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05/21/1991
Incorporated April 18, 1989 City of Diamond Bar, California CITY COUNCIL AGENDA REGULAR MEETING Mayor - John A. Forbing Mayor Pro Tem - Jay C. Kim Councilwoman - Phyllis Papen Councilman - Gary H. Werner Councilman - Donald C. Nardella City Council Chambers are located at: Walnut Valley Unified School District Board Room 880 South Lemon Avenue Please refrain from smoking, eating or drinking in the Council Chambers. MEETING DATE: May 21, 1991 Robert L. Van Nort City Manager Andrew V. Arczynski City Attorney MEETING TIME: 4:30 P.M. Closed Session 6:00 P.M. Regular Session Lynda Burgess City Clerk Copies of staff reports or other written documentation relating to each item referred to on this agenda are on life in the Office of the City Clerk and are available for public inspection. If you have questions regarding any agenda_ item contact the City Clerk at (714) 860-2489 during business hours._ City of Diamond Bar uses RECYCLED paper and encourages you to do the same. THIS MEETING IS BEING TAPED BY JONES INTERCABLE FOR AIRING ON CHANNEL 51, AND BY REMAINING IN THE ROOM, YOU ARE GIVING YOUR PERMISSION TO BE TAPED. ALL COUNCIL MEETING TAPES WILL BE BLACKED IMMEDIATELY AFTER AIRING AND WILL BE UNAVAILABLE FOR REPRODUCTION. Next Resolution No. 91-24 Next Ordinance No. 3(1991) CLOSED SESSION 4:30 P.M. Discussion of Personnel - Government Code Section 54957.6 W.V.U.S.D. CONFERENCE ROOM CALL TO ORDER: 6:00 P.M. PLEDGE OF ALLEGIANCE: (2-� ROLL CALL: COUNCILMEN WERNER, NARDE-LLA, PAPEN, MAYOR PRO TEM KIM?' -MAYOR FORBING COUNCIL COMMENTS: Items raised by individual Councilmembers are for Council discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. �•l�.cicr PUBLIC COMMENTS: "Public Comments" is the time reserved on each N¢or, regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Please complete a Speaker's Card and _dive it to the City4 Clerk (completion of this form is voluntary). There is a five minute maximum time limit when addressing the City Council. CONSENT CALENDAR: The following, items listed on the Consent Calendar are considered routine and are approved by a single motion. 1. SCHEDULE FUTURE MEETINGS - A. Parks & Recreation Commission - May 23, 1991 - 7:00 p.m., Community Room, 1061 S. Grand Ave. CMA.A) B. General Plan Advisory Commission - May 23, 1991 - J 7:00 p.m., Diamond Bar Hotel, 225 Gentle Springs Rd. City Council Meeting - June 4, 1991 - 6:00 p.m., .3F W.V.U.S.D. Board Room, 880 S. Lemon Ave. CITY COUNCIL AGENDA PAGE 2 MAY 21, 1991 D. First Concert in the Park - July 3, 1991 - 6:30 P.M., Sycamore Canyon Park 2. APPROVAL OF MINUTES - Approve Council Minutes of (A) Regular Meeting of April 16, 1991, (B) Budget Study Session of May 2, 1991 and (C) Regular Meeting of May 7, 19 91. - le, 40 r e -t1 i e..4 - -- -4 r Go M p 3. WARRANT REGISTER - Approve Warrant Register dated May 21, 1991 in the amount of $888,727.34. 4. PLANNING COMMISSION MINUTES - Receive and file Planning Commission Minutes of (A) January 10, 1990, (B) July 9, 1990 and (C) April 22, 1991. 5. SURETY BOND RELEASE - Pursuant to written statement by Eko and Monica Kuntjoro, no grading has or will be performed at 23904 Ridgeline Rd., Lot 79, Tract 30091. Recommended Action: Release Surety Bond No. 4/004- 518832-3 guaranteeing grading for 23904 Ridgeline Rd., Lot 79, Tract 30091 in the amount of $3500 and direct City Clerk to send Council action to principals involved. 6. BOND REDUCTION - L.A. County Department of Public Works requested reduction of Bond No. 5293534, Private Drain No. 1890, Tract No'. 42533. City Engineer has reviewed and approves. Recommended Action: Approve work completed and reduce bond in the amount of $32,000 and direct City Clerk to send Council action to principals involved. 7. SURETY BOND RELEASES - L.A. County Department of Public Works requested exoneration of the following Surety Bonds: Bond No. 6323230, Street Tree Improvements for Tract No. 31153in the amount of $6,560, vicinity of Diamond Bar Blvd. and Kiowa Crest Dr.; Bond No. 83 SB 100 327 662, Street Tree Improvements for Tract No. 42572 in the amount of $236,600, vicinity of Highcrest Dr. and Armitos Pl. City Engineer has reviewed and approves. Recommended Action: Approve work completed, exonerate Surety Bonds and direct City Clerk to send Council action to principals involved. 8. RESOLUTION NO. 91 - : RESOLUTION GRANTING CONSENT AND JURISDICTION TO THE COUNTY OF LOS ANGELES IN THE MATTER OF COUNTY LIGHTING MAINTENANCE DISTRICT 10006 AND COUNTY LIGHTING DISTRICT LLA -1 CITY OF DIAMOND BAR ZONE PROJECT 8-17 - Public interest, convenience and necessity requires maintenance of street lighting systems. Staff has worked with L.A. County and developed the attached resolution for Council approval for the annexation of this area to the street lighting districts. CITY COUNCIL AGENDA PAGE 3 MAY 21, 1991 Recommended Action: Adopt Resolution No. 91 -XX granting consent and jurisdiction to the County of Los Angeles in the matter of County Lighting Maintenance District 10006 and County Lighting District LLA -1 City of Diamond Bar Zone Project 8-17. J.5 9. RESOLUTION NO. 91 - XAM. RESOLUTION GRANTING CONSENT AND JURISDICTION TO THE COUNTY OF LOS -ANGELES IN THE MATTER OF COUNTY LIGHTING MAINTENANCE DISTRICT 10006 AND COUNTY LIGHTING DISTRICT LLA -1 CITY OF DIAMOND BAR ZONE PROJECT 219-87 - Public interest, convenience and necessity requires maintenance of street lighting systems. Staff has worked with L.A. County and developed the attached resolution for Council approval for the annexation of this area to the street lighting districts. Recommended Action: Adopt Resolution No. 91 -XX granting consent and jurisdiction to the County of Los Angeles in the matter of County Lighting Maintenance District 10006 and County Lighting District LLA -1 City of Diamond Bar Zone Project 219-87. 10. RESOLUTION NO. 91 - XORI A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING PLANS AND SPECIFICATIONS FOR THE PURCHASE AND INSTALLATION OF PLAYGROUND EQUIPMENT FOR HERITAGE AND SYCAMORE CANYON PARRS IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS - Staff has identified possible deficiencies in playground equipment at Heritage and Sycamore Canyon Parks and has prepared plans and specifications for removal of existing equipment and purchase and installation of new equipment. Recommended Action: Adopt Resolution No. 91 -XX approving plans and specifications for purchase and installation of playground equipment for Heritage and Sycamore Canyon Parks. 11. USAGE OF CITY VEHICLES - In November 1989, Council authorized the Director of Parks & Maintenance use of a City vehicle for commuting from home to City Hall. This use was deemed additional compensation. Currently the vehicle is used as directed for commuting and responding to emergency call out. Recommended Action: Receive and file. 12. AMENDMENT TO LOBBYIST AGREEMENT - Proposed increase for legislative representation by Joe A. Gonsalves & Son effective July 1, 1991 from $2,000 to $2,100. Recommended Action: Approve increase of $100 per month for legislative representation by Joe A. Gonsalves & Son for a total of $25,200 for FY 1991-92 (Acct. 001-4010- 4000) . CITY COUNCIL AGENDA PAGE 4 MAY 21, 1991 13. ANIMAL CONTROL CONTRACT FOR FY 1991-92 - Proposed budget and agreement for continued service by the Pomona Humane Society for animal control services for FY 1991-92. Recommended Action: Approve agreement with the Pomona Humane Society to continue animal control services for FY 1991-92 in the amount of $49,654. 14. PROCLAMATION - Proclaiming the week of May 20 through May 27, 1991 as "Buckle Up America Week." SPECIAL PRESENTATIONS - Proclamations, certificates, etc., e—i"i I e, IRr� N - Presentation of Certificate P P. of Recognition to Dianne Forbing in recognition of her 10 years of service as Editor of the Windmill. CERTIFICATES OF RECOGNITION - Presentation of Certificates of Recognition to winners of the 16th Annual Jr. Women's Club Spelling Bee: 1st Place Winner Aaron Cunningham of Golden Springs Elementary School; 2nd Place Winner Justin Cooper of Golden Springs Elementary. School and 3rd Place Winner Lillian Chung of Evergreen Elementary School., CERTIFICATE OF RECOGNITION - Presentation of Certificate of Recognition to Officer Robert Cosner with the Los Angeles Police Department for. injury in the line of duty. CERTIFICATES OF APPRECIATION - Presentation of Certificates of Appreciation to: Dr. Rod Smith/--" Christopher Greber, Matthias Nemes, Christopher Yeomans,/ and Derek Stanford, for their efforts in preparing the "Study of Property Tax Allocations of Recently Incorporated Cities in Southern California." (Brief presentation by members of the group to follow.) I OLD BUSINESS PURCHASE OF PHOTOCOPIER - Continued from the May 7, 1991 QtA) meeting, staff was directed to report on issues relating J K, to the benefits of leasing a copier as opposed to purchasing and to look into a program of contracting for a copier and an operator. Recommended Action: Authorize purchase of a Xerox 1090 duplicator through International Business Equipment at a ,cost not to exceed $26,536 and stipulate that first year maintenance be provided through the Xerox Corporation for Full Service Maintenance. UPDATE ON ECONOMIC DEVELOPMENT - Oral presentation by City Planner Emeritus, Irwin Kaplan. ` Recommended Action: Direct staff as necessary. �} � r (cs%t1� •h�-�1t n n[ n j CITY COUNCIL AGENDA PAGE 5 MAY 21, 1991 J k 1) fJ., P P, J le-, J F �1e� 6n an%e4ed by - a fPr4veoi pP Ce�r�r�eo�- u�n�n SECOND READING OF ORDINANCE NO. 02 (1991): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR REPEALING CHAPTER 2.68 OF THE LOS ANGELES COUNTY CODE AS HERETOFORE ADOPTED AND ESTABLISHING NEW PROVISIONS PERTAINING TO EMERGENCY PREPAREDNESS - 1st reading May 7, 1991. Recommended Action: Approve for second reading by title only and adopt Ordinance No. 2 (1991) repealing Chapter 2.68 of the L.A. County Code as heretofore adopted and establishing new provisions pertaining to emergency preparedness. APPEAL OF CONDITIONAL USE PERMIT 86-410 - Property located at 1200 S. Brea Canyon Rd. - appeal of Planning Commission's denial of Mr. Stephen Chung's request for extension of time within which to commence construction of a previously -approved project. Continued from April 16, 1991 Recommended Action: Planning Commission denied the requested extension in January. Upon conclusion of public testimony, pr vide direction to staff s "Fes s a ry . (710`}- o n � r er-e* Cc�(x � f�1'4'� `�-o � ci�'i %� o ORDINANCE NO. 20B (198 ): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING SECTION 17 AND ADDING NEW SECTIONS 17A AND 17B TO ORDINANCE NO. 20 (1989) PERTAINING TO COMPETITIVE BIDS FROM RESIDENT BUSINESSES AND RECYCLABLE MATERIALS - The proposed amendment is intended to require affirmative steps to expand the City's vendors' list to include as comprehensive a listing as possible of City -located businesses and their respective product lines and/or services. Recommended Action: Introduce for 1st reading by title only Ordinance Np. -20B (1989) amending Section 17 and adding new Sections 17A and 17B to Ordinance No. 20 (1989) pertaining to competitive bids from resident businesses and recyclable materials. NEW BUSINESS ?/. RESOLUTION NO. A96, (..Q., OF THE CITY OF POMONA UNIFIED SCHOOL DISTRICT FACILITIES 1 h the be ldi c ns ction of -;)-% 91 -JW: A RESOLUTION OF THE CITY COUNCIL DIAMOND BAR ENDORSING THE EFFORTS OF THE SCHOOL DISTRICT AND THE WALNUT UNIFIED WITH REGARD TO THE CONSTRUCTION OF SCHOOL IN THE CITY OF DIAMOND BAR - e 4, Wa nd Pomona Unit ie s el s Recommended Action: Adopt Resolution No. 91 -XX endorsing efforts of the Pomona and Walnut Unified School Districts regarding construction of school facilities. CITY COUNCIL AGENDA PAGE 6 MAY 21, 1991 AWARD OF LANDSCAPE SERVICE CONTRACTS FOR LLMD #38, 39 AND 41 - On April 2, 1991, the City Council approved plans and specifications and authorized staff to advertise for and receive bids for Landscape Maintenance Districts. 14'_ 4 �'rd he contract provides for an initial twelve month term, C -1-W ��eoZ ith five one-year renewals at the City's discretion. Of the five bids submitted for LLMD 38, the low bidder was Accurate Landscape Inc. in the amount of $37,200. Of the J V-) 3IC ? three bids received for LLMD 39, the low bidder was Accurate Landscape in the amount of $66,000. Of the V three bids received for LLMD 41, the low bidder was Landscape West Inc. in the amount of $37,200. Recommended Action: Award contracts for Landscape Maintenance Districts (LLMD) to the lowest bidders: LLMD #38 and #39 to Accurate Landscape and Maintenance Corporation with respective bids of $37,200 and $66,000 per annum and LLMD #41 to Landscape West with a bid of $37,200 per annum. AWARD OF LANDSCAPE MAINTENANCE SERVICE CONTRACT FOR �0.1R COMMUNITY PARRS - On April 2, 1991, the City Council cew �-o C-0 n+ num .approved plans and specifications and authorized staff to `fib �4 -for advertise for and receive bids for landscape maintenance r� rC_ketk3 of eight community parks. The approved contract provides for an initial twelve-month term, with five one-year renewals at the City's discretion. Of the three bids PP• Q4\d*.®( submitted, the lowest responsive bidder was Mariposa tori �d `br4thWe*., Horticultural Enterprises, Inc. in the amount ,of $97,932. G4AJ i'0P,' , Recommended Action: Award contract for landscape tQ o - 14-maintenanceof eight community parks to the lowest pft>s4 A- Dr-) responsive. bidder, Mariposa Horticultural Enterprises, Inc. in the amount of $97,932 -per year. Le REQUEST FOR PROPOSALS FOR COMMUNITY CIRCULATOR - In January, the Council directed staff to prepare a report concerning transit opportunities. Staff has reviewed n_�� available options, met with representatives from the Los lA Angeles County Transportation Commission and the Pomona rO� Q�� Valley Transit Authority•and has prepared a report and RFP based on those options. The Traffic and Transportation Commission has reviewed the concept and RFP and recommends approval of the RFP. .. M Recommended Action: Review the options and the Request for Proposals and direct staff to publicly notify all interested parties. 28. APPROVAL OF FORM OF LOT CONSOLIDATION AGREEMENT - consid- eration of approval of the form of Lot Consolidation p,p Agreement and authorization of City Manager to execute f 1 such documents on behalf of the City. z PF, , CITY COUNCIL AGENDA PAGE 7 MAY 210, 1991 Recommended Action: Approve as to form and authorize City Manager to execute such agreements on behalf of the City, as necessary, upon approval by the City Attorney. PUBLIC HEARINGS - 7:00 p.m. or as soon thereafter as the matters can be heard. 29. APPEAL OF CUP 1634-(1) - In November, 1980, the Evangelical Free Church of D.B. was granted a Conditional P - Use Permit. CUP No. 1634-1 was approved with a variety of conditions. In September 1990, the church requested �pJe an extension of time to complete the project. In n November, the Planning Commission continued consideration Pe Cbrj-A, ,.r of the request in order for the church to clarify changes to the project. On March 11, 1991 the Planning moor' '.k ta^ Commission reviewed a request for a five-year extension C,4rr' of time to complete the project. 2e c_esS : 7;94 Recommended Action: The Planning Commission did not approve, nor did they deny the request. Therefore, it is recommended that upon conclusion of the public hearing, direct staff as necessary.e �a pre. A*l --Ic e e_ C' -4nCAA sre s, 30. ADOPTION OF BUDGET FOR FISCAL YEAR 1991-92 - Proposed F Z)perwx( P.4. Maintenance and Operations Budget for Fiscal Year 1991- 92. Estimated General Fund revenues are $8,984,695 and NO Ca estimated expenditures are $8,564,707. The General Fund unappropriated revenue balance is estimated to be $419,988. Also to be considered are the Special Fund �'r��`'= Budgets for Fiscal Year 1991-92 and the FY 1991-92 Capital Improvement Fund Budget. Recommended Action: Open Public Hearing, receive JK D PJ Q9) C 4)� testimony and direct staff as necessary. �. 3w a ATS - This time is set aside for any City Councilmember to direct staff regarding any matters to be discussed at the next regular meeting. ADJOURNMENT 11 THIS MEETING IS BEING TAPED BY JONES INTERCABLE FOR AIRING ON CHANNEL 51, AND BY REMAINING IN THE ROOM, YOU ARE GIVING YOUR PERMISSION TO BE TAPED. ALL COUNCIL MEETING TAPES WILL BE BLACKED IWAEDIATELY AFTER AIRING AND WILL BE UNAVAILABLE FOR REPRODUCTION. Next Resolution No. 91-24 Next Ordinance No. 3(1991) CLOSED SESSION 4:30 P.M. Discussion of Personnel - Government Code Section 54957.6 W.V.U.S.D. CONFERENCE ROOM CALL TO ORDER: 6:00 p.m. PLEDGE OF ALLEGIANCE: Al Rumpilla ROLL CALL: COUNCILMEN WERNER, NARDELLA, PAPEN, MAYOR PRO TEM KIM, MAYOR FORBING COUNCIL COMMENTS: Items raised by individual Councilmembers are for Council discussion. Direction may be given at this meeting or the item may be scheduled for action at a future meeting. PUBLIC COMMENTS: "Public Comments" is the time reserved on each regular meeting agenda to provide an opportunity for members of the public to directly address the Council on Consent Calendar items or matters of interest to the public that are not already scheduled for consideration on this agenda. Please complete a Speaker's Card and give it to the City, Clerk (completion of this form is v Lov to untarvl. There is a five minute maximum time limit when addressin the City Council. CONSENT CALENDAR: The following, items listed on the Consent Calendar are considered routine and are approved by a single motion. SCHEDULE FUTURE MEETINGS - A. Parks & Recreation Commission - May 23, 1991 - 7:00 p.m., Community Room, 1061 S. Grand Ave. B. General Plan Advisory Commission - May 23, 19917: 00 p.m., Diamond Bar Hotel, 225 Gentle Springs Rd. C. City Council Meeting - June 4, 1991 - 6:00 p.m., W.V.U.S.D. Board Room, 880 S. Lemon Ave. D. First Concert in the Park - July 3, 1991 - 630 p.m., Sycamore Canyon Park CITY COUNCIL AGENDA PAGE 2 MAY 21, 1991 2. APPROVAL OF MINUTES - Approve Council Minutes of (A) Regular Meeting of April 16, 1991, (B) Budget Study Session of May 2, 1991 and (C) Regular Meeting of May 7, 1991. 3. WARRANT REGISTER - Approve Warrant Register dated May 21, 1991 in the amount of $888,727.34. 4. PLANNING COMMISSION MINUTES - Receive and file Planning Commission Minutes of (A) January 10, 1990, (B) July 9, 1990 and (C) April 22, 1991. SURETY BOND RELEASE - Pursuant to written statement by Eko and Monica Kuntjoro, no grading has or will be performed at 23904 Ridgeline Rd., Lot 79, Tract 30091. Recommended Action: Release Surety Bond No. 4/004518832-3 guaranteeing grading for 23904 Ridgeline Rd., Lot 79, Tract 30091 in the amount of $3500 and direct City Clerk to send Council action to principals involved. BOND REDUCTION - L.A. County Department of Public Works requested reduction of Bond No. 5293534, Private Drain No. 1890, Tract No. 42533. City Engineer has reviewed and approves. Recommended Action: Approve work completed and reduce bond in the amount of $32,000 and direct City Clerk to send Council action to principals involved. SURETY BOND RELEASES - L.A. County Department of Public Works requested exoneration of the following Surety Bonds: Bond No. 6323230, Street Tree Improvements for Tract No. 31153 in the amount of $6,560, vicinity of Diamond Bar Blvd. and Kiowa Crest Dr.; Bond No. 83 SB 100 327 662, Street Tree Improvements for Tract No. 42572 in the amount of $236,600, vicinity ofHighcrest Dr. and Armitos Pl. City Engineer has reviewed and approves. Recommended Action: Approve work completed, exonerate Surety Bonds and direct City Clerk to send Council action to principals involved. 8. RESOLUTION NO. 91-24: RESOLUTION GRANTING CONSENT AND JURISDICTION TO THE COUNTY OF LOS ANGELES IN THE MATTER OF COUNTY LIGHTING MAINTENANCE DISTRICT 10006 AND COUNTY LIGHTING DISTRICT LLA -1 CITY OF DIAMOND BAR ZONE PROJECT 8-17 - Public interest, convenience and necessity requires maintenance of street lighting systems. Staff has worked with L.A. County and developed the attached resolution for Council approval for the annexation of this area to the street lighting districts. CITY COUNCIL AGENDA PAGE 3 MAY 21, 1991 Recommended Action: Adopt Resolution No. 91-24 granting consent and jurisdiction to the County of Los Angeles in the matter of County Lighting Maintenance District 10006 and County Lighting District LLA -1 City of Diamond Bar Zone Project 8-17. RESOLUTION NO. 91-25: RESOLUTION GRANTING CONSENT AND JURISDICTION TO THE COUNTY OF LOS ANGELES IN THE MATTER OF COUNTY LIGHTING MAINTENANCE DISTRICT 10006 AND COUNTY LIGHTING DISTRICT LLA -1 CITY OF DIAMOND BAR ZONE PROJECT 219-87 - Public interest, convenience and necessity requires maintenance of street lighting systems. Staff has worked with L.A. County and developed the attached resolution for Council approval for the annexation of this area to the street lighting districts. Recommended Action: Adopt Resolution No. 91 -XX granting consent and jurisdiction to the County of Los Angeles in the matter of County Lighting Maintenance District 10006 and County Lighting District LLA -1 City of Diamond Bar Zone Project 219-87. 10. RESOLUTION NO. 91-26: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING PLANS AND SPECIFICATIONS FOR THE PURCHASE AND INSTALLATION OF PLAYGROUND EQUIPMENT FOR HERITAGE AND SYCAMORE CANYON PARKS IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS - Staff has identified possible deficiencies in playground equipment at Heritage and Sycamore Canyon Parks and has prepared plans and specifications for removal of existing equipment and purchase and installation of new equipment. Recommended Action: Adopt Resolution No. 91-26 approving plans and specifications for purchase and installation of playground equipment for Heritage and Sycamore Canyon Parks. 11. USAGE OF CITY VEHICLES - In November 1989, Council authorized the Director of Parks & Maintenance use of a City vehicle for commuting from home to City Hall. This use was deemed additional compensation. Currently the vehicle is used as directed for commuting and responding to emergency call out. Recommended Action: Receive and file. 12. AMENDMENT TO LOBBYIST AGREEMENT - Proposed increase for legislative representation by Joe A. Gonsalves & Son effective July 1, 1991 from $2,000 to $2,100. CITY COUNCIL AGENDA PAGE 4 MAY 21, 1991 Recommended Action: Approve increase of $100 per month for legislative representation by Joe A. Gonsalves & Son for a total of $25,200 for FY 1991-92 (Acct. 001-40104000). 13. ANIMAL CONTROL CONTRACT FOR FY 1991-92 - Proposed budget and agreement for continued service by the Pomona Humane Society for animal control services for FY 1991-92. Recommended Action: Approve agreement with the Pomona Humane Society to continue animal control services for FY 1991-92 in the amount of $49,654. 14. PROCLAMATION - Proclaiming the week of May 20 through May 27, 1991 as "Buckle Up America Week." SPECIAL PRESENTATIONS - Proclamations, certificates, etc. 15. CITY TILE - Presentation of City Tile to Dianne Forbing in recognition of her 10 years of service as Editor of the Windmill. 16. CERTIFICATES OF RECOGNITION - Presentation of Certificates of Recognition to winners of the 16th Annual Jr. Women's Club Spelling Bee: 1st Place Winner Aaron Cunningham of Golden Springs Elementary School; 2nd Place Winner Justin Cooper of Golden Springs Elementary School and 3rd Place Winner Lillian Chung of Evergreen Elementary School, 17. CERTIFICATE OF RECOGNITION - Presentation of Certificate of Recognition to Officer Robert Cosner with the Los Angeles Police Department for injury in the line of duty. 18. CERTIFICATES OF APPRECIATION - Presentation of Certificates of Appreciation to: Dr. Rod Smith, Christopher Greber, Matthias Nemes, Christopher Yeomans, and Derek Stanford, for their efforts in preparing the "Study of Property Tax Allocations of Recently Incorporated Cities in Southern California." (Brief presentation by members of the group to follow.) OLD BUSINESS 19. PURCHASE OF PHOTOCOPIER - Continued from the May 7, 1991 meeting, staff was directed to report on issues relating to the benefits of leasing a copier as opposed to purchasing and to look into a program of contracting for a copier and an operator. CITY COUNCIL AGENDA PAGE 5 MAY 21, 1991 Recommended Action: Authorize purchase of a Xerox 1090 duplicator through International Business Equipment at a cost not to exceed $26,536 and stipulate that first year maintenance be provided through the Xerox Corporation for Full service Maintenance. 20. UPDATE ON ECONOMIC DEVELOPMENT - Oral presentation by City Planner Emeritus, Irwin Kaplan. Recommended Action: Direct staff as necessary. 21. SECOND READING OF ORDINANCE NO. 02 (1991): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR REPEALING CHAPTER 2.68 OF THE LOS ANGELES COUNTY CODE AS HERETOFORE ADOPTED AND ESTABLISHING NEW PROVISIONS PERTAINING TO EMERGENCY PREPAREDNESS - 1 st reading May 7, 1991. Recommended Action: Approve for second reading by title only and adopt Ordinance No. 2 (1991) repealing Chapter 2.68 of the L.A. County Code as heretofore adopted and establishing new provisions pertaining to emergency preparedness. 22. APPEAL OF CONDITIONAL USE PERMIT 86-410 - Property located at 1200 S. Brea Canyon Rd. - appeal of Planning commission's denial of Mr. Stephen Chung's request for extension of time within which to commence construction of a previously - approved project. Continued from April 16, 1991. Recommended Action: Planning Commission denied the requested extension in January. Upon conclusion of public testimony, provide direction to staff as necessary. 23. ORDINANCE NO. 20B (1989): AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING SECTION 17 AND ADDING NEW SECTIONS 17A AND 17B TO ORDINANCE NO. 20 (1989) PERTAINING TO COMPETITIVE BIDS FROM RESIDENT BUSINESSES AND RECYCLABLE MATERIALS - The proposed amendment is intended to require affirmative steps to expand the City's vendors' list to include as comprehensive a listing as possible of City -located businesses and their respective product lines and/or services. Recommended Action: Introduce for 1st reading by title only Ordinance No. 20B (1989) amending Section 17 and adding new Sections 17A and 17B to Ordinance No. 20 (1989) pertaining to competitive bids from resident businesses and recyclable materials. CITY COUNCIL AGENDA PAGE 6 MAY 21, 1991 NEW BUSINESS 24. RESOLUTION NO. 91-27: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR ENDORSING THE EFFORTS OF THE POMONA UNIFIED SCHOOL DISTRICT AND THE WALNUT UNIFIED SCHOOL DISTRICT WITH REGARD TO THE CONSTRUCTION OF SCHOOL FACILITIES IN THE CITY OF DIAMOND BAR - Amended. Recommended Action: Adopt Resolution No. 91-27 endorsing efforts of the Pomona and Walnut Unified School Districts regarding construction of school facilities. 25. AWARD OF LANDSCAPE SERVICE CONTRACTS FOR LLMD #38, 39 AND 41- On April 2, 1991, the City Council approved plans and specifications and authorized staff to advertise for and receive bids for Landscape Maintenance Districts. The contract provides for an initial twelve month term, with five one-year renewals at the City's discretion. Of the five bids submitted for LLMD 38, the low bidder was Accurate Landscape Inc. in the amount of $37,200. Of the three bids received for LLMD 39, the low bidder was Accurate Landscape in the amount of $66, 000. Of the three bids received for LLMD 41, the low bidder was Landscape West Inc. in the amount of $37,200. Recommended Action: Award contracts for Landscape Maintenance Districts (LLMD) to the lowest bidders: LLMD #38 and #39 to Accurate Landscape and Maintenance Corporation with respective bids of $37,200 and $66,000 per annum and LLMD 441 to Landscape West with a bid Of $37,200 per annum. 26. AWARD OF LANDSCAPE MAINTENANCE SERVICE CONTRACT FOR COMMUNITY PARKS - On April 2, 1991, the City Council approved plans and specifications and authorized staff to advertise for and receive bids for landscape maintenance of eight community parks. The approved contract provides for an initial twelve-month term, with five one-year renewals at the City's discretion. Of the three bids submitted, the lowest responsive bidder was Mariposa Horticultural Enterprises, Inc. in the amount of $97,932. Recommended Action: Award contract for landscape maintenance of eight community parks to the lowest responsive bidder, Mariposa Horticultural Enterprises, Inc. in the amount of $97,932 -per year. 27. REQUEST FOR PROPOSALS FOR COMMUNITY CIRCULATOR - In January, the Council directed staff to prepare a report concerning transit opportunities. Staff has reviewed available options, met with representatives from the Los Angeles County Transportation Commission and the Pomona Valley Transit Authority and has prepared a report and RFP based on those options. The Traffic and Transportation Commission has reviewed the concept and RFP and recommends approval of the RFP. CITY COUNCIL AGENDA PAGE 7 MAY 21, 1991 Recommended Action: Review the options and the Request for Proposals and direct staff to publicly notify all interested parties. 28. APPROVAL OF FORM OF LOT CONSOLIDATION AGREEMENT - Consideration of approval of the form of Lot Consolidation Agreement and authorization of City Manager to execute such documents on behalf of the City. Recommended Action: Approve as to form and authorize City Manager to execute such agreements on behalf of the City, as necessary, upon approval by the City Attorney. PUBLIC HEARINGS - 7:00 p.m. or as soon thereafter as the matters can be heard. 29. APPEAL OF CUP 1634-(1) - In November, 1980, the Evangelical Free Church of D.B. was granted a Conditional Use Permit. CUP No. 1634-1 was approved with a variety of conditions. In September 1990, the church requested an extension of time to complete the project. In November, the Planning Commission continued consideration of the request in order for the church to clarify changes to the project. On March 11, 1991 the Planning Commission reviewed a request for a five-year extension of time to complete the project. Recommended Action: The Planning Commission did not approve, nor did they deny the request. Therefore, it is recommended that upon conclusion of the public hearing, direct staff as necessary. 30. ADOPTION OF BUDGET FOR FISCAL YEAR 1991-92 - Proposed Maintenance and Operations Budget for Fiscal Year 1991-92. Estimated General Fund revenues are $8,984,695 and estimated expenditures are $8,564,707. The General Fund unappropriated revenue balance is estimated to be $419,988. Also to be considered are the Special Fund Budgets for Fiscal Year 1991-92 and the FY 1991-92 Capital Improvement Fund Budget. Recommended Action: Open Public Hearing, receive testimony and direct staff as necessary. ANNOUNCEMENTS - This time is set aside for any City Councilmember to direct staff regarding any matters to be discussed at the next regular meeting. ADJOURNMENT - 11:20 p.m. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL REGARDING AGENDA ITEM NO. DATE: If- 1,/- 71 TO: City Clerk '� KA5-3 FROM: .I A, it A ,eso ., .� Wl- %9'a / ADDRESS: ;Xs; /-,4J CoA/ il-4 9 DR• Tiff �Gco,y�,Y ORGANIZATION: &V ANS SUBJECT: ,.SAF. W r00 I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and a4oress as written above. Siqnature NOTE: All persons may attend meetings and address the City Council. This form is intended to assist the Mayor in ensuring that all persons wishing to address the Council are recognized and to ensure correct spelling of names in the Minutes. DATE: TO: FROM: ADDRESS: ORGANIZATION:_ SUBJECT: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL REGARDING AGENDA ITEM NO. T1 - City Clerk >Y�w1 I expect to address the CouncilJon the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature NOTE: All persons may attend meetings and address the City Council. This form is intended to assist the Mayor in ensuring that all persons wishing to address the Council are recognized and to ensure correct spelling of names in the Minutes. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL REGARDING AGENDA ITEM NO. 2 7/ i DATE: TO: City Clerk FROM: ADDRESS: ORGANIZATION: ` n SUBJECT: �j > �t'v.i.� l M� i' ►a C%t-.ir ::`Tf�.b% I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my nam nd address writ above. Signature NOTE: All persons may attend meetings and address the City Council. This form is intended to assist the Mayor in ensuring that all persons wishing to address the Council are recognized and to ensure correct spelling of names in the Minutes. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL R GARDING AGENDA ITEM NO. DATE: �/ TO: City Clerkki, FROM: 1�1�6t C/ D��cSCi ADDRESS: ��O �� ���%f/G!/U�U� • D//S�/�d/T�� ��� ORGANIZATION: SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and dress as _vi',itten above. YT/��/ Signature NOTE: All persons may attend meetings and address the City Council. This form is intended to assist the Mayor in ensuring that all persons, wishing to address the Council are recognized and to ensure correct spelling of names in the Minutes. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL REGARDING AGENDA ITEM NO. 22— DATE: Z DATE: TO: City Clerk FROM: V66 ADDRESS: 1321 6L.cN -rHcgzOr-- ORGANIZATION: orm C a w 14 AAP--, . SUBJECT: A60O k 1' 22- I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Sianature NOTE: All persons may attend meetings and address the City Council. This form is intended to assist the Mayor in ensuring that all persons wishing to address the Council are recognized and to ensure correct spelling of names in the Minutes. VOLUNTARY REQUEST TO ADDRESS ,THE CITY COUNCIL REGARDING AGENDA ITEM NO. DATE: 1141 2- 1 /9, TO: City Clerk / FROM: V / O rJ / ADDRESS: 1 1 -L- v2F,� C, , \) ,,4 R-� t/ id ` AAJ ORGANIZATION: SUBJECT: GVC.Iyi(J rt EnJ T 1-0 /t Lt j , Z.4 1 N( I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as ri/tten above. S ' ctnature NOTE: All persons may attend meetings and address the City Council. This form is intended to assist the Mayor in ensuring that all persons wishing to address the Council are recognized and to ensure correct spelling of names in the Minutes. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL REGARDING AGENDA ITEM NO.,;ka DATE: --5 1 a/ I lql TO: City Clerk FROM: ADDRESS: H ORGANIZATION: SUBJECT: etc Q ie" I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. S NOTE: All persons may attend meetings and address the City Council. This form is intended to assist the Mayor in ensuring that all persons wishing to address the Council are recognized and to ensure correct spelling of names in the Minutes. DATE: VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL REGARDING AGENDA ITEM NO. TO: City FROM: ADDRESS: ORGANIZATION: SUBJECT: I expect to address Council Minutes reflect my name and ,addr$ss_as written above. 0 gnature the NOTE: All persons may attend meetings and address the City Council. This form is intended to assist the Mayor in ensuring that all persons wishing to address the Council are recognized and to ensure correct spelling of names in the Minutes. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL REGARDING AGENDA ITEM NO. DATE: Zj n TO: City Clerk FROM: ��--D�`� I K -D S ADDRESS: ORGANIZATION: �Vy� %'� �((/�/\ ��_ (::;I I SUBJECT: I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. Signature NOTE: All persons may attend meetings"-ind address the City Council. This form is intended to assist the Mayor in ensuring that all persons wishing to address the Council are recognized and to ensure correct spelling of names in the Minutes. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL REGARDING AGENDA ITEM NO. DATE: f1 A 1 2.1 TO: City Clerk FROM: A y y �/ V%%1V$ i a y ADDRESS: ORGANIZATION: L� �►�� �� �c SUBJECT: On= 1"r IL 2- G I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. AW 9� Siqnature NOTE: All persons may attend meetings and address the City Council. This form is intended to assist the Mayor in ensuring that all persons wishing to address the Council are recognized and to ensure correct spelling of names in the Minutes. VOLUNTARY REQUEST TO ADDRESS THE CITY COUNCIL REGARDING AGENDA ITEM NO.f2 /-/ DATE: 114,4,X 2 / 0 r// TO: City Clerk FROM: 141- /l (/M P / L /-A ADDRESS: 2 3 25- 3 G0/ -/) PP iv, ,�/�i�'/�i�/� /�/�k ORGANIZATION: SUBJECT: RFo OLU /6,U d4T d' QJJc I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. A/ / / I 11 Signature NOTE: All persons may attend meetings and address the City Council. This form is intended to assist the Mayor in ensuring that all persons wishing to address the Council are recognized and to ensure correct spelling of names in the Minutes. VOLUNTARY REQUEST TO ADDRESS THE CIL REGARDING AGENDA ITEM Nd.- 2 Z cx Sty- 44 DATE: ! - Z ,/- TO: TO: City Clerk FROM: ADDRESS: ORGANIZATION: SUBJECT: f/P 4_1_e I expect to address the Council on the subject agenda item. Please have the Council Minutes reflect my name and address as written above. NOTE: All persons may attend meetings and address the City Council. This form is intended to assist the Mayor in ensuring that all persons wishing to address the Council are recognized and to ensure correct spelling of names in the Minutes. AGENDA NO. CITY OF DIAMOND BAR AGENDA REPORT DATE: May 17, 1991 MEETING DATE: May 21, 1991 TO: Honorable Mayor and Members of the City Council VIA: City Manager FROM: Terrence L. Belanger, Assistant City Manager Lynda Burgess, City Clerk SUBJECT: Purchase of Photocopier/High-Speed Duplicator BACKGROUND During the Council meeting of May 7, 1991, staff reported on the research of various photocopiers and indicated that the Xerox 1090 Duplicator was identified as the model which would best meet the City's current and future needs. Council directed staff to report on issues relating to the benefits of leasing a copier as opposed to purchasing and to look into a program of contracting for a copier and an operator. DISCUSSION The Xerox 1090 has been in production for over five years and, when new, sold for approximately $85,000. All models on the market today are re- manufactured, either by Xerox Corporation or by other vendors. On May 7th, staff recommended that the City purchase a 1090 model from International Business Equipment (IBE) at a cost of $24,800 plus tax. IBE guarantees that the machine will be re -manufactured to Xerox Corporation specifications and using genuine Xerox parts --the same as would be provided directly by Xerox, but at a cost of $40,500 plus tax through a Los Angeles County purchase agreement. At the request of Mayor Pro Tem Kim, staff has investigated the possibility of leasing a copier rather than purchasing with the goal of "trading in" the copier every three years or so in favor of acquiring a newer model. Lease (Narrative continued on next page if necessary) FISCAL IMPACT: Amount Requested $ Budgeted Amount $ In Account Number: Deficit: $ Revenue Source: City Manager City Attorney Assistant City Manager Honorable Mayor & Members of the City Council April 21, 1991 Page Two proposals have been received from both IBE and Xerox Corporation. A three- year lease through IBE would cost the City $870.48 per month for a total lease price of $31,337.28 excluding supplies, maintenance and a per copy charge. Xerox Corporation proposed a five-year lease at $1,060 per month for a total lease cost of $63,600 excluding supplies, maintenance and a per copy charge. As a governmental agency, the City does not pay taxes, therefore, finance charges paid by the City are not tax-deductible and depreciation of equipment is not applicable. Governmental accounting procedures provide that purchases are accounted for only in the year they are purchased and are not amortized over several years as in private industry. Due to the heavy-duty nature of high-speed, high-volume duplicators such as the 1090, it is unlikely that new technology would become available to the City at such a reasonable cost. Higher -technology duplicators, with features such as a binding capability (which can continue to be provided by local printers on an "as -needed" basis), carry price tags above $100,000. At the request of Councilman Nardella, staff researched "facility management" agreements whereby a copier, an operator and all supplies and maintenance can be provided by contract. Two firms were contacted: Xerox Facility Management, which proposed to provide a Xerox 1090 plus an operator two days each week at a cost of $6,152 per month for a three-year term. The quotation from the second firm, Ameriscribe, is based on 80,000 copies monthly with a charge of $.10 to $.14 per copy or a minimum of $8,000 per month. In their letter, Ameriscribe states "Generally, Facilities Management of duplicating/ copy services is beneficial to a client where the volume is at least 80,000 copies per month, and where the copy jobs tend to be longer run lengths with multiple originals." It appears as though this type of agreement is most viable in environments where copying charges are charged back to customers/ clients. RECOMMENDATION It is, therefore, recommended that the City Council authorize the purchase of a Xerox 1090 duplicator through International Business Equipment at a cost not to exceed $26,536 and stipulate that first year maintenance be provided through the Xerox Corporation for Full Service Maintenance. Attachments 1. Staff report dated May 7, 1991 2. Purchase/lease proposal by Xerox Corp. 3. Lease proposal by IBE 4. Facilities Management proposal by Xerox Business Services 5. Facilities Management proposal by Ameriscribe Management Services 6. Copier Cost Comparison Chart DATE: May 3, 1991 AGENDA NO. CITY OF DIAMOND BAR AGENDA REPORT MEETING DATE: May 7, 1991 TO: Honorable Mayor and Members of the City Council VIA: City Manager FROM: Terrence L. Banger, Assistant City Manager Lynda Burgess, City Clerk BACKGROUND In concert with the City Council's goal of keeping the public informed of Council actions, staff provides agendas, agenda packets and minutes to the public free of charge. City Clerk staff currently produces 26 Council packets for each meeting; 8 of which are distributed to the public. In addition, full packets are displayed at City Hall and the Library; a minimum of 50 agendas are available at Council meetings, 13 agendas are mailed to various citizens/businesses who provide self- addressed, stamped envelopes and a summary of Council actions is prepared for publication monthly in the Windmill. The Planning Commission generates 20 packets and approximately 30 agendas and minutes, Parks & Recreation produces 13 packets and the Traffic and Transportation Commission requires 12 packets. In October 1989, the City purchased a Konica 5590 photocopier based on an average number of 5,000 to 7,000 copies per month. At that time, seventeen Council Agenda packets were being produced and the Planning, Parks & Recreation and Traffic & Transportation Commissions had not yet been established. It was anticipated that the average number of copies required would not increase dramatically for 3 - 5 years. However, we are now averaging 50,000 to 60,000 copies each month. While the Konica is considered by the manufacturer as being capable of producing 100,000 copies per month, staff has been experiencing a decrease in copy quality and an increase in the number of service and maintenance calls, as well as inter- mittent "overloads" which require the machine to be shut down for approximately 5 minutes each incident. In addition to the increased amount of copies required, Community Development and Engineering department staffs frequently experience delays in accessing the copier when there is a need for multiple and/or sequenced (Narrative continued on next page if necessary) FISCAL IMPACT: Amount Requested $ Budgeted Amount $ In Account Number: Deficit: $ Revenue Source: BY: ,.ZL1L,�-------------------- Robert L. Van Nort City Manager Andrew V. Arczynski City Attorney rr------------------ Terrence L. Belange� Assistant City Manag Honorable Mayor & City Council May 3, 1991 Page Two copying, due to the operational inadequacy and relative inaccessibility of the machine belonging to the Building & Safety Services Contractor located in Community Development and Engineering. This lack of a second multi -dimensional copier (in Development Services) results in excessive losses in time availability of Development Services personnel. These time loses affect telephone reception, report preparation, counter assistance, agenda preparation, etc. The lack of a second copier in the event of routine service interruption or machine breakdowns seriously hampers our ability to produce copies of documents in a timely and efficient manner. This has the result of creating inconvenient delays in the provision of agenda documentation to the Council, Commissions, Committees and the public at crucial periods; not to mention the general erosion of optimum time availability and utilization by City personnel. DISCUSSION To increase the efficiency of staff, and minimize time spent away from telephone, public counters and work areas and to maximize productivity, a second photocopier is considered to be essential. A survey of local cities and Diamond Bar's exper- iences has demonstrated that the philosophy that public and organizational constituencies must be served in the most timely and efficient fashion requires equipment that is best suited to accomplish this goal. At this time, for Community Development/ Engineering staff to access the Konica, they must leave their area and cross the lobby to Administration only to discover the copier often already in use, thus creating the need to "stand in line" or return later. Also, the issue of "priority" on the "only" machine is often disputed when copy work- loads are heavy. Staff has analyzed and thereby determined the type of machine needed to meet the major copying needs of the City. The analysis was based on the assumption that all copying for Administration, including packets for the City Council and Commissions, as well as'most major copying jobs for other Departments, would be generated from this machine. The machine must be reliable and output a finished product which does not necessitate additional staff time for tasks such as hand stapling, insertion of dividers or covers, etc. The Konica would be relocated to the Community Development/ Engineering area of the building thus reducing the need for staff to continuously leave the telephones, the public counter and their work areas to make copies. Staff has researched current photocopying capabilities and types of machines available. The Konica produces 55 copies per minute (single sided) and slows to 10-15 copies per minute while duplexing (2 -sided to 2 -sided). Per City policy, all documents are copied double -sided, when possible. The Konica also features a twenty (20) bin sorter and an automatic document feeder and will produce copies of documents as large as 17x22, which is a feature not available on many other copiers. Because the current sorting capacity of the Konica is 20 sets, staff must perform two complete "runs" of all documents, when more than 20 sets are required. The Konica 5590 photocopier would be considered reliable, if the number of copies per month were reduced. In evaluating all machines in the mid -to -high level range, staff office -tested copiers manufactured by Xerox, Kodak, Cannon and Sharp; and researched models produced by Minolta, Konica and Mita. Of all models tested and analyzed, staff members in Administration and the City Clerk's Department (the heaviest users of this equipment) determined that a Xerox model 1090 would best meet the City's needs for increased speed through all copying phases and for continued high Honorable Mayor & City Council May 3, 1991 Page Three performance. The 1090 features a copying speed of 92 copies per minute through all copying phases (including 2 -sided to 2 -sided) and includes a "finisher" which produces unlimited numbers of sorted copies and automatically staples each set. As is the case with most high-speed duplicators, the Xerox 1090 is a""re- manufactured" product which is re -marketed as new. Purchase sources include the Xerox Corporation through a "piggy -back" purchase contract with the County of Los Angeles or through outside vendors who re -manufacture the machines in accordance with Xerox specifications and using Xerox parts. Staff has received informal bids as outlined on the attached matrix. The two most competitive and qualified vendors for the Xerox 1090 are: XEROX Purchase Price $40,500 Tax 2,835 Maintenance 312 Per Copy Charge .0073 IBE $24,800 1,736 320 .0073 The machines offered by IBE are guaranteed to be exactly the same as those provided by the Xerox Corporation and Xerox service can be obtained to further guarantee the outside vendors' product. By requiring Xerox service, the machine must be examined by Xerox and certified as to meeting Xerox specifications. IBE has stipulated in writing that they will be responsible for installation, inspection and any parts required by Xerox to qualify for Xerox Full Service Maintenance. On the other hand, IBE service has been highly recommended by Sir Speedy Corporation, which could represent a significant savings for service in the future (see above paragraph). At the request of Mayor Forbing, staff has met with Mr. Steve Johnson, Chief of Program Services at Lanterman Developmental Center to discuss employing one of their clients to assist with photocopying during peak hours. It is felt that providing this assistance during production of agenda packets will greatly reduce the amount of time staff spends crossing the lobby and away from their work areas while copying. Lanterman would provide the services of their client on Thursdays and Fridays each week. Staff has reviewed the purchasing process with the City Attorney. The purchase of a Xerox 1090 is considered "sole source" due to the features and specifications chosen by staff as best able to meet the City's needs. The City Attorney's office concurs that this process complies with the City's Purchasing Ordinance. RECOMMENDATION It is, therefore, recommended that the City Council authorize the purchase of a Xerox 1090 duplicator through International Business Equipment at a cost not to exceed $26,536 and stipulate that first year maintenance be provided through the Xerox Corporation for Full Service Maintenance. Attachment � ■ > 0 = 0 > > " - c # aIn m c o m o c c I 1 E o -a m M o @§ o 0 a EG / m > k 0\ m 0 \\ E E 9 m m ■ 0 m£ 0 n n 2 h) - m 9 t> k z ° k> j 0 a ] § n % c m a ) \ z Cl)n 0 7 0 k k § ® § 2 z C/) ¢ g § o � n j {\§) 2\§ d a m g G m \ G nco j c 2. m k E m m m{ m� / \ # � ch e , m x r k § 7 w m ) a xa > / 0 0 d§ d 2 c c\ s co / -.. & r, 2 rilco§ ] 00§ / \ \ \ \ \ § § d § » 03x § % g p pco m � mmm CA 000 CD m } A zz i£) 3 § 2 z A § z 0 14 0 § _ °0 ® ® § 03 x c §§ § 4 to \ �§ m / \. i o§ k/§ m s m k k « A zzz y 0S§\ co 0 0§§ (\ k k 2 \ 000 � co m 0 £ 2 2§ d 2§ m 40 0 ¢ Cf) \ § m wGo ) x ) * / j j j E § 4 \�j §7/° # m § & > 000 # 4 ± A XEROX PROPOSAL ESPECIALLY PREPARED XEROX FOR CITY OF DIAMOND BAR OPTION 2 XEROX 1090 COPIER --Remarketed Program featuring: 92 copies per minute Automatic Duplexing On -Line Finishing (stapling) Unlimited Sorting Remote Interactive Communications L.A. COUNTY PRICING-- Outright Purchase Administrative Processing Fee (billed directly bythe County) TOTAL EQUIPMENT COST $40,000 $ 500 $40,500* * sales tax on equipment will total $2,600- Also, maintenance is billed at a base charge of $312.00 per month, plus $.0073 per COPY XEROX TERM LEASE $1,060 per month* (plus $500 administrative fee upfront) ----copies billed at $.0073 per copy * Term of lease: 60 months; lease calculated at 10.5% interest At term, you have 3 options: 1) extend your lease agreement for an additional year, 2) exercise your option to purchase, 3) return equipment to Xerox. 0 0, 00 r1. wfff-jq-NT�o -A-NAL 9 u-sTVIOT t l-qu I P, M. r A MAJOR A CCO. UNIT FOR CITY DIAMOAD INTERNATIONAL BUSINESS r- �Mfflf�� Xerox 1090 Duplicator Duplicators *Rec4,rC-u,1at.,Lr,,,, DOCur-elAt handler *Finisher *Reduction & En2argement *92 Copies Per Minute *Fully Remanufacr-tired LEASE: 870, It$ + tax AMERISCRIBE NTANAGP,4FNT SERVICES 143 2 0 A K S T R E E T 5 il T E A, L A N" 6 C L CA 9001 1 .8r,4 1 Linda Burgess City Clerk City of Diamond Bar 21660 East Copley Drive, Stifte 10,0 Diamond Bar, Callifornia 91765 Dear Anda: Thank you for i.nt%rc,�t in Arnen�;(,,ribe and Ive writter, below s=e of' the inforniati,tib we company, and i've alto erv-1o6ed a f6r you, as well• A -ni e� ri s e ri 1~ e Management Serykas provide -s total r.aar)2gt.P'.z7)t. atILJ accountabiEty for dulf:ating, -rot sinifle wi inhc..r;e, rnai.!!n-;ongr(! operations, This includes personnel eq&prnert, ser,,ric,?, of standard procedares, back-up Etaftrij, and coordination The service is piadd& on a. cut per copy bals. MIS provides trained rnawgernenr and staff, to tl-,o peak awl valleys of your markhad. operating around *lie cluk, -if nee' bie. %Vtf production mewurenmenn systems, workflow naeassurcmero. aa*' quality con(nA sy5teni s tq monitor our performance tovoij We offer is eoY er pa l: and unique Awen6yv cow,pnsadon plan to inAvot-i-, �hp suppvt wfT -r glwley PINUMAY We sarekln- sc-een e A In -eneia I, a rm,--pc) -,ou� . copiQr. per rmozith a cco,,inT TI-,o J4+ rge ,,vvuld run am-Alhere fr,)m S.110, tu, $J4 per coy % That price all lebor, ri-py eqiar-Y,enr., an(i supphei 0" ", I have ine'.uded a br-1 P'Ea�,e call ifvc- ocbi;rt� 6#-,�sc-bing C'''u hatre any que-zti-m, 01 T can k: Tk ank 'Gil '.i"Ang Amp,-,-rlbe. ock General 'Tanager En& 114 n a ix wN in :1 o b 0 w ►C -• b En b N — M m O r� onmrm 0 a :JH - a � + x n r n r.ma- K a �a a:3H- H bd aJ H (i 0 W" w N 't3 (D 0 J : 0) IV J :; fh (A N O b N rt 0 N N Q W m 1 W 0O m a m N m m N N h I :c O m K Ali � a aCL m U1 m< N N k0) W n N z N f1 ft 10 " t:r "C W m 10 O A05z (DD O J m 0 c tj o o NEto piN N O Id 0 X m 'C 0 O rt ti O O m O N m 0 Fl m N N M m 10 ro m m � n n o rtm 101,'� O O m N �Ic-i � N � l0 1p Al W W w y O n O ro Ni10ox N r w w It. + N y o � O ro N r r O cn v %o r rn O W rl O C1 OD W O O A z a ix wN in :1 o 4 rt x w m O r� o � O n r � m r rn N. 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V vvv AGENDA NO. ?,_[_ CITY OF DIAMOND BAR AGENDA REPORT -------- __-------- _____===____________-____________== DATE: April 29, 1991 MEETING DATE: MAY 21, 1991 TO: Honorable Mayor and Members of the City Council VIA: City ManagerFROM: Sid Sid Jalal Mousavi, City Engineer/Public Wores-Director Kellee A. Fritzal, Administrative Analystff SUBJECT: Request for Proposals - Community Circulator BACKGROUND: In January, the City Council directed staff to prepare a report concerning transit opportunities. Staff has reviewed options available to the City, has met with representives from the Los Angeles County Transportation Commission (LACTC) and the Pomona Valley Transit Authority (PVTA) and now is reporting back on those options. DISCUSSION: Current Transit Opportunities The City has three bus lines within the City's boundaries, all three routes are express lines and peak hour express service. Rapid Transit District (RTD) has Route 490, which enters the City from Temple Ave down Diamond Bar Boulevard continuing to the Brea Mall and California State University Fullerton, and Route 482 which picks up passengers at the Diamond Bar Park and Ride lot and continues down Golden Springs/Colima into Los Angeles. Foothill Transit District has one route 495 that picks up from the Diamond Bar Park and Ride lot and travels down Golden Springs/Colima into Los Angeles. These routes allow limited circulation within the City. (Narrative contimred on next page if necessary) FISCAL IMPACT: Amount Requested $ 200,000 Budgeted Amount $ 200,000 (proposed for F.Y. 1991-92) In Account Number: Deficit: $ Revenue Source: Proposition A 06 - - - - ,- - - - - - - - - - - - - - - - - - - - - - .C7 ------------------ Robert L. Van Nort Andrew V. Arczynski Terrence L. Belange City Manager City Attorney Assistant City Manager Honorable Mayor and Members of the City Council April 29, 1991 Page 2 Since incorporation the City has contracted with the County for elderly and handicap paratransit service. The service operates Monday through Friday from 8 a.m. to 5 p.m., except holidays. The service requests a 24-hour advance reservation; however, same-day service can be provided subject to availability. The service area includes Diamond Bar, Hacienda Heights and Rowland Heights. Additional service is also provided to medical facilities within Brea, Pomona and West Covina. The estimated cost for the service for Fiscal Year 1990-1991 is $33,600. Staff has discussed concerns regarding the service level of the paratransit system with the County. After discussions, the Diamond Bar dedicated vehicle has been painted and is clearly marked that the service is provided by the City. The paratransit provided also has improved the dispatcher process. New regulations have been drafted regarding the American Disabilities Act (ADA) which will require the City to produce additional service to the handicap. With these new regulations, staff recommends that the City continue to participate with the County in the provision of paratransit services. It is estimated that the cost for Fiscal Year 1991-1992 will be $20,000 based on the ratio of the actual number of eligible City riders using the service to the total number of riders per month of operation (8% of total ridership). The proposed Community Circulator will also reduce the usage of the paratransit system and could create further cost reduction. Communitv Circulator The success of the Holiday Shuttle and recent surveys has illustrated that Diamond Bar residents are interested in having a local transportation system. Staff has drafted the attached Request for Proposals for a Fixed Route Deviation Public Transit System. It is recommended that the proposals be based upon two buses, five days a week from 6 a.m. to 7 p.m. The hours were selected in order to have the system feed into the current express service. Route Deviation will provide the ability for the bus to deviate from their scheduled stops to a certain degree to pick up additional passengers. For example the bus could pick up a group of neighborhoods to take them to the Park and Ride lot or the senior activities located at the YMCA. The initial planning phase will determine the amount of deviation. The Request for Proposal calls for two phases, the initial as a consultant in planning and designing the route along with providing the necessary policies and procedures and then the operational phase of the system. The City is requesting nineteen (19) seat passenger buses with a wheelchair lift and one tie down, the Contractor will assist the City in implementing an alternative fuels program for the buses. Honorable Mayor and Members of the City Council April 29, 1991 Page 3 The Traffic Request for Request for parties. Attachment and Transportation Commission has reviewed the concept and Proposal and recommends that the City Council approve the Proposal and direct staff to publicly notify all interested MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR APRIL 16, 1991 CALL TO ORDER: M/Forbing called the meeting to order at 6:05 p.m. in the Council Chambers, W.V.U.S.D., 880 S. Lemon Avenue, Diamond Bar, California. PLEDGE OF The audience was led in the Pledge of Allegiance ALLEGIANCE: by Councilman Nardella. ROLL CALL: Mayor Forbing, Mayor Pro Tem Kim, Councilmen Werner, Nardella and Papen. Also present were City Manager Robert L. Van Nort, City Attorney Andrew V. Arczynski, Assistant City Manager Terrence L. Belanger, City Engineer Sid Mousavi, Director of Planning James DeStefano, Parks & Maintenance Director Charles Janiel and City Clerk Lynda Burgess. COUNCIL COMMENTS: C/Werner commended staff on their efforts in putting together the 2nd Anniversary Celebration. C/Nardella also congratulated staff and Admin. Analyst Kellee Fritzal for the work she did on the celebration. PUBLIC COMMENTS: Mr. Al Rumpilla, 23958 Golden Springs Dr., President of the "Diamond Bar Gadfly Association" presented C/Werner with a plaque in recognition of his efforts in allowing the public to express their opinions at Council meetings. CONSENT CALENDAR: C/Werner moved, seconded by MPT/Kim to approve the Consent Calendar with amdhdment to the Warrant Register and the withdrawal of Item No. 7. Motion carried by the following Roll Call vote: AYES: COUNCILMEN - Werner, Nardella, Papen, MPT/Kim, M/Forbing NOES: COUNCILMEN - None ABSENT: COUNCILMEN - None Approval of Approved Minutes of Regular Meeting of March 19, Minutes 1991, Special Meeting of March 29, 1991 and Regular Meeting of April 2, 1991. Warrant Register Approved amended Warrant Register dated April 16, 1991 in the amount of $312,021.49. Resolution 91-18 Adopted Resolution No. 91-18 entitled: A Describing Proposed RESOLUTION OF THE CITY COUNCIL OF THE CITY OF Improvements - DIAMOND BAR, COUNTY OF LOS ANGELES, GENERALLY LLAD No. 38, DESCRIBING PROPOSED IMPROVEMENTS WITHIN FY 1991-92 LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 38 DURING FISCAL YEAR 1991-92 AND DIRECTING ENGINEER'S PREPARATION AND FILING OF REPORT THEREON. APRIL 16, 1991 PAGE 2 Resolution 91-19 Adopted Resolution No. 91-19 entitled: A Describing Proposed RESOLUTION OF THE CITY COUNCIL OF THE CITY OF Improvements - DIAMOND BAR, COUNTY OF LOS ANGELES, GENERALLY LLAD No. 39, DESCRIBING PROPOSED IMPROVEMENTS WITHIN FY 1991-92 LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 39 DURING FISCAL YEAR 1991-92 AND DIRECTING ENGINEER'S PREPARATION AND FILING OF REPORT THEREON. Resolution 91-20 Adopted Resolution No. 91-20 entitled: A Describing Proposed RESOLUTION OF THE CITY COUNCIL OF THE CITY OF Improvements - DIAMOND BAR, COUNTY OF LOS ANGELES, GENERALLY LLAD No. 41, DESCRIBING PROPOSED IMPROVEMENTS WITHIN FY 1991-92 LANDSCAPING AND LIGHTING ASSESSMENT DISTRICT NO. 41 DURING FISCAL YEAR 1991-92 AND DIRECTING ENGINEER'S PREPARATION AND FILING OF REPORT THEREON. Claims For Denied Claims for Damages filed by Marisa Sage on Damages March 21, 1991 and Neil Dungca on March 26, 1991. Amended Foothill Approved amendment to the Foothill Transit Transit Dist. District Joint Exercise of Powers Agreement with JPA & Appointment member cities; approved membership in the JPA; and of Delegate & designated Councilwoman Papen as delegate and Alternate Councilman Werner as alternate. Resolution 91-21 Adopted Resolution No. 91-21 entitled: A Authorizing & RESOLUTION OF THE CITY OF DIAMOND BAR, CALIFORNIA, Approving Exchange AUTHORIZING AND APPROVING THE EXCHANGE OF of Prop A Funds PROPOSITION A (LOCAL RETURN TRANSIT FUNDS) FOR THE for City of Santa CITY OF SANTA CLARITA GENERAL FUNDS. Clarita General Funds Recreation Contract - ACM/Belanger reported that services to be provided City of Brea by the City of Brea include contract classes and sports programs for adults and youths, a Tiny Tots program, youth and adult excursions, a Rent -A - Santa program and Concert in the Parks series. The contract amount including staffing and other recreation, athletic and cultural activities is $283,411. It is anticipated that the program will generate approximately $130,000 in revenue, resulting in a net contract amount of approxima- tely $153,000. He introduced Ret Wixted, City of Brea Director of Community Services; Ted Owens, Brea Community Services Manager and Brea Recreation Supervisor Bob Rose. CA/Arczynski outlined proposed changes to the agreement: Page 2, Paragraph lA was revised to indicate that attendance is required at one Parks and Recreation Commission meeting per month; Page 3, Paragraph 2C was modified to indicate that sub- contractors would include referees, umpires and APRIL 16, 1991 SPECIAL PRESENTATIONS: City Tile Eugene T. Domeno, Armstrong Elem. School Proclamation - April 22-26, 1991 "Blue Ribbon Week" PAGE 3 others hired to work a specific program; Page 4, Paragraph 3d was modified to reiterate what is contained in the contract to make sure there is no conflict about revenues in excess of $130,000; Page 5, Paragraph 6 was modified to extend termination from thirty to sixty days; Page 9, Paragraph 9 now includes "mirror image indemnity" provisions. ACM/Belanger stated that revenues generated beyond $130,000 will be shared by both the City and Brea on a 50 - 50 share. The purpose is to create promotional marketing incentives by the contractor's staff. C/Werner requested that a signature line be inserted for signature by the City Attorney to "approve as to form." In response to C/Nardella's questions concerning Prop A reimbursements especially for out-of-state excursions, ACM/Belanger stated that Prop A reimbursement will be used when the City pays for transportation and that before a trip is planned, staff will contact LACTC to determine preclusions for buses traveling to Nevada which may not be eligible for Prop A reimbursement. A likely result would be that a portion of the cost of the bus would be charged to the participants. C/Werner requested that the City retain control over concession stands in the parks for local service groups. With no further discussion, MPT/Kim moved and C/Papen seconded to approve the contract with the City of Brea for recreational services. With the following Roll Call vote, the motion carried: AYES: COUNCILMEN - NOES: COUNCILMEN - ABSENT: COUNCILMEN - Nardella, Papen, Werner MPT/Kim, M/Forbing None None M/Forbing presented Mr. Eugene T. Domeno, Principal of Neil Armstrong Elementary School, with a City Tile commending him as the recipient of the 1991 "Principals of Leadership" award. M/Forbing proclaimed the week of the April 22 - 26, 1991 as "Blue Ribbon Week." APRIL 16, 1991 PAGE 4 Proclamation - M/Forbing proclaimed the month of May, 1991 May 1991 "Water as "Water Awareness Month" and presented the Awareness Month" Proclamation to Mr. Ed Biederman, General Manager of the Walnut Valley Water District. Mr. Biederman stated that the rain generated during March did not resolve the previous four years of critical drought. It did provide a little more storage in the State Water Project. The Metropolitan Water District has cut back on water rationing requirements 203 rather than 303. In addition, he stated that in Diamond Bar, the Water District has tried to use a neighborhood average to establish water allocation. In regard to reclaimed water, they are receiving bids on a 2 million gallon reservoir to help stabilize supply. The treatment plant has been upgraded and a one- year trial will be conducted to determine the quality of water produced. The District continues to work with the City of Industry to see if pump back water from the San Jose plant can be used. Diamond Bar needs approximate 5 more reservoirs or 13 million gallons of storage to complete its master plan. He further stated that they have been notified that, effective July 1, 1991, rates will increase in January, 1992 by $.75 to $1.10 a month base rate. He then invited Council, staff and the public to their open house on May 2nd, sponsored by the D.B. Chamber of Commerce in celebrating "Water Awareness Month." Proclamation - M/Forbing proclaimed the week of May 5 - 11, 1991 May 5-11, 1991 as "Be Kind to Animals Week." "Be Kind to Animals Week" Proclamation - M/Forbing proclaimed the week of May 6 - 12, 1991 May 6-12, 1991 as "Public Service Recognition Week." "Public Service Recognition Week" Proclamation - M/Forbing proclaimed the week of April 15 - 21, April 15-21, 1991 1991 as "California Recycle Week." "Calif. Recycle" OLD BUSINESS: Presentation - Mr. Terry Blank, representing CalTrans, spoke on CalTrans re the pilot program to insure security at the Park Security at N -Ride Lot which involves placing mobile homes on Park -N -Ride Lot on the site with full-time residents to watch the lot. After 5 months into the project, CalTrans has noticed a decrease in vandalism and theft. He displayed a sign to be placed in the lot regarding the project. APRIL 16, 1991 PAGE 5 C/Papen asked how many Park -N -Ride lots in Southern California have full-time residents. Mr. Blank stated that Diamond Bar is the only one in the pilot study due to the number of complaints. C/Werner asked how someone could get in touch with CalTrans if they have difficulty with the Park -N - Ride facility or a concern regarding the units. Mr. Blank stated that persons could call the Commuter Computer number whereupon they would be forwarded to CalTrans. C/Werner suggested that a phone number be placed on the sign so that CalTrans can be reached directly regarding concerns. Following discussion, staff was requested to work with CalTrans regarding the aesthetics of the mobile home prior to another contract being executed. NEW BUSINESS: Appeal - CUP PD/James DeStefano explained that the project had 86-410, 1200 S. been in the hands of the County for quite some Brea Canyon Rd. time prior to Incorporation. In January 1989, the Board of Supervisors approved a zone change from R-1-8,000 CPD, office -oriented zone, which is more flexible with little or no development standards within the County Code. This zone does require a conditional use permit for any project within that category. The County not only approved the zone change but also approved the CUP to allow for a three-story commercial office building of about 35,000 sq. ft. According to the County Code, the project has a life span of two years from its approval or the it dies. This particular project needed to be initiated by April 4, 1991. In January 1991, the Planning Department received a request for an extension of time from Mr. Stephen Chung, a partner with the firm that owns the property and is proceeding with the development. Mr. Chung is not the original applicant for the project. The Planning Commission considered the application in January and denied the request. At this time, the orange grove has been cleared and the rough grading of the property has been completed. The applicant has not secured a building permit at this point, because it has not received grading certification. The project is located in a CPD zone but is surrounded by R-1-8,000 zones. Property APRIL 16, 1991 PAGE 6 surrounded by homes on the opposite side of Brea Canyon Rd. at Glenbrook Street on either side of the project is single-family residential which terminates at Bain Ct., the D.B. Friends Church to the east and the Walnut Valley Counseling Center to the south. The proposed project is 40 ft. high, about 5 ft. taller than most of the zones allowed in the City. This particular zone does not have a height zone in it. The Planning Commission was concerned about the height, and that sufficient notification was not given regarding the extension request. C/Werner asked what the General Plan calls for on this property. PD/DeStefano stated that the property is outside the community plan for the City, being in what is called Area "A", but the overall County General Plan classification is commercial. MPT/Kim asked the City Attorney for his opinion on the vested interest question. CA/Arczynski stated that the Supreme Court ruled that if there is not something in the ground --and grading is not something in the ground --a developer does not have a vested right to proceed with his permit when it expires or when new standards kick in. In his opinion, grading this site would not qualify it to continue. C/Nardella asked if the project would violate any anticipated provisions as far as the committee has gone in drafting new codes. PD/DeStefano stated that the Planning Commission is not far enough in the development code process whereby input has been received on commercial retail and commercial office projects. It may not be consistent however, if we hold firm to a 35 ft. height limit throughout the community or through- out parts of the community where heights were previously allowed to go above that. Another area where it may not be consistent would be in the area of parking, which may come up with a higher parking standard than this project is currently developed under. Also, the architectural review process is going to•be stronger with either a committee or commission, which would be another step in the process that is not currently provided. However, this is all speculation at this point. APRIL 16, 1991 PAGE 7 Mr. Jeff Jenkins, 2550 Miraloma Way, Anaheim, representing Kingston Development, introduced Carolyn Ingram -Seitz, the original consultant on the project. He reported on what has occurred since the project was being handled by the County and requested approval for an extension of time in order to certify the grading, pull building permits and commence construction. MPT/Kim asked whether privacy concerns expressed by neighbors across the street from the project had been addressed. Mr. Jenkins stated that there is an agreement between the property owners across the street and the developer that for a period of six months there would be a six ft. wall constructed with sufficient foundation to increase it an additional two ft. if the residents felt that the line of sight out of the third story building impinged on privacy rights in their backyards. Dr. Scott Sullendar, representing Walnut Valley Counseling Center, stated that some of the concerns voiced by the residents were addressed, but those remaining were the height of the building, traffic congestion and parking. Mr. Ron Stetcher, 2100 Glenbrook, spoke of his and his neighbors concerns regarding the project. He presented letters from the following residents: Norman Rollier, 1123 Bain Ave. Darrin Fox, 1260 Glenthorpe Dr. Tursbin S. Segall, 1361 Glenthorpe Dr. Helen & Sante Olerez, 20998 Glenbrook Dr. Priscilla Long, 20994 Glenbrook Dr. Jim Weismann, 1235 Glenclear Dr. Marian & Bill Reeves, 1322 Garzon P1. Mr. Bonegratis, 1240 Glenthorpe Dr. Chandler & Paula Rey, 1354 Glenthorpe Dr. Art Leindra, 1313 Glenthorpe Dr. David & Wendy Edwards, 1288 Glenclear Dr. Albert Tong, 12030 Glassell Ct. Lisa, Linda, Bill & Harry Hedeck, 1136 Hare Ave. Louis & Joyce Martinez, 21044 Glenwall Dr. Rey & Debbie Asato, 21017 Glenwall Dr. Olga Lassanzo, 1333 Glenthorpe Dr. Twang J. Lee, 1240 Glenclear Dr. Gary & Nicky Clapp, 21055 Glenbrook Dr. Ken & Linda Gunn, 1141 Hare Ave. Paramount Mela, 21001 Glenwall Dr. Ray & Estelle Rebinstaff, 21009 Glenwall Dr. Ron Caldwell, 21030 Glenwall Dr. Manfred & Rosario Molina, 1390 Glenthorpe Dr. APRIL 16, 1991 PAGE 8 Mr. Stetcher stated that traffic and safety is the number one concern and recommended the following: 1) the City could purchase the property and convert it to a park or greenbelt; 2) re -zone it residential; 3) the City could assist with relocating the project to another location better suited for the project; 4) or the City could promote a development that benefits Diamond Bar. Dr. Dan Buffington, 2605 Indian Creek, expressed opposition to granting an extension. Ms. Carolyn Ingram -Seitz, Planning Consultant, stated that previous indications from the property owners were that they would be willing to cooperate in alleviating residents' concerns. C/Werner and C/Nardella both expressed concern over granting of an extension. C/Papen stated that when the Planning Commission denied the matter, the complete file was not available. The members did not have the parking layout, landscaping plans or the plat map, so it appears appropriate to send it back to the Planning Commission for review with all the information, or grant some kind of extension, maybe 90 days. MPT/Kim stated that he did not have a problem with the project, but felt that the City should have the opportunity to review and determine if it is the best use of the land for the City. Mr. Jenkins stated that if there is a height question, they would be willing to drop the grad- ing by eliminating the 5 ft. pad and bring it to natural grade, thus eliminating the concern regarding the view out of the third story. He also felt that his firm could reconfigure the parking to eliminate the compact spaces to satisfy some of the concerns of the Counseling Center, as well as any landscaping concerns that might come up. He felt that all concerns could be addressed if an extension of 120 to 150 days were granted. In addition, he indicated that one benefit to the City is that the original CUP required that the developer make monetary contributions to the signal upgrade on Pathfinder and Brea Canyon Rd. CA/Arczynski recommended that Council continue this matter for 30 to 45 days to permit the applicant time to provide revised elevations, site plans, etc. and address the parking and dedication issue for review by staff. At that point, a 6- APRIL 16, 1991 PAGE 9 month or longer extension could be granted to move the project, as modified, through the process. Following discussion, C/Papen moved, MPT/Kim seconded to continue the matter for 30 days to May 21, 1991. With consensus of Council, the motion carried by a vote of 3 to 2 (C/Werner and C/ Nardella voting no). RECESS: M/Forbing recessed the meeting at 8:55 p.m. RECONVENE: M/Forbing reconvened the meeting at 9:08 p.m. and stated that the City Manager had to leave on personal business and the Asst. City Manager would take his place for the remainder of the meeting. Business License ACM/Belanger reported that, as part of the General Svcs. by County Services Agreement with the County, the County was of Los Angeles asked to administer the Title 7 Business License Section of the Code. Title 7 was established to regulate approximately 120 categories of commer- cial and industrial business activities. Approx- imately 160 businesses located within the City currently have business licenses issued under Title 7. The Agreement will expire in June of 1995; however, the City has the right to terminate any or all of the services being provided under the contract by giving 30 day written notice. He further advised that if the Council chooses to terminate the'Business License portion of the Agreement, the decision would have to be made on or before the second Council meeting in May. He stated that staff is looking for direction from Council as to how to proceed. He also indicated that the City notified the County in mid-March to temporarily suspend issuance of licenses. C/Nardella asked that staff obtain a listing of businesses to see if they are in conformance with the Codes. C/Werner requested that the list of businesses being regulated by licenses include (1) cost of the permit and (2) what zones are permitted. Mr. Bill Thackery, owner of the Little Professor Book Store, stated that they had opened one year ago and were told that they did not have to get a business license. He has since been informed that a license was required and that the fee would be $1,442, which he felt was an outrageous amount. Following discussion, M/Forbing directed staff to bring the matter back on May 7, 1991 and contact the County regarding the extension of business license issuance to May 8, 1991 so that there is APRIL 16, 1991 PAGE 10 no enforcement by the County. Mr. Al Rumpilla, 23958 Golden Springs Dr., stated that he had conducted a phone survey of the Cities of San Dimas, Walnut, Laverne, Pomona and others. Most cities have a flat rate of $25.00 for business licenses. From the basic $25.00 fee they go into a code, categorizing types of businesses with a fee structure. Economic Development PD/DeStefano stated that the Council and Chamber Strategy - Contract of Commerce have been discussing mutual concerns with Kotin, Regan, regarding economic development and the desire to Mouchly create a strategy and implementation program. Earlier this month, C/Papen and C/Nardella met with representatives of the Chamber, staff and Alan Kotin of Kotin, Regan and Mouchly to design a workshop to discuss economic development and stra- tegy. As a result, Mr. Kotin prepared a proposal in the amount of $8,500 which incorporates an educational and public participation process. Mr. Kotin suggested a three-phase effort: Phase I - development with staff and designated community participants of a series of issues with pros and cons for distribution at a variety of public meetings for the purpose of raising public awareness and solicit public comment regarding economic development activities; Phase II - within a two to three month period after review of Phase I, for an additional outreach program to take place with a series of debriefings with community representatives, Council and staff and create an agenda tailored to specific issues and questions raised regarding economic development; finally, Phase III - conduct a one -day workshop discuss specific issues pertaining to economic development and what would be done to create an implementation program specifically geared to the City. He further stated that Kotin, Regan and Mouchly is a well-respected economic feasibility financial consulting firm in existence for 10 years. The principals have each been in the profession for at least 20 years. He recommended authorizing the City Manager to execute the contract and proceed. He further indicated that the funds for this contract were included in the current year budget. C/Nardella reported that he had met with a representative of the firm and felt confident in their ability and recommended approval of the contract. In response to MPT/Kim's question as to whether the study could be conducted by staff, PD/ DeStefano replied that staff felt that it was APRIL 16, 1991 PAGE 11 necessary to contract for these services based on current staffing levels and staff's lack of experience and expertise to properly address the issue. The proposal is a sole source request; therefore, it is not possible to predict if the fee is consistent with what other financial consultants in the area would charge; however, it was his opinion that the fee is reasonable. Following discussion, C/Nardella moved, C/Papen seconded to approve the contract with Kotin, Regan and Mouchly in the amount of $8,500. With the following Roll Call vote, the motion carried: AYES: COUNCILMEN - Papen, Werner, Nardella, MPT/Kim, M/Forbing NOES: COUNCILMEN - None ABSENT: COUNCILMEN - None "Participating in M/Forbing stated that the League of California Local Government" Cities' Institute for Local Self Government has Program obtained a grant to be used for training teachers concerning local government. He recommended that staff contact the Pomona and Walnut Unified School Districts to sponsor one teacher from each involved with social studies. The program involves a one-week institute to be held in August in Sacramento. One requirement of the Institute is that the teachers provide training to other teachers in the district so that the investment in the one teacher spreads to teachers at all levels. The program is structured for 4th, 8th, 9th and 12th grades. He recommended that Diamond Bar High School Teacher Randy Thomas be selected to attend the Institute. The cost of the program for two teachers for one week, including transportation, would amount to approximately $2,000. MPT/Kim indicated that he was in favor of the program but did not feel that the City should spend General Fund monies for it. It should be funded by one of the service organizations in the City. Following discussion, C/Werner moved, C/Papen seconded to approve a one-time expenditure of $2,000 to sponsor two teachers in attending the Institute in Sacramento in August. It was emphasized that sponsorship of future activities would be based on the merits of the program and the value of the training received by this year's attendees. APRIL 16, 1991 PAGE 12 Mr. Al Rumpilla, 23958 Golden Spring Dr., opposed this expenditure and suggested that each Councilmember donate one day each month to speak to school children on local government. With the following Roll Call vote, the motion carried: AYES: COUNCILMEN - Werner, Nardella, Papen, M/Forbing NOES: COUNCILMEN - MPT/Kim ABSENT: COUNCILMEN - None ANNOUNCEMENTS: ACM/Belanger recommended that Council move to adjourn to 4:00 p.m. May 2, 1991 at the Community Room located at 1061 S. Grand Ave. ADJOURNMENT: There being no further business to conduct, M/Forbing adjourned the meeting at 10:22 p.m. to May 2, 1991 at 4:00 p.m. in the Community Room, 1061 S. Grand Ave. ATTEST: Mayor Lynda Burgess, City Clerk MINUTES OF THE CITY COUNCIL BUDGET STUDY SESSION MAY 2, 1991 CALL TO ORDER: MPT/Kim called the meeting to order at 4:07 p.m. in the Community Room, located at 1061 S. Grand Ave., Diamond Bar, California. PLEDGE OF The audience was led in the Pledge of Allegiance ALLEGIANCE*. by MPT/Kim. ROLL CALL: Mayor Pro Tem Kim, Councilmen Papen and Werner. Mayor Forbing arrived at 4:12 p.m. and Councilman Nardella arrived at 4:15 p.m. Also present were City Manager Robert L. Van Nort, Assistant City Manager Terrence L. Belanger, City Engineer Sid Mousavi, Director of Planning James DeStefano, Parks & Maintenance Director Charles Janiel and City Clerk Lynda Burgess. City Attorney Andrew V. Arczynski arrived at 4:45 p.m. BUDGET STUDY SESSION: CM/Van Nort stated the three items to be discussed regarding the budget include the General Fund, Special Funds and Capital Improvement Projects Fund. He explained that the Council had pre- viously heard from each Department regarding their General Fund budget proposals and that concerns expressed by the Council were incorporated into the current summary. Staff recommended that anticipated expenditures from the General Fund for the coming year be set at $793,200 compared to the adjusted current year of $864,124. Proposed changes include: 1) in lieu of listing individual items, add items under Economic Development together so that the Council can make a decision later; 2) increase the fee paid to Joe Gonsolves for lobbying services by $100 per month; 3) he suggested that, under Revenues, Motor Vehicle in Lieu be reduced from $2.8 million to $2.7 million as suggested by the League of California Cities. Mr. Al Rumpilla, 23958 Golden Springs Dr., stated that approximately 1 1/2 years ago, Council placed a 6 -month probationary period on use of the parks truck by Mr. Janiel since he would be taking it home at night. He asked whether a report had been submitted and what the outcome had been. CM/Van Nort stated that he would look into it and bring the matter back for Council review. CE/Mousavi stated the Public Works Department is proposing four divisions: administration, maintenance, engineering and traffic and transportation for which staff will be needed. He recommended that additional positions be approved. MAY 2, 1991 PAGE 2 CM/Van Nort reported that Mt. Sac provides a service called "Small Business Development Center" to assist small businesses in eastern Los Angeles County, including Diamond Bar. He made tentative arrangements for a workshop sponsored by the City in July or August for local businesses and the Chamber of Commerce with topics to include starting a business and international trade. Brochures regarding the program were distributed. The only cost to the City would be for the room. CM/Van Nort then explained "Special Funds," which are funds that have restrictions placed on them including: Traffic Safety, Gas Tax, Prop A, Prop C, Community Block Grant, Landscape Maintenance Districts, Grand Avenue Construction, Traffic Mitigation, Self Insurance and SB821 which is the Bicycle Fund. ACM/Belanger discussed the Capital Improvement Budget and stated that a "wish" list was compiled for review by both the Council and Commissions. The projects would be funded and completed over a 5 year period of time. He stated that the projects listed in the Capital Improvement Program for Fiscal Year 1991-92 should be carefully scrutinized to determine which should be done this year, which may be spread over a couple of years and which could be postponed. Mr. Rumpilla asked if the City would be increasing the assessments in LLAD #38 in the future. M/Forbing replied that the matter would have to be discussed in a Public Hearing but there is presently no reason to recommend an increase. Mr. Rumpilla then asked if Area A would be included in District #38 or assessed separately. CM/Van Nort stated that Area A should be included in District 38 this year. CM/Van Nort thanked Linda Magnuson, Lynda Burgess, Joann Saul, Tommye Nice and Christine Haraksin for their work on preparing for this meeting. MPT/Kim stated that the citizens of Diamond Bar should be proud of the budget for this fiscal year and he commended staff for their work. C/Papen asked staff to look into Mobile Home -in - Lieu fees and report back to Council. MAY 2, 1991 PAGE 3 CLOSED SESSION: With no further business to discuss, M/Forbing adjourned the meeting at 5:40 p.m. to Closed Session and announced that upon conclusion of Closed Session, they would be adjourning to a Personnel Session at the home of C/Werner on May 4, 1991 at 9:00 a.m. ATTEST: Mayor Lynda Burgess, City Clerk �-� 1-4-1 )t,-" MINUTES OF THE CITY COUNCIL REGULAR MEETING OF THE CITY OF DIAMOND BAR MAY 7, 1991 CALL TO ORDER: M/Forbing called the meeting to order at 6:00 p.m. in the Council Chambers, W.V.U.S.D., 880 S. Lemon Avenue, Diamond Bar, California. PLEDGE OF The audience was led in the Pledge of Allegiance ALLEGIANCE: by C/Papen. ROLL CALL: Councilmen Werner, Nardella, Papen, Mayor Pro Tem Kim and Mayor Forbing. Also present were City Manager Robert L. Van Nort, Assistant City Manager Terrence L. Belanger, City Attorney Andrew V. Arczynski, Director of Planning James DeStefano, City Engineer Sid Mousavi, Parks and Maintenance Director Charles Janiel and City Clerk Lynda Burgess. PUBLIC COMMENTS: Mr. Frank Dursa, 2533 Harmony Hill, complained about Western Waste's "tactics" in providing their subscribers with recycling bins without permission and then requiring the subscriber to notify them if the bids were not wanted. C/Papen indicated that Western Waste should be commended in that no other recycling programs exist in Diamond Bar and that at least Western is Warrant Register Approved Warrant Register dated May 7, 1991 in the amount of $517,609.78. attempting to get a program started. CONSENT CALENDAR: C/Werner moved, seconded by MPT/Kim to approve the Consent Calendar with the exception of the April 16, 1991 Minutes. Motion carried by the following Roll Call vote: AYES: COUNCILMEN - Werner, Nardella, Papen, MPT/Kim, M/Forbing NOES: COUNCILMEN - None ABSENT: COUNCILMEN - None Schedule Future I A. Traffic & Transportation Commission - May 9, Meetings 1991 - 6:00 p.m., Community Room, 1061 S. Grand Ave. B. Parks & Recreation Commission - May 9, 1991 - 7:00 p.m., City Hall, 21660 E. Copley Dr., #100 C. Planning Commission - May 13, 1991 - 6:30 p.m., W.V.U.S.D. Board Room, 880 S. Lemon Ave. D. California Contract Cities Assn. Annual Seminar - May 16, 1991, Palm Springs City Council Meeting - May 21, 1991, 6:00 p.m., W.V.U.S.D. Board Room, 880 S. Lemon Ave. Minutes Approved Budget Study Minutes of April 9, 1991. Warrant Register Approved Warrant Register dated May 7, 1991 in the amount of $517,609.78. MAY 7, 1991 PAGE 2 Treasurer's Approved Treasurer's Report for the month of March, Report 1991. Planning Comm. Received and filed Planning Commission Minutes of Minutes February 25, 1991; March 11, 1991; March 25, 1991 and April 8, 1991: Traffic & Trans. Received and filed Traffic & Transportation Comm. Comm. Minutes Minutes of February 14, 1991 and March 14, 1991. Claims for Denied Claim for Damages filed by (A) John and Damages Margaret Cragin, (B) Glen Ortega and (C) Roger Gomez. Resolution 91-22 Adopted Resolution No. 91-22 entitled: A RESOLUTION Approving OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR Destruction of APPROVING THE DESTRUCTION OF CITY RECORDS AND City Records & DOCUMENTS WHICH ARE NO LONGER REQUIRED AS PROVIDED Documents No UNDER CALIFORNIA ELECTIONS CODE SECTION 14811. Longer Required 1994 World Authorized letter of support for selection of Los Cup Soccer Angeles/Pasadena to host the 1995 World Cup Soccer Tournament and authorize the Mayor to execute said letter on behalf of the Council. Southern Calif. Joint Powers Insurance Author. Membership Solid Waste Recycling Pgms. Proclamation - May, 1991 "Older Americans Month" Proclamation - May, 1991 "Goodwill Indust. Month" Proclamation - May 10-16, 1991 "Respect for Law Week" Affirmed appointment of M/Forbing as delegate and C/Papen as alternate to the Southern California Joint Powers Insurance Authority. Received and filed report prepared by Administrative Analyst Troy Butzlaff regarding proposed recycling programs. Proclaimed the month of May, 1991 as "Older Americans Month." Proclaimed the month of May, 1991, as "Goodwill Industries Month." Proclaimed the week of May 10 - 16, 1991 as "Respect for Law Week." SPECIAL PRESENTATIONS: Proclamation - Proclaimed May 11, 1991 as "Fire Service Day" and May 11, 1991 presented Asst. Fire Chief Robert Lee with the "Fire Service Day" Proclamation. MAY 7, 1991 PAGE 3 Asst. Fire Chief Lee accepted the Proclamation and announced that on May 11, 1991 all Fire Stations will be open to the public, and that Station 119 on Pathfinder Rd. will conduct special activities for Proclamation - M/Forbing proclaimed the week of May 20 - 24, 1991 May 20-24, 1991 as "Classified School Employees Week" and presented "Classified Ms. Val Burkel of the Walnut Unified School District School Employee" and Ms. Phyllis Flores of the Pomona Unified School District with Proclamations. OLD BUSINESS: Business License ACM/Belanger reported that Administration of Title Services by 7 of the L.A. County Code, which the City adopted L.A. County upon Incorporation, had been handled by the County Tax Assessor's Office until the City suspended enforcement in March, 1991. The Ordinance regu- lates approximately 120 categories of businesses throug4out the City. In March, the Council determined that a closer look at the administration of Title 7 should be done and a determination made as to whether the City was interested in taking it over. He further reported that it would require the City to hire one full-time inspector and one full-time clerical -technical person to properly administer Title 7 and that based on current renewal fee schedules, approximately $25,000 per year would be generated in fees. He estimated that approximately $100,000 would be required to under- write the cost of administering this program. Based on the research, he recommended that the Council rescind suspension of administration of Businesses Licenses by the County and direct staff to reinstate administration by the County effective May 8, 1991; and to further direct staff to under- take a comprehensive analysis of Title 7 to determine which categories should be retained. the public. Recognition of M/Forbing introduced Specialist Leonard Holifield, Spc. Leonard presented him with a City pin, and congratulated Holifield for him on his efforts in capturing an Iraqi soldier Exceptional while serving in Saudi Arabia. Special certificates Service During of recognition were presented to him by Mr. Gulf War. Garrettson Stitt, representing Assemblyman Paul Horcher and Senator Frank Hill. A representative from Congressman David Dreier's office also presented a certificate to Mr. Holifield. Proclamation - M/Forbing proclaimed May 8, 1991 as "Day of the May 8, 1991 Teacher" and presented Mr. Richard Valencia from "Day of the the Walnut Valley Unified School District and Ms. Teacher" Toby Kahan of the Pomona Unified School District with Proclamations. Proclamation - M/Forbing proclaimed the week of May 20 - 24, 1991 May 20-24, 1991 as "Classified School Employees Week" and presented "Classified Ms. Val Burkel of the Walnut Unified School District School Employee" and Ms. Phyllis Flores of the Pomona Unified School District with Proclamations. OLD BUSINESS: Business License ACM/Belanger reported that Administration of Title Services by 7 of the L.A. County Code, which the City adopted L.A. County upon Incorporation, had been handled by the County Tax Assessor's Office until the City suspended enforcement in March, 1991. The Ordinance regu- lates approximately 120 categories of businesses throug4out the City. In March, the Council determined that a closer look at the administration of Title 7 should be done and a determination made as to whether the City was interested in taking it over. He further reported that it would require the City to hire one full-time inspector and one full-time clerical -technical person to properly administer Title 7 and that based on current renewal fee schedules, approximately $25,000 per year would be generated in fees. He estimated that approximately $100,000 would be required to under- write the cost of administering this program. Based on the research, he recommended that the Council rescind suspension of administration of Businesses Licenses by the County and direct staff to reinstate administration by the County effective May 8, 1991; and to further direct staff to under- take a comprehensive analysis of Title 7 to determine which categories should be retained. MAY 7, 1991 PAGE 4 A representative of Big Brothers' of Greater Los Angeles spoke regarding the operation of Bingo, stating that Title 7 specifies that Bingo can only be open 1 day a week and that the his organization needs to be open 3 days a week. Ms. Mary Robinson stated that she had applied for a business license from the City and that if the Council decided to authorize the County to administer licensing, that the City be allowed to process applications currently on file. Mr. Charles Janet, with Southland Commercial Real Estate Services, asked if a CUP would be required if someone wanted to run a Bingo game more than one day a week. CA/Arczynski stated that the only way to run such an activity more than one day a week would be for the Council to change the Ordinance. Bill Thackery, owner of Little Professor Book Center, spoke regarding the fees imposed on his business in the amount of $1,400 and asked if there was anything that could be done regarding this amount. Mr. Fred Scalza, with the Chamber of Commerce, stated that the Chamber is very interested in the issue of licensing and has decided to give the Council an opportunity to go over all the information presented and come up with a plan. C/Werner stated that he was in support of rein- statement of Title 7 by the County and that staff should be directed to determine how to analyze Title ? enforcement and bring the matter back to Council for review. C/Nardella stated that he was in favor of a compre- hensive analysis being done, but had difficulties supporting the continued processing of Title 7 by the County. C/Papen suggested that an audit be conducted to make sure that all businesses doing business under Title 7 have obtained licenses. MPT/Kim was in agreement with a study being conducted. M/Forbing stated that he agreed with C/Werner's remarks and, with Council concurrence, directed staff to start the process and come back to Council in 60 days with a comprehensive report, including MAY 7, 1991 PAGE 5 bringing Title 7 "in house," and to notify the County that suspension of administration of Title 7 is being rescinded. Commission C/Nardella nominated Garrettson Stitt to the Parks Appointments & Recreation Commission, Grace Lin to the Planning Commission and Art Fritz to the Traffic & Transportation Commission. With consensus of Council, these appointments were affirmed. Cl Nardella administered Oaths of Office to Mr. Stitt, Mrs. Lin and Mr. Fritz. PUBLIC HEARINGS: Ordinance XX PD/DeStefano stated that the Planning Commission had (1991) Draft been requested to prepare a comprehensive sign study Sign Ordinance at the beginning of 1990. A survey of approxim- ately 12 Southern California cities was undertaken to review aspects of those cities' codes. Staff presented a preliminary draft of an Ordinance in late June or July, 1990 which favored Mission Viejo's Code specifically, but also took aspects of the other cities that were surveyed. The Planning Commission then reviewed the document and recommended a variety of changes. Part of the changes incorporated input from members of the community including the Chamber of Commerce as well as business operators, property owners and developers. An analysis of a September, 1989 Chamber survey and the proposed City Code was undertaken in October, 1990. The current draft breaks down signs into four groups which are: 1) those within a "basic" category meaning that City staff could review them within their offices; 2) those contained within a "planned" category, meaning those requiring Planning Commission review and approval; 3) those exempt from the provisions and those strictly prohibited. The Planning Commission reviewed the various documents and solicited input from about 70 different individuals and organizations. The draft Ordinance was based on the input the Commission received. He further stated that the draft was brought before the Council to understand the bulk of material presented in the packet, open the Public Hearing, take testimony and direct staff accordingly. M/Forbing opened the Public Hearing. Mr. Bob Volker, owner of Fast Frame, asked about the height of lettering at his business as well as whether a business person could appeal the denial of a sign to the City Council. MAY 7, 1991 PAGE 6 C/Werner stated that the question of height of lettering should be taken up with the developer. PD/DeStefano stated that denials could be appealed to the City Council. Mr. Velker stated that he was then speaking as a representative of the Chamber of Commerce and that they are prepared to rally as many people and get as much opinion as they can to get the business community involved when the final draft is prepared. Mr. Cary Treff, representing the,Wolff Co. (Country Hills Towne Center), 7700 Irvine Center Dr., #710, Irvine, stated that many of the signs currently in the center would be violating the draft Ordinance and suggested that Council consider bumping the allowable signage up to 1 1/2 ft. of square footage per linear foot on stores, with a minimum allowed of 30 sq. ft. for shops. He also suggested allowing additional signage on the back of buildings that butt up to the street. Ms. Margaret Watkins, with the Wolff Co. asked that the Council look realistically at the Ordinance. Mr. Jack Williamson, Classics Restaurant, 2529 Gentle Springs Ln., stated that he has been working with the Planning Commission for a long time, trying to work out the problem. He believed that there would be acceptance of special freeway - oriented signs and felt that it would help his business. He further stated that the Ramada Inn is undergoing major renovations and that the name of the hotel would soon be changed to Hotel Diamond Bar. Mr. Brad Gramlin, representing Young Electric Sign Co., 1413 E. Philadelphia, Ontario, stated that there are several businesses in D.B. waiting to see what happens with the Ordinance in order to put up signs. He was concerned that the Ordinance provided for well-planned signs and suggested that it provide a broader latitude for the Planning Director and/or sign review committee to look at individual requests. Mr. Marc Henry, asked Council to remember the slogan "Shop Diamond Bax'" and to distinguish that adequate shopping current exists in D.B. Mrs. Eileen Davis, President of D.B. Chamber of Commerce, stated that the Council needs to look at future revenue for the City by supporting the MAY 7, 1991 PAGE 7 business community through this Ordinance. With no further testimony offered, M/Forbing closed the Public Hearing. C/Werner stated that he was not prepared to take action on this matter and needed more time to digest all the materials given; however, he was concerned that Council may need to look at the community instead of looking at what other communities have done. He asked Mr. DeStefano about the effect the proposed Ordinance would have on existing signs. PD/DeStefano stated that a study had been conducted in August and that he believed that less than 1% of the signs within each center would be in non- conformance of the draft Ordinance. C/Werner further stated that he would be in favor of the suggestion brought up regarding modification of square footage from 1 sq. ft to 1 1/2 sq. ft, thereby increasing the maximum sign footage from 25 to 30 ft. C/Nardella stated that he did not have enough information to make a determination and had many questions to discuss with staff at a later time. He indicated concern that there are other centers that do not have sign programs, who do not have consistency of development or signage, that do not regulate their tenants and that do not assist businesses in promoting themselves. He requested more input from the business community indicating how the Ordinance would impact them. He felt that an Ordinance is appropriate and that it should not only restrict certain types of signage but also promote businesses within the community by identifying them for the citizenry. C/Papen recommended that an illustration be placed in the Ordinance so that when people review the sign code, there will be an indication of how staff would measure the sign. she suggested that addresses be placed on all free-standing signs so that businesses will be easier to locate. MPT/Kim stated that he was in favor of regulating signs and felt that the draft Ordinance was a good start. M/Forbing suggested that the Chamber work with the shopping center owners and managers. He stated that he had been working with staff to put together a specific sign plan for each center so that MAY 7, 1991 PAGE 8 centers would be able to conform to the Ordinance. Mr. Jim Paul, 1269 Ahtena Dr., stated that although he felt that there should be a sign Ordinance, some ideas expressed by the Council are too conserva- tive. Following further discussion, M/Forbing moved and C/Werner seconded to continue the Public Hearing to June 18, 1991. With consensus of Council, the motion carried. RECESS: M/Forbing recessed the meeting at 8:45 p.m. RECONVENE: M/Forbing reconvened the meeting at 9:00 p.m. NEW BUSINESS: Resolution 91-23 Following discussion, C/Papen moved, C/Werner Establishing seconded to adopt Resolution No. 91-23 entitled: Worker's Comp. A'RESOLUTION OF THE CITY COUNCIL OF THE CITY OF Benefits for DIAMOND BAR, COUNTY OF LOS ANGELES, STATE OF Reg. Disaster CALIFORNIA, ESTABLISHING WORKER'S COMPENSATION Services Wkrs. BENEFITS FOR REGISTERED DISASTER SERVICES WORKERS. With the consensus of Council, motion carried. Ordinance 2 CA/Arczynski presented for first reading by title (1991) Repealing only, Ordinance No. 2 (1991) entitled: AN ORDINANCE Chp. 2.68 of L.A. OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR County Code & REPEALING CHAPTER 2.68 OF THE LOS ANGELES COUNTY Establishing New CODES AS HERETOFORE ADOPTED AND ESTABLISHING NEW Provisions re PROVISIONS PERTAINING TO EMERGENCY PREPAREDNESS. Emergency Preparedness C/Papen moved, C/Werner seconded to approve Ordinance No. 2 (1991) for first reading by title only. With the following Roll Call vote, motion carried: AYES: COUNCILMEN - Nardella, Papen, Werner, MPT/Kim, M/Forbing NOES: COUNCILMEN - None ABSENT: COUNCILMEN - None Purchase of CM/Van Nort stated that Council had heard about the Photocopier proposed purchase of a copy machine during a budget study session. At that time, it was suggested that the purchase be made from the 1990-91 budget. Staff proposed the purchase of a high volume, high speed xerographic reproduction Xerox 1090 duplica- tor through International Business Equipment at a cost not to exceed $26,536 with a stipulation that first year maintenance be provided through the Xerox Corporation for Full Service maintenance. He further explained that the funds would be provided from "non -appropriated funds." MAY 7, 1991 PAGE 9 MPT/Kim stated that he felt that the machine should be leased and not purchased due to depreciation and the ability to trade-in outdated copiers for newer models every few years. C/Nardella stated that he had asked staff to look into working with outside agencies and contracting for someone to purchase the machine, place it at City Hall and possibly provide someone to run copies. M/Forbing requested that the matter be continued to June 4, 1991 to provide staff an opportunity to research the possibility of contracting for the use of a copier and an operator. Resolution 89-97E CM/Van Nort stated that the proposed amendment to Amending Conflict the Conflict of Interest Code for Designated of Interest Code Personnel would include Administrative Analysts for Designated based on the fact that Analysts are sometimes sub - City Personnel ject to potential conflicts. M/Forbing opened the Public Hearing. Mr. Al Rumpilla, 23958 Golden Springs, requested that the Resolution include members of the General Plan Advisory Committee based on the fact that a number of members have a direct conflict of interest on how the City is being built. CC/Burgess stated that the Committee is already required to complete Conflict of Interest forms. With no further comments offered, M/Forbing closed the Public Hearing. C/Werner moved, MPT/Kim seconded to adopt Resolution No. 89-97E entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING THE CITY'S CONFLICT OF INTEREST CODE FOR DESIGNATED PERSONNEL. With the following Roll Call vote, motion carried: AYES: COUNCILMEN - Papen, Werner, Nardella, MPT/Kim, M/Forbing NOES: COUNCILMEN - None ABSENT: COUNCILMEN - None CLOSED SESSION: M/Forbing adjourned the meeting to Closed Session at 9:30 p.m. for discuss of Personnel matters. ADJOURNMENT: M/Forbing reconvened the meeting to Regular Session at 10:15 p.m. and the City Attorney declared that, during Closed Session, the City Council directed staff to communicate with Pacesetter Building MAY 7, 1991 PAGE 10 ATTEST: Mayor Services regarding an apparent breach of contract related to the provision of Building and Safety services to the City. There being no further business, M/Forbing adjourned the meeting at 10:16 p.m. LYNDA BURGESS, City Clerk It should be noted that the Voucher Register - dated 5/21/91 is in draft form and will be reviewed and signed by the City Manager and Finance Committee upon their return on May 20. I N T E R O F F I C E M E M O R A N D U M TO: Councilmembers Papen and Kim FROM: Linda G. Magnuson, Senior Accountant SUBJECT: Voucher Register, May 21, 1991 DATE: May 16, 1991 Attached is the Voucher Register dated May 21, 1991. As requested, the Finance Department is submitting the voucher register for the Finance Committee's review and approval prior to it's entry on the Consent Calender. The checks will be produced after any recommendations and the final approval is received. Please review and sign the attached. CITY OF DIAMOND BAR VOUCHER REGISTER APPROVAL The attached listing of vouchers dated May 21, 1991 have been audited approved and recommended for payment. Payments are hereby allowed from the following funds in these amounts: FUND NO. FUND DESCRIPTION 001 General Fund 112 Prop A Transit Tx Fund 115 Integrated Waste Mgt Fund 138 LLAD #38 Fund 139 LLAD #39 Fund 141 LLAD #41 Fund 250 CIP Fund TOTAL ALL FUNDS APPROVED BY: Linda G. Macfn son Senior Accoun ant Robert L. Van Nort i City Manager AMOUNT S �2s5-,a30.av 600,000.00 38.30 3,804.67 6,419.56 19,372.24 3.091.01 $8-8Z-r-7-21---3-4-� 23, (s ?0 Phyllis E. Papen Councilmember Jay C. Kim Councilmember 16z,61, 71.3 CITY OF DIAMOND BAR VOUCHER REGISTER APPROVAL The attached listing of vouchers dated May 21, 1991 have been audited approved and recommended for payment. Payments are hereby allowed from the following funds in these amounts: FUND NO. FUND DESCRIPTION �`u��liAfly 001 General Fund $256,001.56 112 Prop A Transit Tx Fund 6001000.00 115 Integrated Waste Mgt Fund 38.30 138 LLAD #38 Fund 3,804.67 139 LLAD #39 Fund 6,419.56 141 LLAD #41 Fund 19,372.24 250 CIP Fund 3.091.01 TOTAL ALL FUNDS APPROVED BY: Linda G. Macfn son Senior Accoun ant Robert L. Van Nort j City Manager $888,727.34 Phyllis E. Papen Councilmember Jay C. Kim Councilmember TOTAL DUE VENDOR --------- 885.0 ttt City of D i a a o n d Bar ttt RUN TIME: 15:10 65116/91 V D U C H E P, P, E 6 I S T E R PAGE 1 DUE THRU .............05/21/91 VENDOR NAME VENDOR ID. t t PREPAID t 4 ACCOUNT PRO3.T%-NO BATCH PO.LINE/NO. ------------------------------------------------------------------------------------------------------------------------------------ ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK ASL Consultants ASL *138-4538-5221 1 10521A 65115 05/21 12096 Landscp Assessment DLs938 2,19$.00 TOTAL DUE VENDOR --------- 2.193.00 Agriculture Committee AariculCc;9 1001-4331-5300 1 10521A 05115 05/21 14200 Weed Abatement 229.54 4141-4541-5500 3 10521A 051115 1)5'21 14201 deed Abatement-LLAD 941 10.916.114 *141-4541-5500 2 16521A 051115 05/21 16276 meed Abatement-LLAD 92 3,444,60 TOTAL DUE VENDOR -------- 14,591.68 Aliens True 'dame Allen_True *001-4310-13+0 3 105.21A 05/15 XS'!21 01451 tia_. Tools 4.25 *�?0i-4311-130 2 10521A 0E !.v 051121 149E CFains.Sorai Pain' i°.E9 ,CIAL Eliir VEM Aia ------- u Alta Ski & Sports Aiia55.; 001-40?5-2353 19 13521st 05!15 0,- Purch. of Anniv. T -Shirts 4E1.00 TOTAL DUE VENDOR --------? 4E1.'fl0 herican Storage LTD A.Me^Ctvrag *0011-4070-630+7 2 10521A 65115 1:5/21 5tcraae Unit Ren+ -June 90.67 .,1, VENDIEDR , Beke, john C. Beke.J 021-450-4100 3152iL }75/iz X5/21 Trfc 6 Trns M?qe Feb -.'a- TGTII OUP VjC!Q@R-_______� 120„ia Bii1"s Lock 8 Safe Bi IsLack *001-4311-2210 2 1@521A 05/1: 051:1 Lack. Renair 10;.00 *139-4539-2210 2 10521;; 05/2.1 370439 Replace Locke -Dist 9.'_•9 101.i8 *801-4310-2216 2 10521A 65/15 05/21 371525 Keys -Storage in Prks 242,25 *031-4310-1210 2 1@521A 05/15 05/21 371659 Keys Ma tisE Cylinder 34.05 TOTAL DUE VENDOR --------,. . t 'DR 484,68 Boys Club/San Gahrisl Vly BoysClub *6611-4Ei0-5500 1 10521A Fl.l`i� ?511211 Gralfitl Reraval-"arch 911 885.05 TOTAL DUE VENDOR --------- 885.0 { City of Diamond Bar +{+ RUN TIME: 15:10 85/15/91 V O U C H E F. R E G I S T E R DUE THRU.............@5/21/91 VENDOR NAME VENDOR ID. ACCOUNT PROJ.TX-NO BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION --------------------------------------------------------------------------------------------------- Brea, City of BreaCity +001-4@95-20053 28 10521A Butzlaff, Troy ButziaffT +001-4090-2325 2 10521A CPU Options C'L +,Bi -4411-1280 3 10521E ..al:.crnia +;�i-405'-234( 1 105•_'1_ Chavers, J. Todd GhaversJT 4;301-451=,;'-4i�i@ :�35L1D Community IndustriesGommincust fl301-4510-55'10 - 105 ;iA C MPuter Applied Systems C;;S +301-40.58-4030 2 105121A Dept of Transportation DeptTrans +801-4510-5501 2 10521A Diamond Bar Stationers DBStationr +881-4398-1108 10 iH21A PAGE 2 PREPAID } AMOUNT DATE CRECY -------------------------- 05115 0:121 10138 Booth Suppert-2nd Anniv. 22cl.^•,50 TC,AL DUE VENDOR 220.5s 85115 05;21 Mtg Reimb.iLA Ir;terior. 1_4.55 ICTAL DUE `JENDCR -------- 14.55 `95;16 OS 21 Haid Dlc-E. for CLAP Co>!e 5,732.00 TOTAL DUE VENDOR -------- 5.'32. AO c.- P" _ 2 CP R-Ma9nu5n v�:J♦ 1�•G al- V:�. -.. v f "4'2:1191 005:, 0? = z . _ ..+av TUTAI PREPAID AMOUNT ----95.0E: TrTAL DL%E VEtd��C�P --------�. ;.n � � ti;ri5 15;'21 Tr.-,. a Trne Mtgs Feb -Mar TOTAL UE 1 rn 12 ^: ^ :15!15 5121 �s`.Jd:G-SJri liy�r _:: r7i Tn TAt 0#21 9116':15 Monthly Mair:t, June 91 6'0.00 TrTADUE VENDOR -------- ,V L - J', 0 .4}1 05!15 @5121 Signals & Lighting -+lair:; 1,:.;'9 TOTAL DUE VENDCR --------; 7@2.13, TOTAL DUE VENDOR- --------> 4.11 +*+ City of D i a m a n d Ear *I* RUN TIME: 15:10 05116/41 V O U C H E R R E G I S T E R PAGE DUE THRU.............05121/91 VENDOR NAME VENDOR ID. + I PREPAID + ACCOUNT PRO.i.TX-NO HATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHEM ------------------------------------------------------------------------------------------------------------------------------------ Don Steves Chevrolet ConSteves +001-4040-29-00 2 19521A E.asts,an Inc. 1991-4^9b-1100 1901-42;"x0-110? 1091-4099-1109 *�t3i-4:]40-ccee Ea=_-tma n 12 105218 i 1:15218 11 105213 1 10521; ExsiutiV2 S�it'tcr? ENe a tSa I01-441.-:Za? .,.1E Exxon E x x o,eS 10 l-020-2310 5 if+521B *001-4092-2313 2 105218 0 i -43L13 2210 2 i0521B -ntaai, Keller Erii1ai;-.: +fa}1-4310-2339 11521, GTE Ca iful-i.- r,T_ GTE California STE {i iii -4990-2125 1 in �2iC *951-4313-2125 1 19521E ICMA Retirement Trust iC!A 1001-4030-20,20 2 1052._ *115-4515-22.20 ? 10521E 05115 95121 34462 Repairs -Cite Car 395.50 TOTAL DUE VE:'+DOR , vS v5: 15 05Izi 34;633 Credlt Memo45.46- kJ5115 05121 7437834 Pencil Sharpener -Enc: 5.46 x'15 05121 74599,60 Misc-Office Supplies 161.24 05115 tI:121 7463975 Walnut Blok.sca--e 152.18 TEMA L DUE VENDOR -_-_____�/ rvv.4� I S 121 C a_ h i n i P r;.a;r. fp. x{5115 05121 'E. el-:itsur 2'` 05!15 �Sie. rue. -General I tW :5x15 X5/21Fue_-Par-.s 11!5.22 DSCUE ..rN.n_n - `i r;v�!�R ------_-� 1 .: .i� � S/ii qcr'^. R iS.b. Co T_ Ser.. Comf . 6i TnJT'.i VENDOR ,.�� I�:,UE .Vrt ---------- 7. jr '°15 .?5/21 ';al Phone Sery-?? Dee � 1,704... TOTAAL 2:iE VE"tKOR 1,,€,.<1 05115 05/21 Eriergen,cy Prep Phone -May 38.17 05/15 @5121 Heritage Phone Seri-hy 46.K4 TOTA' DUE VENDOR -------- 84,i4 05115 05/21 information Systems 56.95 @5/21/91 0000013167 @5115 05,121 Recycle Mngmt Pk.g 38 "° 0i/" 'g TOTAL PRtPAIi; AMOUNT ---- 95.25 TOTAL DUE VENDOR -------- 0.0 *** City of D i a a a n d Eiar *** RUN TIME: 15:10 05116/91 V 0 U C H E P, R E G I S T E R PAGE 4 DUE THRU.............05l21191 VENDOR NAME VENDOR ID. * * PREPAID * ACCOUNT PROJ.TX-NO BATCH PO.LINE;NO. ENTRY; DUE iN'30ILE DESCRIPTION AMOUNT TATE LHECK ------------------------------------------------------------------------------------------------------------------------------------ Inland Valley Div Sulletn IVDA;: 0.011 400-2115 12 10521D x51115 05'21 dc19593 Pub Hrg Nctice CLIP 11624 65.25 *001-4040-2115 13 10521" 05115 05,121 dc19594 Pub Hrg 1991-92 Eudg_L 24.75 ,6F3 .11,+001-451;-5:48 1 71 E;12 JySix TOTAL DUE iENDOR-------- 90.00 J.J. Painting Co. !-,Faint F5' 115 tl t?? 5 4 y? -,r,� levy ' Repairs C1dn i p. G:' i;•, `u 5 3�i 'ii i i^C 1' i .621. 5 0:`15 f^ 05; :i i i . 4; ti or k Pain..ng-5yca�. e Cyn Pa 3,20Y!,00 *2G r'l-6!':fl L��-4614 'Ilv 3 'L^1F 11:52 i.' � �i 5" 16 u�t"i J: 21 G� 94� TOTAL DUE VEN53R-------- 3, 2120.00 .,enninu- Engstrand venni __Er, 1. 05121 9499 Road Services ,736.4" +0vi-4±2L�-4:•21 2 14521E 5'L v=ic 9J 1'l Lega 52r 'ilBS-erg.. Ta s 2;17' ti *0,01-4510-5512 2 105215 '5,'15 0 121 9-Hd TOTAL DUE VB"IR-------- ? B:r1.03 L.A. County-Sheriff`s Den LA[S^eriff 415/15 05:211 95x5 Paveiient F1gf,nt/0kwytre 711.91 10,01-4111-54rl^1 3 1.35211P =;"117 E+51 : 32144 Rate Adiustmnts 2144O•.26 {0, -4 -X12 -54,i 2 10521:; k5115 •,5121 82154 Contract 5ery-P:a:e Pd, q. 34;232.9+ *001-4413-5401 2 1U=521; :5115 05/2" 82194 1990-91 Rate Ad a=_`•ants 85,5u'- ti TOTAL DUE VENIDOR22 2„ S9 L.A.County Public Works LACPub'-k *001-4510-5502 4 105215 051115 05121 3421 Da.nge RE pair 638.43 *061-4J1A-_Liyr _ - 5 10 ,.i ]c. 5/ c, , 1_ 51 1 t52 0' 6462 Per, i,r.-D i'SIdn - .� .,Sar 15 ,6F3 .11,+001-451;-5:48 1 71 E;12 JySix Tra.i.iiC Main" J.3, 7,J6 *IV A1-4:_1'+- 5`?21F 6 i:` F5' 115 tl t?? 5 4 y? -,r,� levy ' Repairs C1dn i p. G:' i;•, `u *0 1-451,-55<'0 6 16214 9497 Strip Si_; nesair 25=. *2G r'l-6!':fl L��-4614 'Ilv 3 'L^1F 11:52 i.' � �i 5" 16 u�t"i J: 21 G� 94� T t � :nd im4n•- Cour ,15rr t 91,Ei 1. 05121 9499 Road Services ,736.4" *? 1'451G-55 4 2 162,.. x_115 1a:•z'S ' 9J 1'l C 11 : Lwu Jld;arF. Repair .14-8.69 *0,01-4510-5512 2 105215 '5,'15 0 121 9-Hd Stora Damage Repair 2.720.64 *C>Ji-451.1-J5'?3 2 12'_.21 415/15 05:211 95x5 Paveiient F1gf,nt/0kwytre 711.91 +201-4510-5502 8 1052iS 05!15 05'21 9506 Mach cuts/i.q "i;a 6 Grnd 46.02 *00+1-4510-553e 2 1052i5 4h-5/ 15 J, 1: 05121 9597 industrial 4aste 154.51 TOTAL DUE VENDOR --------; 22,394.65 L.A.County Public Dor ,.s LPCPub-4k *001-4514-5509 2 i=35215 0:/iS 105121 95.2 Tree Trimming 1.7111 6 *001-4510-5510 2 1521= 05115 05121 9503 Tree tiaterino 772.;5 2 105217 5 1 ;12 9504 0'"; 0 Ve9 r_r1or Control ,6F3 .11,+001-451;-5:48 TOTAL DUE VENDOR --------; 8.151 -' *** City of 0iamond Bar *** RIUNIDHE: 15:L005/16/91 VOUCHER KEGlSTER DUE THRU............. �82}/Y1 PAGE � VENVOR NAME VENDOR IU. * * PREPAID +* ACC9UNTI PR0JJ%-NO BATCH PO.LINE/NO. ENTRY/0E INVOICE DESCRIPTION AMOUNT DATE CH.— Lan dsC 8E LandsC 12E"h 2 105218 888 35/21 8V3498 RepoirrPe-ssun Pan1 91-.86 Leaznjue oCa. C1ties Leauue NarkmmAlzzynski Han�m �ck�mAc ���1-4�2�482V 3 1�G2�C *8�1'402,3'4021 3 10S21C My2rs` Eli�sbeth �I'd, 1 - 421 '0 - 140 1 5 ^r ID *0 9 1 - 4 210+4 ?-0 0 5 10E211D *001-4318'400i3 2 10520 081S 0fll'21 Planoers Pocket Suide 0S Svce 40r April 9L TDTp..L 0E VENDOR ---'—> 91�.G� Laodscope West Landscape� T0r'%LDUE VE10DOR-------- > 72 613,.00 I - 4 3l1 -S@0 1 105 2113 $51 '!B eB21 0C,i '134S 6 Hat.-P2ul G,u^ P/k 942.33 *01-4313-5300 1 105212 0B6 wB21 05/\S Ma;nt.��ritoge Paxk 1`S.70.S� ��1-4316-53�8 l 1�)5218 081S *5/2l 0034S6 Haiot.-H9llo Hill Prk 17Q. 91 *A01 -4319-5 I 0 05/1_; *5/2l 0034E Haint.-Pe11xrson Park IV i'43100m 1 1 S 21i 0A58S 0831 21 4 s6 Momt.-Roagon Prk 41�.83 *0�L-432��BV0 1 i0�2z8 �BG �B21 0034�6 20Y.41 3 1 10521ELI 1S 0B21 0034 S6 Uaint.-Summ��9�dge ��.16 W.L-4331-�3�� � 8 0BLS 0821 0034S6 MainL-Sycamu/e Cyn 1,779.9� Lands�ape West LondsapeW *141-4541-B�� 4 10S21� A8�� VB2� ��3f+�7 Ma�:t.- Dist :41 3,��.1-70 *139-4�39-B00 1 1$S21B 0518 05,121 0 0 345@ HainL-Dist 0"', 6,i.5,5�� 0TAL DU[ VENDOR ----> 9`3S�.00 Laodscope West Lan��cape8 *A�1'010'120@ 3 10�21B 081S 05121 0-03 4 14 Park Supplies 3/.2"Y *A014322-2210 2 10c 1B 0B15 *5/21 03469 Repairs-8eagan Park 12�.84 �"'i 011-43im-228 i1S o", 21 0A3470 Rep os-Map le HiI Prk 163.96 *�01-4326'2210 l 10S21B �S/1� 0�/21 0A3471 9epair�'SummitRid0e �ork 167.8� TOFFAL [0E V[NUOR ----> 484.G8 Leaznjue oCa. C1ties Leauue NarkmmAlzzynski Han�m �ck�mAc ���1-4�2�482V 3 1�G2�C *8�1'402,3'4021 3 10S21C My2rs` Eli�sbeth �I'd, 1 - 421 '0 - 140 1 5 ^r ID *0 9 1 - 4 210+4 ?-0 0 5 10E211D *001-4318'400i3 2 10520 081S 0fll'21 Planoers Pocket Suide 0S Svce 40r April 9L AS/16 0B21 LegaL Does ior April vl T0r'%LDUE VE10DOR-------- > 72 613,.00 0G1 9ldb*8 Nin:ies Plg Comm 4/22 3/8A10 0B11, 05/21 91db*8 Correctn/Plog mtg� 36.�� 05/\S 05Q1 91db08 Hiout,s F, --k & Re-, 4/18 180.00 TOT�L �� VEADDR ----> 594..A +4* City of Diamond Bar * *f RUNTIME: 15:1@25/16/91 VOUCHER RE6ISTER PAGE 6 DUE THRU.............05121/91 VENDOR NAME VENDOR ID. PREPAID ACCOUNT PfrGJ.TX-NO BATCH PO.LINEiNO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECY ------------------------------------------------------------------------------------------------------------------------------------ Orti., Thomas OrtiLT X031-4513-4100 1 1@520 251 i5 25121 PERS health Dail=fits PERSHealth 92yi-211°-1@k,3 i WKIC 05:15 6i21 }w+01-�39L1-i�3�3 t 105210 35115 K1121 Pac T21 Paging Fa.TeiFay @1-441'_-21:2 1U01S21C 9511,15 05;21 racesetter 14.,ilcl , S` Pal-eset-e" 001-4223-5201 2 135210 05;15 @5121 Payroll Transfer Farr-liTr }231-i92�3 5 ii+521: x5116 :'5121 iurdil,d7i= E. Pli^[L j:di` .-iij-23,x. 4 13 SL:' of _ ;Si.1 FCiV Post P4iyP].t fb3i-429;-2115 1 12521E ;5;15 @5121 Posena Valley PemonaVlY t32i-4361-531@. 1 1@5210 25115 05121 Public Emcl Retirement PERS +k2i-2110-12@d 3 12521E 25;15 25121 X221-2112-12@5 4 1.521E 35115 @5/21 Trf}c r. TinspMtgs Feb -?lar 12tltO ., iii_ ____-_"_•` TOTAL DUE VENDGR 120• ;, iL�. ':: F,°, May Freld ums 5, ,9.22 Admin 26.55 Mai -weeper Dep. Luer 1:..',: TO7AL LSE 4tuu:" -------- LA Cray Biug Tn=_. van -.11;r 1.4@.2.0 TOTAL DUE VENBuIR--------- 1;4%3.G:0 P! T� for u Atsh .R "a.:5._ P. . 0 OAq tK/2:r91 10";i At :f�jpv�;1 35,0@.. .. TOTAL PREM?In AMO'U T ----, 25,6".':3 ,-, Reimb. ComT Serv. Con!. 41,35 {G{L t E VENDOR Ad ler City Entrance Sign 69, LO TOTAL DUE VENDOR --------; 69.60 Shuttia-2nd Anni`r. ;=n.c'.5• TOTAL DUE VENDOR --------:: Reter2Tent Cart-Emplyee 2,322.96 Retirement Co:t- oplvr 21275.2; TOTAL DUE VENDOR --------? 4,593.:0n ++tt City of Diarand Sar} RUNT'ME:IS:109S/16/41 VOUCHER RE641STER DUE THRU.............65/21/41 VENDOR NAPE VENDOR ID. ACCOUNT PROJ.T%-NO PATCH PO.LINEINO. ENTRY/DUE INVOICE DESCRIPTION -------------------------------------------------------------------------------------------- Public EMPI Retirement PER: i0k11-21Ic-1008 :i 1C,52!F R d D Slcerrint R&DElue +@=;1-4230-121!4: 1 1S521C Radio Dispatch Ccrp. iadicLisoa 1001-4030-1130 2 1':521 s001-431 -.1a, ios2i[ '�{@1-431k�-21x0 4 l.57_i�. Robzrt Dri\ier inCJ :.J• vJL11� .-�. +501-4045-2Sw 21 19521A Run'iran.7er1Assc: C.E. Inc un.t: +132-4531-4000, 1 105214 .� A S.G. valley Asn 02 L55 San Gabriel Vly Tritune S—Tripune +901'1-4040-2115 10 10521C *@0,1-404@-' 115 11 10521111 Santa Clarita. City a] SantaCIS—i +112-4510-2375 1 10521E Saul, Joann Saul +001-4@50-2330 2 105210 PAGE ' # * PREPAID AMOUNT DATE CHECK -------------------------- e5115 45:21 EEnployer,Elnpioyee Consih 4,66:4.16 f,,-- Z1i'''Y1 0x00,+131:. --TA. ry Vli'� (REPRi L' I'4L4L:.f --__ 4,660.16 ;Di?L :-,UE VEND-"'_�•. ___-_-__ fan j]jtJ L35'/21 413; b,886 i'Oayi:^:3n7e:yiLr?S +21.179 k;5,l: A_5/D-1 "0t`l`; _-rv-L" 21.2-t 5 '?5;22 21 M'JII{ni S,er Y-: i. ... _...?5 r ji i5 2t�,:i Ci i ii L ��12.;4 fll2. : Oet EYeil,: -3ni`i 37,. TOTAL DUE VEINE-' --------'> i15i4t -'r^123 A Re=h ,__}. i`A AnnBal LUSS :ci 141 ..-.- .. c� DL'r VEND!'..-. --------' -.. OS115 OSt21 8J9)S Pub H -j Amend qes. 129-.7 3 :5115 :!5/21 8346 Pu' Hrg Title 22 LA C -,i 1,11 70 Af DUE VENDOR --------- lct. 4 05/16 05121 Prop A Fund Transfer TOTAL UE sEN-15R -------- 6 Q,i :+ 0 rj_'i a5 J%[1 REimu. Legislt''i_ Jeainar 32: ii fl, r TOTAL ....L C+L4un 3c. TOTAL DUE VENDOR --------i 252.86 * City of Dia a and Bar RUN TIME: 15:18 95/15/91 V 0 U C H E R R E G I S T E R PAGE 6 DUE THRU.............05121/91 VENDOR NAME VENDOR ID. * PREPAID + ACCOUNT PRDJ.TX-NO ------------------------------------------------------------------------------------------------------------------------------------ BATCH PO.LINE/NO. ENTRY/DUE INVOICE DESCRIPTION AMOUNT DATE CHECK Security Pac Nat! Bank SecurityPa +001-4818-2325 1 10521D 85115 85121 Mayor Mtg. 22.38 +001-4818-2325 6 14521D 85!15 @51211 Mtg.Cauneil,ACMgr,Anaiyst 35.611: +001-4030-2325 3 10521D 85/15 95/211 Mtg. Personnel Negotiatns 13.113 *001-4030-2325 4 1@521D 05,115 85121 M11-g-LAFCO CMgr 25.83 +001-4838-2325 5 i0521D 85/15 95/21 CMgr Mtg. VILA County 24.55 1881-4938-2330 5 18521D 85/15 95,21 CMgr Workshop 294.52 }801-4098-2399 1 10521D 85/15 85'21 CMgr Workshop 26.41 TOTAL DUE VENDOR --------; 471.56 Sir Speedy SirSpe?dv +,1101-489e}-:1y�9 14 10521Cs51i5 85/211 Stationary Supplies ;=s.i +001-4090-11100 15 185210 05"1115 05/21 Stationary Supplies TOT AIL DUE tiEtiLOR--------} Southern Ca Gas Ca ScCa'as 02IL-4313-2125 1 185210 ASi'15 05121 Gas-?eritaea Par 54.23 TOTAL DUE VENDOR --------; Southern Ca. Edison SoCaEdison +001-4870-2126 2 I�S20 8S%115 @5121 Hghuy I Serest Lighting i,016.'6 - -,, !u r:L DUE VENDOR --------) 1,Y16.7 Southern Ca. Edi3a,: Se- iscn r.u;i., . -4@9@-2126 +�y 3 10521D 5 b�5 2, :cl Traffic Signals Ij.,..c Southern Ca. Edison ScCaEd:50n *139-4539-2126 3 10521D 05/15 05/21 Electric-LLAD 339 62.63 TOTAL DUF VENDOR -------- 62.63 Southern Ca. Edison 3oCatdison *138-4536-2126 3 19521D 05,115 05/21 Electric-LLAD 336 350.35 TOTAL DUE VENDOR --------% 353.3:, Southern Ca. Edison SoCaEdison +001-4313-21126 2 10521D 05115 0,5/21 Electric -Heritage Prk 241.5; +801-4322-2126 2 IO521D 05115 85121 Electric-Reaaan Park 1:'.19 TOTAL DUE VENDOR --------i 252.86 *ti City of D i a a o n d Bar t34t RUN TIME: 15:10 @5115191 V O U C H E R R E u I S T E R PAGE DUE THRU.............05I21/91 VENDOR NAME VENDOR, ID. } PREPAID ACCOUNT PRDO.TX-NO BATCH PD.LINEIND. ENIRYIDUE INVOICE DESCRIPTION AMOUNT DATE CHECK ------------------------------------------------------------------------------------------------------------------------------------ State Compensation Ins Fd StateCgnp 1001-2110-011 1 1@521C 05."15 05;21 State compensation Ins Fd StateCtmp t:§i,i-40590-@083 1 195211E 95111 @5/21 Traific Operations 4.7x5,58 Traff:cOn 0@1-4350-5310 2 It.ShD 65)15 1.01-4510-5595 ) i^;2'_D 95;'15 CS5/21 911195 Q;tI-45lo-S5+5. 16 19521D 65'15 65/2l 91250 f's' 1.-4411-S5+6 4 1'+j521 65.15 05)21 412511 t66I-45..-55:.6 11 !',,S2 ID :5115 25121 41252 t1i-K5i-55?5 8 l@521:; 05115 415121 91259 � 011-421@-2 1.J 1 it'j 221+ 0.115 @5112i Van ^fort. Robert L. VanscrtR�b }5P 1-•i�:34-t�-�eJ 3 IKIZIC 4,';'21 t6e,1-yMivY'-?y�; 4 1115210 @Si:_ iiS 21 Walr,tst Valle, Recreation WVRecreati 4.7x5,58 TOTAL DUE VENDOR --------, 0@1-4350-5310 2 It.ShD 65)15 01,+21 Walnut Viy Vater Dist WVWaterDis 26I.q No Prr,nn-Glv^ 5pras!._.:•_ i 1:39-4539-2125 2 105213 05115 051,121 Walnut Vly dater Dist WVWaterDis __ [r TGTAL DU= VENDOR --------r +001-4311-2125 2 105213 05115 05121 1601-4312-2125 1 10521D @51'115 65/21 001-4322-2125 1 10S21D 05115 65121 QK-4325-2126 1 1@521D 65115 45/21 Workers Comp Premiums 4.7x5,58 TOTAL DUE VENDOR --------, 4,788.88 Increase in Dep Fre* 2,555.75 TOTAL DUE VENDOR -------- 2,595:16 ;:teed Linit Signs -Oram+ 26I.q No Prr,nn-Glv^ 5pras!._.:•_ i 018.9 Street 5-1gn Installation 52.50 Chino hills phq Stripi-v 16h,i`11 No Frkng on. urard A,a __ [r TGTAL DU= VENDOR --------r u::4.1:. !-uel-Pitt; �.. Fun-Plno 5.50 Rei mib. CMgD Ccn 71.: P a:ntif Schl Dis*. '1}^ 12.S3 I}iAL E Sari}DOR --------, IlSc.B? Excursions Inland Empire 21142.5' TOTAL DUE VENDOR --------; 2.192.9 4ater-Dist 139 142,115 TOTAL DUE VENDIOR--------: 19..15 Water Paul Grow Prk 271.70 Water Maole Hill Park. 324." 'Water Reagan Fark 254.86 Water Starshine Prk 143.39 TOTAL DUE VENDOR -------- %, 948.85 +�** City of Diamond Ba: *** RUN TINE: 15:10 65/16191 V 0 U C H E R R E 6 I 5 T E R DUE THRU.............65121/91 VENDOR NAME VENDOR ID. ACCOUNT PRO3.T%-NO BATCH PO.LINE/N0. ENTRY/DUE INVOICE DESCRIPTION ------------------------------------------------------------------------------------------------- PAGE 16 * * PREPAID * * AMOUNT DATE CHECK -------------------------- 0alnut VIv gate: Dist Wyate:Dis *1138-4536-2125 2 10521D 05115 05/21 Vater -Dia -t ¢38 1,109':2 TO i AL DUE VENDOR -------- 1, 1'::.33 N31%t Vi �Z'Er Dist W141ate'-Dis *1141-4541-2126 2 10521D 65115 05%21 Fate: -Dist «41 1,7IL3.9'? TOTAL DUE t0_1K--`------ i;;lkj.9a TOTAL ?REPAiO-----------, -l6!:0 1 TOM DL+E---------------i 346. 111.+3 r _ - " DOTAL aca^a------------� ,t ..r J..r �.' ":, -'JJs +—+.u� '`• City of D i a m a n d Bar * + RUN TIME: 15:18 051146151 V D U C N E R R E G I S T E R FUND SUMMARY P.EPDRT DUE TNRU.............05l21191 DISBURSE 6/1, G'E VILL POST KE HAS POSTED FUND TOTAL DIRECT PAY REVENUE EXPENSE REVENUE EXPENSE ------------------------------------------------------------------------------------------------------ 138LLAD Sad Fund 3,8';4.6/ kklseneral Fund 255,081.50 55,154.A9 141LLAD :41 Fund 19.3:2.24 129:.L;..:39 Fund u"4, 9.5 t`"R':d '�aSte Fund a.3� al.�ul 2vI.,..I3. Fund 3,fij4I.+:: 112Proo ii -Transit Fu M ,00.@O ALL F;ND S�3,!2l.d4 77,154. a FUTURE TRANSACTIONS REVENUE EXPENSE -------------------------- V�P-14,4. I4 �. Li 19,3 2.2L 6.41$.56 11 3,�a71.0'1 ----------------------- b33.-;13.25 ----------b33 13.25 DIAMOND BAR PLANNING COMMISSION MINUTES JANUARY 10, 1990 21660 EAST COPLEY DRIVE, SUITE 100 DIAMOND BAR, CA 91765 CALL TO ORDER: PLEDGE OF ALLEGIANCE: ROLL CALL: ROBERT VAN NORT CALLED THE FIRST MEETING OF THE CITY OF DIAMOND BAR PLANNING COMMISSION AT 7:00 PM WAS LED BY PLANNING DIRECTOR, MATTHEW FOURATT ALL COMMISSIONERS WERE PRESENT: GROTHE, HARMONY, SCHEY, LIN AND KANE SWEARING IN OF COMMISSIONERS: MAYOR PAPEN ADMINISTERED THE OATH OF OFFICE TO THE COMMISSIONERS MATTERS FROM THE AUDIENCE AND PUBLIC COMMENTS: DISCUSSION AND INFORMATION: THERE WERE NONE BILL CURLEY, THE DEPUTY CITY ATTORNEY, PRESENTED THE HIGHLIGHTS OF THE BROWN ACT. MR CURLEY CONTINUED WITH THE PROCEDURES OF CONDUCTING A COMMISSION. MR CURLEY EXPLAINED "THE CONFLICT OF INTEREST" FORM. HE STATED THAT THESE FORMS WERE DUE WITHIN 30 DAYS OR A PENALTY WOULD BE ASSESSED. REPORTS: MR. FOURATT DISTRIBUTED THE ZONING CODE. HE ALSO PROCEEDED TO GIVE AN OVERVIEW OF THE CITY PERMIT PROCEDURE. ACTION: THE COMMISSION DISCUSSED DATES AND TIMES FOR FUTURE MEETINGS OF THE PLANNING COMMISSION, BUT FAILED TO �I AGREE ON A REGULAR MONTHLY MEETING DATE. COMMISSION REQUESTED THE STAFF TO LOOK INTO ALTERNATIVE MEETING FACILITIES. ADJOURNMENT: NEXT PLANNING COMMISSION MEETING: 8:10 P.M. JANUARY 24, 1990, 7:00 P.M., CITY HALL, 21660 EAST COPLEY DRIVE, DIAMOND BAR �Rw&�p -6-,- TTHEW F�UIRAETCTOR RT PLANNING CITY OF DIAMOND BAR MINUTES OF THE PLANNING COMMISSION July 9, 1990 ROLL CALL: PRESENT: Commissioner Grothe Vice Chairman Harmony Commissioner Lin Chairman Schey Commissioner MacBride ALSO PRESENT: Bill Curley, Dennis Tarango, Robert Searcy and Tracey Burt MATTERS FROM There were no matters from the audience. THE AUDIENCE: CONSENT CALENDAR: Motion was made and seconded to approve the minutes of June 11, 1990 and June 25, 1990. DISCUSSION ITEMS: S/Tarango stated there was a request submitted by the Traffic and Transportation Committee to hold a joint meeting with the Planning Commission. Chairman Joint Meeting Schey asked for clarification on the intent of the Traffic and Transportation Committee. Schey indicated that there would not be a problem with a joint meeting. S/Tarango had drafted a memo suggesting that this joint meeting take place at the next regular Planning Commission meeting. Motion was made by Commissioner MacBride and seconded by Chairman Schey to hold a joint meeting with the Traffic and Transportation Committed at the next regular Planning Commission meeting. Motion carried. Bus Shelters S/Tarango introduced Irwin Kaplan to give presentation on Bus Shelters. Tony Angineri, Bus Stop Shelters of California, discussed his company's proposal. Chair/Schey asked if this was a private enterprise. The answer was yes. C/MacBride asked if the submitted photograph showing a shelter with solar power and overhead lighting was a typical shelter. Mr. Angineri said that this was typical. Chair/Schey asked whether the City Council had seen a rendering of the shelters. The contract term would be 5 years with another 5 year option. C/Grothe was concerned with the maintenance and times of day. C/Lin asked about the maintenance of the trash cans and surrounding trash. C/MacBride stated that he is looking forward to shelters. Chair/Schey requested that the City Engineer review the shelters prior to installation. Soquel Canyon/ S/Tarango introduced the item and recommended that it be held to abeyance and Tonner Canyon placed on July 23, 1990 joint meeting with the Traffic and Transportation (continued) Committee. VC/Harmony asked that staff receive a copy of the overview of the reservoir as soon as possible. Chair/Schey was concerned with limiting of the review with San Bernardino and Orange County. Planning Commission July 9, 1990 Page No. 2 Santa Fe Industrial Park EIR PUBLIC HEARING ITEMS: Architecture Review and CUP 89-551 The Planning Commission directed staff to place the matter on the agenda for the joint meeting and make sure that the Traffic and Transportation Committee receive a copy of the study prior to the joint meeting. S/Tarango stated that the meeting was scheduled for July 12, 1990. The Commission requested to send two representatives. V/C Harmony and C/Grothe were selected. Robert Searcy presented the matter to the Commission. The applicant had no comments. The hearing was declared open. There were no comments in favor of the item. Dan Buffington, 2605 Indian Creek, Diamond Bar, stated that he was concerned with the parking, net pad size, amount of covered parking, no provision for off- site parking and the future load of traffic at Grand Avenue. There were no other comments. The Commission discussed the site with the City Engineer. Motion was made by C/Grothe and seconded by VC/Harmony to continue the item until adequate time for review. VC/Harmony wanted to discuss the item further and let motion die until after discussion. They discussed the location of the access road and proposed driveway. They reviewed the eleyations of the parking structure and determined that the parking issue needs to be addressed further. The play area was inadequate. VC/Harmony was not pleased with the architecture of the facilities. They wanted the applicant to identify the location of the trash receptacle. Chair/Schey re -opened the public hearing. Motion was made by C/Grothe and seconded by VC/Harmony to continue the public hearing, have staff look -up relative parking standards and approve applicants request to waive time line. Motion carried, item continued to next regular meeting. Planning Commission July 9, 1990 Page No. 3 Preliminary Draft Sign Ordinance ANNOUNCEMENTS: ADJOURNMENT: The Commission discussed the Draft Ordinance. They also discussed the possibility of holding a special meeting for signage only in August. Vacation Schedule for the Commission: Grothe - August I 1 th - 17th Harmony - July 23rd - 29th Schey - July 20th - 22nd The meeting was proposed to be held July 29th - August 4th for a half day to review Ordinance. Motion was made by Chair/Schey and seconded by C/MacBride to postpone setting a date in August for the Special Meeting to review the Sign Ordinance. Motion carried. There were none. Motion was made by C/MacBride and seconded by C/Grothe to adjourn the meeting at 10:35 to July 23, 1990. Motion carried. Attest: Jsfnannis Taranan Dennis Tarango Secretary/Planning Commission /.[David Schey David Schey/Chairman Planning Director James DeStefano specified that the acreage amount and the dollar amount recommended by staff for open space area are a maximum requirement. The specifics will have to be worked out with the developers. He also noted that the stated conditions regarding the lighting plan would be changed to indicate that the plan would be subject to the review and approval of the City. CITY OF DIAMOND BAR MINUTES OF THE PLANNING COMMISSION APRIL 22, 1991 CALL TO ORDER: Chairman Schey called the meeting to order at 6:35 p.m. in the Walnut Valley School District Board Meeting Room, 880 South Lemon Street, Diamond Bar, California. PLEDGE OF The audience was led in the Pledge of Allegiance by ALLEGIANCE: Vice Chairman Harmony. ROLL CALL: Commissioner Lin, Commissioner MacBride, Vice Chairman Harmony, and Chairman Schey. Commissioner Grothe arrived at 6:50 p.m. Also present were Planning Director James DeStefano, Associate Planner Robert Searcy, Planning Technician Ann Lungu, City Engineer Sid Mousavi, and Contract Secretary Liz Myers. city Planner Emeritus Irwin Kaplan arrived at 8:15 p.m. MINUTES: Motion was made by C/MacBride, seconded by VC/Harmony and CARRIED UNANIMOUSLY to approve the March 11, 1991 Minutes of March 11, 1991. April 8, 1991 Motion was made by VC/Harmony, seconded by C/MacBride and CARRIED UNANIMOUSLY to approve the Minutes of April 8, 1991. PUBLIC HEARING: Associate Planner Robert Searcy stated that the request to develop, in two phases, the build -out of CUP 90-0127 an existing mobile home park, is a continued public Diamond Bar hearing from the April 8, 1991 meeting. He Estates presented staffs' recommendations of the conditions of approval for the parking and open space requirements, as well as the specifications of the sound wall. He stated that the City Engineer will make a presentation regarding the hydrology report. Staff recommended that the Commission consider the following alternatives: Approve the project, subject to !present and future conditions of approval; deny the project; or continue the project until the applicant supplies staff with all necessary data. Planning Director James DeStefano specified that the acreage amount and the dollar amount recommended by staff for open space area are a maximum requirement. The specifics will have to be worked out with the developers. He also noted that the stated conditions regarding the lighting plan would be changed to indicate that the plan would be subject to the review and approval of the City. April 22, 1991 Page 2 City Engineer Sid Mousavi stated that the calculations in the hydrology report, submitted by the applicant, are lower than what staff anticipated. He indicated that the applicant did not identify how the storm drain system will be taken care of. The system proposed is inadequate and needs more accurate calculation and analysis to identify appropriate mitigation measures. He informed the Commission that the officials from the City of Industry have indicated that they would be willing to work with the developer to up -grade the existing culvert in order to mitigate the drainage matters. The Public Hearing was declared opened. Richard Simonian, applicant, reviewed the conditions of approval. To mitigate the open space area, he indicated that he would incorporate the other portion of the property, into the CUP, to be used for the additional recreation area for the mobile home park. He requested some leeway, based on grading, for the final location of the sound wall. In regards to the drainage issue, he maintained that the property is responsible for retaining water used by the park only. The deeper basin will adequately take care of percolation. VC/Harmony inquired why the applicant did not get a percolation test, as was requested. Mr. Simonian responded that they had not thought one would be needed. If the Commission requires one, it will be provided. VC/Harmony indicated a recent discussion with officials from the City of Industry who very receptive to working with the developer to mitigate the drainage problem. Mr. Simonian maintained that the City of Industry has not given a "down stream water letter" to permit the flow of water into their area. He stated that he would either request a continuance, if the Commission thought the project possible, or he would withdraw the application. Terry Bono, residing at the Diamond Bar Estates, expressed concern for the safety of the children residing so close to the railroad tracks. April 22, 1991 Page 3 Diane Caldwell, residing at the Diamond Bar Estates, complained about the weeds behind the property, and it's potential fire hazard. She also suggested that the levers on the garbage door be lowered so children can dump trash without spilling it. The Public Hearing was declared closed. Deputy Attorney Bill Curley cautioned the Commission against trying to remedy all the potential park deficiencies relating back to the entirety of the project. He advised that a conditional negative declaration should be based on mitigation measures that are known and included into the plans. Chair/Schey stated that he is inclined to approve the project and minimize the requirement for open space or in -lieu fees that would be applicable to the additional units. He would approve the second phase at such time as the storm drain issue is resolved. He inquired what is lacking in the hydrology report. CE/Mousavi explained that the proposed retention basin will not adequately hold a reasonable storm fall because the soil condition is clay, causing slow percolation, and creating nuisance water. Because of this, there is a need for a sump pump. The applicant has not furnished information concerning the design of this pump. He reiterated that the City of Industry is willing to work with the developer in putting in a storm drain system, within the railroad right of way only. The off size, in the existing drain, could be utilized to take care of+the drainage problem. VC/Harmony noted that the sump area appears to have been a temporary measure, approved by the County, until a storm drain system was developed. This concept will eventually have to be mitigated. However, there is no economic incentive for the applicant to ever get this done right of way. The project can be accomplished, but the problem must be appropriately solved, with consideration to any concerns of the railroad company. C/Lin concurred that there needs to be more open space in the project. She stated that she is also concerned with percolation because it can be very costly in the future to correct. The drainage problem needs to be addressed and the system designed properly. April 220 1991 Page 4 VC/Harmony stated that he favors continuing the project as indicated in the third alternative of staffs' recommendations. C/MacBride concurred with allowing a continuance until information concerning the additional recreational area and the percolation data is submitted by the applicant. C/Grothe agreed with allowing the continuance. He requested staff to draft the appropriate resolution. Chair/Schey indicated that The Quimby Act, regarding the recreation open space, should be pegged at the 29 additional units rather than trying to right the wrongs of the past. Mr. Simonian concurred with continuing the public hearing, and waiving all time lines. He requested a 45 day continuance to allow time to address all the issues. Motion was made by C/MacBride, seconded by VC/Harmony and CARRIED UNANIMOUSLY to continue the matter to the meeting of June 10, 1991, with direction to staff to obtain information on the exact performance and specifications of the retention basin; what the actual dedication of open space and lieu fees should be; clarifications of the set back from the sound wall and/or the tracks; and clarification from the City of Industry as to what their intent is, and what the possibility would be for ultimate mitigation for this matter. The city engineer is encouraged to attempt to receive a definitive response from them. i Chair/Schey called a recess at 7:50 p.m. The meeting was called to order at 8:00 p.m. CUP 90-0125 Staff recommended that.the matter be removed from the calendar until such time as all information has Office Project been received and analyzed. The Public hearing was declared open. The Public Hearing was declared closed. VC/Harmony requested that the public hearing be renoticed. A 500 foot radius should be utilized for the notice, given the constraints. of the property's location. April 22, 1991 PD/DeStefano selective in advised that whereby all notification, Page 5 stated that, to avoid appearing the notification standards, it is the Commission develop a policy projects have a 500 foot radius for starting with this one. VC/Harmony suggested leaving the radius to 400 feet, but requested a sign be posted on site. PD/DeStefano indicated that a dilemma is created by changing the standards of the notification process for a project already a public hearing process. C/MacBride commented that some of the surrounding neighbors possibly did not receive notices. He requested that attention be given to this matter. VC/Harmony requested a special letter be sent to the manager of the Racquet Club. C/MacBride stated that he must abstain from voting on this matter due to a potential conflict of interest. Motion was made by C/Grothe, seconded by C/Lin and CARRIED to continue the public hearing to May 13, 1991, with direction to staff to examine the mailing system to establish it's adequacy. AYES: COMMISSIONERS: Grothe, Lin, Harmony, and Chair/Schey. NOES: COMMISSIONERS: None. ABSTAIN: COMMISSIONERS: MacBride. NEW BUSINESS: PD/DeStefano informed the Commission that information was received from the Los Angeles LACTC County Transportation Commission (LACTC) regarding a draft Congestion Corridor Action Plan. He stated that he and CE/Mousavi will be responding back to the LACTC. Comments from the Commission are requested to aid in that response. CE/Mousavi presented a brief introduction to the Congestion Management Plan (CMP). To address the urban congestion threat, the CMP focuses on the following purposes: To make the most effective use of all transportation modes in managing congestion through the CMP process; to require local jurisdictions to examine the impact of land use decisions on the regional transportation system and to be responsible for mitigating these impacts; and to develop a transportation solution that also works toward improving air quality. The CMP must also identify a system of highways and roadways; transit standards for frequency and routing of transit services; a trip production and travel April 22, 1991 Page 6 demand management elements; program to analyze the impact of local land use decisions on the regional transportation system; and a 7 year capital improvement program. CE/Mousavi addressed the Commission regarding the Congestion Corridor Action Plan. He explained that the reason it is important for the Commission to comment on this plan is because it directly impacts land use issues within the cities impacted by the corridors. He specified that once a street in the City of Diamond Bar is designated a CMP route, then it can never be deleted from the system. The requirement also states that we would have to manage and monitor the system. The corridor that impacts Diamond Bar, in the plan, is the San Bernardino/Pomona Freeway corridor. CE/Mousavi discussed the immediate strategies to the Congestion Corridor Action Plan which include: the community rail system; the extension of the bus area into the LA county route; and the improvements to relieve congestion within the intersection of the 60/57. The long term strategies of the plan are: the extension of the Foothill Freeway, and the Corona Expressway; the extension of the HOV lanes through the 60 and the 57; the connection of all the HOV lanes within the whole system of the State routes; and bring the metro rail system from San Bernardino to the L.A. area. Chair/Schey inquired which streets have been indicated as possible alternative routes to the 60 and 57 freeway. CE/Mousavi stated that Colima coming from Golden Springs and Connecting with Diamond Bar Blvd. and the 60 freeway, Diamond Bar Blvd, and Grand Ave. have been indicated. PD/DeStefano suggested that, if the Commission agrees, it would also be appropriate to have the DKS consultants give a generalized presentation to the Planning Commission on the circulation element on issues impacting Diamond Bar, as well as a presentation from the economic developer. City Planner Emeritus Irwin Kaplan stated that economic development and circulation are two parts of the puzzle that yield the land use element of the General Plan. He explained that the focus of April 22, 1991 Page 7 the General Plan is to try and identify what the best policies would be for the community, then deal with regional needs afterwards. He suggested the Commission take this attitude regarding comments to the Congestion Corridor Action Plan. VC/Harmony suggested that Diamond Bar needs to expedite current traffic flows; redirect future traffic away from Diamond Bar; endorse the development of a local congestion management program; lobby to make sure that the Foothill Freeway be continued on out east; up -grade the Corona Expressway to a freeway system; not develop Tonner Canyon; encourage an Orange County link with the eastern area to move towards the Riverside Freeway; encourage engineering studies which will facilitate the 57/60 interchange with consideration to double decking to increase it's capacity and reflect 2 freeway systems; and encourage transpor- tation systems to be brought out to Diamond Bar and beyond. CE/Mousavi explained that CalTrans has begun a study to come up with alternatives to mitigate traffic problems within the 57/60 interchange. Some of the items recommended have been double decking, and increasing the number of the lanes with the addition of HOV lanes coming from 57 and connecting with the 60 freeway. He inquired what the Commission thought about the alternative of converting one of our major streets into a CMP, and make the rest of them localized. VC/Harmony responded that definitely Grand could be converted. He has concerns with Golden Springs but is definitely opposed to converting Diamond Bar Blvd. i Chair/Schey stated that it is the consensus of the Commission that they would not like Diamond Bar Blvd. to be converted to an official alternate route. C/MacBride noted that Diamond Bar Blvd. is an alternative route at Sunset Crossing. There is a need for traffic management at the north/south movement on the 57/60 where Diamond Bar Blvd. is partially a freeway. C/Grothe emphasized the need for a regional mass transit program within the area. Chair/Schey suggested that if there were no further comments, the Commission should proceed on to the next matter. The Commission concurred. April 220 1991 Page 8 Review of the PD/DeStefano requested that the Commission review Draft Development the memorandum drafted by CPE/Kaplan, then discuss Code design review. Design Review C/MacBride indicated his approval of the concept stated in the memorandum. CPE/Kaplan, in response to VC/Harmony's request, explained item 8 of the memorandum. A plan would come to the Commission at the preliminary level, followed by staff who would then determine if the final plans are faithful to the originals. If there is any doubt, staff would return any plans for redesign, or back to the Commission for further review. Chair/Schey stated that he endorses that procedure. He stated that the Planning Commission's review should be more conceptual rather than plan check. CPE/Kaplan explained that there are two levels of the Design Review Process: a. Set guidelines that would set standards for design, such as parking lots,, etc. b. Contextual designs that will not have strict design guidelines as to what the building should look like. This is the point that the Commission may want to bring in a design professional to give an independent evaluation. VC/Harmony stated that he would support any system whole heartedly as long has he has a sense that there is some architectural review process going on. He indicated that the Commission has a tendency to be lenient with the developer. If the Commission i6 going to be committed to using the process, and not as a way to avoid costing a few dollars to the developer, then he would support the program. The guidelines should be focused to the criteria and expectations of the Commission. CPE/Kaplan confirmed that there will be a real application process for design purposes. The intent is to provide a distinct function apart from the project review, that will deal with the urban design aspect of it. Chair/Schey stated that there is a consensus from the Commission that the basic outline of the design review put forth in CPE/Kaplan's memorandum is a fair representation of the direction the Commission wants to take. April 22, 1991 Page 9 Section 1.4 CPE/Kaplan suggested that density should be looked Residential at in the context of hillside development, which is Districts the potential development in the community. The ordinance will still have a basic density confi- guration, however, it would be viewed starting with hillside, then working backwards to flat land. The Commission agreed to put the matter aside until such time that staff develops a proposal that relates to the hillside potential of the community. CPE/Kaplan referred to the Residential District section. He suggested that the Commission review the uses allowing a CUP, and determine if it should remain as such, and if it should indicate use allowed only in certain locations. Boarding Rooming Houses: CPE/Kaplan pointed out that the definition of this use is not much different than that of a hotel. Chair/Schey stated that transient occupancy of five or more is not appropriate in a residential zone. It should be dealt with in a commercial zone. The Commission concurred. Senior Independent Living Uses: C/Grothe stated that the definition needs to specifically state that it is referring to senior citizens. DA/Curley suggested using the existing state law definition of senior citizen housing. Chair/Schey specified that this use should be for permanent living.quarters for senior citizens, not used as a boarding house or a hotel for the general public. CPE/Kaplan stated the it will be defined as specifically as possible. Congregate Care Assistant Living: CPE/Kaplan noted that the definition will have to be better defined, to include the size and the location that would make the use appropriate. The Commission concurred that it should require a CUP within the multi -family zone. April 22, 1991 Page 10 Convalescence Care Livin The Commission concurred that it should require a CUP within the multi -family zone. Bed and Breakfast: The Commission concurred to eliminate this use from residential zones. Post Office• The Commission concurred to eliminate this use from residential zones. Public and Ouasi-Public: CPE/Kaplan stated that day nurseries and nursery schools with six or less children will be permitted in all zones; 7 - 12 children will require a CUP and permitted in all zones; and 12 plus children will be permitted in a commercial zone. Churches• CPE/Kaplan stated that staff will develop a proposal differentiating churches which fit into a residential zone with a minor development review, and churches that would require a` CUP because it might be out of character with the residential area. C/Grothe stated that churches should not be permitted in a single family and a rural residential zone. The churches existing in those zones now can be left non -conforming. The Commission concurred. Educational Uses: The Commission concurred that it should be permitted with a CUP in a residential zone. Clubs. Lodges, Fraternity and Sorority: The Commission concurred to eliminate this use from residential zones. ANNOUNCEMENTS: C/MacBride expressed his concern regarding the permissive attitude towards allowing further housing developments amidst the water shortage. April 22, 1991 Page 11 VC/Harmony directed staff to request a report from the Traffic and Transportation Commission regarding the intersection of Carpio and Golden Springs. He stated that there appears to be a good number of accidents. He suggested that the Traffic Commission review the area, recommend a solution, and indicate what measures can be taken for future developments to connect accesses in and out of that area. ADJOURNMENT: Motion was made by C/MacBride, seconded by VC/Harmony and CARRIED UNANIMOUSLY to adjourn the meeting at 10:15 p.m. Respectively, - �b� Jalm4s DeStef no Secretary/Pl nning Commission Attest: --�) 9 C David Schey Chairman AGENDA NO. CITY OF DIAMOND BAR AGENDA REPORT ---------------------------------------------- - DATE: April 24, 1991 MEETING DATE: May 21, 1991 TO: Honorable Mayor and Members of the City Council VIA: Robert L. Van Nort, City Manager FROM: Sid Jalal Mousavi, City Engineer/Director of Public Works SUBJECT: SURETY BOND RELEASE Per written statement by the property owners Eko and Monica Kuntjoro, no grading has been or will be performed at 23904 Ridgeline Road, Lot 79, Tract 30091. At the owner's request, their Grading Permit No. GP021 is revoked and the release of the following grading bond for said property is recommended: Bond Number 4/004-518832-3 guaranteeing grading for 23904 Ridgeline Road, Lot 79, Tract 30091 is in the amount of $3500.00. Surety: American Savings & Loan Association 9133 Central Avenue Montclair, California 91763 Principal: Eko and Monica Kuntjoro 38 Willowbrook Ln. Phillips Ranch, California 91766 RECOMMENDATION It is recommended that the City Council release the above surety bond and in- struct the City Clerk to send a copy of the City Council action on this recom- mendation to the surety and principal. (Narrative continued on next page if necessary) FISCAL IMPACT: Amount Requested $ N/A Budgeted Amount $ N/A In Account Number Deficit: $ N/A Revenue Source: REVIEWED BY• 1 Robert L. Van N rt City Manager Andrew V. Arczynski City Attorney AR300.FRM 3/90 1 /1� Terrence L. Belan & Assistant City Maklager b AGENDA NO. CITY OF DIAMOND BAR AGENDA REPORT DATE: May 9, 1991 MEETING DATE: May 21, 1991 TO: Honorable Mayor and Members of the City Council DIA: Robert L. Van Nort, City Manager FROM: Sid Mousavi, City Engineer/Public Works Director SUBJECT: SURETY BOND REDUCTION BACKGROUND• The construction of the drainage facilities guaranteed by the improvement security listed below has been completed and the Los Angeles County Department of Public Works is recommending reduction of the following surety bond by $32,000. 1. Bond Number 5293534 guaranteeing storm drain/drainage improvements constructed under Private Drain No. 1890 for Tract No. 42533 in the original amount of $40,000. Surety: Safeco Insurance Company of America 17570 Brookhurst Street Fountain Valley, California 92708 Principal: Presley of Southern California 19 Corporate Plaza Newport Beach, CA 92660 RECOMMENDATION: It is recommended that the City Council accept the work done on this project and instruct the City Clerk to reduce the bond and notify the Los Angeles County, Director of Public Works of the City Council's action. FISCAL IMPACT: Amount Requested $ N/A Budgeted Amount $ N/A In Account Number: N/A Deficit: $ N/A Revenue Source: N/A ------------- Robert L. Van Nort Andrew V. Arczynski Terrence Belanger City Manager City Attorney Assistant City Manager COUNTY OF LOS ANGELES x - x DEPARTMENT OF PUBLIC WORKS c�F nMt► 900 SOUTH FREMONT AVENUE ALHAMBRA, CALIFORNIA 91803-1331 THOMAS A. TIDEMANSON, Director Telephone: (818) 458-5100 ADDRESS ALL CORRESPONDENCE TO: P.O.BOX 1460 ALHAMBRA, CALIFORNIA 91802-1460 April 16, 1991 IN REPLY PLEASE L-5 REFER TO FILE: The City Council City of Diamond Bar 21660 East Copley Drive, Suite 330 Diamond Bar, CA 91765 Dear Council Members: STORM DRAIN/DRAINAGE IMPROVEMENTS PRIVATE DRAIN NO. 1890 TRACT NO. 42533 The construction of the drainage facilities guaranteed by the improvement security listed below, and constructed under the subject Private Drain, has been satisfactorily completed. IT IS RECOMMENDED THAT YOUR COUNCIL: Reduce the following surety bond by $32,000: Bond Number 5293534 Original Amount - $40,000 Surety - Safeco Insurance Company of America 17570 Brookhurst Street Fountain Valley, California 92708 Principal - Presley of Southern California 19 Corporate Plaza Newport Beach, California 92660 Please instruct the City Clerk to send a copy of the City Council action on this recommendation to the surety, principal and this office. If you have any questions, please call Mr. Luke Guggenheim of this Department at (818) 458-4953. Very truly yours, � �ZZ23�7� T. A. TIDEMANSON Director of Public Works LG:sg/42533 cc: City Clerk AGENDA NO. r CITY OF DIAMOND BAR AGENDA REPORT DATE: May 7, 1991 MEETING DATE: May 21, 1991 TO: Honorable Mayor and Members of the City Council VIA: Robert L. Van Nort, City Manager FROM: Sid Mousavi, City Engineer/Public Works Director SUBJECT: SURETY BOND RELEASES BACKGROUND: All work guaranteed by the following Surety Bonds has been completed and the Los Angeles County Department of Public Works is recommending the acceptance of the work and release of the Bonds. 1. Bond Number 6323230 guaranteeing street tree improvements for Tract No. 31153 in the amount of $6,560. Surety: American Insurance Company P.O. Box 1975 Santa Ana, CA 92702 Principal: Presley of Southern California 19 Corporate Plaza Newport Beach, CA 92,660 (Narrative continued on next page if necessary) FISCAL IMPACT: Amount Requested $ N/A Budgeted Amount $ N/A In Account Number: N/A Deficit: $ N/A Revenue Source: N/A 7MBY *, ---------------------- , ------ 111 Robert L. Van Nort Andrew V. Arczynski Terrence Belanger City Manager City Attorney Assistant City Manager 2. Bond Number 83 SB 100 327 662 guaranteeing the road improvements for Tract No. 42572 in the amount of $236,600. Surety: The Aetna Casualty and Surety Company 100 West Broadway Glendale, CA 91210 Principal: Bramalea Limited 1 Park Plaza, Suite 1100 Irvine, CA 92714 RECOMMENDATION: It is recommended that the City Council accept the work done on these projects and instruct the City Clerk to release the bonds and notify the Los Angeles County, Director of Public Works of the City Council's action. THOMAS A. TIDEMANSON, Director April 16, 1991 COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC WORKS 900 SOUTH FREMONT AVENUE ALHAMBRA, CALIFORNIA 91803-1331 Telephone: (818) 458-5100 ADDRESS ALL CORRESPONDENCE TO: P.O.BOX 1460 ALHAMBRA, CALIFORNIA 91802-1460 The City Council City Diamond Bar 21660 East Copley Drive, Suite 330 Diamond Bar, CA 91765 IN REPLY PLEASE REFER TO FILE: L-5 Dear Council Members: STREET TREE IMPROVEMENTS TRACT NO. 31153 VICINITY OF DIAMOND BAR BOULEVARD AND KIOWA CREST DRIVE All work guaranteed by the improvement security listed below has been completed. IT IS RECOMMENDED THAT YOUR COUNCIL: 1. Approve the work that has been completed. 2. Exonerate the following listed surety bond: Bond Number 6323230 Amount - $6,560 Surety - American Insurance Company P.O. Box 1975 Santa Ana, California 92702 Principal - Presley of Southern of California 19 Corporate Plaza Newport Beach, California 92660 Please instruct the City Clerk to send a copy of the City Council action on this recommendation to the surety, principal and this office. Very truly yours, T. A. TIDEMANSON Director of Public Works C. DATWYLER Assistant Deputy Director Land Development Division LG:sg/31153 cc: City Clerk THOMAS A. TIDEMANSON, Director April 9, 1991 COUNTY OF LOS ANGELES DEPARTMENT OF PUBLIC WORKS 900 SOUTH FREMONT AVENUE ALHAMBRA, CALIFORNIA 91803-1331 Telephonc: (818) 458-5100 The City Council City of Diamond Bar 21660 East Copley Drive, Suite 330 Diamond Bar, California 91765 ADDRESS ALL CORRESPONDENCE TO: P.O.BOX 1460 ALHAMBRA, CALIFORNIA 91802-1460 IN REPLY PLEASE REFER TO FILE: L-5 Dear Council Members: ROAD IMPROVEMENTS TRACT NO. 42572 VICINITY OF HIGHCREST DRIVE AND ARAMITOS PLACE The construction of road improvements guaranteed by the improvement security listed below has been completed in compliance with the plans and specifications. IT IS RECOMMENDED THAT YOUR COUNCIL: 1. Approve and accept the work for maintenance this date. 2. Exonerate the following listed surety bond: Bond Number 83 SB 100 327 662 Amount - $236,600 Surety - The Aetna Casualty and Surety Company 100 West Broadway Glendale, California 91210 Principal - Bramalea Limited 1 Park Plaza, Suite 1100 Irvine, California 92714 Please instruct the City Clerk to send a copy of the City Council action on this recommendation to the surety, depositor, and this office. Very truly yours, T. A. TIDEMANSON Director of Public Works 10f -N. C. DATWYLER Assistant Deputy Director Land Development Division LG:sg/42572 cc: City Clerk AGENDA NO. CITY OF DIAMOND BAR AGENDA REPORT DATE: May 7, 1991 MEETING DATE: May 21, 1991 TO: Honorable Mayor and Members of the City Council VIA: Robert L. Van Nort, City Manager FROM: Sid Jalal Mousavi, City Engineer/Pu is Works Director SUBJECT: ANNEXATION TO COUNTY LIGHTING MAINTENANCE DISTRICT BACKGROUND & DISCUSSION A territory as shown on the attached map is not part of the County of Los Angeles' Lighting Maintenance District 10006 and County Lighting District LLA -1. The public interest, convenience and necessity requires the maintenance of a street lighting system located within said territory. As a result, staff has worked with the County and developed the attached resolution of the City Council's consents to the annexation of this area to the said street lighting districts. RECOMMENDATION It is recommended that the City Council adopt the attached resolution granting consent and jurisdiction to the County of Los Angeles in the matter of annexing this area to the County's lighting districts and instruct the City Clerk to send a copy of the City Council's action to the Director of Public Works for Los Angeles County. FISCAL IMPACT: Amount Requested: $ N/A Budgeted Amount: $ N/A In Account Number: N/A Deficit: N/A Revenue Source: N/A zMzffy4& (\Om I'L,44P V_ . / Robert L. Van o t Andrew V. Arczynski Terrance L. Be City Manager City Attorney Assistant City AGENDA NO.� CITY OF DIAMOND BAR AGENDA REPORT DATE: May 16, 1991 COUNCIL DATE: May 21, 1991 TO: Honorable Mayor and Members of the City Council VIA: Robert L. Van Nort, City Manager FROM: Charles Janiel, Director of Parks and Maintenance SUBJECT: Playground Equipment/Heritage Park and Sycamore Canyon Park BACKGROUND In working with the Southern California Joint Powers Insurance Authority, staff has identified possible deficiencies in the playground equipment at two City parks. The equipment is located at Heritage Park and at Sycamore Canyon Park. One piece of equipment has already been removed from Heritage park at the suggestion of the S.C.J.P.I.A. The remaining piece has generated complaints due to splintering wood, and is generally obsolete. This piece is also going to be removed as part of the contract for the new equipment. The playground equipment at Sycamore Canyon Park has been identified as needing proper guard rails on the decking, and minimum recommended eight (8) foot fall zones. In response, staff has prepared plans and specifications for the removal and disposal of existing equipment, and for the purchase and installation of new equipment. RECOMMENDATION Approve plans and specifications for the purchase and installation of playground equipment for Heritage Park and Sycamore Canyon Park and authorize the City Clerk to advertise for bids for the purchase and installation of playground equipment for Heritage Park and Sycamore Canyon Park. FISCAL IMPACT: Amount Requested Budgeted Amount In Account Number: Deficit: $ Revenue Source: Heritage Park $15,000 1-4313-5300 General Fund Sycamore Canyon Park $12,000 1-4331-5300 j0c,�?-----------------------V ----- ✓ Robert L. Van Nor Andrew V. Arczynski Terrence Belanger City Manager City Attorney Assistant City Manager CITY OF DIAMOND BAR STATE OF CALIFORNIA SPECIFICATIONS FOR THE PURCHASE AND INSTALLATION OF PLAYGROUND EQUIPMENT FOR HERITAGE AND SYCAMORE CANYON PARKS IN THE CITY OF DIAMOND BAR The City Clerk of the City of Diamond Bar, California will receive at her office in the City Hall, in said City, until 11:00 a.m. on June 5, 1991, sealed proposals for the performance of the above described services. CITY OF DIAMOND BAR John Foring, Mayor Jay Kim, Mayor Pro Tem Phyllis Papen, Councilmember Gary Werner, Councilmember Donald Nardella, Councilmember Robert L. Van Nort, City Manager Charles Jainel, Director of Parks & Maintenance [.-3!2Oro**OWNlpto)m FOR THE PURCHASE AND INSTALLATION OF PLAYGROUND EQUIPMENT FOR HERITAGE AND SYCAMORE CANYON PARKS IN THE CITY OF DIAMOND BAR TABLE OF CONTENTS NOTICE INVITING SEALED BIDS ............................... 3 INFORMATION FOR BIDDERS ................................... 7 BIDDER'S PROPOSAL.........................................14 SCHEDULE OF PRICES........................................16 CONTRACTOR'S INDUSTRIAL SAFETY RECORD.....................18 LIST OF SYMBOLS AND ABBREVIATIONS .........................19 SUBCONTRACTORS LIST.......................................20 AFFIDAVIT FOR CO—PARTNERSHIP FIRM.........................21 AFFIDAVIT FOR CORPORATION.................................22 AFFIDAVIT FOR INDIVIDUAL BIDDER ...........................23 AFFIDAVIT FOR JOINT VENTURE...............................24 FAITHFUL PERFORMANCE BOND.................................25 LABOR AND MATERIAL BOND...................................26 BIDDER'S BOND.............................................27 AGREEMENT.................................................29 SPECIAL PROVISIONS........................................38 TECHNICAL SPECIFICATIONS., ......................... o ...... 43 6 13 15 17 28 37 42 52 RESOLUTION NO. 9U - A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR APPROVING PLANS AND SPECIFICATIONS FOR THE PURCHASE AND INSTALLATION OF PLAYGROUND EQUIPMENT FOR HERITAGE AND SYCAMORE CANYON PARK IN SAID CITY AND AUTHORIZING AND DIRECTING THE CITY CLERK TO ADVERTISE TO RECEIVE BIDS. WHEREAS, it is the intention of the City of Diamond Bar to construct certain improvements in the City of Diamond Bar. WHEREAS, the City of Diamond Bar has prepared plans and specifications for the construction of certain improvements. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF DIAMOND BAR, CALIFORNIA, DOES RESOLVE, DECLARE, DETERMINE AND ORDER AS FOLLOWS: SECTION 1. That the plans and specifications presented to the City of Diamond Bar be and are hereby approved as the plans and specifications for Heritage and Sycamore Canyon Park Playground Equipment. SECTION 2. That the City Clerk is hereby authorized and directed to advertise as required by law for the receipt of sealed bids or proposals for doing of the work specified in the aforesaid plans and specifications, which said advertisement shall be substantially in the following works and figures, to wit: 'NOTICE INVITING SEALED BIDS OR PROPOSALS" Pursuant to a Resolution of the City Council of the City of Diamond Bar, Los Angeles County, California, directing this notice, NOTICE IS HEREBY GIVEN that the said City of Diamond Bar will receive at the office of the City Clerk in the City Hall of Diamond Bar, on or before the hour of 11:00 o'clock A.M. on the 5th day of June, 1991, sealed bids or proposals for the Construction of Heritage and Sycamore Canyon Park Playground Equipment in said City. Bids will be opened and publicly read immediately in the office of the City Clerk, Suite 100, 21660 E. Copley Drive, Diamond Bar, California. Bids must be made on a form provided for the purpose, addressed to the City of Diamond Bar, California, marked, "Bid for Construction of Heritage and Sycamore Canyon Park Playground Equipment." PREVAILING WAGE: Notice is hereby given that in accordance with the provisions of California Labor Code, Division 2, Part 7, Chapter 1, Articles 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in the locality in which the public work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages are on file in the office of the City Clerk of the City of Diamond Bar, Suite 100, 21660 E. Copley Drive, Diamond Bar, California, and are available to any interested party of request. The Contracting Agency also shall cause a copy of such determinations to be posted at the job site. 3 Pursuant to Labor Code Section 1775, the Contractor shall forfeit, as penalty to the City of Diamond Bar, not more than fifty ($50.00) for each laborer, workman, or mechanic employed for each calendar day or portion thereof, if such laborer, workman, or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under the attached contract, by him or by any subcontractor under him, in violation of the provisions of said Labor Code. In accordance with the provisions of Section 1777.5 of the Labor Code as amended by Chapter 971, Statutes of 1939, and in accordance with the regulations of the California Apprenticeship Council, properly indentured apprentices may be employed in the prosecution of the work. Attention is directed to the provisions in Sections 1777.5 and 1777.6 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Section 1777.5, as amended, requires the Contractor of subcontractor employing tradesmen in any apprenticeable occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five except: A. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request for certificate;or B. When the number of apprentices in training in the area exceeds a ratio of one to five; or C. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally; or D. When the Contractor provides evidence that he employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen. The Contractor is required t9 make contributions to funds established for the administration of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other Contractors on the public works site are making such contributions. The Contractor and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standard, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex -officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 4 Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract and the Contractor and any subcontractor under him shall comply with and be governed by the laws of the State of California having to do with working hours as set forth in Division 2, Part 7, Chapter 1, Article 3 of the Labor Code of the State of California as amended. The Contractor shall forfeit, as a penalty to the City of Diamond Bar, twenty-five ($25.00) for each laborer, workman, or mechanic employed in the execution of the contract, by him or any subcontractor under him, upon any of the work hereinbefore mentioned, for each calendar day during which said laborer, workman, or mechanic is required or permitted to labor more than eight (8) hours in violation of said Labor Code. Contractor agrees to pay travel and subsistence pay to each workman needed to execute the work required by this Contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. The bidder must submit with his proposal cash, cashier's check, certified check, or bidder's bond, payable to the City of Diamond Bar for an amount equal to at least 10 percent (10%) of the amount of said bid as a guarantee that the bidder will enter into the proposed contract if the same is awarded to him, and in event of failure to enter into such contract said cash, cashier's check, or certified check, or bond shall become the property of the City of Diamond Bar. If the City of Diamond Bar awards the contract to the next lowest bidder, the amount of the lowest bidder's security shall be applied by the City of Diamond Bar to the difference between the low bid and the second lowest bid, and the surplus, if any, shall be returned to the lowest bidder. The amount of the bond to be given to secure a faithful performance of the contract for said work shall be one hundred percent (100%) of the contract price thereof, and an additional bond in an amount equal to fifty percent (50%) of the contract price for said work shall be given to secure the payment of claims for any materials or supplies furnished for the performance of the work contracted to be done by the Contractor, or any work or labor of any kind done thereon, and the Contractor will also be required to furnish a certificate that he carries compensation insurance covering his employees upon work to be done under contract which may be entered into between him and the said City of Diamond Bar for the construction of said work. No proposal will be considered from a Contractor who is not licensed as a Class B-1 Contractor at the time of award in accordance with the provisions of the contractor's License Law (California Business and Professions Code, Section 7000 et seq.) and rules and regulations adopted pursuant thereto or to whom a proposal form has not been issued by the City of Diamond Bar. The work is to be done in accordance with the profiles, plans, and specifications of the City of Diamond Bar on file in the office of the City Clerk at the City Hall, Diamond Bar, California. Copies of the plans and specifications will be furnished upon application to the City of Diamond Bar and payment of $5.00, said $5.00 is non-refundable. Upon written request by the bidder, copies of the plans and specifications will be mailed when said request is accompanied by payment stipulated above, together with an additional non - reimbursable payment of $5.00 to cover the cost of mailing charges and overhead. 5 The successful bidder will be required to enter into a contract satisfactory to the City of Diamond Bar. In accordance with the requirements of Section 9-3 of the General Provisions, as set forth in the Plans and Specifications regarding the work contracted to be done by the Contractor, the Contractor may, upon the Contractor's request and at the Contractor's sole cost and expense, substitute authorized securities in lieu of monies withheld (performance retention). The City of Diamond Bar, California, reserves the right to reject any and all bids. The Engineer's Estimate is: $26,000.00 By order of the City Council of the City of Diamond Bar, California. Dated this 21 st day of May, 1991. PASSED, APPROVED AND ADOPTED this 21 st day of May, 1991. ATTEST: CITY CLERK MAYOR I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, approved and adopted at a regular meeting of the City Council of the City of Diamond Bar held on the 21st day of May, 1991, by the following vote: AYES: I COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBI�RS: ABSTAINED: COUNCIL MEMBERS: LYNDA BURGESS, City Clerk City of Diamond Bar APPROVED AS TO FORM ANDY AREZYNSKI, City Attorney INFORMATION FOR BIDDERS 1. PREPARATION OF BID FORM: The City invites bids on the form attached to be submitted at such time and place as is stated in the Notice Inviting Sealed Bids. All bids should be made in accordance with the provisions of the Standard Specifications for Public Works Construction, 1988 Edition. All blanks on the bid form must be appropriately filled in. All bids shall be submitted in sealed envelopes bearing on the outside the name of the bidder, his address, and the name of the project for which the bid is submitted. It is the sole responsibility of the bidder to see that the bid is received in proper time. Any bid received after the scheduled closing time for receipt of bids will be returned to the bidder unopened. 2. PROPOSAL GUARANTEE: Each proposal shall be accompanied by cash or by a cashier's or certified check or by a bid bond in the amount of not less than ten percent (10%) of the amount named in the proposal. Said check or bond shall be made payable to the City Clerk of the City of Diamond Bar and shall be given as a guaranty that the bidder, if awarded the work, will enter into a contract within ten (10) days after written notice of the award and will furnish the necessary bonds as hereinafter provided. In case of refusal or failure to enter said contract, the check or bond, as the case may be, shall be forfeited to the City. No bidder's bond will be accepted unless it conforms substantially to the form furnished by the City, which is bound herein, and is properly filled out and executed. 3. SIGNATURE: The bid must be signed in the name of the bidder and must bear the signature in longhand of the person or persons duly authorized to sign the bid on behalf of the bidder. 4. MODIFICATIONS: Changes in or addition to the bid form, recapitulations of the work bid upon, alternative proposals or any other modifications of the bid form which is not specifically called for in the contract documents may result in the Owner's rejection of the bid as not being responsive to the invitation to bid. No oral or telephonic modification of any bid submitted will be considered but a telegraphic modification may be considered and only if a postmark evidences that a confirmation of the telegram duly signed by the bidder was placed in the mail prior to the opening of bids. The bid submitted must not contain any erasures, interlineation, or other corrections unless each such correction is suitably authenticated by affixing in the margin immediately opposite the correction the surname or surnames of the person or persons signing the bid. i 5. DISCREPANCIES IN PROPOSALS: In case of discrepancy between words and figures, the words shall prevail. If the amounts bid on individual items (if called for) do not in fact add to the total amount shown by the bidder, the correctly added total of the individual items shall prevail over the total figure shown. The estimated quantities and amounts are for the purpose of comparison of bids only. The City Council of the City of Diamond Bar reserves the right to reject any or all bids and to waive any irregularity or informality in any bid to the extent permitted by law. VA 6. BIDDER'S EXAMINATION OF SITE: Each bidder shall examine carefully the site of the proposed work and the contract documents therefore. It will be assumed that the bidder has investigated and is satisfied as to the conditions to be encountered as to the character, quality, and quantity of materials to be furnished, and as to the requirements of the contract, specifications and drawings. The name of the individual who examined the site of the work and the date of such examination shall be stated in the proposal. By submitting a bid, the bidder will be held to have personally examined the site and the drawings, to have carefully read the specifications, and to have satisfied himself as to his ability to meet all the difficulties attending the execution of the proposed contract before the delivery of his proposal, and agrees that if he is awarded the contract, he will make no claim against the City of Diamond Bar based on ignorance or misunderstanding of the contract provisions. 7. WITHDRAWAL OF BIDS: Any bidder may withdraw his bid either personally, by written request, or by telegraphic request confirmed in the manner specified above at any time prior to the scheduled closing time for receipt of bids. 8. INSURANCE AND BONDS: The Contractor shall not commence work under this contract until he has secured all insurance and bonds required under this section nor shall be allow any subcontractor to commence work on this subcontract until all similar insurance and bonds required of the subcontractor have been obtained. All insurance issued in compliance with this section shall be issued in the form, and be an insurer of insurers, satisfactory to and first approved by the City in writing. Certificates of insurance in the amounts required shall be furnished by the contractor to the City prior to the commencement of work. The contractor shall maintain adequate Workmen's Compensation Insurance under the laws of the State of California for all labor employed by him or by any subcontractor under him who may come within the protection of such Workmen's Compensation Insurance laws. The contractor shall maintain public liability insurance to protect said contractor and the City against loss from liability imposed by law, for damages on account of bodily injury, including death resulting therefrom, suffered or alleged to have been suffered by any person or persons, other than employees, resulting directly or indirectly from the performance or execution of this contract or any subcontract thereunder, and also to protect said contractor and the City against loss from liability imposed by law, for damage to any property, damage insurance shall be maintained by the contractor in full force and effect during the entire period of performance under this contract, in the amount of not less than $500,000 for one person injured in the accident and in the amount of not less than $1,000,000 for more than one person injured in one accident and in the amount of not less than $500,000 with respect to any property damage aforesaid. The City shall be named a co-insured regardless of fault. The contractor shall secure with a responsible corporate surety, or corporate sureties, satisfactory bonds conditioned upon faithful performance by the contractor of all requirements under the contract and upon the payment of claims of materials, men and laborers thereunder. The Faithful Performance Bond shall be in the sum of not less than one hundred percent (100%) of the estimated aggregate amount of the payments to be made under the contract computed on the basis of the prices stated in the proposal. The Labor and Material Bond shall be in the sum of not less than one hundred percent (100%) of the estimated aggregate amount of the payments to be made under the contract computed on the basis of the prices stated in the proposal. 9. INTERPRETATION OF PLANS AND DOCUMENTS: If any person contemplating submitting a bid for the proposed contract is in doubt as to the true meaning of any pert of the drawings, specifications, or other contract documents, or finds discrepancies in, or omissions from the drawings and specifications, he may submit to the Owner a written request for an interpretation or correction thereof. The person submitting the request will be responsible for its prompt delivery. Any interpretation or correction of the contract documents will be made only by Addendum duly issued and a copy of such addendum will be mailed or delivered to each person receiving a set of the contract documents. No person is authorized to make any oral interpretation of any provision in the contract documents to any bidder, and no bidder is authorized to rely on any such unauthorized oral interpretation. 10. DISQUALIFICATION OR BIDDERS: More than one proposal from an individual, firm, partnership, corporation, or association under the same or different names, will not be considered. Reasonable grounds for believing that any bidder is interested in more than one proposal for the work contemplated will cause the rejection of all proposals in which such bidder is interested. If there is reason for believing that collusion exists among the bidders, all bids will be rejected and none of the participants in such collusion will be considered in future proposals. 11. AWARD OF CONTRACT: The City may award the contract to the lowest responsible bidder on the total base bid or on any one of the alternates indicated in the proposal. Bids will be compared on the basis of the lowest possible cost relative to the alternate or alternates selected and the contract, if awarded, will be awarded to a responsible bidder whose proposal complies with the requirements of these specifications. The award, if made, will be made within sixty (60) calendar days after the opening of the proposals; provided that the award may be made after said period of the successful bidder shall not have given the City written notice of the withdrawal of his bid. I 12. ALTERNATES: If alternate bids are called for, the contract may be awarded at the election of the governing board to the lowest responsible bidder on the base bid, or on the base bid and any alternate or combination of alternates. 13. COMPETENCY OF BIDDERS: In selecting the lowest responsible bidder, consideration will be given not only to the financial standing but also to the general competency of the bidder for the performance of the work covered by the proposal. 9 14. LISTING SUBCONTRACTORS: Each bidder shall submit a list of the proposed subcontractors on this project as required by the Subletting and Subcontracting Fair Practices Act (Gov. Code Sec. 4100 and following). Forms for this purpose are furnished with the contract documents. 15. WORKMEN'S COMPENSATION: In accordance with the provisions of Section 3700 of the Labor Code, the Contractor shall secure the payment of compensation to his employees. The Contractor shall sign and file with the Owner the following certificate prior to performing the work under this contract: "I am aware of the provisions of Section 3700 of the Labor Code which require compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract." 16. BID DEPOSIT RETURN: Deposits of three or more low bidders, the number being at the discretion of the Owner, will be held for sixty days or until posting by the successful bidder of the Bonds required and return of executed copies of the Agreement, whichever first occurs, at which time the deposits will be returned after consideration of the bids. 17. EXECUTION OF CONTRACT: The bidder to whom award is made shall execute a written contract with the City on the form agreement provided, and shall secure all insurance and bonds as herein provided within ten (10) days from the date of written notice of the award. Failure or refusal to enter into a contract as herein provided, or to conform to any of the stipulated requirements in connection therewith shall be just cause for the annulment of the award and the forfeiture of the proposal guaranty. If the successful bidder refuses or fails to execute the contract, the City may award the contract to the second lowest responsible bidder. If the second lowest responsible bidder refuses or fails to execute the contract, the City may award the contract to the third lowest responsible bidder. On the failure or refusal of such second or third lowest bidder to execute the contract, such bidder's guarantees shall be likewise forfeited to the City. The work may then re readvertised. 18. "OR EQUAL": Pursuant to Division 5, Chapter 4, Article 4 (commencing at S4380) Government Code, all specifications shall be deemed to include the words "or equal", provided however that permissible exceptions hereto shall be specifically noted in the specifications. 19. EMPLOYMENT OF APPRENTICES: The contractor, and all subcontractors, shall comply with the provisions in Sections 1777.5, (Chapter 1411, Statutes of 1968), and 1777.6 of the California Labor Code concerning the employment of apprentices. The contractor and any subcontractor under him shall comply with the requirements of said sections in the employment of apprentices; however, the contractor shall have full responsibility for compliance with said Labor Code section, for all apprenticeable occupations, regardless of any other contractual or employment relationships alleged to exist. In addition to the above State Labor Code Requirements regarding the employment of apprentices and trainees, the contractor and all sub- contractors shall comply with Section 5 a. 3, Title 29 of the Code of Federal Regulations (29CFR). 10 20. EVIDENCE OF RESPONSIBILITY: Upon the request of the City, a bidder whose bid is under consideration for the award of the contract shall submit promptly to the City satisfactory evidence showing the bidder's financial resources, his construction experience, and his organization and plant facilities available for the performance of the contract. 21. WAGE RATES: The Contractor and/or Subcontractor shall pay wages as indicated in the "Notice Inviting Sealed Bids" section of these specifications. Pursuant to Labor Code Section 1775, the Contractor shall forfeit as penalty to the City of Diamond Bar, not more than fifty dollars ($50.00) for laborers, workmen, or mechanics employed for each calendar day, or portion thereof, if such laborer, workman or mechanic employed is paid less than the general prevailing rate of wages herein referred to and stipulated for any work done under the proposed contract, by him, or by any subcontractor under him, in violation of the provisions of the Labor Code, and in particular, Sections 1770 to 1781 inclusive. Copies of all collective bargaining agreements relating to the work as set forth in the aforementioned Labor Code are on file and available for inspection in the Office of the Department of Industrial Relations, Division of Labor Statistics and Research. 22. PERMITS, FEES AND LICENSES: The Contractor shall possess a valid City of Diamond Bar business license prior to the issuance of the first payment made under this contract. 23. TIME OF COMPLETION AND LIQUIDATED DAMAGES: Bidder must agree to commence work on or before the date of the written "Notice to Proceed" of the City and to fully complete the project within sixty (60) calendar days thereafter. Bidder must agree also to pay as liquidated damages, the sum of one -hundred dollars ($100.00) for each calendar day thereafter as provided in the General Conditions. 24. NO REFUND FOR DRAWINGS AND SPECIFICATIONS: Purchasers are advised that upon payment of the appropriate purchase price, the set of contract drawings and specifications become the property of the purchaser and are not to be returned to the City of Diamond Bar. 25. AWARD OF CONTRACT: The award of the contract, if it be awarded, will be to the lowest responsible bidder whose proposal complies with all the requirements described. 26. QUANTITIES: The quantity of work for the unit price items to be done under the contract, as noted in the Schedule of Prices, is an estimate and is not to be taken as an expressed or implied statement that the actual quantity of work will correspond to the estimate. The right is reserved by the City of Diamond Bar to increase or decrease or to entirely eliminate items from the work if found desirable or expedient. The Contractor will be allowed no claims for anticipated profits, loss of profits or for any damages of any sort because of any difference between the estimated and actual quantities of work done or for work decreased or eliminated by the City of Diamond Bar. The City Council of the City of Diamond Bar reserves the right to reject any or all bids and to waive any irregularity or informality in any bid to the extent permitted by law. 11 27. WITHDRAWAL OF BIDS: The bidder may withdraw his bid at any time prior to the date and hour set for opening of bids upon presentation of a written request to the City's Engineer signed by an authorized representative of the bidder or by the person filing the bid. 28. INVALID PROPOSALS: Proposals submitted by telegraph and those which are not logged in at the office of the City Clerk of the City of Diamond Bar, prior to the date and hour set for receipt of same will not be considered. 29. ALTERING PROPOSALS: The wording of the proposals shall not be changed. Any additions, conditions, limitations, or provisions inserted by the bidder will render the proposal irregular and may cause its rejection. Erasures of interlineations in the proposal must be explained or noted over the signature of the bidder. 30. ACCEPTANCE OR REJECTION OF BIDS: The City Council of the City of Diamond Bar reserves the right to accept any bid or reject any or all bids and to waive any informality or defects in bids received as the best interests of the City of Diamond Bar. Proposals in which the bid prices are obviously unbalanced may be rejected. Proposals in which a bid item is left totally blank will be considered as being nonresponsive and automatically rejected. 31. BID PRICES AND AGREEMENT OF FIGURES: If a unit price bid item total amount arrived at by multiplying the unit price times the quantity does not agree with the total amount entered for the item or if the total amount is not entered, the unit price and the corrected extension will be considered as representing the bidder's intentions. If in a unit price bid item the total amount is entered for the item but not the unit price, the unit price shall be that which is derived by dividing the total amount bid for the item by the number of units in the item. If the amounts bid on individual items (if called for) do not add up to the total amount shown, the correctly added total of the individual items shall prevail over the total amount. I 32. ADDENDA TO CONTRACT DOCUMENTS: The Engineer may, from time to time, issue addenda to the contract documents during the period of advertising for bids, for the purpose of clarifying or correcting special provisions, plans or bid proposal. Purchasers of contract documents will be furnished with copies of such addenda, either by first class mail or personal delivery, during the period of advertising. The addenda will be sent to the address the purchaser of the contract documents left with or furnished the City of Diamond Bar at the time the purchase was made. 12 33. DIRECTOR'S ESTIMATE: The project is estimated to cost $ 26,000.00 13 BIDDER'S PROPOSAL FOR THE PURCHASE AND INSTALLATION OF PLAYGROUND EQUIPMENT FOR HERITAGE AND SYCAMORE CANYON PARKS IN THE CITY OF DIAMOND BAR, CALIFORNIA Date To the City Council of the City of Diamond Bar: The Undersigned hereby declares: 19 (a) That the only persons or parties interested in this proposal as principals are the following: (If the bidder is a corporation, give the name of the corporation and the name of its president, secretary, treasurer, and manager. If a co -partnership, give the name under which the co -partnership does business, and the names and addresses of all co-partners. If an individual, state the name under which the contract is to be drawn.) (b) That this proposal is made without collusion with any person, firm or corporation. (c) That he has carefully examined the location of the proposed work, and has familiarized himself with all of the physical and climatic conditions, and makes this bid solely upon his own knowledge. (d) That by submitting this Bidder's Proposal, he acknowledges receipt and knowledge of the contents of those communications sent by the bity of Diamond Bar to him at the address furnished by him to the City of Diamond Bar when this proposal form was obtained. (e) That he has carefully examined the specifications, both general and detail, and the drawings attached hereto, and communications sent to him as aforesaid, and makes this proposal in accordance therewith. (f) That, if this bid is accepted he will enter into a written contract for the performance of the proposed work with the City of Diamond Bar. 14 (g) That he proposes to enter into such contract and to accept in full payment for the work actually done thereunder the prices shown in the attached schedule. It is understood and agreed that the quantities set forth are but estimates, and that the unit prices will apply to the actual quantities whatever they may be. Accompanying this proposal is a certified or cashier's check or bidder's bond, payable to the order of the City of Diamond Bar in the sum of DOLLARS ($ ) Said bidder's bond has been duly executed by the undersigned bidder and by a financially sound surety company authorized to transact business in this state. It is understood and agreed that should the bidder fail within fifteen days after award of contract to enter into the contract and furnish acceptable surety bonds, then the proceeds of said check, or bidder's bond, shall become the property of the City of Diamond Bar, but if this contract is entered into and said bonds are furnished, or if the bid is not accepted then said check shall be returned to the undersigned, or the bidder will be released from the bidder's bond. Address of Bidder Telephone of Bidder City Zip Code Signature of Bidder 15 SCHEDULE OF PRICES FOR THE PURCHASE AND INSTALLATION OF PLAYGROUND EQUIPMENT HERITAGE AND SYCAMORE CANYON PARKS IN THE CITY OF DIAMOND BAR In accordance with specifications therefore approved by the City Council of the City of Diamond Bar the undersigned bidder is herewith submitting the following bid prices for the performance of the entire work as described in these specifications and attached drawings subject to this furnishing all materials. ITEM ITEM QUANTITY UNIT UNIT PRICE ITEM TOTALS NO. DESCRIPTION (in figures) (in figures) Dollars Cents Dollars Cents 1. Remove existing L.S. L.S. playground equip- ment including concrete footings complete. 2. Provide & L.S. L.S. install playground per these specifica- tions. TOTAL AMOUNT BID Accompanying this proposal is (Insert "$ cash," "cashier's check," "certified check," or "bidder's bond," as the case maybe) in the amount equal to at least ten percent (10%) of the total bid. Bid price indicated refers to all items illustrated on plans and details, and delineated within specifications installed and completely in place in accordance with all applicable portions of the construction documents and include all costs connected with such items including, but to necessarily limited to, materials, transportation, taxes, insurance, labor, overhead, and profit, for General Contractor and Subcontractors. All work called for on the construction documents are to provide a completed project with all systems operating properly and ready for use. 16 The undersigned further agrees that in case of default in executing the required contract, with necessary bond, within ten (10) days, not including Sundays and legal holidays, after having received notice that the contract has been awarded and is ready for signature, the proceeds of the security accompanying his bid shall become the property of the City of Diamond Bar, and this proposal and the acceptance thereof may be considered null and void. NAME OF BIDDER (PRINT) SIGNATURE DATE ADDRESS CITY ZIP CODE TELEPHONE STATE CONTRACTOR LICENSE NO.- CLASSIFICATION - EXPIRATION DATE I declare under penalty of perjury of the laws of the State of California that the representations made herein are true and correct in accordance with the requirements of California Business and Professional Code Section 7028.15. CONTRACTOR SIGNATURE OR AUTHORIZED OFFICER 17 CONTRACTOR'S INDUSTRIAL SAFETY RECORD Project Identification Bid Date This information must include all construction work undertaken in the State of California by the bidder and any partnership, joint venture or corporation that any principal of the bidder participated in as a principal or owner for the last five calendar years and the current calendar year prior to the date of bid submittal. Separate information shall be submitted for each particular partnership, joint venture, corporation or individual bidder. The bidder may attach any additional information or explanation of data which he would like taken into consideration in evaluating the safety record. An explanation must be attached of the circumstances surrounding any and all fatalities. 5 Calendar Years Prior to Current Year 1987 1988 1989 1990 TOTAL CURRENTYEAR 1. No. of contracts 2. Total dollar amount of contracts (in thousands of $) 3. No. of fatalities 4. No. of lost workday cases 5. No. of lost work day cases involving permanent transfer to another job or termination of employment 6." No. of lost workdays 'The information required for these items is the same as required for columns 3 to 6, Code 10, Occupational Injuries, Summary - Occupational Injuries and Illnesses, OSEA No. 102. The above information was compiled from the records that are available to me at this time and I declare under penalty of perjury that the information is true and accurate within the limitations of these records. Name of Bidder (print) Address Signature State Contractors' Lic. No. & Classification City Zip Code Telephone 18 The definitions of the symbols and abbreviations used in the Schedule of Prices are as follows: Ave. Avenue LF Linear Feet & And LS Lump Sum AC Asphaltic Concrete Mod. Modified Blvd. Boulevard MH Manhole CAB Crushed Aggregate Base I Number CB Catch Basin No. Number Conc. Concrete NRCP Nonreinforced concrete pipe Conn. Connector or Connection Pvmt. Pavement Const. Construct Perm. Surf. Permanent Surfacing CIP Cast Iron Pipe PCC Portland Cement (Dnp CSP Corrugated Steel Pipe RC Reinforced Concrete CY Cubic Yard RCB Reinforced Concrete Box D D -toad of pipe RCP Reinforced Concrete Pipe Dia. Diameter Reconn. Reconnect Dbl. Double Reconst. Reconstruct Dwy, Driveway Reinf. Reinforcing or reinforced EA Each Restor. Restoration ELC Electrolier Lighting Resurf. Resurfacing Conduit Excay. Excavation Rd. Road Ex. or Exist. Existing Sched. Schedule ' Feet SD Storm Drain Fur. & PI. Furnish and place Sec. Section Ga. Gauge SF. Square Feet Galy. Galvanized Spec. Special Gr. Grate SS Sanitary Sewer H High or height Sta. Station HC House connection St. Street sewer Struct. structure Improv. Improvements Trans. Transition 11 Inches TS Transition Structure JS Junction Structure Var. Variable Lb. Pounds VCP Vitrified Clay Pipe LD Local Depression W Wide or Width 19 SUBCONTRACTORS LIST In compliance with the provisions of the Public Contract Code Section 4102, the undersigned bidder herewith sets forth the name and location of the place of business of each subcontractor who will perform work or labor or render service to the general contractor in or about the construction of the work or improvement in an amount in excess of one-half (1/2) of one percent (1%) of the general contractor's total bid, and the portion of the work which will be done by each subcontractor. Name under which Sub- License Address of Office, Specific Description contractor is licensed Number Mill or Shop of Sub -contract work & portion of the Work If the bidder fails to specify a subcontractor for any portion of the work, the bidder agrees to perform the work with his own crews. (Alternative subcontractors for the same work are prohibited by provisions of the California Government Code.) Dated Bidder Signature Signature 20 AFFIDAVIT FOR CO -PARTNERSHIP FIRM STATE OF CALIFORNIA ) )ss COUNTY OF LOS ANGELES ) , being first duly sworn, deposes and says: That he is a member of the co -partnership firm designated as which is the party making the foregoing proposal or bid; that such bid is genuine and not collusive or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any other bidder or person to put in a sham bid or that such other person shall refrain from bidding; and has not in any manner sought by collusion to secure any advantage against the City of Diamond Bar or any person interested in the proposed contract, for himself or for any other person. That he has been and is duly vested with authority to make and sign instruments for the co -partnership by who constitute the other members of the co -partnership. Signature Subscribed and sworn to before me this day of 19 Signature of officer Administering oath (NOTARY PUBLIC) `al AFFIDAVIT FOR CORPORATION BIDDER STATE OF CALIFORNIA ) )ss COUNTY OF LOS ANGELES ) being first duly sworn, deposes and says: That he is of, a corporation which is the party making the foregoing proposal or bid; that such bid is genuine and not collusive or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any other bidder or person to put in a sham bid or that such other person shall refrain from bidding; and has not in any manner sought by collusion to secure any advantage against the City of Diamond Bar or any person interested in the proposed contract, for himself or for any other person. Signature Subscribed and sworn to before me this day of ! 19 Signature of Officer Administering Oath (NOTARY PUBLIC) 22 AFFIDAVIT FOR INDIVIDUAL BIDDER STATE OF CALIFORNIA ) )ss COUNTY OF LOS ANGELES ) being first duly sworn, deposes and says: That he is the party making the foregoing proposal or bid; that such bid is genuine and not collusive or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any other bidder or person to put in a sham bid or that such other person shall refrain from bidding; and has not in any manner sought by collusion to secure any advantage against the City of Diamond Bar or any person interested in the proposed contract, for himself or for any other person. Subscribed and sworn to before me this day of Signature 19 Signature of Officer Administering Oath (NOTARY PUBLIC) 23 AFFIDAVIT FOR JOINT VENTURE STATE OF CALIFORNIA ) )ss COUNTY OF LOS ANGELES ) being first duly sworn, deposes and says: That he is _of, one of the parties submitting the foregoing bid as a joint venture and that he has been and is duly vested with the authority to make and sign instruments for and on behalf of the parties making said bid who are: 9 that such bid is genuine and not collusive or sham; that said bidder has not colluded, conspired, connived or agreed, directly or indirectly, with any other bidder or person to put in a sham bid or that such other person shall refrain from bidding; and has not in any manner sought by collusion to secure any advantage against the City of Diamond Bar or any person interested in the proposed contract, for himself or for any other person. Subscribed and sworn to before me this day of Signature 19 Signature of Officer Administering Oath (NOTARY PUBLIC) 24 FAITHFUL PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS, THAT WE, hereinafter referred to as "Contractor" as PRINCIPAL, and as SURETY, are held and firmly bound unto the CITY OF DIAMOND BAR, CALIFORNIA hereinafter referred to as the "City", in the sum of Dollars ($ ) lawful money of the United States of America, for the payment of which sum, will and truly to be made, we bind ourselves, jointly and several firmly by these presents. THE CONDITIONS OF THIS OBLIGATION ARE SUCH, that whereas, said contract has been awarded and is about to enter into the annexed contract with said City for consideration of the work under the specification entitled land is required by said City to give this bond in connection with the execution of said contract. NOW, THEREFORE, if said Contractor shall well and truly do and perform all the covenants and obligations of said contract on his part to be done and performed at the time and in the manner specified herein; this obligation shall be null and void; otherwise it shall be and in full force and effect; PROVIDED, that any alterations in the work to be done, or the materials to be furnished, which may be made pursuant to the terms of said contract shall not in any way release said Contractor or the Surety thereunder nor shall any extension of item granted under the provisions of said contract release either said Contractor or said Surety and notice of such alterations or extensions of the contract his hereby waived by such Surety. IN WITNESS WHEREOF, we have hereunto set our hands and seals this day of , 1991. PRINCIPAL SURETY BY• BY: ( SEAL) 25 ( SEAL) LABOR AND MATERIAL BOND KNOW ALL MEN BY THESE PRESENTS, THAT WE hereinafter referred to as "Contractor" as PRINCIPAL, AND as SURETY, are held and firmly bound unto the CITY OF DIAMOND BAR, CALIFORNIA hereinafter referred to as the "City", in the sum of DOLLARS ($ ) lawful money of the United States of America, for the payment of which sum, well and truly to be made, we bind ourselves, jointly and several firmly by these presents. THE CONDITIONS OF THIS OBLIGATION ARE SUCH, that whereas, said Contract has been awarded and is about to enter into the annexed contract with said City for construction of the work under the City's specification entitled and is required by said City to give this bond in connection with the execution of said contract; NOW, THEREFORE, if said Contractor in said contract, or subcontractor, fails to pay for any materials, provisions, provender or other supplies, or for the use of implements or machinery, used in, upon, for or about the performance of the work contracted to be done, or for any work or labor thereon of any kind, or for amounts due under the Unemployment Insurance Act with respect to such work or labor, said Surety will pay for the same in an amount not exceeding the sum specified above, and also in case suit is brought upon this bond, a reasonable attorney's fee, to be fined by the court. This bond shall immure to the benefit of any and all persons entitled to file claims under Section 1192.1 of the Code of Civil Procedure of the State of California. PROVIDED, that any alterations in the work to be done, or the material to be furnished, which may be made pursuant to the terms of said contract, shall not in any way release either said Contractor or said Surety thereunder nor shall any extensions of time granted under the provisions of said contract release either said Contractor or said Surety, and notice of such alterations or extensions of the contract is hereby waived by said Surety. IN WITNESS WHEREOF, we have hereunto set our hands and seals this day of PRINCIPAL SURETY BY• BY: ( SEAL) 26 (SEAL) , 1991. BIDDER'S BOND KNOW ALL MEN BY THESE PRESENTS, THAT WE, as principal, and as surety, are held and firmly bound unto the City of Diamond Bar in the sum to ten percent (10%) of the total amount of the bid of the principal, to be paid to the said City or its certain attorney, its successors and assigns; for which payment will and truly to be made, we bind ourselves, our heirs, executors and administrators, successors or assigns, jointly and severally, firmly by these presents. In no case shall the liability of the surety hereunder exceed the sum of $ THE CONDITION OF THIS OBLIGATION IS SUCH, That whereas the principal has submitted the above mentioned bid to the City of Diamond Bar for certain construction specifically described as follows, for which bids are to be opened at Diamond Bar City Hall on June 5. 1991 for the Purchase and Installation of Playground Equipment for Heritage and Sycamore Canyon Parks in the City of Diamond Bar. NOW THEREFORE, if the aforesaid principal is awarded the contract, and within the time and manner required under the specifications, after the prescribed forms are presented to him for signature, enters into a written contract, in the prescribed form in accordance with the bid, and files the two bonds with the City of Diamond Bar, one to guarantee faithful performance and other to guarantee payments for labor and materials, as required by law, then this obligation shall be null and void; otherwise it shall remain in full force and effect. In the event suit is brought upon this bond by the obligee and judgment is recovered, the surety shall pay all costs incurred by the obligee in such suit, including a reasonable attorney's fee to be fixed by the court. 27 BIDDER'S BOND (CONTINUED) IN WITNESS WHEREOF, we have hereunto set our hands and seals on this day of A.D., 1991 (seal) (seal) (seal) (seal) PRINCIPAL (seal) (seal) SURETY (seal) ADDRESS NOTE: Signatures of those executing for the surety must be properly acknowledged. 28 AGREEMENT KNOW ALL MEN BY THESE PRESENTS: That the following agreement is made and entered into, in duplicate, as of the date executed by the City Clerk and the Mayor, by and between hereinafter referred to as the "CONTRACTOR" and the City of Diamond Bar, California, hereinafter referred to as "City". WHEREAS, pursuant to Notice Inviting Sealed Bids or Proposals, bids were received, publicly opened, and declared on the date specified in said notice; and WHEREAS, City did accept the bid of Contractor and; WHEREAS, City has authorized the City Clerk and Mayor to enter into a written contract with Contractor for furnishing labor, equipment, and material for installation of Playground Equipment at Heritage and Sycamore Canyon Parks. NOW, THEREFORE, in consideration of the mutual covenants herein contained, it is agreed: 1. GENERAL SCOPE OF WORK: Contractor shall furnish all necessary labor, tools, materials, appliances, and equipment for and do the work for the Purchase and Installation of Playground Equipment for Heritage and Sycamore Canyon Parks. Said work to be performed in accordance with specifications and standards on file in the office of the City Manager and in accordance with bid prices hereinafter mentioned and in accordance with the instructions of the City Manager. 2. INCORPORATED DOCUMENTS TO BE CONSIDERED COMPLEMENTARY: The aforesaid specifications are incorporated herein by reference thereto and made a part hereof with like force and effect as if all of said documents were set forth in full herein. Said documents, the Resolution Inviting Bids attached hereto, together with this written agreement, shall constitute the contract between the parties. This contract is intended to require a complete and finished piece of work and anything necessary to complete the work properly and in accordance with the law and lawful governmental regulations shall be performed by the contractor whether set out specifically in the contract or not. Should it be ascertained that any inconsistency exists between the aforesaid documents and this written agreement, the provisions of this written agreement shall control. 29 3. TERMS OF CONTRACT a. The undersigned bidder agrees to execute the contract within ten (10) calendar days from the date of notice of award of the contract or upon notice by City after ten (10) calendar days from the date of notice of award of the contract or upon notice by City after the 10 calendar days, and to complete his portion of the work within sixty (60) calendar days from the execution of the first contract. The bidder agrees further to the assessment of liquidated damages in the amount of one -hundred ($100.00) dollars for each calendar day the work remains incomplete beyond the expiration of the completion date. City may deduct the amount thereof from any monies due or that may become due the Contractor under this contract. Progress payments made after the scheduled date of completion shall not constitute a waiver of liquidated damages. 4. INSURANCE: The Contractor shall not commence work under this contract until he has obtained all insurance required hereunder in a company or companies acceptable to City nor shall the Contractor allow any subcontractor to commence work on his subcontract until all insurance required of the subcontractor has been obtained. The contractor shall take out and maintain at all times during the life of this contract the following policies of insurance: a. Compensation Insurance: Before beginning work, the Contractor shall furnish to the Engineer a certificate of insurance as proof that he has taken out full compensation insurance for all persons whom he may employ directly or through subcontractors in carrying out the work specified herein, in accordance with the laws of the State of California. Such insurance shall be maintained in full force and effect during the period covered by this contract. In accordance with the provisions of Section 3700 of the California Labor Code, every contractor shall secure the payment of compensation to his employees. Contractor, prior to commencing work, shall sign and file with the City a certification as follows: "I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for worker's compensation or to undertake self insurance in accordance with the provisions of that Code, and I will comply with such provisions before commencing the performance of work of this contract." 30 b. For all operations of the Contractor or any subcontractor in performing the work provided for herein, insurance with the following minimum limits and coverage: 1) Public Liability - Bodily Injury (not auto ($500,000 each person; $1,000,000 each accident. 2) Public Liability - Property Damage (not auto) $250,000 each person; $500,000 aggregate. 3) Contractor's Protective - Bodily Injury $500,000 each person; $1,000,000 each accident. 4) Contractor's Protective - Property Damage $250,000 each accident; $500,000 aggregate. 5) Automobile - Bodily Injury $500,000 each person; $1,000,000 each accident. 6) Automobile - Property Damage $250,000 each accident. C. Each such policy of insurance provided for in paragraph b. shall: 1) Be issued by an insurance company approved in writing by City, which is qualified to do business in the State of California. 2) Name as additional insured the City of Diamond Bar, its officers, agents and employees, and any other parties specified in the bid documents to by so included; 3) Specify it acts as primary insurance and that no insurance held or owned by the designated additional insured shall be called upon to cover a loss under said policy; 4) Contain a clause substantially in the following words: 31 "It is hereby understood and agreed that this policy may not be canceled nor the amount of the coverage thereof reduced until thirty (30) days after receipt by City of a written notice of such cancellation or reduction of coverage as evidenced by receipt of a registered letter." 5) Otherwise be in form satisfactory to City. d. The policy of insurance provided for in subparagraph a. shall contain an endorsement which: 1) Waives all right of subrogation against all persons and entities specified in subparagraph 4.c.(2) hereof to be listed as additional insureds in the policy of insurance provided for in paragraph b. by reason of any claim arising out of or connected with the operations of Contractor or any subcontractor in performing the work provided for herein; 2) Provides it shall not be canceled or altered without thirty (30) days' written notice thereof given to City by registered mail. e. The Contractor shall at the time of the execution of the contract present the original policies of insurance required in paragraphs a. and b. hereof, or present a certificate of the insurance company, showing the issuance of such insurance, and the additional insureds and other provisions required herein. 5. PREVAILING WAGE: Notice is here by given that in accordance with the provisions of California Labor code, Division 2, Part 71 Chapter 1, Artic�es 1 and 2, the Contractor is required to pay not less than the general prevailing rate of per diem wages for work of a similar character in locality in which the public work is performed, and not less than the general prevailing rate of per diem wages for holiday and overtime work. In that regard, the Director of the Department of Industrial Relations of the State of California is required to and has determined such general prevailing rates of per diem wages. copies of such prevailing rates of per diem wages are on file in the office of the City clerk of the City of Diamond Bar, Suite 100 21660 E. Copley Drive, Diamond Bar, California, and are available to any interested party on request. City also shall cause a copy of such determinations to be posted at the job site. QK Pursuant to Labor Code Section 1775, the contractor shall forfeit, as penalty to City, not more than fifty dollars ($50.00) for each laborer, workman, or mechanic employed for each calendar day or portion thereof, if such laborer, workman or mechanic is paid less than the general prevailing rate of wages hereinbefore stipulated for any work done under the attached contract, by him or by any subcontractor under him, in violation of the provisions of said Labor Code. 6. APPRENTICESHIP EMPLOYMENT: In accordance with the provisions of Section 1777.5 of the Labor Code as amended by Chapter 971, Statues of 1939, and in accordance with the regulations of the California Apprenticeship council, properly indentured apprentices may a employed in the prosecution of the work. Attention is directed to the provisions in Sections 1777.5 of the Labor Code concerning the employment of apprentices by the Contractor or any subcontractor under him. Section 1777.5, as amended, requires the Contractor or subcontractor employing tradesmen in any apprenticeable occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate will also fix the ratio of apprentices journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases shall not be less than one to five except: a. When unemployment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days prior to the request for certificate, or b. When the number of apprentices in training in the area exceeds Ia ratio of one to five, or C. When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis statewide or locally, or d. When the Contractor provides evidence that he employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen. 33 The Contractor is required to make contribution to funds established for the administration of apprenticeship programs if he employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other contractors on the public works site are making such contributions. The Contractor and subcontractor under him shall comply with the requirements of Sections 1777.5 and 1777.6 in the employment of apprentices. Information relative to apprenticeship standards, wage schedules, and other requirements may be obtained from the Director of Industrial Relations, ex-officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. 7. LEGAL HOURS OF WORK: Eight (8) hours of labor shall constitute a legal day's work for all workmen employed in the execution of this contract, and the Contractor and any subcontractor under him shall comply with and be governed by the laws of the State of California having to do with working hours set forth in Division 2, Part 7, chapter 1, Article 3 of the Labor Code of the State of California as amended. The Contractor shall forfeit, as a penalty to City, twenty-five dollars ($25.00) for each laborer, workman, or mechanic employed in the execution of the contract, by him or any subcontractor under him, upon any of the work hereinbefore mentioned, for each calendar day during which said laborer, workman, or mechanic is required or permitted to labor more than eight (8) hours in violation of said Labor Code. 8. TRAVEL AND SUBSISTENCE PAY: Contractor agrees to pay travel and subsistence pay to each workman needed to execute the work required by this contract as such travel and subsistence payments are defined in the applicable collective bargaining agreements filed in accordance with Labor Code Section 1773.8. I 9. CONTRACTOR'S LIABILITY: The City of Diamond Bar and its officers, agents and employees shall not be answerable or accountable in any manner for any loss or damage that may happen to the work or any part thereof, or for any of the materials or other things used or employed in performing the work; or for injury or damage to any person or persons, either workmen employees of the contractor of his subcontractors or the public, or for damage to adjoining or other property from any cause whatsoever arising out of or in connection with the performance of the work. The contractor shall be responsible for any damage or injury to any person or property resulting from defects or obstructions or from any cause whatsoever, except the sole negligence or willful misconduct of City, its employees, servants, or independent contractors who are directly responsible to City during the progress of the work or at any time before its completion and final acceptance. 34 The Contractor will indemnify City against and will hold and save City harmless from any and all actions, claims, damages to persons or property, penalties, obligations, or liabilities that may be asserted or claimed by any person, firm, entity, corporation, political subdivision, or other organization arising out of or in connection with the work, operation, or activities of the contractor, his agents, employees, subcontractors, or invitees provided for herein, whether or not there is concurrent passive or active negligence on the part of City, but excluding such actions, claims, damages to persons or property, penalties, obligations, or liabilities arising from the sole negligence or willful misconduct of City, its employees, servants, or independent contractors who are directly responsible to City, and in connection therewith: a. The Contractor will defend any action or actions filed in connection with any of said claims, damages, penalties, obligations, o liabilities and will pay all costs and expenses, including attorneys' fees incurred in connection therewith. b. The Contractor will promptly pay any judgment rendered against the Contractor or City covering such claims, damages, penalties, obligations, and liabilities arising out of or in connection with such work, operations, or activities of the Contractor hereunder, and the Contractor agrees to save and hold the City harmless therefrom. C. In the event City, without fault, its made a party to any action or proceeding filed or prosecuted against he Contractor for damages or other claims arising out of or in connection with the work, operation, or activities of the contractor hereunder, the contractor agrees to pay to City any and all costs and expenses incurred by City in such action or proceeding together with reasonable attorneys' fees. So much of the money due to the Contractor under and by virtue of the contract as shall be considered necessary by City may be retained by City until disposition has been made of such actions or claims for damage as aforesaid. 35 10. NON-DISCRIMINATION: No discrimination shall be made in the employment of persons upon public works because of the race, color, or religion of such persons, and every contractor for public works violating this section is subject to all the penalties imposed for a violation of Division 2, Part 7, Chapter 1 of the Labor Code in accordance with the provisions of Section 1735 of said Code. 11. CONTRACT PRICE AND PAYMENT: City shall pay to the Contractor for furnishing all material and doing the prescribed work the unit prices set forth in the Price Schedule in accordance with Contractor's Proposal dated June 5, 1991. 12. ATTORNEYS' FEES: In the event that any action or proceeding is brought by either party to enforce any term or provision of this Agreement, the prevailing party shall recover its reasonable attorneys' fees and costs incurred with respect thereto. APPROVED AS TO FORM BY: CITY ATTORNEY IN WITNESS WHEREOF, the parties hereto have presents to be duly executed with all the formalities law on the respective dates set forth opposite their State of California Contractor's License No. Date By: Title Title caused these required by signatures. CITY OF DIAMOND BAR, CALIFORNIA By: Mayor By: City Clerk Date Contractor's Business Phone I Emergency Phone at which Contractor can be reached at any time 37 SPECIAL PROVISIONS 1. GENERAL CONDITIONS All work shall be done in accordance with the 1988 Edition of the Standard Specifications for Public Works Construction, hereinafter referred to as Standard Specifications, Plans, Standard Construction Drawings and these Special Provisions. 2. MODIFICATIONS TO THE STANDARD SPECIFICATIONS Section 2. Scope and Control of Work. Section 2-1. Award and Execution of Contract is amended by the following: (a) Examination of Plans, Specifications, Special Provisions, and Site of Work: The bidder is required to examine carefully the site and the proposal, plans, specifications and contract forms for the work contemplated, and it will be assumed that the bidder has investigated and is satisfied as to the conditions to be encountered, including all installations and utilities, whether underground, surface or overhead, as to the character, quality and quantities of work to be performed and materials to be furnished, and as to the requirements of the specifications, the special provisions and the contract. It is mutually agreed that submission of a proposal shall be considered prima facie evidence that the bidder has made such examination. (b) Proposal Form: All proposals must be made upon blank forms to be obtained from the City Clerk at City Hall, 21660 E. Copley Dr, Suite 330, Diamond Bar, CA. All proposals must give the prices proposed, both in writing and figures, and must be signed by the bidder, and his address shown. If the proposal is made by individual, his name and post office address must be shown. If made by a firm or partnership, the name and post office address of each member of the firm or partnership must be shown. If made by a corporation, the proposal must show the name of the state under the laws of which the corporation was chartered and the names, titles, and business addresses of the president, secretary, and treasurer. (c) Rejection of Proposals Containing Alterations, Erasures or Irregularities: Proposals may be rejected if they Ishow any alterations of form additions not called for, conditional or alternative proposals, incomplete proposals, erasures, or irregularities of any kind. (d) Bidder's Guaranty: All proposals shall be presented under sealed cover and shall be accompanied by cash, cashier's check or certified check payable to, or bidder's bond in favor of the City of Diamond Bar in an amount of said proposal, and no proposal shall be considered unless such cash, cashier's check, certified check, or bidder's bond in enclosed therewith. 38 (e) Award of Contract: The award of the contract, if it be awarded, will be to the lowest responsible bidder. (f) Return of Bidder's Guarantees: Proposal guarantees will be held until the contract has been finally executed, after which they will be returned to the respective bidders whose proposals they accompany. The Notice Inviting Sealed Bids, Proposal, Bonds, Instructions for Bidders, General Provisions and Detail Specifications, shall be deemed incorporated in the contract by reference. A corporation to which an award is made will be required, before the contract is finally executed, to furnish evidence of its corporate existence that the officer signing the contract and bonds for the corporation is duly authorized so to do. Subsection 2-5.1. Plans and Specifications -General is amended by the addition of the following: An addendum to these specifications may be issued by the Engineer at any time prior to the bid opening. Section 5. Utilities. This section is modified by addition of the following subsections. Subsection 5-1. Location. This section is amended by addition of the following: The Contractor shall notify Underground Service Alert (USA) at 1-800-422-4133 two working days prior to the start of any boring or excavating operations. The Contractor's attention is directed to the close proximity of utilities to the construction, of the storm drain. The Contractor shall exercise caution to prevent damage to or movement of the utilities while constructing the storm drain along and adjacent to the utilities. The Contractor shall notify the owners of all utilities 48 hours before start of construction. The utility owners listed may be contacted as indicated: Utility Owner Identification. Utility owners who may have facilities which may affect the work are as follows: I General Telephone 1400 E. Phillips Blvd. Pomona, California 91766 (714) 865-3307 Southern California Edison Company 800 West Cienega San Dimas, California 91773 (714) 592-3724 39 Walnut Valley Water District 271 South Brea Canyon Road Walnut, California 91789 (714) 595-7554 Southern California Gas Company Distribution Department 920 S. Stimson Ave. City of Industry, Ca 91745 (714) 394-4327 Underground Service Alert 1 (800) 422-4133 Subsection 5-2. Protection. The Contractor is hereby alerted to the existence of all utility lines shown on the plans. The Contractor shall carefully protect all lines during the course of construction. The Contractor is cautioned to protect existing utilities and their appurtenances which may be within the work area. Particular attention shall be given to water valves. Section 6. Construction Schedule and Commencement of Work is amended by the addition of the following: Prior to commencing construction the contractor shall submit for approval a construction schedule. Section 7. Resoonsibilities of the Contractor in Conduct of His Work. Subsection 7-2. Labor is amended by the addition of the following: Labor Discrimination. No discrimination shall be made in the employment of such persons upon public works because of the race, color, or religion of such persons and every contractor for public works violating this section is subject to all the penalties imposed for a violation of Chapter 11 or Part VII, Division 2 of the Labor Code in accordance with the provisions of Section 1735 thereof. I Subsection 7-3.1. Contractor's Responsibility for Work. Until acceptance of the work in writing by the City of Diamond Bar, the contractor shall have the charge and care of the work site at all times and shall bear the risk of injury or damage to any part thereof by the action of the elements or from any other cause, whether arising from the execution or from the non execution of the work. The contractor shall rebuild, repair, restore, and make good all injuries or damages to any portion of the work occasioned by any of the above causes before final acceptance and shall bear the expense thereof. The City of Diamond Bar permits stockpiling of excavation material and/or construction material only in an authorized location. This requirement also applies to the location of a material and equipment yard and a construction office. 40 All existing improvements (except utilities) which are removed or damaged during the course of construction of the project shall be restored to a condition equal to or better than, in all respects, the existing improvements removed or damaged unless otherwise specified or noted on the drawings. Full compensation for conforming to the requirements of this section shall be included in other items of work performed and no additional compensation will be allowed. Subsection 7-4.1 Duration of Contract The Contractor shall begin work on or before the date of a written "Notice to Proceed" and shall complete the entire work within sixty (60) calendar days. Subsection 7-10.1. Traffic and Access is amended by addition of the following: No public street, or portion thereof, may be closed to through traffic as a part of this Contract. However, if, in the opinion of the Engineer, it is in the interest of the City of Diamond Bar to close the street, the contractor shall close the street as directed by the Engineer. Full compensation for conforming to the requirements of this section shall be included in other items of work performed and no additional compensation will be allowed. The Contractor shall furnish all flagmen and guards and supply and install all signs, lights, flares, barricade delineators, and other facilities which are necessary to expedite the passage of public traffic through or around the work or to prevent accidents or damage or injury to the public or to give adequate warning to the public of any dangerous conditions to be encountered. The Caltrans "Manual of Traffic Controls" shall be used for all traffic control on this project. Payment for this work shall be included in Bid Item No.1 (Clearing and Grubbing). Subsection 7-11 SHORING OF EXCAVATIONS Shoring of excavations is not generally required on this project, however, the City's Engineer may determine that shoring is required in portions of the construction area, due to the type of trench excavation proposed by the contractor. The City has performed no soil testing to determine precisely what areas, if any, will require shoring. I Shoring of excavation if required shall be in accordance with the requirements of Subsection 306-1, as amended, of the Standard Specifications, and shall meet all the requirements of the Construction Safety Orders of the Department of Industrial Relations, State of California and of OSHA. Approved protective fencing and barricading will also be provided by the Contractor as a part of this item. Prior to the required excavation the Contractor shall obtain all permits required thereby. 41 The Contractor shall conform to the Section 6424 of the California State Labor Code regarding shoring and bracing of excavations. Of special importance in this regard is the following extract from said section: "For the excavation of any trench or trenches five feet or more in depth, the Contractor shall submit for acceptance by the awarding body, or by a registered civil or structural engineer employed by the awarding body, to whom authority has been delegated, in advance of excavation, of a detailed plan showing the design of shorings, bracing, sloping or other provisions to be made for worker protection from the hazard of caving ground during the excavation of such trench or trenches. If such plan varies from the shoring system standards established by the Construction Safety Orders, the plan shall be prepared by a registered civil or structural engineer". Full compensation for conforming to the requirements of this section shall be included in other items of work involved and no additional compensation will be allowed. Section 9. Measurement and Pavment. Subsection 9-3 is modified by addition of the following DaraaraDhs: The Contractor agrees that the payment of the amount under the contract, and the adjustment and payment for any work done in accordance with any alterations of the same, shall release the City of Diamond Bar, the City Council, the City Manager, and the City Engineer of any and all claims or liability on account of work performed under the contract or any alterations thereof. Progress Payments. The Contractor shall be entitled each month to a monthly progress payment i an amount equal to ninety percent (901%) of the estimated percentage of actual work completed by the end of the preceding calendar month, based on the contract price less all previous payments, provided that in all events the City shall withhold no less than ten percent (10%) of the contract price until final completion and acceptance of the work. The contractor may substitute in lieu of cash retention. This payment on account shall in po way be considered as an acceptance of any part of the work or material of the contract, nor shall it in any way govern the final estimate. Final Payments. After the completion of the contract, the Engineer shall make a final inspection of the work done thereunder, and if entirely satisfactory and complete, the City shall pay to the Contractor an amount which, when added to the payments previously made and deductions allowable to the City, will equal ninety percent (90%) of the contract price. Thereafter the balance of the contract price remaining unpaid shall be paid 35 calendar days after the recording of a Notice of Completion by the City. The payment of the final amount due under the contract and the adjustment and payment for any work done in accordance with any alterations of the same shall release the City from any and all claims on account of the work performed under the contract or any alterations thereof. 42 TS -1 GENERAL A. L7 C. [7 TECHNICAL SPECIFICATIONS Playground Locations 1. Heritage Park 2900 Brea Canyon Road Diamond Bar, Ca 91765 Examination of Job Site 2. Sycamore Canyom Park 22930 Golden Springs Diamond Bar, Ca 91765 The bidder shall make a detailed physical inspection of the site before submitting his proposal. Some playground areas have limited access due to their physical location. Heavy equipment trucks which will cause ground and landscape damage will not be allowed on the grass areas. Contractor may have to hand deliver some of these materials to the lob site. It is understood that bidder has satisfied himself regarding existing facilities and existing access conditions which may affect bid prices for the proposed work. Scope of Proiect The work to be done consists essentially, but not limited to: a. Remove existing playground equipment at Heritage Park and Sycamore Canyon Park, to include footings. Dispose of all equipment and concrete off-site. b. Purchase new playground equipment per specifications for Heritage and Sycamore Canyon Parks. C. Install new equipment, per manufacturers specifications, at Heritage and Sycamore Canyon Parks. 2. The Contractor shall furnish all labor, equipment and materials necessary to complete the work. 3. Any extra work or expense incurred by the Contractor by reason of any known or unknown natural obstructions or conditions whether located within or adjacent to the limits of the work, shall be borne by the Contractor and there shall be no charge to the City. Schedule of Work The Contractor shall notify the Director of the proposed schedule of work at least seven (7) days prior to commencing work. 43 E. Inspection 1. On all questions relating to quantities, the acceptability of materials or work, and the interpretation of specifications or drawings, the decision of the Director is final and binding, and shall be precedent to any payment under the contract. 2. All work and materials are subject to inspection and approval of the Director. 3. Inspection of the work shall not relieve the contractor of the obligations to fulfill all conditions of the contract. F. Storage of Equipment and Materials Construction materials and equipment may be stored in parkway areas if adequate and safe pedestrian and vehicular passage is provided, as determined by the Director. G. Protection of Existing Improvements Existing improvements and landscaping, adjacent property, utility and other facilities shall be protected from injury or damage. H. Repair, Replacements and Clean-up; 1. Any new work found to be defective or damaged prior to its acceptance shall be repaired by the Contractor. 2. The Contractor shall repair at his own expense any damage to curbs, gutters, sidewalks, landscaping our any other property of the City or of adjacent property caused by him in the performance of the work. 3. materials and equipment shall be removed from the site as soon as they are no longer necessary. Upon completion of the work and before final inspection, the @ntire work site shall be cleared of equipment, unused material, and rubbish so as to present a satisfactory clean and neat appearance. 4. Work will not be approved until proper cleanup is accomplished. 5. All cleanup cost shal be the responsibility of the Contractor. TS -2 INSTALLATION OF EQUIPMENT A. Installation of New Play Equipment The Contractor will be responsible for the installation of all new equipment. 44 Installation shall meet all manufacturers instructions and requirement as they apply to each piece of equipment. It will also be the Contractor's responsibility to see that during installation the area is maintained in a safe condition. TS -3 SPECIFICATIONS FOR NEW PLAY EQUIPMENT The following pages contain specifications of desired play equipment for Heritage Park and Sycamore Canyon Park. 45 HERITAGE PARK CITY OF DIAMOND BAR HERITAGE PARK SPECIFICATIONS FOR LOKVILLE PLAYSYSTEM OR EQUAL GENERAL An all steel play unit consisting of two Double Decks connected to two Double Decks by a PVC Suspension Bridge, with play features attached to the decks. Play features shall include: (1) Cyclone Slide, (2) Climbing Pole x 2, (3) PVC Steps x 2, (4) "L" Tube Slide, (5) Cargo Net, (6) Tic -Tac -Toe Panel, (7) Twister Slide, (8) Wall with Wheel. POSTS Support post shall be 4" x 4" x 13 gauge galvannealed square tubing with top caps. An A-60 coating shall be applied to the weight of 0.50 oz per square foot on both the inside and outside of the tubing. The tubing shall have a yield strength of 35,000 psi and a tensile strength of 54,000 psi. This tubing shall meet ASTM standards A-525 and A-526. DECKS Deck shall be constructed from 9 gauge x 3/4" expanded metal with a 3/16" x 2" x3" angle frame. Shall have 1/4" x 1-1/4" flat steel braces. All components shall be welded and primed before a coating of Mira -Therm shall be applied. Deck size shall be 4'x 4'. HAND HOLDS shall be of 1-5/16" O.D. x.080 wall galvannealed pipe. Pipe shall be & LADDER constructed of cold -formed steel providing high yield and tensile strengths. RUNGS Pipe shall have a triple coat corrosion protection; firstly it shall have a hot dipped uniform zinc galvanized coating, then a coating of chromate conversion applied, then a clear and cross-linked polymer coating shall be applied to the interior and exterior walls. CLAMPS Shall be sand cast from Aluminum Alloy and shall have safety locks. DECK ROOF Shall be a 50" x 50" square pyramid with a 17" high peak. Shall be fabricated from Rockite, with pattern and color molded in. PVC Bridge boards shall be 9 gauage x 3/4" expanded metal, coated with Mira - SUSPENSION Therm. Chains shall be 3/8" proof coil with a working load of 2650 lbs per BRIDGE chain. The top chain shall be 7/0 galvanized twist coil with a 1300 Ib working load. WALL WITH shall be used to enclose an open side of a deck and shall have a turnable STEERING wheel for imaginative play. The enclosure assembly shall be fabricated from WHEEL 1-5/16" O.D. cold formed steel pipe. Pipe shall have a triple coating of corrosion protection. The steering wheel shall be sand cast from aluminum alloy. TIC -TAC- Shall be used to enclose an open side of a deck. Nine cylinders shall be TOE available for rotating to an "X" or an "O". The cylinders shall be blow molded PANEL polyethylene. The frame shall be fabricated from 1-5/16" O.D. cold formed steel pipe. Pipe shall have a triple coating of corrosion protection. CITY OF DIAMOND BAR HERITAGE PARK SPECIFICATIONS FOR LOKVILLE PLAYSYSTEM OR EQUAL PVC STEPS Shall be access to a 3' deck. Shall be three expanded metal steps coated with Mira -Therm, with handrails. CYCLONE Shall be fabricated from rotationally molded polyethylene and shall make a 270 II SPIRAL degree turn before exiting. The slide bedway shall be constructed with a SLIDE double wall thickness with a natural air insulator to reduce hot and cold transfer to the sliding surface. The center pole shall be 4" galvanized schedule 40 pipe. The ramp shall be 3/16" x 2" x 3 angle frame with expanded metal decking coated with Mira -Therm. "L" SLIDE Tube slide designed in the shape of an "L". Shall be fabricated from Rockite. Shall be formed to a 24" diameter inside dimension. The tube shall be 46" long with an elbow section and a 44" long bottom bedway section. A Rockite panel shall be attached to the deck end of the tube to form an enclosure between the outside of the tube and the deck and deck posts. The panels shall be 38" high, 36" wide and 2-1/2" deep. TWISTER Shall be a slide from a 3' high deck that shall curve to the left 80 degrees on SLIDE a 34" centerline radius. Shall be manufactured from Rockite. The slide bedway shall have a double wall thickness with a natural air insulator to reduce hot and cold transfer to the sliding surface. Slide shall be 28" wide. The legs shall be 1-1/4" x.085 wall galvanized structural pipe. The handhold assembly shall be constructed from 1" x .080 wall galvanized structural pipe. CLIMBING Shall be fabricated from 1-5/16" O.D. cold rolled steel pipe, triple coated with POLE zinc chromate and acrylic finish. Shall be 10'6" long, connected to the opening curves by a "tee" assembly fabricated from 1-5/8" O.D. galvanized steel pipe. CARGO NET Shall be manufactured from 4/0 galvanized chain. Shall have five vertical chains approximately 68" long connecting to rungs by 5/16" "S" hooks, three horizontal chains approximately 44" long shall connect to the vertical chains by 5/16" bolts, washers and nuts. The chain shall be coated with Mira -Therm. FINISHES All metal parts shall be finished with Miracote. MIRACOTE Shall be a polyester powder coating applied using extreme heat. The metal shall be washed and etched for optimum adhesion and coated with a non - chromic seal before the Miracote powder is applied electrostatically, then baked at 500 degrees fahrenheit to fuse it to a hard, slick, durable finish. 47 CITY OF DIAMOND BAR HERITAGE PARK SPECIFICATIONS FOR LOKVILLE PLAYSYSTEM OR EQUAL ROCKITE Shall be a low density polyethylene produced from high performance, U.V. stabilized (fade resistant) rotational molding grade resins with a custom designed additive package. Rockite's properties shall exhibit a balance of smoothness, toughness, rigidity, environmental stress crack resistance and excellent low temperature impact performance. Wall thickness of Rockite components shall be 3/16" to 1/4". MIRA-THERM Shall be a Vinyl Plastisol coating. Primed metal parts shall be heated and then dipped in a Vinyl Plastisol solution, which is then heated. Fusion shall take place and the solution shall be converted to a tough, homogeneous mass with excellent abrasion, aging, corrosion and electrical resistance, approximately 1/8" thick. Mira -Therm shall contain UV light stabilizers, color pigments and flame retardants. Mira -Therm is a proprietary brand of PVC. SYCAMORE CANYON PARK f CITY 4F DIAMOND BAR HEP-1TAGE PARK OKTAME 7I SLIM 162-877 DEXX w/RDCF 162-577 WALT. w/WHMb CLIMMG POFZ 162-900 162-808 Cr7 PVC S M13S 182-868pVC TWSTER SLIDE 162-907 SUSPENSICH ERIDGE 162-855PVC CT.IIMIM POLE 162-808 TUJ' SLIDE 162-840-4 J Sam :.:. �, W.0 �� � a♦ •.a a: • TIC TAC 7M =man mmm� CAR00 NET 162-835PVC 49 Scale }'r 1 CITY OF DIAMOND BAR SYCAMORE CANYON PARK SPECIFICATIONS FOR LOKVILLE PLAYSYSTEM OR EQUAL GENERAL An all steel play unit consisting of a Single Deck connected to a Single Deck by a Horizontal "S" Ladder, with play features attached to the decks. Play features shall include: (1) Cyclone Slide, (2) Climbing Pole, (3) PVC Steps, (4) Ski Slide, (5) Wall with Wheel, (6) Vertical Ladder, (7) Wall Enclosure. POSTS Support post shall be 4" x 4" x 13 gauge galvannealed square tubing with top caps. An A-60 coating shall be applied to the weight of 0.50 oz per square foot on both the inside and outside of the tubing. The tubing shall have a yield strength of 35,000 psi and a tensile strength of 54,000 psi. This tubing shall meet ASTM standards A-525 and A-526. DECKS Deck shall be constructed from 9 gauge x 3/4" expanded metal with a 3/16" x 2" x 3" angle frame. Shall have 1/4" x 1-1/4" flat steel braces. All components shall be welded and primed before a coating of Mira -Therm shall be applied. Deck size shall be 4'x 4'. HAND HOLDS Shall be of 1-5/16" O.D. x .080 wall galvannealed pipe. Pipe shall be & LADDER constructed of cold -formed steel providing high yield and tensile strengths. RUNGS Pipe shall have a triple coat corrosion protection; firstly it shall have a hot dipped uniform zinc galvanized coating, then a coating of chromate conversion applied, then a clear and cross-linked Polymer coating shall be applied to the interior and exterior walls. CLAMPS Shall be sand cast from Aluminum Alloy and shall have safety locks. HORIZONTAL Shall be used as a bridge between two 3' high decks and shall be in the shape "U" OR "S" of a letter "U". Shall have all welded assembly. There shall be three rungs even LADDER spaced over each "L" shaped section. Ladder shall comprise of two "L" shaped section. Shall be approximately 3' wide. I WALL Assembly shall be solid welded and fabricated from 1-5/16" O.D. cold formed ENCLOSURE steel pipe. Pipe shall have a triple coating of corrosion protection. Wall enclosure assembly shall be 44" wide x 36-1/2" high to give an enclosure height of 38" once installed. The vertical bars shall be approximately 6" apart. CLIMBING Shall be fabricated from 1-5/16" O.D. cold rolled steel pipe, triple coated with POLE zinc chromate and acrylic finish. Shall be 10' 6" long, connected to the opening curves by a "tee" assembly fabricated from 1-5/8" O.D. galvanized steel pipe. 50 CITY OF DIAMOND BAR SYCAMORE CANYON PARK SPECIFICATIONS FOR LOKVILLE PLAYSYSTEM OR EQUAL WALL WITH Shall be used to enclose an open side of a deck and shall have a turnable STEERING wheel for imaginative play. The enclosure assembly shall be fabricated from WHEEL 1-5/16" O.D. cold formed steel pipe. Pipe shall have a triple coating of corrosion protection. The steering wheel shall be sand cast from aluminum alloy. PVC STEPS Shall be access to a 3' deck. Shall be three expanded metal steps coated with Mira -Therm, with handrails. SKI SLIDE Bedway shall be fabricated from Rockite. The slide bedway shall be constructed with a double wall thickness with a natural air insulator between, to reduce hot and cold transfer to the sliding surface. Shall be 38" wide and 73" long. The legs shall be 1-1/4" galvanized pipe. CYCLONE Shall be fabricated from rotationally molded polyethylene and shall make a 270 II SPIRAL degree turn before exiting. The slide bedway shall be constructed with a SLIDE double wall thickness with a natural air insulator to reduce hot and cold transfer to the sliding surface. The center pole shall be 4" galvanized schedule 40 pipe. The ramp shall be 3/16" x 2" x 3" angle frame with expanded metal decking coated with Mira -Therm. VERTICAL Shall be fabricated from 1" galvanized pipe, bent and welded to attach to LADDER support legs. FINISHES All metal parts shall be finished with Miracote. MIRACOTE Shall be a polyester powder coating applied using extreme heat. The metal shall be washed and etched for optimum adhesion and coated with a non - chromic seal before the Miracote powder is applied electrostatically, then baked at 500 degrees* fahrenheit to fuse it to a hard, slick, durable finish. ROCKITE Shall be a low density polyethylene produced from high performance, U.V. stabilized (fade resistant) rotational molding grade resins with a custom designed additive package. Rockite's properties shall exhibit a balance of smoothness, toughness, rigidity, environmental stress crack resistance and excellent low temperature impact performance. Wall thickness of Rockite components shall be 3/16" to 1/4". MIRA-THERM Shall be a Vinyl Plastisol coating. Primed metal parts shall be heated and then dipped in a Vinyl Plastisol solution, which is then heated. Fusion shall take place and the solution shall be converted to a tough, homogeneous mass with excellent abrasion, aging, corrosion and electrical resistance, approximately 1/8" thick. Mira -Therm shall contain UV light stabilizers, color pigments proprietary brand of PVC. 51 AGENDA NO. CITY OF DIAMOND BAR AGENDA REPORT DATE: May 14, 1991 MEETING DATE: May 21, 1991 TO: Honorable Mayor and Members of the City Council FROM: Charles Janiel, Director of Parks and Maintenance VIA: Robert L. Van Nort, City Manager SUBJECT: Vehicle Usage In November 1989 the City Council authorized the Director of Parks and Maintenance use of a City vehicle for commuting from home to port. This use was deemed to be additional compensation. Currently the vehicle is used as directed only for commuting and for responding to emergency call out. There is absolutely no other personal use. During the past seven months, since the purchase of the vehicle presently used, a total of 6,800 miles have been accumulated. Of this amount, approximately 2,400 (96 miles per week) miles have been accumulated by the Director for commuting purposes. The Director had an additional $675.00 of additional income reported to the IRS, pursuant to IRS guidelines, in the 1990 tax year. During the past year, the Director has responded to four call outs, primarily for irrigation problems. The Director's home phone and pager number is on file with the Walnut Sheriff's Station, and is the first person called for department emergencies. RECOMMENDATION Receive and file. FISCAL IMPACT: Amount Requested $ Budgeted Amount $ In Account Number: Deficit: $ Revenue Source: Robert L. Van Nort Andrew V. Arczynski Terrence L. Belanger City Manager City Attorney Assistant City Manag` CITY OF DIAMOND BAR /Z AGENDA SCHEDULING REQUEST TO: CITY CLERK VIA CITY MANAGER FROM: Robert L. Van Nort FOR MEETING DATE: May 21, 1991 [x] Consent Calendar [ ] Special Presentations [ ] Public Hearings [ ] Closed Session [ ] Unfinished Business [ ] Other [ ] New Business --------------------------------------------------------------------------- --------------------------------------------------------------------------- AGENDA TITLE: Proposed fee increase, effective July 1, 1991, for Legislative Representation, Joe A. Gonsalves & Son. RECOMMENDED ACTION: Approve. External Distribution - name and address of applicant or others to be notified of meeting and decision: i' 4& APPROVED FOR AGENDA: Robert L. Van Nort, City Manager "l Joe A. Gonsalves & Son * PROFESSIONAL LEGISLATIVE REPRESENTATION 1 '' I PARK EXECUTIVE BLDG. *SUITE 205 9 925 L ST.* SACRAMENTO, CA 95814-3787 * 916 * 441-0597 April 26, 1991 Mr. Robert Van Nort City Manager 21660 East Copley Diamond Bar, CA Dear Robert: Drive, Suite 100 91765-4177 I know that at this time you are preparing your budget for the 1991-92 fiscal year. Due to the constant increase in cost of doing business here in Sacramento (rents, parking fees, salaries, postage costs and other incidentals), Anthony and I would appreciate it if you would consider a fee increase commensurate with the increase in the Consumer Price Index for 1990. The statewide average percent, which in the from $2,000 to $2,100 Sin, rely, JOE ONSALVES JAG/ j o for the past year was approximately five case of your city would mean an increase monthly. AGENDA NO. --------------------------------------------------------------------------- --------------------------------------------------------------------------- CITY OF DIAMOND BAR AGENDA REPORT --------------------------------------------------------------------------- DATE: May 6, 1991 MEETING DATE: May 21, 1991 TO: Honorable Mayor and Members of the City Council FROM: Robert L. Van Nort, City Manager SUBJECT: PROPOSED AGREEMENT WITH POMONA HUMANE SOCIETY DISCUSSION It is requested that the City of Diamond Bar compensate $49,654 to the Pomona Valley Humane Society for FY91-92. Even though there has been a substantial increase over prior years, the cost is still comparable and reasonable to that of other cities they service. Attached for your review is a copy of the transmittal proposal budget and agreement to be executed to continue animal control service for FY91-92. RECOMMENDATION: Approve the agreement with the Humane Society of Pomona Valley, Inc., to continue animal control services for FY91-92. FISCAL IMPACT: Amount Requested $ Budgeted Amount $ In Account Number: Deficit: $ Revenue Sourze: R - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - --------------- Robert L. Van Nort Andrew V. Arczynski Terrence L. Belange- City Manager City Attorney Assistant City Manager E WALL W/WlEaL 162-904 0 CPPV or nIAMcaND BAR SYCAMCM C'ANYCK PARK CYt3LlqE TT SMME 162-877 WHLL Y 2-816 LAa[ Co 162-815- 3 yrs �� V' Mom CLOVIS "See Rl.R1.fJ WBALa TADOM 162-915 m STEPS I I I 1 162 868P'VC SEI sl 162_874 52 Scale III - 1' POMONA VALLEY HUMANE SOCIETY S. P. C. A. Society for the Prevention of Cruelty to Animals May 6, 1991 Robert Van Nort City Manager City of Diamond Bar 21660 East Copley Drive Diamond Bar, California 91765 Dear Bob: The Humane Society's Board of Directors has approved the 1991-1992 operating budget which is enclosed for your review. The Humane Society requests that the City of Diamond Bar pay $49, 654 for animal care and control services during the coming fiscal year. I realize that this is a substantial increase over last year's request. For the service need in a city the size of Diamond Bar your cost is still lower than other comparable cities we serve. In 1989 the Humane Society assumed animal care and control services for the City of Diamond Bar from Los Angeles County Animal Control. At that time the county provided us with information on service levels and revenue collected in your city. In 1989, based on those figures, we provided a full service program to your community with no funds used from the general fund. In 1990 we renewed the animal care and control contract with Diamond Bar for one year at a cost of $10,000. During these two fiscal years we have never provided the level of service the county had quoted to us. It has, from the very beginning, been much more. We have never come close to receiving the amounts of revenue that the county stated it had. In fact, we have received much less. The budget I have presented to you brings the City of 500 Humane Way • Pomona, California 91766 • 714/623-9777 "Working Together Since 1949 For The Benefit Of All Living Things" Diamond Bar in line with the service levels provided by our organization and represents the true revenue picture. I would be more than happy to meet with you and your council to discuss this budget and the Humane Society's programs. Sincerely, Wi=iam�-CHarford Executive Director POMONA VALLEY HUMANE SOCIETY S. P. C. A. Society for the Prevention of Crueltv to Animals 1991 - 1992 PROPOSED BUDGET CONTRACTING ANIMAL CONTROL SERVICES FOR THE CITIES OF POMONA • CLAREMONT • LA VERNE • SAN DIMAS • CHINO MONTCLAIR • DIAMOND BAR • ONTARIO 500 Humane Way • Pomona, California 91766 • 714/623-9777 "Working Together Since 1949 For The Benefit Of All Living Things" POMONA VALLEY HUMANE SOCIETY & S. P. C. A. BUDGET 1991 - 1992 TOTAL 1991 - 1992 BUDGET ANIMAL CONTROL RESPONSIBILITY HUMANE ACTIVITY RESPONSIBILITY PROJECTIED ANIMAL CONTROL REVENUE Name Of Account Sale of Dog License Animal Impound 'Fees Ambulance/Owner Release Fees Animal Trap Rentals Veterinary Fees Court Fines Interest Income TOTALS (4/1/91) $ 1,410,541 169,800 TOTAL $ 1,580,341 Budget Budget 1990-91 Six Months 1991 -1992 $ 662,346 $ 280,285 $ 505,500 46,000 24,949 48,000 20,000 20,000 40,000 5,500 1,541 5,500 1,000 874 1,000 6,000 1,600 8,000 1,000 1,000 2,000 $ 743,846 $ 330,249 $ 610,000 POMONA VALLEY HUMANE SOCIETY & S. P. C. A. BUDGET PAGE 2 PROJECTED HUMANE ACTIVITY REVENUE Name Of Account Budget Budget 1990-1991 Six Months 1991 -1992 Owner Release Fees $ — $ — $ 7,000 Cat Registration 200 48 200 Adoptions - Dogs 37,000 17,702 37,000 Adoptions - Cats 8,000 7,090 14,000 Adoptions - Misc. 1,000 302 1,000 Vaccination Fees 0 v 18,000 Donations 24,000 4,957 10,000 Homefinders 300 50 100 Misc. Income 500 98 500 Interest Income 1,000 2,053 4,000 Pet Supplies 8,000 3,963 8,000 Fundraisers 123,905 29,964 70,000 TOTALS $ 203,905 $ 66,227 $ 169,800 (04%01;91) POMONA VALLEY HUMANE SOCIETY & S. P. C. A. BUDGET 1991 - 1992 PAGE 3 ADMINISTRATIVE SERVICES EXPENDITURES Percent AC -HA Office Supplies 93-7 Service Contracts 93-7 Advertising 93-7 Comm. Awareness 1991 -92 and Education 75-25 Inservice Training 93-7 Dog Licensing 100AC Pet Supplies 100HA Insurance 93-7 Utilities 93-7 Professional Services 93-7 Postage 93-7 Dues & Subscriptions 93-7 Promotion & Admin. 50-50 Employee Relations 93-7 Animal Welfare Projects 100HA Miscellaneous Expenses 93-7 TOTALS (04/01/91) Budget Budget Animal Humane 1990-91 Six Months 1991 -92 Control Activities $ 9,000 $ 6,041 s 5,000 $ 4,650 $ 350 14,500 5,628 6,000 5,580 420 8,000 4,210 4,000 3,720 280 10,000 9,725 5,000 3,750 1,250 10,000 12,375 5,000 4,650 350 15,000 22,000 25,000 25,000 0 10,000 2,778 10,000 0 10,000 50,000 31,000 50,000 46,500 3,500 37,000 26,000 55,000 51,150 3,850 2B4O00 11,000 20,000 18,600 1,400 24,000 13,000 35,000 32,550 2,450 4,000 4,700 4,000 3,720 280 8,000 6,600 4,000 2,000 2,000 5,000 3,400 2,000 1,860 140 65,000 19,900 45,241 0 45,241 4,000 1,700 3,500 3,255 245 $ 301,500 $ 180,057 $ 278,741 $ 206,985 $ 71,756 POMONA VALLEY HUMANE SOCIETY & S.P.C.A. BUDGET PAGE 4 ANIMAL CONTROL FIELD OPERATIONS EXPENDITURES TOTALS $ 82,000 $ 50,068 $ 94,000 $ 93,720 $ 280 ANIMAL CONTROL KENNEL OPERATIONS EXPENDITURES Kennel Supplies Animal Feed Expense Disposal Fee Expense Medical Supply Exp. Maint. & Repairs to Shelter TOTALS (04/01/91) 93-7 AC -HA Budget Yr. to Date Budget Animal Humane 17,000 Percent 1-990-91 Six Months 1991-92 Control Activities Veterinary Fee Expense 100AC $ 11,000 $ 8,000 $ 16,000 $ 16,000 $ 0 Safety Equip. & Supplies 100AC 6,000 4,600 6,000 6,000 0 Vehicles - Gas & Maint. 100AC 44,000 31,000 58,000 58,000 0 Uniform Expense 93-7 5,000 2,568 4,000 3,720 280 Comm. Expense 100AC 16,000 3,900 10,000 10,000 0 TOTALS $ 82,000 $ 50,068 $ 94,000 $ 93,720 $ 280 ANIMAL CONTROL KENNEL OPERATIONS EXPENDITURES Kennel Supplies Animal Feed Expense Disposal Fee Expense Medical Supply Exp. Maint. & Repairs to Shelter TOTALS (04/01/91) 93-7 $ 9,500 $ 5,278 $ 10,000 $ 9,300 $ 700 93-7 17,000 9,400 17,000 15,810 1,190 93-7 10,200 5,700 12,000 11,160 840 60-40 12,000 7,100 14,000 8,400 5,600 93-7 25,000 13,659 25,000 23,250 1,750 $ 73,700 $ 41,137 $ 78,000 $ 67,920 $ 10,080 POMONA VALLEY HUMANE SOCIETY & S.P.C.A. BUDGET PAGE 5 ADMINISTRATIVE SALARIES KENNEL SALARIES Kennel Attendants - 6 AC -HA Budget Budget Animal Humane 134,850 Percent 1990-91 1991-1992 Control Activities Executive Director 80-20 $ 62,000 $ 62,000 $ 49,600 $ 12,400 Overhead 80-20 9,300 13,400 10,720 2,680 Clerks be Bookkeeper - 8 93-7 177,800 183,600 170,748 12,852 Overtime 93-7 7,000 10,000 9,300 700 Overhead (FICA, COMP., Salaries - 3 100AC Ins., Medical & Llfe Ins., Fut) 93-7 28,400 37,600 34,968 2,632 Humane Education - 1 50-50 26,000 30,000 15,000 15,000 Overhead 50-50 3,500 6,000 3,000 3,000 Comm. Relations - 1 50-50 38,500 40,000 20,000 20,000 Overhead 50-50 5,800 8,000 4,000 4,000 Total Administrative $ 358.300 $ 390.600 $ 317.336 $ 73.264 FIELD SALARIES Assistant Director 1 00A $ 46,000 $ 46,000 $ 46.000 Overhead 100AC 6,900 8,500 8,500 A.C. Officers & Disp. - 100AC 250,600 266,500 266,500 Overtime 100AC 22,000 30,000 30,000 Overrhead 100AC 53,100 65,000 65,000 Total Field Salaries $ 378,600 $ 416,000 $ 416,000 $ KENNEL SALARIES Kennel Attendants - 6 93-7 $ 140,100 $ 145,000 $ 134,850 $ 10,150 Overtime 93-7 7,000 10,000 9,300 700 Overhead 93-7 29,000 39,000 36,270 2,730 Total Kennal Salaries $ 176,100 $ 194,000 $ 180,420 $ 13,580 CANVASSING Salaries - 3 100AC $ 72,000 $ 72,000 $ 72,000 $ 0 Overhead 100AC 10,800 15,000 15,000 0 Total Canvassing Salaries $ 82,800 $ 87,000 $ 87,000 $ 0 (04/01/91) POMONA VALLEY HUMANE SOCIETY & S.PC.A. BUDGET PAGE 6 CAPITAL PROGRAM AC -HA Percentage VEHICLE REPLACEMENT 100 AC OFFICE EQUIPMENT MOBILE RADIOS TOTALS (04/01/91) 93-7 100 AC Budget Animal Humane 1991-1992 Control Activity $ 25,000 $ 25,000 $ 0 12,000 11,160 840 5,000 5,000 0 $ 42,000 $ 41,160 $ 840 POMONA VALLEY HUMANE SOCIETY & 5.P.C.A. BUDGET PAGE 7 TOTAL PROPOSED ANIMAL CONTROL BUDGET $ 1,410,541 PROPOSED HUMANE ACTIVITY BUDGET SALARIES WITH OVERHEAD $ 86,844 GENERAL OPERATIONS 82,116 CAPITAL EXPENDITURES 840 TOTAL PROPOSED HUMANE ACTIVITY BUDGET $ 169,800 PROPOSED CONSOLIDATED BUDGET TOTAL SALARIES WITH OVERHEAD $ 1,087,600 TOTAL GENERAL OPERATIONS 450,741 TOTAL CAPITAL EXPENDITURES 42,000 TOTAL PROPOSED CONSOLIDATED BUDGET $ 1,580,341 (04/01/91) BUDGET PROPOSED ANIMAL CONTROL BUDGET 1991 - 1992 SALARIES WITH OVERHEAD $ 1,000,756 GENERAL OPERATIONS 368,625 CAPITAL EXPENDITURES 41,160 TOTAL PROPOSED ANIMAL CONTROL BUDGET $ 1,410,541 PROPOSED HUMANE ACTIVITY BUDGET SALARIES WITH OVERHEAD $ 86,844 GENERAL OPERATIONS 82,116 CAPITAL EXPENDITURES 840 TOTAL PROPOSED HUMANE ACTIVITY BUDGET $ 169,800 PROPOSED CONSOLIDATED BUDGET TOTAL SALARIES WITH OVERHEAD $ 1,087,600 TOTAL GENERAL OPERATIONS 450,741 TOTAL CAPITAL EXPENDITURES 42,000 TOTAL PROPOSED CONSOLIDATED BUDGET $ 1,580,341 (04/01/91) POMONA VALLEY HUMANE SOCIETY & S.P.C.A. BUDGET 1991 - 1992 1991 - 1992 ANIMAL CONTROL COST BREAK -DOWN POMONA CLAREMONT LA VERNE SAN DIMAS CHINO MONTCLAIR DIAMOND BAR ONTARIO TOTALS (04/01/91) Population Service Cost Revenue Net Cost $ 131,723 $ 301,052 $ 432,775 $ 163,000 $ 269,775 32,503 54,737 87,240 41,500 45,740 31,000 45,615 76,615 43,000 33,615 32,000 63,860 95,860 43,000 52,860 59,682 100,350 160,032 79,500 80,532 28,434 63,860 92,294 29,000 63,294 53,672 72,982 126,654 77,000 49,654 129,246 209,825 339,071 169,500 169,571 $ 498,260 $ 912,281 $ 1,410,541 $ 645,500 $ 765,041 AGENDA ITEM #15 NO DOCUMENTATION AVAILABLE AGENDA ITEM #16 NO DOCUMENTATION AVAILABLE AGENDA ITEM #17 NO DOCUMENTATION AVAILABLE UI -1. Y UE D A OND BAR AGEND A SCIUMULINC. REQU"T TO: CITY CLE]2l{ VIA CITY MANAGER FROM: Rn r 1., Van N(Irt FOR MEETING DATE: May21. 1991 [ ] Consent Calendar [ ] Public Hearings [] Unfinished Business [XYJ Special Presentations [ ] Closed Session [ ] Other I r) [ ] New Business AGENDA TITLE: Certificates of Appreciation for: Christopher Greber, Matthias Nemes, Christopher Yeomans, and Derek Stanford, for their efforts in preparing the "Study of Property Tax Allocations of Recently Incorporated RECOMMENDED ACTION• Cities in Southern=California." External Distribution - name and address of applicant or others to be notified of meeting and decision: The aforementioned individuals have been notified and will be present at the May 21 meeting. Certificates have been ordered this date, 5-3-91. APPROVED FOR AGENDA: Robert L. Van Nort, City Manager AGENDA ITEM NO. IS NO DOCUMENTATION AVAILABLE AGENDA ITEM NO. 20 NO DOCIIMENTATION AVAILABLE AGENDA NO. ----------------------------------------------------------------------------- ------------------------------------------------------------------------------- CITY OF DIAMOND BAR AGENDA REPORT DATE: May 16, 1991 MEETING DATE: May 21, 1991 TO: Honorable Mayor and Members of the City Council VIA: Robert L. Van Nort, City Manager FROM: James DeStefano, Director of Plann SUBJECT: Appeal of a Planning Commission decis' n to deny an Extension of Time for CUP 86-410, located at 1200 South Brea Canyon Road Applicant: Stephen Chung BACKGROUND: On April 16, 1991, the City Council considered an appeal of a Planning Commis- sion decision to deny an Extension of Time request for CUP 86-410. Upon conclusion of public testimony, the City Council continued the matter to May 21, 1991, in order for the applicant to provide revised architectural eleva- tions, site plans, etc., addressing the on-site parking, street dedication, landscaping and related concerns. DISCUSSION: On Tuesday, May 14, at approximately 5:00 pm, City Planning staff received a revised site plan and landscape plan for review. The site plan illustrates a reconfigured parking plan and relocates the proposed office building. The revised parking plan has eliminated all compact parking stalls. The office building has been moved approximately twenty (20) feet near- er to the street thereby eliminating the on-site driveway used to connect the north and south parking areas. The site plans also indicate a revised finished floor elevation of 617.90 feet. The new finish floor elevation has been lowered approximately 3 feet from the prior submittal. Additionally, the office build- ing height has been reduced from 40 feet to 35 feet. Architectural elevations FISCAL IMPACT: Amount Requested $N/A Budgeted Amount $N/A In Account Number Deficit: $N/A Revenue Source: EWED BY: 46wi& Obert L. Van Nort City Manager Narrative on next page. Andrew V. Arczynski City Attorney 4WWq Terrence L. Belanger Assistant City Manag Agenda Item May 21, 1991 Page Two reflecting these changes have not been provided. The effect of these changes is a "lowering" of the overall height by approximately 8 feet from parking lot to top of building. The landscape plan reflects the site plan in terms of relocat- ing the office building and parking lot reconfiguration. The plans reflect an overall increase in landscaped area. Issues to be resolved or clarified include traffic mitigation measures at the intersection of Brea Canyon Road and Golden Springs, Brea Canyon Road and Glen - brook and, Brea Canyon Road at Pathfinder. Public improvements including street dedication, sidewalk, curbs, gutter, street paving, and the removal of a well on the site must be resolved. Approving an extension of time will allow the applicant to finalize the revised project within the scope and framework of the Council's decision. New drawings will be required for review by the City staff, the project will proceed, and vesting of the revised permit will occur. Denial of the extension request, with or without the offer of revised plans will require a new project submittal and approval of a conditional use permit. RECOMMENDED ACTION: The Planning Commission denied the requested extension in January. Upon conclu- sion of public testimony provide direction to staff as necessary. JDS:pjs Attachments: City Council Agenda Report dated April 11, 1991 Revised Site Plan and Landscape Plans (Exhibit "F") AGENDA NO. I CITY OF DIAMOND BAR AGENDA REPORT DATE: April 11, 1991 MEETING DATE: Aril 16 1991 TO: Honorable Mayor and Members of the City Council VIA: Robert L. Van Nort, City Manager FROM: James DeStefano, Director of Plann SUBJECT: Appeal of a Planning Commission decisi n to deny an Extension of Time for CUP 86-0410, located at 1200 South Brea Canyon Road Applicant: Stephen Chung BACKGROUND: In September, 1986, an application was filed by Mr. Donald Perryman to construct a one and two story retail and office development on a 2.06 acre irregularly shaped parcel located at 1200 South Brea Canyon Road. In January of 1989, the Los Angeles County Board of Supervisors concluded a se- ries of public hearings related to the proposed construction. The Board appro- ved a zone change from R-1-8,000 to CPD and a conditional use permit (CUP) for a 35,500 square foot, three story commercial office building. The CUP adopted by the Board in April, 1989. The approval was subject to several conditions (Ex- hibit "A"). Mr. Chung requested a one (1) year extension of time to construct the office building in late 1990. On January 14, 1991, the Planning Commission considered the matter and after discussion, unanimously (4-0, Schey absent) denied the ex- tension request. The applicant's agent filed an appeal on January 28, 1991. Although the extension of time was denied by the Commission, the applicant may proceed with the project if it is "used" within the two year period. The CUP approval granted by the Board was valid for two (2) years pursuant to County Code (Section 22.56.150.) The approval was granted on April 4, 1989, therefore, the expiration of the permit occurs on or about April 4, 1991. Narrative continued on next page. FISCAL IMPACT: Amount Requested $N/A Budgeted Amount $N/A In Account Number N/A Deficit: $N/A Revenue Source: REVIEWED BY: Robert L. Van Nort c Andrew V. Arczynski City Manager City Attorney Terrence L. Belanger Assistant City Manager Council Agenda Item April 16, 1991 Page Two The current applicant for this project is Harvard Design Group, 1326 Glenmere Street, West Covina, CA 91790. The architect is Oliver Day. Re- corded owner is Kingston Investment Corporation, 939 South Atlantic Boule- vard, #212, Monterey Park, CA 91745. The General Partner is Steven Chung. Mr. Chung is represented by Jeff Jenkins of Lewis, Jenkins and Associ- ates and by Carolyn Ingram Seitz, of Ingram Seitz and Associates. The property is situated on the easterly side of Brea Canyon Road between Colima Road and Via Sorella. Adjacent zoning and surrounding land uses are as follows: North of subject site is zoned R-1-8,000 SFR and developed as single family residential; South of the subject site is zoned C -3 -BE Unlim- ited Commercial -Billboard Exclusion and is the location of a counseling cen- ter. East of subject site is zoned R-1-8,000, and developed as a church facility; West of subject site is zoned R-1-8,000. The applicant must initiate substantial construction activity in order to "vest" the CUP. As of this date, the applicant has received all approvals from the Building, Planning and Engineering Departments. He has started construction by clearing the site and has graded the property. However, vesting of the permit does not occur until foundation or building construc- tion commences. Approving an extension of time will allow the project to proceed and vest- ing of the permit. A denial of the extension will require the applicant to refile the project with the City. The staff, in January, recommended that the Planning Commission approve a one year extension of time. We believe the project has merit and should be allowed to proceed. The Planning Commission raised concerns regarding the extension request and preferred the project return under a new application and public hearing, therefore, denying the request. RECOMMENDED ACTION: Planning Commission recommends denial. Upon conclusion of the report pre- sentation staff recommends that public testimony be permitted. JDS:pjs Attachments: Exhibit "A" - original Conditions of Approval Exhibit "B" - Appeal letter dated January 28, 1991 Exhibit "C" - Appeal letter dated March 26, 1991 Exhibit "D" - Planning Commission Minutes of January 14, 1991 Exhibit "E" - Project Plans Council Agenda Item April 16, 1991 Page Two The current applicant for this project is Harvard Design Group, 1326 Glenmere Street, West Covina, CA 91790. The architect is Oliver Day. Re- corded owner is Kingston Investment Corporation, 939 South Atlantic Boule- vard, #212, Monterey Park, CA 91745. The General Partner is Steven Chung. Mr. Chung is represented by Jeff Jenkins of Lewis, Jenkins and Associ- ates and by Carolyn Ingram Seitz, of Ingram Seitz and Associates. The property is situated on the easterly side of Brea Canyon Road between Colima Road and Via Sorella. Adjacent zoning and surrounding land uses are as follows: North of subject site is zoned R-1-8,000 SFR and developed as single family residential; South of the subject site is zoned C -3 -BE Unlim- ited Commercial -Billboard Exclusion and is the location of a counseling cen- ter. East of subject site is zoned R-1-8,000, and developed as a church facility; West of subject site is zoned R-1-8,000. The applicant must initiate substantial construction activity in order to "vest" the CUP. As of this date, the applicant has received all approvals from the Building, Planning and Engineering Departments. He has started construction by clearing the site and has graded the property. However, vesting of the permit does not occur until foundation or building construc- tion commences. Approving an extension of time will allow the project to proceed and vest- ing of the permit. A denial of the extension will require the applicant to refile the project with the City. The staff, in January, recommended that the Planning Commission approve a one year extension of time. We believe the project has merit and should be allowed to proceed. The Planning Commission raised concerns regarding the extension request and preferred the project return under a new application and public hearing, therefore, denying the request. RECOMMENDED ACTION: Planning Commission recommends denial. Upon conclusion of the report pre- sentation, staff recommends that public testimony be permitted. JDS:pjs Attachments: Exhibit "A" - Original Conditions of Approval Exhibit "B" - Appeal letter dated January 28, 1991 Exhibit "C" - Appeal letter dated March 26, 1991 Exhibit "D" - Planning Commission Minutes of January 14, 1991 Exhibit "E" - Project Plans COUNTY OF LOS ANGELES OFFICE OF THE COUNTY COUNSEL • • • 648 HALL OF ADMINISTRATION •• ' 500 WEST TEMPLE STREET If011MV •I LOS ANGELES, CALIFORNIA 90012 DE WITT W. CLINTON, COUNTY COUNSEL March 30, 1989 ( 213 ) SYN NO. 10 1/12/89 City of DIAMOND BAR Honorable Board of Supervisors Plann;Lg Dep irtment 383 Hall of Administration r Los Angeles, California 90012'11 s'" .re q a Re: Conditional Use Permit Number 86-,410 r CVP e* -410 Gentlemen: Your Board recently conducted a hearing on an appeal from an action of the Regional Planning Commission. The appeal related to the denial of the above -entitled zoning permit which would authorize the construction of a commercial building on Brea Canyon Road in the San Jose Zoned District. At the conclusion of the hearing, you rendered a preliminary order to approve the permit with conditions and instructed this office to prepare findings and conditions for your review before entry of the final order. Such findings, conditions and order are attached hereto. RDW:nh Attachments /ltr-brd Very truly yours, DE WITT W. CLINTON County Counsel By: CHARD D. WEISS Senior Deputy County Counsel Public Works Division 9 \� APR 4 1988 LARRY EXEGUTIYE OFFIr r � 1 FINDINGS OF THE BOARD OF SUPERVISORS AND ORDER V CONDITIONAL USE PERMIT NUMBER 86-410 T 1. The purpose of this conditional use permit is to authorize the development of a three-story (40 ft. maximum height) office building (36,530 sq. ft. floor area), appurtenant parking facilities and landscaping on an irregularly shaped 2.06 acre parcel within the CPD (Commercial Planned Development) zone. 2.: Zone Change Case No. 86-410, a request for a change of zone from R-1-8,000 (Single Family Residence - 8,000 square feet required area) to CPD (Commercial Planned Development), was considered concurrently with this conditional use permit and has been approved by the Board of Supervisors of the County of Los Angeles. 3. The subject property is a vacant, irregularly shaped 2.06 acre parcel located on the easterly side of Brea Canyon Road between Colima Road and via Sorella in the San Jose Zoned District. The subject property is also identified as 1200 Brea Canyon Road. 4. The subject property is located within the Low Density Residential (1 to 6 dwelling units per acre) category of the Countywide General Plan. Due to mapping scale, this project, consisting of less than 50 acres, may be found to be consistent with the General Plan. r5� Adjacent and surrounding land uses include single family residences to the north and west, church facilities to the east, a counseling center and other commercial uses to the south. 6., The building will be restricted to office uses. 7. The project will be in compliance with all provisions of the CPD zone with the exception of the two-story height standard which is specifically modified hereby. 8. Because of the size, irregular shape, and relationship of the subject property to surrounding land uses and structures, the placement of one three-story structure as shown on the approved site plan will result in a more functional and compatible development than the development of similar floor space in one or more one and two-story buildings. 9. Adequate off-street parking will be provided in keeping with current provisions of the Los Angeles County Code which will help prevent undue area traffic congestion. 10. Adequate vehicular access to the subject property will be provided by Brea Canyon Road which will help ensure proper area traffic circulation. 11. An initial study was prepared on-this project ins€.# compliance with the State CEQA guidelines and, the aY environmental reporting procedures of the County of Lasr� Angeles. It was determined that, subject to the subdivider's agreement to comply with a specified *.�. project condition, the project would not exceed the established threshold criteria for any environmental or service factor and, as a result, would not have a " significant effect on the environment. The applicant agreed to the following condition prior to the release of the proposed negative declaration: In order to mitigate potential traffic impacts, the Developer agrees to comply with recommendations contained in the Department of Public works' letter dated March 13, 1987. 12. Sufficient development has occurred, or will occur, in the areas adjacent to the project site to warrant the proposed commercial office uses. 13. The development plans provide for necessary walls, walks, landscaping, and/or other features as are required to make the development attractive and adequately buffered from adjacent development. Project plans call for focusing of development within a limited portion of the site area and expanded parking and landscaping areas. External building equipment, such as air conditioning and heating units, must be screened from view. On-site lighting must also be shielded or directed away from adjacent properties. Landscape buffering shall include the use of 15 -gallon specimen trees. 14. The Negative Declaration which has been prepared in connection with this project complies with the California Environmental Quality Act and demonstrates that this proposed project will not have a significant effect on the environment. 15. Approval of this permit is conditioned upon the applicant's performance of, and/or compliance with various conditions relating to, among other things, project design, traffic -related improvements, building height limitations, and landscape buffering. The applicant's compliance with such project conditions during project implementation is monitored by the Department of Regional Planning as well as the various other interested County departments through code enforcement and periodic development inspections. Applicant's continued authorization under this approval is dependent upon its full compliance with such conditions. This monitoring program provides adequate ,r mems to ensure compliance with and/or changes which have been avoid potential adverse impacts project conditions, adopted'to mitigate on the enviro=ent.. BASED ON THE FOREGOING, THE BOARD OF SUPERVISORS CONCLUDES: A. The proposed use with the attached conditions and restrictions will not be in substantial conflict with the adopted general plan for the area; B. With the attached restrictions and conditions, the requested use, at the location proposed, will not adversely affect the health, peace, comfort or welfare of persons residing and working in the surrounding area and will not be materially detrimental to the use, enjoyment, or valuation of property of other persons located in the vicinity of the site and will not jeopardize, endanger, or otherwise constitute a menace to the public health, safety, and general welfare; C. The proposed site is adequate in size and shape to accommodate the yards, walls, fences, parking and loading facilities, landscaping, and other development features prescribed in the zoning Ordinance and as is otherwise required in order to integrate the use requested with the uses in the surrounding area; D. The proposed site had adequate traffic access, and said site is adequately served by other public and private service facilities which it requires. THEREFORE, THE BOARD OF SUPERVISORS approves this Conditional Use Permit, subject to the attached conditions and approves the Negative Declaration which has been prepared for this project. r - CONDITIONS FOR APPROVAL; CONDITIONAL USE PERMIT NUMBER 86-410 4„s` i..v 1. Unless otherwise apparent from the context, the term "permittee" shall include the applicant and any -other_.;;. person, corporation, or other entity making use of this grant. 2. This grant shall not be effective for any purpose until the permittee and the owner of the property involved (if other than the permittee) have filed at the office of the Department of Regional Planning their affidavit stating that they are aware of, and agree to accept, all of the conditions of this grant, and the Board of Supervisors has adopted a change of zone consistent with this grant and the change of zone has become effective. 3. This grant will expire unless used within 2 years from the date of approval. A one-year time extension may be requested before the expiration date. 4. If any provision of this grant is held or declared to be invalid, the permit shall be void, and the privileges. granted hereunder shall lapse. 5. The subject property shall be developed, maintained, and operated in full compliance with the conditions of this grant and any law, statute, ordinance, or other regulation applicable to any development or activity on the subject property. Failure of the permittee to cease any development or activity not in full compliance shall be a violation of these conditions. 6. This grant allows the development of an office building containing a maximum gross floor area of 36,500 square feet, appurtenant parking facilities, and landscaping in substantial conformance to the site plan marked Exhibit "A" as presented to the Board of Supervisors on January 12, 1989 and on file with this case in the offices of the Department of Regional Planning, subject to the following restrictions as to use: a. Revise site plan to replace the paved parking area within the northeasterly "panhandle" (maximum dimension of approximately 240 feet) with landscaping to include mature specimen trees, shrubs and ground cover to the satisfaction of the Director of Planning. b. The height of the building shall not exceed forty (40) feet above natural grade and shall contain not more than three (3) stories. C. The building may be occupied by business and professional offices only. No medical offices shall be permitted. d. Not less than 112 automobile perking spaces shall be provided on-site. e. External air conditioning, heating, and/or mechanical equipment shall be effectively screened ; from view. f. All lighting on-site shall be shielded and/or directed away from surrounding properties. g. No free-standing signs, roof signs, or outdoor advertising signs or structures shall be placed upon the subject property. h. Specimen trees (15 -gallon minimum) shall be planted and maintained as shown on an approved landscape plan to provide an effective buffer between the parking area, the adjacent residences, the adjacent church facility, and the adjacent counseling center. 7. The outer appearance of the office building shall be in substantial conformance with the site plan and architectural renderings contained in the brochure on file marked Exhibit "B". B. The subject property shall be developed and maintained in substantial compliance with the plans on file marked Exhibit "A". In the event that subsequent revised plans are submitted the written authorization of the property owner is necessary. 9. All requirements of the Zoning Ordinance and of the specific zoning of the subject property must be complied with unless otherwise set forth in these conditions or shown on the approved plans. 10. Three copies of a landscape plan, which may be incorporated into a revised plot plan, shall be submitted to and approved by the Director of Planning before issuance of a building permit. The landscape plan shall show size, type, and location of all plants, trees, and watering facilities. All landscaping shall be maintained in a neat, clean, and healthful condition, including proper pruning, weeding, removal of litter, fertilizing, and replacement of plants when necessary. 11. Provisions shall be made for all natural drainage to the satisfaction of the Department of Public works. Drainage plans and two signed grading plans shall be submitted to the Department of Public works for approval before grading or construction. 12. The subject facility shall be developed and maintained in compliance with requirements of the Los Angeles 2 County Department of Health Services._ ,, � and sewage facilities shall be provided t*- the - w satisfaction of said Department. 13. Upon receipt of this letter, the permIttee'shmIl-cont 4- 49 f the Los eTea C+puntA the Fire Proven on uresu o Forester and Fire warden to determine what facilities may be necessary to protect the property from fire hazard. Any necessary facilities shall be provided as may be required by said Department. 14. The permittee shall secure any necessary permits from the South Coast Air Quality Management District and shall fully comply with the terms of said permits. 15. The permittee shall contact the Department of Public works to determine whether an Industrial waste Disposal Permit is required. No activity for which a permit is required shall be initiated on the subject property before a permit is obtained and any required facilities are installed. The permittee shall keep any required permits in full force and effect and shall fully comply with any requirements thereof. 16. All structures shall conform with the requirements of the Division of Building and Safety of the Department of Public Works. 17. As agreed, permittee shall, within six months of the completion of the proposed commercial building, if requested by the owners of lots 98 through 103 of tract 33257, raise the existing block wall on said lots two additional feet at permittee's expense. Any or all of the aforementioned property owners may take advantage of this provision. RD/86410/nh FIE r�i e '',@ u>A{t _(1 Ingram- Seitz , i January 28, 1991 71 - Linda Burgess, City Clerk City of Diamond Bar 21660 East Copley Drive, Suite 100+ Diamond Bar, California 91765-4177 .,_. Re: CONDITIONAL USE PERMIT 86-410 1200 BREA CANYON ROAD Dear Ms. Burgess: We have been retained to represent Stephen Chung, Kingston Investment Corporation, in filing an appeal of the Diamond Bar Planning Commission's denial of Mr. Chung's request for an extension of time within which to commence construction of this previously approved project. We request that this matter be forwarded to the City Council for consideration of the request for an extension of time. If you need additional information, kindly advise. You may reach me, or Jeff Jenkins of Lewis, Jenkins & Associates, at 714/630- 9291. Thank you for your courtesy. CIS/dbm Sincerely, OA� KtPt, Z�� m CAROLYN INGRAM SEITZ City of DIAMOND BAR F, -,ening Department b"t 9 c ,: . nL,mr: CUP POP -4-10 �:Oq!tCu�1t/Qwrt�r: Governmental Consulting Services/ Planning & Zoning/ Public Relations 2550 Miraloma Way / Anaheim, California 92806 / (714) 630-9291 / FAX (714) 630-9698 Ingram -Seitz &Asoeas March 26, 1991 Linda Burgess, City Clerk City of Diamond Bar 21660 East Copley Drive, Suite 100 Diamond Bar, California 91765-4177 Re: CONDITIONAL USE PERMIT 86-410 1200 BREA CANYON ROAD Dear Ms. Burgess: We represent Stephen Chung, General Partner of Kingson Investment Company, owners of the property at 1200 Brea Canyon Road. We currently have a request for reconsideration of the Planning Commission denial of an extension of time on this Conditional Use Permit pending before the City Council. Please consider this letter a request to postpone hearing on this matter by the City Council to April 16, 1991. If you need additional information, kindly advise. You may reach me, or Jeff Jenkins of Lewis, Jenkins & Associates, at 714/630- 9291. Thank you for your patience and courtesy. CIS/dbm Enclosure cc: Jim DeStefano, Stephen Chung Sincerely, CAROLYN NGRAM SEITZ City of DIAMOND Bre Planning Director F�� .rinl.lc� D'°pwli-nnt FA CHUM Governmental Consulting Services/ Planning & Zoning / Public Relations 2550 Miraloma Way / Anaheim, California 92806 / (714) 630-9291 / FAX (714) 630-9698 CITY OF DIAMOND HAIL MI TES OF THE PLANNING C ISSZO*' ,, .., . JANUARY Il,- 1991 CALL TO ORDER: Vice C airman Harmony called a meeting to order at 7:0? .m. in the Walnut Val ey School District Board Me ing Room, 880 South Le on Street, Diamond Bar, Cali ornia. PLEDGE OF The audienc was led in the Pledge f Allegiance by ALLEGIANCE: Commissioner MacBride. ROLL CALL: Commissioner G othe, Commissioner Lin, Commissioner MacBride, and Vice Chairman Harmony Chairman. Schey was absen . Also present re Planning Direct James eStefano, Assoc. Planner Robert Searcy Deputy •ty Attorney Bi Curley, City Engin r Sid M savi, Planning Technician Ann Lungu, City P1 ner Irwin Kaplan and Contract Secretary Liz CONSENT CALENDAR: Motic was made by C/ cBride, seconded by C/L and C IED UNANIMOUSL to approve the Corse Calenda and the Minutes f December 10, 1990. Motion w s made by VC Harmony, seconded by C/MacBride and CARRIED UN IMOUSLY to reschedule the order f the agenda fo the Public Hearing Items, in th order of #4, 105, #3, and #6. NEW BUSINESS: Staff reported the CUP 86-0410 is a request for an extension of time to construct a three story CUP 86-410 building, housing professional offices. The property is located on 1200 South Brea Canyon Road. Ann Lungu, Planning Technician, reported the application was filed on September 15, 1986, with the Department of Regional Planning, to allow for the construction of a one-story building for the use of; retail stores, a three story building for the use of professional offices, and a zone change City of DIAMOND BARrom R-1-8,000 SFR to C3 -DP -BE. A public hearing was held on June 10, 1987, whereas the zone change, Planning Department the request to construct for retail stores, and x e professional offices were denied at this hearing. The zone change was denied at a public hearing on 1, 1987. At the public hearing, and a de Nova hearing on November 19, 1987, the matter of the --ZMTP- change and the construction of the two v 4••�I•q��- buildings were taken under advisement. The Board 6T --Supervisors recommended, on December 22, 1987, the Regional Planning Commission consider a C,41)g(O revised project for the parcel of land and a zone eh4nge from R-1-8,000 SFR to C3 -DP -BE, rather than C -3 -DP -BE. On June 15, 1988, the Regional Planning staff recommended denial. On January 12, 1989, The zone change from R-1-8,000 SFR to CPD zone was approved. The Board of Supervisors declined its r . r January 14, 1991 page Z intention to approve the said CUP, and instructed, the County Council to prepare the findings sa "nd" conditions. The staff recommended a one year extension ending .:.�.: March 30, 1992. A condition of the extension - is that the project shall go through the design review process of the City of Diamond Bar. The City Attorney recommended any tentative subdivision map requirements of Los Angeles County shall be waived. VC/Harmony inquired what it would involve to waive the tentative subdivision map. Bill Curley, Deputy City Attorney, stated the code provides, as a mandatory condition of listing out, a tentative and a final map. The code refers to the possible subdivisions of larger parcels. In this case, there is only one single parcel, making a mandatory map an unnecessary procedure. C/MacBride asked if there were any correspondence, from neighbors, on file. Ann Lungu stated there are three (3) or four (4) letters, dating 1988 and 1989, from private individuals, in opposition -to the project. C/Grothe stated there is no reason for allowing an extension. He was unable to visualize a three story structure anywhere in the area, and would have preferred to have had a site map at hand. He inquired if the CUP expires on it's own. Ann Lungu replied that it appears to expire on March 30, 1991. The applicant is applying for the extension. i C/Grothe requested staff to gather copies of the opposition letters, as well as the site map, and bring it back the next meeting. James DeStefano, Planning Director, clarified the letters of opposition date back to 1986 and 1987, when the project was first proposed. There is time to table the issue and obtain all the information requested by the Commission. VC/Harmony noted the letters of opposition may still be relevant. He suggested a public hearing may be functional. C/MacBride summized the purpose of the condition, which stated the project go through the design review process, was to enable the Commission to receive new information to assist in the final January 14, 2991 Page 3 _ PUBLIC ITEMS: CUP 9C decision. James DeStefano stated the approval.was for a three story building. The record is not clear as to what precise architecture would accommodate the three story building. If the Commission approves the extension, the Commission would do the architec- tural review, in lieu of staff. VC/Harmony inquired why the project is being given a one (1) year extension. James DeStefano explained a (1)•one year extension gives the applicant sufficient time to go through the design review process, submit drawings for construction plan check, and go through all of the construction steps necessary for the commencement of the development of the project. A six (6) month extension was deemed a bit tight. VC/Harmony asked how long the applicant has had since the last approval. James DeStefano replied the applicant has had two (2) years since approval. VC/Harmony asserted he would like the project to come back as a brand new project, with a public hearing. He believed there is more involved than just a Conditional Use Permit (CUP). C/MacBride clarified if the motion to deny is approved, the applicant may start de Nova, giving the Commission ample opportunity to consider all the ramifications whether there is a protest level. James DeStefano affirmed the applicant may appeal to theiCity Council. If they choose not to appeal, or the City Council concurs with the Commission's actions to deny the extension request, then they would need to come back with a full public hearing, complete plans, and additional data. Motion was made by C/Grothe, seconded by VC/Harmony and CARRIED UNANIMOUSLY to deny the extension of time for CUP 86-0410. Staff repo ted the CUP 90-0127 is a ,request to complete, i two (2) phases, the dition of twenty nine (29) pa s for the placement f mobiles. The 19.5 acre sit is currently develop d with 118 pads and is known mmonly as the Diamon Bar Estates. The site is s rrounded by industr'al uses and multiple family esidences. Robert Searcy, Assoc. Planner, replgrted the cc 'dUOJ 1N3W LS3AN1 NOSEININ :H3NM0 '' W L r Q w QOi h p ep u VJ'UVH ONOWVUl "UH NONAVJ V3HU *S 0021 ` nu. m a w Cr � g >_ JNIa'll(]8 3�1�30 7dNO1SS330ad ..,,aarwr,l.l - z EE i •- E�EI9si6E€yeli`� i�l�lil� Il0000 il��l� iyyyyg h h -. 11 l9;. = i z }I: ,A,< ,lil E c 1 1 r I. I I. i�°! !! 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I *oot"* VOCYONY 3AIWO 4019-iM As,3 ec-E!77"I'DOC WatskjaH >IFYVtJ:J 0=39WA OdW c 7-1 ONOINVIG- OVOU NOANVO V3V13 0091 ....... Maithe aoujo IVNOISSBAOVd 1A k A. -O Hit 1 0 I C HIM 1 111 f It ,t. Vi 1 A S S O C I A T E S May 14, 1990 MEMORANDUM TO: JIM DE STEFANO, PLANNING DIRECTOR FROM: JEFF JENKINS RE: 1200 BREA CANYON ROAD In the wake of the City Council's continuance of our proposed office building, we have made the following changes that we hope will satisfy the concerns of the adjacent property owners and the City Council. 1. We have reduced the height of the actual building by five feet to 35 feet and have lowered the graded building pad by an additional 3 feet. This reduces the overall building height by 8 feet. 2. We have moved the building 16 feet closer to Brea Canyon Road, eliminating the front drive (parallel to Brea Canyon Road) and providing a landscaped setback area of 21 feet from Brea Canyon (to be planted with 24" box trees). We will maintain a 20 foot minimum landscaped setback along the entire Brea Canyon Road frontage of the project. 3. We have increased the total landscaping by 50%. This includes additional landscaping along Brea Canyon, between our project and the Counseling Center and behind the proposed office building. Again, we will plant 24" box trees to provide the best buffer possible between our project and the adjacent uses. 2 5 5 0 M I R A L 0 M A W A Y A N A H E I M, C A 9 2 8 0 6 OFFICE 714-630-9291 F A X 7 1 4- 6 3 0- 9 6 9 8 Mr. Jim De Stefano May 14, 1991 Page Two 4. We have eliminated all compact parking spaces and have eliminated most of the parking originally proposed to be placed behind the Counselling Center. This has been accomplished without reducing the 119 parking spaces on the site plan approved by the City. Jim, I think it is also important to note that we will also be widening the last unimproved northbound portion of Brea Canyon from one lane to two lanes with the attendant striping, sidewalk, base cement, and curb and gutter improvements. This is in addition to the requirement to pay our fair share portion of other traffic improvements in the area. Thank you for all assistance and if I can provide any additional information, please let me know. Thank you. May 14, 1991 The Honorable Mayor and Members of the City Council 21660 East Copley Drive Suite 100 Diamond Bar, CA 91765 Be: Conditional Use Permit CUP 86-0410, 1200 S. Brea Canyon Ad. This letter is in response to the public hearing conducted on April 16, 1991 by the Diamond Bar City Council in reference to the above Indicated property and the proposed extension of a conditional use permit. Unfortunately I was not able to attend the meeting, however, I did have an opportunity to view this council meeting via a taped replay over the local government cable channel. Having been a participant in the process for approximately four years, I would like to share with you some of my feelings and intentions in regards to this proposed development. The following are issues I believe will shed light upon the way the developers, specifically Mr. Don Perryman and Mr. Steven Chung, have attempted to distort and mislead members of this community for the benefit and enrichment to themselves by questionable tactics. Specifically, at the council meeting of April 16, 1991, reference was made to an agreement which was signed by homeowners stating they support the development of said property. This agreement was a private agreement, brought into public testimony by proponents of the development. However, I believe, the council is being mislead if they are under the impression that this agreement was only one sided and not reciprocated. I have in my possession, signed private agreements (enclosed) placing certain restrictions, and specific performance upon developer in consideration of the signing of the above mentioned document. Page 2 May 14, 1991 The reason for this letter is that upon review of the final site plan for the development, major items of these agreements have been completely ignored. For example, blockwall fencing or equivalent was stipulated in agreement, but on site plan, wood fencing was Indicated. Also, Mr. Perryman (developer seeking zone change) promised chain link fencing would separate the panhandle area from property adjacent to my residence. (See attached diagram) This fence was included into the site plan approved by the County Board of Supervisors as Exhibit "A". Upon review of the final site plan, this agreed to item was nonexistent. Also, upon review of the current plans for the actual building, they are dated November 11, 1990 (by Havard Design Group), almost two years after the agreement signed by community members. I have never seen these plans prior to April 25, 1991. In addition, I have a copy of an artist rendering of a completed building which is only two stories high which was given to me by Mr. Perryman as representing the completed project, not a three story structure. I find it interesting that neither I, or anyone else who signed this document received a copy of it. The major question is, how could we agree to a plan when the building was designed almost two years later by another firm? Another example which indicates how potentially misleading the developer has been to this City Council, was demonstrated by statements made by Carolyn Stiez, at the April 16th city council meeting representing Mr. Chung. She specifically mentioned to the member of the council that Mr. Chung has reached agreements with myself as to drainage, etc. This is an interesting point, in that, Mr. Chung, in a letter dated November 1, 1989, denied ever having seen the attached private restrictions and also refused to acknowledge these agreements in writing while agreeing to them verbally. This is another example, I believe, of now the developer is attempting to be selective about items of promises and agreements beneficial to himself, while totally disregarding follow thru on commitments made. Mr. Perryman, in his haste to get approval for a zone change and conditional use permit, was making a lot of promises, both written and verbal; but according to Mr. Chung, the person he sold the property to, was never informed of these conditions when he purchased the property. According to statements made at the April 16th public hearing, Mr. Perryman was already planning on selling said property to Mr. Chung (Kingson Investment) when the agreements were made. This sequence of events leads me to consider whether Mr. Perryman was dealing with myself in good faith or if he accidently "forgot" to inform Mr. Chung about an agreement he made which would affect the use of property he was selling. As recently as May 3, 1991, Mr. Chung verbally agreed to all previous agreements and restrictions but refused to acknowledge any written document. Based on my experience, I find this not unusual for someone not really committed to performance. Page 3 May 14, 1991 I believe that one of the reasons that the people of Diamond Bar voted to have the city incorporated was for greater control of development within the community in which they live. Now that members of the City Council are examining the need and compatibility of the proposed development, question arise which should be examined; * Is their a need for this type of development when existing office space within the city has remained vacant for years? * Will this development make the City of Diamond Bar a better place to live for its residents? * Do residents want such a development? * If the residents don't want this development who would benefit? * Does the proposed development promote the public safety and welfare? * Why does this project keep moving forward, when the county and Diamond Bar regional planning commission have recommended denial of this development? * If members of this city council lived adjacent to this development, would they be pleased with a three story office building constructed next to their homes? * In plans submitted to the City Planning Department, some indicate a two story structure and others indicated a three story structure. Is anyone confused about what is being represented as the proposed project? In closing, members of this community have vested in you the responsibility and authority to make Diamond Bar a better place to live. I have faith your judgement will honor this responsibility. Sinc ely� Lar P. Hudak 21202 Davan St. Diamond Bar, CA 91789 (714) 594-0741 November 10, 1987 Mr. Larry J. Monteilh Executive Officer Clerk of the Board of Supervisors 383 Hall of Administration Los Angeles, CA 90012 Ref: Zoning Case No. 86-410-(i) Conditional Use Permit No. 86-410-(1) Dear Mr. Monteilh: We have recently received notice of the de novo public hearing and appreciate the opportunity to express our opposition to the planned zone change and conditional use permit now before the Board of Supervisors. As new residents of the neighborhood, our home is located directly adjacent to the proposed development site, and as such we would be impacted greatly by any decision to proceed with a change in zoning. Our major concerns regarding commercial development of this site are as follows: o Compatibility of proposed high profile commercial/office development with a neighborhood of essentially residential homes. o The effect of the development upon existing property valuations. o We believe there is no demonstrated need for this type of commercial development, rather the neighborhood is served by existing businesses which are conveniently located, but do not distract from the residential character of the neighborhood. - 2 - If the proposed development were to be downsized or modified, we have two issues which we hope would be addressed. o Due to the hilly contour of the proposed development site and the way the property has been subdivided, the issue of how drainage will occur has not been adequately addressed in our conversation with the developer. This is a major concern, because we currently have a drainage system on our property which is adequate, however, this system could be overloaded with the proposed development. o We also have a concern about the planned parking strip which would run adjacent to our property. (Plan attached) We believe this isolated strip could become a gathering place for undesirable activities. The developer has said a chain would be put up at night, however, we are concerned with who would be accountable for doing this, and can we count on this occurring indefinitely. If the proposed development were to be downsized, we believe that developing this parking strip would not be essential. We believe the proposed development, as planned, would decrease the quality of life and the character of the existing neighborhood, by adversely affecting the comfort, welfare, peace and security of the residents. Sincerely, G� Larry and Susan Hudak 21202 Davan Street Walnut, Ca 91789 (714) 594-0741 LETTER OF AGREEMENT The following letter is to clarify understandings reached in regards to the revised development plans (see attached) which have been modified for - the proposed development at 1200 S. Brea Canyon Road. The following has been agreed upon: 1. That said area will be contoured and developed so that any run off will not drain on my adjacent pro ert EDc T R'55C T4�e �a.� nar�c-ft -rp"RaEsv�-ate PP.� Pi�� NtM eA"j�t� Aesu�-T'lrr6 2. Th t said will act as a buffer- zone, to be landscaped and maintained by developer. That this buffer- area will only be used as a landscaped buffer and not for any other purposed such as, refuse storage, equipment storage, etc. 4. That this buffer- area will not be open to the public. 5. That this buffer- area will be enclosed by block: wall fencing that has a minimum height of -0 9h E feet . s rx We agree to the above as reasonable and as part of agreement for the revised plans for the proposed development. Larry//P. Hudak on erryman c� e� Date� LETTER OF AGREEMENT The following letter is to further clarify our discussion on January 10, 1909, regarding the proposed development at 1200 S. Brea Canyon Road, Walnut and specifically in regards to the proposed "buffer" zone (green belt) adjacent to my property. Agreed as follows: i. That any grading, contouring and/or excavation of the adjacent buffer zone will have provision for run off or drainage not to be directed onto property owned by myself. 2. That i f , due to changes in grading, contouring or l an �dscap i nq , _ run off or drainage will be in any way directed onto my adjacent property, then prior to any development in this buffer zone, that written consent from myself be obtained before development. With -the above agreed to, i 41 _ he roposed development zone change and proposed development (as per revised plans) Larry udak: D'at- / 1lq _ Bon 'er-ryma `�� Date N•� 'Va'NVV GNONVIG •-aa NQMAv:) vaso 's oort � i� z : �' �Nia��ne 3�i��o. •�dNo�ssa�oaa# '� '� � �� $ i� � � I .� �' .� � .� tr :� • si (14 IV r. s '\W ---- ' Y{ jail •°'^.n.�,� I F i 9 -s• o[ i M O O E q= ail t; a i �� � --�'•f W11 �7117A. D olw-/••�a•i roon •0 •qva.• rwra MOlOrl•rM lt•..c 10311MOtlV 3d\/O ONVIVtl3tltl3M HNVtld 03tld 7�1f w0 HV9 GNOIriIG F ,+ CVON NOANVO V3M9 0099 ONIGIVID 30UJO 1VNOISS3d08d fit� 01 M fig 1 • r I I�� �}1� • r 7 � / •1r � i L � /A • 1811DI No. _I�-) CITY OF DIAMOND BAR AGENDA REPORT DATE: May 16, 1991 — — MEETING DATE: May 21, 1991 TO: Honorable Mayor and Members of the City Council VIA: Robert L. Van Nort, City Manager FROM: Terrence L. Belanger, Assistant City Manager SUBJECT: Amendment to the Purchasing Ordinance (Ord. No. 20 (1989) - Vendors Lists of City -Located Businesses and Notice of Bids to Vendors. --------------------- BACKGROUND: The City of Diamond Bar has adopted purchasing policies and procedures, which are set forth in Ordinance Nos. 20 and 20A. Ordinance No. 20 is the City's Purchasing Ordinance. Ordinance No. 20A is an amendment to the Purchasing Ordinance which, among other matters, established a policy for giving a preference to City -located businesses in formal and informal bid awards. The purpose of the amendment to Ordinance No. 20, which is proposed herein, is to require affirmative steps to expand the City's vendors list to include as comprehensive a listing as possible of City -located businesses and their respective product lines and/or services. Further, the amendment would require, as a matter of bidding routine, the sending of notice and bid specifications to all City -located listed vendors dealing in the product and/or service being solicited. RECOMMENDATION: It is recommended that the City Council introduce for first reading Ordinance Number 20B (1989): "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING SECTION 17 AND ADDING NEW SECTIONS 17A AND 17B TO ORDINANCE NO.20 (1989) PERTAINING TO COMPETITIVE BIDS VENDORS LISTS OF CITY -LOCATED BUSINESSES AND NOTICE AND DISSEMINATION OF BIDS TO VENDORS" (Narrative contirwed on next page if necessary) FISCAL IMPACT: Amount Requested $ N/A Budgeted Amount $ N/A In Account Number: N/A Deficit: $ N/A Revenue Source:/) N/A , Ldda✓i/��-'L�Y� , Y[ �/---------------------- -,L------------------ Ro ert L. Van Nort Andrew V. Arczynski Terrence L. Belanger C' y Manager City Attorney Assistant City Manage ORDINANCE NO. 20B (1989) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING SECTION 17 AND ADDING NEW SECTIONS 17A AND 17B TO ORDINANCE NO. 20 (1989) PERTAINING TO COMPETITIVE BIDS VENDORS LISTS OF CITY LOCATED BUSINESSES AND NOTICE AND DISSEMINATION OF BIDS TO VENDORS The City Council of the City of Diamond Bar does ordain as follows: Section 1. Sections 17 of Ordinance No. 20 (1989) hereby is amended to read, in words and figures, as follows: Section 17. Approved Vendors List. The purchasing agent shall also solicit formal, and when '- appropriate informal, sealed bids from responsible suppliers whose names are on the approved vendors list, or those that have made written request that their names be added thereto. Section 2. Sections 17A and 17B hereby are added to Ordinance No. 20 (1989), to read, in words and figures, as follows: Section 17A. City -located Vendors List. The purchasing agent shall take appropriate affirmative actions to notify and encourage City -located businesses to submit their respective firms names, addresses, telephone numbers; and, their products and/or services in which they transact business. Section 17B. Approved Vendors List - Notice of Bids. The purchasing agent shall, as a matter of procedure, send notices to all firms listed on the vendors list and to all firms that have made written request that their names be added thereto. Section 3. Th'b City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be posted in three (3) public places as required by Resolution No. 89-6. PASSED, APPROVED AND ADOPTED this _, 1991. day of MAYOR I, LYNDA BURGESS, City Clerk of the City of Diamond Bar, do hereby certify that the foregoing Ordinance was introduced at a regular meeting of the City Council of the City of Diamond Bar held on the day of , 1991, and was finally passed at a regular meeting of the City Council of the City of Diamond Bar held on the day of 1991, by the following vote: AYES: COUNCILMEN - NOES: COUNCILMEN - ABSENT: COUNCILMEN - ABSTAINED: COUNCILMEN - LYNDA BURGESS, City Clerk City of Diamond Bar ORDINANCE NO. 20B (1989) AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF DIAMOND BAR AMENDING SECTION 17 AND ADDING NEW SECTIONS 17A AND 17B TO ORDINANCE NO. 20 (1989) PERTAINING TO COMPETITIVE BIDS VENDORS LISTS OF CITY LOCATED BUSINESSES AND NOTICE AND DISSEMINATION OF BIDS TO VENDORS The City Council of the City of Diamond Bar does ordain as follows: Section 1. Sections 17 of Ordinance No. 20 (1989) hereby is amended to read, in words and figures, as follows: Section 17. Approved Vendors List. The purchasing agent shall also solicit formal, and when appropriate informal, sealed bids from responsible suppliers whose names are on the approved vendors list, or those that have made written request that their names be added thereto. Section 2. Sections 17A and 17B hereby are added to Ordinance No. 20 (1989), to read, in words and figures, as follows: Section 17A. City -located Vendors List. The purchasing agent shall take appropriate affirmative actions to notify and encourage City -located businesses to submit their respective firms names, addresses, telephone numbers; and, their products and/or services in which they transact business. Section 17B. Approved Vendors List - Notice of Bids. The purchasing agent shall, as a matter of procedure, send notices to all firms listed on the vendors list and to all firms that have made written request that their names be added thereto. Section 3. The City Clerk shall certify to the adoption of this Ordinance and shall cause the same to be posted in three (3) public places as required by Resolution No. 89-6. PASSED, APPROVED AND ADOPTED this day of 1991. MAYOR AGENDA NO. CITY OF DIAMOND BAR AGENDA REPORT DATE: May 15, 1991 N MEETING DATE May 21, 1991 TO: Honorable Mayor and Members of the City Council VIA: Robert L. Van Nort, City Manager FROM: Charles Janiel, Director of Parks and Maintenance SUBJECT: Landscape Maintenance Service For LLMD #38, 39, and 41 BACKGROUND The present contracts for the landscape maintenance of three Landscape Maintenance Districts expires on June 30, 1991. As such it is necessary to secure services for the landscape maintenance of LLMD 38, 39, and 41 by July 1, 1991. Staff prepared a public works bid specification and contract pursuant to California Public Contract Code, Sections 20160 and 20161. Use of an RFP is not permitted for public works contracts. On April 2, 1991, the City Council approved the plans and specifications and authorized staff to advertise for and receive bids for the Landscape Maintenance Districts. The approved contract provides for an initial twelve month contract term, with five one year renewals at the City's discretion. Staff advertised for bids and accepted bid proposals until April 30, 1991. At that time bids were publicly opened and read. Five bids were submitted for the landscape maintenance of LLMD 38, with bids ranging from a low of $37,200 to a high of $141,277 per year. Three bids were received for LLMD 39, which ranged from $66,000 to $107,508 per year, and three bids were received for LLMD 41, with bids ranging from $37,200 to $70,416 per year. (Narrative continued on the next page) FISCAL IMPACT: LLMD #38 LLMD #39 LLMD #41 37,200/Yr. 66,000/Yr. 37,200/Yr. Amount Requested $ Budgeted Amount $ In Account Number: 138-4538-5500 139-4539-5500 141-4541-5500 Deficit: $ Revenu Source:,* rytuV - - - - - - - - - - - - - - - - - - - - - - Robert L. Van Nort Andrew V. Arczynski Terrence L. Belanger City Manager City Attorney Assistant City Manager I, LYNDA BURGESS, City Clerk of the City of hereby certify that the foregoing Ordinance was regular meeting of the City Council of the City held on the day of , 1991, passed at a regular meeting of the City Council Diamond Bar held on the day of the following vote: AYES: COUNCILMEN - NOES: COUNCILMEN - ABSENT: COUNCILMEN - ABSTAINED: COUNCILMEN - Diamond Bar, do introduced at a of Diamond Bar and was finally of the City of , 1991, by LYNDA BURGESS, City Clerk City of Diamond Bar AGENDA NO.----------------------- ? �_ CITY OF DIAMOND BAR AGENDA REPORT -------------------------------------------- DATE: May 15, 1991 MEETING DATE: May21 1991 To: Honorable Mayor and Members of the City Council VIA: Robert L. Van Nort, City Manager FROM: Charles Janiel, Director of Parks and Maintenance SUBJECT: Landscape Maintenance Service For LLMD #38, 39, and 41 BACKGROUND The present contracts for the landscape maintenance of three Landscape Maintenance Districts expires on June 30, 1991. As such it is necessary to secure services for the landscape maintenance of LLMD 38, 39, and 41 by July 1, 1991. Staff prepared a public works bid specification and contract pursuant to California Public Contract Code, Sections 20160 and 20161. Use of an RFP is not permitted for public works contracts. On April 2, 1991, the City Council approved the plans and specifications and authorized staff to advertise for and receive bids for the Landscape Maintenance Districts. The approved contract provides for an initial twelve month contract term, with five one year renewals at the City's discretion. Staff advertised for bids and accepted bid proposals until April 30, 1991. At that time bids were publicly opened and read. Five bids were submitted for the landscape maintenance of LLMD 38, with bids ranging from a low of $37,200 to a high of $141,277 per year. Three bids were received for LLMD 39, which ranged from $66,000 to $107,508 per year, and three bids were received for LLMD 41, with bids ranging from $37,200 to $70,416 per year. (Narrative continued on the next page) FISCAL IMPACT: LLMD #38 LLMD #39 LLMD #41 Amount Requested $ Budgeted Amount $ In Account Number: Deficit: $ Revenug Source:_ BY 37,200/Yr. 66,000/Yr. 37,200/Yr. 138-4538-5500 139-4539-5500 141-4541-5500 v Robert L. Van Nort Andrew V. Arczynski Terrence L. Belang City Manager City Attorney Assistant City Man The lowest responsive bidder for District #38, Accurate Landscape Inc., submitted a bid in the amount of $37,200, which is $24,264 less than current per annum contract. The lowest responsive bidder for District #39, Accurate Landscape Inc. submitted a bid in the amount of $66,000, which is $6,660 less than current per annum contract. Staff has checked Accurate's list of references and has found their service evaluations to be acceptable. The lowest responsive bidder for District #41, Landscape West Inc. submitted a bid in the amount of $37,200 which is $2,400 less than current per annum contract. The City Attorney has reviewed the bid process and has found that it complies with State Law and City Ordinances. RECOMMENDATION Award contracts for landscape maintenance for Landscape Maintenance Districts (LLMD) to the lowest responsive bidders: 1) The lowest responsible bidder for LLMD Number 38 and 39 is Accurate Landscape and Maintenance Corporation, with respective bids of $37,200 and $66,000 per annum. 2) The lowest responsible bidder for LLMD Number 41 is Landscape West, with a bid of $37,200 per annum. AGENDA NO. CITY OF DIAMOND BAR AGENDA REPORT DATE: May 10, 1991 MEETING DATE May 21 1991 TO: Honorable Mayor and Members of the City Council VIA: Robert L. Van Nort, City Manager FROM: Charles Janiel, Director of Parks and Maintenance SUBJECT: Landscape Maintenance Service For Diamond Bar Community Parks BACKGROUND The present contract for the landscape maintenance of eight Diamond Bar community parks expires on June 30, 1991. As such it is necessary to secure services for the landscape maintenance of the community parks by July 1, 1991. Staff prepared a public works contract pursuant to California Public Contract Code, Sections 20160 and 20161. Use of an RFP is not permitted for public works contracts. On April 2, 1991 the City Council approved the plans and specifications and authorized staff to advertise for and receive bids for the landscape maintenance of eight Diamond Bar community parks. The approved contract provides for an initial twelve month contract term, with five one year renewals at the City's discretion. Staff advertised for bids and accepted bid proposals until April 30, 1991. At that time bids were publicly opened and read. Three bids were submitted for the landscape maintenance of Diamond Bar community parks. Bids ranged form $97,932 to $113,220 per year. FISCAL IMPACT: Amount Requested Budgeted Amount In Account Number: Deficit: $ Revenue Source: $97,932.00/Yr. 1-4310-5300 (Narrative continued on next page) ---------------------- Robert L. Van Nort Andrew V. Arczynski Terrence L. Belange 7 City Manager City Attorney Assistant City Manager The lowest responsive bidder, Mariposa Horticultural Enterprises, Inc., submitted a bid in the amount of $97,932.00, which is $2,580.00 less than current per annum contract. Staff has checked Mariposa's list of references and has found their service evaluation to be acceptable The City Attorney has reviewed the bid process and has found that it complies with State Law and City Ordinances. RECOMMENDATION Award contract for landscape maintenance of eight Diamond Bar community parks to the lowest responsive bidder, Mariposa Horticultural Enterprises, Inc. in the amount of $97,932.00 per year. EVANGELICAL FREE CHURCH OF DIAMOND BAR PO. BOX 4101, DIAMOND BAR, CALIFORNIA 91765 * (714) 594-7604 3255 S. DIAMOND BAR BLVD. March 27, 1991 Ms. Lynda Burgess, City Clerk City of Diamond Bar 21660 E. Copley Dr. Diamond Bar, CA 91765 RE: C.U.P. 1634-(1) Extension Appeal Dear Ms. Burgess: It has come to my attention that our church has a schedule conflict with the May 7 City Council meeting. We would like to delay the appeal until the following meeting, May 21, if that is possible. I'm sorry for any inconvenience this causes, and appreciate your help. ly, Ro rt S. Huff /OV Directing Elder, Building Program EVANGELICAL FREE CHURCH OF DIAMOND BAR P.O. BOX 4101, DIAMOND BAR, CALIFORNIA 91765 • (714) 594-7604 3255 S. DIAMOND BAR BLVD, March 19, 1991 Ms. Lynda Burgess, City Clerk rm City of Diamond Bar 21660 E. Copley Dr. Diamond Bar, CA 91765 a RE: C.U.P. 1634-(1) Extension Appeal Dear Ms. Burgess: The Evangelical Free Church of Diamond Bar wishes to appeal the decision of the Planning Commission that denied our request for extension of the above mentioned Conditional Use Permit. We would like this appeal scheduled for the first regular Council meeting in May, 1991. In order to proceed in a fiscally prudent manner, our church made a choice to develop our facilities at a slower pace than called for in our C.U.P. Our ministries in the community provide tax- free services for innumerable residents. In addition to our regular Sunday services and adult ministries, we have programs to work with community youth. We also provide a meeting place for Alcoholics Anonymous, Boy Scouts of America, and the Chinese Evangelical Free Church, to name a few. We have found the city planning staff to be very competent and were pleased with their recommendation for extension of the Permit. Conversely, we were dumbfounded with the Planning Commission's action. The arguments for denial were weak, and lacking a full board, the Commission deadlocked on all votes. We believe it important to keep a viable building plan. The expense of developing a new C.U.P. at this time would necessarily limit some of our ministries. We therefore appeal the Planning Commission's decision. We trust that sound judgement will prevail and the City Council will agree that an extension of this Permit is in the best interests of Diamond Bar. Thank you for attending to this. Sin ely, Robert S. Hu� Directing Elder, Building Program 4 Itz Associates es t m n t r; n t i E C t h Se c, I e, Jer th the City ollay reach S a t 71 k -u4 Ai pianr —g S, zol"Ing, !Iub!i( RAmtlofl, FAX 714i 6,30-1)(M Ir.eram - Seltz & Associates TELECOPTEP "-QNER SHFET CAT Iq 7 k� 5 cover Sheet) a S';I rl of tl7e f;are not legible, pc):Fsible: �n Zc-ning.'Pub;'Ic ROatior,, -C (7 1 .1 VirIflCin',' INiN ArWhe(-1, 92�(,"�) ; i7 1 14; FAX I f3jO-969'� .E% Ingram- Seitz & Assoate. ;9 February 14, 1991 Linda Burgess, City Clerk City of Diamond Bar 21660 East Copley Drive, Suite 100 Diamond Bar, California 91765-4177 Re: CONDITIONAL USE PERMIT 86-410 1200 BREA CANYON ROAD Dear Ms. Burgess: As previously advised, we represent Stephen Chung, General Partner of Kingson Investment Company, owners of the property at 1200 Brea Canyon Road. On or about January 28, 1991, we wrote you a letter requesting that you process an appeal of the denial of an extension of time on the above referred to Conditional Use Permit, to take the matter before the City Council. It is our request that consideration of this matter by the City Council be postponed until the next meeting of the Council, either later in February, or at the first meeting in March, to allow us additional time to work with staff on our request. A copy of our authorization of agent is enclosed for your file. If you need additional information, kindly advise. You may reach me, or Jeff Jenkins of Lewis, Jenkins & Associates, at 714/630- 9291. Thank you for your courtesy. sincerely, n U�f CAROLYN fNGRAM SEITZ CIS/dbm Enclosure cc: Jim DeStefano, Planning Director Stephen Chung Governmental Consulting Services / Planning & Zoning / Public Relations 2550 Miraloma Way / Anaheim, California 92806 / (714) 630-9291 / FAX (714) 630-9698 Ingram- Seitz & Associates February 14, 1991 Linda Burgess, City Clerk City of Diamond Bar 21660 East Copley Drive, Suite 100 Diamond Bar, California 91765-4177 Re: CONDITIONAL USE PERMIT 86-410 1200 BREA CANYON ROAD Dear Ms. Burgess: As previously advised, we represent Stephen Chung, General Partner of Kingson Investment Company, owners of the property at 1200 Brea Canyon Road. On or about January 28, 1991, we wrote you a letter requesting that you process an appeal of the denial of an extension of time on the above referred to Conditional Use Permit, to take the matter before the City Council. It is our request that consideration of this matter by the Planning Commission be postponed until the next meeting of the Council, either later in February, or at the first meeting in March, to allow us additional time to work with staff on our request. A copy of our authorization of agent is enclosed for your file. If you need additional information, kindly advise. You may reach me, or Jeff Jenkins of Lewis, Jenkins & Associates, at 714/630- 9291. Thank you for your courtesy. Sincerely, CAROLYN IINGRAM SEITZ CIS/dbm Enclosure cc: Jim DeStefano, Planning Director Stephen Chung Governmental Consulting Services / Planning & Zoning / Public Relations 2550 Miraloma Way / Anaheim, California 92806 / (714) 630-9291 / FAX (714) 630-9698 AUTHORIZATION OF AGENT I 12 -*H( date z/we ��Nr�so�J I+��c-STrii�tJ� Co 13P -60i 6AWY oN tip. owners) of the real property located at Zo U S in of � S � � L L�' � hereby authorize the City/Count Y and appoint, MYCHAEI+ LEWIS or JEFF JENKINS of LlRpiB, JSN1�*N8 & ASSOCIATES, INC., and CAROLYN INGRAM SEITZ, of INGRAM-BSITd ASSOCIATxe, or either of them, as agent, to represent my/our interests in the request(s) for —cue Ejc,, i rc bJS 1 o rJ It P C-Zrh % r s 61lj!j Ct __ for my/our property before all necessary governmental agencies. nor owner 93, s. A4I +�G Address city Istate Zip Telephone FAX NUMBER: VERIFYING NUMBER: DATE: Ingram- Seitz & Associates TELECOPIER COVER SHEET 714/630-9698 714/630-9291 NAME OF SENDER: CAU) -`i N� 86 ITZ PLEASE DELIVER TO: ,, r NAME: J t M 4? S�X VL O FIRM: FAX # MESSAGE: We are transmitting ✓ pages (including this cover sheet). If you do not receive all of the pages or copies are not legible, please contact the undernoted as soon as possible: Name: CATHY Telephone: 714/630-9291 Governmental Consulting Service, / Planning & Zoning / Public Relations 2550 Miraloma Way / Anaheim, California 92806 / (714) 630-9291 / FAX (714) 630-9698 Cover Memo from City Manager to follow. CITY OF DIAMOND BAR GENERAL FUND BUDGET F.Y. 1991-92 APPROPRIATIONS 1,990 91,sty,aillena0er Citiuncit.. City Council F_stima crort�ert# A aved ESTIMATED REVENUE 276,000 185,000 Property Taxes 1,200,000 1,300,000 Other Taxes 2,665,000 2,962,500 State Subventions 2,809,500 2,814,700 Licenses and Permits 800,000 286,450 Fines & Forfeitures 100,000 47,500 Use of Money & Prop. 300,000 333,545 Current Svc Charge 68,000 320,000 Transfer -in Other Funds 1,337,133 920,000 Total Est. Revenue 9,279,633 8,984,695 0 APPROPRIATIONS City Council 100,000 114,950 City Attorney 276,000 185,000 City Manager 328,887 299,300 City Clerk 143,730 183,250 Finance 151,837 171,750 General Government 303,496 210,200 Community Promotion 28,000 67,000 Planning 311,194 492,150 Building and Safety 750,000 280,000 Community Services 606,530 654,275 Sheriff 3,812,576 3,953,156 Fire 186,763 7,526 Animal Control 10,000 50,000 Emergency Prepardness 35,900 Public Works/Engineering 1,166,000 1,360,250 Insurance 200,000 210,000 Transfer -out Other Funds 200,000 290,000 Total Appropriations 8,575,013 8,564,707 0 NET CHANGE IN FUND BALANCE 704,620 419,988 0 EST. PRIOR YEAR FD BALANCE Fund Balance 1,466,905 1,608,369 Reserved - Long Term Debt 554,000 554,000 EST ENDING FUND BAL 2,725,525 2,582,357 0 1 CITY OF DIAMOND BAR ESTIMATED REVENUES 1991-92 GENERAL FUND Property Taxes: Current Secured Current Unsecured Supplimental Roll Prop. Tax Penalties Other Taxes: Sales Tax Transient Occupancy Franchise Business License Property Transfer Subventions - State: Motor Veh-in Lieu Mobile Home In -Lieu Cigarette Tax Homeowners Exemption Off Highway Tax Fines & Forfeitures: General Fines Licenses & Permits: Building Fees Current Svc Charges: Planning Fees Engineering Fees Recreation Fees Use of Money: Interest Earnings Sale/Printed Material Miscellaneous Interfund Transfers GENERAL FUND TOTAL 1,200,000 1,150,000 150,000 1,200,000 1,300,000 0 2,150,000 2,200,000 50,000 142,500 370,000 550,000 15,000 130,000 80,000 70,000 2,665,000 2,962,500 0 2,700,000 2,700,000 74,000 80,500 35,000 33,250 500 950 2,809,500 2,814,700 0 100,000 47,500 100,000 47,500 800,000 286,450 800,000 286,450 40,000 50,000 28,000 140,000 130,000 68,000 320,000 0 300,000 332,500 475 570 300,000 333,545 0 1,337,133 920,000 9,279,633 8,984,695 0 2 CITY OF DIAMOND BAR SPECIAL FUNDS Estimated Resources 1991-92 TRAFFIC SAFETY Vehicle Fines 70,000 114,000 70,000 114,000 0 GAS TAX Highway Use Taxes 960,176 1,244,250 Appropriated Fund Bal 450,000 401,950 1,410,176 1,646,200 - 0 PROP A TRANSIT TAX FUND Local Trans -Prop A 775,837 631,948 Appropriated Fund Bal 98,000 432,013 Interest 10,000 873,837 1,073,961 0 LOCAL TRANSPORTATION FD County Aid 70,000 0 Appropriated Fund Bal 70,000 70,000 70,000 0 FEDERAL AID URBAN FD Federal Road Funds 380,000 64,000 Appropriated Fund Bal 546,957 926,957 64,000 0 INTEGRATED WASTE MGT FD Waste Hauler Permits 78,472 Appropriated Fund Bal 653 0 79,125 0 OFFICE OF TRAFFIC SFTY FD Intergovt Revenue 79,700 0 79,700 0 STATE PARK GRANT FD Park Grant Rev 40,000 40,000 CDBG FUND CDBG Revenue 169,911 0 169,911 0 LANDSCAPE DIST # 38 Benefit Assessment 208,335 374,489 Appropriated Fund Bal 350,000 (47,439) 558,331 327,050 0 CITY OF DIAMOND BAR SPECIAL FUNDS Estimated Resources 1991-92 LANDSCAPE DIST #39 18,000 Benefit Assessment 103,480 98,306 Appropriated Fund Bal 210,000 175,513 0 SELF INSURANCE FUND 313,480 273,819 0 LANDSCAPE DIST #41 100,000 100,000 Benefit Assessment 133,440 126,768 Appropriated Fund Bal 40,000 71,178 0 SPECIAL FUND REVENUES 173,440 197,946 0 GRAND AVE CONST FD 7,692,499 0 GENERAL FUND REVENUE Appropriated Fund Bal 50,000 542,688 Less Interfund Transfers Rev -San Bernardino Cty 11100,000 NET CITY RESOURCES $13,903,745 1,150,000 542,688 0 CHINO HILLS PKWY CONST 4 Appropriated Fund Bal 250,000 250,000 0 0 TRAFFIC MITIGATION FUND Appropriated Fund Bal 325,978 0 325,978 0 CAPITAL IMP PROJECT FD State/Developer Rev 59,650 Trans -in Other Fds 1,330,000 1,420,100 Reserve -Pk Imp 110,000 Reserve -St Imp 771,850 SB 821 FUND SB 821 Revenue 18,000 Appropriated Fund Bal 18,709 0 36,709 0 SELF INSURANCE FUND Trans -in General Fund 100,000 100,000 Reserved Fund Bal 125,000 229,812 225,000 329,812 0 SPECIAL FUND REVENUES 7,391,225 7,692,499 0 GENERAL FUND REVENUE 9,279,633 8,984,695 Less Interfund Transfers (2,767,113) (2,440,100) NET CITY RESOURCES $13,903,745 $14,237,094 $0 4 CITY OF DIAMOND BAR DEPARTMENT: Legislative ESTIMATED EXPENDITURES DIVISION: Summary 1991-92 ACCOUNT#: 4010 4040 e 5 1990-91 City Mgr City Council Adopted Budget Recommended Approved PERSONNEL SERVICES $461,667 $477,800 $0 SUPPLIES 6,800 3,750 0 OPERATING EXPENDITURES 36,150 57,950 0 PROFESSIONAL SERVICES 334,000 243,000 0 CAPITAL OUTLAY 10,000 0 0 DEPARTMENT TOTAL $848,617 $782,500 $0 e 5 CITY OF DIAMOND BAR DEPARTMENT: Legislative ESTIMATED EXPENDITURES DIVISION: Summry a 1991-92 ACCOUNT 4010-4040 PERSONNEL SERVICES 0010 Salaries 0020 Overtime 0030 Wages - Part time 0080 Benefits 0083 Worker's Comp Exp. 0085 Medicare 0090 Cafeteria Benefits 5,179 TOTAL PERSONNEL SVC SUPPLIES 1100 Office Supplies 1200 Operating Supplies 1300 Small Tools & Equip TOTAL SUPPLIES 1990-91 City Mgr City Council Adopted Budget Recommended Approved 342,729 351,600 0 3,600 0 0 10,000 9,000 0 64,159 52,700 0 0 7,200 0 5,179 5,300 0 36,000 52,000 0 $461,667 $477,800 $0 5,000 2,050 0 1,500 1,550 0 300 150 0 $6,800 $3,750 $0 OPERATING EXPENDITURES 2100 Photocopy 3,000 0 0 2110 Printing 2,200 2,200 0 2115 Advertising 1,000 2,400 0 2120 Postage 100 0 0 2125 Telephone 0 600 0 2130 Rental/Lease-Equip. 0 200 0 2200 Equipment Maint. 0 850 0 2310 Fuel 1,000 1,000 0 2315 Membership & Dues 1,200 1,350 0 2320 Publications 1,500 700 0 2325 Meetings 11150 5,650 0 2330 Travel-Conf & Mtgs 15,500 15,500 0 2335 Mileage & Auto Allow 11500 2,000 0 2340 Education & Training 5,500 51500 0 2390 Elections 0 20,000 0 6300 Rent/Lease of Prop 2,500 0 0 TOTAL OPERATING EXP. $36,150 $57,950 $0 PROFESSIONAL SERVICES 4000 Professional Svcs 59,000 58,000 0 4020 Legal Services 75,000 75,000 0 4021 Special Legal Svcs 100,000 65,000 0 4022 Legal Svc -Grand Av 0 0 0 4023 Self Ins. Defense 100,000 45,000 0 TOTAL PROF SVCS $334,000 $243,000 $0 CAPITAL OUTLAY 6200 Office Equipment 10,000 0 0 TOTAL CAPITAL OUTLAY $10,000 $0 $0 DEPARTMENT TOTAL $848,617 $782,500 $0 6 CITY OF DIAMOND BAR 160AR"TMEN'1 1+8 i81 tty ESTIMATED EXPENDITURES 1991-92 1100 IDIYI$ION ACCQQNT 7...::::: C............... w. , ityXounj; j 401 Operating Supplies 1990-91 City Mgr City Council EXPENDITURES Adopted Budget Recommended Approved PERSONNEL SERVICES 2315 Membership & Dues 2320 0010 Salaries 30,000 49,000 2330 0020 Overtime 2335 Mileage & Auto Allow 2340 0030 Wages - Part time 6300 Rent/Lease of Prop 0080 Benefits 11,000 7,400 4000 0083 Workers Comp. Exp. 500 0085 Medicare 500 800 0090 Cafeteria Benefits 12,000 TOTAL PERSONNEL SVC SUPPLIES 1100 Office Supplies 1200 Operating Supplies 500 TOTAL SUPPLIES OPERATING EXPENDITURES 2110 Printing 2310 Fuel 2315 Membership & Dues 2320 Publications 2325 Meetings 2330 Travel-Conf & Mtgs 2335 Mileage & Auto Allow 2340 Education & Training 6300 Rent/Lease of Prop TOTAL OPERATING EXP. PROFESSIONAL SERVICES 4000 Professional Svcs TOTAL PROF. SERVICES DEPARTMENT TOTAL $41,500 $69,700 $0 2,000 1,000 750 $2,000 $1,750 2,000 $0 1,000 2,500 10,000 10,000 1,000 500 3,000 2,500 2,500 $17,500 $17,500 $0 39,000 26,000 $39,000 $26,000 $100,000 $114,950 $0 7 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 1990-91 City Mgr. City Council Adopted Budget Recommended Approved SUPPLIES 1100 Office Supplies 1200 Operating Supplies 1,000 1300 Small Tools & Equip TOTAL SUPPLIES $1,000 $0 $0 PROFESSIONAL SERVICES 4020 Legal Services 75,000 75,000 4021 Special Legal Svcs 100,000 65,000 4022 Legal Svc. -Grand Av 4023 Self Ins. Defense 100,000 45,000 TOTAL PROF. SVCS. 275,000 185,000 0 DEPARTMENT TOTAL $276,000 $185,000 $0 8 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 SUPPLIES 1100 Office Supplies 3,000 1990-91 City Mgr. City Council 500 300 Adopted Budget Recommended Approved PERSONNEL SERVICES TOTAL SUPPLIES $3,800 0010 Salaries 226,512 203,100 0020 Overtime 2,000 0030- Wages - Part time 10,000 91000 0080 Benefits 38,406 30,400 0083 Worker's Comp Exp Publications 5,700 0085 Medicare 3,429 3,000 0090 Cafeteria Benefits 24,240 22,600 4,000 TOTAL PERSONNEL SVC $304,587 $273,800 $0 SUPPLIES 1100 Office Supplies 3,000 1,000 1200 Operating Supplies 500 300 1300 Small Tools & Equip 300 100 TOTAL SUPPLIES $3,800 $1,400 $0 OPERATING EXPENDITURES 2100 Photocopy 2110 Printing 2,000 200 2115 Advertising 200 2125 Telephone 600 2130 Equipment Rent 200 2200 Equipment Maint. 800 2310 Fuel 1,000 1,000 2315 Membership & Dues 1,000 1,000 2320 Publications 500 600 2325 Meetings 3,000 2330 Travel-Conf & Mtgs 4,000 4,000 2335 Mileage & Auto Allow 1,000 2340 Education & Training 2,000 2,500 TOTAL OPERATING EXP. $10,500 $15,100 $0 PROFESSIONAL SERVICES 4000 Professional Svcs 10,000 9,000 TOTAL PROF. SVCS. $10,000 $9,000 DEPARTMENT TOTAL $328,887 $299,300 $0 9 CITY OF DIAMOND BAR l715AR1•MI� NT, I+e�lbv .................... . ESTIMATED EXPENDITURES QlVISION. Oity:Cterk 1990-91 A CI�U> IT � 41i4 0030 Wages - Part time 0080 Benefits 0083 Worker's Comp. Exp. 0085 Medicare 0090 Cafeteria Benefits 0 TOTAL PERSONNEL SVC SUPPLIES 1100 Office Supplies 1200 Operating Supplies 1300 Small Tools & Equip TOTAL SUPPLIES 14,753 14,900 1,000 1,250 1,500 11,760 17,400 $115,580 $134,300 $0 0 50 2120 Postage 500 50 $0 $600 $0 OPERATING EXPENDITURES 2100 Photocopy 3,000 2110 Printing 200 2115 Advertising 11000 2,200 2120 Postage 100 2200 Equipment Maint. 50 2315 Membership & Dues 200 350 2320 Publications 1,000 100 2325 Meetings 150 150 2330 Travel-Conf & Mtgs 1,500 1,500 2335 Mileage & Auto Allow 500 500 2340 Education & Training 500 500 2390 Elections 20,000 TOTAL OPERATING EXP $8,150 $25,350 $0 PROFESSIONAL SVC 4000 Publishing & Printing 10,000 23,000 TOTAL PROF. SVCS $10,000 $23,000 CAPITAL OUTLAY 6200 Office Equipment 10,000 TOTAL CAPITAL OUTLAY $10,000 $0 $0 DEPARTMENT TOTAL $143,730 $183,250 10 $0 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 11 1990-91 City Mgr City Council Adopted Budget Recommended Approved PERSONNEL SERVICES $151,333 $145,900 $0 SUPPLIES 91000 17,500 0 OPERATING EXPENDITURES 334,500 429,050 0 PROFESSIONAL SERVICES 175,500 59,500 0 CONTRACT SERVICES 8,000 2,000 0 CAPITAL OUTLAY 51000 13,000 0 MISC. EXPENDITURES 0 0 0 ALLOCATED COSTS 0 (8,000) 0 DEPARTMENT TOTAL $683,333 $658,950 $0 11 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 SUPPLIES 1100 Office Supplies 1,500 1990-91 City Mgr City Council 5,500 7,500 Adopted Budget Recommended Approved PERSONNEL SERVICES 0 TOTAL SUPPLIES $9,000 0010 Salaries 99,549 92,900 0 0020 Overtime 11000 0 0 0030 Wages - Part time 18,971 17,300 0 0080 Benefits 17,975 16,500 0 0083 Worker's Comp Exp. 0 1,100 0 0085 Medicare 1,718 1,700 0 0090 Cafeteria Benefits 12,120 16,400 0 0 TOTAL PERSONNEL SVC $151,333 $145,900 $0 SUPPLIES 1100 Office Supplies 1,500 9,500 0 1200 Operating Supplies 5,500 7,500 0 1300 Small Tools & Equip 2,000 500 0 TOTAL SUPPLIES $9,000 $17,500 $0 OPERATING EXPENDITURES 2100 Photocopy 5,000 10,000 0 2110 Printing 8,000 6,500 0 2115 Advertising 50 0 0 2120 Postage 12,000 15,000 0 2125 Telephone 11,000 12,000 0 2126 Utilities 0 100 0 2130 Rental/Lease-Equip. 0 8,500 0 2140 Rent/Lease-Real Prop 60,000 100,000 0 2200 Equipment Maint. 2,500 6,100 0 2210 Maint-Grounds & Bldg 1,300 4,800 0 2310 Fuel 300 300 0 2315 Membership & Dues 8,500 15,300 0 2320 Publications 300 1,000 0 2325 Meetings 350 1,250 0 2330 Travel-Conf & Mtgs 2,500 1,800 0 2335 Mileage & Auto Allow 200 400 0 2340 Education & Training 17,500 6,000 0 2350 Newsletter 10,000 30,000 0 2352 Promotional Items 0 0 0 2353 Anniversary 5,000 4,000 0 2355 Contr-Community Grps 0 1,000 0 2395 Miscellaneous Exp. 0 0 0 2399 Reimb Exp -Ranch Fest 0 0 0 7200 Insurance Expense 90,000 105,000 0 7225 Insurance Retention 100,000 100,000 0 TOTAL OPERATING EXP. $334,500 $429,050 $0 12 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 1990-91 City Mgr City Council Adopted Budget Recommended Approved PROFESSIONAL SERVICES 4000 Professional Svcs 160,000 5,000 0 4010 Auditing Services 10,000 10,000 0 4030 Data Processing Svcs 5,500 91500 0 4260 Economic Development 0 35,000 0 6310 Bldg Improvements TOTAL PROF SVCS $175,500 $59,500 $0 CONTRACT SERVICES $13,000 $0 MISC. EXPENDITURES 5000 Contract Services 0 2,000 0 5300 Contr Svcs -Com. Svcs 8,000 0 0 $0 TOTAL CONTRACT SVCS $8,000 $2,000 $0 CAPITAL OUTLAY 6100 Auto Equipment 0 0 0 6200 Office Equipment 0 0 0 6220 Office Furniture 0 3,000 0 6230 Computer Equipment 0 5,000 0 6250 Misc. Equipment 0 0 0 6310 Bldg Improvements 5,000 5,000 0 TOTAL CAPITAL OUTLAY $5,000 $13,000 $0 MISC. EXPENDITURES 7100 Interest Exp. 0 0 0 TOTAL MISC. EXP. $0 $0 $0 ALLOCATED COSTS 9980 Less Allocated Costs 0 (8,000) 0 TOTAL ALLOCATED COS $0 ($8,000) $0 DEPARTMENT TOTAL $683,333 $658,950 $0 13 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 PROFESSIONAL SERVICES 4010 Auditing Services 4030 Data Processing Svcs. TOTAL PROF SVCS CAPITAL OUTLAY 6230 Computer Equipment TOTAL CAPITAL OUTLAY 10,000 10,000 5,000 9,000 $15,000 $19,000 $0 DEPARTMENT TOTAL $151,837 $171,750 $0 14 1990-91 City Mgr. City Council Adopted Budget Recommended Approved PERSONNEL SERVICES 0010 Salaries 87,576 92,900 0020 Overtime 1,000 0 0030 Wages - Part time 11,971 17,300 0080 Benefits 16,407 16,500 0083 Wkr's Comp. 1,100 0085 Medicare 1,443 1,700 0090 Cafeteria Benefits 9,840 16,400 TOTAL PERSONNEL SVC $128,237 $145,900 $0 SUPPLIES 1200 Operating Supplies 500 500 1300 Small Tools & Equip 1,000 500 TOTAL SUPPLIES $1,500 $1,000 $0 OPERATING EXPENDITURES 2110 Printing 500 1,500 2115 Advertising 50 0 2200 Equipment Maint. 500 100 2315 Membership & Dues 500 300 2320 Publications 200 500 2325 Meetings 150 250 2330 Travel-Conf & Mtgs 2,500 1,800 2335 Mileage & Auto Allow 200 400 2340 Education & Training 2,500 1,000 TOTAL OPERATING EXP. $7,100 $5,850 $0 PROFESSIONAL SERVICES 4010 Auditing Services 4030 Data Processing Svcs. TOTAL PROF SVCS CAPITAL OUTLAY 6230 Computer Equipment TOTAL CAPITAL OUTLAY 10,000 10,000 5,000 9,000 $15,000 $19,000 $0 DEPARTMENT TOTAL $151,837 $171,750 $0 14 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 1990-91 City Mgr. City Council Adopted Budget Recommended Approved PERSONNEL SERVICES 1,500 91000 0010 Salaries 11,973 0030 Wages - Part time 7,000 0080 Benefits 1,568 0083 Worker's Comp Exp. Telephone 0085 Medicare 275 0090 Cafeteria Benefits 2,280 2130 TOTAL PERSONNEL SVC $23,096 $0 $0 SUPPLIES 1100 Office Supplies 1,500 91000 1200 Operating Supplies 2,000 1300 Small Tools & Equip 1,000 500 TOTAL SUPPLIES $2,500 $11,500 $0 OPERATING EXPENDITURES 2100 Photocopy 5,000 10,000 2110 Printing 7,500 5,000 2120 Postage 12,000 15,000 2125 Telephone 11,000 12,000 2126 Utilities 100 2130 Rental/Lease-Equip. 8,500 2140 RentfLease-Real Prop 60,000 100,000 2200 Equipment Maint. 2,000 6,000 2210 Maint-Grounds & Bldg 1,300 4,800 2310 Fuel 300 300 2315 Membership & Dues 8,000 15,000 2320 Publications 100 500 2325 Meetings 200 1,000 2340 Education & Training 15,000 5,000 2395 Miscellaneous Exp. 0 TOTAL OPERATING EXP. $122,400 $183,200 $0 PROFESSIONAL SERVICES 4000 Professional Svcs 150,000 0 4010 Prof Svcs-Aud/Acctng 0 0 4030 Prof Svcs -Data Proc 500 500 TOTAL PROF SVCS $150,500 $500 $0 15 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 CONTRACT SERVICES 5000 Contract Services TOTAL CONTRACT SVCS CAPITAL OUTLAY 1990-91 City Mgr. City Council Adopted Budget Recommended Approved 2,000 $0 $2,000 $0 6200 Office Equipment 0 6220 Office Furniture 3,000 6230 Computer Equipment 5,000 6250 Misc. Equipment 0 6310 Bldg Improvements 5,000 5,000 TOTAL CAPITAL OUTLAY $5,000 $13,000 $0 MISC. EXPENDITURES 7100 Interest Exp. TOTAL MISC. EXP. $0 $0 DEPARTMENT TOTAL $303,496 $210,200 16 $0 $0 CITY OF DIAMOND BAR ID OA>*Ger,erelbvt SUPPLIES 1200 Operating Supplies TOTAL SUPPLIES OPERATING EXPENDITURES 2350 Newsletter 2352 Pins 2353 Anniversary 2355 Contr Community Grps 2399 Reimb Exp—Rnch Fest. TOTAL OPERATING EXP. PROFESSIONAL SVCS 4260 Economic Development TOTAL PROF SVCS CONTRACT SERVICES 5300 Community Services TOTAL CONTRACT SVCS 51000 51000 $5,000 $5,000 10,000 30,000 5,000 4,000 1,000 $15,000 $35,000 $0 $0 8,000 $8,000 35,000 $35,000 ALLOCATED COSTS 9980 Allocated Costs (8,000) TOTAL ALLOCATED COS $0 ($8,000) $0 DEPARTMENT TOTAL $28,000 - 17 $67,000 $0 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-1992 OPERATING EXPENDITURES 7200 Insurance Exp. 7225 Insurance Retention TOTAL OPERATING EX PROFESSIONAL SERVICES 4000 Professional Svcs TOTAL PROF SVCS 1990-91 City Mgr. City Council Adopted Budget Recommended Approved 90,000 105,000 100,000 100,000 $190,000 $205,000 10,000 5,000 $10,000 $5,000 DEPARTMENT TOTAL $200,000 $210,000 18 $0 $0 CITY OF DIAMOND BAR DEPARTMENT: Community0eu. ESTIMATED EXPENDITURES DIVISION: Summary 1991-92 ACCOUNT #: 421 Q-4220 PERSONNEL SERVICES SUPPLIES OPERATING EXPENDITURES PROFESSIONAL SERVICES CONTRACT SERVICES CAPITAL OUTLAY DEPARTMENTAL TOTAL 1990-91 City Mgr City Council Adopted Budget Recommended Approved _ 72,044 275,400 200 1,350 8,950 16,000 230,000 199,400 750,000 280,000 $1,061,194 $772,150 19 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 1990-91 City Mgr. City Council Adopted Budget Recommended Approved PERSONNEL SERVICES 2110 Printing 0010 Salaries 53,655 191,200 0020 Overtime 2310 Fuel 0030 Wages - Part time 2320 20,000 0080 Benefits 8,311 28,700 0083 Worker's Comp. Exp. 3,200 0085 Medicare 778 3,100 0090 Cafeteria Benefits 9,300 29,200 TOTAL PERSONNEL SVC $72,044 $275,400 $0 SUPPLIES 1100 Office Supplies 1200 Operating Supplies 1300 Small Tools & Equip TOTAL SUPPLIES OPERATING EXPENDITURES 2110 Printing 2115 Advertising 2120 Postage 2200 Equipment Maint. 2310 Fuel 2315 Membership & Dues 2320 Publications 2325 Meetings 2330 Travel-Conf & Mtgs 2335 Mileage & Auto Allow TOTAL OPERATING EXP PROFESSIONAL SERVICES 4000 Professional Svcs 4100 Commissioner Comp. 4110 Com. Comp - SEATAC 4210 Planning -Regional 4220 General Plan 400 TOTAL PROF SVCS CONTRACT SERVICES 5212 Contr svcs-Planning TOTAL CONTRACT SVCS CAPITAL OUTLAY 6100 Auto Equipment TOTAL CAPITAL OUTLAY DEPARTMENT TOTAL 200 300 1,000 50 $200 $1,350 2,500 1,500 5,000 2,000 1,000 200 500 500 400 500 100 400 2,500 1,500 2,000 4,000 150 200 $0 $8,950 $16,000 $0 7,200 7,200 5,000 80,000 80,000 150,000 100,000 $230,000 $199,400 $0 $0 $0 $0 $311,194 $492,150 $0 21 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 1990-91 City Mgr. City Council Adopted Budget Recommended Approved PERSONNEL SERVICES 2110 Printing 0010 Salaries 53,655 191,200 0020 Overtime 2310 Fuel 0030 Wages - Part time 2320 20,000 0080 Benefits 8,311 28,700 0083 Worker's Comp. Exp. 3,200 0085 Medicare 778 3,100 0090 Cafeteria Benefits 9,300 29,200 TOTAL PERSONNEL SVC $72,044 $275,400 $0 SUPPLIES 1100 Office Supplies 1200 Operating Supplies 1300 Small Tools & Equip TOTAL SUPPLIES OPERATING EXPENDITURES 2110 Printing 2115 Advertising 2120 Postage 2200 Equipment Maint. 2310 Fuel 2315 Membership & Dues 2320 Publications 2325 Meetings 2330 Travel-Conf & Mtgs 2335 Mileage & Auto Allow TOTAL OPERATING EXP PROFESSIONAL SERVICES 4000 Professional Svcs 4100 Commissioner Comp. 4110 Com. Comp - SEATAC 4210 Planning -Regional 4220 General Plan 400 TOTAL PROF SVCS CONTRACT SERVICES 5212 Contr svcs-Planning TOTAL CONTRACT SVCS CAPITAL OUTLAY 6100 Auto Equipment TOTAL CAPITAL OUTLAY DEPARTMENT TOTAL 200 300 1,000 50 $200 $1,350 2,500 1,500 5,000 2,000 1,000 200 500 500 400 500 100 400 2,500 1,500 2,000 4,000 150 200 $8,950 $16,000 $0 E27 7,200 7,200 5,000 80,000 80,000 150,000 100,000 $230,000 $199,400 $0 $0 $0 $0 $311,194 $492,150 $0 21 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 1990-91 City Mgr. City Council Adopted Budget Recommended Approved CONTRACT SERVICES 5201 Bldg & Safety 750,000 280,000 TOTAL CONTRACT SVCS $750,000 $280,000 DEPARTMENT TOTAL $750,000 $280,000 22 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 23 1990-91 City Mgr City Council Adopted Budget Recommended Approved PERSONNEL SERVICES 194,280 88,200 SUPPLIES 9,400 19,950 OPERATING EXPENDITURES 87,350 134,925 PROFESSIONAL SERVICES 8,000 7,200 CONTRACT SERVICES 307,500 476,500 CAPITAL OUTLAY ALLOCATED COSTS (72,500) DEPARTMENT TOTAL $606,530 $654,275 23 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 1990-91 City Mgr City Council Adopted Budget Recommended Approved PERSONNEL SERVICES 400 1200 Operating Supplies 0010 Salaries 137407 64900 0020 Overtime 2,050 500 0030 Wages - Part time 7,500 350 0080 Benefits 26,082 9,800 0083 Worker's Comp Exp. Rental/Lease-Equip. 2,800 0085 Medicare 2,101 1,000 0090 Cafeteria Benefits 19,140 9,700 1,800 TOTAL PERSONNEL SVC $194,280 $88,200 SUPPLIES 1100 Office Supplies 400 1200 Operating Supplies 5,000 16,950 1300 Small Tools & Equip 4,000 3,000 TOTAL SUPPLIES $9,400 $19,950 OPERATING EXPENDITURES 2110 Printing 500 500 2115 Advertising 500 2120 Postage 500 2125 Telephone 350 425 2126 Utilities 58,000 70,850 2130 Rental/Lease-Equip. 500 750 2140 Rent/Lease-Real Prop 30,000 2200 Equipment Maint. 600 1,800 2210 Maint-Grounds & Bldg 20,000 25,500 2310 Fuel 2,000 2,400 2315 Membership & Dues 500 300 2320 Publications 100 2325 Meetings 11000 1,800 2330 Travel -Cont & Mtgs 500 200 2335 Mileage & Auto Allow 300 2340 Education & Training 500 400 6300 Rent/Lease of Prop 1,500 TOTAL OPERATING EXP. $87,350 $134,925 PROFESSIONAL SERVICES 4100 Commissioner Comp 4,800 4300 Professional Svcs 8,000 2,400 TOTAL PROF SVCS $8,000 $7,200 24 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 CONTRACT SERVICES 5300 Contract Services 5301 Recreation Contr. 5310 Prop A Excursions 5315 Holiday Shuttle TOTAL CONTRACT SVCS CAPITAL OUTLAY 6100 Auto Equipment 6310 Bldg Improvements TOTAL CAPITAL OUTLAY ALLOCATED COSTS 9980 Allocated Costs TOTAL ALLOC COSTS DEPARTMENT TOTAL 1990-91 City Mgr City Council Adopted Budget Recommended Approved 125,500 401,500 182,000 50,000 25,000 $307,500 $476,500 (72,500) ($72,500) $606,530 $654,275 25 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 SUPPLIES 1100 Office Supplies 400 1990-91 City Mgr. City Council 1300 Small Tools & Equip 4,000 3,000 Adopted Budget Recommended Approved PERSONNEL SERVICES Postage 500 0010 Salaries 137,407 64,900 0020 Overtime 2,050 58,000 0030 Wages - Part time 7,500 500 0080 Benefits 26,082 9,800 0083 Wkr's Comp. Exp. Maint-Grounds & Bldg 2,800 0085 Medicare 2,101 1,000 0090 Cafeteria Benefits 19,140 9,700 300 TOTAL PERSONAL SVC $194,280 $88,200 $0 SUPPLIES 1100 Office Supplies 400 1200 Operating Supplies 5,000 16,950 1300 Small Tools & Equip 4,000 3,000 TOTAL SUPPLIES $9,400 $19,950 $0 OPERATING EXPENDITURES 2100 Photocopy 2110 Printing 500 500 2115 Advertising 500 2120 Postage 500 2125 Telephone 350 2126 Utilities 58,000 2130 Equipment Rent 500 750 2200 Equipment Maint. 600 1,800 2210 Maint-Grounds & Bldg 20,000 10,000 2310 Fuel 2,000 2,400 2315 Membership & Dues 500 300 2320 Publications 100 2325 Meetings 1,000 1,800 2330 Travel-Conf & Mtgs 500 200 2335 Mileage & Auto Allow 300 2340 Education & Training 500 400 6300 Rent/Lease of Prop. 1,500 TOTAL OPERATING EXP $87,350 $18,150 $0 PROFESSIONAL SERVICES 4100 Commissioner Comp. 4,800 4300 Prof. Services 8,000 2,400 TOTAL PROF SVC $8,000 $7,200 $0 26 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 27 1990-91 City Mgr. City .Council Adopted Budget Recommended Approved CONTRACT SERVICES 5300 Com. Svcs. contract 125,500 2,500 0 5301 WV Recreation JPA 182,000 0 0 TOTAL CONTRACT SVC $307,500 $2,500 $0 CAPITAL OUTLAY 6100 Auto Equipment 6400 Park Improvements 0 0 TOTAL CAPITAL OUTLA $0 $0 $0 DEPARTMENT TOTAL $606,530 $136,000 $0 27 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 OPERATING EXPENDITURES 2126 Utilities 2210 Maint-Grounds & Bldg TOTAL OPERATING EXP CONTRACT SERVICES 5300 Com. Svcs. contract TOTAL CONTRACT SVC CAPITAL OUTLAY 6400 Park Improvements TOTAL CAPITAL OUTLAY DEPARTMENT TOTAL 1990-91 City Mgr. City Council Adopted Budget Recommended Approved 0 14,200 0 2,500 $0 $16,700 $0 0 12,500 $0 $12,500 0 0 $0 $0 $0 $0 $29,200 $0 28 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 OPERATING EXPENDITURES 2125 Telephone 2126 Utilities 2210 Maint-G rounds& Bldg TOTAL OPERATING EXP CONTRACT SERVICES 5300 Com. Svcs. contract TOTAL CONTRACT SVC DEPARTMENT TOTAL 1990-91 City Mgr. City Council Adopted Budget Recommended Approved 425 0 5,700 0 2,500 $0 $8,625 $0 0 21,000 0 $0 $21,000 $0 $0 $29,625 $0 29 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 1990-91 City Mgr. City Council Adopted Budget Recommended Approved SUPPLIES 1200 Operating Supplies TOTAL SUPPLIES $0 $0 $0 OPERATING EXPENDITURES 2126 Utilities 0 5,000 2210 Maint-Grounds & Bldg 0 1,500 TOTAL OPERATING EXP $0 $6,500 $0 CONTRACT SERVICES 5300 Com. Svcs. contract 0 23,500 0 TOTAL CONTRACT SVC $0 $23,500 $0 DEPARTMENT TOTAL $0 $30,000 01 $0 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 1990-91 City Mgr. City Council Adopted Budget Recommended Approved OPERATING EXPENDITURES 2126 Utilities 0 13,200 2210 Maint-Grounds&Bldg 0 1,500 TOTAL OPERATING EXP $0 $14,700 $0 CONTRACT SERVICES 5300 Com. Svcs. contract 0 13,800 0 TOTAL CONTRACT SVC $0 $13,800 $0 DEPARTMENT TOTAL $0 $28,500 $0 31 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 OPERATING EXPENDITURES 2126 Utilities 2210 Maint-Grounds & Bldg TOTAL OPERATING EXP CONTRACT SERVICES 5300 Com. Svcs. contract TOTAL CONTRACT SVC DEPARTMENT TOTAL 1990-91 City Mgr. City Council Adopted Budget Recommended Approved 0 9,700 0 1,500 $0 $11,200 $0 0 5,500 0 $0 $5,500 $0 $0 $16,700 $0 32 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 1990-91 City Mgr. City Council Adopted Budget Recommended Approved OPERATING EXPENDITURES 2126 Utilities 0 4,300 2210 M aint-G rounds& Bldg 0 1,000 TOTAL OPERATING EXP $0 $5,300 $0 CONTRACT SERVICES 5300 Com. Svcs. contract TOTAL CONTRACT SVC DEPARTMENT TOTAL 0 2,800 0 $0 $2,800 $0 $0 $8,100 $0 011 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 1990-91 City Mgr. City Council Adopted Budget Recommended Approved OPERATING EXPENDITURES 2126 Utilities 0 13,350 2210 Maint-G rounds& Bldg 0 2,500 TOTAL OPERATING EXP $0 $15,850 $0 CONTRACT SERVICES 5300 Com. Svcs. contract 0 8,400 0 TOTAL CONTRACT SVC $0 $8,400 $0 DEPARTMENT TOTAL $0 $24,250 $0 34- CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 1990-91 City Mgr. City Council Adopted Budget Recommended Approved OPERATING EXPENDITURES 2126 Utilities 0 5,400 2210 Maint-Grounds &Bldg 0 2,500 TOTAL OPERATING EXP $0 $7,900 $0 CONTRACT SERVICES 5300 Com. Svcs. contract 0 29,500 0 TOTAL CONTRACT SVC $0 $29,500 $0 DEPARTMENT TOTAL $0 $37,400 35 $0 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 1990-91 City Mgr. City Council Adopted Budget Recommended Approved OPERATING EXPENDITURES 2140 Rent/Lease of Prop. 0 30,000 TOTAL OPERATING EXP $0 $30,000 $0 CONTRACT SERVICES 5300 Com. Svcs. contract 0 282,000 0 5310 Prop A Excursions 0 50,000 TOTAL CONTRACT SVC $0 $332,000 $0 ALLOCATED COSTS 9980 Allocated Costs 0 (50,000) TOTAL ALLOC. COSTS $0 ($50,000) $0 DEPARTMENT TOTAL $0 $312,000 $0 36 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 1990-91 City Mgr. City Council Adopted Budget Recommended Approved CONTRACT SERVICES 5315 CS -Holiday Shuttle 0 25,000 0 TOTAL CONTRACT SVC $0 $25,000 0 ALLOCATED COSTS 9980 Less Allocated Costs (22,500) TOTAL ALLOC. COSTS $0 ($22,500) 0 DEPARTMENT TOTAL $0 $2,500 $0 - 37 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 SUPPLIES OPERATING EXPENDITURES PROFESSIONAL SERVICES CONTRACT SERVICES CAPITAL OUTLAY DEPARTMENT TOTAL 1990-91 City Mgr City Council Adopted Budget Recommended Approved 7,400 24,249 15,000 4,009,339 $4,009,339 38 3,992,433 7,500 $4,046,582 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 SUPPLIES 1100 Office Supplies 1200 Operating Supplies 1300 Small Tools & Equip TOTAL SUPPLIES OPERATING EXPENDITURES 2130 Rental/Lease-Equip. 2200 Equipment Maint. 2315 Membership & Dues 2340 Education & Training TOTAL CONTRACT SVCS TOTAL OPERATING EXP. PROFESSIONAL SERVICES 4040 Emergency Co-ord TOTAL PROF SVCS CONTRACT SERVICES 1990-91 City Mgr City Council Adopted Budget Recommended Approved 7,400 $7,400 18,249 6,000 $24,249 15,000 $15,000 5401 Contr Svcs -Sheriff 3,812,576 3,934,907 5402 Contr Svcs -Fire 186,763 7,526 5403 Contr Svcs -An Contrl 10,000 50,000 TOTAL CONTRACT SVCS $4,009,339 $3,992,433 CAPITAL OUTLAY 6240 Communications Eq 6310 Bldg Improvements TOTAL CAPITAL OUTLAY 2,500 5,000 $7,500 DEPARTMENT TOTAL $4,009,339 $4,046,582 39 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 SUPPLIES 1100 Office Supplies 1300 Small Tools & Equip TOTAL SUPPLIES OPERATING EXPENDITURES 2130 Rent/Lease of Equip 2200 Equipment Maint. 2315 Membership & Dues TOTAL OPERATING EXP 1990-91 City Mgr City Council Adopted Budget Recommended Approved $0 $0 $0 18,249 $0 $18,249 $0 CONTRACT SERVICES 5401 Contr Svcs -Sheriff 90,000 37,600 TOTAL CONTRACT SVCS $90,000 $37,600 DEPARTMENT TOTAL $90,000 $55,849 $0 40 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 1990-91 City Mgr City Council Adopted Budget Recommended Approved CONTRACT SERVICES 5401 Contr Svcs -Sheriff 1,068,396 1,195,686 TOTAL CONTRACT SVCS $1,068,396 $1,195,686 DEPARTMENT TOTAL $1,068,396 $1,195,686 41 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 1990-91 City Mgr City Council Adopted Budget Recommended Approved 1990-91 City Mgr City Council Adopted Budget Recommended Approved CONTRACT SERVICES 5401 Contr Svcs -Sheriff 2,654,180 2,701,621 TOTAL CONTRACT SVCS $2,654,180 $2,701,621 DEPARTMENTTOTAL $2,654,180 $2,701,621 42 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 1990-91 City Mgr City Council Adopted Budget Recommended Approved 1990-91 City Mgr City Council Adopted Budget Recommended Approved CONTRACT SERVICES 5402 Contr Svcs -Fire 186,763 7,526 TOTAL CONTRACT SVCS $186,763 $7,526 DEPARTMENT TOTAL $186,763 $7,526 43 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 1990-91 City Mgr City Council Adopted Budget Recommended Approved 1990-91 City Mgr City Council Adopted Budget Recommended Approved CONTRACT SERVICES 5403 Contr Svcs -An Contrl 10,000 50,000 TOTAL CONTRACT SVCS $10,000 $50,000 DEPARTMENT TOTAL $10,000 $50,000 44 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 1990-91 City Mgr City Council Adopted Budget Recommended Approved SUPPLIES 1200 Operating Supplies 7,400 TOTAL SUPPLIES $0 $7,400 $0 OPERATING EXP. 2340 Education & Training TOTAL OPERATING EXP PROFESSIONAL SVCS 4040 Emergency Co-ord TOTAL PROF SVCS CAPITAL OUTLAY 6240 Communications Eq. 6310 Building Imprvmnt TOTAL CAPITAL OUTLAY DEPARTMENT TOTAL 6,000 $0 $6,000 $0 15,000 0 15,000 0 2,500 5,000 0 7,500 0 $0 $35,900 $0 45 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 PERSONNEL SERVICES SUPPLIES OPERATING EXPENDITURES PROFESSIONAL SERVICES CONTRACT SERVICES CAPITAL OUTLAY DEPARTMENT TOTAL 1990-91 City Mgr City Council Adopted Budget Recommended Approved 124,100 20,000 1,146,000 $1,166,000 46 5,000 13,550 15,600 1,197,000 5,000 $1,360,250 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 1990-91 City Mgr City Council Adopted Budget Recommended Approved PERSONNEL SERVICES 2110 0010 Salaries 86,600 0030 Wages - Part time 7,700 0080 Benefits 13,200 0083 Worker's Comp Exp. 1,100 0085 Medicare 1,500 0090 Cafeteria Benefits 14,000 Mileage & Auto Allow TOTAL PERSONNEL SVCS $124,100 SUPPLIES 1100 Office Supplies 1200 Operating Supplies 1300 Small Tools & Equip TOTAL SUPPLIES OPERATING EXPENDITURES 2110 Printing 2115 Advertising 2120 Postage 2125 Telephone 2126 Utilities 2315 Membership & Dues 2320 Publications 2325 Meetings 2330 Travel -Cont & Mtgs 2335 Mileage & Auto Allow 2340 Education & Training TOTAL OPERATING EXP. PROFESSIONAL SERVICES 4000 Professional Svcs 4100 Commissioner Comp 4230 Pavement Mgt TOTAL PROF SVCS CONTRACT SERVICES 5000 Contract Services 5221 CS -Engineering 5222 CS -Traffic 5223 CS -Plan Check 5224 CS -Soils 5225 CS -Des & Study (CIP) 5226 CS -Surveying 20,000 $20,000 75,000 75,000 47 3,000 2,000 $5,000 2,000 2,600 1,200 1,000 950 700 600 1,500 1,000 2,000 $13,550 2,000 3,600 10,000 $15,600 10,000 35,000 50,000 10,000 10,000 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 CAPITAL OUTLAY 6200 Office Equipment 5,000 TOTAL CAPITAL OUTLAY $5,000 DEPARTMENT TOTAL $1,166,000 $1,360,250 48 1990-91 City Mgr City Council Adopted Budget Recommended Approved 5227 CS -Inspection (CIP 30,000 5500 CS -PW 20,000 5501 CS -Street Sweeping 200,000 168,000 5502 CS -Road Maint 200,000 300,000 5503 CS -Pkwy Maint 50,000 15,000 5504 CS-Sidewlk Insp/Rep 30,000 50,000 5505 CS-Crb/Gutter Repair 80,000 70,000 5506 CS-Stp/Mk/Sign 60,000 60,000 5507 CS -Traffic Signals 55,000 70,000 5508 CS-Veg Control 75,000 65,000 5509 CS -Tree Trimming 165,000 100,000 5510 CS -Tree Watering 25,000 25,000 5511 CS -Lighting 17,000 5512 CS -Storm Drainage 10,000 10,000 5513 CS -Bridge Maint 1,000 2,000 5514 CS -Mapping 3,000 3,000 5515 CS -Permit Invest 51000 5518 CS -Storm Damage 2,000 5520 CS -Graffiti Removal 12,000 5530 Contr Svc -Ind Waste 10,000 5531 CS -Crossing Guards 90,000 TOTAL CONTRACT SVCS $1,146,000 $1,197,000 CAPITAL OUTLAY 6200 Office Equipment 5,000 TOTAL CAPITAL OUTLAY $5,000 DEPARTMENT TOTAL $1,166,000 $1,360,250 48 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 PERSONNEL SERVICES 0010 Salaries 0030 Wages - Part time 0080 Benefits 0083 Worker's Comp Exp. 0085 Medicare 0090 Cafeteria Benefits 2340 TOTAL PERSONNEL SVC SUPPLIES 1100 Office Supplies 1200 Operating Supplies 1300 Small Tools & Equip TOTAL SUPPLIES OPERATING EXPENDITURES 2100 Photocopy 2120 Postage 2125 Telephone 2320 Publications 2325 Meetings 2330 Travel-Conf & Mtgs. 2340 Education & Training TOTAL OPERATING EXP. 1990-91 City Mgr City Council Adopted Budget Recommended Approved 39,800 7,700 6,000 500 700 6,400 $0 $61,100 $0 3,000 2,000 $0 $5,000 $0 1,000 1,000 700 600 1,500 2,000 $0 $6,800 $0 CONTRACT SERVICES 5530 Cont Svc -Ind Waste 10,000 TOTAL CONTRACT SVCS $0 $10,000 CAPITAL OUTLAY 6200 Office Equipment 5,000 TOTAL CAPITAL OUTLAY $0 $5,000 $0 DEPARTMENT TOTAL $0 $87,900 $0 During Fiscal Year 1990-91, all of the Public Works Department expenditures were recorded in this division #. With the new Fiscal Year this division will account for administration costs only. 49 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 PERSONNEL SERVICES 0010 Salaries 0030 Wages - Part time 0080 Benefits 0083 Worker's Comp Exp. 0085 Medicare 0090 Cafeteria Benefits 2325 TOTAL PERSONNEL SVC SUPPLIES 1300 Small Tools & Equip TOTAL SUPPLIES OPERATING EXPENDITURES 2110 Printing 2115 Advertising 2125 Telephone 2126 Utilities 2315 Membership & Dues 2320 Publications 2325 Meetings 2330 Travel-Conf & Mtgs 2335 Mileage 2340 Education & Training 5514 TOTAL OPERATING EXP. CONTRACT SERVICES 1990-91 City Mgr City Council Adopted Budget Recommended Approved 22,800 3,500 300 400 3,700 $0 $30,700 $0 $0 $0 $0 1,000 2,000 500 1,000 $0 $4,500 $0 5221 Cont Svc -Engineering 75,000 51000 5222 Cont Svc -Traffic 75,000 5223 Cont Svc -Plan Check 50,000 5224 Cont Svc -Soils 10,000 5225 CS -Des & Study (CIP) 5226 Cont Svc -Surveying 10,000 5227 CS -Inspection (CIP) 20,000 5514 Cont Svc -Mapping Svc 3,000 TOTAL CONTRACT SVCS $150,000 $98,000 $0 DEPARTMENT TOTAL $150,000 $133,200 During Fiscal Year 1990-91 the Engineering Department was recorded in Department #4230. 50 $0 CITY OF DIAMOND BAR DEPARTMENT: Public Works ESTIMATED EXPENDITURES DIVISION: Traffic & Trans 1991-92 ACCOUNT #: 4553 1990-91 City Mgr City Council Adopted Budget Recommended Approved PERSONNEL SERVICES 2100 0010 Salaries 17,300 0030 Wages - Part time 2125 0080 Benefits 2,600 0083 Worker's Comp Exp. 200 0085 Medicare 300 0090 Cafeteria Benefits 2,800 TOTAL PERSONNEL SVC $0 $23,200 $0 OPERATING EXPENDITURES 2100 Photocopy 2110 Printing 2115 Advertising 2125 Telephone 2315 Membership & Dues 5531 TOTAL OPERATING EXP. PROFESSIONAL SERVICES 4000 Professional Svcs 4100 Commissioner Comp TOTAL PROF SVCS 500 100 200 $0 $800 $0 2,000 3,600 $0 $5,600 $0 CONTRACT SERVICES 5222 Cont Svc -Traffic 35,000 5506 CS-Stp/Mrk/Sign-New 30,000 5507 CS -Traffic Signals 70,000 5531 CS -Crossing Guards 90,000 TOTAL CONTRACT SVCS $0 $225,000 $0 DEPARTMENT TOTAL $0 $254,600 $0 51 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 PERSONNEL SERVICES 0010 Salaries 0080 Benefits 0083 Worker's Comp Exp. 0085 Medicare 0090 Cafeteria Benefits TOTAL PERSONNEL SVC OPERATING EXPENDITURES 2110 Printing 2115 Advertising 2120 Postage 2126 Utilities 2315 Membership & Dues TOTAL OPERATING EXP. PROFESSIONAL SERVICES 4230 Prof Svc-Pavemnt Mgt TOTAL PROF SVCS CONTRACT SERVICES 1990-91 City Mgr City Council Adopted Budget Recommended Approved 6,700 1,100 100 100 1,100 $0 $9,100 20,000 500 500 200 250 $20,000 $1,450 $0 $0 10,000 $0 $10,000 $0 5221 CS -Engineering 5,000 5227 CS -Inspection 10,000 5500 CS -Public Works 20,000 5501 CS -Street Sweeping 200,000 168,000 5502 CS -Road Maint 200,000 300,000 5503 CS -Pkwy Maint 50,000 15,000 5504 CS-Sidewlk Insp/Rep 30,000 50,000 5505 CS-Crb/Gutter Repair 80,000 70,000 5506 CS-Strping/Prkg/Sign 60,000 30,000 5507 CS -Traffic Signals 55,000 5508 CS -Vegetation Cntrl 75,000 65,000 5509 CS -Tree Trimming 165,000 100,000 5510 CS -Tree Watering 25,000 25,000 5511 CS -Lighting 17,000 5512 CS -Storm Drainage 10,000 10,000 5513 CS -Bridge Maint 1,000 2,000 5514 CS -Mapping Svc 3,000 5515 CS -Permit Investigtn 5,000 5518 CS -Storm Damage 2,000 5520 CS -Graffiti Removal 12,000 TOTAL CONTRACT SVCS $996,000 $864,000 $0 DEPARTMENT TOTAL $1,016,000 $884,550 $0 52 CITY OF DIAMOND BAR ESTIMATED EXPENDITURES 1991-92 1990-91 , City Mgr. City Council Adopted Budget Recommended Approved OPERATING TRANSFERS OUT 9250 Transfer out-CIP Fd 190,000 9510 Transfer out -Ins Fd 100,000 DEPARTMENT TOTAL $0 $290,000 $0 5� CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET 1991-92 TRAFFIC SAFETY FUND 1990-91 City Mgr City Council Adopted Budget Recommended Approved ESTIMATED REVENUE.• 3215 Vehicle Code Fines 70,000 114,000 TOTAL $70,000 $114,000 $0 APPROPRIATIONS: 4915-9001 Trans out - Gen Fund 70,000 114,000 TOTAL $70,000 $114,000 $0 54 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET 1991-92 GAS TAX FUND 1990-91 City Mgr City Council Adopted Budget Recommended Approved ESTIMATED REVENUE. 2550 Approp. Fund Balance $450,000 $401,950 3171 Gas Tax - 2106 299,170 286,970 3172 Gas Tax - 2107 653,506 632,160 3173 Gas Tax - 2107.5 7,500 7,500 3174 Gas Tax - 2105 Trans out - Gen Fund 317,620 4915-9250 TOTAL $1,410,176 $1,646,200 $0 APPROPRIATIONS. 4099-0010 Salaries 37,600 4099-0030 Part Time Wages 4099-0080 Benefits 5,700 4099-0083 Wkr's Comp Exp. 400 4099-0085 Medicare Exp. 600 4099-0090 Cafeteria Benefits 6,100 4915-9001 Trans out - Gen Fund 1,147,133 806,000 4915-9250 Trans out - CIP Fund 263,043 645,000 2550 Reserves 144,800 TOTAL $1,410,176 $1,646,200 $0 55 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET 1991-92 GAS TAX FUND Capital Projects include: 1 Brea Cyn-Ftn Sp/DB Blvd 80,000 4 Brea Cyn -Resurfacing 100,000 10 Sunset Crossing 50,000 13 Brea Cyn-Pathfndr/Colima 150,000 14 Slurry Seal 150,000 33 Colima -Medians 105,000 53 TS-Pathfinder/Brea Cyn 10,000 645,000 Transfer to Gen Fd: PW -Operating Exp PW -Pavement Mgt PW -Engineering PW -Admin Street Sweeping Road Maint Pkwy Maint Crb/Gutter Repair Strping/Signing Storm Drainage Bridge Maint Storm Damage T & T - Operating Ex T & T - Traffic T & T - Strpg/Sign Traffic Signals 11,500 10,000 5,000 46,700 168,000 300,000 15,000 70,000 30,000 10,000 2,000 2,000 800 35,000 30,000 70,000 806,000 56 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET 1991-92 PROP A FUND ESTIMATED REVENUE: 2550 Fund Balance Reserve 3110 Local Trans Tx-Prp A 3610 Investment Revenue TOTAL APPROPRIATIONS: 4099-0010 Salaries 4099-0030 Part Time Wages 4099-0080 Benefits 4099-0083 Wkr's Comp Exp. 4099-0085 Medicare Exp. 4099-0090 Cafeteria Benefits 4360-9990 Allocated Costs 4553-5500 Professional Svcs 4553-5528 Public Transit Svcs. 4553-5529 Para -Transit Svcs. 4915-9001 Trans out - Gen Fund 4915-9250 Trans out - CIP Fund 2550 Fund Balance Reserve TOTAL Capital Projects include: 20 Bus Turnouts 1990-91 City Mgr City Council Adopted Budget Recommended Approved $98,000 $432,013 775,837 631,948 10,000 $873,837 $1,073,961 17,300 2,600 200 300 3,300 80,500 17,000 200,000 45,000 20,000 50,000 150,000 778,837 582,761 $873,837 $1,073,961 $0 150,000 57 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET 1991-92 LOCAL TRANSPORTATION FUND 1990-91 City Mgr City Council Adopted Budget Recommended Approved ESTIMATED REVENUE.• 2550 Fund Balance Reserve 3350 Intergovt-County TOTAL APPROPRIATIONS: 4099-0010 Salaries 4099-0030 Part Time Wages 4099-0080 Benefits 4099-0083 Wkr's Comp Exp. 4099-0085 Medicare Exp. 4099-0090 Cafeteria Benefits 4915-9001 Trans out - Gen Fund 4915-9250 Trans out - CIP Fund 2550 Fund Balance Reserve TOTAL $0 $70,000 70,000 70,000 70,000 1,100 200 100 100 300 70,000 68,150 50 $70,000 $70,000 in $0 Note: This amount has been approved, however the City will not receive the funds until a project has been submitted and approved. It is anticipated that these funds will be used on the Pathfinder Bridge project. Capital Projects include: 2 Pathfinder Bridge $68,150 58 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET 1991-92 FEDERAL AID URBAN FUND EST/MATED REVENUE.• 2550 Reserve Fund Balance 3310 FAU Revenue TOTAL APPROPRIATIONS. 4099-0010 Salaries 4099-0030 Part Time Wages 4099-0080 Benefits 4099-0083 Wkr's Comp Exp. 4099-0085 Medicare Exp. 4099-0090 Cafeteria Benefits 4915-9001 Trans out - Gen Fund 4915-9250 Trans out - CIP Fund 2550 Reserve Fund Balance TOTAL 1990-91 City Mgr City Council Adopted Budget Recommended Approved 546,957 300,000 64,000 $846,957 $64,000 4,700 700 100 100 800 846,957 56,950 650 $846,957 $64,000 Note: The FAU funds for the construction and widening of the Pathfinder Bridge are being administered by the County of L.A. However the City is recording the project revenues and expenditures due to the fact that the FAU allotment was made in the City's name. Capital Projects include: 52 Modifications -WB 60 Frwy Ramps 54 Left Turn -DB Bid & 60 Frwy 59 31,950 25,000 $56,950 $0 $0 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET 1991-92 INTEGRATED WASTE MANAGEMENT FUND 1990-91 City Mgr City Council Adopted Budget Recommended Approved ESTIMATED REVENUE. 2550 Reserve Fund Balance $653 3480 Waste Hauler Permits 78,472 TOTAL $0 $79,125 $0 APPROPRIATIONS: 4099-0010 Salaries 41,300 4099-0030 Part Time Wages 4099-0080 Benefits 6,200 4099-0083 Wkr's Comp Exp. 400 4099-0085 Medicare Exp. 600 4099-0090 Cafeteria Benefits 6,700 4515-2340 Education & Training 4515-4000 Professional Svcs 2550 Reserve Fund Balance 23,925 TOTAL $0 $79,125 $0 60 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET 1991-92 OFFICE OF TRAFFIC SAFETY FUND 1990-91 City Mgr City Council Adopted Budget Recommended Approved ESTIMATED REVENUE. 3340 Intergovt Rev -State 79,700 TOTAL $0 $79,700 $0 APPROPRIATIONS. 4099-0010 Salaries 7,900 4099-0080 Benefits 1,200 4099-0083 Wkr's Comp Exp. 100 4099-0085 Medicare Exp. 200 4099-0090 Cafeteria Benefits 1,300 4510-6412 Traffic Contr Imp 69,000 TOTAL $0 $79,700 $0 Capital Projects Include: Traffic Control Device Inv. Program $69,000 6� CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET 1991-92 PARK GRANT FUND ESTIMATED REVENUE.- 3320 Park Grant Revenue TOTAL APPROPRIATIONS: 4915-9250 Trnsfer out - CIP Fd TOTAL 1990-91 City Mgr City Council Adopted Budget Recommended Approved $40,000 40,000 0 40,000 $40,000 62 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET 1991-92 COMMUNITY DEVELOPMENT BLOCK GRANT FUND ESTIMATED REVENUE. 2550 Approp. Fund Balance 3330 CDGB Revenue TOTAL APPROPRIATIONS. 4215-0010 Salaries 4215-0030 Part Time Wages 4215-0080 Benefits 4215-0083 Wkr's Comp Exp. 4215-0085 Medicare Exp. 4215-0090 Cafeteria Benefits 4215-1100 Office Supplies 4215-2115 Advertising 4215-2120 Postage 4215-2315 Membership & Dues 4215-2325 Meetings 4215-4000 Professional Svcs 4915-9250 Transfer out-CIP 2550 Reserves TOTAL 1990-91 City Mgr City Council Adopted Budget Recommended Approved 0 169,911 $0 $169,911 7,000 $0 Capital Projects include: 49 Senior Center $150,000 63 1,100 100 150 650 100 100 25 100 100 10,000 150,000 486 $169,911 $0 $0 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET 1991-92 LANDSCAPE MAINTENANCE - DIST. #38 FUND 1990-91 City Mgr City Council Adopted Budget Recommended Approved ESTIMATED REVENUE.- 2550 Approp. Fund Balance 350,000 (47,439) 3015 Prop Tx -Sp Assessmnt 208,335 374,489 TOTAL $558,335 $327,050 $0 APPROPRIATIONS: 4538-0010 Salaries 30,300 4538-0030 Part Time Wages 4538-0080 Benefits ' 4,600 4538-0083 Wkr's Comp Exp. 1,300 4538-0085 Medicare Exp. 500 4538-0090 Cafeteria Benefits 4,600 4538-2126 Utilities 70,000 49,300 4538-2210 Maint-Grounds & Bldg 15,000 4538-4000 Professional Svcs 10,000 6,250 4538-5500 Contract Svcs 71,200 67,200 4538-5519 Weed/Pest Abatement 3,000 4538-6410 Capital Improvements 380,000 5,000 4538-4980 Admin & Inspection 19,084 4915-9250 Transfer out-CIP 110,000 2550 Reserves 8,051 30,000 TOTAL $558,335 $327,050 Capital Projects include: 29 City Entrance Signs 50,000 45 Temple Ave 60,000 $110,000 64 $0 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET 1991-92 LANDSCAPE MAINTENANCE - DIST. #39 FUND 1990-91 City Mgr City Council Adopted Budget Recommended Approved ESTIMATED REVENUE. 2550 Reserve Fund Balance 210,000 175,513 3015 Prop Tx -Sp Assessmnt 103,480 98,306 TOTAL $313,480 $273,819 $0 APPROPRIATIONS: 4539-0010 Salaries 27,200 4539-0030 Part Time Wages 4539-0080 Benefits 4,100 4539-0083 Wkr's Comp Exp. 1,200 4539-0085 Medicare Exp, 400 4539-0090 Cafeteria Benefits 4,100 4539-2126 Utilities 45,850 43,200 4539-2210 Maint-Grounds & Bldg 2,800 2,800 4539-4000 Professional Svcs 10,000 2,500 4539-5400 Contract Svcs 4539-5500 Contract Svcs 72,000 79,800 4539-5519 Weed/Pest Abatement 5,000 4539-6410 Capital Improvements 17,000 4539-4980 Admin & Inspection 9,042 4539-7200 Insurance Exp. 6,200 4915-9250 Transfer out-CIP 50,000 2550 Reserve Fund Balance 173,788 30,319 TOTAL $313,480 $273,819 $0 Capital Projects include: 42 Summitridge Mini Park 43 Summitridge Mini Park 20,000 30,000 $50,000 65 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET 1991-92 LANDSCAPE MAINTENANCE - DIST. #41 FUND APPROPRIATIONS: 4541-0010 Salaries 1990-91 City Mgr City Council 4541-0030 Adopted Budget Recommended Approved ESTIMATED REVENUE. 4541-0080 Benefits 2550 Approp. Fund Balance 40,000 71,178 3015 Prop Tx -Sp Assessmnt 133,440 126,768 TOTAL $173,440 $197,946 $0 APPROPRIATIONS: 4541-0010 Salaries 24,000 4541-0030 Part Time Wages 4541-0080 Benefits 3,600 4541-0083 Wkr's Comp Exp. 1,000 4541-0085 Medicare Exp. 400 4541-0090 Cafeteria Benefits 3,600 4541-2126 Utilities 45,850 49,000 4541-2210 Maint-Grounds & Bldg 2,800 2,800 4541-4000 Professional Svcs 10,000 1,900 4541-5400 Contract Svcs 4541-5500 Contract Svcs 72,000 43,800 4541-5519 Weed/Pest Abatement 20,000 4541-6410 Capital Improvements 3,500 4541-4980 Admin & Inspection 9,042 2550 Reserve Fund Balance 33,748 44,346 TOTAL $173,440 $197,946 $0 66 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET 1991-92 GRAND AVE CONSTRUCTION FUND 1990-91 City Mgr City Council Adopted Budget Recommended Approved ESTIMATED REVENUE.- 2550 Approp Fund Balance 50,000 542,688 3351. Rev -S Bernardino Cty 1,100,000 TOTAL $1,150,000 $542,688 $0 APPROPRIATIONS. 4099-0010 Salaries 14,900 4099-0030 Part Time Wages 4099-0080 Benefits 2,300 4099-0083 Wkr's Comp Exp. 200 4099-0085 Medicare Exp. 300 4099-0090 Cafeteria Benefits 2,400 4230-5221 CS -Engineering 4510-6412 Traffic Control -Imp 1,150,000 81,000 4510-6416 Landscape & Irrg-Imp 2550 CIP Reserve 441,588 TOTAL $1,150,000 $542,688 $0 Traffic Control Imp: 51 Grnd & Rolling Knoll $81,000 Note: It is anticipated the CIP Reserve will be used in FY92-93 for modifications to the Grand and Golden Springs intersection. 67 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET 1991-92 TRAFFIC MITIGATION FUND ESTIMATED REVENUE. - 2550 Reserved Fund Bal TOTAL APPROPRIATIONS: 4510-6412 Traffic Control Imp 2550 Reserved Fund Bal TOTAL Traffic Control Improvements: 22 Golden Sprgs & Grand 1990-91 City Mgr City Council Adopted Budget Recommended Approved 325,978 325,978 $325,978 $325,978 $0 50,000 325,978 275,978 $325,978 $325,978 $0 50,000 Note: It is anticipated that the CIP Reserve will be used for improvements to Golden Springs Blvd. 1.17 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET 1991-92 CAPITAL IMPROVEMENT PROJECTS FUND ESTIMATED REVENUE.• 2550 CIP Reserve -Park Imp 2550 CIP Reserve-Str Imp 4310-6415 State/Developer 3915-9001 Transfer in -Gen Fd 3915-9111 Transfer in -Gas Tx 3915-9112 Transfer in-Prp A 3915-9113 Transfer in -Loc Tr 3915-9114 Transfer in-FAU 3915-9121 Transfer in -Pk Grant 3915-9125 Transfer in-CDBG 3915-9138 Transfer in-LLAD #38 3915-9139 Transfer in-LLAD #39 $2,361,600 $0 TOTAL APPROPRIATIONS: 4510-6411 Street Improvements 4510-6412 Traffic Control Imp 4310-6415 Park & Rec Imprmts 4510-6416 Landscape & Irr Imp 4215-6420 Municipal Bldg & Fac 2550 CIP Reserve -Park Imp 2550 CIP Reserve-Str Imp 56,950 TOTAL 1990-91 City Mgr City Council Adopted Budget Recommended Approved 1,092,000 98,000 140,000 $1,330,000 69 1,475,000 276,600 350,000 110,000 150,000 $2,361,600 $0 110,000 771,850 59,650 100,000 190,000 263,043 645,000 150,000 68,150 926,957 56,950 40,000 150,000 110,000 50,000 $1,330,000 $2,361,600 $0 1,092,000 98,000 140,000 $1,330,000 69 1,475,000 276,600 350,000 110,000 150,000 $2,361,600 $0 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET 1991-92 CAPITAL IMPROVEMENT PROJECTS FUND FY91-92 CAPITAL IMPROVEMENT PROJECTS INCLUDE: STREET IMPROVEMENTS: 01 Brea Cyn -Widening 80,000 Gas Tax 02 Pathfinder Bridge 770,000 CIP Reserve-Str Imp 52 WB 60 Fwy Ramp Imp 70,000 Local Transp 04 Brea Cyn -Resurfacing 100,000 Gas Tax 10 Sunset Crossing 50,000 Gas Tax 13 Brea Cyn Rd 150,000 Gas Tax 14 Slurry Seal 150,000 Gas Tax 33 Colima -Medians 105,000 Gas Tax City Entrance Signs TOTAL 1,475,000 45 TRAFFIC CONTROL IMPROVEMENTS: 20 Bus Turnouts 150,000 Prp A 26 Brea Cyn Cutoff & 57 10,000 Developers 52 WB 60 Fwy Ramp Imp 31,950 FAU 43 Summitridge Mini Pk 24,650 Developers 53 Pathfinder/Brea Cyn 10,000 Gas Tax 54 Left Turn -DB BI & 57 25,000 FAU TOTAL 25,000 State LANDSCAPING & IRRIGATION IMP: TOTAL 276,600 29 PARK & REC IMPROVEMENTS: 24 Peterson Park 100,000 General Fund 39 Larkstone 20,000 General Fund 42 Summitridge Mini Pk 20,000 LLAD #39 43 Summitridge Mini Pk 30,000 LLAD #39 46 Heritage Park 110,000 CIP Reserve -Park Imp 70,000 General Fund TOTAL 350,000 LANDSCAPING & IRRIGATION IMP: 29 City Entrance Signs 50,000 LLAD #38 45 Temple Ave 60,000 LLAD #38 TOTAL 110,000 MUNICIPAL BUILDINGS & FACILITIES: 49 Senior Center 150,000 CDBG TOTAL 150,000 70 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET 1991-92 SB 821 FUND 1990-91 City Mgr City Council Adopted Budget Recommended Approved ESTIMATED REVENUE.- 3350 From Other Agencies 18,000 2550 CIP Reserve 18,709 TOTAL $0 $36,709 $0 APPROPRIATIONS: 4099-0010 Salaries 6,000 4099-0080 Benefits 900 4099-0083 Worker's Comp Exp 100 4099-0085 Medicare Exp 100 4099-0090 Cafeteria Benefits 11000 4510-6412 Traffic Control -Imp 15,000 2550 CIP Reserve 13,609 TOTAL $0 $36,709 $0 Traffic Control Improvements: 25 DB Blvd/Bike Lanes $15,000 Note: Future projects include improvements to the Brea Canyon Bike Trail. 71 CITY OF DIAMOND BAR SPECIAL FUNDS BUDGET 1991-92 SELF INSURANCE FUND ESTIMATED REVENUE.• 2550 Reserved Fund Bal 4915-001 Transfer in -Gen Fd TOTAL APPROPRIATIONS: 2550 Self Ins Reserve TOTAL 1990-91 City Mgr City Council Adopted Budget Recommended Approved 125,000 229,812 100,000 100,000 $225,000 $329,812 $0 225,000 329,812 $225,000 72 $329,812 $0 RESOLUTION NO. P.C. 91-10 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DIAMOND BAR MAKING FINDINGS PURSUANT TO CALIFORNIA GOVERNMENT CODE SECTION 65401 PERTAINING TO THE CITY'S FISCAL YEAR 1991-92 CAPITAL IMPROVEMENT PROJECTS. A. Recitals. (i) California Government Code Section 65401 requires this Commission to review proposed public works projects for the ensuing fiscal year to determine compliance thereof with the City's General Plan. (ii) The City Manager and City Engineer of the City of Diamond Bar have heretofore prepared a proposed Capital Improvement Program for the City's 1991-92 fiscal year which briefly describes certain public works of improvement proposed to occur during the 1991-92 Fiscal Year. Said Projects include, but are not limited to, street and highway improvements, traffic signal installations, and modifications, park improvements, and median improvements. (iii) This Commission has conducted a duly noticed public meeting discussiononthe City of Diamond Bar Fiscal Year 1991-92 Capital Improvement Program, and the projects contained therein, and concluded said discussions prior to the adoption of this Resolution. B. Resolution. NOW, THEREFORE, the Planning Commission of the City of Diamond Bar does hereby find, determine and resolve as follows: 1 1. In all respects as set forth in the Recitals, Part A, of this Resolution. 2. The City of Diamond Bar was incorporated on April 18, 1989 and is proceeding in a timely fashion with the preparation of a general plan. 3. Based upon the facts and evidence presented during the public hearing conducted by this Commission regarding the City's Fiscal Year 1991-92 Capital Improvement Program, including oral and documentary evidence provided by City staff, this Commission, in accordance with the provisions of California Government Code Section 65360, hereby finds as follows: (a) There is a reasonable probability that the public works projects identified in the City's proposed Fiscal Year 1991-92 Capital Improvement Program will be consistent with the general plan proposal being considered and studied by the City; (b) There is little or no probability that the public works projects identified in the City's Fiscal Year 1991-92 Capital Improvement Program will be of substantial detriment to, or interfere with, the proposed general plan; and (c) The proposed public works projects comply with all other applicable requirements of State law and local ordinances, regulations and standards. 4. This Resolution shall serve as the Planning Commission's report to the City Council regarding the conformity of the public works projects proposed in the City's Fiscal Year N 1991-92 Program as required by California Government Code Section 65401. 5. The Secretary to the Planning Commission shall: (a) Certify as to the adoption of this Resolution; and (b) Forthwith transmit a certified copy hereof to the City Council of the City of Diamond Bar for use in its deliberations regarding said Budget. ADOPTED AND APPROVED this 13th day of May, 1991. I, James DeStefano Chairman Secretary to the Planning Commission of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved at a regular meeting of the Planning Commission of the City of Diamond Bar held on the 13th day of May, 1991, by the following vote: AYES: COMMISSI?NERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: ABSTAINED: COMMISSIONERS: Grothe, Lin, MacBride, Ch/Schey and VC/Harmony None None None ATTEST: Awdt�o Secretary to th1 Planning Commission of the City of Diamond Bar L\1011\65401RE5\DB 5.1 3 CITY OF DIAMOND BAR AGENDA SCHEDULING REQUEST TO: CITY CLERK VIA CITY MANAGER FROM: Robert L. Van Nort FOR MEETING DATE: May 21, 1991 [ ] Consent Calendar [ ] Special Presentations [ ] Public Hearings [ ] Closed Session [ ] Unfinished Business [ ] Other DcX] New Business --------------------------------------------------------------------------- --------------------------------------------------------------------------- AGENDA TITLE: Consideration of approval. of the form of Lot Consolidation Agreement and authorization of City Manager to execute such documents on behalf of the City. RECOMMENDED ACTION: Approval of document form and authorize City Manager to execute such documents on behalf of the City, as needed. External Distribution - name and address of applicant or others to be notified of meeting and decision: - APPROVED FOR AGENDA: Robert L. Van Nort, dity Manager JAMES L. MARKMAN ANDREW V. ARCZYNSKI RALPH D. HANSON JEFFREY KING D. CRAIG FOX MARTHA GEISLER PATTERSON WILLIAM P. CURLEY III MARSHA G. SLOUGH JULIA A. KEMP PAMELA P. KING May 14, 1991 NUMBER ONE CIVIC CENTER CIRCLE P. O. BOX 1059 BREA, CALIFORNIA 92622-1059 TELEPHONE (L 01714) 990-0901 (2131 6 9 1-3 811 9113 FOOTHILL BOULEVARD SUITE 200 RANCHO CUCAMONGA. CALIFORNIA 91730 0(714) 980-2742 TELEPHONE (L (714) 381-0218 IN REPLY PLEASE REFER TO: MEMORANDUM TO: Mayor John A. Forbing, Mayor Pro Tem Jay C. Kim, Council Members Donald C. Nardella, Phyllis E. Papen and Gary H. Werner FROM: Andrew V. Arczynski, City Attorney RE: Form of Lot Consolidation Agreement This memorandum will serve as our staff report regarding the above -referenced matter. We recommend that the City Council approve the form of Lot Consolidation Agreement provided herewith and authorize the City Manager to execute such documents on behalf of the City, as needed. As the Council may know, the California Subdivision Map Act, California Government §§ 66410, et seq., requires that certain procedural steps be taken for the division and combination of property within the State of California prior to its sale, lease or financing. Frequently, a developer will propose a project which, of necessity, utilizes two or more adjoining lots. Typically, such a project will ultimately require a parcel map or subdivision map to be processed to fully effectuate the proposed project. Unfortunately, the project often proceeds through the review process prior to the need for a map being obvious thereby necessitating either a postponement of the processing of the project or some other approach to permit the developer to proceed with the normal approval process and obtaining of building permits, pending the completion of the map process. As a result, some public entities have developed what is known as a "Lot Combination", "Lot Merger" or "Lot Consolidation" process where the multiple properties are held and considered as one property, by way of a contract entered Memorandum to Mayor and City Council May 14, 1991 Page Two into between the public entity and the developer, which is then recorded. In fact, in some instances, public entities use such a document in lieu of a map process under the Subdivision Map Act. Los Angeles County, as we understand it, has been utilizing such an approach for a number of years and utilizes, essentially, a one page document to purport to bind properties together for development purposes. Our analysis of the Subdivision Map Act leads us to believe that the utilization of an agreement to hold the properties as one, without some type of map process being embarked upon, could very well be considered a violation of the Map Act. Accordingly, it is our recommendation that such agreements only be utilized as an accommodation to a developer during the pendency of the processing of a parcel map or tentative map. In furtherance thereof, we have prepared, in "generic" form, a document which we believe could be utilized by the City staff in assisting developers in proceeding with their projects while a map is in process. Particularly at this time in the City's development of its planning and subdivision procedures, it would appear appropriate that such a document be available. We are aware of at least two instances where developers have been proceeding with development of property without benefit of either a map or a lot combination agreement of some type. That process has been premised on the "L.A. County way of doing things" and the assumption on the part of the developer that an agreement would be entered into at some point in lieu of a map. We have advised the staff that those projects will require a form of agreement similar to that recommended herewith and, ultimately, a map to be processed. Accordingly, we recommend that the City Council approve the general form of the agreement and authorize the City Manager to execute the same upon preparation of a specific document for a specific project by this office. We will generate such documents in such a fashion that not only is the current property owner a signatory to the agreement, but any encumbrancers of record or other individuals who have an interest in the property also become signatories. This would preclude the possibility of some legal action, in future, purporting to partition the property or otherwise divide it as a result of a "business divorce" or similar occurrence. We have had the situation occur where a Court authorizes the partitioning of what should be considered as one parcel into parcels without regard to the fact that partitioning the Memorandum to Mayor and City Council May 14, 1991 Page Three property literally splits a building or development. The purpose of the agreement and the requirement for a map to be ultimately processed is to insure that all the parcels are held, as one parcel, in perpetuity. We shall, of course, 21, 1991 to discuss the matter member of the Council have any should not hesitate to contact AVA/nlc N\1011\MCC\DB 28.1 enclosure be present at the meeting of May in more detail. Should any questions, in the interim, they this office. Recorded at the Request of and When Recorded Return to: City of Diamond Bar 21660 East Copley Drive Suite 100 Diamond Bar, California 91765 Attention: Lynda Burgess, City Clerk LOT CONSOLIDATION AGREEMENT This AGREEMENT is made and entered into as of the latest date appearing opposite the respective parties' signatures below, by and between (referred to herein as "OWNER"), BANK, a California corporation (referred to herein as "LENDER") and the CITY OF DIAMOND BAR, a Municipal Corporation (hereinafter referred to as "CITY"). A. Recitals. (i) OWNER represents that it is the owner in fee of the following described real property ("said real property" hereinafter): [Insert description of real property.] S\1011\LOTCONSL\DB 2.9 1 (ii) LENDER holds secured interests in said real property pursuant to Deeds of Trust and/or assignments of interests recorded as follows: (iii) OWNER represents that there are no liens or encumbrances against any of the lots constituting said real property, excepting only liens for real property taxes and general and special assessments levied and collected therewith and the interests referred to in Paragraph (ii), above. Except as indicated herein, OWNER represents that there is no other person presently having an interest in said real property which would give such a person a right to possession, presently or in the future. (iv) OWNER is in the process of obtaining approval for Parcel Map No. , approval of which will combine said real property into two (2) lots, and desires to obtain building permits prior to recordation thereof for construction of certain improvements on said real property, prior to recordation of Parcel Map No. , which construction would violate various provisions and restrictions of CITY's Building Codes and its Zoning Ordinance ("the Project" hereinafter). OWNER and LENDER, and each of them, acknowledge the validity of said restrictions as a part of CITY's ordinances. (v) The purposes of said provisions and restrictions will be satisfied by the provisions of this Agreement. B. Agreement. NOW, THEREFORE, IT IS AGREED by and among OWNER, LENDER and CITY as follows: 1. In all respects as set forth in the Recitals, Part A, contained herein. S\1011\L0T00NSL\DB 2.9 2 2. OWNER and LENDER, and each of them, agree on behalf of themselves, and on behalf of their respective successors, heirs, administrators and assigns, and anyone subsequently taking any interest through them, or any of them, with respect to said real property, that upon approval of this Agreement by CITY and the Project, said real property shall at all times be treated as one (1) lot and shall remain under the same ownership so long as any then applicable laws, ordinances or regulations would then prohibit the construction of the Project if the same were then to be constructed and the lots comprising said real property were considered as separate lots. 3. OWNER and LENDER, and each of them, agree to prepare, execute and record any and all appropriate documents which are necessary to comply with this Agreement even though such action may afford additional security to a trust deed holder. 4. LENDER does hereby subordinate its interests in said real property to the interests and rights granted hereby to CITY and agrees to hold LENDER'S interests in said real property, and the Project, subject and inferior to the interests and rights conferred upon CITY hereby. 5. This Agreement shall not defeat or render invalid a mortgage or deed of trust now or hereafter encumbering all or any portion of the property described herein; provided, however, that any purchaser acquiring title by foreclosure of such mortgage or deed of trust prior to the termination of this Agreement shall take title subject to the terms of this Agreement. 6. This Agreement shall be considered as in full force and effect upon CITY approval of the Project and CITY is authorized to record this Agreement immediately upon execution by OWNER and LENDER. This Agreement shall constitute a covenant running with the land with regard to said real property and shall be enforceable by CITY. In the event of any breach or violation hereof, or threatened breach or violation hereof, CITY may exercise any appropriate remedy and shall be entitled to its reasonable attorneys' fees and court costs in connection therewith. In the event of any such breach or violation, the Project shall be deemed to have been knowingly constructed without issuance of a building permit and shall be demolished and cleared away at the sole cost and expense of OWNER. Should OWNER fail to perform such demolition and clearing, CITY may perform said work and OWNER shall be obligated to reimburse CITY for the costs and expenses of doing so, and CITY shall have a lien upon said real property for said costs and expenses superior to any lien or encumbrance now existing or hereinafter created, excepting tax liens. 5\101MOTCONSLOB 2.9 3 7. Upon recordation of Parcel Map No. , this Agreement shall terminate and be of no further force and effect. 8. This Agreement shall be binding upon the respective successors, heirs, administrators and assigns of OWNER and LENDER and any subsequent person or persons taking any interest directly or indirectly through OWNER and LENDER in any or all of the lots comprising said real property. IN WITNESS WHEREOF, the parties have executed this Agreement as of the dates written opposite their respective signatures. Dated: A California General Partnership By General Partner BANK, A California Corporation Dated: By Dated: By CITY OF DIAMOND BAR, A Municipal Corporation Dated: By City Manager ATTEST: City Clerk S\1011\L0TC0NSL\DB 2.9 4 APPROVED AS TO FORM: City Attorney STATE OF CALIFORNIA ss. C�Z�Ij�I��•_��1�1+L���•:_sL���M On this day of , 19_, before me, the undersigned, a Notary Public in and for said State, personally appeared , personally known to me (or proved to me on the basis of satisfactory evidence) to be the General Partner of , a California General Partnership which executed the within instrument and acknowledged to me that said limited partnership executed the same. WITNESS my hand and official seal. Notary Public in and for said State STATE OF CALIFORNIA ) ) ss. COUNTY OF LOS ANGELES ) On this day of , 19_, before me, a Notary Public in and for said State, personally appeared , personally known to me (or proved to me on the basis of satisfactory evidence) to be the President, and , personally known to me (or proved to me on the basis of satisfactory evidence) to be the Secretary of the corporation that executed the within instrument, personally known to me (or proved to me on the basis of satisfactory evidence) to be the persons who executed the within instrument on behalf of BANK, a California Corporation, and acknowledged to me that such corporation executed the within instrument pursuant to its bylaws or a resolution of its board of directors. WITNESS my hand and official seal. Notary Public in and for said State S110111LOTCONSL\DB 2.9 5 STATE OF CALIFORNIA SS. COUNTY OF LOS ANGELES On this day of , 19 , before me, the undersigned, a Notary Public in and for said State, personally appeared ROBERT L. VAN NORT, personally known to me to be the City Manager of the City of Diamond Bar, a Municipal Corporation, and LYNDA BURGESS, personally known to me to be the City Clerk of the City of Diamond Bar, a Municipal Corporation, and said persons are known to me to be the persons who executed the within instrument on behalf of the City of Diamond Bar and acknowledged to me that the City of Diamond Bar executed the same. WITNESS my hand and official seal. Notary Public in and for said State S\1011\LOTCONSL\DB 2.9 6 AGENDA NO. e9 CITY OF DIAMOND BAR AGENDA REPORT DATE: May 16, 1991 MEETING DATE: May 21, 1991 TO: Honorable Mayor and Members of the City Council VIA: Robert L. Van Nort, City Manager FROM: James DeStefano, Director of Plan "' SUBJECT: Appeal of a Planning Commission deci ion for CUP 1634-1 BACKGROUND: to deny an Extension of Time The Evangelical Free Church of Diamond Bar was granted a Conditional Use Permit in November, 1980. CUP No. 1634-1 was approved with a variety of conditions. Condition number 18 permitted the development of a church in three construction phases to be completed over a period of ten years. The property is currently developed with a church consisting of a multi-purpose room, classrooms and of- fices. Additionally, a nursery and additional classrooms are under construc- tion. The attached Factual Data Report, prepared in 1980, outlines the approved project. In September of 1990, the church requested an extension of time to complete the project. In November, the Planning Commission continued consideration of the request in order for the church to clarify changes to the project. On March 11, 1991, the Planning Commission reviewed a request for a five year extension of time to complete the project. DISCUSSION: The applicant stated a desire to eliminate one of the classrooms, relocate a classroom to the rear of the site, increase the size of the sanctuary from 325 seats to 500 seats and move it toward the center of the parcel, increase the parking area which would be necessary due to the increase in size of the sanctu- ary, and gain an additional access onto Diamond Bar Boulevard. FISCAL IMPACT: Amount Requested $N/A Budgeted Amount $N/A In Account Number Deficit: $N/A Revenue Source: REVIEWED BY: A*Lu I'It4vX01 Obert L. Van Nort City Manager 0 Narrative on next page. Andrew V. Arczynski City Attorney errence L. Belanger Assistant City Manag r Agenda Item May 21, 1991 Page Two Several concerns were raised by the Planning Commission. The parking standards of this CUP are based on a 5:1 ratio. This ratio requires that for every five persons to occupy this site there shall be one parking space. By today's stan- dards, a ration of 3:1 which requires that for every three persons to occupy this site there shall be one parking space is required. In order to provide the required parking, it will be necessary to grade the knoll which is at the rear of the site. As a result, there was a concern for the trees which are located on this knoll. The concern of the applicant is that the extension of time will give the assur- ance that the project will go forward. The applicant stated that nothing has changed in regard to the original purpose. Considering all the concerns, at this hearing a motion was made to deny the ex- tension of time. At the call for a vote, (Commissioner Lin, absent) the ayes and noes were tied. As a result the motion failed. Another motion was made to continue this matter until the next regular meeting and direct the planning staff to review the existing plans and diagrams. A vote was called. The ayes and noes were tied again. As a result, the motion failed and the extension for time was denied. Representatives of the Church have stated, through public testimony, their in- tent to modify the current project. Extending the life of the permit by 1, 3, or the requested 5 years provides the greatest flexibility to the Church. The Church may continue with the approved project or seek new approvals through the City. Project modifications as outlined will require an amended conditional use permit and necessitate compliance with current parking standards. A denial of the extension will require a new application for a conditional use permit to be processed. The Planning Commission believes that the present and proposed use of the sub- ject property are of great benefit to the City. Only four members of the Com- mission were in attendance at the March hearing. (C/Lin absent) The Planning Commission failed to achieve a majority consensus as to how best to balance the development needs of the applicant with the overall development goals and stan- dards of the City. The lack of consensus as to the scope of this "balance" re- sulted in the applicant's request failing to obtain a majority vote to approve the requested time extension or to continue the request for further delibera- tion. Agenda Item May 21, 1991 Page Three RECOMMENDED ACTION: The Planning Commission did not approve, nor did they deny the request. There- fore, it is recommended that upon conclusion of the public hearing, direction be provided to staff. AJL:pjs Attachments: Exhibit "A" - Original Conditions of Approval - dated November 12, 1980 Exhibit "B" - Factual Data Report - dated May, 1990 Exhibit "C" - Letter from Church to City - dated September 21, 1990 Exhibit "D" - Letter from Church to City - dated January 9, 1991 Exhibit "E" - Planning Commission Minutes of March 11, 1991 and April 8, 1991 Exhibit "F" - Appeal letter dated March 19, 1991 Exhibit "G" - Site Plan Planning Commission Resolution No. 91-8 Numerous letters in support of extension request JOHN H. (ARSON. COUNTY COUNSEL W COUNTY OF LOS ANGELES OFFICE OF THE COUNTY COUNSEL 646 HALL OF ADMINISTRATION LOS ANGELES, CALIFORNIA 90012 November 12, 1980 Honorable Board of Supervisors 383 Hall of Administration Los Angeles, California 90012 Re: Conditional Use Permit Case Number 1634-1 Dear Supervisors: 974-1845 SYN. # 34 10/9/80 On October 9, 1980, you conducted a hearing on an appeal from an action of the Regional Planning Commission. The appeal related to certain conditions attached to the grant of the conditional use permit. The permit application relates to a proposal to establish a church. After the hearing, you rendered a tentative order to grant the conditional use permit and revise the pertinent conditions. You also instructed this office to prepare findings and revised conditions for your review before entry of the final order. Such findings, conditions and order are attached hereto. APPROVED AND RELEASED: I'koa,4 - &WAO'Lk JOHN H. 1ARSON County Counsel CJM/ j k *Attachments Very truly yours, JOPARSON Cou Counsel 1 By CHARLES J.kAggR& �.r `- °� t n.. -�BAR Deputy County Counse` PIGrining De .;; r-tment it ^I 7 ,r .ri 'N 1 _ � rh /( CVP vee+ -I CONDITIONAL USE PERMIT CASE NO. 1634-1 Findings of the Board of Supervisors and Order 1. This case arises from the applicant's request to establish a church and appurtenant facilities on a site consisting of 2.6 acres and situated within an R-1-7500 zone classification. A day nursery is also proposed on the site. 2. The surrounding properties are generally developed with single family residences. 3. The proposal is consistent with all applicable general plan designations. 4. The proposed development, which is depicted on applicant's Exhibit "A" incorporated herein by this reference, is a conditionally permitted use of the property as described in Sections 208 and 207.3 of the Zoning Ordinance. 5. The project site is of sufficient size to accommodate all design features necessary to insure compatibility with nearby land uses. 6. Vehicular access to the subject property is taken from Diamond Bar Boulevard; this major highway is sufficient to accommodate the traffic generated by the proposal. 7. The conditional grant of this permit will satisfy fire regulations and allow reasonable fire protection. 8. The grant of this permit is subject to the conditions which are specified hereinafter and incorporated by this reference. 9. The development will cause no adverse effects on the environment; the negative declaration has been reviewed and the information therein has been considered. 10. The negative declaration complies with the California Environmental Quality Act. 11. Establishment of the proposed use at this location is in the interest of public health, safety and general welfare and in conformity with good zoning practice. 12. There is no opposition to the grant of this permit. Based upon the foregoing, the Board of Supervisors finds: (a) That granting the proposed conditional use permit with the conditions and restrictions hereinafter mentioned will not be in substantial conflict with any general plan adopted for the area. (b) That the requested use at the location proposed will not adversely affect the health, peace, comfort or welfare of persons residing or working in the surround- ing area, and will not be materially detrimental to the use, enjoyment or valuation of property of other persons located in the vicinity of the site, and will not jeopardize, endanger or otherwise constitute a menace to the public health, safety or general welfare. (c) That the proposed site is adequate in size and shape to accommodate the yards, walls,•fences, parking and loading facilities, landscaping and other development features prescribed in the Ordinance, and as is other- wise required in order to integrate said use with the uses in the surrounding area. (d) That the proposed site has adequate traffic access and that said site is;adequately served by other public or private service facilities which it requires. THEREFORE, it is ordered that the request for a conditional use permit be granted according to the conditions specified hereinafter and that the negative declaration be approved. • CONDITIONS OF APPROVAL CONDITIONAL -USE PERMIT CASE NO. 1634-1 - The conditions adopted by the Regional Planning Commission in conjunction with its approval of Conditional Use Permit Case Number 1634-1 are adopted by this reference, except for the following conditions, which are modified to read: Condition No. 18 The proposal may be constructed in phases; but it shall consist of no more than three such construction phases and all construction must be completed within ten years of the date of this grant. Condition No. 19 Delete completely. Condition No. 26 Delete completely. Condition No. 27 Activities unrelated to the church are permitted on site during the evening twice each week, but they must conclude by 11:00 p.m. \ I CONDITIONAL USE PERMIT CASE NO. 1634-(1) DATE OF HEARING: FACTUAL DATA REPORT May 6, 1980 Applicant: Evangelical Free Church of Diamond Bar 1. Location and Description of Subiect_Property: a. Address - Northerly side of Diamond Bar Boulevard and approxi- mately 200 feet easterly of Brea Canyon Road. b. Nearest Ma.lor Street - Diamond Bar Boulevard C. Shape and Size of Property - An irregularly shaped 2.6 acre lot. d. General Topography - Site is level except for a large natural knoll at the northeast corner. e. Current Development - Vacant f. Current Zoning - R-1-7,500 established by Ordinance No. 8066 which became effective on September 8, 1961. 2. Description. and Purpose of Protect: a. Recuest - To construct a church with accessory facilities including Sunday school classrooms and a day nursery facility. b. Plot Plan Analysis: The applicant's development plan marked Exhibit "A" depicts the size and location of the buildings, the parking layout and a 5 X 16 foot sign. The proposed development will be built in three phases as follows: Phase I - A two-story multipurpose room, four classrooms, and offices; Phase II - A two-story building to house the nursery facility, and a second two-story building to house classroom facilities; Phase III- A 375 seat sanctuary and classrooms. The applicant proposes to provide 75 parking spaces for the pro- posed uses. c. Pertinent Ordinance Sections: Section 1J8 permits churches including customary educational and social activities in cones R-1 with a valid conditional us e permit. Section 207.3 permits day nursery facilities for church pur^oses only in Zone R-1 as an accessory use. Section 703.2 requires that parking be provided at a ratio of 1 space fcr each 5 fixed seats of the largest assembly area. The largest assembly area contains 375 fixed seats which would require 75 parking spaces. CONDITIONAL USE PERMIT CASE NO. 1634-(1) FACTUAL DATA REPORT PAGE TWO Pertinent Ordinance Section (Continued) Therefore, the total parking requirements for this project would be 75 parking spaces. The applicant's development plan depicts a total of 75 parking spaces. 3. Surrounding Area Development: The surrounding area is developed as follows: North - Single family residences; East - Single family residences; South - A public school and single family residences; West - Commercial shopping centers and the Orange Freeway. 4. Cases on Subject Property: Zone Exception Case No. 7215, a request to construct a church plant on the subject property was approved by the Regional Planning Commission on April 1, 1964. This case became null and void through non-use. 5. General Plan• The subject property is shown as Urban on the Environmental De- velopment Guide. The 1973 General Plan shows the subject property in the "P" - (Public and Semi-public) category. The Proposed Countywide General Plan depicts this property in the Major Commercial category. 6. Streets: Vehicular access to the subject property is taken from South Diamond Bar Boulevard, a 100 foot wide County Major Highway. 7. Road Department Requests: The Road Department states that no additional right-of-way nor improvements would be required at this time. 3. Fire Department Requests: The Fire Department is requesting the installation of three fire hydrants and labeling the private driveway as a fire lane. 9. Environmental Data: An Initial Study for this project was prepared by the Impact Analysis Section. After an assessment of the proposed project, CONDITIONAL USE PERMIT CASE NO. 1634-(1) FACTUAL DATA REPORT PAGE TiMEE it was determined that the proposed project will not have a significant impact on the surrounding area. Therefore, the staff of the Department of Regional Planning has prepared a Negative Declaration in conformance with the requirements of CEQA. A copy of the Negative Declaration relating to this case was made available for public review 10 days prior to the public hearing. 10. Notification: Notices of this public hearing were mailed to (38) surrounding property owners and to (22) other interested parties on April 10, 1980. Legal notice of this public hearing was published in the Pomona Progress Bulletin on April 16, 1980. RS:lg Robert Solis Planning Assistant II EVANGELICAL FREE CHURCH OF DIAMOND BAR P O. BOAC 4101, DIAMOND BA?, CALIFORNIA 91765 • (714 ) 594 7604 3255 S DIAMOND BAR BLV[). September 21, 1990 Mr. Jim Destefano, Director Department of Planning City of Diamond Bar 21660 E. Copley Dr., Suite 190 Diamond Bar, CA 91765-4177 11 RE: Request for extension, C.U.P. 1634-(1) Dear Mr. Destefano: We hereby request an extension of Conditional Use Permit #1634-(1). Our church has grown slower than originally anticipated, however, growth has surged in the last two years. Our permit calls for building four buildings in phases on 2.6 acres as needed. Since the main building left to construct will be our central and prime building, our sanctuary, it is very important to us to receive an extension of the permit. We are excited about the growth in Diamond Bar, and as one of the few permanent church locations designated in the city, our desire is to develop our site properly to best fit into our community while meeting its needs. Your consideration of this request is greatly appreciated. GELI L FREE CHURCH OF DIAMOND BAR Robe t S. uff Directing Elder, Building Program G 5•Ily• ij CUP Ikl-tf I EVANGELICAL FREE CHURCH OF DIAMOND BAR PO BOX 4101, DIAMOND BAH CALIF ORNIA 91765 • (714) ,594-7604 3255 S DIAMOND BAR BLVD January 9, 1991 lk` i' Mr. James DeStefano, Planning Director City of Diamond Bar 21660 E. Copley Dr., Suite 190 Diamond Bar, CA 91765 RE: Request for extension, C.U.P. 1634-(1) Dear Mr. DeStefano: The Evangelical Free Church of Diamond Bar would appreciate the City granting us a five-year extension on the completion deadline of our above-mentioned C.U.P. The original time schedule has proved unrealistic to attain, without incurring crippling debt by our congregation. Wanting to be fiscally prudent, we slowed our building pace to what we could afford. Our momentum has been gaining in the past couple years, and we are finishing our second building on the site. Our goals and ministries in the community remain the same. Our need is for additional time to finish our project. Your consideration of this request is greatly appreciated! If you have any questions, please don't hesitate to call. Sincerely, EV AL FREE CHURCH OF DIAMOND BAR Rob t S. Huff Directing Elder, Building Program C.r I. y of Iw IAM N I) BAR Pia.nnincg Dep.,^:r incnt cur March 11, 1991 Page 5 I/Koffroth replied that at this time the applicant has not completed the development of the plans. However, the applicant has indicated a desire to change the scope of the third phase, at a later date, by eliminating one of the classrooms, relocating one of the classrooms to the rear, increasing the size of the sanctuary to be moved back towards the center, increasing the parking area, and gaining an additional access on to Diamond Bar Boulevard. VC/Harmony inquired if there were any objections in the original approval, or currently, to the project. I/Koffroth responded that he did receive telephone calls from surrounding residents who were concerned about the expansion. The Public Hearing was declared open. Bob Huff, representative of the Diamond Bar Evangelical Free Church, requested extra time for the project. He stated that nothing changed in regards to the original purpose. Christine Pry, residing at 3155 Cherrydale, inquired if the present trees will be destroyed because more grading will occur on the hill in order to increase the size of the sanctuary. I/Koffroth, Intern, stated that it is anticipated that the knoll will be graded to provide for additional parking. The trees will be eliminated, but will be replaced on the site. VC/Harmony noted that the trees are not scheduled to be taken out on the current plan. The applicant, therefore, would be required to submit another plan to be returned to the Planning Commission as part of another Public Hearing process. Chair/Schey inquired if there are any requirements under the County approval that would not meet the current codes. I/Koffroth responded that the parking to be provided under the CUP is less than would be required under current codes. C/Grothe stated he would prefer letting the CUP expire with the intent of making any returning project conform to the current codes and regulations of the community. Page 4 Chair/ Sche stated tha a particular case w°11 either me a set of c iteria tha triggers th use of the ard, or =hcase will v directly o the Commis ion. His crn was t e potential elay of proj is while be°ng revieweX by staff. CP Kaplan, re,pfipping th Commissions statements, ated the d sire app s to be tha all projects going to t Commissi be accompa ied by a staff level des'gn review. If the Co fission requ° es further esign rev'ew advice, can reques the assist nce of the rofessional esign review oard. :2'Mn5cs,' /Bride que Toned ifth a is suffici t budget traints f r staff to rform the de J review ion wi /hen reliance upo the design review boa d. CP/Kapl stall deve p a proposal o reflec the Pssion desire for th use of a committeed, o review pro'ects. Oth wise itrt of the norma staff re iew pro /MacBride added to concern at the Com about cr ating an add' superv' ion. Chai /Schey anno ced dev lopment cod will 1 1. A rec s was eeting was c led to in erscore the ommission°s °ssion is no enthusias c :Tonal level f bureaucr is the nex discussio of the be at :30 p.m., arch 25, call at 8:06 p.m. The )rde at 8:16 p P MLIC HEARING Intern Steven Koffroth presented a report on the request for an extension of five (5) years to CUP 1634-(1) finish the thirdiphase building of the sanctuary Evangelical Fre for the Evangelical Free Church. The request will Church require modification of condition #18 of CUP 1634 - (1). Staff recommended that the Commission adopt the attached resolution granting a five year time extension to the original CUP and require that any changes on the project come back before the Commission for a new CUP approval. Chair/Schey inquired if there are plans to change the scope of the original phase three plan. I/Koffroth stated that no plans to change phase III have been submitted as of yet. C/Grothe inquired if upon granting the extension, would there be a design review process to ensure that the project stays in conformity to the code. March 11, 1991 Page 7 Chair/Schey stated that when there is an opportunity to do so, the Commission should have all developments conform to our current codes. VC/Harmony stated his appreciation for what the church is trying to do. He concurred that the standards are going to change, however, looking at the situation and looking at the church as a one day use, he is inclined to approve staff's recommendation. Staff has reviewed the project and there has been sufficient discussion of the tentative changes. Motion was made by C/Grothe, seconded by Chair/Schey to deny the extension. AYES: COMMISSIONERS: Grothe and Chair/Schey. NOES: COMMISSIONERS: MacBride and Harmony. ABSTAIN: COMMISSIONERS: None. The motion fails. Motion was made by VC/Harmony, seconded by C/MacBride to continue the matter until the next regular meeting and direct staff to review reports of the existing plans and diagrams. AYES: COMMISSIONERS: Harmony and MacBride. NOES: COMMISSIONERS: Grothe and Chair/Schey. ABSTAIN: COMMISSIONERS: None. The motion fails. DA/Curley explained that as a function, the request for extension is denied. CUP 90-0127 ssociate Pla er Robert S cy presented the r ort for a re est to com ete in two phases th ad 'tio of twen nine ds for the placement f mobs homes. S ff ecommended the Commi ion app o e the Resoluta of Approval submi ed or ende . VC/Harmo inq red if the hydrolo eport was received a d udied. City Engi a Sid Mousavi r 'ed that the report was jus rece tly received there has no been adequ a oppor nity to re ew 't. V armony reque ted charact ization of t e issues involved in e study. Marcia 11, 1991 Page 6 C/MacBride indicated that he is comfortable with permitting the extension, but acknowledges the importance that the project meet current codes. His concern is with what would be advantageous to the community and the church. VC/Harmony inquired if there are any other significant changes from the original approval, and some of the new ordinances and concepts currently being considered. CP/Kaplan replied that, as previously indicated, parking is more restrictive, and though not a code issue, there is a change in the philosophy of the day care center. However, the request was evaluated as an extension of a CUP and was not analyzed in terms of the applicant's verbal request for a new project. Staff cannot give an appropriate recommendation. C/Grothe stated the only reason for needing an extension is to build the existing project to whatever was approved ten years ago. He reiterated his desire to review these projects. Chair/Schey concurred with C/Grothe, and noted that the sanctuary is the single largest facility on the site. He is concerned with the parking capabilities after the extension. It should be looked at more definitively as a developmental project. Mark Harper, pastor, residing at 1125 Grubstake, asserted that the reason for the extension is to maintain a permit to develop the property. He acknowledged that parking is a valid concern but it can be mitigated.) He explained that the landmarked trees will be preserved during grading. He would like the plan to remain until it can be refined to the Commissions satisfaction. The Public Hearing was declared closed. C/Grothe stated regardless if there is a change made on the site or not, the project needs to come back to the Commission for review. C/MacBride inquired when the CUP would lapse. I/Koffroth responded that it would have lapsed in November of 1990, had they not requested an extension. April 80 1991 Page 2 PD/DeStefano explained that the resolution was crafted to neither approve nor deny the project. The City Attorney felt it appropriate to record the Commission's action in a resolution. Chair/Schey contended that, given the City Attorney's advice, the resolution is an appropriate vehicle to record the Commission's activities. Motion was made by C/Grothe, seconded by C/MacBride and CARRIED to approve the Resolution of Denial. AYES: COMMISSIONERS: Grothe, MacBride, Lin, and Chair/Schey. NOES: COMMISSIONERS: VC/Harmony. ABSTAIN: COMMISSIONERS: None. Development D/DeStefano,reported that Agreement 91-2 egarding a r*quest for a c nstruct a self-servi au omated car dash, au o Resolutio lopment Ag gasoline ve detail of 'ces and a r staur nt, was prepared the indings of f ct rom the m eting of 1991. The applic t is request'ng time prior .to the C ssion taking action matter\.,in order o dd*scuss the results of meeting'.,with ty staff. j of Denial eement to tit. f lityy ou inilg Mar/� 5 , to eak grf is /a. rec t Chair/Sc a stated that�•,it would note acceptable to th allow e applicant to make f}zrt er comments without alo receiving inut from the entities that obj;armony c d to.the project. VC asserted that a ision was made during t e Public Hearing process/ That decision should emain without ,further iout., C/Grothe agreed. iTha,'resolutipn is a minister' 1' act of the decis'-oxk / made at t'he public hea ng. However, he wouldot object if e applicant/'wduld like to present An`,, update on th progress' of the project, after �he $•final vote. Chair/Schey/noted theAconsensus of, a Commission to act 0 the Resolution, and n allow the ap?icant: to give an update on t prr*ect. C/Ma, ride requested the Resglution be amended on pag 4 0,, to read as "compleitwht" . Motion was made by ,-C/MapBride, seconded by VC/Harmony and CARRIER "UNANIMOUSLY to approve the Resolution of Denial, ,as amended. Chair/Schey per�aitted the applicant to address the Commission. ITY OF DIAMOND MINUTE OF THE PLANNING C ISSION APRIL 8, 1991 CALL TO ORDER: ice Ch 'Tma Harmony al d th .meeting to order a 6:33" .m. 'n the'Wal Valle School istrict B ar 'Mee 'ng o(,rW 880 uth Lemon Street, iamond Ba Califor ' PLEDGE OF ' The udience- was ed in the ledge of llegian by ALLEGIANCE: Vice haiytan Harliony. ROLL CALL: Commi inner Gro e, Comm's,pioner MacBride, Co ss'oner Li"I and Vice X Chairman Harmony.\. Chz�irma Schey,,arriv at 6:3$ .m. i r lso pr spfit were ��, Planning �\ Directory' James D Stefano City Plann Emeritu Irwi Ka an, As ocia anner Rob�r Searcy, C'%r-,yignineer id Mou av' , an ContraSeSe etary Li,Yers. MINUTES: Mo was ma e b VC/Harmo y, se nd d by C/Grothe` d C IED U IMOUSLY tha t Min es of March March 11, 1991 -11, 19 1 be h d over until next m eting. C/MacBri ''requsted the nut s of Marc'We/ , 1991 be amen d to delete he s Gond to last �aragr h ion page`�;13. Mo 'on was Tade by Grothe, secon by VC/Har y March 25, 1991 a CARRIED 'JNAN OtSI LY to appro the Minut of - arc)a 25, 1991 0 amdnded. OLD BUSINESS: Planning Director James DeStefano explained that the Resolution of Denial regarding a request for an CUP 1634- (1) extension of time for the Evangelical Free Church / responds to the action taken by the Commission during the meeting of March 11, 1991. Staff recommended the Commission approve the resolution which denies the extension of time. He informed the Commission that the applicant has filed for an appeal.i The issue is scheduled for a City Council meeting in May. VC/Harmony indicated that, as a point of order, placing the issue on the agenda in the form of a resolution constitutes a reconsideration of the decision made. Chair/Schey stated that an action, taken by the Commission, routinely comes back in the form of a resolution. In this case, the action was an inaction, and is so indicated in the resolution. EVANGELICAL FREE CHURCH OF DIAMOND BAR P.O. BCX 4101, DIAMOND BAR, CALIFOR(k4,tyl of 00MOT464BAR 3255 S. DIAMOND BAR BLVD. March 19, 1991 Ms. Lynda Burgess, City Clerk City of Diamond Bar 21660 E. Copley Dr. Diamond Bar, CA 91765 RE: C.U.P. 1634--(1) Extension Appeal Dear Ms. Burgess;: Planning Ds'-J---j;rnent C:1 The Evangelical Free Church of Diamond Bar wishes to appeal the decision of the Planning Commission that denied our request for extension of the above mentioned Conditional Use Permit. We would like this appeal scheduled for the first regular Council meeting in May, 1991. In order to procE�ed in a fiscally prudent manner, our church made a choice to develop our facilities at a slower pace than called for in our C.U.P. Our ministries in the community provide tax- free services for innumerable residents. In addition to our regular Sunday services and adult ministries, we have programs to work with community youth. We also provide a meeting place for Alcoholics Anonymous, Boy Scouts of America, and the Chinese Evangelical Free Church, to name a few. We have found the city planning staff to be very competent and were pleased with their recommendation for extension of the Permit. Conversely, we were dumbfounded with the Planning Commission's action. The arguments for denial were weak, and lacking a full board, the Commission deadlocked on all votes. We believe it important to keep a viable building plan. The expense of developing a new C.U.P. at this time would necessarily limit some of our ministries. We therefore appeal the Planning Commission's decision. We trust that sound judgement will prevail and the City Council will agree that an extension of this Permit is in the best interests of Diamond Bar. Thank' you for attending to this. P v V, Sin ely, r7te// d i ! �M ` -7 Its - Robert S. Directing Elder, Building Program [�1 ' 1 DIY \\ z .L 1 v a N I I; l I -;I I slog+y T. J y f 3 �1 1 RESOLUTION NO. 91- 8 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF DIAMOND BAR, CALIFORNIA, NOT APPROVING THE REQUEST FOR TIME EXTENSION OF CONDITIONAL USE PERMIT NO. 1634-(1) FOR THE DEVELOPMENT OF CHURCH FACILITIES WITH A MULTIPURPOSE ROOM, CLASSROOMS, OFFICES, AND SANCTUARY ON A SITE LOCATED TO THE WEST OF THE INTERSECTION OF DIAMOND BAR BOULEVARD AND BREA CANYON ROAD AT 3255 SOUTH DIAMOND BAR BOULEVARD, DIAMOND BAR AND MAKING FINDINGS IN SUPPORT THEREOF. A. Recitals. (i) Robert S. Huff, on behalf of Diamond Bar Evangelical Free Church, 3255 South Diamond Bar Boulevard, Diamond Bar, California, has heretofore requested a time extension for Conditional Use Permit 1634-(1) as described in the title of this Resolution, hereinafter in this Resolution referred to as "the application". (ii) On November 14, 1990, the Planning Commission of the City of Diamond Bar conducted a duly noticed public hearing on the application, continued the public hearing until February 11, 1991 and concluded said public hearing on March 11, 1991. (iii) All legal ,prerequisites to the adoption of this Resolution have occurred. B. Resolution. NOW, THEREFORE, it is found, determined and resolved by the Planning Commission of the City of Diamond Bar, as follows: 1 1. This Planning Commission hereby specifically finds that all of the facts set forth in the Recitals, Part A, of this Resolution are true and correct. 2. Based on the substantial evidence presented to this Commission during the above -referenced public hearing on November 14, 1990, continued said hearing until February 11, 1991 and concluded said hearing on March 11, 1991, including written and oral staff reports, together with public testimony, and in conformance with the terms and provisions of California Government Code Sections 65360, this Commission hereby specifically finds as follows: A. The subject property is located at 3255 South Diamond Bar Boulevard, Diamond Bar, California. B. The surrounding properties are developed with single family residences to the north and east, with a vacant school site to the south and with a commercial center and the Orange Freeway to the west. C. The subject property is zoned R-1 and the use I is conditionally allowed within this zone. D. The site is designated within the U2 Zone of the Diamond Bar Community Plan. E. The subject property is currently developed with a church consisting of a multipurpose room, classrooms and offices. Additionally, a nursery and additional classrooms are being constructed. The applicant desires to extend the time in which the Phase III improvements are to be accomplished. Further, K the applicant is considering a revision to the previously approved plans which will require further discretionary approvals by the City. F. The originally approved conditional use permit was granted prior to the development of both the area proximate to the subject property and the development of areas in the City not immediately adjacent to the subject property but' which contribute to environmental factors which effect the subject property. G. The changed conditions of the community may require additional or modified conditions of approval to assist in causing the development of the subject property to provide maximum benefit to the community. The actual changed conditions were not reasonably foreseeable or quantifiable at the time of the original grant of approval accorded to this application. The City desires to achieve the goal of ensuring the development of the subject property will be complimentary to and compatible with existing and reasonably foreseeable long term conditions in the city. The Planning Commission believes that the present and proposed use of the subject property are of great benefit to the City. The Planning Commission failed to achieve a majority consensus as to how best to balance the development needs of the applicant with the overall development goals and standards of the 3 City. The lack of consensus as to the scope of this balance resulted in the applicant's request failing to obtain a majority vote to approve the requested time extension or to continue the request for further deliberation. 3. Based on the findings and conclusions set forth in paragraphs 1 and 2 above, this Commission has failed to approve the requested time extension request. 4. This Commission hereby provides notice to Diamond Bar Evangelical Free Church and Robert S. Huff that the time within which judicial review of the decision represented by this Resolution must be sought is governed by the provisions of California Code of Civil Procedure Section 1094.6 and 5. The Planning Commission Secretary shall: a. Certify to the adoption of this Resolution; b. Forthwith transmit a certified copy of this Resolution to ROBERT S. HUFF and DIAMOND BAR EVANGELICAL FREE CHURCH at their addresses as set forth on the application. PASSED, ADOPTED AND APPROVED th is 8th day of April, 1991. Chairman 4 I, JAMES DESTEFANO, Secretary of the Planning Commission of the City of Diamond Bar, do hereby certify that the foregoing Resolution was passed, adopted and approved by the Planning Commission of the City of Diamond Bar, at a regular meeting of the Planning Commission of the City of Diamond Bar held on the 8th day of April, 1991, by the following vote: AYES: COMMISSIONERS: NOES: COMMISSIONERS: ABSENT: COMMISSIONERS: N\1011%RESCHRCHID8 5 Grothe, MacBride, Lin and Ch/Schey VC/Harmony None ATTEST: M"kA0)---U0 cretary to the Planning Commission r Q 20851 Northampton St Diamond Bar CA 91789 May 6, 1991 Diamond Bar City Council 21660 E. Copley Diamond Bar CA 91765 Dear City Council Members: We have lived at the above address for ten years and are proud to be a part of the Walnut/Diamond Bar Community. We attend the Evangelical Free Church of Diamond Bar and were very disappointed when we heard that the Planning Commission denied our church's request for an extension of our "CUP" (#1634-1). We are in hopes that you will reconsider your decision on this matter and support our church's request for a five year extension of our original CUP. We do appreciate your dedication to our community by serving as an elected member of our City Council. Thank you for your consideration in this matter. Sincerely, C' � ZR'ch rd and Joyce Nagel r CITY a MAY 0 9 j ca � �rj' 6�74,, 17 vZL"� IT tZ jcl �,G RIG © Hallmark Cards, Inc. 1 Roy W. Hibberd � E' 9 Rancho Laguna Drive Phillips Ranch, CA 91766 May 7, 1991 Diamond Bar City Council 21660 East Copley Diamond Bar, CA 91765 Dear City Council Members: My wife and I have lived in Phillips Ranch for the past seven years and we believe we are very active in the Diamond Bar local community. I have served as a Vice -President of the Phillips Ranch Homeowners Association, have been active in the educational issues of our community including the need for a new High School in the northern part of Diamond Bar, have been very active in various development issues for the north Diamond Bar area, and we have a strong desire to support Diamond Bar businesses. In addition, my daughter and son attend the Ranch Hills and Diamond Point Elementary schools respectively. Since moving to the area, my wife and I have been very thankful for our decision, in that we deeply appreciate the direction Diamond Bar has taken and the extreme amount of pride showed by all local business people as well as the new City council. Recently, I attended a Planning Commission meeting wherein one of the agenda items was a request by our church, the Evangelical Free Church of Diamond Bar, to extend our "CUP" (#1634- 1). I was dismayed that the Planning Commission denied the churches request, even though I sensed by the comments, that the commission was significantly divided on the issue (the vote was 2- 2). I understand this matter will be on the City Council's agenda for the evening of May 21st and would like to urge that this denial be reversed and that the "CUP" extension be granted. Having attended the Diamond Bar church for over seven years, we have seen a significant number of positive enhancements to both the numbers of people served by the church as well as to the physical appearance of the property. In addition to directly serving our church body, through outreach programs the Boy Scouts of America use our facilities as well as Alcoholics Anonymous. I have also seen that our church has been very willing and open to allowing our facility to be used by other church groups, both in May 7, 1991 Page 2 the past and in the present; our philosophy is to serve the community needs of the greater Diamond Bar area. Upon investigation, I am certain you will see the benefits that will be realized if our "CUP" can be extended and that valuable church resources would not have to be expended towards the filing of new applications and all the paperwork and decisions that would accompany a new application. It is also interesting to note that there was no public opposition to the extension request at the Planning Commission meeting. We have always lived in harmony with our neighbors and we continually receive positive feed -back from the community in other respects. I am sure that your position on the council is a challenging and time-consuming endeavor but I would like to take this opportunity to thank you for your contribution. As an attorney, I am continually called upon to serve in capacities analogous to yours and I can appreciate the many hours that you devote towards this community service. May 21. May I request your favorable vote on this agenda item on Very truly your , W. Hibberd RWH/mlc cc: Pastor Mark Hopper M:\FILE\STATION4\DBCC.507 ci .� - PCI) � W , 1. � ✓I � - L/� `. �� Cl- aL May 8, 1991 Councilman Jay Kim Diamond Bar City Council 21660 E. Copley Diamond Bar, CA 91765 Dear Jay: Mr. and Mrs. Michael Biagi 2531.-B Moon Dust Dr. Chino Hills, CA 91709 (714) 393-8512 As friends and former Diamond Bar .residents, Mindy and I would like to address you on an area of serious concern to US. For the last two years. we have been attending the Evangelical Free Church of Diamond Bar. The church is small, but growing, and in the next few years there will be need for additional structures.. A recent vote of the Diamond Bar .Planning Commission denied the church's request for an extension.of its Conditional Use Permit (No. 1634-1.) As you may know, the church is presently constructing a new educational building. The CUP would have allowed one more structure on the church property. Compared to the impact of the recently built.Days Hotel, and the soon to be completed Air Quality Management District facility, our modest building would be fairly insignificant and would have little impact on the community. However, to us at the church the significance of this third structure is paramount. Mindy and I lived in Diamond Bar for two years and enjoyed the incorporation in 1989. Although not current residents, we do appreciate all youa have done to improve the local control and quality of life in the city. We were just beginning to see some of the benefits of cityhood when we moved to a larger home in Chino Hills. (in fact, we are in the same complex as Carmen., just down the street from. hent) It is now time for you and the other members of the Council to keep the interests of Diamond Bar at the, forefront of your decisions.. Jay, Mindy and I hope we can count on your support, and a vote in favor of extending the CUP for the Diamond Bar: Church at the May 21��3:: We will se.e you there!! r�ILj Very y Yours, V Lbl i Mike aneMindy Biugi ✓� `" � �� I LP�YY� tit GZ i jG�{� L 1.� to 6 Co � &5 Co SCI' 1 MembC r (S Gomm e- c--c4 ea-,r d --L�t,6�t 0-1k G a-y� S /,j t,, -e rsl� e, c4 SIT t,r MAYO9 �991� L�1 �L}� ,PIG �. Dr 1 e, L)I✓Cr COQm���'S &U cXr15 z' i c-.`1 i r'zll_ C, h\J rC k C"-nJcis a,t-es i c�en+ A ' S -�i n� - 'r\ -�-�a� � � r� ve e__ y o u r d e.Cj 51'0 n Ce('m�T� C�Vr- 0�\�10r`.c,.` iter w;�; r. 1�;7t�in on T` ts(Ll Mo Z(54 ckSL yob 4,u jo4-e r r-, avOr c�-�hov�}� G>Ud- (;:41U'rC� 15 Somzw���" Q r f U s t 1 _ �.1 e. ire_ �0�� YOU &0 —r 190, s� i l ;f ,r ol- y%�l7aC� / C Lt x'!i�[i r `l (%LC �t66 �iL G� C,t✓ . AI r% . r. 20739 Lycoming St. # 15 Walnut, CA. 91789 May 11, 1991 Diamond Bar City Council 21660 E. Copley Diamond Bar, CA. 91765 Dear City Council Members: almost two years, I have lived in this area for supporters of My wife and alar attenders and supe Blvd. that time we have been reg 3255 S. Diamond Bar this and during Church of Diamond Bar, serving the Evangelical Free church organization, surprised) ositive, established We were very P We find it a P astor, Mark HoPPer• the Planning community with a caring P very disappointed that CUP,, #� think about it, uest to extend the " 1634-1. and the longer we church's req will review Commission had denied our as City Council Members, that you, at your May 21st meeting. It is our understanding Commission, this action taken by the Planning is very actively serving the Brea and outlining areas of Diamond We can attest that this church y larger Diamond Bar, Walnut, Pamona, as City Council d we feel strongly about this church outreach continueing• Bar, an respectfully request that each of you, Free wife and I would resp pastor Mark Hopper and the for the 5- Members Supp ort the request by Use Per #1634-1 Church for the extension of our Church year requested time. ortive vote Thank you" s of for your suPP the Diamond Marlene and IWelapprwe appreciate each of you member concerning this matter. cil. Thank you. Bar City Coun Resp�ectfully, / Robert Eicher A/ay /.3 /99/ .Q - LLQ ydli dc�,�c �✓!�f if d� ,oma � 9z !�� !✓/'dam 7�lgjj, f �l?r ��C Calf/�C 6� .0/,Cfrl�rjd �-�/'• �%� /S /lOfell�lj� 7�7 7 hP•1� l✓l!Y /!6 d�j�1%� 7`�ic1Pi,ria� yell /0�� �h.7cUi�rs �e�i�� ,6y c� f�f GrLi�h �c �laec/ �!w �'d�ihrrs�nv ,a.Aco,1 �T4x1 _r ` .► f O/! yell /0�� �h.7cUi�rs �e�i�� ,6y c� f�f GrLi�h �c �laec/ �!w �'d�ihrrs�nv May 14, 1991 The Honorable Mayor and Members of the City Council 21660 East Copley Drive suite 100 Diamond Bar, CA 91765 He: Conditional Use Permit CUP 86-0410 1200 S. Brea Canyon Ad. This letter is in response to the public hearing conducted on April 16, 19byropertyDiamond theBar proposedCouncil extensionreference above Conditionaluse Indicated p permit. Unfortunately I was not able to attend the meeting, however, I did have an opportunity to view this council meeting via a taped replay over the local government cable channel. Having been a participant in the process for approximately four are ith YOU ome Of my years, ntentionsoindregardsotohthiswproposeds int developmenteelings and The following are issues I believe will shed light upon the way nave developers, specifically Mr. Don Perryman and Mr. Steven Chung, teteandoenrichmentand to themselvesembers questionablecommunity tactics. benefit the be Specifically, at the council meeting of April 16, 1991, reference was made to an agreement which was signed byh homeowners statint wasa they support the development of said property. private agreement, brought into public testimony by proponents of the development. However, I believe, the council is being mislead if they are under the impression that this agreement was only one sided and not reciprocated. I have in my possession, signed private agreements (ennl developer cingconsideration roftthessigndingpeciperformance of the above upon mentioned document. Page 2 May 14, 1991 The reason for this letter majorthat itemsupon ofreview these agreementsahavetbeen plan for the development, completely ignored. For example, blockwall fencing or equivalent fencing was was stipulated in agreement, but on site plan, indicated. Also, Mr. Perryman (developer seeking Zone Change) promised chain link fencing would separate the panhandle are Thisom property adjacent t my trieisiteeplansapprovedee hbyy ed dthe gCounty Board fence was incl of Supervisors as Exhibit "A". op review of the final site plan, was nonexistent. this agreed to item they Also, upon review of the current plans for the actual almost er 11, are dated Novemb1990 (by Havard Design Group)ever , most i have years after the agreement signed by communiIn addbition, I have n seen these plans prior to April 25, 1991• copy of an artist rendering of a completed building which is only two stories high which was given to me by Mr. Perryman ry structure. I representing the completed project, othreeot a r anyoneelseowho signed this find it interesting that neither I, document received a copy of It. ngTwashe mdesignedajor salmoststwooYeaorsld we agree to a plan when the later by another firm? Another example which in how potenwasldemonstrlY ated ghe by developer has been to this City Council, pril the statements made by Caro lYChung- SheStiez,tspecifically6mentioned otoothe meeting representing bi th member of the council that Mr. Chung has reached agreements in that, myself as to drainage, etc. This is an interesdengled ever having Mr. Chung, in a letter dated November 1, 1989, seen the attached private ese agreementssiniwriting ctions awhile nd sagreeing dtoothem acknowledge these verbally. This is another example, I believe, of how the developermen is attempting to be selectetoballyout idisregardingtems of ifollowses gthgrueoments beneficial to himself, while,rival for a commitments made. Mr. Perryman, in his haste to get app permit, was making a lot Ofh zone change and conditional use he d verb both written and but according to Mr. Chung, t promises, was never informed of these person he sold the property to, According to statements conditions when he purchased the property. Perryman was already made at the April 16th public hearing, planning on selling said madeertThis y to sequencer. gofKInvestment) events leadsMeto when the agreements were faith consider whether Mr. �,forgot" Perryman orr mantoa dealing with myself aboutiangagdreement or if he accidently g he made which would affect the use of property he was selling. As recently as May 3, 1991, Mr. Chung verbally agreed to alleclgc previous agreements asedrestrictions experienceTeIufindtthisknotlunusualany written document. B for someone not really committed to performance. November 10, 1987 Mr. Larry J: Monteilh Executive Officer Clerk of the Board of Supervisors 383 Hall of Administration Los Angeles, CA 90012 Ref: Zoning Case No. 86-410-(1) Conditional Use Permit No. 86-410-(1) Dear Mr. Monteilh: We have recently received notice of the de novo public hearing and appreciate the opportunity to express our opposition to the planned zone change and conditional use permit now before the Board of Supervisors. As new residents of the neighborhood, our home is located directly adjacent to the proposed development site, and as such we would be impacted greatly by any decision to proceed with a change in zoning. Our major concerns regarding commercial development of this site are as follows: o Compatibility of proposed high profile commercial/office development with a neighborhood of essentially residential homes. I o The effect of the development upon existing property valuations. o We believe there is no demonstrated need for this type of commercial development, rather the neighborhood is served by existing businesses which are conveniently located, but do not distract from the residential character of the neighborhood. LETTER OF AGREEMENT The following letter is to clarify under -standings reached in regards to the revised development plans (see attached) which have been modified for the proposed development at 1200 S. Brea Canyon Road. The followinq has been agreed upon - That said area will be contoured and developed so that any run off will not drain on my adjacent property�C-F—IPT 7467 LA *-. ' �-� I A I' f vL,14A- SHPrP� P1�1e t M N«Dtli"j�U� ASv'tr"T'1 N� �. That said ar a will act as a buffer zone, to be landscaped and maintained by developer. .}. That this buffer area will only be used as a landscaped buffer and not for anv other purpose; such as, refuse =tor aqe, equipment Storage, etc. 4. That this buffer area will not be open to the public. S. That this buffer area will be enclosed by block: wall fencinq that has a minimum hei qht of-i.rrim' feet. 5 tx We agree to the above as reasonable and as part of agreement for the revised plans for the proposed development. -Larry/p. Hudak. I � (a -t `/916 �^ or. er r-vman Date ^ f -3-Z�o 2 - If the proposed development were to be downsized or modified, we have two issues which we hope would be addressed. o Due to the hilly contour of the proposed development site and the way the property has been subdivided, the issue of how drainage will occur has not been adequately addressed in our conversation with the developer. This is a major concern, because we currently have a drainage system on our property which is adequate, however, this system could be overloaded with the proposed development. o We also have a concern about the planned parking strip which would run adjacent to our property. (Plan attached) We believe this isolated strip could become a gathering place for undesirable activities. The developer has said a chain would be put up at night, however, we are concerned with who would be accountable for doing this, and can we count on this occurring indefinitely. If the proposed development were.to be downsized, we believe that developing this parking strip would not be essential. We believe the proposed development, as planned, would decrease the quality of life and the character of the existing neighborhood, by adversely affecting the comfort, welfare, peace and security of the residents. Sincerely, Q�2 � Larry and Susan Hudak 21202 Davan Street Walnut, Ca 91789 (714) 594-0741 LETTER OF AGREEMENT The -Following letter is to further- clarify our discussion on January 10, 1989, regarding the proposed development at 100 S. Brea Canyon Road, Walnut and specifically in regards to the proposed "buffer-" zone (green belt) adjacent to my property - Agreed as follows: i. That any grading, contuurinq and/or excavation of the adjacent bLt-FTer zone will have provision for run ofT or drainage not to be directed onto property ty ovined by myself. That it, due to changes in grading, contouring or landscaping,_ run o -F -f or drainage will be In any Way directed onto my adjacent proper -t;%, then prier tG any, development inthis buffer zone, that written consent Tr GIT7 myself be obtained before de-velopment. With the above agreed to, i - P G4@, 41 he � he reposed development zone change and proposed development (as per revised planr—, =,1• Larry-{lldar. aLe �/y Bon F-'er ry{-"aF-Bate e...-n......wsn nv.ovary uwa.a�aawn.i•v•.c 10311NOtft/ 3dVoONV7 r ! ' Vtl3tltl3M NNVFtles catIELM hij NO 7AY6 ONOWVIO• » OYOM NOJLNYO 113x6 OOU ONIOlQ16 3OWAO 1VNO1SS3 1 .l�•JL}�1=•y.z-.1�r-��_.._-..-_" .. ......"_..._.-.� -..-_.ter.... .. ..� ...".. N C �' 'Y,'VV13 ONON VIa "an NQN1�V� V3H9 '6 OOZI o 5 ;: Ismiming 3am:j6 wN0[SS33Qai. l �$I& f• 6 tr .�e u. -A? rA «, ♦ w r r � -- - .x`531-- .i 3 .Y/ C� / W • e 1 }:... jII • ` "^•ter 7. IN ` .44 i r/ qe Ely'SS _ w � • I, z r / i ail J sit Ot • yy � t ., / ���n�c. •.ns ra Z, / r Dear City Council Members: 5/15/91 I have worked at General Dynamics for eleven years and have lived in Diamond Bar for the last five. I attend the Evangelical Free Church of Diamond Bar. The church is one of the things that makes Diamond Bar a great place to live and raise a family. I understand that the Planning Commission denied my church's request for an extension of its "CUP" (# 1631-1) and that an appeal of that decision is scheduled for May 21. I think the work being done in Diamond Bar is great and I hope my Church and I can count on your vote for reversal of the original decision and an extension of five years of our original CUP. Thank you. Sincer36�— Todd zu Peterson May 7, 1991 Hon. Robert L. Van Nort City Manager Diamond Bar City Council 21660 E. Copley Drive, Suite 100 Diamond Fear, CA 91765-4177 Dear Mr. Van Nort : RE: C.U.P. #1634-(i) As residents of Diamond Bar for over 17 years, we are interested in the city's concerns and development. It is our opinion that a city is only as strong as its people and values. We attend the Evangelical Free Church of Diamond Bar and consider the congregation to be a valuable asset to the community. We urge you to support the request for extension of the Conditional Use Permit #1634-(1), and we ask you to vote in favor of our appeal for extension at the Council's May 21 meeting. Thank: you. im an Joellen Eaves 22542 Lark Spring Terrace Diamond Bar, CA 91765 I 714/861-8802 Diamond Bar City Council 21600 E. Copley Diamond Bar, Ca. 91765 Re: CUP Permit 1-1634-(1) Dear City Council Members: Don and I have been residents of Diamond Ear since 1965 and have been supporters of cityhood from the time it was first proposed. We were very glad when it finally became a reality. We attend the Evangelical Free Church and are anxious that the church's request for an extension of the above - referenced permit be granted. we sincerely request your support in voting in favor of this request. Thank you for your dedication to serving the residents of Diamond Ear. Fa 'rely,nd Caro ine Hartshorn 229 Tanforan Lane I Diamond Bar, Ca. 91765 (714) 860-6709 GARY H. WERNER JOHN A. FORBING PHYLLIS E. PAPEN DONALD C. NARDELLA JAY C. KIM ROBERT L.VAN NORT Mayor Mayor Pro Tem Councilmember Councilmember Councilmember City Manager CITY OF DIAMOND BAR USES RECYCLED PAPER