HomeMy WebLinkAbout01/19/1993CITY COUNCIL
AGENDA
Mayor — Gary G. Miller
Mayor Pro Tem — Phyllis E. Papen
Councilman — John A. Forbing
Councilman — Gary H. Werner
Councilman — Dexter D. MacBride
City Council Chambers
are located at:
South CoastAir Quality Management DistrictAuditotrum
21865 East Copley Drive
MEETING DATE: January 19, 1993
MEETING TIME: Closed Session - 5:00 p.m.
Regular Session - 6:00 p.m.
Terrence L. Belanger
City Manager
Andrew V. Arczynski
City Attorney
Lynda Burgess
City Clerk
The City of Diamond Bar uses RECYCLED paper andencouragesyou 10 do thesame.
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Next Resolution No. 93-01
Next Ordinance No. 01(1993)
1• CLOSED SESSION: 5:00
P.M.
Litigation - Government Code 54956.9
Personnel - Government Code 54957.6
2. CALL TO ORDER: 6:00
p.m.
PLEDGE OF ALLEGIANCE: Mayor Miller
INVOCATION: Reverend Steve Berger, Calvary Chapel
of Diamond Bar.
ROLL CALL: Councilmen
MacBride, Forbing,
Werner, Mayor Pro Tem Papen, Mayor
Miller
3 • PUBLIC C0I9IENTS :
"Public Comments" is the time
reserved on each regular meeting agenda to provide an oppor-
tunity for members of the public to directly address the
Council on Consent Calendar items or matters of interest to
the public that are not already scheduled for consideration on
this agenda. Please complete a SnOalror/o _
Council.
---••�._�. LIIILC 11m1L when addressin the Cit
4. COUNCIL COMMENTS: Items raised by individual Council -
members are for Council discussion. Direction may be given at
this meeting or the item may be scheduled for action at a
future meeting.
5. CONSENT CALENDAR: The following items listed on the
Consent Calendar are considered routine and are approved by a
single motion.
5.1 SCHEDULE OF FUTURE EVENTS:
5.1.1 Planning Commission - January 25, 1993 - 7:00
P.m., AQMD Auditorium, 21865 E. Copley Dr.
5.1.2 Parks & Recreation Commission - January 28,
1993 -
Copley D:00 P.M., AQMD Hearing Room, 21865 E.
5.1.3 City Council Meeting - February 2, 1993 - 6:00
P.M., AQMD Auditorium, 21865 E. Copley Dr.
5.2 APPROVAL OF MINUTES:
5.2.1 Regular Meeting of December 15, 1992
5.2.2 Regular Meeting of January 5, 1993
JANUARY 19, 1993 PAGE 2
5.3 WARRANT REGISTER Approve Warrant Register dated
January 19, 1993 in the amount of $215,943.48.
5.4 CLAIM FOR DAMAGES - Filed by Amado Saucedo November 13,
1992.
Recommended Action: Reject request and refer matter for
further action to Carl Warren & Co.
Manager. , the City's Risk
5.5 PROPOSITION A LOCAL RETURN FUND AND TRANSPORTATION
DEVELOPMENT ACT AUDITS FOR THE FISCAL YEARS ENDED JUNE
30, 1992 AND 1991- The City's Proposition A Local Return
(Prop A) and Transportation Development Act Funds (TDA)
are required to be audited on an annual basis. The audit
for the fiscal year ended June 30, 1992 was completed in
October 1992 by Simpson & Simpson, C.P.A.
Recommended Action: Receive, accept and file Proposition
A Local Return Fund and Transportation Development Act
Fund Audit Reports for Fiscal Years ending June 30, 1992
and 1991.
6. SPECIAL PRESENTATIONS, PROCLAMATIONS, CERTIFICATES, ETC.
6.1 PROCLAMATION JOINING THE L.A. CITY COMMISSION ON THE
STATUS OF WOMEN IN CONDEMNING THE TORTURE OF BOSNIAN
WOMEN AND SUPPORTING AN END TO THE PHYSICAL AND
PSYCHOLOGICAL ABUSE.
6.2 REPORT FROM SHERIFF RE GRAFFITI PROGRAMS
- Verbal
presentation by Capt. Lee McCown of the Walnut Sheriff
Station.
7. OLD BUSINESS:
7.1 REQUEST FOR PROPOSAL FOR SUPPLEMENTAL GRAFFITI REMOVAL
CONTRACTOR - At the meeting of January 5, 1993, Council
directed staff to prepare an RFP for a contractor to
supplement the Boys & Girls Club of San Gabriel Valley
for graffiti removal. The specifications outline the
City's desire to supplement current graffiti removal
efforts to insure that graffiti is removed within 24
hours of its reporting in the most cost efficient and
effective manner possible.
Recommended Action: Approve specifications for graffiti
removal and direct the City Clerk to advertise to receive
bids.
7.2 RESOLUTION NO 93 -XX: A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF DIAMOND BAR, CALIFORNIA, DECLARING INTENTION
TO ORDER THE INSTALLATION OF CERTAIN IMPROVEMENTS IN A
PROPOSED ASSESSMENT DISTRICT; DECLARING THE WORK TO BE OF
MORE THAN LOCAL OR ORDINARY BENEFIT; DESCRIBING THE
JANUARY 19, 1993
PAGE 3
DISTRICT TO BE ASSESSED TO PAY THE COSTS AND EXPENSES
THEREOF; AND PROVIDING FOR THE ISSUANCE OF BONDS -
Determination as to whether or not the City should
proceed with formation of the sewer assessment district
for "The Country."
Recommended Action: Adopt Resolution No. 93 -XX and award
a contract to Dwight French & Associates, Inc. in an
amount not to exceed $140,900 and authorize a contingency
amount of $35,000 to address such issues as geotechnical
review or other necessary contract changes that may be
necessary from the City,s perspective.
7.3 INTEGRATED WASTE MANAGEMENT FUND - PROPOSED FISCAL YEAR
1992-93 BUDGET AMENDMENT - On December 15, 1992, Council
adopted Resolution No. 90-95A which modified the solid
waste permit system to include issuance of individual
non-exclusive contracts for collection, transportation,
recycling, composting and disposal of solid waste,
recyclables and compostable materials generated. In
order to more accurately reflect the changes made in the
type and method of solid waste collection services that
are to be provided, the City Council has directed staff
to prepare a budget amendment to the Integrated Waste
Management Fund for Fiscal Year 1992-93.
Recommended Action: Approve the proposed budget
amendment to the Integrated Waste Management Fund for FY
1992-93 and authorize the City Manager to retain, at a
cost not to exceed $12,500 for the services of a
qualified consulting firm with experience in solid waste
management practices to administer solid waste permits
for the remainder of FY 1992-93.
7.4 ESTABLISHMENT OF AN ECONOMIC DEVELOPMENT STRATEGIC TASK
FORCE - The City expects to confront a series of
extremely difficult economic realities beginning next
fiscal year, some of which are as the result of State
budget cutbacks.
Recommended Action: It is recommended that the City
Council:
1) Retain consultants that have expertise and in a
variety of disciplines such as land use, real
estate market research, economics, developing
economic development strategic plans for cities;
2) Appoint a Blue Ribbon Economic Development Task
Force;
3) Prior to commencing the responsibilities of the
Blue Ribbon Task Force, that an economic
development strategic plan concept and scoping
workshop be held to obtain input from as broad a
cross-section of the community as possible. It is
recommended that a wide -range of community
residents, business owners, property owners,
JANUARY 19, 1993 PAGE 4
organization representatives and representatives of
other groups, organizations and volunteers from the
community be invited to participate in the concept/
scoping workshop. The ideas, comments, thoughts
and suggestions that result from the activities of
the workshop will become a part of the strategic
plan discussion points, for which the consultants
and Blue Ribbon Economic Development Strategic Plan
Task Force are responsible.
8. NEW BUSINESS:
8.1 APPOINTMENT OF PARKS & RECREATION COMMISSIONER - To fill
the unexpired term of Lydia Plunk, recently appointed to
the Planning Commission.
8.2 ENVIRONMENTAL ENHANCEMENT PROJECT MATERIALS INSTALLATION
AGREEMENT WITH THE CALIFORNIA CONSERVATION CORPS - The
State California Conservation Corps has evaluated the
Environmental Enhancement & Mitigation Project and
approved participation of the Pomona Service District of
the C.C.C. to install irrigation and planting materials
at cost not to exceed $150,144. The C.C.C. is a
non-profit agency that provides meaningful job training
to young adults. Its involvement in this project
benefits the community by offering its cost effective
labor force to complete this labor intensive task.
Recommended Action: Approve the Environmental Enhance-
ment Project Materials Installation Agreement with the
California Conservation Corps in an amount not to exceed
$150,144 and authorize the City Manager, or his designee,
to sign the agreement.
9. ANNOUNCEMENTS:
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CITY OF DIAMOND BAR
I N T E R O F F I C E M E M O R A N D U M
DATE: January 26, 1993
TO: Mayor Gary Miller
FROM: Tommye Nice, Deputy City Clerk
SUBJECT: Verbatim Transcript of Public Comments made by
William Gross and City Attorney Arczynski
Pursuant to your request, attached is a copy of the verbatim
transcript of comments made by Mr. Gross, during the Public Comment
portion of the City Council Agenda for January 19, 1993 as well as
comments made by City Attorney Arczynski's.
cc: City Manager
Verbatim transcript of
Public Comments made by William Gross
During Council Meeting of January 19, 1993
William Gross, 21637 High Bluff Rd. in Diamond Bar. The
reason I came to speak tonight was kind of a response to comments
made after I was here the last City Council meeting, that carried
on for quite a while by both Mayor Miller and Council, Mayor Pro
Tem Papen and as carried in the local press. I would hate to have
my position mischaracterised. As a chairman of the committee
responsible for the referendum in Diamond Bar it would be unfair to
characterize, were not 100% interested in promoting local schools
in the area. In fact, I'd say one of the most troubling ports,
parts of the whole process involved in the General Plan has been to
be characterized as holding up building the high school addition,
which obviously is proceeding as planned and the South Pointe
Middle School.
Most recently, Mr. Miller's comments were carried in Letters
to the Editor in local press and articles in the Tribune as well as
his comments here a week and a half ago. Saying that the result of
the referendum was to hold up progress and he specified in
particular the South Pointe Middle School. I'd like to make a
couple of comments in that regards: First the reason why the
people who, that I represent, and have worked with so hard to
create the referendum that is in current litigation with the City,
is because were concerned about the future of Diamond Bar. Both
the future of ours and of our children and in my case, perspective
children down the road. That's why were fighting the City to
create a plan for our future that should create a city that's worth
living in. That's a city worth having our children go to school
in. Is worth having our children live the lives and stay in the
community like I did and I know, Councilman Miller growing up in
the area, to have our children also want to stay in the area, not
just through the school process. But I think it's important to
state, that, that, in no way -is it our intention to any way hold up
the progress of building any school, whether it be the high school
addition that was alleged to been held up a few months ago, or the
South Pointe Middle School.
Specific, specifically, I would say second, that the referendum has
not in any way held up the South Pointe Middle School. Ah, the
first thing I would say is that, that the hearing process had it
been initiated months ago, and had the City Council then been
prohibited from voting on the process, one could say, that, "Gee
were at the very end you could even take a vote of your advise of
where you would go with the project, and at that point you could
say there being held up. But at this point, you only, you've
delayed the hearings, for whatever logistical reasons there are,
and they may be valid, I don't mean to say, it's, it's anything
more than normal administration, but the hearings aren't yet to
start I don't think until next week. And there's a hearing
process, I think of three public hearings required, and maybe if
the project is considered acceptable, it will move forward. The
assumption is, ah, obviously that the project as it is designed now
is acceptable. There are alot of citizens in Diamond Bar who think
that taking a hugh pile of dirt and throwing it into a pristine
canyon is not the type of development that they want to see. And
to assume that that project is moving forward and that were holding
up therefore means were holding up the middle school is a jump in
logic. The second thing is that the City Council could have
accepted the referendum as presented to them back in July or
August. It's only because the City Council or their employees or
directives have decided to not to accept what common man would say
is a reasonable referendum, and we believe the Courts will agree
to, they could have accepted the referendum as petitioned, set
aside the flawed General Plan, and in the last few months,
rewritten the General Plan substantially differently that would
allowed progress to continue. But this City Council has decided
not to and the City Council's decided to delay court actions.
Their attorney has taken tactics to change the venue and so on, and
that's resulted in the time period we have today.
The final thing I just reiterate is there are alot of
citizens, and I haven't spoken to many to who support the project,
other than local builders who don't want to see that particular
development, or developments of that magnitude in that area. And
so to assume therefore that the General Plan may have, General Plan
referendum may have delayed the South Pointe project, I unfairly
then says that anything that we do to uphold development in this
area is going to uphold schools. I think the parents and the local
residents in that area need to understand that to some degree there
being appeased to political reasons rather than the fact to the
matter. The dirt that exists there is because of problems that
were there long before the referendum and are not our
responsibility. Our responsibility is to provide a future for
Diamond Bar and that's what the referendum provides.
So in final, I would just say that the people involved in the
referendum process are not trying to destroy our community. In
fact what were asking for, and we begged the City Council before
they voted for the General Plan, was for a vision of Diamond Bar
consistent with what the citizens want. This City Council and
through their operatives have decided to challenge in court, a
reasonable petition by the citizenry asking to set aside the
General Plan. This City Council has also indicated its
willingness, after Councilman Forbing said we waste $50,000, even
given the choice between rewriting the General Plan, as the
citizens are asking for and holding a special election, they have
already indicated they want to make a political fight and have a
special election. That's your choice. But the members who put
together the referendum worked hard to do that, believe in the
future of the City and believe that the schools are part of it. We
are looking for a vision of Diamond Bar consistent with those
views. We just believe that the General Plan is not part of that
vision. Thank you.
Mayor Miller: Thank you Mr. Gross.
City Attorney Arczynski: Mr. Mayor, members of the Council, as
indicated at the last meeting, ah, this office, our office did not
file a motion for change of venue or to move the case out of Los
Angeles County. All we did was indicate to the Court that at the
time the matter was filed, there's a substantial project, being
processed in this City that just happened to be, at least,
partially owned by the Presiding Judge of the Criminal Courts of
L.A. County. And that that information might be helpful to the
Court. The Court on it's motion, the Presiding Judge, the
Assistant Presiding Judge and the Judge in Department 86 determined
that that kind of potential involvement of a Sitting Judge of the
Los Angeles County Courts should trigger their automatic deferral
of the case to the State Judicial Conference for reference to
another county. We made no motion and we've said it over and over
again, ah, I guess this time Mr. Gross' position is that we took
some tactics to change venue. I suppose if telling the Court the
truth is a tactic, then I'm guilty.
Secondarily, if I might just very briefly indicate the issue,
of "we could have rewritten the General Plan in the last few
months, had the Council only exceeded to the referendum petition,"
just frankly, boggles my mind. The City spent almost three and a
half years preparing a general plan and to simply indicate with a
nice throw away statement "that you could have rewritten a whole
new one in a couple of months," strikes me as an absolute
perpetration of a fraud on the public. That simply could not
happen and Mr. Gross knows it very well.
7u
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Signature
r of Industry's
City
arba a recycling proposal
garbage
gat
p
By Steve SpeY2111e
the city of Walnut will not be adversely impacted"
GARBAGE TRANSFERJRECOVERY SITE and that "sensitive receptors, such as houses, are
distance that they will not he affected
car to rel
The In
ley to sen
Environmental writer
Indush
of sufficient
by the operation of the (plant)."
Eagle Mo
INDUSTRY — The race to build the San Gabriel
Valley's first garbage sorting and recycling plant
Indus-
�.
�'i WALN
The project is one of at least six such trash
facilities proposed for the San Gabriel
ern Rive
proved b;
sors in
picked up speed this week, with the city of
a try's massive proposal nearing the finish line.
So
recycling
Valley. Besides Industry, the cities of Pomona,
Azusa, Irwindale, West Covina and the county of
challenge
"r.
An environmental impact report on Industry's
f Materials Recovery Facility is contained in a two-
The
pr
Los Angeles at its Puente Hills Landfill are consid-
Phe
cities, ab
volume document released Jan. 8. The public can
a submit written comments until March 3. on Feb.
0.
�P� '9A
Bring such Proposals.
Industry's is the largest, with a maximum caPac
in San E
County, ;
11, the city will hold a public hearing on the plant
and the EIR in f -ont of the Industry City Council.
According to the report, the project will cause an
increase in smog locally for a few years due to
-additional truck emissions. Though that will im-
prove by the year 2000, the temporary air quality
effects are not preventable.
Other environmental effects listed in the report
are an increase in glare from security lighting and
increased noise and obscured views from hilltop
homes located on the west side of Deep Hill Road in
Diamond Bar and the Snow Creek subdivision in
Walnut.
7' However, the report states that these effects can
be prevented with trees and shrubs that can screen
the garbage plant from the residential communi-
.ties. Special "directional lighting" will be used to
,,keep the glare away from residences on Deep Hill
Source: qty of Industry EBA WastechnokKOM
Road, the report states. -
Overall, the report concluded that "land use
ity of 5,700 tons of trash per day eventually enter-
ing the plant, or 34,200 tons per week, and a total of
Industi
1,778,400 tons of garbage per year. in comparison,
about l0
e
complete
the Puente Hills materials recovery facility is Pro-
tons is so
posed for 4,400 tons per day.
Indush
.The plant is to be built on a 40 -acre site just
of Valley Boulevard and east of Grand Av-
vice are
south
enue and will remain open seven days a week. It
Azusa, E
n n
will accept trash Monday through Saturday, 18
Habra
Habra
hours each day, but operate 24 hours per day for
On Sunday, the plant will be open for
e
Montemead,
processing.
eight hours to accept waste and recyclables from
Sa
te, Waln
the public.
It will consist of five separate buildings where
The
pr
trash will be dumped and sorted using mechanical
w
processes. Recyclables will be separated and baled
of their
for shipment tp a redemption center, while residual
by 2000.
trash will be taken to landfills by truck or by rail
It will
Environmental impact
report to take 18 months
% Steve S6auZ1110
Environmental Wrter
INDUSTRY — A regional materials recovery
facility, known as an MRF, proposed for a buffer
zone between residential neighborhoods in Wal-
nut and Diamond Bar, has moved a step closer
to reality.
A just -released Preliminary report says the
city of Industry will become the lead agency for
the future trash receiving/recycling and rail
transfer plant "because of its cost competitive-
ness–site accessibility and versatility" and will
proceed cwith ;a full-blown environmental impact
report.
The report identified for review the project's
effect on noise levels, light and glare, odor, traf-
fic and air quality of the surrounding communi-
ties. The EIR will take 18 months to complete,
said Chris Lancaster, city spokesman.
Industry's MRF is one of six trash facilities
being contemplated to serve the San Gabriel
Valley and Southern California. The five
planned for the Valley are proposed for Pomona,
the Puente Hills Landfill, West Covina, Industry
and Azusa. Waste Management Inc.'s Project,
Raileycle, drafted an EIR for a rail loading and
recycling facility in Commerce. The county will
release its draft EIR on the Puente Hills facility,
which includes expansion of the landfill closer
to homes in Hacienda Heights, in two weeks.
The race to build MRFs is tied to a plan to
ship garbage to landfills in Southern California
deserts, as those located near densely -populated
communities fill up, shut down, or become polit-
ically unacceptable.
Cities are motivated by two factors: a state
mandate to recycle 25 percent of their trash by
1995, and revenues. By charging a host fee, fi-
nancially troubled governments stand to gain up
to $2 million a year from an MRF.
Industry's proposal ells for shipping and pro-
cessing 5,700 tons per day of residential and
commercial refuse at a 40 -acre site, located east
of Grand Avenue between the Southern Pacific
and Union Pacific Railroad main lines and with-
in the eastern edge EBA Wasteetechnolo-
city limits.
The report, prepared Y
gies of Santa Rosa, estimates the MRF will han-
dle 827 trash -laden trucks per day and another
284 trucks with either recyolables going to mar-
ket or garbage trucks leaving each day.
It will be open for truck delivery and waste
processing 24 hours a day, seven days a week.
Trash will be sorted for recyclables inside the
mam-transfer/sorting building, using three con-
veyor lines worked by 100 sorters.
Ferrous metals will be removed by large mag-
nets, while aluminum, plastic and glass will be
hand -sorted for recovery. Newsprint and card-
board will be baled for market. Yard waste will
pass through a grinder and be shipped to an
off-site compost yard. Residual waste will go to
remote or local landfills.
Lancaster estimates the Industry MRF won't
be built until 1995 or 1996, which puts it slightly
behind schedule of the county Sanitation Dis-
trict's Puente Hills facility.
Developers of rail haul systems, which are
pursuing landfill sites in the remote California
towns of Amboy, Eagle Mountain, Glamis as
well as East Carbon, Utah, say many MRFs are
needed to feed these systems.
Industry may have the most favorable site for
rail haul because it is surrounded by two main
rail lines.
GARBAGE TF
Sou
MINUTES OF THE CITY COUNCIL 0
REGULAR MEETING OF THE CITY OF DIAMOND BAR ,4,t
DECEMBER 15, 1992
1. CLOSED SESSION: Litigation - Government Code 54956.9
Personnel - Government Code 54957.6
No reportable action taken.
2. CALL TO ORDER: M/Miller called the meeting to order
at 6:00 p.m. in the AQMD Auditorium, 21865 E. Copley Dr.,
Diamond Bar, California.
PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of
Allegiance by M/Miller.
INVOCATION: The invocation was presented by
Reverend Raul Ries, Calvary Chapel Golden Springs.
ROLL CALL: Mayor Miller, Mayor Pro Tem Papen,
Councilmen Forbing and Werner. City Clerk Burgess reported
that Congressman -elect ,Tay Kim had submitted a letter of
resignation as Councilman.
Also present were Terrence L. Belanger, City Manager; Andrew
V. Arczynski, City Attorney; William P. Curley III, Assistant
City Attorney; George Wentz, Interim City Engineer; James
.DeStefano, Community Development Director; Bob Rose, Community
Services Director and Lynda Burgess, City Clerk.
3. PUBLIC COMMENTS: Red Calkins, 240 Eagle Nest Dr.,
suggested that the community begin to work together with the
Council to make Diamond Bar a model City.
Don Gravdahl, 23988 Minnequa Dr., expressed concern that
Planning Commission meetings are being videotaped by the
public without first receiving the consent of the audience.
CA/Arczynski explained that there is no legal impediment to
individual taping of public meetings. However, there would
have to be permission granted if the tape was to be utilized
in some commercial fashion.
William Gross, 21637 High Bluff Rd., expressed concern
regarding the appearance of a conflict of interest involving
M/Miller and his relationship with Chris Lancaster, who was
found by the FPPC to have violated the Political Reform Act.
He also expressed concern regarding a statement made by
MPT/Papen at the last meeting accusing him of a financial
interest in the JCC project.
MPT/Papen pointed out that every home along the ridgeline
facing the JCC project has an easement allowing the developer
to grade on the property. Stopping the JCC project does have
a financial impact on the value of any home along that
ridgeline. She noted that she had also questioned the funding
sources of these political action committees and that there
should be full disclosure from both sides.
DECEMBER 15, 1992
PAGE 2
Mr. Gross stated that, as Chairman of the Diamond Bar Citizens
to Protect Country Living, they have complied with every
single FPPC requirement. He pointed out that the FPPC is
established to protect the citizens from conflict of
interests, not to protect City Councilmembers.
Marshall Wise, 2600 Broken Feather Lane, requested that the
selection process to choose a replacement for Congressman Kim
be rescinded and that the matter be brought to an election.
4. COUNCIL COMMENTS: C/Werner inquired if staff would be
removing the "No Parking" signs that were inadvertently placed
in front of the First Mortgage Company Building.
M/Miller reported that Diamond Bar High School requested
assistance in installing back stops.
AA/Aberra, in response to C/Werner, stated that Mr. Clem
Zirolli, Manager of First Mortgage and Todd Chavers, Chairman
of the Traffic & Transportation Commission will be meeting to
discuss the matter of the "No Parking" signs installed in
front of the building.
5. CONSENT CALENDAR: Upon motion by C/Werner and seconded
by C/Forbing, the Consent Calendar was unanimously approved by
the following Roll Call vote:
AYES: COUNCILMEN - Forbing, Werner, MPT/Papen, M/Miller
NOES: COUNCILMEN - None
ABSENT: COUNCILMEN - None
5.1 SCHEDULE OF FUTURE EVENTS:
5.1.1
Parks & Recreation Commission - December 17,
1992 - 7:00 p.m., AQMD Hearing Room, 21865 E.
Copley Dr.
5.1.2
CITY OFFICES CLOSED - December 24 & 25, 1992 -
Will reopen on Monday, December 28, 1992.
5.1.3
Planning Commission - December 28, 1992 - 7:00
p.m., AQMD Auditorium, 21865 E. Copley Dr.
5.1.4
CITY OFFICES CLOSED - January 1, 1993 - Will
reopen Monday, January 4, 1993.
5.1.5
City Council Meeting - January 5, 1993 - 6:00
p.m., AQMD Auditorium, 21865 E. Copley Dr.
5.2 APPROVAL
OF MINUTES - Regular Meeting of December 1, 1992
- Approved as submitted.
5.3 WARRANT
REGISTER - Approved Warrant Register dated
December
15, 1992 in the amount of $416,290.97.
5.4 Adopted
the following Minute Order entitled: CLAIM FOR
INDEMNIFICATION - COUNTY OF LOS ANGELES - Filed by County
regarding Claim for Damages of Sherry Tyree. Rejected
request
and referred matter for further action to Carl
Warren &
Co., the City's Risk Manager.
DECEMBER 15, 1992
6.
PAGE 3
5.5 Adopted the following Minute Order entitled: NOTICE OF
COMPLETION -1991-92 SLURRY SEAL IMPROVEMENT PROGRAM - AREA
TWO - Accepted work performed by Roy Allen Slurry Seal,
Inc. and authorized the City Clerk to file the proper
Notice of Completion.
OLD BUSINESS:
6.1 SELECTION OF COUNCIL APPOINTMENT TO FILL VACANCY -
C/Forbing stated that he believed that the person
appointed to the City Council should have a background in
City government, an understanding of how a City operates
and the concepts of the City Council.
C/Werner indicated that he felt it should not be the
Council's decision as to who should represent the people
of Diamond Bar but that it should go through an election
process. Mr. Kim could be asked who he would recommend
to complete his term, or the candidates from the last
election could be screened and one selected from that.
MPT/Papen pointed out that if an election is held, the
term of office would only be about 5 months. To spend
$50,000 for that short period of time seemed excessive.
She then reviewed the elements she used in developing a
matrix to determine the most appropriate candidate.
M/Miller stated that he too used a matrix and stated
further that the appointee must be someone who is not
only qualified, experienced and motivated but also
perceived favorably by the community.
C/Werner moved to go to an election process. Motion died
for lack of second.
MPT/Papen moved, seconded by C/Forbing to appoint Dexter
MacBride to fill the unexpired term vacated by the
resignation of Congressman -Elect Jay C. Kim. With the
following Roll Call vote, motion carried:
AYES: COUNCILMEN - Forbing, MPT/Papen, M/Miller
NOES: COUNCILMEN - Werner
ABSENT: COUNCILMEN - None
The City Clerk administered the Oath of Office to the
newly -appointed Councilman MacBride.
C/Werner thanked all the candidates for their partici-
pation in the selection process and noted that a vacancy
now exists on the Planning Commission.
M/Miller announced that individuals interested in the
vacancy on the Planning Commission should contact either
MPT/Papen or City Hall. Staff was directed to place the
matter on the agenda for the next City Council meeting.
DECEMBER 15, 1992 PAGE 4
6.2 CITY COUNCIL COMMITTEE APPOINTMENTS - M/Miller announced
two new City Council subcommittees: Economic Development
and Code Enforcement. He stated that the individuals
serving on the committees were directed to meet with
community leaders and that appointments of individuals in
the community will be accomplished by the subcommittee
members.
RECESS: M/Miller recessed the meeting at 7:05 P.M.
RECONVENE: M/Miller reconvened the meeting at 7:15 p.m.
6.3 CONSIDERATION OF INSTALLING GUARDRAILS ALONG THE
NORTHERLY SIDE OF GRAND AVENUE AT ROLLING KNOLL ROAD -
ICE/Wentz reported that Council directed staff at the
November 17, 1992 meeting to investigate and evaluate
costs to install guardrails with hedges along the north
side of Grand Ave., in an area generally 500 ft. east of
Cleghorn and continuing for approximately an gual
ardrails uardrails
1700 ft. Staff evaluated the cost of new g
addition to use of salvage guardrail material as part of
the project. He recommended consideration of limiting
construction to no more than 250 lineal ft. of guardrail
with hedges; that residents increase their respective
slope area landscaping along Grand Ave.; that bids be
taken for the lineal feet of guardrail to be installed
and that the matter be brought back for Council action at
the meeting of January 19, 1993.
MPT/Papen excused herself from discussing the item due to
a potential conflict of interest.
In response to C/Forbing's inquiry, ICE/Wentz confirmed
that the guardrail would extend approximately 50 feet
beyond the Rolling Knoll intersection from the existing
wall. The residents were not renotified because it was
anticipated that this item would come back for further
consideration. They will be notified of any subsequent
Council action.
C/Werner inquired if slope planting is necessary in order
for the guardrails to be effective.
ICE/Wentz explained that the Traffic & Transportation
Commission recommended, in addition to any
action hat
the City might take for any related installation, that
the residents also be encouraged to install additional
planting. It was not intended to be a condition.
In response to C/Werner, ICE/Wentz confirmed that it was
staff's understanding that Council had indicated an
interest in funding the cost of the installation. Staff
will bring information regarding the funding source to
the next lation
alternate mbid, none ofor n250lfeet and ne�for dinclude
2200 feet.
DECEMBER 15, 1992
PAGE 5
C/Forbing pointed out that it would only be necessary to
obtain an alternate bid to install guardrails past
Country View. He suggested that residents wanting to
Plant trees behind the guardrail on their own property
should be able to get them at whatever the cost is to the
City.
M/Miller pointed out that T&T's recommendation for trees
was for sound purposes. He suggested that Lanterman be
contacted to see if they would plant the shrubs provided
by the City.
C/Forbing recommended that staff go out to bid for
construction of the two alternatives for the rail and
bring back an estimate on landscaping as a separate item
to be done after installation of guardrails. The
remaining Councilmembers concurred with MPT/Papen
abstaining.
CM/Belanger stated that staff will bring back a package
with the two alternatives as well as a lineal foot
alternative that would give the maximum flexibility in
terms of the length of the guardrail.
6.4 MID -YEAR BUDGET AMENDMENT FOR FISCAL YEAR 1992_93 -
CM/Belanger reported that, as a result of funding changes
at the State level, staff recommended changes to
anticipated revenue and resources with a slight
adjustment in appropriations.
MPT/Papen stated that she was opposed to an increase in
staff in the City Clerk Department; the workload in that
office was reduced about a year and a half ago due to
Council elections being consolidated with the County; the
Policy of hiring interns to mentor young adults
interested in getting government experience should be
continued; with the change of procedures in the solid
waste matter, three additional staff members
needed, as stated will be
by the sRRE, to accomplish
implementation of programs mandated under AB939; and
suggested that the Council look at alternative programs
for graffiti removal since the cost had escalated.
C/Forbing stated that the increase in the Clerk's
Department includes the cost for Minutes and suggested
that Minutes be done "in-house", as opposed to
contracting it out at a higher price. He suggested
instead of $50,000 for an Assistant City ager tthe
City could hire an Administrative Assistant at
approximately $25,000 per year.
CM/Belanger, in response to MPT/Papen's comments, stated
the following: the agenda would need to have a budget
proposal, both Capital as well as Personnel, so that the
Council can respond to the effect of the implementation
DECEMBER 15, 1992 PAGE 6
of the solid waste system being proposed; Community
Services had been directed to provide a staff analysis of
the graffiti removal program and to offer a series of
alternatives, if appropriate; if the Council taff isha will
to
see additional intern positions created,
readjust the manpower chart, and reincorporate into the
budget the resources necessary to fund those positions takes
through the end of the fiscal year;
approximately 30 plus hours for the City Clerk's
Department to prepare the Minutes and it has beeto
n
determined that using a contract Minute person staff t City Clerk
be involved in other very importan
activities; and the guidance of the City Council will be
followed in regard to the suggestion for an Assistant
City Manager position.
C/Werner, in support of the concept of an Assistant City
Manager, stated that the City Manager should not be over
extended to assure that the quality of work does not
diminish. M/Miller concurred.
MPT/Papen concurred with the need for an Assistant City
Manager position and continued to oppose the City Clerk's
request for an increase in funds. The person doing the
Minutes should be present at the meetings so that
transcribing is an easier process.
CM/Belanger stated that a bud et settaff will ing forth cost for
first meetiring back at the
ng in January g ro osal
creation of a solid waste management system, ear, pan an
for staff to the end of the fiscal year, and an
into
is alinto the next
indication the rmoney
$60r 00 in revenue and
ected
fiscal yearr.. Approximately.
expenditures for AB939 compliance is budgeted in the
solid waste department which takes into account setting
a
up a management system. Staff will also bring back
report on graffiti removal including alternatives in
regard to different methods of removal.
M/Miller stated that Council also directed staff to come
back with a recommendation for additional signalization
throughout the community.
CM/Belanger stated that the report for additionalsgnal-
ization should be available in January.
it appethat
there may be enough monies to consider at least two
signal installatio s ovpr andjecabove those that will take
place as par
C/Werner moved, C/Forbing seconded to approve the Mid -
Year Budget Amendment for Fiscal Year 1992-93 as
recommended by the Personnel Committee and staff.
Following discussion, motion carried by the following
Roll Call vote:
DECEMBER 15, 1992 PAGE 7
AYES: COUNCILMEN - MacBride, Forbing, Werner, M/
Miller
NOES: COUNCILMEN - MPT/Papen
ABSENT: COUNCILMEN - None
6.5 RESOLUTION NO. 90-45F: RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF DIAMOND BAR SETTING FORTH PERSONNEL RULES AND
REGULATIONS REGARDING THE PAYMENT OF SALARIES, SICK
LEAVE, VACATIONS, LEAVES OF ABSENCES AND OTHER
REGULATIONS - CM/Belanger reported on recommended changes
to wages, hours and working conditions of City employees,
set forth as Personnel Rules and Regulations in
Resolution Nos. 90-45 and 90-45A through 90-45E as
presented in the staff report.
He responded to an inquiry by C/Forbing by stating that
the Personnel Committee, upon review of staff's
recommendation, recommended this proposal for favorable
consideration. In response to C/Werner, he confirmed
that there is currently one open staff position, that of
City Engineer, which will probably not be filled this
fiscal year. Currently, ICE/Wentz is both consulting
Engineer and City Engineer. If the position were to be
filled, it would be in conjunction with the ultimate
appointment of a full time staff Engineer.
C/Werner indicated that, as a member of the Personnel
Committee, he preferred to continue contracting out the
City Engineer position.
M/Miller stated that, as the other member of the
Personnel Committee, he would like to keep the City
Engineer position open so that the City keeps the option
in the future.
C/Forbing concurred.
MPT/Papen stated that the benefits package increased from
$325/month in 1989 to over $450/month in 1992; if the
changes are approved, 17 of the 24 employees would become
management and the salary increase should reflect the
economy of scales.
MPT/Papen moved to adopt Resolution No. 90-45F with the
following changes: approve an increase in the benefits
by 22% per month; keep the designated employees as is and
freeze salaries. Motion died for lack of a second.
C/Forbing stated that when the City first started hiring,
staff was hired at salaries well below the average.
Increases received in the past two years has not brought
staff up to the average for similar positions and this is
a merit increase for a job well done.
MPT/Papen pointed out that this is taxpayers' money and
DECEMBER 15, 1992
PAGE 8
that, in the private sector, salaries are down 5-6%. The
4% increase is above the cost -of -living and in today's
economy of scales, is inappropriate.
M/Miller concurred with C/Forbing and stated that, when
staff was hired, it was publicly stated that an effort
would be made to try to bring them up closer to the
average.
CM/Belanger, in response to C/MacBride's inquiry,
responded that the adoption of the salary Resolution, as
proposed, would not bring the majority of the salaries up
to the average of comparable cities in the vicinity. It
had been determined that 2/3 of the cities surveyed
recently moved their salaries forward.
C/Werner moved, C/Forbing seconded to adopt Resolution
No. 90-45F entitled: RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF DIAMOND BAR SETTING FORTH PERSONNEL RULES AND
REGULATIONS REGARDING THE PAYMENT OF SALARIES, SICK
LEAVE, VACATIONS, LEAVES OF ABSENCES AND OTHER
REGULATIONS. With the following Roll Call vote, motion
carried:
AYES: COUNCILMEN - MacBride, Forbing, Werner, M/
Miller
NOES: COUNCILMEN - MPT/Papen
ABSENT: COUNCILMEN - None
6.6 PROPOSED SEWER PROJECT IN "THE COUNTRY" - ICE/Wentz
reported that a town hall meeting was held on November
19, 1992 at the community center in "The Country" with
residents impacted by the proposed sewer assessment
district. Staff included in the staff report an outline
of the discussion at that meeting as well as general
information relating to key tasks, including a need for
discussion about the design effort and a petition that
would need to be completed for formation of this
district. He recommended that the Council establish
January 19, 1993 as the time. and place for consideration
of a Resolution of Intention for proceeding with the
proposed district; authorize staff to proceed with
securing competitive bids for design of the proposed
sewer system; direct that a petition be circulated to the
affected property owners pursuant to Section 2804.5 of
the Streets and Highways Code; direct staff to determine
any EIR requirements for inclusion in the report to be
prepared for January 19, 1993; and authorize an amount
not to exceed $45,000 for City Engineering support.
C/Forbing moved, seconded by MPT/Papen, to approve the
recommendations made by staff.
In response to MPT/Papen's inquiry, ICE/Wentz stated that
the intent would be to circulate the petition to the
DECEMBER 15, 1992
PAGE 9
of the properties within the assessment
present owners
area and bring o back to the City prior to the February
Further, processing the design
16, 1993 meeting. eFur the process. Bids could be
immediately would exp 19th
secured rapidly and made availe at tto establish the
meeting, giving Council the opportunity
Resolution of Intentio at the
stoeallowe time. The
weeks
process could also be streamlined
for a response from responsible bidders. The time frame
indicated in the staff report is a very aggressive
schedule and the key tasks must be performed to legally
form the district. Regarding the health and and in
safety
issues, he stated that currentwith that the tdistrict be
his opinion, he would recommend
formed as part of a health and safety issue.
C/Werner requested staff to ensure that the emphasis on
ntation be more
health and safety ses in future noted that the cost
prominently 'displayed.
effectiveness and the timeliness is control it bs tcost
the Assessment Engineer and the lnesthes district also
effective to have the firm manag q
handle the design of the going out to bid trict. He and thatstaff
that he is in support of g g f irm to do the
nt n, based on
and design, should negotiate with Mr. Wen
assessment district, the management
the premise that there is a major health and safety
issue.
suggested that the bid package specify both the
MPT/Papen leaving the
design plus assessment and the design only,
only one.
Council with the option of awarding
C/Werner, noting thatt thatmatt er staffs in
a tfuture
property owners, requestedprocess was
maintain and establish the way the that both the
initiated. He reiterated his suggestion oshe
assessment management and the design for the prop
sewer system be put out for bid.
M/Miller reminded Counand bring back il Of a f nal recommendat
staff's recommendatio 19th meeting, after an open
tion at the Januar rocess has taken place. Motion
competitive design p
carried by the following Roll Call vote:
AYES: COUNCILMEN
- MacBride, Forbing, MPT/Papen, M/
Miller
NOES: COUNCILMEN - Werner
ABSENT: COUNCILMEN - None
6.7 RESOLUTION NO. 90-95A:MUNICIPAL
SYSTEMIP CM/Belanger ger r port d that
DISPOSAL AND RECYCLING permit
Resolution No. 92-95A would amend the current
of solid
system as it relates to collection and disposal
DECEMBER 15, 1992
PAGE 10
waste, creating a non-exclusive cocity.
to be granted to
the
any qualified solid waste contract the ng It is
requirements and standards set forth the Resolution,
o
meet with all currently operating to
staff's intention, upon adoption
solid waste collection
review the
nt
and disposal firms and to laced upon the contract
firms - The
and requirements being P ort to set rates. The
contract document does not Pure the competing firms who
rates will continue to be set by permit system.
are providing service under the p
representing Western Waste Industries,
Lance Jones, the proposed contract
stated that, when reviewing process
document with flexibil ty taff, he would
t e hope that contract the language
include some as well as
regarding potential rate structures,
provisions of services and compliance with p,B939
requirements.
c/Forbing
noted that the 1160 -day" requirement on page 10
" because it is
shouldful
be changed to "w111sallow 60 days prior tthe
that any insurance broker
termination dated. Council concurred.
MPT/Papen announced that
0, 1992rstati g that there from
f the
no
FPPC dated December 1 her son's work for Western
conflict of interest regarding contributions.
Waste, or with her receiving campaignt pursuant to
Neither constitute an economic interes
Section 87103 and the case had been csed without action
lo
being taken.
e added between
91prov s stated that "Of
should ,located on the bottom of page
"provision this agreement"
10, section 9, under Terms.
ude
C/Werner requested that the contract document
°carry lout
language to provide that the company
trash facilities for the disabled as is indicated on page
3 of the staff rep
It was moved by
C/Werner, seconded by C/Forbing to adopt
Resolution No . CITY
OF entitled:
BARRESTABLISHING ASOLUTION OF HE CITY
PERMIT
COUNCIL OF THE CITY OOF
SYSTEM FOR THE COLLECTION
DISPOSAL
Call SO LID WASTE.
Motion carried by the
AYES: COUNCILMEN
MacBride, Forbing, Werner, MPT/
Papen, M/Miller
NOES: COUNCILMEN - None
ABSENT: COUNCILMEN - None
DECEMBER 15, 1992 PAGE 11
7. NEW BUSINESS:
7.1 SHERIFF'S CIVILIAN ADVISORY BOARD APPOINTMENTS - CM/
Belanger reported that the Los Angeles County Sheriff's
Department requested that the Council provide the
appointment of two (2) at -large members to its Civilian
Advisory Board.
MPT/Papen recommended Mrs. Dale Mueller and C/Forbing
recommended Karla Adams.
Council concurred on submittal of both names to the
Sheriff's Civilian Advisory Board.
7.2 RESOLUTION NO. 92-66: A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DIAMOND BAR ESTABLISHING WATER EFFICIENT
LANDSCAPE REGULATIONS - CSD/Rose reported that AB325
required the State of California Department of Water
Resources to prepare and adopt a Model Water E 1993 for
fficientLandscape Ordinance to go into effect January 1,
all cities who adopt their own local water efficient
landscape Ordinance or Resolution, or issue findings that
the model is impractical for implementation in the City
due to staff -intensive requirements and the lack of
City -controlled water -monitoring information systems. As
an alternative to the State Model Ordinance, the East San
Gabriel Valley Planning Committee prepared model
regulations which address the needs of cities in this
region. He recommended adoption of the Water Efficient
Landscape Regulations set forth in Attachment A of the
Resolution.
CM/Belanger stated that the standards set forth in the
Water Efficient Landscape Resolution would ultimately
find their way into a Zoning Ordinance when created for
the City.
C/Forbing moved, seconded by MPT/Papen to adopt
Resolution No. 92-66 entitled: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR ESTABLISHING WATER
EFFICIENT LANDSCAPE REGULATIONS. Motion carried by the
following Roll Call vote:
AYES: COUNCILMEN - Forbing, Werner, MacBride,
MPT/Papen, M/Miller
NOES: COUNCILMEN - None
ABSENT: COUNCILMEN - None
7.3 ESTABLISHMENT OF ECONOMIC DEVELOPMENT STRATEGIC PLAN TASK
FORCE - CM/Belanger reported that creation of an Economic
Development Strategic Plan would use the business
demographic data generated by the Business Survey for
foundational information for an Economic Development
Strategic Plan. The formation of an ad hoc task force to
study and recommend elements of an economic development
DECEMBER 15, 1992
PAGE 12
necessary. Such a task force would be
strategic plan is Commission, business and community
comprised of Council,
members. He recommend on plan for that reestablishment aof an
and
prepare an organi.za Pplan
Economic Development StrncilatSubcommittee a for FoEconomic
appoint a City
Development.
expressed support for the
Gary Neely, 244 Canoe Cove, P
Economic Development Plan Task Force and inquired if ito
t
would be appropriate for the City to ter out
a SYS
tsince
encourage residents to become reg
funding from the State is tied to the number of
registered voters.
CM/Belanger explained that the actual population is
established by the census and not by the number of
registered voters.
ested that the City Manager consider
C/Forbing Sugg professor
inviting Randall Lewis from Lewis Homes and the
from
inviting
CalRay l discuss with staff ways to improve the
economic climate in the City.
Following discussion, it was agreed to direct staff to
prepare an organization plan for establishment of an
plan Task Force
Economic Development Strategicommittee C/MacBride.
for Economic
appoint a City Counci
Development comprised of C/Forbing and
RECESS: M/Miller recessed the meeting at 9:30 P.m.
RECONVENE: M/Miller reconvened the meeting at 9:45 p.m.
8, PUBLIC HEARING:
8.1 ORDINANCE N0. 07 (1992): AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF DIAMOND
BAND ADOPTING
GHILLSIDE
IN
MANAGEMENT (GRADING) ORDINANCE
reported that
SUPPORT THEREOF - expiration of the
implementation of the General Plan and
Interim Hillside Management Ordinance made it nhcessar
to establish permanent standardsing Code Amendment 92-2
development. The intent of Zstandards for hillside
was to revise existing Commission concluded its
development. The Planning and
public review of the Orde recommended t at Council ce on October 26, 2 open
recommended adoption. H a rove for first
the Public Hearing, take testimony, pp of Ordinance
reading by title only and waive full reading
No. 07 (1992), the Hillside Management Ordinance.
M/Miller re -opened the Public Hearing continued from
December 1, 1992.
DECEMBER 15, 1992 PAGE 13
There being no testimony offered, M/Miller closed the
Public Hearing.
Following discussion, it was moved by C/Wernerto rovisiona
t
the
proposed
forordinance
ofwith
second ope density p
Motion
The following changes to the Ordinance were approved
through Council consensus:
Exhibit A, Section le, add "where possible" following the
word "preserve.
Section lf, change "natural terrain" to "undeveloped
terrain."
Section lg, change to read "To correlate intensities of
order to
development with the steepness
w ° unnecessaryterrains in
removal of
minimize the_ impact of grading,
vegetation, land instability and fire hazards.
Page 3, Item 6, change "significant ridgeline" to
"prominent ridgeline.
M/Miller expressed andncern that thetthere was no definition of "Prominent
for "significancan
Ridge" on Page st was
i dic ting prominent ridges vaue. He e within
staff prepare a Y
the community, identify them and indicate them on an
then all owners,
environmental constraint map,
esignation--there
developers, etc. will be aware of the d
would be no argument.
C/Werner agreed with requesting staff to map the ridges.
Page 9 "Slope Cotr hillside slopes in areasries" - change to read „
The following
are standards f that will not
be landform graded."
Change "% Natural Slope" column to:
1. l0 to 24.9
2. 25 to 39.9
3. 40 to 49.9
4. 50 and over
Page 17, Item D(2), change from "2:1 to 1:5:1.
Page 19, Item 1, change "beneath" to "adjacent to."
Page 30, Item 6, remove ade 11 percentage fromresidential a'110" ftom" 12%ond
sentence. Change g P
Page 39, Item 7, change to "Where required by
la e 9 and
jute netting shall be used to help stabilize p
minimize soil erosion."
DECEMBER 15,
1992 PAGE 14
Page 39, Item g,
change "within canyons" to "within
undeveloped canyons.
Guidelines, it 2, change to "The vegetation
Page 40,
11
should reduce the impact of the structures...
language below Figure 30 continuing
to Figure delete
Slope Lanscaing.
Page 45, Section E - Change to read "Provide a sufficient
number of slope profiles as required by
Engineer..." Strike the next sentence.
Page 46,
Section K1, change to read "A computerized or
topographic model;"
T/Papen, seconded by C/MacBride to
MP
It was moved by and approve for first reading, by
waive full reading pp entitled: AN ORDINANCE
title only, Ordinance No. 7(1992)
OF THE CITY COUNCIL OF THE CITY
FORDINANCEB AND ADOPTING
A HILLSIDE MANAGEMENT (GRADING)
F. Motion carried unanimously
FINDINGS IN SUPPORT oll Ca101 vote:
by the following MPT/
COUNCILMEN - Werner, MacBride, Forbing
,
AYES: Papen M/Miller
NOES: COUNCILMEN - None
ABSENT: COUNCILMEN - None
9. ANNOUNCEMENTS:
All Members we
newly -
9. Councilman MacBride.
announced that at the City selection alternate t to tithe
MPT/Pa en P she was elected
in early December, with an
Metropolitan Transit Authority for the San Gabriel Valley o
be ratified by all L.A. County 93ities in January,
effective date of February
10. ADJOURNMENT: There being no fu 1 hero bpu siness to
conduct, M/Miller adjourned the meeting a
ATTEST:
Mayor
LYNDA BURGESS, CMC/AAE
City Clerk
MINUTES OF THE CITY COUNCIL DRAFT
JANUARY 5 1993
REGULAR MEETINGCITY F DIAMOND BAR
1. 5 P.M. STUDY SESSION: CA/Arczynski announced that a Closed
Session had been held for discussion of matters pertaining to
Code ection 54569 and Peronnel,
Litigation, Government 54957. 6 and that9no�reportablesaction
Government Code Section
had been taken.
M/Miller called the meeting to order
2, CALL TO ORDER:in the AQMD Auditorium, 21865 E. Copley Dr.,
at 6:05 p.m. P Y
Diamond Bar, California.
PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of
Allegiance by M/Miller.
The Invocation was given by Dr.
INVOCATION:
Robert Wiley, Jr., Northminster Presbyterian Church.
Mayor Miller, Mayor Pro Tem Papen and
ROLL CALL: Forbing and Werner.
Councilmen MacBride,
Also present were Terrence L. Belanger, City Manager; Andrew
City Attorney; William P. Curley, III, Assistant
V. Arczynski, Interim City Engineer; James
City Attorney; George Wentz, Community
DeStefano, Community Development Director; Clerk.o eg
Services Director and Lynda Burgess,
Y
William Gross, 21367 High Bluff Rd.,
3, PUBLIC COMMENTS:
citing examples of su 1 planuReinquired
operations
h
effect had not stopped
noted that the Genera into how much money had
business growth. He then
ity's actions in the current court
been spent to defend the C
case.
d Rd., referring to Item 5.3 of the
Don Schad, 1824 Shaded Woo
Consent Calendar, suggested that the agenda packet include an
itemized Warrant Register.
1 Bent Twig Ln., asked why the public was
Max Maxwell, 321
the
invited to attend morudo fsasclosed f session.
Y Council when, in
actuality, it was
there would
M/Miller explained that they
it ms to discuss. Hetapologized
be so many executive sess.
for the error.
Mr. Maxwell, referring to the December 1992 Planning
and field trip, suggested that the
Commission study session
public be given more notice oft ents to attend o that they are
able to make necessary arrang
Broken Arrow Dr., expressed concern for the
Bob Quartucy, suggested that offenses be
continuing graffiti problem and
plus community service to the City.
punishable by a fine,
Also, as President of that the e are no ar 1seniorsnonrthe tSenior
he expressed concern resent their needs for
Citizen Advisory Subcommittee to p
JANUARY 5, 1993
PAGE 2
furnishing the new Community Center, or their concerns for
services and programs that they would like implemented.
CM/Belanger explained that seniors will be involved in the
Senior Citizen Subcommittee's discussions of those issues
relating to senior citizens.
RECESS: M/Miller recessed the meeting at 6:30 p.m. to allow
Jones Intercable to repair a transmitting problem.
RECONVENE: M/Miller reconvened the meeting at 6:38 p.m.
C/Werner suggested that, in the
4. COUNCIL COMMENTS: then
future, if a closed session runs later than anticipated,
the session should be continued to after the regular Council
meeting so that the public can participate in the noticed
study session.
MPT/Papen pointed out that study sessions are optional, and
are held to give the Council an opportunity to ask questions
of staff to gain more information on items on the regularly
scheduled meeting agenda. In regard to Mr. Gross' comment
that the Referendum had not stopped business growth in Diamond
Bar, she pointed out that the projects mentioned were indi-
vidual projects excluded from the limitations that the Council
agreed to in the Resolutions and Ordinances adopted following
the Referendum process. Final action cannot be taken on the
South Pointe Middle School construction, the Bramalea
agreement nor the Tres Hermanos Ranch project until the
Referendum issue is settled.
5. CONSENT CALENDAR: CM/Belanger requested that Item 5.3
of the Consent Calendar, the Warrant Register, be amended from
$943. He further
that Items
78.63 to 7.2 be continuedtothe January 19, 1993d
6.3andmeeting.
C/Werner moved, C/Forbing seconded to approve the Consent
Calendar as amended. With the following Roll Call vote,
motion carried:
AYES: COUNCILMEN - Forbing, Werner, MacBride, MPT/Papen,
M/Miller
NOES: COUNCILMEN - None
ABSENT: COUNCILMEN - None
5.1 SCHEDULE OF FUTURE EVENTS:
5.1.1 Parks & Recreation Commission Study SessionHearing
January 7, 1993 - 7.00 p.m.,
Room, 21865 E. Copley Dr.
5.1.2 Planning Commission - January 11, 1993 - 7:00
p.m., AQMD Auditorium, 21865 E. Copley Dr.
5.1.3 14, 1992affic &- Transportation:00 .AQMD HeaJanuary
ring Room, 21865
E. Copley Dr.
JANUARY 5, 1993 PAGE 3
5.1.4 City Council Meeting y
9, 1992 6:00
P.m., AQMD Auditorium, 21865 E1 Copley Dr.
5.2 APPROVAL OF MINUTES - Adjourned Regular Meeting of
December 8, 1992 - Approved as submitted.
5.3 WARRANT REGISTER Approved amended Warrant Register
dated January 5, 1993 in the amount of $947,628.63.
5.4 TREASURER'S REPORT - Received & filed Treasurer's
Report for the Month of November, 1992.
5.5 PLANNING COMMISSION MINUTES - Regular Meeting of November
9. 1992 - Received & filed.
5.6 PARKS & RECREATION COMMISSION MINUTES - Regular Meeting
of November 19, 1992 - Received & filed.
5.7 TRAFFIC & TRANSPORTATION COMMISSION MINUTES -
5.7.1 Regular Meeting of October 8, 1992 - Received
& Filed.
5.7.2 Regular Meeting of November 12, 1992
Received and filed. -
5.8 MEMBERSHIP OF CITY OF CALABASAS IN SOUTHERN CALIFORNIA
JOINT POWERS INSURANCE AUTHORITY (SCJPIA)
membership of - Approved
City of Calabasas in the SCJPIA and
authorized C/Forbing to execute the consent form as the
City's Delegate to the Authority.
5.9 BID AWARD - ENVIRONMENTAL ENHANCEMENT FOR 60 FWy. _
Awarded a contract for purchase and delivery of planting
and irrigation materials for the Route 60 Freeway project
to Marina Contractors, Inc., the lowest responsible
bidder, in the amount of $204,699.02.
At the request of C/Werner, CSD/Rose explained that the
Environmental Enhancement Project is a grant awarded to
the City to install approximately 5,500 trees along the
60 Freeway between the Grand Ave. interchange and
Phillips Ranch Rd. In addition, approximately 200 trees
will be installed at Peterson Park.
CM/Belanger further stated that the California
Conservation Corps will assist the City in constructing
the project but thatcommunity organizations were
encouraged to participate in the tree planting in
appropriate areas.
5.10 BOND EXONERATION - HIGHWAY & DRAINAGE IMPROVEMENTS ON
DIAMOND BAR BLVD, BETWEEN BREA CANYON RD. AND PATHFINDER
RD. - Exonerated bond posted for improvements located on
Diamond Bar Blvd. between Brea Canyon Rd. and Pathfinder
Rd. (Parcel 13041) in the amount of $92,560 and directed
City Clerk to notify the principals.
PAGE 4
JANUARY 5, 1993 on
William Hennessey
filed by referred matter
FOR DAMAGES - uest and ,s Risk
5.11 CLAIM 1992. Rejected req & Co., the City
December 14, to Carl Warren
for further action
Manager.
DIAMOND BAR - CSD/Ro$e
6. OLD BUSINESS: GgAFFITI IN the City
graffiti removal in
6.1 CURRENT STATUS OF from an
that the cost of g ears, increasing
reported the past 3 Y Of
of
quadrupled over onth the current
had q 665 per m to of San Gabriel Valley,
average Of $ The Boys Club express concern
$2,882 per month* recently exp es immediate basis
es
the current contractor, raffiti on
ability to remove 9 artment atkno ntas
their The Sheriff s Dep
due to the increase. number of local vandals0.00 dollar
to currently offers th$e arrest and
the increaif se TheaC ty lou leading to Witt
graffiti and
,staggers• information property wi
for to help stay
reward one defacing P network staff
conviction of any information the problem.
joined a graffiti combat of stricter
developments tO as adoptionprograms
and
abreast of nealterna t ves such
Of education all require
looked into development service; that
Ordinances, for community He recommended
requirements of City resources. raffiti in
expenditure fitment toa d direCt staff to
Council reaffirm their comm expense supplement the
removed at City to supe a timely
the City to secure a contractor raffiti in
prepare an RFP Club in removing g
efforts of the Boys
and cost effective manner. of buildings
owners
suggested that property to see what they can
C/MacBride raffiti be contactehe responsibility
vandalized by g lace owner. There
do to help. Some cities P ro ertY that should
the affected P, Problem
graffiti removal on s to tackle this P
are some creative way
be explored.a previous
that Council reconsider ►ints and large
MPT/PaPen suggested of spray P
proposal to restrict purchase
limits.
magic markers within City on this
to work and
en and C/MacBridwith options
M/Miller asked Mback to the Council problem- Council
issue and come back this
recommendations
in resolving
recomm City
concurred. into whether the
to C/Werner'$ inquiry 00 penalty to institute
In response o beyond the $ service provision
a community lamed that
has authoritythaI includes CA/Arczynski _XP this
an ordinance Mr. Quartucy,of those involved in
as sugge3ted by majority different justice
the vast they fall into a and are
because Code provisions, Raising
activity are minors, samepenalties.
Welfare and Institutions
system, subject to the
not necessarily
JANUARY 5, 1993 PAGE 5
the consciousness of the court system to make community
service an appropriate form of punishment takes time and
coordination with other entities.
It was moved by C/Werner, seconded by MPT/Papen to direct
staff to prepare a Request for Proposals to obtain a
contractor to supplement the efforts of the Boys' Club of
San Gabriel Valley. Motion carried unanimously.
6.2 ORDINANCE NO. 07 (1992) - AN ORDINANCE OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR ADOPTING A HILLSIDE
MANAGEMENT (GRADING) ORDINANCE AND MAKING FINDINGS IN
SUPPORT THEREOF - M/Miller corrected Item 6, Page 26 of
the Exhibit to read, "Grades of streets in the hillside
areas shall be as provided in this subsection. Hillside
collector and arterial streets shall not exceed 12%.
Hillside residential local streets shall not exceed 15%."
C/MacBride made the following corrections: 1) amend
Section B(2), Page 6 to read, . and in an exposed
position on the slope face." 2) and change the
semi -colon to an apostrophe in Section b of Landform
Grading on Page 7, to read "91."
C/Werner suggested again that slope density provisions,
related to the rural/residential area of the community,
be included in the document.
M/Miller stated that the Council had previously concurred
with the recommendation made by the consultant that it
not be included. It remains the consensus of the Council
to follow the consultant's recommendation.
M/Miller opened the meeting for public testimony.
Don Schad, 1824 Shaded Wood Rd., stated that GPAC had
recommended that Sandstone Canyon remain as open space
due primarily to its incalculable value to the community
as an area of natural resources. The area should be
deleted from the Hillside Ordinance because any
modification to this formation will have a disastrous
impact on the surrounding neighborhoods near this canyon.
Eileen Ansari, 1823 South Cliffbranch Dr., noting that
most cities with developments on hillsides include the
slope density factor in their ordinance for added
protection of the citizenry, inquired why it has been
deleted from the City's Ordinance.
CDD/DeStefano explained that the Planning Commission did
not recommend to the Council a Hillside Ordinance with a
slope density formula. From a planning perspective,
slope density is basically a means of relating the
intensity of development to the steepness of the slope,
as a general means, of reducing overall density. The
JANUARY 5, 1993 PAGE 6
proposed Ordinance not only looks at the steepness of the
slope, but the entirety of all criteria utilized when
looking at any piece of property for development. The
provisions of the City's General Plan outlines maximum
density for a given site, and includes guidelines and
standards for preservation of narrow ridgelines, steep
slopes and canyons. Zoning standards, dealing with
density, setbacks, etc., are considered, as well as
grading, geology, the overall design being proposed, the
preservation of significant natural resources and access.
This ordinance is trying to encourage diversity and
design solutions, density clustering, or transfers of
density where appropriate. The Planning Commission's
recommendation did not include the slope density formula
because they felt that the Ordinance should incorporate
a variety of the aspects just outlined.
Mrs. Ansari stated that the inclusion of the slope
density formula has been a safety factor for containing
development in many cities. The formula is another added
safeguard on this hillside management plan.
MPT/Papen stated that, in her opinion, having the visual
illustrations in the Ordinance is better than having the
slope density formula. Landform grading requires more
land, thereby reducing the amount of development on a
piece of property, as in the case of the recent
Piermarini project. Adding the regulations of
development, a "no growth" community could possibly be
created. Other cities throughout the State will model
this Ordinance because it encourages planned development.
Max Maxwell stated that the slope density formula should
be included in the Ordinance as a way to limit
development and increase the Council's control over
development. The Ordinance, as it stands, gives free
reign to the developer. The citizens would probably
encourage a "no growth" community.
C/Werner stated that for the record, he supported the
slope density provisions as part of the General Plan and
as a part of this Ordinance. Slope density would not
prohibit growth, but reduce growth in the community.
However, he stated that he is not opposed to the
standards in the particular provisions of the Ordinance
and felt that it is a large leap forward in regulating
hillside development.
William Gross stated that, in his opinion, the citizens
of the City would like to see a reduction in development
over what the Council finds acceptable.
Lydia Plunk, 1522 Deerfoot Dr., expressed support of the
Ordinance by stating that it addresses safety and
aesthetics.
JANUARY 5, 1993
7.
PAGE 7
With no further testimony offered, M/Miller closed the
meeting to public testimony.
MPT/Papen noted that Mr. Gross had not presented a
standard that he feels the City should operate within.
Council has restricted growth and extracted more
community amenities from developers than had been done in
the past.
It was moved by C/Werner, seconded by MPT/Papen to waive
full reading of Ordinance No. 07(1992). Motion carried
unanimously by the following Roll Call vote:
AYES: COUNCILMEN - Werner, MacBride, Forbing, MPT/
Papen, M/Miller
NOES: COUNCILMEN - None
ABSENT: COUNCILMEN - None
Motion was made by MPT/Papen, seconded by C/Forbing to
adopt Ordinance No. 07(1992) entitled: AN ORDINANCE OF
THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ADOPTING A
HILLSIDE MANAGEMENT (GRADING) ORDINANCE AND MAKING
FINDINGS IN SUPPORT THEREOF. Motion carried unanimously
by the following Roll Call vote:
AYES:
COUNCILMEN -
NOES:
COUNCILMEN -
ABSENT:
COUNCILMEN -
MacBride, Forbing,
Papen, M/Miller
None
None
Werner, MPT/
6.3 INTEGRATED WASTE MANAGEMENT FUND - PROPOSED FISCAL YEAR
1992-93 BUDGET AMENDMENT - M/Miller announced that this
matter would be continued to the next meeting.
Don Gravdahl, 23988 Minnequa, noting that recycling
centers are not required by law to report to the City
their recycling response, suggested that they be required
to obtain a license with a minimal fee and required to
report the amount recycled.
M/Miller requested that staff include Mr. Gravdahl's
suggestion in the staff report for the next meeting.
NEW BUSINESS:
7.1 APPOINTMENT OF PLANNING COMMISSIONER - MPT/Papen reported
that, after reviewing the six applications received for
the vacancy on the Planning Commission, she chose to
nominate Lydia Plunk.
C/MacBride seconded the nomination.
The Council unanimously concurred to appoint Lydia Plunk
to fill the unexpired term of Dexter MacBride on the
Planning Commission.
JANUARY 5, 1993
C/Forbing stated
replace Mrs. Plunk
and will appoint
meeting.
PAGE 8
that he will accept applications to
on the Parks & Recreation Commission
a replacement at the next Council
7.2 ECONOMIC DEVELOPMENT - M/Miller announced that this
matter had been continued to the next Council meeting.
8. ANNOUNCEMENTS: Martha Bruske, 600 South Great Bend
Dr., stated that though she is in agreement with the friend-
lier atmosphere at Council meetings, she is still dissatisfied
with the lack of action being taken by the Council and the
City, particularly regarding the graffiti problem. The City
is still operating on a more reactive than proactive basis.
9. ADJOURNMENT: With no further business to conduct,
at the request of MPT/Papen, the meeting was adjourned in
memory of Karin Unruh at 8:17 p.m.
ATTEST:
Mayor
LYNDA BURGESS, CMC/AAE
City Clerk
I N T E R O F F I C E M E M O R A N D U M
TO: Mayor Pro Tem Papen and Councilmember Forbing
FROM: Linda G. Magnuson, Accounting Manager
SUBJECT: Voucher Register, January 19, 1993
DATE: January 14, 1993
Attached is the Voucher Register dated January 19, 1993. As
requested, the Finance Department is submitting the voucher
register for the Finance Committee's review and approval prior to
their entry on the Consent Calender.
The checks will be produced after any recommendations and the final
approval is received.
Please review and sign the attached.
CITY OF DIAMOND BAR
VOUCHER REGISTER APPROVAL
The attached listing of vouchers dated January 19, 1993 has been
audited approved and recommended for payment. Payments are hereby
allowed from the following funds in these amounts:
FUND NO. FUND DESCRIPTION AMOUNT
001
General Fund
$175,195.46
112
Prop A -Transit Fund
400.00
115
Int. Waste Mgt Fund
13.00
138
LLAD #38 Fund
1,840.98
141
LLAD #41 Fund
9,096.04
250
CIP Fund
20,825.00
510
Self Insurance Fund
8,573.00
TOTAL ALL FUNDS
APPROVED BY:
�.y
Anda G. Mag son
Accounting Manager
Terrence L. Belanger
City Manager
$215,943.48
Phyllis E. Papen
Mayor Pro Tem
ic>hn A. Forbing
Councilmember
RUN TIME: 11:2681/14/93 * * * Cit r)y 0f Di a Aar t**
VUr,HER flE6[STEp
VENDOR NAME VENDOR ID. DUE THRU,,,,,,,,,,,,,811i9/9;i PW1
ACCOUNT-*oBATCHEINO.--------------------------------------------
----------------- ---------------ENTRY/DUF INVOICE DSCRIPTIO
t t PREPAID
N AMOUNT DAE----------------- CHtFC+
K
-------------------------------
ARA/Gory Refreshment Svcs ARA
+881-4898-2138 4 38119A
Areentrout, Phil Areentrout
*001-4440-4048 3 30119A
Areentrout, Phil Areentrout
*001-4440-4040 4 30119C
Bank of America
HanknfAear
*001-4838-2318
2 36119A
*861-4030-2325
7 30119A
*801-4830-2325
6 30119A
*881-4638-2325
9 30119A
*001-4030-2325
10 30119A
1001-4036-2325
11 30119A
Boys C1ub]San Gabriel Vly BoysClub
+001-4555-5528 1 30119A
Brra, City of
1801-4350-5380
Chapman, Kim
+801-3474
BreaCity
138119A
521
2 30119A
8//13 01/19 291131
81113 01/11 6116
01/13 81/19
01/13 81/19
81/13 01/19
01/13 01/19
81/13 01/19
01/13 01/19
01/13 81/19
01/13 01/19
81/13 81/19 14723
81/13 81/19 5942
Clayton Engineering Inc. ClaytnEngr
+258-4318-6415 04693 5 30119A 01/1489A 01/13 81/19 2259
Fib -Equip Rental 29.00
TOW. DUE VENDOR --------> X9.80
EaerCoordSvcs-12/28-1/6 575,80
TAfAL DUE VENDOR -----} 575,09
EaerCoardSvcs-12/7-12/24 1,125,00 01/19/93 8000011010
TOW PREPAID AMOUNT ----y 1,725.88
IOTA[ DUF VFNDOR--------0.00
Fuel-CMgr 16.90
Mtg-Cegr 12/16/92 50.67
Mtq-Cegr/Caltrans 12/1 28.45
Mtg-Cegr/Braealea 12/6 14.95
Mtg-Cegr/RchCucsnga 12/17 6231
Mtg-Cegr/Staff 12/21 54.04
IOTA[ DOF VFNDOR--------219.56
Dec Graffiti Removal 6,698.00
TOTAL DUE VENDOR -- —_� 6,690.$$
DPC Recreation Svcs 21,242.08
TOTAL DUE VENDOR 21,242.00
Recreation Refund 35.08
TOTAL. DUE VENDOR35.00
ProfSvcs-HerParkCamCenter 14,650,08
TOTAL DUE VENDOR ------1 14,650.00
�** City of Diamond Bar ***
RUN TIME: 11:26 41/14/93 V 0 U C H E R R E G I S T E R
DUE THRU.............61/19193
VENDOR NAME. VENDOR ID.
ACCOUNT PRDJ.TX-NO BATCH PO.LINE/NO. ENTRY/D1IE INVOICE DESCRIPTION
Computer Applied Systems CAS
PA6F 2
t t PREPAID * +
AMOUNT DALE CHECK
--------------------------
*481-4854-4834
2 34119A
81/13
41119
9361DB
Feb Computer Maint
648.44
TOTAL DUE VENDOR ------->
800.80
Diamond Bar Petty Cash
PattyCash
001-3476
7 381.190
41/13
41/19
Recreation Refunds
63.64
*481-4414-2325
3 381190
41113
61/19
Mt9e-CCouncil
44.44
*441.-4834-2325
12 36119C
41/13
81/19
Mtgs-CMgr
21.97
*441-4444-2335
1 30119C
41/13
81/19
Mileage-CClerk
16.24
*441-4894-2325
4 341190
81/13
41/19
Mtgs-Gen Govt
61.94
*441-4218-2325
3 30111C
41/13
81/19
Mtgs-Plnq
24.59
*841-4358-1244
6 341190
81/13
81/19
Supplies -Recreation
112.28
TOTAL DUE VENDOR ------->
423.66
Direct List Technologies
Dirlistiec
*441-4x58-1244
6 30119C
41113
41/19
Mailing labels -Survey
255.84 81/19/93 8444817473
TOTAL PREPAID AMOUNT
TOTAL DUE VENDOR -------->
4.44
Federal Express Corp.
FaGExpress
*481-4496-212.4
1 30119A
81/13
41/19
466312645
Express Mail-GenSovt
15.54
*115-4515-1248
1 36119A
41/13
41/19
466312685
Express Mail-SolidYaste
13.84
TOTAL. DUE VENDOR -------->
26.54
Fleet Call
FleetCall
*441-4494-2138
S 30119A
41113
41/19
Dec TWD Yap Radio Svc
156.55
TOTAL DUE VENDOR ------->
158.55
Foothill Building
FtBldgMatr
+661-4448-1248
6 34119A
81/13
41/19
1559,1564
Emer Prep Supplies
274.96
1441-4444-1248
2 39119A 41/1494
61/13
41119
1622
Supplies-Emerprep
163.69
TOTAL DUE VENDOR ------->
436.65
Frcmex
Fromex
*481-4414-2114
2 38119A
61/13
41/19
5699944
FilmProcessing-CCouncil
7.24
*841-4214-2118
1 34119A
81/13
41119
5699944
fileProcessing-Plug
7.24
10TAL DUE VENDOR -------->
14.46
GTE California
GTE
*481-4313-2125
3 30119A
41/13
61/19
PhoneSvcs-Heritage Prk
59.31
TOTAL DUE VENDOR ------->
59.31
RUN TIME: 11:2601/14193 *}# V
CitOIJy of Diaeand Bar
CHEfl RE6I5TER
DUE THRU.............@1/19/93 PABA 3
VENDOR NAME VENDOR ID.
ACCOUNT PR0J.TK-N9 BATCH PO.LINE/N0. ENTRY/DUE INVOICE DESCRIPTION
--------------- } * PREPAID * *
------------ '-- AMOUNT DATE
-------------------- ------
-----------------------------------
CHECK
Gardner Communications 6ardnerCoa
+881-4895-2340
1 38119A
81/13 81/19 1863
Profsvcs-CotNvsltr Y/S 93
TOTAL DUE VENDOR--------�
Hoye Depot
HoweOepot
*801-4316-1280
*001-4318-1288
17 30119C 81/1484
81113 81/19 118974
Park
18 38119C 8211464
81/13 81119 210564
Supplies
Park Supplies
Impressive Screenvorks
TOTAL DUE VENDOR -------->
{®81-4358-1288
IvprPssive
5 381198 81/1418
81/13 01/19 2885
Recreation Supplies
Jack Thompson
TOTAL DUE VENDOR--------�
*001-4556-5500
JThompson
4 38119C 84/1485
81/13 81/19 4S463
Prof Svcs-EnviroEnhanunt
.john Alden 6. T.
TOTAL DUE VENDOR -------->
*881-4010-8898
.7ohnAlden
1 381198
41/13 01/19
Jan Cafeteria -Miller
TOTAL DUE VENDOR-------�
Kaiser Permanente
KaiserPerm
*801-4018-8098
2 381198
01/13 01/19
Feb Cafeteria -MacBride
TOW DUE VENDOR -------->
Kens Hardware
Kens
*001-4316-1200
*881-4318-1208
15 301198 51/1413
13 301199
01/13 01/19 56367
Misc Supplies -Parks
*001-4318-128816
49/1413
301190 /1413 S
01/13 81/19 56368
01113
Misc Supplies for Parks
*081-4310-1281
14 381198 50S11413
01/19 56545
61/13
Misc Supplies -Parks
*081-4316-1200
!2 381198 46/1413
81/19 56551
81/13 01/19
Misc Supplies -Parks
*001-4318-1200
*601-4316-1208
11 30119E 47/1413
56568
81/13 01/19 58562
Misc Supplies for Parks
x881-4318-1788
10 381198 /1413 4
9 381148
81/13 01/19 56593
Misc Supplies for Parks
Misc Supplies for
*061-4318-12808
455/1413
381190 4411413
01/13 01/19 59351
Parks
Misc Supplies for Parks
f@'81-4310-1288
b 301198 42/1413
01/13 81/19 59359
81119
Misc Supplies for Parks
*801-4310-120001/13
*881-4310-1200
5 381198 41/1413
59489
81/13 81/19 59410
Misc Supplies for Parks
*801-4310-1280
301198 48/1413
1 38119 4 8 43/1413
81113 81/19 59459
Misc Supplies for Parks
Misc Supplies for Parks
01113 01/19 59619
Misc Supplies for Parks
T O TAI. DUE VENDOR ------->
215.49
84.63
308.12
288.23
288.23
568.46
S68.46
43.88
43.88
8.65
8.93
7.21
7.76
15.51
3.44
2.14
8.97
11.68
7.81
3.69
7.11
4.29
86.99
RUNTIME: 11:2681/14/93 *ff C i t y Of Di aaond Bar fff
VOUCHER RESISTER
DUE THRJ.............01/19/93 PAGE 4
VENDOR NAME. VENDOR ID.
ACCOUNT PROJ.TX-NO BATCH PO.LINE/N0. ENTRY/DUE INVOICE D"CRIPTIUN
f #
PRFPATD
AMOUNT DATE f CHECK__------------------------------------------
t
----------------------------
I.A.County Public
Yorks LACPubVk
f@01-4555-558?
3 311198
f801 -4S55-55@4@1'13
1 3811`78
01/19
93008007347 Road Maint
feel -4555-5585
13@1198
81/13 01/19
93000107349 Sidewalk Inspection
3+918,57
*8A1-4555-5586
1 311198
01/13 01/19
938@01@7346 Curb/Butter Repair
6,320.81
t001-4555-5586
2 301198
@1/13 01/19
93018001340 Signing/Striping
4
4,162.66
f001-4555-5506
3 381198
@1/13 01/19
938@0007345 Striping/LaurelRis
966.66
1881-4555-5506
4 30119B
01/13 81119
938@0107341 Striping/FtnSprings
129.91
*e01--4555-5516
5 381198
81/13 01/19
93110007344 Signing/Grand
X6.04
f@@1-4555-5586
6 30119B
81/13 01/19
93018107343 Signing/BparsDen
115.36
*801-4331-5300
3 301198
@1/13 01/19
93801017342 Signing/u-turn-IronBark
14.42
t8@1-4555-5502
1 301198
01113 81/19
93001017357 Maint-Sycamore Cyn Prk
16.57
*811-4555-5502
2 30119B
01/13 01/19
93018081355 Road Inspections
76.71
t@11-4555-5588
1 801198
81/13 01/19
93000117352 Debris Removal
1,422.54
*111-4555-5518
1 301199
81/13 81/19
@1/13
93088117354 Vegetation Control
1,515.04
15,®46,61
t@81-4555-5512
1301198
01119
93108017353 Tree Watering
#001-4555-5516
1 301198
01/13 61/19
93680807351 Catch Basin Maint.
97.1."
t@01-4555-5538
1 301198
81/13 81/19
93818087358 Storm Damage
2,326.71
81/13 @1/19
93001101356 IV Services
621.63
823.70
L. A. County Public Works
TOTAL DUE VENDOR -------}
?,8,750.36
f801-4555-5581
LACPobYk
1 381198
01/13 01/19 M9300002123 Maint-Traffic 5ignais-Nov
4,828.53
L.A.County Public Warks
TOTAL DUE VENDOR --------
4,028.53
t881-236@-1812
IACPubYk
3 301198
01/13 11/13 93080017346 VVY Radia-Engr Svcs
611.1@
LA Cellular telephone
TOTAL DUE VENDOR -------}
800.71
*601-4038-2125
LACellular
2 38119B
1001-4440-21251
381198
11/13 01/19
11/13 11/19
Dec Cellular Svcs-CMgr
49.43
49.34
Dec Cellular Svcs-Eeprep
TDTAI DUF VENDOR -------}
81.11
Landscape West
LandscapeY
1141.-4541-5510
4 321198 01/1419
11/13 11/13 819843
Dec Landscape Maint
3,211,60
Los Angeles County
TOTAL DUE VENDOR --------}
3211.64
,
f510-4818-1228
LM:Sanit
1 38119C
01113 91/19
LpgalSzttlentAlloc
8,573.10 01/19/93 0018011469
TOTAL PREPAID AMOUNT ---}
8,573.81
TOTAL DUE VENDOR --------}
6.04
+++ City of Dimond Bar *** PR6F 5
RUN TIME: 11:2641114/92 VOUCHER REfiI5TER
DUE THRU.............01/19193
+ + PREPAID + +
VENDOR NAME VENDOR ID. AMOUNT DATE CHECK
ACCOUNT PROJ.Tx-NO BATCH PO.LINE/N0. ENTRY/DUE INVOICE DESCRIPTION ---------------------------------------------------
--------------- -------------------------------------------
Main Street Tours
MainStreet
81/13 81!19 21435-a
Excursion-ParadeoElights
944.@@
+481-4358-5388
2 38[19D
81113 01/19 21436-8
Trans -Parade of lights
488.80
*112-4368-5318
6 381198
TOTAL DUE VENDOR -------->
1,344.60
Mariposa Horticultural
Mariposa
Bi/13 01119 4229
Dec Maint-Paul 67oM Park
1,838.62
+@01-4311-5388
3 381198
81/13 81119 4229
Dec Maint-Heritage Prk
666.86
*881-4313-5388
6 30119E
81/13 61119 4229
Dec Maint-Maple Hill Prk
658.84
+@81-4316 5388
3 381198
81/13 81119 42'19
Dec Maint-Petersen Prk
1,788.76
*881-4319-5348
2 381149
81113 81119 4229
Dec Maint-Reagan Prk
1,038.82
*881-4322-5388
3 301198
81/13 61/19 4229
Dec Maint-Starshine Prk
429.94
5-5388
*061-432S-5340
3 301199
@1/13 61/19 4229
Dec Maint-SuesitRidge Prk
1,545.11
3 301198
81113 01/19 4229
Dec Maint-5ycamore Cyn
1,583.03
*881-4331-5380
4 381198
81113 81119 4231
Park Supplies
89.69
+@81-4318-2218
2 381198
01!13 01!19 4231
Sprinkler Repair-RReagan
25.80
*881-4322-2218
2 301199
61/13 81/19 4232
Maint-Maple Hill Prk
112.3
*881-4316-221.6
2 381198
41/19 4233
Maint-5ummitRidge
1'19.96
*481-4328-2218
1 38119941/13
IOTA[ DUF VENDOR ------>
8,842.28
Markman Arczynski Hanson
MarksanArc
Dec Legal Svcs
S,472.06
*881-4424-4828
1 341198
41113 41/19
81113 81/19
litigation -Various
234.50
*801-4024-4021
2 381199
61/13 81/19
Litigtn-DHvs.Burgess
?,235.84
+181-4028-48?1
3 301198
TOTAL DUE VENDOR -------->
7,945.50
Microage
Microage
b 30119E
81113 81/19 888835
Computer supplies
18.11
+@81-4490-1148
TOTAL DUE VENDOR ------->
18.77
Mobil
+®®1_431®-2314
Mobil
1 341198
81113 81119 k8667224
Fuel-P&M
37.88
21.60
+84l-4318-2318
A 3/1199
81!13 81/19 k8681762
Fuel-PtM
22.44
+@01-4?14-2318
1 381148
81113 81119 k1587958
Fuel -Flog
18.16
+881-4318-2318
b 341199
01/13 81!19 0164836
Fuel-PtM
15.44
+881-4838-2314
3 38119E
41/13 81/19 k31653a5
Fuel-Cmgr
14.65
+881-4848-2318
1 301198
61/13 81119 k3173494
Fuel-6en6ovt
TOTAL DUE VENDOR ------->
135.21
Morales, Margarita
522
81113 41119 5951
Recreation Refund
44.66
+481-3474
3 301198
TOTAL DUE VENDOR ------>
48.81
tt* Citof Diamr ***
RUN TIME: 11:2611/14193 VOy U C H E R R E 6 oIn5d TEBR a
DUE THRU.............01/19/93
VENDOR NAME VENDOR ID.
ACCOUNT PROJ,T%-NO BATCH PO.LINE/N0. ENTRY/DUE INVOICE DESCRIPTION
-----------------
Myers, Elizabeth MyersE
*111-4848-4888 2 38119E
*081-4848-4888 3 381198
t811-4318-4888 1 38119E
National Youth Sports NY5CA
081-4358-5388 3 30119C
Pacesetter Municipal Svcs Pacesetter
011-4898-2148 4 381191
Payroll Transfer PayrollTr
*881-1828 2 381190.
Pomona Valley Humane Soc. ?VHS
*881-4431-5483 1 381190.
Pomona, City of
*881-4556-5588
Postage By Phone
081-4890-2128
PosonaCity
3 30119A 81/1488
PostByPhon
2 38119C
Programmed For Success ProgforSuc
*881-4358-1208 7 38119C
tell -4350-5308 4 31119C
San Gabriel Valley SSVMAA
*111-4358-5388 5 3010C
PASS h
t t PREPAID t E
AMOUNT DATE CHFIK
81/13 81/19
93db23
Minutes-CCouncil 12/15
388.88
81/13 81/19
93db13
Minutes-CCouncil 1/5/93
188.80
81/13 81/19
93db23
Minutes-PrkdRec 12/17
328.88
TOW DUE VENDOR -------->
P.80.00
81/13 81119
NYS CA Coaches Certificatn
195.88
TOTAL DUE VENDOR -------)
195.80
81/13 81/19
112 Rent of Ste 198 -Jan
3,551.68
TOTAL DUE VENDOR ------->
3,551.64
81/13 81/19
Payroll Transfer PP 27
36,158.88 81/19193 8888888821
TOTAL PREPAID AMOUNT ---->
36,758.88
TOTAL DUE VENDOR ------->
8,88
11/13 81/19
938042580088
Jan Animal Control Svcs
4,137.88
TOTAL DUE VENDOR --------)
4,137.00
61/13 11/19
6131
YaterMeterInstallatn
5,511.18
TOIAL DUE VENDOR ------->
5,508.01
11/13 11/19
Postage Replenishment
1,188.80 11/19/93 0880011812
TOTAL PREPAID AMOUNT ----)
1,041.18
TOTAL DUE VENDOR --------)
8.88
01/13 81/19
5358
Recreation Supplies
141.73
81/13 01/19
5512
Softvare-Recreation
448.10
TOTAt DUE VENDOR --------)
620.73
81/13 81/19
EntriesForCrossCntryMeet
10.61
TOTAL DUE VENDOR -------->
18.11
+++ City of Diamond Bar +++
RUN TIME: 11:26 81/14/93 V O U C H E R R E 6 I S T E A
DUE THRII.............01119/93
VENDOR NAME VENDOR ID.
ACCOUNT PROMI-NO BATCH PO.LINEMO. ENT RflDIIE INVOICE DESCRIPTION ---+
PAtiE 7
+ PREPAID + +
AMDUNi DATE CHECK
--------------------------
San Gabriel Valley
SSVPubCo
81/13 41/19
subscription Renewal
76.00
1101-4!9!-2378
2 381190
TOTAL DUE VENDOR -------->
16.01
Sedita, Robert
SeditaA
81113 !1119
Reimb Sang Task Mtg 12/17
5.0
+401-4418-2325
2 341190
TOTAL DUE VENDOR -------->
5.81
Siecke, Yarm C.
SieckeY518.48
81!13 @1/19 2871-12
Prof Svcs -EN 93-02
+101-230-1812
4 381190
TOTAL DUE VENDOR -----`-->
514.41
Sir Speedy
Sir Speedy
81/13 81119 961'7
Stationary Supplies
y pp
131.44
+401-4410-2116
3 301190
TOTAL DUE VENDOR -------)
130.44
Southern Ca Sas Co
socaGas27.73
81/13 8f119
bas Services Heritage Prk
+001-4313-2126
1 34119C
TOTAL DUE VENDOR ------>
27.73
southern Ca. Edison
SoCaEdison38.19
81113 81119
Electric Svcs -Dist 141
+141-4541-2126
2 301190
TOTAL DUE VENDOR ------->
38.19
Southern Ca. Edison
SoCaEdison
01/13 01119
Traffic Control Svcs
1 7!7.12
+
+@01-45SS-2126
2 301190
TOtAL DUE VENDOR -------->
1,167.12
southern Ca. Edison
S"dison
11/13 /1/19
Electric Svcs -Dist 38
3`.{4.16
+136-4538-2126
2 301190
TOTAL DUE VENDOR ----->
334.16
Southern Ca. Edison
SoCaEdison
41/13 61/19
Electric Svcs -Heritage
251.48
+001-4313-21?6
2 34119C
41/13 41!19
Electric Svcs -Reagan
,12.36
101-4322-2126
1 341190
IOTAI DUE VENDOR ------->
843.76
fff Citff
RUNTIME: 11:26 A1/14/93 VOy UCoHf DiER RaEs6aIn5d TEBR a 1
DUE THRU.............81/19/93
VENDOR NAME VENDOR ID.
ACCOUNT PROJ.TX-NO BATCH PO.I.INE/NO. ENTRY/DUE INVOIi;F DESCRIPTION
------------------------------------------------------------------
PAGE A
1 1 PREPAID f f
AMOUNT DATE CHECK
-----------------------
Standard Insurance of
Ore Standardla
1881-2118-1985
? 381141.
81/13 81/19
Jan Life Ins Press
336.48
TOTAL DUE VENDOR
336.48
State Cospensation Ins
Fd StateCuso
1981-2118-1811
1891-2118-1811
1 30119C
81/13 91119
YCosp Pres Oct -Dec 92
2,577.62
1881-48991863
2 30119C
1 38119C
81/13 81119
YCosp Pres Oct -Dec 92
3,921.25
81/13 81/19
YCosp Pres Oct -Dec 92
86.34
TOTAL DUE VENDOR ------)
5,647.21
Univeristy of LaVerne
UnivLaVern
1891-4#18-2325
4 381190
91114 81/19
EconSesinar-MacBride
25.88
TOTAL DUE VENDOR --------)
25.88
Unocal
Unocal
1881-4838-2318
5 381190
81/13 81/19 224672
Fuel-CMgr
18.88
1881-4838-2311
4 20119C
81/13 81/19 486594
Fuel-CMgr
16.53
TOTAL DUE VENDOR -------)
34.53
Walnut Vly Yater Dist
WVWaterOis
1138-4538-2126
3 391190
81/13 81/19
Yater Svcs -Dist 38
1,586.88
TOTAL DUE VENDOR
1,586.68
Walnut Vly Yater Dist
WVWaterDis
1141-4541-2126
3 38119C
81113 81/19
Yater Svcs -Dist 41
5,846.25
TOTAL DUE VENDOR ------)
5,846.25
Walnut Vly Water Dist
YVYaterDis
1881-4322-2126
2 30119C
81/13 81/19
Water Svcs-RReagan Park
378.35
1981-4325-2126
1 38119C
81/13 81/19
Water Svcs-Starshine Prk
321.45
TOTAL DUE VENDOR ------)
699.88
West Publishing Co.
WestPub
1881-4898-2328
3 30119C
81/13 81/19 65114466
CA Code Publications
335.89
TOTAL DUE VENDOR ------)
3,35,89
Wolff/Lang/Christopher
Woliflang
f258-4318-6415 64693
7 31119C 8111294
81/13 81119 7515
Design Svcs -Heritage
5,915.88
TOTAL DUE VENDOR -------)
5,975.88
}+t City of Diamond Bar+}
RUN TIME: 11:26 91/14/93 V 0 U C H E R R E 6 1 S T E R
DUE THRO.............01/19/93
VENDOR NAME VENDOR ID.
ACCOUNT PROMI-NO PATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION
---------------------------------------------------------------------------------------
Vong, Edmond 529
091-3414 4 39119C 91113 91/19 5971 Recreation Refund
TOTAL DI/E VENDOR -------->
PA6E 9
f f PREPAID t i
AMOUNT DAIE CHECK
75.99
75.09
IOTAI PREPAID -----------) 461353.99
TOTAL DIJF--------------) 161,649.4E
TOTAL REPORT -----------) 715,943.4E
PAGE 1
FUTURE TRANSACTIONS
REVENUE FXPENSF
233.88 138,958.49
28,425.88
13.82
9,896.84
8,513.88
488.88
1,848.98
------- -----------
233.88 171,786.51.
ttt City
of Di
aa and Bar ttt
RON TIME: 11:26 41/14/93
V O U C H E R
R E 6 I S T F R
FUND
SUMMARY
REPORT
DUE THRU.............01/19/93
DISBURSE
6/L
6JE WILL
POST SJE HAS POSTED
FUND
--------------------------------------------------------------------------------------------------
TOTAL
DIRECT PAY
REVENUE
EXPENSE REVENUE EXPENSE
-881 General Fund
115,195.46
44,883.91
2.58 C.I.P. Fund
28,825.88
—115 Int Vaste Moat F
13.88
141 LLAD 141 Fund
97896.84
518 Self Insurance F
8,513.88
-112 Prop A—Transit F
488.88
-08 LLAD 138 Fund
1,848.98
TOTAL------------
-----------
------------ ----------- ----------
ALL FUNDS
715,943.48
44,883.91
PAGE 1
FUTURE TRANSACTIONS
REVENUE FXPENSF
233.88 138,958.49
28,425.88
13.82
9,896.84
8,513.88
488.88
1,848.98
------- -----------
233.88 171,786.51.
CARL WARREN & CO.
Zffw Insurance Adjusters
Clams Administrators
P.O. Box 25180
Santa Ana, CA 92799-5180
(714) 740-7999 FAX: (714) 740-7992
TO: City of Diamond Bar
Attention: Tommye Nice
Re: Claim:
Claimant:
D/Event:
Recd Y/Office:
Our File:
� 1\
L
Date:
Amado Saucedo
11-12-92
11-13-92
S 71904 AB
Dec. 29, 1992
We have reviewed the above captioned claim and request that you take
the action indicated below:
CLAIM REJECTION: Send a standard rejection letter to the claimant.
CLAIM INSUFFICIENCY: In accordance with the telephone conversation
o A, 19 , a notice of insufficiency must be mailed
to the claimant no later than
19•THIS MUST BE
MAILED TO THE CLAIMANT WITHIN 20 DAYS Of—RECEIPT OF THE ORIGINAL
CLvrrnment CodeOFFICE.
Sections09110Tand oSUBMIT
9101.R2EandTo�N910.4.LETTER.
See
Goe
AMENDED/SUPPLEMENTAL CLAIM: Send a standard rejection letter to
the claimant, refecting this additional/amended claim.
LATE CLAIM RESPONSE: Return the original claim material to the
claimant, a wising that the claim is late and that their only
recourse is to file a written "Application for Leave to Present
a Late Claim". (Retain copies in your file.) THIS MUST BE MAILED
TO THE CEIPT
IM IN YOUR
OFFICE.LAIMANT DO NOT SENDIA4REJJECTION"5 DAYS OF RLETTER.OSeeTHE
Government Code
Section 911.4.
APPLICATION REJECTION: Reject claimant's "Application for Leave
to Present a Late Claim". See Government Code Section 911.8.
[] TAKE NO ACTION: Defer any written response to the claimant
pends.ng our further advice.
Please provide us with a copy of the notice sent, as requested above.
If you have any questions, please contact the undersigned.
Very truly yours,
cc: SCJPIA CARL WARREN & COMPANY
4A 0
(Adjuster)
CLAIM FOR DAMAGES
TO PERSON OR PROPERTY
INSTRUCTIONS
1. Claims for death, injury to person or to personal property must be filed not
later than 6 )+o!$. after the occurrence. (Gov. Code Sec. 911.2)
2. Claims for damages to real property must be filed not later than 1 year after the
occurrence. (Gov. Code See. 911.2)
3. Read entire claim before filing.
4. See page 2 for diagram upon which to locate place of accident.
5. This claim form must be signed on page 2 at bottom.
6. Attach separate sheets, if necessary, to give full details. SIGN EACH SHEET.
T. Claim must be filed with City Clerk. (Gov. Code Sec. 915a)
To: The City of Diamond Bar
Name of Claimant
h/�21/1�0 5/�UGE
Home Address of Claimant City and State
�s �' x U W •..vim ,c- W 9i
Business Address of Claimant City and State
Give address to which you desire notices or communications to be sent regarding this claim:
How did DAMAGE or INJURY occur? Give full particulars.
CLAIM No -
Age of Claimant (if natural person)
Home Telephone Number
Business Telephone Number
,9 751
W � (7e/dam - � �ii✓s f �� oaf S�al�/ .tely .�l.:as i� id
When did DAMAGE or INJURY occur. Give full particulars, date, time of day: T
An/a� c7�li',C c`divf ,ti• rft/ipP =,�e fisr v o r� 7fi�..s�.i��1 miloff/ 4-�AeAeie
Where did DAMAGE or INJURY occur? Describe fully, and locate on diagram on reverse side of this sheet, where appropriate, giv,
street names and addresses and measurements from landmarks:
Chat particular ACT or OMISSION do you claim caused the injury or damage? Give names of City employees causing the injury o
damage, if known:
f
What DAV--'.GE cr INJURIES do you claim resulted? Givi full extent of injuries or damages claimed:
�1l �. r"r i3 Asp 'W yE z"' ' .gd.:c
What AMOUNT do you claim on account of each item oT injury or damage as of date of presentation of this claim, giving basis o
computation:
r7`%= C� ��i2..e �-- -3 s-, �� ..v /��_��i�� �ycaJ /f,:�s•
Give ESTIMATED AMOUNT as far as known you claim on account of each item of prospective injury or damage, giving basis o
computation: 'V"gr4e' J^.FAiC .Cr.�9iM�C. ��(S i9nt'� fE'/1�is> /AE/p�liiC A.•�� ���/ �s,Fi/7�
SEE PAGE 2 (OVER) THIS CLAIM MUST BE SIGNED ON REVERSE SID]
zau... acaa:c (Jay111ei1l5 atticlveu, a any, ar imes ox insurance company:
_
/t//W
Expenditures made on account of accident or injury. (Date— Item) (Aniot
A/ /141
Name and address of Witnesses, Doctors and Hospitals:
READ CAREFULLY
For all accident claims place on following diagram names of streets, including North, East, South, and West; indicate place
accident by "X" and by showing house numbers or distances to street corners.
If City Vehicle was involved, designate by letter "A" location of City vehicle when you first saw it, and by "B" location of your
or your vehicle when you first saw City vehicle; location of City vehicle at time of accident by "A-1" and location of yourself or y
vehicle at the time of the accident by "B-1" and the point of impact by "X."
NOTE: If diagrams below do not fit the situation, attach hereto a proper diagram signed by claimant.
FOR AUTOMOBILE ACCIDENTS
FOR OTHER ACCIDENTS
SIDEWALK
C Uig
Z//L
0�� a Taal VA�F_&_
Sgr/i s� Gv�� N SIft /ae. a CURB
PARKWAY
n SIDEWALK—Rei so
vlf""
:G
Signature of Claimant or person filing on his behalf giving Typed Name: Date
relationship to Claimant:
ILTST BE LED WITH CITY CLERK (GOV. CODE SEC. 915a).
CITY OF DIAMOND BAR
AGENDA REPORT
AGENDA NO. `,'5__
TO: Terrence L. Belanger, City Manager PORT DATE: January 11, 1993
MEETING DATE: January 19, 1993
FROM: Joann M. Gitmed, Senior Accountant
TITLE:
Proposition A Local Return Fund and Transportation Development Act Audits for the fiscal years ended
June 30, 1992 and 1991.
SUMMARY and Transportation Development Act
The City of Diamond Bar's Proposition A Local Return (Prop A )
Funds (TDA) are required to be audited on an annual basis. The audit for fiscal year ended June 30,
1992 was completed in October 1992 by Simpson & Simpson, C.P.A.
The final version of the audits were received in the City offices in January 1993 and are being presented
to Council for their review.
uFrrn►,rwrFNDATION_Development Act Fund
Receive, accept and file proposition A Local Return Fund and Transportation
Audit Reports for fiscal year ending June 30, 1992 and 1991.
LIST OF ATTACHMENTS:_ Staff Report
_ Resolution(s)
_ Ordinances(s)
Agreement(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
_ Public Hearing Notification
Bid Specification (on file in City Clerk's Office)
XX Other A Recnective Audits
1.
Has the resolution, ordinance or agreement been reviewed
Yes
—
XX. No
2.
by the City Attorney? ?
Does the report require a majority or vote.
Majority
Yes
XX No
3.
4.
ed
Has environmental impact been assessed?
Has the report been reviewed by a Commission?
—Yes
XXX No
5.
Which Commission?
Are other departments affected by the report?
— YeS
XX No
Report discussed with the following affected departments:
V
errence, L. Belanger Linda G. Magnus
City Manager Accounting Manager
CITY OF DIAMOND BAR
ANNUAL FINANCIAL REPORT OF THE
PROPOSITION A LOCAL RETURN FUND
FOR THE FISCAL YEARS ENDED
JUNE 30, 1992 AND 1991
� tr.�sOn�� ir�son
CITY OF DIAMOND BAR
ANNUAL FINANCIAL REPORT
PROPOSITION A LOCAL RETURN FUND
For The Fiscal Years Ended June 30, 1992 and 1991
TABLE OF CONTENTS
Page
FINANCIAL SECTION
Independent Auditor's Report 4
Balance Sheet 5
Statement of Revenue, Expenditures and Changes in Fund Balance -
Budget and Actual 6
Notes to Financial Statements 7
COMPLIANCE SECTION
Independent Auditor's Report - Project Compliance 9
SUPPLEMENTAL INFORMATION
Exhibit 1 - Schedule of Expenditures- Actual and LACTC -
Approved Project Budget 11
Exhibit 1A - Schedule of Fixed Assets 12
Exhibit 2 - Exit Conference 13
FINANCIAL SECTION
- .�Z7 son
��
CERTIRED PUBLIC ACCOUNTANTS S 150)Z
SENIOR PARTNERS
Brainard C. Simpson, CPA
Carl P. Simpson, CPA INDEPENDENT AUDITOR'S REPORT
Frederick A. Simpson, CPA
November 2, 1992
To The Board of Directors
Los Angeles County Transportation Commission
Los Angeles, California
5750 WILSHIRE BOULEVARD, SUITE 286
LOS ANGELES, CALIFORNIA 90036
TELEPHONE (213) 9383324
FAX (213) 930-0665
We have audited the balance sheets of the Proposition A Local Return Fund of the
City of Diamond Bar (City) as of June 30, 1992 and 1991, and the accompanying
statements of revenue, expenditures, and changes in fund balance for the years then
ended. These statements are the responsibility of the City's management. Our
responsibility is to express an opinion on these statements based on our audits.
We conducted our audits in accordance with generally accepted auditing standards.
Those standards require that we plan and perform the audits to obtain reasonable
assurance about whether the statements are free of material misstatement. An
audit includes examining, on a test basis, evidence supporting the amounts and
disclosures in the financial statements. An audit also includes assessing the
accounting principles used and significant estimates made by management, as well
as evaluating the overall financial statement presentation. We believe that our
audits provide a reasonable basis for our opinion.
As more fully described in Note 2, the financial statements present only the
Proposition A Local Return Fund and are not intended to present fairly the financial
position and the results of the operations of the City's total funds in conformity with
generally accepted accounting principles.
In our opinion, the statements referred to in the opening paragraph present fairly,
in all material respects, the financial position of the Proposition A Local Return Fund
of the City as of June 30, 1992 and 1991, and the results of its operations and
changes in the fund balance for the years then ended, in conformity with the Los
Angeles County Transportation Commission (LACTIC), Proposition A Local Return
Program Guidelines.
The accompanying supplemental information listed in the foregoing table of
contents is not necessary for a fair presentation of the financial statements referred
to in the opening paragraph, but is presented as additional analytical data. The
supplemental information has been subjected to the tests and other auditing
procedures applied in the audits of the statements and, in our opinion, is fairly
stated in all material respects in relation to the financial statements taken as a
whole.
This report is intended solely for the information and use of the City and LACTIC and
it should not be used for any other purpose. This restriction is not intended to limit
the distribution of this report, which, upon cceptance by the City Council and
LACTIC, is a matter of public record.
4
CITY OF DIAMOND BAR
PROPOSITION A LOCAL RETURN FUND
BALANCE SHEET
June 30
Cash
ASSETS 1992 1991
LACTC Receivable $ 500,548 $ 391,686
Interest Receivable 43,341 54,515
148 1
Total Assets 769
$ 5-- �? $ — 458.970
LIABILITIES AND FUND BALANCE ---_!
Liabilities
Vouchers Payable
Accrued Payroll
$ 13,228
$ -0-
0_---16
Total Liabilities
---1 6
590
Fund Balance
--13,244
--_
Restricted
Total Fund Balance
53—�
458`,3gp.
Total Liabilities and Fund
53�
458,38p
Balance
$ 55-037
$ _ 458,970
The notes are an integral part of the financial statements.
E
CITY OF DIAMOND BAR
709,199
_ PROPOSITION A LOCAL RETURN FUND
235,070
STATEMENT OF R NUE,-BUDGET AND ACTXPENDITURES UAL
CHANGES IN FUND BALANCE
Year Ended June 30, 1992
47_ 9
For the Fiscal
Totals for the Fiscal Year Ended June 30, 1991)
65_ 1 231
(With Comparative
,
--_
Variance
Favorable
(Un-
1991
Buffet Actual favorable
Actual
Revenue 495,828 $ 509,675 $ 13,847
Proposition A (Note 4) $ 3,451 3,451
$ 709,266
-0-
Proposition A Incentive -0- 2 6 , 416
7 000 33,416 -
4 52
interest Income (Note 5) —
75 6 718
5_ 0_2,828 546.542__43,714
Fund Balance at
Total Revenue
45—
Expenditures474,129
Various Projects (Exhibit 1)
709,199
-
235,070
651231
709199
47_ 9
23-- 5=070
65_ 1 231
Total Expenditures
,
--_
Excess (Deficit) of Revenue
206 371
72,413
-
27
10-- 5'487
Over Expenditures
Fund Balance at
4_ 5$,38U
45—
_0_
35_
Beginning of Year
S 530,7�
$ 27784
$ 458.380
Fund Balance at End of Year
5 252.009
The notes are an integral part of the financial statements.
6
CITY OF DIAMOND BAR
PROPOSITION A LOCAL RETURN FUND
NOTES TO FINANCIAL STATEMENTS
E1 -
Fund Accounting
The operations of the fund are accounted for in separate sets of self -balancing
accounts that comprise its assets, liabilities, fund balance, revenue and expenditures.
The fund accounts for the City's share of the 1/2% Proposition A Local Return
allocations which are legally restricted for specific purposes.
Basis o f Accoun tin
The Proposition A Local Return Fund (PALRF) is accounted for in the Proposition A
Fund, a Special Revenue Fund using the modified accrual basis of accounting
whereby revenues are recognized when they become both measurable and availabl
to finance expenditures of the current period and expenditures are general)
recognized when the related fund liabilities are incurred. y
Budgets and Bud etay Accounting
The budgeted amounts presented in this report for comparison to the actual
amounts are presented in accordance with generally accepted accounting principles.
NOTE 2 - ANNUAL FINANCIAL STATEMENTS
The financial statements are intended to reflect the financial position, results of
operations and compliance with the Proposition A Local Return Program Guidelines
published by the Los Angeles County Transportation Commission for the Proposition
A Local Return Fund only.
NOTE 3 - PROPOSITION A LOCAL RETURN COMPLIANCE RE UIREMENT
In accordance with Pro osition A Local Return Pro ram Guidelines fun
ds received
Pursuant to these co a sections may on y e use or roposition A Local Return
Programs.
NOTE 4 - PROPOSITION A REVENUE
Proposition A revenue is the following:
Proposition A Local Return Fund1992 1991
$ 509,675 $ 709,266
NOTE 5 -REVENUE -INTEREST
The PALRF cash balance was pooled with various other City funds for deposit and
investment purposes. The share of each fund in the pooled cash account was
separately maintained and interest income was apportioned
funds based on the relationship of their average nthly balance tothe �to alp of
their pooled cash and investments.
7
COMPLIANCE SECTION
SmysonFS Z 5
I�
CERTIFIED PUBLIC ACCOUNTANTS
SENIOR PARTNERS
Brainard C Simpson, CPA
Cad P. Simpson, CPA
Frederick A. Simpson. CPA
INDEPENDENT AUDITOR'S REPORT
November 2, 1992
To The Board of Directors
Los Angeles County Transportation Commission
Los Angeles, California
5750 WILSHIRE BOULEVARD, SUITE 286
LOS ANGELES. CALIFORNIA 90036
TELEPHONE (213) 938-3324
FAX (213) 930-0665
We have audited the balance sheets and statements of revenue, expenditures, and
changes in fund balance of Proposition A Local Return Funds of the City of Diamond
Bar (City) for the years ended June 30, 1992 and 1991, and have issued our report
thereon dated November 2, 1992. Our audits were made in accordance with
generally accepted auditing standards; the rules and regulations of the Los Angeles
County Transportation Commission (LACTC); the Proposition A Local Return
Guidelines (revised June 1988); and, accordingly, included such tests of the
accounting records and such other auditing procedures as we considered necessary
under the circumstances.
The management of the City is responsible for the City's compliance with the laws
and regulations of LACTIC and the Proposition A Local Return Guidelines. The
following projects were reviewed and tested:
Program Promotion Recreation Trans. (WVJPIA)
E & D Transit Transit Planning (Seminar)
Administration (Transit Planning) Transit Planning (Coalition)
Transit Planning (57/60) Recreation Transit (Brea)
Recreation Transit (Hol Shuttle) Transit Planner
Transit Planning (Circulator) Fund Exchange
Based on our audits, we found that, for the items tested, the City complied with the
laws and regulations governing the projects listed above. Further, based on our
audits, for the items not tested, nothing came to our attention to indicate that the
City had not complied with the laws and regulations governing the projects.
This report is intended solely for the use of the City and LACTIC and should not be
used for any other purpose. This restriction is not intended to limit the distribution
of this report, which, upon acceptance by the City Council and LACTIC, is a matter of
public record.
K,V b lVAW?vt-�
SUPPLEMENTAL INFORMATION
10
EXHIBIT 1
CITY Of DIAMOND BAR
PROPOSITION A LOCAL RETURN FUND
SCHEDULE OF EXPENDITURES - ACTUAL AND LACTC APPROVED PROJECT BUDGET
For the Fiscal Year Ended June 30, 1992
(With Comparative Actual Amounts for Fiscal Year Ended June 30, 1991)
1992
Variance
Project LACTC
(Over)
1991
Code Project Name Budget Actual
Under
Actual
01-125 Project Promotion $ 4,000 $ 2,000 $
2,000
(1) $ -0-
03-103 E & D Transit 45,000 23,470
21,530
(2) -0-
01-180 Admin. (Transit Planning) 3,740 270
3,470
(3) 7,087
03-121 Transit Planning (57/60) 18,700 -0-
18,700
(4) -0-
02-105 Rec. Transit (WVJPA) 50,000 3,017
46,983
(s) 30,328
03-121 Transit Plang. (Seminar) 375 375
-0-
-0-
01-121 Rec. Transit (Hol Shuttle) 24,500 17,020
7,480
(6) 13,816
02-121 Transit Plang. (Coalition) 2,684 2,684
-0-
-0-
01-105 Recreation Transit (Brea) 50,000 3,523
46,477
(7) -0-
02-121 Transportation Planning 65,000 -0-
65,000
(8) -0-
01-190 Fund Exchange (S.C.) 400,000 400,000
-0-
600,000
01-121 Transit Plang. (Circulator) 45,200 21,770.
23,430
(9) -0-
Total Expenditures $ 709,199 $ 474,129 $
235,070
$ 651,231
(1) Never charged Proposition A for portion of two newsletters.
(2) Not all bills for 1991/92 were received in time for posting to 1991/92 fiscal year.
(3) Budget was a carryover from 1990/91. Most of the cost was expended in FY
1990/91.
(4} The project was inactive during the fiscal year 1991/92.
(5) Project ended.
(6) Costs came in under budgeted amount.
(7) There was an overlap of expenditures between WVJPIA and Brea.
(8) Position has temporarily been placed on hold.
(9) Project is still underway. Expenses on this project are still to be incurred.
11
EXHIBIT I.
CITY Of DIAMOND BAR
PROPOSITION A LOCAL RETURN FUND
SCHEDULE OF FIXED ASSETS
June 30, 1992 and June 30, 1991
Date Balance Balance
Acquired Description @ 7/1/91 Additions Deletions @ 6/30/92
None $ -0- $ -0- $ -0- $ -0-
Total $ -0- $ -0- $ -0- $ -0-
12
EXHIBIT 2
CITY Of DIAMOND BAR
PROPOSITION A LOCAL RETURN FUND
EXIT CONFERENCE
June 30, 1992
An exit conference was held on November 13, 1992 at the City of Diamond Bar.
Those in attendance were:
Simpson & Simpson Representative:
Hasmik Yacoubian, Auditor
City's Representative:
Joan M. Gitmed, Senior Accountant
Matters Discussed:
Results of the audit.
13
CITY OF DIAMOND BAR
ANNUAL FINANCIAL REPORT OF THE
TRANSPORTATION DEVELOPMENTACT FUND
FOR THE FISCAL YEARS ENDED
JUNE 30, 1992 AND 1991
myson
0S5vsofl
CITY OF DIAMOND BAR
ANNUAL FINANCIAL REPORT
TRANSPORTATION DEVELOPMENT ACT FUND
For The Fiscal Years Ended June 30, 1992 and 1991
TABLE OF CONTENTS
Paqe
FINANCIAL SECTION
Independent Auditor's Report
4
- Balance Sheet - Section 99234
5
Statement of Revenue, Expenditures and Changes in Fund Balance -
Budget and Actual - Section 99234
6
Notes to Financial Statements
7
SUPPLEMENTAL INFORMATION
_ Schedule of Transportation Development Act Allocation for Specific Projects
10
Schedule of Completed Projects
11
COMPLIANCE SECTION
- Independent Auditor's Report on
Transportation Development Act Compliance
13
Exit Conference
14
E
FINANCIAL SECTION
SaTsons,LOS NGELS, BOULEVARD, SUITE 288
LOS ANGELES, CALIFORNIA 90036
5IMPSon TELEPHONE (213) 938-3324
V FAX (213)930-0665
CERTIREO PUBLIC ACCOUNTANTS
SENIOR PARTNERS
Brainard C. Simpson, CPA
Cad P. Simpson, CPA
INDEPENDENT AUDITOR'S REPORT
Frederick A. Simpson. CPA
November 2,1992
To The Board of Directors
Los Angeles County Transportation Commission
Los Angeles, California
_ We have audited the balance sheets of the Transportation Development Act Fund of
the City of Diamond Bar (City) as of June 30, 1992 and 1991, and the related
statements of revenue, expenditures, and changes in fund balance for the years then
ended. These statements are the responsibility of the City's management. Our
responsibility is to express an opinion on these statements based on our audits.
We conducted our audits in accordance with generally accepted auditing standards.
Those standards require that we plan and perform the audits to obtain reasonable
assurance about whether the financial statements are free of material misstatement.
An audit includes examining, on a test basis, evidence supporting the amounts and
disclosures in the financial statements. An audit also includes assessing the
accounting principles used and significant estimates made by management, as well
as evaluating the overall financial statement presentation. We believe that our
audits provide a reasonable basis for our opinion.
As more fully described in Note 2, the financial statements present only the
Transportation Development Act Fund and are not intended to present fairly the
financial position and the results of the operations of the City's total funds in
conformity with generally accepted accounting principles.
In our opinion, the financial statements referred to in the opening paragraph
present fairly, in all material respects, the financial position of the Transportation
Development Act Fund of the City as of June 30, 1992 and 1991, and the results of its
operations and changes in the fund balance for the years then ended in conformity
with generally accepted accounting principles.
The accompanying supplemental information listed in the foregoing table of
contents is not necessary for a fair presentation of the financial statements referred
- to in the opening paragraph, but is presented as additional analytical data. The
supplemental information has been subjected to the tests and other auditing
procedures applied in the audits of the financial statements and, in our opinion, is
fairly stated in all material respects in relation to the financial statements taken as a
whole.
This report is intended solely for the information and use of the City and the Los
- Angeles County Transportation Commission (LACTC) and it should not be used for
any other purpose. This restriction is not intended to limit the distribution of this
report, which, upon acceptance by the City Council and LACTC, is a matter of public
record.
vjtv�,o.L
�
4
CITY OF DIAMOND BAR
TRANSPORTATION DEVELOPMENT ACT FUND
BALANCE
Pertaining to Section 9 234 of SHEET
Public Utilities Co
June 30 de
Cash (Note 3) ASSETS
Interest Receivable
Accounts Receivable
Total Assets
LIABILITIES AND FUND BALANCE
Liabilities
- Liabilities
Deferred Revenue
Total Liabilities
Fund Balance
Restricted
Total Fund Balance
Total Liabilities and Fund Balance
1992
$ 20,270
-0-
1�507
$1_ __ 31,777
1991
$ 18,771
347
$---19,118
---
$ -0- $
X00 -0-
-0-
— 9--y0 0_
3� —19,118
X77 X11$
$ 131
The notes are an integral part of the financial statements.
5
CITY Of DIAMOND BAR
TRANSPORTATION DEVELOPMENT ACT FUND
STATEMENT OF REVENUE, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
For the Fiscal Year Ended June 30, 1992
(With Comparative Totals for the Fiscal Year Ended June 30, 1991)
1992
Variance
Favorable
Un-
Budget Actual favora le
1991
Actual
Revenues
Intergovernmental Allocations:
Article 3
Local $ 35,264 $ 13,507 $ (21,757) $
Miscellaneous:
18,709
— Interest -0- 1,152 1,152
409
Total Revenues 35,264 14,659 (20,605)
19,118
Expenditures
Construction 23,100 -0- 23,100
-0-
Total Expenditures 23,100 -0- 23,100
-0-
Excess (Deficit) of Revenues Over
Expenditures 12,164 14,659 2,495
19,118
Fund Balance at Beginning of Year 19,118 19,118
_p_
-0-
Fund Balance at End of Year $ 31,282 $ 33,777 $ 2,495 $
19,118
The notes are an integral part of the financial statements.
CITY OF DIAMOND BAR
TRANSPORTATION DEVELOPMENT ACT FUND
NOTES TO FINANCIAL STATEMENTS
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLI
Fund Accountin
Section 99234 Funds of the Transportation Development Act are commingled with other
City monies in the Gas Tax Fund. The Gas Tax Fund accounts for the City's share of the
Transportation Development Act allocations which are legally restricted for specific
Purposes.
p c
Basis Of Accounting
The Gas Tax Fund is accounted for by using the modified accrual basis of accounting
whereby revenues are recognized when they become both measurable and availabl
finance expenditures of the current period and expenditures are general) reco ni
when the related fund liabilities are incurred. a t
Y g zed
Budclets and Budgetary Accounting
The budgeted amounts presented in this report for comparison to the actual amounts
are presented in accordance with general) accepted accounting y p is
Comparative Data 9 principles.
Comparative total data for the prior year are presented in the accompanyin financial
statements in order to provide an understanding of the changes in the fund financial
Position and its operations.
NOTE 2 -ANNUAL FINANCIAL STATEMENTS
The financial statements are intended to reflect the financial position, results
of
operations and compliance with the Transportation Development Act forthte
Transportation Development Act Fund only.
NOTE 3 -CASH AND INVESTMENTS
Cash is pooled to maximize investment op
ortuns and resulting from this pooling is allocatedto there pectiveds. fundse including thInvstment e
Transportation Development Act Fund, based upon their average monthly cash balan e
NOTE 4 - TRANSPORTATION DEVELOPMENT ACT COMPLIANCE RE UIREMENTS ces.
In accordance with Section 99234 Article 3 of the Public Utilities Code, funds received
Pursuant to this code's section may only be used for facilities provided for the exclusive
use by pedestrians and bicycles.
TE S - DEFERRED RE
The Los Angeles County Transportation Commission (LACTC) have established
Article 3 regional allocations approved for regional programs. In the 1989-90 fiscal
scall y for
claimants must expend or encumber regional allocations received within three
after the fiscal year of allocation for construction projects and one year after the fiscal
year,
year of allocation for maintenance projects. years
N
CITY OF DIAMOND BAR
TRANSPORTATION DEVELOPMENT ACT FUND
NOTES TO FINANCIAL STATEMENTS
(Continued)
ncled
In accordance with LACTC's unencumbered Article 3icle 3 funds to be for regional de
and/or unencu dferrred allocations,
arefuned to thall eLocal
Transportation Fund - County of Los Angeles.
Article 3 local allocations are not subject to the above policy.
In accordance with the LACTC's policy, the unexpended Article 3 activities at year end are
calculated as follows:
June 30, 1992
June 30, 1991
Deferred
Fund
Deferred
Fund
Balance
Revenues
Balance
Revenues
Beginning Balance
$ -0-
$ 19,118
$ -0-
$ -0-
Add:
Article 3 Allocations
98,000
13,507
-0-
18,709
409
Interest Income
-0-
98,000
1,152
33,777
-0-
-0-
19,118
Total Available
Less:
-0-
-0-
0
-0-
Construction
-0-
-0-
Total Expenditures
-0-
$ 98,000
-0-118
$ 33,777
$ -0-
$ 1
Ending Balance
SUPPLEMENTAL INFORMATION
CITY OF DIAMOND BAR
TRANSPORTATION DEVELOPMENT ACT FUND
SCHEDULE OF TRANSPORTATION TIONDEVELOPMENT
Fiscal OPME NT ACT
June L30, ALLOCATION FOR SPECIFIC PROJECTS
Totals to Date
Project
ProgramUnexpended
Allocations
Expenditures
Allocations
Status
Proiect Description
Year
Regional Allocations:
1991/92
$ 98,000
$
$ 98,000
Open
Sidewalk - Bikeway
Local Allocations:
1990/91
18,709
0_
18,709
Open
Sidewalk - Bikeway
1991/92
13,507
-0-
13,507
Open
Sidewalk - Bikeway
$ 130,216
$ -0-
130,216
Totals
Unexpended Interest
Accumulated to Date:
_0 -
Regional
1,561
Local
$ 131,777
Unexpended Article 3 Balance, 6/30/92
Unexpended Article Balance Distributed:
$ 98,000
Deferred Revenue (Note 5)
33,777
Fund Balance (Note 5)
$ 131,777
Unexpended Article 3 Balance, 6/30/92
CITY OF DIAMOND BAR
TRANSPORTATION DEVELOPMENT ACT FUND
SCHEDULE OF COMPLETED PROJECTS
For the Fiscal Year Ended June 30, 1992
Project Description
None
Totals
11
Totals
Allocations Expenditures
$ -0- $ -0-
$ -0- $ -0-
COMPLIANCE SECTION
12
Sulyson
CERTIFIED PUBLIC ACCOUNTANTS
SENIOR
Btaioa d C. Simpson, CPA
Carl p Simpson, CPA
Frederick A. Simpson, CPA
November 2, 1992
5750 WILSHIRE BOULEVARD. SUITE 296
LOS ANGELES, CALIFORNIA 90096
ONE (3) 998'9324
FAX (219) 930-0665
pwn
To the Honorable Members of
The City Council of the City of
Diamond Bar, California
expenditures, and
Trans ortation Development ActaFun have issued he our
Of
We have audited the balance sheets statements of revenue,
e, of t
changes in fund balance of the
Diamond Bar (City) for the years ended June 30, 1992 and 19
ed November 2, 1992. our au further further were dmade toe in accordeterrnine
reportgenerally
cc pat standards and Act (TDA); including Section
generally accepted auditing rtation Developmenteles County Transportation
compliance with the Transportation
99234; the rules and regulations of the Los Angeles
for
included such tests o the
LACTC); the 16 tasks contained ordinglyGuidelines on Auditing ser
Commission (LACTC); by LACTC, and ac f
Conformance". published
and such other auditing procedures as we considered necessary
accounting reco the items considered, were determo{aexpenditures liin
in the circumstances. Among propriety
of the City to receive funds e alloc ted t LACTC. p p
accordance with TDA
our evaluation of compliance factors disclosed that the funds
for and expended in conformance
al our opinion, o. under TDA were accounted
allocated to the City regulations of LACTC.
with TDA and the rules and reg not be
ed solely for the use of the City ended to lim d shoulhe dist bution
This report is intended
p p is not
used for any ur ose. This restriction e City Council and LACTC, is a matter o
of this report which, upon acceptance by
public record. -
V
13
CITY OF DIAMOND BAR
TRANSPORTATION DEVELOPMENT ACT FUND
EXIT CONFERENCE
June 30, 1992
An exit conference was held on November 13, 1992, at the City of Diamond Bar.
Those in attendance were:
Simpson & Simpson Representative:
Hasmik Yacoubian, Auditor
City's Representative:
Joan Gitmed, Senior Accountant
Matters Discussed:
Results of the audit.
14
CITY OF DIAMOND BAR
ANNUAL FINANCIAL REPORT OF THE
PROPOSITION A LOCAL RETURN FUND
FORTHE FISCAL DED
UNE 30, 1992 AND 199ED
1
inyson ��,-,Tson
CITY OF DIAMOND BAR
ANNUAL FINANCIAL REPORT
PROPOSITION E LOCAL
dAR
N FUND
For The Fiscal Y une 30, 992 and 1991
TABLE OF CONTENTS
E�-e
FINANCIAL SECTION 4
Independent Auditor's Report 5
Balance Sheet
Statement of Revenue, Expenditures and Changes in Fund Balance -
6
Budget and Actual 7
Notes to Financial Statements
COMPLIANCE SECTION
Independent Auditor's Report - Project Compliance
9
SUPPLEMENTAL INFORMATION
Schedule of Expenditures- Actual and LACTC - 11
Exhibit 1 - Approved Project Budget
12
Exhibit 1A - Schedule of Fixed Assets 13
Exhibit 2 - Exit Conference
C
FINANCIAL SECTION
5750 WILSHIRE BOULEVARD, SUITE 266
LOS ANGELES, CALIFORNIA 90036
Sin,.. �� TELEPHONE (213) 363324
`� � J FAX (213) 665
CERTIFIED PUBLIC ACCOUNTANTS
��
SENIOR
Brainard C. Simpson, CPA INpEPENDENTAUDIT�R'S REPORT
Carl P. Simpson, CPA
Frederick A. Simpson, CPA
November 2,1992
Transportation Commission
To The Board of Directors of the
Los Angeles County an ing
Los Angeles, California Proposition A Local Returcomp Y
1991, and the ears then
1992 and Our
rop
have audited the basso f jun eets f 30ehangeS in fund balance We of Diamond Bar (City) and c o{ the City s
City expe, onsibility our audits.
Ire theP
on
statements he avenue, standards.
ended. statemress an opinion on these statements
ase
genera accepted auditing
responsibility is to exp An
in accordance with g • 1 misstatement. d
auditsd perform the audits to obtain reasonable
We conducted our udit that We plan an free of materia the amounts an
evidence support
the
Those standards require / on a test basis, assent, as well
about whether the statements are
ass
assurance in g An audit also inclma agement jn our
audit includes exam presentation
We believe that
disclosures +n the financial statements.
accounting princip
les used and significant estimates made y
ble basis for our opinion.
evaluating the overall financial statementresent only the
as reasons the financial
audits provide a financial stateme ant fairly with
Note 2, the
described in 's total funds in conformity
As more fully
Local Return Fund and are not intende to
Proposition A erations of the City
results rinciples• h resent fairly'
position and the
account ng p ning paragrap l Return Fund
generally acceptedosition A Local R
osition of the Prop erations and
inion, the stater financial referred to in the
the results of its op with the Los
In our the1992 and 1991, an in conform Y
in all material respects, june 30, ears then ended,Pro os►tio� A Local Return
of the City fund balance for* e mission (LACTC),
changes in the Transportation Com table of
Angeles County in the foregoing
Pro ram Guidelines. listed
su plementaI information I analytical data.
The
presentation of the financal statements referred
The accompanying p for a fair prase other auditing
ra h, but ►s presented as additional and pinion, is fairly
contents ►s not necesa ag p been subjected to the in our op
to in the opening p
supplemental information has ion to the financial statements taken as
applied in the audits ei the statements an ,
procedures pP respects +
stated in all material resp and LACTC and
whole.
lel for the information and use of the QitCity Council and
solely e. This restriction is hot intended to limit
ort, is intended other purpose* cceptanCe by t
This repnot which, upon
it sh distdr buton of this report, �."
the is a matter of public record., /
LAC TC,
4
CITY OF DIAMOND BAR
PR
OpOSIT1ON A LOCAL RETURN FUND
BALANCE 30 SHEET
ASSETS
Cash
LACTC Receivable
Interest Receivable
Total Assets
LIABILITIES AND FUND BALANCE
Liab_ iIities
Pa able
Vouchers
Accrued Payroll
Total Liabilities
Fund Balance
Restricted
Total Fund Balance
Total Liabilities and Fund Balance
$ -0-
$ 13,216590
590
13244
199,
199?
$ 500,548
$ 391,686
548515
43,341
127,
544037
458,970
5-ZANWMW�
$ 4 58972
$
$ -0-
$ 13,216590
590
13244
to ral part of the financial statements.
The notes are an in 9
5
58380
5307934��
5307934�_
544037
458,970
to ral part of the financial statements.
The notes are an in 9
5
The notes are an integral part of the financial statements.
6
CITY OF DIAMOND BAR
-
PROPOSITION A LOCAL RETURN FUND
STATEMENT
OF REVENUE, EXPENDITURES AND
CHANGES IN FUND BALANCE - BUDGET AND ACTUAL
Forthe Fiscal Year Ended June 30, 1992
(With Comparative Totals for the Fiscal Year Ended June 30, 1991)
Variance
Favorable
(Un-
1991
Budget Actual
favorable
A=
Revenue
Proposition A (Note 4)
$ 495,828 $ 509,675
$ 13,847
$ 709,266
-0-
Proposition A Incentive
_0- 3,451
7,000 33,416
3,451
26,416
4 7,452
Interest Income (Note 5)
Total Revenue
502,828 546.542
43,714
756,718
Expenditures
Various Projects (Exhibit 1)
709,199 474,129
235.070
651,231
Total Expenditures
709,199 474,129
235,070
651,231
Excess (Deficit) of Revenue
(206,371) 72,413
278,784
105,487
Over Expenditures
Fund Balance at
Beginning of Year
458,380 458,380
_0-
352,893
Fund Balance at End of Year $252,009 $ 530,793
$ 2786784
$ 45.8,380
The notes are an integral part of the financial statements.
6
CITY OF DIAMOND BAR
PROPOSITION A LOCAL RETURN FUND
NOTES TO FINANCIAL STATEMENTS
NOTE 1 - SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Fund Accounting
The operations of the fund are accounted for in separate sets of self -balancing
accounts that comprise its assets, liabilities, fund balance, revenue and expenditures.
The fund accounts for the City's share of the 1/2% Proposition A Local Return
allocations which are legally restricted for specific purposes.
Basis of Accounting
The Proposition A Local Return Fund (PALRF) is accounted for in the Proposition A
Fund, a Special Revenue Fund using the modified accrual basis of accounting
whereby revenues are recognized when they become both measurable and available
to finance expenditures of the current period and expenditures are generally
recognized when the related fund liabilities are incurred.
Budgets and Budgetary Accounting
The budgeted amounts presented in this report for comparison to the actual
amounts are presented in accordance with generally accepted accounting principles.
NOTE 2 -ANNUAL FINANCIAL STATEMENTS
The financial statements are intended to reflect the financial position, results of
operations and ubI e Los County Traliance with the nsportation portat on Comm ssion forProgramosition A Local Return
published b the Proposition
pub y h
A Local Return Fund only.
NOTE 3 PROPOSITION A LOCAL RETURN COMPLIANCE REQUIREMENT
In accordance
nt to these cor a Popsect ons may only benuse ror P opositionam � funds
ALocal Return
pursua
Programs.
NOTE 4 - PROPOSITION A REVENUE
Proposition A revenue is the following:
1992 1991
Proposition A Local Return Fund $ 509,675 $ 709,266
NOTE 5 - REVENUE - INTEREST
The PALRF cash balance was pooled with various other City funds for deposit and
investment purposes. The share of each fund in the pooled cash account was
separately maintained and interest income was apportioned to the participating
funds based on the relationship of their average monthly balance to the total of
their pooled cash and investments.
VA
COMPLIANCE SECTION
- CO� C TELEPHONE
5750 WILSHIRE BOULEVARD, SUITE 286
J
1NI �J S�5 .lO� LOS ANGELES, CALIFORNIA 90036
(213) 936-3324
CERTIFIED PUBLIC ACCOUNTANTS �` FAX (213) 930-0665
SENIOR PARTNERS
Brainard C. Simpson, CPA
Carl P. Simpson, CPA
Frederick A. Simpson, CPA
INDEPENDENT AUDITOR'S REPORT
November 2, 1992
To The Board of Directors
Los Angeles County Transportation Commission
Los Angeles, California
We have audited the balance Proposition A Local Return Funds of revenue,
and
the changes in fund balance of Propphe ty of Diamondond
1992
and
ve issued our
Bar (City) for the years ended 1992 3 Durr audits
were made in n acco dance report t
thereon dated November,
generally accepted auditing standards; the rules and regulations of the Los Angeles
County Transportation Commission (LACTC),
the Proposition A Local Return
Guidelines (revisf the
ed June 1988heraaud�it ng prdocedures as we onside edtests
necessary
accounting records and such o
under the circumstances. is resonsible for the
liance with
The management of the City
and the Proposition A Local Guide! nese laws
he
and regulations of LACTC
following projects were reviewed and tested:
Program Promotion
E & D Transit
Administration (Transit Planning)
Transit Planning (57/60)
Recreation Transit (Hol Shuttle)
Transit Planning (Circulator)
Recreation Trans. (WVIPIA)
Transit Planning (Seminar)
Transit Planning (Coalition)
Recreation Transit (Brea)
Transit Planner
Fund Exchange
lied with
Based on our audits, we found th�he o �o acts listedhe sabove.e Further,
based on oue
laws and regulations governing P 1
audits, for the items not tested, nothing came to our attention to indicate that the
City had not complied with the laws and regulations governing the projects.
This report is intended sole.Yfor the use of the This restriction is notCity
ntended to and LACTCm tdthe dist ibution
not be
used for any other purpose.
of this report, which, upon acceptance by the City Council and LACTC, is a matter o
public record.
0
SUPPLEMENTAL INFORMATION
10
EXHIBIT 1
CITY Of DIAMOND BAR
PROPOSITION A LOCAL RETURN FUND
SCHEDULE OF EXPENDITURES - ACTUAL AND LACTC APPROVED PROJECT BUDGET
For the Fiscal Year Ended June 30, 1992
(With Comparative Actual Amounts for Fiscal Year Ended June 30, 1991)
Project
1992
Code
Proiect Name
01-125
Project Promotion
03-103
E & D Transit
01-180
Admin. (Transit Planning)
03-121
Transit Planning (57/60)
02-105
Rec. Transit (WVJPA)
03-121
Transit Plang. (Seminar)
01-121
Rec. Transit (Hol Shuttle)
02-121
Transit Plang. (Coalition)
01-105
Recreation Transit (Brea)
02-121
Transportation Planning
01-190
Fund Exchange (S.C.)
01-121
Transit Plang. (Circulator)
Total Expenditures
$ 709,199 $ 474,129 $ 235,070 $ 651,231
�e
(1) Never charged Proposition A for portion of two newsletters.
(2) Not all bills for 1991/92 were received in time for posting to 1991/92 fiscal year.
(3) Budget was a carryover from 1990/91. Most of the cost was expended in FY 1990/91.
(4} The project was inactive during the fiscal year 1991/92.
(5) Project ended.
(6) Costs came in under budgeted amount.
(7) There was an overlap of expenditures between WVJPIA and Brea.
(8) Position has temporarily been placed on hold.
(9) Project is still underway. Expenses on this project are still to be incurred.
11
1992
Variance
LACTC
(Over)
1991
Budget
Actual
Under
Actual
$ 4,000
$ 2,000
$ 2,000
(1) $
-0-
45,000
23,470
21,530
(2)
-0-
3,740
270
3,470
(3)
7,087
18,700
-0-
18,700
(4)
-0-
50,000
3,017
46,983
(5)
30,328
375
375
-0-
-0-
24,500
17,020
7,480
(6)
13,816
2,684
2,684
-0-
-0-
50,000
3,523
46,477
(7)
-0-
65,000
-0-
65,000
(8)
-0-
400,000
400,000
-0-
600,000
45,200
21,770
23,430
(9)
-0-
$ 709,199 $ 474,129 $ 235,070 $ 651,231
�e
(1) Never charged Proposition A for portion of two newsletters.
(2) Not all bills for 1991/92 were received in time for posting to 1991/92 fiscal year.
(3) Budget was a carryover from 1990/91. Most of the cost was expended in FY 1990/91.
(4} The project was inactive during the fiscal year 1991/92.
(5) Project ended.
(6) Costs came in under budgeted amount.
(7) There was an overlap of expenditures between WVJPIA and Brea.
(8) Position has temporarily been placed on hold.
(9) Project is still underway. Expenses on this project are still to be incurred.
11
EXH—_ IB�T IA
CITY OF DIAMOND BAR
PROPOSITION A LOCAL RETURN FUND
SCHEDULE OF FIXED ASSETS
June 30, 1992 and June 30, 1991
Balance
Balance 6/30/92
Date
7/1/91 Additions Deletions �—
Acquired Descr_ i_ pt1On -0- $ -0- $
$ �" $ --_
None
-0- $ _=0- $ -0-
Total $ -0_ $
12
EXHIBIT 2
CITY OF DIAMOND BAR
PROPOSITION A LOCAL RETURN FUND
EXIT CONFERENCE
June 30, 1992
An
exit conference was held on November 13, 1992 at the City of Diamond Bar.
Those in attendance were:
Simpson & Simpson Representative:
Hasmik Yacoubian, Auditor
City's Representative:
Joan M. Gitmed, Senior Accountant
Matters Discussed:
Results of the audit.
13
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2-1738set (4+
t CAI..iFQR N -1 pRgee J
COMM►�s►4N��a post.lt- brand fax transmittal memm� 7�
_ ter► .�:� �,. ,�.
MANLY"Iii0w
�up� CHII.NK l�( saN
Vig
w�uiit�CA�1 TCM B�AOLIA,wWA MOAN"'
MAYOR
RUY++ M► iDraft)
MNA iG� ,�fQ�.�7i+iOp L oyii�a ha'Ei
aga Inst Bosnia-�i Q achildrvri
the Serbian avVestion f Bosnian women
plrisrvav � of f � thr uvea and 4zi ldroyl
dramatically against women 1 assault an
Orimas comitted
y�harea , the w� le" of violence including recon
involve countless vines are bei"'
rape. in houni 'n aampso .
.
WOU4n and abiidx oonaQntratinn d
�rrvas, prisoners iri Clac taxgots of
aocrii .ater ss p ovine are tt1e ape
Mien in gosn3.a^hexa`g
WbOrG li iDaide • Loi Arigalee city
at C eylarisii 4r CouRoiZoina the pals of the
l+os 1
,616i City iri support
Wherass, t.h ing the g
cola, scion 01%the gt$tus3 of n cleansing.
'iAomtn',r Ceadlitit+n hge3nst r111<te officialssii'
unction with t ., &PPr tior►s, and $
wOrki.n9 iri �oxij nt, the mited
whereas, �tatieeema measuxsa=
the
.Unit wo aepport the i'o1L rinq terms
of tre
2eraegw ina r crime uvr the
recognize
as a mar
ion.
aartev'A
2 so o
bacXu>I,atl viol,6nhe
=.,men can be PraTo affioiS"yda `htthes4secuted• Sa3►gi
aiaxntedt
twhvem
urgent
Brit
illr actofrase
QWedov&$taingIre.
3) To as tes for�n o
Hed pridtmant s 'With particu'arattentio
0entration
4) Vo olosa a" 4K VMO" .a children-
7tCoh llvss iidren,
defen!
.ib'o.ratin�eriat a°ania POOP,-* call
s sriF.
'of aor
Tif�emmargnthrix hxa
S ri
� eXn'ment 'LIS OL .1 i rif = ghte
e united �tpu& acrid and to the k�tsm ►
�? To DAISist tb1et dations totiations for a peace>tul e+�tttexite�nt.•
in tate,T1i foster n
ales City C,,��c it
v3cla�txc'xil� At, the '�►Cs '4'ng f Women it
be it resolved on the status a owls of
Naw, thsrysorv, elea City ct mi6sion tho 4
Ang eom+ar► and a'P4° ing
tl14, LOe sinal and psychological
aayns a tor. of �asni � hY
oondemnzx►�6 slitian to end th P
the wems'n
yx:.�• M"• =�"". ,..mss
AGENDA ITEM NO. 6.1
NO DOCUMENTATION AVAILABLE
AGENDA ITEM NO. 6.2
NO DOCUMENTATION AVAILABLE
PRESENTATION TO BE GIVEN BY CAPT. LEE MCCOWN
CITY OF DIAMOND BAR
AGENDA REPORT AGENDA NO. _-7.3
TO: Honorable Mayor and Members of the City Council
MEETING DATE: January 19, 1993 REPORT DATE: January 13, 1993
FROM: Terrence L. Belanger, City Manager
TITLE: Integrated Waste Management Fund - Proposed Fiscal Year 1992-93 Budget Amendment
SUMMARY:
On December 15, 1992, the City Council approved Resolution 90-95A which modified the City's solid waste
permit system to include the issuance of individual non-exclusive contracts for the collection, transportation,
recycling, composting and disposal of solid waste, recyclables and compostable materials generated within the
City of Diamond Bar. In order to more accurately reflect the changes made in the type and method of solid
waste collection services that are to be provided in the City, the City Council has directed staff to prepare a
budget amendment to the Integrated Waste Management Fund for Fiscal Year 1992-93.
RECOIVIlVIENDATION:
It is recommended that the City Council approve the proposed budget amendment to the Integrated Waste
Management Fund for Fiscal Year 1992-93. It is further recommended that the City Council authorize the City
Manager to retain, at a cost not -to -exceed $12,500.00, the services of a qualified consulting firm with
experience in solid waste management practices to administer the City's solid waste permit system for the
remainder of Fiscal Year 1992-93.
LIST OF ATTACHMENTS: X Staff Report
_ Resolution(s)
_ Ordinances(s)
_ Agreement(s)
_ Other
SUBMITTAL CHECKLIST:
_ Public Hearing Notification
_ Bid Specification (on file in City Clerk's Office)
1. Has the resolution, ordinance or agreement been reviewed
by the City Attorney? N/A
2. Does the report require a majority or 4/5 vote? MAJORITY
3. Has environmental impact been assessed? N/A
4. Has the report been reviewed by a Commission?
Which Commission?
5. Are other departments affected by the report?
Report discussed with the following affected departments:
RETWED BY:
Terrence L. Belanger
City Manager
Troy L,, B tzlaff
AssistaqNo the City anager
_ Yes _ No
_ Yes _ No
Yes X No
_ Yes X No
CITY COUNCIL REPORT
AGENDA NO.
MEETING DATE: January 19, 1993
TO: Honorable Mayor and Members of the City Council
FROM: City Manager
agement Fund - Proposed Fiscal Year
SUBJECT: Integrated waste Man
1992-93 Budget Amendment
ISSUE STATEMENT:
The City Council has directed staff to prepare a budget amendment to the
Integrated Waste Management Fund foia waste collectionI Year 9sery services that are3 to reflect recent
changes in the type and. method of sol
rovided in the City.
be p
RECOMMENDATION:
t
that the City Council approve the proposed budget amendmen
It is recommended
Management o Yit
is
to the Integrated Waste the City C council authorize the City Manager to
further recommended that
the service of a qualified
retain, at a cost not -to -exceed $12,500.00,
consulting firm with experience insolid sstem waste
the remainder management practices
Fiscal
administer the City's solid waste permit
Year 1992-93.
DISCUSSION:
On December 15, 1992, the City Council
modified the City's solid waste permit
individual non-exclusive contracts for
recycling, composting and disposal o
bl materials generated within t]
approved Resolution 90-95A which
system to include the issuance of
the collection, transportation,
f solid waste, recyclables anc
ie City of Diamond Bar.
composta e the
Under the new permit system any qualified waste contractor, meeting
City's requirements, will be required to execute a contractual document p
r ion
to providing solid waste collection, disposal and recycling services within
This document articulates the City's requirements with respect t,
the City. provided, as well a
the type, manner and nature of collection service demnif cation, performanc
the type and amount of insurance coverage, the City.
bonds, fees, and other factors as established by
iv
Managing a contractual system with multiple contraith limited staffing ctors is a labor intensar
in cities w
task. This is especially evidentbecause a multiple contractor environmer
' 1 resources. Furthermore,
financia
f creating dissimilarities in operations ana
has the potential o
practices, the City must place a higher emphasis on program monitoring and
their waste
evaluation to insure that each contractorogrecs toward meetinliance g the City's
requirements and is making se issue y P
diversion goals. While these issues will create certain state -mandated s acles hawaste
impede the City's progress towards achievingstem and a uniform
diversion goals, a standardized contract managementw 1 insure that the City's
public education and information campaign
requirements are met and waste diversion goals are achieved.
Therefore, to properly administer any contract issued,pursuant ursuant to this permit
and to insure that the City fully complies with its state mandated
systemas set forth by the California Integrated actors
ManageWaste
ment Act of 1989 (AB
waste diversion goals,
939), staff recommends that the following
be taken into consideration:
Permit Administration
recently allocates a portion of the Assistant o the City
Executive
The City p Assistant City Manager position,
Manager position, permit system
Secretarial position to effectuate the City's solidstem wth multiple
(See Attached Budget).
However, a permit system
contractors requires a much higher level of contract administration than
the City now provides.
he is solid waste system is
Because the overall success andlevel tof administrative support that is
dependent on the typeCouncil consider the following
provided, it is important that the City ,s ermit system.
option regarding the administration of the City P
Consultant Based Support Services
One method of providing contract administration is through
the
qualified consulting firm with experience in solid
retention of a q implementation, monitoring
waste planning, program development and imp
and contract support services. Although the it vis
and evaluation, endin on the consulting f irm,
of services may vary dep c but not limited and
estimated that the cost for services develo went; monitoring .
contract ne
administration; program , technical assistance
evaluation of the waste contractors programs;
to commercial generators; and the development 0 0 a yea�rsion
reporting system,
could range from $25,000 to $40,
Besides being potentially less expensive than a full-time employee,
nefits thai
contracting for consultant services could be more b neficialeto the Cit!
are not readily apparent an
over the short-term. Specifically, the retention of a consultant
at this formative stage, will allow staff to more accuratel
evaluate both the level of administrative support services neede�
and the performance of the solid waste contractors over the
ex
several months. This evaluation ;as sol d waste permit system an
ll enable staff to provid
more thorough analysis of Y year 1993-94.
its budgetary implications for fiscal y
Pro ram Monitorin and Evaluation
To satisfy the requirements of AB 939 and its progeny, the City mu:
ate, verifiable and defensible informatiol
demonstrate, through accur
that it has complied with and/or has made satlsrauLury P.Lug mo LQw Ldo
achieving a 25% reduction in the amount of wastes disposed of at
landfill. Within the context of the City's permit system, this will
require a substantially different report tracking system than presently
used, as well as a cooperative working relationship with the City's
solid waste contractors.
It is staff's opinion that a computer-assisted diversion reporting and
monitoring system is the most cost-effective method of reducing the
level of exhaustive monitoring and evaluation of programs that a
multiple contractor system necessitates. A computer-assisted diversion
reporting and monitoring system can be used to statistically track
diversion and waste disposal activities by collection route and other
criteria as established by the City and will be essential in reporting
compliance to the California Integrated Waste Management Board.
Integrated Waste Management Fund
The City's integrated waste management activities are currently funded
through the assessment of a AB 939 Administrative Fee of $.35 per
household per month, $6.00 per commercial account per month, and $40.00
per containerized unit per month. From this, the City has generated an
estimated $28,612 in revenues as of November 1992. Based on existing
trends, the City will raise approximately $77,940 in revenues this
fiscal year to offset the City's anticipated costs of administering an
integrated waste management program. Assuming the City's annual costs
to be around $110,000, less capital expenses, it is quite obvious that
the revenues derived from this source will be insufficient. Therefore,
the City will need to raise existing revenues or develop additional
revenue sources in order to effectively meet its state -mandated
obligations.
Staff has prepared a budget amendment to reflect the anticipated costs
of administering the newly adopted permit system over the next six (6)
months (See Attachment). Based on staff's analysis, it is estimated
that the total expenditures for the remainder of this fiscal year will
be approximately $136,000. This includes: $12,500 for the retention of
a consultant to administer the City's solid waste permit system; $57,709
in personnel related costs to manage the City's integrated waste
management programs; $40,775 to purchase a computer-assisted diversior
tracking system as specified in Exhibit "B"; $2,500 for technical
assistance for commercial generators and to conduct a series of backyarc
composting demonstrations at City park sites; $12,500 for public
education and information; $5,000 to evaluate existing programs (e.g.,
curbside recycling) and to design an evaluation methodology for
assessing future program performance; and $4,500 in miscellaneous
expenses such as meeting, conferences, training, printing, and supplies,
While the City may be able to defray some of these costs, througt
regional cooperation or joint ventures with adjoining cities, it is
estimated that the City would have to increase its AB 939 Administrativ(
Fee to $.70 per residential account and $10.00 per commercial account
per month. Although the fee for containerized service will remail
constant at $40.00 per unit, the proposed fee increase on residentia:
and commercial generators should generate about $59,000 through thl
close of this fiscal year. Furthermore, when combined with the revenue;
generated from the first six (6) months of Fiscal Year 1992-93 an4
another $30,000 in anticipated application fees from the City's soli,
waste contractors, the City will have approximately $129,000, les
reserves, that can be used this fiscal year to fund the costs associate,
with administering the permit symtem cL"u tv -C-
establishing
cestablishing an integrated waste management program.
It should be noted that a fee of $0.70 per household per month is not
uncommon. In fact, a survey of five (5) cities in the East San Gabriel
Valley indicates that on average these cities charge $0.98 per month to
recover the costs associated with AB 939. Furthermore, according to a
survey of fifteen (15) cities in Los Angeles County, the average monthly
fee is $1.21. Even the City's SRRE estimates that to recover the costs
associated with a curbside recycling program the City would be required
to charge, at a minimum, $1.75 per household per month.
Prepared by:
TroyB zlaff
Assistan to the Ci Ma er
Exhibit 'A'
INTEGRATED WASTE MANAGEMENT FUND
PROJECTED REVENUES WITH PROPOSED FEE INCREASE
Fiscal Year 1992-1993
ESTIMATED ANNUAL PROJECTED
E OF SERVICE NUMBER OF ACCOUNTS* PERMIT FEE MONTHLY TOTAL
Per Subscriber
Residential 12,500 X 05
0.45 $5,625.00
0.50 $6,250.00
0.60 $7,50.00
0.65 $8,125.00
Proposed 0.70 $8 ?50•UU
Commercial 220
(Includes Multifamily Residential)
PROJECTED
YEARLY TOTAL**
$75,00.0
$90,00.00
$8.00 $1,760.00 I $21,120.0
Construction/Roll—Off 20 X 44u.vu ..,..,..,R..
5.0 90.0
Current Fee Projected Revenues T, L & '495.00
With Proposed Increase Projected Revenues TOTAL $11,750.00
Projected F.Y. 92-93 (5 Months) TOTAL $11,750.00
Per Month
NOTES:
a rref t perm It fees are ilbstrated by S HARING.
*The number of accounts is basedon Information obtainedthrough the Monthly Sold Waste Permit Caculatlon Forms that aresubmlhed bythe pennRtedhatlers.
-Assumes the number of accounts remain constant throughout the year.
*This figure represents potential revenues from the proposed fee Increase over afive (5) month period beginning Fedu ary, 1, 1993 through June 30, 1993.
Us proposedthat the permit fee be Increasedto $0.70 per residential account permonti and thatthe fee commercial accounts be increased to $1o.00 permonth peraccount.
ttis proposedthat the permkfee for contaherizedservice remain the same at $40.00 perun it per month.
41,000.0f
$8.750.00
Exhibit "B"
Preliminary Cost Estimate
SOLID WASTE DISPOSAL AND DIVERSION TRACKING SYSTEM
Minimum Specifications
HARDWARE APPROXIMATE COST
Industry Standard File Server
$7,500-$10,000
EISA Architecture
80486 Microprocessor
33 MHz Clock Speed
80487 Math Coprocessor
32 MB RAM
128K Installable Cache RAM
1 GB Hard Drive
One (1) 1.2 MB floppy drive
One (1) 1.44 MB floppy drive
Tape Backup
SVGA 14" Monitor 1024 x 768 Resolution
$300-$700
Compatible SVGA Card
101 Tactile Keyboard (Enhanced)
$150-$200
Mouse
$50-$75
Digitizer Tablet
$950
"E" Size Plotter 30"-42"
$7,000-$8,000
Laser Printer
$3,500-$4,500
Hewlett-Packard IIIsi
Modem V.32bis 9600 bps External
$500-$800
Uninterruptable Power Supply (UPS)
$500-$800
SOFTWARE
APPROXIMATE COST
DR DOS 5.0
$50-$100
Novell NetWare Version 3.11
$2,500
Microstation Micro CADD
Design Software (Intergraph) $3,500
Diversion Tracking System Continued...
SOFTWARE
WastePlan for Windows (Tellus Institute)
Windows Version 3.1
FoxPro +LAN
WordPerfect for Windows Version 5.2
CrossTalk Mk. 4 Version 2.0
PERIPHERALS
Modem V.32bis 9600 bps External (x6)
CrossTalk Mk. 4 Version 2.0 (x6)
TRAINING
Two Employees @25 hours Total
CADD
FoxPro
WordPerfect
APPROXIMATE COST
$1,500
$150-$200
$300-$500
$300-$500
$250-$300
APPROXIMATE COST
$3000-$4800
$1500-$1800
APPROXIMATE COST
$1500-$2000
APPROXIMATE TOTAL
$28,250-$40#775*
NOTE: This estimate doesn't include the cost of base map data
for the CADD system nor does it include annual support
costs to maintain the system.
ESTIMATED RESOURCES:
2550
Reserve Fund Balance
3480
Waste Hauler Permits
3481
Application Fees
3482
AB939 Admin Fees
3483
Annual Fees
3610
Interest Revenue
700
9,600
TOTAL RESOURCES
APPROPRIATIONS:
1992-93
Recommended
Amended
Adopted Budget
Amendment
Budget
30,388
(16,102)
14,286
78,000
(37,000)
41,000
4099-0070 City Paid Benefits
700
9,600
30,000
3,064
58,000
58,000
(467)
1,033
0
(677)
0
$108,388
$4,898
$143,286
PERSONNEL
60,700
(14011 )
,
46,689
4099-0010 Salaries
4515-2320
Publications
0
4099-0030 Part Time Wages
4515-2340
Education & Training
700
4099-0070 City Paid Benefits
700
9,600
(6,536)
3,064
4099-0080 Benefits
1,500
(467)
1,033
4099-0083 Wkr's Comp Exp.
(677)
223
4099-0085 Medicare Exp.
900
7,000
(1, 000)
6,000
4099-0090 Cafeteria Benefits
80,400
(22,691)
57,709
TOTAL PERSONNEL EXP
20,000
12,500
32,500
OPERATING EXP.
4515-1200
Dept. Supplies
4515-2110
Printing
4515-2320
Publications
4515-2325
Meetings
4515-2340
Education & Training
500
TOTAL OPERATING EXP
PROFESSIONAL SVCS.
4515-4000
Professional Svcs
4515-4581
Permit Administration
4515-4582
Public Info & Educ.
4515-4583
Technical Assistance
4515-4584
Monitoring & Evaluation
500
TOTAL PROF SVCS EXP
CAPITAL OUTLAY
4515-6230 Computer Equipment
1,988
(988)
1,000
2,500
2,500
0
500
500
1,500
(1,000)
500
4,000
(500)
4,500
20,000
(20,000)
0
12,500
12,500
12,500
12,500
2,500
2,500
5,000
5,000
20,000
12,500
32,500
40,775 40,775
TOTAL APPROPRIATIONS 104,400 30,084 135,484
2550 Reserve Fund Balance 7'802
GRAND TOTAL $104,400 $30,084 $143,286
CITY OF DIAMOND BAR
SPECIAL FUNDS BUDGET
1992-93
FUNQ TYKE Special Retinue
�'UjV�`iIQN wee Mgt ;l
FUNQ � 11;5
INTEGRATED WASTE MANAGEMENT FUND
1992-93
Recommended
Amended
Adopted Budget
Amendment
Budget
PERSONNEL:
Full Time:
25
(25)
.00
City Manager
25
.25
Assistant City Manager
75
(25)
.50
Asst to City Mgr
20
05
.25
Exec. Secretary
1.20
(.20)
1.00
Total Positions
CITY OF DIAMOND BAR AGENDA NO.J, L
AGENDA REPORT
TO: Terrence Belanger, City Manager
REPORT DATE: January 15, 1993
MEETING DATE: January 19, 1993
FROM: Bob Rose, Director of Community Services
TITLE: RFP for Supplemental Graffiti Removal Contractor for the City of
Diamond Bar.
Cit Council directed staff to prepare an RFP to obtain
SUMMARY: At the January 5, 1993 City Council Meeting, y
a contractor to supplement the Boys and Girls Club of San Gabrielo� Valley
supplgeraffiti removal in ment current graffitiremoval efforts
attached specifications outline the City's desire to obtain a
to insure that graffiti is removed in Diamond Bar within 24 hours of its reporting, in the most cost efficient and
effective manner possible.
RECOMMENDATION: It is recommended that the City Couto iecev e bids.a attached specifications for graffiti
removal in Diamond Bar and direct the City Clerk to adverts
LIST OF ATTACHMENTS: X Staff Report
_ Resolution(s)
Ordinances(s)
X Agreement(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
Public Hearing Notification
X Bid Specification (on file in City Clerk's Office)
Other
1. Has the resolution, ordinance or agreement been reviewed
X Yes — No
by the City Attorney? Majority
2. Does the report require a majority or 4/5 vote. Yes X No
3. Has environmental impact been assessed? — Yes X No
4. Has the report been reviewed by a Commission? —
Which Commission? Yes X No
5. Are other departments affected by the report? —
Report discussed with the following affected departments:
7enceB
Belanger Bob Rose
City Manager Director of Community Services
CITY COUNCIL REPORT
MEETING DATE: January 19, 1993 AGENDA NO.
TO: Honorable Mayor and Members of the City Council
FROM: Terrence L. Belanger, City Manager
SUBJECT: RFP for Supplemental Graffiti Removal Contractor for the City of Diamond Bar
ISSUE STATEMENT:
At the January 5, 1993 City Council Meeting, City Council directed staff to prepare an RFP to obtain ;
contractor to supplement the Boys and Girls Club of San Gabriel Valley for graffiti removal in Diamond Bar.
RECOMMENDATION:
It is recommended that the City Council approve the attached specifications for graffiti removal in Diamond Bal
and direct the City Clerk to advertise to receive bids.
FINANCIAL SUMMARY:
There is currently $25,000 budgeted for graffiti removal for the 1992/93 fiscal year. From that appropriation;
$20,350 has been expended. Based on the current rate of graffiti removal, it is estimated that a total
appropriation for the current fiscal year of $34,584 will be required. The release of an RFP for a supplemental
contractor will not effect the $34,584 estimate.
BACKGROUND/DISCUSSION:
As presented to the City Council at its January 5, 1993 meeting, the amount of graffiti in Diamond Bar has
increased significantly in the past few months. Due to this large increase in graffiti, our current graffiti removal
contractor, the Boys and Girls Club of San Gabriel Valley, has expressed a concern about their ability to remove
graffiti in the 24 hour response time sought by City Council. It now takes up to 48 hours to remove 92% of
the graffiti reported, with large commercial areas taking much longer.
The attached bid package seeks to obtain a contractor to supplement the Boys and Girls Club of San Gabriel
Valley to insure graffiti removal in Diamond Bar within 24 hours of its reporting, in the most cost efficient and
effective manner possible.
PR ARED BY:
Bob Rose, Director of Community Services
BID PACKAGE
FOR
THE REMOVAL OF GRAFFITI
IN THE
CITY OF DIAMOND BAR
City of Diamond Bar
21660 E. Copley Drive, Suite 100
Diamond Bar, CA 91765
(909) 860-2489
CITY OF DIAMOND BAR
21660 E. Copley Dr., 1100
Diamond Bar, California 91765
(909) 396-5694
NOTICE INVITING BIDS
NOTICE IS HEREBY GIVEN that sealed proposals will be received at
the office of the City Clerk at the above address until Thursday,
February 25, 1993 at 11:00 a.m. for the removal of graffiti in
Diamond Bar. Said bids will be publicly opened and read aloud at
that time, or as soon thereafter as practicable.
Considered bids will be tabulated and presented to the City Council
at its next regularly scheduled meeting, or, if necessary, at the
earliest next available meeting date.
The City Council of the City of Diamond Bar reserves the right to
reject any or all bids.
2
BID CAUTION -NOTICE
1. Responsibilityto obtain
and submit quotations on city Bid
Form will be that of the
2. Please read entire bid carefully prior to submission. All
deviations and exceptions to the specifications must be shown
on the bid sheets.
3. Mark sealed envelope containing your quotation in lower, left
corner as follows:
Name of Bidder
Title of Bid
r`rafflt] Removal In The City of Diamond
Bar
Opening Time & Dates hursdav February 25 1993 at
ll:oo a.m.
4. Bids received after time and date of Bid Opening will be
returned to addressor unopened.
5. The city reserves the right to reject any or all quotations
and shall not be required to make a statement of the reason
for rejection.
3
CITY OF DIAMOND BAR
21660 E. Copley Dr., 1100
Diamond Bar, California 91765
• • =.�1� •_Ll� •
1. ENVELOPE LABELING: Bids must be submitted in sealed
envelopes, showing on the outside:
the name of the bidder,
title of the bid,
the opening date and time
2. BID BUBM SSION• submission of a signed bid shall be
interpreted to mean that bidder does agree to and has accepted
all of the terms and conditions set forth in all the pages
which make up the bid advertisement.
3. SPECIFICATION INTERPRETATION: Whenever a question as to the
meaning of any portion of this specification is in dispute or
where there may be more than one interpretation given to any
portion of the specification, the interpretation by the City
of Diamond Bar shall be final.
4. RESPONSIBLE BIDDER: The City of Diamond Bar reserves the
right to reject the bid of any bidder(s) who has previously
failed to perform properly, or complete on time, contracts of
a similar nature, or to reject the bid of a bidder who is not
in a position to perform such a contract satisfactorily. The
City expressly reserves the right to award the contract to the
bidder that best meets the requirements as set forth in the
specifications.
5. LATE PERFORMANCE PENALTY ERCEPTIONS• The successful bidder
shall be excused from performance hereunder during the time
and to the extent that they are prevented from performing in
the customary manner due to inclement weather or national
holiday, where satisfactory evidence thereof is presented to
the other party providing it is satisfactorily established
that the non-performance is not due to the fault or negligence
of the party not performing.
6 LATE PERFORMANCE PENALTIES: For late performance not
excusable under paragraph 5, the City reserves the right to
assess the contractor liquidated damages. The parties agree
that it is impracticable or extremely difficult to determine
the actual damages to the City for late performance of
4
services in this contract and that the following percentages
of the price of the seliice performed ated damages delay be cted
from final payment a quid
DAYS LATE
TOTAL PERCENTAGE DEDUCTED
CITY WORRING
10%
One Day 25%
Two Days 50%
Three Days 75%
Four Days 100%
Five Days or More
7 , TO REC..Ty1 oo&nr�r WA=QNS _ The work is to be done in
specifications of the City of Diamond Bar
accordance with the sp CitY Clerk atHall,
the
on file in thernia office �fC pies of the specifications will be
Diamond Bar, Calif of Diamond Bar.
furnished upon application to the City
written request by the bidder, copies
g, COST OFM LINGUpon
said request is
of the specifications will be mailed when
accompanied by payment of $5.00 to cover the cost of mailing
charges and overhead.
proposal shall be accompanied by
9. PROPOSAL GIIARNff1E: Each pro P a bid bond in
cash or by a cashiers or certified check or by of the amount
the amount of not less than ten percent (10%)
even as
named in the proposal. Said check or bond shall will within
a guarantee that the bidder, if awarded the bid, execute the
ten (10) days after written notice of the award,
contract. In case of the case may be r sal or failue to a bexecuforfeitedte cto
the check or bond, asess
the City. No bidder's bond will be accepted the City,
inl
t
substantially to the form furnished by d out and
which is bound herein, and is properly
executed.
10. SIGNA_MIL The bid must be signed in the name of the person dor
of the
and mustdul araut authorized to signature longhand in
the sign the bid on behalf of the
persons Y
bidder.
s�mvnv ntr BT WgRS: In selecting the lowest responsible
11. 5� "� to the financial
bidder, consideration will of the bidder for
standing but also to the g osal.
the performance of the work covered by the prop
^T" ++EPOSIT RET Deposits of three or more low bidders,
12.
the number being at the discretion of the City,
5
for sixty days or until posting by the successful bidder of
the Bonds required and return of executed copies of the
Agreement, whichever first occurs, at which time the deposits
will be returned after consideration of the bids.
13. AWARD OF BID: The award of bid, if it is awarded, will be to
the lowest responsible bidder whose proposal complies with all
the requirements described. The bidder to whom award is made
shall execute the contract within ten (10) days from the date
of written notice of the award. Failure or refusal to execute
contract, or to conform to any of the stipulated requirements
in connection therewith shall be just cause for the annulment
of the award and the forfeiture of the proposal guarantee.
If the successful bidder refuses or fails to execute the
contract, the City may award the bid to the second lowest
responsible bidder. If the second lowest bidder refuses or
fails to execute the contract, the City may award the contract
to the third lowest responsible bidder. On the failure or
refusal of such second or third lowest bidder to execute the
contract, such bidder's guarantees shall be likewise forfeited
to the City. The work may then be readvertised.
14. "OR EQUAL": Pursuant to Division 5, Chapter 4, Article 4
(commencing at S4380) Government Code, all specifications
shall be deemed to include the words "or equal", provided
however that permissible exceptions hereto shall be
specifically noted in the specifications.
15. QUANTITIES: The quantity of work for the unit price items to
be done under the bid, as noted in the specifications, is an
estimate and is not to be taken as an expressed or implied
statement that the actual quantity of work will correspond to
the estimate.
The right is reserved by the City of Diamond Bar to increase
or decrease or to entirely eliminate items from the work if
found desirable or expedient.
The Contractor will be allowed no claims for anticipated
profits, loss of profits or for any damages of any
sort
because of any difference between the estimated and actual
quantities of work done or for work decreased or eliminated by
the City of Diamond Bar.
The City Council of the City of Diamond Bar reserves the right
to reject any or all bids and to waive any irregularity or
informality in any bid to the extent permitted by law.
16. WITHDRAWAL OF BIDS: The bidder may withdraw his bid at any
time prior to the date and hour set for opening of bids upon
presentation of a written request to the City Clerk signed by
6
an authorized representative of the bidder or by the person
filing the bid.
17• VALID PROPojarn. proposals submitted by telegraph and those
which are not logged in at the office of the City Clerk of the
City of Diamond Bar, prior to the date and hour set for
receipt of same will not be considered.
18. INS PROPOSALS. The wording of the proposals shall not be
changed. Any additions, conditions, limitations, or
provisions inserted by the bidder will render the proposal
irregular and may cause its rejection.
19 • ACCEPTANCE OR R -rnnmrnN O BIDS •
The City City
of Diamond Bar reserves the right to accept Council any bid orh eject
any or all bids and to waive any informality or defects in
bids received as the best interests of the City of Diamond
Bar.
Proposals in which the bid prices are obviously unbalanced may
be rejected.
Proposals in which a bid item is left totally blank will be
considered as being nonresponsive and automatically rejected.
20.
$DICES AuD A(�R w�r�eum OF FItiUREs •
total amount arrived at by multi 1 If a unit price bid item
the quantity does not agree with the total amount the unit price
lfor
the item or if the total amount is not entered, the unit price
and the corrected extension will be considered as representing
the bidder's intentions.
If in a unit price bid item the total amount is entered for
the item but not the unit price, the unit price shall be that
which is derived by dividing the total amount bid for the item
by the number of units in the item.
If the amounts bid on individual items (if called for) do not
add up to the total amount shown, the correctly added total of
the individual items shall prevail over the total amount.
21. ADDENDA TO coNTR!►rT DOCilbtFwtmS .
The City mayfromtime, issue addenda to the contract d cum nits during timto
period of advertising for bids, for the purpose of clarifying
or correcting special provisions,
proposal. specification or bid
Contractors who have secured bid documents will be furnished
With copies of such addenda, either by first class mail,
telephone facsimile, or personal delivery during the period of
advertising. The addenda will be sent to the address, or fax
7
th or
number, the contractor leetb d documentsnweredCity of
secured.
Diamond Bar at the time th
22 . vnnTsrTc��TIONB: Changes in or addition to the rbid form, s or
recapitulations of the work bid upon, alternative proposals
any other modifications of the bid form which is not
t in the
specifically called for in the bid documents my result
responsive to the
City's rejection of the bid as not beingid
invitation bid. No oral or telephed butoalt legraphiclmod fication
submitted will be consider if a postmark evidences that a
may be considered and only signed by the bidder was
confirmation of the telegram duly
prior to the opening of bids. The bid
placed in the mail p erasures, interlineation,
submitted must not contain any
other corrections unless each such correction is oPPulosbte
authenticated by affixing in the margin immediately
the correction on the sur name or surnames of the person o
persons signing the bid.
between
23 . D�.,ne4�a1�(TF�!$ TN PROPOS In case of il. If
discrepancy amounts
the words shall prevail.
words and figures, do not in fact add to
bid on individual items (if called for)
the individual items shall prevail over the total
the total, quantities and amounts are for
figure shown. The estimated Qu The City Council of
the purpose of comparison of bids only rightthe reject any or
the City of Diamond Bar rirre irregularity orinformality in any
all bids and to waive any glaw.
bid to the extent permitted by
O RgIUL The successful bidder
24•P erformance bond in the amount of
shall be required to post a p al to 100%
100% of the bid price, labor and material bond equal
of the bid price.
25. er
PROPO_$AL g : No proposal will be considered from the CitydOf
to whom a proposal form has not been issued by
Diamond Bar.
26. CITY CONTACT: If further information is needed regarding this
bid, please contact:
Bob Rose
Parks and Recreation Director
21660 E. Copley Drive, Suite 100
Diamond Bar, CA 91765
(909) 396-5694
Monday through Friday from 8:00 a.m. to 12:00 Noon or 1:00
P.M. to 5:00 P.M.
8
27. FAX NUMBER: All persons obtaining bid packets should include
his or her facsimile telephone number in order that addenda
and other information may be transmitted as rapidly as
possible. FAILURE TO PROVIDE SUCH A NUMBER NAY RESULT IN LATE
NOTIFICATION.
28. PROGRESS PAYMENTS: Payments to Contractor shall be made by
CITY in accordance with the invoices submitted by Contractor,
on a monthly basis, and such invoices shall be paid within a
reasonable time after said invoices are received by CITY. All
charges shall be in accordance with bid with respect to unit
prices. In no event, however, will said invoices exceed 90%
of unit price totals described in bid.
Bidder agrees that, in no event, shall CITY be required to pay
to bidder any sum in excess of 90$ of the maximum payable
hereunder prior to receipt by CITY of all final documents,
together with all supplemental technical documents, as
described herein acceptable in form and content to CITY.
Final payment shall be made not later than 60 days after
presentation of final documents and acceptance thereof by
CITY.
Additional services: Payments for additional services
requested, in writing, by CITY, and not included in bidder's
proposal shall be paid on a reimbursement basis in accordance
with the fee schedule set forth in bid. Charges for
additional services shall be invoiced on a monthly basis and
shall be paid by CITY within a reasonable time after said
invoices are received by CITY.
29. PERFORMANCE: Graffiti removal must be completed within 24
hours of receipt of properly identified location (address
and/or cross streets along with structure containing
graffiti).
30. HOT LINE: Telephone for reporting graffiti must be staffed by
person or machine 24 hours per day, seven days per week. Hot
line telephone number must be available for public use, when
determined to be in the best interest of the City.
31. TERM OF CONTRACT: Fees presented in this bid are binding
through 6/30/94. Contract may be extended annually at the
option of the City.
In the event the City exercises its option to extend the term
of this Agreement, the Contractor's monthly compensation shall
be subject to adjustment at the commencement of the extended
term and annually thereafter.
E
Any increase in compensation will be negotiated between the
City and the Contractor, with the limits being no increase to
a maximum of the cost of living.
The increase, if any, will be calculated with reference to
cost of living during the previous year. If agreed to, the
increase will be calculated by adding to the Contractor's
monthly compensation, the amount, if any, obtained by
multiplying the Contractor's compensation as of the adjustment
date by the percentage by which the Consumer Price Index
("CPI") for the Los Angeles -Anaheim -Riverside metropolitan
area for the month immediately preceding the Adjustment Date
(the "Index Month") reported by the Bureau of Labor Statistics
of the United States Department of Labor, has increased over
the CPI for the month one year prior to the Index Month. If
the Index is discontinued, the Director's office shall, at its
discretion, substitute for the Index such other similar index
as it may deem appropriate.
10
FArrflFUL PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS, THAT WE
"Contractor", and �—
as successful bidder and hereinafter referred to as as SURETY, are
nd unto the CITY OF DIAMOND BAR, CALIFORNIA hereinafter
held and firmly b° a„Cit " in the sum of
referred to as the Y Dollars
Of the United States of America, for the
($ )
lawful money to be ma
payment of which sum,de, we bind ourselves, jointly
will and truly
resents.
and several firmly by these pthat whereas, said bidder has
SUCH, the services under the
THE CONDITIONS OF THIS OBLIGATION onsiderati h of of Diamond Bar" is
been awarded bid by said City the City
specification entitled "Graffiti Removal in
City to give this bond in connection with the execution o
required by said C Y
said bid award. ly do and perform all
and be done and
if said contractor
tof said bid hisup in to obligation
NOW, THEREFORE, this
the covenants and oblig specified he
perf ormed at the time and in the manner sP
void; otherwise it shall be and in full force and effect;
be
shall be null and or the services
PROVIDED, that any alterations in the work to be done,d shall any
be min
ade pursuant to the terms hereunder In r hall they
furnished, which may the Surety
any way release said Contractor °r rovisions of said bid release either
ranted under the p
extension of iter said Surety and notice of such alterations or extensions
said Contractor o waived by such Surety.
of the bid is hereby
WHEREOF, we have hereunto set our hands and seals this
IN WITNESS 1993.
day of
SURETY
PRINCIPAL
BY: (SEAL)
BY: (SEAL)
11
BIDDER'S BOND
KNOW ALL MEN BY THESE PRESENTS, THAT WE, as principal, and
as surety, are held
percent (10%)
and firmly bound unto the City of Diamond Bar in the be paiidtto he said City
rincipal, for which payment will
of the total amount of thit 1 successors and assigns; executors and
of its certain attorney, we bind ourselves, our heirs, (firmly r these
and truly to be made, jointly and severally,
administrators, successors or assigns, j
presents.
the liability of the surety hereunder exceed the sum of
In no case shall
THE CONDITION OF THIS OBLIGATION IS SUCH,
whereas the itY
principal has submitted the above mentioned bid to the Cfor
That w described as follows,
on February 25, 1993
ecif ical y
of Diamond Bar for certain service and Bar City Hall
which bids are to be opened at
for the Removal of Graffiti In the City of Diamond Bar' and within the
if the aforesaid principal is awarded the bid, and
forms
NOW THEREFORE,after the prescribed
the
time and manner required under the specificationsenters into�a written contract,
are presented to him for signature, and files the bond withthethen
prescribed form in accordance with
entsthe
forlmaterials, as required by
of Diamond Bar to guarantee paym otherwise it shall remain in full
on this bond by the obligee
this obligation shall be null and void; all costs incurred by the
force and effect. In the event e surety shalsuit is l
pay
and judgement is recovered, a reasonable attorney's fee to be fixed by
obligee in such suit, including
the court.
(Continued Next Page)
12
BIDDER'S BOND CONTINUED
IN WITNESS WHEREOF, we have hereunto set our hands and seals on this
day of A.D., 1993
(seal)
(seal)
(seal)
(seal)
PRINCIPAL
(seal)
(seal)
SURETY
(seal)
(seal)
ADDRESS
NOTE: Signatures of those executing for the surety must be properly
acknowledged.
13
LABOR AND MATERIAL BOND
KNOW ALL MEN BY THESE PRESENTS, THAT WE
hereinafter referred to as "Contractor" as PRINCIPAL, AND
as SURETY, are held and firmly bound unto the CITY OF DIAMOND BAR, CALIFORNIA
hereinafter referred to as the "City", in the sum of
DOLLARS ($ )
lawful money of the United States of America, for the payment of which sum,
well and truly to be made, we bind ourselves, jointly and several firmly by
these presents.
THE CONDITIONS OF THIS OBLIGATION ARE SUCH, that whereas, said Contract has
been awarded and is about to enter into the annexed contract with said City
for completion of the work under the City's specification entitled
and is required by
said City to give this bond in connection with the awarding of said contract;
NOW, THEREFORE, if said Contractor in said contract, or subcontractor,
or fails
to pay for any materials, provisions, provender or other supplies,
r the
use of implements or machinery, used in, upon,
for or about the performance
of the work contracted to be done, or for any work or labor thereon of any
kind, or for amounts due under the Unemployment Insurance Act with respect to
such work or labor, said Surety will pay for the same in an amount not
exceeding the sum specified above, and also in case suit is brought upon this
bond, a reasonable attorney's fee, to be fined by the court. This bond shall
immure to the benefit of any and all persons entitled to file claims under
Section 1192.1 of the Code of Civil Procedure of the State of California.
PROVIDED, that any alterations in the work to be done, or the material to be
furnished, which may be made pursuant to the terms of said contract, shall
not in any way release either said Contractor or said Surety thereunder not
shall any extensions of time granted under the provisions of said contract
release either said Contractor or said Surety, and notice of such alteration:
or extensions of the contract is hereby waived by said Contractor.
IN WITNESS WHEREOF, we have hereunto set our hands and seals this
day of , 1993.
PRINCIPAL SURETY
BY:
(SEAL)
BY:
(SEAL)
14
AGREEMENT
KNOW ALL MEN BY THESE PRESENTS: That the following agreement is made
and entered into, in duplicate, as of the date executed by the City Clerk
and the Mayor, by and between
hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar,
California, hereinafter referred to as "City
WHEREAS, pursuant to Notice Inviting Sealed Bids or Proposals, bids
were received, publicly opened, and declared on the date specified in said
notice; and
WHEREAS, City did accept the bid Contractor
and;
WHEREAS, City has authorized the City Clerk and Mayor to enter into a
written contract with Contractor for furnishing labor, equipment, and
material for graffiti removal in the City of Diamond Bar.
NOW, THEREFORE, in consideration of the mutual covenants herein
contained, it is agreed:
1. GENERAL SCOPE OF WORK: Contractor shall furnish all necessary
labor, tools, materials, appliances, and equipment for and do the work for
graffiti removal in the City of Diamond Bar. Said work to be performed in
accordance with specifications and standards on file in the office of the
City Manager and in accordance with bid prices hereinafter mentioned and ir
accordance with the instructions of the City Manager.
2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The
aforesaid specifications are incorporated herein by reference thereto and
made a part hereof with like force and effect as if all of said documents
were set forth in full herein. Said documents, the Resolution Inviting
Bids attached hereto, together with this written agreement, shall
constitute the contract between the parties. This contract is intended to
require complete and finished work for each removal assignment and anythini
necessary to complete the work properly and in accordance with the law and
lawful governmental regulations shall be performed by the contractor
whether set out specifically in the contract or not. Should it be
ascertained that any inconsistency exists between the aforesaid documents
and this written agreement, the provisions of this written agreement shall
control.
3. TERMS OF CONTRACT
a. The undersigned bidder agrees to execute the contract withi
ten (10) calendar days from the date of notice of award of
the contract or upon notice by City after ten (10) calendar
days from the date of notice of award of the contract or
upon notice by City after the 10 calendar days, and to
15
complete the work of each removal assignment within twenty-
four hours of assignment. The bidder agrees further to the
assessment of liquidated damages in the amount indicated in
item 6 of the attachment for assignments that remain
incomplete beyond the scheduled completion time. City may
deduct the amount thereof from any monies due or that may
become due the Contractor under this contract. Progress
payments made after the scheduled date of completion shall
not constitute a waiver of liquidated damages.
4. INSURANCE: The Contractor shall not commence work under this
contract until he has obtained all insurance required hereunder in a
company or companies acceptable to City nor shall the Contractor allow any
subcontractor to commence work on his subcontract until all insurance
required of the subcontractor has been obtained. The contractor shall take
out and maintain at all times during the life of this contract the
following policies of insurance:
a. Compensation Insurance: Before beginning work, the
Contractor shall furnish to the Engineer a certificate of
insurance as proof that he has taken out full compensation
insurance for all persons whom he may employ directly or
through subcontractors in carrying out the work specified
herein, in accordance with the laws of the State of
California. Such insurance shall be maintained in full
force and effect during the period covered by this contract.
In accordance with the provisions of Section 3700 of the
California Labor Code, every contractor shall secure the
payment of compensation to his employees. Contractor, prior
to commencing work, shall sign and file with the City a
certification as follows:
"I am aware of the provisions of Section 3700 of the Labor
Code which requires every employer to be insured against
liability for worker's compensation or to undertake self
insurance in accordance with the provisions of that Code,
and I will comply with such provisions before commencing the
performance of work of this contract."
b. For all operations of the Contractor or any subcontractor in
performing the work provided for herein, insurance with the
-following minimum limits and coverage:
1) Public Liability - Bodily Injury (not auto) $500,000
each person; $1,000,000 each accident.
2) Public Liability - Property Damage (not auto) $250,000
each person; $500,000 aggregate.
3) Contractor's Protective - Bodily Injury $500,000 each
person; $1,000,000 each accident.
4) Contractor's Protective - Property Damage $250,000 each
accident; $500,000 aggregate.
16
5) Automobile - Bodily Injury $500,000 each person;
$1,000,000 each accident.
6) Automobile - Property Damage $250,000 each accident.
C. Each such policy of insurance provided for in paragraph b.
shall:
1) Be issued by an insurance company approved in writing
by City, which is qualified to do business in the State
of California.
2) Name as additional insured the City of Diamond Bar, it
Officers, agents and employees, and any other parties
specified in the bid documents to be so included;
3) Specify it acts as primary insurance and that no
insurance held or owned by the designated additional
insured shall be called upon to cover a loss under said
policy;
4) Contain a clause substantially in the following words:
"It is hereby understood and agreed that this policy
may not be canceled nor the amount of the coverage
thereof reduced until thirty (30) days after receipt of
a registered letter."
5) Otherwise be in form satisfactory to City.
d. The policy of insurance provided for in subparagraph a.
shall contain an endorsement which:
1) Waives all right of subrogation against all persons and
entities specified in subparagraph 4.c.(2) hereof to be
listed as additional insureds in the policy of
insurance provided for in paragraph b. by reason of any
claim arising out of or connected with the operations
of Contractor or any subcontractor in performing the
work provided for herein;
2) Provides it shall not be canceled or altered without
thirty (30) days written notice thereof given to City
by registered mail.
The Contractor shall at the time of the execution of
the contract present the original policies of insurance
required in paragraphs a. and b. hereof, or present a
certificate of the insurance company, showing the
issuance of such insurance, and the additional insureds
and other provisions required herein.
L Kalifornia Labor is hereby'
PRE AI
y given that in accordance with
the Pr�vislonsArticles 1 and 2, the Contractor is requiredltoon 2, Part 7, Chapter 1,
pay not less than the
17
general prevailing rate of per diem wages for work of a similar character
in locality in which the public work is performed, and not less than the
general prevailing rate of per diem wages for holiday and overtime work.
In that regard, the Director of the Department of Industrial Relations of
the State of California is required to and has determined such general
prevailing rates of per diem wages. Copies of such prevailing rates of pe.
diem wages are on file in the office of the City Clerk of the City of
Diamond Bar, 21660 E. Copley Drive, Suite 100, Diamond Bar, California, an,
are available to any interested party on request. City also shall cause a
copy of such determinations to be posted at the job site.
Pursuant to Labor Code Section 1775, the Contractor shall
forfeit, as penalty to City, not more than fifty dollars ($50.00) for each
laborer, workman, or mechanic employed for each calendar day or portion
thereof, if such laborer, workman or mechanic is paid less than the genera:
prevailing rate of wages hereinbefore stipulated for any work done under
the attached contract, by him or by any subcontractor under him, in
violation of the provisions of said Labor Code.
6. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of
Section 1777.5 of the Labor Code as amended by Chapter 971, Statues of
1939, and in accordance with the regulations of the California
Apprenticeship Council, properly indentured apprentices may be employed in
the prosecution of the work.
Attention is directed to the provisions in Section 1777.5 of the
Labor Code concerning the employment of apprentices and the Contractor or
any subcontractor under him.
Section 1777.5, as amended, requires the Contractor or
subcontractor employing tradesmen in any apprenticeable occupation to appl)
to the joint apprenticeship committee nearest the site of the public works
project and which administers the apprenticeship program in that trade for
a certificate of approval. The certificate will also fix the ration of
apprentices journeymen that will be used in performance of the contract.
The ratio of apprentices to journeymen in such cases shall not be less than
one to five except:
a. When unemployment in the area of coverage by the joint
apprenticeship committee has exceeded an average of 15
percent in the 90 days prior to the request for certificate,
or
b. When the number of apprentices in training in the area
exceeds a ratio of one to five, or
C. When the trade can show it is replacing at least 1/30 of its
membership through apprenticeship training on a annual basis
statewide or locally, or
d. When the Contractor provides evidence that he employs
registered apprentices on all of his contracts on an annual
average of not less than one apprentice to eight journeymen.
The Contractor is required to make contribution to funds
established for the administration of apprenticeship
18
programs if he employs registered apprentices or journeymen
in any apprenticeable trade on such contracts and if other
contractors on the public works site are making such
contributions.
The Contractor and subcontractor under him shall comply with the
requirements of Sections 1777.5 and 1777.6 in the employment of
apprentices.
Information relative to apprenticeship standards, wage schedules,
and other requirements may be obtained from the Director of Industrial
Relations, ex -officio the Administrator of Apprenticeship, San Francisco,
California, or from the Division of Apprenticeship Standards and its brancr
offices.
7. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute Z
legal day's work for all workmen employed in the execution of this
contract, and the Contractor and any subcontractor under him shall comply
with and be governed by the laws of the State of California having to do
with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of
the Labor Code of the State of California as amended.
The Contractor shall forfeit, as a penalty to City, twenty-five
dollars ($25.00) for each laborer, workman, or mechanic employed in the
execution of the contract, by him, or any subcontractor under him, upon an]
of the work hereinbefore mentioned, for each calendar day during which saic
laborer, workman, or mechanic is required or permitted to labor more than
eight (8) hours in violation of said Labor Code.
8. TRAVEL AND SUBSISTENCE PAY: Contractor agrees to pay travel and
subsistence pay to each workman needed to execute the work required by thi!
contract as such travel and subsistence payments are defined in the
applicable collective bargaining agreements filed in accordance with Labor
Code Section 1773.8.
9. CONTRACTOR'S LIABILITY: The City of Diamond Bar and its
officers, agents and employees shall not be answerable or accountable in
any manner for any loss or damage that may happen to the work or any part
thereof, or for any of the materials or other things used or employed in
performing the work; or for injury or damage to any person or property
resulting from defects or obstructions or from any cause whatsoever, excep,
the sole negligence or willful misconduct of City, its employees, servants
or independent contractors who are directly responsible to City during the
progress of the work or at any time before its completion and final
acceptance.
The Contractor will indemnify City against and will hold and
save City harmless from any and all actions, claims, damages to persons
or property, penalties, obligations, or liabilities that may be asserted
or claimed by any person, firm, entity, corporation, political subdivision
or other organization arising out of or in connection with the work,
operation, or activities of the contractor, his agents, employees,
subcontractors, or invitees provided for herein, whether or not there is
concurrent passive or active negligence on the part of City, but excluding
such actions, claims, damages to persons or property, penalties,
19
obligations, or liabilities arising from the sole negligence or willful
misconduct of City, its employees, servants, or independent contractors wh
are directly responsible to City, and in connection therewith:
a. The Contractor will defend any action or actions filed in
connection with any of said claims, damages, penalties,
obligations, liabilities and will pay all costs and
expenses, including attorneys' fees incurred in connection
therewith.
b. The Contractor will promptly pay any judgement rendered
against the Contractor or City covering such claims,
damages, penalties, obligations, and liabilities arising oui
of or in connection with such work, operations, or
activities of the Contractor hereunder, and the Contractor
agrees to save and hold the City harmless therefrom.
C. In the event City, without fault, is made a party to any
action or proceeding filed or prosecuted against the
Contractor for damages or other claims arising out of or in
connection with the work, operation, or activities of the
Contractor hereunder, the Contractor agrees to pay City any
and all costs and expenses incurred by City in such action
or proceeding together with reasonable attorneys' fees..
So much of the money due to the Contractor under and by virtue of
the contract as shall be considered necessary by City may be retained by
City until disposition has been made of such action or claims for damage as
aforesaid.
10. NON-DISCRIMINATION: No discrimination shall be made in the
employment of persons upon public works because of the race, color, or
religion of such persons, and every contractor for public works violating
this section is subject to all the penalties imposed for a violation of
Division 2, Part 7, Chapter 1 of the Labor Code in accordance with the
provisions of Section 1735 of said Code.
11. CONTRACT PRICE AND PAYMENT: City shall pay to the Contractor for
furnishing all material and doing the prescribed work the unit prices set
forth in the Price Schedule in accordance with Contractor's Proposal dated
1993.
12. ATTORNEY'S FEES: In the event that any action or proceeding is
brought by either party to enforce any term or provision of this Agreement,
the prevailing party shall recover its reasonable attorney's fees and costs
incurred with respect thereto.
13. TERMINATION: This Agreement may be terminated by the City upon
the giving of a written "Notice of Termination" to Contractor at least ten
(10) days prior to the date of termination specified in said notice. In
the event of such termination, Contractor shall only be paid for services
rendered and expenses necessarily incurred prior to the effective date of
termination.
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IN WITNESS WHEREOF, the parties hereto have caused these presents to
be duly executed with all the formalities required by law on the respectiv
dates set forth opposite their signatures.
State of California
Contractor's License No.
Date
By:
Title
Title
CITY OF DIAMOND BAR, CALIFORNIA
APPROVED AS TO FORM
By:
Mayor
City Attorney By:
City Clerk
Date
Contractor's Business Phone
Emergency Phone at which
Contractor can be reached at any time
21
REMOVAL OF GRAFFITI IN DIAMOND BAR
- SPECIFICATIONS -
I. OVERVIEW
It is the current policy of the City Council of the City of
Diamond Bar to have all graffiti removed on any property in
Diamond Bar, at City expense, within 24 hours of its
reporting. The current graffiti removal contractor is the
Boys and Girls Club of San Gabriel Valley. Due to the
recent increase in the amount of graffiti in Diamond Bar,
the current contractor is having difficulty completing its
assignments within the 24 hour deadline.
Therefore, the City of Diamond Bar is seeking a contractor
to supplement the existing contractor. It is estimated (but
not guaranteed) that approximately 25% of the City's
graffiti removal work will be assigned to the contractor
secured from this bid process.
II. STATISTICS
Following are some statistics to assist in the completing of
this bid. Additional statistical information may be
obtained by calling Bob Rose, Community Services Director,
at (909) 396-5694.
Four Year
History
of Graffiti
in Diamond Bar
Fiscal
# of
Sites
Total
Average Sq.
Year
With
Graffiti
Sar. Footage
Footage/Site
1989/90
130
10,462
80
1990/91
323
24,870
77
1991/92
530
43,197
82
1992193
$09
53,229
66
Totals
1,792
131,758
74
Most Recent
Ouarter
Completed
# of
Sites
Total
Average Sq.
Month
With
Graffiti
Ste. Footage
EQQtMisite
October 1992
109
10,582
97
November
1992
164
12,267
75
December
1992
280
17.280
b -Z
Totals
553
40,129
73
22
III. TRENDS
1. The number of sites with graffiti has increased.
2. The average square footage per site has remained at or
near the middle of 701s.
IV. ADDITIONAL INFOR=ION
1. The largest single site documented was 940 sq. ft.
2. Several locations are documented in the 400-450 sq. ft.
range.
V. BID PRICES
Bid prices are being sought on a per site/square footage
basis, in three categories:
1. Small Site - 10 square feet or less
Statistics on file in the Community Services Director's
office show that 32% of the sites qualify as small sites
2. Medium Sites - 11 square feet to 150 square feet
Statistics show 59% of sites are medium sites
3. Large Sites - 151 square feet and over
Statistics show 9% of sites are large sites
The bid requests unit cost for removal of graffiti on a per -
site basis in the three categories described above. It then
requests an extension of the per -site unit cost to an annual
cost by using a number that represents the average number of
sites requiring graffiti removal for that size category.
The Sites -Per -Year Average was obtained by using the total
of graffiti sites for the past three months (553),
multiplying by 4 to represent an annual figure (2,212) and
multiplying by 25%, the amount of work that is estimated to
be assigned to the successful bidder (553).
Statistics on file in the Community Services Director's
office were used to calculate the percentage of sites in
each size category. The statistics show a breakdown of size
category as follows:
Small Sites - 32% of sites (177 sites/year average)
Medium Sites - 59% of sites (326 sites/year average)
Large Sites - 9% of sites (50 sites/year average)
•
The total bid is the total of the three size categories plus
the annual retainer costs, if any. The apparent low bidder
23
will be determined by comparing the Total Bid amount from
each bidder.
The City of Diamond Bar is experiencing a large increase in
graffiti. City Council is considering many options to
combat this problem. It is 'intended that the successful
bidder be flexible and be responsive to future Council
requests, such as, but not limited to, the following:
1. Public/Private Partnership - The City of Diamond Bar
currently removes all graffiti in the City, on both
public and private property at City expense. Due to
rising costs, the City may change this policy. A service
the City would retain as an option is to have the City's
contractor respond to requests for graffiti removal from
private property owners and bill the private property
owner for the service at the same rates included in this
bid (Additional retainer fees would not be required. The
City's retainer fee, if any, would cover all private
property owners in Diamond Bar.).
2. Community Service - Juvenile Courts sometimes sentence
graffiti offenders to a number of hours of Community
Service. If the City chooses to participate in this
program in the future, it is expected that the graffiti
removal contractor would accept court referrals for the
purpose of graffiti removal.
Y • 5 'i F114946) Y I N.
A monthly summary of graffiti removal activity shall be
submitted with the monthly statement for services rendered.
The summary shall include:
1. Location of graffiti sites
2. Number of locations reported that month
3. Number of locations completed that month
4. Average response time
5. Average job size
6. Type of each location; ie. private, commercial, public or
utility
%I. STORAGE
Storage of all materials and supplies is the responsibility of
the contractor. The City has no storage space available for
contractor supplies.
24
CITY OF DIAMOND BAR
21660 E. COPLEY DRIVE, #100
DIAMOND BAR CA 91765
BID PRICES FOR THE REMOVAL OF GRAFFITI
IN DIAMOND BAR
Name of Bidder (Company)
By
(Name) (Title)
Bidder's Address
City
Zip _
Telephone # Fax #
Date
Planned Method (s) of Graffiti Removal. List all removal techniques
that will be utilized to remove graffiti under the bid for the
price listed below:
Paint over with similar colors (light/dark)
Paint over with matching colors (eyeball)
Blend colors with computer, then paint over (high tech)
High pressure water - Cold
High Pressure Water - Hot (steam clean)
Pre -treat with sacrificial coating, remove graffiti, then
re -apply sacrificial coating
Dry or Wet blast (i.e. sand, sponge, walnut shell,
bicarbonate)
Solvent or chemical remover
Other removal techniques you plan to use (please list):
**PLEASE NOTE - If City Council deems it in the best interest of
the City, bid may be awarded solely on the basis of removal
technique of contractor.
25
I. Monthly Retainer $ x 12 months = $
(If applicable - If not applicable, write
in the word NONE)
II. Small Sites $ per site x 177 sites/year average = $
(10 sq. ft. or less at site - 32% of sites are less than
10 sq. ft.)
III. Medium Sites $ per site x 326 sites/year average = $
(11 sq. ft. to 150 sq. ft. at site - 59% of sites are 11
to 150 sq/ ft.)
IV. Large Sites $ per site x 50 sites/year average = $_
(151 sq. ft. or over at site - 9% of sites are over
151 sq. ft.)
- The largest single removal site has been 940 sq. ft.
Total Hid (Annual Costs) _ $
SIGNATURE AND TITLE:
The undersigned declares that he has read the terms and conditions for the
goods or services listed herein and agrees to furnish to the City of Diamond
Bar said requirements in strict conformity to the specifications thereto.
Company
Address
By/Title
Fax #
(Authorized Signature) (Title)
26
arry Ar nt�CUOun a-kn
AGENDA REPORT AGENDA NO. %, .4
TO: Terrence L. Belanger, City Manager
MEETING DATE: January 19, 1993 REPORT DATE: January 19, 1993
FROM: George A. Wentz, Interim City Engineer
TIME: Proposed Sewer Projects in "The Country"
SUMMARY: To determine whether or not the City should proceed with formation of the sewer assessmei
district for "The Country".
RECOMMENDATION: That the City Council adopt Resolution No. 93 -XX and award a contract to Dwigl
French and Associates, Inc. in an amount not to exceed $118,980 and authorize a contingency amount c
$35,000 to address such issues as geotechnical review or other necessary contract changes that may b
necessary from the City's perspective.
LIST OF ATTACHMENTS:X Staff Report
X Resolution(s)
_ Ordinances(s)
_ Agreement(s)
EXTERNAL DISTRIBUTION:
_ Public Hearing Notification
_ Bid Specifications
_ Other
SUBMITTAL CHECKLIST:
1. Has the resolution, ordinance or agreement been reviewed X Yes No
by the City Attorney?
2. Does the report require a majority or 4/5 vote? Majority
3. Has environmental impact been assessed? _ Yes X No
4. Has the report been reviewed by a Commission? Yes X No
Which Commission?
5. Are other departments affected by the report? _ Yes X No
Report discussed with the following affected departments:
REVIEWED BY:
'Terrence L. Belanger
City Manager
7
�1-
Geo4e A. n
Interim City Engineer
CITY COUNCIL xJ�roRT
AGENDA NO.
NEETING DATE: January 19, 1993
TO: Honorable Mayor and Members of the City Council
FROM:
Terrence
L. Belanger, City
Manager
SUBJECT:
Proposed
Sewer Project In
"The Country"
ISSUE STATEMENT
Should the City proceed with formation of the sewer assessment district fol
"The Country"?
RECOMMENDATION
That City Council take the following actions:
1. Adopt Resolution No. 93 -XX establishing the City of Diamond Bar';
intention to proceed with the formation of the sewer assessmen,
district; and
2. Award a contract to Dwight French and Associates, Inc. in an amount no
to exceed $118,980 and authorize a contingency amount of $35,000 t
address such issues as geotechnical review or other necessary contrac
changes that may be necessary from the City's perspective.
FINANCIAL IMPACT
The City will need to finance the proposed design effort pendir
reimbursement from the district, once in place. These funds are availabl
from the City's reserve account. A separate accounting is being maintained t
track costs for the district.
ACRGROUND
At the meeting of December 15, 1992 the City Council established this date <
the time and place to consider a Resolution of Intention to proceed with t2
formation of a sewer assessment district within "The Country". The propos<
is to form a district to provide for the construction, maintenance ai
funding of sanitary sewers for those homes presently on septic systems -
1
"The Country" sewer Project
Page Two
Resod ut i en of Tntent�
clusion in a sewer
being considered fo and nmaintenance concerns
The portion of the Country health, safety
assessment district is experiencing to
Septic systems being inadequate ealth ff cershandle e and sewage
due to existing P conditions.
requirements. Several homes have been cited by
department has expressed concern over the existing
practical solution to correct the all current
residences connect to the new
a sanitaryy sewer sy
The only stem which requires that al
s
sewer system when installed. hwa s Code, the City
Chapter 3 of the Sits intention reets and to order the proposed
Based on Division 12, ro osed
Council must adopt a resolution declaringproposed
provide
In general, the resolution must describe the p P
improvements•s specify disposed of
improvement, p the outer boundaries
how any excess wisament llsbeldisp
P describe
for the issuance of bonds, and include a brief statement of the
at the completion of the ive bo
y tosenter into an agreement with any
intention of the legislative body The descriptions need to be sufficient tc
public agency or public utility. the nature, location, and extent of
t.
enable the engineer to generally identify
improvements and the location and extent of the assessment dist elinten1
the P
resolution which compliesouncil withthe
the
Staff has prepared the appropriatethat the City proceed with th
of the code and is recommending ro riate and
resolution, matin n of the districtthey deem app P
proposed form tb
process- Within the resolution,
person to whom the improvement is referre
ved,
The Resolution of Intention begins the p roved, a
City Engineer is identified as the plution of Counci
for preparation of the report. l the Reso and be broughtbackto the City
„ ort" will be preparedon the report, a time and place will
Engineers Rep passing propos(
for consideration• public After hearing to hear any protests to the p P
appointed for a
improvements.
m_ ;,,,P ��hedule
aired to complete t
Based on a review of
have time schedule
previous u d the ewo k schedule slightly
project design effort, input from the residents and still assure thleti
assure maximum time for inp possible since the time frame for comp
process is not delayed. This is p
B following i
he four
frame
the design is four months from date eMet award -
consult nt,ontY time reside
aggressive but is one that will be fired within the code. St]
attached schedule, it allows for significant interaction with
e
in addition to the Public Hearings which are
and keeping the residents infori
importance of working ro osed d'
recognizes the imp months. The schedule as p P,
as we proceed through the upcoming
assure that we comply with amendments in the code for notificat
requirements.
"The Country" Sever Project
Page Three
Staff has also been in contact with the County Health Departmei
representatives to establish whether they would recommend the proceedings 1
construct sanitary sewers as a necessary health measure. As of this date 1
have had several telephone conversations with representatives from the Couni
and they have indicated that they will meet and discuss their position wii
us in providing such a recommendation.
Environmental Review
Staff recommends that a negative declaration be processed through tY
Community Development Department. Although the project may be categorical]
exempt, staff believes that the project would best be served by processir
the negative declaration.
Award of Design Consultant Contract
In response to the City's request for proposal (RFP) for sewer desig
services, a total of eight (8) engineering proposals were received.
selection committee which consisted of Mayor Gary Miller; City Manager
Terrence L. Belanger; Senior Engineer, David G. Liu, and General Manager a
"The Country", Jim Gardner reviewed and ranked the eight (8) proposal
submitted as follows:
Rank
1. Dwight French and Associates 1
2. J.F. Davidson Associates, Inc. 2
3. Boyle Engineering Corporation 3
4. Psomas and Associates 4
5. Perliter and Ingalsbe Consulting Engineers 5
6. The Keith Companies 6
7. Donald R. Howard Consulting Engineers, Inc. 7
8. VTN West, Inc. 8
A short-list of the top four (4) firms were invited to interview and be
further considered by the selection committee. On January 13, 1993, the
selection committee, along with Interim City Engineer, George A. Wentz as ar
observer, conducted the interviews with each of the four consultants.
Evaluation/ criteria based on demonstrated ability in all phases of similar
sewer projects, experience and qualifications of the team member, clarify and
content of oral presentation, knowledge of local condition and demonstrated
interest by the consultants were utilized.
3
"The Country's Sewer Project
Page Four
Based upon their presentation and proposal, the selection committee believe
that the scope of work and related service, from Dwight French and Associate
represent the best choice. Psomas and Associates was ranked as the next mo;
qualified consultant based upon a very good presentation at the interviel
Following that determination, staff then opened the sealed cost proposa:
from the four top firms before the selection committee. Proposed fees f(
the scope of work proposed for completion are:
DFA $118,980
Psomas $123,000
Design will be completed within four (4) months from the Notice to Proceec
Based upon the quality of proposal, interview and final cost, the selectic
committee recommends awarding the design service to Dwight French ar
Associates, Inc.
Prepared by:
4
RESOLUTION XX -XX
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND
BAR, CALIFORNIA, DECLARING; INTENTION TO ORDER THE
INSTALLATION OF CERTAIN IMPROVEMENTS IN A PROPOSED
ASSESSMENT DISTRICT; DECLARING THE WORK TO BE OF MORE
THAN LOCAL OR ORDINARY BENEFIT; DESCRIBING THE DISTRICT
TO BE ASSESSED TO PAY THE COSTS AND EXPENSES THEREOF; AND
PROVIDING FOR THE ISSUANCE OF BONDS.
THE CITY COUNCIL OF THE CITY OF DIAMOND BAR,
RESOLVE AND ORDER that: CALIFORNIA, DOES
1• The public interest and convenience require, and it is
the intention of this body, pursuant to the provisions of
Division 12 of the Streets and Highways Code of the State
of California (the "Municipal Improvement Act 1913"), to
order the installation of certain public improvements,
together with appurtenances and appurtenant work, in a
special assessment district known and designated as
ASSESSMENT DISTRICT NO. 1 (THE COUNTRY) (hereinafter
referred to as the "Assessment District").
DESCRIPTION pg IMPROVFIYtgNTS
A. The financing of certain public improvements
described as the construction of sanitary sewers,
including the acquisition of right-of-way and
easements necessary in connection with such
improvements and all appurtenant structures or
facilities to serve and benefit properties located
within the boundaries of the Assessment District.
B. Said streets, rights-of-way and easements shall be
shown upon the plans associated with these
proceedings.
C. All of said work and improvements are to be
installed at the places and in the particular
locations, of the forms, sizes, dimensions and
materials, and at the lines, grades and elevations
as shown and delineated upon the final plans,
profiles and specifications to be made therefor, as
hereinafter provided.
D. The description of the improvements and the termini
Of the work contained in this Resolution are
general in nature. All items of work do not
necessarily extend for the full length of the
description thereof. The plans and profiles of the
1
work shall be contained on the final plans as
contained in s Neto n the thecorrectand shall be
detailed
controlling a
description thereof.
DESGRT T� TON OF A8888SMENT DISTINCT
2. That said improvements and work are of direct benefit to
the properties and land within the Assessment District,
and this legislative body hereby makes the expenses of
said work and improvement chargeable upon a district,
which said Assessment District is hereby declared to be
the Assessment District benefited by said work and
improvements and to be assessed to pay all costs and
expenses thereof, including incidental expenses and costs
and which is described as follows:
All that certain territory in the District included
within the exterior boundary lines shown on the plat
exhibiting the property affected or benefited by or to be
assessed to pay the costs and expenses of said work and
improvements in the Assessment District, said map titled
and identified as "PROPOSED BOUNDARIES OF ASSESSMENT
DISTRICT NO. 1, and which map was heretofore approved and
which said map or diagram is on file with the
documentation of these proceedings, EXCEPTING therefrom
the area shown within and delineated upon said map o
plat hereinabove referred to, the area of all public
streets, public avenues, public lanes, public roads,
public drives, public courts, public alleys, and all
easements and rights-of-way therein contained belonging
the public. For all particulars as to the boundaries of
the Assessment District, reference is hereby made to said
boundary map heretofore previously approved and on file.
REPORT OF E1idINSER
3. That this proposed improvement is hereby referred to the
City Engineer, for the City of Diamond Bar, who is hereby
directed to file the report in writing containing the
following:
A. Plans and specifications of the proposed
improvements; sufficient to describe the general
nature, location and extent of the improvements.
B. An estimate of the cost of the proposed works of
improvement, including the cost of the incidental
expenses in connection therewith;
C. A diagram showing the Assessment District above
referred to, which shall also show the boundaries
2
and dimensions of the respective subdivisions of
land within said Assessment District, as the same
existed at the time of the passage of the Reso-
lution of Intention, each of which subdivisions
shall be given a separate number upon said Diagram;
D. A proposed assessment of the total amount of the
costs and expenses of the proposed improvement upon
the several divisions of land in proportion to the
estimated benefits to be received by such
subdivisions, respectively, from said improvement.
Said assessment shall refer to such subdivisions
upon said diagram by the respective numbers
thereof;
E. The description of the works of improvement to be
installed under these proceedings, and acquisition,
where necessary.
F. An identification of the proposed maximum annual
assessment upon each of the several divisions of
land to pay costs incurred by the City which result
from the administration and collection of
assessments or bonds and other related costs.
When any portion or percentage of the cost and expenses
of the improvements is to be paid from sources other than
assessments, the amount of such portion or percentage
shall first be deducted from the total estimated costs
and expenses of said work and improvements, and said
assessment shall include only the remainder of the
estimated costs and expenses. Said assessment shall
refer to said subdivisions by their respective numbers as
assigned pursuant to Subsection D of this Section.
BONDS
4. Notice is hereby given that bonds to represent the unpaid
assessments, and bear interest at the rate of not to
exceed the current legal maximum rate of 12% per annum,
will be issued hereunder in the manner provided in the
"Improvement Bond Act of 1916", being Division 10 of the
Streets and Highways Code of the State of California,
which bonds shall mature a maximum of and not to exceed
FOURTEEN (14) YEARS.
Pursuant to the provisions of the Streets and Highways
Code of the State of California, specifically Section
10603, the Treasurer is hereby designated as the officer
to collect and receive the assessments during the cash
collection period. Said bonds further shall be serviced
by the Treasurer or designated Paying Agent.
3
u FtavNDINa
these proceedings and
Any bonds issued pursuant to
Division (a) may
be refunded, (b) the interest rate on
te as
said bonds shall not exceed the maximum
interest
rater ofayears
authorized for these proceedings, number as
to maturity shall not exceed the maximum public hearing is
authorized for these bonds unless to said Division
expressly held as authorized pursuant
11.5, and (c) any adjustments in assessments resulting
from any refundings will be done on a pro -rata
pny authorized refunding shall be pursuant to the above
d
and pursuant to the provisions
conditions, Highways
restrictions of Division 11 California, the
with Section
Code of the State of
9500.
rii1NT.,T�ar T�ROVF��`-T• �c�T OF 1913.E
5, That excep at s herein otherwise provided for the issuance
l be made and
of bonds, all of said improvements
sof l the Municipal
ordered pursuant to the provisionsof the
being
Improvement Act of 1913", Division 12
Streets and Highways Code of the State of California.
_SURX IIS FUNpB_
amounts as the legislative body
6. That if any excess shsucri a realized from the assessofe law
it shall be used, in provisions may determine, in accordance with thepro
for one or more of the following purposes:
general fund; provided that the
A. Transfer to the g or five
amount of any such transfer shal.00)Ceed the
lesser of one Thousand Dollars ($1,000
percent (5%) of the total from the Improvement
Fund;
credit upon the assessment and any
B. As a
supplemental assessment;
C. For the maintenance of the improvement; or
D. To call bonds.
n�anTaT. �'tjND
establishes a special
7. The legislative body hereby the name of
improvement fund identifie and dinto lsaid eFund monies maY
this Assessment any time to expedite the making of the
be transferred at any
4
improvements herein authorized, and any such advancement
of funds is a loan and shall be repaid out of the
proceeds of the sale of bonds as authorized by law.
PRIVATE CONTRACT
8. Notice is hereby given that the public interest will not
be served by allowing the property owners to take the
contract for the installation of the improvements
included as part of the final plans and specifications,
and that, as authorized by law, no notice of award of
contract shall be published.
PROCENTINOf2 I pyni$s
9. For any and all information relating to these
proceedings, including information relating to protest
procedure, your attention is directed to the person
designated below:
George A. Wentz
City of Diamond Bar
21660 E. Copley Drive, Suite 190
Diamond Bar, CA 91765-4177
Telephone: (909) 396-5671
pupLIC PROPERTY
10. All public property in the use and performance of a
public function shall be omitted from assessment in these
proceedings unless expressly provided and listed herein.
ACQUISITION
11. That the public interest, convenience and necessity
requires that certain land, rights-of-way or easements
abe obtained in order to allow the works of improvement
as proposed for this Assessment District to be accom-
plished. The Engineer's "Report", upon adoption, shall
set forth a general description of the location and
extent of easements and/or land necessary to be acquired.
NO CITY LIABILITY
12. This legislative body hereby further declares not to
obligate itself to advance available funds from the
Treasury to cure any deficiency which may occur in the
bond redemption fund. This determination is made
pursuant to the authority of Section 8769(b) of the
Streets and Highways Code of the State of California, and
5
said determination shall further be set forth in the text
of the bonds issued pursuant to the "Improvement Bond Act
of 1915".
WORK ON PRIVATE PROPERTY
13. If it is hereby further determined to be in the best
public interest and convenience and more economical to do
certain work on private property to eliminate any
disparity in level or size between the improvements and
the private property. The actual cost of such work is to
be added to the assessment on the lot on which the work
is done, and no work of this nature is to be performed
until the written consent of the property owner is first
obtained.
ANNUAL ADMINISTRATIVE ASSESSMENT
14. It is hereby declared that this legislative body proposes
to levy an annual assessment pursuant to Section 10204 of
the Streets and Highways Code of the State of California,
said annual assessment to pay costs incurred by the City
and not otherwise reimbursed which result from the
administration and collection of assessments or from the
administration or registration of any associated bonds
and reserve of other related funds.
UTILITY IMPROVEMENTS
15. This legislative body further proposes to enter into
Agreements with Los Angeles County Public Works and/or
Los Angeles County Sanitation District, said Agreements
setting forth certain terms and conditions relating to
the construction and/or maintenance of the improvements
associated with the assessment district, as well as the
ownership, management and control of said improvements.
A copy of said Agreements shall be, upon approval, on
file in the office of the City Clerk.
The City clerk shall certify to the passage and adoption of
this Resolution and enter it into the book of original resolutions.
1993.
PASSED, ADOPTED AND APPROVED this day of
11
Mayor
I, LYNDA BURGESS, City Clerk of the City of Diamond Bar
do hereby certify that the foregoing Resolution was passed, adopted
and approved at a regular meeting of the City Council of the City
of Diamond Bar held on the day of
by the following vote:
AYES:
COUNCIL
MEMBERS:
NOES:
COUNCIL
MEMBERS:
ABSENT:
COUNCIL
MEMBERS:
ABSTAINED:
COUNCIL
MEMBERS:
, 1993,
ATTEST:
City Clerk of the City
of Diamond Bar
LB:9r04i92 7
"PROPOSED BOUNDARIES z
OF ASSESSMENT ' ' , a SCALE - e°°
44 45 7
DISTRICT NO. 1 " 46 ¢7 4- e
10
5 51 49
S3
54
93
92
CITY OF
DIAMOND BAR
W O R K S C H E D U L E
P R O P O S E D S E W E R D I S T R I C T
****************************
TARGET COMPLETE DATE
TASK
PRESENT PLAN AND SCHEDULE
DECEMBER, 1992
I.
TO CITY COUNCIL
JANUARY 19, 1993
BIDS
2. FAWARDSIGN
FLSEWERSAND
COUNCIL MEETNTENTOION CONSIDER
JANUARY 19, 1993
3.. CITY
A RESOLUTION OF I
COMPLETE AND VERIFY PETITION
MARCH 16, 1993
4.
EPORT
PSUGEERS RCOUNCIL
MARCH 16, 1993
5.
ANDBMITTOCITY
PUBLIC WORKSHOP/TOWNHALL*
APRIL 6, 1993
6. HOLD
ING
MAY 4, 1993
7. HOLDREPORT
RESOLUTION/ENGINEERSR
ON
COMPLETE SEWER DESIGN
JULY 1993
8.
BIDS ON CONSTRUCTION
AUGUST 1993
9. CALL FOR
SEPTEMBER 1993
10. PREPARE BILLS AND ASSESSMENTS
OCTOBER 1993
11. ISSUE BONDS
ISSUE NOTICE TO PROCEED WITH
OCTOBER 1993
12.
CONSTRUCTION
APRIL 1994
13. PROJECT CONSTRUCTION
HE
itSEVERAL LOCAL MEETINGS WILL BE THEM INVORLVED IN IESIDTSTHE PROCESSTO DISCUSSTIN
PROJECT AND OR DESIGN AND HAVE
ADDITION TO THE REQUIRED MEETINGS.
Prepared: 1-14-93
AGENDA ITEM NO.7.2
NO DOCUMENTATION AVAILABLE
CITY OF DIAMOND BAR AGENDA NO. }4_
AGENDA REPORT
Honorable Mayor and Members of the City Council
DATE: January 15, 1993
TO: Januazy 19, 1993
MEETING DATE: er, Cit Manager
FROM: Terrence L. Belang y
TITLE: Establishment of an Economic Development Strategic Task Force fourth year of existence as an
lesion of its fourth year, commencing in
SUMMARY: The City of Diamond Bar ison
thetthre old from the comp ,tithreshold of cng its ou y
incorporated city. When the City crosses over
its fifth year of existence, it will confront a series of extremely difficult economic realities. •on was
Y population
For example, at incorporation the City,s PoP
The economic realities confronting the City are varied• urpora was actually closer to 53,500.
the 1990 Census indicated that the City's pop purposes;
deemed to be 74,115. However, population estimate for State revenue subvention
Under the law, the City has had the benefit of its initial pop
nth fiscal year of existence (FY 1996). What this mean s to thet City cri?tis isentitledd,Bar iat the
and will through its
seventh Yes to the Diamond
after fiscal year 1996, the State will then subv n o annual revenuoni e, m the hundreds thousands of dollars.
lower population rate. This will result in a to
from local g ificall
It economic realities that confront the City of Diamond Bar is that the v governtate of ments; California y'
Another of the difficult away property tax revenue
adopted a policy balancing its budget by taking y P t e Y
special districts. The property tax is the historical revenue
foundation f the Clity of Diamond Bar's
n which cities have
cities, counties, and p� in order to attempt to balance its budget, Governor
to be built. Last year, the State, the y resented budget message,
property tax away and retained it to balance thStattee s budget. In es for local govern Bents of approximately 2.3 billion dollars.
Wilson proposed a further reduction in property
Cit of Diamond Bar is that the 000)
City could lose an additional half -million Dimo nolla Barss(fiscaal� y�
What this means to the City
to put the $500,000 amount in perspective. Th Y tax revenue woulc
in property tax. It's impo Reduction of property
1992-93 budget has an estimated annualized reserve of about $500,000•
result in a reduction in City services. the harsh effects of th
problems enough. However, they are exacerbated by
These above -stated difficulties are
general down -turn in sale
y, the dowt
California recession on the local Diamond Bar business
of reducednconsumer demity. There aand but, more tragic,
activities
businessE
activities within the City of Diamond Bar ss s re ss of 'obs to Diamond Bar residents as a rest
turn has caused the closure of many businesses throughout the City of Diamond Bar. The closure oft e
affected the City in two very serious ways. First, there has been a
of closure of businesses. Also, the City of Diamond Bar has lost sales tax rec nuecultiesresult of reduced busine
activity. Again, all sectors of the community are affected by these economic California, the City of Diamo
of
Finally, as a result of the general down -turn in business
to theanvestmen of development ctivity with"' the State monies in commercial es and reduc
Bar has suffered its own mini -recession as relate reducing opportunities
commercial office development. This lack of investment
realitias the es are hawing their disadvantageous affect on the
peo
available revenues to the City. While these economicfacilities, such as parks, community buildin
urtb
community, and the City organization, the rising demand and cost for services has not community
of the com Y
there is a continuing demand for additional and expanded municipal
traffic signals, and more.
completely explore, plan, and implement a diverse mix of the revenue
of Diamonds Bari is alre
There is a need to p
example, the majority of land within the incorporated boundaries within
developed in some fashion, it is now imperative that the city ucvcivp 3U4Uc6lc3 rvr L11G %U%eaLIVII Vf VAV,.
development opportunities on the precious land resources available. At the same time, it is critically importan
strategies to the attraction and retention of businesses to those commercial areas that are already developed v
the City of Diamond Bar be an essential part of an economic development strategic plan. Therefore, it is imp
that the City of Diamond Bar expand and accelerate its efforts in the area of economic development plannin,
implementation with the retention of consultants, establishment of a Blue Ribbon Economic Development Str.
Plan Task Force and a community Economic Development Strategic Plan concept and scoping workshop.
The process by which the Economic Development Strategic Development Plan is prepared is critical to the ult
effective implementation of the Plan's strategies. What follows is an outline of staffs recommendation rely
the preparation of an Economic Development Strategy Plan.
RECOMMENDATION:
1. It is recommended that the City retain a consultant, or consultants, that have expertise and experience in a v
of disciplines: land -use strategies, real estate market research, economics, etc. The consultants must have expej
and expertise in developing economic development strategic plans for cities. In all likelihood the Strategic
consultants will actually be comprised of several consultants representing specific disciplines with a lead cons
responsible for the overall work of the consultants. Staff will develop a Request For Proposal for such a consull
2. It is recommended the City Council appoint a Blue Ribbon Economic Development Task Force. The
Forces' responsibilities would be to provide advice to the consultants related to the preparation and complet
an Economic Strategic Plan.
3. It is recommended that, prior to the commencing of the responsibilities of the consultant and Blue Ribbon
Force, an economic development strategic plan concept and scoping workshop be held to receive input from as
a cross-section of the community as possible. It is recommended that a wide -range of community residents, bu
owners, property owners, organization representatives, and other representatives of groups and organization
volunteers from the community be invited to participate in the concept/scoping workshop. The ideas, comr
thoughts, and suggestions that result from the activities of the workshop will become a part of the strategic
discussion -points, for which the consultants and Blue Ribbon Economic Development Strategic Plan Task For
responsible.
PREPARED BY:
Terren L. BelanVW
City Manager
AGENDA ITEM NO, 8.1
NO DOCUMENTATION AVAILABLE
CITY OF DIAMOND BAR
AGENDA REPORT AGENDA NO.
TO: Terrence L. Belanger, City Manager
MEETING DATE: January 19, 1993 REPORT DATE: January 13, 1993
FROM: Bob Rose, Director of Community Services
TITLE: Environmental Enhancement Project Materials Installation Agreement With The Califor
Conservation Corps (C.C.C.)
SUMMARY: The State Office of the California Conservation Corps has evaluated the Environmer
Enhancement and Mitigation Project and has approved the participation of the Pomona Service District of
C.C.C. to install irrigation and planting materials for a total cost not to exceed $150,144. The C.C.C. i
non-profit agency that provides meaningful job training to young adults. Its involvement in this project bene
the Diamond Bar community by offering its cost effective labor force to complete this labor intensive tas
RECOMMENDATION: It is recommended that the City Council approve the Environmental Enhancem
Project Materials Installation Agreement with the California Conservation Corps in an amount not to =4
$150,144 and authorize the City Manager, or his designee, to sign the agreement.
LIST OF ATTACHMENTS:X Staff Report _ Public Hearing Notification
_ Resolution(s) _ Bid Specifications (on file in City Clerk's Offi
_ Ordinances(s) _other
X Agreement(s)
EXTERNAL DISTRIBUTION:
SUBMITTAL CHECKLIST:
1.
Has the resolution, ordinance or agreement been reviewed
X Yes _ No
by the City Attorney?
2.
Does the report require a majority or 4/5 vote?
Majority
3.
Has environmental impact been assessed?
Yes X No
4.
Has the report been reviewed by a Commission?
_
Yes X No
Which Commission?
_
5.
Are other departments affected by the report?
Yes X No
Report discussed with the following affected departments:
_
R1.VIEWED B
errence L. Belanger Bob Rose
City Manager Director of Community Services
CITY COUNCIL REPORT
AGENDA NO.
MEETING DATE: January 19, 1993
TO: Honorable Mayor and Members of the City Council
FROM: Terrence L. Belanger, City Manager
SUBJECT: Environmental Enhancement Project Materials Installati
Agreement With The California Conservation Corps
ISSUE STATEMENT
The City of Diamond Bar was awarded an Environmental Enhancement a
Mitigation Grand totalling $563,000 by the State of California to insta
irrigation and plant 5,500 trees along Route 60 Freeway. The State Office
the California Conservation Corps has approved the participation of t
Pomona Service District to install the irrigation and planting materials f
this project. Expected cost of this agreement is $125,120 for the requir
installation of materials plus a 20% contingency fund of $25,024 for tot
cost not to exceed $150,144.
RECOMMENDATION
It is recommended that the City Council approve the Environmental Enhancemei
Project Materials Installation Agreement with the California Conservatil
Corps in an amount not to exceed $150,144 and authorize the City Manager,
his designee, to sign the agreement.
FINANCIAL SUMMARY
Total amount budgeted in the grant for the purchase and installation
irrigation and planting materials is $432,000. The materials contract h�
been awarded to Marina Contractors in the amount of $204,699.02 That leav(
available funds in the budget for installation of materials totalliz
$227,300.98. The proposed agreement with the California Conservation Corl
has a total cost not to exceed $150,144, well within the budget amouz
available. All costs incurred by the City of Diamond Bar with respect t
this grant are reimbursed by the State of California on a monthly basis.
BACKGROUND/DISCUSSION
On April 7, 1992, City Council authorized the City of Diamond Bar to ente
into an agreement with CALTRANS, Local Streets and Roads Branch, for th
Environmental Enhancement and Mitigation Program. The City of Diamond Be
was awarded a grant totalling $563,000 for the installation of an irrigatic
system and the planting of 5,500 trees along Route 60 Freeway. The origina
concept of this project, and a basis for the level of funding sought in th
grant, was to have the installation completed by the non-profit Californi
Conservation Corps (C.C.C.). The C.C.C. provides meaningful job training t
young adults 18 to 23 years of age and its involvement in this projec
benefits the community by offering its cost effective labor force to complet
this labor intensive task.
1
Page Two
Environmental Enhancement Project
January 13, 1993
This planting and irrigation project will include the planting of 162 tre
in Peterson Park, many of which will grow to create a screening effe
between the park and the 60 Freeway. The remainder of the trees will
planted between Grand Avenue and Route 71 Highway, in the Route 60 Freew
right-of-way. Purchase and installation of materials, two-year pla
establishment period and tree replacement contingency is included in t
grant. After plant establishment, CALTRANS will maintain all materials
the freeway right-of-way. Materials at Peterson Park will be maintained
the City of Diamond Bar.
All costs incurred by the City of Diamond Bar with respect to this grant a
reimbursed by the State of California on a monthly basis.
Prepared By:
Bob Rose
Director of Community Services
�A
STATE CIF CAL1F011N1A-.*E30Ul1
CES AGENCY
CALIFORNIA CONSERVATION
ieCOPi -1 A.,,,.,.. S_,__ft, CA vase. CORPS
i "Ig3
GIC*C* OWKMEIIAN,
SPONSOR This agreement is made and entered into b and O� AGREEMENT
referred to as "CCC Y between the California Conservation Corps- State of California, hereinaf
(Sponsor's Name)
hereinafter called "Sponsor."
WHEREAS, the CCC wishes to
California throw h a Provide training in job skills and environmental education to
g program which includes projects in Public WHEREAS, the Sponsor can P . service conservation work, and Young men and women
Provide °PPortuni'is@ for public
WHEREAS, the Sponsor shall �`nce through meaningful and
WHEREAS Provide oPP°rtUnities for public use of project Productive work projects, an
the .CCC shall generally be Engaged was. and
important lands and water g gad in Projects which
and Preserve. maintain and enhance environmentally
WHEREAS, the CCC shall accomplish WHEREAS, the CCC may execute useful and needed
Public works projects in both urban and rural areas, and
any local or statewide private Organization
for furnishing the services olthe Co
WHEREAS. gaatioa soncerned� the ob' � to any federal, state, or local agency and
the CCC may be reimbursed b lscfivq of the Corps, and
organisation for actual e: Y the federal
Pensee incurred by the Co government, any state or local
NOW THEREFORE, in consideration of the above, � for any ps,pj� public agency, or any private
A. The Sponsor ahall submit project parties
hso°tO a� as follows:
subsequently approved by the proPosaL on
a form Provided b
Director, CCC. Sponsor agrees to CCC.13y so doing. with reference to any such proposal,
1. Pay for all costa directly relabel to and n _
labor on such projects, In the er ensstbted by Ash
2 Demonstrate availability
sot that �mburssmpit is reg so ' This � ,lade, but not be limited to, M nburseinent for CCC
Demons thty of ad documentation
adequate technical suPsn'isioa and any Pians ands tion will be necessary
3. Ob Y special labor specifications,
an s, sutl'ielent funds,
materials, su
Iain the approvalsandpesmit. roqutrements to tom PPliea, and p
operation of such roquired by an plats such Ptojsct equipment
Projects, Yotherstab, federal, orlocal agency necessary to commenceconstruc>aon or
�. Obtain any clearer
Participationcgs and meet any other
of the CCC in suchProjects.
ro requirements of
5. When n P f trade unions or other la
bor hour's d necessary,
Provide aceptabls temporary °tea lions occasioned by the
`'tag time from a CCC b Uving facilities for the duration of any such
s• Hold an orientation m base aA for CCC personnel actually
safer meeting with y Oftaged in w Projects
located more than one
7, y c"Giderationa, and anY other as� noel at the eommslApms� working on such Projects.
Present or arrange for an a nay for aucawful execution Projects to explain the technical
Presentation dditional sdueationa! o! such Projects.
soPecb,
similar Projects have emphasis on the hie Pram ortrai
• relations hi of such �' of the project site sr "Opportunity at the CCC base
B The CCC shall select
, P Proje� to rwou area. the public benefit to be btorprfrom site. This
from proposals submittsd b or wildlife management, or similar sub ecti from this or a
CCC, u well as meeting the l Y the Sponsor. tholeprojects
any special requirements o nditiona andated criteria. Ths CCC shall submit to thea priorities
ming the and resources of the
he
approved by Sponsor.the �aeionsd thmb . Ponsor, evaluations setting forth
hour's driving time by two•w CCC asraw to provide all labor doing,
reference to an
Coordinator d heel drive vehicle from the nearestY such evaluation,
•cord nce w be available U CCC bae� an with
transportation (if within one
scheduled in accordance with the prioritised receipt of 8 �)• f°od and such tools as the CCC Project
Pottsor's acceptance of such evaluations, projects will be
C. In accordance �Op� of the CCC.
with Public
for
14304 of the Public
Resources
oPP°rtunities the public for the eves Code, CCC
while at the same time use of these natural Projects shall be
basic skills. Providing Young men and woman cu and ��nmentall ha directed toward providing
projects ,hal) be undertaken in °pteA �� as oPPortuai Y PO�t Public lands and waters,
environmental and natural resourn bensilts both urban and rural opportunity for Personal develo
training value of each, pch otters, the o ar*" and shall be SelectedPment in a variety of
Pportunitkw for Public use °A the basis of the
each offers.
CCC 96 (4/83) and the on-the-job
D. The Sponsor recognizes that the CCC exists under a legislative mandate to act under the direction and control of the St
Office of Emergency Services, Department of Forestry and other agencies to assist the
People of the State of CaliforniE
times of emergencies arising from fire, flood, wind, and other natural or man -caused disasters and emergencies.
Projects will be performed within the rules and regulations of the CCC, which may require temporary suspension
permanent cessation of projects due to emergency conditions as defined by such rules and regulations.
The Sponsor further recognizes that the resources of the CCC are limited, and the public service conservation work of t
CCC may be altered in priority from time to time.
The parties agree that delays by either party shall be excused
incurring such costs. and costscaused by such delays shall be borne b the a
Y par,
Sponsors contracting with the CCC for emergency services may be required to reimburse exceptional costs; e.g., overtim
E. Work performed under this agreement will be under the immediate supervision of the CCC officials. The s
provide such supervision, technical assistance
the work, , guidance and ins sponsor wi
pection as it considers necessary to properly complet
F. All improvements constructed in whole or in part on lands owned or controlled by Sponsor will remain thero e
Sponsor.
P p rty of th
G. Permission to camp and perform work on lands owned or controlled by Sponsor does not in any way conveyto th
staff, m any person or persons working with the CCC in the performance of said work, employee status th t
to them the benefits afforded to e CCC, iii
Permanent empJo of
Yeas Sponsor. a wouldextenc
H. Upon completion of each project, or any phase thereof, permission is hereby granted to the CCC to place upon the project
site a sign or emblem, consistent in size and design to its surroundings, indicating the participation of the CCC and the
Year thereof.
I. The CCC and Sponsor each agree to indemnify and hold harmless the other, its officers, agents and employees from
all
claims, demands of liability caused by the indemnifying party during or after completion of the project.
J. Neither party may assign this contract or any interest therein without the written consent of the other party.
K. All contracts relating to the construction oro
Project, shall contain a clause Prohibiting Priam n of the project, including those executes following completion of the
work or project o g domination against any employee or employee applicant engaged in project
A ) Aeration, all
the basis a not, religion, sex, color, ancestry, age, physical handicap or national origin.
Such clause shall include aU aspects of easp]Oye�ployee and em to er-em to es
L. Subject to the provisions herein, all remedies p y p y applicant relations.
Any waiver of rights by either art _ meowed by law are available to either party forenforcement of this contract.
matter relating to this contract y ° any matter elating to this contract shall not be deemed to be a waiver on any other
M. If any part of this contract is found to be invalid the remainder of the contract shall continue in effect.
N. This contract may be modified by mutual written agreement of the parties.
O. This agreement shall remain in effect unless terminated upon sixty (60) days written notice from either party to the other.
P. No member of, or delegate to, Congress, or Resident Commissioner, shall be admitted to any share or part of this
agreement, or to any benefit that may arise therefrom; but this provision shall not be construed to extend this agreemen t if
made with a corporation for its general benefit, (Applicable only if S
IN WITNESS WHEREOF, the ponsorisanagencyoftheUnited States Government).
parties have agreed to the conditions of this Agreement as of the last date written below.
Date: JANUARY 8 1993
Sponsor: CITY OF DIAMOND BAR
� ion*
)(By: BOB ROSE
Title: PARKS AND RECREATION DIRECTOR
Address: 21660 E.COPLEY DR.SUITE 1
00
DIAMOND BAR, CA. 91765
Date:
STATE OF CALIFORNIA
California Conservation Corps
By:
Title:
Agreement *
CCC Project # R 93-2220
SPONSOR AGREEMENT
(Addendum to CCC 96)
(for use with reimbursable projects)
A. The California Conservation Corps, hereinafter referred to as CCC, agrees to provide crew(s) to perform (reference
Evaluation Form CCC 58, for complete project details):
PLANT APPROXIMATELY 5,500 TREES AND INSTALL IRRIGATION SYSTEM.
WORK WILL BE DONE ALONG ROUTE 60 FREEWAY AND IN PETERSON PARK.
u:e additional sheets if necessar
B. In consideration of the above directed work sponsor agrees to reimburse the CCC for (type of reimbursement:
equipment/ materials, extraordinary changes):
LABOR ONLY
C. The total amount payable by sponsor to CCC under this agreement shall not exceed
S 150,144
The CCC shall forward to Sponsor supporting documentation, alon with billing
performed. Sponsor agrees to pay CCC within 60 days of presentation of bill. Pa menta to to substantiate the
CCC shall be
to: California Conservation Corps, 1530 Capitol Avenue, Sacramento, CA 93814, Attention: Accounting officeforw.
Date: JANUARY__5, 1993
Sponsor: CITY OF DIAMIND BAR
f�viw..lMwrcrl
)(By:
Title: PARKS AND RECREATION DIRECTOR
Address: _21660 F. COPI.FY DR SUITE 100
DIAMOND BAR, CA. 91765
ccc 9s. (1 /sa)
Date:
STATE OF CALIFORNIA
California Conservation Corps
By:
Title:
CCC FISCAL DISPLAY
INTERAGENCY AGREEMENT NUMBER:
PROJECT NUMBER: --193-2220
FY 91/92
Performance Based S
Equipment (Items $500
or more)
Tools
Materials
Food and Lodging
$
CM Labor $ /Hr $
Staff O.T. $ /Hr $
Consulting Services $
Processing Fee
(See Policy Statement $_
585/149)
$
$
g
Other (See
Instructions on
Reverse of 96A)
$
FY 92/93
Performance Based
$
Equipment (Items $500
$
or more)
CM Labor $11.501H _
$_150,144
Tools
$
Staff O.T. $ At
$ ---
Materials
$
Consulting Services
$
Food and Lodging
g
Processing Fee
(See Policy Statement
$_
Other (See
g
585/149)
$
Instructions on
g
585/149)
Reverse of 96A)
$
FY 93/94
Performance Based7T7Equipment
(items $500
$
or more)CM
Labor S_�ITools
Staff O.T. S��
$
Materials
Consulting Services
$
Food and Lodging
g
Processing Fee
(See Policy Statement
$
Other (See
585/149)
Instructions on
$
Reverse of 96A)
City of Diamond Bar
Meeting Agenda For
January 19, 1993
1. CLOSED SESSION: 5:00 P.M.
Litigation - Government Code 54956.9
Personnel - Government Code 54957.6
2. CALL TO ORDER: 6:00 P.M.
PLEDGE OF ALLEGIANCE: MAYOR MILLER
INVOCATION: REV. STEVE BERGER
Calvary Chapel of Diamond Bar.
COUNCILMEN MACBRIDE, FORBING, WERNER, MAYOR PRO
TEM PAPEN, MAYOR MILLER
3. PUBLIC COMMENTS:
4. COUNCIL COMMENTS:
5. CONSENT CALENDAR:
5.1 SCHEDULE OF FUTURE EVENTS:
01/12/93
Page: 1
5.1.1 PLANNING COMMISSION - JANUARY 25, 1993 - 7:00 P.M.
AQMD Auditorium, 21865 E. Copley Dr.
5.1.2 PARKS & RECREATION COMMISSION - JANUARY 28, 1993 -
7:00 p.m., AQMD Hearing Room, 21865 E. Copley Dr.
5.1.3 CITY COUNCIL MEETING - FEBRUARY 2, 1993 - 6:00 P.M
AQMD Auditorium, 21865 E. Copley Dr.
5.2 APPROVAL OF MINUTES:
5.2.1 REGULAR MEETING OF DECEMBER 15, 1992
5.2.2 REGULAR MEETING OF JANUARY 5, 1993
5.3 WARRANT REGISTER - APPROVE WARRANT REGISTER DATED
January 19, 1993 in the amount of $
5.4 TREASURER'S REPORT - RECEIVE & FILE TREASURER'S
Report for the Month of December, 1992.
�.5 CLAIM FOR DAMAGES - FILED BY AMADO SAUCEDO,
November 13, 1992.
Recommended Action: Reject request and refer matter for
further action to Carl Warren & Co., the City's Risk
Manager.
5.6 BOND EXONERATION -
Recommended Action:
City of Diamond Bar 01/12/93
Meeting Agenda For Page: 2
January 19, 1993
7 NOTICE F COMPLET - REE P 'ipTG -
Art' t' Lands e - Bo Ros
Reco en ction:
5.8 PROPOSTION A LOCAL RETURN FUND AND TRANSPORTATION
DEVELOPMENT ACT AUDITS FOR THE FISCAL YEARS ENDED JUNE 30,
1992 AND 1991 - The City's Proposition a Local Return (Prop
A) and Transprotation Development Act Funds (TDA) are
required to be audited on an annual basis. The audit for
fiscal year ended June 30, 1992 was completed in October
1992 by Simpson & Simpson, C.P.A.
Recommended Action: Receive, accept and file Proposition a
Local Return Fund and Transportation Development Act Fund
Audit Reports for fiscal year ending June 30, 1992 and
1991.
6. SPECIAL PRESENTATIONS, PROCLAMATIONS, CERTIFICATES
ETC.
7.
X6.1 RESOLUTION NO. 93 -XX: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF DIAMOND BAR JOINING WITH THE LOS
ANGELES CITY COMMISSION ON THE STATUS OF WOMEN IN
CONDEMNING THE TORTURE OF BOSNIAN WOMEN AND SUPPORTING THE
GOALS OF THE WOMEN'S COALITION TO END THIS PHYSICAL AND
PSYCHOLOGICAL ABUSE,ua
Recommended Action: Adopt Resolution No. 93 -XX...
OLD BUSINESS: 7.1 �"�✓
I P -4a -p 9. q3 --
7.1 RESOLUTION OF INTENTION TO PROCEED WITH SEWER
DISTRICT IN "THE COUNTRY" - George
Recommended Action:
7.2 INTEGRATED WASTE MANAGEMENT FUND - PROPOSED
FISCAL YEAR 1992-93 BUDGET AMENDMENT - Continued from
January 5, 1993.
Recommended Action:
7 3 POLIC FOR FUNDING FFI SIGNALS PRI TE
& P ISTREET IERSECTIS - Ctinued
19
O
9
ed bion:
7.4 ECONOMIC DEVELOPMENT - TERRY
Recommmended Action:
20,
City of Diamond Bar 01/12/93
Meeting Agenda For Page: 3
January 19, 1993
REPORT FROM SHERIFF RE GRAFFITI PROGRAMS -
Recommended Action:
GRAFFITI REMOVAL BID -
/Qq t Recommended Action:
8. NEW BUSINESS:
8.1 APPOINTMENT OF PARKS & RECREATION COMMISSIONER -
Due to the resignation of Lydia Plunk a vacancy exists.
8.2 CONTRACT WITH CALIFORNIA CONSERVATION CORPS
X00
Recommended Action:
9. ANNOUNCEMENTS:
10. ADJOURNMENT: