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Home My WebLink About06/28/1994cit'19 / e0w co" Cl./ AGENDA Tuesday, June 28, 1994 7:00 P.M. Adjourned Regular Meeting South Coast Air Quality Management District Auditorium 21865 East Copley Drive Diamond Bar, California Mayor Gary H. Werner Mayor Pro Tem Clair W. Harmony Council Member Eileen R. Ansari Council Member Phyllis E. Papen Council Member Gary G. Miller City Manager Terrence L. Belanger Interim City Attorney Michael Montgomery City Clerk Lynda Burgess Copies of staff reports, or other written documentation relating to agenda items, are on file in the Office of the City Clerk, and are available for public inspection. If you have questions regarding an agenda item, please contact the City Clerk at (909) 860-2489 during regular business hours. In an effort to comply with the requirements of Title II of the Americans with Disabilities Act of 1990, the City of Diamond Bar requires that any person in need of any type of special equipment, assistance or accommodation(s) in order to communicate at a City public meeting, must inform the City Clerk a minimum of 72 hours prior to the scheduled meeting. s TDtVIOXIiBAII1 Please refrain from smoking, eating or drinking ' The City of Diamond Bar uses recucled paper in the Council Chambers., and encourages you to do the same. Next Resolution No. 94-32 Next Ordinance No. 03(1994) 1. CALL TO ORDER: 7:00 p.m. PLEDGE OF ALLEGIANCE: ROLL CALL: 2. PUBLIC HEARING: Mayor Werner Council Members Ansari, Papen, Miller, Mayor Pro Tem Harmony and Mayor Werner 2.1 RESOLUTION NO. 94 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 1994 AND ENDING JUNE 30, 1995 INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH - Submitted for Council review and approval is the proposed FY 1994-95 Annual Budget and its accompanying resolution. Continued from June 21, 1994. Recommended Action: It is recommended that the City Council adopt Resolution No. 94 -XX approving and adopting a budget for FY 94-95. Requested by: City Manager 3. ANNOUNCEMENTS: 4. ADJOURNMENT: CITY OF DIAMOND BAR NOTICE OF PUBLIC MEETING AND AFFIDAVIT OF POSTING STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS. CITY OF DIAMOND BAR ) The Diamond Bar City Council will hold an Adjourned Regular Meeting at the South Coast Air Quality Management District Auditorium, located at 21865 E. Copley Dr., Diamond Bar, California at 7:00 p.m. on Tuesday, June 28, 1994. Items for consideration are listed on the attached agenda. I, LYNDA BURGESS, declare as follows: I am the City Clerk in the City of Diamond Bar; that a copy of the Notice for the Adjourned Regular Meeting of the Diamond Bar City Council, to be held on June 28, 1994 was posted at their proper locations. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this Notice and Affidavit was executed this 24th day of June, 1994, at Diamond Bar, California. /s/ Lynda Burgess Lynda Burgess, City Clerk City of Diamond Bar it Coi; AGENDA Tuesday, June 28, 1994 7:00 P.M. MISSION STATEMENT The City Council meeting is the forum established to conduct the business of the City of Diamond Bar, its citizens, property owners, and businesses. The City Council has chosen to conduct its business meetings in a televised, open forum. This has been done to assure that all community members are kept informed as to the status of City business. It is the Council's objective to conclude the business stated on the evening's agenda by a reasonable hour, which is 11:00 P.M. To accomplish tonight's objectives, the City Council requests that: 1. Public comments may be directed to Consent Calendar items or matters of interest to the public, which are not on this evenings agenda. 2. Public comments on scheduled matters will be heard in conjunction with the respective agendized subject. 3. There are to be no personal attacks toward individual members of the City Council. Such comments are viewed as personal attacks against the entire City Council and will not be tolerated. 4. There are to be no personal attacks from an individual Council member. Such are viewed as personal attacks from the entire City Council, which are not conducive to a positive business meeting environment; and, will not be tolerated. The Diamond Bar City Coun�il appriates your cooperation. Clair W. Harmony Mayor Pro Tem 0e -Z r Ile, L - Eileen R. Ansari Councilwoman J 1. , Mayor Phyll s E. Papen Council o G. M 11 Councilman Next Resolution No. 94-32 Next Ordinance No. 03(1994) 1. CALL TO ORDER: 7:00 p.m. PLEDGE OF ALLEGIANCE: Mayor Werner ROLL CALL: Council Members Ansari, Papen, Miller, Mayor Pro Tem Harmony and Mayor Werner 2. PUBLIC HEARING: 2.1 RESOLUTION NO. 94 -XX: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 1994 AND ENDING JUNE 30, 1995 INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH - Submitted for Council review and approval is the proposed FY 1994-95 Annual Budget and its accompanying resolution. Continued from June 21, 1994. Recommended Action: It is recommended that the City Council adopt Resolution No. 94 -XX approving and adopting a budget for FY 94-95. Requested by: City Manager 3. ANNOUNCEMENTS: 4. ADJOURNMENT: City of DiaMond Bar I N T E R O F B I C 8 N E K O R A N D D x To: 8onorable Mayor and city Council FROM: Terrence L. Belanger, City Kanag� SUBJECT: proposed City of Diasond Bar Budget -BY 1994-1995 DATE: June 24, 1994 At the June 21, 1994, the City Council adjourned the City Council meeting to June 28, 1994, for the purpose of adopting the FY 1994- 95 budget. Since this date, there have been a few changes to the budget. Revised budget pages have been prepared. The following are the changes which have been made to the FY 1994-95 proposed budget. Eaforceaent Services ref lect - It was recommended that the budget refthe allocation of funds for various special events including the Ranch Festival, Cit Concerts in the Park, and the YM A 55-10K Anniversary Walk RunebratThis information has been included within the narration of the law enforcement budget. Also included is a listing of the contracted sheriff's service levels. The budget has been revised to show $5,000 for supplemental law enforcement capital equipment (001- 4411-6250). This equipment includes two breath-a-lyzers, two radar units and two roll -a -tapes. The meeting budget (001-4411-2325) has been increased from $500 to $720 per the sheriff's department request. The changes have occurred through line item adjustments, therefore the overall total budget has not ',changed. Prop A Transit hind - $5,500 in Membership & Dues (112-4553-2315 has been added. This is to cover a portion of the San Gabriel Valley Council of Governments dues, which was accidently omitted previously. The amount in the estimated fund balance reserves (112-2550) is being revised to reflect this change. Please be aware that the budget will not be reprinted at this time. Therefore, it will be necessary to bring to the meeting, the budget distributed with the June 21, agenda package REVISED CITY OF DIAMOND BARI DEPARTMENT: Public Safety ESTIMATED EXPENDITURES 199496 DMSION: ACCOUNT 0: Summary 4411-4440 1993-94 City Manager City Council Amended Budget Recommended Approved SUPPLIES 2,900 5,000 0 OPERATING EXPENDITURES 25,549 27,600 0 PROFESSIONAL SERVICES 17,500 0 0 CONTRACT SERVICES 3,834,526 3,886,730 0 CAPITAL OUTLAY 9,650 20,500 0 DEPARTMENT TOTAL $3,890,125 $3,939,830 $0 —86— REVISED CITY OF DIAMOND BAR DEPARTMENT: Public Safety ESTEMATED EXPENMURES DIVISION: Sumrr�aEY, 199495 ACCOUNT S. 4411-4440 SUPPLIES 1200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 2110 Printing 2120 Postage 2125 Telephone 2126 Wiles 2130 Equipment Rent 2200 Equipment Maint. 2315 Membership & Dues 2325 Meetings 2340 Education & Training 200 TOTAL OPERATING EXP PROFESSIONAL SERVICES 4040 Emergency CO -Ord TOTAL PROF SVCS CONTRACT SERVICES 5401 Contr Svcs -Sheriff 5402 Contr Svcs -Fire 5403 Contr Svcs -An Contrl 5404 Contr Svcs - Sheriff Sp Evts 5405 Parking Citation Admin 5531 CS - Crossing Guards 0 TOTAL CONTRACT SVCS CAPITAL OUTLAY 6100 Vehicle Equip 6240 Corrmunicadons Eq 6230 Camp AW Equipment 6250�� nt 6310 ~t8 0 ifiAL CAPITAL OUTLAY DEPARTMENT TOTAL 1993-94 City Manager City Council Amended Budget Recommended Approved 2,900 5,000 0 2,800 5,000 0 2,100 0 0 0 1,500 0 -.1,000 1,000 0 200 100 0 0 1,000 0 18,249 19,780 0 3,000 3,000 0 500 720 0 500 500 0 $25,549 $27,600 $0 17,500 0 0 $0 $17,500 $0 3,672,000 3,715,000 0 7,526 7,530 0 50,000 54,200 0 40,000 40,000 0 5,000 5,000 0 60,000 ,, 65,000 0 $3,834,526 $3,886,730 $0 9,000 4,500 0 0 0 0 0 2,500 0 650 5,000 0 0 8,500 0 $9,650 $20,500 $0 $3,890,125 $3,9391830 $0 -87- REVISED CITY OF DIAMOND BAR ACTIVITY COXXXXTARY 1994-95 DIVISION TITLE: LAW ANFORCAKENT DIVISION NO. 4411 The City of Diamond Bar contracts with the Los Angeles County Sheriff's Department for law enforcement services. These services include general law enforcement and traffic safety. General law enforcement provides an assortment of officers to provide crime prevention via around-the-clock street patrols, narcotics prevention, special investigations and the general enforcement of laws. Additionally, the law enforcement budget includes funds for various special events including the Ranch Festival, Concerts in the Park, City Anniversary Celebration and the YMCA 5-10K Walk/Run. Traffic safety provides routine traffic patrol as a means of encouraging motorists and pedestrians to comply with traffic laws and ordinances and, when necessary, issue citations and/or warnings for violations. Traffic accidents are investigated and their circumstances recorded and analyzed. The City has received requests for supplimental law enforcement equipment. This Fiscal Year, the City has budgeted $5,000 for the purpose of purchasing two breath-a-lyzers, two radar units and two roll -a -tapes. This division also includes contract services for crossing guards and the administration of the City's parking citations. With the passage of AB408, Cities are now required to issue and collect their own parking citations. The City is currently under contract with Judicial Data Systems for the administration of parking citations. The following is a breakdown of the proposed contracted sheriff's service levels: TYPE OF BZRVICs SEA General Law Units: One -Man 40 -hour (Team Leader) 1 Man 56 -hour 6 man 40 -hour 1 Traffic Law Units: One-man 56 -hour 4 Motorcycle 40 -hour g Community Service Officer w/vehicle 2 Crime Prevention Deputy 1 Narcotics Deputy 1 Asian Task Force Deputy 0.5 Helicopter Patrol 4 hours per month -88- CITY OF DIAMOND BAR ES77MATED EXPENDITURES 199493 OPERATING EXPENDITURES 2130 Equipment Rent 2200 Equipment Maint. 2325 Meetings TOTAL OPERATING EXP. CONTRACT SERVICES 5401 Contr Svcs -Sheriff 5444 Contr Svcs -Sheriff Sp Events 5405 Parking Citation Administration 5531 CS -Crossing Guards TOTAL CONTRACT SVCS CAPITAL OUTLAY 6250 Misce118neous Equipment REVISED D EPARTMENT. Public Safety Law Enforcement lllk4411 1993-94 CHy Manlier City Council Amended Budget Recomrr�snded Approved 18,249 19,780 500 720 $18,749 $20,500 $0 3,672,000 3,715,000 40,000 40,000 5,000 51000 60,000 65,000 53,777,000 $3,825,000 $0 5,000 $0 $5,000 $0 DEPARTMENT TOTAL $3,795,749 $3,850,500 $0 —89— CITY OF DIAMOND BAR FUND TYPE: Special Revenue SPECIAL. FUNDS BUDGET AMENDMENT FUNCTION: Publmspr FUND t' � PROP A TRANSIT F f=uN� SND The transportation pis �oPositlon q T ax approved rposes. This fu which 1s a voter approved shuttle. PrOlect expenditures g sate tons, has teen estabUbhed texPeno sales count tax override of Prep A rrbneY to trad geWC n bulbus$ 'or 'his focal ditu for rese rave es aJ^d addibona111brarY services. raven hoJida br Government is for the "d Posed ES25A5GI TED 3110 RESERVES. Fund dance 3610 Re ntocaJ Trans Tx -PrP A e rest 3485 85 3915 Revenue Transit S u Transfer Jry Revenue $854,000 en Fd d TOTAL Gen 490.7230 ORCTS NS 30tes .-OSaJarther Govt40W00o3130 4099- Wta's Com 436x 4099-0090 CafeMeds Exp, R 4 2115 Adverb Benefits 380-5310 CS-Jn9 436x5315 CS -H W$bns 4360-6100 A okay Shuttles 4`53-2315 utO Equonent 4s��Prwossbnai5� s 4553.8 Public nTransiS v c4.6 fa$# SVC, 5.491fib" 491 uCJp F 26 und Gen FUM Reserve CAPITAL E'RO,/ECTS INCL UDE- BUS Pads - D C Bar Park "& 4"Ond BarB� . Rbs Expansion -1 2n_ FY93-94 A►n8nd6d Bud et City Maier Recorrw�nded City Council $495,592 roved 483,580 $854,000 18,000 538,600 $977,172 15,000 3997,172 50,000 31,457,6 51,600 310,000 600 8,150 500 800 6,000 500 25,000 25,000 25,000 5,500' 27,000 5,500 20,000 25,000 20,000 27,000 80,000 20,000 225,000 788,522 20,000 $977,172 718,100 718,100 $1 50 150,000 75,000 225,000 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. < _ TO: Honorable Mayor and City Council MEETING DATE: June 21, 1994 REPORT DATE: June 16, 1994 FROM: Terrence L. Belanger, City Manager TITLE: Resolution No. 94 -XX - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 1994 AND ENDING JUNE 30, 1995 INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH. SUMMARY: Submitted for Council's review and approval is the Proposed FY 1994-1995 Annual Budget and its accompanying resolution. RECOMMENDATION: Approve Resolution 94- which is adopts the FY94-95 Annual Budget. LIST OF ATTACHMENTS: X Staff Report _ Public Hearing Notification X Resolution(s) _ Bid Spec. (on file in City Clerk's Office) Ordinances(s) _ Other _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed X Yes_ No by the City Attorney? 2. Does the repo y..require a majority or 4/5 vote? X Yes No 3. Has environm impact been assessed? YesX No 4. Has the report"been reviewed by a Commission? X Yes_ No Which Commission? Planning Commission (CIP Budget) 5. Are other departments affected by the report? X Yes_ No Report discussed with the following affected departments: REVIEWED BY: '1 1 Art ,j a44t� �,py�\ Terrence LJ Belanger Frank M. Usher City Manager Assistant City Manager City of Diamond Bar I NT E R O F F I C E M E M O R A N D U M To: Honorable Mayor and City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Proposed City of Diamond Bar Budget -FY 1994-1995 DATE: June 17, 1994 At the June 7, 1994, City Council meeting, the Proposed FY 94-95 Budget was presented for review to the City Council. At this time, it was suggested and decided that the Finance Sub -Committee have budget workshops to discuss the various components of the budget. These workshops were conducted on the 15th and 16th of June. During these workshops, various items were discussed and recommended. The following is a listing of these recommendations: Salary Schedule - It was recommended that the current salary schedule be included within the budget. This has been included within the newest version of the budget. Code Enforcement - It was recommended that staff research the possibility of contracting out Code Enforcement activities. Photocopying i Telephone Services - It was recommended that staff evaluate the manner in which these services are being provided. A cost/benefit analysis is being recommended on whether it would be better to refurbish the current copier, or to lease or purchase a new copier. Additionally, it was recommended that staff do a similar analysis on the current telephone equipment which is currently being leased thru GTE. Financial Management Computer System - It was recommended that staff evaluate -various financial management computer systems to find a system which more effectively processes the City"s financial information. The current system is limited and does not employ state of the art programming capabilities. It appears that a more current system could better serve the needs and requests of Council and staff. Law Enforcement Services - It was recommended that the budget reflect the specific allocation of funds for various special events including the Ranch Festival, City Anniversary Celebration, Concerts in the Park, and the YMCA 5-10K Walk Run. It was also recommended that the budget include a break down of the Sheriff manpower which will be contracted. This includes types of services provided and hours being contracted. Page Two - PY-1994-95 Budget Recommendations Prop A - Transit .Fund - The Finance Sub -committee had various suggestions for the use of Prop A Transit Funds. It was recommended that the City abandon the Holiday Shuttle program, due to the apparent lack of ridership. The provision. of transportation for senior citizens is of utmost concern. Various possibilities have been discussed including the provision of a senior bus or van, contracting for a jitney service or additional dial -a -ride services. Additionally, it was suggested that the City more effectively advertise the availability of transportation services which are available within the City of Diamond Bar. capital Improvement Projects - It Council consider adding $150,000 to of providing lighting to the Intermediate School. The funding provided through either the Prop A Fee Fund. It is felt that if the lighting, the school district would Prepared By: Linda G. Magnuson Accounting Manager was recommended that the City the CIP program for the purpose athletic fields at Lorbeer of this improvement could be - Safe Parks Fund or the Park City were to agree to provide probably provide seating. RESOLUTION NO. 93- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 1994 AND ENDING JUNE 30, 1995 INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTB AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH. A. Recitals (i) The City Manager has heretofore* prepared and presented to this City Council a proposed budget for the City's fiscal year 1994-95, including staffing and position allocations, maintenance and operations, special funds and capital improvements, including appropriations therefor (the "Budget" sometimes hereinafter). (ii) The Planning Commission of the City -of Diamond Bar has heretofore publicly reviewed the proposed capital improvements specified in the Budget and has rendered to the City Council its report thereon concerning conformity of the capital improvement program with the City's contemplated general plan, all as required by California Government Code Section 65401. Copies of the Budget are on file in the office of the City Clerk labeled "City of Diamond Bar 1994-95 Budget" and said Budget hereby is made a part of this Resolution. (iii) The City Council has conducted a public hearing on the entirety of the fiscal year 1994-1995 Budget and concluded said hearing prior to the adoption of this Resolution. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW THEREFORE, the City Council of the City of Diamond Lar does hereby find, determine and resolve as follows: 1. In all respects, as set forth in the Recitals, Part A, of this Resolution. 2. The City Council hereby finds and determines that the capital improvement program set forth in the Budget, and each project identified therein, is categorically exempt from the requirements of the California Environmental Quality Act of 1970, as amended, and the guidelines promulgated thereunder pursuant to Section 15301 of Division 6 of Title 14 of the California Code of Regulations. 3. The Budget, including the changes enumerated and directed to be made by the City Council during the course of the public hearing conducted by the City Council, hereby is adopted as the Budget of the City of Diamond Bar for the fiscal year commencing July 1, 1994 and ending June 30, 1995 and consisting.of the estimated and anticipated expenditures and revenues for that fiscal year., 'There are hereby appropriated for obligations and expendit the City Manager the amounts shown for the various departments, divisions and objects set forth in the Budget. All obligations and expenditures shall be incurred and made in the manner provided by the provisions of State law and City ordinances and resolutions applicable to purchasing and contracting. 5. -Subject to further provision of this Resolution, the appropriations made above constitute the maximum amount authorized for obligation and expenditure by the City Manager for respective departments, divisions and objects as set forth in the Budget. Each department head shall be responsible, as well as the City Manager, for seeing that said maximum amounts are not exceeded. 6. No warrant shall issue nor shall any indebtedness be incurred which exceeds the unexpended balance of the fund and department appropriations hereinabove authorized unless such appropriations shall have been amended by a supplemental appropriation duly enacted by the City Council, or by individual appropriations within any aforesaid fund or department therein, except insofar as the City Manager may authorized transfers pursuant to this Resolution. 7. Within the various funds and departments contained in the Budget, the City Manager is authorized to employ, during the fiscal.year covered by said Budget, the number and classification Of such full time employees as are shown in the Budget all subject to the provisions of the City,s classification and compensation plans as amended and adopted by the City Council. Part time and seasonal employees are authorized as necessary by the City Manager provided that the total to be obligated and expended within any fund and department set forth in the Budget, with respect to salaries and wages therefor, shall not exceed the budgeted and appropriated amount, as the same may be amended by the City Council, from time to time. 8. -The City Manager hereby is authorized to transfer funds appropriated hereby or by supplemental appropriation as follows: With respect to those classifications designated by code 1000 series, 2000 series, 4000 series, 5000 series and code 6000 series, the City Manager may transfer amounts between and within those classifications, but only within a department or fund. 9. The City Clerk shall certify to the adoption of this Resolution. PASSED, ADOPTED AND APPROVED this day of . 1994. Mayor I, L-YNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond bar held on the day of Following vote: AYES: NOES: ABSENT: ABSTAINED: 4,:w. COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: ATTEST: , 1994, by the City Clerk of the City of Diamond Bar City of Diamond Bar I N T E R O F F I C E M E M O R A N D U M TO: Honorable Mayor and City Council FROM: Terrence L. Belanger, City Manage SUBJECT: Proposed City of Diamond Bar Budget -FY 1994-1995 DATE: June 24, 1994 At the June 21, 1994, the City Council adjourned the City Council meeting to June 28, 1994, for the purpose of adopting the FY 1994- 95 budget. Since this date, there have been a few changes to the budget. Revised budget pages have been prepared. The following are the changes which have been made to the FY 1994-95 proposed budget. Law Enforcement Services - It was recommended that the budget reflect the allocation of funds for various special events including the Ranch Festival, City Anniversary Celebration, Concerts in the Park, and the YMCA 5-10K Walk Run. This information has been included within the narration of the law enforcement budget. Also included is a listing of the contracted sheriff's service levels. The budget has been revised to show $5,000 for supplemental law enforcement capital equipment (001- 4411-6250). This equipment includes two breath-a-lyzers, two radar units and two roll -a -tapes. The meeting budget (001-4411-2325) has been increased from $500 to $720 per the sheriff's department request. The changes have occurred through line item adjustments, therefore the overall total budget has not changed. Prop A Transit Fund - $5,500 in.Membership & Dues (112-4553-2315) has been added. This is to cover a portion of the San Gabriel Valley Council of Governments dues, which was accidently omitted previously. The amount in the estimated fund balance reserves (112-2550) is being revised to reflect this change. Please be aware that the budget will not be reprinted at this time. Therefore, it will be necessary to bring to the meeting, the budget distributed with the June 21, agenda package. REVISED CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1994-95 -86- 1993-94 City Manager City Council Amended Budget Recommended Approved SUPPLIES 2,900 5,000 0 OPERATING EXPENDITURES 25,549 27,600 0 PROFESSIONAL SERVICES 17,500 0 0 CONTRACT SERVICES 3,834,526 3,886,730 0 CAPITAL OUTLAY 9,650 20,500 0 DEPARTMENT TOTAL $3,890,125 $3,939,830 $0 -86- REVISED CITY OF DIAMOND BAR DEPAf3TMENT Public safety ESTIMATED EXPENDITURES 1994-95 Vehicle Equip IDISION ACCflilliT #:; Summary 4411440 0 1993-94 City Manager City Council 0 Amended Budget Recommended Approved SUPPLIES 2,500 0 6250 1200 Operating Supplies 2,900 5,000 0 TOTAL SUPPLIES 2,900 5,000 0 OPERATING EXPENDITURES TOTAL CAPITAL OUTLAY $9,650 2110 Printing 2,100 0 0 2120 Postage 0 1,500 0 2125 Telephone 1,000 1,000 0 2126 Utiftles 200 100 0 2130 Equipment Rent 0 1,000 0 2200 Equipment Maint. 18,249 19,780 0 2315 Membership & Dues 3,000 3,000 0 2325 Meetings 500 720 0 2340 Education & Training 500 500 0 TOTAL OPERATING EXP. $25,549 $27,600 $0 PROFESSIONAL SERVICES 4040 Emergency Co-ord 17,500 0 0 TOTAL PROF SVCS $17,500 $0 $0 CONTRACT SERVICES 5401 Contr Svcs -Sheriff 3,672,000 3,715,000 0 5402 Contr Svcs -Fire 7,526 7,530 0 5403 Contr Svcs -An Contrl 50,000 54,200 0 5404 Contr Svcs - Sheriff Sp Evts 40,000 40,000 0 5405 Parking Citation Admin 5,000 5,000 0 5531 CS - Crossing Guards 60,000 65,000 0 TOTAL CONTRACT SVCS $3,834,526 $3,886,730 $0 CAPITAL OUTLAY 6100 Vehicle Equip 9,000 4,500 0 6240 Communications Eq 0 0 0 6230 Computer Equipment 0 2,500 0 6250 Misc Equipment 650 5,000 0 6310 Bldg Improvements 0 8,500 0 TOTAL CAPITAL OUTLAY $9,650 $20,500 $0 DEPARTMENT TOTAL $3,890,125 $3,939,830 $0 -87- REVISED CITY OF DIAMOND BAR ACTIVITY COMMENTARY 1994-95 DIVISION TITLE: LAW ENFOgC U MT DIVISION NO. 4411 The City of Diamond Bar contracts with the Los Angeles County Sheriff's Department for law enforcement services. These services include general law enforcement and traffic safety. General law enforcement provides an assortment of officers to provide crime prevention via around-the-clock street patrols, narcotics prevention, special investigations and the general enforcement of laws. Additionally, the law enforcement budget includes funds for various special events including the Ranch Festival, Concerts in the Park, City Anniversary Celebration and the YMCA 5-10K Walk/Run. Traffic safety provides routine traffic patrol as a means of encouraging motorists and pedestrians to comply with traffic laws and ordinances and, when necessary, issue citations and/or warnings for violations. Traffic accidents are investigated and their circumstances recorded and analyzed. The City has received requests for supplimental law enforcement equipment. This Fiscal Year, the City has budgeted $5,000 for the purpose of purchasing two breath-a-lyzers, two radar units and two roll -a -tapes. This division also includes contract services for crossing guards and the administration of the City's parking citations. With the passage of AB408, Cities are now required to issue and collect their own parking citations. The City is currently under contract with Judicial Data Systems for the administration of parking citations. The following is a breakdown of the proposed contracted sheriff's service levels: TYPE OF SERVICE General Law Units: One -Man 40 -hour One -Man 56 -hour Two-man 40 -hour NUMBER (Team Leader) 1 6 1 Traffic Law Units: One-man 56 -hour Motorcycle 40 -hour Community Service Officer w/vehicle Crime Prevention Deputy Narcotics Deputy Asian Task Force Deputy Helicopter Patrol 4 -88- 2 1 1 0.5 hours per month CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1994-95 Dt"TnVn OEPARTI�IEMT:: Public Safety D151011i! Lav'nforcgment A006UNT 1993-94 City Manager City Council Amended Budget Recommended Approved OPERATING EXPENDITURES 2130 Equipment Rent 2200 Equipment Malnt. 18,249 19,780 2325 Meetings 500 720 TOTAL OPERATING EXP. $18,749 $20,500 $0 CONTRACT SERVICES 5401 Conti Svcs -Sheriff 3,672,000 3,715,000 5404 Contr Svcs -Sheriff Sp Events 40,000 40,000 5405 Parking Citation Administration 5,000 5,000 5531 CS -Crossing Guards 60,000 65,000 TOTAL CONTRACT SVCS $3,777,000 $3,825,000 $0 CAPITAL OUTLAY 6250 Miscellaneous Equipment DEPARTMENT TOTAL —89— 5,000 $0 $5,000 $0 $3,795,749 $3,850,500 $0 CITY OF DIAMOND DAR SPECIAL FUNDS BUDGET AMENDMENT 1994-95 PROP A TRANSIT FUND FUND DESCRIPTION. REVISED F(�<�tD; TYPE,i; Special RevE�nue FUN 'f IOI : Pub Trnsp . n Ft,fI�ID'>#: 1'12 The City receives Proposition A Tax which Is a voter approved sales tax override for public transportation purposes. This fund has been established to account for these revenues and approved project expenditures. Budgeted expenditures for this fiscal year include holiday shuttle, excursions, and transit services. Contributions - Other Government Is for the proposed sale of Prop A money to fund additional library services. ESTIMATED RESERVES: 2550 Fund Balance Reserve 3110 Local Trans Tx-Prp A 3610 Interest Revenue 3485 Transit Subsidy Prg Revenue 3915 Transfer in/Gen Fd 4099-0085 TOTAL APPROPRIATIONS: 4090-7230 Contribs.-Other Govt 4099-0010 Salaries 4099-0070 City Paid Benefits 4099-0080 Benefits 4099-0083 WWs Comp Exp. 4099-0085 Medicare Exp. 4099-0090 Cafeteria Benefits 4360-2115 Advertising 4360-5310 CS-Exursions 4360-5315 CS -Holiday Shuttle 4360-6100 Auto Equipment 4553-2315 Membership & Dues 4553-5500 Professional Svcs 4553-5528 Public Transit Svcs. 4553-5529 Para -Transit Svcs. 4553-5533 Transit Subsidy Program 4915-9250 Trans out - CIP Fund 4915-9001 Trans out - Gen Fund 2550 Fund Balance Reserve TOTAL CAPITAL PROJECTS INCLUDE: Bus Pads - Diamond Bar Blvd. D Bar Park & Ride Expansion -120- FY93-94 City Manager City Council Amended Budget Recommended Approved $495,592 $854,000 483,580 538,600 18,000 15,000 50,000 $997,172 $1,457,600 $0 310,000 51,600 600 8,150 500 800 6,000 500 25,000 25,000 25,000 27,000 5,500 5,500 20,000 20,000 25,000 27,000 80,000 225,000 20,000 20,000 788,522 718,100 $977,172 41,457,600 $0 150,000 75,000 225,000 01TV 6r 5TxM^Ma DAA! AGENDA REPORT AGENDA NO. TO: Honorable Mayor and City Council MEETING DATE: June 21, 1994 REPORT DATE: June 16, 1994 FROM: Terrence L. Belanger, City Manager TITLE: Resolution No. 94 -XX - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 1994 AND ENDING JUNE 30, 1995 INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH. �11W,IV,P\ Submitted for Council's review and approval is the Proposed FY 1994-1995 Annual Budget and its accompanying resolution. RECOMMENDATION: Approve Resolution 94 - LIST OF ATTACHMENTS: X Staff Report X Resolution(s) _ Ordinances(s) _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: which is adopts the FY94-95 Annual Budget. Public Hearing Notification _ Bid Spec. (on file in City Clerk's Office) Other 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? 2. Does the report require a majority or 4/5 vote? 3. Has environmental impact been assessed? 4. Has the report been reviewed by a Commission? Which Commission? Planning Commission (CIP Budget) 5. Are other departments affected by the report? Report discussed with the following affected departments: REVIEWED BY: Terrence U Belanger Frank M. Usher City Manager Assistant City Manager X Yes_ No X Yes_ No _ Yes X No X Yes No X Yes_ No City of Diamond Bar I N T E R O F F I C E M 8 M O R A N D U M TO: Honorable Mayor and City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Proposed City of Diamond Bar Budget -FY 1994-1995 DATE: June 17, 1994 At the June 7, 1994, City Council meeting, the Proposed FY 94-95 Budget was presented for review to the City Council. At this time, it was suggested and decided that the Finance Sub -Committee have budget workshops to discuss the various components of the budget. These workshops were conducted on the 15th and 16th of June. During these workshops, various items were discussed and recommended. The following is a listing of these recommendations: Salary Schedule - It was recommended that the current salary schedule be included within the budget. This has been included within the newest version of the budget. Code Enforcement - It was recommended that staff research the possibility of contracting out Code Enforcement activities. Photocopying 6 Telephone Services - It was recommended that staff evaluate the manner in which these services are being provided. A cost/benefit analysis is being recommended on whether it would be better to refurbish the current copier, or to lease or purchase a new copier. Additionally, it was recommended that staff do a similar analysis on the current telephone equipment which is currently being leased thru GTE. Financial Management Computer System - It was recommended that staff evaluate various financial management computer systems to find a system which more effectively processes the City's financial information. The current system is limited and does not employ state of the art programming capabilities. It appears that a more current system could better serve the needs and requests of Council and staff. Law Enforcement Services - It was recommended that the budget reflect the specific allocation of funds for various special events including the Ranch Festival, City Anniversary Celebration, Concerts in the Park, and the YMCA 5-10K Walk Run. It was also recommended that the budget include a break down of the Sheriff manpower which will be contracted. This includes types of services provided and hours being contracted. Page Two - FY 1994-95 Budget Recommendations Prop A - Transit Fund - The Finance Sub -committee had various suggestions for the use of Prop A Transit Funds. It was recommended that the City abandon the Holiday Shuttle program, due to the apparent lack of ridership. The provision of transportation for senior citizens is of utmost concern. various possibilities have been discussed including the provision of a senior bus or van, contracting for a jitney service or additional dial -a -ride services. Additionally, it was suggested that the City more effectively advertise the availability of transportation services which are available within the City of Diamond Bar. Capital Improvement Projects - It Council consider adding $150,000 to of providing lighting to the Intermediate School. The funding provided through either the Prop A Fee Fund. It is felt that if the lighting, the school district would Prepared By: Linda G. Magnuson Accounting Manager was recommended that the City the CIP program for the purpose athletic fields at Lorbeer of this improvement could be - Safe Parks Fund or the Park City were to agree to provide probably provide seating. RESOLUTION NO. 93- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING AND ADOPTING A BUDGET FOR THE CITY OF DIAMOND BAR FOR THE FISCAL YEAR COMMENCING JULY 1, 1994 AND ENDING JUNE 30, 1995 INCLUDING MAINTENANCE AND OPERATIONS, SPECIAL FUNDS AND CAPITAL IMPROVEMENTS AND APPROPRIATING FUNDS FOR ACCOUNTS, DEPARTMENTS, DIVISIONS, OBJECTS AND PURPOSES THEREIN SET FORTH. A. Recitals (i) The City Manager has heretofore' prepared and presented to this City Council a proposed budget for the City's fiscal year 1994-95, including staffing and position allocations, maintenance and operations, special funds and capital improvements, including appropriations therefor (the "Budget" sometimes hereinafter). (ii) The Planning Commission of the City of Diamond Bar has heretofore publicly reviewed the proposed capital improvements specified in the Budget and has rendered to the City Council its report thereon concerning conformity of the capital improvement program with the City's contemplated general plan, all as required by California Government Code Section 65401. Copies of the Budget are on file in the office of the City Clerk labeled "City of Diamond Bar 1994-95 Budget" and said Budget hereby is made a part of this Resolution. (iii) The City Council has conducted a public hearing on the entirety of the fiscal year 1994-1995 Budget and concluded said hearing prior to the adoption of this Resolution. (iv) All legal prerequisites to the adoption of this Resolution have occurred. B. RESOLUTION. NOW THEREFORE, the City Council of the City of Diamond Bar does hereby find, determine and resolve as follows: 1. In all respects, as set forth in the Recitals, Part A, of this Resolution. 2. The City Council hereby finds and determines that the capital improvement program set forth in the Budget, and each project identified therein, is categorically exempt from the requirements of the California Environmental Quality Act of 1970, as amended, and the guidelines promulgated thereunder pursuant to Section 15301 of Division 6 of Title 14 of the California Code of Regulations. 3. The Budget, including the changes enumerated and directed to be made by the City Council during the course of the public hearing conducted by the City Council, hereby is adopted as the Budget of the City of Diamond Bar for the fiscal year commencing July 1, 1994 and ending June 30, 1995 and consisting of the estimated and anticipated expenditures and revenues for that fiscal year. 4. There are hereby appropriated for obligations and expenditures by the City Manager the amounts shown for the various departments, divisions and objects set forth in the Budget. All obligations and expenditures shall be incurred and made in the manner provided by the provisions of State law and City ordinances and resolutions applicable to purchasing and contracting. 5. Subject to further provision of this Resolution, the appropriations made above constitute the maximum amount authorized for obligation and expenditure by the City Manager for respective departments, divisions and objects as set forth in the Budget. Each department head shall be responsible, as well as the City Manager, for seeing that said maximum amounts are not exceeded. 6. No warrant shall issue nor shall any indebtedness be incurred which exceeds the unexpended balance of the fund and department appropriations hereinabove authorized unless such appropriations shall have been amended by a supplemental appropriation duly enacted by the City Council, or by individual appropriations within any aforesaid fund or department therein, except insofar as the City Manager may authorized transfers pursuant to this Resolution. 7. Within the various funds and departments contained in the Budget, the City Manager is authorized to employ, during the fiscal year covered by said Budget, the number and classification of such full time employees as are shown in the Budget all subject to the provisions of the City's classification and compensation plans as amended and adopted by the City Council. Part time and seasonal employees are authorized as necessary by the City Manager provided that the total to be obligated and expended within any fund and department set forth in the Budget, with respect to salaries and wages therefor, shall not exceed the budgeted and appropriated amount, as the same may be amended by the City Council, from time to time. 8. The City Manager hereby is authorized to transfer funds appropriated hereby or by supplemental appropriation as follows: With respect to those classifications designated by code 1000 series, 2000 series, 4000 series, 5000 series and code 6000 series, the City Manager may transfer amounts between and within those classifications, but only within a department or fund. 9. The City Clerk shall certify to the adoption of this Resolution. PASSED, ADOPTED AND APPROVED this day of . 1994. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the City Council of the City of Diamond bar held on the day of 1994, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: City Clerk of the City of Diamond Bar CITY OF DIAMOND BAR PROPOSED ANNUAL BUDGET Fiscal Year 1994 - 95 CITY OF DIAMOND BAR REVISED MgMORANDUM DATE: June 1, 1994 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Proposed City of Diamond Bar Budget -Fiscal Year 1994-1995 INTRODUCTION: I am pleased to transmit to you the Fiscal Year 1994-95 City Of Diamond Bar Annual Budget. The FY 1994-95 budget has been prepared and developed utilizing the City Council's strategic priorities of highest quality services, economic development, and maintenance, repair, improvement and expansion of City assets as an interlocking foundation. The 1994-95 Budget for the City of Diamond this document. General Fund revenues are Proposed City General Fund appropriations percent decrease from the previous year's $9,176,853. X1'1. • '1 Bar is presented to you in estimated to be $10,319,015. total $8,833,526, a 3.7 appropriations of The City general operating funds' resources are forecasted at $10,s an from3the0totalroperating funds'rrevenuetestimatedetoebef2.75 receivepercent 1994-95. This d f during 1993-94 ($10,602,800). The City's major revenue source is the motor vehicle in -lieu tax. $2,430,000 is anticipated to received in FY 94-95, which is $70,000 less than the anticipated amount that is to be received in FY 93-94. The City's second largest revenue source, sales tax, is projected at $2,200,000, a 10 percent increase from 1992-93 estimated revenue. Sales tax revenue projections for 1994-95 are higher than those approved by the City Council for 1993-94, which is based on actual revenues. However, it is fiscally prudent to evaluate at least two quarters, before determining whether mid -year adjustments to the anticipated sales tax revenues should be undertaken. Property tax revenues, the City's third largest revenue source, reflects the positive affect of the property tax allocation agreement reached by the City and the County of Los Angeles, which settled a lawsuit between the agencies. As a part of the repayment of past due property taxes, the City will receive $775,000, August, 19940, which is the second of three repayment installments. The final installment of $775,000 will be received, in August, 1995. Estimated FY 94-95 property tax revenues are $1,936,000. 1 REVISED BUDGET MESSAGE: FY 94-95 JUNE 1, 1994 PAGE TWO The City has begun a program to recover actual costs for planning, zoning, building, and engineering services, in accordance with AB1600 legislation. During 1994-95, under AB 1600 provisions, the City will 1) update the fees for services schedule (which hasn't been changed for three years); and 2) institute a Development Impact Fee Program to assure that development activities contribute to the funding of future public infrastructure improvements. The 1994-95 budget continues to anticipate the future basis for State subvention allocation revenue. At incorporation, the City's population was established at 74,115, which was based on a State formula that sets newly incorporated city's population at three times the number of registered voters at the time of incorporation. The City will continue to receive State per capita revenue subventions, based upon the 74,115 population number, through the 1996-97 fiscal year. The 1990 Federal Census has set the Citpopulation atsince an estimated 53,500. There has been a slight population 1990 to an estimated 54,600. As a consequence, the State formula compared to the current population (54,600), population (74,115), in General Fund revenues and $350,000 in provides the City $800,000 Gas Tax revenues, that will be lost when the State begins to utilize actual rather than incorporation population numbers. Revenue enhancement decisions must be implemented over the next few fiscal years to eradicate the affects of the formula population subsidies. The property tax allocation agreement will help to partially "backfill" lost revenues. Nevertheless, the City Council must continue to be open to creating and expanding the City's revenue base. 1994-95 BIID(3ET SUNNU.Ys The City of Diamond Bar will conclude the 1993-94 fiscal year in a stable financial position. The proposed 1994-95 operating budget, being forwarded to the City Council is base& upon existing levels of service. Twenty-five (25) full-time staff positions are proposed. However, there is proposed an full-time staff addition, with the Public Works Director/City Engineer position being proposed as a full- time staff position. This change will result in a budget savings of $50,000. This budget proposal recommends the elimination of the Transportation Planner position, which saves $67,650 in Prop A monies. The Public Safety appropriation would provide for an increase in services, with the partial funding of an Asian relations deputy. There will also be inflation -related increases to contract goods and services. In terms of major functions, $6,873,350 or 77.8 percent of the general operating funds budget, is devoted to public safety, public works/ engineering, community services and community development. Allocated to public safety operations is 44.6 percent, or $3,939,830 of the operating funds. 2 REVISED BUDGET MESSAGE JUNE 1, 1994 PAGE THREE Public Safety The 1994-95 appropriations for law enforcement services, th3o850,500 ugh a contract with the Los Angeles Sheriff's Department, total 'compared with $3,795,749 in 1993-94. Traffic enforcement vehicles have been diversified to include motorcycles, as well the usual traffic automobiles. The SANE Program, which serves Diamond Bar located Walnut Valley and Pomona District schools, continues to be funded at afull-time level .ReThe lationsDDeputract will provide for the partial funding of anAsian Monies have been appropriated for Emergency Preparedness services ($27,600), which includes the completion of the mobile emergency operations center. Also, Emergency Preparedness includes regional plan coordination, City emergency plan revisions, neighborhood -based emergency plan implementation. Emergency Preparedness activities will accomplished through the utilization of staff employees and community volunteers. Animal Control services are provided through a contract with the Pomona Valley Humane Society ($54,200), which reflects a 7.75% increase over FY 93-94. The increase is a result of increased operating services costs. It should be also noted that there hasn't been a contractual increase for two years. Public Works The Public Works Director/City Engineer position is being proposed to be accomplished through a full-time professional staff position. The professional staff Public Works Director/City Engineer is expected to provide a higher level of operating effectiveness and efficiencies. Some engineering support services are accomplished by contract (e.g., traffic engineering, plan checking, construction inspection, etc.). However, in order to provide more responsive client services and to expedite City capital improvement projects, full-time staff Senior Engineer, Assistant Engineer, Administrative Assistant and Secretary positions will continue to be funded. Also being proposed is the entering into a public works maintenance contract (time and materials basis), with tCity 19f54;Brea. ($313There ,288)lfor FY 94S95.ovThelProposedreduction in appropriations Public Works budget is $1,289,700. Community Services The Community Services Department is staffed with a Community Services Director, an Administrative Assistant, a Parks Superintendent and a Parks Maintenance Man. In May 1991, Diamond Bar began to directly provide recreation services through a contract with theCitnd f Brea, which has provided for ever-expanding recreation programs ne of the more activities being offered throughout the community. exciting programs is the Concert in the Park series, at Sycamore Park ($10,500). In 94-95, the Concert series will present eight concerts. 3 REVISED BUDGET MESSAGE JUNE 1, 1994 PAGE FOUR Community Services management supports and administers the recreation services contract and stafrelocatedParks to SycamoreRecreation Cyn Park�lAsian• The recreation staff has beenequipmenta result, this proposal allocates $5,000 for furniture and Recreation services kslpersonnels fees lll aregenerate an responsibleefor thecontract $289,500 in raven maintenance of City parks and open space and Lighting and Landscaping Districts 38, 39 and 41. There is a proposed reduction in Community Department expenditures of 1.8% ($18,090) for FY 94-95. C.,munity Deve�opment The Community Development Department is comprised of planning, zoning, building.safety and code enforcement. Building Safety services are t with a private company. The contractor is provided through a contrac paid a percentage of the building code fees collected. It is me as estimated that the cost Building Safety services will be the sa in FY 93-94 ($220,000). The preparation of the City's General Plan is to be completed and PedoltheY94-95. General Plansareaincludedtinftheor tFY preparation and processingfeviing the City' 94-95 Budget. Alsto b��ityintoeconformancelwithrthesGeneral Plan.s Development Code, g The amount allocated for the General Plan completion and the Development ordinancenwhich3is0expected to The resulthas ainpted someaincreases maintenance ordinance, in code enforcement costs. The Community Development budget has a proposed allocation of $6,000, which would fund code enforcement prosecution sereThis prosecution of code violations is an estimate based upon experienceofothermunicpalitieswith ro riation for the Community similar ordinances. The total app P less than Development Department is $658,350, which is 5.8% ($40,550) the FY 93-94 appropriation. General Government The General Government Department will increase by $93,0or a replacement truck ($12,000),.%which Appropriations have been made f was "totaled" in an accident. Also, there are allocations for office equipment (paper shredder and cash register)($4,500$5 000); computer software (network upgrade, graphics/image editing)($ hardware (network printer, PCs for pavement management, Community Development and Assistant City Manager)($12,500); and, a voice mail system ($9,800). $6,000 has been iated SenioroAccountant and Accountservices clerk larecboth e to cover the time whenhen the simultaneously off on maternity leave. As a related issues financial it is recommended that the audit firm that has audited the City' systems the past four fiscal years, continue to provide audit services for FY 93-94 financial systems. In significant part, the primhat two ar the reason for this recommendation is due to the reality three Finance Division employees will not be available during the audit period. 4 REVISED BUDGET MESSAGE JUNE 1, 1994 PAGE FIVE This budget allocates $155,000 for lease of 94-95,ftheeStafft is recommended that, during the first quarterpurchasing a prepare a feasibility study regarding the possibility of building for a "short-term" City Hall. This budget also allocates $5,000 for a management audit of 000 forouncil EconomicdDevelopment�planningStaff erfrmance. Tande is an appropriation of $10,000 implementation. 1�Tcw•isi> >...t; vo 1lpnartment Council, City The Legislative Services, which include the City will experience an Attorney, City Manager and City Clerk functions, $837,360. This is due overall decrease in 1994-95, from $1,089,100 ou to the settlement of seld also be eallocationtin thissbudget, althoughted sat there is not an election of the recognized that an electitniserec mmendedethatpthenallocationnforlsuch Plan is a possibility. the Council. an election be made at the time the election is called by The preparation of the rnopriation of $10,000 to cipcomplet beal code for the Citwill theproject. completed in FY 94-95, with an appropriation Fv 14-95 CAPITAL Il[P�CVBILEl1' B n" The 1994-95 budgeheiciPureflectsthe Cprojectionsannual ofCapital capitalImprovement improvement Program (CIP). T ar. Major projects funded in FY 93-94 which needs for the upcoming ye due to be completed in FY 93-94 include: are under construction and -Shadow Canyon Traffic Signal -Fountain Springs Traffic Signal -Handicap Access Sidewalk Ramps The Capital Improvement Program appropriations in 1994-95 are funding he annual CIP. The total capital improvements appropriations will be the an,730. The funds to support the CIP come from a variety of ortation sources including: General Fund, Intermodal n "All (transportation); Enhancement Act (ISTEA); Gas Tax; Proposition "A" ( P Proposition "C" (transportation); Proposition "AOTSparMetropoli Metropolitan Development Block Grant (CDBG); Traffic Safety Transportation Authority (MTA) grant; Grand Avenue Traffic Mitigation Fund; and Landscape and Lighting Maintenance District No. 38. The proposed capital projects to be funded in FY 94-95 include: -Grand Avenue drlOvay erlay: Phase East city LIl(Grand Aveto dto Brea ngCyn) -Diamond Bar Bl -Citywide Slurry Seal -Phase V -Diamond Bar Blvd Sidewalks lean Glen) -Golden Sprngs - Seepage Repair (Sy -Golden Sprngs Medians - West City Limit to Gona Ct. -Diamond Blvd - Concrete Bus Pads 5 REVISED BUDGET MESSAGE JUNE 1, 1994 PAGE SIX -Diamond Bar Blvd @ Fountain Springs -Diamond Bar Blvd @ Shadow Canyon -Golden Springs @ Prospectors (north) -Golden Springs @ Golden Prados -Golden Springs @ Carpio -Grand Ave Traffic Signal Synchronization -Left-Hand Turn Signals (DB Blvd @ SB Golden Springs) -NB DBar Blvd @ Pathfinder Rd - Left Turn Signal -DB Blvd @ SR57 On/Off Ramps - Traffic Signals -Grand Ave @ Longview - Signal Mast Arm Extension -Three (3) Traffic Signals - To Be Determined Based on warrant studies at the following: -DBar Blvd @ Tin Dr -DBar Blvd @ Gold Rush -DBar Blvd @ Silver Hawk -DBar Blvd @ Palomino Dr -Golden Sprngs Dr @ Calbourne Dr -Golden Sprngs Dr @ Racquet.Club Rd -Pathfinder Rd @ Peaceful Hills Rd -Sunset Crsng Rd @ SB SR57 Parks Improvements -Pantera Park Design and Development -Peterson Park Athletic Field Lights -Handicap Access to Parks Facilities Retrofit (ADA) -City Parks Signage Retrofit Fee Funded -Various Parks Improvements - Quimby Municipal Buildin And Facili ies -Feasibility Analysis - Purchase of City Hall n Rd) -Land Acquisition - Walnut Valley Water Dist. (Brea Cy @ SR60/SR57 -Diamond Bar Blvd Park & Ride Improvements - In addition to the capital improvement projects that the City o is of funding directly from City resourrn ces, there are two other P jointlya Edison will be note. First, the ciyand SefromaTemplelAvenue to Gold Rush undergrounding the utility Poles Drive. The City will be committing its Rule 20 monies for the next seven (7) years ($430,000 existing and each year's thereafter) 'to fund the undergrounding construction. The undergrounding project total is al an estimated $1,500,000• llowfield, inconjuncffic tionwith a residentiais to be l at Brea Cyn Cut-off at Fa eles County. development currently under construction in Los Ang 6 REVISED BUDGET MESSAGE: FY 94-95 JUNE 1, 1994 PAGE SEVEN SBBCIAL ''QN98: Gas Tax: Estimated Gas Tax resources available in FY 94-95 is $3,655,481. It is proposed that the Gas Tax Fund allocate $647,315 to the General Fund to fue d srs tresidewalk cleaning, parkway maintenance, curbs, gut repair, non -project related inspe19ion05and staffthe services. The FY 94-95 Budget toto the allocates$2pital ,192, proposed projects: Improvement Fund(s) -Grand Avenue Overlay (East City Limit/Golden Springs) -Phase V - Slurry Seal Program ( western Diamond Bar) -Diamond Bar Blvd Rehab (Grand/Brea Cyn Rd) -SB Golden Sprngs/Diamond Bar Blvd - Left Turn Signal -Golden Sprngs Repair re Seepage (Sylvan Glen) -SB/NB Brea Cyn Rd @ Golden Sprngs - Left Turn Signals -NB Diamond Bar @ Pathfinder - Left Turnsignig alraffic Signals -DB Blvd @ Shadow Cyn/Fountain Sprngs -Golden Sprngs @ Prospectors - Traffic Signal -Golden Sprngs @ Golden Prados - Traffic Signal -Golden Sprngs @ Carpio - Traffic Signal -Grand @ Longview - Traffic Signal Mast Arm Extension -DB Blvd @ SR57 On/Off Ramps - Traffic Signals -DB Blvd Sidewalks Street Lights -Rule 20A'Utilities Undergrounding - -Construction of Three Traffic signals Based On Eight Traffic Signa A total of $2,839,420 will be allocatedfrom thea as Tax Fund, which would result in an unappropriated of approximately $816,061. Air Quality Fund: The FY 94-95 Budget allocates $5,000 to implement the City's the Air Quality Element Implementation Plan. There is an tion of San GabrielO0 to fund Valley joint Powers g participation in partially fund Authority. $1,100 has been allocated to p Valley Council of annual membership dues for the San Gabriel Link legislative Governments. $1,700 is allocated for Cion -Line system services. $5,000 is allocated for City with the improvements,. which would be accomplished, in part, assistance of the Computer Services Committee. 25% of the Assistant to City Manager's time is allocated to this fund. The total fund budget for FY 94-95 is $36,510. Thetely resulting unappropriated reserve would be app roxima $36,584. 7 REVISED BUDGET MESSAGE: FY 94-95 JUNE 1, 1994 PAGE EIGHT Park Fees Fund (Quiaby 11ot): The proposed Budget estimates resources to be $295,690. $30,000 is allocated to retrofit all City park signs, to remove references to Los Angeles County. $44,630 is allocated to fund a variety of parks the improvementThe estimated funding dfund balance Parks and Recreation would be $221,057. Traffic Safety Fund: The FY 94-95 Budget estimates revenues of $75,600. The $75,600 in revenues is sated allocatedservito the General Fund to fund traffic safety r,T ilable Proposition C Fund: The FY 94-95 Budget estimates avaProp. C annual resources to be $1,976,580. The esti JU revenue source revenues are estimated to be $438,154. for this Fund is sales tax revenues from:ithin theCounty. Grand The Fund will recaivsynchronization. Thera City match Ave. traffic signout C monies the amount of the synchronization gra costsare ($180,000). Total traffic synchronization estimated to be $450,000. This Fund is proposed to Bar Blvd., partially fund the rehabilitation of Di ►420,100). $30,000 . between Grand Ave. and Brea Canyon Rd. ($ has been allocated to Complete t e Pave ent Management Plan. The estimated Fund 80. Proposition A (Transit) Fund: In FY 93-94, the e Cit (two r week ($60,000) partially subsidized the Diamond Bar Libraryd media materials additional days pe ($10,000). The General oXim as the $160u000 would sorce of ebeubsidy. It is estimated that app per week for FY necessary to subsidize two additional days p services, library o 94-95. If the City decide�t$40 000 beeconsidered for it is recommended that up media materials. In order to allocation to purchase library conserve the General Fund Sellm$310 000 faximum nProposition A is recommended that the Y Funds. It is important to note that several cities have offered between n$A6dollar$•6ThereforeraitFisdrecommendedr each propositio services land, with the that the City establish a Library funding source the sale $ f Proposition A monies and the FY 94-95 budget amount of It is recommended that the Para -Transit ($27,000), Excursions ($25,000) and Holiday Shuttle ($27,000) pd for rograms continue to be funded. And, that monies be allocate park concrete bus pads on Diamond Bar Blvd ($15000)0,000) a nd and ride expansion', at SR60/SR57 ($ -8- REVISED BUDGET MESSAGE JUNE 1, 1994 PAGE NINE proposition A (Transit) Bund (con't): It is recommended that a transit and rail pass subsidy program be established. The proposed subsidy would be 20% and for general public and students and 50% for Seniors an handicapped. Based upon current monthly p estimated $80,000 would needed riders oadminist r ($5the0three subsidize annually ($75,000) categories of ridership. The estimated Prop A resources, in FY 94-95, are $1,457,600. Proposed expenditures eservefor FY balance4is5 are $723,6004 000. The estimated Fun Community DevelopROnt Block Grant Bund: The proposed revenue for FY 94-95 is $433,780. Proposed allocations for FY 94-95 are $414,588. Estimated Fund reserves are $19,192. Integrated solid Hast• ofthe City'ement s solid solid was ed: This nmanagement for the administrarovides tion r rams recommended in activities and the implementation of p o9 Element). the City's SRRE (Source Reduction and Recycling Currently, consultants and staff are engaged in the implementation of residential sector pro edurams c tion/information recycling, on-site composting, public and monitoring. Commercial sector programs being implemented include: at -source recovery/ cling, te audit, education/information and representative was monitoring programs. The costs associated with these of the FY 94-95 Integrated programs are already a part Waste Management Fund. Estimated resoareeestimateds are 3t 3be $96,500. Proposed allocated exp The estimated Fund balance reserve is $46,532. -9- REVISED BUDGET MESSAGE JUNE 1, 1994 PAGE TEN roNCLUS70N FY 94 95 ;rtTInc- PAL BUDGET The City Council will be reviewing and adopting the Fiscal Year 1994- 1995 Diamond Bar Municipal Budget, in June 1994. The council Theill hear testimony on the Budget, on June 7 and June 21, Municipal Budget reflects the Services aresed els of municipal to be delivered;seither eby and the manner iCi which those contract, or by staff. The Budget sets forth the revenue sources and estimated revenue levels necessary to fund the proposed al Budget is a dynamic expenditures. However, the Municip g enditure plan. In short, the 1994-95 budget has been revenue/exp to be modified, as changing structured to have the flexibility circumstances may require. ill continue to implement The City of Diamond Bar wthe community artici atory forums, values that have been identified, through public p p meet- e.g., Council, Commission,ispond to Committee, work sessions, community ings and others. The City organualityZoflon will servicescthatnue to re is demanded b4 95e and reflect the same high quality erating service demand, the 199 public. Besides accommodating p budget addresses long term planning needs and plan implementation. The FY 94-95 budget proposes an amber lwhichous aprovidespital sforet emajorement, revitalization and expansion grog ,s infrastructure projects of capital improvements to benefit the City and fixed assets. Preparing and recommending a balanced budget to the City Council is considering the limited financial always a difficult process, of citizen requests. The demands for resources and the wide variety expenditure level increases, coupled with the recessed articularly environment, have made the preparation of this budget p challenging. The 1994-95 budget for the City of Diamond Bar continues the soundandand fiscally prudent approach of balancing oferesourcefor limitations and services and programs with the reality availability. The City Council should take justifiableeapsiof in the tremendous progress the City has made, over the five y cityhood. All involved with thntinu�iteslto beook an rd, with to assuring that Diamond Bar co Leasure to convey in which to live and work. To that end, it is my p to you the Fiscal Year 1994-95 Municipal Budget. -10- CITY OF DIAMOND BAR BUDGET PHILOSOPHY AND OPERATING GUIDELINES 1. The City of Diamond Bar's budget is designed to serve four major purposes: • definition of policy in compliance with legal requirements for General Law cities in the State of California, Governmental Accounting Standards Board (GASB) financial reporting requirements and audit standards, and fiscal directions of the City Council. • utilization as an operations quids for administrative staff in the management and control of fiscal resources. • presentation of the City's financial plan for the ensuing fiscal year, itemizing projected revenues and estimated expenditures. • illustration as a coasnnications document for citizens who wish to understand the operations and costs of City services. 2. Departmental budgets will be originated within each department. 3. Where applicable, the department head will assign priorities to projects and activities in preparing program budgets for the department. 4. Department Heads are responsible for �operatinq within their budget amount as approved by the City Manager and authorized by the City Council. 5. The City Council has the legal authority to amend the budget at any time during the fiscal year. The City Manager has the authority to make administrative adjustments to the budget as long as those changes will neither have a significant policy impact nor affect budgeted year-end fund balances. 6. Current year requirements of the Capital Improvement Program (CIP) will be incorporated into the annual operational budget and defined as the capital budget. 7. Fund balances will be maintained at levels which will protect the City from future uncertainties. -11- -12- CL O rn m r- U 0 > O o CD 7 U o o � y �-- pv O O y O 4 o CA x �- v W o V d o M 44 t0 N O C U) V) O W Lo _O M N LL� r J FU m W Z W LL LL Z o o LL ad a; cCi U) LL L 0 cq M N O U) 69 T- Cn r- 69 cn .-. 0 11V � m 6 CM N v i 8 I L N EH -12- -13- c � H _ > v) Y c a� N 't «. O m N J C U E a lC c L CJR M G. N cD ^ ca Q U co ch _ d /'� VI j C4 M O O W � °° � ti N I.L E E o CD rn Cl U M 69 6-4, 0 z c LO N Ul) W M le M IL U.) co 69 m 06 X co W 0 r- Cl) Z � c r Q LLL w J z o N cn F- W Z E W C7 � N - O ti ^ o � O LO coa O 69 O c7 O O CV) O M 69 -13- Q o ON N z co 0 0 —14— o } O 1~ e r ! • c •� —s u s r o rr —14— CITY OF DIAMOND BAR PERSONNEL SUMMARY FISCAL YEAR 1994-95 FULL TIME POSITION 1993-94 1994-95 Approved Actual Aid -City Manager 1 1 1 -Assistant City Manager 1 1 1 -Community Develop. Dir. 1 1 1 -Public Works Director 0 0 1 -Dir. of Community Services 1 1 1 -City Clerk 1 1 1 -Accounting Manager 1 1 1 -Assistant to City Manager 1 1 1 -Associate Planner 1 1 1 -Transportation Planner 1 0 0 -Senior Engineer 1 1 1 -Senior Accountant 1 1 1 -Supt of Parks & Mtnce. 1 1 1 -Secretary to City Manager 1 1 1 -Administrative Assistant 3 3 3 -Community Rel Officer 1 1 1 -Deputy City Clerk 1 1 1 -Administrative Secretary 1 1 1 -Secretary 1 1 1 -Assistant Planner 1 1 1 -Assistant Civil Engr. 1 1 1 -Code Enforcement Officer 1 1 1 -Maintenance Worker II 1 1 1 -Clerk Typist 1 1 1 Totals 25 24 25 POSITION PART TIME 1993-94 Approved Actual 1994-95 -Account Clerk 1 1 1 -Clerk Typist 1 1 1 -Comm. Serv. Coordntr 2 1 2 -Comm. Serv. Leader 2 2 2 -Pks Maint Helper 0 3 3 -Planning Intern 1 1 2 -Administrative Intern 2 1 3 Totals 9 10 14 -15- CITY OF DIAMOND BAR SALARY RANGES BY POSITION FY 1993-94 (3.596) JOB TITLE A B C D E F G Receptionist 776 7.76 8.15 8.56 8.99 9.44 9.91 10.41 1,345.86 1,413.16 1,483.82 1,558.01 1,635.91 1,717.70 1,803.59 16,150.38 16,957.90 17,805.79 18,696.08 19,630.88 20,612.43 21,643.05 Jr. Clerk Typist 899 8.99 9.44 9.91 10.41 10.93 11.47 12.05 1,558.01 1,635.91 1,717.70 1,803.59 1,893.77 1,988.46 2,087.88 18,696.10 19,630.90 20,612.45 21,643.07 22,725.22 23,861.49 25,054.56 Clerk Typist 966 9.66 10.15 10.65 11.19 11.75 12.33 12.95 1,674.86 1,758.61 1,846.54 1,938.87 2,035.81 2,137.60 2,244.48 20,098.38 21,103.30 22,158.46 23,266.39 24,429.71 25,651.19 .26,933.75 Account Clerk I 966 9.66 10.15 10.65 11.19 11.75 12.33 12.95 1,674.86 1,758.61 1,846.54 1,938.87 2,035.81 2,137.60 2,244.48 20,098.38 21,103.30 22,158.46 23,266.39 24,429.71 25,651.19 26,933.75 Adminsinwive 1058 10.58 11.11 11.67 12.25 12.86 13.51 14.18 Analyst 1,834.42 1,926.14 2,022.45 2,123.57 2,229.75 2,341.24 2,458.30 22,013.06 23,113.71 24,269.39 25,482.86 26,757.01 28,094.86 29,499.60 Secretary 1062 10.62 11.16 11.71 12.30 12.91 13.56 14.24 1,841.57 1,933.65 2,030.33 2,131.85 2,238.44 2,350.36 2,467.88 22,098.86 23,203.81 24,364.00 25,582.20 26,861.31 28,204.37 29,614.59 Code Enforcement 1111 11.11 11.67 12.25 12.86 13.51 14.18 14.89 Officer 1,926.26 2,022.57 2,123.70 2,229.88 2,341.38 2,458.45 2,581.37 23,115.08 24,270.84 25,484.38 26,758.60 28,096.53 29,501.35 30,976.42 Parks Maintenance 1121 11.21 11.77 12.35 12.97 13.62 14.30 15.02 Worker H 1,942.31 2,039.42 2,141.39 2,248.46 2,360.88 2,478.93 2,602.88 23,307.66 24,473.05 25,696.70 26,981.54 28,330.61 29,747.14 31,234.50 Deputy City Clerk 1171 11.71 12.29 12.91 13.55 14.23 14.94 15.69 2,029.61 2,131.09 2,237.65 2,349.53 2,467.01 2,590.36 2,719.88 24,355.37 25,573.13 26,851.79 28,194.38 29,604.10 31,084.30 32,638.52 Administrative 1171 11.71 12.29 12.91 13.55 14.23 14.94 15.69 Secretary 2,029.61 2,131.09 2,237.65 2,349.53 2,467.01 2,590.36 2,719.88 24,355.37 25,573.13 26,851.79 28,194.38 29,604.10 31,084.30 32,638.52 Administrative 1171 11.71 12.29 12.91 13.55 14.23 14.94 15.69 Assistant 2,029.61 2,131.09 2,237.65 2,349.53 2,467.01 2,590.36 2,719.88 24,355.37 25,573.13 26,851.79 28,194.38 29,604.10 31,084.30 32,638.52 Engineering 1415 14.15 14.86 15.60 16.38 17.20 18.06 18.96 Technician 2,452.73 2,575.36 2,704.13 2,839.34 2,981.31 3,130.37 3,286.89 29,432.74 30,904.38 32,449.60 34,072.08 35,775.68 37,564.47 39,442.69 -16- CITY OF DIAMOND BAR SALARY RANGES BY POSITION FY 1993-94 (3.5%) JOB TITLE A B C D E F G Planning 1415 14.15 14.86 15.60 16.38 17.20 18.06 18.96 Technician 2,452.73 2,575.36 2,704.13 2,839.34 2,981.31 3,130.37 3,286.89 29,432.74 30,904.38 32,449.60 34,072.08 35,775.68 37,564.47 39,442.69 Community Relations 1415 14.15 14.86 15.60 16.38 17.20 18.06 18.96 Coordinator 2,452.73 2,575.36 2,704.13 2,839.34 2,981.31 3,130.37 3,286.89 29,432.74 30,904.38 32,449.60 34,072.08 35,775.68 37,564.47 39,442.69 Secretary to the 1523 15.23 15.99 16.79 17.62 18.51 19.43 20.40 City Manager 2,639.01 2,770.96 2,909.51 3,054.98 3,207.73 3,368.12 3,536.52 31,668.11 33,251.51 34,914.09 36,659.79 38,492.78 40,417.42 42,438.29 Assistant Civil 1523 15.23 15.99 16.79 17.62 18.51 19.43 20.40 Engineer 2,639.01 2,770.96 2,909.51 3,054.98 3,207.73 3,368.12 3,536.52 31,668.11 33,251.51 34,914.09 36,659.79 38,492.78 40,417.42 42,438.29 Assistant Planner 1523 15.23 15.99 16.79 17.62 18.51 19.43 20.40 2,639.01 2,770.96 2,909.51 3,054.98 3,207.73 3,368.12 3,536.52 31,668.11 33,251.51 34,914.09 36,659.79 38,492.78 40,417.42 42,438.29 Assistant to the 1523 15.23 15.99 16.79 17.62 18.51 19.43 20.40 City Manager 2,639.01 2,770.96 2,909.51 3,054.98 3,207.73 3,368.12 3,536.52 31,668.11 33,251.51 34,914.09 36,659.79 38,492.78 40,417.42 42,438.29 Superintendent of 1767 17.67 18.55 19.48 20.46 21.48 22.55 23.68 Parks/Maintenance 3,062.82 3,215.97 3,376.76 3,545.60 3,722.88 3,909.03 4,104.48 36,753.89 38,591.59 40,521.17 42,547.22 44,674.59 46,908.31 49,253.73 Senior Accountant 1767 17.67 18.55 19.48 20.46 21.48 22.55 23.68 3,062.82 3,215.97 3,376.76 3,545.60 3,722.88 3,909.03 4,104.48 36,753.89 38,591.59 40,521.17 42,547.22 44,674.59 46,908.31 49,253.73 Associate Planner 1851 8.99 9.44 9.91 10.41 10.93 23.62 24.80 1,558.01 1,635.91 1,717.70 1,803.59 1,893.77 4,094.40 4,299.12 38,496.83 40,421.67 42,442.75 44,564.89 46,793.13 49,132.79 51,589.43 Associate Engineer 1851 18.51 19.43 20.41 21.43 22.50 23.62 24.80 3,208.07 3,368.47 3,536.90 3,713.74 3,899.43 4,094.40 4,299.12 38,496.83 40,421.67 42,442.75 44,564.89 46,793.13 49,132.79 51,589.43 Transportation 1851 18.51 19.43 20.41 21.43 22.50 23.62 24.80 Planner 3,208.07 3,368.47 3,536.90 3,713.74 3,899.43 4,094.40 4,299.12 38,496.83 40,421.67 42,442.75 44,564.89 46,793.13 49,132.79 51,589.43 Accounting Manager 1900 19.00 19.95 20.94 21.99 23.09 24.24 25.46 3,292.54 3,457.16 3,630.02 3,811.52 4,002.10 4,202.20 4,412.31 39,510.43 41,485.95 43,560.24 45,738.26 48,025.17 50,426.43 52,947.75 -17- CITY OF DIAMOND BAR SALARY RANGES BY POSITION FY 1993-94 (3.5%) JOB TITLE 5.00 A B C D E F G Senior Engineer 1990 19.90 20.89 21.94 23.03 24.18 25.39 26.66 7.50 8.00 3,448.67 3,621.11 3,802.16 3,992.27 4,191.88 4,401.48 4,621.55 10.00 10.50 41,384.08 43,453.29 45,625.95 47,907.25 50,302.61 52,817.74 55,458.63 City CQerk 2065 20.65 21.68 22.77 23.91 25.10 26.36 27.68 3,579.66 3,758.65 3,946.58 4,143.91 4,351.11 4,568.66 4,797.09 42,955.98 45,103.78 47,358.97 49,726.92 52,213.26 54,823.92 57,565.12 Community Services 2148 21.48 22.55 23.68 24.86 26.11 27.41 28.78 Director 3,722.85 3,908.99 4,104.44 4,309.66 4,525.15 4,751.41 4,988.98 44,674.21 46,907.92 49,253.31 51,715.98 54,301.78 57,016.87 59,867.71 Comm. Development 2780 27.80 29.19 30.65 32.19 33.80 35.49 37.26 Director 4,819.36 5,060.33 5,313.34 5,579.01 5,857.96 6,150.86 6,458.40 57,832.29 60,723.90 63,760.10 66,948.10 70,295.51 73,810.29 77,500.80 City Eng/Public 2780 27.80 29.19 30.65 32.19 33.80 35.49 37.26 Works Director 4,819.36 5,060.33 5,313.34 5,579.01 5,857.96 6,150.86 6,458.40 57,832.29 60,723.90 63,760.10 66,948.10 70,295.51 73,810.29 77,500.80 Assistant (lily 2955 29.55 31.02 32.57 34.20 35.91 37.71 39.59 Manager 5,121.34 5,377.41 5,646.28 5,928.59 6,225.02 6,536.27 6,863.08 61,456.06 64,528.86 67,755.31 71,143.07 74,700.23 78,435.24 82,357.00 City Manager 7,660.00 91,920.00 PART-TIME/HOURLY Comm. Svcs Leader 5.00 5.50 6.00 6.50 7.00 7.50 8.00 Intern/Part-71me 7.00 7.50 8.00 8.50 9.00 9.50 10.00 Parks Mice Helper 7.00 7.50 8.00 8.50 9.00 9.50 10.00 Comm Svcs Coordinator 9.00 9.50 10.00 10.50 11.00 11.50 12.00 Counter Clerk/Permit Tech 12.50 13.00 13.50 14.00 14.50 15.00 15.50 -18- REVENUE SUMMARY -19- CITY OF DIAMOND BAR REVENUE DESCRIPTION All revenues which, by law, do not have to be placed in a separate fund are deposited in the General Fund. All general operations of the City are charged to this fund. All expenditures must be made pursuant to appropriations which lapse annually and at the end of the fiscal year. Unexpended balances are transferred to the unappropriated reserve. PROPERTY TAXES Secured - Current Year Tax levied on secured property pursuant to the revenue and taxation code. Unsecured - Current Year Tax levied on all personal property not secured by real property held in title by the same owner. Due to the transitory nature of unsecured property, a tax is levied immediately after assessed values are determined. Prior Year uncollected Taxes paid in the current year which were due in a prior year. Interest and Penalties Interest and penalties charged for the late payment of property taxes. OTHER TABES Sales and use Taz Of the 7% sales tax levied by the State of California, the City receives 1% of the amount collected within the city limits. Transient Occupancy Tax These revenues are received on a monthly basis from the hotels in the City. The hotels are required to pay a 10% tax based on the amount of their room rental revenues. Franchise Fees Companies are granted special privileges for the continued use of public property, such as city streets. Such companies usually involve elements of monopoly and may require regulation. The Franchise Fees are the amounts required for the continued granting of these privileges. Franchises currently granted within the City are Electric, Gas, Cable TV, Bus Benches, and Street Sweeping. -20- Vehicle Code Fines Amounts derived from traffic citations and fines for violations occurring within the city limits. Court Fines and Forfeitures Fines collected by the county courts for city code violations other than traffic, which are shared with Los Angeles County. Impound Fees Fines collected upon the release of vehicles which have been impounded/stored by the Sheriff's Department. Miscellaneous Other fines and forfeitures not included above. LICANIZI AND PERMITS Building Fees Building Fees are collected in accordance with the Uniform Building Code. The revenues from these fees are used to cover the cost of providing building inspections to insure compliance with building codes. Planning and Engineering Fees These fees are levied to cover costs of special plan checks, inspections, etc. which maybe necessary in conjunction with new construction or improvements being made by contractors. Recreation Fees These fees are collected by the City^s contracted recreation department and City staff to cover the cost of providing recreation programs such as fee classes, Tiny Tot programs, excursions, and adult athletics. -21- INTERGOVARMWAL RSVZNUZ Motor Vehicle In -Lieu Tax The Motor Vehicle In -Lieu fee is equivalent to 2% of the market value of motor vehicle fees imposed annually by the state in lieu of local property tax. Gas Tax Section 2106 Section 2106(a) of the Streets and Highways Code provides that each city shall receive a fixed monthly apportionment of $400; Section 2106(c) provides for distribution on a per capita basis. Gas Tax Section 2107 A sum equal to .00725 cents per gallon is distributed monthly to the cities on a formula based per the Streets and Highways Code, Section 2107; with calculation predicated on a per capita apportionment - 8.98 x population. Gas Tax Section 2107.5 This account represents a fixed amount of revenue received from the state based on population. Gas Tax Section 2105 This newly enacted Section of the Streets and Highways Code provides for the collection and distribution of special gas tax to fund improvements for regional transportation needs. Prop A - Transit Tax The City receives twenty-five percent of the 1/2% Prop A Sales tax (approved by voters in 19.80). These funds are distributed by the L.A. County Metropolitan Transportation Authority (MTA), and are distributed to Los Angeles County cities on a proportional population basis. The funds are to be used for the development of transit programs, within the guidelines established by the MTA. Prop C - Transit Tax The City receives twenty percent of the 1/2% Prop C sales tax (approved by voters in 1990). These funds are distributed by the L.A. County Metropolitan Transportation Authority (MTA), and are distributed to Los Angeles County cities on a proportional population basis. The funds are to be used the improving, expanding and maintaining public transit services. These expenditures must be consistant with the County's Congestion Management Program. Prop A - Sate Parks Program Funds transfered to the City as a result of the 1992 L.A. County Safe Neighborhood Parks Act. These funds are to be used to improve, preserve and restore parks. WOM STATE GRANTS State TDA The Transportation Development Act provides this source of funding. Derived from statewide sales tax, and allocated by formula to the County Transportation Commission, allocations are deposited in each regional entity's State Transit Assistance Fund. SB821 - Bike and Pedestrian Paths SB821 allows the City to request specifically allocated monies for the purpose of constructing bike and pedestrian paths. State Parks - Roberti-8'Berg The California State Legislature enacted the Roberti-Z'Berg Urban Open Space and Recreation Program which provides funds to certain political subdivisions for acquiring land and developing facilities. COUNTY GRANTS County TDA The Transportation Development Act provides this source of funding. Derived from state sales tax and allocated by formula to the County Local Transportation Fund, allocations are available to operators for the support of public transportation systems. Prop A - Transit Discretionary Funds A 35% apportionment of the one-half cent sales tax distributed to Los Angeles County Transportation Commission and is set aside at their discretion; City's apportionment is based upon meeting performance criteria established by the Commission. FEDERAL GRANTS Community Development Block Grant (CDBG) The federal government provides funds for metropolitan areas whose population exceeds 50,000. The funds are based upon a federal formula and are to be used only within low and moderate income census tracts and/or to benefit low and moderate income persons. OTHER FINANCING SOURCES Proceeds from Sale of General Fixed Assets Proceeds from the sale of fixed assets (used by governmental funds only). Damage to City Property Reimbursement to City for repairing willful or accidental damage to city property. Generally these are associated with automobile accidents. -23- Proceeds from: Bonds Proceeds received by City after bond issue has met all bond reserve and bond costs have been paid. Notes Proceeds forma note form the lending sector. operating Transfers In Includes monies transferred from one fund to another. Transfers are income to recipient fund. Interest Earnings Investments Inactive City funds are pooled and invested on a continuing basis in certain types of investments that are state approved such as time certificate of deposits, money market accounts, local agency investment fund, and bankers' acceptances. -24- CITY OF DIAMOND BAR ESTIMATED RESOURCES GENERALFUND Property Taxes Other Taxes State Subventions Fines & Forfeitures From Other Agencies Current Svc Charges Use of Money & Prop Transfer -in Other Funds Appropriated Fund Bal LIBRARY SERVICES FUND Intergovernmental Revenue TRAFFIC SAFETY Vehicle Fines Use of Money & Prop 1994-95 1993-94 City Manages City Cou"I EstimatedRecommended' Approved $2,201,600 $2,711,000 2,825,000 3,090,000 2,533,500 2,457,700 60,500 79,000 503,000 Use of Money & Prop 812,800 754,000 212,200 254,400 954,700 752,915 499,500 220,000 10,602,800 10, 319, 015 200,000 0 200,000 0 75,000 75,000 600 75,000 75,600 GAS TAX FUND Highway Use Taxes 1,292,235 1,275,950 Use of Money & Prop 60,000 100,000 Appropriated Fund Bal 2,443,396 2,279,531 3,795,631 3,655,481 PROP A TRANSIT TAX FUND Local Trans -Prop A 483,580 538,600 Appropriated Fund Bal 495,592 854,000 Transit Subsidy Program 800 50,000 Use of Money & Prop 18,000 15,000 997,172 1,457,600 0 PROP C TRANSIT TAX FUND Local Trans -Prop C 670,000 438,150 Use of Money & Prop 30,000 Appropriated Fund Bal 913,429 1,508,429 1,583,429 1,976,579 0 INTEGRATED WASTE MGT FUND Waste Hauler Fees 75,000 81,000 Intergovt Revenues Appropriated Fund Bal 41,434 22,427 Use of Money & Prop 800 500 Appropriated Fund Bal 19,760 39,105 95,560 143,032 0 AIR QUALITY IMP FUND Pollution Reduc Fees 40,000 40,000 Use of Money & Prop 1,000 1,750 Appropriated Fund Bal 41,434 31,344 82,434 73,094 0 -25- CITY OF DIAMOND BAR ESTIMATED RESOURCES 1994-95 1993-84 City Manager City Council Estknated Recommended Approved PARK FEES FUND Quimby Fees 100,000 93,000 Use of Money & Prop 6,000 7,000 Appropriated Fund Bal 188,187 195,687 294,187 295,687 0 PROP A - SAFE PARKS ACT Park Grant Rev 2,040,000 2,020,000 2,040,000 2,020,000 CDBG FUND CDBG Revenue 322,105 433,780 Appropriated Fund Bal Appropriated Fund Bal 105,273 58,066 201,054 322,105 433,780 0 LANDSCAPE DIST # 38 257,718 240,621 0 Benefit Assessment 256,500 260,745 Use of Money & Prop 2,000 4,000 Appropriated Fund Bal 173,645 242,467 Appropriated Fund Bal 432,145 507,212 0 LANDSCAPE DIST #39 Benefit Assessment 91,781 94,080 Use of Money & Prop 4,000 4,000 Appropriated Fund Bal 105,273 58,066 201,054 156,146 0 LANDSCAPE DIST #41 Benefit Assessment 121,154 '124,141 Use of Money & Prop 2,800 3,000 Appropriated Fund Bal 133,764 113,480 257,718 240,621 0 GRAND AVE CONST FD Appropriated Fund Bal 442,841 762,841 Transfer -In Other Fds 320,000 3,000 Appropriated Fund Bal 762,841 762,841 0 CAPITAL IMP PROJECT FD Developer Fees 127,400 37,500 Trans -in Other Fds 4,758,002 5,375,535 Reserve-Traf Signls 102,395 4,885,402 5,515,430 0 SB 821 FUND SB 821 Revenue 21,000 18,000 Use of Money & Prop 3,000 3,000 Appropriated Fund Bal 156,255 100,255 180,255 121,255 0 -26- CITY OF DIAMOND BAR ESTIMATED RESOURCES 1994-95 1.993-94 City NtdnewCity Cauwl EatkWed RecommendedApproved SELF INSURANCE FUND Trans -in General Fund 190,000 263,416 Use of Money & Prop 10,000 10,000 Reserved Fund Bal 460,655 432,886 660,655 706,302 0 TOTAL RESOURCES 27,268,388 28,659,675 0 Less Interfund Transfers (6,222,702) (6,391,866) 0 NET CITY RESOURCES $21,045,686 $22,267,809 $0 —27— THIS PAGE LEFT INTENTIONALLY BLANK -28- GENERAL FUND BUDGET -29- THIS PAGE LEFT INTENTIONALLY BLANK -30- CITY OF DIAMOND BAR GENERAL FUND BUDGET F.Y. 1994-95 APPROPRIATIONS 199394 City Manager CRY Council City Council Amended Recommended Approved ESTIMATED RESOURCES 420,000 175,000 Property Taxes 2,201,600 2,711,000 Other Taxes 2,825,000 3,090,000 State Subventions 2,533,500 2,457,700 Fines & Forfeitures 60,500 79,000 From Other Agencies 503,000 120,650 Current Svc Charge 812,800 754,000 Use of Money & Prop. 212,200 254,400 Transfer -in Other Funds 954,700 752,915 Reserved Fund Balance 499,500 220,000 Total Est. Revenue 10,602,800 10,319,015 0 APPROPRIATIONS City Council 93,910 102,660 City Attorney 420,000 175,000 City Manager 336,750 370,400 City Clerk 238,440 189,300 Finance 197,350 201,150 General Government 334,350 417,600 Community Information 114,650 120,650 Planning 478,400 438,350 Building and Safety 220,000 220,000 Community Services 959,890 985,470 Law Enforcement 3,795,749 3,850,500 Fire 7,526 7,530 Animal Control 50,000 54,200 Emergency Prepardness 36,850 27,600 Public Wks/Engineering 1,602,988 1,289,700 Transfer -out Other Funds 290,000 383,416 Total Appropriations 9,176,853 8,833,526 0 NET CHANGE IN FUND BALANCE 1,425,947 1,485,489 0 -31- THIS PAGE LEFT INTENTIONALLY BLANK -32- REVENUE SUMMARY -33- CITY OF DIAMOND BAR GENERAL FUND ESTIMATED REVENUES 1994-95 -34- 193-94 AtrKlett Estimate Cly+ Mater �APPro�ved_ll Rid Property Taxes: Current Secured Current Unsecured 2,110,600 1,800,000 Supplemental Roll 91,000 91,000 Prior Year Property Taxes 30,000 Misc. Property Taxes 775,000 Interest, Pen. & Del. 15,000 Other Taxes: 2,201,600 2,711,000 Sales Tax 0 Transient Occupancy 2,000,000 2,200,000 Franchise 150,000 180,000 Property Transfer 615,000 615,000 60,000 95,000 Subventions - State: 2,825,000 3,090,000 Motor Veh-in Lieu 0 Mobile Home In -Lieu 2,500,000 2,430,000 Homeowners Exemption 7.000 6,000 Off Highway Tax 25,000 20,000 1,500 1,700 Fines & Forfeitures: 2,533,500 2,457,700 General Fines 0 Parking Fines 10,000 13,000 Vehicle Impound Fees 30,000 50,000 False Alarm Fees 13,000 12,000 Narcotics Seizure Revenue 5,000 2,500 Graffiti Restitution 500 500 2,000 1,000 From Other Agencies: so,5oo 791000. Intergovt. Revenue o 503,000 503,000 Current Svc. Charges: Building Fe": Bldg Permits Plumbing Permits 117,300 120,000 Electrical Permits 11,800 12,000 Mechanical Permits 18,200 19,000 Grading Permits 81500 8,000 Industrial Waste Fee 15,000 15,000 Permit Issuance Fee 81000 3,000 Inspection Fees 19,500 20,000 Plan Check Fee 7,800 7,000 SMTP Fee 104,500 100,000 600 2,000 -34- CITY OF DIAMOND BAR GENERAL FUND ESTIMATED REVENUES Planning Fees: Environmental Fees Adv. Planning Fees Current Planning Fees Miscellaneous Permits Engineering Fees: Engr. Plan Check Fees Engr. Review Fees Engr. Permit Fees Engr. Inspection Fees Recreation Fees: Community Activities Athletics Fee Programs Contract Classes Special Event Fees Use of Money and Property: Interest Earnings Returned Check Charges Rents & Concessions Sale/Printed Material Sale/Printed Material-Engr Miscellaneous Interfund Transfers GENERAL FUND TOTAL 1994-95 1993-94 City Manager City;' Councll Amded Estimate Reowwwanded Approved 15,000 15,000 1,000 500 75,000 50,000 500 90,000 65,000 25,000 25,000 500 500 6,000 2,000 22,000 22,000 73,000 73,000 22,600 23,000 131,500 131,500 40,000 40,000 812,800 754,000 0 200,000 240,000 200 200 5,500 7,000 5,000 5,700 1,500 1,500 212,200 254,400 0 954,700 752,915 10,103,300 10,099 015 0 -35- THIS PAGE LEFT INTENTIONALLY BLANK -36- EXPENDITURE DETAIL DEPARTMENT -37- THIS PAGE LEFT INTENTIONALLY BLANK -38- CITY OF DIAMOND BAR Department - Legislative ♦ City Council ♦ City Attorney ♦ City Manager ♦ City Clerk -39- CITY OF DIAMOND BAR D EPARTMENT: ENT: summary ESTIMATED EXPENDITURES UNT #: 4010-4040 1994-95 1993-94 City Manager City Council Amended Bud et Recommended Approved $570,860 $0 $525,460 00 0 6,4 PERSONNEL SERVICES 6,250 0 SUPPLIES 84,350 36,900 0 OPERATING EXPENDITURES 472,640 223,200 0 PROFESSIONAL SERVICES 400 0 $0 CAPITAL OUTLAY $1,089,100 $837,360 DEPARTMENT TOTAL -40- CITY OF DIAMOND BAR DEPARTMENT: Legislative i DIVISION: Summary ESTIMATED EXPENDITURES ACCOUNT #: 4010-404 199495 PERSONNEL SERVICES 0010 Salaries 0020 Overtime 0030 Wages - Part time 0070 City Paid Benefits 0080 Benefits 0083 Worker's Comp Exp. 0085 Medicare 0090 Cafeteria Benefits 0 TOTAL PERSONNEL SVCS SUPPLIES 1100 Office Supplies 1200 Operating Supplies 1300 Small Tools & Equip TOTAL SUPPLIES OPERATING EXPENDITURES 1993-94 City Manager City Council Amended Budget Recommended Approved 362,100401,450 Telephone 0 0 0 31,300 0 19,800 0 6,400 6,600, 0 0 57,000 56,250 0 7,050 8,410 0 7,860 7,400 0 53,750 70,950 $0 $525,460 $570,860 TOTAL OPERATING EXP. 3,100 0 0 0 2,100 5,300 0 1,050 1,100 $0 $6,250 $6,400 $0 2110 Printing 2115 Advertising 2120 Postage 2125 Telephone 2130 RentaULease-Equip. 2200 Equipment Maint. 2310 Fuel 2315 Membership & Dues 2320 Publications 2325 Meetings 2330 Travel-Conf & Mtgs 2335 Mileage & Auto Allow 2340 Education & Training 2390 Elections 6,650 TOTAL OPERATING EXP. 1,000 1,000 0 0 3,200 .4,200 0 100 100 0 1,800 2,350 0 200 200 0 650 750 0 1,000 1,000 0 1,450 1,650 0 1,100 900 0 7,150 6,650 0 13,000 13,500 0 900 1,000 0 3,300 3,600 0 49,500 0 $0 $84,350 $36,900 PROFESSIONAL SERVICES 52,640 48,200 0 4000 Professional Svcs 75,000 75,000 0 4020 Legal Services 345,000 100,000 0 Special 4021 Sial Legal Svcs 0 0 0- 4023 . Self Ins. Defense TOTAL PROF SVCS $472,640 $223,200 $0 CAPITAL OUTLAY 0 0 0 6230 Computer Equipment 4000 0 6240 Communication Equipment $400 $0 $0 TOTAL CAPITAL OUTLAY DEPARTMENT TOTAL $1,089,100 $837,360 $0 -41- CITY OF DIAMOND BAR ACTIVITY COMMENTARY 1994-95 nTy_TIITA_N_ NC. 40� nTVTS1M TITL4 • -C T$ COONC3�t The City Council is the legislative and policy-making body for the at -large for City of Diamond Br•Fi Five office. ers areThected council annually four-year, overlapping Mayor. or resides elects oneof ilsmeetings and ers to sisvthe sceremonial hhead yof the City over all C for official functions. As Diamond Bar's elected representatives, the City Council expresses the values of the electorate in keeping pace with viable community needs and for establishing the quality of municipal services in the urban environmnthrough the adoption f determines anservice annual levels and revenue obligationsexpenditures; establishes budget; authorizes City contracts and exp ishes l bishes City service and operating policies; and adopt suchi n regulatory the measures as may be necessary for the mutual protect community. Councilmembers also represent the City on various intergovernmental organizations to achieve governmental cooperation, legislation, and programs that are consistent with the needs of the community. pERSONNEL City Council Members 5.0 -42- —43— CITY OF DIAMOND BAR DEPARTMENT: , Council EXPENDITURES DIVISION: 4010 ESTEMATED ACCOUN'T#: 1994-95 City Manager City Council 1993-94 Approved Recommended Amended Bud et PERSONNEL SERVICES 30,000 30,000 0010 Salaries 0070 City Paid Benefits 2,850 4,750 2,700 4,200 0080 Retirement Workers Comp- ExP 300 610 360 450 0083 0085 Medicare Cafeteria Benefits 13,700 $52,210 23,250 $0 $60,960 0090 TOTAL PERSONNEL SVCS SUPPLIES 1100 Office SupP11 s 500 500 1,000 $0 1200 Operating Supplies $1,000 $1,000 TOTAL SUPPLIES OPERATING EXPENDITURES 500 500 2110 Printing 2315 Membership & Dues 100 400 100 400 2320 Publications 4,000 4,000 8,000 2325 Meetings 2330 Travel-Conf & Mtgs 8,000 2,500 2,500 2340 Education &Training $15,500 $0 2395 Misc. Expenditures TOTAL OPERATING EXP - $15,500 PROFESSIONAL SERVICES 25,200 25,200 4000 Professional Svcs SERVICES $25, 00 $25,200 TOTAL PROF. $93,910 $102,660 $0 DEPARTMENT TOTAL —43— CITY OF DIAMOND BAR ACTIVITY CONKZ'NTARY 1994-95 IV $IOZI NO. 4020 bTVT$TON TIT' CIT ATTOR� D r al counsel, prepares Attorney acts as the Cityis leg the City The City ordinances and agreements; and advises operation of resolutions, al matters relating to the op provided on an interim Council and staff on all leg of Michael B• the municipal government. This service laws off ices basis through a contract with theeta The City pays a monthly r ting eservices. cover hich Montgomery- s and general attendance at meeting the contract are Special legal services required in addition to also included within this division. Total positions 0.00 -44- CITY OF DIAMOND BAR ESTIMATED EXPENDITURES DEPARTMENT: Legislative 199495 DIVISION: City Attorney ACCOUNT #: 4020 ; 1993-94 City Manager City Council PROFESSIONAL SERVICES Amended Budget Recommended Approved 4020 Legal Services 75,000 4021 Special Legal Svcs 75,000 345,000 4023 Self Ins. Defense 100,000 TOTAL PROF. SVCS. 420,000 175,000 0 DEPARTMENT TOTAL $420,000 $175,000 $0 —45— CITY OF DIAMOND BAR ACTIVITY COMMENTARY 1994-95 DIVISION TITLE: CITY XAnGZR DIVISION NO. 4030 THe City Manager's Office budget provides for continued administrative direction to all operating departments in compliance with the City's Municipal Code. This department is responsible for the execution of Council policy and the enforcement of all laws and ordinances. The City Manager, in concert with the City Council, establishes policy, provides leadership and implements efficient and effective services. The City Manager is the director of all city personnel. As such, he establishes and maintains appropriate controls to ensure that all operating departments adhere to Council and legally mandated policies and regulations. Additionally he is responsible for the preparation and administration of the annual budget. Administrative and clerical support to the City Council members is also provided through the City Manager's office. PERSONNEL FULL TIME POSITIONS City Manager 1.000 Asst. City Manager •975 Asst. to City Manager .250 Executive Secretary .750 Clerk Typist .650 Admin. Assistant •700 Sub -Total 4.325 PART TIME POSITIONS Admin. Intern 2.000 Sub -Total 2.000 Total Positions 16.325 -46- CITY OF DIAMOND BAR DEPARTMENT: LeglsiatM ESTIAMTED EXPENDITURES DIVISIONCity Manager. 1100 Office Supplies ACCOUNTM.: 4030' 199495 1993-94 City Manager City Council Amended Budget Recommended Approved PERSONNEL SERVICES 214,950 254,300 0010 Salaries $1,900 0020 Overtime 0030 Wages - Part time 31,300 19,800 2,300 0070 City Paid Benefits 0 1,8856 35,650 33,0 5,650 0080 Retirement 5,600 0083 Worker's Comp Exp 5,550 5,250 0085 Medicare /Social Security 22,800 30,450 0090 Cafeteria Benefits TOTAL PERSONNEL SVCS $315,850 $354,400 $0 SUPPLIES 500 1100 Office Supplies 800 1,300 1200 Operating Supplies 600 600 1300 Small Tools & Equip $1,900 $1,900 $0 TOTAL SUPPLIES OPERATING EXPENDITURES 500 2110 Printing 500 200 200 2115 Advertising 100 100 2120 Postage 1,500 2,000 2125 Telephone 200 200 2130 Equipment Rent 500 500 2200 Equipment Maint. 1,000 1,000 2310 Fuel 2315 Membership & Dues 1,000 000 1,200 400 2320 Publications 3,000 2,500 2325 Meetings 4,000 4,500 2330 Travel-Conf & Mtgs 500 500 2335 Mileage & Auto Allow 500 500 2340 Education & Training TOTAL OPERATING EXP. $13,600 $14,100 $0 PROFESSIONAL SERVICES 0 0 4000 Professional Svcs 5,000 $0 $0 TOTAL PROF. SVCS. $5,000 CAPITAL OUTLAY $400 $0 $0 6240 Communications Equipment $0 $0 TOTAL CAPITAL OUTLAY $400 DEPARTMENT TOTAL $336,750 $370,400 $0 -47- CITY OF DIAMOND BAR ACTIVITY COMMENTARY 1994-95 DIVISION TITLE: CITY CLERK DIVISION DIVISION NO. 4040 The City Clerk has a statutory duty to record the official minutes of all City Council meetings; maintain original resolutions and ordinances, and is the custodian of the City seal. Additionally, she is the chief election officer for municipal elections. The City Clerk's office is the depository for all official documents and records. The Clerk assists and supports the public and City departments by making available the records necessary for the City to advance its administrative, legal and legislative rfunctions. The City Clerk encourages the use of cost-saving /p improving records management techniques throughout the City. The City Clerk prepares all necessary documents for public hearings, posts notices and copies of ordinances as required by law and maintains and updates the Municipal Code. PERSONNEL FULL TIME POSITIONS City Clerk 1.00 Deputy City Clerk 1.00 Clerk Typist 1.00 Total positions 3.00 -48- CITY OF DIAMOND BAR EACCOUNT* T: Legislative ESTIMATED EXPENDITURES City Clerk 1994-95 4040' 1993-94 City Manager City Council Amended Budget Recommended Approved PERSONNEL SERVICES 117,150 117,150 0010 Salaries 450 500 1300 Small Tools & Equip 0020 Overtime 2125 Telephone 150 0030 Wages - Part Time 1,700 1,600 0070 City Paid Benefits 18,450 16,400 0080 Retirement 1,150 1,400 0083 Worker's Comp. Exp. 1,700 ,700 11,250 0085 Medicare/Social Security 17 250 1 0090 Cafeteria Benefits TOTAL PERSONNEL SVCS $157,400 $155,500 $0 SUPPLIES 2,100 1100 Office Supplies 800 3,000 1200 Operating Supplies 450 500 1300 Small Tools & Equip —$3,350$3,500 $0 TOTAL SUPPLIES 2125 Telephone OPERATING EXPENDITURES 2110 Printing 3,000 4,000 2115 Advertising 300 350 2125 Telephone 150 250 2200 Equipment Maint. 350 350 2315 Membership & Dues 100 100 2320 Publications 150 150 2325 Meetings 1,000 1,000 2330 Travel-Conf & Mtgs 400 500 2335 Mileage & Auto Allow 300 600 2340 Education & Training 49,500 0 2390 Elections TOTAL OPERATING EXP $55,250 $7,300 $0 PROFESSIONAL SVC 22,440 23,000 4000 Professional Svcs $22,440 $23,000 TOTAL PROF. SVCS DEPARTMENT TOTAL $238,440 $189,300 $0 —49— THIS PAGE LEFT INTENTIONALLY BLANK -50- CITY OF DIAMOND BAR Department - General Government ♦ Finance ♦ General Government ♦ Community Relations -51- -52- DIAMOND BAR DEPARTMENT. General Govt- CITY OF EXPENDITURES olVlstvK: Summar Y ES'I'Il�IATED ACCOUlT #: 4050-95 199495 1993-94 City Manager City Council Recommended Approved Amended Bud et $214,200 $0 PERSONNEL SERVICES $163,500 25,000 28,200 0 SUPPLIES OPERATING EXPENDITURES 352,600 356,600 96 90,600 0 0 PROFESSIONAL SERVICES ,100 0 0 0 CONTRACT SERVICES 9,150 49,800 0 CAPITAL OUTLAY 0 0 0 ALLOCATED COSTS $646,350 $739,400 $0 DEPARTMENT TOTAL -52- -53- DIAMOND BAR DEPARTMENT: General Govt: CITY OF ESTIMATED EXPENDITURES DIVIVON Sum ACCOUNT #: 4050-95 199495 1993-94 City Manager City Council Approved Amended Budget Recommended PERSONNEL SERVICES 122,450 161,900 0 0010 Salaries 0 0 0 0 0020 Overtime 0 0 0 0030 Wages - Part time 1,600 2,050 0 0070 City Paid Benefits 19,250 22,700 0 0080 Benefits 1,200 1,950 0 0083 Worker's Comp Exp. 1,800 2,400 0 0085 Medicare 16,200 22,200 0 0090 Cafeteria Benefits 1,000 1,000 $0 0093 Benefits Administration TOTAL PERSONNEL SVCS $163,500 $214,200 SUPPLIES 500 0 0 0 1100 Office Supplies 24,000 27,700 0 1200 Operating Supplies 500 500 $0 1300 Small Tools & Equip $25,000 $28,200 TOTAL SUPPLIES OPERATING EXPENDITURES 5,000 6,500 0 2100 Photocopy 8,900 22,500 0 0 2110 Printing 1,000 1,000 0 2115 Advertising 22,500 25,500 0 2120 Postage 24,000 28,000 0 2125 Telephone 100 100 0 2126 Utilities 500 500 0 2128 Banking Charges 17,000 24,200 0 2130 RentaULease-Equip. 150,000 155,000 0 2140 Rent/Lease-Real Prop 6,000 14,000 2200 Equipment Maint. 5,000 8,000 0 0 2205 Computer Maint 13,500 18,000 0 2210 Maint-Grounds & Bldg 500 700 2310 Fuel 26,950 27,000 0 0 2315 Membership & Dues 1,300 1,550 2320 PUbkatfonS 2,150 3,650 0 0 2325 figs 750 1,000 0 2330 Travel,-Conf & Mtgs 200 200 C 2335 Mileage & Auto Allow 1,500 1,700 2340 Education & Training 1,000 1,000 2345 Employment Physicals 50,000 0 2350 Newsletter 0 1,500 2352 Promotional Items 1,500 1,500 2353 Anniversary 7,500 7,500 2355 Contr-Community Grps 5,000 5,000 i 2360 Graffiti Reward Program 750 1,000 2395 Misc. Expenditures 0 0 7200 Insurance Expense 0 0 7225 Insurance Retention $352,600 $356,600 $ TOTAL OPERATING EXP. -53- —54— BAR MENT: General Govt. CITY OF DIAMOND ESTIMATED EXPENDITURES EDIVISIONtSumr�Y T #: 4050.95 1994-95 1993-94 City Manager City Council Recommended Approved Amended Budget PROFESSIONAL SERVICES 51,540 48,000 0 0 4000 Professional Svcs 3,600 18,600 0 4010 Auditing Services 1,100 0 0 4020 Legal 4030 Data Processing Svcs 14,860 14,000 25,000 10,000 0 4260 Economic Development $9g $90,600 $0 TOTAL PROF SVCS '100 CONTRACT SERVICES 0 0 0 5000 Contract Services 0 0 0 $0 5300 Contr Svcs -Com. Svcs $0 $0 TOTAL CONTRACT SVCS CAPITAL OUTLAY 0 12,000 0 0 6100 Auto Equipment 0 4,500 0 6200 Office Equipment 3,000 1,000 0 6220 Office Furniture 6230 Computer Equipment -Hardware 5, 100 12,500 0 5,000 0 6235 Computer Equipment - Software 0 9,800 0 6240 Communications Equipment 1,050 5,000 0 0 6250 Misc. Equipment 0 0 $0 6310 Bldg Improvements TOTAL CAPITAL OUTLAY $8,150 $49,800 ALLOCATED COSTS 0 0 0 $0 9980 Less Allocated Costs $0 $0 TOTAL ALLOC COSTS DEPARTMENT TOTAL $646,350 $739,400 $0 —54— THIS PAGE LEFT INTENTIONALLY BLANK -55- CITY OF DIAMOND BAR ACTIVITY COMMENTARY 1994-95 DIVISIO TITLE• FINANCE DIVISION NO. 4050 The Finance Division provides accounting control over assets, revenues, receivables and maintains budgetary control over all City funds. This department is responsible for the proper receipt, custody and disbursement of all City funds. The Finance Division processes all financial transactions of the City. Specific activities include accounts payable, cash receipts, payroll, fixed assets, budget maintenance, audits, financial reporting, and the refinements and mantenance of the general accounting system. The Finance Division is also responsible for the safety, liquidity and maximization of the yields of the City's financial resources. In conjunction with the payroll function, the Finance Division is responsible for the administration of the personnel function. This includes benefit administration, personnel review and salary adjustments. PERSONNEL FULL TIME POSITIONS Accounting Manager 1.00 Senior Accountant 1.00 Subtotal 2.00 PERMANENT PART TIME POSITIONS Account Clerk I .75 Total Positions 2.75 -56- CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1994-95 AT: SI [ACCOUfNT#, General Govt. Firm 4a 1993-94 City Manager City Council PERSONNEL SERVICES Amended Budget Recommended Approved 0010 Salaries 122,450 122,450 0020 Overtime 0030 Wages - Part time 0070 City Paid Benefits 1,600 1,500 0080 Retirement 19,250 17,150 0083 Wkr's Comp. 1,200 1,450 0085 Medicare 1,800 1,800 0090 Cafeteria Benefits 16,200 16,200 TOTAL PERSONNEL SVCS $162,500 $160,550 $0 SUPPLIES 1100 Office Supplies 500 1200 Departmental Supplies 500 1,200 1300 Small Tools & Equip TOTAL SUPPLIES $1,000 $1,200 $0 OPERATING EXPENDITURES 2110 Printing 1,500 1,500 2200 Equipment Maint. 2315 Membership & Dues 450 500 2320 Publications 300 350 2325 Meetings 150 150 2330 Travel-Conf & Mtgs 750 1,000 2335 Mileage & Auto Allow 200 200 2340 Education & Training 500 700 TOTAL OPERATING EXP. $3,850 $4,400 $0 PROFESSIONAL SERVICES 4000 Professional Services 6,000 4010 Auditing Services 15,540 15,000 4030 Data Processing Svcs. 13,860 14,000 TOTAL PROF SVCS $29,400 $35,000 $0 CAPITAL OUTLAY 6230 Computer Equipment 600 TOTAL CAPITAL OUTLAY $600 $0 $0 DEPARTMENT TOTAL $197,350 $201,150 $0 -57- CITY OF DIAMOND BAR ACTIVITY COMMENTARY 1994-95 DIVISION TITLE: a aOpERNKENT DIVISION NO. 4090 This division provides f operation of City Hall. specifically identified utilities, duplicating, the purchase of general unds for the operating, re Included in this are items as one division's expen postage, etc. This divis office furniture and eaui PERSONNEL Total Positions -58- n ntal and general which cannot be diture, such as Lon provides for ment. CITY OF DIAMOND BAR ESTIMATED EXPENDITURES DEPARTMENT: General Govt. 199495 DIVISION: General' Govt. ACCOUNT #:. 4090 1993-94 City Manager City Council PERSONNEL SERVICES Amended Budget Recommended Approved 0083 workers Comp. Exp. 0093 Benefits Administration 1,000 1,000 TOTAL PERSONNEL SVCS $1,000 $1,000 $0 SUPPLIES 1100 Office Supplies 0 1200 Operating Supplies 10,500 9,500 1300 Small Tools & Equip 500 500 TOTAL SUPPLIES $11,000 $10,000 $0 OPERATING EXPENDITURES 2100 Photocopy 5,000 6,500 2110 Printing 5,000 6,000 2115 Advertising 1,000 1,000 2120 Postage 16,000 18,500 2125 Telephone 24,000 28,000 2126 Utilities 100 100 2128 Banking Charges 500 500 2130 Rental/Lease-Equip. 14,000 21,200 2140 Rent/Lease-Real Prop 150,000 155,000 2200 Equipment Maint. 6,000 14,000 2205 Computer Maint 5,000 8,000 2210 Maint-Grounds & Bldg 13,500 18,000 2310 Fuel 500 700 2315 Membership & Dues 26,500 26,500 2320 Publications 1,000 1,200 2325 Meetings 2,000 3,500 2330 Travel-Conf & Mtgs 2340 Education & Training 1,000 1,000 2345 Employment Physicals 1,000 1,000 2395 Misc. Expenditures TOTAL OPERATING EXP. 500 $272,100 $311,200 $0 PROFESSIONAL SERVICES 4000 Professional Svcs 36,000 42,000 4010 Prof Svcs -Auditing 3,600 3,600 4020 Prof Svcs - Legal 1,100 4030 Prof Svcs -Data Proc 1,000 TOTAL PROF SVCS $41,700 $45,600 $0 CAPITAL OUTLAY 6100 Auto Equipment 12,000 6200 Office Equipment 4,500 6220 Office Furniture 3,000 1,000 6230 Computer Equipment -Hardware 4,500 12,500 6235 Computer Equipment -Software 6240 Communications Equipment 5,000 9,800 6250 Misc. Equipment 1,050 5,000 TOTAL CAPITAL OUTLAY $8,550 $49,800 $0 DEPARTMENT TOTAL $334,350 $417,600 $0 -59- CITY OF DIAMOND BAR ACTIVITY COMMENTARY 1994-95 DIVISION TITLE; CDIVISION NO. 4095 This division is to provide for the general advancement of the City of Diamond Bar. Included in this budget are funds for the creation and the publication of the City newsletter. Various community awards, certificates, and recognition plaques will be funded through this department. Also the City will be providing support to the local business community through various economic development programs. PERSONNEL FULL TIME PERSONNEL Community Relations Officer 1.00 Total Positions 1.00 -60- CITY OF DIAMOND BAR ESTEWATED EXPENDITURES 1994-�5 DEPARTMENT: DI�/ISIL)N: accOUNT: '' General Govt Com. Relations 4095 1993-94 City Manager City Council PERSONNEL SERVICES _Amended Budget Recommended Approved 0010 Salaries 39,450 0070 City Paid Benefits 550 0080 Retirement 5,550 0083 Worker's Comp Exp. 500 0085 Medicare 600 0090 Cafeteria Benefits 6,000 $0 $52,650 $0 SUPPLIES 1200 Operating Supplies 13,000 17,000 TOTAL SUPPLIES $13,000 $17,000 OPERATING EXPENDITURES 2110 Printing 2,400 15,000 2120 Postage 6,500 7,000 2130 Rental/Lease of Equipment 3,000 3,000 2350 Newsletter 50,000 2352 Promotional items 1,500 2353 Anniversary 1,500 1,500 2355 Cont- Community Grps 7,500 7,500 2360 Graffiti Reward Program 5,000 5,000 2395 Misc. Expenditures 750 X500 TOTAL OPERATING EXP. $76,650 $41,000 $0 PROFESSIONAL SVCS 4260 Economic Development 25,000 10,000 TOTAL PROF SVCS $25,000 $10,000 $0 DEPARTMENT TOTAL $114,650 $120,650 $0 —61— THIS PAGE LEFT INTENTIONALLY BLANK -62- CITY OF DIAMOND BAR Department - Community Development ♦ Planning ♦ Building & Safety -63- CITY OF DIAMOND BAR DEPARTMENT: Community Dev. ESTIl4ATED EXPENDITURES ACCOUNT Summary CCt7l�NTM. 4210.4220 1994-95 1993.94 City Manager City Council Amended Budget Recommended Approved 323,600 325,600 0 PERSONNEL SERVICES 3,050 3,050 0 SUPPLIES 16,050 12,500 0 OPERATING EXPENDITURES 131,200 88,200 0 PROFESSIONAL SERVICES 220,000 226,000 0 CONTRACT SERVICES $693,900 $6551350 $0 DEPARTMENTAL TOTAL -64- CITY OF DIAMOND BAR DEPARTMENT: Community Dev. EXPENDITURES DIVISION: Summary 4210-4220 ESTIMATED ACC4tNT #: 199495 1993-94 City Manager City Council Amended Budget Recommended Approved PERSONNEL SERVICES 227,400 231,300 0010 Salaries 4,000 1,500 0020 Overtime 17,250 19,800 0030 Wages - Part time 2,800 2,650 0070 City Paid Benefits 35,850 32,400 0080 Retirement 3,950 4,150 0083 Worker's Comp Exp. 4,100 4,900 0085 Medicare 28,250 28,900 $0 0090 Cafeteria Benefits TOTAL PERSONNEL SVCS $323,600 $325,600 SUPPLIES 1,500 1100 Office Supplies 1,500 3,000 1200 Operating Supplies 50 50 1300 Small Tools & Equip $3,050 $3,050 $0 TOTAL SUPPLIES OPERATING EXPENDITURES 500 2100 Photocopying 2,000 1,000 2110 Printing 5,000 2,000 2115 Advertising 200 200 2120 Postage 1.000 900 2130 Equipment Rent 700 750 2200 Equipment Maint. 700 700 2310 Fuel 1,000 1,000 2315 Membership & Dues 450 450 2320 Publications 500 500 2325 Meetings 3,000 3,000 2330 Travel-Conf & Mtgs 500 1,000 2335 Mileage & Auto Allow 500 1,000 2340 Education &Training $16, 50 $12,500 $0 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 10,000 10,000 4000 Professional Svcs 7,200 7,200 4100 Commissioner Comp. 1,000 1,000 4110 Com. Comp-Comp 0 10,000 4210 Planning-Region8l 68,000 35,000 4220 General Plan 45,000 25,000 $0 4240 Environmental Svcs $131,200 $88,200 TOTAL PROF SVCS CONTRACT SERVICES 220,000 220,000 5201 Contr Svcs -B & S 6,000 5211 Contr Svcs -Code Enforcement $220,000 $226,000 $0 TOTAL CONTRACT SVCS CAPITAL OUTLAY 5,000 3,000 6220 Office Furniture TOTAL CAPITAL OUTLAY $5,000 $3,000 DEPARTMENT TOTAL $698,900 $658,350 $0 -65- CITY OF DIAMOND BAR ACTIVITY CONKENTARY 1994-9s Dr DIVISION NO 4210 r. MLWG- Ott QTA1i TT�LE • P - The Department of Community Development is responsible for the functions related to current and advanced planning, building safety, code enforcement, and economic development. It consists of two operating divisions. Division provides the community with long and short The Planning growth and term planning in order to coordinate and monitor ation development. It is charged eral Plan.th the eVelopment lt preparesda d administers responsibilities of the Gen the zoning and subdivision ordinances and reviews development projects for compliance with various development tVeordinances fired Planning Division insures that all projects provides environmental review in a City council ce with Cand. then various planning technical support to the City related committees/commissions. Division is also responsible for the development and The Planning dates and maintains administration of economic dublicp and coordinates projects and records for the general p programs with other governmental agencies. PERSONNEL FULL TINE POSITIONS Community Development Director .9751.000 Associate Planner 1,000 Assistant Planner Code Enforcement Officer 1,000 X000 Admin. Secretary 4,975 Subtotal PART TINE POSITIONS 2.000 Planning Intern Total Positions -66- 6.975 CAPITAL OUTLAY 6220 Office Furniture TOTAL CAPITAL OUTLAY DEPARTMENT TOTAL -67- 5,000 3,000 $5,000 $3,000 $478,400 $438,350 $0 CITY OF DIAMOND BAR DEPAiiTMENT. Camrnunity Dev. DIVISIO[+I: Planning ESTIMATED EXPENDITURES 4210 4210 199495 - 1993-94 City Manager City Council Approved Amended Budget Recommended PERSONNEL SERVICES 227,400 231,300 0010 Salaries 4,000 1,500 0020 Overtime 17,250 19,800 0030 Wages - Part time 2,800 2,650 0070 City Paid Benefits 35,850 32,400 0080 Retirement 3,950 4,150 0083 Workers Comp. Exp. 4,100 4,900 0085 Medicare/Social Security 28,250 28,900 0090 Cafeteria Benefits TOTAL PERSONNEL SVCS $323,600 $325,600 $0 SUPPLIES 1,500 1100 Office Supplies 1,500 3,000 1200 Operating Supplies 50 50 1300 Small Tools & Equip $3,050 $3,050 $0 TOTAL SUPPLIES OPERATING EXPENDITURES 500 2100 Photocopying 2,000 1,000 2110 Printing 5,000 2,000 2115 Advertising 200 200 2120 Postage 1,000 900 2130 Equipment Rent 700 750 2200 Equipment Maint. 700 700 2310 Fuel 1,000 1,000 2315 Membership & Dues 450 450 2320 Publications 500 500 2325 Meetings 3,000 3,000 2330 Travel-Conf & Mtgs 500 1,000 2335 Mileage & Auto Allow 500 11000 2340 Education & Training $15,550 $12,500 $0 TOTAL OPERATING EXP PROFESSIONAL SERVICES 10,000 10,000 4000 Professional Svcs 7,200 7,200 4100 Commissioner Comp. 1,000 1,000 4110 Com. Comp - SEATAC 0 10,000 4210 Planning 68,000 35,000 4220 General Plan 45,000 25,000 $0 4240 Environmental $131,200 $88,200 TOTAL PROF SVCS CONTRACT SERVICES 61000 5211 Cont Svcs - Code Enf Prosecution $0 $6,000 CAPITAL OUTLAY 6220 Office Furniture TOTAL CAPITAL OUTLAY DEPARTMENT TOTAL -67- 5,000 3,000 $5,000 $3,000 $478,400 $438,350 $0 CITY OF DIAMOND BAR ACTIVITY CONK MARY 1994-95 DTVT$rQZj TITT B: BIITLDING AND SAF$TY DIVISION NO 4220 The Building and Safety Division the enforcement ofthe the Building of public health and safety throughrovides for Building Code and other related codes. This dives andpinspection services. and Safety plan check, permit issuance, These services are currently being provided under contract with D & J Engineering. pZR8ONNEL Total positions 0.00 -68- CITY OF DIAMOND BAR DEPARTMENT: �nmOty Dev. C Safety Dlu�st4: 4a ESTIIyATED EXpE1VDiTURES ACCOUNT P: 199495 1993-94 City Manager City Council Amended Budget Recommended ADProved CONTRACT SERVICES 220,000 220,000 5201 Bldg & Safety $220,000 $220,000 TOTAL CONTRACT SVCS DEPARTMENT TOTAL ---$2-20,0-00----$2-20,0-00 -69- THIS PAGE LEFT INTENTIONALLY BOK -70- CITY OF DIAMOND BAR Department - Community Services ♦ Park Administration ♦ City Parks Paul C. Grove Park Heritage Park Maple Hill Park Peterson Park, Ronald Reagan Park Starshine Park Summitridge Park Sycamore Canyon Park ♦ Recreation CITY OF DIAMOND BAR ACTIVITY COMMENTARY 1994-95 DEPARTMENT TITLE• COMMUNITY SERVICES DEPARTMENT NO. 4310-4350 The Community Services Department is responsible for the maintenance and operation of the Cityfs eight parks. This includes grounds maintenance, facility upkeep, park improvements and capital projects. This fiscal year it is anticipated that the Pantera Park site will be designed and developed. The Department also administers the City's community recreation program, a portion of which is provided through contracted services with the City of Brea. In addition to the contracted services, the Diamond Bar City staff currently conducts the Tiny Tots program, adult excursions, and the popular Concert in the Park series. PERSONNEL FULL TIME POSITIONS Community Services Director .80 Supt of Parks & Maint .80 Maintenance Worker II .80 Admin Assistant 1.00 Sub total 3.40 PART TIME POSITIONS Community Services Leader 2.00 Parks Maintenance Helper 3.00 Sub total 5.00 Total Positions -72- 8.40 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 199495 DEPARTMENT: DIVISION" ACCOUNT#: Community Svcs Summary 4310-4350 1993-94 City Manager City Council PERSONNEL SERVICES Amended Budget Recommended Approved SUPPLIES 220,160 224,950 0 OPERATING EXPENDITURES 28,300 207,400 39,000 229,810 0 0 PROFESSIONAL SERVICES 13,800 4,800 0 CONTRACT SERVICES 528,250 464,510 0 CAPITAL OUTLAY 5,650 22,400 0 DEPARTMENT TOTAL $1,003,560 $985,470 $0 —73— CITY OF DIAMOND BAR ESTIMATED EXPENDITURES DEPARTMENT: DIVISION:' AGCOUNT'tlk Community Svcs Summary 4310-4350 3,000 0 6200 1983-94 City Manager City Council PERSONNEL SERVICES Amended Budget Recommended Approved 0010 Salaries 0020 Overtime 141,300 129,150 0 0030 Wages -Part Time 500 28,400 500 43,200 0 0 0070 City Paid Benefits 2,300 1,750 0 0080 Benefits 0083 Workers Comp. Exp. 21,150 20,900 0 0085 Medicare 5,250 4,150 6,250 4,000 0 0090 Cafeteria Benefits 17,110 19,200 0 0 TOTAL PERSONNEL SVC 220,160 224,950 $0 SUPPLIES 1200 Operating Supplies 1300 Small Tools & Equip 28,300 39,000 0 TOTAL SUPPLIES 0 $28,300 0 $39,000 0 $0 OPERATING EXPENDITURES 2110 Printing 500 0 0 2115 Advertising 2120 Postage 100 100 0 2125 Telephone 4 00 4,400 0 7,180 0 0 2126 Utilities 2130 Equipment Rent 86,050 101,830 0 2140 Rent/Lease-Real Prop 500 70,000 500 70,000 0 0 2200 Equipment Maint. 4,500 3,000 0 2210 Maint-Grounds & Bldg 34,100 39,850 0 2310 Fuel 2315 Membership & Dues 2,800 2,800 0 2320 Publications 300 100 350 0 2325 Meetings 2330 Travel-Conf & Meetings 2,050 100 2,050 0 0 2335 Mileage 700 1,600 0 2340 Education & Training 0 400 50 400 0 TOTAL OPERATING EXP. $207,400 $229,810 0 $0 PROFESSIONAL SERVICES 4100 Commissioner Comp 4,800 4,800 0 4300 Professional Svcs 9,000 0 TOTAL PROF SVCS $13,800 4,800 0 $0 CONTRACT SERVICES 5300 Contract Services 498,950 435,110 0 5305 Concerts in the Park 10,400 10,500 0 5310 Excursions 18,900 18,900 0 TOTAL CONTRACT SVCS $528,250 $464,510 $0 CAPITAL OUTLAY 6100 Auto Equipment 0 3,000 0 6200 Office Equipment 0 1,000 0 6230 Computer Equipment 0 6250 Misc. Equipment 5,650 4,000 9,400 0 6410 Captial Improvements 0 0 TOTAL CAPITAL OUTLAY $5,650 5,000 $22,400 0 $0 DEPARTMENT TOTAL $1,003,560 $985,470 $0 -74- ESTIMATED EXPENDITURES 199495 T: FACCOUNT Community Svcs Park A+d'r►tn. 4310 6200 Office Equipment 1993-94 City Manager City Council PERSONNEL SERVICES Amended Budget Recommended Approved 0010 Salaries 0020 overtime 63,950 64,400 0030 Wages - Part Time 7,900 0070 City Paid Benefits 1,150 850 0080 Retirement 9,100 9,050 0083 WWS Comp. Exp. 3,250 3,200 0085 Medicare / Social Security 1,450 950 0090 Cafeteria Benefits 10,300 9,300 TOTAL PERSONAL SVCS $97,100 $87,750 $0 SUPPLIES 1200 Operating Supplies 6,800 7,000 1300 Small Tools & Equip TOTAL SUPPLIES $6,800 $7,000 $0 OPERATING EXPENDITURES 2110 Printing 0 2115 Advertising 100 1.00 2120 Postage 50 2130 Equipment Rent 500 500 2200 Equipment Maint. 2,000 3,000 2210 Maint-Grounds & Bldg 2,000 3,400 2310 Fuel 2315 Membership & Dues 2,800 2,800 2320 Publications 300 100 350 2325 Meetings 250 100 250 2330 Travel-Conf & Mtgs 700 1,600 2335 Mileage 2340 Education & Training 400 50 400 TOTAL OPERATING EXP $9,200 $12,550 $0 PROFESSIONAL SERVICES 4300 Prof. Services 0 TOTAL PROF SVC �n CAPITAL OUTLAY 6100 Auto Equipment 6200 Office Equipment 3,000 6230 Computer Equipment 1,000 6250 Misc. Equipment 4,000 TOTAL CAPITAL OUTLAY 3,400 $0 $11,400 $0 DEPARTMENT TOTAL $113,100 $118,700 $0 -75- CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 199495 DEPARTMENT: DIVISION: ACCOUNT #: , Community Svcs Grow Park 4311 1993-94 City Manager City Council Amended Budget Recommended Approved OPERATING EXPENDITURES 2125 Telephone 720 2126 Utilities 10,200 11,730 2210 Maint-Grounds & Bldg 2,500 3,000 TOTAL OPERATING EXP $12,700 $15,450 $0 CONTRACT SERVICES 5300 Com. Svcs. contract 13,750 13,850 TOTAL CONTRACT SVC $13,750 $13,850 CAPITAL OUTLAY 6250 Misc Equipment 1,000 $0 $1,000 DEPARTMENT TOTAL $26,450 $30,300 $0 —76— CITY OF DIAMOND BAR DEPARTMENT: Community Svcs ESTIMATED EXPENDITURES 1994-95 VISION: ZCOUNT#: Herfage Park 4313 1993-94 City Manager City Council Approved Budget Recommended Approved OPERATING EXPENDITURES 2125 Telephone 2,800 2,800 2126 Utilities 9,400 10,800 2210 Maint-Grounds & Bldg 4,300 5,250 TOTAL OPERATING EXP $16,500 $18,850 $0 CONTRACT SERVICES 5300 Com. Svcs. contract 12,000 9,500 TOTAL CONTRACT SVC $12,000 $9,500 $0 CAPITAL OUTLAY 6250 Misc. Capital Equipment 4,150 $3,000 TOTAL CAPITAL OUTLAY $4,150 $3,000 DEPARTMENT TOTAL $32,650 $31,350 $0 —77— CITY OF DIAMOND BAR DEPARTMENT: Community Svcs ESTIMATED EXPENDITURES DIVISION: Maplehill Park; 199495 ACCOUNT M 4316 1893-94 City Manager City Council Amended Budget Recommended Approved SUPPLIES 1200 Operating Supplies $0 TOTAL SUPPLIES $0 $0 OPERATING EXPENDITURES 2125 Telephone 720 2126 Utilities 1 1,500 13,225 2210 Maim Grounds & Bldg 4,000 4,000 $0 TOTAL OPERATING EXP $15,500 $17,945 CONTRACT SERVICES 5300 Com. Svcs. contract 12,000 11,340 $0 TOTAL CONTRACT SVC $12,000 $11,340 CAPITAL OUTLAY 6410 Capitallmprovements 3,000 TOTAL CAPITAL OUTLAY $0 $3,000 DEPARTMENT TOTAL $27,500 $32,285 $0 —78— CITY OF DIAMOND BAR ESTIMATED EXPENDITURES DEPARTMENTt Communit Svcs 199495 PtVIS10M: Peterson Park ACCOUNT #: 4319 1993-94 City Manager City Council Amended Budget Recommended Approved OPERATING EXPENDITURES 2125 Telephone 2126 Utilities 720 2210 Maint-Grounds & Bldg 15,500 15,500 TOTAL OPERATING EXP4,200 $19,700 4,200 $20,420 $0 CONTRACT SERVICES 5300 Com. Svcs. contract TOTAL CONTRACT SVC 22,000 15,120 $22,000 $15,120 $0 CAPITAL OUTLAY 6410 Capital Improvements 1,000 $0 $1,000 DEPARTMENT TOTAL $41,700 $36,540 $0 —79— CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 199495 DEPARTMENT: DIVISION: /ACCOUNT#: Community Svcs' Reagan Park 4322 1993-94 City Manager City Council Amended .Budget Recommended Approved SUPPLIES 1200 Operating Supplies 1300 Small Tools & Equip TOTAL SUPPLIES 0 0 0 OPERATING EXPENDITURES 2125 Telephone 720 2126 Utilities 10,800 14,375 2210 Maint-Grounds & Bldg 2,100 2,500 TOTAL OPERATING EXP $12,900 $17,595 $0 CONTRACT SERVICES 5300 Com. Svcs. contract 13,100 13,100 TOTAL CONTRACT SVC $13,100 $13,100 $0 CAPITAL OUTLAY 6410 Capital Improvement 1,000 0 1,000 DEPARTMENT TOTAL $26,000 $31,695 $0 —80— CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 199495 DEPARTMENT: DIVISION: ACCOUNT #: Community Svcs Shnitle Park 4325 1993-94 City Manager Clty Council Amended Budget Recommended Approved OPERATING EXPENDITURES 2126 Utilities 4,300 5,900 2210 Maint-Grounds & Bldg 1,000 1,000 TOTAL OPERATING EXP $5,300 $6,900 $0 CONTRACT SERVICES 5300 Com. Svcs. contract 5,700 6,300 TOTAL CONTRACT SVC $5,700 $6,300 $0 DEPARTMENT TOTAL $11,000 $13,200 $0 —81— CITY OF DIAMOND BAR DEPARTMENT: Community Svcs ESTIMATED EXPENDITURES DIVISION; Summitrikige Pk' 199495 ACCOUNT #: 4328 1993-94 City Manager City Council Amended Budget Recommended Approved OPERATING EXPENDITURES 2126 Utilities 2210 Maint-Grounds & Bldg TOTAL OPERATING EXP CONTRACT SERVICES 5300 Com. Svcs. contract TOTAL CONTRACT SVC 16,350 21,100 7,000 4,000 $23,350 $25,100 $0 20,400 18,900 $20,400 $18,900 $0 DEPARTMENT TOTAL $43,750 $44,000 —82— CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 199495 OPERATING EXPENDITURES 2125 Telephone 2126 Utilities 2210 Maint-Grounds & Bldg TOTAL OPERATING EXP CONTRACT SERVICES 5300 Com. Svcs. contract TOTAL CONTRACT SVC CAPITAL OUTLAY 6250 Misc. Equipment TOTAL CAPITAL OUTLAY DEPARTMENT: Community Svcs DIVISION* Sycamore Park ACCOUNT 14k:; 4331 1993-94 City Manager City Council Amended Budget Recommended Approved 2,100 1,500 8,000 9,200 9,500 12,500 $19,600 $23,200 $0 30,000 40,000 $30,000 $40,000 $0 2,000 $0 $2,000 $0 DEPARTMENT TOTAL $49,600 $65,200 $0 —83— CITY OF DIAMOND BAR DEPARTMENT: Community Svcs ESTIMATED EXPENDITURES DIVISION: Recreation 199495 ACCOUNT #: 4350 1993-94 City Manager City Council Amended Budget Recommended Approved PERSONNEL SERVICES 0010 Salaries 0020 Overtime 0030 Wages -Part Time 0070 City Paid Benefits 0080 Retirement 0083 Worker's Comp. Exp. 0085 Medicare 0090 Cafeteria Benefits $137,200 $0 TOTAL PERSONNEL SVC SUPPLIES 1200 Operating Supplies 1300 Small Tools & Equip TOTAL SUPPLIES OPERATING EXPENDITURES 77,350 64,750 500 500 20,500 43,200 1,150 900 12,050 11,850 2,000 3,050 2,700 3,050 11,900 9,900 $128,150 $137,200 $0 21,500 32,000 $21,500 $32,000 $0 2110 Printing 500 2120 Postage 350 2140 Rent/Lease of Prop. 70,000 70,000 2325 Meetings 1,800 1,800 TOTAL OPERATING EXP $72,650 $71,800 $0 PROFESSIONAL SVCS 4000 Professional Services 4,000 4100 Commissioner Comp 4,800 4,800 4300 Prof Svcs -Com Svcs 5,1000 TOTAL PROF SVCS $13,800 $4,800 $0 CONTRACT SERVICES 5300 Com. Svcs. contract 300,000 307,000 5305 Concerts in the Park 10,400 10,500 5310 Prop A Excursions 18,900 18,900 TOTAL CONTRACT SVC $329,300 $336,400 $0 CAPITAL OUTLAY 6250 Misc. Equipment 1,500 $1,500 $0 $0 DEPARTMENT TOTAL $566,900 $582,200 $0 -84- CITY OF DIAMOND BAR Department - Public Safety ♦ law Enforcement ♦ Fire ♦ Animal Control ♦ Emergency Preparedness -85- CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 199495 DEPARTMENT: DIVISION: ACCOUNT 4: Public safety Summaryi 4411-4440 1993-94 City Manager City Council SUPPLIES Amended Budget Recommended Approved OPERATING EXPENDITURES 2,900 25,549 5,000 27,600 0 PROFESSIONAL SERVICES 17,500 0 0 CONTRACT SERVICES 3,834,526 3,891,730 0 0 CAPITAL OUTLAY 9,650 15,500 0 DEPARTMENT TOTAL $3,890,125 $3,939,830 $0 —86— CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 199495 #m=44,,-4440 afety y 4,500 0 6240 1993-94 City Manager City Council SUPPLIES Amended Budget Recommended Approved 1200 Operating Supplies 2,900 5,000 0 TOTAL SUPPLIES 2,900 5,000 0 OPERATING EXPENDITURES 0 0 0 2110 Printing 2,100 0 0 2120 Postage 2125 Telephone 0 1,500 0 2126 Utilties 1,000 1,000 0 2130 Equipment Rent 200 0 100 0 2200 Equipment Maint. 18,249 21,000 0 0 2315 Membership & Dues 3,000 3,000 0 0 2325 Meetings 500 500 0 2340 Education & Training 500 500 TOTAL OPERATING EXP. $25,549 $27,600 0 $0 PROFESSIONAL SERVICES 4040 Emergency Co-ord 17,500 0 TOTAL PROF SVCS $17,500 $0 0 $0 CONTRACT SERVICES 5401 Contr Svcs -Sheriff 3,672,000 3,720,000 0 5402 Contr Svcs -Fire 7,526 7,530 0 5403 Contr Svcs -An Contrl 50,000 54,200 0 5404 Contr Svcs - Sheriff Sp Evts 40,000 40,000 0 5405 Parking Citation Admin 5,000 5,000 0 5531 CS - Crossing Guards 60,000 65,000 0 TOTAL CONTRACT SVCS $3,834,526 $3,891,730 $0 CAPITAL OUTLAY 6100 Vehicle Equip 9,000 4,500 0 6240 Communications Eq 0 6230 Computer Equipment 0 0 0 6250 Misc Equipment 650 2,500 0 6310 Bldg Improvements 0 0 0 TOTAL CAPITAL OUTLAY 8,500 0 $9,650 $15,500 $0 DEPARTMENT TOTAL $3,890,125 $3,939,830 $0 -87- CITY OF DIAMOND BAR ACTIVITY CO)O[ENTARY 1994-95 DIVISION TITL : LAW ENFORC ttZNT DIVISION NO. 4411 The City of Diamond Bar contracts with the Los Angeles County Sheriffs Department for law enforcement services. These services include general law enforcement and traffic safety. General law enforcement provides an assortment of officers to provide crime prevention via around-the-clock street patrols, narcotics prevention, special investigations and the general enforcement of laws. Traffic safety provides routine traffic patrol as a means of encouraging motorists and pedestrians to comply with traffic laws and ordinances and, when necessary, issue citations and/or warnings for violations. Traffic accidents are investigated and their circumstances recorded and analyzed. This division also includes contract services for crossing guards and the administration of the City's parking citations. With the passage of AB408, Cities are now required to issue and collect their own parking citations. The City is currently under contract with Judicial Data Systems for the administration of parking citations. -88- CITY OF DIAMOND BAR EACCOUNT* T Public Safe ESTIMATED EXPENDITURES Law Enforcement 199495 4411 1993-94 City Manager City Council Amended Budget Recommended Approved OPERATING EXPENDITURES 2130 Equipment Rent 2200 Equipment Maint. 18,249 20,000 2325 Meetings 500 500 TOTAL OPERATING EXP. $18,749 $20,500 $0 CONTRACT SERVICES 5401 Contr Svcs -Sheriff 3,672,000 3,720,000 5404 Contr Svcs -Sheriff Sp Events 40,000 40,000 5405 Parking Citation Administration 5,000 5,000 5531 CS -Crossing Guards 60,000 65,000 TOTAL CONTRACT SVCS $3,777,000 $3,830,000 $0 DEPARTMENT TOTAL $3,795,749 . $3,850,500 $0 —89— CITY OF DIAMOND BAR ACTIVITY COMMENTARY 1994-95 VISION TITLE: FIRE DIVISION NO. 4421 The City, upon incorporation, became responsible for fire protection within the City boundaries. Therefore the City assumed wildland fire protection. This has required additional resources to be used by the Consolidated Fire Protection District. It is a responsibility of the City to pay annually for these added costs. -90- CITY OF DIAMOND BAR DEPARTMENT: Public Safety ESTIMATED EXPENDITURES DIVISION: Fire 199495 ACCOUNT #: 4421 1993-94 City Manager City Council CONTRACT SERVICES Amended Budget Recommended Approved 5402 Contr Svcs -Fire $7,526 $7,530 TOTAL CONTRACT SVCS 7,526 7,530 DEPARTMENT TOTAL $7,526 $7,530 —91— CITY OF DIAMOND BAR ACTIVITY COMMZNTARY 1994-93 DIVISION TITLE: ANIMAL CONTROL DIVISION NO. 4431 Animal Control provides for the care, protection, and control of animals who stray from their homes or are abused by their owners. This service, currently provided by the Pomona Valley Humane Society, includes enforcement of leash laws and the provision of a shelter for homeless animals. -92- CITY OF DIAMOND BAR ESTIlKATED EXPENDITURES 1993-% CONTRACT SERVICES 5403 Contr Svcs -An Contrl TOTAL CONTRACT SVCS DEPARTMENT TOTAL —93— DEPARTMt Public Safety DIVISION:Animal Control ACCOUNT 4431 1993-94 Amended Budget City Manager Recommended City Council Approved 1993-94 Amended Budget City Manager Recommended City Council Approved 50,000 52,500 $50,000 $52,500 $50,000 $52,500 CITY OF DIAMOND BAR ACTIVITY CONXENTARY 1994-95 ays DIVISION NO aaae EMERGENCY PREPAREDNESS The preservation of life and property is an inherent responsibility Of local, state and federal governments. The City of therefore, has prepared a comprehensive planning d cumentlakn known as the Multihazard Functional Plan, which serves as the basis for the City's emergency organization and emergency operations. The primary objectives of this plan are enhance capabilities of government to respond to teme genc es.he This overallThisaccomplished by incorporating the policies, principles, concepts and procedures contained within this Plan an organization capable of responding adequately int the face efficient Jany disaster. PEA8ONNZL Total Positions 0.00 -94- CITY OF DIAMOND BAR flEPARlEAI'f;,,� ESTIMATED EXPENDITURES Safety 1994-95 DIIVWJOI�[: Emergency Prep ACCt31lrlT SUPPLIES 1993-94 Amended Budget City Manager Recommended City Council Approved_ 1200 Operating Supplies TOTAL SUPPLIES 5,000 $22,900 ,900 $51000 OPERATING EXP. 2110 Printing 2210 Postage 2,100 2125 Telephone 1,500 2126 Utilities 1,000 1,000 2130 Equipment Rent 200 100 2315 Membership & Dues 1,000 2340 Education & Training 3,000 3,000 TOTAL OPERATING EXP 500 500 $6,800 $0 PROFESSIONAL SVCS 4040 Emergency Co-ord TOTAL PROF SVCS 17,500 17,500 CAPITAL OUTLAY 6100 Vehicle Equipment 6230 Computer Equipment 9,000 4,500 6240 Communications Eq. 2,500 6250 Equipment 8,500 TOTAL CAPITAL OUTLAY 650 9,650 15,500 0 DEPARTMENT TOTAL $36,850 $27,600 $0 —95— THIS PAGE LEFT INTENTIONALLY BLANK -96- CITY OF DIAMOND BAR Department - Public Works ♦ Public Works ♦ Engineering ♦ Traffic & Transportation ♦ Landscape Maintenance -97- CITY OF DIAMOND BAR ACTIVITY COMMENTARY 1994-95 DPUBL p a DEPT NO 4510-4556 The Public Works Department provides information on General Engineering matters relating to City streets, public right-of-ways, Cityfs Capital projects, utilities, traffic related issues, etc. to the general public, contractors, developers, utility companies, and other public agencies. It coordinates City projects and plans with other governmental agencies to ensure that the City,s concerns are addressed (i.e. SCAG, LACTC, CalTrans, County of Los Angeles) This department manages and enforces the City's requirements for subdivisions, lot development, utilities, vehicle/pedestrian traffic, and the use of public right-of-wa y. lans and projects for proposed development are reviewed and Jany required reports are prepared for the Planning Commission, Traffic and Transportation Commission, and the City Council. The department is responsible for the transportation activitiCity's traffic and es, grant administration, and the administration of related Capital Projects Funds. The department is also responsible for the day-to-day maintenance of all publically owned properties, including streets, curbs, gutters, sidewalks, traffic signals, signs, street lights, sewers and storm drains. The department administers the maintenance contracts to accomplish the fore mentioned items. PERSONNEL FULL TIME POSITIONS Public Works Director 1.00 Senior Engineer 1.00 Assistant Civil Engineer 1.00 Admin Assistant 1.00 Secretary .00 Sub Total 5.00 Intern PART TIME POSITIONS 1.00 Total Positions -98- 6.00 CITY OF DIAMOND BAR ESTEVATIED EXPENDITURES DElARI irl'rr: pbi� woks 1994-95 PVISIONh Public Warks ACCOUNT #: •4510 PERSONNEL SERVICES 1993-94 Amended Budget City Manager Recommended City Council Approved 0010 Salaries 0030 Wages - Part time 85,100 162,600 0070 City Paid Benefits 10,250 9,900 0080 Retirement 1,150 1,600 0083 Worker's Comp Exp. 13,400 22,800 0085 Medicare /Social Security 950 2,050 0090 Cafeteria Benefits 2,050 3,150 TOTAL PERSONNEL SVCS 12,000 17,600 $124,900 $219,700 $0 SUPPLIES 1100 Office Supplies 1200 Operating Supplies 3,000 TOTAL SUPPLIES 2 ,000 5,000 $5,000 $5,000 $0 OPERATING EXPENDITURES 2110 Printing 2115 Advertising 1,000 1,500 2120 Postage 500 1,000 2125 Telephone 700 2126 Utilities 1,000 2315 Membership & Dues 45,000 60,000 2320 Publications 100 250 2325 Meetings 500 500 2330 Travel-Conf & Mtgs. 500 2335 Mileage 1,000 2340 Education & Training 200 TOTAL OPERATING EXP. 1,200 $51,700 $63,250 $0 PROFESSIONAL SERVICES 4230 Pavement Management 4240 Environmental 55,000 30,000 TOTAL PROFESSIONAL SVCS. 10,000 55,000 40,000 0 CONTRACT SERVICES 5221 Contract Svcs - Engineering 5227 Contract Svcs - Ins s 2,974 4,000 5500 Contract SVCS -Public ks 40,000 15,000 5501 Contract Svcs - Street Sweeping 153,000 0 5502 Contract Svcs - Road Maintenance 100,000 104,000 5504 Contract Svcs - Sidewalk Repair 200,000 200,000 5505 Contract Svcs - Curb/Gutter 45,000 5506 Contract Svcs - Marking/Sign Maint 52,000 5507 Contract Svcs - Traffic Signals 40,000 40,000 5512 Contract Svcs - Storm Drainage 50,000 55,000 5513 Contract Svcs - Bridge Insp Maint 10,500 10,500 5530 Contract Svcs - Industrial Waste 4,000 4,000 TOTAL CONTRACT SVCS 10,000 12,000 $610,474 $541,500 $0 -99- CITY OF DIAMOND BAR =ACCOUNT* blic walks . ESTIMATED EXPENDITURES blic Warks 199495 4510 1993-94 City Manager City Council CAPITAL OUTLAY Amended Budget Recommended Approved 6200 Office Equipment 4,000 6230 Computer Equipment 0 0 TOTAL CAPITAL OUTLAY 1,500 $4,000 $1,500 $0 DEPARTMENT TOTAL $851,074 $870,950 $0 -100- CITY OF DIAMOND BAR EACCOUNT4: T: Public Works EST'II U7TD EXPENDITURES >*ng(neer ng 4561 PERSONNEL SERVICES 0010 Salaries 0020 Overtime 0030 Wages - Part Time 0070 City Paid Benefits 0080 Retirement 0083 Worker's Comp Exp. 0085 Medicare 0090 Cafeteria Benefits 250 TOTAL PERSONNEL SVCS OPERATING EXPENDITURES 2110 Printing 2115 Advertising 2315 Membership & Dues 2325 Meetings 2330 Travel - Conterences & Meetings 2335 Mileage 2340 Education & Training 500 TOTAL OPERATING EXP. CONTRACT SERVICES 5221 Cont Svc -Engineering 5223 Cont Svc -Plan Check 5224 Cont Svc -Soils 5226 Cont Svc -Surveying 5227 CS -Inspection 5514 Cont SVC -Mapping Svc TOTAL CONTRACT SVCS DEPARTMENT TOTAL 1993-94 City Manager City Council Amended Budget Recommended Approved 42,450 42,450 600 550 6,700 5,950 450 550 650 650 6,000 6,000 $56,850 $56,150 $0 1,000 2,000 500 500 250 500 1,000 500 200 1,200 $4,000 $3,650 $0 70,964 5,000 85,000 30,000 25,000 5,000 5,000 2,500 0 15,000 30,000 0 $215,964 $57,500 $0 —101— $276,814 $117,300 $0 CITY OF DIAMOND BAR DEPARTMENT: Publlc Warks ESTIMATED EXPENDITURES ISION: Traffic & Trans ZC0IJNT#: 199495 4553 1993-94 City Manager City Council Amended Budget Recommended Approved PERSONNEL SERVICES 0010 Salaries 29,500 32,650 0070 City Paid Benefits 600 550 0080 Retirement 4,650 4,600 0083 Worker's Comp Exp. 300 400 0085 Medicare 450 500 0090 Cafeteria Benefits 6,000 6,000 $0 TOTAL PERSONNEL SVCS $41,500 $44,700 OPERATING EXPENDITURES 2110 Printing 500 250 2115 Advertising 100 200 2315 Membership & Dues 200 200 2320 Publications TOTAL OPERATING EXP. $800 $650 $0 PROFESSIONAL SERVICES 4000 Professional Svcs 3,000 3,000 4100 Commissioner Comp 3,600 3,000 TOTAL PROF SVCS $6,600 $6,000 $0 CONTRACT SERVICES 5222 Cont Svc -Traffic 18,500 38,000 $0. TOTAL CONTRACT SVCS $18,500 $38,000 DEPARTMENT TOTAL $67,400 $89,350 $0 -102- i CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 199495 DEPARTMENT: DIVISION: ACCOUNT Ile: Public Works Landscape Maine 4558 1993-94 City Manager City Council Amended Budget Recommended Approved CONTRACT SERVICES 145,700 ,500 5503 CS -Pkwy Maint 5508 CS -Vegetation Cntrl 100,000 655,000 5509 CS -Tree Trimming 100,000 75,000 22,000 5510 CS -Tree Watering 22,000 40,000 30,000 5520 CS -Graffiti Removal 5521 CS -Litter Abatement— TOTAL CONTRACT SVCS $4,700 -O710,600 $212,100 $0 DEPARTMENT TOTAL $407,700 $212,100 $0 –103– THIS PAGE LEFT INTENTIONALLY BLANK -104- CITY OF DIAMOND BAR Department - Transfers Out ♦ Transfers Out -105- CITY OF DIAMOND BAR ACTIVITY COMMENTARY 1994-95 DIVISION TITLE: TRANSFERS OUT DIVISION -Ng ---4-91-5 Interfund transfers from the General Fund to other funds for Fiscal Year 94-95 consist of transfers to the Self Insurance Fund and the Capital Projects Fund. The transfers to the Self Insurance Fund includes the annual transfer as required by City Resolution 89-53 and the budgeted amount for the City's general liability insurance premiums. The transfer to the Capital Improvement Projects Fund is for the annual lease purchase payment for the land which is being purchased from the Walnut Valley Water District. This transfer will occur as the funds are expended. -106- CITY OF DIAMOND BAR DEPARTMENT: Transfer out ESTRW4TED EXPENDITURES DIVISIONK, Transfer Out 1994-" ACCOUNT : 4915 1993-94 City Mgr. City Council Amended Budget Recommended Approved OPERATING TRANSFERS OUT 9112 Transfer out Prp A 9250 Transfer out-CIP Fd 279,154 120,000 9510 Transfer out -ins Fd 190,000 263,416 $0 DEPARTMENT TOTAL $469,154 $383,416 —107— THIS PAGE LEFT INTENTIONALLY BLANK -108- SPECIAL FUNDS BUDGETS -109- THIS PAGE LEFT INTENTIONALLY BLANK -110- OTHER GENERAL FUNDS -111- THIS PAGE LEFT INTENTIONALLY BLANK -112- CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET 199495 LIBRARY SERVICES FUND FUND TYPE: General Fund FUNCTION' Library Servfces FUND #: 01 ures related to This fund Is it being established would supplement to LA Cnt for revenues and ounty Public Library funding. tTh s fiscal year the possibility that the City PP it is being proposed that $160,000 be allocated to fund an additional two days of library operation and $40,000 be allocated for the purchase of additional library materials. The proposed funding n�ately source is the possible sale of $310,000 in Prop A Transit funds @ .65, which would net app $200,000. FY93-94 City Manager City Council Amended Budget Recommended Approved ESTIMATED RESOURCES: 200,000 3355 Intergovt Revenue 3610 Interest Revenue $0 $200,000 $0 TOTAL APPROPRIATIONS: 40,000 4355-1200 Departmental Supplies 160,000 4355-5300 Contract Services - Library $0 $200,000 $0 TOTAL —113— THIS PAGE LEFT INTENTIONALLY BLANK -114- SPECIAL REVENUE FUNDS -115- THIS PAGE LEFT INTENTIONALLY BLANK -116- CITY OF DIAMOND BAR FUND TYPE: Special Revenue SPECIAL FUNDS BUDGET FUNCTION:Traffic Safety 199495 FUND #: 110 TRAFFIC SAFETY FUND FUND DESCRIPTION: The City receives traffic fines levied by local courts. California Penal Code (section 1463(b)) requires that these funds are to be used for traffic safety purposes. These funds are recorded In the Traffic Safety Fund and then are consequently transferred to the General Fund for traffic safety purposes. FY93-94 City Manager City Council Amended Budget Recommended Approved ESTIMATED RESOURCES: 3215 Vehicle Code Fines 75,000 75,000 3610 Interest Revenue 200 600 TOTAL $75,200 $75,600 $0 APPROPRIATIONS: 4915-9001 Trans out - Gen Fund 75,200 75,600 TOTAL $75,200 $75,600 —117— CITY OF DIAMOND BAR FUND TYPE:- Special Revenue SPECIAL FUNDS BUDGET FUNCTION: Sir Maint/Const 199495. - FUND #: 111 GAS TAX FUND FUND DESCRIPTION: The City receives funds from Sections 2105, 2106, 2107, and 2107.5 of the Streets and Highway Code. State law requires that these revenues be recorded in a Special Revenue Fund, and that they be utilized solely for street -related purposes such as new construction, rehabilitation, or maintenance. —118— 1993-94 City Manager City Council Amended Budget Recommended Approved ESTIMATED RESOURCES: 2550 Approp. Fund Balance $2,443,396 $2,279,531 3171 Gas Tax - 2106 276,377 274,200 3172 Gas Tax - 2107 605,114 577,000 3173 Gas Tax - 2107.5 7,500 7,500 3174 Gas Tax - 2105 403,244 417,250 3610 Interest Revenue 60,000 100,000 TOTAL $3,795,631 $3,655,481 $0 APPROPRIATIONS: 4099-0010 Salaries 4099-0070 City Paid Benefits 4099-0080 Retirement 4099-0083 Worker's Comp Exp 4099-0085 Medicare Exp 4099-0090 Cafeteria Benefits 4915-9001 Trans out - Gen Fund 744,500 647,315 4915-9225 Trans out - Grand Av 300,000 300,000 4915-9227 Trans out - Trf Mitgtn 460,600 4915-9250 Trans out- CIP Fund 1,885,000, 1,892,105 2550 Reserves 405,531 816,061 TOTAL $3,795,631 $3,655,481 $0 —118— CITY OF DIAMOND BAR FUND TYPE: Special Revenue SPECIAL FUNDS BUDGET FUNCTION: Str Maint/Const 199495. FUND # 111 GAS TAX FUND CAPITAL PROJECTS INCLUDE: Various Street Improvements Carry over from FY93-94 05695 DB Blvd -Sidewalks 06495 DB Blvd -Rehab 07095 DB BI/ShCyn/FtnSpgs 07195 Gldn Spg@Prospectors 07295 Gkin Spg@Gkin Prados 07395 Gidn Spg @ Carpio 06395 Grand Ave Overlay FY94-95 Projects 01495 Slurry Seal - #5 SB Gkin Spgs/DB Blvd -Left Turn Gidn Spgs - Seepage NB DBar Blvd @Pathfinder -Left Turn Rule 20A Undergrounding Signal - DB @ 57 on/off Ramps Grand/Longview Mast Arm Extension TS: #A - from Warrant Study TS: #B - from Warrant Study TS: #C - from Warrant Study TRANSFER TO GENERAL FUND: Salaries & Benefits Utilities PW -Engineering PW Admin-Contr Svcs Inspection Street Sweeping Road Maint Sidewalk Repair Pkwy Maint Crb/Gutter Repair Strping/Signing Storrs Drainage Bridge Maint Traffic Signals T & T - Operating Ex T & T - Traffic —119- 38,165, 60,000 104,000 200,000 45,000 52,000 40,000 10,500 4,000 55,000 650 38,000 647,315 150,000 392,000 145,000 124,000 124,000 124,000 300,000 1,359,000 185,000 17,500 100,000 30,000 50,000 72,605 3,000 125,000 125,000 125,000 833,105 2,192,105 CITY OF DIAMOND BAR FUND TYPE: Special Revenue SPECIAL FUNDS BUDGET AMENDMENT FUNCTION: Pub Trnsprtn 1994-95 FUND #: 112' PROP A TRANSIT FUND FUND DESCRIPTION: The City receives Proposition A Tax which is a voter approved sales tax override for public transportation purposes. This fund has been established to account for these revenues and approved project expenditures. Budgeted expenditures for this fiscal year include holiday shuttle, excursions, and transit services. Contributions - Other Government is for the proposed sale of Prop A money to fund additional library services. ESTIMATED RESERVES: 2550 Fund Balance Reserve 3110 Local Trans Tx-Prp A 3610 Interest Revenue 3485 Transit Subsidy Prg Revenue 3915 Transfer in/Gen Fd 4099-0085 TOTAL APPROPRIATIONS: 4090-7230 Contribs.-Other Govt 4099-0010 Salaries 4099-0070 City Paid Benefits 4099-0080 Benefits 4099-0083 Wkr's Comp Exp. 4099-0085 Medicare Exp. 4099-0090 Cafeteria Benefits 4360-2115 Advertising 4360-5310 CS-Exursions 4360-5315 CS -Holiday Shuttle 4360-6100 Auto Equipment 4553-5500 Professional Svcs 4553-5528 Public Transit Svcs. 4553-5529 Para -Transit Svcs. 4553-5533 Transit Subsidy Program 4915-9250 Trans out - CIP Fund 4915-9001 Trans out - Gen Fund 2550 Fund Balance Reserve TOTAL CAPITAL PROJECTS INCLUDE: Bus Pads - Diamond Bar Blvd D Bar Park & Ride Expansion FY93-94 City Manager City Council Amended Budget Recommended Approved $495,592 $854,000 483,580 538,600 18,000 15,000 50,000 $997,172 $1,457,600 $0 51,600 600 8,150 500 800 6,000 500 25,000 25,000 5,500 310,000 25,000 27,000 20,000 20,000 25,000 27,000 80,000 225,000 20,000 20,000 788,522 723,600 $977,172 $1,457,600 $0 -120- 150,000 75,000 225,000 CITY OF DIAMOND BAR FUND TYPE: Special Revenue SPECIAL FUNDS BUDGET FUNCTION, Str MairttlConst' 1994-95 FUND #: 113 PROPOSITION C FUND FUND DESCRIPTION: The City periodically receives additional allocations of State Gas Tax funds from Los Angeles County. These funds must be used for street -related purposes such as construction, rehabilitation, or maintenance. In order to receive these funds the City must submit a project to the County for approval. Budgeted as a transfer to the General Fund is $55,000 for pavement management and an additional $20,000 for contract engineering costs. 1993-94 City Manager City Council Amended Budget Recommended Adopted ESTIMATED RESOURCES: 2550 Fund Balance Reserve $913,429 $1,508,429 3112 Transportation Tax 400,000 438,150 3350 Intergovt - County 270,000 3610 Interest Revenue 30,000 TOTAL $1,583,429 $1,976,579 $0 APPROPRIATIONS: 4090-6100 4915-9001 Trans out - Gen Fund 75,000 30,000 4915-9250 Trans out - CIP Fund 620,000 870,000 2550 Fund Balance Reserve 888,429 1,076,579 TOTAL $1,583,429 $1,976,579 $0 CAPITAL PROJECTS INCLUDE: 07494 Grand Ave Signal Synch. 06494 Diamond Bar Blvd Rehab —121— $450,000 420,000 $870,000 CITY OF DIAMOND BAR FUND TYPE: Special Revenue SPECIAL FUNDS BUDGET FUNCTION: Waste Mgt 199495 FUND #: 115 INTEGRATED WASTE MANAGEMENT FUND FUND DESCRIPTION: The Integrated Waste Management Fund was created during FY 90-91, to account for expenditures and revenues related to the activities involved with the City's efforts to comply with Revenues recorded In this fund are the recently adopted waste hauler fees. ESTIMATED RESOURCES: 2550 Reserve Fund Balance 3340 Intergovt Revenues 3480 Waste Hauler Permits 3481 Application Fees 3482 AB939 Admin Fees 3483 Annual Fees 3610 Interest Revenue 4515-2100 TOTAL APPROPRIATIONS: 4099-0010 Salaries 4099-0070 City Paid Benefits 4099-0080 Benefits 4099-0083 Wkr's Comp Exp. 4099-0085 Medicare Exp. 4099-0090 Cafeteria Benefits 4515-1200 rept. Supplies 4515-2100 Photocopying 4515-2110 Printing 4515-2115 Advertising 4515-2120 Postage 4515-2320 Publications 4515-2340 Education & Training 4515-XXXX Contributions -incentives Pgm 45154000 Prof Svcs -JPA 4515-5500 Contract Services 4515-6230 Computer Equipment 2550 i 4owe Fund Balance 5,000 TOTAL PERSONNEL: Full Time: Asst to City Mgr Exec. Secretary Total Positions 1993-94 City Manager City Council Amended Budget Recommended Approved $19,760 $39,105 $22,427 73,000 78,000 2,000 3,000 800 500 $95,560 $143,032 $0 31,290 31,850 430 150 5,020 4,500 '310 400 460 500 4,500 4,500 1,000 5,000 500 1,500 7,500 500 2,500 250 100 1,500 1,500 2,500 5,000 25,000 30,000 23,800 46,532 $95,560 $143,032 $0 .50 .25 .75 —122— CITY OF DIAMOND BAR LFUNCTION: 7TYPE. Special Revenue Air Quality SPECIAL FUNDS BUDGET 1 i s' 1994-95 AIR QUALITY IMPROVEMENT FUND FUND DESCRIPTION: This fund was established in FY 1991-92 to account for revenues received as a result of AB276 . tor vehicle fund the 2766 authorizes of air qualitythe tion of an additional managementmanagement plans and provisions gof the Californtion fee ia Clean Air the implements Act of 1988. 1993-94 City Manager City Council Amended Bud et Recommended Approved ESTIMATED RESOURCES: 41,434 31,344 2550 Approp. Fund Balance 40,000 40,000 3315 pollution Reduc Fees 1,000 1,750 3610 Interest Revenue $82,434 $73,094 $0 TOTAL APPROPRIATIONS: 10,610 10,610 4099-0010 Salaries 150 150 4099-0070 City Paid Benefits 1,670 1,500 4099-0080 Benefits 110 150 4099-0083 W r,s Comp Exp 950 200 4099-0085 Medicare 1,500 1,500 4099-0090 Cafeteria Benefits 4098-1200 Operating Supplies 1,000 2,500 4098-2110 Printing 4098-2120 Printing 1,000 4098-2125 Telephone 1,000 4098-2205 Computer Maint 100 100 4098-2320 Publications 1,700 4098-2325 Membership & Dues 7,000 10,000 4098-4000 Professional Svcs 7,500 1,100 4098-5000 Contract Svcs 7,500 4098-6100 Vehicle Equipment 13,000 5,000 4098-6230 Computer Equipment 31,344 36,584 2550 Approp. Fund Balance —$82,434 $73,094 $0 TOTAL PERSONNEL: 0.25 Asst to City Mgr —123— CITY OF DIAMOND BAR FUND TYPE: Special Revenue SPECIAL FUNDS BUDGET AMENDMENT FUNCTION: Park Improvemnt 1994-95 FUND #: 122 PARK FEES FUND FUND DESCRIPTION: Within the Subdivision Map Act of the California State Constitution is a requirement that developers either contribute land or pay fees to the local municipal government to provide recreational facilities within the development. This fund is used to account for the fees received. FY 93-94 City Manager City Council Amended Budget Recommended Approved ESTIMATED REVENUE: 2550 Approp. Fund Balance $188,187 $195,687 3456 Quimby Fees 100,000 93,000 3610 Interest Revenue 6,000 7,000 TOTAL $294,187 $295,687 $0 APPROPRIATIONS: 9001 Transfer Out -Gen Fd 10,000 9250 Transfer Out-CIP Fd 88,500 74,630 2550 Reserves 195,687 221,057 TOTAL $294,187 $295,687 $0 CAPITAL PROJECTS INCLUDE: 07594 Park Sign Retrofit $30,000, 08094 Peterson Pk Picnic Shelter 13,880 08194 Heritage Pk-Bsktball Ct Exten 10,000 08294 Sycamore Cyn-Playgrd Pilings 3,350 08494 Starshine - Picnic Table 1,400 08594 Maplehill -Tennis Lt Fixture 8,000 08694 Reagan Pk - Tennis Lt Fixture 8,000 $74,630 —124— CITY OF DIAMOND BAR FUND TYPE: Special Revenue SPECIAL FUNDS BUDGET FUNCTION: Park Improvemnt 199495 FUND:* 123 PROP A - SAFE PARKS ACT FUND DESCRIPTION: The Los Angeles County Safe Neighborhood Parks Act was passed in 1992. This act provides funds to Cities to improve, preserve, and restore parks. For FY93-94, the City of Diamond Bar was awarded $2,040,000 for this purpose. Since the development of Pantera Park and the Peterson Park light project was not completed in FY93-94, the balances are being carried forward into FY94-95. 1993-94 City Manager City Council Amended Budget Recommended Approved ESTIMATED REVENUE: 3320 Park Grants 2,040,000 $2,020,000 TOTAL $2,040,000 $2,020,000 APPROPRIATIONS: 4915-9001 Transfer Out Gen Fd 30,000 4915-9250 Transfer Out-CIP Fd 1,610,000 1,590,000 2550 Reserves 400,000 430,000 TOTAL $2,040,000 $2,020,000 $0 CAPITAL PROJECTS INCLUDE: 06594 Pantera Park -Design & Development $1,450,000 02494 Peterson Park - Lights 140,000 $1,590,000 —125— CITY OF DIAMOND BAR FUND TYPE: SpecW Revenue SPECIAL FUNDS BUDGET FUNCTION: Community Dev 199495 FUND* 125 COMMUNITY DEVELOPMENT BLOCK GRANT FUND FUND DESCRIPTION: The City receives an annual CDBG allotment from the federal government via the Community Development Commission. The purpose of this grant is to fund approved community development programs and projects. ESTIMATED RESOURCES: 2550 Approp. Fund Balance 3330 CDBG Revenue TOTAL APPROPRIATIONS: 4215-0010 Salaries 4215-0030 Wages - Part Time 4215-0070 City Paid Benefits 4215-0080 Retirement 4215-0083 WWs Comp Exp. 4215-0085 Medicare Exp. 4215-0090 Cafeteria Benefits 4215-1200 Departmental Supplies 4215-2115 Advertising 4215-2325 Meetings 4215-2355 Contrbtns-Com Groups 4215-X)= Housing Rehab 4215-4000 Professional Svcs 4215-6250 Misc Capital Equip 4915-9250 Transfer Out-CIP 2550 Reserves 251,000 TOTAL PERSONNEL INCLUDES: Admin Assistant Clerk Typist Asst. City Manager Com Dev Director CS Coordinator/Seniors CAPITAL PROJECTS INCLUDE: 06694 ADA Park Retrofit 06794 Handicap Access Ramps 1993-94 City Manager City Council Amended Budget Recommended Approved 322,105 433,780 $322,105 $433,780 $0 18,610 16,500 7,870 17,160 260 750 2,930 4,710 290 400 890 500 2,700 6,600 10,143 7,267 250 250 48,500 50,000 30,351 5,000 7,850 32,750 21,000 168,580 251,000 23,582. 19,192 $322,105 $433,780 $0 0.300 0.100 0.025 0.025 0.450 1.000 179,000 72,000 $251,000 -126- FUND DESCRIPTION: The City is responsible for the operations of the LLAO #38. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund Is to account for the cost of the operations of this special district. 1993-94 City Manager City Council Amended Budget Recommended Approved ESTIMATED RESOURCES: 2550 Approp. Fund Balance $173,645 $242,467 3015 Prop Tx -Sp Assessmnt 256,500 260,745 3610 Interest Revenue 2,000 4,000 TOTAL $432,145 $507,212 $0 APPROPRIATIONS: Personal Services 4538-0010 Salaries 4538-0070 City Paid Benefits 4538-0080 Benefits 4538-0083 Wkr's Comp Exp. 4538-0085 Medicare Exp. 4538-0090 Cafeteria Benefits Total Personal Svcs Operating Expenses 4538-2126 Utilities 4538-2210 Maint-Grounds & Bldg Total Operating Expense Professional Services 4538-4000 Professional Svcs Contract Services 4538-5500 Contract Svcs Capital Outlay 4538-6410 Capital Improvements Fund Balance Reserves 2550 Reserves TOTAL CAPITAL PROJECTS INCLUDE: 06894 Gln Sprgs Medians 28,000 28,100 400 350 4,400 3,950 1,200 1,400 400 450 3,600 3,550 38,000 37,800 0 66,000 77,200 15,000 19,200 81,000 96,400 0 -127- 10,488 3,920 41,500 46,000 234,865 260,000 26,292 63,092 $432,145 $507,212 $0 260,000 $260,000 CITY OF DIAMOND BAR FUND TYPE: Special Revenue SPECIAL FUNDS BUDGET `FUNCTION: Landscape 1994-95 �FUND#., 139 LANDSCAPE MAINTENANCE - DIST. #39 FUND FUND DESCRIPTION: The City is responsible for the operations of the LLAD #39. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund is to account for the cost of the operations of this special district. 1993-94 City Manager City Council ESTIMATED RESOURCES: Amended Budget Recommmended Approved 2550 Reserve Fund Balance $105,273 $58,066 3015 Prop Tx -Sp Assessmnt 91,781 94,080 3610 Interest 4,000 4,000 TOTAL $201,054 $156146 $0 APPROPRIATIONS: Personal Services 4539-0010 Salaries 4539-0070 City Paid Benefits 4539-0080 Retirement 4539-0083 Wkes Comp Exp. 4539-0085 Medicare Exp. 4539-0090 Cafeteria Benefits Total Personal Svcs Operating Expenses 4539-2126 Utilities 4539-2210 Maint-Grounds & Bldg 4539-7200 Insurance Expense Total Operating Expense Professional Services 4539-4000 Professional Svcs Contract Services 4539-5500 Contract Svcs Capital Outlay 4539-6410 Capital Improvements Fund Balance Reserves 2550 Reserve Fund Balance TOTAL —128— 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 53,000 60,500 15,000 17,500 68,000 78,000 0 2,988 1,410 72,000 74,600 58,066 2,136 $201,054 $156146 $0 CITY OF DIAMOND BAR FUND mom: special Revenue SPECIAL FUNDS BUDGET FUNCTION: Landscape 1994-95 FUND #: 141 LANDSCAPE MAINTENANCE - DIST. #41 FUND FUND DESCRIPTION: The City is responsible for the operations of LLAD #41. This district was set up in accordance with the Landscape and Lighting Act of 1972. Property owners benefiting from this district receive a special assessment on their property taxes. This fund is to account for the cost of the operations of this special fund. 1993-94 City Manager City Council ESTIMATED RESOURCES: Amended Budget Recommended Approved -- 2550 Approp. Fund Balance $133,764 $92,430 3015 Prop Tx -Sp Assessmnt 121,154 124,141 3610 Interest Revenue 2,800 3,000 TOTAL $257,718 $219,571 $0 APPROPRIATIONS: Personal Services 4541-0010 Salaries 4541-0070 City Paid Benefits 4541-0080 Retirement 4541-0083 WWs Comp Exp. 4541-0085 Medicare Exp. 4541-0090 Cafeteria Benefits 50,000 Total Personal Services Operating Expenses 4541-2126 Utilities 4541-2210 Maint-Grounds S Bldg Total Operating Expense Professional Services 4541-4000 Professional Svcs Contract Services 4541-5500 Contract Svcs 4541-5519 Weed/Pest Abatement Total Contract Services Capital OutMy 4541-6410 Capital Improvements Fund Balance Reserves 2550 Reserve Fund Balance TOTAL 19,800 0 300 0 1,900 0 900 0 300 0 2,600 0 25,800 0 0 50,000 57,600 5,000 12,000 55,000 69,600 0 -129- 2,488 1,870 41,000 43,050 16,000 6,000 57,000 49,050 0 25,000 92,430 99,051 $257,718 $219,571 $0 THIS PAGE LEFT INTENTIONALLY BLANK -130- CAPITAL PROJECTS FUNDS -131- v/ J H U �' m0 oa Z �W� QW ow 0I �g UJ CL U O O O LO a 000000 000000 000000 OCAON00 000 W)0 0 I MV- Mr - 000000 000000 M O O O O O t LO O N O O NCOLe) m)0Le) 1--e-� CID 0 0 Ln o o rn o O M LO to N N N O r O O M O C O O O O O O O � v 00000 a000000 o 0008 0000000 0 000 RgLgCt q OO P- to Nmr` Owww h `7 N N N I- M N N N 0 000$pOpO000000 M O O O O O O O O O O O O O 1--04 NIS MCV) NNN N M -132- O O O O O O C OCOO(Ii V OC O M 0 M � w a M � � 00 Co r OOOOOo00oE Ooocco tC)OOC OOOOCA OM'f OC � r � r 1� ILS c .s S = x X a d U- O ULL .- y 0 �Jzi .5 mama y~-' co m H cv0 l� a L y ev -5c, = F- 1 m 6,aM aaQUa=cncco 0: �Nrcco0000 00c (Dco 0 0 0 0 0 0 0 0 0 0 m C3 z a 0 LL 0 U w Lin 0 w a.2 t t t -133- CITY OF DIAMOND BAR FUND TYPE: Capital Project SPECIAL FUNDS BUDGET FUNCTION, Str.improvernent 199495 FUND #: 225 GRAND AVE CONSTRUCTION FUND FUND DESCRIPTION: During FY 89-90, the City entered into an agreement with the County of San Bernardino to settle IYs Grand Ave. litigation. This agreement state that the County would provide the City with funds for improvements which are relevant to the Grand Ave. opening. The agreement state that these funds were to be held In a special fund and expenditures for Improvements were to be made from this fund. This fund was established to record these activities. ESTIMATED RESOURCES: 2550 Approp Fund Balance 3915-9111 Transfer in -Gas Tax 3915-9255 Transfer in-SB821 TOTAL APPROPRIATIONS: 4099-0010 Salaries 4099-0070 City Paid Benefits 4099-0080 Retirement 4099-0083 Worker's Comp Exp 4099-0085 Medicare Exp 4099-0090 Cafeteria Benefits 4510-6411 Street Improvements 4510-6412 Traffic Control Improvements 4915-9001 Transfer to Gen Fd 2550 CIP Reserve TOTAL CAPITAL PROJECTS INCLUDE: 06394 Grand Ave. Overlay 1993-94 City Manager Ctly Council Amended Budget Recommended Approved 442,841 404,300 300,000 300,000 20,000 20,000 $762,841 $724,300 $0 770,000 724,300 8,927 (16,086) $762,841 $724,300 $0 —134— $724,300 CITY OF DIAMOND BAR FUND TYPE: Capital Project SPECIAL FUNDS BUDGET FUNCTION: Capital Project 1994-95 FUND #: 250 CAPITAL IMPROVEMENT PROJECTS FUND FUND DESCRIPTION: This fund was created to account for the City capital improvement projects which are not required to be accounted for in independent funds. The revenues in this fund will generally come from transfers -in from other funds and have been identified for specific capital projects. ESTIMATED RESOURCES: 2550 CIP Reserve-Traf Sig 3455 Developer Fees 3610 Interest Revenue 3915-9001 Transfer in -Gen Fd 3915-9111 Transfer in -Gas Tx 3915-9112 Transfer in-Prp A 3915-9113 Transfer in -Prop C 3915-9121 Transfer in -Pk Grant 3915-9122 Transfer in -Pk Fees 3915-9123 Tmsfer In-Prp A Pks 3915-9125 Transfer in-CDBG 3915-9138 Transfer in-LLAD #38 3915-9255 Transfer in -SB 821 TOTAL APPROPRIATIONS: 4510-00xx Salaries & Benefits 4510-6411 Street Improvements 4510-6412 Traffic Control Imp 4310-6415 Park & Rec Imprmts 4510-6416 Landscape & In, Imp 4215-6420 Municipal Bldg & Fac 2550 CIP Reserve-Traf Sig 2550 CIP Reserve-Str Imp 1,590,000 TOTAL 1993-94 City Manager City Council Amended Budget Recommended Approved 1,445,000 1,145,000 1,783,100 182,980 102,400 1,377,000 1,575,000 1,845,630 260,000 457,800 $4,658,480 $5,515,430 $0 —135— 102,395 127,400 37,500 238,154 120,000 1,932,768 1,892,105 225,000 620,000 870,000 40,000 88,500 74,630 1,610,000 1,590,000 168,580 293,800 260,000 60,000 50,000 $4,885,402 $5,515,430 $0 1,445,000 1,145,000 1,783,100 182,980 102,400 1,377,000 1,575,000 1,845,630 260,000 457,800 $4,658,480 $5,515,430 $0 —135— CITY OF DIAMOND BAR FUND TYPE Capita Project SPECIAL FUNDS BUDGET FUNOTION; capital Project 1994-95 FUND 8- 260 CAPITAL IMPROVEMENT PROJECTS FUND FY94-95 CAPITAL EMPROVEMENT PROJECTS INCLUDE: STREET IMPROVEMENTS: 01494 Slurry Seal (V Phase) $185,000 Gas Tax 05694 D Bar Blvd Sidewalks 150,000 Gas Tax 06494 Diamond Bar Blvd Rehab 892,000 Gas Tax (392,000) Prop C (450,000) SB 821 (50,000) Golden Springs - Seepage 100,000 Rule 20A Undergrounding 50,000 Gas Tax TOTAL STREET IMPROVEMENTS $1,377,000 TRAFFIC CONTROL IMPROVEMENTS, 07094 DB BI/Shadow Cyn/Ftn Spgs 170,000 Gas Tax (145,000) Dev Fees (25,000) 07194 Gldn Sprgs @ Prospector's 124,000 Gas Tax 07294 Gldn Sprgs @ Gldn Prados 124,000 Gas Tax 07394 Gldn Sprgs @ Carpio 124,000 Gas Tax 07494 Grand Ave Signal Synchr 420,000 Prop C (MTA) SB Gldn Spgs/DB Blvd Left Turn 30,000 Gas Tax (17,500) Developer (12,500) Signal -DB @ SR on/off Ramps 175,000 Gas Tax (72,605) CIP Reserve - TS (102,395) Grand/Longview Mast Arm Ext. 3,000 Gas Tax —136— CITY OF DIAMOND BAR FUND Tom: Capital Project SPECIAL FUMS BUDGET FUNCTION: Capital Project 199495 FUND #: 250 CAPITAL IMPROVEMENT PROJECTS FUND NB DB Blv u@ Pthfndr - Left Turn 30,000 TS: #A - from Warrant Study 125,000 TS: #B - from Warrant Study 125,000 TS: #C - from Warrant Study 125,000 Gas Tax TOTAL TRAFFIC CONTROL IMPROVEMENTS $1,575,000 PARK & REC IMPROVEMENTS: 06594 Pantera Pk -Design & Dev $1,450,000 Prop A -Safe Pks 02494 Peterson Pk -Lights 140,000 Prop A -Safe Pks 06694 ADA Parks Retrofit 181,000 CDBG 07594 City Park Signage Retrofit 30,000 08094 Peterson Park - Picnic Shelter 13,880 08194 Heritage Park -Basketball Ct. Ext 10,000 08294 Sycamore Cyn - Playground Pilin 3,350 08494 Starshine - Picnic Table 1,400 08594 Maplehill-Tennis Light Fixture 8,000 08694 Reagen Park - Tennis Light Fixtur 8,000 Quimby Act TOTAL PARK IMPROVEMENTS $1,845,630 MUNICIPAL BUILDINGS & FACILITIES: 06394 Land Acquisition $120,000 General Fund 06794 Handicap Access Ramps 112,800 CDBG Diamond Bar Blvd -Bus Pads 150,000 Diamond Bar Park & Ride Expans 75,000 Prop A TOTAL MUNICIPAL BUILDINGS & FACILITIES $457,800 LANDSCAPE & IRRIGATION IMPROVEMENTS 06894 Golden Springs Medians 260,000 LLAD #38 TOTAL LANDSCAPE & IRRIGATION IMPRVMTS $260,000 GRAND TOTAL - CAPITAL PROJECTS —137— $5,515,430 CITY OF DIAMOND BAR FUND TYPE: Capital Project SPECIAL FUNDS BUDGET FUNCTION: Capital- Project' 1994-95 FUND #- 255 SB 821 FUND FUND DESCRIPTION: The state allocates funds to cities for the specific purpose of the construction of bike and pedestrian paths via SB821. This fund has been established to account for transactions related to the receipt and expenditure of these funds. APPROPRIATIONS: 4915-9225 1993-94 City Manager City Council 20,000 Amended Budget Recommended Approved ESTIMATED RESOURCES: 4915-9250 3350 From Other Agencies 21,000 18,000 3610 Interest Revenue 3,000 3,000 2550 CIP Reserve 156,255 100,255 TOTAL $180,255 $121,255 $0 APPROPRIATIONS: 4915-9225 Trans out -Grand Ave 20,000 20,000 4915-9227 Trans out -Traffic Mit 20,000 4915-9250 Trans out-CIP Fd 60,000 50,000 2550 CIP Reserve 80,255 51,255 TOTAL $180,255 $121,255 $0 CAPITAL PROJECTS INCLUDE: 06394 Grand Ave Rehab 20,000 06494 Diamond Bar Blvd 50;000 70,000 —138— INTERNAL SERVICE FUNDS -139- THIS PAGE LEFT INTENTIONALLY BLANK -140- FUND DESCRIPTION: This fund was established in accordance with Resolution #89-53. The resolution states the City will establish a self-insurance reserve fund. The purpose of the fund shall be to pay all self - assumed losses and related costs. Contributions to the fund shall be pro -rata from all other City funds afforded protection under the program based upon each of the funds exposure to liability. ESTIMATED RESOURCES: 2550 Reserved Fund Bal 3610 Interest Revenue 3915-9001 Transfer in -Gen Fd TOTAL APPROPRIATIONS: 4810-7200 Insurance Exp. 4810-7210 Insurance Deposit 4810-7220 Claims & Judgements 2550 Self Ins Reserve TOTAL 1993-94 City Manager City Council Amended Budget Recommended Approved 460,655 432,886 10,000 10,000 190,000 263,416 $660,655 $706,302 $0 —141— 90,000 163,416 100,000 570,655 442,886 $660,655 $706,302 $0 THIS PAGE LEFT INTENTIONALLY BLANK -142- GLOSSARY -143- THIS PAGE LEFT INTENTIONALLY BLANK -144- GLOSSARY Activity - The smallest unit of budgetary accountability and control which encompasses a specific unit of work or service responsibility. A sub -unit of a Function budget. Adoption - Formal action of the City Council which sets the spending limits for the fiscal year. Allocate - To divide a lump -sum appropriation which is designated for expenditure by specific organization units and/or for specific purposes, activities, or objects. Annual Budget - A budget applicable to a single fiscal year. nrogriation - An authorization made by the council which permits the City to incur obligations and to make expenditures of resources. Audit - Prepared by an. independent Certified Public Accountant (CPA), the primary objective of an audit is to determine if the City's Financial Statements present fairly the City's financial position and results of operations in conformity with generally accepted accounting principles. In conjunction with their performance of an audit, it is customary for an independent auditor to issue a Management Letter stating the adequacy of'the City's internal controls a well as recommending improvements to the City's financial management practices. Buda et - A financial plan for a specified period of time that matches planned revenues and expenditures to municipal services. Budget Calendar - A schedule of key dates which the City follows in the preparation, adoption, and administration of the budget. Budget Messaae - Included in the opening section of the budget, the Budget Message provides the Council and the public with a general summary of the most important aspects of the budget, changes from the previous fiscal years, and the views and recommendations of the City Manager. Cap ta7 I ement Program (CIP) - A program to provide for the maintenance or replacement of existing public facilities and assets and for the construction or acquisition of new ones. Contingency - An appropriation of funds to cover unforeseen events that occur during the fiscal year, such as flood emergencies, Federal Mandates, shortfalls in revenue, and similar eventualities. -145- Contractual Services - Services rendered to City activities by private firms, individuals or other governmental agencies. Examples of these services include traffic engineering, law enforcement, and city attorney services. Department - A major organizational unit of the City which has been assigned overall management responsibility for an operation or a group of related operations within a functional area. Designated Fund Balance - A portion of unreserved fund balance designated by City policy for a specific future use. Encumbrance - The legal commitment of •appropriated funds to purchase an item or service. To encumber funds means to set aside or -commit funds for a future expenditure. Fees for Services - Charges paid to the City by users of a service to help support the costs of providing that service. Fiscal Year - The beginning and ending period for recording financial transactions. The City has specified July 1 to June 30 as its fiscal year. Fixed Assets - Assets of long-term nature such as land, buildings, machinery, furniture, and other equipment. The City has defined such assets as those with an expected life in excess of one year and an acquisition cost in excess of $300. Franchise Fee - A franchise fee is charged for the privilege of using public rights-of-way and property within the City for public or private purposes. The City currently assesses franchise fees on cable television, bus stop shelters and utilities. Fund - An accounting entity that records all financial transactions for specific activities or government functions. The generic fund types used by the City are: General, Special Revenue, Capital Project, and Insurance Funds. Fund Balance - The excess of current assets over current liabilities, and represents the cumulative effect of revenues and other financing sources over expenditures and other financing uses. General Fungi - The primary operating fund of the City, all revenues that are not allocated by law or contractual agreement to a specific fund are accounted for in the General Fund. With the exception of subvention or grant revenues restricted for specific uses, General Fund resources can be utilized for any legitimate governmental purpose. Goal - A statement of broad direction, purpose, or intent. Infrastructure - The physical assets of the City, i.e., streets, water, sewer, public buildings, and parks, and the support structures within a development. -146- Investment Revenue - Revenue received as interest from the investment of funds not immediately required to meet cash disbursement obligations. Key Objects - A statement of specific direction, purpose, or intent based on the needs of the community and the goals established for a specific program. nine -Item Budaet - A budget that lists detailed expenditure categories (salary, materials, telephone service, travel, etc.) separately, along with the amount budgeted for each specified category. The City uses a program rather that line -item budget, although detail line -item accounts are maintained and recorded for financial reporting and control purposes. Municipal - In its broadest sense, an adjective which denotes the state and all subordinate units of government. In a more restricted sense, an adjective which denotes a city or village as opposed to other local government. Objects of Exuenditure - The individual expenditure accounts used to record each type of expenditure City operations incur. For budgeting purposes, objects of expenditure are categorized into groups of similar types of expenditures called major objects of expenditure. The principle objects of expenditure used in the budget are: Personal Services: Salaries and benefits paid to City employees. Includes items such as special duty salaries and retirement. Supplies: Amounts paid for items that are consumed or deteriorated through use or that lose their identity through fabrication' or incorporation into different or more complex units or substances. Operating Expenditures: Office supplies, materials and other items used in the normal operations of the City departments. Includes items such as books, maintenance materials and contractual services. Professional Services: Services supporting the government. These professionals include physicians, lawyers, architects, auditors, therapists, systems analysts, planners, etc. -147- • Capital outlay: Expenditures which qualify as capital costs according to accounting standards. This includes furniture, fixtures, machinery, equipment and other relatively minor fixed assets. operating Budget - The portion of the budget that pertains to daily operations providing basic governmental services. The program budgets in the financial plan form the operating budget. ordinance - A formal legislativenlawment by withinthe theCity Council. It City boundaries has the full force and effect of unless it is in conflict with any higher form of law, such as a State statute or constitutional provision. Policy - A direction that must be followed to advance toward a goal. The direction can be a course of actin or a guiding principle. Property Tax - A statutory limited tax levy which may be imposed for any purpose. Program - A grouping of activities organized to accomplish basic goals and objectives. Program Budget - A budget that focuses upon the goals and objective of an agency or jurisdiction rather than upon its organizational budget units or object classes of expenditure. Reserve - An account used to indicate that a portion of a fund's balance is legally restricted for a specific purpose and is, therefore, not available for general appropriation. Res olut on - A special order of the City,, Council which requires less legal formality than an ordinance in terms of public notice and the number of public readings prior to approval. Revenue - Funds that the government receives as income. it includes such items as tax payments, fees from specific services, receipts from other governments, fines, forfeitures, grants, shared revenues and interest income. Ri sk Managat nt - An organized attempt to protect an organization's assets against accidental loss in the most cost-effective manner. Sales Tax - A tax on the purchase of goods and services. C p - Southern California Joint Powers Authority. Special Assessment - A compulsory levy made against certain improvementproperties to art or or sere defray da deemed toprimari y benefit those parties• ll of the cost of a specifi -148- �Decial Revenue Funds - Funds used to account for the proceeds from (other thn trusts oror caital specific revenue sources restrictedato expendituresafor specific projects) that are legally purposes. collected vel of Subventions - Revenues allocate to the city State the o on a formula r other ebasis. government) which are the Cit from the State of The major subventions received by ci arette taxes and California include motor vehicle in-lieu, 9 gasoline taxes. 1 and Aaencv Funds - Also known as Fiduciary Fund Types, these Trus`the City in a trustee funds are used to account for assets individuals, organizations or capacity or as an agent for private other governmental agencies. for direct receipt of a service by User Fees - The payment of a fee the party benefiting from the service. Wo ]' - Difference between current assets and current liabilities. -149-