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HomeMy WebLinkAbout01/05/1993CITY C 0 U N CIL AGENDA Mayor — Gary G. Miller Mayor Pro Tem — Phyllis E. Papen Councilman — John A. Forbing Councilman — Gary H. Werner Councilman— Dexter D. MacBride City Council Chambers are located at: South CoastAir Quality Management DistrictAuditonum 21 865 East Copley Drive Please refrain om smo ing, eating -or drinking In the uncil Chambers MEETING DATE: January 5, 1993 Terrence L. Belanger City Manager Andrew V. Arczynski City Attorney MEETING TIME: Study Session - 5:00 P.M. Lynda Burgess Regular Session - 6:00 p.m. City Clerk Copies of`staff reports or -other written documentation relating to each item referred to on this agenda are on file. in -the office of the City Clerk and: are avallable'for.public inspection. If you have questions regarding an:a enda.item, please. contact the City Clerk. at (714).'860-2489 during business hours. The City of Diamond Bar uses RECYCLED paper and encourages you to do the same. 1. 2. 3. THIS MEETING IS BEING BROADCAST LIVE BY JONES INTERCABLE FOR AIRING ON CHANNEL 51, AND BY REMAINING IN THE ROOM, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. STUDY SESSION CALL TO ORDER: PLEDGE OF ALLEGIANCE: INVOCATION: ROLL CALL: Next Resolution No. 93-01 Next Ordinance No. 01(1993) 5:00 P.M. 6:00 P.M. Mayor Miller Dr. Robert Northminster Church Wiley Jr., Presbyterian Councilmen MacBride, Forbing, Werner, Mayor Pro Tem Papen, Mayor Miller PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an oppor- tunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on 4. COUNCIL COMMENTS: Items raised by individual Councilmembers are for Council discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. 5. CONSENT CALENDAR: The following items listed on the Consent Calendar are considered routine and are approved by a single motion. 5.1 SCHEDULE OF FUTURE EVENTS: 5.1.1 Parks & Recreation Commission Study Session - January 7, 1993 - 7:00 p.m., AQMD Hearing Room, 21865 E. Copley Dr. 5.1.2 Planning Commission - January 11, 1993 - 7:00 P.M., AQMD Auditorium, 21865 E. Copley Dr. 5.1.3 Traffic & Transportation Commission - January 14, 1992 - 7:00 p.m., AQMD Hearing Room, 21865 E. Copley Dr. 5.1.4 City Council Meeting - January 19, 1992 - 6:00 P.M., AQMD Auditorium, 21865 E. Copley Dr. 5.2 APPROVAL OF MINUTES - Adjourned Regular Meeting of December 8, 1992. JANUARY 5, 1993 PAGE 2 5.3 WARRANT REGISTER - Approve Warrant Register dated January 5, 1993 in the amount of $947,668.63. 5.4 TREASURER'S REPORT - Receive & File Treasurer's Report for the Month of November, 1992. 5.5 PLANNING COMMISSION MINUTES - Regular Meeting of November 9, 1992 - Receive & file. 5.6 PARKS & RECREATION COMMISSION MINUTES - Regular Meeting of November 19, 1992 - Receive & file. 5.7 TRAFFIC & TRANSPORTATION COMMISSION MINUTES - 5.7.1 REGULAR MEETING OF OCTOBER 8, 1992 - Receive & File. 5.7.2 REGULAR MEETING OF NOVEMBER 12, 1992 - Receive & File. 5.8 MEMBERSHIP OF CITY OF CALABASAS IN SOUTHERN CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (SCJPIA) - At their meeting of December 16, 1992, The Southern California Joint Powers Insurance Authority recommended approval of the City of Calabasas as a member of the Authority. Cities applying for membership must be approved by a two-thirds majority of the current membership. Recommended Action: Approve membership of the City of Calabasas in the SCJPIA and authorize Councilman Forbing to execute the consent form as the City's delegate to the Authority. 5.9 BID AWARD - ENVIRONMENTAL ENHANCEMENT FOR 60 FWY - On December 1, 1992, Council authorized the City to solicit bids for the purchase and delivery of Planting and Irrigation Materials for Rt. 60 Freeway Project. Staff advertised for and received bids from three contractors. Bids were opened and read publicly on December 22, 1992. Recommended Action: Award the contract for the purchase and delivery of planting and irrigation materials for Rt. 60 Fwy. project to Marina Contractors, Inc. the lowest responsible bidder, in the amount of $204,699.02. 5.10 BOND EXONERATION - HIGHWAY AND DRAINAGE IMPROVEMENT ON DIAMOND BAR BOULEVARD BETWEEN BREA CANYON ROAD AND PATHFINDER ROAD - The City desires to exonerate the surety bond posted for improvements located on Diamond Bar Blvd. on Parcel 13041 (Between Brea Canyon Rd. and Pathfinder Rd.). Recommended Action: Approve exoneration of the bond posted for improvements on Parcel 13041 in the amount of $92,560 and direct the City Clerk to notify the principals. JANUARY 5, 1993 PAGE 3 5.11 CLAIM FOR DAMAGES - Filed by William Hennessey, December 14, 1992. Recommended Action: Reject request and refer matter for further action to Carl Warren & Co., the City's Risk Manager. 6. OLD BUSINESS: 6.1 CURRENT STATUS OF GRAFFITI IN DIAMOND BAR - Graffiti in the City, as well as in surrounding communities, is on the increase. Cost for graffiti removal has quadrupled over the past 3 years, increasing from an average of $665 per month to the current average of $2,882 per month. Staff has completed a preliminary review of methods used to combat graffiti and has concluded that the most effective use of resources is to provide for the removal of graffiti as quickly as possible. Due to the large increase in graffiti, our current contractor, Boys Club of San Gabriel Valley, has expressed concern over their ability to remove graffiti on an immediate basis. Instead of the desired 24 hour response time, it now takes up to 48 hours to remove 92% of the graffiti reported with large commercial areas taking much longer. Recommended Action: Reaffirm Council's commitment to have all graffiti in the City removed at City expense and direct staff to prepare an RFP to secure a contractor with the ability to handle the City's workload in a timely and cost effective manner. 6.2 ORDINANCE NO. 07 (1992) - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ADOPTING A HILLSIDE MANAGEMENT (GRADING) ORDINANCE AND MAKING FINDINGS IN SUPPORT THEREOF - Implementation of the General Plan and the expiration of the Interim Hillside Management Ordinance (Ordinance No. 14-B(1990) create the necessity to establish permanent standards for hillside development. The intent of Zoning Code Amendment No. 92-2 is to revise the existing standards for hillside development. First reading by Council took place on December 15, 1992. Content changes suggested by the Council from the first reading are in redline to identify new material, and strikeout to identify deletions. Recommended Action: Approve for second reading by title only and adopt Ordinance No. 07 (1992). 6.3 INTEGRATED WASTE MANAGEMENT FUND - PROPOSED FISCAL YEAR 1992-93 BUDGET AMENDMENT - On December 15, 1992, Council approved Resolution No. 90-95A modifying the City's solid waste permit system to include the issuance of individual non-exclusive contracts for the collection, transporta- tion, recycling, composing and disposal of solid waste, recyclables and compostable materials generated within JANUARY 5, 1993 PAGE 4 the City. In order to more accurately reflect the changes made in the type and method of solid waste collection services, Council directed staff to prepare a budget amendment to the Integrated Waste Management Fund for FY 1992-93. Recommended Action: Approve the proposed budget amendment to the Integrated Waste Management Fund for FY 1992-93 and authorize the City Manager to retain, at a cost not -to -exceed $12,500, the services of a qualified consulting firm with- experience in solid waste management practices to administer the City's solid waste permit system for the remaining six (6) months of FY 1992-93. 7. NEW BUSINESS: 7.1 APPOINTMENT OF PLANNING COMMISSIONER - Due to the resignation of Dexter MacBride on the Planning Commission a vacancy exists. 7.2 ECONOMIC DEVELOPMENT - Report by City Manager regarding Economic Development. Recommended Action: Direct staff as necessary. 8. ANNOUNCEMENTS: 9. ADJOURNMENT: CITY OF DIAMOND BAR NOTICE OF PUBLIC NEETING AND AFFIDAVIT OF POSTING STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS. CITY OF DIAMOND BAR ) The Diamond Bar City Council will hold a Study Session at 5:00 p.m. and a Regular Meeting at the South Coast Air Quality Management District Auditorium, located at 21865 E. Copley Dr., Diamond Bar, California at 6:00 p.m. on Tuesday, January 5, 1993. Items for consideration are listed on the attached agenda. I, TOMMYE NICE, declare as follows: I am the Deputy City Clerk in the City of Diamond Bar; that a copy of the Notice for the Regular Meeting of the Diamond Bar City Council, to be held on January 5, 1993 was posted at their proper locations. I declare under penalty of perjury under the laws of the State of California that the foregoing is true and correct and that this Notice and Affidavit was executed this 31st day of December, 1992, at Diamond Bar, California. /s/ Tommye A. Nice Tommye A. Nice Deputy City Clerk City of Diamond Bar d 4% HXMUTEB OF THE CITY COUNCIL ADJOURNED REGULAR MEETING OF THE CITY OF DIAMOND BkR DECEMBER 8, 1992 1. CALL TO ORDER: Mayor Miller called the me( :tri ng to order at 6:00 p.m. in the AQMD Auditorium, 21865 E Copley Dr., Diamond Bar, California. PLEDGE OF ALLEGIANCE: The audience was led in the Pledge of Allegiance by Mayor Miller. ROLL CALL: Mayor Miller, Mayor Pro Tem Papen and Councilmen Forbing and Werner. Councilman Kim was excused. 2. INTERVIEWS FOR CITY COUNCIL APPOINTMENT - M/Miller advised that interviews of City Council candidates to frill the unexpired term left by Congressman -elect Jay C. Kim would take place as soon as the interview order was drawn by lot. Each candidate would be allotted 12 minutes to describe his or her background, answer questions posed by each Councilmember and provide other information as to his or her qualifications. After drawing by lot, the following candidates were interviewed: Clair Harmony Dexter MacBride Jong M. Lee, DDS Steven Johnson Robert J. Chiu Dale Mueller, MS, RN Marshall Wise Don Wyse Gloria Todd -Rousseau Lydia E. Plunk Jim Paul Bruce Flamenbaum J. Todd Chavers James Poulis Mike Goldenberg The candidates were asked to respond to the following questions: 1. Are you aware of the Disclosure of Economic Interest required that are mandated by State Law? 2. Are you aware of any issues with which the City would be involved that would create for you a future or present conflict of interest? 3. What is economic development? Its purpose? Its necessity? 4. Do you believe that balanced growth is a requisite component of an integrated program of infrastructure, public facility, parkland and revenue enhancement expansion, acquisition and development? If so indicate why and if not also indicate why not? DECEMBER 8, 1992 PAGE 2 6. What level of involvement, if any, do you believe a Council Member should have in the administration/ operations of the organization? 7. What do you believe are the three (3) highest priority issues facing the City Council? 8. If appointed, what one or two issues would you like to focus on? 9. How would you suggest that the Council solve Diamond Bar's traffic problem? 10. In one word how would you describe your ability to serve as a councilmember? 11. What is your feeling about land use and growth or new growth in the City? 3. ADJOURNMENT: There being no further business to conduct, M/Miller adjourned the meeting at 9:01 p.m. LYNDA BURGESS, City Clerk ATTEST: Mayor , �19 TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL CITY CLERK AGENDA #/SUBJECT: bo DATE: PHONE: ' 061— � (D I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: c') b y DATE: 3 ADDRESS:PHONE: ORGANIZATION: r AGENDA #/SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO' CITYY CLERK FROM: //// �/ ���� �� DATE: ADDRESS:/ ��% �/.LG� �+� /i1 /w' I, PHONE: ORGANIZATION: AGENDA #/SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. ILLU 4�' Signature U TO: FROM: ADDRESS: ORGANIZATION VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL AGENDA #///SUBJECT: CITY CLERK DATE: PHONE: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: L1_ 6 i� J0 A- 6-1 DATE: ADDRESS: PHONE: ORGANIZATION: AGENDA #/SUBJECT: Oy j- 1 �o, Boa') , i I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Sig t e D TO: FROM: ADDRESS: ORGANIZATION: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL CITY CLERK 1 C, l AGENDA #/SUBJECT: C� . DATE: PHONE: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. � � J Signature VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL TO: CITY CLERK FROM: GL w� DATE: ADDRESS: o'D -��� o PHONE: O 6 ORGANIZATION: AGENDA #/SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. r ME go, I ' I N T E R O F F I C E M E M O R A N D U M TO: Mayor Pro Tem Papen And Councilmember Forbing PROM Linda G. Magnuson Accounting Manager SUBJECT: Voucher Register, January 5, 1993 DATE: December 30, 1992 Attached is the Voucher Register dated January 5, 1993. As requested, the Finance Department is submitting the voucher register for the Finance Committee's review and approval prior to their entry on the Consent Calender. The checks will be produced after any recommendations and the final approval is received. Please review and sign the attached. CITY OF DIAMOND BAR VOUCHER REGISTER APPROVAL The attached listing of vouchers dated January 5, 1993 has been audited approved and recommended for payment. Payments are hereby allowed from the following funds in these amounts: 001 General Fund 112 Prop A -Transit Fund 118 Air Quality Imp. Fund 125 CDBG Fund 138 LLAD #38 Fund 139 LLAD #39 Fund 141 LLAD #41 Fund 225 Grand Ave. Const. Fund 250 CIP Fund TOTAL ALL FUNDS APPROVED BY: Linda G. Ma uson Accounting Manager Terrence L. Belanger City Manager $412,669.02 503,952.93 2,006.90 3,056.75 5,533.14 6,405.72 4,335.93 8,072.74 1.635.50 $947,668.63 Phyllis E. Papen Mayor Pro Tem John A. Forbing Councilmember + 1 t v .f d 9 a r iti RUN ITF: 1013 WN92 V 0 U C H E R R E 6 1 1- =9 PAN ............. S i 9 3 V;IADIA NAM"! i 4 ACWT T 01TON9 RUCH P0J WN9. EVRUD9 !UuTv 9 W i WN ANOV DME SKY -------------------------------------------------------------------------------------------------------------- - ------------------------------- ARA Armes ARAurvict, law -410192S I WSA QHK904325 1 71AA - RAIL' RFfre-i-'ent 5v1:5 ,1A Q21 -4e92-2191 I 3Eq,5A 113"-45,+b-2219 2 391+5A *138A518 STH 2 ;2 EA OU150 0344539020 2 3115I 21141 A . c-rican *ON AME2140 1 URSA pank of Axqrica t921-4102330 'Al i I i. El?l T 0!; t Ba n k r, Bt,? r 'hvie5s ,;f0iol"ers ;dyless 081-WEIIII 2 321ISA 1219 0145 15c:71IF9 Ma So d"S 1Q3 1 010 ImW 1129 tugs 4;,I70iies !P13 1'14'2.69 'A . 5 1 1209 HIM MPH An Enk Rant. 2YA9 1129 OWS nb"R Intwo $mulks 91) I2a9 01/05 Mb'W M,'Ptin-, sjrlahpi= 42.92 ii)TIAL Di;E VENDIA -------- --- pa9 01:95 2e.'�82O D; St 39 124.8171 171 9 Wts ?,,j821 Dist ? 4W6 pal fum m9m Dist H WrIt. K 1'4.0 IE29 2W vim maint cuhKt Dot V8 3111.6) 1.204 His 2NO saint Embwt DAt 09 5.64§A2 WIM 0115 jai Rant or 2 LWAS 153, 2 NTT 0K vaWR ----4 �!k Dtl'- VENDOR ---------- 12129 OlitS Ralcut ink for SIbib7 DuF VFNINIR -------- 12/29 01105 1165:8536 Baum ipsulbelswcclk iijik T.!F VFVuR -------- piM 01105 Dpi Tri.- Trns rt, 12/10 T R e I eil 15.99 JUIP93 @H2817&,2 15.49 3172 t2 43.0 + * + i t v I Diamond Bar +++ 4,,'3 1 14:13 12/98M 1) 10 !J= R I-P.7"STER ............. V�-vDt;R NAi-' VENDOR iD, T, R "*,..o i 11 T) + f A 11 C', i t I N T RITCH POJ ------------- ----------- -------------------------------- EINIR"I"I'D4 T I" V' 011 C -------------------------------------------------------------------------- D P. I P f I Of N AM01INT WE ".p k. Rest Products f 8 4 1 - 1'. 3 1 e - 13 1 ? i 2v 211 3 )a-wir, C4-aner-Parks 64.92 01/6193 OR U-1 704y ':P -Alp WITNT DiiF VFN-------------- )- , .0 R - 2.22 494 - ;4 25 Lock-D:fk 142,87 k'evs fnr Parks 13.47 VFNIOR --------- - 151,.34 Blankpohorn. M1-2;76 I 301058 121124 01 !05 5 Recreahon Refund 18.00 JfJTAL 7'1'E vEND0 -------- 18'0 Draa'!Xan Assoc.. licn?l rb r a I r a n 5 P1054 17/21; 1045 I072 133!' Prn- Svcs F 51-2 385.00 IGAi- PIJF "''OUR --------- I 2 3��PS'L- 2/0 3�itina-CMar4/93 12S. tj!@5/93 0Z0217PrY DOE 40OR --------- +i 1A 4898 5?a0 : 4 3816A a1/1474 11121; 01703 21724931;5 "WLItPr E000 1.547.92 0116-4M 6220 2 5111414 12/29 8145 C'muter gf;ftware 458.96 1tiT.Al DOE VENDOR --------- I 2,086,90 CablConpct I 38125A 1?129 oilts 8?16 for PC, 'Ketvork 65.15 IU,'A;- OUP VI:NDUR --------- 55.15 California Confra!:t I "FA +021-4010-2330 3 13,16, IP/21, W05 jar. le"'Is Corif-patle"t 125.0 01185/93 088881'261 10TAL PREPAiD AMOUNT -;JITAIL DOF VENDION -------- 2 3816A 1212"' e1/05 5781, REVre4t104 Refund 1A.02 T1014i- 1'*11E vi-NDUR -------- 18.0 i t v 0 i U. a p a M d 5 a r * s+ AN Ws; 14:13 12i':E42 VGIJCHER RESIS7E,3 PAY .......... A T P" !..;.TFN9 BUCH FOA IVAN EVRVOK WK; AQUIVION, AMOON I D A,,, E ------------------------------------------- -------------- ­ ­ ------------------------------------------------ ----- i'errita,4, Citv rj,. cerr ltnc� QN-431@432S 1 381 A 12/29 II/H i,n4iiir,. °avld 514 i 3.. 5A !?i29 81; di 2,S73 C;16r.1?S A.);)ott i r.;C lil': !,'1�ar1:?s,,Z-,b +x21-4551-5221- 1 38IOR: 1,havers. J. Tuod Cav-.rqjT }x1-4553-4100 2 3N6� P129 MIS !?!1291 flivs A=, Dwa um"D , I 'ij,' A 1, 0 U E vt.-. 'i b u R HOWSTA101 3 30101 1 2 NNS c1tv 'ji Dr. ­?8r. f',;all F;?trv;:ih i �] T. A L D!, E VE. N Y) UR --------- 1,:05.22 QW46W292S 1 32185i! 1 2v CNS 1230,1210229 2125D 121 9 21;`35 r,tos-cm,/Bot7laf F 1 3216i) 12129 OIN; S,IV.O 1, iPS -,NO i8TY 2 32i25D 12129 21!25 !021-4:j;0 1242 4 3;',, 195 t) 12/29 OINS ,wljnitv -,*.,We?Oi.)q cussw*pp 10MOSSSIS01 1 3L1654 12/29 HNS '.rmoijipy A, poliod systus '."IS 021-4652-4131 I 3MRSA 12Q9 Elm WON Cook kos 9"rhnq Owd CWW"s *881-4353-121a 1 31183A 0311459 12!29 Rns 5318 CutInPrk ?,ti 1/2219J , I 'ij,' A 1, 0 U E vt.-. 'i b u R Recreation P,2fijt:d 42.x0 AL D 1,, E vU=NDUR--------: 40.0i Nu hursm 1.525. e2 i �] T. A L D!, E VE. N Y) UR --------- 1,:05.22 Dec 10 Tric & 7rns Oto 4(,,.e8 T!AL DUE VENDIR 42.20 Dec le Tri' I Trans MtC W H v,*NrjuR -------- 4A.0 r,tos-cm,/Bot7laf F VP stns-Crii"ann!,;on 6.08 S,IV.O 1, iPS -,NO i8TY 7A5 9tjonli 5.41 S,wlie-s-Recreation 4.32 lu"AL NE ---------> 92.16 N2v summa Sns Llwao TWA'- D1jF VFNBt,,R -------- 1.':59.28 NO EneaAer hint 802.88 MAL DUE VaRR --0 980.23 Ruuatkn GwObs 913i5 MAL DI;E VENDO -------- v13.25 R;�.N i TMF 14:!3 12,;0192 V G Q, R ............... 'il r5 93 V IA?,E Vt"4011R 0, A,fY *,flINT P;,,,,3J.TX-N9 RAICH P0.1 BIRYID4 D f I t I N A�3,,NT Dv E - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - --- - - - - - - - - - - - - - - - - - -- - -- - - - - - f0ajl-40N-23210 6 D. B. i'llhaacl;?r rf C,,I�Prre Wllav-Ar *112 4360-915 I PR;A D. R. TUTOYStePt ASSOC. INIA f112 4360-5M I MCA r,astsfal,,) 2 321054 1 ?MSA Diaipopd Bar Rusiji?ss Asnc Mijsksoc f-011-419V2?"'o I 30105A Direat. Mpiirda sil Ml -?178 4 301054 n ,winht French I ASSOC. !WlalltcrEn +22S -451e-6411 06313 2 331054 011145/ 1213:6 0i'Y"Mm` Cl ISM 0003017VA NTA!- .::PAID AMI NT 15, Goa 701TA,, ',!4 VFtiNIR TjjTAL FRU140 AMOUNT ;-ih't Dti! VF-NDfJR --------- 1 0.03 12:29 @1/6 '11 AL 11 V�Nfjljp - -------- 1.10.0 12'29 01/05 F'OTHP Ad -414n 9,111 12192 32, .1 et !AL ni,,E V:-'NDuP ---------- I :�25 '.1 12i29 01105 5,04 RF-7reitinq Refund 18.00 WTAI %E VI-NDIUR -------- 18.0 12125 01Yx5 Pauitinu Sitoolies il.?,f 4?/29 I W?5 Proi Mtn t3.D 1.2129 01/05 Mfo *((:4..qr 13.71 12/29 01/05 1.1ri-A Slhi-,,onq Pace itirrothe 5a.0 UTA! IJIF VFSPOR -------- > 88.45 12/25' V/05 3Rn Coizon Area faint WM 'if"AL EE VII:Xoup ---------- U9.0 PiTli 1!Pts 5?.92 9,2-1 re,,,ron R2forld 18.00 19.09 1209 ell05 lW16 Sand Ave 8,071.74 Tu'l,X liUE m 9 n d P a r ,;4Uq j lIXF 4:13 '.2/^:n;'42 V 0 U C H E R R E' S ' E 4 "jidi: T, HRJ . . . . . . . . . . . . . vtlhp. 4D. AIC, C: I f IN' ---------------------- BATCH PD. I --------------------------- EN IRY --------------------------------- IDUF 001 f D- P VIN ----------------------------------------------------- AMD"INT DATE ; iFIC , F R, -t T R-:� 40z1 11.00 S 34 Ci 2 9 01/05 g9Q 58927 S o 'n I e 'a? f., G zi ,, t 24.52 0 2 i" 2 B '7 12r29 411, r5 9,1 9l5 n 1 4 V) 4 34'10':; 1 29 01105 6S,73 0 haat !,t, 1 1 1 Z 1 B Q7 i `9 5 5 7 91,ou 1 -5 Fin 5ovt 82 40 %2`, 01105 0'481.5 9 Soo o L I ps- C 0ar 7,32 129 �Ihjs -)!i � 21, 2 18 ips-l"'Qk 1"N'l -4M 1100 35 iA k: 2`,' 01705 ?9924241 Do 1 i es - n Gav t 1A".79 I ,10A Q, 12:::9 04!2,5 0624`52 119.i2 ipral Fxor >>>qs mti-4510-2122 1 Rlosli I?42v 01/05 483570926 ExLire-.- Mail-Pab ilks 13.02 TOTAL ONDUR -------- 13.0 Sr:,,La F I ax e I k a!,.i R. 1 - 4 ? 10 - 19 9 4 3tltL- 1212fl, OIJOS Mtgs 1119.2*3:12/14 182.00 1 ,IT'A I_ DUE I," -NRR -------- ar, Frao,--Mce *JArI-pl R-1014! PRSL 1,.12' fj I i V, Sote.r iihhv-ldina Pyipt 2.33 e1/0;193 iOTAL jRcNAiD AMOUNT IfIVAL DUE VNIM ---------- 0.00 *o�,' 1 - 4E� IR - 2:� 3 Mese 1212(1� OINS Audit VP Diskette 14.00 0::21-4052--"322 4 -tt,)B 12/-"9 01/05 Fund Bal ?ublir,3tion 8.0 TVA,, MIF VRO04 ---------- 1 22.00 13ri BRA 2 3411058 91/1471 12/29 01/05 1099 p:ibliration 28.00 -1 IIAL DUE VENDUR -------- 26.00 E ra i f orn i a I221-4313 21211 1 301e5i! 17/29 WtS Pins Svc-H2ritave Prk 28.10 MAL M;E VENDUR -------- 28.10 r.alifirnia ATE iM -4044-2125 1 311 K,x 112129 01105 Pnoiie Cnarops 51.55 0001-4tM 6230 1 1?/29 2116 lostaltation 195.0 1.11TAI, D4 VENDOR --------- 1 2,5.55 +++ ...v of Did,,)id rar +++ k:11% 11" M E : 114:1.1 IMO/9i V O „ HI F R P F 6 . - . *" R ';F 7!"51-i ............... Vl:c{Jk !Vac VENDOR 'UNII HATI;H PO.!I F v0. cY;N,Y OF;. YVAQ E _l'�Ctlr'? 'N A OUYT +R :'il :1. lit {'al,i0rnla _ +6 1-431„ 2t?] +?$1-4. 6 2125 ,' 3*V1 5:8 Sar�f;,er C�;.aunira!ioae „er�i~.?eCr.>r +112 4352-5:+15 2 3.+105+ i Glenn' 1"nod y!anrL +001-4350-1202 3 Sill. pnrcaidas & Son. 'r..e A. 6ur;dives +2e1 -40N +6G2 1 ii?165; +fiat -4216-4180 2 30165,, I4iuhlander Puhiir.atioos Aiahianier Oal-23+r-fell 4 RIOSA +x01-23?0-1611 1 3216SA +hal-2300-1611 2 3010SA ,,01-7;60 1011 3 301056 n11 Is Club H1115C1i,o +661-43`;0-2146 1 301658 A2a1-4;,50-2142 ? 22i'cSe H64e w1 Awt ;,::zei'eoot +e+r1-4316-1200 3 3165 67!1412 G01 +310-1210 2 301 A A11412 i2/2'i 6!.'e5 Pone Secs-1leritane 54.65 ij I AL D(; V ADUR--------? 54. hd 12i2'd 61105 a Ea..lia Rental 824.15 1r'=+ 21165 1673 Prov S;,. -Holiday 5luttl.e 1,7!/.93 1v Ai_ pI,E ';_ DO -------) 1.177.93 12`2" 61!05 Re; 3.,nri_es-Tiny Tots 13x.31 'OTAL DUE V'CAGOR------- 122.31 4213? 21;65 an, '_-1.,5 Svc{ 2.760.60 TUTAI- ;jUF ilOMA --------! 2.Iea. 60 1212(' 61105 Naos-1119,2:4:1.2444 160.0 NTIAL DUE V�406R --- -- -) 180.60 12/2`1 21165 !AM pub Hra ADR 9? 12 35.56 12129 01/65 26;61 PuuNra-IPt!23629 21.96 12/29 61.125 25°0 PuhRra-VAR 92 4 21.98 12129 81/65 7A86 :6519 21,76 121.50 12129 61105 ,ss of Fa.il.ty IIIIA/92 22.50 12129 01/45 Use of Facility for .,;an 112.53 IuTmla DA IJNDOR--------: 135.66 1212`1 61/65 5al656a Oopratino &tooIies 141.75 1214,9 Wes ':545913 Onelatino Suoalias 92,51 TuTAt Dur 'ANDOR --------; 234.27 t V 7 2 D 1 .i '9 0, 1 u 3 r f !� INK TIM 1413 030M V 0 d C; E R R F 6 1 S 7 E 2 Ul;t iHRu..............�t14,,S �? VCtiM 1.,:. VEM D (001-23011012 1 NIM: IMPUB-1018 M..;AT M.!UA BAIC,H P+. I BEAT ..'9;!!p T. _ mW OF KH D 1 WN, A.M0IjNI (001-401 AMI 2 30105, 0%27 01/05 CC.CA Alcoa Panen 11.0,3'; 01/ 5/93 r1.3vt17rb; i .)l PREPAID 119.;19 [A. D;!E VENDN--------, 20 ( 21-2110 12x7 1 3Af05.: .2/2'1 01iv^. DO Coal Gnitrih—P:'2:i.2 2`>`C.?0 fc0IA„_, :,,,:,d 1 Mod .?/<, 01(05 r -an Cut r.' WI 001-400-0090 1 31),1!?i":: 12/2Y 21705 Jan Ga F? C^ntrO-•",Mor 1201-'+ 401090 i 30'?5C 12i29 01I05 7311 i:a4e Cimtrid-CCI'r, 39x.16 f0E1-40511390 1 MCI] 12/2'/ oils Jan Cat? COntrin-Finance 434,92 Mi-4i1;1..U91 I 2<?:'AC 12%29 11,'1.5 can o? Cwtvb4ina "IM f02f-43140090 1 30105.' 11i27 tue.S Jan Cat? Cnntrih-PrkiRet 1,n$5,37 1101-4;10 E90 1 321050 12129 01%!15 van We ±:vntrii;o r 1.146.39 ha" IV %stun int. 'aacM; (021-4090-2100 1 30105' 019 01 /05 !?994011. 1201,093-2100 7 Dpq 1129 0005 ^994011 +021-4090-2160 3 .^l+[`. 12(2'10112'= 09'74012 !n1wd y5mv my show w 1V 24 (001-23011012 1 NIM: IMPUB-1018 2 201+.1 (;921-40,+0'2f.i-5 3 3'01`150 X201-4+-i3-e1i5 1 A'?4i: (001-4040-2tt5 2 3:i10S: Traxan ;aria>ot sr.a Iraadn6 f02f-3412 1 3010511 '2��:?1:'115 Fnr,St"and 'F:inin,7'itn f@01-4020-4021 1 MOW i..A. Cauntr.5he:.ft's Dei: L,aCSi:?rizf 0314411-5401 1 MY 12129 01/05 W19,+7 IV29 01%05 1212646 12!2; 01105 dt12M 121.9 01/05 4C1AM 12/29 01/05 d(14396 12/29 01/6 11/2`: 01 /05 12129 !:1/05 11312 ''_'TAIL [PIF VFti50P------- 7,136.40 by Cm Ar Maint 151.5? time Cm ar Maint-CrMe,m 45.99 - KA Comer AM- JTAi_ �;E 4,=ND!;;i -- - --> 13.46 P_h !'ta-Sa.ithPointePlan 6��.50 P}II) i;rc-Inter"o uA Ha°i i)tI %3.2;3 Pah ;!^ aYFU ice Reanrt 14.00 W&E-Plea Cum i!a,:amu 19.x3 PacHra-A11. Vatancie5 28.50 TOTAL DUE ':,_,NDDP.--------) '?06.63 '?r.tt R?imurs,-x?nt T!J[AL VE.NDiUR--- - - - - -- 32.^ MAI Lgal S'rc dov .-------- T'JTA1. !7l;!= �=tii`,•UR 114.9S to iCmQKt 9nq 271JH46 iuiAL D!,,F V,_NDUR ------- ?71.622.86 f f f d Sar + s+ 3 12 i 2 CT Z C P„0...TX-\'i ----------------------------------------------------------------- BA, r,H pa I�t k..,! ----------------------------------------------------- AM,10NI fait DO;k, t41 &AInt 18'.11 2 ^'M1._,, 14, 3 12129 dint "'v' -act Dia 41 3.711.6b 11';1-4541-2116 2 10 12.'2v 611+?, 795 list W Tree oianting 252,ea Ai- 0 i V".N P U R --------. 4.245.: 1 aid AS;rjciat:5s -�r mo 2 3T. I S 2v S ? 1,­.i7erti REview -EN 03 US IS2,lf e-1:;12 2 9 1 J'?, 5 ,r51i Prni Svrs-EN 93-MVylS5.28 "ITAI DOF VROOR ---------- 1,107.3a i. EWjS Enf]rayl:,,, T11C. _n,jra 1 12,121", tlies F-xravina Secs 45,47 'OiAL DUE VENDUR -------- 4S.47 2 . Mi drael +01-4210-4140 P I I lufAL -rl,!;E VI-ADUR ISM) ';W-11,901 2,09 i p 1?i2v ellq S;sinar-AIDA Cnord 75M IWAL us A.,Irplps Znullte 12/31 @.1/05 178 Paver Rental Auq-Seat 92 121,31, .429a_213a 2 DRSC 12lig qj/M,r 319 Pacer Rental fictaber 92 49.16 vjND(j" -------- Pride, Taxfpr MadrideO *01-4216_41021 3 HIM I2/29 0110S Mtns 1119.23;12(14 1Aa.M8 4ull Street Tours MairitrFat ill'e 436-3-SA3 3 1212V C IS Finnsit-Catalina Trio MM 2 N I t �C 12i"19 all9j5 7182A re,msit-Salvann Trio MAI Dur'. VENDOR 400 .03 1 v + '1-: 14- V 0 U H F R R F S 5? F R . . . . . . . . . . . . . . I + PQ—T + .1 AllilOOT 1 1* X -'4fl 2A AlC4 ?0, 1 N'F; A. -------------------- -------------------------------------- R y D! :�. I ----------------------------------------------------------------------------------- - 1, K R I P 11 1A � i4 0, 1",1 T DA ' t ^alfl -l+TE,;A TNli 0 i f, tTp- u *i 123' 12i2" @1,'0; ^2:110 r:3tAj 70 f AL 'j,,.,, -PAID AKiIO T ;UTA: DOE YRNOOR I n jT I z +,t, j - 14 2 1 1 3$1d ;r 1?12'1 +aITS R2imj Mtn 12,19 17.0t ii rAL r,!,,E ""ENDuR -------- 17 Marinosd Horticultural Maritsa 2 U10,31" W1418 1212':+ '::95 4124 NDv Mlaint-Gnw Park 1.e38.82 17/28 OlitS 4124 ticy M4A-Hpri+aae 'h.°;5 1081-431.6-5388 7 38195" 0 418 1212`;' 21/85 41?4 Nov Maint-Maple Hilt 8'8.84 4 -a1 -4319 I " Al h p WV+16 1 2 i% 9 .317'7..'5 4124 N o, v 14 a i r F e t er,; e n t.":'8. *01-4322 SW 2 RAS011416 1 ? f 2 ,,, 0119" 41 ?4 K -iv taint-Rp.,a,an Prt 1.938.82 1d5r 8411418 H/05 4124 Nov "gAint.-Starshine Prk -219.94 49x]-4328 2 3:31&5i: V/1418 1? %2`r 01105 4124 Ni v Maint-ljLm;utRLIofi Prk 1,545,71 2 'Al"'K Hl14L6 '1-, 9 01/85 4124 Cyn 1.1163103 +&�,l-li3l.9-221@ 1 32les": ? ':' 8176 412`_: 67,69 1 - 4.� 19 -T? 2 12/,-, I 5 4121 1:38]-4322 221.q 1 39105(' 12 WOS 412h S:.inal Prk 9 1 '16 i 1d; ,9 Oljt5 41",9 nAlIlie-14.3cle Nill 4131-431.1-221.0 /Y' 81105 4178 S000l ij?s-Pa,,,l 6-nw Prk. I - j 4131 ? DLIF VENDOR ---------- 9.457.72 '4arn.---,a ;nl M4riDcsa 12129 el/e5 4121. C)Incilies/Labor-Petersen T ;UTAL DUE YBOUR ---------- 826.35 517 --!,4 7z 1 RIK, i?12v CRS 5181 R,-creatinn Refund TT!-IrAl. TJE YrADIAR -------- t8p 4881-4410 2'21. 1 381w5: 1212-9 01105 Mtn Raub. 12i19192 23.54 76TA1_ DI;E VERO -------- 23.54 Msvqr, David rvprD *88I-4219-416,11, 1 341851) 0,119; Mtos lli9.11123:12/14 in. ea 1; OTAL DUZ VENWS --------'s 110.0 7 TA,. D4 VEN)OR 1 840.93 Cffl'�a machijla5 )v marks k 1281 40.:0 1100 4 4 t D f D 1 a o n 1 3 a. V 0 ij r p r" oa 1 er p i i t s T E R Do[ 10�1. . . . . . . . . . . . . 99 jA% Hiith Ins Prem; ',AE,14 f VENDUR :D. an Ar''All AM, I IN f P�Zj -------------------------------------------------------------------------- i.TX_Nf� BATCH POJIV111. E N1" R Y / Di 1� TA49 -::d 1 P ----------------------------------------------------- 5 i i N'T W! ; E AIL Min 11. 212; 1 Mesi) 1212", 01/6 K.)Y r.plit-lar Svcs-CMar D. 22 W1 -431f-2310 4 ,*}ilia: I 2v I i G. 7 6 , 6 rue!L-Prk Re� Svcs pacesetter +031-4098 2140 2 331051 12/29 41/05 t001-4210-218? 2 Rlij;�i 14 " "A 2 2,:F, i, 1 0, S k. 2'-t 3 Malrit-pino TiUCK 51.0 !1-'+310-:x:18 3 ;!A j -, Ci'l 9112S e1/05 : 24; K, tS7-4 C" PI-Frk I 7 -?c 1 'Ot@SO 0"1-431t TV 2 3'ult5a t II � A 2 1!5k21 5 r 74& Maint-PIR 'rrdck 59.0; :and --:ave Review-6zFov 14. R1,11 0164932 Maim -rorai-i ?15.61 X021-431.0-2310 2 RlaSr: 12129 01/05 U165-115 Fuel.-Prk & Rec 4.:30 x$01-48$'0-2310 .`'0i c 121-9 S' 1741 K -1; PI-i'Nr 446.5 Mvr:rs, p d; +021-4040-+012 I ofles"', 1212V tl/@; 92jh?2 DtvCounc,; Mo 1211/91 IRM 1 751Z5c 12/'29 KIOS Y^022 Pira Cc.5m Mta 12114/92 leda I AO 4PM-4210-4UNII 2 301R5',-' 12121 W6 92J622 P."na D-Irt mto 12114691 IIIAOMO -DIK 12i'29 81115 92db22 iricirins Mt,; 121'13/92 20,0' 7 TA,. D4 VEN)OR 1 840.93 Cffl'�a machijla5 )v marks k 1281 40.:0 1100 2 PRDu 011141.' 1712"; x1%05 j i '- t o", I il 178.6% 11j,TAL p r" oa 1 er p i i t s 0?1-2110-IM 1 RIM) Wos jA% Hiith Ins Prem; ',AE,14 f an Ar''All -'!TAI DjlE VENDOR --------'> 71643,17 Fac Tpj "?pular r?l 212; 1 Mesi) 1212", 01/6 K.)Y r.plit-lar Svcs-CMar D. 22 !""01. V"N'T'd --------- 12,22 OacaseHpr Municipal Svcs pacesetter +031-4098 2140 2 331051 12/29 41/05 -Dpc92 3,5d.65 1281-4128 5%81 I ?MSD 12/29 81/05 4.126.83 }011 -4228 3dr'1 2 341e5;1 12129 e1/05 1 *? 0-4312 6415 24692 1 'Ot@SO 12/29 8Ije5 1981 Plan ReviEw-HprPr1CrsB1dq V'JISM felol 1 R 1@50 1212'; 01/05 IQ.A? :and --:ave Review-6zFov 215.03 Tu 1'11- 01,,E --------- 18.671 .54 pa-'Joena, City of Pasadpra *112 4092-71M 1 30161 12121? 01/05 Prnn A T-irha,)qp 552.020.05 01/05M 10 f AL PAID AMOUNT 15201808.03 LITAI DUE 'ANDOR -------0.08 - t v c "A Ac-, '4:1' i j, 12I32/91 V 0 J H E R R G T �7 R ,U ............. 5 Q v L D Iq N A VENDORNDOR In. CT 31.1. X-90 ------------- --------------------------- 1 C H PT.! 1 N, F Cl ------------------------------------------ ------------------ --------- IVt N I A 'fF r. 1712'' 01 iv"' 5 P"'P Tr,,f,,sf;,r A t r93 0 iul-Al- v:iUAID AMOUNT U Fill, DLV F N D P I --------- aora lnihp4d c )01 q Dv I Sc I 4 /2Q it I 10 S Cla;srir '-J;p icor R2-1-reitq WiAL V�NDUR -------- 3 3:1.65!± 1212';' tItan 12 7 t 21715 ' 1 3 1 t 17i24 Cioj" V26 Retire Cmitrib-Evir 3,747.21 01105M 01999I791,'± Qol--4112-12M 2 all95i9g 99eea17664 'ul As P 7 PATG WILINT F74.16 1N1 -4411-2%04 1 ii /95 1019y TOAL Pf.;E VEINUR --------- > 45.0 Raics. -,Prry ih W 12/`2" 0 1 i 0 5 SN qp,teitioit Rpfund 51.92 0;.!E VC.4DIA - - - - - - - - -- SIM ;ccro Q4V -WQ2--21R 1 30105,1 12i29 9i/o, S, --ttinrlary son'llies 6;.93 A I- I Y}INDIA -------- % 56.93 Ricta,d or Christine HunTPTGraO A -4i-A-110 f , a I 3;',r 1 e S: 1 tl/@S h3ti L &irsthes 15,24 A ;!;E YrNDUR -------- 16.24 Robert /,river lis co. R007'rive foal-2:3:18-1944 1 37?c �ielrlt Ins-Niv 100L.PAID AMOUNT 0.0 -UTA: ".1ft VENDOR - ------- eM t 0 D ; D I a 7 0 1'. (1 B a r A 14-P l2P192 3 U C' P. E R R F G T I T E R 40 3,1 12 ............. a1!t5i +3 VE0 T!). + + ------------- ----------------------------- E ----------------------------------------------------------------- AM! GN T FA CL12 4 RRS�j 12i29 01/05 70617 Lauahlin Turn Araupd JiAlf MJIF ViArVUR +081-21,10 16 + PRS 2-*,! 01.%05 jan Dental pre*5 931..2`, Ve81-2i10-11024 2 ':4 11 ?,. D Wes Py:ot '+2.06 +U81 -2110-168b I 3815,,an Vision Frep;.; 2",12 . 4 0 :11A!- L I 1 246,31 San abriel Viv Iribure WiTeibuoe MI -244-161e 3 3816v 1212" 01,101 5n-vt04S0 P -,h Hra-gmuthPaintpFIR 62.01 ftlol -14 M-211 5 6 38165D 12/29 Ol/@S sovt8412 Pub Oro BAMFovTaoravit 93.43 168I-230-1011 6 N' 1 i 5; Pi2l' 01/05 soyt0'439 Oah Hro-EIK 91-4 19.78 S I '810 D 12/19 ONS -Qytt4h8 p I.IbNot i r E-4: i 11 apC i a I Rn t 14.04 O21-4940-2115 S ARSO 1212" OlIOS sayttS;? Vaancies-Planning. Cofim 19.89 IOI8i_484.1_2115 4 20165D 12/29 al/ts 5avt0"53 Varancies-prk S RPE 76.91 rjE -------- 216.45 `anti W S011651932 P16,1- 112 �29 CCCA Mto 12i'16 Cm.�ri2^npr 2S.0 08888170 ', 03 VENDOR ---------- 9.02 '01401—I696-2110 2 IMSE 12/29 We, Ballill.ie-,-,Iille-,Ieia;Bride 27.9,, 611'tS/93 6888817063 IDEAL !,R[PAtO AMOUNT 27.93 "MAL RIE VENYIN -------- 6.08 Sir 0I'Qpqdv sirgpeedy +081-46,16 2110 I MIM 1212Q 01105 ItSvS St.itionary SoWips 82.38 iQl[AL DUE VVIDuR -------- 12. '16 "outt:ern Ca. t-di5on 'WacdIson *13V-4531-2126 I RIM 12,12'-,! 015 ElFC:t Svcs -Dist 39 234.44 ILINAL PJJE VENDUR ---------- 1 234.44 Southern Ca. :di�on safa-d j son +141-4541-2126 135105;1 1212'11 61,16 FIPLt Svc --Dist 41 90.56 TuTLIL DUE VENDA -------- 98,56 att itv D iriam0n'1 Sar +tt V 1i`F: :4:13 12!38!42 V 0 U ? E a R E 6. CE 1 9 E 3 VENDOR ?CC,+.! ( P A.TCH P0.11jCiFr'!. t?itRY/DUE , fl9I10M1 A!!:!!VT r)AiF SD-!tt-rn Ca: Edi.a;: 2.1 9:? jYr:""Nal? Nli1 x93.42 1681-431.1-212?,V.._;,! 6M1 0129 R1!6L rA, DUr VEti{i1iR--------'s 919.3 Eipct Svcs -Dist R. M .A7 t881-4:3'"�'-[12G 1 381e'"r 17-2:-:1 eli6S 101 4-: si 21 6 :r'.:,"; i2; 9 31,65 Sauti•.rrn "a. :�i-..,,-:,�laE•ir-.:: tIB- :;t -21.2b i ir9:i 17/2" ?t IB Southern Ca. !'hison t08t-455; 212 1'x1851 i2I2':' s?1/A5 5tam:ard 1r.;;;raII,:e rf Ora 5 t ai n;I ar11 Mil -21 ii -1625 1 381 Sir 12, 29 V1I6 ! .5. �C5't. a r rC5r 5?. ,S So"int Snrint tt.a1-4511+ 2125 1 3t.1+)_'r 17/29 61/65 ulocai Unoral Qfl-4319-2310i 5 Mos6 1?12i 61105 87463.4 iJrv, 5ooa.ld , ryO *M-455: 4100 4 NIieSc': 12!21! CIS yaL,;,t Vlv rzatar Dist its»atrr"is MI -49W -212L 1 :011{t t7I29 61IQ5 7::16 tthl-4i9-21're 3 81i ;E 12!.'9 81125 1513 Elp.'t Svcs -Paul. R"Drr 2.1 9:? jYr:""Nal? Nli1 x93.42 ct�ct Svice-P2torsan 6M1 Fl rt `rocs ':ivi o-�Ore Cvn 431.14 rA, DUr VEti{i1iR--------'s 919.3 Eipct Svcs -Dist R. M .A7 TuTAL 1,1;E YClDUR-------- > 242.87 Elect Svc;-Trffc Control 3.79:1.?9 0n 91!2 PI'eas 17.06 iiiiAL ?;F V:=4DCR--- - - - - -) = t.,o Co�N=aaletter 2,?14.41 61/05/93 6 MAL 'R'PA1D AMOUNT ----) 2.214.41 'Ork D;rE 'VENDOR --------) 2.62 Eio.r long Diet P;rne Svcs 3.18 1 UTAL DOE '1 .%JR --- ----) 3118 Ftipi-P d R 36.94 i;' AL ?1;F V:ADuR--------) 36.94 D?: le Tri- d Trans Mtn 49.60 !UAL !;E VENDUR--------) 48.69 EiertPwr-CDwzSite S?o-Dec 34.74 13 'ent for Ea5toate Site 10bm IOTA! DUE VENDOR --------) 134.74 t v o i D, . 3 j a o 1! Sar + Ruh 14:1,, 12133JI92 VOUCHER R F -3 1 S T F R Pry 14 DuF TO U .............. VENDOR lu, :'RP -11. R -No Ji. Iy'!j ------------------------------------------------------- HICH Pa.(, I'sim' I C I __ -------------------------------------- '. i: ------------ ------------------- 'iallll)t Viv katpr "'ist 12121! 01/95 7 s ,'i TE!.I:,11,? jrC'q7tjr_ Triumits 70.82 !Oik Dl,F Vi:VuR /'19,V 01/x5 CA Code pjtl 1 icat ions 47.25 iO Fl5L DIIE v�'_Wjj!R --------- 47.•1 +0 1-4090-29?" 3 3316' 12,2'-' e1/0 gripn hotts,*. S,ionlip,; 121+.13 01/95193 OUINIUS:� 12 i"? 9 01/95 r;5?nari3*0a! stloolis?s 5.1-6 alh?SM e0 2011056 it!Tk P„', PAID AMOON1 ---- 129.59 MAL RE VENDUR -------- a.10 '4rl H -ilia +250--4319-6415 3 'R16E 911112V,, 1?/2v 91195 J1 3,i 1 Desion 1,3"'0.53 t-j'Al. 1"IDE: VrODUR -------- 1.i6al53 +031-::76 6 3?16f' 1.2t29 xINS 5196 Rvrei!-,01-fi Ro2iond 39.90 "3L v1:'NDL;'q ---------- 39.93 ;V'A 121211, 01/e5 COR'Reisb-Ort Child Care 11,249. 75 01,105193 AAM704,� Qffh FREPAID AMOUNT ----i 1.249. i5 10th. DUE VENDOR --------- I 0.93 MFA y "VIA. 2 3010Sk 12/30 WesRG , Raion!i v . D e c P r a r r. 1.Aa1.e0 01105/93 ?Mmi Nb5 NTAL i` R,"- P A i D A M 0 G 'i T ---- 1.@37.08 101 At DUE VENDOR -------- OM IOTAL PRIJAID ----------- > 5/2,316.47 u TAI Out ---------------- 375,362.16 OPAL � 'C?G N T ------------i 947.66A. 65 ++* CiLv o Di^mond Bar *** .41AllhF/14/012/3t/92 V 0 U C H E R RFSISrER pumD SGnxuRY RFPORT "!"E .............�\/��/Y3 NEWS G/L &E W}'L yH' SA 08 P[MFD FOUN l8kUA /ING �TN0 ----------------------------------------'-------------------------' |0V& vl;Rl PAY a,rAK xWRE GWE RUNE `v7W 001 PimpraL F"vd `4 1y.uR.X32 13N LiAU 08 Fund 5,5.3-j.14 vW�� l:9 LiN} 139 Fund 6.40S./2 6MV2 118 Air Q:alitv Ito 2.O26.9# 2AM9',` 112 Proo F 22� G-rand Ay Cwet F 8.07z.7'� x.0Mn+ 1*1 LLA Au [uwi 4 4x35.93 �e�� C.7.p. Fund 1,69�.;� 1.63�.�� iCUD Fund 3.Ji@.8 mTA------ ----'—' ------ ------ ------------ ------------ ------------ _--__,11-1 ,11-L�8ADS 947.,V�A.63 /7.:26.-'8 .169.36 8/�.u3.19 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor and City Council MEETING DATE: January 5, 1993 REPORT DATE: December 18, 1992 FROM:Linda G. Magnuson, Accounting Manager TITLE: Treasurer's Report - November 30, 1992 SUMMARY: Submitted for Council's review and approval is the Treasurer's Statement for the month of November 1992. RECOMMENDATION: Review and approve. LIST OF ATTACHMENTS: X Staff Report Resolution(s) Ordinances(s) _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: Public Hearing Notification Bid Spec. (on file in City Clerk's Office) Other 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? 2. Does the report require a majority or 4/5 vote? 3. Has environmental impact been assessed? 4. Has the report been reviewed by a Commission? Which Commission? 5. Are other departments affected by the report? Report discussed with the following affected departments: REVIEWED BY: 4,1 Terrence L. Belange City Manager n Lift da G. Maa n son Accounting Manager — Yes_ No Yes X No Yes No Yes X No CITY COUNCIL REPORT AGENDA NO. MEETING DATE: January 5, 1993 TO: Honorable Mayor and Members of the City Council FROM: City Manager SUBJECT: Treasurer's Statement - November 30, 1992 ISSUE STATEMENT: Per City policy, the Finance department presents the monthly Treasurer's Statement for the City Council's review and approval. RECOMMENDATION: Approve the November, 1992 Treasurer's Statement. FINANCIAL SUMMARY: No fiscal impact. BACKGROUND: Submitted for Council's review and approval is the Treasurer's Statement for the month of November 1992. This statement shows the cash balances for the various funds, with a breakdown of bank account balances and investment account balances. PREPARED BY: Linda G. Magnuson CITY OF DIAMOND BAR TREASURER'S MONTHLY CASH STATEMENT November 30, 1992 SUMMARY OF CASH: DEMAND DEPOSITS: INVESTMENTS: GENERAL ACCOUNT $134,172.81 PAYROLL ACCOUNT 212.38 CHANGE FUND 100.00 PETTY CASH ACCOUNT 500.00 TOTAL DEMAND DEPOSITS $134,985.19 TIME CERTIFICATES $0.00 COMMERCIAL PAPER 0.00 L.A.i.F. 9,466,478.01 TOTAL INVESTMENTS 9,466,478.01 TOTAL CASH $9,601,463.20 BEGINNING TRANSFERS ENDING FUND BALANCE RECEIPTS DISBURSEMENTS IN (OUT) BALANCE GENERAL FUND $4,163,361.22 $809,148.36 $1,044,015.76 $119,006.28 $4,047,500.10 TRAFFIC SAFETY FUND 12,331.27 3,307.49 (6,707.14) 8,931.62 GAS TAX FUND 2,537,036.67 103,674.20 831.25 (182,995.89) 2,456,883.73 TRANSIT TX (PROP A) FD 644,471.47 38,520.00 6,599.81 676,391.66 TRANSIT TX (PROP C) FD 578,672.06 29,426.00 608,098.06 FEDERAL AID URBAN FUND 0.00 0.00 INTEGRATED WASTE MGT FD 17,366.34 6,872.20 5,521.31 18,717.23 OTS FUND 0.00 0.00 AIR (.QUALITY IMPRVMNT FD 33,598.28 33,598.28 STATE PARK GRANT FUND 0.00 0.00 PARK FEES FUND 181,990.97 181,990.97 COM DEV BLOCK GRANT FUND (2,106.46) 2,173.07 3,005.82 (2,939.21) LANDSCAPE DIST #38 FD 39,583.75 2,584.18 6,749.40 35,418.53 LANDSCAPE DIST #39 FD 128,571.47 2,402.12 7,092.02 123,881.57 LANDSCAPE DIST #41 FD 84,951.79 1,445.59 10,251.81 76,145.57 GRAND AV CONST FUND 491,334.30 570.44 490,763.86 TRAFFIC MITIGATION FEE FD 302,806.57 302,806.57 CAP IMPROVEMENT PRJ FD (4,397.02) 13,287.20 70,696.75 53,012.53 SB 821 FUND 133,195.33 133,195.33 SELF INSURANCE FUND 357,066.80 357,066.80 TOTALS $9,699,834.81 $999,553.21 $1,097,924.82 ($0.00) $9,601,463.20 SUMMARY OF CASH: DEMAND DEPOSITS: INVESTMENTS: GENERAL ACCOUNT $134,172.81 PAYROLL ACCOUNT 212.38 CHANGE FUND 100.00 PETTY CASH ACCOUNT 500.00 TOTAL DEMAND DEPOSITS $134,985.19 TIME CERTIFICATES $0.00 COMMERCIAL PAPER 0.00 L.A.i.F. 9,466,478.01 TOTAL INVESTMENTS 9,466,478.01 TOTAL CASH $9,601,463.20 CITY OF DIAMOND BAR MINUTES OF THE PLANNING COMMISSION NOVEMBER 9, 1992 CALL TO ORDER: Chairman Flamenbaum called the meeting to order at 7:06 p.m. at the South Coast Air Quality Management District Auditorium, 21865 E. Copley Drive, Diamond Bar, California. PLEDGE OF The audience was led in the Pledge of Allegiance by ALLEGIANCE: Vice Chairman MacBride. ROLL CALL: Commissioners: Meyer, Grothe, Vice Chairman MacBride, and Chairman Flamenbaum. Commissioner Li was absent. Also present were Community Development Director James DeStefano, Associate Planner Robert Searcy, Planning Technician Ann Lungu, Deputy City Attorney Craig Fox, and Contract Secretary Liz Myers. CONSENT CALENDAR: C/Meyer requested that the Minutes of October 12, 1992 be amended on page 4 to reflect that he voted Minutes of to approve Resolution 92-19; and that the Minutes Sept. 14, of October 26, 1992 be amended on page 5 to reflect Oct. 121 & 26, the reason why he voted against ZCA 92-2. 1992 VC/MacBride requested that the Minutes of October 26, 1992 be amended on page 6, last paragraph to replace the word "his" with "Mr. Patel's". Motion was made by VC/MacBride, seconded by C/Meyer and CARRIED UNANIMOUSLY to approve the Minutes of Sept. 14, October 12, and October 26, 1992, as amended. NEW BUSINESS: PT/Lungu presented the staff report regarding the request made by the applicants Diversified Signs & Planned Sign Graphs and Cornerstone Partners Walnut, Ltd. Program 92-2 requesting approval of a Planned Sign Program for Walnut Business Center, located at 20418 Walnut Drive. The business center consists of one parcel with ten (10) one story structures. At this time, the property owner of the Walnut Business Center is going through the subdivision process in order to convert the business center into a commercial condominium. The Sign Ordinance states that when more than one wall sign is requested in a commercial center, Planning Commission review and approval is required. PT/Lungu presented slides displaying the signs currently in the existing business center. She noted that several tenants have banners which have not been reviewed or approved by the City. There are no new signs being proposed, or changes to existing signs, as part of this application. She reviewed the application analysis as presented in the staff report. AP/Lungu stated that staff has attached Exhibit "A- 1", to the Resolution, requesting that the applicant's submitted Planned Sign Program, November 9, 1992 Page 2 referred to as Exhibit "A", be amended to incorporate address numerals to the monument signs, and that the temporary signs be reviewed by. the City. It is recommended that the Planning Commission approve the Planned Sign Program, Findings of Fact, and conditions as listed within the attached resolution. PT/Lungu, in response to Chair/Flamenbaum, stated that each of the individual units, and each of the buildings, have address identification numbers. These numbers will remain. Chair/Flamenbaum opened the meeting for public testimony. C/Meyer, noting that staff has recommended that the applicant limit their color palette for the primary and secondary wall signs, inquired if the applicant concurs with this recommendation. Mr. Johnson, from Diversified Signs & Graphics, stated that though he does not feel that five colors is that extensive, he will concur to limit the palette to three colors. The tenants that have signs that would not conform will acquiesce to replacing them. Chair/Flamenbaum closed the meeting for public testimony. C/Grothe stated that he feels that a variety of colors would be appropriate for the center, as long as the signs are the same size, shapes, and have the same letter styles. Chair/Flamenbaum noted that Exhibit "A-111, amending the proposed Resolution, contains the full palette of colors as proposed by the applicant. C/Meyer concurred with C/Grothe that the applicants may want to have the choice of colors expanded especially if the building is repainted another color in the future. Motion was made by C/Meyer, seconded by VC/MacBride and CARRIED UNANIMOUSLY to approve Resolution 92 - XX, which includes Exhibit "A" as amended by Exhibit "A-111. INFORMATIONAL DCA/Fox stated that the trial court vacated the ITEMS: hearing date, regarding the Referendum, and it has been assigned to the Judicial Council for the Verbal Status purpose of assigning this case to an out of County November 9, 1992 Page 3 Report Judge. A court date is not anticipated any sooner than mid December. CDD/DeStefano indicated that a draft Environmental Impact Report, for the South Pointe Master Plan, is due for publication toward the end of this month. Therefore, the project may receive a Planning Commission Hearing on the EIR in December of 1992. However, the project itself will not be before the Planning Commission until January of 1993. Chair/Flamenbaum requested that the Planning Commission receive a copy of the published EIR at least two weeks prior to the Commission meeting. C/Meyer requested that a walking tour of the South Pointe Master Plan site be scheduled for the Planning Commission as soon as possible. CDD/DeStefano stated that he will relay that request to the developers. He stated that staff is also in the process of arranging a tour of Tonner Canyon, for the Commission. CDD/DeStefano stated that the City Council will be reviewing the following items at the November 17, 1992 meeting: A public hearing is scheduled for the Diamond Bar Associates project known as Vesting Tentative Map 47850. There are still some areas of the geotechnical studies that need further refinement and clarification, therefore the Council cannot render a decision of approval at that meeting. The developers have also requested an additional continuance to January of 1993; the City Council will be looking at extending the Interim Agricultural Zone; and the City Council will be considering the Hillside Management Ordinance. CDD/DeStefano reported that the City Council approved the second reading of the Commercial Manufacturing Ordinance, with a few minor changes. One of the changes was requesting that a CUP be required for all alcohol sales, whether it be for on or off site consumption. AP/Searcy reported on the following projects: the InterCommunity Hospital project is nearing the 45 day review; Tract 48487, the Tice project, a 53 unit residential subdivision located in "The Country", has now received a staff go ahead on the fifth alternative that they have submitted; Dr. Crowley has submitted a revised design, using the same application filed two years ago, for a 34 unit project located on the Torito Lane/Golden Springs; November 9, 1992 Page 4 an EIR consultant has been chosen for the Yeh project, a 13 unit subdivision located on the backside of "The Country", adjacent to the Teis project; a consultant to prepare Negative Declaration for the Dolesol Tract, a 4 unit subdivision located directly adjacent to Tract 47850, has been chosen and will come before the Commission early next year; and an application for a parcel map, located at the Walnut Business Center, will__ come before the. Commission, on the December 14, 1992 meeting. CDD/DeStefano stated that Avery Dennison's divisional headquarters will soon be located in Diamond Bar, at Pathfinder/Brea Canyon Road, to begin operations the beginning of next year. CDD/DeStefano reported that he held an Administrative Development hearing earlier in the evening and approved the following projects: minor changes made to the E1 Pollo Loco building; and an 8,500 square foot addition to a 2,200 square foot existing home located on Blaze Trail, in "The Country". CDD/DeStefano stated that the Commission received a copy of a letter, from a commercial retail center owner and manager, complaining about the staff's processing of a karoake facility. Karoake is a land use that is not clearly called out within our existing code. Staff has since met with the owner and has resolved a variety of their concerns. The application is scheduled for the next Planning Commission meeting. Staff will present the Commission with a report outlining karoake facilities, what they are, and what the application is all about. CDD/DeStefano stated that staff has been working with the City Council's Planning -and Zoning Committee on determining how to begin to develop the City's new code to deal with zone changes to implement the General Plan. ANNOUNCEMENTS: Chair/Flamenbaum made the following announcements: there is a community workshop for the Olinda Heights project to be held in the City of Brea Thursday, November 19, 1992; and there is a Planning and Zoning Clinic to be held at the Ramada Renaissance, by the Airport, on December 11, 1992. Chair/Flamenbaum suggested that the Planning Commission also form a Planning and Zoning November 9, 1992 Page 5 Subcommittee. He requested staff to place the item on the agenda for the November 23, 1992 meeting. C/Meyer and VC/MacBride indicated that they would be willing to volunteer to be on the subcommittee. ADJOURNMENT: Motion was made by VC/MacBride, seconded by C/Grothe CARRIED UNANIMOUSLY to adjourn the meeting at 8:16 -p.m. Respectively, James DeStef o Secretary Attest: Bruce Flamenbaum Chairman CITY OF DIAMOND BAR MINUTES OF THE PARRS AND RECREATION COMMISSION NOVEMBER 19, 1992 CALL TO ORDER: Chairman Ruzicka called the meeting to order at 7:10 p.m. at the AQMD, Hearing Room, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF The audience was led in the Pledge of Allegiance by ALLEGIANCE: Commissioner Whelan. ROLL CALL: Commissioners: Medina, Whelan, Vice Chairman Plunk, and Chairman Ruzicka. Commissioner Schey arrived at 7:18 p.m. Also present were Community Services Director Bob Rose, Administrative Assistant Kellee Fritzal, Recreation Supervisor Marla Pearlman, and Contract Secretary Liz Myers. APPROVAL OF THE MINUTES: Oct. 22, 1992 C/Whelan indicated that he will be abstaining from voting on the Minutes because he was not present at the October 22, 1992 meeting. Motion was made by VC/Plunk, seconded by C/Medina and CARRIED to approve the Minutes of October 22, 1992, as presented. AYES: COMMISSIONERS: Medina, VC/Plunk, and Chair/Ruzicka. NOES: COMMISSIONERS: None. ABSTAIN: COMMISSIONERS: Whelan. ABSENT: COMMISSIONERS: Schey. PRESENTATION: South Pointe CSD/Rose reported that the consultant was not Master Plan available this evening to deliver the scheduled presentation. The consultant has indicated that he can be available on December 2, December 3, or December 17, 1992. Following discussion, the Commission concurred to schedule the presentation for the regularly scheduled Commission meeting of December 17, 1992. OLD BUSINESS: Parks Master The Commission and staff are presently gathering Plan Update information for the development of a Parks Master Plan. A brief update will be provided by the Commissioners on the task assigned. November 19, 1992 Page 2 VC/Plunk reported that she and C/Medina have decided to put the map aside until it has been determined what facilities actually pertain to the planning process. She reviewed those facilities that are under consideration: o The specific facilities that are available in those colleges and universities out of our area, such as cultural facilities, auditoriums, and planetariums, are being considered. o Golf courses will be limited to those in the immediate area, or those that have a specific uniqueness, such as Big T Golf Course in La Mirada. o Parks are limited to only those that are nearby, concentrating on the special features that these regional parks would have, such as Frank G. Bonelli Park's water feature. o The Industry Hills Recreation Center is the only facility left on the other points of interest list. It has been determined that, for planning purposes for the City, Disneyland, Knotts Berry Farm, and Anaheim Stadium do not pertain to us. o Shopping centers have been omitted from the list. o In the process of looking for specialized recreational facilities. VC/Plunk stated that CSD/Rose has developed a matrix for the actual park site inventory, and is currently working with a cub scout group who expect to have the inventory and condition of the parks completed in three weeks. As far as public facilities and non park facilities, VC/Plunk stated that she will be contacting the Walnut Unified School District to confirm the theater and amphitheater. CSD/Rose will be working on determining the meeting rooms and banquet rooms, and the facilities at the colleges and universities, to include such special features such as pools, theaters, amphitheaters, auditoriums, planetariums, arboretums, equestrian facilities, and athletic facilities (handball, racquetball, tennis, basketball, soccer, baseball, football, archery range, and other). It is anticipated that the process will be complete sometime in January of 1993. November 19, 1992 Page 3 C/Schey reported that he is in the process of accumulating various standards from other communities. These standards are basically consistent from one community to the next, however, each community seems to have modified these standards in accordance to the needs of their city, relating to the type of population. A basic set of criteria has been established, and a matrix will be developed so that the Commission can review it to determine if this basic criteria needs to be modified to fit our community's needs. He then reported that, after discussing the use of telephone surveys with a couple of recreation consultants that do Parks Master Plans and Assessments, he now feels that the surveys may be beneficial in obtaining input from the breadth of the community, not typically represented in the user groups. It seems to be a useful tool for obtaining input to determine those priorities of desired facilities, based on our resources. Chair/Ruzicka expressed his concern that there should be a method to assure that every user is represented in that survey rather than a random picking from the telephone directory. C/Schey pointed out that communities do not rely solely upon the telephone survey, which does depend on statistical randomness. The survey is used as a base level that provides a broad cross section of the community, and then input from user groups, for example, are factored in, and into the Needs Assessment. The telephone survey assures that those people that don't already have special interest input to the process, get represented. Chair/Ruzicka stated that the User Group meeting was successful, and that they all cooperated in negotiating a schedule for park use in the coming months. He then suggested that the City look into the possibility of expanding the recreation program to include a cooperative effort with neighboring communities, such as Brea, and Chino Hills. Parks A facility use request was received from a company Reservation called Veterinary Outreach, located in Lakewood. Request - They were granted use of Summitridge Park on Veterinarian Sunday, November 15 to provide low cost dog and cat Outreach vaccinations to the community. The Commission Facility Sub -Committee was assigned to visit the vaccination session to review its effects on other park users. November 19, 1992 Page 4 CSD/Rose reported that he visited the site during the session, and observed the following: the clinic was set up on the south parking lot adjacent to Grand Ave., using a Volkswagen van with a tarp, blocking only 3 or 4 parking spaces; there was plenty of space available on the parking lot for this use; it had no effect on any other users in the park; the process seemed to be efficient, quick, and effective; plenty of staff were present to do the service; and the people who took advantage of the service were pleased that the service was available. AA/Fritzal summarized a letter, received from Glenn Craft, and four other Veterinarian Hospitals opposing the Mobile Vaccination Clinic, as presented in the staff report. Dan Brostlez, 5212 Carfax Ave., Lakewood, owner of the Veterinarian Outreach, and numerous other facilities throughout Southern California, made the following comments: they offer low cost vaccinations; when low cost vaccinations are not available, the local veterinarian fees, generally, are higher;'they do reflect a form of competition, however, they are a community service; mobile vaccine units are expanding; they offer only basic vaccinations for preventive purposes; and since they only operate 2 hours a month, they are not a major competitor for local veterinarians; and another veterinarian who wishes to set up business in the City would be more of a competition than our service. Dan Brostlez, in response to a series of Commission inquiries, stated the following: they are not affiliated with Petco; if there is a delayed reaction to the vaccine, they would refer the client to their veterinarian hospital in Azusa, or to a local hospital or an emergency clinic in the City; he listed the various local cities that they currently operate in, such as Chino Hills, Ontario, Pomona, etc.; they offer the service mostly in pet stores, but have operated in parks; Diamond Bar has only one sufficient size pet store; they are incorporated, and are not non profit; and they do have a business license to operate, and will obtain any necessary permits required in the cities that they operate in. November 19, 1992 Page 5 VC/Plunk noted that other services, such as tennis lessons and craft fairs, have not been allowed to operate in the parks because they are commercial ventures. The Veterinarian Outreach has an unfair advantage over the local veterinarians because they do not pay rent to conduct their service. Furthermore, this service is already offered in the community. C/Medina suggested that the company be asked to pay a set fee for the use of the park. C/Schey pointed out that competition is not the issue, but rather that the public parks are being used for commercial ventures, which, he feels, should not be allowed. Motion was made by C/Whelan, and seconded by VC/Plunk to not continue with allowing the Mobile Clinics to operate in the parks, and to encourage local businesses and veterinarian hospitals to have low cost clinics at their own facilities. CSD/Rose suggested that the Commission's action not preclude the possibility for the Pomona Humane Society's exclusive use, in July, for low cost dog and cat vaccinations at the park. C/Schey suggested that the motion be amended to reaffirm the City's policy of restricting private commercial uses in our parks. C/Whelan and VC/Plunk rescinded the motion and the second to that motion. Motion was and CARRIED policy that for profit made by C/Schey, UNANIMOUSLY to private commerc and private gain seconded reaffirm ial use o will be p by VC/Plunk the overall f City parks rohibited. There was also a consensus of the Commission to affirm the desire to work with the Pomona Valley Humane Society to make available to this community a low cost dog and cat vaccination service, and to correspond with local veterinarians to encourage them to participate in such low cost clinics. November 19, 1992 Page 6 INFORMATIONAL ITEMS: Recreation RS/Pearlman presented the staff report, giving an Update update of the Contract Classes, Adult Athletics, and Youth Athletics. She also briefly reviewed the revised Expenditure/Revenue/Participation Summary report. C/Schey requested staff to track how many of the 3,600 participants are participating in several activities. Parks Update CSD/Rose reported on the following: the Tiny Tots program has been moved to Sycamore Canyon Park and is being conducted in a portable classroom; the Tiny Tot portable classroom is also being used for other recreation contract classes to help fray the cost; staff is working with the Walnut Valley School District Junior High Schools to participate in the San Gabriel Valley Athletic Association flag football, volleyball, and cross country tournaments; the Laughlin trip on November 7th & 8th was successful; there are 26 Rose Parade tickets still available at a cost of $48.00; the Newport Harbor Light Cruise, on December 20th, is sold out; a bus trip to see the Phantom of the Opera is scheduled for the beginning of March; a trip to Crystal Cathedral is scheduled for the end of March; and a trip to Catalina is scheduled in April. AA/Fritzal reported that the concession stand at Peterson Park has been completed, and a notice of completion has been filed by the City Council. CSD/Rose presented the draft plans for Peterson Park to the Commission for their review. One hundred and thirteen (113) new trees are proposed, varying in size from 1 gallon to 24 inch boxes. AA/Fritzal stated that a Mulberry and a Chinese Elm will be removed as a result of the Community Building at Heritage Park. It is not anticipated that those trees can be successfully transplanted. VC/Plunk suggested that the City develop a policy to recycle trees as a method of disposal. November 19, 1992 Page.7 AA/Fritzal reported that demolition of the existing building, at Heritage Park, is scheduled for December, 1992. The area will be fenced off, however, the bathroom, tot lot, two picnic tables, and the public phone will remain accessible to the community. It is anticipated that construction will be completed in Summer of 1993. C/Whelan suggested that, on the onset of construction, a schematic plan be posted for the public to view. ANNOUNCEMENTS: Commission C/Medina stated that he has received tentative Comments: approval, from the President of the Filipino American Society, to make a donation of tables and chairs for Heritage Park. He inquired when the Senior Needs Assessment Survey will be circulated. CSD/Rose reported that the item will be brought before the Council at the December 1, 1992 meeting. AA/Fritzal, in response to C/Whelan, stated that the funds from Proposition A, for Pantera Park, should be received in June of 1993. There will be further information January of 1993. C/ Schey stated that he, too, was impressed by the way the User Group meeting was conducted. VC/Plunk made the following comments: She would like to work with the School District regarding parking at Pantera Park; a note should be sent to David Meyer thanking him for the use of the map; Dianne Van Nort was in a plane crash, and survived without injury; it was suggested that the dog training class be held a half hour earlier and run for 10 weeks, there should be a phone on site in case of an emergency, and have some sort of a hard surface area to conduct the class during the rainy season; and she will be teaching a composting class in the spring of 1993. Chair/Ruzicka stated the following: he is impressed by the information reported by the Commissioners on the Parks Master Plan; the User Group meeting was successful at scheduling field use through July 1993; the user groups need information regarding field use of the Pomona facilities; and he would like to add the Sycamore Canyon Park playground super slide to the matrix for minor projects. November 19, 1992 Page 8 Staff Comments: CSD/Rose presented VC/Plunk with a certificate of recognition for completing a composting and recycling course at the University of California Cooperative Extension. He then reported that the Diamond Bar Ranch Festival presented a plaque, and a check for $800 dollars, to the Park and Recreation Department, to be used for the Heritage Park Community Center. CSD/Rose commended AA/Fritzal, the City representative for the Ranch Festival Committee, for her participation in the success of the Ranch Festival, and, in honor of her efforts, presented her with the plaque. ADJOURNMENT: Motion was made by C/Whelan, seconded by C/Schey and CARRIED UNANIMOUSLY to adjourn the meeting at 8:45 p.m. Respectively, /s/ Bob Rose Bob Rose Secretary Attest: /s/ Joe Ruzicka Joe Ruzicka Chairman CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION OCTOBER 8, 1992 CALL TO ORDER: Chairman Chavers called the meeting to order at 6:36 p.m. at the South Coast Air Quality Management District Room, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF The audience was led in the Pledge of Allegiance by ALLEGIANCE: Commissioner Ury. ROLL CALL: Commissioners: Ury, Cheng, Beke, Vice Chairman Gravdahl, and Chairman Chavers. Also present were Associate Engineer David Liu, Administrative Analyst Tseday Aberra, Deputy Clark, and Contract Secretary Liz Myers. MINUTES: Sept. 10, 1992 C/Ury requested that the Minutes of September 10, 1992 be amended on page 9 to indicate that the recommendation includes the request to "deny the W- 7 sign." C/Beke requested the following amendments: page 1, 5th paragraph, to correct the spelling of "indicate"; page 4, 1st paragraph, third line, to omit the word "on"; page 5, last paragraph, to correct the phrase, "as well as"; page 6, last paragraph, to correct the spelling of "median"; and page 7, third paragraph, to correct the spelling of "past", and add the word, "of", after "ECR", and, "on", between "end southbound". Motion was made by VC/Gravdahl, seconded by C/Ury and CARRIED UNANIMOUSLY to approve the Minutes of September 10, 1992, as amended. COMMISSION VC/Gravdahl stated that there is a pothole on COMMENTS: Gentle Springs Lane, located by MacDonalds, that needs to be taken care of. AE/Liu stated that staff has sent out letters, to all the property owners, informing them that they are responsible for maintaining Gentle Springs Lane. Staff has not yet received any responses from the property owners. VC/Gravdahl noted that the portion of Chino Hills Parkway, in the City of Diamond Bar, has a posted speed limit of 45 mph, but that the portion, in Chino Hills, has a speed limit of 55 mph. He suggested that a radar study, of the area, be conducted to investigate the appropriate speed in that area. October 8, 1992 Page 2 Chair/Chavers explained that the speed limit is not yet posted in Chino Hills. However, Chino Hills will soon be undertaking speed survey studies, and the discrepancy should be taken care of by them. C/Ury requested that the next agenda include information regarding the potential double right turn lane, off of Diamond Bar Blvd. and heading east on to Grand Avenue. C/Beke requested an update regarding the three way stop at Brea Canyon/ Pathfinder Road. There is a need for the stop sign, and it should be implemented, both now and during construction. AE/Liu stated that the 3 way stop control will definitely be implemented during the construction phase. However, it has not yet been determined, if it needs to be done during the bidding process. Staff will convey the Commission's request to the City Manager's office, and proceed accordingly. PUBLIC COMMENTS: Leroy Foster, 20933 Pasco Court, stated that he has corresponded to the Traffic Department regarding his concern of the safety of the Fallowfield and Brea Canyon Cut-off intersection. AA/Aberra stated that staff has received Mr. Foster's request, and has provided the Commission with a copy of that letter. Mr. Foster's concern will be handled administratively. CONSENT CALENDAR:Motion was made by C/Beke, seconded by VC/Gravdahl and CARRIED UNANIMOUSLY to pull item B from the Consent Calendar to item F of Old Business, and to approve item A, of the Consent Calendar, as recommended by staff. AYES: COMMISSIONERS: Ury, Beke, Cheng, VC/Gravdahl, and Chair/Chavers. NOES: COMMISSIONERS: None. ABSTAIN: COMMISSIONERS: None. OLD BUSINESS: Feasibility AA/Aberra presented the staff report. Staff met of constructing with the resident's representative, as was a block wall instructed at the August 13, 1992 Commission with wrought meeting, to discuss the feasibility of developing a iron fence "participation program" and/or to research the at Gold Nugget technical options available to address their concerns. It is recommended that the Commission recommend to the City Council the construction of the 3 -foot block wall with 3 -foot wrought iron October 8, 1992 Page 3 fence on Grand Ave. and that the three (3) residences/property owners be the funding source of the project. Nina Goncharov, residing at 23621 Gold Nugget, stated that the recommended wall will not mitigate their concerns regarding fire hazard, debris, and noise. She suggested that the existing wall be continued up the hill, and that the speed limit be reduced from 45 mph to 35 mph to mitigate the noise. She noted that there were three accidents that occurred within the last year, and presented pictures to the Commission. She further requested that the political signs, still remaining in their area, be removed. Carlene Wilworth, a previous resident of 23922 Gold Nugget, confirmed the various accidents that have occurred in their area over the last few years. Heavy landscaping did not effectively reduce noise, or keep cars from rolling over the slope from an accident. The residents had, at one time discussed sharing the cost for a wall, however, because the ground on Grand Ave. is very unstable, the cost of the wall would have been very expensive. Any wall constructed would need to be a retaining wall. Larry Redinger, residing at 23999 Gold Nugget, confirmed the amount of accidents that have occurred. The fire dangers further exasperate the problems in the area. Simon Cohen, residing at 23631 Gold Nugget, also confirmed the number of accidents. He suggested that the noise level be measured during 4:30 a.m. and 9:00 a.m. Ann Reyhan, residing at 23790 Gold Nugget, and Stan Granger, residing at 23800 Gold Nugget, concurred with the statement previously made. Patricia Ube, residing at 23656 Gold Nugget, also supported the statements previously made. She stated that the residents of Diamond Bar should not have to pay for problems created by the increased traffic from Chino Hills. May Lee, residing at 23988 Gold Nugget, stated that teenagers often walk through her property from Grand Avenue, and that they have found evidence of a small fire, with empty beer cans all around. October 8, 1992 Page 4 C/Beke stated the following: if a wall is to be built, it should be a solid, 6 foot block wall; the cost of the wall will be expensive; a noise study is not needed because everyone is quite aware of the problem; and the speed limit cannot be reduced to 35 mph because it cannot be enforced. Speed limits cannot be artificially lowered just to try to get people to drive slower. C/Ury pointed out that the Commission has already made a decision to send this issue to the City Council. He inquired if anything has been done in regards to a possible guardrail. AE/Liu stated that it is feasible to construct such a protective measure, however, the cost would be very expensive. The intention was to keep costs low. The Commission's recommendation tonight will be forwarded to the City Council. C/Ury requested staff to investigate if the City could arrange to have the political signs picked up from these residents' properties. Chair/Chavers explained that the Commission has no authority to expend City funds. He reiterated the Commission's last recommendation that, whatever staff and the residents concur is a solution, it should be presented to the City Council for the City Council to take action. Motion was made by C/Beke, and seconded by C/Ury to deny staff's recommendation, and to direct staff to consult the minutes of the August 13, 1992 meeting, for the Commission's direction. Chair/Chavers noted that staff did investigate the technical options, as was requested, and brought their findings back to the Commission. C/Ury suggested that, as an alternative to the motion, the item be accepted as an informational item, and staff be directed to continue as previously designated. He withdrew his second, therefore, C/Beke's motion died for lack of a second. AE/Liu explained that staff brought the item back to inform the Commission that staff has investigated options, as was requested. Staff would like to present this option, along with the recommendation previously made by the Commission. October 8, 1992 Page 5 Motion was made by C/Ury, seconded by C/Beke and CARRIED UNANIMOUSLY to accept this issue as an informational item, and to request staff to continue with the prior recommendations made at the August 13, 1992 meeting. AYES: COMMISSIONERS: Ury, Beke, Cheng, VC/Gravdahl, and Chair/Chavers. NOES: COMMISSIONERS: None. ABSTAIN: COMMISSIONERS: None. Development of AA/Aberra presented the staff report. In a uniform determining the feasibility of establishing a warrant analysis uniform crossing guard warrant analysis standard standard for that meets the community's needs and requirements, crossing guard the Commission was presented with a report which services was prepared by Austin -Foust Associates, Inc. This item is continued from the September 10, 1992 to allow the representative from the Walnut Valley Unified School District (WVUSD) additional time to provide his comments in identifying future intersections for crossing guard services. It is recommended that the Commission review and discuss the report submitted by Austin -Foust Associates, Inc. and recommend to the City Council to continue utilizing the crossing guard warrant guidelines established by CalTrans. Clyde Evans, from WVUSD, reviewed the requests for crossing guard services, as indicated in his report submitted to the Commission. He stated that he has also submitted, as was requested at the last meeting, a 1990 crossing guard study for Lemon and Colima. All of our crossing guards have this kind of study conducted for each placement of that crossing guard. In response to an inquiry from the last meeting, he stated that the LA County Office of Education follows the guidelines of the criteria used from the Automobile Club: School Crossing Guard Programs. Their guidelines are concerned with the safety of children, and they count the number of cars differently than what is recommended by CalTrans. C/Beke pointed out that those intersections suggested for school crossing guards, by the WVUSD, are not on the agenda and cannot be considered at this point. The issue before the Commission is the standards that should be applied to existing and future crossing guard services. He pointed out that the LA County warrants are more lenient than CalTrans. He noted that the Austin -Foust Associates, Inc. report seems to be a.m. and p.m. averages for student counts, and not the count October 8, 1992 Page 6 during the one peak hour in the morning and the afternoon. VC/Gravdahl, concerned with the State cutting back funds this year and next year, suggested that the City continue using CalTrans warrant guidelines, as opposed to using a more lenient guideline. This way, the service can be cut back, if so needed. The requests for crossing guard services can be reviewed yearly, on a case by case basis. Motion was made by C/Beke and seconded by C/Ury to accept staff's recommendation to continue using CalTrans warrants. AE/Liu, in response to C/Beke, stated that the existing nine intersections will continue to receive those crossing guard services for the school year of 1992/93. Chair/Chavers stated that he prefers the LA County standards over CalTrans warrants. The City has never had CalTrans standards in effect, to his knowledge. AE/Liu explained that the Public works Department has been utilizing CalTrans' standards. C/Beke suggested that the Commission should first find out what guidelines the City has been operating under before taking action. C/Beke and C/Ury withdrew the motion and the second. Motion was made by C/Beke, seconded by C/Ury and CARRIED UNANIMOUSLY to deny staff's recommendation, and to direct staff to evaluate LA County Public Works Department standards versus CalTrans standards versus the LA County School Crossing Guard Committee standards, and come back with a recommendation. AYES: COMMISSIONERS: Ury, Beke, Cheng, NOES: COMMISSIONERS: ABSTAIN: COMMISSIONERS: VC/Gravdahl, and Chair/Chavers. None. None. Conceptual AE/Liu presented the staff report. Staff has signing & prepared a conceptual signing and striping plan for striping plan Prospectors Road for the Commission's review and for Prospectors discussion. It is recommended that the Commission at Fall Creek review the conceptual signing and striping plan, condo entrance and direct staff as necessary. October 8, 1992 Page 7 VC/Gravdahl suggested the following: a lane be striped so that motorists coming down the hill will not hug the curb; and trim the evergreen tree to improve visibility. C/Beke noted that the sight distance, to the north, is poor because of the parked vehicles. The striping plan presented by staff will eliminate that parking, and increase sight distance. He made the following suggestions: move the centerline one foot to the west, which would allow for an eleven foot travel lane, and a ten foot right turn lane; painting the island on the north end will clear up sight distance; the island should be pulled back 100 feet from that driveway so that there is a right turn lane; the striping, in staff's plan, should be corrected so that the striping is in the direction that you want traffic to move; and there should be a "Right Lane Must Turn Right", and maybe a "Through Traffic Merge Left". The same treatment was done for Fullerton and Sunrise. He stated that he will give staff a copy of his suggested striping plan. Motion was made by C/Ury, seconded by C/Beke and CARRIED UNANIMOUSLY to accept staff's conceptual signing and striping plan, indicated modifications and comments of C/Beke with respect to the striping. AYES: COMMISSIONERS: Ury, Beke, Cheng, VC/Gravdahl, and Chair/Chavers. NOES: COMMISSIONERS: None. ABSTAIN: COMMISSIONERS: None. Traffic signal AE/Liu presented the staff report. On September priority list 10, 1992, the Commission requested that the Priority List be scheduled as an agenda item for discussion. The Priority List consists of two categories: those intersections warranted for traffic signals; and those intersections that are candidates for warrant studies. It is recommended that the Commission discuss the subject matter and direct staff as necessary. Following discussion, the Commission requested staff to footnote the priority list. The following comments were made: Staff should investigate what happened to the warrant study for the intersection of Silver Hawk/Diamond Bar Bvld.; the intersection of Pathfinder Road/Brea Canyon Road is scheduled to be accomplished with the widening project; the warrant study for the intersections of Diamond Bar Blvd./Northbound off ramp SR 57 and Brea Canyon October 8, 1992 Page 8 Cut -Off Road/Fallow Field Drive, were done by the developers' engineers as part of the traffic impact study report for the Diamond Bar Corporate Terrace project in the unincorporated area in the County; staff should determine if there is a letter of credit, from the Corporate Terrace, for the signal at the intersection of Brea Canyon Cut -Off Road/Fallow Field Drive; the intersections of Golden Springs Dr./Prospectors Road and Golden Springs Dr./Golden Prados Dr. along with the intersections of Diamond Bar Blvd./Tin and Diamond Bar Blvd./Goldrush, should be studied as a unit to determine the best approach to resolving which intersection gets a traffic signal; the intersection of Diamond Bar Blvd./Shadow Canyon Drive should be put back on the list, with an asterisk noting that a policy, for funding traffic signals at private and public street intersections, is to come before the City Council. Frank Barkowski, residing at 20910 Pasco Court, stated that 30 to 40 employees, from First Mortgage Corporation park on Fallow Field Drive to Pasco and Pasco Court, as well as on Corporate Center Drive. The vanpoolers have pretty much left the area. Also, the delivery trucks continue to double park. He suggested that parking be restricted all day. AE/Liu, in response to C/Ury, stated that he was unable to find any records of a warrant study request for the intersection of Quail Summit/Diamond Bar Boulevard. Motion was made by C/Ury, seconded by VC/Gravdahl and CARRIED UNANIMOUSLY to continue the matter, with direction to staff to footnote the list per the comments made by the Commission, for the next meeting. "No Parking" AE/Liu presented the staff report. The "No signs on Parking" signs on Fallow Field Drive and Pasco Fallow Field Dr./Court, reinstalled August 27, 1992, were observed Pasco Ct. by staff, as was requested by the Commission. It appears that some vehicles (presumably carpoolers) have now begun to park along Diamond Bar Blvd./Brea Canyon Cut -Off road, under the SR 57 overpass. The use of the street space along Fallow Field Drive continues to be utilized by the First Mortgage Corporation employees and others due to the inadequate on-site parking. It is recommended that the Commission recommend to the City Council the installation of 112 -Hour Parking, 8:00 a.m. - 5:00 p.m., Monday -Friday" signs on Fallow Field Drive and Pasco Court. Frank Barkowski, residing at 20910 Pasco Court, stated that 30 to 40 employees, from First Mortgage Corporation park on Fallow Field Drive to Pasco and Pasco Court, as well as on Corporate Center Drive. The vanpoolers have pretty much left the area. Also, the delivery trucks continue to double park. He suggested that parking be restricted all day. October 8, 1992 Page 9 Sharon Foster, residing at 20933 Pasco Court, stated that the First Mortgage Corporation should be required to take care of additional parking for their employees. She suggested that parking be restricted up to Malad Court. C/Beke stated that the City would need to have a substantial majority of support, from the residents in the area, in order to install "No Parking" signs, otherwise, there is a possibility that the City could receive many complaints. C/Ury stated that he does not like the recommendation for 112 -Hour Parking" because it is difficult to enforce. Deputy Clark concurred. Frank Barkowski stated that there might be voluntary compliance from the First Mortgage Corporation. He stated that he recalls that the "No Parking 6:00 a.m.-10:00 a.m. was observed. However, the employees may have complained, which may be the reason why the Mortgage Corporation requested that the signs to be removed. Following discussion, Motion was made by C/Beke, seconded by Chair/Chavers and CARRIED UNANIMOUSLY to accept staff's recommendation to install "2 -Hour Parking, 8:00 a.m. - 5:00 p.m., Monday -Friday" signs from Diamond Bar Blvd., all the way on Fallow Field Drive and Pasco Court, as noted on staff's drawings, and request that there be heavy enforcement, in the area, by the Sheriff Department, for the first and second week after the signs are installed. AYES: COMMISSIONERS: Ury, Beke, Cheng, VC/Gravdahl, and Chair/Chavers. NOES: COMMISSIONERS: None. ABSTAIN: COMMISSIONERS: None. Request for AA/Aberra stated that item B, of the Consent temp. parking Calendar, has been combined with this request for restriction on temporary parking restriction on Fountain Springs Ft. Springs/ Road at Diamond Bar Boulevard. She presented the Diamond Bar Blvd staff report regarding the request, by Nucon International, Inc., to designate Fountain Springs Road at Diamond Bar Blvd. as a temporary "No Parking" zone, Monday through Friday, between the hours of 12:00 noon and 6:00 p.m.. Nucon International, Inc. is also requesting that the trucks, involved with the remediation of contaminated soil project, be permitted to park. It is recommended that the Commission recommend to the City Council the installation of temporary "No October 8, 1992 Page 10 Parking, 12 noon and 6:00 p.m., Monday -Friday" signs on the south side of Fountain Springs Road, 60 feet from the intersection of the west right-of- way line of Diamond Bar Blvd. and Fountain Springs Road for approximately 80 feet. Furthermore, it is recommended that the Commission recommend to the City Council said signs be installed upon receipt of payment for costs associated with the signs and installation. AE/Liu, in response to C/Beke, explained that the City will issue a letter, permitting parking, to the environmental company. That letter will also be forwarded to the Sheriff Department. Motion was made by C/Ury, seconded by C/Beke and CARRIED UNANIMOUSLY to accept staff's recommendation, with the addition of "By Permit Only". AYES: COMMISSIONERS: Ury, Beke, Cheng, VC/Gravdahl, and Chair/Chavers. NOES: COMMISSIONERS: None. ABSTAIN: COMMISSIONERS: None. "Right Turn Only"A revised conceptual signing and striping plan is lane on Diamond brought before the Commission for further review Bar Blvd. & and discussion. Said revised plan has been relocation of a prepared pursuant to the Commission's stop sign limit recommendations of September 10, 1992. line on Ft. Springs Don Long, residing at 2640 Rising Star, questioning the need for a "Right Turn Only" lane, stated that the problem has to do with the left turn, northbound Diamond Bar Blvd. on to Fountain Springs. He inquired why the City is not going to cut into his wall to improve visibility on Fountain Springs, as was discussed with ICE/Wentz. Chair/Chavers explained that there is very little that can be done to prevent people from turning left in to oncoming traffic. He then explained that the reason the striping plan has been recommended is because it is a more economically feasible project than the wall. October 8, 1992 Page 11 Motion was made by C/Beke, seconded by VC/Gravdahl and CARRIED UNANIMOUSLY to accept staff's recommended conceptual signing and striping plan, as presented in the staff report for item B, of the Consent Calendar. AYES: COMMISSIONERS: Ury, Beke, Cheng, NOES: COMMISSIONERS: ABSTAIN: COMMISSIONERS: VC/Gravdahl, and Chair/Chavers. None. None. ITEMS FROM C/Ury suggested that those items that are going to COMMISSIONERS: be controversial be placed first on the agenda. ITEMS FROM AE/Liu requested that the Commission direct staff STAFF: as to what is intended for the intersection of Diamond Bar Blvd. and Grand Avenue. The Minutes of March 14, 1991 indicate that the Commission has requested the following two recommendations to the City Council: add a right turn arrow, northbound Diamond Bar Blvd.; and to provide a "No U-turn" sign to the westbound Grand Avenue left turn. Chair/Chavers stated that the right turn arrow is to have overlap capabilities. He requested that the item be placed as an agenda item for the next meeting if it is determined that staff needs further clarification of the Commission's intent as it is stated in the minutes of previous meetings. ADJOURNMENT: Motion was made by C/Cheng, seconded by VC/Gravdahl and CARRIED UNANIMOUSLY to adjourn the meeting at 9:30 p.m. Respectively, /s/ David G. Liu David G. Liu Secretary Attest: /s/ Todd Chavers Todd Chavers Chairman MINUTES: Oct. 8, 1992 C/Ury requested the following changes to the Minutes of October 8, 1992: add the word "than" following the word "lenient" on page 5, third paragraph; reflect the correct spelling of the word "road" on page 8, fourth paragraph; add, "the west right-of-way line of", following, "...the intersection of...", to the last line of page 9; and indicate that the Diamond Bar/Grand Ave. intersection item is to be on the next agenda only if staff needs further clarification. Chair/Chavers, per C/Beke's request, requested that the word "the" be omitted from the first sentence of the third paragraph on page 7. Chair/Chavers requested that the word "on" be changed to "in" in the third line of the sixth paragraph on page 10, and that the word "should" be inserted following "First Mortgage Corporation" in the last paragraph on page 8. Motion was made by C/Ury, seconded by C/Cheng and CARRIED UNANIMOUSLY to approve the Minutes of October 8, 1992, as amended. COMMISSION C/Ury suggested that it may be appropriate if the COMMENTS: Chairman, or one of the Commission members, review the agenda in it's preliminary stage. Chair/Chavers suggested that the discussion -be deferred to another meeting when there is a full Commission in attendance. C/Cheng inquired if staff could provide the Commission with the agenda at least two weeks prior to the Commission meeting. CITY OF DIAMOND BAR MINUTES OF THE TRAFFIC AND TRANSPORTATION COMMISSION NOVEMBER 12,, 1992 CALL TO ORDER: Chairman Chavers called the meeting to order at 6:35 p.m. at the South Coast Air Quality Management District Room, 21865 East Copley Drive, Diamond Bar, California. PLEDGE OF The audience was led in the Pledge of Allegiance by ALLEGIANCE: Commissioner Cheng. ROLL CALL: Commissioners: Ury, Cheng, and Chairman Chavers. Commissioner Beke and Vice Chairman Gravdahl were absent(excused). Also present were Interim City Engineer George Wentz, Senior Engineer David Liu, Administrative Analyst Tseday Aberra, and Contract Secretary Liz Myers. MINUTES: Oct. 8, 1992 C/Ury requested the following changes to the Minutes of October 8, 1992: add the word "than" following the word "lenient" on page 5, third paragraph; reflect the correct spelling of the word "road" on page 8, fourth paragraph; add, "the west right-of-way line of", following, "...the intersection of...", to the last line of page 9; and indicate that the Diamond Bar/Grand Ave. intersection item is to be on the next agenda only if staff needs further clarification. Chair/Chavers, per C/Beke's request, requested that the word "the" be omitted from the first sentence of the third paragraph on page 7. Chair/Chavers requested that the word "on" be changed to "in" in the third line of the sixth paragraph on page 10, and that the word "should" be inserted following "First Mortgage Corporation" in the last paragraph on page 8. Motion was made by C/Ury, seconded by C/Cheng and CARRIED UNANIMOUSLY to approve the Minutes of October 8, 1992, as amended. COMMISSION C/Ury suggested that it may be appropriate if the COMMENTS: Chairman, or one of the Commission members, review the agenda in it's preliminary stage. Chair/Chavers suggested that the discussion -be deferred to another meeting when there is a full Commission in attendance. C/Cheng inquired if staff could provide the Commission with the agenda at least two weeks prior to the Commission meeting. November 12, 1992 Page 2 ICE/Wentz explained that since many items require more than two weeks to prepare, an earlier agenda could mean that items are carried to a later meeting. PUBLIC COMMENTS: Don Lemly, residing at 1387 Rolling Knoll, stated his concern for the cut through traffic on Quail Summit/Rolling Knoll/Winterwood from Diamond Bar Blvd. to Grand Avenue. He suggested that a "No Right Turn Between 4:00 p.m. and 7:00 p.m." sign be installed at Rolling Knoll/Grand Avenue and Country View/Grand Avenue. Chair/Chavers requested that the matter be placed as an agenda item, with the "No Right Turn" sign as a specific suggestion. The residents in the area should be notified that this matter is coming before the Commission. C/Ury indicated that he would be opposed to putting a "No Right Turn" sign as indicated until there is further information regarding the improvement to the right turn lane on Diamond Bar Boulevard/Grand Avenue. Debbie Reneger, residing at 1386 Rolling Knoll, requested that a blinking light or a sign, warning motorists of the upcoming stop lights, be installed on both sides of the Rolling Knoll/Grand Avenue intersection because many motorists do not see the stop lights. Chair/Chavers requested that staff investigate the options available for that intersection and to place the matter as an agenda item. CONSENT CALENDAR: Charles Ricotta, residing at 20651 Colima Road, Walnut, owner of Charlie's Sandwich Shoppe, addressed the Commission regarding staff's recommendation to deny his request to remove the "No Stopping Anytime" signs on Colima at Lemon Avenue. He would like to have two hour parking along Colima for the delivery trucks. Chair/Chavers requested that item A be pulled from the Consent Calendar. Remove Parking AA/Aberra presented the staff report regarding the Restrictions request, made by the owner of Charlie's Sandwich on Colima Rd Shoppe, to remove an existing "No Stopping Anytime" east of Lemon Ave. sign on the north side of Colima Road, east of Lemon Avenue for additional parking space. Staff recommended that the signs remain in order to provide an effective traffic circulation as well as November 12, 1992 Page 3 enhance visibility distance for motorists who exit from the shopping center. It is recommended that the Commission deny the request to remove the "No Stopping Anytime" signs on Colima Road at Lemon Avenue. Chair/Chavers indicated that, upon visiting the intersection, it was not his impression that the no parking area was being used both as a through and a right lane. The cross section in that area is rather broad, and visibility seems to be fairly substantial. AE/Liu stated that staff has not been able to ascertain the reason why the signs were installed by the County. Staff did observe some conflict with the traffic movement in the #2 lane, westbound on Colima or making a right turn on to Lemon Aveune. ICE/Wentz, in response to Chair/Chavers, stated that staff will prepare a site plan identifying the lane designations and the layout for that site, and conduct an actual measurement to determine if there are conflicts in that movement. Chair/Chavers suggested that Mr. Ricotta provide staff with information pertaining to his need to have parking along the street. Motion was made by C/Ury, seconded by Chair/Chavers and CARRIED UNANIMOUSLY to continue item A, of the Consent Calendar, to the December 10, 1992 meeting. OLD BUSINESS: Uniform ICE/Wentz reported that the Commission has been Warrant provided with a table that identifies the Los Analysis Angeles County and CalTrans standards for crossing guard warrants, and information from the American Automobile Association (AAA). A policy statement has been attached, for the Commission's consideration, to assure that these items are being implemented on a consistent basis. Staff recommended that the current standards not be changed, since the City has the latitude to make findings for modification due to unique conditions. It is recommended that the Commission adopt the attached policy for determining crossing guard warrants. November 12, 1992 Page 4 ICE/Wentz, in response to C/Ury's inquiry, stated that five of the nine crossing guard locations would qualify under these standards. It has been recommended that the remaining 4 be grandfathered, and, if in the future, those 4 are to be reconsidered, they would then fall under the new guidelines. Chair/Chavers stated that he concurs with staff's CalTrans warrants. The further work. C/Beke has indicated that recommendation to adopt policy statement needs Chair/Chavers made the following comments on the "Warrant For Adult Crossing Guards" in the policy statement: change the word "while" to "where" in the second sentence; since Diamond Bar has not adopted safe routes to school, the statement "Suggested Route to School" is not entirely correct; he questioned the use of a "public highway"; the fifth line should be changed to properly spell the word "crossing"; he questioned the use of the word "rural" as a means to differentiate areas in the City, as indicated in l.b.; section 3.a. should indicate that the time is to be restricted to the same periods; section 3.b. should indicate "median refuge", not "immediate refuge"; and there is no scale to judge such words as "abnormally", "high", "large", or "commercial", as indicated in section 3.b.. ICE/Wentz explained that the wording is directly from the CalTrans standard, but could be amended to meet the City's needs. He made the following responses to those areas pointed out by Chair/Chavers: the word "highway", designated in the vehicle code as meaning right-of-way, can be changed to "right-of-way; "Suggested Route to School" can be deleted; the words "urban" and "rural" can be deleted from section l.a. and l.b. and we can differentiate between those areas by particular features; the term "no immediate refuge", which is used within the CalTrans standard to mean "that there is no place to hide quickly", can be changed for clarification purposes; and the last part of section 3.b., "...or an abnormally,... vehicles.", can be deleted if desired. November 12, 1992 Page 5 Chair/Chavers stated that the statement referring to commercial vehicles could remain since it is in the CalTrans standard. He suggested that the policy reflect a method of ranking those locations that have the most need for crossing guards, in case the budget is cut. ICE/Wentz stated that staff will bring back the policy statement, in the final form, to assure the Commission's concurrence on the ranking. C/Ury suggested that the additional crossing locations requested by the Pomona Unified School District and the Walnut Unified School District be included in the ranking as well. Motion was made by Chair/Chavers, seconded by C/Ury and CARRIED UNANIMOUSLY to continue the item to the next meeting, with direction to staff to revise the policy statement based upon the direction given, and to include the additional potential crossing locations based on the requests made by the School Districts. Traffic Signal AE/Liu presented the staff report on the traffic Priority List signal priority list. It is recommended that the Commission receive and file the report. ICE/Wentz stated that staff is in the process of reviewing the gas tax and general fund position, and identifying potential sources of monies for street improvements. AE/Liu, in response to Chair/Chavers, stated that the word "project" in item 6 & 7 is referring to the development on hold. ICE/Wentz, in response to Chair/Chavers, stated that he is not aware of a sunset clause in the agreement indicating a time frame on the threshold for the signal. It runs with the development of the site. Sgt. Rawlings stated that, to his recollection, the number of collisions occurring at the intersections of the northbound and southbound freeway offramp at Diamond Bar Blvd. seems to greatly outnumber those at Golden Springs Drive/Prospectors Road and Diamond Bar Blvd./Shadow Canyon. ICE/Wentz explained that the list is intended to be dynamic, changing as accident patterns change or one location significantly changes compared to another. Staff is in the process of contacting the November 12, 1992 Page 6 County to determine if there is a way to move the installation of the signals forward regardless of what stage the development may be at. Staff will contact CalTrans to find out how the freeway ramps are listed in regards to their TSM program. C/Cheng requested an update of the signal at Diamond Bar Blvd./Shadow Canyon Drive. ICE/Wentz stated that the Council requested further clarification on how the signals for existing residential development should actually be funded. The item will be on the Council agenda for the first meeting in December of 1992, with a recommendation consistent with the recommendation of the Commission. Motion was made by C/Ury, seconded by Chair/Chavers and CARRIED UNANIMOUSLY to accept staff's recommendation to receive and file the report. NEW BUSINESS: Fixed Route AA/Aberra reported that phase II, of the Fixed Deviation Route Deviation Transit System plan is completed Transit System and ready for the Commission's review. It is recommended that the Commission review and discuss Phase II of the Fixed Route Deviation Transit System. Chair/Chavers forwarded the following comments made by C/Beke: he could not recommend alternative fuels, and pointed out that it is not a proven technology; the price per rider, $13.60 per round trip, seems too expensive; and, if the City is serious about the Transit System, then it should apply for Proposition C funding at the beginning of the year. ICE/Wentz informed the Commission that he is in the process of investigating the feasibility of acquiring vehicles from the Palos Verdes Peninsula Transit Authority, who is cutting back from the size and scope of their services, and obtaining these vehicles could significantly reduce the cost of the service in Diamond Bar. Chair/Chavers noted that the ridership projection, as indicated in the Phase I report, was very optimistic, making the cost per passenger a suspect number. The Phase II report should include a table on the cost breakdown per passenger. Any decision made regarding the system is a budgetary issue, therefore a Council decision. November 12, 1992 Page 7 ICE/Wentz stated that the system will be subsidized. The City is also contemplating creating some Proposition A monies for general fund with other cities. C/Ury suggested keeping the main line on Brea Canyon, with the blue line through Fallow Field and the commercial area, to serve more of the public. Chair/Chavers requested that the report be passed on to Council with the acknowledgement that it has been reviewed and commented by the Commission, but that the Commission is neither in support nor in Chair/Chavers explained that, at the time that the Commission made the request for a right turn arrow, the City Engineer was to investigate if there was appropriate signal equipment and control hardware available to handle a phase that would run concurrent with the east and west left turns on Grand Ave., and provide an evaluation of the traffic volumes in the p.m. peak hour. The Commission had thought of the following two items to improve the flow of that right turn: run the right turn as an overlap; and take the outside through lane and make it a through and right lane. This idea has little merit, but the right turn arrow still bears some discussion. Chair/Chavers, in response to C/Ury, stated that a double right turn only works when there is a northbound through green operating, and there is no ability to take advantage of right on red, or the arrow that might come up with a right turn overlap. The other problem is determining which lane trucks would be allowed to turn in, because a large opposition of the report. Motion was made by Chair/Chavers, seconded by C/Cheng and CARRIED UNANIMOUSLY to request staff to pass the Phase I & II reports to Council for their consideration, with the comment that the Commission has reviewed the report and has provided input. Traffic Circ. AE/Liu reported that on March 14, 1991, the on Diamond Bar Commission requested staff to prepare a preliminary Blvd. at Grand design and cost estimates as a measure to improve Ave. the traffic circulation on Diamond Bar Blvd. at Grand Avenue. It was requested that the plans include a right turn arrow for the northbound Diamond Bar traffic and installation of a "No U - Turn" sign for the westbound Grand Avenue traffic. It is recommended that the Commission direct staff as necessary. Chair/Chavers explained that, at the time that the Commission made the request for a right turn arrow, the City Engineer was to investigate if there was appropriate signal equipment and control hardware available to handle a phase that would run concurrent with the east and west left turns on Grand Ave., and provide an evaluation of the traffic volumes in the p.m. peak hour. The Commission had thought of the following two items to improve the flow of that right turn: run the right turn as an overlap; and take the outside through lane and make it a through and right lane. This idea has little merit, but the right turn arrow still bears some discussion. Chair/Chavers, in response to C/Ury, stated that a double right turn only works when there is a northbound through green operating, and there is no ability to take advantage of right on red, or the arrow that might come up with a right turn overlap. The other problem is determining which lane trucks would be allowed to turn in, because a large November 12, 1992 Page 8 vehicle may have to have the entire throat of eastbound Grand Avenue to execute a turn. ICE/Wentz stated that staff will provide the Commission with the information needed to evaluate the options available. Motion was made by C/Ury, seconded by Chair/Chavers and CARRIED UNANIMOUSLY to continue the item to the January, 1993 meeting to allow staff time to prepare a report. Transportation ICE/Wentz reported that the State statute requires Demand that local jurisdiction adopt and implement a TDM Management ordinance which encourages carpooling, vanpooling, Ordinance transit ridership and non -motorized transportation. It is recommended that the Commission review and comment on the attached draft TDM ordinance. C/Ury recommended the following corrections to the ordinance: page 1, second paragraph should read either the "State Legislature" or the "Legislature of the State of California"; page 6, item O., should read "seven to fifteen"; the word "if" on page 7, first line should be changed to "of"; the words "from its exempted" should be deleted from the seventh line, page 7; (DEIR) should be added following "Draft Environmental Impact Report" on page 7; "Section E." should be changed to "Section 3 on page 8; the sentence at the end of Section 3.A. would be better placed in section B.5. page 9; section B.(1), page 8 should read "following to the satisfaction"; section B.(2)A., second line should read "as close as is practical"; reword B.(2)A., page 10, fifth line, to indicate that the intent is that there be 1 additional space for every 100,000 sq. ft., to apply to those projects that have at least 50,000 sq. ft.; reword the first sentence from section B.(2)C. to read, "Bicycle racks... the first 50,000 square feet and 1 additional bicycle per each additional 50,000 square feet."; change the word "must" to "shall" in the second line of section B.(3)C; change the word "if" to "of" in the last line on page 12; change the first sentence in Section 5.A.1., page 14, to read "Failure of an employer to pay the fee required by this Chapter."; delete "is a violation of this Chapter" from the first line on page 15, Section 5.A.2, and the word "second" from the third line; add the sentence, "Deny renewal of any license until all fees are current.", to the end of page 15 to become Section 5.B.5. and renumber accordingly; rewrite Section 5.C.2.b. to read "...per employee per calendar day.", or put it under the definition section; and November 12, 1992 Page 9 10% penalty seems steep as is indicated in section 5.C.3; reword Section 5.C.4.a. to read "An appeal must be filed with the City Engineer within ten (10) days of the date of receipt."; omit the words "the notice" and replace with "an" in the first line of Section 5.C.4.b., and delete the word "person" and replace with "appellant" in the seventh and eighth line; delete the words "a portion of the money deposited", which is the first line on page 18, and replace with "the deposit plus any amount due to the City"; rewrite the third line, page 18, Section 5.C.4.c. to read "...of the filing of the appeal", rewrite the third sentence to read " the City Manager ... days after the hearing.", and rewrite the fourth sentence to read "The appeal shall be limited... violation occurred."; omit the word "and" from Section 5.C.4.e. and make a new sentence beginning with "There shall be ... City Council."; omit the words "of revocation" from Section 5.C.4.g. and add the words "with respect to an appeal" to the end of the sentence.; separate 'label' to read "be" in Section 6.A., page 19; and change the end of the first sentence in Section 6.B., page 19, to read "...date of receipt of notice of the City Engineer's action.", and omit the rest of that line. STATUS OF ICE/Wentz reported that all the items on the Status PREVIOUS ACTION of Previous Action Items have been approved by the ITEMS: City Council. Sgt. Rawlings stated that a community service officer will be monitoring the Fallow Field Drive area as soon as the 112 -Hour Parking" signs have been installed. ITEMS FROM Chair/Chavers requested an update to the draft City COMMISSIONERS: of Diamond Bar Traffic Impact Fee Assessment document. He stated that the document is exceptionally flawed. ICE/Wentz stated that the document will be carried forward, some time in the future, to the City Council for their consideration to determine if they wish to proceed with those particular types of fees. ICE/Wentz, in response to C/Beke's information regarding the Pathfinder bridge project, as relayed by Chair/Chavers, confirmed that bids are supposed to be out around November 24, 1992, and that construction is anticipated to begin early in March. November 12, 1992 Page 10 ITEMS FROM AA/Aberra stated that there will be two 2 buses STAFF: operating for the 1992 Holiday Shuttle program, with a similar route as the 1991 Shuttle Program, to run from November 24 to December 31, 1992 from 10:00 a.m. to 6:00 p.m.. ADJOURNMENT: Motion was made by Chair/Chavers, seconded by C/Ury and CARRIED UNANIMOUSLY to adjourn the meeting at 8:25 p.m. to December 10, 1992. Respectively, /s/ David G. Liu David G. Liu Senior Engineer Attest: /s/ Todd Chavers Todd Chavers Chairman CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Honorable Mayor, City Council and Acting City Manager MEETING DATE: January 5, 1993 REPORT DATE: December 18, 1992 FROM: Joann M. Gitmed, Senior Accountant TITLE: Membership of City of Calabasas in SCJPIA. SUMMARY: The Southern California Joint Powers Insurance Authority, at their meeting of December 16, 1992, recommended approval of the City of Calabasas as a member of the Authority. Cities applying for membership must be approved by a two-thirds majority of the current membership. RECOMMENDATION: Approve membership of the City of Calabasas in the SCJPIA and authorize C/Forting to execute the consent form as the City's delegate to the Authority. LIST OF ATTACHMENTS:_ Staff Report _ Resolution(s) _ Ordinances(s) _ Agreement(s) EXTERNAL DISTRIBUTION: Public Hearing Notification _ Bid Specification (on file in City Clerk's Office) XX Other SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed _ Yes _ No by the City Attorney? 2. Does the report require a majority or 4/5 vote? 3. Has environmental impact been assessed? _ Yes _ No 4. Has the report been reviewed by a Commission? , Yes _ No Which Commission? 5. Are other departments affected by the report? _ Yes _ No Report discussed with the following affected departments: REVIEWED BY: Terrence L. beelanger ann M. Gifined City Manager Senior Accountant SOUTHERN CALIFORN A EXECUTIVE COMMITTEE TO SCJPIA DIRECTOR rR E: S LI)E: S'f C/O CITY CLERK, SCJPIA MEMBER CITY - Larry Van Nosfran �. FROM THOMAS -M. BUTCH, GENERAL MANAGEF�� DATE DECEMBER 17, 1992 NII:E: rRL:.9I11 E:.�1� � - Charles Belha SUBJECT' APPROVAL OF MEMBERSHIP FOR THE CITY OF CALABASAS - Curtis Morris The SCJPIA Executive Committee at their Regular Meeting on December 16, 1992 recommended the approval of the new City of Calabasas for membership in the Authority, subject to the following: ( 1) That all claims related to land movement be excluded; and MEMBERS (2) The initial primary deposit has been established at $40,750. The John G. Chavez development of the deposit is based on 5% of the SCJPIA imputed rlt.t1 RI, F:Ra - payroll of $815,000. Jim Edwards The annual excess general liability deposit has been established at I.L I:.L: A 1)% L,.L,� It I I i, $7,900, based upon .97% of the imputed payroll:. - Michael Moody Primary Deposit $40,750 rale. cE.ltnE., Ea'rarE. Excess Pool Deposit 7.900 Ronald Oliver Total Annual Liability Deposit $48,650 Enclosed is a Membership Consent Form for the admission of the City of -Calabasas along with the report of Physical Survey. Albert G. Perez S01,111 E; I. ""` rF: We are requesting that each City Clerk deliver the enclosed materials to the SCJPIA Director appointed by their Council, and expedite returning the form to Betty Wilson this office as soon as possible.. If. the Director is unavailable, the duly appointed Sa SGa FE: SPRINGS Alternate may execute. the Consent. . The SCJPIA Bylaws permit the independent judgment and action of your City's Director (or Alternate) on this matter, so .that Admissions may be accomplished in a timely manner. If your City's procedures require Council action on the matter, please arrange that this item be given special handling at your next Council Meeting. Thank you in advance for your assistance in expediting the return of the consent form by January 15, 1993. Please feel free to call this office if you have any questions. SOUTHERN CALIFORNIA JOINT POWERS INSURANCE AUTHORITY 4952 LA PALMA AVENUE, LA PALMA, CALIFORNIA 90623 TELEPHONE (310) 4026372 • (714) 827-3361 . fAX (3101 3604992 S0. D SOUTHERN CALIFORNIA CAL. O JOINT POWERS INSURANCE AUTHORITY 4952 La Palma Avenue, La Palma, California 90623 (800) 229-2343 FAX (310) 860-4992 MEMBERSHIP APPLICATION ********** REPORT OF PHYSICAL SURVEY 1. GENERAL INFORMATION A. Date of Survey: B. Participants in Survey: C. of CITY OF CALABASAS November 4, 1992 For SCJPIA: Thomas Butch, General Manager Patricia France, Risk Manager David Jones, Risk Manager -Assistant Program Manager Joanne Rennie, Senior Risk Manager 2. For City: Charles Cate, City Manager Sheila Cumberland, Finance Officer Dale Lipp, City Engineer Steve Harris, Community Development Andrew Martinez, Assistant Civil Engineer Tim Steenson, Building Official Robert Harvey, Building Official Bob Hill, Mayor Marvin Lopata, Mayor Pro Tem Leslie Devine, Councilmember Katyn Foley, Councilmember Description of Applicant: The City of Calabasas is situated in the Malibu Hills north of Los Angeles in Northern Los Angeles County. Located along Highway 101, the city is bordered by the cities of Los Angeles, Thousand Oaks, Agoura Hills, and Hidden Hills, as well as, Ventura County. It occupies 12 square miles. The city has a rich heritage stemming from Indian and Spanish settlements in the area begining in the early 1700's. The City was incorporated on April 5, 1991. It is a general law city, with a council-manager form of government. Calabasas is primarily residential with a population of approximately 27,000 comprised mainly of single family residences. The City currently has 12 employees with a budget of $6,370,833. Page -1- CURRENT INSURANCE PROGRAM A. General and Automobile Liability: Calabasas has a general liability policy, including Public Officials' Errors and Omissions, with Insurance Company of the West, with a $25,000 retention. The limit of liability is $1,000,000 with excess coverage in the amount of $4,000,000, a total of $5,000,000 per occurrence. The premium is $50,000 per annum. The City purchases no automobile coverage. B. Workers' Compensation: Calabasas is insured through the California State Workers' Compensation Fund, with statutory limits. The annual premium is $3,988. C. Property Insurance: Calabasas presently purchases coverage from Safeco Insurance. The total premium is $1,414. III. EXPERIENCE AND LOSS DATA A. General and Automotible Liability: Since incorporation on April 5, 1991 the City has been presented with 14 claims, for a total of $110,684 (paid and reserved). Twelve claims have been relatively minor in nature, and consequently costs to settle, or anticipated costs, are inexpensive. Of the remaining two, one is a complex traffic accident, with little liability on the part of the city; expected settlement will be $9,000. The other is more serious; in early 1992 a private school sustained water damage, allegedly due to a defective flood control channel. The channel was built by the County of Los Angeles and acquired by the City upon incorporation. The amount of damage is substantial and may total $50,000. B. Workers' Compensation: No claims have been presented. C. Property: No claims have been presented. IV. APPLICATION FEE AND DEPOSIT COMPUTATIONS A. Application Fee: The City has paid an application fee of $1,500. B. General Liability Deposit: The initial annual primary deposit was established at $40,750. The development of the deposit was based on 5% of the SCJPIA imputed payroll of $815,000. The annual excess general liability deposit was established at $7,900, based upon .97% of the imputed payroll. Both percentage figures of annual payroll used for establishing initial deposits were approved and adopted by the SCJPIA Executive Committee. C. Workers' Compensation Deposit: City participation in the SCJPIA Workers' Compensation program may be appropriate for consideration in the future. Page -2- V. PHYSICAL INSPECTION AND COMMENTS A. Civic Center/City Hall Complex: The City Hall is leased by the City located at 26135 Mureau Road. The housekeeping and general condition of the city offices was observed to be excellent. No hazardous conditions or activities were observed. B. Corporation Yard: None. According to discussions with city staff the city will continue to contract for public works services. C. Parks and Playgrounds: The City assumed ownership of Grape Arbor Park, approximately 4 acres in size, upon incorporation. The park was developed by the County of Los Angeles and has a playground, volleyball court and restrooms. The City is planning toupdate existing playground equipment. The City also owns an 8 acre park site that is to be developed in the future. D. Streets and Sidewalks: 1. Streets appear to be well maintained with adequate pavement markings and signs. Curb and gutters appear throughout the main portion of the city. Some residential areas have foregone curbs and gutters in pursuit of a rural atmosphere. During the course of our investigation no evidence of roadway undermining caused by surface drainage was observed. Some roads in the community have varying grades. Crosswalks and lanes of travel are well marked with sufficient warning signs. The city has 93 miles of streets within its 12 square miles. Approximately 4.5 miles of state controlled highway pass through the city. Finally, 7 fully automatic traffic signals, maintained by contract, operate within the city. Sidewalks are adjacent to curbs, leaving walkways clear and offering additional line of sight for motorists and pedestrians at intersections. Sidewalks throughout the city were observed to be in good condition. VI. WATER AND OTHER UTILITIES Both the water and sanitary sewer services are provided by the Las Virgenes Municipal Water District and will continue to be provided by the District. Electrical power is provided by Southern California Edison. Natural gas is also available from the Southern California Gas Company. Pacific Bell provides telephone service to the City. Solid waste disposal is provided by private vendors. VII. FIRE DEPARTMENT Fire protection and paramedic service is provided through contract with the Los Angeles County Fire Department. The Fire Department has two stations located within the City limits. -3- VIII. POLICE DEPARTMENT Police protection is provided through a contract with the Los Angeles County Sheriff's Department. The area is served from the regional substation located in Calabasas. IX. PUBLIC AND STAFF ATTITUDES A. Public: The City of Calabasas fosters the small town feeling of accessibility and service to its residents. Incorporation was pursued on quality of life issues and to mitigate the cumulative impact of (County) land use decisions. 68% of the population voted in a regular election with 92% approving cityhood. The City incorporated within one month of the election, and has established committees in lieu of commissions to invite the participation of the 40+ active private homeowner associations as well as other interested individuals. The Council stated that there are 100 members of the Human Relations Committee. The City serves a diverse population, from the large new residential tracts to the older more established equestrian areas and canyon dwellers. The citizens appear to be well satisfied with the activities and services provided/ planned by the new city. Of note, the council faced election one year after incorporation and were re-elected. B. Staff: The inspection team met with four members of the Council and department heads, and were favorably impressed with the knowledge, courtesy and enthusiasm of city personnel. They were fully and completly responsive to our many questions and requests for information. X. SUMMARY AND EVALUATION The City leadership understands and is committed to the concept of risk management and is very aware that hazardous conditions need to be evaluated and addressed to reduce the city's exposure to risk. It is the SCJPIA staff's conclusion that the loss experience and interest expressed by the City Council and City staff qualify the City of Calabasas for consideration for membership in the SCJPIA. We also find that membership will be of advantage to the city by providing economical coverage and will be advantageous to the SCJPIA by expanding its ability to spread pooled losses and costs. XI. RECOMMENDATION It is recommended that the application of the City of Calabasas, for memberhsip in the Southern California Joint Powers Insurance Authority, be approved, excluding coverage for soils or slope movement, with an initial annual general liability primary deposit of $40,750 and an excess liability deposit of $7,900 for a total annual liability deposit of $48,650. AP•11/20/92(Pm)AP -4- F, So. SOUTHERN CALIFORNIA CAL O JOINT POWERS INSURANCE AUTHORITY 4952 La Palma Avenue, La Palma, California 90623 (213) 402-6372 (714) 827-3361 FAX (213) 860-4992 APPLICATION FOR MEMBERSHIP INSTRUCTIONS: Please complete the following underwriting information, you may attach additional sheets, if necessary, to amplify your answers. The application should be signed by the City Manager. Please type your answers. CITY OF: ADDRESS: CITY MANAGER: FINANCE OFFICER: RISK MANAGER: Date of Application: Calabasas 26135 11ureau Road Charles R. Cate Sheila Cumberland Sheila Cumberland Date of Incorporation: October 9, 1992 4-5-91 1. POPULATION: 27,000 2. AREA: 12 S1q. Miles 3. TOTAL CITY BUDGET: (include redevelopment or other covered agencies) Current FY (199@/91)1992-93 6,370,833 Preceding FY (1984/99)1991-92 5,551,659 4. EMPLOYEE CENSUS: (no. of full-time employees) Clerical Office (8810) 2 Municipal Non -Manual (9410) 10 All Other Municipal (9420) Firefighters (7706) Police Officers (7720) Bus Operators (7382) Other (Designate Class) ( ) TOTAL FULL TIME EMPLOYEES 1 OF 7 12 41 CURRENT INSURANCE PROGRAM: (Or last insured year) In addition, please submit the lace sheets of all current policies. A. GENERAL LIABILITY COVERAGE: 1. Primary Coverage: 5,000,000 Carrier: Insurance Company of the West Policy Period: 7-1-92/7-1-93 Occurrence Limit:: $1,000 000 Premium: Deductible/Retention: $ 25,000 Claims Administrator: Carl Warren & Co. 2. EXCESS LIABILITY COVERAGE: $_4,000,000 Excess of$ 5,025,000 Carrier: Insurance Company of the West Policy Period: 7-1-92 7-1-93 Premium: $ 15 , 000 $ Excess of $ Carrier: Policy Period: Premium: $ $ Excess of $ Carrier: Policy Period: Premium: $ B. WORKERS COMPENSATION COVERAGE: 1. Primary Coverage: Carrier: State Fund Policy Period: 10-9-91/10-1-92 Premium: $ 3' 9813 Employers Liability Limit: $ 3_,000 , 000 Deductible/Retention: State Fund $ Claims Administrator: 2. Excess Compensation Coverage: $ Excess of $ Carrier: Policy Period: Premium: $ 2OF7 C. PROPERTY INSURANCE: 1. Coverage: (replacement cosi or other, please specify) Repair or Replace a Insured values: Buildings: Contents: Vehicles: Other: Electronic Data Processing Equipment Total Values Carrier: (Safeco) Policy Period: Premium: HEALTH BENEFITS: 1. Medical Coverage: $ $ 400,000 $ 30,Od0 General Insurance Company of America s— ' 414 Type of plan: Indemnity, PPO, EPO, HMO, or other HMO 12 Number of participants: Carrier: PERS -Various Policy Period: 8-1-92/8-1-93 Premium: $ Deductible/co-pay: $ Claims Administator: PERS 2. Dental Coverage: Type of plan: Indemnity or Pre -paid Pre -paid Number of participants: 12 Carrier: California Dental Health Plan Policy Period: 4-1-92/4-1-93 Premium: $ Deductible/co-pay: $ Claims Administator: California Dental Health Plan 3. Other Benefits Offered: yes no Vision: X Lite: X Long Term Disability X Flex Benet'its X Orthodontia X Deferred Compensation X Other: (please specify) City's contribution to the Employee's benefit Package $ Employee Portion Only 3OF7 6. LOSS EXPERIENCE: (past five completed years) In addition, please submit a current loss run with summary information. A. GENERAL LIABILITY INCURRED LOSSES: 1991-92 1990-91 None None Year Number of Amount of losses losses #989-9A 12 78,740 X988-89 2 400 1987-88 1986-87 1985-86 B. WORKERS' COMPENSATION INCURRED LOSSES: Year Number of Amount of losses losses 1989-90 1988-89 1987-88 1986-87 1985-86 C. INSURED PROPERTY INCURRED LOSSES: Year Number of Amount of losses losses 1989-90 1988-89 1987-88 1986-87 1985-86 4OF7 7. GENERAL EXPOSURES: 8. 9. Number Area A. Waterfront Property: B. City -owned Cemeteries: C. City Housing Projects: D. Libraries and/or Museums: E. City Parks and Playgrounds: F. City Stadiums and/or Grandstands: G. Swimming Pools: H. Goll Courses: I. Auditoriums and/or Exhibition Halls: J. Community Centers: K. City -owned Buildings Leased to Others: L. City -owned Land Leased to Others: M. Leased Buildings and/or Land: 1 N. City -owned Hospitals: O. City -owned Airports: P. Permits: Construction: Demolition: VEHICLE EXPOSURES: Number A. General City Vehicles: Passenger: Pickups/Vans: Constuction/Heavy Equipment: Other: B. Emergency Vehicles: Police: Passenger: Motorcycles: PiickupsNans: Fire: Passenger: Pickups/Vans: Apparatus: C. Public Transit Vehicles: Passenger: Mini Buses/Vans: Buses: ROADWAY AND TRAFFIC EXPOSURES: A. City Streets: (miles) 93 B. County Roads: (miles) 4.3 C. State Highway: (miles) D. Traffic Signals: (number) 7 E. City -owned Parking Lois: (number) o F. Parking Meters: (number) n G. Sidewalks: (miles) 75 5 OF 7 10. POLICE SERVICES EXPOSURES: A. Number of Sworn Officers: Full-time: CONTRACT Part-time: B. Number of Reserves: Level I: Level II: C. Number of Police Stations: D. Number of Jail Facilities: Number of Cells: E. Is there a Policy and Procedures Manual? F. Is there a written Pursuit Policy? G. Is there a written Policy on the use of Firearm? 11. FIRE SERVICES EXPOSURES: A. Number of Sworn Fire Personnel: Full-time: Part-time: CONTRACT Volunteers: Paramedics: B. Number of Fire Stations: 12. UTILITY SERVICES EXPOSURES: A. Water Department: CONTRACT Please submit an inundation map showing location and describe each dam. 1. Number of Employees: 2. Average Capacity/day: Domestic: Industrial: 3. Source of supply: 4. Dams: Number: Capacity: Type: 5. Reservoirs: Number: Capacity: Type: 6. Storage tanks: Number: Capacity: Type: 7. Source of water supply: - 6OF7 B. Sanitary Sewer Service: Number of employees: Average capacity/day: CONTRACT Level of treatment: Effluent discharged to: C. Service Suppliers: CONTRACT Electrical Power: Natural Gas: Telephone: Cable Television: Water: (if private) Solid Waste Disposal: 13. ACKNOWLEDGEMENT: The City agrees that all of the above information, including attachments, are deemed material and that all pertinent information has been fully disclosed. SCJPIA will rely on these answers,including attachments, when considering this application for membership. NAME: TITLE: DATE: SIGNATURE: Charles R. Cate City Manager October 9, 1992 i E0�� - — 7OF7 3 REV. 11-21-90 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. ,..} TO: Terrence Belanger, City Manager MEETING DATE: January 5, 1993 REPORT DATE: December 28, 1992 FROM: Bob Rose, Director of Community Services TITLE: Award of Contract for the Purchase and Delivery of Planting and Irrigation Materials for Route 60 Freeway Project SUMMARY: On December 1, 1992, City Council authorized the City of Diamond Bar to solicit bids for the Purchase and Delivery of Planting and Irrigation Materials for Route 60 Freeway Project. Staff advertised for bids and received bids from three contractors. Bids were opened and read publicly on December 22, 1992. RECOMMENDATION: It is recommended that the City Council award the contract for the Purchase and Delivery of Planting and Irrigation Materials for Route 60 Freeway Project to Marina Contractors, Inc., the lowest responsible bidder, in the amount of $204,699.02. LIST OF ATTACHMENTS: X Staff Report _ Resolution(s) _ Ordinances(s) X Agreement(s) EXTERNAL DISTRIBUTION: _ Public Hearing Notification Bid Specification (on file in City Clerk's Office) _ Other SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed X Yes _ No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? _ Yes X No Which Commission? 5. Are other departments affected by the report? _ Yes X No Report discussed with the following affected departments: RE IEWED BY: /I-- /- Yerrence L. Belanger Bob ose City Manager Director of Community Services CITY COUNCIL REPORT AGENDA NO. MEETING DATE: January 5, 1993 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Award of Contract for the Purchase and Delivery of Planting and Irrigation Materials for Route 60 Freeway Project ISSUE STATEMENT: The City of Diamond Bar was awarded an Environmental Enhancement and Mitigation Grant totalling $563,000 by the State of California to install irrigation and plant 5,500 trees along Route 60 Freeway. Staff had plans and specifications prepared and advertised for bids for materials only. Three contractors submitted bids, ranging from an apparent low of $133,707.87 to a high of $230,756.02. Due to an error in addition, the apparent low bidder has withdrawn its bid. RECOMMENDATION: It is recommended that the City Council of the City of Diamond Bar award the contract for the purchase and delivery of planting and irrigation materials for Route 60 Freeway project to Marina Contractors, Inc., the lowest responsible bidder, in the amount of $204,699.02. FINANCIAL SUMMARY: Total estimated cost of the planting and irrigation materials was $257,361. The lowest responsible bid is $204,699.02. There is a total of $432,000 budgeted by the grant for the purchase and installation of the planting and irrigation materials. All costs incurred by the City of Diamond Bar with respect to this grant are reimbursed by the State of California on a monthly basis. BACKGROUND/DISCUSSION: On December 1, 1992, the City Council authorized the City of Diamond Bar to solicit bids for the purchase and delivery of planting and irrigation materials for Route 60 Freeway project. Staff advertised for bids and received bids from three contractors. Bids were opened and read publicly on December 22, 1992. Bids ranged from an apparent low of $133,707.87 to a high of $230,756.02. Due to irregularities, the bids of the 1st and 3rd lowest bidders could not be considered. The apparent low bidder, Bopark Enterprises, Inc., bid a total of $133,707.87, but withdrew their bid due to a clerical error in the total (See letter attached.) Correcting this error would result in the lowest bidder becoming the highest bidder, for a total bid of $308,415.87. The 3rd lowest bidder, Coast Landscape, bid a total of $230,756.02, but did not include the signature required of the company representative submitting the bid. Therefore, the lowest responsible bidder is deemed to be Marina Contractors, Inc., in the amount of $204,699.02. .. r , D . '.J6 Bob Rose, Director of Community Services Bopark Enterprises, Inc. Stat* COntamm than. NQ W55M A a & C-27 8560 VINEYARD AVENUE, SUITE 103 RANCHO CUCAMONGA, CALIFORNIA 91730 (714) 987-6752 FAX (714) 980-9729 December 22, 1992 Mr. Bob Rose City of Diamond Bar 21660 E. Copley Dr. Ste. 100 Diamond Bar, CA. 91765 Re: Bid Proposal The Purchase & Delivery of Planting & Irrigation Materials for Route 60 Freeway Porject Dear Mr. Rose; On our bid proposal for the above named project, there was an error on page 47. There was a clerical error in the Written in Words total. This total should have read; One hundred seventy-four thousand, eight hundred eighty-two dollars & sixty-seven cents. This error was just a clerical error that was overlooked during the rush of the bidding process. We apologize for this error and any inconvenience it causes the.City. Sincerely; 11��) 4 hwiev" Nancy Me lon Corporate Secretary KNOW ALL MEN BY THESE PRESENTS: That the following agreement is made and entered into, in duplicate, as of the date executed by the City Manager and the City Attorney, by and between Marina Contractors. Tnc. hereinafter referred to as the"CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as "CITY." WHEREAS, pursuant to the City's request for proposals, bids were received, opened and declared; and WHEREAS, City did accept the bid of Contractor Inc. and; WHEREAS, City has authorized the City Clerk and Mayor to enter into a written contract with Contractor for the Purchase and Delivery of Planting and Irrigation Materials for Route 60 Freeway Project. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed: 1. GENERAL SCOPE OF WORK: Contractor shall furnish all materials, appliances and equipment for the Purachase and Delivery of Planting and Irrigation Materials for Route 60 Freeway Project. Said work to be performed in accordance with specifications and standards on file in the office of the City Clark and in accordance with bid prices hereinafter mentioned and in accordance with the instructions of the City Engineer. 2.NCS ORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The aforesaid specifications are incorporated herein by reference thereto and made a part hereof with like force and effect as if all of said documents were set forth in full herein. Said documents, together with this written agreement, shall constitute the contract between the parties. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the Contractor whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this written agreement shall control. is A'� • 0"44'c•� The undersigned bidder agrees to execute the contract within ten (10) calendar days from the date of notice of award of the contract or upon notice by City after ten (10) calendar days from the date of notice of award of the contract or upon notice by City after the 10 calendar days, and to complete his portion of the work per the delivery schedule determined by the Project Manager. The bidder agrees further to the assessment of liquidated damages in the amount indicated in item 22 of the attachment for the work that remains incomplete beyond the scheduled delivery date. City may deduct the amount thereof from any monies due or that may become due the Contractor under this contract. Progress payments made after the scheduled date of delivery shall not consitute a waiver of liquidated damages. 4. INSURANCE: The Contractor shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the Contractor allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The Contractor shall take out and maintain at all times during the life of this contract the following policies of insurance: a. Compensation Insurance: Before beginning work, the Contractor shall furnish to the City a certificate of insurance as proof that he has taken out full compensation insurance for all persons whom he may employ directly or through subcontractors' in carrying out the work specified herein, in accord- ance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every contractor shall secure the payment of compensation to his employees. Contractor, prior to commencing work, shall sign and file with the City a certification as follows: "I an aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers' compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencinq the performance of work of this contract." 19 b. For all operations of the Contractor or any sub- contractor in performing the work provided for herein, insurance with the following minimum limits and coverage: 1) Public Liability - Bodily Injury (not auto) $500,000 each person; $1,000,000 each accident. 2) Public Liability - Property Damage (not auto) $250,000 each person; $500,000 aggregate. 3) Contractor's Protective - Bodily Injury $500,000 each person; $1,000,000 each accident. 4) Contractor's Protective - Property Damage $250,000 each accident; $500,000 aggregate. 5) Automobile - Bodily Injury $500,000 each person; $1,000,000 each accident. 6) Automobile - Property Damage $250,000 each accident. C. Each such policy of insurance provided for in paragraph b. shall: 1) Be issued by an insurance company approved in writing by City, which is qualified to do business in the State of California. 2) Name as additional insured the City of Diamond Bar, its officers, agents and employees, and any other parties specified in the bid documents to be so included; 3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under said policy; 4) Contain a clause substantially in the following words: "It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter." 20 5) Otherwise be in a form satisfactory to the City. d. The policy of insurance provided for in subparagraph a. shall contain an endorsement which: 1) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insureds in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of Contractor'or any subcontractor in performing the work provided for herein; 2) Provides it shall not be canceled or altered without thirty (30) days' written notice thereof given to City by registered mail. e. The Contractor shall, at the time of the execution of the contract, present the original policies of insurance required in paragraphs a. and b. hereof, or present a certificate of the insurance company, showing the issuance of such insurance, and the additional insureds and other provisions required herein. 5. PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part T, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public works is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. Copies of such prevailing rates of per diem wages are on file in the Office of the City Clerk of the City of Diamond Har, Suite 100, 21660 E. Copley Drive, Diamond Bar, California, and are available to any interested party on request« City also shall cause a copy of such determinations to be posted a& the job site. The Contractor shall forfeit, as penalty to City, not more than twenty-five dollars ($25.00) for each laborer, workman or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general pre- vailing rate of wages hereinbefore stipulated for any work done under the attached contract, by his or by any subcontractor under his, in violation of the provisions of said Labor Code. 21 6. APPRENTICESHIP mluoylrt MI In accordance with the provisions of Section 1777.5 of the Labor Code as amended by Chapter 971, Statutes of 1939, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the prosecution of the work. Attention is directed to the provisions in Section 1777.5 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticeable occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five except: a. When unemployment in the area of coverage by the Joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request for certificate, or b. When the number of apprentices in training in the area exceeds a ratio of one to five, or C. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally, or d. When the Contractor provides evidence that he employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen. The Contractor is required to make contribution to funds established for the administrative of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade on suah contracts and if other contractors on the public works sit* are making such contributions. The Contractor and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 22 7. LEGAL HOURS of Wo r,- Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and the Contractor and any sub- contractor under his shall comply with and be governed by the laws Of the State of California having to do with working hours set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The Contractor shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman or mechanic employed in the execution of the contract, by him or any sub- contractor under him, upon any of the work hereinbefore mentioned, for each calendar day during which said laborer, workman or mechanic is required or permitted to labor more than eight (8) hours in violation of said Labor Code. 8. TRAVEL AND SUBSISTENCE Psv. Contractor agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. 9. CONTRACTOR'S LIABILITY: The City of Diamond Bar and its officers, agents and employees shall not be answerable or account- able in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workmen employees of the Contractor, of his subcontractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. The Contractor shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever, except the sole negligence or willful mis- conduct of City, its employees, servants or independent contrac- tors who are directly responsible to City during the progress of the work or at any time before its completion and final acceptance. The Contractor will indemnify City against and will hold and save City harmless from any and all actions, claims, damages to persons , penalties, obligations or liabilities that may be ass or ee claimed by any person, firm, entity, corporation, Political division, or other organization arising out of or in connectia". With the work, operation, or activities of the Contractor, his agents, employees, subcontractors or invitees pro- vided for herein, whether or not there is concurrent passive or active negligence on the part of City, but excluding such actions, claims, damages to persons or property, penalties, obligations, or liabilities arising from the sole negligence or willful misconduct of City, its employees, servants or independent contractors who are directly responsible to City, and in connection therewith: 23 a. The Contractor will defend any action or actions filed in connection with any of said claims, damages, penalties, obligations or liabilities and will pay all costs and expanses, including attorneys' fees incurred in connection therewith. b. The Contractor will promptly pay any judgment rendered against the Contractor or City covering such claims, damages, penalties, obligations and liabilities arising out of or in connection with such work, operations or activities of the Contractor hereunder, and the Contractor agrees to save and hold the City harmless therefrom. C. In the event City, without fault, is made a party to any action or proceeding filed or prosecuted against the Contractor for damages or other claims arising out of or in connection with the work, operation or activities of the Contractor hereunder, the Contractor agrees to pay to City and any all costs and expenses incurred by City in such action or proceeding together with reasonable attorneys, fees. So much of the money due to the Contractor under and by virtue of the contract as shall be considered necessary by City say be retained by City until disposition has been made of such actions or claims for damages as aforesaid. 10. NON -DIS jjLE ATTR : No discrimination shall be made in the employment of persons upon public works because of the race, color or religion of such persons, and every contractor for public works violating this section is subject to all the penalties imposed for a violation of Division 2, Part 7, Chapter 1 of the Labor Code in accordance with the provisions of section 1735 of said Code. 11. CONTRACT PRICE AND PAYMENT: City shall pay to the Contractor for lurnishinq all material and doing the prescribed work the unit prices set forth in the Price schedule in accordance with Contractors* Proposal dated December 21, 1992. 12• IVY'S FEES= In the event that any action or proceed Is brought by either party to enforce any term of proof the Agree ent, the prevailing party shall recover its reasonable attorneys@ lees and costs incurred with respect thereto. 13. TEM INATION: This Agreement may be terminated by the City upon the giving of a written "Notice of Termination" to Contractor at least ten (10) days prior to the date of termination specified in said notice. In the event of such termination, Contractor shall only be paid for services rendered and expenses necessarily incurred prior to the effective date of termination. 24 IN WITNESS WHEREOF, the parties hereto have caused these presents to be duly executed with all the formalities required by law on the respective dates set forth opposite their signatures. Date By: TITLE CITY OF DIAMOND BAR, CALIFORNIA By: MAYOR By: CITY CLERK Date Contractor's Business Phone Emergency Phone at which Contractor can be reached at any time APPROVED AS TO FORM: CITY ATTORM Date 25 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. C' TO: Terrence L. Belanger, City Manager MEETING DATE: January 5, 1993 REPORT DATE: December S, 1992 FROM: George A. Wentz, Interim City Engineer TITLE: Bond Exoneration for Highway and Drainage Improvements On Diamond Bar Boulevard Between Brea Canyon Road and Pathfinder Road. SUMMARY: The City of Diamond Bar desires to exonerate the surety bond posted for Improvements located on Diamond Bar Boulevard on Parcel 13041 (Between Brea Canyon Road and Pathfinder Road). RECOMMENDATION: It is recommended that the City Council approve the exoneration of the bond posted for Improvements on Parcel 13041 in the amount of $92,560. Further, it is recommended that the City Clerk notify the Los Angeles County, The American Motorists Insurance Company and Diamond Bar Investors (Landsing Pacific Fund) of the City Council's action. LIST OF ATTACHMENTS:X Staff Report _ Resolution(s) Ordinances(s) _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: _ Public Hearing Notification _ Bid Specification (on file in City Clerk's Office) X Other:Inspection Memo From P.W. Inspector 1. Has the resolution, ordinance or agreement been reviewed _ Yes X No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? _ Yes X No Which Commission? 5. Are other departments affected by the report? _ Yes X No Report discussed with the following affected departments: REVIEWED BY: T Terrence L. Belanger City Manager CITY COUNCIL REPORT AGENDA NO. MEETING DATE: January 5, 1993 TO: Honorable Mayor and Members of the City Council FROM: Terrence L.Belanger, City Manager SUBJECT: Exoneration of Bond for Highway and Drainage Improvements on Diamond Bar Boulevard Between Brea Canyon Road and Pathfinder Road. ISSUE STATEMENT This report requests the exoneration of a subdivision performance and payment bond posted for the construction of highway and drainage improvements shown on the Diamond Bar Boulevard Road Plans for Parcel Map No. 13041, on file in the office of the Road Department and constructed by Diamond Bar Investors (Landsing Pacific Fund). RECOMMENDATION It is recommended that the City Council approve the exoneration of the bond posted for Road and Drainage Improvements on Parcel 13041 in the amount of $92,560. Further, it is recommended that the City Clerk notify the Los Angeles County, The American Motorists Insurance Company and Diamond Bar Investors of the City Council's action. FINANCIAL SUMMARY This action has no impact on the City's 1992-1993 budget. BACKGROUND The City of Diamond Bar's Public Works Inspector carried out a final inspection of the street and drainage improvements on Diamond Bar Boulevard on November 25, 1992 and found them to be satisfactory. Therefore, the surety bond posted for the road and drainage improvements may now be exonerated. DISCUSSION The following listed surety bond needs to be exonerated: Parcel No.: 13041 Bond Number: 3SM 706 464 00 Principal: Diamond Bar Investors (Lan dsing Pacific Fund) Surety: The American Motorists Insurance Company Amount: $92,560 Prepared By; Anne Garvey ReceI,;FD ceMti�u��ijy GFt'Fr GA1��`PdT 30 DATE - 2 S- q� 9-22 FROM 1 gLlK 9 'O Z 12 C-2 (3 SUBJECT i '("�+� = iz jQv4 Dtra m0N.�D 13l9tZ 132-vp. �c:7Wc:Z=N s t►�. �S F 46.70 �Mt, I n�� 00_ g��ulcaZYN Slut -iso �s 3-+4 87o r.4�u ic?0 -1 cin C►g,2rr� -_ r s7rz L; T 11q. 112� 1 - Si'� S C! 7 - — Jcct CT _ I CA9 !p-�:j E R .9702 RKA CIVIL ENGINEERS 398 Lemon Creek Dr., Walnut Ca. 91789 (714) 594 (818) 331 ,l LOU ONES ORANGE 8.20. 1992 7:12 P 7 . ........ Hood AQ ,lbdivision 1300d Cfllforn'ia PPD4lLjM $4,117.00/2 Y< ­ars jaithful Perfor;na4c�O —Pall' Work `AM EPZ1 LCAN MOTORISTS INSURANCE COMPANY SUBDIVISION SOIND ltalu All flim bU obpgr jJrrqrn15: T h.i t ........ Q.i.WTQXd. -BAr. Jn VI-iD.S.tOrs ............................. ­­ ...... ".., .................... as Principal, and the American Nfolorlsts Insurance Company. a corporation organized and ex;s1i'tS under the law' of i1tc, State or Illinois and 2u(bprtxed to trani-act F%Irclv buminefit in 111c 51,%tc' of California, as Surety, are I)t1d* and firmly bound unto ........... ............. ........ . ........ ...... .................. in the 8 -urn of .... ............. ...Dollars MAV,W-00-*t")' D011.0XI $.. Mir ............ _1 .................... for the payment whereof, well and truly to be tnadc, said Principal and Surety bind themstl% 'es, their helps, adcoinistr4torb, successors, sod :tsiiiFtu, joiutlN. and Lc%cr.)llv. firmly' by these presenia. The condition of the foregoing obligation is such tliat, wlicreas tilt al,ove.bounden Principal bas.ewercJ 19. with tile ..... into a contract, dated ................................................. ............... 1. ....... to and 1,crform lite following work. to -1 -vitt and drainage irmiroven-rents sham on the Road Plans for the constmction of highway . for Parcel Map No. 12041, ;n file in the Office of the Road D�Wtmarit. VC�11 and trul,v perforrn LILC work contracted NOW. THEREFORE. if the aj,r))c-j,m,n;1rn PrinclPal, 0"ll full forct ana to be performed under t.Zlid contract. Ilion t),j; ol.liption shall br %'Oid' to remain to e5ett. SIGNED arid SEALED ...... ...... ...................1988. .............................. (Seall ................... . I ............................ ..................................... LOU JONES & ASSOCIATES K�S_ASZ ()IRECT ALL CORRESPONDENCE 10- .................................................... .......... ..., ....... iril.).. cipal NA A31NG i3ENIRAL AG!NTS 2? -3 Wt.'ST BPOADWAY AM.EPICAN N-,OTORIE_TS VISURANCE COMPANY 7 -P. -1!"E (21 z-7- c 231 .. .. ................. ................. ......................................... All r)or"% -in-Fart I I.1P -�OtiD St Tr DF:� I NGE : • E p Et R T Ci'Ja4 F?{ -Ea OLD '_•PRIt• GS:, LH COUNTRY �ilu.s P1 r i T I 0 h.i `ro w N E GE N TE fZ-------------------------- Q n J r - n — T— -------------------------------- i—tr---- E 1_ - .. .-r IT t1�-------•r- -----^t-tl-_-."---- - - - - ---- - - - - -- e��'v� oo � oQ E�0�'0 �p� � 00 �F?rn CR►J qp U �Rput�E U� c.,J{TH SIGN Orr -F C-GTTe c7 T 1 ID' '�i1?r_!�,:t..:;fill-LJ 4-I I" t?I,�_i IiT - T r I t i THC SAI -VIS BOt D 11 ----------------�T�c-- FOE PETAIdEi I-'O;�����FDUCE' C, T Ey Ii"!CP E=t � t F -r-- -------------- ---- -------- ATF ----- -MOUNIT- -------- -------- -------- 11 CARL WARREN 8i CO. AMOW Insurance Adjusters Claims Administrators P.O. Box 25190 Santa Ana, CA 92799.5180 (714) 740.7999 FAX: (714) 740-7992 TO: City of Diamond Bar Attention: Lynda Burgess Date: Dec. 21, 1992 Re: Claim: Hennessey vs Diamond Bar Claimant: William Hennessey D/Event: 11-04-92 Recd Y/Office: 12-14-92 Our File: S 72000 SWQ We have reviewed the above captioned claim and request that you take the action indicated below: CLAIM REJECTION: Send a standard rejection letter to the claimant. [� CLAIM INSUFFICIENCY: In accordance with the telephone conversation o , 19 , a notice of insufficiency must be mailed to the claimant no later than , 19•THIS MUST BE MAILED TO THE CLAIMANT WITHIN 20 DAYS OF RECEIPT OF THE ORIGINAL CLAIM IN YOUR OFFICE. DO NOT SUBMIT A "REJECTION" LETTER. See Government Code -Sections 910 and/or 910.2 and/or 910.4. AMENDED/SUPPLEMENTAL CLAIM: Send a standard rejection letter to the claimant, refecting this additional/amended claim. LATE CLAIM RESPONSE: Return the original claim material to the claimant, a vising that the claim is late and that their only recourse is to file a written "Application for Leave to Present a Late Claim". (Retain copies in your file.) THIS MUST BE MAILED TO THE CLAIMANT WITHIN 45 DAYS OF RECEIPT OF THE CLAIM IN YOUR OFFICE. DO NOT SEND A "REJECTION" LETTER. See Government Code Section 911.4. APPLICATION REJECTION: Reject claimant's "Application for Leave to Present a Late C aim". See Government Code Section 911.8. �j TAKE NO ACTION: Defer any written response to the claimant pending our Turther advice. Please provide us with a copy of the notice sent, as requested above. If you have any questions, please contact the undersigned. Very truly yours, CARL WARREN & e Insurance payments received, if any, r :aures of Insurance Company: None Expenditures made on account of accident or injury: (Date — Item) (Amoun Unavailable at present Name and address of Witnesses, Doctors and Hospitals: San Gabriel Valley Neurological Med. Grp., Inc. 767 S. Sunset Ave., West Covina CA 91790 Brea Community Hospital 380 West Center Avenue, Brea, U 92621 Jaime Contreras, M.D. 1535 W. Merced Ave., Ste 304, WEst Covina, CA 91790 Janzen, Johnson & Rockwell P.O. Box 92198, Los Angeles CA 90009 Fullerton Radiology Med. Group P.O. Box 4235. Fullerton. CA 92634+235 READ CAREFULLY For all accident claims place on following diagram names of streets, including North, East, South, and West; indicate place accident by "X" and by showing house numbers or distances to street corners. If City Vehicle was involved, designate by letter "A" location of City vehicle when you first saw it, and by "B" location of yoursel or your vehicle «when you first saw City vehicle; location of City vehicle at time of accident by "A-1" and location of yourself or you vehicle at the time of the accident by "B-1" and the point of impact by "X." NOTE. If diagrams below do not fit the situation, attach heretu a proper diagram signed by claimant. FOR AUTOMOBILE ACCIDENTS FOR OTHER ACCIDENTS Z L SIDEWALK : /—..0 L L CUa CUae Signature of Claimant or person filing on his behalf giving Typed Name: Date relations to Claimant: DONALD B. GREENE,. ESQ. Cl,5757 WILSHIRE BLVD. SUITE 723 ATTO FOR CLAIMANT LOS ANGELES, CALIFOkNIA 90036 CLA 4S MUST BE FILED WITH CITY CLERK (GOV. CODE SEC. 915x). CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. `L% TO: Terrence Belanger, City Manager MEETING DATE: January 5, 1993 REPORT DATE: December 29, 1992 FROM: Bob Rose, Director of Community Services TITLE: Current Status of Graffiti in Diamond Bar SUMMARY: Graffiti in Diamond Bar, as well as in surrounding communities, is on the increase. Cost for graffiti removal in Diamond Bar has quadrupled over the past 3 years, increasing from an average of $665 per month to the current average of $2,882 per month. Staff has completed a preliminary review of methods used to combat graffiti and has concluded that the most effective use of resources is to provide for the removal of graffiti as quickly as possible. Due to the large increase in graffiti, our current graffiti removal contractor, the Boys Club of San Gabriel Valley, has expressed concern about their ability to remove graffiti on an immediate basis. Instead of the desired 24 hour response time, it now takes up to 48 hours to remove 92% of the graffiti reported. Large commercial areas are taking much longer. RECOMMENDATION: Reaffirm City Council's commitment to have all graffiti in Diamond Bar removed at City expense and direct staff to prepare an RFP to secure a contractor with the ability to handle Diamond Bar's workload in a timely and cost effective manner. LIST OF ATTACHMENTS: X Staff Report _ Resolution(s) _ Ordinances(s) _ Agreement(s) EXTERNAL DISTRIBUTION: SUBMITTAL CHECKLIST: _ Public Hearing Notification _ Bid Specification (on file in City Clerk's Office) _ Other 1. Has the resolution, ordinance or agreement been reviewed Yes X No by the City Attorney? 2. Does the report require a majority or 4/5 vote? Majority 3. Has environmental impact been assessed? _ Yes X No 4. Has the report been reviewed by a Commission? Yes X No Which Commission? 5. Are other departments affected by the report? _ Yes X No Report discussed with the following affected departments: RErVIEWED BY: 4" / g Terrence L. Belanger City Manager Bob Rose Director of Community Services CITY COUNCIL REPORT MEETING DATE: January 5, 1993 TO: Honorable Mayor and Members of the City Council FROM: Terrence L. Belanger, City Manager SUBJECT: Current Status of Graffiti in Diamond Bar ISSUE STATEMENT: AGENDA NO. Due to an increase in the amount of graffiti in Diamond Bar, cost for removal has quadrupled in the past three years. In a preliminary review of methods used to combat graffiti, staff has concluded that the most effective use of resources is to continue its efforts to provide for the removal of graffiti throughout Diamond Bar as quickly as possible. The response time of our current contractor, the Boys Club of San Gabriel Valley, has increased to 48 hours from 24 hours to remove 92% of the graffiti reported. Large commercial areas are taking even longer. RECOMMENDATION: Reaffirm City Council's commitment to have all graffiti in Diamond Bar removed at City expense and direct staff to prepare an RFP to secure a contractor with the ability to handle Diamond Bar's workload in a timely and cost effective manner. FINANCIAL SUMMARY: Current annual budget for graffiti removal in Diamond Bar is $25,000. The current monthly average of $2,882 projects to an annual cost of $34,584. Since monthly costs have historically fluctuated, the $34,584 is an estimate. There may be a need to return to a future City Council meeting to request additional funding to continue the graffiti removal program for the remainder of this fiscal year. BACKGROUND: The City of Diamond Bar has had a contract with the Boys Club of San Gabriel Valley for graffiti removal services for the past 3 years. During that time, due to increased instances of graffiti in the City of Diamond Bar, the cost for graffiti removal has increased from an average of $665 per month ($7,980/year) to the current $2,882 per month ($34,584/year). Los Angeles County Sheriffs attribute this increase to a small number of local vandals known as taggers. These taggers form groups (not to be confused with gangs) and compete with other groups of taggers in a competition to see which group can apply the most graffiti around town. This activity seems to have become a fad and a small number of taggers seem to be responsible for most of the graffiti in Diamond Bar. Staff has conducted some preliminary research on this phenomenon, and following are the methods most frequently utilized by cities to combat graffiti by taggers and to control the costs borne by the City: 1) Removal Services/Graffiti Reporting Hotline - Remove all graffiti from all locations in the City as quickly as possible. 2) Law Enforcement - Stake out known locations of repeat tagging to catcn taggers in the act. 3) Rewards - Offer rewards for information leading to the arrest and conviction of taggers. 4) Ordinances - Pass City Council Ordinances that control popular graffiti marking devices, require property owners to pay for graffiti removal from their property and/or require long term solutions such as landscaping and use of graffiti resistant building materials. 5) Benefit Services Districts - Cities develop benefit services districts to pay costs of graffiti removal and related law enforcement activity. 6) Graffiti Information Networks - Cities are networking at both the local and national level to share information on combatting graffiti. Thus far, the City of Diamond Bar has taken the following approaches with regards to the above mentioned methods: 1. Removal Services/Graffiti Reporting Hotline - The graffiti removal contract with the Boys Club of San Gabriel Valley includes a graffiti reporting hotline, and allows for the reporting and removal of graffiti on both public and private property. The City of Diamond Bar currently pays all costs for this service, which is budgeted for $25,000 for the current fiscal year. The contract with the Boys Club states a goal of graffiti removal by the next day (24 hours). With the large increase in graffiti in Diamond Bar, Boys Club staff is concerned about their ability to handle the high volume of calls on an immediate basis. It is now taking up to 48 hours to complete 92% of the requests. Large commercial areas are taking much longer. 2. Law Enforcement - The City works closely with the L.A. County Sheriff's Department on graffiti control. Records of graffiti are made at each location prior to its removal. These records are then forwarded to the Sheriff's Department on a monthly basis for reporting purposes. When a suspect is apprehended, these records may be used to identify additional acts of tagging committed by the suspect. The Sheriff's Department has 3 years of records on graffiti in Diamond Bar. In addition to maintaining records, the Sheriff's patrol locations known to suffer from repeat tagging. There are currently ten different high volume locations identified in Diamond Bar. The Sheriff's Department regularly patrols these locations and are authorized to conduct surveillance of specific locations as requested and approved by the City. 3. Rewards - The City of Diamond Bar currently offers a $500 reward for information leading to the arrest and conviction of anyone defacing property with graffiti in Diamond Bar. Some preliminary research has also been done on the "We Tip" Program, and it requires a $2,600 annual fee for participation. 4. Ordinances - The City of Diamond Bar does not attempt to control graffiti marking devices beyond current state law (which limits spray paint can purchases to adults 18 years of age and over), and does not require property owners to pay for graffiti removal form their property. 5. Benefit Services District - The City of Diamond Bar does not have any plans at this time to create a benefit services district for graffiti removal and related law enforcement activity. 6. Graffiti Information Networks - The City of Diamond Bar currently works with the National Graffiti Information Network to stay abreast of new developments with regards to combatting graffiti. DISCUSSION: Staff's evaluation of the various methods traditionally used to combat graffiti has resulted in the conclusion that the most effective and beneficial use of resources at this time is to provide for the removal of graffiti throughout Diamond Bar in a timely manner, at City expense. Although the cost of removing graffiti in the City of Diamond Bar has quadrupled in the past three years, maintaining a clean community environment is worth the expense. However, with the new graffiti removing technologies that have been developed recently, it would be valuable to verify that the current graffiti removal contract with the Boys Club of San Gabriel Valley provides the most effective, timely and cost efficient method of removal possible. With City Council approval, staff will bring back an RFP soliciting proposals from a variety of graffiti removal entities, offering a variety of removal techniques. PREPARED BY: Bob Rose, Director of Community Services CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. i0 . TO: Terrence L. Belanger, City Manager MEETING DATE: January 5, 1992 REPORT DATE: December 28, 1992 FROM: James DeStefano, Community Development Director TITLE: Second reading of Zoning Code Amendment No. 92-2; Consideration of a Hillside Management Ordinance (HMO) to establish permanent standards for hillside development. SUMMARY: Implementation of the General Plan and the expiration of the Interim Hillside Management Ordinance [Ordinance No. 14-B(1990)] create the necessity to establish permanent standards for hillside development. The intent of Zoning Code Amendment No. 92-2 is to revise the existing standards for hillside development. The first reading by City Council took place on December 15, 1992. Content changes suggested by the Council from the first reading are in to identify new material, and strikeou to identify deletions. RECOMMENDATION: Staff recommends that the City Council approve for second reading by title only and adopt the Hillside Management Ordinance No. 07-92. LIST OF ATTACHMENTS:—Staff Report _ Resolution(s) -X_Ordinances(s) _ Agreement(s) X Other _ Public Hearing Notification _ Bid Specification (on file in City Clerk's Office) EXTERNAL DISTRIBUTION: NOTE: copies of the Draft Ordinance are available for public review at City Hall. SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed Yes _ No by the City Attorney? 2. Does the report require a majority or 4/5 vote? MAJORITY 3. Has environmental impact been assessed? Yes _ No 4. Has the report been reviewed by a Commission? 7 Yes _ No Which Commission? PLANNING COMMISSION 5. Are other departments affected by the report? Yes _ No Report discussed with the following affected departments: Engineering, Building & Safety RE WED BY: Terrence L. Belanger City Manager 11 40 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. TO: Terrence L. Belanger, City Manager MEETING DATE: January 5, 1992 REPORT DATE: December 28, 1992 FROM: James DeStefano, Community Development Director TITLE: Second reading of Zoning Code Amendment No. 92-2; Consideration of a Hillside Management Ordinance (HMO) to establish permanent standards for hillside development. SUMMARY: Implementation of the General Plan and the expiration of the Interim Hillside Management Ordinance [Ordinance No. 14-B(1990)] create the necessity to establish permanent standards for hillside development. The intent of Zoning Code Amendment No. 92-2 is to revise the existing standards for hillside development. The first reading by City Council took place on December 15, 1992. Content changes suggested by the Council from the first reading are in to identify new material, and shikeev to identify deletions. RECOMMENDATION: Staff recommends that the City Council approve for second reading by title only and adopt the Hillside Management Ordinance No. 07-92. LIST OF ATTACHMENTS:—Staff Report _ Public Hearing Notification _ Resolution(s) _ Bid Specification (on file in City Clerk's Office) -X-Ordinances(s) _ Agreement(s) X_Other EXTERNAL DISTRIBUTION: NOTE: copies of the Draft Ordinance are available for public review at City Hall. SUBMITTAL CHECKLIST: 1. Has the resolution, ordinance or agreement been reviewed X Yes No by the City Attorney? _ 2. Does the report require a majority or 4/5 vote? MAJORITY 3. Has environmental impact been assessed? X Yes No 4. Has the report been reviewed by a Commission? _ X Yes No _ Which Commission? PLANNING COMMISSION 5. Are other departments affected by the report? X Yes _ No Report discussed with the following affected departments: Engineering, Building & Safety RE WED BY: 6c, i��,'& �� - Terrence L. Belanger James DeStefano City Manager Community Development Director ORDINANCE NO. 07(1992 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ADOPTING A HILLSIDE MANAGEMENT (GRADING) ORDINANCE AND MAKING FINDINGS IN SUPPORT THEREOF. A• Recitals. (i) On April 18, 1989, the City of Diamond Bar was established as a duly organized municipal corporation of the State of California and, on that date, the City Council adopted, by reference, the Los Angeles County Code as the ordinances of the City, including Title 22 thereof pertaining to Planning and Zoning Regulations for the City of Diamond Bar. (ii) On October 16, 1990, the City Council enacted its Ordinance 14 (1990), pursuant to California Government Code § 65858, to establish policies, standards, techniques and requirements for grading activities in hillside areas of the community. Said Ordinance No. 14 (1990) was subsequently extended pursuant to California Government Code § 65858. (iii) During the pendency of the interim ordinance, City staff has conducted a review and analysis of the management of hillside areas which would conform to the goals and objectives of the General Plan pursuant to Ordinance No. 4 (1992), further the beneficial interests of the City and satisfy the objectives and intent of the General Plan. Staff's work product was reviewed and approved by the Planning Commission of the City of Diamond Bar at its regularly scheduled meeting of October 26, 1992. The Planning Commission has recommended that the City 1 Council adopt the Hillside Management Ordinance as set forth herein. (iv) The City Council desires to adopt the Hillside Management Ordinance as discussed hereinabove. (v) This Council has conducted, and concluded, a duly noticed public hearing with regard to the Hillside Management Ordinance. (vi) All legal prerequisites to the adoption of this Ordinance have occurred. B. Ordinance. NOW, THEREFORE, the City Council of the City of Diamond Bar does ordain as follows: Section 1: In all respects as set forth in Part A, Recitals, hereinabove. Section 2: The City Council hereby finds and determines that the adoption of this Ordinance is categorically exempt from the requirements of the California Environmental Quality Act of 1970, as amended, and the Guidelines promulgated thereunder pursuant to § 15308 of Division 6 of Title 14 of the California Code of Regulations. Tion_ 2: The City Council hereby adopts the Hillside Management Ordinance to read, in words and figures, as set forth in Exhibit "A" attached hereto and incorporated herein by reference. 2 Section 4: The City Council hereby declares that should any provision, section, paragraph, sentence, or word of this Ordinance be rendered or declared invalid by any final court action in any court of competent jurisdiction, or by means of preemptive legislation, the remaining provisions, sections, paragraphs, sentences, and words of this Ordinance shall remain in full force and effect. Section 5: It shall be unlawful for any person, firm, partnership, or corporation to violate any provision or to fail to comply with any of the requirements of this Ordinance. Any person, firm, partnership or corporation violating any provisions of this Ordinance or failing to comply with any of its requirements shall be deemed guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding one thousand dollars ($1,000.00), or by imprisonment not exceeding six (6) months, or by both such fine and imprisonment. Each and every person, firm, partnership, or corporation shall be deemed guilty of a separate offense for each and every day or any portion thereof during which any violation of any of the provisions of this Ordinance is committed, continued or permitted by such person, firm, partnership or corporation, and shall be deemed punishable therefor as provided in this Ordinance. S°_ 4: The violation of any of the provisions of this Ordinance shall constitute a nuisance and may be abated by the City through civil process by means of restraining order, 3 preliminary or permanent injunction or in any other manner provided by law for the abatement of such nuisances. Section 1: The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be posted in three (3) public places within the City of Diamond Bar pursuant to the provisions of Resolution 89-6B. ADOPTED AND APPROVED this day of 1992.. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 1992, and was finally passed at a regular meeting of the City Council of the City of Diamond Bar held on the day of 1992, by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: City Clerk, City of Diamond Bar N%1011\NMDMkDB 6.6.1 4 I ORDINANCE NO. 07(1992) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ADOPTING A HILLSIDE MANAGEMENT (GRADING) ORDINANCE AND MAKING FINDINGS IN SUPPORT THEREOF. A. Recitals. (i) On April 18, 1989, the City of Diamond Bar was established as a duly organized municipal corporation of the State of California and, on that date, the City Council adopted, by reference, the Los Angeles County Code as the ordinances of the City, including Title 22 thereof pertaining to Planning and Zoning Regulations for the City of Diamond Bar. (ii) On October 16, 1990, the City Council enacted its Ordinance 14 (1990), pursuant to California Government Code § 65858, to establish policies, standards, techniques and requirements for grading activities in hillside areas of the community. Said Ordinance No. 14 (1990) was subsequently extended pursuant to California Government Code § 65858. (iii) During the pendency of the interim ordinance, City staff has conducted a review and analysis of the management of hillside areas which would conform to the goals and objectives of the General Plan pursuant to Ordinance No. 4 (1992), further the beneficial interests of the City and satisfy the objectives and intent of the General Plan. Staff's work product was reviewed and approved by the Planning Commission of the City of Diamond Bar at its regularly scheduled meeting of October 26, 1992. The Planning Commission has recommended that the City 1 Council adopt the Hillside Management Ordinance as set forth herein. (iv) The City Council desires to adopt the Hillside Management Ordinance as discussed hereinabove. (v) This Council has conducted, and concluded, a duly noticed public hearing with regard to the Hillside Management Ordinance. (vi) All legal prerequisites to the adoption of this Ordinance have occurred. B. Ordinance. NOW, THEREFORE, the City Council of the City of Diamond Bar does ordain as follows: Section 1: In all respects as set forth in Part A, Recitals, hereinabove. Section 2: The City Council hereby finds and determines that the adoption of this Ordinance is categorically exempt from the requirements of the California Environmental Quality Act of 1970, as amended, and the Guidelines promulgated thereunder pursuant to § 15308 of Division 6 of Title 14 of the California Code of Regulations. Section 3: The City Council hereby adopts the Hillside Management Ordinance to read, in words and figures, as set forth in Exhibit "A" attached hereto and incorporated herein by reference. 2 Section 4: The City Council hereby declares that should any provision, section, paragraph, sentence, or word of this Ordinance be rendered or declared invalid by any final court action in any court of competent jurisdiction, or by means of preemptive legislation, the remaining provisions, sections, paragraphs, sentences, and words of this Ordinance shall remain in full force and effect. Section 5: It shall be unlawful for any person, firm, partnership, or corporation to violate any provision or to fail to comply with any of the requirements of this Ordinance. Any person, firm, partnership or corporation violating any provisions of this Ordinance or failing to comply with any of its requirements shall be deemed guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding one thousand dollars ($1,000.00), or by imprisonment not exceeding six (6) months, or by both such fine and imprisonment. Each and every person, firm, partnership, or corporation shall be deemed guilty of a separate offense for each and every day or any portion thereof during which any violation of any of the provisions of this Ordinance is committed, continued or permitted by such person, firm, partnership or corporation, and shall be deemed punishable therefor as provided in this Ordinance. Section 6: The violation of any of the provisions of this Ordinance shall constitute a nuisance and may be abated by the City through civil process by means of restraining order, 3 preliminary or permanent injunction or in any other manner provided by law for the abatement of such nuisances. Section 7: The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be posted in three (3) public places within the City of Diamond Bar pursuant to the provisions of Resolution 89-6B. ADOPTED AND APPROVED this day of 1992. Mayor I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar held on the day of 1992, and was finally passed at a regular meeting of the City Council of the City of Diamond Bar held on the day of 1992, by the following vote: I AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: ABSTAINED: COUNCIL MEMBERS: ATTEST: City Clerk, City of Diamond Bar N�1011\HMOORD\DB 6.6.1 4 EXHIBIT "A" CITY OF DIAMOND BAR HILLSIDE MANAGEMENT ORDINANCE section 1. Purpose The purpose of this ordinance is: a. To preserve and protect the views to and from hillside areas in order to maintain the identity, image and environmental quality of the City of Diamond Bar; b. To maintain an environmental equilibrium consistent with the native vegetation, animal life, geology, slopes, and drainage patterns; C. To facilitate hillside preservation through appropriate development standards and guidelines of hillside areas. The guidelines are not intended to be strict standards, but rather to provide direction and encourage development which is sensitive to the unique characteristics common to hillside properties, which include, but are not limited to slopes, land form, vegetation and scenic quality. Innovation in design is encouraged as long as the end result is one which respects the, hillside and is consistent with the purposes expressed in this section and in the goals and objectives of the General Plan; d. To ensure that development in the hillside areas shall be concentrated in those areas with the least environmental impact and shall be designed to fit the existing land form; e. To preserve:W3.±rfk significant features of the natural topography, including swales, canyons, knolls, ridgelines, and rock outcrops. Development may necessarily affect natural features by, for example, roads crossing ridgelines. Therefore, a major design criterion shall be the minimization of such impacts; f. To provide a safe means of ingress and egress for vehicular and pedestrian traffic to and within hillside areas, with minimum """ro"'".• ": al terrain; disturbance to the 0 ON g. To correlate intensity Vof development with the steepness of N -91524 terrain in order to minimize >>tcf grading,uecaremoval of vegetation, land instabillity' and fire hazards; h. To provide in hillsides, alternative approaches to conventional flat land development practices by achieving land use patterns and intensities that are consistent with the natural characteristics of hill areas such as slopes, land form, vegetation and scenic quality; and i. To encourage the planning, design and development of sites that provide maximum safety with respect to fire hazards, exposure to geological and geotechnic hazards, drainage, erosion and siltation, and materials of construction; provide the best use of natural terrain; and 1 Revised 12/16/92 i. To encourage the planning, design and development of sites that provide maximum safety with respect to fire hazards, exposure to geological and geotechnic hazards, drainage, erosion and siltation, and materials of construction; provide the best use of natural terrain; and to prohibit development that will create or increase fire, flood, slide, or other safety hazards to public health, welfare, and safety. j. It is therefore the intent to establish general and specific guidelines with this ordinance which will ensure that development will complement the character and topography of the land. Specifically the city desires the application of good hillside planning and the use of the concept of "Landform Grading and Revegetation" in designing any development proposal. Section 2. Applicability The regulations contained herein shall be applicable to all parcels of land containing grades in excess of ten percent (10$). Section 3. Permitted Uses The uses permitted by the Hillside Management Ordinance shall be those uses permitted within the General Plan Land Use classifications for the property and the base zone designation subject to Conditional Use Permit (CUP) approval. Section 4. Density The maximum number of residential dwelling units which may be permitted to be constructed on a given parcel of land shall be the calculated development pursuant to the General Plan Land Use classification limit less the number eliminated due to environmental constraints and as determined by this ordinance. Section S. Environmental Constraints The maximum number of residential dwelling units s "f` i"Weed can be affected by the impact of the following development constraints, as determined by environmental assessment, unless such development constraints can be shown to have been eliminated or mitigated to the satisfaction of the Planning Commission or the City Council: 1. Land areas subject to inundation during a 100 -year storm 2. Land areas which are above the hillside view line. and debris- ever flow. 4. Land areas which lie within a federally recognized blue line stream, or which contain significant riparian stream bed habitats or other established plant formations which constitute a significant natural feature or ecosystem or which contain rare or endangered species. 2 Revised 12/16/92 5. Significant vegetation formations and habitat areas. 6. Land areas which are within 100 feet of a ridgeline or hiking trail. :.. 7. Land areas containing significant archaeologic or historic sites. section 6. Exemption Other provisions of this subsection to the contrary notwithstanding, lots of record as of the date of adoption of this Ordinance shall be entitled to a minimum of one dwelling unit. Single dwelling unit development shall be administered in conjunction with the provisions of Chapter 22.72 of the Diamond Bar Municipal Code (Ordinance No. 5(1990) -Development Review.) Section 7. Administration This Ordinance shall be administered in conjunction with the provisions of Chapter 22.56 of the Diamond Bar Municipal Code. Where a conflict or inconsistency exists, the more restrictive regulation shall apply. Where the grading ordinance conflicts with the Hillside Management Ordinance, the latter shall prevail. Section 8. Hillside Management Standards and Guidelines The Hillside Management Standards and Guidelines are intended to ensure the appropriate management of hillside areas. The Standards are requirements for the use, development, or alteration of land in Hillside areas. The Guidelines are to be utilized to provide direction to encourage development which is sensitive to the unique characteristics common to the hillside properties. The Guidelines shall be used by the Planning Commission and the City Council in evaluating those development proposals for which it is proposed to go beyond the minimum standards herein specified. Exceptions to the standards specified herein may be approved, pursuant to the Conditional Use Permit (CUP) process, when the Planning Commission or City Council determines that such exceptions are not materially injurious to the intent of the standards and guidelines set forth herein. In granting any such exception, the Planning Commission or City Council shall set forth appropriate findings and facts supporting its determination. The Planning Commission or City Council may vary from the standards contained herein and determine that the literal enforcement of the provisions of this Ordinance, for parcels which may be too small and of a configuration which would create a hardship provided that a variation from the strict application of the Code be accompanied by reduction in the maximum permitted density to the extent deemed necessary to maintain the intent of the Ordinance. variations may include modification of the setback requirements to 3 achieve clustering of development on the parcel, in order to maintain grading, drainage, siting and circulation objectives of the Ordinance; except that residential structures shall be sited and designed in a manner which will, in the judgment of the Director, maintain a vertical and horizontal distance from other residential structures which will provide a reasonable degree of privacy, light and air between residential structures. Where development is proposed for a parcel which adjoins one or more vacant, developable parcels, cooperation of the respective property - owners is encouraged in the planning of the road network, utilities plan and open space program for the area as a whole. The City may consider variations from the strict application of the provisions of this Ordinance as may be needed to achieve cooperation among all contiguous property owners of vacant, developable properties, to the extent that such variation may better achieve the objectives of this Ordinance. section 9. Definitions The following definitions shall apply to this Ordinance: CITY ENGINEER - Shall mean the City Engineer of the City of Diamond Bar. CONTOUR - A line drawn on a plan which connects all points of equal elevation. CUT - A portion of land surface or area from which earth has been removed or iwll be removed by excavation. The mechanical removal of earth material. CUT AND FILL - The excavating of earth material in one place and depositing of it as fill in an adjacent place. DIRECTOR - Shall mean the Director of Community Development of the City of Diamond Bar. DRIVEWAY - A private roadway providing access for vehicles to a parking space, garage, dwelling or other structure. EFFECTIVE HOLE - The effective visual bulk of a structure when seen from a distance or from below. ELEVATION - Height or distance above sea level. EROSION - The process by which the soil and rock components of the earth's crust are worn away and removed from one place to another by natural forces such as wind and water. FILL - A deposit of earth material placed by artificial means. FINISH GRADE - The final elevation of the ground surface after grading, which is in conformity with the approved plan. GRADING - To bring an existing surface to a designed form by excavating, filling, or smoothing operations. (See Figure 1) HILLSIDE - A parcel of land which contains grades in excess of 10%. NATURAL SLOPE - A slope which is not man-made. A natural slope may retain natural vegetation during adjacent grading operations or it may be partially or completely removed and replanted. PAD - A level area created by grading to accommodate development. RIDGE - A long, narrow, conspicuous elevation of land. ROADWAY - A means of access over private property to more than one residential unit. 4 SLOPE - An inclined ground surface, the inclination of which is expressed as a ratio of horizontal distance (run) to vertical distance (rise), or change in elevation. The percent of any given slope is determined by dividing the rise by the run, multiplied by 100 -(See Figure 2) SLOPE, XAN-XADE - A manufactured slope consisting wholly or partially of either cut or filled material. SLOPE TRANSITIONt The area where a slope bank meets the natural terrain or a level graded area either vertically or horizontally. PROXINENT RIDGE: A ridge or hill location which is visible from a major arterial, secondary, or collector street, which forms part of the skyline or is seen as a distinct edge against a backdrop of land at least 300 feet horizontally behind it, or is so designated by the Planning Commission or City Council. I'A.�� Figure •Y • OF GRADiNG nESIGNS 1. Conventionally graded slopes are characterized by essentially linear, flat slope surfaces with unvarying gradients and angular slope intersections. Resultant pad configurations are rectangular. 2. Slope drainage devices are usually constructed in a rectilinear configuration in exposed positions. 3. Landscaping is applied in random or geometric patterns. for OF sL6W 5 1. Contour -graded slopes are basically similar to conventionally graded slopes except that in plan the slopes are curvilinear rather than linear, the gradients are unvarying and profiles are Planar,. transition zones and slope intersections have generally some rounding applied. Resultant pad configurations are mildly curvilinear. 2. Slope drainage devices are usually constructed in a geometric configuration and in an exposed position the slope face. 3. Landscaping is applied in random or geometric patterns. top 67 - sLopr _-11_^__, 700 Of SLOpr 1. Landform Grading replicates the irregular shapes of natural slopes resulting in aesthetically pleasing elevations and profiles. Landform -graded slopes are characterized by continuous series of concave and convex forms interspersed with mounds that blend into the profiles, non -linearity in plan view and varying slope gradients, and significant transition zones between man-made and natural slopes. Resultant pad configurations are irregular. 2. Slope down -drain devices either follow "natural" lines of the slopes or are tucked away in special swale and berm combinations in order to conceal the drains from view. Exposed segments in 6 high visibility areas are treated with natural rock. 3. Landscaping becomes a "revegetation" process and is applied in patterns that occur in nature: trees and shrubs are concentrated largely in concave areas, while convex portions are planted mainly with groundcovers. f'OP OF SLO/ r -- 7`0E OF COPE LANDFORM[ GRADING AND REVEGETATION OTANDARDS The intent of the ordinance, is to incorporate the basic principles of the "Landform Grading and Revegetation" concept in the design and construction of hillside development projects so that they will be in harmony with the natural topography and reflect plant distribution patterns. The general principles of "Landform Grading and Revegetation: incorporate the following elements: a. The basic land plan "flows" with the natural topography rather than against it. This means that street patterns and building pad configurations follow the underlying topographic features rather than cutting across them. b. All manufactured cut and fill slopes exceeding nine (9;) feet in height which, will be, either exposed to permanent public view or are adjacent to environmentally sensitive areas, will be designed with features characteristic of natural slopes so that their ultimate appearance will resemble a natural slope. This will include slopes along streets and highways, slopes adjacent to parks, schools, open spaces, and other public facilities and other prominent and highly visible slopes. Sideyard slopes and low (less than 25' in height) rearyard slopes whose view is blocked by future structures need not have landform design applied. C. Slope drainage devices such as down drains and interceptor 7 drains shall be designed so that they are built into the natural slope features and become hidden from view. This will be accomplished by placing them into swales running either diagonally or curvilinear across a given slope face. (See Figures 13, 14, 15 & 16 ) d. Terracing and the associated concrete drainage devices such as terrace drains, down drains and interceptor drains distract from efforts to give cut and fill slopes a natural appearance. e. Landscaping will not be applied in a conventional pattern, but rather those resembling the natural plant distribution patterns. Trees or shrubs will be clustered in the swaled (concave) components of the slope along with ground cover. Ground cover, only, will be applied to the protruding (convex) portions. (See Figures 31) Section lo. Slope Analysis A. Calculating Average Slooe Using the following formula, calculate the average slope of the entire parcel then calculate the percent of land which must remain untouched by using the table below. Balance of site to remain in natural state or developed for open space purposes. I = Contour interval in feet Slope = 0.002296 I L L = Summation of length of all A contours in feet A - Area in acres of narnol hmi- cons! B. Slope Categories The followin are standards for hil cleveopmen w comp emen "e c2 land. The standards for one cats( portions of the property in an adja developed on property in more than Slope Ca 1. 10 to X4.9 Special hills: techniques that in this Slope 1 2. '*5 to -9.9 Structures shall conform to the natural topography and natural grade by using techniques such as split level foundations of greater than 18 inches, stem walls, stacking and clustering. Conventional grading may be 8 considered by the city for limited portions of a project when its plan includes special design features, extensive open space or significant use of green belts. 3.0 to .9 Development within this category shall be restricted to those sites where it can be shown that safety, environmental and aesthetic impacts can be minimized. Use of large lots, variable setbacks and variable building structural techniques such as stepped foundations are expected. Structures shall be designed to minimize the visual impact of their bulk and height. The shape, materials, and colors of structures shall blend with the natural environment. The visual and physical impact of driveways and roadways shall be minimized by eliminating sidewalks, and reducing their widths to the minimum required for emergency access and following natural contours, using grade separations where necessary and otherwise minimizing grading. 4. 45 and over This is an excessive slope condition and development may be extremely limited. Figure 2 Slope ratio percent slope and degree of slope are shown for some hillsides of varying steepness MN CHowZOA1IAI-) 9 O � w 5�1 20 II 3: I 33 is 2=1 50 25 1.5:1 (P7 34 1: 1 10,0 45 section 11. Grading The following standards define basic grading techniques which are consistent with the ordinance and avoid unnecessary cut and fill. Limitations on project grading amounts and configurations will be decided on a case-by-case basis under the conditional use process landform grading slope design standards include: A. RIDGELINE CUTS: When convex shaped natural features, i.e., protruding ridgelines are cut, the residual landform should not be a flat slope face, but rather should be restored to resemble the original. This will require more than just rounding at the edges but, in effect, reconfiguring it so the final result will give the appearance of a protruding ridgeline. (See Figure 3) B. CANYON FILLS: Fill slopes shall not be placed perpendicular across a canyon. Such straight line cut off fill slopes shall not be made to appear like a dam. The terminus of the fill shall, instead, be concave in shape to restore the canyon appearance. This concave configuration shall be in combination with the use of substantially flatter slope ratios (4:1, 3.5:1, 3:1) at or near the center of this indentation. Symmetrical or unsymmetrical concave configurations shall be used depending upon the adjoining or underlying topographic characteristics. (See Figure 3) C. TRANSITION AREAS: Minimal radius rounding at the edges of cut and fill slopes is not acceptable. Proper transitioning to natural slopes shall be achieved through the use of radii or irregular curvilinear shapes that will blend into the adjoining topography tangentially and not create abrupt changes. (See Figure 3) 10 FIGURE 3 SLOPE DESIGN ACcEP oi-t CANYoAt AMAISIflON ZONE 11 ONAccEPtABLF N, oll ol AMAISIflON ZONE 11 ONAccEPtABLF N, FIGURE 4 SINGLE FAMILY GRADING COW VENl'io vAL L�IYD kM PLAN V/EW � 1 .n MIA V! 6] • oBL1Qvo view i 12 I FIGURE 5 MULTI FAMILY GRADING I -AI Ofo,4M • PLAN V10,W oB<AvaF Vi,CW FAIM 1. W-4 9 a Due to the fact that the landform grading designs require the use of variable slope ratios at greater than 2:1, creates valleys, and concave indentations on building pad areas, it can result in loss of usable area. In addition, engineering and construction costs may increase. Two methods will be permitted to offset this loss, they are as follows: 1. Pad areas lost due to concave indentations will be counted towards meeting the landscape area requirements of development proposals for a given pad. 2. Segments of a cut or fill slope will be permitted to be designed with variable slope ratios less than 2:1, but not less than within the following guidelines: a. the geotechnical engineer will certify that slopes so designed will meet standard stability requirements. b. overall ratio from toe to toe will be 2:1 or greater. C. ratios greater than 2:1 will also be used in the slope design (see Figure 6) 14 FIGURE 6 EXAMPLE OF VARIABLE SLOPE RATIOS 15 E. standards 1. No finished slopes greater than fifty percent (50% or 2:1) may be created except: eeah a structure where the maximum created slope is limited to sixty-seven percent (67% or 1k:1) or less. 2. Grading shall be phased so that prompt revegetation or construction will control erosion. Where possible, only those areas which will be built on, resurfaced, or land- scaped shall be disturbed. Top soil shall be stockpiled during rough grading and used on cut and fill slopes. Revegetation of cut and fill slopes shall occur within three (3) months to the satisfaction of the City. 3. Grading operations shall be planned to avoid the rainy season, October 15, to April 15. Grading permits shall only be issued when a plan for erosion control and silt retention has been approved by the City Engineer without regard to time of year. 4. No excavation or other earth disturbance shall be permitted on any hillside area prior to the issuance of a grading permit with the exception of drill holes and exploratory trenches for the collection of geologic and soil data. These trenches are to be properly backfilled and in addition, erosion treatment provided where slopes exceed twenty (20) percent. 5. No point on any structure subject to the provisions of this Section shall be closer to a prominent ridge than one hundred (100) feet measured horizontally on a topographic map or fifty (50) feet measured vertically on a cross section, whichever is more restrictive. And in no case, shall the roof line or any other portion of a structure extend above the line of sight between a ridge line and any public right of way, whether said ridgeline is above or below the right of way. 6. Lot pad grading is limited to the boundaries of the structure's foundation, vehicle parking space and a yard area as shown on the approved grading plan. 7. Retaining walls associated with lot pads are limited to: a. Upslope (from the structure) walls not to exceed four (4) feet in height. Terraced retaining structures may be utilized which are separated by a minimum of three (3) feet and appropriate landscaping. b. Downslope (from the structure) walls not to exceed four (4) feet in height. Where an additional retained portion is necessary due to unusual or extreme conditions, (such as lot configuration, steep slope, or E_ road design) then the use of terraced retaining structures shall be considered on an individual lot basis. Terraced walls shall not exceed three (3) feet in height and shall be separated by a minimum of three (3) feet and appropriate landscaping. Terracing shall not be used as a typical solution within a development. 8. Lot lines shall be placed two feet beyond top of major slope areas within public view corridors to help ensure their maintenance by the downhill owner. F. -Guidelines 1. Where possible, graded areas manufactured slopes located on the thereby, hiding the slope behind 17 should be designed with uphill side of structures, the structure. Figure 7 y'riR/S 540PP5-7 SHOVAP bV RoU AAV ID RMV40E A AVAO N, 4MAU, AsPARMAtW 6AW /NANUFi -ft"O SLOI� SN04P Br LOaAMP DN IWO WMAL 5/OE 0,0 7)Yg S7R/CVJA0- 10 f1501160 7` O shP�°E7FRM�. vt X59, INC- fAvH -WO !STP*Vr POt/HN/NG uAU G AW &P stmt Not tH/S st�Et 2. Retaining walls are limited to one upolepe (from the strueture) n eed 4 feet in height. otherwise, Terraced retaining structures shall 1.9 be utilized which are separated by a minimum of 3 feet and `appropriate landscaping. Retaining walls hidden by structures may be permitted. Figure 8 (also see Figure 17) 4 is M07` Y#/S 3. One downslope from the structure not to exceed 3 1/2 feet in height. Where an additional retained portion is necessary due to unusual or extreme conditions, (such as lot configuration, steep slope, or road design) then the use of terraced retaining structures shall be considered on an individual lot basis. Terraced walls shall not exceed 3 feet in height and shall be separated by a minimum of 3 feet and appropriate landscaping. Terracing is not to be used as a typical solution within a development. 4. On lots sloping with the street, and other configurations not discussed above, one retaining wall, not to exceed 3 1/2 feet in height may be used in a side yard where necessary (also see roadway). 5. Walls which are an integral part of the structure may exceed 8 feet in height; however, their visual impact shall be mitigated through contour grading and landscape techniques. 6. The following factors shall be taken into consideration in the design of a project: a. When space and proper drainage requirements can be met with approval by the city Engineer, rounding of slope tops and bottoms shall be accomplished. b. When slopes cannot be rounded, vegetations shall be used to alleviate a sharp, angular appearance. C. A rounded and smooth transition shall be made when the planes of man-made and natural slopes intersect. d. When significant landforms are "sliced" for construction, the landforms shall be rounded as much as possible to blend into natural grade. e. Manufactured slope faces shall be varied to avoid excessive "flat -planed" surfaces. 7. No manufactured slope shall exceed 30 feet in height between terraces or benches. 19 Figure 9 AE7WAI 7WO or 7WR NA-PVAAL 940P0 iYL/ l 1r,f -� ,9v&P--kwmAs1ze,o V6?P-7,/44i- 67AXfi7fts P/SRURf- f)/k IVA7WAAI- OF 717W N/44-51AC 8. Where cut or fill conditions are created, slopes would be varied rather than left at a constant angle which may be unstable or create an unnatural, rigid, "engineered" appearance. Figure 10 VAOR- '/N6 GUI OR AVU- SWP& C"AffS MOAO' NA -t IMM- AAPEARhNG£ 20 9. The angle of any graded slope should be gradually adjusted to the angle of the natural terrain. Figure 11 �X�r/N6 PAVQOAWOVf" I PA&rse0 �YELCWMf�VI' ��, 10. 7A4Gt- SOU^/DA AY M —�G�G��� VARIhBLi PROR�"D �coP6 AXPN6 PANAylf0 A//G0 �,I.NAfiuRAL SAE /Y©/ 7m=p YR/C, COA161NE SLOPES ID AVA6- "060LY Af AWIA10" NA71 ml- (oAAM Manufactured slopes adjacent to roadways shall be consistent with the Landform grading and revegetation technique to create visually interesting and pleasing streetscapes. Figure 12 /S VANA5V'Y IN UMPIWAYWro 6LAW BANX Cf4~S PZAAG//V* AOACSC*VE // /// N4f -/ /s G7 pAA1 #t stopo &W k—#AYOVIW MON07VNY a- R#O/VAY 4+lXa4AF (See also Figure 6) Section 12, Drainage 21 Where a conflict exists between the provisions of this section and Chapter 70 of the Uniform Building Code, the drainage, soils and geology provisions of this ordinance shall prevail, unless in the opinion of the City Engineer, the provisions of this section do not meet sound engineering standards. A. Standards 1. Debris basins, rip rap, and energy dissipating devices shall be provided where necessary to reduce erosion when grading is undertaken. Except for necessary flood control facilities, significant natural drainage courses shall be protected from grading activity. In instances where crossing is required, a natural crossing and bank protection shall be preferred over steel and concrete systems. Where brow ditches are required, they shall be naturalized with plant materials and native rocks. 2. Terrace drains where required shall follow landform slope configuration. Down drains shall not be placed in exposed positions. All down drains shall be hidden in swales diagonally or curvilinear across a slope face. In this manner they will be built into the overall landform of the slope. (See Figure 13). Figure 13 l tFl1/OAVAW 22 -f/S //YWC0v4V- BEAM AHO top ©F tH-O S LOPS 4A4VCsrAP/Nr A•Cc.FA1-7fJA*9 cay- \\ 7011A WZVLv4?'7on/ V-404*7T //v scow BAW- ~/A,* S A IVAIQ L Af PEAA WG6 A&SeMaLWro VA7)W. Pf WIVAeorr P%-A-TVPC--, AAA OA 661 ViC0 Figure 14 AC40% ttAfts 0 NO -1-1- tW/9 %N (A/005W -W& v Ar V/s/stx USE OF MP// P USE B,- AAIOU;5 ,4 VZ> UNEVEN sLo/Es IJNirORM SL- " 3. Building and grading permits shall not be issued for construction on any site without an approved location for disposal of runoff waters, including but not limited to such facilities as a drainage channel, public street or alley, or private drainage easement. 4. The use of cross lot drainage shall be subject to Planning Commission and City Council review and may be approved after demonstration that this method will not adversely affect the proposed lots or adjacent properties, and that it is absolutely required in order to minimize the amount of grading which would result with conventional drainage practices. Where cross lot drainage is utilized, the following shall apply: a. Project Interiors - one lot may drain across one other lot if an easement is provided within either an improved, open V-swale gutter, which has a naturalized appearance, or within a closed drainage pipe which shall be a minimum twelve (12) inches in diameter. In both cases, an integral wall, shall be constructed. This drainage shall be conveyed to either a public street or to a drainage easement. If drainage is conveyed to a private easement, it shall be maintained by a homeowners association, otherwise the drainage shall be conveyed to a public easement. The easement width shall be determined on an individual basis and shall be dependent on appropriate hydrologic studies and access requirements. 23 B. b. Project Boundaries - Onsite drainage shall be conveyed in an improved open V-swale, gutter, which has a naturalized appearance, or within an underground pipe in either a private drainage easement, which is to be maintained by a homeowner's association, or it shall be determined on an individual basis and shall be dependent on appropriate hydrologic studies and access requirements. Figure 15 7'y�s l/ &F NAVIVE fcr,i°S NATVA4J�/7-0 AW-M4AO /VOt 7W/5 EYP/c�hG ,e�A'1/ Dh'rff �vitH fF. c. ofi GONG�� L1N�P- 1. Where possible, drainage channels should be placed in inconspicuous location, and more importantly, they should receive a naturalizing treatment including native rock, colored concrete and landscaping, so that the structure appears as an integral part of the environment. 2. Figure 16 Natural drainage courses should be preserved and enhanced to 24 the extent possible. Rather than filling them in, drainage features should be incorporated as an integral part of the project design. Section 13. Access, Trails and Roadways A. Standards. 1. Driveway grades up to a maximum of twenty (20) percent are permitted, and shall be aligned with the natural contours of the land. Proper design considerations shall be employed, including such items as vertical curves and parking landings. In any case, parking landings shall be utilized on all drives over ten (10) percent grade. 2. Grooves for traction shall be incorporated into the construction of driveways with a slope of twenty (20) percent or greater., a soars - . - matter into the senstrustie 3. Where retaining walls are necessary adjacent to roadways or within street setbacks, they shall be limited to three (3) feet in height in order to avoid obstruction of motorists' and pedestrians' field of view, and to create an aesthetically pleasing streetscape. No more than three (3), three (3) foot high terraced or stepped retaining walls shall be utilized which are separated by a minimum of three (3) feet and appropriate landscaping. Figure 17 3� *11 % Sr/SEF- 1-1- 9rwo- 4. Driveways shall enter public/private streets maintaining adequate line of sight. 5. Local hillside street standards shall be used to minimize grading and erosion potential while providing adequate access 25 B. for vehicles, including emergency vehicles. 6. Grades of streets in the hillside areas shall be as provided in this subsection. Hillside ., >:N". collector>� ...r, and arterial streets shall not exceeper`cen Hillside residential lee&! streets shall ex-eed 15yereent. 7. Cul-de-sacs to a maximum of 1000 feet in length may be permitted with a maximum of 30 dwelling units. S. All other street improvement standards shall conform to the standard plans and specifications for public streets of the City of Diamond Bar. 9. The Planning Commission or City Council may approve modifications to the above standards provided such modifications are in substantial conformance with the objectives stated in this section. Guidelines. 1. Roadways and driveways, where feasible, should conform to the natural landform. They should not greatly alter the physical and visual character of a hillside by creating large notches in ridgelines or by defining wide straight alignments or by building switch -backs on visually prominent hillsides, split sections and parking bays should be utilized in the layout of hillside streets. Figure 18 Mar,5 ~N0 gy AaWIN6 AOAPS Al -ONO NA -t A41. AAKWS 26 N©f- )W/9 IN, AVOID "NN/N6 ACAS COWfi� to SrtWOP 644tWS Figure 19 S7IOP SLGpl:S 01r*aILMR Awl* P Ft�PEs f- D/S7W'8t jW B�Nf�S AAlf mr-, a*r-1---=i UB40 �� sus 2. Where road construction is permitted in hillside areas, the extent of vegetation disturbance and visual disruption should be minimized by the combined use of retaining structures and regrading to approximate the natural slope. The following techniques should be used where feasible: a. Utilize landform revegetation planting in order to create a natural appearance and provide a sense of privacy. b. Reduce the visual and safety impacts by use of terraced retaining walls and landscaping. C. Split roadways increase the amount and appearance of landscaping and the median can be used to handle drainage. Figure 20 27 M/S M4WV k dr—I&C" 20 AWWO OFF CVt 540RO to CO1VFoft,4f IV tHAr NAtuRM. CONT VA of IWE H/!.t•- Rocwo oP?-- cut- AFAV F SMWI L kN005 ON AMP wAr C& fo ar ,04" A0 iWA Ni4Y A -l- OPAR5. A -MVP OFF Cvf- GU PES. \ 6;X/t p.GWAW sEct/VWS " ,4ccaMMOPA7W 6RAAt cHAA100. W tW/S .�r UNNA1� �C� CONOHfoiY. GUt- 5� INtO H14.1 -R400 AOoW&4r ct#- io0 SMOP #OA P/„ A,ntrs 710 A COLV �9t.4B�L/sN�D. �il/OB RF"MAN/N0 x#014 ACAPAIAr Chi . M498 roMCIN6 tO \ ACcAMMvDA-f9 aNt l.OVoL AAtANAi- RIOR IAA. 3. Trails are an integral part of a hillside area and provide recreation areas for equestrian, hiking and biking uses. They can also function as a means to take up grade or to convey drainage. 4. In hillside areas, it is not always necessary to provide full improvements for trails. A more natural experience may be achieved, and the amount of grading required can be reduced, by providing minimal improvements in appropriate areas, such as undevelopable, steep slopes. Section 14, Site Desian A. Standards. 28 B. 1. The dimensions of a building parallel to the direction of the slope shall be maximized in order to limit the amount of cutting and filling and to better fit the house to the natural terrain. -/�//s Figure 21 fos o NVI- /NCIWAOS BU/[ t16 AUX . G011LUIVOP aD ctLY P/ts lAffO 741C1E -OAOUND 'OWP M/N/M/z&'s IWO OM}PEG1" ON fflC Hl"S/Oo USF LOW "VAL 0Eci&-6 fMID IGIA9 DESS. �•RaA{./N6 R�DUG�s -gAUI�� OWW&A d6g fi�R /Noyu/ PLoo�B OR W/NA�A�S H�[,P aL/P M�4ss A�/D P A�Ngr �ct�.�rv& svivu�: Guidelines Design of building sites-shoul terrain. Structures should be minimize necessary grading and such as prominent knolls or ri Views of significant visual fea and outside a hillside develop following provisions shall be 49V$y/M1O,IV6 01 5 1X//L.P&O 5901 Mvf� H�.ySN�• H/Gf/ P/�GE Hi41/LON6 OrAMPS H1U,S/DE. Aa WAP ��WDEGAS A44VO/NCo f,KW tf/O PO4w- 1//GG 9/pig. rAFi5CfIVE CAAMW-AICA I�'EA'A ;*uOAi MA's MONuNf�a/t,4�, a. Dwellings should be opportunities, although Residential privacy should not be unreasonably sacrificed. b. Any significant public vista or view corridor as seen from a secondary, collector or major arterial should be protected. 29 3. Projects should incorporate variable setbacks, multiple orientations and other site planning techniques to preserve open spaces, protect natural features and offer views to residents. THIS Section 15. Architecture Figure 22 NOT A. Standards. 1. The building envelope for all structures shall be as follows: a. Downhill Lot - A maximum/height of thirty-five (35) feet as measured from natural or a finished grade at the front setback, extending towards the rear of the lot. The maximum height at the side setbacks shall be twenty- five (25) feet extending up to the center of the lot at a forty-five (45) degree angle to a maximum height of thirty-five (35) feet as measured from natural grade or approved finished grade. Figure 23 PAW HIU_ -1waffeN 30 25 5f PC& -f �FLRVAIV/Y AMS l hMV AW s�roM ; \ � MAW1.0% 7/0 SOf7WA16 BF MA61t vAW44i- svAaAC,Es 2. 3. XYZIOW40 RVvPI )Vot */S The building shall be terraced to follow the slope. Architectural treatment shall be provided to all sides of the structure visible. 4. Exterior structural supports and undersides of floors and decks not enclosed by walls shall be permitted provided fire safety and aesthetic considerations have been adequately addressed. 5. Exterior flood lighting for safety shall be located and shielded so as not to shine on adjacent properties. Decorative lighting to highlight a structure is prohibited. B. Guidelines 1. The form, mass and profile of the individual buildings and architectural features should be designed to blend with the natural terrain and preserve the character and profile of the natural slope. Some techniques which may be considered include: a. Split pads, stepped footings and grade separations to permit structure to step up the natural slope. b. Detaching parts of a dwelling such as a garage. C. Avoid the use of gable ends on downhill elevations. The slope of the roof should be oriented in the same direction as the natural slope and should not exceed natural slope contour by twenty (20) percent. 2. Avoid excessive cantilevers on downhill elevations. 3. Excavate underground or utilize below grade rooms to reduce effective bulk and to provide energy efficient and environ- mentally desirable spaces. However, the visible area of the 31 building shall be minimized through a combined use of regrading and landscaping techniques. 4. Use roofs on lower levels for the deck open space of upper levels. Figure 25 77//-9 6fA�3'Y U1? NOt 7W/S MAS/VE PWF /S VOCY ✓/s/el.0 IN C?aNtA40f tO tHE A400,a. .�LOiPLc. GAACV,a &W -AM OF OWE Ay¢7-�li4L. A,vo IVIIVXw R44COWOMI- N SA*V.L_ 1AAC1WMEwrfs CIRAAM SMALL SCA4& MY.fO X-9 . vp AfA55avro AP 07f2wL ,rp t aCGEGY A�wfC)C/mE 71NO NA7VMtA 04" 97'Dq)V ' ft#VP4f7WAIS AMP 110"Al/v6 GuAuC, A&LA M tO tHE &ACIWV P 5. Building materials and color schemes should blend with the natural landscape of earth tones and natural chaparral vegetative growth. 6. To the extent possible, the width of a building measured in the direction of the slope, shall be minimized in order to limit the amount of cutting and filling and to better "fit" the house to the natural terrain. 32 PWS i BUILD/ 6 AVU4, 6 r -ADH 97t9O%1Z- SLOQ AW AAV/N9; ON WIF H111rW MINOR bVIC >!NO ?A071A 91CAle P6gPI�-7N- Pl"&A.A rO 7WO le A6t��NytO 6;Ir IN H/�S�o� 1 6 ?�}Rr�LlEL Wlty rHe COIWOUR9. Section 16. Fences and Landscaping A. Standards Nor 7ff/S BU/GD/NPo 19 At-"kNDIcuGhf- AD tNS CON-tQVA S. 1. Walls and fencing, not exceeding six (6) feet in height, visible from roadways or public rights-of-way shall be visually open and non-opaque. 2. Privacy walls and fences, not exceeding six (6) feet in height, are permitted adjacent to structures, in order to provide a private outdoor area. Walls and fences shall be of materials and colors compatible with the structure's facade. 3. Native or naturalized plants or other plant species that blend with the landscape shall be utilized in all areas with required planting. 4. Fire retardant plant materials shall be utilized. Plants selected as ground cover, shrubs or trees shall be from the list as approved by the City. 5. A permanent landscape and irrigation system, for purposes of establishing and maintaining required planting, shall be installed on all slopes. The emphasis shall be toward using plant materials that will eventually need minimal irrigation. Water and energy conservation techniques shall be utilized including but not limited to such items as drip irrigation and use of "reclaimed water" and xeriscape. MIS Figure 27 Not tis No &pFrGHYE BUCK PM StEPPEO fiEf�/N/NG W�4�1. AU -OX ScAGW AWW- lNG ,A-1 SEVE L J,#V47LC,, NO 8446 IA4; PO95IBW VO to IM BP fi R,41NINE wAa, LAPWPAr cavc#&t6 P -p- AIN/Mb 33 ;VA G iGQ&FA!-ES CA" 60 6ZjZ-:A_-W p&iC- NlIGES AND IAV -9 YE 7`O C6AIC4F U WI tH PPW_t I1V& AN'D Rr', 6. Landscaping shall be used to screen views of downslope building elevations. When the structure height exceeds twenty (20) feet from finished grade on a downslope, additional landscaping is required and a landscaping plan shall be submitted for review with the submittal package. 7. Slopes with required planting shall be planted with informal clusters of trees and shrubs to soften and vary the slope plane. Where (6) feet er wea ev--a g "jute netting shall be used to help stabilize planting and minimize soil erosion. 8. Native vegetation shall be retained and supplemented within `' �,. • ..tan ons and along natural drainage courses as ., r y 4 g al owe y state and federal resources agencies (State Department of Fish & Game, U. S. Fish and Wildlife, U. S. Army Corp. of Engineers). Figure 28 Pl wt/Nar NAf OR04 LY ai.OPE OPWV 900-7w" A&WCiN6 AUM /"to tfm NA7VRAL "IIOW�t. 9Gf{�NlAl6 �� `moi P�6tuiK0 77V"If1oN A1' OA B. Guidelines Hmfftr VIS/61-0 SOUP WAl,V - 04414k GUf sEP~17aJ ! \ 60 RV!!V6 ,&XfW)I iV NVEMi, G4VV1tIVN AMP POVOI.OPSD A0494 WI*H No tMAISbI/oN. 1. Natural landform planting should be used to soften manufactured slopes, reduce impact of development on steep slopes or ridgelines, and provide erosion control. 2. Maintain a "vegetative backdrop" Oe re lantin with approved structures to the extent ossi. ~a ma urtrees. The ve etation should "r' ::py an preserve 34 A8 OOV 1. *1'6 the appearance of the natural hillside. Figure 29 • ►1 �1,�tv4fd tiL4'1�f 1 ��`�lt MlfiG:4L W/10/ve aV9tkWNry 9. Use Landform Grading to replicate the irregular shapes of natural slopes resulting in aesthetically pleasing elevations and profiles. Landform -graded slopes are characterized by continuous series of concave and convex forms interspersed with mounds -that blend into the profiles, non -linearity in plan view and varying slope gradients, and significant transition zones between man-made and natural slopes. Resultant pad configuration are irregular. 10. slope down -drain devices shall be designed to either follow "natural" lines of the slopes or are tucked away in special swale and berm combinations in order to conceal the drains from view. Exposed segments in high visibility areas are treated with natural rock. 11. Landscaping becomes a "revegetation" process and is applied in patterns that occur in nature: trees and shrubs are concentrated largely in concave areas, while convex portions are planted mainly with groundcovers. „ la-)_ /P/S 4MIOMRM R 0AWO PIAN' W c#vss,- SL�tIcW. / l i J • /Ficiure 30 �. ;3 NO7 - 7/- /s 35 i PIA ArP UN/ VISUA{- / FLAW' IN / e&W ION / Z a. V! i 36 Figure 32 SL oor LAS V0_<rAP1NG LANPF0A#1 R�vE6 Afi/oil. aMWPC0V'WL 041-Y Poll CONVAX A"AG. TPAECS AW _gHAU4!6 04W10R0D /N CONCAYO AWAS. (./E/ A( k SIEGlE6 THIO l of _ _t916 fvt w LAND SCAAIN6 . 77e0ES AIVD VWAG SAAGED FoR 0 UN/FOP,M COVOlP,MWO.. ' -roe section 17. Public safety standards. A. Fire Protection Standards 1. All development shall be constructed in such a manner so as to reduce the potential for spread of brushf ire through consideration of the following: a. In the case of a conflict where more restrictive provisions are contained in the Uniform Building Code or in the Fire Code, the more restrictive provisions shall prevail. b. Roofs shall be covered with noncombustible materials as defined in the Building Code. Open eave ends shall be stopped in order to prevent bird nests or other combustible material lodging within the roof and to preclude entry of flames. C. Exterior walls shall be surfaced with noncombustible or fire resistant materials. d. Balconies, patio roofs, eaves and other similar overhangs shall be of noncombustible construction or shall be protected by fire-resistant material pursuant to the Building Code. 37 Reviwd / - 4-'73 2. All development shall be constructed with adequate water supply and pressure for all proposed development in accordance with standards established by the Fire Marshal. 3. A permanent fuel modification area shall be required around development projects or portions thereof that are adjacent or exposed to hazardous fire areas for the purpose of fire protection. The required width of the fuel modification area shall be based on applicable building and fire codes and a Fire Hazard Analysis Study developed by the Fire Marshal. 4. Fuel modification areas shall incorporate soil erosion and sediment control measures to alleviate permanent scarring and accelerated erosion. 5. If the Fire Marshal determines in any specific case that difficult terrain, danger of erosion or other unusual circumstances make strict compliance with the clearance of vegetation undesirable or impractical, she/he may suspend enforcement thereof and require reasonable alternative measures designed to advance the purposes of this ordinance. 6. In the event the abatement is not performed as required in subsection C of this section, the City Council may instruct the Fire Marshal to give notice to the owner of the property upon which said condition exists to correct such prohibited condition and, if the owner fails to correct such condition, the City Council may cause the same to be done and make the expense of such correction a lien on the property upon which such conditions exist. 7. Require special construction features in the design of structures where site investigations confirm potential geologic hazards. Section 18. Replication Filing Requirements Proposed development within hillside areas shall require the submittal of a Conditional Use Permit application. Additional submittal requirements may include applications for Development Review, Oak Tree Permits, subdivision and Environmental Review. All applications shall incorporate the following filing requirements and shall include process fees as established by the City Fee Resolution. A. A natural features map, which shall identify all existing slope banks, ridgelines, canyons, natural drainage courses, federally recognized blue line streams, rock outcroppings, and existing vegetation. Also depicted shall be landslides and other existing geologic hazards. B. A conceptual grading plan, which shall include the following items in addition to those required by the Municipal Code or as part of the Submittal Requirement Checklist: 1. A legend with appropriate symbols which should include, but not be limited to, the following items: top of wall, top of curb, high point, low point, elevation of significant trees, spot elevations, pad and finished floor elevations, and 38 change in direction of drainage. 2. A separate map with proposed fill areas colored in green and cut areas colored in red, with areas where cut and fill exceed depths established in the hillside development guidelines and standards clearly shown. Additionally, the areas of cut and fill, calculated as a percentage of the total site area, shall be included on the plan. 3. Contours shall be shown for existing and natural land conditions and proposed work. Existing contours shall be depicted with a dashed line with every fifth contour darker, and proposed contours shall be depicted as above except with a solid line. Countours shall be shown according to the following schedule: ..- f TWIN Above 20% 5 C. A conceptual drainage and flood control facilities map describing planned drainage improvements. D. A Slope Analysis map for the purpose of determining the amount and location of land as it exists in its natural state falling into each slope category as specified below. For the slope map, the applicant shall use a base topographical map of the subject site, prepared and signed by a registered civil engineer or licenses land surveyor, which shall have a scale of not less than 1 inch to 100 feet and a contour interval of not more than 2 feet provided that the contour interval may be 5 feet when the slope is more than 20 percent. This base topographical map shall include all adjoining properties within 150 feet of the site boundaries. Delineate slope bands in the range of to 10 percent, 10 up to 15 percent, 15 up to 20 percent, 20 up to 25 percent, 25 up to 30 percent, 30% to 35% and 35 percent or greater. Also included shall be a tabulation of the land/area in each slope category specified in acres. E to clearly illustrate the exten o e proposed E. Prov sufficient number of slope profiles gra' ing. The slope profiles shall: 1. Be drawn at the same scale and indexed, or keyed, to the grading plan, and project site map. 2. Show existing and proposed topography, structures, and infrastructures. Proposed topography, structures, and infrastructures shall be drawn with a solid, heavy line. Existing topography and features shall be drawn with a thin or dashed line. 3. The slope profile shall extend far enough from the project site boundary to clearly show impact on adjacent property, at least 150 feet. 39 Reviwd / • f- • 13 4. The profiles shall be drawn along those locations of the project site where: (a) The greatest alteration of existing topography is proposed; and, (b) The most intense or bulky development is proposed; and, (c) The site is most visible from surround land uses; and, (d) At all site boundaries illustrating maximum and minimum conditions. 5. At least two of the slope profiles shall be roughly parallel to each other and roughly perpendicular to existing contour lines. At least one other slope profile shall be roughly at a 45 degree angle to the other slope profiles and existing contour lines. F. The slope profiles shall be stamped and signed by either a registered landscape architect, civil engineer, or land surveyor indicating the datum, source, and scale of topographic data used in the slope profiles, and attesting to the fact that the slope profiles have been accurately calculated and identified. G. The exact method for computing the percent slope and area of each slope category should be sufficiently described and presented so that a review can be readily made. Also, a heavy, solid line indicating the grade differential shall be clearly marked on the plan, and an additional copy of the map shall be submitted with the slope percentage categories depicted in contrasting colors. H. A geologic and soils report, prepared by an approved soils engineering firm and in sufficient detail to substantiate and support the design concepts presented in the application as submitted. Additional environmental studies and investigations, such as, but not limited to, hydrologic, seismic, access/ circulation, and biota research may also be required in order to help in the determination of the buildable area of a site. I. A statement of conditions for ultimate ownership and maintenance of all parts of the development including streets, structures and open spaces. J. In the event that no grading is proposed, i.e., custom lot subdivision, a statement to that effect shall be filed with a plan which shows possible future house plotting, lot grading, driveway design, and location for each parcel proposed, to be prepared on a topographic map drawn at the same scale as the conceptual grading plan. K. When unit development is proposed, illustrative building elevations, that show all sides of the proposed structure(s) and which accurately depict the building envelope for each lot, shall be provided. L. The following items may be required if determined necessary to aid in the analysis of the proposed project to illustrate existing or proposed conditions or both: 40 _iiJ}': •:ti•'fr'S:"Os" 1. Atopographic model; 2. A neV, -or view analysis; 3. Photographic renderings; 4. Any other illustrative technique determined necessary to aid in review of a project. M. Exceptions to the filing requirements shall be determined by the Director and City Engineer. F:\WM I\WOBK\MAMYN%MM,LSM.FW 41 CITY OF DIAMOND BAR AGENDA REPORT AGENDA NO. �v iv: Honorable Mayor and Members of the City Council MEETING DATE: January 5, 1993 REPORT DATE: December 30, 1992 FROM: Terrence L. Belanger, City Manager TITLE: Integrated Waste Management Fund - Proposed Fiscal Year 1992-93 Budget Amendment SUMMARY: On December 15, 1992, the City Council approved Resolution 90-95A which modified the City's solid waste permit system to include the issuance of individual non-exclusive contracts for the collection, transportation, recycling, composting and disposal of solid waste, recyclables and compostable materials generated within the City of Diamond Bar. In order to more accurately reflect the changes made in the type and method of solid waste collection services that are to be provided in the City, the City Council has directed staff to prepare a budget amendment to the Integrated Waste Management Fund for Fiscal Year 1992-93. RECOMAlENDATION: It is recommended that the City Council approve the proposed budget amendment to the Integrated Waste Management Fund for Fiscal Year 1992-93. It is further recommended that the City Council authorize the City Manager to retain, at a cost not -to -exceed $12,500.00, the services of a qualified consulting firm with experience in solid waste management practices to administer the City's solid waste permit system for the remaining six (6) months of Fiscal Year 1992-93. LIST OF ATTACHMENTS: SUBMITTAL CHECKLIST: X Staff Report _ Resolution(s) _ Ordinances(s) _ Agreement(s) Other Public Hearing Notification Bid Specification (on file in City Clerk's Office) 1. Has the resolution, ordinance or agreement been reviewed by the City Attorney? N/A 2. Does the report require a majority or 4/5 vote? MAJORITY 3. Has environmental impact been assessed? N/A 4. Has the report been reviewed by a Commission? Which Commission? Council Subcommittee 5. Are other departments affected by the report? Report discussed with the following affected departments: KbV1LWED BY: errence L. Belanger City Manager U\31 Troy L. utzlaff Assiso the C M ager _ Yes No Yes No X Yes No _ Yes X No CITY COUNCIL REPORT AGENDA NO. MEETING DATE: January 5, 1993 TO: Honorable Mayor and Members of the City Council FROM: City Manager SUBJECT: Integrated Waste Management Fund - Proposed Fiscal Year 1992-93 Budget Amendment ISSUE STATEMENT: The City Council has directed staff to prepare a budget amendment to the Integrated Waste Management Fund for Fiscal Year 1992-93 to reflect recent changes in the type and method of solid waste collection services that are to be provided in the City. RECOMMENDATION: It is recommended that the City Council approve the proposed budget amendment to the Integrated Waste Management Fund for Fiscal Year 1992-93. It is further recommended that the City Council authorize the City Manager to retain, at a cost not -to -exceed $12,500.00, the services of a qualified consulting firm with experience in solid waste management practices to administer the City's solid waste permit system for the remaining six (6) months of Fiscal Year 1992-93. DISCUSSION: On December 15, 1992, the City Council approved Resolution 90-95A which modified the City's solid waste permit system to include the issuance of individual non-exclusive contracts for the collection, transportation, recycling, composting and disposal of solid waste, recyclables and compostable materials generated within the City of Diamond Bar. Under the new permit system any qualified waste contractor, meeting the City's requirements, will be required to execute a contractual document prior to providing solid waste collection, disposal and recycling services within the City. This document articulates the City's requirements with respect to the type, manner and nature of collection services to be provided, as well as the type and amount of insurance coverage, indemnification, performance bonds, fees, and other factors as established by the City. Although the concept of allowing multiple contractors to provide waste collection services is an important factor in creating competition, managing more than one hauler, especially in cities with limited resources, can be a time consuming task that might necessitate the creation of additional positions. In addition, because a multiple contractor environment has the potential of creating dissimilarities in programs, which can result in divergent reporting practices, the City will have to place a higher emphasis on program monitoring and evaluation to insure that each contractor is in compliance with the City's requirements and is making satisfactory progress towards meeting their waste diversion goals. Perhaps the most serious problem of a multiple contractor system is the level of confusion that is generated amongst the public and the barriers such a system creates in establishing a uniform publie oducati6n andinierma�i v:z __Aup✓ igci. fv1i11C these issues will create certain obstacles that may impede the City's progress towards achieving its state -mandated waste diversion goals, each one of them can be overcome depending on the level of funding and the type and level of administrative support and enforcement that is given to the system. Therefore, to properly administer any contract issued pursuant to this permit system and to insure that the City fully complies with its state mandated waste diversion goals, as set forth by the California Integrated Waste Management Act of 1989 (AB 939), staff recommends that the following factors be taken into consideration: Permit Administration The City presently allocates approximately 75% of the Assistant to the City Manager position, 25% of the Assistant City Manager position, and 20% of the Executive Secretarial position to effectuate the City's solid waste permit system. Unfortunately, a permit system with multiple contractors requires a much higher level of administration then the City, under present staffing constraints, is able to provide. According to a statistical model, which was used by the City's consultant in developing the SRRE, the City's relatively low diversion rate of 9.7% coupled with a population of over 53,000 inhabitants may require the addition of two full-time positions to the current staffing level to support the level ofeffort necessary to implement an integrated waste management program. Because the overall success of the City's solid waste system may be dependent on the type and level of administrative support that is given, it is vitally important that the City Council consider one of the following options regarding the administration of the City's permit system. Integrated Waste Management Coordinator The City could create a full-time integrated waste management coordinator position to oversee the permit system. Such a position would be typically responsible for planning, developing and implementing programs identified in the City's SRRE, as well as, but not limited to: coordinating waste reduction and recycling activities with the City's solid waste contractors; identifying new revenue sources through grants, awards, and cooperative ventures; and preparing written and oral reports on the City's solid waste programs for presentation to the City Council, schools, community groups, and other interested parties. According to a 1991 survey of municipal recycling coordinators conducted by Resource Recycling magazine (April 1991, Volume X, Number 4, pp. 36-39) the average salary, including benefits, of a recycling coordinator in comparably sized community is $41,850 per year. In order to be competitive with other jurisdictions in this area and to attract candidates with a slightly higher level of experience in solid waste programs, the City will have to offer a least $48,000 per year. Consultant Based Support Services In contrast to the creation of a retain the services of a qualified solid waste planning and progi information indicates that the cost could range from $25,000 a year fi full-time position, the City could consulting firm with experience in 'am implementation. IPreliminary for consultant services in this area )r contract administration, program development, and monitoring grid ovalua�ier. rer. —o bo Qo 1a1y1+ A5 $65,000 a year for a wide -range of services such as development of a reporting system for waste contractors, monitoring and evaluation of programs, technical assistance to commercial generators, demonstration programs, and the design and implementation of a public education campaign. Besides being potentially less expensive then a full-time employee, contracting for consultant services has additional benefits that are not readily apparent and could be more beneficial to the City over the short-term. For example, retaining a consultant now will allow staff to more accurately evaluate both the level of administrative support services needed and the performance of the solid waste contractors over the next six (6) months. In turn, staff will be able to provide a more thorough analysis of the City's solid waste permit system and its budgetary implications for the next fiscal year. Charles Abbott and Associates has proposed to provide up to 400 hours of consulting services at a cost not -to -exceed $25,000 a year to administer the City's solid waste permit system and to assist the City with its integrated waste management program. Since Charles Abbott and Associates is currently providing engineering and public works related services to the City, it is recommended that the City Council authorize the City Manager to expand their contract to include the administration of the City's solid waste.permit system for a period of six (6) months at a not -to -exceed cost of $12,500. Program Development and Implementation Based upon the solid waste generation analysis, the City only diverts 9.7% of the total wastes generated. State law mandates that the City attain a 25% diversion goal by 1995 or face possible administrative penalties of up to $10,000 per day for each day the City fails to achieve this goal. In view of this, the City's SRRE identifies a total of 59 program alternatives and establishes an aggressive implementation plan, which maximizes the use of all source reduction, recycling, composting, and special waste options, in order to increase the City's diversion rate to 30.2% in the short-term planning period. Each of these alternatives identified by the SRRE were evaluated based upon the criteria compiled from the California Integrated Waste Management Board's Planning Guidelines and have been organized into 18 selected criteria representing three categories: cost effectiveness; technical effectiveness; and institutional risks and impacts. Based upon the evaluation methodology utilized by the City's consultant, a comprehensive and workable set of programs have been selected for each component of the SRRE. Specifically, the City's source reduction component identifies 17 potential alternatives that are divided into three (3) groups based on their effectiveness in reducing waste. This list of grouped alternatives has been evaluated according to local conditions, the City's stated goals and objectives, and information obtained through the solid waste generation study. Based upon this analysis, 11 alternatives were selected and configured into a source reduction program for the City. These programs include, but are not limited to: rate structure modification, on-site composting assistance, waste audits and evaluations, waste reduction planning for nonresidential generators. The expected diversion factor in the short-term is 1.7%. The City's recycling cvntpvn�riL !L1U1uUe5 a LVLai c,t a-3 aJLU=J_11MU.LVcM U11a1. were considered for final selection. Based on an examination of local conditions, and the City's existing low waste diversion rate of 9.7%, the consultant has recommended a total of 18 programs for implementation with a potential diversion factor of 7.9% in the short-term. The composting component includes a series of selected programs aimed at the collection and diversion of "green wastes" (i.e., grass, leaves, and prunings) from residential generators through the controlled biological decomposition of these organic materials. Of the nine (9) identified alternatives, six (6) were selected for implementation in the short-term planning period. They include: self -haul drop-off of yard wastes; decentralized pre-processing and materials storage; promotion and education; financial incentives to encourage participation, and regulatory measures and supportive policies. It is estimated that implementation of these programs will contribute an additional 8.6% diversion in the short-term and 11.3% over the medium-term. The public education and information component involves an aggressive campaign designed to increase public awareness and participation in all of the selected programs. Programs selected within this component include: residential sector promotional campaign (multilingual); school curricula development (K-12); nonresidential promotional campaign; representative waste evaluations of selected businesses; and a SRR Element representative training program for nonresidential generators. Although most of the costs for the public education and information campaign will be borne by the City's solid waste contractors, it is anticipated that the City may have to spend upwards of $25,000 a year to coordinate the efforts of these contractors and to develop other materials that will supplement their public education and information efforts. Unlike the other components, public education and information does not require an estimation of the solid waste diversion expected from a particular alternative. However, the lack of tangible diversion results should not minimize the importance of this component. In fact, the vigor by which the City embraces this component will ultimately impact the overall success of the City's integrated waste management strategy and will be the determining factor towards achieving a 25% diversion goal by 1995. Arguably, most of these programs identified in the City's SRRE can and should be offset by the waste hauling industry through permit regulation or contractual arrangements. Although this may reduce the City's overall costs considerably, it is estimated that the City could spend as much as $789,000 over the short-term planning period (1992-1995). However, with only 24 months remaining before the City must achieve a 25% diversion of waste from landfill disposal, the City faces a significant challenge and could be compelled to spend a much higher amount of money if it fails to reach its state -mandated diversion goals. On the other side of the equation, it is estimated that the total cost to the City's solid waste contractors to implement the proposed component programs identified in the City's SRRE could exceed $1.1 million dollars over the short-term planning period. Combined with a projected capital outlay cost of $137,000, the total costs to the City's waste contractors may approach $1.3 million dollars over the short-term planning period (1992-1995). Again, this amount may be substantially higher due to the approaching state imposed deadline and the disparity the City mutt bridgc if it is bo e%AL.Ll vc it.. ,.a_t_ 1i...��i.... 1995. Program Monitoring and Evaluation Recently enacted State law, AB 2494, has changed the requirements for calculating waste disposal and diversion and has simplified the reporting process to make it easier to measure progress towards achieving waste reduction compliance. Of significant importance to the City is the changes made to the generation -based method of determining waste reduction. AB 2494 reduces the huge administrative burden of "bean counting", which was created under the generation -based method, and measures compliance solely by the amount of material disposed of in landfill. While this will most certainly reduce the amount of program monitoring and evaluation that will be required, it doesn't diminish the level or value of diversion reporting that is needed. In fact, because reports will have to demonstrate that the City is in compliance and has made satisfactory progress towards achieving its waste diversion goals, the manner and nature of reporting will have to be accurate, verifiable and defensible. Within the context of the City's permit system, this will require a substantially different report tracking system then is presently used and a close working relationship with the City's solid waste contractors. For the public sector, a computer-assisted diversion tracking model can be a useful tool in reducing the level of staffing required to perform exhaustive monitoring and evaluation of programs. Americlean Environmental Services has developed a geographic based solid waste information management system that can be used to track waste diversion by combining visual representation with a customized data base. This package can be used to graphically track diversion and waste disposal activities by collection route, collection point, and other criteria as established by the City. In addition, the system can generate customized reports which will be essential in reporting compliance to the California Integrated Waste Management Board. Perhaps the most important aspect of this type of system is its ability to gather and evaluate a broad range of data and assumptions. For example, by observing the effect of changes in key assumptions and operating data, the City can determine the variables that are most important to designing a successful program. More importantly, a geo-based computer model will enable the City to identify areas within the community with low participation rates, higher than normal disposal volumes, or other factors that may be of interest to the City. In turn, this allows the City to reduce program costs and improve the effectiveness of its public education efforts by specifically targeting those areas of the community that require assistance instead of saturating the entire City. While a computer-assisted diversion tracking model can be a useful tool towards evaluating diversion levels and designing cost-effective programs, it cannot supplant staff involvement with the system nor can it make the City's solid waste contractors provide more accurate information. Permit Fees To offset the costs of administering, developing and implementing an integrated waste management program, as required under AB 939 and its progeny, the City Council, pursuant to Public Resources Code Section 41902, may assess a fee yr may, by GO1ZtraGt vi ayiacauc414., nii ALJc rvt the fee to be collected by any solid waste company providing collection services to the community. The City currently assesses a solid waste permit fee to pay for solid waste related expenditures. The City's permit system has generated an estimated $28,612 in revenues as of November, 1992. Based on existing trends, the permit system will raise approximately $77,940 in revenues this fiscal year to offset the City's anticipated costs of administering an integrated waste management program. Assuming the City's annual planning and implementation costs to be around $789,000, it is quite obvious that the revenues derived from this source will be insufficient. Therefore, the City will need to raise existing revenues or develop additional revenue sources in order to effectively meet its state - mandated obligations. While the City may be able to defray much of the cost of an integrated waste management program through a regional effort or joint ventures with adjoining cities, it is still estimated that it will cost the City about $148,000 a year to administer a multiple contractor permit system. Even if permit fees were increased to $.70 per residential account, $10.00 per commercial account, and the fee for containerized units remained the same at $40,00 per unit, the City could only generate $141,000 in annual revenues. Based upon this, the City would still require an additional $7,000 to fund its yearly obligations. Assessing a fee of $0.70 per household per month is not uncommon. A survey of five (5) cities in the East San Gabriel Valley indicates that on average these cities charge $0.98 per month to recover the costs associated with AB 939. According to a survey of fifteen (15) cities in Los Angeles County, the average monthly fee is $1.21. In fact, the City's SRRE estimates that the City would need to charge, at a minimum, $1.75 per household per month to recover the costs associated with a curbside recycling program. Staff has prepared a budget amendment to reflect the anticipated costs of administering the newly adopted permit system over the next six (6) months (See Attachment). Based on staff's analysis, it is estimated that the total expenditures for an integrated waste management program will be approximately $147,984 for the remainder of this fiscal year. The budget amendment includes: $12,500 for the retention of a consultant to administer the City's solid waste permit system; $57,709 in personnel related costs to manage the City's integrated waste management programs; $40,775 to purchase a computer-assisted diversion tracking system as specified in Exhibit "A"; $5,000 for technical assistance and a series of backyard composting demonstrations at City park sites; $12,500 for public education and information; $5,000 to evaluate existing programs (e.g., curbside recycling) and to design an evaluation criteria for future programs; and $4,500 in miscellaneous expenses such as meeting, conferences, training, printing, and supplies. In addition, staff would recommend that $10,000 of the $20,000 budgeted in professional services be retained as a contingency in the event that a regionalized effort is initiated. If a regional effort towards program development and implementation is launched, staff will prepare a supplemental report for the Council's consideration. If the City Council approves the recommended fee increase, the City could generated an estimated $70,500 by the close of this fiscal year. When combined with the revenues generated from the first six (6) months of Fiscal Year 1992-93 and another $40,000 in anticipated application fees from the City's solid waste contractors, th approximately $152,100, less reserves, that can be costs associated with administering the permit system known costs of an integrated waste management program. a reserve fund balance of $4,116 at the conclusion of Prepared by: Troy*utz1a Assist to the Ci anager e City will have used to fund the and to offset the This will leave the fiscal year. Exhibit 'A' INTEGRATED WASTE MANAGEMENT FUND PROJECTED REVENUES WITH PROPOSED FEE INCREASE Fiscal Year 1992-1993 Per Month Per Year NOTES: Current perm it fees are ilbstrated by SHADING. "The number of accounts is based on information obtained through the Monthly Sold Waste Perm tt Caculation FOmne that are submitted by the penittedharleis. "'Assumes then umber of accounts remain constant throughout the year. 6This figure represents potential revenues generated over asix (6) month period with the proposed fee increase. tis proposed Mai the permit fee be incre sed to $0.70 per residential account perm onth and that the fee commercial accounts be ncreased to $10.00 per month per acccu int. it is propped in at the permit fee for contain erized service remain the s am a at $40.00 per un d per m onth. Exhibit "B" Preliminary Cost Estimate SOLID WASTE DISPOSAL AND DIVERSION TRACKING SYSTEM Minimum Specifications HARDWARE APPROXIMATE COST Industry Standard File Server $7,500-$10,000 EISA Architecture 80486 Microprocessor 33 MHz Clock Speed 80487 Math Coprocessor 32 MB RAM 128K Installable Cache RAM 1 GB Hard Drive One (1) 1.2 MB floppy drive One (1) 1.44 MB floppy drive Tape Backup SVGA 14" Monitor 1024 x 768 Resolution $300-$700 Compatible SVGA Card 101 Tactile Keyboard (Enhanced) $150-$200 Mouse $50-$75 Digitizer Tablet $950 "E" Size Plotter 30"-42" $7,000-$8,000 Laser Printer $3,500-$4,500 Hewlett-Packard IIIsi Modem V.32bis 9600 bps External $500-$800 Uninterruptable Power Supply (UPS) $500-$800 SOFTWARE APPROXIMATE COST DR DOS 5.0 $50-$100 Novell NetWare Version 3.11 $2,500 Microstation Micro CADD Design Software (Intergraph) $3,500 Diversion Tracking System Continued... SOFTWARE APPROXIMATE COST WastePlan for Windows (Tellus Institute) $1,500 Windows Version 3.1 $150-$200 FoxPro +LAN $300-$500 WordPerfect for Windows Version 5.2 $300-$500 CrossTalk Mk. 4 Version 2.0 $250-$300 PERIPHERALS APPROXIMATE COST Modem V.32bis 9600 bps External (x6) $3000-$4800 CrossTalk Mk. 4 Version 2.0 (x6) $1500-$1800 TRAINING APPROXIMATE COST Two Employees @25 hours Total $1500-$2000 CADD FoxPro WordPerfect APPROXIMATE TOTAL $28,250-$40,775* NOTE: This estimate doesn't include the cost of base map data for the CADD system nor does it include annual support costs to maintain the system. CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET 1992-93 INTEGRATED WASTE MANAGEMENT FUND ESTIMATED RESOURCES: 2550 Reserve Fund Balance 3480 Waste Hauler Permits 3481 Application Fees 3482 Monthly Permit Fees 3483 Annual Fees 3610 Interest Revenue $166,386 TOTAL RESOURCES APPROPRIATIONS. PERSONNEL 1992-93 Recommended Amended Adopted Budget Amendment Budget $30,388 (16,102) 14,286 38,000 3,600 41,600 4099-0030 40,000 70,500 70,500 0 0 City Paid Benefits 0 $68,388 $57,998 $166,386 4099-0010 Salaries 60,700 (14,011) 46,689 4099-0030 Part Time Wages Printing 2,500 0 4099-0070 City Paid Benefits 700 700 4099-0080 Benefits 9,600 (6,536) 3,064 4099-0083 Wkr's Comp Exp. 1,500 (467) 1,033 4099-0085 Medicare Exp. 900 (677) 223 4099-0090 Cafeteria Benefits 7,000 (1,000) 6,000 45,000 TOTAL PERSONNEL EXP 80,400 (22,691) 57,709 OPERATING EXP. 4515-1200 Dept. Supplies 11988 512 2,500 4515-2110 Printing 2,500 500 3,000 4515-2320 Publications 12,500 0 4515-2325 Meetings 500 500 4515-2340 Education & Training 1,500 (500) 1,000 4515-4584 TOTAL OPERATING EXP 4,000 500 4,500 PROFESSIONAL SVCS. 4515-4000 Professional Svcs 20,000 (20,000) 0 4515-4580 Prof Svcs -Solid Waste 10,000 10,000 4515-4581 Permit Administration 12,500 12,500 4515-4582 Public Info & Educ. 12,500 12,500 4515-4583 Technical Assistance 5,000 5,000 4515-4584 Monitoring & Evaluation 5,000 5,000 TOTAL PROFSVCS EXP 20,000 25,000 45,000 CAPITAL OUTLAY 4515-6230 Computer Equipment 40,775 40,775 TOTAL APPROPRIATIONS 104,400 43,584 147,984 2550 Reserve Fund Balance 18,402 GRAND TOTAL $104,400 $43,584 $166,386 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET 1992-93 INTEGRATED WASTE MANAGEMENT FUND PERSONNEL: Full Time: Assistant City Manager Asst to City Mgr Exec. Secretary Total Positions 25 50 25 1.00 AGENDA ITEM NO. 7.1 NO DOCUMENTATION AVAILABLE AGENDA ITEM NO. 7.2 NO DOCUMENTATION AVAILABLE WILL BE AVAILABLE MONDAY, JANUARY 4, 1993 AFTER 3:00 P.M. 1. 2. 3. THIS MEETING IS BEING BROADCAST LIVE BY JONES INTERCAgI FOR AIRING ON CHANNEL 51, AND BY REMAINING IN THE ROOM, YOU ARE GIVING YOUR PERMISSION TO BE TELEVISED. STUDY SESSION CALL TO ORDER: PLEDGE OF ALLEGIANCE: INVOCATION: ROLL CALL: Next Resolution No. 93-01 Next Ordinance No. 01(1993) 5:00 P.M. 6:00 P.M. Mayor Miller Dr. Robert Northminster Church Wiley Jr., Presbyterian Councilmen MacBride, Forbing, Werner, Mayor Pro Tem Papen, Mayor Miller PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an oppor- tunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on 4. COUNCIL COMMENTS: Items raised by individual Councilmembers are for Council discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. 5. CONSENT CALENDAR: The following items listed on the Consent Calendar are considered routine and are approved by a single motion. 5.1 SCHEDULE OF FUTURE EVENTS: 5.1.1 Parks & Recreation Commission Study Session - January 7, 1993 - 7:00 p.m., AQMD Hearing Room, 21865 E. Copley Dr. 5.1.2 Planning Commission - January 11, 1993 - 7:00 P.M., AQMD Auditorium, 21865 E. Copley Dr. 5.1.3 Traffic & Transportation Commission - January 14, 1992 - 7:00 p.m., AQMD Hearing Room, 21865 E. Copley Dr. 5.1.4 City Council Meeting - January 19, 1992 - 6:00 P.M., AQMD Auditorium, 21865 E. Copley Dr. 5.2 APPROVAL OF MINUTES - Adjourned Regular Meeting of December 8, 1992. 11 JANUARY 5, 1993 PAGE 2 5.3 WARRANT REGISTER - Approve Warrant Register dated January 5, 1993 in the amount of $947,668.63. 5.4 TREASURER'S REPORT - Receive & File Treasurer's Report for the Month of November, 1992. 5.5 PLANNING COMMISSION MINUTES - Regular Meeting of November 9, 1992 - Receive & file. 5.6 PARKS & RECREATION COMMISSION MINUTES - Regular Meeting of November 19, 1992 - Receive & file. 5.7 TRAFFIC & TRANSPORTATION COMMISSION MINUTES - 5.7.1 REGULAR MEETING OF OCTOBER 8, 1992 - Receive & File. 5.7.2 REGULAR MEETING OF NOVEMBER 12, 1992 - Receive & File. 5.8 MEMBERSHIP OF CITY OF CALABASAS IN SOUTHERN CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (SCJPIA) - At their meeting of December 16, 1992, The Southern California Joint Powers Insurance Authority recommended approval of the City of Calabasas as a member of the Authority. Cities applying for membership must be approved by a two-thirds majority of the current membership. Recommended Action: Approve membership of the City of Calabasas in the SCJPIA and authorize Councilman Forbing to execute the consent form as the City's delegate to the Authority. 5.9 BID AWARD - ENVIRONMENTAL ENHANCEMENT FOR 60 FWY - On December 1, 1992, Council authorized the City to solicit bids for the purchase and delivery of Planting and Irrigation Materials for Rt. 60 Freeway Project. Staff advertised for and received bids from three contractors. Bids were opened and read publicly on December 22, 1992. Recommended Action: Award the contract for the purchase and delivery of planting and irrigation materials for Rt. 60 Fwy. project to Marina Contractors, Inc. the lowest responsible bidder, in the amount of $204,699.02. 5.10 BOND EXONERATION - HIGHWAY AND DRAINAGE IMPROVEMENT ON DIAMOND BAR BOULEVARD BETWEEN BREA CANYON ROAD AND PATHFINDER ROAD - The City desires to exonerate the surety bond posted for improvements located on Diamond Bar Blvd. on Parcel 13041 (Between Brea Canyon Rd. and Pathfinder Rd.). Recommended Action: Approve exoneration of the bond posted for improvements on Parcel 13041 in the amount of $92,560 and direct the City Clerk to notify the principals. JANUARY 5, 1993 PAGE 3 5.11 CLAIM FOR DAMAGES - Filed by William Hennessey, December 14, 1992. Recommended Action: Reject request and refer matter for further action to Carl Warren & Co., the City's Risk Manager. 6. OLD BUSINESS: 6.1 CURRENT STATUS OF GRAFFITI IN DIAMOND BAR - Graffiti in the City, as well as in surrounding communities, is on the increase. Cost for graffiti removal has quadrupled over the past 3 years, increasing from an average of $665 per month to the current average of $2,882 per month. Staff has completed a preliminary review of methods used to combat graffiti and has concluded that the most effective use of resources is to provide for the removal of graffiti as quickly as possible. Due to the large increase in graffiti, our current contractor, Boys Club of San Gabriel Valley, has expressed concern over their ability to remove graffiti on an immediate basis. Instead of the desired 24 hour response time, it now takes up to 48 hours to remove 92% of the graffiti reported with large commercial areas taking much longer. Recommended Action: Reaffirm Council's commitment to have all graffiti in the City removed at City expense and direct staff to prepare an RFP to secure a contractor with the ability to handle the City's workload in a timely and cost effective manner. 6.2 ORDINANCE NO. 07 (1992) - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ADOPTING A HILLSIDE MANAGEMENT (GRADING) ORDINANCE AND MAKING FINDINGS IN SUPPORT THEREOF - Implementation of the General Plan and the expiration of the Interim Hillside Management Ordinance (Ordinance No. 14-B(1990) create the necessity to establish permanent standards for hillside development. The intent of Zoning Code Amendment No. 92-2 is to revise the existing standards for hillside development. First reading by Council took place on December 15, 1992. Content changes suggested by the Council from the first reading are in redline to identify new material, and strikeout to identify deletions. Recommended Action: Approve for second reading by title only and adopt Ordinance No. 07 (1992). 6.3 INTEGRATED WASTE MANAGEMENT FUND - PROPOSED FISCAL YEAR 1992-93 BUDGET AMENDMENT - Council has directed staff to prepare a budget amendment to the Integrated Waste Management for FY 1992-93 to reflect recent changes in the type and method of solid waste collection services that are to be provided in the City. JANUARY 5, 1993 PAGE 4 Recommended Action: Approve the proposed budget amendment to the Integrated Waste Management Fund for FY 1992-93 and authorize the City Manager to retain, at a cost not -to -exceed $12,500, the services of a qualified consulting firm with experience in solid waste management practices to administer the City's solid waste permit system for the remaining six (6) months of FY 1992-93. 7. NEW BUSINESS: 7.1 APPOINTMENT OF PLANNING COMMISSIONER - Due to the resignation of Dexter MacBride on the Planning Commission a vacancy exists. 7.2 ECONOMIC DEVELOPMENT - Report by City Manager regarding Economic Development. Recommended Action: Direct staff as necessary. 8. ANNOUNCEMENTS: 9. ADJOURNMENT: r�. City of Diamond Bar 12/23/92 Meeting Agenda For Page: 1 January 5, 1993 U 1. CLOSED SESS QQN: Lit' do -ver nt 54956. 9 sonne G rnme Code-54-957.6 �� J r 2. CALL TO ORDER: 6:00 P.M. PLEDGE OF ALLEGIANCE: MAYOR MILLER INVOCATION: DR. ROBERT WILEY JR., NORTHMINSTER PRESBYTERIAN CHURCH ROLL CALL: COUNCILMEN MACBRIDE, FORBING, WERNER, Mayor Pro Tem Papen, Mayor Miller 3. PUBLIC COMMENTS: 4. COUNCIL COMMENTS: 5. CONSENT CALENDAR: 5.1 SCHEDULE OF FUTURE EVENTS: 5.1.1 PARKS & RECREATION COMMISSION STUDY SESSION - January 7, 1993 - 7:00 p.m., AQMD Hearing Room, 21865 E. Copley Dr. 5.1.2 PLANNING COMMISSION - JANUARY 11, 1993 - 7:00 P.M. AQMD Auditorium, 21865 E. Copley Dr. 5.1.3 TRAFFIC & TRANSPORTATION COMMISSION - JANUARY 14, 1992 - 7:00 p.m., AQMD Hearing Room, 21865 E. Copley Dr. 5.1.4 CITY COUNCIL MEETING - JANUARY 19, 1992 - 6:00 P.M - AQMD Auditorium, 21865 E. Copley Dr. 5.2 APPROVAL OF MINUTES - ADJOURNED REGULAR MEETING OF December 8, 1992. 5.3 WARRANT REGISTER - APPROVE WARRANT REGISTER DATED January 5, 1993 in the amount of $ 5.4 TREASURER'S REPORT - RECEIVE & FILE TREASURER'S Report for the Month of November, 1992. 5.5 PLANNING COMMISSION MINUTES - REGULAR MEETING OF November 19, 1992 - Receive & file. 5.6 PARKS & RECREATION COMMISSION MINUTES - REGULAR Meeting of November 19, 1992 - Receive & file. 5.7 TRAFFIC & TRANSPORTATION COMMISSION MINUTES - City of Diamond Bar 12/23/92 Meeting Agenda For Page: 2 January 5, 1993 5.7.1 REGULAR MEETING OF OCTOBER 8, 1992 - RECEIVE & File. 5.7.2 REGULAR MEETING OF NOVEMBER 12, 1992 - RECEIVE & file. 5ACCEPTANCE OF TEMPLE AVENUE PARKWAY LANDSCAPING / Bob - tentative I/ Int r_13 Recommended Action: 5.9 MEMBERSHIP OF CITY OF CALABASAS IN SOUTHERN CALIFORNIA JOINT POWERS INSURANCE AUTHORITY (SCJPIA) - The Southern California Joint Powers Insurance Authority, at their meeting of December 16, 1992, recommended approval of the City of Calabasas as a member of the Authority. Cities applying for membership must be approved by a two-thirds majority of the current membership. Recommended Action: Approve membership of the City of Calabasas in the SCJPIA and authorize Councilman Forbing to execute the consent form as the City's delegate to the _ Authority. 6. OLD BUSINESS: 6.1 APPOINTMENT OF PLANNING COMMISSIONER - Due to the appointment of Dexter MacBride to fill the / vacancy left by Congressman -elect Jay C. Kim Council seat, 4 a vacancy has been opened by Mr. MacBride on the Planning �. Commission. 6.2 GRAFFITI REPORT - Recommended Action: BID AWARD - ENVIRONMENTAL ENHANCEMENT FOR 60 FWY. Recommended Action: 6.4 ORDINANCE NO. 07 (1992) - AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ADOPTING A HILLSIDE MANAGEMENT (GRADING) ORDINANCE AND MAKING FINDINGS IN SUPPORT THEREOF - 2nd reading and adoption of Ordinance No. 07(1992). Recommended Action: Approve 2nd reading and adopt Ordinance No. 07 (1992). 6.5 SOLID WASTE STAFF BUDGET fi✓CU,, Recommended Action: City of Diamond Bar 12/23/92 Meeting Agenda For Page: 3 January 5, 1993 7. NEW BUSINESS: - 7.1 ECONOMIC DEVELOPMENT - TERRY / I��r-j r �n�c, (CJ Recommended Action: 7,,�ORDINANCE NO. XX(1992): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF IAMOND BAR...TRANSPORTATION DEMAND MANAGEMENT... Recommended Action: 77 CONTRACT WITH CALIFORNIA CONSERVATION CORPS - BOB Recommended Action: IC 7/.4-� GAS TAX ALLOCATION REPORT - TERRY & GEORGE Recommmended Action: I I I 11 i )1 s 8. ANNOUNCMENTS: 9. ADJOURNMENT: