
9upplies-CoMSvcs
84.39
+001-4050-1200
1 51206C 23/2088
12/01 12/06
013328563
Supplies -Finance
14.90
#001-4210-1200
4 51206C 29/2098
12/01 12/06
013328565
Supplies -Ping
335.86
+001-4310-1200
4 51206C 27/2088
12/01 12/06
013328568
Supplies-Prk 6 Rec
9.16
*001-4050-1200
2 51206C 24/2488
12/01 12/06
013365902
Supplies -Finance
16.75
*001-4210-1200
3 51206C 26/2088
12/01 12/06
013365908
Supplies -Ping
5.04
4MI-4030-1200
3 51206C 28/20
12/01 12/06
013374622
Supplies-Cmgr
8.18
TOTAL DUE VENDOR --------> 545.97
*** City of Dia■and Bar * * *
RUN TIME. 09:27 12/02/94 V O U C H E R R E G I S T E R PAGE 6
DUE THRU.............12/06/94
VENDOR WE VENDOR ID. t * PREPAID * }
ACCOUNT PROJ.TX-ND BATCH PO.LINE/N0. ENTRY/DHE INVOICE DESCRIPTION MW DATE CHECK
------------------------------------------------------------------------------------------------------------------------------------
Esposito, Lou EspositaL
*001-4553-4100 3 512066
FIA Federal Credit Union F&ACrvditU
*001-2110-1012 2 51206A
*001-2110-1012 3 51206A
FM Federal Credit Union F%ACreditU
*001-2110-1012 1 51206A
Federal Reserve Bank FedReserve
*001-2110-1009 4 51206C
Flowers Are Us
*001-4095-1200
*001-4095-2395
Foothill Transit
*112-4553-5533
Flowers
1 51206C
2 512060
FoothillTr
4 512060 01/2275
Franchise Ta: Board FranchiseT
*001-2110-1009 2 51206C
Franchise Ta: Board FranchiseT
*001-2110-1009 3 51206C
GSC Sports GSC/PASS
*001-4350-1200 2 51206C 01/2339
12/01 12/06
T&TMtg-11/10/94
40.00
TOTAL DUE VENDOR --------)
40.00
11/30 12/06
PP24 Cr Union Deductions
1,780.75 12/06/94 0000025705
11/30 12/06
PP22,23 Deductn Shrtge
250.00 12/06/94 0000025705
TOTAL PREPAID AMOUNT ----)
2,030.75
TOTAL ME VENDOR --------)
0.00
11/30 12/06
PP23 Payroll Deductions
1,880.75 12/06/94 0000021192
TOTAL PREPAID N9JNT ----)
1,880.75
TOTAL OLE VENDOR -- ------ )
0.00
11/30 12/06
SavgsBondDeductns-PP22/23
50.00
TOTAL BE VENDOR --------)
50.00
11/30 12/06
Flwrs-Officer Heis
60.62
11/30 12/06
Flwrs-BreaCncsbrBDunlap
59.54
TOTAL OLE VENDOR --------)
120.16
11/30 12/06 3007
TrnstSubsdyPrgPasses-Nov
3,368.00
TOTAL ME VENDOR --------)
3,368.00
11/30 12/06
NithhldngOrdr-321408690
50.00
TOTAL DUE VENDOR --------)
50.00
11/30 12/06
NithhldgD*-351369088
109.40
TOTAL DUE VENDOR --------)
109.40
11/30 12/06 0801687
Youth Bsktball Equip
106.35
TOTAL DUE VENDOR --------)
108.35
}**
City of Diamond Bar ***
RLN TIME: 09:27 12/02/94
V O U C H E R
R E G I S T E R
PAGE 7
DUE THRU.............12/06/94
VENDOR NAME
VENDOR ID.
+ + PREPAID * +
ACCOINT
------------------------------------------------------------------------------------------------------------------------------------
PROJ.TX-NO BATCH PO.LINE/ND.
ENTRT/DLE INVOICE DESCRIPTION
ANOINT DATE CHECK
GTE California
GTE
*001-4319-2125
1 51206C
11/30 12/06
Oct Phne Svcs-PeterswPrk
37.83
TOTAL DIE VENDOR --------)
37.83
GTE California
GTE
*001-4331-2125
1 512060
11/30 12/06
Oct Phne Svcs-Sycmre Cyn
58.34
TOTAL DUE VENDOR --------)
58.34
GTE California
GTE
*001-4040-2125
1 512060
11/30 12/06
Nov Phne Svcs -NW m Line
16.64
TOTAL DUE VENDOR --------)
16.64
GTE California
GTE
*118-4098-2125
1 51206C
11/30 12/06
Nov Phne Svcs-CtyOnLine
234.62
TOTAL DUE VENDOR --------)
234.62
GTE California
GTE
*041-4440-2125
1 51206C
11/30 12/06
Nov Phne Svcs-EmerPrep
38.96
TOTAL DUE VENOM --------)
38.96
GTE California
GTE
*001-4331-2125
2 51206C
11/30 12/06
Nov Phne Svcs-SycCynPrk
53.08
TOTAL BLE VENDOR --------)
53.08
GTE California
GTE
*001-4313-2125
1 51206C
11/30 12/06
Nov Phne Svcs-HrtgePrk
53.08
TOTAL WE VENDOR --------)
53.08
GTE California
GTE
*001-4331-2125
3 51206C
11/30 12/06
Nov Phne Svcs-SycCyn
68.25
TOTAL DUE VENDOR --------)
68.25
GTE California
GTE
*001-4090-2125
2 51206C
11/30 12/06
Nov Phne Svcs-B1dgWfty
202.08
TOTAL ME VENDOR --------)
202.08
GTE California
GTE
*001-4090-2125
3 51206C
11/30 12/06
Nov Phne Svcs -Gen Svcs
2,118.33
TOTAL DEE VENDOR --------)
2,118.33
* * * City of 0 i a a o n d Bar * * *
RUN TIME: 09:27 12/02/94 V O U C H E R R E G I S T E R PAGE 8
DIE THRU.............12/06/94
VENDOR NAME VENDOR ID. * * PREPAID * *
ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION NOW DATE CHECK
------------------------------------------------------------------------------------------------------------------------------------
Geiger, Donna GeigerD
+001-4040-4000 4 51206C 01/2264
*001-4040-4000 10 51206C 01/2264
Graffiti Control Systems GrafitiCon
*001-4558-5520 4 51206C 01/2095
12/01 12/06 Mnt Sec-CCouncil Mtg 9/20
190.00
12/01 12/06 09A-94080 MntSec-CCouncil Mtg 10/4
180.00
TOTAL DU: VENDOR --------)
370.00
12/01 12/06 OB1094 Oct Graffiti Rmmovil
1,050.00
TOTAL ME VENDOR --------)
1,050.00
Griffith Company
Griffithco
*250-4215-6420 09595
2 51206C 02/2342A
12/01 12/06
040
CIP Bus Pads -DO Blvd
10,573.20
*250-4510-6411 06495
6 51206C 01/2342A
12/01 12/06
040
CIP-Impry Ord/BrCyn
91,175.76
TOTAL DUE VENDOR --------)
101,748.%
Grillo Filter Sales
GrilloFilt
*001-4313-2210
4 51206C 01/2327
11/30 12/06
A531
HVAC Filters-HrtgC=Ctr
49.49
TOTAL DIE VENDOR --------)
49.49
Hall & Foreman
Hal fforem
*001-4551-5227
4 51206F 01/2295
12/01 12/06
028544
P1anChkSvc10/1-10/31
1,200.00
TOTAL DUE VENDOR --------)
1,200.00
Harmony, Clair
HarmonyC
*001-4010-2325
4 51206F
11/30 12/06
ReimMiscP4rking
27.05
TOTAL DUE VENDOR --------)
27.05
Hae Depot
HommDepot
001-4095-6250
3 51206D 01/2354
11/30 12/06
5ShelfMaiiRack
654.56
001-4095-6250
4 51206D
11/30 12/06
CORRECTION
654.56-
#001-4095-6250
1 51206F
11/30 12/06
PO 2354
Ma:iRackShelves
654.56
TOTAL DIE VENDOR --------)
654.56
Hot Dogger Tours Inc.
Hot.OMer
*112-4360-5310
2 51206E 01/2106
11/30 12/06
Transp-RosePrdeEicursn
1,636.20
TOTAL DUE VENDOR --------)
1,636.20
Hsu, Vicki
1390
*001-3478
2 51206A
11/30 12/06
Recreation Refund
39.00 12/06/94 0000021197
TOTAL PREPAID AMIOtW ----)
39.00
TOTAL DUE VENDOR --------)
0.00
TOTAL DIE VENDOR --------1 5,598.55
Inland Empire Stage
###
City of Diamond Bar *##
RUN TIME: 09:27 12/02/94
V O U C H E R R E G
I S T E R
PAGE 9
12/01 12/06
101594
DUE THRU
.............12/06/94
*001-4350-5310
4 51246E 02/2338
VENDOR NAME
VENDOR ID.
RecEscur-Juliaa
543.25
#112-4360-5310
} * PREPAID * }
ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO.
------------------------------------------------------------------------------------------------------------------------------------
ENTRY/ME
INVOICE
DESCRIPTION
ANOINT DATE CHECK
Huang, Hsieh Shie
1411
101594
RecEicur-Julian
550.00
*001-3478
14 51206A
11/30 12/06
12783
Recreation Refund
51.00
IstikJ
TOTAL DUE VENDOR --------1
51.00
ICHA
ICMA2
T&TMtg-11/10/94
40.00
+001-4030-2315
1 51206F
11/30 12/06
TOTAL DUE VENDOR -------->
Membwftnewal-Belanger
720.00
Jack'st.ock
TOTAL DUE VENDOR --------1
720.00
ICMA Retirement Trust -457 ICMA
12/01 12/06
20040
InstallDeaAalts-CtyHall
424.15
*001-4030-0080
1 51206E
11/30 12/06
Dec
CMgrContCantrib
400.00
*001-4030-0090
1 51206F
11/30 12/06
Dec
CafeContrib-Doc
1,613.28
*001-4040-0090
1 51206E
11/30 12/06
Dec
CafeContrib-Dec
477.03
#001-4050-0090
1 51206F
11/30 12/06
Dec
CafeContrib-Dec
162.25
#001-4210-0090
1 51206F
11/30 12/06
Dec
CafeCantrib-Dec
590.60
*001-4310-0090
1 51206E
11/30 12/06
Dec
CafeContrib-Dec
316.83
#001-4350-0090
1 51206F
11/30 12/06
Dec
CafeCantrib-Dec
677.01
*001-4510-0090
1 51206F
11/30 12/06
Dec
CafeContrib-Dec
1,011.55
*001-2110-1007
1 51206E
11/30 12/06
PP22/23
EEContribs-PP22/23
350.00
TOTAL DIE VENDOR --------1 5,598.55
Inland Empire Stage
InEmpStage
*001-4350-5310
2 51206F 02/2065
12/01 12/06
101594
RecEicur-Julian
596.25
*001-4350-5310
4 51246E 02/2338
12/01 12/06
101594
RecEscur-Juliaa
543.25
#112-4360-5310
4 51206F 01/2085
12/01 12/06
101594
Redicur-Julian
550.00
*112-4360-5310
6 51206E 01/2338
12/01 12/06
101594
RecEicur-Julian
550.00
TOTAL DUE VENDOR -------->
2,239.50
Istik, Jack
IstikJ
*001-4553-4100
2 512066
12/01 12/06
T&TMtg-11/10/94
40.00
TOTAL DUE VENDOR -------->
40.00
Jack's Lock b Key
Jack'st.ock
*001-4090-2210
2 51206F 01/2247
12/01 12/06
20040
InstallDeaAalts-CtyHall
424.15
*001-4440-6100
2 51206F 02/2247
12/01 12/06
20040
TrailerLocksIEOCI
238.11
TOTAL DUE VENDOR --------1 662.26
Jimmy the Printer JimThePrnt
*112-4553-5533 6 51206F 01/2306 11/30 12/06 057791 Prtg-TransitPassFlyr 561.65
TOTAL DUE VENDOR --------> 561.65
***
City of Diamond Bar +**
RUM TIME: 09:27 12/02/94
V O U C H
E R R E G
I S T E R
PAGE 10
DILE THRU
.............12/06/94
VENDOR NAME VENDOR ID.
} t PREPAID
ACCOUNT PROJ.TX-NO BATCH PO.LINE/WO.
------------------------------------------------------------------------------------------------------------------------------------
ENTRY/DLE
INVOICE
DESCRIPTION
AMOUNT DATE CHECK
John Alden G.T. JohnAlden
{001-4010-0090 1 51206F
11/30 12/06
Dec
CafeteriaMiller-Dec
470.00
TOTAL DUE VENDOR -------->
470.00
Jon's Flag Shop JonsFlagSh
*001-4095-1200 3 51206F 01/7188
11/30 12/06
F14755
150 American Flags
1,655.75
TOTAL DUE VENDOR --------?
1,655.75
Judicial Data Systems JudDataSys
+001-4411-5405 1 51206F
11/30 12/06
Sept
Park ingActivity-Sept
459.00
*001-4411-5405 2 51206F
11/30 12/06
Sept
Hearing/ReviewProcess
76.00
TOTAL DUE VENDOR -------->
535.00
L.A. Business Journal lABusJaurn
*001-4090-2320 1 51206F
11/30 12/06
Annual Subscription
59.95
TOTAL DIE VENDOR --------f
59.95
L.A. County -Sheriff's Dep LACSheriff
*001-4411-5404 1 51206F
11/30 12/06
30928
SpecEvent-RChFest/Parade
6,159.85
TOTAL ME VENDOR --------?
6,159.85
L.A. County -Sheriff's Dep tACSheriff
*001-4411-5401 2 51206F
11/30 12/06
31037
OctHelicoptersvc
261.76
TOTAL DUE YENM-------->
261.76
L.A. County -Sheriff's Dep LACSMwriff
*001-4414-5401 1 51206F
11/30 12/06
31042
SpecialEventSvcs-Calvary
6,261.41
TOTAL DIE VENDOR -------->
6,261.41
L.A. County -Sheriff's Dep LACSheriff
*001-4411-5401 1 51206F
11/30 12/06
31098
OCtcontractsvcs
310,329.24
TOTAL DUE VENDOR -------->
310,329.24
L.A.County Public Works LACPubWk
*001-4510-5505 2 51206F 01/1990
12/01 12/06
95000002486
StripingUlarking
27.81
*001-4510-5530 2 51206E 01/2306
12/01 12/06
95000002490
IndWasteSvcs
644.64
*001-4510-5507 2 51206F 01/2211
12/01 12/06
95010000197
TrffcSignINtce-9/94
1,653.29
TOTAL DUE VENDOR --------1
2,525.74
*#+ City of D i a a a n d Bar }**
RUN TIME: 09:27 12/02/94 V O U C H E R R E G I S T E R
DIE THRU.............12/06/94
PAGE 11
VENDOR WIE VENDOR ID. * + PREPAID * *
ACCOIMi PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION ANOINT DATE CHECK
------------------------------------------------------------------------------------------------------------------------------------
L.A.County Public Works LACPubWk
*001-4510-5502 2 51206E 01/19M
L.A.County Public Warks LACPubWk
*001-4510-5502 4 51206F 01/1986
*001-4510-5502 6 51206E 01/1985
*250-4510-6412 07095 2 51206F 01/2738
L.A.County Public Works LACPubWk
*001-45.58-5510 2 51206F 01/2037
L.A.County Public Works LACPubWk
*001-4331-5300 2 51206E 01/2034
Landscape West
LandscapeW
*141-4541-2210
2 51206F 01/2208
*141-4541-2210
4 51206F 01/7108
*141-4541-2210
6 51206F 01/2208
*141-4541-2210
8 51206F 01/2208
Landscape West LandscapeW
*141-4541-5500 2 51206F 01/2092A
Lee, Sung 1392
*001-3478 8 51206A
Leighton and Associates Leighton
*001-2300-1012
1 51206F
*001-2300-1012
4 51206F
*001-2300-1012
2 51206F
*001-2300-1012
3 51206F
*001-2300-1012
5 51206F
*001-2300-1012
6 51206F
*001-2300-1012
7 51206F
12/01 12/06 95000002485 PrepareRd Iurrysl. 16,319.05
TOTAL DUE VENDOR --------) 16,319.05
12/01 12/06 95000002488 RdMtce-EmerCallOut
170.67
12/01 12/06 95000002484 RoaftintSept94
482.84
12/01 12/06 95000002480 CantTest-DB/FtnSpr&ShadCn
1,147.25
TOTAL DUE VENDOR --------)
1,800.76
12/01 12/06 9500002489 TreeWatering-Sept 2,458.63
TOTAL DIE VENDOR --------) 2,458.63
12/01 12/06 95000002491 SumpPuvpRepair(Mtce) 102.54
TOTAL DUE VENDOR --------> 102.54
12/01 12/06
14020
IrrigationRepairs-Dist41
44.41
12/01 12/06
14457
IrrigationRepairs-Dist#41
32.72
12/01 12/06
14458
IrrigationRepairs-Dist#41
44.99
12/01 12/06
14459
IrrigationRepairs-Dist#41
55.44
TOTAL DUE NENDOR--------) 177.56
12/01 12/06
14385 Maintenance -Oct Dist #41
3,336.85
TOTAL DUE VENDOR --------)
3,336.85
11/30 12/06
12778 Recreation Refund
39.00
TOTAL DIE VENDOR --------)
39.00
11/30 12/06
P02193-81864 GeotechRevEN94-057
497.50
11/30 12/06
P02214-83799 GeotechReVEMM-051
774.00
11/30 12/06
P02278-84056 GeotechRevEN94-062
141.00
11/30 12/06
PM79-84024 GeotechRevEN93-009
507.00
11/30 12/06
P02332-82757 GeotechRevM-039
192.00
11/30 12/06
P02332-83278 GeotechRevEN93-039
199.00
11/30 12/06
P02332-83607 GeotechReYM-039
89.00
TOTAL D11E VENDOR --------) 2,399.50
### City of Diamond Bar **#
RIM TIME: 09:2712/02/94 VOUCHER REGISTER
DUE THRU.............12/06/94
VENDOR NAME VENDOR ID.
ACCOIMT PRDJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION
--------------------------------------------------------------------------------------------
Lewis Engraving Inc.
LewisEngra
3Tiles/81ackFrame
150.47
#001-4210-1200
2 51206F 01/2349
11/30 12/06
017093
*001-4095-2110
2 51206E 01/2318
12/01 12/06
17007
#001-4095-2110
6 51206F 01/2318
12/01 12/06
17014
*001-4095-2110
4 51206F 01/2318
12/01 12/06
17022
Londot, Ginny
1407
TrwapEsc rsn-Solvang8/13
1,050.00
#001-3478
19 51206A
11/30 12/06
12906
Lucky
Lucky
Minute Book Paper-T&T
125.16
#001-4010-2325
2 51206A
11/30 12/06
39.00 12/06/94 0000021196
Main Street Tours
MainStreet
TOTAL ME VENDOR -------->
0.00
#001-4350-5310
6 51206E 02/1996
12/01 12/06
21306
•112-4360-5310
8 51206E 01/1996
12/01 12/06
21307
Marrs Printing
MarrsPrint
*112-4360-5315
2 51206E 01/2268
11/30 12/06
80831
Martin & Chapman Co.
Martin&Cha
*001-4510-1200
2 51206E 01/2176
11/30 12/06
94749
Martin, Elmer
1391
*001-3478
1 51206A
11/30 12/06
Martin, Elmer 1405
*001-3478 16 51206A 11/30 12/06 12455
PAGE 12
+t * PREPAID # *
44M DATE CHECK
--------------------------
Plaque/Engrv-Plunk
61.70
3Tiles/81ackFrame
150.47
(I)Tile-#N
17.32
(I)Tile
17.32
TOTAL. DUE VENDOR --------1
246.81
Recreation Refund
10.00
TOTAL DUE VENDOR --------1
10.00
Meeting Supplies -11/15
15.99 12/06/94 0000021190
TOTAL PREPAID AMOUNT ---->
15.99
TOTAL DIE VENDOR -------->
0.00
Excursion-Solvang 8/13
152.00
TrwapEsc rsn-Solvang8/13
1,050.00
TOTAL DUE VENDOR -------->
1,202.00
Prtq-Holdy9wttleFlyer
2,359.85
TOTAL DIE,VENDOR--------1
2,359.85
Minute Book Paper-T&T
125.16
TOTAL DUE VENDOR -------->
125.16
Recreation Refund
39.00 12/06/94 0000021196
TOTAL PREPAID AMOUNT ----?
39.00
TOTAL ME VENDOR -------->
0.00
Recreation Refund
40.00
TOTAL DUE VENDOR --------3
40.00
+++
City of 0 i a a o n d Bar +++
RUN TIME: 09:27 12/02/94
V 0 U C H E R R E G
I S T E R
PAGE 13
011E THRU.............12/06/94
VENDOR NAME
VENDOR ID.
+ + PREPAID + +
ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO.
------------------------------------------------------------------------------------------------------------------------------------
ENTRY/DUE
INVOICE
DESCRIPTION
A19JNT DATE CHECK
Max Group Corporation
MazGroup
+001-4090-2205
2 51206E 01/2358
11/30 12/06
35838
Equip Maint-Hrd Drives
89.85
TOTAL DUE VENDOR --------)
89.85
Miller, Carol
1412
+001-3478
13 51206A
11/30 12/06
12631
Recreation Refund
51.00
TOTAL IKE VENDOR --------)
51.00
Miller, Eulema
1394
TOTAL ME VENDOR --------)
0.00
Miller, Eulema
1395
+001-3478
21 51206A
12/01 12/06
12911
Recreation Refund
39.00
+001-3478
11 51206A
11/30 12/06
12912
Recreation Refund
23.00
TOTAL DUE VENDOR --------)
62.00
Mobil
Mobil
+001-4310-2310
3 51206E 29/1939
12/01 12/06
K6033543
Fuel-Prks 4 Rec
21.25
+001-4310-2310
1 51206E 27/1939
12/01 12/06
K7435002
Fuel-Prks & Rec
21.55
+001-4310-2310
2 51206E 28/1939
12/01 12/06
K7435444
Fuel-Prks & Rec
21.00
+001-4310-2310
4 51206E 30/1939
12/01 12/06
K8134184
Fuel -Ms & Rec
21.32
+001-4210-2310
2 51206E 01/1999
12/01 12/06
K8134744
Fuel -Plug
24.37
TOTAL DUE VENDOR --------)
109.49
Nguyen, Michael
1387
+001-3478
5 51206A
11/30 12/06
12495
Recreation Refund
120.00
TOTAL DUE VENDOR --------)
120.00
Norco Alan Inc
NorcoAlan
+001-4313-2126
4 51206E 02/2171
12/01 12/06
37274
SecurityMonitoring-HrtgPk
50.00
TOTAL DIE VENDOR -------- )
50.00
OCB Reprographics
OCBReprogr
+250-4310-6415 06594
2 51206E 01/2150
12/01 12/06
918192
ReproGraphicSvcs-Maplelil
73.59
TOTAL DIE VENDOR --------)
73.59
P.F. Pettibone & Co.
PFPettibon
+001-4040-1200
4 51206E 01/2261
11/30 12/06
6391
Mnt Book Paper-CClk
77.87
TOTAL WE VENDOR --------)
77.87
111
City of Diamond Bar ftt
RIIN TIME' 09.27 12/02/94
V O U C H E R R E
G I S T E R
PAGE 14
DILE THRU.............12/06/94
VENDOR NAME
VENDOR ID.
} + PREPAID * a
ACCMW PRDJ.TX-W BATCH PO.LINE/ID.
------------------------------------------------------------------------------------------------------------------------------------
ENTRY/DLIE
INVOICE
DESCRIPTION
AMOINT
DATE CHECK
PERS Health Benefits
PERSHealth
1001-2110-1003
1 51206A
11/30 12/06
Nov
November Health Ins Prem
10,424.25
12/06/94 0000021188
1001-4090-0093
1 51206A
11/30 12/06
Nov
November Health Ins Prem
52.12
12/06/94 0000021188
TOTAL PREPAID AMOUNT ----)
10,476.37
TOTAL DLE VENDOR --------)
0.00
Pacific Mechanical
Pacific He
1001-4331-2210
4 51206E 02/2197
12/01 12/06
1015506
HVAC Maint-SycwgynPrk
119.00
TOTAL DIE VENDOR --------)
119.00
Payroll Transfer
PayrollTr
1041-1020
1 51206A
11/30 12/06
Payroll Transfer - PP23
46,900.00
12/06/94 0000000023
TOTAL PREPAID AMOUNT ----)
46,900.00
TOTAL DLE VENDOR --------)
0.00
Pomona Judicial District pon"Dist
#001-3223
2 51206E
11/30 12/06
Aug -Parking Violations
1,000.00
TOTAL DUE VENDOR --------)
1,000.00
Premiere Leasing Co.
PremiereLe
1001-4350-2140
2 51206E 01/1982
12/01 12/06
2977
RentPrtblSycCyn12/16-1/16
389.70
TOTAL DLE VENDOR --------)
389.70
Prudential Service Bureau PSBI
1001-2110-1004
1 51206E
11/30 12/06
Dec -Dental Prems
1,209.46
M-2110-1006
1 51206E
11/30 12/06
Dec -Vision Prom
359.23
TOTAL DLE VENDOR --------)
1,568.69
R & D Blueprint
R&DBlue
1901-2300-1010
2 51206E
11/30 12/06
20044
Aerial Map -FPL 92-016
25.87
t001-2300-1010
3 51206E
11/30 12/06
20127
Map Reductions -FPL 92-016
9.42
TOTAL DLE VENDOR -------->
35.29
Rajpara, Ritu
1386
+001-3478
3 51206A
11/30 12/06
12626
Recreation Refund
30.00
TOTAL DLE VENDOR --------)
30.00
Remedy The Intelligent
Remedy
1001-4210-4000
2 51206E 01/2160
11/30 12/06
3003641
PlanningTemp-N/E 10/16
290.15
TOTAL DLE VENDOR --------)
290.15
*** City of Diamond Bar * * *
RUN TIME: 09:27 12/02/94
V O U C H E R R E G I S T E R
PAGE 15
DUE THRU.............12/06/94
VENDOR NAME
VENDOR ID.
t * PREPAID * }
ACCOUNT PRDJ.TX-ID BATCH PO.LINE/WD.
------------------------------------------------------------------------------------------------------------------------------------
ENTRY/ME
INVOICE
DESCRIPTION
ANDIEIT
DATE CHECK
Ritz Camera
Ritz Camey
1001-4095-2110
8 51206E 03/2225A
12/01 12/06
1108978
FlOmess/5uppl"ltr-CC
8.15
1001-4095-2110
7 51206E 02/2225A
12/01 12/06
1109021
FLProcess/SupplNwsltr-CC
82.88
TOTAL DUE VENDOR --------)
91.03
RonKranzer&Assoc C.E.
Inc RKA
*001-4551-5723
2 51206E 01/2156
11/30 12/06
2644
Plan Check Svcs -July
561.00
*001-4510-5227
2 51206E 01/2313
11/30 12/06
2838
Engr Inspectns-Sept
1,074.00
*001-4551-5227
2 51206E 01/2169
11/30 12/06
2838
Eng InspctnFees-EN94-887
112.50
TOTAL DUE VENDOR -------->
1,747.50
SA Associates
SA Assacia
*138-4538-6416 06895
6 512066 01/2074
12/01 12/06
1
Golden5prgsDr.Nedian
7,002.00
TOTAL DUE VENDOR --------)
7,002.00
Safaritohai, Simin
1414
*001-3478
15 51206A
11/30 12/06
12573
Recreation Refund
35.00
TOTAL DUE VENDOR --------)
35.00
Saiz, Frank
1413
*001-3478
12 51206A
11/30 12/06
12539
Recreation Refund
24.00
TOTAL DUE VENDOR --------)
24.00
San Gabriel Valley
SGVEA
*001-4551-2325
1 51206A
11/30 12/06
Engr Assoc Mtg 11/16 -Liu
15.00
12/06/94 0000021194
TOTAL PREPAID AMOUNT ----)
15.00
TOTAL DUE VENDOR --------)
0.00
San Gabriel Valley City
SGVCMA
*001-4030-2325
2 51206A
11/30 12/06
CMgrs Mtg 11/16 -Belanger
20.00
12/06/94 0000021193
TOTAL PREPAID NOW ----)
20.00
TOTAL DUE VENDOR --------)
0.00
San Gabriel Vly Tribune SGVTribune
*001-2300-1010
4 512066
11/30 12/06
21699
Pub Hrg FPL 94-032
100.48
TOTAL DUE VENDOR --------)
100.48
Service Merchandise
Servherch
*001-4310-1200
3 51206A
11/30 12/06
Eureka-Vacu=Cleanr-Prks
%.94
12/06/94 0000025704
TOTAL PREPAID AMOUNT ----)
96.94
TOTAL DUE VENDOR --------)
0.00
#** City of Diamond Bar ***
RUM TIME: 09.27 12/02/94 V O U C H E R R E G I 5 T E R PAGE 16
DUE TIN.............12/06/94
VENDOR NAME VENDOR ID. * PREPAID
ACCOUNT PROJ.TX-NO BATCH PO.LINE/ND. ENTRY/M INVOICE DESCRIPTION AMOUNT DATE CHECK
------------------------------------------------------------------------------------------------------------------------------------
Shinoda, Nicole 1415
*001-3478 4 51206A 11/30 12/06 13009 Recreation Refund 25.00
TOTAL DUE VENDOR --------) 25.00
Siecke, Marren C. Sieckek
#001-4553-5222 2 512066 01/2149 12/01 12/06 3316-8 TrafEngSvc-BC&ColdSprg 255.00
0001-4553-5222 8 512066 01/2235 12/01 12/06 3316-8 TrfcStudy-BrCyn/6OFv 399.00
TOTAL DUE VENDOR --------) 654.00
Signs & Lucite Products SignLucite
*112-4360-5315 4 512060 01/2286 11/30 12/06 3626 HDIdyShuttleSigns 355.61
TOTAL DUE VENDOR --------) 355.61
Sir Speedy SirSpeedy
*001-4090-2110 6 512066 01/2282 12/01 12/06 16835 Mailing Labels 74.42
TOTAL DUE VENDOR --------> 74.42
So. California Regional SoRegbil
*112-4553-5533 8 51206G 01/2283 11/30 12/06 TrsntSubsdyPrgPasses-Nov 8,365.00
TOTAL DUE VENDOR --------> 8,365.00
Southern Ca Gas Co
*401-4313-2126
1 51206G
11/30 12/06
Gas Svcs-Hrtge Prk-Oct
58.94
TOTAL DUE VENDOR -7 ------
58.94
Southern Ca. Edison
SoCaEdison
#001-4311-2126
1 51206A
11/30 12/06
Elect Svcs-PaulGrom-Oct
29.29
12/06/94 0000021199
*001-4313-2126
2 51206A
11/30 12/06
Elect Svcs -Heritage -Oct
2,679.30
12/06/94 0000021199
#001-4316-2126
1 51206A
11/30 12/06
Elect Svcs-MapleHill-Oct
356.27
12/06/94 0000021199
*001-4319-2126
1 51206A
11/30 12/06
Elect Svcs-PetersnPrk-Oct
66.33
12/06/94 0000002119
*001-4322-2126
1 51206A
11/30 12/06
Elect Svcs-RReagan-Oct
490.55
12/06/94 0000021199
*001-4328-2126
1 51206A
11/30 12/06
Elect Svcs-9umtrdg1Prk-Ort
200.09
12/06/94 0000021199
*001-4331-2126
1 51206A
11/30 11/30
Elect Svcs-SycCjn-Oct
306.89
12/06/94 0000021199
TOTAL PREPAID AMOUNT ----)
4,130.72
TOTAL DUE VENDOR --------)
0.00
Southern Ca. Edison
SoCaEdison
*001-4510-2126
1 512066
11/30 12/06
Elect Svcs-Trffc Control
157.14
TOTAL DUE VENDOR --------)
157.14
+** Citof Diamond Bar ���
RUN TIME: 09:27 12/02/94 V O y U C H E R R E G I S T E R PAGE 17
DUE THRU.............12/06/94
VENDOR NAME VENDOR ID. t * PREPAID +
ACCOUNT PROJ.TX-NO BATCH PO.LINE/IiO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK
------------`----------------------------------------------------------------------------------------------------------------------
Southern Ca. Edison
SoCaEdison
#001-4325-2126
1 51206A
11/30 12/06
Elect Svcs-StrshnePrk-Sep
16.07
12/06/94 0000025701
*001-4510-2126
2 51206A
11/30 12/06
Elect Svcs-TrffcSignl-Sep
1,667.95
12/06/94 0000025701
*138-4538-2126
1 51206A
11/30 12106
Elect Svcs -Dist #38 -Sept
515.62
12/06/94 0000025701
TOTAL PREPAID AMOUNT ----)
2,199.64
TOTAL DUE VENDOR --------)
0.00
Southern Ca. Edison
SoCaEdison
*001-4555-2126
1 51206A
11/30 12106
Elect Svcs-TrfkCntrl-Sep
214.40
12/06/94 0000025702
*139-4539-2126
1 51206A
11/30 12/06
Elect Svcs -Dist #39 -Sep
256.89
12/06/94 0000025702
TOTAL PREPAID AMOUNT ----)
471.29
TOTAL DUE VENDOR --------)
0.00
Southern Ca. Edison
SoCaEdison
TOTAL PREPAID AMOUNT ----)
0.00
TOTAL DIE VENDOR --------)
0.00
Southern Ca. Edison
SoCaEdison
*001-4510-2126
3 51206A
11/30 12/06
Elect Svcs-TrfkCntrl-Sep
442.51
12/06/94 0000025703
#141-4541-2126
1 51206A
11/30 12/06
Elect Svcs -Dist #41 -Sept
170.78
12/06/94 0000425703
TOTAL PREPAID AMOUNT ----)
613.29
TOTAL DIE VENDOR -------- )
0.00
Standard Insurance of Ore StandardIn
#401-2110-1005
1 512066
11/30 12/06
Nov Life Inn Press
14.50
*001-2110-1005
2 51206G
11/30 12/06
Shrtge from Sept Pysnt
0.50
TOTAL DUE VENDOR --------)
15.00
Stockman, John
1406
*001-3478
17 51206A
11/30 12/06 12542
Recreation Refund
51.00
TOTAL DUE VENDOR --------)
51.00
The Planning Center P1ngCenter
*118-4098-4000 2 51206E 01/2273 12/01 12106 18890 Oct Prof Svcs -CMP 2,742.87
TOTAL DUE VENDOR --------) 2,742.87
Thomas Bigbie & Smith ThomasByrn
#001-4050-4010 4 512060 01/2417 12/01 12106 205701 MiscAudSvrs-SpReques 645.00
TOTAL ME VENDOR --------) 645.00
* * * City of Diamond Bar * * *
RLM TIME: 09:27 12/02/94 V O U C H E R R E G I S T E R PAGE 18
DUE THRU.............12/06/94
YEN= WIPE VENDOR ID. * * PREPAID }
ACCOIMT PROJ.TX-ND BATCH PO.LIPE/ND. ENTRY/DLE INVOICE DESCRIPTION AMOUNT DATE CHECK
------------------------------------------------------------------------------------------------------------------------------------
Time Out Personnel Svc. TimeOut
#001-4040-4000
6 512066 01/2331
12/01 12/06
931699
*001-4040-4000
8 51206G 01/2324
12/01 12/06
931699
#001-4350-4300
2 512066 01/2301
12/01 12/06
931699
#001-4040-4000
2 512066 01/2331
11/30 11/30
931714
Total Image Concepts TotalImage
*001-2300-1013 1 512066 11/30 12/06
Trujillo, Gracie 1389
0001-3478 7 51206A 11/30 12/06 12712
Vartanian, Elizabeth 1408
*001-3478 18 51206A 11/30 12/06 12759
Walker, Alan R. 62
*001-3472 1 512066 12/01 12/06 16723
Walker, Dianne 1393
#001-3478 9 51206A 11/30 12/06 12529
Walnut Fire Protection Co WalnutFire
*001-4090-2200
4 512060 03/2218
11/30 12/06
*001-4313-2210
6 51206G 02/2218
11/30 12/06
*001-4331-2210
2 51206G 01/2218
11/30 12/06
2520
*001-4090-2200
6 51206G 01/2350
12/01 12/06
2534
*001-4328-2210
2 512066 02/2350
12/01 12/06
2534
*001-4440-1200
2 512066 03/2350
12/01 12/06
2534
TnpSvcs-CT-11/3,4
TempSvcs-CT-11/2/94
ProfSvcsMtSecPrks-10/26
Temp Svcs-ClkTypst
TOTAL DUE VENDOR --------)
TempSgnDeW-94-21
TOTAL DUE VENDOR --------)
Recreation Refund
TOTAL DUE VENDOR --------
Recreation Refund
TOTAL DUE VENDOR --------)
RecreationRefund
TOTAL DUE VENDOR --------)
Recreation Refund
TOTAL DUE VENDOR --------)
Maint-Gen Govt
Faint -Heritage Park
Maint-Sycamore Park
Equip Maint
Faint-Summtrdge Prk
Supplies -EM
TOTAL OLE VENDOR --------)
180.27
58.15
121.80
93.04
453.26
100.00
100.00
16.00
16.00
51.00
51.00
38.00
38.00
51.00
51.00
90.00
30.00
30.00
79.56
42.76
42.76
315.08
Walnut Library WalnutLibr
#001-4095-2395 1 51206A 11/30 12/06 Donation-Memorial/NAshley 50.00 12/06/94 0000021186
TOTAL PREPAID AMD W ----) 50.00
TOTAL ME VENDOR --------) 0.00
*** City of Diamond Bar ***
RLNTIPE:092712/02/94 VOUCHER REG I ST ER
DUE TWAJ.............12/06/94
PAGE 19
VENDOR NAME VENDOR ID. * * PREPAID * *
ACCOUNT PROJ.TX-NO BATCH PO.LIME/MO. ENTRYAXE INVOICE DESCRIPTION AKUNT DATE CHECK
------------------------------------------------------------------------------------------------------------------------
Walnut Vly Mater Dist WVMaterOis
*001-4322-2126 2 512066 12/01 12/06 Water-ReaganPark 1,875.02
*001-4325-2126 2 512066 12/01 12/06 Water-StarshinePark 2,368.38
TOTAL DUE VENDOR --------) 4,243.40
Walnut Vly Water Dist WVWaterDis
*138-4538-2126 2 512066 12/01 12/06 Water-Sep/Oct-LLADUS 15.00
TOTAL DUE VENDOR --------) 15.00
Walnut Vly Water Dist WVWaterDis
*141-4541-2126 2 51206G 12/01 12/06 Mater-Aug/Oct-LLADt41 11,402.22
TOTAL DUE VENDOR --------) 11,402.22
Walnut Vly Water Dist WVWaterDis
*139-4539-2126 2 51206G 12/01 12/06
Walnut Vly Water Dist
WVMaterDis
Water-Mlp1Hill-9-11/94
*001-4311-2125
1 512066
12/01 12/06
*001-4316-2126
2 51206G
12/01 12/06
*001-4319-2126
2 51206G
12/01 12/06
*001-4328-2126
2 51206G
12/01 12/06
*001-4331-2126
4 512066
12/01 12/06
Walnut Vly Water Dist WVWaterDis
*138-4538-2126 3 512066
West Coast Arborist Inc. WQArbor
*001-4558-5509 2 512066 01/1929
*001-4558-5509 1 512066 01/1929
West Coast Arborist Inc. W:Arbor
*001-4558-5509 3 51206G 01/1929
12/01 12/06
Water-Sept/Ibv-LLADW 10,620.56
TOTAL DUE VENDOR --------) 10,620.56
Mater-HpINill-9-11/94
1,783.23
Water-Mlp1Hill-9-11/94
1,359.55
Mater -Peterson -9-11/94
1,780.49
Water-Smitridge-9-11/94
2,425.25
Water-SycamwvCnyn
889.48
TOTAL ME,VENDOR--------) 8,238.00
Water-LLADW-9-11/94 11,990.87
TOTAL OLE VENDOR --------> 11,990.87
12/01 12/06 8903 TrnTrisIO/19/94
8,206.00
12/01 12/06 8905 TreeTria-10/19/94
1,443.00
TOTAL ME VENUM-------->
9,649.00
12/01 12/06 8904 TreeTrim-10/19/94
873.00
TOTAL RE VENOM -----=--)
873.00
ttt ar ***
FU TINE: 09:27 12/02/94 City V O UCof Diamond BH E R R E G I S T E R PAGE 20
DUETM.............12/06/94
VENDOR NAME VENDOR ID. t * PREPAID
ACCOUNT PROJ.TX-NO BATCH PO.LINEMO. ENTRY AXE INVOICE DESCRIPTION MOUNT DATE DECK
------------------------------------------------------------------------------------ --
Hest Publishing Co. WestPub
*001-4090-2320 2 512066
Whitehouse, Nancy
*001-4095-2395
Wright, Paul
*001-4090-4000
*001-4090-4000
Yosemite Waters
+001-4310-1200
*001-4310-2130
Whitehouse
3 51206A
WrightP
1 512066 01/2240
2 51206G 01/2240
YosemWater
6 51206G 02/2021
2 51206G 01/2021
12/01 12/06 75-330-998 Publ-CACode
TOTAL DUE VENDOR --------
11/30 12/06 Reimb-TrnsprtnHmIessPrgm
TOTAL PREPAID AMO K ----
TOTAL DUE VENDOR --------
11/30 12/06 Audio/VisSvcs-Ping 11/14
11/30 12/06 Audio/Visgvcs-CDxl 11/15
TOTAL DUE VENDOR --------
12/01 12/06 190133 Park Operational Sup
12/01 12/06 190133 Equipment Rental
TOTAL DUE VENDOR --------
46.55
46.55
70.00 12/06/94 0000021198
70.00
0.00
120.00
225.00
345.00
14.50
12.00
26.50
Zellerbach Zellerbach
*001-4090-1200 6 51206G 01/2357 12/01 12/06 L1 -96749 -its Eureka Copy Paper 606•20
TOTAL DUE VENDOR --------1 606.20
TOTAL PREPAID -----------) 70,123.73
TOTAL OLE ---------------> 662,073.21
TOTAL REPORT ------------> 732,1%.94
ttt Citof Diamond Bar ttt
y
RLIN TIME: 09 27 12/02/94
V O U C H E R R E G I 5 T E R
PAGE I
FUND SUMMARY REPORT
ME THRU.............12/06/94
DISBURSE
G/L GJE WILL POST GJE HAS POSTED
FUTIK TRANSACTIONS
RIND
------------------------------------------------------------------------------------------------------------------------------------
TOTAL
DIRECT PAY REVENUE EXPENSE REVENUE EXPENSE
REYENIE EXPENSE
001 General Fund
556,315.99
73,106.76
1,996.00 481,213.23
112 Prop A -Transit F
19,5%.31
19,596.31
115 Int Waste W F
400.00
400'00
250 C.I.P. Fund
105,153.80
105,153.80
125 CDBG Fund
2,265.00
2,265.00
118 Air Quality Imp
2,977.49
2,977.49
141 LLAD #1 Fund
15,087.41
15,087.41
138 LLAD t38 Fund
19,523.49
19,523.49
139 LLAD X39 Fund
10,877.45
10,877.45
TOTAL------------
ALL FUNDS
732,196.94
------------------------------------------------------------
73,106.76
------------------------
1,996.00 657,094.18
CITY OF DIAMOND BAR
AGENDA REPORT AGENDA NO.:
TO: Terrence L. Belanger, City Manager
MEETING DATE: December 6, 1994 REPORT DATE: November 16, 1994
FROM: George A. Wentz, Interim City Engineer
TITLE: Release of Grading Surety Bond Posted for 21865 E. Copley Drive, in
Diamond Bar.
The Principal, Calls Lawn and Gardening desires release of a surety bond
posted for grading located at 21865 E. Copley Drive in the amount of $2,720.
The Interim City Engineer finds that Principal has performed all work as
shown on the approved grading plan, on file with the City.
RECOMMENDATION:
It is recommended that the City Council 1)declare the obligations under this
bond null and void and release the surety bond which was posted with the City
of Diamond Bar in July, 1994 as a condition precedent to issuance of a
grading permit for an employees'/visitors' park grading at the AQMD center at
21865 E. Copley Drive in the amount of $2,720.00; 2)instruct the City Clerk
to notify Calls Lawn and Gardening and American Motorists Insurance Company
of the City Council's action.
LIST OF ATTACHMENTS:x Staff Report _ Public Hearing Notification
Resolution(s) _ Bid Specification (on file
Ordinance(s) in City Clerk's Office)
Agreement(s) X Other: Copy of Surety Bond and
Final Engineering
Certificate
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed
N/A
by the City Attorney?
2. Does the report require a majority or 4/5 vote? Majority
3. Has environmental impact been assessed?
N/A
4. Has the report been reviewed by a Commission? Yes
x No
_
Which Commission?
s/A
5. Are other departments affected by the report? Yes
x No
Report discussed with the following affected departments:
N/A
REVIEWED BY:
Terlpence L el anger Frank A. i7s r�,r,�Geor A. Wen z
N�
City Manager Assistant City Manager Interim City Engineer
CITY COUNCIL REPORT
AGENDA NO.
MEETING DATE: December 6, 1994
TO: Honorable Mayor and Members of the City Council
FROM: Terrence L. Belanger, City Manager
SUBJECT: Release of Grading Surety Bond Posted for 21865 E. Copley
Drive
ISSUE STATEMENT:
The Principal, Cal's Lawn and Gardening desires release of a surety bond
posted for grading located at 21865 E. Copley Drive in the amount of
$2,720.00. The Interim City Engineer finds that Principal has performed all
work as shown on the approved grading plan, on file with the City.
RECOMMENDATION:
It is recommended that the City Council 1)declare the obligations under this
bond null and void and release the surety bond which was posted with the City
of Diamond Bar in July, 1994 as a condition precedent to issuance of a
grading permit for an employees'/visitors' park grading at the AQMD center at
21865 E. Copley Drive in the amount of $2,720.00; and 2)instruct the City
Clerk to notify Cal's Lawn and Gardening and American Motorists Insurance
Company of the Council's action.
FINANCIAL SUMMARY:
This recommendation has no financial impact on the City's 1994-1995 budget.
BACKGROUND:
The grading on this lot was for a park for AQMD's employees and visitors.
The lot was inspected and final grade was approved on November 10, 1994 by
the City's Consultant, Mr. Jack Istik of Ron Kranzer and Associates.
Therefore, we now recommend that the bond which was posted with the City of
Diamond Bar be released.
DISCUSSION:
The following listed surety bond needs to be released:
Address: 21865 E. Copley Drive
Owner: Cal's Lawn and Gardening
Tract No.: 39679
Surety Company: American Motorists Insurance Company
Bond No.: 3SM 803 635 00
Amount: $2,720.00
PREPARED BY:
Anne X. Garvey
t �I'Y UTAVtUtiTIJ BAR
21660 E. COPLEY DRIVE, SUITE 190
I►IAMOND BAR, CA 91.765-4177
(9(9) 396-f 671
SUPERVISED GRADING INSPECTION CERTIFICATE
f JOB ADDRESS/LOT AND TRACT NO. 21 �,. CL�`� lir i, Tr2tb19 PERMIT NO.
OWNER % !�! Mt7 _ CONTRACTOR ..► 5 L-aW►J i C
SOILS ENGINEER'S ROUGH GRADING CERTIFICATION
I certify that the earth fills placed on the following lot(s) were installed upon competent and properly prepared base material and
compacted in compliance with requirements of Buildin; Code Section 7010. I further certify that where the report or reports
of engineering geologist, relative to this site, have recommended the installation of buttresses, fills or other similar stabilization
measures, such earthwork construction has been completed in accordance with the approved design.
LOT NO.
See report dated
other recommendations.
EXPANSIVE SOILS (YES) (NO) LOT NO.(S)
BUTTRESS FILLS (YES) (NO) LOT NO.(S)_
REMARKS
for compaction test data, recommended allowable soil bearing values and
ENGINEER REG. NO. DATE
Signature (and wet -stamp)
SUPERVISING GRADING ENGINEER'S ROUGH GRADING CERTIFICATION
I certify to the satisfactory completion of rough grading including: grading to approximate final elevations, property lines located
and staked; cut and fill slopes correctly graded and located in accordance with the approved design; swales and terraces graded
ready for paving, berms installed; and required drainage slopes provided on the building pads. I further certify that where report
or reports of an engineering geologist and/or soils engineer have been prepared relative to this site, the recommendations
contained in soils reports have been followed in the execution of the work.
LOT NO. (S)
REMARKS
ENGINEER REG. N0. DATE
Signature (and wet -stamp)
SUPERVISING GRADING ENGINEER'S FINAL GRADING CERTIFICATION
I certify to the satisfactor of grading in accordance with the approved plans. All required drainage devices have
been installed; slu/e tges�el�}islred an irrigation sys provide re required); and adequate provisions have been
made for drain a of surface waters from each building site. The recommendations of the soils engineer and engineering
geologist (if ch persons were employed) have been incorporated in the work. \ \
LOT NO
REG. NO. -L. 14 ZS -C-,& _ - DA'
1iC. Nt. 2425
7 TTOIV�Y�I NGI RAND GRADING ENGI R IS REQUIRED FOR ROUGH GRADE
Ask i0 NG DEP TMENT FOR SYRUCTUI AL PERMITS.
FINAL GRADING CER77PICI'IOY THE GRADING ENGINEER IS; kE'QUIRED BEFORE FINAL GRADE INSPECTION
AND RELEASE T0-$UILDING DEPARTMENT FOR OCCUP NCY-OF S7RUCTURE.
\\ _ It 1 1d70751
Subdivision Bond —California 1—)BondNo...3SM30.3... EM..DD
Faithful Performance — Public Work Premium: $100.00/2 years
AMERICAN MOTORISTS INSURANCE COMPANY
SUBDIVISION BOND
Knout All Orn bg 014r P VrPSPn19: That ......CAL.'.S.LAWN..&..GARDENING ..........................................
.........................................................................as Principal, and the American Motorists Insurance Company,
a corporation organized and existing under the laws of the State of Illinois and authorized to transact surety
business in the State of California, as Surety, are held and firmly bound unto..... the City Of ...................
. Diamond Bar.... ....................in the sum of.... TWo..Thousand_ Seven._ ......... .
00/100ths ....Dollars (�.2r720:00_.,..•...___,),
........ .......... - .........
for the payment whereof, well and truly to be made, said Principal and Surety bind themselves, their heirs,
administrators, successors, and assiffns, jointly and severally, firmly by these presents.
The condition of the foregoing obligation is such that, whereas the above -bounden Principal has entered
• n/a _ Cit of Diamon ___
Into a contract, dated ................. .. ...............---......., 19........, with the.............y........_...._.......d BAC----------•--•
........................................................................................................to do and perform the following work, to -wit:
Grading Permit Security – Grading at the South Coast Air Quality
Management District's Employees Park located at:
21865 E. Copley Drive
Diamond Bar, CA 91765
NOW, THEREFORE, if the above -bounden Principal shall well and truly perform the work contracted
to be performed under said contract, then this obligation shall be void; otherwise to remain in full force and
effect.
SIGNED and SEALED this..... 1.5 ..day of ................... Jial_y....................... 19..94...
PLEASE DIRECT ALL CORRESPONDENCE TO:
LOU JONES & ASSOCIATES
MANAGING GENERAL AGENTS
7470 N. FIGUEROA
LOS ANGELES, CALIFORNIA 90041
TELEPHONE: (213) 257-8291
CAL'S LAWN & GARD - ---- (Seal)
....................................... .... ....... ........................
----••----•-••-•..............•--.......---.................---••---...... •------•----.
Principal
AME N MOTORISTS INSURANCE COMPANYRy.......
....
... ............_........._.....
ne Attornevin -Fac t
ac
IFORNIA ALL-PURPOEWCKNOWLEDGM ENT
State of California
County Of Orange
No. 5907
On JUL 1 5 1994 before me, Kim Nguyen, Notary Public
DATE NAME, TITLE OF OFFICER - E.G.,'JANE DOE. NOTARY PUBUC
personally appeared nouR Lane
NAME(S) OF SIGNER(S)
® personally known to me - OR - ❑ proved to me on the basis of satisfactory evidence
to be the person(s) whose name(s) is/are
subscribed to the within instrument and ac-
knowledged to me that he/she/they executed
the same in his/her/their authorized
capacity(ies), and that by his/her/their
=`t� K..JI signature(s) on the instrument the person(s),
o CCN:�MJ10t2342 o P O.
NOTARY PL.c.L'C-CALF CRNIA o or the entity upon behalf of which the
oRANCE COWN
My Comm, Exp. Dec. 30, 11997 person(s) acted,executed the instrument.
WITNESS my hand and official seal.
a,
11IGNATURE OF NOTARY
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent
fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT
❑ INDIVIDUAL
❑ CORPORATE OFFICER
TrIu(s)
❑ PARTNER(S) ❑ LIMITED
❑ GENERAL
® ATTORNEY-IN-FACT
❑ TRUSTEE(S)
❑ GUARDIAN/CONSERVATOR
❑ OTHER:
TITLE OR TYPE OF DOCUMENT
NUMBER OF PAGES
DATE OF DOCUMENT
SIGNER IS REPRESENTING:
NAME OF PERSON(S) OR ENTRY(IES) None
American Motorists Insurance Company
SIGNER(S) OTHER THAN NAMED ABOVE
61993 NATIONAL NOTARY ASSOCIATION • 8236 Remmet Ave.. P.O. Boz 7184 - Canoga Park, CA 91309-7184
0
ICAN MOTORISTS INSURANCE COMPANY r--�
Office: Long Grove, IL 60049 nananaLinsuRance
companies
SOWER OF ATTORNEY =L '
,Know All Men By These Presents:
That the American Motorists Insurance Company, a corporation organized and existing under the laws of the State of
Illinois, and having its principal office in Long Grove, Illinois, does hereby appoint
Doug Lane of Orange, California **
Its true and lawful agent(s) and attorneys) -in -fact, to make, execute, seal, and deliver during the period
beginning with the date of issuance of this power and ending December 31, 19941 unless sooner revoked for and on
its behalf as surety, and as its act and deed:
Any and all bonds and undertakings provided the amount
of no one bond or undertakin exceeds ONE MILLION
DOLLARS ($1,000,000.00)
EXCEPTION: NO AUTHORITY is granted to make, execute, seal and deliver any bond or undertaking which guarantees the
payment or collection of any promissory note, check, draft or letter of credit.
This authority does not permit the same obligation to be split into two or more bonds in order to bring each such
bond within the dollar limit of authority as set forth herein.
This.appointment may be revoked at any time by the American Motorists Insurance Company.
The execution of such bonds and undertakings in pursuance of these presents shall be as binding upon the said
American Motorists Insurance Company as fully and amply to all intents and purposes, as if the same had been duly
executed and acknowledged by its regularly elected officers at its principal office in Long Grove, Illinois.
THIS APPOINTMENT SHALL CEASE AND TERMINATE WITHOUT NOTICE AS OF DECEMBER 31, 1994.
This Power of Attorney is executed by authority of a resolution adopted by the Executive Committee of the 'Board of
Directors of said American Motorists Insurance Company on February 23, 1988 at Long Grove, Illinois, a
true and accurate copy of which is hereinafter set forth and is hereby certified to by the undersigned Secretary as
being in full force and effect:
"VOTED, That the Chairman of the Board, the President, or any Vice President, or their appointees designated in
writing and filed with the Secretary, or the Secretary shall have the power and authority to appoint agents and
attorneys -in -fact, and to authorize them to execute on behalf of the Company, and attach the seal of the Company
thereto, bonds and undertakings, recognizances, contracts of indemnity and other writings, obligatory in the nature
thereof, and any such officers of the Company may appoint agents for acceptance of process."
This Power of Attorney is signed, sealed and certified by facsimile under and by authority of the following
resolution adopted by the Executive Committee of the Board of Directors of the Company at a meeting duly called and
held on the 23rd day of February, 1988:
-VOTED, That the signature of the Chairman of the Board, the President, any Vice President, or their appointees
designated in writing and filed with the Secretary, and the signature of the Secretary, the seal of the Company, and
certifications by the Secretary, may be affixed by facsimile on any power of attorney or bond executed pursuant to
resolution adopted by the Executive Committee of the Board of Directors on February 23, 1988 and any such power so
executed, sealed and certified with respect to any bond or undertaking to which it is attached, shall continue to be
valid and binding upon the Company."
In Testimony Whereof, the American Motorists Insurance Company has caused this instrument to be signed and its
corporate seal to be affixed by its authorized officers, this 01 day of July , 1992 .
Attested and Certified:
F.C.McCullough, Secretary by J.S.Kemper,III,Senior Vice President
(OVER)
AMERICAN MOTORISTS INSURANCE COMPANY
\
F.C.McCullough, Secretary by J.S.Kemper,III,Senior Vice President
(OVER)
stATE OF ILLINOIS SS
COUNTY OF LAKE
I, Marilyn L. Riley, a Notary Public, do hereby certify that J. S. Kemper, III and F. C. McCullough personally known
to me to be the same persons whose names are respectively.as Senior Vice President and Secretary of the American
Motorists Insurance Company, a Corporation of the State of Illinois, subscribed to the foregoing instrument,
appeared before we this day in person and severally acknowledged that they being thereunto duly authorized signed,
sealed with the corporate seal and delivered the said instrument as the free and voluntary act of said corporation
and as their own free and voluntary act for the uses and purposes therein set forth.
My commission expires: 4-9-96
1- "OFFICIAL SEAL" 1
4 Marilyn L. Riley ►
4 Notary Public, State of Illinois ► . -
( My Commission Expires 419196
T TT T T T T T T T T 7 T
CERTIFICATION
Mar y L, Riley, Notary Pub o
I, N. J. Zarada, Secretary of the American Motorists Insurance Company, do hereby certify that the attached Power
of Attorney.dated July 1, 1992 on behalf of the person(s) as listed on the reverse side is a
true and correct copy and that the same has been in full force and effect since the date thereof and is in full
force and effect on the date of this certificate; and I do further certify that the said J, S. Kemper, III and F. C.
McCullough who executed the Power of Attorney as Senior Vice President and Secretary respectively were ori the date
of the execution of the attached Power of Attorney the duly elected Senior Vice President and Secretary of the
American Motorists Insurance Company.
IN TESTIMONY WHEREOF, I have hereunto subscribed my name and affixed the corporate seal of the American
Motorists Insurance Company on this day of . JUL 1 5 1994 , 19
N.J.Zarada, Secretary
This Power of Attorney limits the acts of those named therein to the bonds and undertakings specifically named
therein, and they have no authority to bind the Company except in the manner and to the extent herein stated.
FM 836-5 6-92 1M PRINTED IN U.S.A.
Power of Attorney - Term
CITY OR DIAMOND BAR
AGENDA REPORT AGENDA NO.
TO: Terrence L. Belanger, City. Manager
MEETING DATE: December 6, 1994 REPORT DATE: November 22, 1994
FROM: Bob Rose, Director of Community Services
TITLE: Resolution No. 93-53A of the City Council of the City of Diamond
Bar approving the application for grant funds from the County of
Los Angeles Regional Park and Open Space District per parcel
discretionary grant program for lighting of sports fields at
Peterson Park.
SUMMARY: Resolution No. 93-53 was adopted by the City Council on June 6, 1993
and was forwarded to Los Angeles County along with the application for grant
funds for the lighting of the sports fields at Peterson Park. Staff was
recently notified that a sentence was inadvertently left out of the original
resolution and that a replacement resolution must be submitted with the
correction ". . the project is an important park and recreation project for
the City of Diamond Bar" included for the application to be processed. That
sentence has been added to Resolution No. 93-53A, per L.A. County's request.
RECOMMENDATION: It is recommended that the City Council adopt Resolution No.
93-53A which corrects Resolution No. 93-53 that approved the application for
grant funds from the Los Angeles Regional Park and open space district per
parcel discretionary grant program for lighting of sports fields at Peterson
Park.
LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification
X Resolution(s) _ Bid Specifications
Ordinances(s) _ Other:
Agreement(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed X Yes _ ND
by the City Attorney?
2. Does the report require a majority or 4/5 vote? Majority
3. Has environmental impact been assessed? _ Yes X No
4. Has the report been reviewed by a Commission? _ Yes X No
Which Commission?
5. Are other departments affected by the report? _ Yes X No
Report discussed with the following affected departments:
REV E BY
Terre ce L. Bel ger Frank M. Ushe ob Rose
City Manager Assistant City Manager Community Services Director
RESOLUTION NO. 93-53A
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF DIAMOND BAR APPROVING THE APPLICATION FOR GRANT
FUNDS FROM THE COUNTY OF LOS ANGELES REGIONAL PARR
AND OPEN SPACE DISTRICT PER PARCEL DISCRETIONARY
GRANT PROGRAM FOR LIGHTING OF SPORTS FIELDS
AT PETERSON PARR
WHEREAS, the people of the County of Los Angeles on
November 3, 1992, enacted Los Angeles County Proposition A, Safe
Neighborhood Parks, Gang Prevention, Tree -Planting, Senior and
Youth Recreation, Beaches and Wildlife Protection (the
Proposition), which provides funds to the County for the purposes
of acquiring and/or developing facilities for public recreational
facilities and open space; and
WHEREAS, the Proposition also created the County of Los
Angeles Regional Park and Open Space District (the District) to
administer said funds; and
WHEREAS, the District has set forth the necessary
procedures governing local agency applications for grant funds
under the Proposition; and
WHEREAS, the District's procedures require the
Applicant to certify, by resolution, the approval of the
applications before submission of said application to the
District; and
WHEREAS, the Project is an important park and
recreation project of the City of Diamond Bar; and
WHEREAS, said application contains assurances that the
Applicant must comply with; and
WHEREAS, the Applicant will enter into an Agreement
with the District to provide funds for acquisition or development
of the Project;
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF
THE CITY OF DIAMOND BAR, CALIFORNIA HEREBY:
Section 1. Approves the filing of an application
with the County of Los Angeles Regional
Park and Open Space District for funds
under Section 8.b.1 of Proposition A for
the above Project; and
Section 2. Certifies that said Applicant
understands the assurances and
certifications in the application form;
and
Section 3. Certifies that said Applicant has, or
will have, sufficient funds to operate
and maintain the Project in perpetuity;
and
Section 4. Appoints the City Manager as agent of
the City of Diamond Bar to conduct all
negotiations, and to execute and submit
all documents including, not limited to,
applications, agreements, amendments,
payment requests and so forth, which may
be necessary for the completion of the
aforementioned Project.
section 5. Directs the City Clerk to certify the
passage of this resolution by the City
Council of the City of Diamond Bar, and
to cause the same to be posted in three
(3) conspicuous places in the City of
Diamond Bar, and it shall thereupon take
effect.
PASSED, APPROVED AND ADOPTED this day of
, 1994.
Mayor
I, LYNDA BURGESS, City Clerk of the City of Diamond
Bar, do hereby certify that the foregoing Resolution was passed,
approved and adopted at a regular meeting of the City Council of
the City of Diamond Bar held on day of ,
1994, by the following Roll Call vote:
AYES: COUNCILMEMBERS -
NOES: COUNCILMEMBERS -
ABSENT: COUNCILMEMBERS -
ABSTAINED:COUNCILMEMBERS -
LYNDA BURGESS, City Clerk
City of Diamond Bar
,6rr-r OF S3?hli
AGENDA REPORT
TO: Terrence L. Belanger, City Manager
MEETING DATE: December 6, 1994
FROM: George A. Wentz, Interim City Engineer
AGENDA NO. -/, W
REPORT DATE: November 29, 1994
TITLE: A Resolution of the City Council of the City of Diamond Bar approving the State -Local Entity Master
Agreement No. SLTPP 07-5455 for grant funds for the State and Local Transportation Partnership Program
under Section 2600 et seq. of the Streets and Highways Code for the Diamond Bar Boulevard Street
Rehabilitation Project.
SUMMARY: The State -Local Transportation Partnership Program (SLTPP) was implemented in 1989 to
encourage local agencies to fund and construct transportation improvement projects both on and off the State
Highway System. This grant was applied for to offset costs for Diamond Bar Boulevard. The City will
received $116,100.
RECOMMENDATION: That the City Council eJ Mate -Local Entity
Master Agreement No. SLTPP 07-5455 and dire (;� o���a� G �� els to the State of
California Department of Transportation for fina
LIST OF ATTACHMENTS: X Staff Report
X Resolution ty Clerk's Office)
_ Ordinances(s)
Agreement(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreem4
_ No
by the City Attorney?
2. Does the report require a majority or 4/5 vote?
Majority
3. Has environmental impact been assessed?
_ Yes X No
4. Has the report been reviewed by a Commission?
_ Yes X No
Which Commission?
5. Are other departments affected by the report?
_ Yes X No
Report discussed with the following affected departments:
REVIEWED BY:
or
Terr nce L. Belang r Frank M. Usher George A. Wentz
City Manager Assistant City Manager Interim City Engineer
C:\WP60\LINDAY-AYUGENDA-9\DBSLTPPI.122
1
CI'T'Y COUNCIL REPORT
AGENDA NO.
MEETING DATE: December 6, 1994
TO: Honorable Mayor and Members of the City Council
FROM: Terrence L. Belanger, City Manager
SUBJECT: A Resolution Approving the State -Local Entity Master Agreement No. SLTPP 07-5455
ISSUE STATEMENT:
To approve the State -Local Entity Master Agreement No. SLTPP 07-5455 in order to receive the $116,100
State Share funds for the Diamond Bar Boulevard Street Rehabilitation Project.
RECOMMENDATION:
That the City Council adopt Resolution No. 94 -XX approving the State -Local Entity Master Agreement No.
SLTPP 07-5455 and direct the City Clerk to forward the two originals to the State of California Department
of Transportation for final execution.
FINANCIAL SUMMARY:
The $116,100 State Share funds from the State -Local Transportation Partnership Program will be
allocated/contributed towards the improvements of Diamond Bar Boulevard Street Rehabilitation Project.
BACKGROU'-;D/DISCUSSION:
The State -Local Transportation Partnership Program (SLTPP) was implemented in 1989 to encourage local
agencies to fund and construct transportation improvement projects both on and off the State Highway System.
The legislative intent of the SLTPP is to contribute funds to eligible locally -funded transportation projects which
can be made ready to construct with minimal State planning and review. Each cycle within the program begins
with application submittal on July 1 and could require a maximum of 6 years to complete. With this
opportunity, staff submitted the Diamond Bar Boulevard Street Rehabilitation Project on June 30, 1993 for
Cycle 5 of the Program.
The SLTPP is a continuous program funded from the State Highway Account at a level of two hundred million
dollars ($200,010,000) per fiscal year. SLTPP projects are nominated by the local agencies and are not
prioritized. A]'.1 eligible projects are placed on a statewide list. The State reimbursement ratio is based on the
total cost of all projects and varies from year to year.
For Cycle 5, the reimbursement ratio is 19.35%. Based on eligible local funding sources of $550,000
Proposition C and $50,000 Proposition A monies, $116,100 State Share funds will be provided towards the
improvements of Diamond Bar Boulevard Street Rehabilitation Project.
Prepared By:
David G. Liu
C: \WP601LUMAKAY\CCR-941DBsltpp1.122
1
RESOLUTION NO. 94-:r
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR APPROVING THE STATE -LOCAL ENTITY MASTER AGREEMENT NO.
SLTPP 07-5455 FOR GRANT FUNDS FOR THE STATE AND LOCAL
TRANSPORTATION PARTNERSHIP PROGRAM UNDER SECTION 2600 ET
SEQ. OF THE STREETS AND HIGHWAYS CODE FOR THE DIAMOND BAR
BOULEVARD STREET REHABILITATION PROJECT
WHEREAS, as provided by Section 2600 et seq. of the
Streets and Highways Code, the City of Diamond Bar has applied for
State Share funds to be used for the Diamond Bar Boulevard Street
Rehabilitation Project, herein referred to as "PROJECT"; and
WHEREAS, the City of Diamond Bar is required to enter
into an agreement with the State of California Department of
Transportation, herein referred to as "STATE", to delineate certain
responsibilities relative to prosecution of the said PROJECT.
NOW, THEREFORE, BE IT RESOLVED that the City Council of
the City of Diamond Bar:
1. Approves the State -Local Entity Master Agreement No.
07-5455 for the State and Local Transportation Partnership Program
grant assistance.
2. Certifies that said PROJECT will be constructed in
accordance with the State -Local Entity Master Agreement No. SLTPP
07-5455 and as described in the Project Termini, and Type of Work
of the Program Supplemental Agreement.
3. Appoints Terrence L. Belanger as agent of the City
of Diamond Bar to conduct all negotiations, execute and submit all
documents, including, but not limited to applications, agreements,
amendments, payment requests and so on, which may be necessary for
the completion of the aforementioned project.
1
PASSED AND ADOPTED this day of , 1994.
Mayor
I, LYNDA BURGESS, the City Clerk of Diamond Bar, do hereby certify
that the foregoing Resolution was passed, adopted and approved at
a regular meeting of the City Council of the City of Diamond Bar
held on the day of , 1994 by the
following vote:
AYES:
COUNCILMEMBERS:
NOES:
COUNCILMEMBERS:
ABSENT:
COUNCILMEMBERS:
ABSTAIN:
COUNCILMEMBERS:
C:\WP60\LINDAKAY\RESO-94\DBSLTPP1.122
ATTEST:
2
Lynda Burgess, City Clerk
City of Diamond Bar
STATE OF CALIFORNIA—BUSINESS AND TRAN"TATION AGENCY
PETE WILSON, Cie" /
DEPARTMENT OF TRANSPORTATION (EIMG.
DISTRICT7, 120 SO. SPRING ST.00LOS ANGELES, CA 9I2.3&MDCj (213) 897-3854 Telephone 18 41994
(213) 897-1581 Telefax
November 17, 1994pu
07-LA-0-DMBR
SB95-5455(001)
07-927625
Mr. George Wentz
City Engineer
City of Diamond Bar
21660 East Copley Drive, Suite 100
Diamond Bar, Ca. 91765
Dear Mr. Wentz:
Attached in duplicate are State -Local Entity Master
Agreement No. SLTPP 07-5455 covering State -Local Partnership
projects and Program Supplement No. 001.
Please have these agreements executed, returning both
originals and the authorizing resolution. Also, please indicate
on the agreement the date of signature. Upon execution by the
State, one original will be returned to you for your files.
Any changes to the funding of the Special Covenants of this
agreement must be approved by this office.
If you have any questions, please contact Mr. Carl Nelson at
(213) 897-1576.
Sincerely,
SATISH C DER, Chief
Office of Local Assistance
CITY OF DIAMOND BAR
AGENDA REPORT AGENDA NO.
TO: Terrence L. Belanger, City Manager
MEETING DATE: December 6, 1994 REPORT DATE: November 16, 1994
FROM: George A. Wentz, Interim City Engineer
TITLE: Installation of a Right -Turn lane on southbound Brea Canyon Road
at westbound SR 60 on-ramp and Establishment of a "No Stopping
Anytime" zone on the west side of Brea Canyon Road from the SR 60
on-ramp to a point 300 feet northerly thereof.
SUMMARY: This installation was recommended by the Traffic and
Transportation Commission on October 13, 1994 to relieve congested traffic
during peak rush hours in the vicinity of the SR60 on-ramp.
RECOMMENDATION: That the City Council adopt Resolution No. 94 -XX approving
the installation of a Right -Turn lane on southbound Brea Canyon Road at
westbound SR 60 on-ramp and a "No Stopping Anytime" zone on the west side
of Brea Canyon Road from the westbound SR 60 on-ramp to a point 300 feet
northerly thereof.
LIST OF ATTACHMENTS: X Staff Report_ Public Hearing
Notification
X Resolution(s) _ Bid Specification (on file
in City Clerk's Office)
Ordinances(s) X Other: 10[1/94 T/T Minutes
Signing & striping Plan
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed by the City
reviewed by the City Attorney? X Yes _ No
2. Does the report require a majority or 4/5 vote? Majority
3. Has environmental impact been assessed?_ Yes X No
4. Has the report been reviewed by a Commission? X Yes _ No
Which Commission? Traffic and Transportation
5. Are other departments affected by the report? Yes X No
Report discussed with the following affected departments: N/A
REVIEWED BY:
-Z_
Terrence 0 Belanger Frank . Ush r
City Manager Assistant Cit Manager
CITY COUNCIL REPORT
AGENDA NO.
MEETING DATE: December 6, 1994
TO: Honorable Mayor and Members of the City Council
FROM: Terrence L. Belanger, City Manager
SUBJECT: Installation of a Right -Turn lane on southbound Brea Canyon
Road at westbound SR 60 on-ramp and Establishment of a "No
Stopping Anytime" zone on the west side of Brea Canyon Road
from the SR 60 on-ramp to a point 300 feet northerly thereof.
ISSUE STATEMENT:
To install a Right -Turn lane on southbound Brea Canyon Road at westbound SR
60 on-ramp and also establish a "No Stopping Anytime" zone on the west side
of Brea Canyon Road from the SR60 on-ramp to a point 300 feet northerly
thereof.
RECOMMENDATION:
That the City Council adopt Resolution No. 94 -XX approving the installation
of a Right -Turn lane on southbound Brea Canyon Road at westbound SR 60 on-
ramp and a "No Stopping Anytime" zone on the west side of Brea Canyon Road
from the westbound SR 60 on-ramp to a point 300 feet northerly thereof.
FINANCIAL SUMMARY:
The improvement is estimated to cost $1,000.00 and will be funded by the
City's 1994-95 Traffic Control Maintenance account.
BACKGROUND/DISCUSSION:
The installation of a Right -Turn lane on southbound Brea Canyon Road at
westbound SR 60 on-ramp was requested by residents in order to alleviate
congested traffic in the vicinity during peak rush hours. It would also
provide a safe queuing area out of the main traffic flow on Brea Canyon Road
when congestion develops at the on-ramp. On October 13, 1994, the Traffic
and Transportation Commission voted unanimously to recommend installation of
these improvements to the City Council (Minutes are attached).
According to a study conducted by the City's Traffic Engineering Consultant
(Warren Siecke) at the intersection of Brea Canyon Road and westbound SR 60
on-ramp, it is feasible to install a Right -Turn lane without any major
alterations to the existing striping at the intersection. As shown on the
attached plan, a 200 -foot long right -turn lane may be installed. The
existing white lane stripe for southbound traffic (22' from curb face) would
have to be removed for a distance of 300 feet northerly from the SR 60
westbound on-ramp intersection and restriped to give an 11 -foot number one
through lane. The new striping configuration would provide a 13 -foot wide
curb lane and two it -foot through -lanes. A "No Stopping Anytime" zone on the
west side of Brea Canyon Road over the same 300 -foot length must also be
established. Prohibition of stopping will not adversely affect any adjacent
properties because no access is taken from Brea Canyon Road.
Page Two
'Right Turn" Lane and
,No Stoppinq Anytime" Zone:
BCR @ WB SR 60 On -Rasp
December 6, 1994
The proposed combination of 11- and 13 -foot widths is commonly used on
arterial streets. The alignment of the lane stripe for southbound traffic
will be offset by one foot as it crosses the westbound SR 60 on-ramp
intersection because the number -one lane widths are eleven feet north and
twelve feet south of the intersection, respectively but will be virtually
imperceptible to motorists and hence no adverse effects are anticipated to be
caused by the proposed new lane widths.
While there are no count data to indicate an overwhelming need to install the
right -turn lane on Brea Canyon Road, observation has revealed that during
peak traffic periods, it will help relieve congestion.
PREPARED BY:
David G. Liu
Anne Garvey
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October 13, 1994 Page 4 T&T Commission
Rawlings four cars in the past three years which were
parked there over 72 hours and all four are still there.
At the request of Dr. Rhodes, Chair/Ortiz moved New
Business Item VI. A. "Right -Turn Lane" on southbound Brea
Canyon Road at westbound SR 60 on-ramp and Information
Item X.C. before the other items.
VI. NEW BUSINESS
A. "Right -Turn Lane" on southbound Brea Canyon Road at
westbound SR 60 on-ramp.
SE/Liu reported that the feasibility of installing a
right turn lane on southbound Brea Canyon Road at the
westbound 60 on-ramp was investigated by the City Traffic
Engineering Consultant, Warren Siecke. SE/Liu referred
to the sketch contained in the packet and indicated that
it is feasible to install a 200 -foot long right -turn
lane. He indicated that the striping configuration would
provide a 13 -foot wide curb lane and two it -foot through
lanes. In order to implement the right -turn pocket, the
existing right lane stripe will need to be modified for
a distance of 300 feet from the 60 westbound on-ramp.
SE/Liu further stated that concurrently, a "No Stopping
Anytime" zone on the west side of Brea Canyon Road over
the same 300 -foot length must also be established and
while there is no data to indicate an overwhelming need
to install a right -turn lane on Brea Canyon Road,
observation reveals that during peak traffic periods, it
would help relieve congestion. Furthermore, he stated,
it would also provide a safe queuing area out of the Brea
Canyon Road on those occasions when congestion develops
on the on-ramp.
SE/Liu stated that it is staff's recommendation that the
Traffic and Transportation Commission recommend to the
City Council the installation of a right -turn lane on the
southbound Brea Canyon Road at the westbound 60 on-ramp
and, also establish a "No Stopping Anytime" zone on the
west side of Brea Canyon Road from the 60 on-ramp to a
point 300 feet northerly thereof.
Motion was made by VC/Istik and seconded by C/Chavers to
recommend to the City Council the installation of a right
turn lane on the Southbound Brea Canyon Road at the
westbound 60 on-ramp and, also establish a "no stopping
anytime" zone on the West side of Brea Canyon Road from
the westbound 60 on-ramp to a point 300 feet Northerly.
October 13, 1994 Page 5 T&T Commission
X.
VI.
The Motion was passed unanimously with the following ROLL
CALL vote:
AYES:
Chair/Ortiz,
C/Gravdahl,
NOES:
None
ABSTAIN:
None
ABSENT:
None
INFORMATIONAL ITEMS
VC/Istik, C/Chavers,
C/Esposito
C. Resident's requet to install "No Overnight Parking" signs -
on Washington Street between Brea Canyon Road and Lincoln
Avenue.
AA/Tseday Aberra reported that Dr. Rhodes came before the
Commission and requested that Washington Street between
Brea Canyon Road and Lincoln Avenue be observed. The
request indicated that consideration be given to
installing a "No Overnight Parking" on Washington Street.
AA/Aberra further reported that Dr. Rhodes concern is
that the street is occupied by vehicles which are there
more than one day and indicated that he has called the
Sheriff's Department requesting that they look at the
vehicles. AA/Aberra indicated that on three separate
occasions Engineering and Public Works staff have gone
to the street and observed no vehicles parked on two of
the visits and two vehicles parked on the third visit.
Chair/Ortiz then requested the Commission to consider New
Business Item VI. B. "Request by Evangelical Free Church
of Diamond Bar to park along southbound Diamond Bar
Boulevard between Cherrydale Drive and Brea Canyon Road
on Sundays."
NEW BUSINESS
B. Request by Evangelical Free Church of Diamond Bar to park
along southbound Diamond Bar Boulevard between Cherrydale
Drive and Brea Canyon Road on Sundays.
Bob Huff, 1641 Fire Hollow Drive, representing
Evangelical Free Church of Diamond Bar, 3255 South
Diamond Bar Boulevard, commented that in the information
presented by the Commission, which states that the
request for parking from Cherrydale to Brea Canyon Road
should be changed to Crooked Creek. He indicated that
the request does not cost a lot of money since it would
involve only the changing of some signs. Also, it does
not impact the traffic flow, and it is an opportunity to
do something for the residents of Diamond Bar.
RESOLUTION NO. 94 -
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
ESTABLISHING A "RIGHT -TORN" LANE ON SOUTHBOUND BREA
CANYON ROAD AT WESTBOUND SR -60 ON-RAMP AND A "NO STOPPING
ANYTIME" SONE ON THE WEST SIDE OF BREA CANYON ROAD FROM
THE WESTBOUND SR -60 ON-RAMP TO A POINT 300 FEET NORTHERLY
THEREOF.
A. RECITALS.
(i) The Traffic and Transportation Commission
considered this matter at a public meeting on October 13, 1994.
(ii) At the meeting of October 13, 1994, the Traffic
and Transportation Commission determined that the establishment of
a "Right -Turn" lane on southbound Brea Canyon Road at westbound SR -
60 on-ramp and a "No Stopping Anytime" zone on the west side of
Brea Canyon Road from the westbound SR -60 on-ramp to a point 300
feet northerly thereof in this resolution are appropriate.
(iii) The Traffic and Transportation Commission
recommends the establishment of a "Right -Turn" lane on southbound
Brea Canyon Road at westbound SR -60 on-ramp and a "No Stopping
Anytime" zone on the west side of Brea Canyon Road from the
westbound SR -60 on-ramp to a point 300 feet northerly thereof.
B. RESOLUTION.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
1. Pursuant to Section 15.20.010 of the Los Angeles County
Code, as heretofore adopted, by reference by the City Council,
provides the following upon approval by the City Council:
a. Establish a "Right -Turn" lane on southbound
Brea Canyon Road at westbound SR -60 on-ramp and a
"No Stopping Anytime" zone on the west side of Brea
Canyon Road from the westbound SR -60 on-ramp to a
point 300 feet northerly thereof.
2. The City Council hereby finds that the public health,
safety, and welfare will be best protected by establishing a
"Right -Turn" lane on southbound Brea Canyon Road at westbound SR -60
on-ramp and a "No Stopping Anytime" zone on the west side of Brea
Canyon Road from the westbound SR -60 on-ramp to a point 300 feet
northerly thereof.
3. This resolution shall become effective upon the
establishment of a "Right -Turn" lane on southbound Brea Canyon Road
at westbound SR -60 on-ramp and a "No Stopping Anytime" zone on the
west side of Brea Canyon Road from the westbound SR -60 on-ramp to
a point 300 feet northerly thereof as required in Section 1 of this
resolution.
PASSED, APPROVED and APPROVED this day of , 1994
MAYOR
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do
hereby certify that the foregoing Resolution was passed, adopted
and approved at a regular meeting of the City Council of the City
of Diamond Bar held on day of , 1994 by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
City Clerk
City of Diamond Bar
CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA NO. 7, /0
TO:
MEETING DATE:
FROM:
Honorable Mayor and City Council
December 6, 1994 REPORT DATE: October 13, 1994
Terrence L. Belanger, City Manager
TITLE:
Community Newsletter and Recreation Guide
SUMMARY:
Presently, the City's newsletter is produced three times a year, and is distributed to all
Yes
residents. This includes separate Summer and Fall issues, as well as a combination Winter/
Spring issue. The question has been raised as to whether or not it would be desirable to
produce an additional issue (separate Winter and Spring editions), which would increase
the annual number of newsletters to four issues per year. When analyzing the potential
impacts of producing an additional newsletter, several considerations should be explored;
the two primary considerations being potential additional cost, and potential additional
public benefit.
RECOMMENDATION: It is recommended that the City Council approve the production of four newsletter/
recreation guides, on an annual basis, at an additional cost of $15,000.
LIST OF ATTACHMENTS:
X Staff Report Public Hearing Notification
Resolution Bid Specifications (on file in City Clerk's Office)
Ordinance(s) Other (Notice of Completion)
Agreement(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
Has the resolution, ordinance or agreement been reviewed
by the City Attorney?
2. Does the report require a majority or 4/5 vote?
3. Has environmental impact been assessed?
4. Has the report been reviewed by a Commission?
Which Commission?
5. Are other departments affected by the report?
Report discussed with the following affected departments:
Yes
X No
X Yes
No
Yes
X No
Yes
X No
X Yes No
Recreation
REVIEWED BY
Terr nce L. Belang r Frank . Us er, Mi eNelson/r
City Manager Assistant City Manager Community 4elations Coord.
CITY COUNCIL REPORT
MEETING DATE: December 6, 1994
TO: Honorable Mayor and Members of the City Council
FROM: Terrence L. Belanger, City Manager
SUBJECT: Community Newsletter and Recreation Guide:
3 versus 4 issues per year
ISSUE STATEMENT:
Presently, the City of Diamond Bar's Community Newsletter and Recreation Guide is
produced three times a year, and is distributed to all residents in the community. This
includes separate Summer and Fall issues, as well as a Winter/Spring combination issue.
The question has been raised as to whether or not it would be desirable to produce an
additional issue (separate Winter and Spring editions), which would increase the annual
number of newsletters from three to four issues.
When analyzing the potential impacts, several considerations should be explored; the two
primary considerations being potential additional cost, and potential additional public
benefit.
RECOMMENDATION:
In order to remain on track and maintain a timely schedule for the remainder of the year,
it is recommended that the City Council approve the production of four newsletter/
recreation guides, on an annual basis, at an additional cost of $15,000.
FINANCIAL IMPACT:
Based on recent figures resulting from the production and distribution of the Fall `94
issue of the newsletter, the overall cost for a single issue (taking into consideration staff
time, photography, pre -press, printing, postage, etc.) is approximately $10,500.
Obviously, one merely needs to multiply this amount by three or four to arrive at an
annual figure. However, there are other factors that may, or may not, affect the final
price. Two of these, which appear to be the most relevant, are listed below:
1. Additional Revenue Generated
Although it is true that a fourth issue could generate additional revenue for
the City through additional offerings of recreational classes and events, it is also
true that additional costs would be incurred when adding more classes, providing
additional facilities, and supplying additional staff, etc. In fact, it is estimated
that whatever additional income might be realized would not be nearly enough to
offset the additional costs that would be required to produce a fourth issue.
2. Sales Tax Exemption
According to the Revenue and Taxation Code of the State of California
(6362.7 & 6362.8), it is possible to claim an exemption from sales tax
charges (for printing) if a publication meets certain guidelines. The
primary prerequisite is that the publication be produced at least four times a year.
Thus, a financial benefit could be realized through the omission of sales tax on
each issue that is printed (see below).
Production Cost* Production Cost*
(with sales tax; (without sales tax;
three issues) four issues)
Issue # 1 $9,543.05 $9062.90
Issue #2 $9,750.00 (est.) $9,250.00 (est.)
Issue #3 $9,750.00 (est.) $9,250.00 (est.)
Issue #4 ----- $9,250.00 (est.)
Subtotal: $29,043.05 $36,812.90
Original
Budgeted
Amount
(`94-'95) $22.000.00 $22.000.00
Total funds
required for
remainder
of year: $7,043.50 $14,812.90
* Production costs include: Film and developing, pre press, printing, mailing and postage.
Based on the preceding figures, the City could realize a saving of approximately
$1,900.00 in sales tax exemptions if four issues were produced, as opposed to three
issues. All other costs would remain the same.
COMMUNITY IMPACT:
Diamond Bar residents would benefit from receiving an additional newsletter in two
primary areas -- increased information about issues and events in the community, and the
addition of more recreational opportunities and times during the year.
1. Increased Information for Residents
An additional issue of the Community Newsletter and Recreation Guide would
allow for more news and information to be disseminated among the citizenry. As
it is, the recreation guide portion constitutes a major portion of the publication,
and there is little space available for the newsletter portion. A fourth issue would
ensure extra coverage of community events.
2. Increased Recreational Opportunities
Additional recreational events may be offered during the year, through
extended offerings, more classes, etc. which would allow residents a greater
opportunity to participate in a wider variety of recreational events and classes.
Additionally, scheduling of instructors and time slots, locations, etc. would be a
smoother process -- which could ultimately affect the responsiveness, as well as
the overall satisfaction level, of the resident.
SUMMARY:
It is not the intent of this synopsis to support either position when making a case for
determining whether or not to produce an additional newsletter. However, it is necessary
to point out the principal elements that could affect this decision; namely, price vs.
public benefit. In the final analysis, the question that must be addressed is whether the
additional cost for producing one additional newsletter is worth the public benefit that
may be derived from it?
Prepared by:
Mike Nelson
ci-rsr of peso nz
AGENDA REPORT AGENDA NO. �.
TO: Honorable Mayor and Members of Council
MEETING DATE: December 1, 1994 REPORT DATE: December 6, 1994
SUBJECT:
Candidacy for Metropolitan Transportation Authority, Board of Directors, Alternate: Council Member Phyllis Papen.
ISSUE
The Los Angeles County City Selection Committee will be electing delegate and alternate members to the Metropolitan
Transportation Authority (MTA) Board of Directors at its meeting on December 7, 1994.
DISCUSSION: Council Member Phyllis Papen has served as an alternate member of the Metropolitan Transportation
Authority since its inception in 1992. Council Member Papen has served with distinction and on behalf of the cities of the
San Gabriel Valley and, more specifically, the City of Diamond Bar. She has worked tirelessly in a continuing effort that
the transportation and transit needs of the San Gabriel Valley are planned for and that those plans are implemented.
Council Member Papen's continuing representation of the City of Diamond Bar and San Gabriel Valley cities on the MTA
Board is very important to the future of our transportation and transit needs. Support of her candidacy is encouraged.
RECOMMENDATION:
It is recommended the City Council of the City of Diamond Bar support the candidacy of Council Member Phyllis Papen
for alternate member to the Metropolitan Transportation Authority for the San Gabriel Valley cities.
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed
N/A _ Yes _ No
by the City Attorney?
2. Does the report require a majority or 4/5 vote?
Majority
3. Has environmental impact been assessed?
N/A _ Yes _ No
4. Has the report been reviewed by a Commission?
N/A _ Yes _ No
Which Commission?
5. Are other departments affected by the report?
N/A _ Yes _ No
Report discussed with the following affected departments:
REVIEWED BY:
Lrty Manager Assistant City Manager
AGENDA ITEM NO. 7.12
NO DOCUMENTATION AVAILABLE
CITY Or DIAA- or4iD
AGENDA REPORT
TO: Honorable Mayor and Members of Council
MEETING DATE: December 1, 1994
FROM: Terrence L. Belanger, City Manager
SUBJECT:
Library Service Alternatives Study.
DISCUSSION:
AGENDA NO. 7, 13
REPORT DATE: December 6, 1994
The cities of Claremont, La Verne, San Dimas, and Diamond Bar have solicited proposals from the Arroyo Group, in the
amount of $20,000, to evaluate a variety of alternative methods for providing library services. The City of Diamond Bar's
share of the study is $4,000. The cities of West Covina and Pomona have agreed to technical resources for the study.
However, West Covina and Pomona are not a part of the five municipalities that is engaging the study. It is important that
the City of Diamond Bar explore a variety of library service alternatives before the end of Fiscal Year 1994-95.
RECOMMENDATION:
It is recommended that the City Council allocate $4,000 as the City of Diamond Bar's share of a study to evaluate the
feasibility of alternative methods for providing alternative library services.
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed
N/A
_ Yes _ No
by the City Attorney?
2. Does the report require a majority or 4/5 vote?
Majority
3. Has environmental impact been assessed?
N/A
_ Yes —No
4. Has the report been reviewed by a Commission?
N/A
_ Yes _ No
Which Commission?
5. Are other departments affected by the report?
N/A
_ Yes —No
Report discussed with the following affected departments:
REVIEWED BY:
a
t•i,-'.ice L ��^–'_
Terrence L. Belanger:
City Manager k.
CITY OF DIAMOND BAR
AGENDA REPORT AGENDA NO.
TO: Terrence L. Belanger, City Manager
MEETING DATE: December 6, 1994 REPORT DATE: November 30, 1994
FROM: James DeStefano, Community Development Director
TITLE: Second Reading of ORDINANCE NO. 3(1994): AN ORDINANCE OF THE CITY COUNCIL OF
THE CITY OF DIAMOND BAR AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF
DIAMOND BAR BY RECLASSIFYING CERTAIN REAL PROPERTY, HEREIN DESCRIBED, FROM THE
A-2-2 (HEAVY AGRICULTURE) ZONE TO THE R-1-40,000 (SINGLE FAMILY RESIDENCE) ZONE.
(ZONE CHANGE NO. 92-2).
SUMMARY: On November 15, 1994 the City Council approved a 13 unit single family subdivision proposed
on 20 acres located at the terminus of Blaze Trail. The Council adopted resolutions approving Vesting Tentative
Tract Map No. 51169, Conditional Use Permit No. 92-3, Oak Tree Permit No. 92-3, and certified
Environmental Impact Report No. 92-2. In addition the Council approved first reading of Ordinance No. 3
(1994) reclassifying the property from the A-2-2, Heavy Agricultural Zone to the R-1-40,000, Single Family
Residential Zone.
RECOMMENDATION: It is recommended that the City Council approve second reading, by title only, waive
full reading and adopt Ordinance No. 3 (1994).
LIST OF ATTACHMENTS:—Staff Report
Resolution(s)
X Ordinance(s)
_ Agreement(s)
EXTERNAL DISTRIBUTION: Project Applicant
SUBMITTAL CHECKLIST:
_ Public Hearing Notification
_ Bid Specification (on file in City Clerk's Office)
1. Has the resolution, ordinance or agreement been reviewed X Yes _ No
by the City Attorney?
2. Does the report require a majority or 4/5 vote? MAJORITY
3. Has environmental impact been assessed? X Yes_ No
4. Has the report been reviewed by a Commission? _ Yes X No
Which Commission?
5. Are other departments affected by the report? _ Yes X No
Report discussed with the following affected departments:
REVIEWED BY:
Terreiice L. B&Ager Frank Usher Jimes DeStefan
City Manager Assistant City Manager Community Development Director
ORDINANCE NO. 3(1994)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF
DIAMOND BAR BY RECLASSIFYING CERTAIN REAL PROPERTY,
HEREIN DESCRIBED, FROM THE A-2-2 (HEAVY AGRICULTURE) ZONE
TO THE R-1-40,000 (SINGLE FAMILY RESIDENCE) ZONE. (ZONE
CHANGE NO. 92-2).
A. Recitals.
(i) Hunsaker and Associates, acting as authorized agent for the applicant,
Unionwide, Incorporated, 2130 Rockridge Court„ Fullerton, California,
has heretofore filed an application to amend the official zoning map of the
City of Diamond Bar, reclassifying certain real property, described as
recorded in the Office of the County Recorder of Los Angeles County as
Parcels 14 of Parcel Map No. 1528 as per map recorded in Book 26
Pages 19-30, inclusive of Parcel Maps in the County of Los Angeles and
generally located at the terminus of Blaze Trail Drive (Said "real
property" hereinafter in this Ordinance).
Attached hereto, marked Exhibit "A" and by this reference incorporated
herein, is a proposed official zoning map amending the official zoning
map of the City of Diamond Bar by reclassifying said real property from
Heavy Agriculture (A-2-2) Zone to Single Family Residence (R-1-40,000)
Zone, as proposed by the applicant.
(iii) On April 18, 1989, the City of Diamond Bar was established as a duly
organized Municipal Corporation of the State of California. On said date,
pursuant to the requirements of California Government Code Section
57376, the City Council of the City of Diamond Bar adopted its Ordinance
No. 14 thereby adopting the Los Angeles County Code as the ordinances
of the City of Diamond Bar. Title 22 of the Los Angeles County Code (as
subsequently amended by Ordinance Nos. 15 and 15A of the City of
Diamond Bar) contains the Development Code of the County of Los
Angeles, now currently applicable to development applications (including
the subject application) within the City of Diamond Bar.
(iv) The City of Diamond Bar lacks an operative General Plan. Accordingly,
action was taken on the subject application, as to consistency to the Draft
and contemplated General Plan, pursuant to the terms and provisions of
an Office of Planning and Research Extension granted pursuant to
California Government Code Section 65361.
(v) On June 13, 1994, the Planning Commission of the City of Diamond Bar
conducted a duly noticed public hearing on the application and concluded
said public hearing on that date. On July 25, 1994, the Planning
Commission adopted Resolution No. 94-17 recommending City Council
approval of the application.
(vi) On November 15, 1994, the City Council of the City of Diamond Bar
conducted a duly noticed public hearing with respect to the subject
application and concluded said hearing on that date.
(vii) All legal prerequisites to the adoption of this Ordinance have occurred.
B. Ordinance,
NOW, THEREFORE, the City Council of the City of Diamond Bar does find,
determine and ordain as follows:
Section 1 The City Council hereby specifically finds that all of the facts set forth
in the Recitals, Part A, of this Resolution are true and correct.
Section 2 The City Council specifically finds that the project was reviewed by
the City of Diamond Bar and an Environmental Impact Report has been prepared for this
project in compliance with the California Environmental Quality Act of 1970, as
amended, and the Guidelines promulgated thereunder and further said Environmental
Impact Report reflects the independent judgement of the City of Diamond Bar as certified
by the City Council of the City of Diamond Bar.
Section 3. The City Council hereby specifically finds and determines that, based
upon the findings set forth herein -below, and changes and alterations which have been
incorporated into and conditioned upon the proposed project, no significant environmental effects
will occur.
Section 4. The City Council finds that the facts supporting the above specified
findings are set forth in the Environmental Impact Report, the staff report and exhibits appended
thereto, and the information provided to this City Council during the public hearing conducted
with respect to the project and the Environmental Impact Report.
Section 5. Based on the substantial evidence presented to this Council during the
above -referenced public hearing on November 1, 1994, and concluded on that date, including
written and oral staff reports, together with public testimony, and in conformance with the terms
and provisions of California Government Code Sections 65360 and 65361(a), this Council hereby
specifically finds as follows:
2
(a) The project is located within SEA NO. 15 at the southeasterly
terminus of Blaze Trail Drive, adjacent to the eastern boundary of the
private gated community known as "The Country".
(b) The proposed zone classification is compatible with adjacent zone
classifications and is in compliance within the RR, Rural Residential,
Classification of the 1992 General Plan and the contemplated Draft 1994
General Plan.
(c) The surrounding land uses to the north and west are single family
residential and to the south and east the land is primarily vacant and
natural.
(d) The subject property is a vacant undeveloped parcel that has
historically been grazed by cattle is currently disked for compliance with
the County of Los Angeles Fire Code for areas located in Fire Zone 4.
(e) The site is sufficient in size and can provide adequate ingress and
egress to allow single family development in character with surrounding
current land uses.
(f) That the pattern of land and zoning in the area of the project has
consistently transitioned into one (1) acre estate residential development
and there is a proposed residential development project, which together,
warrant the modification of the zone classification.
(g) That a need for the proposed zone change classification exists within
the area in order that a consistent pattern of land use and land use
classification will occur in the area of the project.
(h) The location of the proposed zoning does not adversely affect the
health, peace, comfort or welfare of persons residing or working in the
surrounding area, and will not be materially detrimental to the use,
enjoyment, or valuation of property of other persons located in the vicinity
of the site, and will not jeopardize, endanger, or otherwise constitute a
menace to the public health, safety or general welfare, and is in
conformity with good zoning practice..
(i) Notification of the public hearing for this project has been made in the
San Gabriel Valley Tribune and Inland Valley Daily Bulletin newspapers.
Notification of the property owners within a 500 foot radius was
completed by mail.
Section 6. The City Council finds that the proposed zone change is consistent
with the findings contained within Section 22.16.150 of the County Code.
Section 7. The Official Zoning Map of the City of Diamond Bar is hereby
amended to reclassify that certain real property, hereinabove described, from the A-2-2 (Heavy
Agriculture) Zone to the R-1-40,000 (Single Family Residence) Zone, all as set forth in the
Zoning map attached hereto as Exhibit A and by this reference incorporated herein.
Section 8. The City Clerk shall certify to the adoption of this Ordinance and shall
cause the same to be published as required by law.
ADOPTED AND APPROVED this 15th day of Novemb , 1994.
Mayor
I, Lynda Burgess. City Clerk of the City of Diamond Bar, do hereby certify that
the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of
Diamond Bar held on the 15th day of November and was finally passed at a regular
meeting of the City Council of the City of Diamond Bar held on the 15th day of November,
1994, by the following vote:
AYES: [COUNCIL MEMBERS:]
NOES: [COUNCIL MEMBERS:]
ABSENT: [COUNCIL MEMBERS:]
ABSTAINED: [COUNCIL MEMBERS:]
ATTEST:
a- 1 M7T6x S I %&SOLI I YBHZ M 0I t D
4
City Clerk of the
City of Diamond Bar
C E fl 0 1 4 1 SEC29 TPS R9
RS 79 -SI -52
A2-2
VICINITY MAP
MA
VESTING TENTATIVE
TRACT MAP NO. 51169
AP# 8713 - 24 - 3
SCALE: I" - 100'
EXHIBIT "All
ZONE CHANGE 92-2
November, 15 1994
01TV OF nIA-mol-M i)�2i
AGENDA REPORT
AGENDA NO. I] Z
TO: Terrence L. Belanger, City Manager
MEETING DATE: October 18, 1994 REPORT DATE: October 13, 1994
FROM: Frank M. Usher, Assistant City Manager
Kellee A. Fritzal, Administrative Assistant
TITLE: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
ESTABLISHING A PURCHASING SYSTEM AND REPEALING ORDINANCE 20
(1989) AND 20A (1989)
SUMMARY: The City's current Purchasing Ordinance has been revised to provide clarification,
and to include new sections which make the Purchasing System more efficient and
effective. It was determined that it would be more beneficial if an entirely new
Ordinance was prepared, repealing Ordinances 20 and 20A (1989), and establishing
a new purchasing system in a different format. The proposed Ordinance has been
reviewed by the City Council Finance Sub -Committee, and the Finance Sub -
Committee recommends its approval to the City Council.
RECOMMENDATION: It is recommended that the City Council approve for first reading, by title only
Ordinance No. "An Ordinance of the City Council of the City of Diamond
Bar Establishing a Purchasing System and Repealing Ordinances 20 (1989) and 20A
(1989).-
EXTERNAL
1989)."
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed
_ Yes
X No
by the City Attorney?
2. Does the report require a majority or 4/5 vote?
MAJORITY
3. Has environmental impact been assessed?
N/A _ Yes
_ No
4. Has the report been reviewed by a Commission?
_ Yes
No
Which Commission?
5. Are other departments affected by the report?
X Yes
_ No
Report discussed with the following affected departments:
All Departments are affected
REVIEWED BY:
Terrence L. Belange Frank M. Usher
Kellee A. Fritzal
City Manager Assistant City Manager
Administrative Assistant
U11 Y UVU1NU1LL 1tEYVKl
AGENDA NO.
MEETING DATE: October 18, 1994
TO: Honorable Mayor and Members of the City Council
FROM: Terrence L. Belanger, City Manager
SUBJECT: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
ESTABLISHING A PURCHASING SYSTEM AND REPEALING ORDINANCE 20
(1989) AND 20A (1989)
RECOMMENDATION:
It is recommended that the City Council approve for first reading, by title only Ordinance No. "An
Ordinance of the City Council of the City of Diamond Bar Establishing a Purchasing System and
Repealing Ordinances 20 (1989) and 20A (1989). "
SUMMARY:
The City Council adopted Ordinance 20 (1989), which established a purchasing system. The Purchasing
Ordinance has been revised to provide clarification, and to include new sections which make the
Purchasing System more efficient and effective. It was determined that it would be more beneficial if
an entirely new Ordinance was prepared, repealing Ordinances 20 and 20A (1989), and establishing a
new purchasing system in a different format. However, a comparison chart has been included, citing
the differences between the two Ordinances. The proposed Ordinance has been reviewed by the City
Council Finance Sub -Committee, and the Sub -Committee recommends approval to the City Council.
FINANCIAL SUMMARY:
There will be no fiscal impact through the adoption of this Ordinance.
BACKGROUND/DISCUSSION:
After incorporation, the City Council adopted Ordinance 20 (1989) the Ordinance set forth policy for the purchase
of services, supplies and equipment. In June 1990, the City Council adopted Ordinance 20A (1989) which amended
the original ordinance regarding formal bids and added local businesses preference and use of recycled
materials/copying.
City Staff has been operating under the purchasing system that was established by Ordinance 20 and 20A. However,
there were elements that were either not included in the original ordinance or required additional clarification.
The expenditures limits that were established under Ordinance 20 and 20A (1989) have not been adjusted. After
a survey of twenty-one cities, the current expenditures limits seem to be appropriate. They are:
$1,000 or below - No bids required, City Manager authorization
$1,000 to $10,000 - Informal bid process (three), City Manager authorization
$10,000 and above - Formal bid process, City Council approval
The new additions to the ordinance include the Cooperative Purchasing Program with the State, County or other
governmental agencies and a section with purchasing definitions. All other changes were rewording and clarification
with more detailed information or the placement of the information in the Ordinance.
The City's purchasing ordinance was developed after reviewing those of several cities (Anaheim, Brea, Fullerton,
Pomona, Walnut). Moreland and Associates have reviewed the draft purchasing ordinance and have recommended
some minor revisions which have been included. The Finance Sub -Committee reviewed the document at the
September 29th and October 13th Sub -Committee meetings.
Attachments: Proposed Ordinance
Comparison Matrix
Spending Limit Survey
Ordinance 20 & 20A (1989)
ORDINANCE (1994)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
ESTABLISHING A PURCHASING SYSTEM AND REPEALING
ORDINANCES 20 (1989),20A (1989)
A. Recitals
(i) Ordinance 20 (1989) and Ordinance 20A (1989) are hereby repealed in their
entirety.
(ii) California Government Code Section 54202, et. seq., provides, in pertinent part,
as follows:
"Every local agency shall adopt policies and procedures, including bidding
regulations, governing purchases of supplies and equipment by the local agency.
Purchases of supplies and equipment by the local agency shall be in accordance
with said duly adopted policies and in accordance with all provisions of law
governing same."
B. Ordinance
NOW THEREFORE, the City Council of the City of Diamond Bar does ordain as
follows:
Section 1. The Council finds and determines in all respects as set forth in Recitals, Part
A herein.
Section 2. The following provisions are hereby adopted as the Purchasing Ordinance of
the City of Diamond Bar to read, in words and figures, as follows:
PURCHASING ORDINANCE
Sections:
3.24.010
Establishment of Purchasing System
3.24.020
Definitions
3.24.030
Centralized Purchasing Division
3.24.040
Purchasing Agent
3.24.050
Exemption from Centralized Purchasing
3.24.060
Requisitions
3.24.070
Use of Purchase Orders
3.24.080
Emergency Purchases
3.24.090
Encumbrance of Funds
3.24.100
Inspection and Testing
3.24.110
Purchases Without Bidding/Open Market
3.24.120
Informal Bid Procedures
3.24.130
Formal Bid Procedures
3.24.140
Sole Source Procurement
3.24.150
Cooperative Purchasing Programs
3.24.160
Local Preference
3.24.170
Use of Recycled Materials
3.24.180
Bidding for Public Works Projects
3.24.190
Contractual Authority
3.24.200
Surplus Personal Property
Section 3.24.010. Establishment of a Purchasing System - In order to establish efficient
procedures for the purchase of supplies, services, and equipment: to secure for the City supplies,
services, and equipment at the lowest cost commensurate with quality needed and with due
consideration to usability; to exercise positive financial control over purchases; to clearly define
authority for the purchasing functions; to assure the quality of purchases; and to buy without
favor or prejudice, a purchasing system is adopted and shall control the procedures for all
purchases except as otherwise provided by law.
Section 3.24.020 Definitions - As used in this ordinance, the following words and terms
shall be defined as follows unless the context indicates that a different meaning is intended:
(a) Bidders List shall mean a current file of sources of supply of articles for each
category of commodities repetitively purchased for City use.
(b) City shall mean the City of Diamond Bar.
(c) City Manager shall mean the chief executive officer of the City, appointed by the
City Council. The City Manager, or his designee, has the exclusive authority for specific
administrative responsibility for this ordinance.
2
(d) Contract shall mean an agreement, in writing, between two or more persons, with
the requisite authority, which creates an obligation to do a particular thing.
(e) Department and using department shall mean any of the departments, offices, or
other organizational units of the City, and any special agency whose affairs and funds are under
the supervision and control of the City Council and for which the City Council is ex -officio the
governing body.
(f) Local bidder shall mean a firm or individual who regularly maintains a place of
business and transacts business in the City.
(g) Non-responsive bidder shall mean a bidder or prospective bidder who fails to furnish
a responsive bid.
(h) Professional services shall mean the services of architects, attorneys, auditors,
consultants, engineers, physicians, or other individuals or organizations possessing a high degree
of professional, unique, specialized, technical skill or expertise, not adaptable to competitive
bidding, or where the service involves a contract for special activities, negotiations and for the
acquisition of land, trash services, insurance bonds or any other service of a similar nature to the
above engaged for a particular project or series of projects. Contracts that are within formal
bidding requirements must be approved by the City Manager and City Council prior to
execution.
(i) Purchases shall mean purchases of supplies, services, and equipment and personal
property and shall include leases or rentals of such items as well as transactions by which the
City acquires ownership.
0) Purchasing agent shall mean the official designated by the City Manager for
enforcement and administration of this ordinance.
(k) Responsive bid shall mean an offer, submitted by a bidder, to furnish supplies,
materials, equipment, or contractual services in conformity with the specifications, delivery
terms and conditions, and other requirements included in the invitation for bids.
(1) Services shall mean any and all services, including but not limited to, equipment
service contracts. Examples are: special lighting repair services, plumbing, and other such
related repair or providing of such service, labor or repair.
(m) Supplies, materials, and equipment shall mean any and all articles or things which
shall be furnished to or used by any department.
Section 3.24.030 Centralized Purchasing Division - There is created a purchasing
division within the finance department of the City, in which is vested authority for the
centralized purchase of supplies, services and equipment.
Section 3.24.040 Purchasing A eennt - There is created the position of purchasing agent.
The purchasing agent shall be appointed by the City Manager to direct and manage the City's
purchasing system. The duties of purchasing agent may be combined with those of any other
office or position as specified by the City Manager. The purchasing agent shall have the
authority to:
3
(a) Purchase or contract for supplies, services and equipment required by any using
department in accordance with purchasing procedures prescribed by this ordinance; such
administrative regulations as the purchasing officer shall recommend for the internal
management and operation of the purchasing division; and such other rules and regulations as
shall be prescribed by the City Council or City Manager.
(b) Negotiate and recommend execution of contracts for the purchase of supplies,
services and equipment.
(c) Act to procure for the City the needed quality and quantity of supplies, services and
equipment.
(d) Endeavor to obtain as full and open competition as possible on all purchases.
(e) Prepare and recommend rules and regulations governing the purchase of supplies,
services and equipment for the City.
(f) Keep informed of current development in the field of purchasing, prices, market
conditions and new products. Recommend purchase of alternative products of a higher quality or
lower cost.
(g) Prescribe and maintain such forms as reasonably necessary to the operation of this
ordinance and other rules and regulations.
(h) Supervise the receipt and inspection of all supplies, services and equipment
purchased to insure conformance with specifications.
(i) Supervise the transfer of surplus or unused supplies and equipment between
departments as needed and the sale of all supplies and equipment which cannot be used by any
department or which have become unsuitable for City use.
0) Maintain appropriate records needed for the efficient operation of the purchasing
division.
(k) Encourage the standardization of similar equipment materials, and services used by
the various City departments.
(1) Maintain an approved bidder's list, bidders' catalog file and records needed for the
efficient operation of the purchasing division.
Section 3 24 050 Exemption from Centralized Purchasinu - The City Manager may, and
where legally required to do so, shall authorize in writing or verbally, any department to
purchase or contract for certain specified classes of supplies, services, or equipment
independently of the purchasing agent; but such purchases or contracts shall be made in
conformity with the applicable provisions of this ordinance. The City Manager may also rescind
such authorization to purchase independently, by written or verbal notice to the department or
departments concerned, unless otherwise prohibited by law.
This ordinance does not apply to contracts to print legal briefs or legal notices, contracts for
professional and other services or items which are in their nature unique and not subject to
competition or other services for which by law another officer or body is specifically charged
with obtaining.
4
(c) An essential or critical need requires that an order be placed with the best available
source of supply due to time constraints.
(d) If, at the discretion of the purchasing agent, a distinct advantage is clearly in the
City's best interest in regard to product uniformity, total cost of acquisition, and/or similar
considerations. The City Manager or his designee must approve such purchases that exceed
informal bid limits.
Section 3 24 120 Informal Bid Procedures - Purchases of supplies, services and
equipment of an estimated value in the amount of between one thousand and ten thousand dollars
may be made by the City Manager in the open market pursuant to the procedure prescribed
below.
(a) Minimum number of bids. Purchases shall be based on at least three bids, and shall be
awarded to the lowest responsible bidder, except as provided within this Ordinance.
(b) Solicitation of bids. The purchasing agent may solicit and receive quotations by
written -request to prospective suppliers, or by telephone.
(c) Response to Solicitation. If purchase cost is estimated to be five thousand dollars
($5,000) or less, verbal quotation responses may be accepted. If the purchase cost is estimated to
be between five thousand and one dollars and ten thousand dollars ($5,001 to $10,000) written
quotation responses should be obtained.
(d) Record of quotations. The purchasing agent shall keep a record of all open market
procurement and quotations for a period of three years after audit of the fiscal year in which the
purchase was made. This record, while so kept, shall be open to public inspections.
Section 3 24 130 Formal Bid Procedures - Except as otherwise provided herein,
purchases or supplies, services and equipment of an estimated value greater than ten thousand
dollars, shall be by written bid with City Council approval prior to award to the lowest
responsible bidder, pursuant to the procedure prescribed herein.
(a) Notice inviting bids. Notices inviting bids shall include a general description of the
supplies, service or equipment to be purchased, shall state where bid forms and specifications
may be secured, and the time and place for opening bids.
1. Published notice. Notice inviting bids shall be published at least ten days before the
date of the opening of the bids. Notice shall be published at least once in a newspaper of general
circulation, published in the area of the City.
2. Bidders' list. The purchasing agent shall also solicit sealed bids from all responsible
prospective suppliers whose names are on the bidder's list or who have requested their names to
be added thereto. The purchasing agent shall take appropriate affirmative actions to notify and
encourage City -located businesses to submit their respective firm's names, addresses, telephone
numbers; and their products and/or services in which they transact business.
(b) Bidder's security. When deemed necessary by the purchasing officer, bidders'
security may be prescribed in the public notices inviting bids. Bidders shall be entitled to return
of bid security; provided that a successful bidder shall forfeit his bid security upon refusal or
6
Section 3.24 160 Local Preference - In order to promote the economic health of the City
and to encourage local participation in the procurement process, the City, in determining, the
lowest responsible bidder, may take into consideration the sales tax (one percent) which would
be returned to the City.
Section 3.24 170 Use of Recycled Materials - The City encourages the use of recycled
paper and materials in response to all bids for supplies and services. Wherever possible,
preference will be given to those vendors of, supplies and services to the City who utilize
recycled materials, including recycled paper products.
Section 3.24.180 Bidding for Public Works Projects - Public works projects, as defined in
the California Public Contract Code Section 20161 or subsequent amendments thereof, shall be
bid, advertised and awarded in accordance with applicable sections of the California Public
Contract Code.
Section 3.24 190 Contractual Authority - The City Manager is authorized to enter into
contracts where the amount of the contract does not exceed ten thousand dollars with any single
vendor within a fiscal year; provided there exists an unencumbered appropriation in the fund
account against which said expense is to be charged. Contracts over ten thousand dollars must
be approved by the City Council. In the case of Professional Services, where there does not
exist an specific appropriation in the fund account against which said expense is to be charged,
the City Manager's expense authorization shall not exceed five thousand dollars ($5,000).
Section 3.24.200 Surplus Personal Property - The City Manager is authorized to
determine whether any item of City -owned personal property is surplus to the present or future
needs of the City. He may designate the purchasing agent to fulfill this function. The City
Manager may require periodic reports showing all City personal property which is no longer used
or has become obsolete.
(a) Items declared to be surplus shall be offered for sale on a competitive -bid basis. Bids
may be solicited by written requests, telephone, public notice posted on City property, by
advertisements in any newspaper or magazine, or by any combination of such methods.
(b) The City Manager or his designee is authorized tosell to the highest bidder. Sale of
any item or items with an estimated value in excess one thousand dollars shall be sold to the
highest bidder, in accordance with the formal bid procedures, or any other means provided
herein, with the approval of the City Manager.
(c) When, after a reasonable effort has been made to obtain bids, no bids have been
obtained for any item of City -owned personal property declared to be surplus, the City Manager
or his designee is authorized to dispose of such items for the highest scrap value that can be
obtained therefore, and if a reasonable effort to do so brings no opportunity to sell the same for
scrap, he may cause its destruction or any other disposition thereof.
8
(d) The purchasing agent shall have authority to exchange for or trade in, on new
supplies and equipment, all supplies and equipment which cannot be used by any department or
which have become unsuitable for City use.
Section 3. The City Clerk shall certify to the adoption of this. ordinance and shall cause
the same to be published as required by law.
ADOPTED AND APPROVED this day of , 1994.
Mayor
I, Lynda Burgess, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing
Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar
held on the day of , 1994 and was finally passed at a regular meeting of
the City Council of the City of Diamond Bar held on the day of 1994, by
the following vote:
AYES: COUNCILMEMBERS:
NOES: COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAINED: COUNCILMEMBERS:
ATTEST:
LYNDA BURGESS, City Clerk
City of Diamond Bar
COMPARISON OF THE PROPOSED PURCHASING ORDINANCE WITH
PURCHASE ORDINANCE 20 and 20A (1989)
ISSUE
PROPOSED ORDINANCE
ORDINANCE 20 AND 20A
(1989)
Adoption of Purchasing
Sec. 3.24.010 Establishment
Sec 2- Did not include
System
of System, addresses
services, only
services, reorders elements of
supplies/equipment.
ordinance.
Definitions
Sec 3.24.020 lists 13
Not included.
definitions used in
purchasing.
Purchasing Agent
Sec. 3.24.040 Creates a
Sec. 5 Creates a Purchasing
Purchasing Agent, lists 12
Agent, lists 11 duties,
duties. 2 new additions,
including revisions to
record keeping, standard-
regulations.
ization of equipment.
Exemptions from Centralized
Sec. 3.24.050 Authority for
Section 7 - CM may
Purchasing
Dept, with CM approval, to
authorize dept. to purchase
purchase supplies w/o
items w/o purchasing agent.
Purchase Agent. Also legal
briefs/notices not included in
Purchasing requirements.
Requisitions
Sec 3.24.060 - submit
Sec 9 - Submit requests for
requests for supplies on form.
supplies on forms.
Provides for Purchasing
Agent being able to request
justification for purchase.
Requisitions nor required for
purchases under Petty Cash
maximum.
Purchase Orders
Sec 3.24.070 - Purchase of
Sec 10 -Purchase of supplies
supplies or equipment shall
or equipment shall be by
be by P.O.'s. P.O.'s not
P.O.s
required for purchases under
Petty Cash maximum.
Emergency Purchases
Sec 3.24.080 Emergency
. Sec. 30 - Exceptions to
Purchases may be made
Competitive Bidding
without following the
ordinance requirement.
Conforming P.O.'s shall be
issued.
Encumbrance of Funds
Sec 3.24.090 Except for
Sec 11 - Except for
emergencies, unencumbered
emergencies, unencumbered
budget required prior to
budget required prior to
issue of P.O.'s
issue of P.O.'s
Purchases without
Sec 3.24.110 - $1,000 or less
Sec 26, 30 - Open Market and
Bidding/Open Market
can purchase w/o bidding.
Informal Bids are combined,
Contracts for supplies,
$10,000 limit for CM
services, equipment,
approval for professional
personal, prof or consultant
services, service, supplies,
service do not require
and equipment. For purchases
bidding. Can use open
below $1,000 no bids
market when critical need
required.
arises, or Purchasing Agent
determines its the City's best
interest. Same as former
Ordinance.
Informal Bid Procedures
Sec 3.24.120 - Purchases
Sec 26, 27, 28, 29 -Purchases
between $1,000 - $5,000,
between $1,000 and $10,000,
need 3 verbal or written bids,
3 bids, written or verbal, and
purchases between $5,001 -
keep records.
$10,000 need 3 written bids.
Formal Bid Procedures
Sec 3.24.130 - Formal bid
Sec 14, 15, 16, 17, 18, 19, 20,
procedures shall apply to bids
21, 22,23, 24 (a) and (b), 25 -
in excess of $10,000.
Includes use of recycled
material in this section (20A
(1989)
Sole Source Procurement
Sec 3.24.140 Under certain
Sec. 30 - Exceptions to
circumstances gives authority
Competitive Bidding
to purchase from sole source
w/o 3 bids.
Cooperative Purchasing
Sec 3.24.150 - Allows for
Not listed.
Program
cooperative purchasing with
State, County or another
governmental agency.
Local Preference
Sec 3.24.160 - Gives 1%
Sec 24(A) - Gives 1%
preference to local
preference to local
businesses.
businesses.
Use of Recycled Materials
Sec 3.24.170 Encourages use
Sec 24(B) Encourages use of
of recycled materials,
recycled paper and copying
whenever possible. Does not
materials "front to back".
include copying material
front to back.
Surplus Personal Property
Sec 3.24.190 Authorizes CM
Sec 32, 33, 34 Determines
to determine surplus property
surplus, trade-ins and sale.
and specifies means of
disposal.
Contractual Authority
Maintains $10,000 City
Listed in Section 30
Manager authority for
contracts.
Regulations Regarding
Policies and procedures are
Sec 31 Authorized City
Selection of Contract
provided by this Ordinance
Council to adopt policy and
Services
procedures for solicitation,
selection and award of
proposals.
PURCHASING ORDINANCE
Spending Limife
City Manager's
Informal
Formal
CITY
Authority
Bid Amount
Bid
Comments
Anaheim
$20,000
$5,000 to $20,000
$20,000
Brea
$50,000
$1,500 to $10,000
$10,000
Bradbury
$1,000
$1,000
$5,000
Chino Hills
$10,000
$1,000 to $10,000
$10,000
Would like to increase
Claremont
$20,000
$1,000
$5,000
Covina
$7,500
$7,500
$7,500
Dana Point
$5,000
$1,000 to $10,000
$10,000
Industry
$35,000
$1,000
$10,000
La Canada Flintridge
$5,000
$5,000
$5,000
La Quinta
If specifically budgeted, no limit
$1,000 - $5,000
$5,000
If budgeted item, CM can sign
Laguna Niguel
$10,000
$500 -$10,000
$10,000
Lake Forest
$10,000
$10,000
$10,000
Lakewood
$10,000
$1,000 - $9,990
$10,000
Working on increasing limits
Mission Viejo
$10,000
$1,000 - $10,000
$10,000
Pomona
$10,000
$10,000
$10,000
Rancho Cucamonga
$20,000
$1,000 - $20,000
$20,000
Rancho Palos Verdes
$5,000
$5,000
$5,000
Rolling Hills
$10,000
$1,000 - $10,000
$10,000
San Dimas
$10,000
$5,000
$10,000
Walnut
$5,000 to $25,00
$300 - $15,000
$15,000
Upto $5,000 for Supplies
Up to $25,000 for Prof. Sv
Yorba Linda
$5,000
$5,000
No max. to go to Council
AVERAGEIMEAN
$13,343 - $14,39$
$3,086 - $8,6961
sq.94ST-
IMEDIAN
$10,0001
$1,000 - $10,0001
MODE 1 $10,00011
$1,000 - 10 00 10 000
Diamond Bar $10,0001
$1,000 to $10,000 $10,0001
ORDINANCE NO. 20 (1989)
AN ORDINANCE OP THE CITY COUNCIL OP THE CITY
OP DIAMOND BAR ESTABLISHING A PURCHASING
SYSTEM.
The City Council of the City of Diamond Bar does ordain
as follows:
Section ;. Chapter 2.104 of Title 2 of the Los Angeles
County Code, as heretofore adopted by the City Council of the
City of Diamond Bar, hereby is repealed.
,Section Z. Adoption !21 Purchasing System. In order to
establish efficient procedures for the purchase of supplies and
equipment at the lowest possible cost commensurate with quality
needs, to exercise positive financial control over purchases, to
clearly define authority for the purchasing function, and to
assure the quality of purchases, a purchasing system is adopted.
Section 1. 9co2e 21 Ordi_ trance. The procedures
established by this Ordinance shall apply only to the purchase of
supplies, equipment and services, and shall not apply to public
projects as defined in Section 20161 of the California Public
Contracts Code.
Section Centralized Purchasing Division. There is
created a centralized purchasing division in which is vested
authority for the purchase of supplies and equipment.
Section Purchasing Agent. .There is created the
position of purchasing agent, who may albo be known as the
purchasing officer. The purchasing agent shall be the head and
have general supervision of the purchasing division. The duties
of purchasing agent may be combined with those of any other
office or position as specified by the City Manager. The
purchasing agent shall have the authority to:
(a) Purchase or contract for supplies and equipment
required by any using agency in accordance with purchasing
procedures prescribed by this Ordinance, such administrative
regulations as the purchasing agent shall adopt for the internal
management and operation of the purchasing division and such
other rules and regulations as shall be prescribed by the City
Council or the City Manager;
(b) Negotiate and recommend execution of contracts for
the purchase of supplies and equipment;
1
(c) Act or procure for the City the needed quality in
supplies and equipment at least expense to the City;
(d) Discourage uniform bidding and endeavor to obtain
as full and open competition as possible on all purchases;
(e) Prepare and recommend to the City Council rules
governing the purchase of supplies and equipment for the City;
(f) Prepare and recommend revisions and amendments to
the purchasing rules;
(g) Keep informed of current developments in the field
of purchasing, prices, market conditions and new products;
(h) Prescribe and maintain such forms as are
reasonably necessary for the operation of this chapter and other
rules and regulations;
(i) Supervise the inspection of all supplies and
equipment purchased to insure conformance with specifications;
(j) Recommend the transfer of surplus or unused
supplies and equipment :,etween departments as needed;
(k) Maintain an approved vendors list, vendors'
catalog file and records needed for the efficient operation of
the purchasing division.
section ¢. Purchasing Reculations._ The purchasing _
agent shall be responsible for determining that the regulations
and procedures in Sections 7 through 13 are carried out.
Section Z. Ezemntions from Centralised Purchasing.
The City Manager may authorize, in writing, any department to
purchase specified supplies and equipment independent of the
purchasing agent; provided, however, that the City Manager shall
require that such purchases be made in conformity with the
procedures established by this Ordinance and shall further
require periodic reports from the department on the purchases
made under such written authorization.
Section $. Estimates gj Requirements. All using
departments shall file detailed estimates of their requirements
in supplies and equipment in such manner, at such time, and for
such future periods as the purchasing agent shall prescribe.
2
Section 9. Reguisitions. Using departments shall
submit requests for supplies and equipment to the purchasing
agent by standard requisition form, or by other means as may be
established by the purchasing rules and regulations.
Section Jq. Purchase orders. Purchase of supplies and
equipment shall be made only by purchase orders. Except as
otherwise provided herein, no purchase order shall be issued
unless the prior approval of the purchasing agent or his
designated representative has been obtained.
Section ". $ncumbrance 21 Funds. Except in cases of
emergency;. the purchasing agent shall not issue any purchase
order for supplies or equipment unless there exists an
unencumbered appropriation in the fund account against which said
purchase is to be charged.
Section 11. Inspection AM Testing. The purchasing
agent shall, in his or her discretion, inspect supplies and
equipment delivered to determine their conformance with the
specifications set forth in the order. The purchasing agent
shall have authority to require.chemical and physical tests of
samples submitted with bids and samples of deliveries which are
necessary to determine their quality and conformance with
specifications.
Section 11. Bidding. Purchases of supplies and
equipment shall be by bid procedures pursuant to Section 14
through 29. Bidding may be dispensed with only under conditions
stated in Section 30.
section IA. Formal r3ealedt =Procedures. Except as
otherwise provided, herein, purchases of supplies and equipment of
an estimated value greater than Ten Thousand Dollars ($10,000.00)
shall be awarded to the lowest responsible bidder pursuant to the
formal bid procedure hereinafter prescribed.
section 11. xatice Inviting gormal Al". Notices
inviting formal bids shall include a general description of the
article or service desired, shall state where bid documents and
specifications may secured, and the time and place for opening
bids.
Section U. Published Notice = Formal Bids. Notices
inviting formal bids shall be published at least ten days prior
to the date of opening of the bids. Notices shall be published
at least once for non-public projects and at least twice, not
less than five days apart for public projects, in a newspaper
regularly circulated in the City.
3
section 17. Approved v
agent shall also solicit formal sealled�bidssfrom hresponsibleg
suppliers whose names are on the approved vendors list, or who
have made written request that their names be added thereto.
Section U. Bul-- Board Notice. The purchasing
agent shall advertise the pending formal purchases by posting a
notice on the public bulletin board at the City offices.
Section 11. Bidder's security. Where deemed necessary
by the purchasing agent, formal bids shall be accompanied by
security, either cash, cashier's check, certified check or surety
bond, in a sum equal to ten percent of the total aggregate of the
bid, and shall be designated in the notice inviting bids.
Bidders shall be entitled to the return of bid security;
provided, however, that a successful bidder shall forfeit the bid
security upon his or her refusal or failure to execute the
contract within ten (10) days after the notice of award of
contract has been mailed, unless the City is solely responsible
for the delay in executing the contract. The City Council may,
on refusal or failure of the successful bidder to execute the
contract, award it to'the next lowest responsible bidder who is
willing to execute the contract, or may reject all bids and
readvertise.
Se_ 2&• Other Formal $.fid Recuirements. A faithful
performance bond and labor and material bond shall be required
for all public projects, unless waived by the City Council, in an
Amount reasonably necessary to protect the best interests of the
City. In addition; the City Council shall have authority to
require a faithful performance bond or other bonds before
entering into a contrazt other than a pudic project contract.
If bonds are required, the form and amount thereof shall be
designated in the notice inviting bids.
Secticn U- pormal RU ODe� Procedure. Sealed bids
shall be submitted to the purchasing agent and shall be
identified as "bids" on the envelope. The purchasing officer, or
designee, shall publicly open all bids at the time -and place
stated in the public notices. A tabulation of all bids received
shall be available for public inspection in the purchasing office
during regular business hours for a period of not less than
thirty (30) calendar days after the bid opening.
Section 11. Rejection gX Pormg, Bids. In its
discretion, the City Council may reject any and all bids
presented and may cause readvertisinq.for bids pursuant to the
procedure hereinabove prescribed. However, when all bids exceed
the authorized budgeted amount, the City Manager may authorize
4
rejection of all bids and authorize rebidding based upon the
original specifications or as they may be modified, in accordance
with procedures prescribed herein.
Section ?a. Award off' Formal Bids. Except as otherwise
provided herein, formal bid contracts shall be otherwise provided
herein, formal bid contracts shall be awarded by the City Council
to the lowest responsible bidder. The determination of "lowest
responsible bidder" shall be at the discretion of the City
Council pursuant to findings and recommendations presented by the
purchasing agent at the time of award of contract.
Sectio n Z,. T" Formal lift. If two or more formal
bids received are for the same total amount or unit price,
quality and service being equal, and if the public interest will
not permit the delay of readvertising for bids, the City Council
may in its discretion accept the one it chooses or accept the
lowest bid made by and after negotiation with the tie bidders at
the time of the bid opening or award of contract.
Section U. HiQ Formal Bids. When no formal bids or no
responsive bids are received, the purchasing officer is
authorized to negotiate for written proposals, and his-or her
recommendation shall be-presented to the City Manager and the
award, if any, shall be made in accordance with applicable
provisions prescribed herein.
Section 2&. Open Market gX Informal Procedure.
Purchases of supplies and equipment or an estimated value in the
amount of Ten Thousand Dollars ($10,000:00) or less may be made
by the purchasing agent in the open market pursuant to the
procedure prescribed in Section 27 througo 29 and without
observing the procedure prescribed in Sections 14 through 25;
provided, however, all bidding may be disponsod with for
purchases of supplies and equipment having a total estimated
value of less than One Thousand Dollars ($1,000.00).
Section ZZ. gym Numbe gJ Informal Bids. open
market purchases shall, wherever possible, be based on at least
three informal bids, and shall be awarded to the bidder offering
the most advantageous bid to the City after consideration of
price, quality, durability, servicing, delivery time,
standardization, and other factors.
section a. Notice inviting Informal J"J. The
purchasing agent shall solicit informal bids by written requests
to prospective vendors, or by telephone, or by public,notice
posted on a public bulletin board at the City offices.
section 29. Record of Informal Bids. The purchasing
agent shall keep a written record of all open market purchases
and informal bids for a period of two years. This record, while
so kept, shall be open to public inspection.
section 'Q. Exceptions t� competitive Bidding
Reeuirement. Notwithstanding any provision of this chapter to
the contrary, the competitive bidding procedures and requirements
may be dispensed with in any of the following instances:
(a) When the estimated amount involved is less than
One Thousand Dollars ($1,000.00).;
(b) When the commodity can be obtained from only one
vendor;
(c) The City Manager may authorize the purchase of
materials, supplies, equipment and services where an emergency is
deemed to exist and it is determined that service involving the
public health, safety or welfare would be interrupted if the
normal procedure were followed. All emergency purchases which
would otherwise require formal bidding procedures made pursuant
to this Section shall be submitted to the City Council for
ratification at the next regular Council meeting after the
purchase is authorized;
(d) Contracts for personal services, for professional
and consultant services, and for other, non-public projects and
.contractual services may be executed without observing the
bidding procedures, provided herein. The City Manager is
authorized to enter into such contracts where the amount of the
contract does not exceed Ten Thousand Dollars ($10,000.00);
provided there exists an unencumbered appropriation in the fund
account against which said expense is to be charged. Where the
amount of the contract exceeds Ten Thousand Dollars ($10,000.00)
the contract shall be approved by the City Council;
(e) Any agreement involving acquisition of supplies,
equipment or service entered into with another governmental
entity.
section •kequlations Regarding selection gJ
Contract services. The City Council shall, ba resolution,
prescribe procedures, rules and regulations governing the
solicitation, selection and award of proposals or bids for the
furnishing of personal services or professional or consulting
services or for other contractual services, the contracts for
which may be awarded without observing the bidding procedures
provided for in this Ordinance. Such procedures, rules and
6
regulations shall have as one purpose the obtaining of
contractual services of the highest quality together with cost-
effectiveness.
Section 12. 5122-q SuDnlies Ahs Eauipment. All using
departments shall submit to the purchasing agent, at such times
and in such forms as he or she shall prescribe, reports showing
all supplies and equipment which are no longer used or which have
become obsolete and worn out.
Section . SUEplus Supplies _ Trade-ins. The
purchasinq-agent shall have authority to exchange for or trade in
on new supplies and equipment all supplies and equipment which
cannot be used by any department or which have become unsuitable
for City use.
Section U. BUXnlus Supplies _ Sile. The purchasing
agent'shall have authority, subject to approval of the City
Manager, to dispose of surplus supplies or equipment by auction
or by sale or otherwise after receiving bids or proposals which,
in his or her judgment, provide the maximum return to the City.
Section U. The City Clerk shall certify to the
adoption of this Ordinance and shall cause the same to be posted
in three (3) public places as required by Resolution No. 89-6.
ADOPTED AND APPROVED this 1st day of August
1989.
Mayor
I, LINDA BURGESS, City Clerk of the City of Diamond
Bar, do hereby certify that the foregoing Ordinance was
introduced at a regular meeting of the City Council of the City
of Diamond Bar held on the 18th day of Jul , 1989,
and was finally passed at a' regular meeting of the C ty Council
of the City of Diamond Bar held on the 1st day of August ,
1989, by the following vote:
7
AYES
COUNCIL
MEMBERS:
Papen, Kim, Horcher,
NOES:
COUNCIL
MEMBERS:
Mayor Pro Tem Forbing and
None Mayor Werner
ABSENT:
COUNCIL
MEMBERS:
None
ABSTAINED:
COUNCIL
MEMBERS:..
None
- TATTEST:
LJ6 L.
c
LYNDA urgass; City C14rk
City of Diamond Bar
y�ioii�o��os e.s 3
ORDINANCE NO. 20A (1989)
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF DIAMOND BAR AMENDING SECTIONS 23 AND 24 AND
ADDING NEW SECTIONS 24A AND._248 TO ORDINANCE
NO. 20 (1989) PERTAINING TO COMPETITIVE BIDS
FROM RESIDENT BUSINESSES AND RECYCLABLE
MATERIALS.
The City Council of -the City of Diamond Bar does ordain
as follows:
Section I. Sections 23 and 24 of Ordinance No. 20
(1989) hereby are amended to read, in words and figures, as
follows:
"SOCti0n U. Award 21 Formal Bids. Except
as otherwise provided herein, formal bid contracts shall
be awarded by the City Council to the lowest responsible
bidder. The determination of "lowest responsible
bidder" shall be at the discretion of the City Council
pursuant to findings and recommendations presented by
the purchasing agent at the time and award of contract."
"Section Z4• �,�! Formal Bias. Subject to
the provisions of Section 24.A hereinafter, if two or
more formal bids received are for the same total amount
or unit price, quality and service being equal, and if
the public interest will not permit the delay of
readvertising for bids, the City Council may in its
discretion accept the one it chooses or accept the
lowest bid made by and after negotiation with the tie
bidders at the time of the bid openifiq or award of
contract."
9ectioW-1. Sections 24A and 24H hereby are added to
Ordinance No. 20 (1989), to read, in words and figures, as
follows:
"Se 2,Q. Preference ,tom Businesses
Located in t! QJ&r. In determining the lowest
responsible bidder for furnishing materials, equipment
or supplies pursuant to a notice inviting bids, the City
Manager shall award the contract to the lowest
responsible bidder maintaining a place of business
within the City limits if such bid is not more than one
percent (1%) in excess of the bid filed by the lowest
responsible bidder who does not maintain a place of
business within the City limits.
1
If the award is based upon the one e
p rcent
(11) preference, the contract shall specify that the
same was entered into with a bidder maintaining a place
of business within the corporate limits of the City of
Diamond Bar.
This Section shall not be applicable unless
payment is to be made solely from funds and revenues of
the City of Diamond Bar."
"section 2A$. Recycled materials/convincf.
"The City of Diamond Bar encourages the use of
recycled paper and materials in response to.all bids for
services and supplies to the City. Wherever possible,
preference will be given to those vendors, suppliers and
.consultants providing supplies and services to the City
who utilized recycled mateials, including recycled paper
products. In addition, documents submitted for City use
shall be presented with "front to back" copying'in order
to minimize the amount of file space necessary for the
maintenance of such documents as well as to reduce the
amount of paper required in the provision of
governmental services."
Sec= 2. The City Clerk shall certify to the
adoption of this Ordinance and shall cause the same to be posted
in three (3) public places as required by Resolution No. 89-6.
ADOPTED AND APPROVED this 26th day of June ,
1990.
� '"
yor
I, LYNDA. BURGESS, City Clerk of the City of Diamond
Bar, do hereby certify that the foregoing Ordinance was
introduced at a regular meeting of the City Council of the City
o.f Diamond Bar held on the 12+-h day of1990
finally passed at a regular meeting of th��itg y Council of thewas
City of Diamond Bar held on the nth day of ,lune 199Q, by
the following vote:
2
AYES:
COUNCIL
MEMBERS:
Papen, Kim, Horcher,
Mayor Pro Tem Forbinq and
NOES:
COUNCIL
MEMBERS:
None Mayor Werner
ABSENT:
COUNCIL
MEMBERS:
None
ABSTAINED:
COUNCIL
MEMBERS:..
None
—,,ATTEST:
I( j
LY NDA u rg ss, City Ci-Qrk
City of Diamond Bar
HU0111 MOS 16.3 3
INTEROFFICE MEMORANDUM
TO: Honorable Mayor and Members of City Council
FROM: Terrence L. Belanger, City Manager q
RE: Request For Proposals - Annual Independent Financial
Audit Service and Quarterly Compliance Audits, For
Fiscal Years 1994-95, 1995-96 and 1996-97
DATE: October 18, 1994
ISSUE:
Shall the City solicit proposals for annual independent
financial audit services and quarterly procurement and cash
disbursement compliance audits, for Fisacal Years 1994-95,
1995-96 and 1996-97; through a Request For Proposal process.
RECOMMENDATION:
It is recommmended that the City Council of the City of
Diamond Bar solicit proposals, through a Request For
Proposal process, for annual independent financial audit
service and quarterly procurement and cash disbursement
audits, for Fiscal Years 1994-95, 1995-96 and 1996-97.
DISCUSSION:
The firm of Thomas, Bigbie and Smith, and it's predecessor
firm Thomas, Byrne & Smith, has provided annual independent
financial audits for the five full fiscal years, since the
City of Diamond Bar incorporated (FY 1989-90 through FY
1993-94).
As is the practice in many California municipalities, the
changing of auditing firms every three to five years is
undertaken as way to assure continuing independence,
regarding the auditing of a municipality's financial
systems. While the City's current auditing firm has
provided quality service, it is appropriate for the City to
commence the process of solicitation of qualified firms to
propose for a three year engagement, with two optional years
at the City's election, for annual independent financial
audit services and quarterly compliance audits. The
quarterly compliance audits would be of procurement and cash
disbursement policies, procedures and practices, in order to
monitor the City's procurement and cash disbursement
systems, as well as, all revisions and improvements thereto.
December 7, 1994
21660 EAST COPLEY DRIVE • SUITE 100
DIAMOND BAR, CA 91765-4177
909-860-2489 • FAX 909-861-3117
REQUEST FOR PROPOSAL
FOR
ANNUAL INDEPENDENT AUDIT SERVICE
AND QUARTERLY COMPLIANCE AUDITS
FOR FISCAL YEARS
1994 -1995 THROUGH 1996 -1997
The City of Diamond Bar invites proposals from qualified firms of certified public
accountants to perform its Annual Independent Audit for the fiscal years ending June
30, 1994 through June 30, 1996 with the option to extend the engagement for a fourth
and fifth year and quarterly compliance audits of procurement and cash disbursements.
Detailed specifications explaining the scope of work are attached for your information.
Ten (10) copies of the proposal must be submitted to the City Clerk, City of Diamond
Bar, 21660 E. Copley Dr. Ste. 100, Diamond Bar, CA 91765, no later than 5:00 PM,
Friday, January 6. 1994. Fee information should be enclosed in a separate envelope.
LATE PROPOSALS WILL NOT BE ACCEPTED
Each proposal shall specify completely each and every item as set forth in these
specifications. Any and all exceptions to the original specifications must be clearly
stated in the proposal and the failure to set forth any exception shall be grounds for
rejection of the proposal.
The City of Diamond Bar reserves the right to reject any and all proposals and to waive
any informalities in any proposal and select the proposal that best meets the City's
needs.
Sincerely,
Terrence L. Belanger
City Manager
Gary H. Werner Clair W. Harmony Eileen R. Ansari Gary G. Miller Phyllis E. Papen
Mayor Mayor Pro Tem Councilmember Councilmember Councilmember
RECYCLED PAPER
CITY OF DIAMOND BAR
REQUEST FOR PROPOSAL FOR AUDIT SERVICES AND
QUARTERLY COMPLIANCE REVIEWS
A. INTRODUCTION
The City of Diamond Bar is requesting proposals from qualified firms of certified public
accountants for audit services for the fiscal years ending June 30, 1994 through June
30, 1996, with the option of extending the engagement for an additional two years and
quarterly compliance audits of procurement and cash disbursements. These audits are
to be performed in accordance with generally accepted auditing standards, the
standards set forth for financial audits in the General Accounting Office's (GAO)
Government Auditing Standards (1988), the provisions of the federal Single Audit Act of
1984 and the U.S. Office of Management and Budget (OMB) Circular A-128, Audits of
State and Local Governments.
Proposals will be accepted from parties that:
Are free of all obligations and interests that might conflict with the best interest of
the City of Diamond Bar.
2. Have the capacity to provide the services on a timely basis. The audit
engagement must be completed and opinion issued by no later than November
1. 1995 and each year thereafter for each year renewed.
The City of Diamond Bar will not be liable for any costs incurred in preparing proposals
or associated travel costs. The proposer shall furnish the City with such additional
information as the City may reasonably require. The City reserves the right to conduct
pre -contract negotiations with any or all potential proposers.
The proposals will be analyzed by City staff. The contract will be awarded by the City
Council. The contract will begin upon award.
B. SCOPE OF AUDIT
The City of Diamond Bar desires the auditor to express an opinion on the fair
presentation of its combining and individual fund and account group financial
statements and schedules in conformity with generally accepted accounting principles.
The audit will include all the funds of the City and related fixed asset and general long-
term debt account groups.
The City of Diamond Bar does not currently participate in the CSMFO and GFOA
Financial Reporting Award programs, but is anticipating doing so in the future. At such
time, the auditor shall assist in finalizing the City's CAFR by conducting a review of all
schedules, notes, etc. and shall include an opinion in that report regarding the City's
financial statements and supplemental financial schedules. The audit opinion must
cover the Combined Statements - Overview and must state acceptance of at least "in
relation to" supplementary data responsibility for the combining and individual fund
statements.
The City of Diamond Bar also complies with the OMB (Office of Management and
Budget) Circular A-128, Audit of State of Local Governments, which requires an audit
be made by an independent auditor in accordance with generally accepted government
auditing standards covering financial and compliance audits. The audit must cover the
entire operations of the City and must determine whether: (1) the financial statements
present fairly its financial operations in accordance with GAAP, (2) the organization has
internal accounting and other control systems to provide reasonable assurance that it is
managing Federal financial assistance programs in compliance with applicable laws
and regulations and (3) the organization has complied with laws and regulations that
may have material effect on its financial statements and on each major Federal
Assistance program.
To satisfy this requirement, a supplemental report shall be prepared to include a
statement that the audit was made in accordance with the provision of Circular A-128
and will be made up of: (1) the auditor's report on financial statements and on a
schedule of Federal assistance, the financial statements and a schedule of Federal
assistance showing the total expenditure for each Federal assistance program as
identified in the Catalog of Federal Domestic Assistance, (2) the auditor's report on the
study and evaluation of internal control systems and (3) the auditor's report on
compliance. This report shall be completed no later than December 1, 1995 and each
year thereafter for each year renewed.
The proposal shall include the review of internal control and compliance to existing
procedures. Because of time constraints, these reviews can be completed over the
term of the contract. Quoted fees should be inclusive of these reviews and be included
within section 7a under Audit field. These projects are to be scheduled so that they are
completed over the term of the contract.
The proposal shall include the cost of reviewing and preparing quarterly compliance
reports concerning the City's procurement and cash .disbursements. The audit should
include the reveiw of procurement policies and procedures and the City's compliance
with the stated policies.
2
Management is not aware of any unusual circumstances warranting an extended scope
beyond that called for above. However, if in due course of the examination, evidence of
such circumstances appear, you shall agree to provide the City with all ascertainable
facts relative to such circumstances together with an estimate of additional services
required and the additional cost thereof in order that proper contract modifications may
be completed before you commence with such extended examination.
C. AUDITING STANDARDS
The examination shall be made in accordance with generally accepted auditing
standards as adopted by the membership of the AICPA (American Institute of Certified
Public Accountants) and with the Single Audit Act of 1984, in accordance with O.M.B.
Circular A-128.
D. INTERNAL AUDIT
The accounting staff is the minimum required to maintain routine accounting duties
during this extremely busy time of year but will be made available to assist in pulling
accounts payable vouchers, paid checks, etc. The auditors will coordinate their
services with the Accounting Manager and will endeavor to accomplish the audit on a
phased basis throughout the year to reduce the year-end work load on the City's staff.
E. DELIVERABLES
The independent auditing firm shall type and have printed twenty (20)copies of the final
financial statements to the City of Diamond Bar on or before November 1 of each year.
F. INFORMATION REQUESTED FROM THE PROPOSER
To achieve a uniform review process and obtain the maximum degree of comparability,
it is required that proposals be organized in the manner specified below:
1. Title Page
Show the RFP subject, the name of the proposer firm, local address,
telephone number, name of contact person and date.
2. Table of Contents
Clearly identify the material by section and page number.
3. Letter of Transmittal (limit of one or two pages)
a. Briefly state the proposer's understanding of the work to be done and
make a positive commitment to perform the work within the time period.
3
b. Give the names of the persons who will be authorized to make
representations for the proposer, their titles, addresses and telephone
numbers.
4. Profiles of the Proposer
a. State whether the firm is national or international
b. Give the location of the office from which the work is to be done and the
number of partners, managers, supervisors, seniors and other
professional staff employed at the office.
C. Describe the range of activities performed by the local office such as:
audit, accounting, tax service or management services.
d. Describe the local office's computer capability.
e. Describe the firm's participation in the "peer review" program. Provide the
date and extent of the local office's last participation.
5. Summary of Proposer's Qualifications (in addition to minimum qualifications).
a. Identify the partners, seniors, managers and supervisors who will work on
the audit, including staff from other than the local office. Include the
resumes for each supervisory person to be assigned to the audit. The
resumes may be included as an appendix.
b. Describe recent auditing experience similar to the type of audit requested.
Specifically, address experience related to the audit of:
Municipalities complying with OMB Circular A-128.
2. Federal and State Grant programs.
3. Describe the engagement team experience and capabilities to
assist government bond reporting requirements.
4. Describe the professional activities of your firm or of the staff
members who support your commitment to governmental
accounting.
5. Describe any regulatory action taken against your firm or local
office.
4
6. Give names, addresses and telephone numbers of five current and
former municipal audit clients served by your local office within the
past five years. Include the type of services performed, dates and
length of service for each.
6. SCOPE SECTION
a. Clearly describe the scope of the required services to be provided. In
addition to services included for the examination, specific reference must
be made to the requirements of OMB Circular A-128.
b. The auditors shall familiarize themselves with and comply with the
provision of any and all federal, state and county orders, statutes,
ordinances, charters, bond covenants, administrative code and orders,
rules and regulations that pertain to the work required in the engagement.
7. AUDIT FEES
The City requests that a statement of maximum cost be made for the annual
audit as set for the audit scope. All other expenses, including typing, clerical and
printing costs, should be included in the total audit fee. Unusually high or low
fees may affect ratings. The proposal must be on a fixed fee basis inclusive of
all expenses and allocated as follows:
94-95 95-96 96-97
a. City of Diamond Bar
b. Single Audit
C. Quarterly Review
Percent Modification for
Fourth Year, if Extended
Percent Modification for
Fifth Year, if Extended
Include a schedule of hourly charges for principals and staff to be used as a basis for
audit costs that are extra ordinary to the scope of the proposal.
The audit fee schedule must be submitted in a seperate envelope.
5
F. EVALUATION OF PROPOSALS
Proposals will be evaluated by the Audit Proposal Committee to ascertain which
proposer best meets the need of the City. Factors to be considered are:
1. The proposal's responsiveness in clearly stating the understanding of the
work to be performed.
2. The firms' technical support.
3. The audit team's experience and professional activities and
independence.
4. The firm's size and structure.
5. The anticipated support requirements of City staff showing personnel
class and hours expected.
6. Although a significant factor, the audit fee may not be the dominant factor.
Cost will be a particularly important factor when all other evaluating criteria
are relatively equal.
All proposals will be evaluated by first using the criteria of factors 1 through 5.
After the top candidates have been selected using this criteria, a final decision
will be made based upon the audit fee proposals. Oral interviews may be
arranged anytime during the selection process to assist in making the final
decision.
The City reserves the right to select a firm on any combination of price,
experience in auditing governmental agencies, references and other features
that are deemed to be in the best interests of the City. All factors will be
considered in the selection process.
G. ADDITIONAL INFORMATION AND CONTACT
The submission of a proposal shall be Arima face evidence that the
proposer has full knowledge of the scope, nature, quantity and quality of
work to be performed.
2. The City will not be liable for any costs not included in the proposal and
subsequent contracted -for costs.
n
3. The City reserves the right to conduct personal interviews of any or all
proposers prior to selection.
4. The City reserve the right to reject any and all proposals, the right in its
sole discretion to accept the proposal it considers most favorable to the
City's interest and the right to waive minor irregularities in the procedures.
5. The contracting firm shall make itself available to the City Council and
management to answer questions related to audit findings.
6. Compensation for the conduct of audit service will be paid upon
submission of progress billings and of a final billing, along with the
required reports.
7. The successful proposer will be required to sign the standard City
Professional Services Agreement, including meeting the City's minimum
insurance requirements.
8. City staff requests that, once proposals have been submitted, no
unsolicited contact and/or discussions concerning these proposals be
made prior to the evaluation of all proposals.
10. The total audit staffing should be at a level sufficient to complete the audit
in the time scheduled and specified in the RFP. In addition, the audit staff
should remain constant through each year's audit process. At least one
staff member from the prior year's audit is to be a member of the
subsequent year's audit team.
The contact person for additional information and requests will be:
Linda Magnuson
Accounting Manager
City of Diamond Bar
21660 E. Copley Dr., Ste 100
Diamond Bar, CA 91765
(909) 396-5685
Only proposals received in the City of Diamond Bar, 21660 E. Copley Drive, Ste 100,
Diamond Bar, CA 91765 by 5:00 p.m. bid opening date will be considered.
7
INTEROFFICE MEMORANDUM
TO: Honorable Mayor and Members of City Council
FROM: Gary Werner, Mayor
RE: Membership in Wildlife Corridor Conservation Authority
DATE: December 6, 1994
ISSUE:
Shall the City of Diamond Bar
Agreement to become a member
Conservation Authority?
RECOMMENDATION:
enter into the Joint Powers
of the Wildlife Corridor
It is recommended that the City Council become a member of
the Wildlife Corridor Conservation Authority; and, direct
the Mayor to sign the Wildlife Corridor Conservation
Authority Joint Powers Agreement.
DISCUSSION:
The Santa Monica Mountains Conservancy and members of
several Orange, San Bernardino and Los Angeles County cities
(Anaheim, Brea, Chino Hills, Diamond Bar, La Habra Heights,
Walnut and Whittier) have been meeting to discuss the
formation of a conservation authority to preserve and
protect wildlife corridors in the Whittier -Puente Hills and
the Cleveland National Forest in the Santa Ana Mountains.
The discussions have proceeded to the point where it is
appropriate for the City Council to consider the possibility
of becoming members in the proposed Wildlife Corridor
Conservation Authority. As a part of the memorandum is a
copy of the proposed final draft of the joint exercise of
powers agreement (October 27, 1994) and comments related
thereto (October 28, 1994). The City Council is encouraged
to be open-minded about the City becoming a member of the
Wildlife Corridor Conservation Authority. Such an
organization can be an important factor in attaining the
communities environmental objectives.
Based upon Council discussions upon this matter at its
November 15,1994 meeting, the Council may wish to consider
requiring, as a condition(s) of approval, one or more of the
following modifications to the JPA:
WILDLIFE JPA
DECEMBER 6, 1994
PAGE TWO
-Provision that the JPA be amended only by unanimous consent
of the member agencies.
-Provision that the Wildlife Corridor Conservation Authority
JPA not allow for the acquisition of conservation land,
through the use of eminent domain (condemnation).
-Provision that the JPA not be allowed to use taxation,
assessments or levies to raise monies for JPA operations
and/or acquisitions.
-Provision that Section 3.0 of the proposed JPA be amended
to include substantially similar language as contained in
the memorandum, from Mayor Werner to Joe Edmiston, dated
October 28, 1994.
M E M O R A N D U M
DATE: October 28, 1994
To: Joseph T. Edmiston, AICP
FROM: Gary H. Werner, Mayor, City of Diamond Bar C:)
=--.
RE: Whittier -Puente Hills JPA --+
1
CC: Terry Belanger, City Manager; Michael Montgomery,
City Attorney, City of Diamond Bar-
Joe, I propose to offer the following amendment to my City Council. In my review
of the latest version of the JPA, dated October 27, there appears to be an absence
of local autonomy in deciding which areas and how extensive such areas shall be
included in the corridor. Please comment.
3.0 For purposes of this agreement the 'Wildlife corridor study area" shall
extend from the Whittier -Puente Hills, including the Chino Hills, to that portion of
the Santa Ana Mountains not owned by the Cleveland National Forest that are
capable of sustaining or connecting habitat for large mammals or threatened or
endangered species. The parties hereto agree that the vitinmte-delineation of the
boundaries of the 'wildlife corridor" shall be based on scientifically established
criteria reflecting state-of-the-art knowledge of wildlife habitat linkages. The
ultimate delineation of boundaries of the "wildlife corridor" located within a member
jurisdiction's boundaries shall be consistent with the local General Plan designation
of "Wildlife Corridor Overlay " The ultimate boundaries of the "wildlife corridor" shall
be adopted in mac and text form with a clear statement of intent to acquire said
areas for open space purposes
Finally, I am concerned that while the agreement provides a 90 -notice to withdraw,
you are looking for a 30 -day review to join. I would suggest a 90 -day target for the
initial organization.
La:-iRr wER`IR DB CI�i
M E M O R A N D U M
DATE: October 28,19N
TO: City Couneilmembors
FROM: Gary wemer, Mayor
RE: Wildlife Corridor Commit o
CC: qty Mar a0gK-City Attorney
As the City Cound delegate to the Whittier -Punta Hills Corridor "Green
Ribbon' Study Committee I have been In attendance at monthly meetings since
AprU. 1994. The Committee has Concluded its work and now proposes the
estwishment of a Joint Powers Authority (JPA) for wildlife corridor conservation
Purposes. The Joint Powers Authority (JPA) is proposed to 00 eatabiished by .
and between the Cities of: Anaheim, Brea, Chino Hili#, Diamond Sam, La Habra
Heights, Walnut and Whittier. The purpose of the JPA Is to preserve a wildlife
Corridor comprised of wildlife habitat and open space between the Whittler -
Puente Hills and the Cleveland National Fo" In the Santa Ana Mountains and
within the cities iderOW. The UW amen Is i Wood as the last major natural
open space re:ourre connecting Los Angeles, Prange, San Swriartiino and
Riverside Counties.
As a member of the'Green Ribbon' Committee, I have sought to establish a
balance between c omdor preservation and WA land use/econornic
development options - a balance which I personally and protessionNly belief is
proper, reasonable and attainable. While the agreement as it now roads Is not
COmpletey to my "WOCtion. I believe R may still be aCComplished with the
following amendments/additions to paragraph 3:
3.0 For purposes of this al rownent the VIdllfe Corridor study area-
shaii extend from Vne Whiffler -Puente Hills, including the Chino Hills, to
that portion of the Santa Ana Mountains not owned by the Cleveland
National Forest that are capable of sustaining or connecting habitat for
large mammals or threatened or endangered species. The parties hereto
agree that to. "--&--delineation of the boundaries of the 1Mldlife
corridor' shah be based on scientifically established criteria reflecting
:tate -of-the-art knowledge of wildlife habitat Nnkages. The ultinnabe
By way of this memo, i am transmitting the latest draft of a JPA Agreement
proposed by the Committee. 1 have forwarded my comment to the Santa Monica
Mountains Conservancy. I solicit your comments and input on this matter. It is
F02
.. : - :.737 CDCS: GHRF WERNER -*, DB CITY P03
my suapstion that we schedule this for the City Council agenda, next available,
far hewing and consideration.
'13 880 1757 CDCS:GARY WEXNER — DR CITE'
POa
STATE of CAUFO NLA—n1E REJO-Mg AC4NcY Pm WKSCK oo` w
SANTA MONICA MOUNTAINS CONSERVANCY
Boum cu+row Hurt
3W wane C4%w l muo
MMM, CA Ofd!
(3101 4" !0b
FAX 0101 0&1042
October 27, 1994
The Nowrable Gay Wow
City of Diamond bar
22861 Ironbark
Dianwnd Har, California 91765
Dear Mayor Wemor:
Enclosed is the final version of the JPA AW*wnert. The City of
Whittier will consider adoption of the A$ro meet on Novanbar 1,
1994.
Tentatively, December 1. 1994 will be the first meeting of the
Wildlife Corridor Consumdon Autbm*, Furtber information will
be sent to you by Novanber 21, Thank you for your attention to this
matter.
SincerdY,
Facecaitivc Director,
enclosure
WILDLIFE CORRIDOR CONSERVATION AUTHORITY
JOINT EXERCISE OF POWERS AGREEMENT
PREAMBLE
Whereas, There exists a wildlife corridor comprised of undeveloped wildlife habitat and
open spaoe between the Whittier -Puente Hills and the Cleveland National Forest in the
Santa Ana Mountains; and
Whereas, This wildlife corridor serves wildlife migration and also functions as an essential
environmergal. scientific, educational, and recreational resource which should be held in
trust for present and future genwations; and
Whereas, That as the last major natural open space resource connecting Los Angeles,
Orange, San Bemardino, and Riverside Canities, n provides essential relief from the
urban environment; and that it exists as a single ecosystem in which ctartges that affect
one part may also aged all other parts; and
Whereas, That the preservation and protection of this resource is in the public interest;
now
Therefus, Pursuant to the Joint Exercise of Powers Act (Government Code § 6500 st seg.)
the following public entities of the State of California executing this agreement agree as
follows:
1. PURPOSE
1.o. The purpose of this agreement is to provide for the proper planning, conservation,
erwironmental protection and mairtlenanoe of the habitat Otto w ldiffe wrldor between the
Whittier -Puente Hills and the Cleveland National Forest in the Santa Ana Mountains.
4.1. As a fixther necessary and integral purpose of this agreemerri, the acquisition and
protection of laxis for conservation, natural open space, and recxea I"I purposes Is
contemplated where such acquisitions can be accomplished within the prudent fiscal
policies of each of the member jurisdictions.
2. COMMON POWERS
2.0. The parties hereto agree to exercise their common powers to the maximum extent
thereof for the purposes of implementing this agreement, including, but not limited to, all
the powers specified in Government Code § 6508.
-2-
2.1. Such powers are subject to the restrictions upon the manner of exercising the
powers as Imposed upon the City of Whittier, as provided in, and for the purposes of,
Government Code § 6509.
3. JURISDICTION
3.0. For purposes of this agreement the' OkIllfs corridor study area" shall extend from
the Whittier -Puente Hills, Including the Chino Hills, to that portion of the $ants Ana
MoLrltalns not owned by the Cleveland National Forest that aro capable of sustaining or
oomecting habitat for targe martrnals or threatened or endangered species. The parties
hereto agree M the ultimete delkleation of the boundaries of the 'V kNife corridor" shall
be based on scientifically established criteria reflecting state -of -hs -art knowledge of
wildlife habitat linkages.
4. SEPARATE ENTITY
4.0. The "Wildlife Corridor Corsrvvdon Authority" (hereinafter "Authority") is hereby
established as a separate public entity within the meaning, and for file purposes of, the
Joint Exercise of Powers Act (Government Code § 6500 at seq.) upon execution of this
document by at least two public entities whose jurisdiction falls within the "Wildlife
Corridor."
5. GOVERNING BOARD
5.0. The Autlhority shall be governed by aboard constituted pursuant to the agreement„
within the meaning of Govw=W Code g 6M.
5.1. The Governing Board of the Authority is hereby established as follows:
(a) The city oouncii or govanng body of each of the participating entities to this
agreement shall each appoint we of their number and an alternate to serve
on the Governing Board at the pleasure of such appointing power,
(b) The members of the Governing Board appointed W the participating entities
shall elect two (Z) public members and two (2) alternates who snail serve for
a term of two (2) years. The public members shall be residents of the area
within the wildlife corridor who are well qualfied by their education,
background or experience to carry out the purposes of this agreement.
(c) The Superintendent of Chino Hills State Park or his designee.
i P07
�3-
(d) A member appointed by the Santa Monica Mountains Conservancy.
{e) A member of the Department d Fish and Game, appointed by the Director,
shall serve ex oho.
S. ADVISORY COMMITTEE
6.0. The Governing Beard shall appoird an Advlspy Committee to assist it in its
deliberations. Such corrmlmoe 00 be C"Vdsw of Individuals who are broadly
represerltaM of the oommu* and the diverse interests that have a stake in planning for
the wildlife oorridor.
7. MEETINGS
7.0. All meetings of the Governing Board shall be celled, held, and oonductad in
a=rdancv with the provisions of the Ralph M. Brown Act and with such ftxther noes of
the Governing 80ard as are not irmnsistent therewith.
7.1. The Authority shag keep, or cams to be kept, the minutes of the Governing Board's
t0e8�dis'SW OW 82 soon as pmft rnember of after each meeting, forward a Copy of the minutes
participating W019$ to this agreement, owd and t0 governing body of each or the
8- QUORUM AND PROCEDURE
8.0. A majority of the Governing Bmw shall constiWM,a quorum fpr the transaction of
business, The affirmative vote of a majority of those members present and voting shall
constitute an action of the Goveming Board.
Whom apP*3Me, Robert's Rubs of Older, Newly Revised, shall govem the pr000dures
of the Governing Board, exCW when inconsistent with the Ralph M. Brown Act.
S. COMPENSATION
9.0. Members of the Governing Board shall serve without compensation except that a
reasonable allowance Or MMUrsement for attenQance at meetings of the Governing
Board, as determined by the Governing Board, may be paid an amount not to exceed SW
tp the extent compatible with Government Code §1126, Public Contract code §§ 10410
and 10411, and any other statute.
%T 714 860 1757 CDCS: CkRY WERNER - DB CITY PUS
M2
10. ADMINISTRATION
10.0. The Authority shall be administered by an Executive Officer who shall perform the
functions stated in Government Code S 6505.1.
10.1. The Executive Director of the Santa Monica Maintains Conservancy shall serve ex
offidv, without additional compensation, as Exec Mve Officer of the Authority.
1.0.2. The Troa$" of ttw City Of Whittier shall be the duly appointed and acting
treasurer and corMroilar of the Authority; such person is hereby designed as the Financial
Officer of the Authority who shall perform the functions stated in Government Code §
6505.5. The Authority shall reimburse the city for coats incurred pursuant to this section,
subject to prior approval of the Governing Board.
10.3 The Authority may select counsel from Its member agencies, or it may retain
independent counsel
10.4. To implement this Agr+semenk the parties hereto may loan employees to the
Authority. To OcIleve the purposes of this lgresrnert, IV Auhority ny, fnom *m to tft.
establish positions and fix the salaries of employees of the Authority. The Executive
Officer of the Authority shall appoint such other employees for positlons established by
the Board and shall be responsible for the supervision thered.
11. FISCAL CONTROLS
11.0. The fiscal year of the Authority shall be the fiscal year of the city of Whittier, July
1 to June 30, or as establisrled tram time to time by ft City of Whittier.
11.1. To the eoctent UXk are legally available therefore, the Conservancy and the Cities
are hereby authortzed to make payments and contributions of public funds, as provided
in Section 6504 of the Government Code.
11.2. The Authority shall be strictly accountable for all funds, receipts, and
disbursernenta. The Autftorlty shat) prOpare an annual atMet, in a form approved by the
Conservancy and the City d Whittier, which budget **I be submitted to the board for
approval by two4rds d the members present, Public funds may not be disbursed by the
Authority without approval of the adopted budget of the Audm ity, and all receipts and
disbursements shall be in strict conformance with the adopted and approved budget.
11.3. The treasurer of the City of Whittier shall act as the treasurer of the Authority and
shall be the depository and have cus=y of alt money of the Authority from whatever
It 714 880 1757 CDCS: GARY WERYER --+ DB CITY POB
source. The treasurer so designated shall:
(a) Receive all money of the Authority and place it in the treasury of the City of
Whittier, or other appropriate a000urrt, to the credit of the Authority.
(b) Be responsible on his dMCild bond for the safekeeping and disbursement of
all Authority money so held try him or her.
(c) Pay, when due, out of money of the Authority so held, all sums due on
outstanding obligations or the Authority. said sums shall be paid only by
warrarn of the public oflioer pwt fn*V the functions of auditor or controller
of this Authority.
(d) Verify and report In writing on a quarterly basis to the Authority and to the
partles to this agreemernt. the amount Of reoefpts since the last report, and
the amount paid out since the last report
11.4. The treasurer of the City of Whittier shall perform the functions of auditor or
=troller of the Aufhority. The treble m shall eilhar make or eArtt W with a certified public
accountant to make, annual audit of the accounts and records of the Authority. In each
case the minimum requirements of ft audit shah be those prescribed by the State
Controller for special districts under Section 26909 of the Government Code, and shall
conform to generally accepted auditing standards. Where an pint of an account and
records is made by a certified public a=u mart, a report thereof shall be filed as a public
record with each of the parties to this agreement Such report shall be filed within six
months or the end of the fiscal year under examination. Any costs of the audit, including
contracts with or empbyrrent of a certified public a000untant, shall be borne by the
Authority and charged against any nu�erncurrnbered funds of the Authority:
11.5. The Authority shall have the power to invest any money, in the treasury of the
Authority that is not required for the immediate necessities of the Authority, as the
Authority determine advisable, in the same manner and upon the same conditions as
local agencies pursuant to Section 53601 of the Govenment Code.
12. BONDS
12.0. Each member of the Governing Board, the MeW#" officer, and treasurer shall file
an official bond with the Authority. When deemed appropriate by the Authority, a master
bond may be utilized as referred to in Government Code SWion 1481, and the bond shall
also comply with the requirements of Title 1, Division 4, Chapter 3 of the Government
Code, with those sections being deemed applicable to the Authority to the extent the
Conservancy deems appropriate. The. bond shall be in the amount of not less than
Z 714 46U 1757 CDCS:GARI '�E N -ER -++ DB CM- P )
M
$50,000. The premium shall be paid by the Authority.
13. LI481LITY
13.0. The tat liability of the Authority and of all membars or the Governing Board, and the
exgWtive officer and empioysea of the Aug", shall be controlled by the provisions of
Division 3.6 of the Government Code. The provisions of Division 3.6 of the Government
Code relating to indertv ification of public employees ax! the defense of actions wising out
of any act or ordssion occurring in the scope of their employmont shall apply to all
members of the Governing Board, officers, and employees with reaped to the Authority.
13.1 Pursuant to Section 6508.1 of the Government Code, the parties agree that the
Conservancy shall assume all liabilities arising out of or with respect to:
(a) Any and ell actions taken by Authority personnel acting on Conservancy
property pursuant to a reciprocal management agreement between the Conservancy and
the Authority; and
(b) Any and all property owned by the Authority which is subject to a reciprocal
management agreement between the Conservancy and the Authority.
13.2 In addition the Authority may insure itself and the parties, and the officers, and
employees of die parties, in a manner, form and armount appropnete and acceptable to the
City of Whittier and the Conservancy.
14. DISPOSITION OF PROPERTY AND FUNDS
14.0. Upon termination d this Agreement, the Authority forthwith shall wind Up its affairs,
inclu* g dischwging aN of its OtAstandk'q NO obligations. Personal property and funds
remaining in the hAwrity shall be rokKned to the party from which the funds or personal
property were obtained, Weept as nxituaNy agreed by the Parties. All real property owned
by the Authority shall be 001lveysd 191$ the Authority shall determine, and if no
determination is made, then such property shall be offered to the State Park System.
15. WITHDRAWAL OF PARTIES
15.0. Any party which desires to withdrew as a member of the Authority Ghali provide
three months advance written notice to the Executive Officer. This agreement shall remain
in effect so long as there are two local governments represented on'the Authority.
$ 714 360 1757 CDCS: GARY WERNER - DB CITY ?U
-7-
16. NON -LIABILITY OF PARTIES
16.0. Except as provided in Section 14 of this Agreement, neither the Authority nor the
Governing Board shalt have the power or authority to bind Me parties to this agreement,
or any of them to any debt, liability, contract, or obligation, or to employ any person an
behalf of the parties, or any of them; no debt, liability, contract, obligation, employee, or
agent of the parties or any of them.
16.1. No action or a twion of the parties or any of them shall be attributable to any other
parties to this agreement except as expressly provided In Section 14 of this Agreement.
16.2. The Authority may maintain such public liability and other insurance as in its
discretion is deemed appropriate and to the - extent the cost of premiums thereof ars
provided for in the approved budget of the Authority.
17. CONTRIBUTION OF CONSERVANCY
17.0. Exclusive d grants which the Conservancy may award to the Authority or the City
d Vier from time to time, the Conservancy contribution to the Authority shall be less
than $25,000 in any fiscal year. Contribution is here defined to include monetary
contributions, if any, and the reasonable value of the services of any employees of the
Conservancy loaned by it to the Autlo*, if any. This section shall riot affect the rrxrtual
exdtartpe d services between parties to this agreement and the Authority without payment
of any ooraiderstion other than such serviced. Such mutual exchange d services is hereby
authorized to the extent pemlitted by Section 6506 of the Goverment Code. Each party
to this agrerirrtant shall contribute M per annum.
1 S. NON-DISCRIMINATION
18.0. The provisions of the State d California Non -Discrimination Clause (Form 178) are
by this reference incorporated heroin.
19. APPLICATION OF POWERS
19.0. Insofar, as powers common to the City of Whittier included in this agreement, and
not to the ConBervwxy, are exercised by the Authority, the Vveming Board and ofrtcefs
thereof shall exercise such powers as the administering agency of this agreement pursuant
to Govertrrnent code Section 6506, notwithstanding the fact that they may be appointed
by, or representative d, the Santa Monica Mountains Conservancy.
CDCS:GARY `FERINER - DB CITY
20. ADDITIONAL PARTIES
20.0. The Sara Monica Mountains Conservancy, and the Cities of Anaheim, Bros, Chino
Hills, Diamond Bar, La Habra Heights, Walnut and Whittier may became parties to this
Aproemertt at any time prior to January 1, 1995 simply by executing this Agreement. The
addit w of arty of those amities Wier #0 time or of a party not listed hero shall require the
approval of the board,
In Witness Whereof, the parties heroto have caused this agreement to be executed by
their duly authorized representatives,
SANTA MONICA MOUNTAINS
CONSERVANCY
BY
CITY OF ANAHEIM
CITY OF CHINO HILLS
By:
CITY LA HABRA HEIGHTS
CITY OF WHITTIER
By.
CITY OF BREA
By.
CITY OF DIAMOND BAR
CITY OF WALNUT
By: By:
P12
RICHARDS, WATSON & GERSHON G' �� f VE
MEMORANDUM 0Cr1 1194
HABN HE)GHn
TO: Mayor Hathaway -Francis and Membefr-s--of---the _.City._ Cpuncil..
FROM: Michael G. Colantuono
DATE: October 6 1994 't
DATE /1Z/ -Z:2 BI`
SUBJECT: Second Draft Joint Powers Agreement for Wildlife
Corridor Conservation Authority
Joe Perez forwarded me the second draft of this Joint
Powers Agreement (JPA) , "which was sunt uraA_`over of- a September
30, 1994 letter from Joseph Edmiston of the Santa Monica
Mountains Conservancy to Mayor Hathaway -Francis. Joe Perez asked
me to review this draft and to provide my comments to you.
This draft does not respond to all of the comments of
my September 14, 1994 memorandum regarding the first draft,
perhaps for policy reasons. I will not repeat those comments
here, but Joe Perez can provide you a copy of that memo if you
have not seen it.
As was true with the first draft, there is no reason
the City may not enter into this JPA if it wishes to do so. I do
recommend a few drafting changes, however, as noted in my earlier
memo and as follows:
1. Section 10.2 appears to contain a typographical
error: should "persona" be "person"?
2. Section 11.2 states that the "budget shall be
submitted to the parties.for approval by two-thirds of members
present." This language is ambiguous, as it might refer to a
two-thirds vote of the Burd or to a.two-thirds vote of the
member agencies called together for that purpose. I recommend
the quoted language be replaced with the following: "budget
shall be submitted to the Board for approval by two-thirds of the
members present."
3. Section 12.0's reference to the "financial
officer" should be to the "Treasurer" as only the latter term is
defined in the JPA.
4. Sections 13.2 and 16.2 are redundant and
potentially inconsistent. Therefore, I recommend Section 16.2 be
deleted.
MGC:mgc
L5115-00001 1912432
RICHARDS. WATSON & GuASHON
M E M O R A N D U M
Mayor Hathaway -Francis and Members of the City Council
October 6, 1994
Page 2
5. Section 15.0 states that "Any member of the
Governing Board who desires to withdraw as a member of the
Authority shall provide six months advance written notice
. . . ." this Section should likely be revised to state: "Any
party which desires to withdraw as a member of the Authority
shall provide six months' advance written notice . . . ." The
present language suggests that the decision to withdraw from the
Authority is left to an individual Councilmember rather than to
the City Council of a party to the JPA.
6. Section 15.0 is alto silent ac to the
responsibilities of an agency which withdraws from the Authority.
If the Authority takes on debt or other significant legal
responsibilities, it will be necessary to clarify the duties of
an agency which later withdraws from the Authority. The
following language is based upon a provision of the JPA of
another agency we represent and may prove a useful addition to
this JPA:
"Any party may withdraw as a party to this Agreement
provided that: (i) at the time of withdrawal, that
party has either discharged, or arranged to the
satisfaction of the remaining members of the Board for
the discharge of, any pending obligation it has assumed
under or pursuant to this Agreement and (ii) it
provides written notice of its intent to withdraw to
the Executive Director not less than six months' prior
to the effective date of its withdrawal. This
Agreement shall remain in effect so long as two or more
local government are parties to this Agreement."
7. The JPA does not expressly provide for the
addition of parries. It suggests, however, that any "public
entity whose jurisdiction falls within the 'Wildlife Corridor"
may join the Agreement simply by signing it, whether or not the
Board or the remaining parties agree. Future disputes may be
avoided if the procedure for adding parties is made express,
perhaps as follows:
"The Santa Monica Mountains Conservancy, and the Cities
of Anaheim, Brea, Chino Hills, Diamond Bar, La Habra
Heights, Walnut and Whittier may become parties to this
Agreement at any time prior to January 1, 1995 simply
by executing this Agreement. The addition of any of
these entities after that time or of a party not listed
here shall require the approval of the Board."
MGC:mgc
15115-00001 1912432
INTEROFFICE MEMORANDUM
TO: Honorable Mayor and Members of City Council
FROM: Terrence L. Belanger, City Manager q�
RE: Letter In Support Of Maximum Allowable Sentence For The Shaded Wood
Rapists
DATE: December 6, 1994
ISSUE:
Communicate with the Superior Court Judge responsible for sentencing the convicted
Shaded Wood robbers and rapists, to ask that the Judge mete out the maximum sentence
permissible under the law, including no parole.
RECOMMENDATION:
It is recommended that the City Council direct a letter to Superior Court Judge James
Piatt asking him to sentence the Shaded Wood robbers and rapists to the maximum prison
term allowable, under the law, with no possibility of parole.
RECEIVED 11/Z7 19:1d6 1994 A. QY-d6_-n..... -'AGM � ,,'k F �_)
FROM : DON -LEE Ltd. PHONE NO. : 9095957306 Nov. 27 1994 07:01PM P02
November 23,.1994
Judge James Piatt
Pomona Superior court
Department "P"
Opp Civic Center Drive
Pomona, CA 91766
Case # Ba 095502
Honorable'Judge James Piatt,
We are expressing our indignation and outrage at the crime
that occurred at a home in Diamond Bar on April 1, 1994. Four
gunmen broke into a home at Shaded Wood Road, robbed the home,
subjected the presidents of terror, blind folded, gagged and
tied them and then brutally raped their thirteen year old
daughter. The four gunmen have been identified as Lino
Vincent, Jacob Albert, Galvez Cilburt and White Andrew, THE
PURPOSE OF THIS LETTER I5 TO URGE YOU TO DELIVER THE MAXIMUM
SENTENCE ALLOWABLE UNDER THE LAW'WITHOUT PAROLE,
Criminals acts are committed daily and reported in the
newspapers and their numbers appear to be increasing. One
can only conclude that the increase is attributable to the
fact that the perpetrators. believe that they can got away with
committing crimes and if they caught, they,will serve the
minimum sentence and be free within a.short time. They should
not be rewarded by letting then out on good behavior before
they serve their time. There has -to be some truth in
sentencing.
it is appalling that hardened criminals and repeat offenders
can be so comfortable in pursuing their criminal activity
while an average citizen cannot feel comf4;7table and secure
in their own home. The Shaded Wood Road family did not ask for
the terror that they were subjected to; that young, innocent
girl did nothing.to provoke the torture she endured. The
family.will carry the emotional and physical scars of that
night of terror for the rest of their lives. It is only
fitting that the perpetrators pay their dues for the rest of
their lives. WE WOULD STRONGLY URGE YOU TO SENTENCE THE FOUR
GUILTY CRIMINALS TO THE MAXIMUM PUNISHMENT PERMISSIBLE UNDER
THE LAW, WITHOUT PAROLE.
Thank you for taking time to read ,these appeal from concerned
citizens.
Sincerely,
Concerned Citizens
RECEIVED
11/27 19AC3 1994 H"!
�k19-yb".-_,,r.; -'A5E 3
(PRINTED PAI;E; 3) .11
FROM :
DON -LEE Ltd.
PHONE T.
i TMT37306
NOVi
F ON M OTM
U
REFERENPE: LETTER TO JUDGE JAMSS PIAT'i'
CASE # BA 095602 ( The People of State o� California
vs Lino, Jacob, Calve% and White ) w----�----' -
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NAME ADDRESSSIGNATURE
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C RECEIVED 11/27 19:07 1yy- 1-1 �I - -- -r1 _,s - . -
MOM ; ➢BN-L�� Llai PHOME N0, ; 9095957306 Nov. F 1994 U i 0 1'1 P@1
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CITY OF DIAMOND BAR
AGENDA REPORT AGENDA NO.
TO: Terrence L. Belanger, City Manager
MEETING DATE: December 6, 1994 REPORT DATE: November 29, 1994
FROM: George A. Wentz, Interim City Engineer
TITLE: Request by Evangelical Free Church of Diamond Bar to park along
southbound Diamond Bar Boulevard from 100' feet south of curb return at
Crooked Creek Drive to the northerly driveway of the Church on Sundays
SUMMARY: Evangelical Free Church of Diamond Bar, located on 3255 South
Diamond Bar Boulevard, is requesting permission from the City to park along
southbound Diamond Bar Boulevard, between Crooked Creek Drive and Brea Canyon
Road on Sundays. Staff presented this item to the Traffic and Transportation
Commission on October 13, 1994 and November 10, 1994. Staff recommended that
Evangelical Free Church not be permitted to park along southbound Diamond Bar
Boulevard on a regular basis (i.e. every Sunday). However, the Commission is
recommending to the Council that the Church's request to park on southbound
Diamond Bar Boulevard from 100' feet south of curb return at Crooked Creek
Drive to the northerly driveway of the Church on Sundays be granted.
RECOMMENDATION: That the City Council deny Evangelical Free Church of
Diamond Bar's request for on -street parking on Sundays along southbound
Diamond Bar Boulevard. The Traffic and Transportation Commission recommends
approval of the on -street parking as requested until the proposed
intersection modification on Diamond Bar Boulevard at Brea Canyon Road
begins. The Commission further recommends that the Church indicate to the
Council, in writing, their understanding of the future intersection
condition. (Staff has attached the required resolution, should the Council
approve the Commission's recommendation).
LIST OF ATTACHMENTS: X Staff Report Public Hearing
Notification
X Resolution(s) _ Bid Specification (on file
in City Clerk's Office)
Ordinances(s) X Other: 10113 and 11/10/94 TIT
Minutes Church's reoIuest
Agreement(s) & acknowledgement letter
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed by the City
reviewed by the City Attorney? Yes X No
2. Does the report require a majority or 4/5 vote? Majority
3. Has environmental impact been assessed? Yes X No
4. Has the report been reviewed by a Commission? X Yes _ No
Which Commission? Traffic and Transportation
5. Are other departments affected by the report? _ Yes X No
Report discussed with the following affected departments. N/A
REVIEWED BY:
U�L
Ter ence L. Belanger rank sh r Geo A. nt
City Manager Assistant City Manager Int rim Ci y ngineer
OTT4 68ni1871 RIBABS
AGENDA NO.
MEETING DATE: December 6, 1994
TO: Honorable Mayor and Members of the City Council
FROM: Terrence L. Belanger, City Manager
SUBJECT: Request by Evangelical Free Church of Diamond Bar to park
along southbound Diamond Bar Boulevard from 100' south of curb
return at Crooked Creek Drive to the northerly driveway of the
Church on Sundays
ISSUE STATEMENT:
Should the City allow the members of the Evangelical Free Church of Diamond
Bar to park along southbound Diamond Bar Boulevard from 100' south of curb
return at Crooked Creek Drive to the northerly driveway of the Church on
Sundays until the proposed intersection modification on Diamond Bar Boulevard
at Brea Canyon Road begins?
RECOMMENDATION:
That the City Council deny Evangelical Free Church of Diamond Bar's request
for on -street parking on Sundays along southbound Diamond Bar Boulevard. The
Traffic and Transportation Commission recommends approval of the on -street
parking as requested until the proposed modification of Diamond Bar Boulevard
at Brea Canyon Road begins. The Commission further recommends that the
Church indicate to the Council, in writing, their understanding of the future
intersection condition. (Staff has attached the required resolution, should
the Council approve the Commission's recommendation).
FINANCIAL SUMMARY:
The proposed intersection modification will cost approximately $500.00 to
modify the existing signs.
BACKGROUND/DISCUSSION:
Evangelical Free Church of Diamond Bar, located on 3255 South Diamond Bar
Boulevard near Brea Canyon Road, has requested the City of Diamond Bar to
grant them permission to park along southbound Diamond Bar Boulevard from 100
feet south of curb return at Crooked Creek Drive and Brea Canyon Road on
Sundays.
According to the Church, there are approximately 220 attendees on Sundays.
The hours of service are between 9:00 a.m.-12:00 p.m. There are two services
on Sundays. Their maximum building capacity is 200. For a 200 -capacity, 67
parking spaces are needed pursuant to the City's requirements. Currently,
there are a total of 41 approved on-site parking spaces, two of which are
handicapped spaces.
Page Two
Evangelical: Parking
December 6, 1994
During two site observations on Sundays, it was found that all the on-site
parking spaces were occupied. According to staff's estimates/ count, 41
vehicles were parked in the parking spaces provided for the Church and
approximately 29 vehicles parked on-site on unpaved areas.
In order to maintain a consistent policy, to minimize the impact to the
bicycle lane, and related safety issues, staff recommended to the Commission,
on October 13, 1994 and November 10, 1994, that Evangelical Free Church of
Diamond Bar's request be limited to special church events and functions as
has been done in the past and their request be denied. Draft Minutes of
these meetings are attached.
Staff recommended denial based on the following:
(1) The existing bike lane in the vicinity of the Church is 10' wide.
According to CalTrans' Traffic Manual (attached Figures 6-23 and 6-25),
where vehicle parking is permitted, a minimum of 11'-12' bike lane width
is required. This will allow a 5' minimum bike lane width and a 6'
minimum vehicle parking width directly adjacent to the curb. The
Traffic and Transportation Commission has recommended that the bike lane
width to be increased from 10' to 121-131 as part of the Diamond Bar
Boulevard Street Rehabilitation Project, which is feasible.
(2) Diamond Bar Boulevard at Brea Canyon Road will be modified to
accommodate a double left -turn for southbound traffic. This will
eliminate any parking possibility in front of the Church. Therefore,
any benefit will be short lived.
(3) Parking on a major arterial should not be encouraged for safety reasons
to pedestrians, motorists and bicyclists alike.
(4) There should be a consistent policy and modified only for exceptional
situations.
(5) The maximum gain will only be 20-25 spaces, after red curbing is put in
place for hydrants, driveways and sight distance issues.
With the future probability of adding an additional left -turn lane on
southbound Diamond Bar Boulevard at Brea Canyon Road and the likely changes
at this intersection, the Commission recommended to the Council that the
members of the Church be allowed to park on southbound Diamond Bar Boulevard
from 100' south of curb return at Crooked Creek Drive to the northerly
driveway of the Church on Sundays until the installation of double left-
turn/intersection modification on southbound Diamond Bar Boulevard at Brea
Canyon Road begins. Further, as a condition, an acknowledgment letter from
the Church to the City must indicate this understanding of these future
conditions.
PREPARED BY:
David G. Liu
Tseday Aberra
RESOLUTION NO. 94 -
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR
PERMITTING PARKING ON SUNDAYS ALONG SOUTHBOUND DIAMOND
BAR BOULEVARD FROM 100' SOUTH OF CURB RETURN AT CROOKED
CREEK DRIVE TO THE NORTHERLY DRIVEWAY OF EVANGELICAL FREE
CHURCH OF DIAMOND BAR
A. RECITALS.
(i) The Traffic and Transportation commission
considered this matter at a public meeting on November 10, 1994.
(ii) At the meeting of November 10, 1994, the
Traffic and Transportation Commission determined that the
establishment of an on -street parking on Sundays along southbound
Diamond Bar Boulevard from 100' feet south of curb return at
Crooked Creek Drive to the northerly driveway of Evangelical Free
Church of Diamond Bar as appropriate.
(iii) The Traffic and Transportation Commission
recommends parking on Sundays along southbound Diamond Bar
Boulevard from 100' feet south of curb return at
Crooked Creek Drive to the northerly driveway of Evangelical Free
Church of Diamond Bar be established until the proposed
intersection modification on Diamond Bar Boulevard at Brea Canyon
Road begins.
B. RESOLUTION.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR DOES HEREBY FIND, DETERMINE AND RESOLVE AS FOLLOWS:
1. Said action is pursuant to Section 15.20.010 of the Los
Angeles County Code, as heretofore adopted, by reference by the
City Council;
2. The City Council hereby finds that the public health,
safety, and welfare will be best protected by establishing an on -
street parking as herein prescribed;
3. Said resolution provides for on -street parking on the
westerly side of southbound Diamond Bar Boulevard from 1001 feet
south of curb return at Crooked Creek Drive to the northerly
driveway of Evangelical Free Church of Diamond Bar;
4. On -street parking shall only be permitted on Sundays.
S. This resolution shall not become effective until the on -
street parking is properly posted by the City; and
6. The City Council of the City of Diamond Bar hereby
authorize and direct the Mayor to cause the on -street parking as
herein defined be established.
PASSED, APPROVED and APPROVED this day of , 1994
MAYOR
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do
hereby certify that the foregoing Resolution was passed, adopted
and approved at a regular meeting of the City Council of the City
Of Diamond Bar held on day of , 1994 by the
following vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAINED: COUNCIL MEMBERS:
ATTEST:
City Clerk, City of DIM=d Bar
November 10, 1994 Page 2 T&T Commission
Oscar Law, 21511 Pathfinder Road, stated he is very pleased
that David Liu was able to complete the restriping of the
parking lot at Heritage Park. He requested that the City
contemplate doing away with the holiday shuttle.
Wilbur Smith, 21630 Fair Wind Lane suggested a traffic light
synchronization be conducted at the intersection of Diamond
Bar Boulevard and Brea Canyon Road because of the heavy
through traffic and construction on Diamond Bar Boulevard.
SE/Liu responded that the Diamond Bar Boulevard Project is a
street improvement project only. Staff has identified the
Brea Canyon Road and Diamond Bar Boulevard interesection as a
potential future capital improvement project which will
include traffic signal modification/synchronization.
Currently, to facilitate the construction activities, the
signals have been put on vehicle recall.
IV. CONSENT CALENDAR - None
V. OLD BUSINESS
A. Request by Evangelical Free Church of Diamond Bar to park
along southbound Diamond Bar Boulevard between Crooked
Creek Drive and Brea Canyon Road on Sundays.
AA/Aberra stated this matter was brought before the
Traffic and Transportation Commission on October 13,
1994. It is a request by the Evangelical Free Church of
Diamond Bar to park along southbound Diamond Bar
Boulevard between Crooked Creek Drive and Brea Canyon
Road on Sundays.
SE/Liu stated that staff recommends the Traffic and
Transportation Commission deny the request to grant
parking along the southbound Diamond Bar Boulevard
between Crooked Creek Drive and Brea Canyon Road on
Sundays due to the presence of the existing 10' wide bike
lane striping and the anticipated future improvements of
Diamond Bar Boulevard/Brea Canyon Road intersection.
As future improvements, the 450' long taper for the
double left -turn lane will commence approximately at the
church's entry driveway and will end on the northside of
Cherrydale Drive.
According to Caltrans Traffic Manual, Figure 6-23,
parking is prohibited where a 4' minimum wide bike lane
November 10, 1994
Page 3
r
T&T Commission
exists adjacent to a curb and gutter profile which is the
case that will exist along the section of Diamond Bar
Boulevard between the Church entrance driveway and Brea
Canyon Road. With respect to any requests to allow
parking in a bike lane, Figure 6-25 of Caltrans Traffic
Manual permits curb parking only in situations where the
6" solid bike lane line is 11' minimum distance from the
curb or edge of pavement, thereby allowing a 5' minimum
bike lane width and a 6' minimum vehicle parking width
directly adjacent to the curb. At St. Denis Church, the
existing bike lane width is 131.
C/Chavers stated that at the October 13, 1994 meeting,
the Traffic and Transportation Commission recommended a
temporary solution pending further investigation and
asked if staff relayed the temporary recommendation to
City Council.
SE/Liu responded that the recommendation was not
presented to the City Council.
C/Chavers commented that he feels it was a sound
engineering judgement to not relay the Commission
recommendation to City Council to provide 90 days of
temporary parking in light of the information uncovered;
however, if the Traffic and Transportation Commission
makes a recommendation which is to be passed along to
City Council, it should be done and staff should not make
an arbitrary decision to hold up the recommendation.
Mark Hopper, 1125 Grubstake Drive, stated that he is one
of the pastors of the Evangelical Free Church. He echoed
his disappointment and frustration that one month ago the
church members left the Traffic and Transportation
Commission meeting with the understanding that the
request for 90 -day temporary parking would be placed on
the next City Council agenda and that did not happen.
The church would appreciate the opportunity to park on
Diamond Bar Boulevard just as St. Denis was permitted to
park.
SE/Liu commented the bike lane in front of St. Denis
Church is 13, wide whereas the bike lane in front of
Evangelical Free Church is 101.
Charles Hughes, 23209 Sabana Drive, asked if the street
in front of St. Denis is the same width as the street in
front of Evangelical Free Church, and if the only
November 10, 1994 Page 4 T&T Commission
difference is the width of the painted bike lanes, would
it be any safer for bicyclists.
C/Chavers asked if there is there any reason the bike
lane width cannot be uniform along Diamond Bar Boulevard.
SE/Liu responded that the striping of the bike lanes
restructuring could be done during the resurfacing
project currently in process on Diamond Bar Boulevard.
A motion was made by C/Chavers and seconded by C/Gravdahl
to deny staff's recommendation and, instead, to request
the staff to relay to City Council the request for
curbside parking on the west side of Diamond Bar
Boulevard between Crooked Creek Drive and Brea Canyon
Road on Sundays be allowed until such time as the double
left turn lane is installed on southbound Diamond Bar
Boulevard at Brea Canyon Road. Furthermore, the current
bike lane width should be increased to 13' as part of the
Diamond Bar Boulevard Street Rehabilitation Project. As
a condition, Evangelical Free Church will send a letter
to the City Council indicating their understanding of
these conditions. The motion was carried unanimously
with the following ROLL CALL vote:
AYES: COMMISSIONERS: VC/Istik, Chavers, Gravdahl,
Esposito
NOES: COMMISSIONERS: None
ABSTAIN: COMMISSIONERS: None
ABSENT: COMMISSIONERS: Chair/Ortiz
B. Request to install "No Overnight Parking" signs on
Washington Street between Brea Canyon Road and Lincoln
Avenue.
AA/Aberra reported a resident's request for "No Overnight
Parking" signs on Washington Street between Brea Canyon
Road and Lincoln Avenue. This request is a result of the
resident's observation of abandoned vehicles on
Washington Street.
Staff observed Washington Street between Brea Canyon Road
and Lincoln Avenue on several occasions and did not find
any abandoned vehicles. If abandoned vehicles are found
parked on said street, as the resident indicates, the
appropriate action would be to contact the Sheriff's
Department.
er 13, 1994
Page 5
O�PA� T
T&T Commission
The Motion was passed unanimously with the following ROLL
CALL vote:
AYES:
Chair/Ortiz,
C/Gravdahl,
NOES:
None
ABSTAIN:
None
ABSENT:
None
X. INFORMATIONAL ITEMS
VC/Istik, C/Chavers,
C/Esposito
C. Resident's requet to install "No overnight Parking" signs
on Washington Street between Brea Canyon Road and Lincoln
Avenue.
AA/Tseday Aberra reported that Dr. Rhodes came before the
Commission and requested that Washington Street between
Brea Canyon Road and Lincoln Avenue be observed. The
request indicated that consideration be given to
installing a "No Overnight Parking" on Washington Street.
AA/Aberra further reported that Dr. Rhodes concern is
that the street is occupied by vehicles which are there
more than one day and indicated that he has called the
Sheriff's Department requesting that they look at the
vehicles. AA/Aberra indicated that on three separate
occasions Engineering and Public Works staff have gone_
to the street and observed no vehicles parked on two of
the visits and two vehicles parked on the third visit.
Chair/Ortiz then requested the Commission to consider New
Business Item VI. B. "Request by Evangelical Free Church
of Diamond Bar to park along southbound Diamond Bar
Boulevard between Cherrydale Drive and Brea Canyon Road
on Sundays."
VI. NEW BUSINESS
B. Request by Evangelical Free Church of Diamond Bar to park
along southbound Diamond Bar Boulevard between Cherrydale
Drive and Brea Canyon Road on Sundays.
Bob Huff, 1641 Fire Hollow Drive, representing
Evangelical Free Church of Diamond Bar, 3255 South
Diamond Bar Boulevard, commented that in the information
presented by the Commission, which states that the
request for parking from Cherrydale to Brea Canyon Road
should be changed to Crooked Creek. He indicated that
the request does not cost a lot of money since it would
involve only the changing of some signs. Also, it does
not impact the traffic flow, and it is an opportunity to
do something for the residents of Diamond Bar.
October 13, 1994
Page 6
DW,pr
T&T commission
Mark Hopper,, Pastor of Evangelical Free Church and
resident of Diamond Bar, 1125 Grubstake Drive, stated
that he is disappointed to see that staff has denied the
request to grant Sunday parking on Brea Canyon Road and
because another Church has been granted that permission,
he asked that the Church be allowed to do the same. He
further stated that the Church understands the
restriction of a Sunday only situation and would wish
that the Commission will allow the same consideration as
it has for St. Denis.
C/Chavers asked staff to comment on the traffic studies
for the development projects in the "Country" which
indicated that a double left -turn is needed for
southbound Diamond Bar Boulevard at Brea Canyon Road, and
whether re -striping the intersection, narrowing the bike
lane, or eliminating the bike lane, has been
investigated. In addition, C/Chavers asked where would
the transitions begin and end with reference to the
Church driveways and with reference to Cherrydale Drive.
C/Chavers inquired about the options available with
respect to the remaining shopping center property
expansion.
Robert Huff responded that there are some unofficial
parking spaces on the land to -which -Mr: Chavers refers.
He stated that currently, approximately 75-80 vehicles
are parked at that site on Sundays. There will be
another phase built which places a new building in the
middle of the largest green area with peripheral parking.
At that time, 75 dedicated parking spaces will be
developed. The plan for the next phase after that is to
put peripheral parking around the entire facility. That
will place the number of developed parking spaces at
approximately 130. Mr. Huff stated that the Church also
has an agreement with Peppertree Medical Center for
parking.
C/Chavers requested further study and recommendation by
staff on the geometric information regarding the double
left -turn on Diamond Bar Boulevard at Brea Canyon Road.
A motion was made by C/Gravdahl and seconded by C/Chavers
to allow the Church to temporarily cover the no parking
signs on the west side of Diamond Bar Boulevard from
Crooked Creek Drive to the northerly driveway of the
Church on Sunday mornings (signs to remain the same the
rest of the week) for a period not -to -exceed 90 days to
allow staff to evaluate the geometric concerns at the
intersection of Diamond Bar Boulevard and Brea Canyon
Road and to also allow input from the residents on
Cherrydale and Crooked Creek Drive.
October 13, 1994 Page 7 TAT Commission
C/Esposito asked staff if it would take staff 60 to 90
days to look into this matter.
SE/Liu responded that the time frame would probably be 60
to 90 days. However, any decision or recommendation made
would have to go before City Council for the final
decision. SE/Liu indicated that staff has information
regarding the intersection in question as part of the JCC
Development, as well as, drawings submitted by Weston
Pringle. However, the study has been put on hold. He
further stated that staff can compile the information and
bring it to the Commission for review and discussion at
the next meeting.
The Motion was. passed unanimously with the following ROLL
CALL vote:
AYES: Chair/Ortiz, VC/Istik, C/Chavers, C/Gravdahl,
C/Esposito
NOES: None
ABSTAIN: None
ABSENT: None
VC/Istik requested of SE/Liu that a copy of the staff
report to the City Council be sent to the Traffic and
Transportation Commission and to Mr. -Huff and Pastor
Hopper.
III. PUBLIC COMMENTS (Continued)
Oscar Law, 21511 Pathfinder Road, stated that recently
the City Council sold $300,000 Proposition A funds to the
City of Lancaster for 69 cents on the dollar. This is at
a time when our surplus with the County is in the realm
of $15,000,000 and when our annual budget is in the area
of $8,500,000. - If nothing changes, the City will have
approximately two years of money with which to operate,
assuming no incoming monies. Mr. Law stated that it is
his understanding that Proposition A funds should only be
used for Transportation. If this is the case, we are
taking from our citizens, such as the handicapped and the
senior citizen population, who.do not have a way to get
around the City.
Mr. Law suggested that Diamond Bar look at the City of
San Diego's use of Proposition A funds for taxicab
subsidy and adopt a similar program.
Chair/Ortiz turned the meeting over to VC/Istik and was
excused at 8:20 p.m.
Traffic Manual MARKINGS 6_,
n-,
Figure 6-23
BIKE LANE MARKINGS
(Typical Cross Sections on Two -Lane or Multilane Highways)
STRIPED PARKING
Parking Stalls or Optional 4" Solid Strip *
�—= 6" Solid White Stripe— ,
Motor Vehicle Lanes
8' Parking 5' Min �S' Min.* 8' Parking
Bike Lane Bike Lane
* The optional solid white. stripe may be advisable where stalls are unnecessary, because parking
is light, and the concern that motorists may misconstrue the Bike Lane to be a Traffic Lane.
PARKING PERMITTED WITHOUT PARKING STRIPE OR STALL
—Vertical Curb 6" Solid White Stripe � Rolled Curb
I Motor Vehicle Lanes
* 12' Mlnimum * 11' Minimum J
* 13' is recommended where there is substantial parking or turnover of parked cars is high (e.g. commerical areas,.
PARKING PROHIBITED
3' Min 6" Solid White Stripe ---_,',3' Mini
Motor Vehicle Lanes I .—T)
4' Min. 4' Min.
Bike Lane Bike Lane
TYPICAL ROADWAY IN OUTLYING AREAS
PARKING RESTRICTED
6" Solid White Stripe
aI Motor Vehicle Lanes
4' Min. 4' Min.
Bike Lane Bike Lane
NOT TO SCALE
�fi til N
r;r is Manual MARKINGS
. Figure 6-25
BIKE LANE SIGNING AND MARKINGS
(Where Vehicle Parking is Permitted/Prohibited)
WHERE VEHICLE PARKING IS PROHIBITED
Optional Dashed Line (See Note
Ce nterline or Lanellne
F Curb or Edge of Pavement
R26, R81
Dol,lonal Markings
i,see Note 1 & 2)
)ptional Markings
(See Note 1 & 2)
WHERE VEHICLE PARKING IS PERMITTED
Optlonal Dashed Line
(See Note 4)
NO PARKING STALLS
Centerline or Lanellne
' z F R81
? ,(See Note 1)
dw< _
G93, G33
(Optional - See
Note 3)
1381 \ Curb or Edge of Pavement
(See Note 1) 4" (See Note 6)
JLG93, G33 (Optional - See Note 3)
NOT TO SCALE
WITH PARKING STALLS
NOTES:
1. The R81 Bike Lane sign and Bike Lane pavement markings shall be placed on the
far side of each intersection, and may be placed at other locations as desired.
2. The use of the bicycle symbol pavement marking to supplement the word message
Is optional.
3. The G93 Bike Route and Supplemental Arrow signs may be placed intermittently
along the bike lane if desired.
4. The bike lane line may either be dropped entirely approximately 200, in advance
of the intersection, or a dashed line carried to the intersection or through the
intersection as shown.
5. A minimum of Y between the longitudinal joint at the concrete and 6" bike lane
line is required. See Figure 23.
6. An optional 4 inch Solid White Stripe may be used in place of the cross stripes
where parking stalls are unnecessary because parking is light and there is concern
that a motorist may misconstrue the bike lane to be a traffic lane.
FROM : RAY S. FRENCH CO. PHONE NO. : 714 860 6976 Pei
Evangelical free Church of Diamond Bar
P.O. Box 4101. Diamond Bar, Calffornia 91765
3255 S. Diamond Bar Boulevard
Nov. 29, 1994
Tseday Aberra
City of Diamond Bar
Engineering Department
Dear Tseday.
It is our understanding that the Traffic Commission requires acknowledgment of
the conditions set forth at the Traffic Commission meeting on November 10. 1 W4.
Please accept this letter as the necessary acknowledgment of our understanding
that approval. as recommended by the Traffic Commission, to park on Diamond
Bar Boulevard is until the time of modification to two left turn lanes onto Brea
Canyon Road.
Sincerely.
Mark Ho
Pastor
nECEivEa co
QEI4�c! O o'UMTY-
EVANGELICAL FREE CHURC f Cif AM, OND BAR
PO BOX 4101. DIAMOND BA? CALIFORNIA 917,65 • (714) 594-7604
3255 S DI"-MOND BAR BLVD
September 6, 1994
Mr. David Liu, Secretary
Traffic and Transportation Commission
City of Diamond Bar
21660 E. Copley Drive, Suite 100
Diamond Bar, CA 91765-4177
Dear Mr. Liu:
We are a growing congregation desirous of additional nearby parking for our attendees.
Recently, City permission was granted for patrons of St. Denis Church to park on Diamond Bar
Blvd., Sundays only, near their church. As this time frame is one where there is minimal traffic
on the street, and precedent has been established, we also respectfully request permission to
park, Sundays only, on the northerly side of Diamond Bar Blvd. near our church, between
Crooked Creek and Brea Canyon Road.
Please agendize this request with Traffic and Transportation at the earliest date.
Sincerely,
EVANGELICAL FREE CHURCH
Rob rt S. Huff
Chairman, Building Committee
cTTV 0P DIJIM M
AGENDA REPORT
AGENDA NU. -i ✓ r
TO: Terrence L. Belanger, City Manager
MEETING DATE: December 6, 1994 REPORT DATE: November 29, 1994
FROM: George A. Wentz, Interim City Engineer
TITLE: Paratransit Services for Fiscal Year 1994-95
SUMMARY: The City of Diamond Bar desires to continue the paratransit and
dial -a -ride services for eligible elderly and persons who are physically
challenged in the City. The paratransit service is provided and administered
by the Los Angeles County Department of Public Works. To ensure the
continuation of the paratransit service in Diamond Bar, the City needs to
secure a Paratransit Services Agreement with the County for Fiscal Year 1994-
95.
RECOMMENDATION: That the City Council approve the attached Paratransit
Services Agreement and direct the City Clerk to forward the original and two
copies of the agreement to the Los Angeles County Department of Public Works
for further processing.
LIST OF ATTACHMENTS: X Staff Report
Resolution(s)
_ Ordinances(s)
X Agreement(s)
Public Hearing
Notification
_ Bid Specification (on file
in City Clerk's Office)
Other:
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1.
Has the resolution, ordinance or agreement been
yeviewed
by the
City
reviewed by the City Attorney?
X
Yes _
No
2.
Does the report require a majority or 4/5 vote?
Majority
3.
Has environmental impact been assessed?
_
Yes X
No
4.
Has the report been reviewed by a Commission?
_
Yes X
No
Which Commission?
5.
Are other departments affected by the report?
Yes X
No
Report discussed with the following affected departments:
N/A
REVIEWED BY:
01
Terr
City
Assistant City Manager
George A. wenrz
Interim City Engineer
l
CITY MMM MW
AUBMWA AV.
MEETING DATE: December 6, 1994
TO: Honorable Mayor and Members of the City Council
FROM: Terrence L. Belanger, City Manager
SUBJECT: Paratransit Services for Fiscal Year 1994-95
ISSUE STATEMENT:
To execute an agreement with the Los Angeles County to provide paratransit
services for eligible elderly and persons who are physically challenged in
the City of Diamond Bar.
RECOMMENDATION:
That the City Council approve the attached Paratransit services Agreement and
direct the City Clerk to forward the original and two copies of the agreement
to the Los Angeles County Department of Public Works for further processing.
FINANCIAL SUMMARY:
The City of Diamond Bar's cost for Fiscal Year 1994-95 paratransit services
is estimated to be $22,000.00 This services is funded by the City's
Proposition A monies.
BACKGROUND/DISCUSSION:
The attached agreement proposes the continuation of the current paratransit
services to eligible elderly and persons who are physically challenged in the
City of Diamond Bar. The Los Angeles County Department of Public Works has
provided and administered the paratransit services for .the City since the
City's incorporation. Although the paratransit services agreement between
the City and the County terminated on June 30, 1994, the County continues to
provide services based on FY 1993-94's agreement. As with the FY 1993-94
agreement, the FY 1994-95 agreement may also be terminated provided the City
gives the County an 45 -day written notice.
The paratransit service is available to Diamond Bar residents from 8:00 a.m.
to 5:00 p.m., Monday through Friday (a minimum 24-hour advance reservation is
normally required). There will be no service during New Year's, Memorial,
Independence, Labor, Thanksgiving and Christmas Days.
The City's jurisdictional share of the service includes the
service provided, marketing, monitoring, and administration of
Fiscal Year 1994-95, the County anticipates the City's cost to be
During the 1993-94 Fiscal Year, the City of Diamond Bar expended
for paratransit services. The estimated amount for Fiscal Year
$21,000.00.
PREPARED BY:
David G. Liu
Tseday Aberra
paratransit
costs. For
$22,000.00.
$12,028.25
1993-94 was
OF LOS 1n c
• 0441FORtOt
HARRY W. STONE, Director
COUNTY OF LOS Alf GLL.LS
DEPARTMENT OF PUBLIC WORKS
900 SOUTH FREMONT AVENUE
ALHAMBRA, CALIFORNIA 91803-1331
Telephone: (918) 458-5100
ADDR
ALHAMBRA, CALIFORNIA 91802-1460
IN REPLY PLEASE PD -5
REFER TO FILE:
November 15, 1994
Mr. Terry Belanger, City Manager
City of Diamond Bar
21660 East Copley Drive, Suite 100
Diamond Bar, CA 91765-4177
Dear Mr. Belanger:.>
CITY OF DIAMOND BAR PARATRANSIT SERVICES
Enclosed are an original and three copies of a proposed Agreement
between the County and the City which provides for the County to
continue providing transportation services for the elderly and
persons with disabilities who reside in the City of Diamond Bar
from July 1, 1994 through June 30, 1995. Operating hours of
service shall be from 8:00 a.m. to 5:00 p.m., Monday through
Friday, except on six major holidays. A minimum 24-hour advance
reservation will normally be required.
The County will continue to administer the service and to invoice
the City for the actual cost of the City's jurisdictional share
of the service, including the County's marketing, monitoring and
administration costs. We estimate the City's cost for Fiscal
Year 1994-95 will be $22,000.
If the proposed Agreement is satisfactory, please present it to
your duly authorized officials for approval. Upon approval,
please return the original and two copies of the Agreement to the
Department of Public Works for further processing. You may keep
the extra copy for your files. Upon approval by the Board of
Supervisors, we will return a fully executed copy to you.
Mr. Terry Belanger
November 15, 1994
Page 2
Please contact Ms. Ann Meiners at (818) 458-3959, if you have any
questions.
Very truly yours,
HARRY W. STONE
Director of Public Works
RONALD J. O NEE
Deputy Dir ctor
AM:la
diamond
Enc.
NOV 17 194 12:30PM YELLO CAB P.1
APPENDIX A-1
WHITTIER, ET AL., PARATRANSIT SERVICE AREA
Specific facilities to which riders will be transported regardless of
service area:
"015pitals
Their ux r
I. BEVERLY HOSPITAL
309 West Beverly
Montebello, CA
2. QUEEN OF THE VALLEY HOSPITAL
1115 Sunset Avenue
West Covina, CA
3. P014ONA VALLEY HOSPITAL
1798 North Garey Avenue
Pomona, CA
1
2.
3.
nior Centers
BALDWIN PARK SENIOR CENTER
4100 Baldwin Park Boulevard
Baldwin Park, CA
WEST COVINA SENIOR CENTER
2501 East Cortez
West Covina, CA
Upon completion of construction:
LA PUENTE SENIOR CENTER
16002 Main Street
La Puente, CA
4. Bre-o'- C=""rwvv. 4--'t 4o5P14c,21
Post tr Fax Note
7671 Daa 01 1
To
Y,I Fran
t;x M
Fax N
Next Resolution No. 94-55
Next Ordinance No. 04(1994)
1. CALL TO ORDER: 6:30 P.M.
PLEDGE OF ALLEGIANCE: MAYOR WERNER
ROLL CALL: Council Members Ansari, Miller,
Papen, Mayor Pro Tem Harmony and
Mayor Werner
2. SPECIAL PRESENTATIONS, PROCLAMATIONS, CERTIFICATES:
2.1 Presentation of Certificates of Recognition to Winners
of the "What Diamond Bar Means to Me" Essay, sponsored by
the Diamond Bar Historical Society.
2.2 Presentation of Commendation to Pastor Robert Clayton
for his efforts in assisting local residents.
2.3 Presentation of Certificates of Recognition to the 1994
General Plan Advisory Committee.
2.4 Presentation of City Tile to Glennon Neubauer, outgoing
President of the Diamond Bar Historical Society. -
3. PUBLIC COMMENTS: "Public Comments" is the time
reserved on each regular meeting agenda to provide an
opportunity for members of the public to directly address the
Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on
this agenda. Please complete a Speaker's Card and give it to
the City Clerk (completion of this form is voluntary). There
is a five minute maximum time limit when addressing the City
Council.
4. COUNCIL COMMENTS: Items raised by individual
Councilmembers are for Council discussion. Direction may be
given at this meeting or the item may be scheduled for action
at a future meeting.
5. REORGANIZATION OF CITY COUNCIL:
5.1 Selection of Mayor
5.2 Selection of Mayor Pro Tem
5.3 Presentation to Mayor .Gary H. Werner
DECEMBER 6, 1994
PAGE 2
or Alternates to
5.4 Appointment of Delegates and agency Boards - It is
commissions/ Committees and other Council's
customary at the time the City
reorganization that the designation of delegates and
alternates to a variety of commissions/committees and
other agencies of consideration for change.
RECESS:
6. SCHEDULE OF FUTURE EVENTS: cembA_ 1994
6.1 TRAFFIC & TRANSPORTATION COMMISSION
I S Board 2 e E e Copley Dr.
7.00 p.m., Q Hearing
6.2 PLANNING COMMISSION MEETING - December 12, 1994 - 7:00
p.m., AQMD Auditorium, 21865 E. Copley Dr.
ber 15, 1994 7:00
6.3 PARKS & RECREATION Community Center,n2900 S. Brea Canyon
p.m., Heritage Park
Rd.
6.4 CITY COUNCIL MEETING - December 20, 1994 - 6:30 P.m-,
AQMD Board Hearing Room, 21665 E. Copley Dr.
7. CONSENT CALENDAR:
7.1 APPROVAL OF MINUTES: Regula Meeting of September 12,
7.1.1 Adjourned Reg
1994 - Approve as submitted. 1994 -
7.1.2 Regular Meeting of September 20,
Approve as submitted.
Requested by: City Clerk
7.2 PLANNING COMMISSION MINUTES: 16, 1994 - Receive &
7.2.1 Regular Meeting of July
File. of July 18, 1994 - Receive &
7.2.2 Regular Meeting
File. of July .25, 1994 - Receive &
7.2.3 Regular Meeting
File. ust 1, 1994 - Receive &
7.2.4 Regular Meeting of Aug
File.
Requested by: Community Development Director
7.3 TRAFFIC & TRANSPORTATION COMMISSION MINUTES:
7.3.1
Regular Meeting of August 11, 1994 - Receive &
File. g 1994 - Receive
7.3.2 Regular Meeting of September 8,
& File. 1994 - Receive
7.3.3 Regular Meeting of October 13,
& File.
Requested by: City Engineer
DECEMBER 6, 1994
PAGE 3
7.4 PARKS & RECREATION COMMISSION MINUTES - Regular Meeting
of October 26, 1994 - Receive & file.
Requested by•. Community Services Director
rove Voucher Register dated
7.5 VOUCHER REGISTER: APP
December 6, 1994 in the amount of $732,196.94•
Requested by: City Manager
3
7.6 RELEASE OF GRADING BOND POeleaseSM
0 of Surety Bond No. COPLEY DRIVE
- The Principal desire retein the amount of $2,72
803 635 00 posted for grading
Recommended Action: It is recommended that the City
Council declare the obligations under this bond null and
void and release Surety Bond No. 3SM 803 635 00 in the
amount of $2,720.
Requested by: City Engineer
THE CITY COUNCIL
TION OF
7.7 RESOLUTION NO. IA14ON: AR APPR APPROVING THE APPLICATION FOR
OF THE CITY OF DIAMOND B
GRANT FUNDS FROM THE ICT PER OF
DISCRETIONARY GRANT
AND OPEN SPACPARK
E DISTRICTN PARK
PROGRAM FOR LIGHTING OF SPORTS adopted FIELDS the CityRCouncil on
ReSO
solution No. 93-53 was rdeCount along with
June 6, 1993, and was forwarded to r t county
of the
the application for grant funds for Staffs was recently
sports f ields at Peterson Park. left out of
notified that a sentence was inadvertentlyle
resolution
the original resolution and that a replacement
, the p 7is
must be submitted with the correction
tion project for theCityf
an important park and recreation PP
a lication to be
Diamond Bar" included for the
processed.
that the City
Recommended Action: It is recommended which corrects
Council adopt Resolution No.
Resolution No. 93-53.
Requested by: Community Services Director
7.8 RESOLUTION NO. 94 -XX: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND
BAR APPROV I5455THE FOR GRANT FUNDS
ENTITY MASTER AGREEMEN TRANSPORTATION PARTNERSHIP
FOR THE STATE AND LOCAL OF THE STREETS AND
PROGRAM UNDER SECTION 2600 ET SEQ• BOULEVARD STREET
HIGHWAYS CODE FOR THE DIAMOND BAR Transportation
REHABILITATION PROJECT - The was implement d i 1989 to
Partnership Program (SLTPP) construct
agencies to fund and
encourage local g ro ects both on and off
transportation improvement P rant will result in the
the State Highway System. This g
receipt of $116,000 for the City.
DECEMBER 6, 1994 PAGE 4
Recommended Action: It is recommended that the City
Council adopt Resolution No. 94 -XX approving the
State -Local Entity Master Agreement No. SLTPP 07-5455.
Requested by: City Engineer
7.9 RESOLUTION NO. 94 -XX: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR APPROVING THE INSTALLATION OF
A RIGHT -TURN LANE ON SOUTHBOUND BREA CANYON ROAD AT
WESTBOUND SR 60 ON-RAMP AND ESTABLISHMENT OF A "NO
STOPPING ANYTIME" ZONE ON THE WEST SIDE OF BREA CANYON
ROAD FROM THE SR 60 ON-RAMP TO A POINT 300 FEET NORTHERLY
THEREOF - This installation was recommended by the
Traffic & Transportation Commission on October 13, 1994
to relieve congested traffic during peak rush hours in
the vicinity of the SR 60 on-ramp.
Recommended Action: It is recommended that the City
Council adopt Resolution No. 94 -XX approving the
installation of a right -turn lane on southbound Brea
Canyon Rd. at westbound SR 60 on-ramp and a "No Stopping
Anytime" zone on the west side of Brea Canyon Rd. from
the westbound SR 60 on-ramp to a point 300 ft. northerly
thereof.
Requested by: City Engineer
7.10 COMMUNITY NEWSLETTER AND RECREATION GUIDE - Continued
From November 15, 1994. Presently, the City's newsletter
is produced three times a year and distributed to all
residents. This includes separate Summer and Fall issues,
as well as a combination Winter/Spring issue. The
question has been raised as to whether or not it would be
desirable to produce an additional issue (separate Winter
and Spring editions), which would increase the annual
number of newsletters to four issues per year. When
analyzing the potential impacts of producing an
additional newsletter, several considerations should be
explored; the two primary considerations being potential
additional cost and potential additional public benefit.
Recommended Action: It is recommended that the City
Council approve the production of four newsletter/
recreation guides, on an annual basis, at an additional
cost of $15,000.
Requested by: City Manager
7.11 CANDIDACY FOR METROPOLITAN TRANSPORTATION AUTHORITY,
BOARD OF DIRECTORS, ALTERNATE: COUNCIL MEMBER PHYLLIS
PAPEN - The Los Angeles County City Selection Committee
will be electing a delegate and alternate members to the
Metropolitan Transportation Authority (MTA) Board of
Directors at its meeting on December 7, 1994.
DECEMBER 6, 1994
PAGE 5
Recommended Action: It is recommended that the City
Council support the candidacy of Council Member Phyllis
Papen for alternate member to the Metropolitan
Transportation Authority for the San Gabriel Valley
cities.
Requested by: Mayor Werner
7.12 PLANNING COMMISSION APPOINTMENT - Confirmation of
Appointment of Robert Huff to the Planning Commission.
Requested by: C/Papen
7.13 LIBRARY SERVICE ALTERNATIVES STUDY - The cities of
Claremont, LaVerne, San Dimas, and Diamond Bar have
solicited proposals from the Arroyo Group, in the amount
of $20,000 to evaluate a variety of alternative methods
for providing library services. The City's share is
$4, 000. The cities of West Covina and Pomona have agreed
to technical resources for the study. However, West
Covina and Pomona are not part of the five municipalities
that is engaging the study. It is important that the
City explore a variety of library service alternatives
before the end of FY 1994-95.
Recommended Action: It is recommended that the City
Council allocate $4,000 as the City's share of a study to
evaluate the feasibility of alternative methods for
providing alternative library services.
Requested by: City Manager
8. OLD BUSINESS:
8.1 ORDINANCE NO. 03(1994): AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR AMENDING THE OFFICIAL ZONING
MAP OF THE CITY OF DIAMOND BAR BY RECLASSIFYING CERTAIN
REAL PROPERTY, HEREIN DESCRIBED, FROM THE A-2-2 (HEAVY
AGRICULTURE) ZONE TO THE R-1-40,000 (SINGLE FAMILY
RESIDENCE) ZONE. (ZONE CHANGE NO. 92-2) - On November
15, 1994 the City Council approved a 13 unit single
family subdivision proposed on 20 acres located at the
terminus of Blaze Trail. The Council adopted resolutions
approving Vesting Tentative Tract Map 51169, Conditional
Use Permit No. 92-3, Oak Tree Permit No. 92-3, and
certified Environmental Impact Report No. 92-2. In
addition, the Council approved for first reading of
Ordinance No. 03 (1994) reclassifying the property from
the A-2-2, Heavy Agricultural Zone to the R-1-40,000,
Single Family Residential Zone.
DECEMBER 6, 1994 PAGE 6
Recommended Action: Approve for second reading by title
only, waive full reading and adopt Ordinance No. 03 (1994)
amending the official zoning map of the City of Diamond
Bar by reclassifying certain real property, herein
described, from the A-2-2 (Heavy Agriculture) Zone to the
R-1-40,000 (Single Family Residence) Zone. (Zone Change
No. 92-2).
Requested by: Community Development Director
8.2 FINANCE COMMITTEE REPORT AND RECOMMENDED MATTERS -
Continued from November 15, 1994.
(a) ORDINANCE NO. XX(1994) - AN ORDINANCE OF THE CITY
OF DIAMOND BAR ESTABLISHING A PURCHASING SYSTEM AND
REPEALING ORDINANCES 20(1989) AND 20A(1989) - The
City's current Purchasing Ordinance has been
reviewed to provide clarification and to include
new sections which make the Purchasing System more
efficient and effective. It was determined that it
would be more beneficial if an entirely new
Ordinance was prepared, repealing Ordinances 20 and
20A(1989), and establishing a new purchasing system
in a different format. The proposed Ordinance has
been reviewed by the City Council Finance
Sub -Committee and recommends approval.
Recommended Action: It is recommended that the
City Council approve for first reading, by title
only, and waive full reading of Ordinance No.
XX(1994) "An Ordinance of the City Council of the
City of Diamond Bar Establishing a Purchasing
System and Repealing Ordinances 20(1989) and
20A(1989).
(b) REQUEST FOR PROPOSALS - ANNUAL INDEPENDENT
FINANCIAL AUDIT SERVICE AND QUARTERLY COMPLIANCE
AUDITS, FOR FISCAL YEARS 1994-95, 1995-96 AND
1996-97 - As is the practice in many California
municipalities, changing audit firms every three to
five years is undertaken as a way to assure
continuing independence regarding.the auditing of a
municipality's financial system. While the City's
current auditing firm has provided quality service,
it is appropriate for the City to commence the
process of solicitation of qualified firms to
propose for a three-year engagement, with two
optional years at the City's election, for annual
independent financial audit services and quarterly
compliance audits. The quarterly compliance audits
would be of procurement and cash disbursement
policies, procedures and practices in order to
monitor the City's procurement and cash disburse-
ment systems, as well as.all revisions and
improvements thereto.
DECEMBER 6, 1994 PAGE 7
Recommended Action: It is recommended that the
City Council solicit proposals, through a Request
for Proposal process, for annual independent
financial audit service and quarterly procurement
and cash disbursement audits for FY 1994-95,
1995-96 and 1996-97.
Requested by: City Manager
8.3 MEMBERSHIP IN THE WILDLIFE CORRIDOR CONSERVATION
AUTHORITY - Shall the City enter into the Joint Powers
Agreement to become a member of the Wildlife Corridor
Conservation Authority.
Recommended Action: It is recommended that the City
Council become a member of the Wildlife Corridor
Conservation Authority; and direct the Mayor to sign the
Wildlife Corridor Conservation Authority Joint Powers
Agreement.
Requested by: Mayor Werner
9. NEW BUSINESS:
9.1 LETTER IN SUPPORT OF MAXIMUM ALLOWABLE SENTENCE FOR THE
SHADED WOOD RAPISTS - Communicate with the Superior Court
Judge responsible for sentencing the convicted Shaded
Wood robbers and rapists, to ask that the Judge mete out
the maximum sentence permissible under the law, including
no parole.
Recommended Action: It is recommended that the City
Council direct a letter to Superior Court Judge James
Piatt asking him to sentence the Shaded Wood robbers and
rapists to the maximum prison term allowable, under the
law, with no possibility of parole.
Requested by: Mayor Werner
9.2 REQUEST BY EVANGELICAL FREE CHURCH OF DIAMOND BAR TO PARK
ALONG SOUTHBOUND DIAMOND BAR BOULEVARD FROM CROOKED CREEK
DRIVE TO THE NORTHERLY DRIVEWAY OF THE CHURCH ON SUNDAYS
- Evangelical Free Church of Diamond Bar, located on 3255
S. Diamond Bar Blvd., is requesting permission to park
along southbound Diamond Bar Blvd., between Crooked Creek
Dr. and Brea Canyon Rd. on Sundays. Staff presented this
item to the Traffic & Transportation Commission on
October 13, 1994 and November 10, 1994. Staff recommended
that Evangelical Free Church not be permitted to park
along southbound Diamond Bar Blvd. on a regular basis
(every Sunday). However, the Commission recommended that
the Church's request to park on Diamond Bar Blvd. from
100' ft. south of curb return at Crooked Creek Dr. to the
northerly driveway of the Church on Sundays be granted.
DECEMBER 6, 1994 PAGE 8
Recommended Action: It is recommended that the City
Council deny the request for on -street parking on Sundays
along southbound Diamond Bar Blvd. The Traffic &
Transportation Commission recommends approval of the
on -street parking as requested until the proposed
intersection modification on Diamond Bar Blvd. at Brea
Canyon Rd. begins. The Commission further recommends
that the Church indicate to the Council, in writing,
their understanding of the future intersection
condition.
Requested by: City Engineer
9.3 TRANSIT OPPORTUNITIES - What are the eligible.,
conditionally eligible and ineligible uses of Prop. A and
Prop. C Local Return Funds? What projects are currently
being funded by Prop. A and C funds? What are the
available transportation opportunities that the City
could consider?
Recommended Action: It is recommended that the City
Council consider the following: Develop a RFP for a
Dial -A -Cab service for Seniors and Disabled residents,
and when in place, discontinue the current Dial -A -Ride
service; Continue the Transit Subsidy program; Continue
to contract for Special Events transportation needs
(i.e., Holiday Shuttle, Concerts in the Park,
Excursions), without purchase of buses by the City; and
Work with the SCAQMD and Gateway Transportation
Management Association to develop a Commuter Shuttle
Service.
Requested by: City Manager
9.3.1 PARATRANSIT SERVICES FOR FISCAL YEAR 1994-95:
The City desires to continue the paratransit
and dial -a -ride services for eligible elderly
and persons who are physically challenged.
The paratransit service is provided and
administered by L.A. County Department of
Public Works. To ensure the continuation of
the paratransit service in the City, the City
needs to secure a Paratransit Services
Agreement with the County for FY 1994-95.
Recommended Action: It is recommended that
the City Council approve the Paratransit
Services Agreement for FY 1994-95, with intent
to give future notice of termination if the
City Council approves the initiation of
Dial -a -Cab service.
Requested by: City Engineer
DECEMBER 6, 1994 PAGE 9
9.4 REQUEST TO PROVIDE RECYCLING SERVICES - DALTON
ENTERPRISES, INC. - Should the City Council grant a
special permit to Dalton Enterprises, Incorporated for
the sole purpose of proving recycling services?
Recommended
Action:
It is recommended
that the City
Council, pursuant to Section 5(e) of
Ordinance No.
02A(1990),
grant a
special permit,
with certain
conditions
as set
forth by the City,
to Dalton
Enterprises,
Incorp.
for the sole purpose
of operating a
recycling service.
Requested by: City Manager
10. ANNOUNCEMENTS:
11. CLOSED SESSION: May Convene to Consider: Matters of pending
litigation (G.C. 54956.9), Personnel (G.C. 54957.6), or
purchase/sale of real property (G.C. 54956.8). Records not
available for public inspection.
12. ADJOURNMENT:
INTEROFFICE MEMORANDUM
TO: Honorable Mayor and Members of City Council
14
FROM: Terrence L. Belanger, City Manager (_J
RE: Supplemental Report on Newsletter Costs
DATE: December 6, 1994
On November 15, 1994, the staff recommended an increased allocation of monies to fund the
third and fourth editions of the City Newsletter/Receational Brochure. The additional amount
recommended was $15,000.
Staff has been asked to provide an explanation for the insufficiency of monies budgeted in the
FY94-95 Municipal Budget ($22,000). Originally, the staff recommended only three editions of
the newsletter/brochure for FY 94-95. However, the staff underestimated the per issue costs for
printing, photography and prepress ($5,000/issue). Based upon costs for the issues one and two,
printing related costs are about $7,000/issue. Postage/mailing is about $2,250/issue. The
estimated total cost per newsletter for printing related expenses and mailing is $9,250 or $37,000
for the year. Therefore, $15,000 would be needed to produce two more newsletter/brochures.
Total projected costs for issues on and two is $21,100. The average cost for three issues of the
newsletter/brochure in FY 93-94 was $16,694. The average cost for the first two issues of the
newsletter/brochure, in FY 94-95, is $10,500, which is $6,194 less per issue. The total FY 93-94
cost for three issues was $50,082. If four issues had been done in FY 93-94, the approximate
cost would have been $66,776. The estimated cost for four issues in FY 94-95 is $42,200, which
is $24,576 less the estimated cost of four issues in FY 93-94.
RICHARDS. WATSON & GERSI ION
M E M O R A N D U M
Mayor Hathaway -Francis and Members of the City Council
October 6, 1994
Page 3
If you have any questions about these comments, please
let me know. I have not designated this memo as an attorney-
client privileged document and you may share it with other
potential parties to the JPA if you wish.
cc: Joe Perez
MGC:mgc
L5115-00001 1912432